Park Board Packet 2011 07-14-11 Yorkville Parks & Recreation Department
Administration Office - REC Center 202 E Countryside Parkway
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall conference room — 800 Game Farm Road
7:00 p.m.
July 14, 2011
Call to Order:
Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of
Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling, Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
June 23, 2011*
Bills Review:
Bill list*
Old Business:
Park Rental and Use Policy*
Alcohol sales at Bridge Park*
Park vendor policy—all parks*
June 2011 Budget Report-Discussion
Strategic Planning
New Business:
REC Center Appraisals
Reports:
Staff Report
Recreation Report
Parks Report
Parks Designer Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: July 28,2011
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
City Conference Room
800 Game Farm Road, Yorkville, IL 60560
June 23, 2011, 7:00 p.m.
Call to Order: Ken Koch called the meeting to order at 7:20 p.m.
Roll Call:
Ken Koch—yes; Kelly Sedgwick—yes; Seaver Tarulis —yes;Amy Cesich—yes.
Introduction of Guests, City Officials and Staff:
Superintendent of Parks— Scott Sleezer
Superintendent of Recreation—Tim Evans
City Park Designer—Laura Schraw
Mayor—Gary Golinski (arrived at 9:00 p.m.)
Public Comment:
There were no public comments.
Presentations:
There were no presentations.
Approval of Minutes:
The minutes from the May 26, 2011 meeting were approved. Motion was made by Ken Koch and
seconded by Amy Cesich.
Bills Review:
Bill list—Motion to approve Bills as is by Kelly Sedgwick and seconded by Seaver Tarulis.
Old Business:
Alcohol Sales at Bridge Park:* Tim Evans stated that is was an idea and wanted to bring it to the
Park Board for ideas and suggestions. Scott Sleezer stated that it was a revenue idea and that it can be
run responsibly. The feedback from the public has been mixed. Kelly Sedgwick stated that there are a
couple concerns and one is Mrs. Bridge. The Board discussed the Legion and if they had any issues
with alcohol there. The Board discussed that alcohol would not be sold when youth leagues are there.
Ken Koch stated that he is worried that this opens up the opportunity to bring alcohol to any parks.
Park Board Meeting
June 23, 2011
Page 1 of 5
Kelly Sedgwick suggested that it could start as a trial this year and if there is problems it won't
continue. Ken Koch stated that he would like to have the vote on this topic next meeting when the
whole board is in attendance.
OSLAD Grant Application:*
Mrs. Schraw stated that it is the same application as before. She stated that they moved numbers
around so that they could include a boat launch that needs to be ADA accessible. They might move
funds around, which is allowed once you apply as long as you finish what you apply for. Labor and
design fees come out of grant. Scott Sleezer stated that it is included in the budget. Ken Koch seeks a
motion to send the park board recommendation to take the grant application forward. Motion made by
Amy Cesich and seconded by Kelly Sedgwick.
May 2011 Budget Report:
Scott Sleezer stated that numbers look high because they are currently in the seasonal time which is
their busiest time of year,but that things even out.
Park Vendor Policy: *
The board stated that this is the first time they have seen this policy. Ken Koch stated that one of the
big changes is for someone who wants a cart or something it will go through city not park board.
Vendors can move between parks also. The board discussed if someone has multiple carts do they have
to have a different license for each. Scott Sleezer stated that in the past they were restricted to the one
park that they applied for. The board discussed that the carts cannot compete with other businesses like
concession stands etc. The board discussed a fee adjustment for this. It was discussed that the vendors
can take their cart to different parks. In the past, they had to stay at one park. Ken Koch stated that
clarification is needed on if the vendors have multiple carts, do we need different licenses for each.
The board discussed should there be multiple carts at the same parks at the same time. Ken Koch said
to get clarifications on this topic and bring it back next meeting.
Extending Light Usage at Bridge Park:*
Tim Evans stated that previously the lights were shut down at 9:45 or 10:00 p.m. It will still remain the
same for youth leagues. For the nights with adult leagues it allows for more time and more play for the
adults if we extend the time to 11:00 p.m. Scott Sleezer stated that there is a demand charge and so you
end up paying the same even if we extend the time for an hour. It was discussed how the home owners
feel about this. He stated that most other towns run their parks until 11:00 p.m. The lights are green
lights and follow the night sky rules. The Board has built a hedge around the property and tried help
with these issues. The board discussed that there will probably be complaints. This change will be
Monday through Thursday. When fields are done, those fields are shut down so all fields are not
always running. It was discussed that probably one more game could be played on those nights. The
Park Board Meeting
Park Board Meeting
June 23, 2011
Page 2 of 5
board discussed that they have not received any negative feedback about this topic. The board
discussed reaching out to the people that live around Bridge Park and send them a letter informing
them about the change that is upcoming so it is not a surprise and they will do their best so that it has a
minimal effect on the homeowners. Ken Koch made motion and it was seconded by Seaver Tarulis this
item is approved to city council.
Rec Center Membership Cancellation Fee:*
Tim Evans stated that the staff at the Rec Center thought that this would be a good idea so that when
people get behind in their membership they know that they can pay a fee to get out of their
membership. Tim said that a lot of other places have this same policy. Tim Evans stated that people
have not signed up and they have lost members because they don't want to commit to a year and not
have a way out if they needed it. The Rec Center is looking at charging $150.00. The board discussed
if that is a fair amount to charge. Tim Evans said they do have a snowbird policy for those that are
gone for part of the year. Tim Evans stated that sometimes they have people just cancel their credit
cards and then they just quit coming and they are out the money they would have owed, so if there was
a cancellation fee, then people can have that option. The board discussed that it makes it is black and
white situation for those that come in and have an issue and need to cancel, the staff knows what to do.
The board stated that we need to monitor how it works and that if it is not working then it could
change. The board discussed maybe looking at what other gyms do and how they charge for those
situations. The Rec Center staff stated that they think this policy if a fair thing. Ken Koch made a
motion and it was seconded by Seaver Tarulis to take this item to City Council.
Parking Lots, On-street Parking:
Scott Sleezer stated that he thinks that their park planning has been good about thinking about parking.
They have had to restrict parking on several of their parks. He stated that the parks are forward
thinking. He stated that when Whispering Meadows was planned it was adjacent to a 15 acre school
site they purposely chose that to go along with school sites and then they could use the school parking.
It saved a lot of money. The economy has had issues so some of the parks like Whispering Meadows
the planning stopped and so it has caused some issues. Scott Sleezer stated that people want to park as
close as they can and he understands that there can be issues of public safety, so restricting parking is
helpful at some times during the year. He stated that Bristol Bay has a huge parking lot,but people
don't always choose to use it. He stated that by nature,people are going to park as close as they can.
Bristol Bay is trying to get a gravel drive in and at Whispering Meadows the school is going to try to
get athletic fields in there so we are thinking about the solution when that occurs. Scott Sleezer stated
that the park district does think about and plan for parking.
Raintree B Playground Change:*
Scott Sleezer stated that they had to beef up the footings for the shelter. He stated that when they buy
shelters and get the bid the computer tells what is needed, but by the time that we went to build the
park
then the manufacturer stated that it needed to bigger and it is a cost of another $740.00 and it will still
be under budget. Scott Sleezer stated that he believes that it is a good idea to go ahead and follow the
Park Board Meeting
June 23, 2011
Page 3 of 5
manufacturers spec. If we don't any warranty will be null and void. Ken Koch asked for a motion it
was seconded by Kelly Sedgwick and it is approved by the Board.
Strategic Planning:
Laura Schraw asked that if per meeting we can speak about one item each meeting. Ken Koch asked
what items we can go ahead and remove. Ken Koch stated that the Rec Center is probably the most
important thing to discuss right now and Scott Sleezer stated that budget would be also. Ken Koch
stated that a lot of the items could fall under the five year plan. Ken asked Laura to reorganize this list
and combine some of these items. Laura stated that if we look at this as a whole and see where we
want to be in three years and set some goals and if we do it meeting by meeting it will not be so
daunting. Ken stated that some of these things will depend on what happens with the Rec Center
because it is hard to plan when we don't know what is going to happen with that. The board discussed
that there needs to be a plan for if we don't have the Rec Center and one for if we do. The board feels
that it is something that they need to began thinking about. Scott Sleezer stated that we need to look at
the community survey that was taken years ago and evaluate what the community wants. The board
discussed that once we get the bid back it will be discussed further. Ken Koch asked Mayor Golinski
where we are at on the Rec Center. Mayor stated that we are waiting on the appraisal. He stated that
the owner is pushing for a purchase. Mayor stated that there really can't be much more discussion until
we get the appraisal back. The Board stated that we cannot move forward until we know about the Rec
Center's future.
Staff Reports:
Laura Schraw stated that the City Council changed some language Vendor Policy and the River City
Roasters agreements. It was stated that the Hydraulic building rental can accommodate 10-20 people
not 50 as stated previously.
Recreation Report
Tim Evans reported that a couple weeks ago was the first Music Under the Stars and it went very well.
He said River Night was coming up and need to watch the wristbands.
Evans stated that working with the Chamber is a good thing and we need to be sure that they are
involved equally.
Parks Report
Scott Sleezer stated that the written report is attached.
He stated that the tennis courts are looking great.
The lighting bid needs to get completed.
He stated that he wants this park to be done by Christmas
City Park Designer:
The OSLAD grant was discussed. It is estimated that the amount will be $400,000 it can be used for
forced labor, design fees or land contribution. If all fees are not used the city can seek reimbursement
Park Board Meeting
June 23, 2011
Page 4 of 5
from state.
Additional Business:
Kelly Sedgwick brought emails from people that he surveyed about the later games, alcohol and field
maintenance at Bridge. He said that the complaints are we get less games than other areas and we pay
about the same amount of money. Some complaints are about the field conditions. The holes around
home plate and around the pitchers mounds, and the uneven fields. Scott Sleezer stated that we don't
have any down time to address these issues. He stated that it is a staffing issue and other things. He
said the staff does add clay every couple weeks. The board discussed extending the amount of games
somehow. Scott Sleezer stated that our fields are maintained well. He stated that when there are
multiple games there are going to be holes because of wear during games. Scott Sleezer stated there
are 17 fields to maintain not just the three at Bridge. Tim Evans stated that they have a lot of people
that want to book our fields because they are maintained so well. Kelly Sedgwick stated that he doesn't
want to see the fees become too high.
Suspend Regular Meeting go into Executive Session:
Ken Koch motioned to adjourn the regular meeting at 9:40 p.m. Motion seconded by Kelly Sedgwick
and motion was unanimously approved by voice vote.
Executive Session began 9:43 p.m. A motion to adjourn was made by Seaver Tarulis and seconded by
Amy Cesich. Meeting was adjourned at 10:07 p.m.
Regular Meeting Called to Order:
Motion made by Ken Koch to call meeting to order at 10:08 p.m. Seconded by Kelly Sedgwick. The
board had nothing further to discuss so motion to adjourn meeting was made by Ken Koch and
seconded by Seaver Tarulis meeting adjourned at 10:10 p.m.
Next meeting: July 14, 2011, City Hall
*Items needed Board approval or recommendation
Respectfully submitted by:
Lisa Godwin
Park Board Meeting
June 23, 2011
Page 5 of 5
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AMERFITN AMERICAN FITNESS WHOLESALERS
55761 06/16/11 01 FITNESS DRINKS 80-800-56-00-5607 07/14/11 199.40
CONCESSION SUPPLIES
INVOICE TOTAL: 199.40
VENDOR TOTAL: 199.40
AQUAPURE AQUA PURE ENTERPRISES, INC.
74072 06/22/11 01 CHEMICALS 80-800-56-00-5620 07/14/11 214.80
OPERATING SUPPLIES
INVOICE TOTAL: 214.80
VENDOR TOTAL: 214.80
ARAMARK ARAMARK UNIFORM SERVICES
610-7028688 03/29/11 01 UNIFORMS 79-790-56-00-5600 07/14/11 96.20
WEARING APPAREL
INVOICE TOTAL: 96.20
610-7083599 06/14/11 01 UNIFORMS 79-790-56-00-5600 07/14/11 44.44
WEARING APPAREL
INVOICE TOTAL: 44.44
610-7093465 06/21/11 01 UNIFORMS 79-790-56-00-5600 07/14/11 59.03
WEARING APPAREL
INVOICE TOTAL: 59.03
VENDOR TOTAL: 199.67
BARRETTS BARRETT'S ECOWATER
223566 06/14/11 01 SOLAR SALT 80-800-56-00-5620 07/14/11 35.80
OPERATING SUPPLIES
INVOICE TOTAL: 35.80
VENDOR TOTAL: 35.80
BPAMOCO BP AMOCO OIL COMPANY
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BPAMOCO BP AMOCO OIL COMPANY
30343367-PR 06/24/11 01 GASOLINE 79-795-56-00-5695 07/14/11 81.25
GASOLINE
02 GASOLINE 80-800-56-00-5695 81.26
GASOLINE
INVOICE TOTAL: 162.51
VENDOR TOTAL: 162.51
CALLONE UNITED COMMUNICATION SYSTEMS
1010-7980-0000-0611P 06/15/11 01 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 07/14/11 206.97
TELECOMMUNICATIONS
02 PARK/REC MONTHLY CHARGES 79-790-54-00-5440 80.13
TELECOMMUNICATIONS
INVOICE TOTAL: 287.10
VENDOR TOTAL: 287.10
CDWG CDW GOVERNMENT INC.
XBV2040 04/13/11 01 PHONE BATTERY 79-795-56-00-5620 07/14/11 260.20
OPERATING SUPPLIES
INVOICE TOTAL: 260.20
VENDOR TOTAL: 260.20
COMED COMMONWEALTH EDISON
1613010022-0611 06/17/11 01 BALLFIELDS 79-795-54-00-5480 07/14/11 544.60
UTILITIES
INVOICE TOTAL: 544.60
VENDOR TOTAL: 544.60
FERGUSOR ROBERT FERGUSON
062311 06/23/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
FITZSIMF FREDERICK J. FITZSIMMONS
060711 06/07/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
061611 06/16/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 210.00
FOXWINE FOX VALLEY WINERY
062111 06/21/11 01 JUNE 10 WINE NIGHT TICKETS 79-795-56-00-5606 07/14/11 185.50
PROGRAM SUPPLIES
INVOICE TOTAL: 185.50
VENDOR TOTAL: 185.50
GODWINL LISA GODWIN
062311 06/23/11 01 JUNE 23 MEETING MINUTES 79-795-54-00-5462 07/14/11 136.50
PROFESSIONAL SERVICES
INVOICE TOTAL: 136.50
VENDOR TOTAL: 136.50
GOLDMEDA GOLD MEDAL PRODUCTS
229091-A 06/08/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 402.30
CONCESSION SUPPLIES
INVOICE TOTAL: 402.30
229428 06/15/11 01 BEECHER CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 243.11
CONCESSION SUPPLIES
INVOICE TOTAL: 243.11
229429 06/15/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 794.61
CONCESSION SUPPLIES
INVOICE TOTAL: 794.61
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
GOLDMEDA GOLD MEDAL PRODUCTS
229795 06/22/11 01 BEECHER CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 550.96
CONCESSION SUPPLIES
INVOICE TOTAL: 550.96
229796 06/22/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 632.23
CONCESSION SUPPLIES
INVOICE TOTAL: 632.23
VENDOR TOTAL: 2,623.21
GRANDREN GRAND RENTAL STATION
14487 06/20/11 01 AUGER 79-790-54-00-5485 07/14/11 25.30
RENTAL & LEASE PURCHASE
INVOICE TOTAL: 25.30
VENDOR TOTAL: 25.30
HAYENR RAYMOND HAYEN
060711 06/07/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
061411 06/14/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
061611 06/16/11 01 REFEREE 79-795-54-00-5462 07/14/11 140.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 140.00
062111 06/21/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
062311 06/23/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 560.00
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HOMERIND HOMER INDUSTRIES
539239 06/13/11 01 MULCH 79-790-56-00-5640 07/14/11 1,440.00
REPAIR & MAINTENANCE
INVOICE TOTAL: 1, 440.00
VENDOR TOTAL: 1, 440.00
IDABWM ILLINOIS DEPT. OF AGRICULTURE
082511 06/29/11 01 PUBLIC OPERATOR LICENSE FEE 79-790-54-00-5462 07/14/11 15.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 15.00
VENDOR TOTAL: 15.00
ILPD4811 ILLINOIS STATE POLICE
062311-PR 06/23/11 01 BACKGROUND CHECK 80-800-54-00-5462 07/14/11 34.25
PROFESSIONAL SERVICES
02 BACKGROUND CHECK 79-790-54-00-5462 34.25
PROFESSIONAL SERVICES
INVOICE TOTAL: 68.50
VENDOR TOTAL: 68.50
IMAGEPLU IMAGE PLUS
27014 06/08/11 01 BASKETBALL CAMP TSHIRTS 80-800-56-00-5606 07/14/11 359.15
PROGRAM SUPPLIES
INVOICE TOTAL: 359.15
VENDOR TOTAL: 359.15
JRUDNY J. RUDNY, LLC
2194 06/23/11 01 WEB DESIGN CHANGES FOR HTD 79-795-56-00-5602 07/14/11 62.50
HOMETOWN DAYS SUPPLIES
INVOICE TOTAL: 62.50
VENDOR TOTAL: 62.50
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
KCEDC KENDALL COUNTY COLLECTOR
2010015312-0911 07/05/11 01 2010 PROP TAX -2ND INSTALLMENT 80-800-54-00-5497 07/14/11 30,751.39
PROPERTY TAX PAYMENT
INVOICE TOTAL: 30, 751.39
VENDOR TOTAL: 30, 751.39
KIDSFIRS KIDS FIRST SPORTS SAFETY INC.
062911 06/29/11 01 FLAG FOOTBALL CAMP INSRUCTION 79-795-54-00-5462 07/14/11 1,082.90
PROFESSIONAL SERVICES
INVOICE TOTAL: 1,082.90
VENDOR TOTAL: 1,082.90
MENLAND MENARDS - YORKVILLE
91142 06/08/11 01 CEMENT PATCH 79-790-56-00-5640 07/14/11 6.50
REPAIR & MAINTENANCE
INVOICE TOTAL: 6.50
91225 06/08/11 01 CONCRETE MIX 79-790-56-00-5640 07/14/11 9.96
REPAIR & MAINTENANCE
INVOICE TOTAL: 9.96
91406 06/09/11 01 FILL & SEAL, BOARD 79-790-56-00-5620 07/14/11 8.99
OPERATING SUPPLIES
INVOICE TOTAL: 8.99
91697 06/10/11 01 GARBAGE BAGS 79-790-56-00-5620 07/14/11 19.97
OPERATING SUPPLIES
INVOICE TOTAL: 19.97
92498 06/13/11 01 2-HOLE STRAP, RE-BAR, BOARDS 79-790-56-00-5620 07/14/11 14.50
OPERATING SUPPLIES
INVOICE TOTAL: 14.50
97446 06/30/11 01 EASY STEAMER 80-800-56-00-5640 07/14/11 77.97
REPAIR & MAINTENANCE
INVOICE TOTAL: 77.97
VENDOR TOTAL: 137.89
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MJELECT MJ ELECTRICAL SUPPLY, INC.
1122706-00 06/17/11 01 PHOTO CONRTROL, SPLICE KIT 79-790-56-00-5640 07/14/11 21.00
REPAIR & MAINTENANCE
INVOICE TOTAL: 21.00
VENDOR TOTAL: 21.00
MURRAYBR NORMAN C. MURRAY
081211 07/05/11 01 AUGUST 12 ENTERTAINMENT 79-795-56-00-5606 07/14/11 650.00
PROGRAM SUPPLIES
INVOICE TOTAL: 650.00
VENDOR TOTAL: 650.00
NEXTEL NEXTEL COMMUNICATIONS
837900513-12-PR 07/05/11 01 PARK MONTHLY CHARGES 79-790-54-00-5440 07/14/11 171.25
TELECOMMUNICATIONS
02 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 34.25
TELECOMMUNICATIONS
03 RECREATION MONTHLY CHARGES 79-795-54-00-5440 171.25
TELECOMMUNICATIONS
INVOICE TOTAL: 376.75
VENDOR TOTAL: 376.75
OLEARYC CYNTHIA O'LEARY
SOFTBALL 1ST-11 05/22/11 01 ASSIGNING OFFICIALS FOR GAMES 79-795-54-00-5462 07/14/11 370.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 370.00
VENDOR TOTAL: 370.00
OLEARYM MARTIN J. O'LEARY
061311 06/13/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
OSWEGOPK OSWEGOLAND PARK DISTRICT
030111 03/01/11 01 SPRING SOCCER TEAM FEES FOR 79-795-56-00-5606 07/14/11 1,100.00
PROGRAM SUPPLIES
02 TWO TEAMS ** COMMENT **
INVOICE TOTAL: 1, 100.00
VENDOR TOTAL: 1, 100.00
PEPSI PEPSI-COLA GENERAL BOTTLE
29840251 06/21/11 01 POP, GATORADE, WATER 80-800-56-00-5607 07/14/11 242.44
CONCESSION SUPPLIES
INVOICE TOTAL: 242.44
29840252 06/21/11 01 POP, WATER, GATORADE 79-795-56-00-5607 07/14/11 311.64
CONCESSION SUPPLIES
INVOICE TOTAL: 311.64
49594314 06/14/11 01 WATER, POP, GATORADE 79-795-56-00-5607 07/14/11 383.91
CONCESSION SUPPLIES
INVOICE TOTAL: 383.91
59937301 06/24/11 01 POP, WATER , GATORADE 79-795-56-00-5607 07/14/11 329.91
CONCESSION SUPPLIES
INVOICE TOTAL: 329.91
VENDOR TOTAL: 1,267.90
PITBOW PITNEY BOWES
5336185-JNll 06/13/11 01 RENTAL CHARGES FOR 03/11-06/11 79-795-54-00-5452 07/14/11 177.00
POSTAGE & SHIPPING
INVOICE TOTAL: 177.00
VENDOR TOTAL: 177.00
PURSLEYJ JASON T PURSLEY
062111 06/21/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
R0000727 YYBSA - TOURNAMENT
99207 06/20/11 01 RENTAL DEPOSIT REFUND 79-000-24-00-2410 07/14/11 500.00
DEPOSITS PAYABLE
INVOICE TOTAL: 500.00
VENDOR TOTAL: 500.00
R0000924 JENNY DAVIDOWSKI
99460 06/27/11 01 REFUND DUE TO DROPPED CLASS 79-795-54-00-5496 07/14/11 119.00
PROGRAM REFUNDS
INVOICE TOTAL: 119.00
VENDOR TOTAL: 119.00
R0000925 JOANNA HELLYER
99468 06/27/11 01 RESERVATION CHANGE DEPOSIT 79-000-24-00-2410 07/14/11 100.00
DEPOSITS PAYABLE
02 REFUND ** COMMENT **
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
R0000926 MIKKI BUSCH
99610 06/29/11 01 CLASS CANCELLATION REFUND 79-795-54-00-5496 07/14/11 115.00
PROGRAM REFUNDS
INVOICE TOTAL: 115.00
VENDOR TOTAL: 115.00
R0000927 BRENT HATCH
99467 06/27/11 01 RESERVATION CHANGE REFUND 79-000-24-00-2410 07/14/11 100.00
DEPOSITS PAYABLE
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
R0000928 JEANNE ZAGAJOWSKI
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
R0000928 JEANNE ZAGAJOWSKI
99084 06/16/11 01 CLASS CANCELLATION REFUND 80-800-54-00-5496 07/14/11 119.00
PROGRAM REFUNDS
INVOICE TOTAL: 119.00
VENDOR TOTAL: 119.00
REINDERS REINDERS, INC.
1344017-01 06/23/11 01 FLYWHEEL 79-790-56-00-5640 07/14/11 307.34
REPAIR & MAINTENANCE
INVOICE TOTAL: 307.34
1344867-00 06/09/11 01 SWITCH KEY 79-790-56-00-5640 07/14/11 25.14
REPAIR & MAINTENANCE
INVOICE TOTAL: 25.14
1345913-00 06/15/11 01 SPRING TINE RAHN 79-790-56-00-5640 07/14/11 119.70
REPAIR & MAINTENANCE
INVOICE TOTAL: 119.70
1346005-00 06/16/11 01 SWITCH 79-790-56-00-5640 07/14/11 33.18
REPAIR & MAINTENANCE
INVOICE TOTAL: 33.18
1346501-00 06/20/11 01 V-BELT, DECK 79-790-56-00-5640 07/14/11 63.49
REPAIR & MAINTENANCE
INVOICE TOTAL: 63.49
VENDOR TOTAL: 548.85
ROBINSOT TRACY ROBINSON
061411 06/14/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
061611 06/16/11 01 REFEREE 79-795-54-00-5462 07/14/11 140.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 140.00
VENDOR TOTAL: 245.00
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SCHNITZR RANDY J. SCHNITZ
060611 06/06/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
061411 06/14/11 01 REFEREE 79-795-54-00-5462 07/14/11 70.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 70.00
VENDOR TOTAL: 175.00
SHTANIS SUFWAN SHTANI
060711 06/07/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
SUTHERLS SCOT SUTHERLAND
062111 06/21/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
UNIQUEPR UNIQUE PRODUCTS & SERVICE
223337 06/16/11 01 LAUNDRY SOAP, PAPER TOWEL, 80-800-56-00-5620 07/14/11 240.79
OPERATING SUPPLIES
02 TOILET PAPER, SANITARY WAX BAG ** COMMENT **
INVOICE TOTAL: 240.79
VENDOR TOTAL: 240.79
VISA VISA
062611-PW 06/26/11 01 STAIRMASTER REPAIR PART 80-800-56-00-5640 07/14/11 249.49
REPAIR & MAINTENANCE
DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 11:03:19 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/14/2011
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
VISA VISA
062611-PW 06/26/11 02 GROUP POWER LICENSE FEE 80-800-56-00-5606 07/14/11 520.00
PROGRAM SUPPLIES
03 OVER CHARGE FOR LICENSE FEE 80-800-56-00-5606 -260.00
PROGRAM SUPPLIES
04 MONTHLY CABLE 79-795-54-00-5440 79.95
TELECOMMUNICATIONS
05 SAUSAGE 79-795-56-00-5607 236.88
CONCESSION SUPPLIES
06 DIAPHRAGM REPLACEMENT KIT 79-790-56-00-5640 46.58
REPAIR & MAINTENANCE
07 MONTHLY CABLE 80-800-54-00-5440 116.55
TELECOMMUNICATIONS
INVOICE TOTAL: 989.45
VENDOR TOTAL: 989.45
WALKCUST WALKER CUSTOM HOMES, INC.
YPD 8/11 06/28/11 01 AUGUST 2011 LEASE PAYMENT 80-800-54-00-5485 07/14/11 18,500.00
RENTAL & LEASE PURCHASE
INVOICE TOTAL: 18,500.00
VENDOR TOTAL: 18,500.00
WALMART WALMART COMMUNITY
061611-PR 06/16/11 01 PRESCHOOL SUPPLIES 79-795-56-00-5606 07/14/11 126.70
PROGRAM SUPPLIES
INVOICE TOTAL: 126.70
VENDOR TOTAL: 126.70
WOZNYR RONALD V. WOZNY
062311 06/23/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00
PROFESSIONAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
TOTAL ALL INVOICES: 66,033.36
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTJC" Director ■
City Administrator F1 Tracking Number
�' L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: Park Rental and Use Policy
Agenda Date: July 14, 2011
Synopsis: Additional language change under `Waiver of Fees'.
Action Previously Taken:
Date of Action: June 23, 2011 Action Taken:
Item Number:
Type of Vote Required:
Action Requested: Review policy as passed by City Council.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
° ''`o Memorandum
EST. ,Z 1836 To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
{O L Scott Sleezer, Superintendent of Parks
ad
�I �d C-,Ty =0 Tim Evans, Superintendent of Recreation
CIE Date: July 14, 2011
Subject: Park Rental & Use Policy
Park Board President Ken Koch brought to our attention that under the `Park, Gazebo, Shelter
Reservation Fees' that Section D. `Waiver of Fees' had language that approval for the waiver is
by the `Human Resource Commission'. This has been changed to `Park Board.' A revised and a
clean copy are attached.
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
PARK RENTAL AND USE POLICY
Park Board approved DATE
City Council approved DATE
TABLE OF CONTENTS
Reservation PAGE
Rental categories PAGE
Use priorities PAGE
Request for parks and park amenities reservation PAGE
Who must complete a park reservation? PAGE
Permissible uses for reservations PAGE
Large-groups PAGE
Reservation Fees PAGE
Park sites and amenities available PAGE
General policies and procedures for use PAGE
Application for Shelters, Gazebos and Parks Reservation PAGE
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
PARK RENTAL AND USE POLICY
The Park Rental and Use Policy of the United City of Yorkville has been established to provide a systematic
method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the
residents of the community. A reservation is not required for park use for occasional play. Multiple activities
or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a
permit is required and will guarantee use for the dates and times specified on the permit. All United City of
Yorkville Playground Areas shall remain open for public access and public pathways located within any United
City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the
reservation availability.
Objective
• To provide maximum utilization of parks through centralized scheduling
• To provide an impartial distribution of park amenities, shelters or gazebo to the various community
groups who wish to reserve.
• To plan cooperatively with other community agencies to enhance individual and group recreational
needs.
• To provide recreational activities which take into consideration the needs of the community.
• To provide the best possible maintenance of the parks using available manpower and monetary
resources.
RENTAL CATEGORIES
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately (at least 80%) United City
of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries
Use Priorities
When scheduling use or reservation of a park, or park amenities, the following priorities shall be established:
1. United City of Yorkville Park and Recreation sponsored programs
2. Yorkville School District
3. Groups, organization or other community bodies that have approved cooperative agreements with the
United City of Yorkville.
4. Privately sponsored programs within the city limits.
5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple
dates.
6. Other
- Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority
over non-resident groups. The 80% residency requirement shall be calculated based on the total
number of people who will be in attendance.
Parks and Park amenities may be used on a drop-in basis by any group or individual without a
reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any
organized or reserved use. Groups or individuals with an approved reservation or permit and City
programs will have priority use.
- In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make
the final decision regarding use of the park or park amenities.
Request for Parks and Park Amenities Reservation
Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos,
etc., shall complete the standard application for reservation. Some parks and activities may be excluded from
park reservations as determined by recommendations from the Park Board or staff. In addition,
organizations, groups, and individuals shall be required to submit the following with the application form:
• (For Groups and Organizations) A certificate of insurance—co-naming the United City of Yorkville as an
additional insured, Assumption of liability, and Waiver of subrogation
• A signed permit request form with the name and address of the person making the request. In
addition, complete information regarding the use of the park or park amenities and acknowledgement
/agreement to adhere to the park use policy.
• The Recreation Department may request additional information from the desired individual or groups
if it is considered to be in the best interest of the City or necessary to make a decision regarding the
use.
Reservation requests shall be approved beginning on the following dates:
Spring Season (March — May) February 15
Summer Season (June—August) April 15
Fall Season (September— November) July 15
WHO MUST COMPLETE A PARK RESERVATION?
Any organization or individual who:
• Wants to reserve a certain area for a specific date and time
• Require special arrangements
• Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses
PERMISSIBLE USES FOR RESERVATIONS
Any resident, organization or group wishing to reserve a park, or park amenity for use shall have an approved
reservation permit prior to publicly advertising the use of the park or location. This includes single use or
multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be
determined to be not appropriate for specific parks due to location, use, or overall function of the park.
Requesting party must include all activities or uses of the park when making the request. Priorities will be
given to the following uses, in order from most priority to least priority:
A. Block parties
B. Community or organization events (i.e. non fundraising events, and non profit-making)
C. Private events (family reunions, weddings, private parties)
D. Community or organization events (fundraising events)
At the time of application, all special requests must be indicated in detail on the reservation form. These
include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment, selling
concessions (including items to be sold and their prices), selling of miscellaneous items for fund raising or
profit, extended park hours use, use of a public address system, admission charges, additional maintenance,
use of snow fence, and water or electrical access.
No equipment or permanent signage will be added or installed to the park without the permission of the Park
Board, City Council, or designated staff.
No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or
premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor
permit to serve beer and/or wine at certain park locations. No persons under the influence of alcohol or drugs
shall be allowed in any City park or premises.
Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control
and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter
may result in a loss of privileges and fees for clean up.
Selling of any items in the parks must be approved through the vendor permitting process.
Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,
FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks,
fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the
repair or replacement of damage as a result of misuse of the park, equipment or park amenities.
LARGE-GROUP POLICY
Groups with more than 100 members make a serious impact on the parks. As a part of confirming the
reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety.
Community parks/areas available for large private groups include Beecher, Bridge and Riverfront Parks.
Unless otherwise approved by the Park and Recreation Department, parking must remain within designated
areas.
Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants
by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large
group events may be subject to additional fees for public safety/police and /or traffic control and the rental of
portable toilets.
PARK, GAZEBO, SHELTER RESERVATION FEES
A. Establishment
The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo,
Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and
upgrading the City's Parks and amenities. Fees shall be established in the following categories:
1. Gazebo single use
2. Large and small shelter single use
3. Park single use (non athletic fields)
4. Gazebo multiple use
5. Shelter multiple uses
6. Park multiple use (non athletic fields)
7. Resident, non-resident and commercial use fees
8. Special use (including fundraising, educational and religious)
9. Festival/Entertainment use
B. Resident vs Non-Resident Users
To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville,
City boundaries. The 80% residency requirement shall be calculated based on the total number of
individuals using the park. Residency shall be determined based on the home address of the individuals as
opposed to the business address or the address of other family members. The Recreation Department may
waive the residency requirement if it is considered in the best interest of the City.
C. Commercial Users
Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee.
D. Waiver of Fees
The United City of Yorkville may waive fees to schools, private groups or organization in exchange of
services or agreed upon arrangements. Waiver of fees must be approved by the Human Reseuree
r,,.,.,,.,.,;«ien r the s Fship pelicy and r eedures set by the City G,,,,neil Park Board.
E. Payment of Fees
Groups reserving a park or park amenity shall provide a $100.00 security deposit to guarantee the
reservation for gatherings with an expected attendance of 100 persons or less; a $500 security deposit for
gatherings with an expected attendance between 100 and 500 persons; a $1,000 security deposit for
gatherings with an expected attendance over 500 persons. Groups or individuals reserving parks or park
amenities on a single or multiple use bases shall be required to pay the established fee at least one week
prior to the date reserved. A permit shall be issued upon payment of the fee.
Payment of fees shall be made at the Yorkville Park and Recreation Department Offices.
If a park or park amenity is damaged due to improper use by the group or individual and requires more
than normal maintenance and/or repair to be restored to its original condition, the group or individual
shall be charged the amount necessary to cover the cost of the required maintenance and /or repair.
F. Refund of Fees
A refund of a park or park amenity reservation fee may be granted for the following reasons:
1) If the United City of Yorkville Park and Recreation Department staff feels that the park is in an
unusable condition.
2) If the group or individual provides written notification of cancellation to the Department at least
one week prior to the date reserved.
RESERVATION FEES
Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees
charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are
subjected to changing without notice.
BICENTENNIAL RIVERFRONT PARK USE
Background and purpose
The Riverfront Park Use Policy of the United City of Yorkville has been established to provide rules and
regulations associated with the use of Riverfront Park by park users, vendors, and groups wishing to rent the
facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique
features and its large amount of visitors. A reservation is not required for occasional play, nor for use of the
whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the
signage on the property and in the water, and by boating and water regulations put forth by the State of
Illinois. Multiple activities or special uses, including by a resident or groups on multiple days or weekly play
for a designated area, require a rental permit. This rental permit will guarantee use for the dates and times
specified on the permit. All United City of Yorkville playground areas shall remain open for public access and
public pathways located within the park shall remain open to the public at all times.
Bicentennial Riverfront Park Amenities
Five (5) acres of open play space
- This includes space south of the walking path on the riverbank
Three (3) acres of wooded area
Water fountain
Medium sized shelter
Riverfront Park Building at 131 E Hydraulic Street (contact River City Roasters at 630-553-xxxx for
Reservations)
- Indoor conference room that can accommodate 10-20 people
- Two bathrooms available
Bicentennial Riverfront Park Use rules and regulations (in addition to all other park use rules and regulations)
1) No equipment or permanent signage will be added or installed in the park without the permission of
the Park Board, City Council or designated staff.
2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within
Riverfront Park or the immediate premises, except that upon approval of the Mayor,
Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine.
3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the
proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and
fees for clean up.
4) Vendors in the park must have a Riverfront Park vendor license, and all other appropriate licenses.
Additional licenses may be required by the City of Yorkville, Kendall County, and/or State of Illinois.
5) Users, renters, and vendors must adhere to all applicable park use policies and procedures put forth by
the City of Yorkville.
6) Large groups
a. Groups with more than 100 members make a serious impact on the parks. As a part of
confirming the reservation for use the Police will be consulted regarding potential impacts to
the Parks and City public safety. Fees will be set based on direct costs incurred and post event
repairs and clean-up and number of participants by the Park and Recreation Department. Fees
will be estimated in advance by the appropriate staff. Large group events may be subject to
additional fees for public safety/police and /or traffic control and the rental of portable toilets.
7) Park hours—dawn until 10pm
Riverfront Park vendor licenses
Vendors are permitted within Riverfront Park, with the following regulations:
1) Vendors will be required to acquire a City of Yorkville mobile food vendor license, or itinerant
merchant license depending on the items to be sold.
2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first Monday in
November of each year.
3) Licenses issued after the November 1St application date will be effective for a period from March 15th
of the following year through November 15tH
4) Licenses will allow vendors to sell within the Park, in the approved area, during Park hours only.
Vendors will be restricted from selling in the Park on certain, City-approved dates for events run by the
City and/or other agencies.
5) Vendors will be required to pay a $200 non-refundable application fee at time of application submittal.
6) Vendors will be required to pay 5% of all gross revenues collected for goods and services sold in the
park and submit those revenues by the 15th day of the month following the month where the sales
occurred (commonly referred to as "concession fees").
a. I.E. Sales occurring on October 31St will have concession fees due to the City by November 15tH
7) Vendors must only sell items that have been approved within the vendor application.
8) Vendors will not be permitted to sell any items that compete with existing businesses that have
located within the Riverfront Park buildings, unless special approval has been given by the Park Board.
9) Vendors must limit their presence to their approved vendor area.
10)Vendors who sell items that have not been approved, who solicit customers outside of their approved
vendor area, who fail to make required concession fee payments, or who violate other City policies will
be subject to warnings, temporary suspension, and/or complete revocation of their Riverfront Park
vendor license, at the complete discretion of the Director of Parks and Recreation.
PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS
Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents
and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on
available parks or designs. Individual parks or amenities available for reservation are subjected to changing
without notice based on Park Board and City Council direction.
Town Square—2.55 Acres
Gazebo/Shelter
Available for Small picnic areas
No grilling or open flames in the parks.
Drinking fountain
Portable tents with stakes or semi-permit shelters are not permitted
Beecher Park—22.6 acres
Open grass for multi-play area
Multi-age level Playground & swings
Drinking fountain
Picnic table
No grilling or open flames in the parks
Ball field and soccer fields (please refer to the athletic field reservation policy)
Beecher Building (please refer to the Beecher building rental policy)
Concession building with restrooms
Kiwanis Park—2 acres
1 small shelter
Grass open area
Playground & Swings
court basketball
No grilling or open flames in the parks
Portable tents with stakes or semi-permit shelters are not permitted
Rice Park- 1 acre
1 small shelter 16x16
Picnic table
No grilling or open flames in the parks
Playground & swings
Funnel ball
Fox Hill (East) —2 acres
Basketball court (full court)
Picnic table
No grilling or open flames in the parks
Playground & swings
Fox Hill (West) —6 acres
Open grass area
Baseball Field (please refer to the athletic field reservation policy)
No grilling or open flames in the parks
Hiding Spot Park— 1.6 acres
Picnic area /tables
Bocce court
No grilling or open flames in the parks
Van Emmon Park— 1.8 acres
Baseball Field (please refer to the athletic field reservation policy)
No grilling or open flames in the parks
Grass open area
Portable tents with stakes or semi-permit shelters are not permitted
Sunflower Park—2 acres
%2 court basketball
1 small shelter
Playground & swings
Picnic area /tables No grilling or open flames in the parks
Cannonball Ridge Park—3.2 acres
court basketball
1 small shelter
Skateboard element
Picnic area /tables
No grilling or open flames in the parks
Rotary Park— 12 acres
Baseball/Softball Field (please refer to the athletic field reservation policy)
1 small shelter
Skateboard element
Playground & swings
Open grass for multi-play area
Picnic area /tables
No grilling or open flames in the parks
Steven G Bridge Park—56 acres
3 Baseball/Softball Fields (please refer to the athletic field reservation policy) (lighted)
Playground & swings
Concession building with restrooms
Picnic area /tables
Open grass for multi-play area
No grilling or open flames in the parks
Stepping Stones Park—6.9 acres
Playground & swings
1 small shelter
Open grass for multi-play area
Riemenschneider Park—7.1 acres
Playground & swings
1 small shelter
Water playground feature
Recreational baseball field
Picnic area /tables
Autumn Creek Park A—5.9 acres
Playground & swings
1 small shelter
Open grass for multi-play area
Skateboard element
Small sledding hill
GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,
FIELDS, OPEN SPACE AND FACILITIES:
1. No equipment or permanent signage will be added or installed to the park without the permission of
the United City of Yorkville Park and Recreation Department.
2. No ball hitting or pitching into fences or dugouts is allowed.
3. Each party will report any damage, accidents and or maintenance concerns to the park and recreation
department immediately.
4. Coordination of work involving the park department staff or use of the equipment will generally
require a two-week notice, for scheduling purposes. All requests for park staff must be approved by
the Department Head.
5. Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of
the parks, trails, or walkways or grass areas.
6. All requests for use of fields, or park(s) for organized play or private events must be in writings.
7. Each group must complete a checklist ensuring that the fields are in acceptable condition after their
scheduled use. This form must be turned into the Park and Recreation Department at the end of the
schedule use identifying the group's maintenance obligation.
8. Due to the scheduling or early setups for the other functions, all groups and organizations are
requested to use only the area, field, or park that has been assigned to them.
9. No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or
partisan political activities of any kind. Non-partisan public meetings and information forums are
permitted.
10. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the
premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City
liquor permit to serve beer and/or wine at certain park locations. Failure to follow this rule will result in
forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department
staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the
discretion of the United City of Yorkville staff.
11. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter
control and pick up. The park should be left in equal or better condition that it was found. Please
dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a
loss of privileges and fees for clean up.
12. Groups may not use the fields or parks when the weather conditions are dangerous or when the field
conditions are not acceptable. All groups must adhere to the inclement weather practice for field
conditions; (no standing water, saturated turf conditions, or times when safety is a concern).
13. Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and
fields. (Sign ordinance, Building rental policies, Lightning Prediction Policy, and weather warning alarm
system, and any other city guidelines that pertain to the use of City Owned property).
14. No parking on sidewalks or grass areas in or surrounding the parks.
15. No grilling or open flames in the parks.
16. All United City of Yorkville Playground Areas shall remain open for public access and public pathways
located within any United City of Yorkville Park shall remain open to the public at all times.
17. All animals must adhere to the leash control ordinance. Petting zoos for one day special events are
permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council.
Health codes, permits and licenses are required.
18. Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where
permissible and indicated by signage.
19. Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved
park locations only.
20. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and
restricted appropriate use.
21. Groups desiring additional tables and chairs beyond what is already available must arrange for their
own tables and chairs.
22. All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21
years or older, sign a waiver and release form, which includes a hold-harmless clause and an
agreement to be responsible for cleanup and possible damages. The representative also must remain
on-site during the rental use.
23. No vendors are allowed on City owned land or locations except when they are sponsored by an event
that has been issued a permit by the United City of Yorkville Park and Recreation Department.
24. Activities including sound amplification should not unreasonably interfere in any way with other park
users or adjacent property owners. Amplification and special lighting are allowed only if a permit is
issued at the time of the reservation request.
25. When portable bathrooms are needed, the user must make arrangements to obtain and remove them
from the park no later than 3:00 pm the day after the event.
26. Unauthorized use of pyrotechnics and fireworks are not allowed on park property.
27. Some parks and activities may be excluded from park reservations as determined by recommendations
for the Park Board or staff.
ATTACHMENT
PARKS RENTAL AND USE POLICY
RESERVATION FEES
The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to
partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to
changing without notice.
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately (at least 80%) United City
of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Category A Cate ry B
Small Large Gazebo Park Small Shelter Large Gazebo Park
Shelter group group
shelter shelter
0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00
hours
2-4 15.00 55.00 40.00 25.00 15.00 65.00 40.00 25.00
hours
4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00
hours
6-8 25,00 100.00 75.00 40.00 25.00 100.00 75.00 40.00
hours
Category C Cate a ry ❑
Small Large Gazebo Park Small Shelter Large Gazebo Park
Shelter group group
shelter shelter
0-2 15.00 55.00 40.00 25.00 20.00 80.00 45,00 30.00
hours
2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00
hours
4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00
hours
6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00
hours
Cate or y F Cate o F
Small Large group Gazebo Park Small Large group Gazebo Park
Shelter shelter Shelter shelter
0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45,00
2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00
4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00
6-8 hours 50.00 150.00 80.00 65.00 55.00 175.00 95.00 80.00
Key Deposit: $25.00 residents $35.00 non-residents
SPECIAL USE
Water or electrical access when available $20.00 additional. Must supply your own extension cords.
Please reference the concession stand /vendor operation policy for special use request.
FESTIVAL/ ENTERTAINMENT EVENTS
Festival / Entertainment events that have the potential of drawing more than 500 people shall be subject to a
$1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park.
Festival / Entertainment events that have the potential of drawing more than 500 people to large community
parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate
or percentage of gross profits to the City which will be determined prior to City approval of the event.
Festival / Entertainment events are subject to security requirements and the cost thereof as determined by
City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department
separately to make arrangements.
STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
Spring Season (March—May) February 15
Summer Season (June—August) April 15
Fall Season (September—November) July 15
Please indicate type of Group requesting use by circling the appropriate category:
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville
residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification (Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Group or Individual Name:
Contact Person: Address:
Home Phone: Work Phone: Email:
LOCATION REQUESTED:
DATE(s)/TIME(s) REQUESTED:
PURPOSE
Special Use requests(concessions,water,electrical,other).
Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present
pending the type of event and attendance.This may result in an additional fee assessed to the group for this service).
Will you be selling any products,food,or miscellaneous items?Yes(please explain): No
Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state, all litter removed,OR if damage
occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all
trash and recyclables in the proper containers.
Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals
may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide
to the rules and regulations set forth by the United City of Yorkville.
Signed Date:
In order complete the request,the following documents must be forwarded to the Recreation Department:
(Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of
liability,and Waiver of subrogation.
OFFICIAL USE
Addition information requested
Reservation Amount Deposit amount($100)
Date of Request Date Received
Staff initials Approved/Denied
Refund Requested Location Assigned
Concession Stand, Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No
STANDARD APPLICATION FOR RIVERFRONT PARK VENDOR LICENSE
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Applicant name:
Applicant Address: City:
Applicant Phone Number: Email:
Business Name:
Business Address:
List of all Items to be sold by applicant:
Items that are substantially similar to items sold by lessees in the building at 131 E Hydraulic Street,301 E Hydraulic Street,or other
Riverfront Park vendors will not be approved for sale.
Checklist of items to be submitted by the applicant:
1) Completed application
2) $200 application fee
3) Proof of City of Yorkville mobile food vendor or itinerant merchant license
4) Proof of liability insurance in the amount of at least$100,000 for general liability purposes, and which names the United
City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless
against claims arising from vendor actions.
I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville,including the Park
Rental and Use Policies and the Riverfront Park Use Policy.
Name (print): Signature: Date:
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
OFFICE USE ONLY
Date submitted:
Application complete,with additional materials?
Application approved or denied? Date of approval/denial:
List of items approved to be sold by applicant:
List of items denied:
Term of vendor license?
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
PARK RENTAL AND USE POLICY
Park Board approved DATE
City Council approved DATE
TABLE OF CONTENTS
Reservation PAGE
Rental categories PAGE
Use priorities PAGE
Request for parks and park amenities reservation PAGE
Who must complete a park reservation? PAGE
Permissible uses for reservations PAGE
Large-groups PAGE
Reservation Fees PAGE
Park sites and amenities available PAGE
General policies and procedures for use PAGE
Application for Shelters, Gazebos and Parks Reservation PAGE
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
PARK RENTAL AND USE POLICY
The Park Rental and Use Policy of the United City of Yorkville has been established to provide a systematic
method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the
residents of the community. A reservation is not required for park use for occasional play. Multiple activities
or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a
permit is required and will guarantee use for the dates and times specified on the permit. All United City of
Yorkville Playground Areas shall remain open for public access and public pathways located within any United
City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the
reservation availability.
Objective
• To provide maximum utilization of parks through centralized scheduling
• To provide an impartial distribution of park amenities, shelters or gazebo to the various community
groups who wish to reserve.
• To plan cooperatively with other community agencies to enhance individual and group recreational
needs.
• To provide recreational activities which take into consideration the needs of the community.
• To provide the best possible maintenance of the parks using available manpower and monetary
resources.
RENTAL CATEGORIES
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately (at least 80%) United City
of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries
Use Priorities
When scheduling use or reservation of a park, or park amenities, the following priorities shall be established:
1. United City of Yorkville Park and Recreation sponsored programs
2. Yorkville School District
3. Groups, organization or other community bodies that have approved cooperative agreements with the
United City of Yorkville.
4. Privately sponsored programs within the city limits.
5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple
dates.
6. Other
- Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority
over non-resident groups. The 80% residency requirement shall be calculated based on the total
number of people who will be in attendance.
Parks and Park amenities may be used on a drop-in basis by any group or individual without a
reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any
organized or reserved use. Groups or individuals with an approved reservation or permit and City
programs will have priority use.
- In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make
the final decision regarding use of the park or park amenities.
Request for Parks and Park Amenities Reservation
Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos,
etc., shall complete the standard application for reservation. Some parks and activities may be excluded from
park reservations as determined by recommendations from the Park Board or staff. In addition,
organizations, groups, and individuals shall be required to submit the following with the application form:
• (For Groups and Organizations) A certificate of insurance—co-naming the United City of Yorkville as an
additional insured, Assumption of liability, and Waiver of subrogation
• A signed permit request form with the name and address of the person making the request. In
addition, complete information regarding the use of the park or park amenities and acknowledgement
/agreement to adhere to the park use policy.
• The Recreation Department may request additional information from the desired individual or groups
if it is considered to be in the best interest of the City or necessary to make a decision regarding the
use.
Reservation requests shall be approved beginning on the following dates:
Spring Season (March — May) February 15
Summer Season (June—August) April 15
Fall Season (September— November) July 15
WHO MUST COMPLETE A PARK RESERVATION?
Any organization or individual who:
• Wants to reserve a certain area for a specific date and time
• Require special arrangements
• Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses
PERMISSIBLE USES FOR RESERVATIONS
Any resident, organization or group wishing to reserve a park, or park amenity for use shall have an approved
reservation permit prior to publicly advertising the use of the park or location. This includes single use or
multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be
determined to be not appropriate for specific parks due to location, use, or overall function of the park.
Requesting party must include all activities or uses of the park when making the request. Priorities will be
given to the following uses, in order from most priority to least priority:
A. Block parties
B. Community or organization events (i.e. non fundraising events, and non profit-making)
C. Private events (family reunions, weddings, private parties)
D. Community or organization events (fundraising events)
At the time of application, all special requests must be indicated in detail on the reservation form. These
include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment, selling
concessions (including items to be sold and their prices), selling of miscellaneous items for fund raising or
profit, extended park hours use, use of a public address system, admission charges, additional maintenance,
use of snow fence, and water or electrical access.
No equipment or permanent signage will be added or installed to the park without the permission of the Park
Board, City Council, or designated staff.
No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or
premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor
permit to serve beer and/or wine at certain park locations. No persons under the influence of alcohol or drugs
shall be allowed in any City park or premises.
Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control
and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter
may result in a loss of privileges and fees for clean up.
Selling of any items in the parks must be approved through the vendor permitting process.
Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,
FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks,
fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the
repair or replacement of damage as a result of misuse of the park, equipment or park amenities.
LARGE-GROUP POLICY
Groups with more than 100 members make a serious impact on the parks. As a part of confirming the
reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety.
Community parks/areas available for large private groups include Beecher, Bridge and Riverfront Parks.
Unless otherwise approved by the Park and Recreation Department, parking must remain within designated
areas.
Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants
by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large
group events may be subject to additional fees for public safety/police and /or traffic control and the rental of
portable toilets.
PARK, GAZEBO, SHELTER RESERVATION FEES
A. Establishment
The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo,
Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and
upgrading the City's Parks and amenities. Fees shall be established in the following categories:
1. Gazebo single use
2. Large and small shelter single use
3. Park single use (non athletic fields)
4. Gazebo multiple use
5. Shelter multiple uses
6. Park multiple use (non athletic fields)
7. Resident, non-resident and commercial use fees
8. Special use (including fundraising, educational and religious)
9. Festival/Entertainment use
B. Resident vs Non-Resident Users
To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville,
City boundaries. The 80% residency requirement shall be calculated based on the total number of
individuals using the park. Residency shall be determined based on the home address of the individuals as
opposed to the business address or the address of other family members. The Recreation Department may
waive the residency requirement if it is considered in the best interest of the City.
C. Commercial Users
Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee.
D. Waiver of Fees
The United City of Yorkville may waive fees to schools, private groups or organization in exchange of
services or agreed upon arrangements. Waiver of fees must be approved by the Park Board.
E. Payment of Fees
Groups reserving a park or park amenity shall provide a $100.00 security deposit to guarantee the
reservation for gatherings with an expected attendance of 100 persons or less; a $500 security deposit for
gatherings with an expected attendance between 100 and 500 persons; a $1,000 security deposit for
gatherings with an expected attendance over 500 persons. Groups or individuals reserving parks or park
amenities on a single or multiple use bases shall be required to pay the established fee at least one week
prior to the date reserved. A permit shall be issued upon payment of the fee.
Payment of fees shall be made at the Yorkville Park and Recreation Department Offices.
If a park or park amenity is damaged due to improper use by the group or individual and requires more
than normal maintenance and/or repair to be restored to its original condition, the group or individual
shall be charged the amount necessary to cover the cost of the required maintenance and /or repair.
F. Refund of Fees
A refund of a park or park amenity reservation fee may be granted for the following reasons:
1) If the United City of Yorkville Park and Recreation Department staff feels that the park is in an
unusable condition.
2) If the group or individual provides written notification of cancellation to the Department at least
one week prior to the date reserved.
RESERVATION FEES
Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees
charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are
subjected to changing without notice.
BICENTENNIAL RIVERFRONT PARK USE
Background and purpose
The Riverfront Park Use Policy of the United City of Yorkville has been established to provide rules and
regulations associated with the use of Riverfront Park by park users, vendors, and groups wishing to rent the
facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique
features and its large amount of visitors. A reservation is not required for occasional play, nor for use of the
whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the
signage on the property and in the water, and by boating and water regulations put forth by the State of
Illinois. Multiple activities or special uses, including by a resident or groups on multiple days or weekly play
for a designated area, require a rental permit. This rental permit will guarantee use for the dates and times
specified on the permit. All United City of Yorkville playground areas shall remain open for public access and
public pathways located within the park shall remain open to the public at all times.
Bicentennial Riverfront Park Amenities
Five (5) acres of open play space
- This includes space south of the walking path on the riverbank
Three (3) acres of wooded area
Water fountain
Medium sized shelter
Riverfront Park Building at 131 E Hydraulic Street (contact River City Roasters at 630-553-xxxx for
Reservations)
- Indoor conference room that can accommodate 10-20 people
- Two bathrooms available
Bicentennial Riverfront Park Use rules and regulations (in addition to all other park use rules and regulations)
1) No equipment or permanent signage will be added or installed in the park without the permission of
the Park Board, City Council or designated staff.
2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within
Riverfront Park or the immediate premises, except that upon approval of the Mayor,
Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine.
3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the
proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and
fees for clean up.
4) Vendors in the park must have a Riverfront Park vendor license, and all other appropriate licenses.
Additional licenses may be required by the City of Yorkville, Kendall County, and/or State of Illinois.
5) Users, renters, and vendors must adhere to all applicable park use policies and procedures put forth by
the City of Yorkville.
6) Large groups
a. Groups with more than 100 members make a serious impact on the parks. As a part of
confirming the reservation for use the Police will be consulted regarding potential impacts to
the Parks and City public safety. Fees will be set based on direct costs incurred and post event
repairs and clean-up and number of participants by the Park and Recreation Department. Fees
will be estimated in advance by the appropriate staff. Large group events may be subject to
additional fees for public safety/police and /or traffic control and the rental of portable toilets.
7) Park hours—dawn until 10pm
Riverfront Park vendor licenses
Vendors are permitted within Riverfront Park, with the following regulations:
1) Vendors will be required to acquire a City of Yorkville mobile food vendor license, or itinerant
merchant license depending on the items to be sold.
2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first Monday in
November of each year.
3) Licenses issued after the November 1St application date will be effective for a period from March 15th
of the following year through November 15tH
4) Licenses will allow vendors to sell within the Park, in the approved area, during Park hours only.
Vendors will be restricted from selling in the Park on certain, City-approved dates for events run by the
City and/or other agencies.
5) Vendors will be required to pay a $200 non-refundable application fee at time of application submittal.
6) Vendors will be required to pay 5% of all gross revenues collected for goods and services sold in the
park and submit those revenues by the 15th day of the month following the month where the sales
occurred (commonly referred to as "concession fees").
a. I.E. Sales occurring on October 31St will have concession fees due to the City by November 15tH
7) Vendors must only sell items that have been approved within the vendor application.
8) Vendors will not be permitted to sell any items that compete with existing businesses that have
located within the Riverfront Park buildings, unless special approval has been given by the Park Board.
9) Vendors must limit their presence to their approved vendor area.
10)Vendors who sell items that have not been approved, who solicit customers outside of their approved
vendor area, who fail to make required concession fee payments, or who violate other City policies will
be subject to warnings, temporary suspension, and/or complete revocation of their Riverfront Park
vendor license, at the complete discretion of the Director of Parks and Recreation.
PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS
Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents
and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on
available parks or designs. Individual parks or amenities available for reservation are subjected to changing
without notice based on Park Board and City Council direction.
Town Square—2.55 Acres
Gazebo/Shelter
Available for Small picnic areas
No grilling or open flames in the parks.
Drinking fountain
Portable tents with stakes or semi-permit shelters are not permitted
Beecher Park—22.6 acres
Open grass for multi-play area
Multi-age level Playground & swings
Drinking fountain
Picnic table
No grilling or open flames in the parks
Ball field and soccer fields (please refer to the athletic field reservation policy)
Beecher Building (please refer to the Beecher building rental policy)
Concession building with restrooms
Kiwanis Park—2 acres
1 small shelter
Grass open area
Playground & Swings
court basketball
No grilling or open flames in the parks
Portable tents with stakes or semi-permit shelters are not permitted
Rice Park- 1 acre
1 small shelter 16x16
Picnic table
No grilling or open flames in the parks
Playground & swings
Funnel ball
Fox Hill (East) —2 acres
Basketball court (full court)
Picnic table
No grilling or open flames in the parks
Playground & swings
Fox Hill (West) —6 acres
Open grass area
Baseball Field (please refer to the athletic field reservation policy)
No grilling or open flames in the parks
Hiding Spot Park— 1.6 acres
Picnic area /tables
Bocce court
No grilling or open flames in the parks
Van Emmon Park— 1.8 acres
Baseball Field (please refer to the athletic field reservation policy)
No grilling or open flames in the parks
Grass open area
Portable tents with stakes or semi-permit shelters are not permitted
Sunflower Park—2 acres
%2 court basketball
1 small shelter
Playground & swings
Picnic area /tables No grilling or open flames in the parks
Cannonball Ridge Park—3.2 acres
court basketball
1 small shelter
Skateboard element
Picnic area /tables
No grilling or open flames in the parks
Rotary Park— 12 acres
Baseball/Softball Field (please refer to the athletic field reservation policy)
1 small shelter
Skateboard element
Playground & swings
Open grass for multi-play area
Picnic area /tables
No grilling or open flames in the parks
Steven G Bridge Park—56 acres
3 Baseball/Softball Fields (please refer to the athletic field reservation policy) (lighted)
Playground & swings
Concession building with restrooms
Picnic area /tables
Open grass for multi-play area
No grilling or open flames in the parks
Stepping Stones Park—6.9 acres
Playground & swings
1 small shelter
Open grass for multi-play area
Riemenschneider Park—7.1 acres
Playground & swings
1 small shelter
Water playground feature
Recreational baseball field
Picnic area /tables
Autumn Creek Park A—5.9 acres
Playground & swings
1 small shelter
Open grass for multi-play area
Skateboard element
Small sledding hill
GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,
FIELDS, OPEN SPACE AND FACILITIES:
1. No equipment or permanent signage will be added or installed to the park without the permission of
the United City of Yorkville Park and Recreation Department.
2. No ball hitting or pitching into fences or dugouts is allowed.
3. Each party will report any damage, accidents and or maintenance concerns to the park and recreation
department immediately.
4. Coordination of work involving the park department staff or use of the equipment will generally
require a two-week notice, for scheduling purposes. All requests for park staff must be approved by
the Department Head.
5. Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of
the parks, trails, or walkways or grass areas.
6. All requests for use of fields, or park(s) for organized play or private events must be in writings.
7. Each group must complete a checklist ensuring that the fields are in acceptable condition after their
scheduled use. This form must be turned into the Park and Recreation Department at the end of the
schedule use identifying the group's maintenance obligation.
8. Due to the scheduling or early setups for the other functions, all groups and organizations are
requested to use only the area, field, or park that has been assigned to them.
9. No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or
partisan political activities of any kind. Non-partisan public meetings and information forums are
permitted.
10. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the
premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City
liquor permit to serve beer and/or wine at certain park locations. Failure to follow this rule will result in
forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department
staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the
discretion of the United City of Yorkville staff.
11. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter
control and pick up. The park should be left in equal or better condition that it was found. Please
dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a
loss of privileges and fees for clean up.
12. Groups may not use the fields or parks when the weather conditions are dangerous or when the field
conditions are not acceptable. All groups must adhere to the inclement weather practice for field
conditions; (no standing water, saturated turf conditions, or times when safety is a concern).
13. Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and
fields. (Sign ordinance, Building rental policies, Lightning Prediction Policy, and weather warning alarm
system, and any other city guidelines that pertain to the use of City Owned property).
14. No parking on sidewalks or grass areas in or surrounding the parks.
15. No grilling or open flames in the parks.
16. All United City of Yorkville Playground Areas shall remain open for public access and public pathways
located within any United City of Yorkville Park shall remain open to the public at all times.
17. All animals must adhere to the leash control ordinance. Petting zoos for one day special events are
permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council.
Health codes, permits and licenses are required.
18. Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where
permissible and indicated by signage.
19. Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved
park locations only.
20. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and
restricted appropriate use.
21. Groups desiring additional tables and chairs beyond what is already available must arrange for their
own tables and chairs.
22. All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21
years or older, sign a waiver and release form, which includes a hold-harmless clause and an
agreement to be responsible for cleanup and possible damages. The representative also must remain
on-site during the rental use.
23. No vendors are allowed on City owned land or locations except when they are sponsored by an event
that has been issued a permit by the United City of Yorkville Park and Recreation Department.
24. Activities including sound amplification should not unreasonably interfere in any way with other park
users or adjacent property owners. Amplification and special lighting are allowed only if a permit is
issued at the time of the reservation request.
25. When portable bathrooms are needed, the user must make arrangements to obtain and remove them
from the park no later than 3:00 pm the day after the event.
26. Unauthorized use of pyrotechnics and fireworks are not allowed on park property.
27. Some parks and activities may be excluded from park reservations as determined by recommendations
for the Park Board or staff.
ATTACHMENT
PARKS RENTAL AND USE POLICY
RESERVATION FEES
The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to
partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to
changing without notice.
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately (at least 80%) United City
of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Category A Cate ry B
Small Large Gazebo Park Small Shelter Large Gazebo Park
Shelter group group
shelter shelter
0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00
hours
2-4 15.00 55.00 40.00 25.00 15.00 65.00 40.00 25.00
hours
4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00
hours
6-8 25,00 100.00 75.00 40.00 25.00 100.00 75.00 40.00
hours
Category C Cate a ry ❑
Small Large Gazebo Park Small Shelter Large Gazebo Park
Shelter group group
shelter shelter
0-2 15.00 55.00 40.00 25.00 20.00 80.00 45,00 30.00
hours
2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00
hours
4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00
hours
6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00
hours
Cate or y F Cate o F
Small Large group Gazebo Park Small Large group Gazebo Park
Shelter shelter Shelter shelter
0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45,00
2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00
4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00
6-8 hours 50.00 150.00 80.00 65.00 55.00 175.00 95.00 80.00
Key Deposit: $25.00 residents $35.00 non-residents
SPECIAL USE
Water or electrical access when available $20.00 additional. Must supply your own extension cords.
Please reference the concession stand /vendor operation policy for special use request.
FESTIVAL/ ENTERTAINMENT EVENTS
Festival / Entertainment events that have the potential of drawing more than 500 people shall be subject to a
$1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park.
Festival / Entertainment events that have the potential of drawing more than 500 people to large community
parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate
or percentage of gross profits to the City which will be determined prior to City approval of the event.
Festival / Entertainment events are subject to security requirements and the cost thereof as determined by
City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department
separately to make arrangements.
STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
Spring Season (March—May) February 15
Summer Season (June—August) April 15
Fall Season (September—November) July 15
Please indicate type of Group requesting use by circling the appropriate category:
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville
residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification (Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Group or Individual Name:
Contact Person: Address:
Home Phone: Work Phone: Email:
LOCATION REQUESTED:
DATE(s)/TIME(s) REQUESTED:
PURPOSE
Special Use requests(concessions,water,electrical,other).
Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present
pending the type of event and attendance.This may result in an additional fee assessed to the group for this service).
Will you be selling any products,food,or miscellaneous items?Yes(please explain): No
Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state, all litter removed,OR if damage
occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all
trash and recyclables in the proper containers.
Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals
may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide
to the rules and regulations set forth by the United City of Yorkville.
Signed Date:
In order complete the request,the following documents must be forwarded to the Recreation Department:
(Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of
liability,and Waiver of subrogation.
OFFICIAL USE
Addition information requested
Reservation Amount Deposit amount($100)
Date of Request Date Received
Staff initials Approved/Denied
Refund Requested Location Assigned
Concession Stand, Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No
STANDARD APPLICATION FOR RIVERFRONT PARK VENDOR LICENSE
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Applicant name:
Applicant Address: City:
Applicant Phone Number: Email:
Business Name:
Business Address:
List of all Items to be sold by applicant:
Items that are substantially similar to items sold by lessees in the building at 131 E Hydraulic Street,301 E Hydraulic Street,or other
Riverfront Park vendors will not be approved for sale.
Checklist of items to be submitted by the applicant:
1) Completed application
2) $200 application fee
3) Proof of City of Yorkville mobile food vendor or itinerant merchant license
4) Proof of liability insurance in the amount of at least$100,000 for general liability purposes, and which names the United
City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless
against claims arising from vendor actions.
I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville,including the Park
Rental and Use Policies and the Riverfront Park Use Policy.
Name (print): Signature: Date:
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
OFFICE USE ONLY
Date submitted:
Application complete,with additional materials?
Application approved or denied? Date of approval/denial:
List of items approved to be sold by applicant:
List of items denied:
Term of vendor license?
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTIC" Director ❑
City Administrator F1 Tracking Number
�' L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: Adult Beverage Sales at Bridge Park
Agenda Date: July 14, 2011
Synopsis: Discussion of Adult Beverage Sales at Bridge Park
Action Previously Taken:
Date of Action: June 23, 2011 Action Taken: Tabled to next meeting
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
p �RKVnur
202 East Countryside Prkwy. Yorkville, IL 60560 It
(630) 553-2582 (630) 553-2644 fax
ULU ;FEE=NW1W Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us
pAF7Ks & RECREATION
Recreation & Fitness for Our Community
To: Bart Olson, Interim Director Parks and Recreation Department
From:Tim Evans, Superintendent of Recreation &Scott Sleezer Superintendent of Parks
Re:Adult Beverage Sales at Bridge Park
With the adult softball leagues growing each year at Bridge Park, currently running Monday—Thursday, we
thought it would be a good opportunity to offer adult beverage sales to the participants of those leagues.
Currently we are looking at Plastic Bottle Beer and Malt Beverages to be sold.
Cost associated with this new concession item would be:
1.) Beverage Product ($35 a case) $3,150
2.) Dram Shop Insurance($600—800) 800
3.) State Liquor License Fee($500) 500
4.) Possibly additional staff( $200 a week) 3,200
5.) Signage 500
6.) Possibly a cooler, but trying to secure one through the vendor($750—1,000) 1,000
Total Cost VY year: $6,270
Potential Revenue:
1.) 100 beverages per week X$4 per drink= $400 per week
2.) 20 weeks X$400= $8,000
Potential Total Revenue: $8,000
While this will require us to make changes to the city ordinance,this would be a new revenue stream that
has the potential to help fund improvements to Bridge Park concession stand and playing fields. Anyone
working in the concession stand on these nights must be 18 years of age or older,with one person working
in the concession stand and one person outside monitoring the softball league and park grounds. Both
employees will have gone through the City of Yorkville Police Department BASSET training programming.
We are looking at getting this up and running sometime this summer.
Layout:
1.) 2 Employees(One working outside the concession stand supervising softball and checking id's. Second
employee working inside the concession stand.)
2.)All participants over 21 will be id before purchasing adult beverage. Once id is checked, anyone old
enough will be given a wristband for adult beverage purchases. One drink per id.
3.)Attached is a Map of the softball field, where designated areas for individuals will be allowed to drink.
One will also be posted at various spots around the concession stand.
"The achievements of an organization are the results of the combined effort of each individual."
Rules:
Serving Time: S:00pm—to beginning of last game.
Must be 21 to purchase and consume alcohol.
Alcohol must stay in designated area
Only alcohol sold by the United City of Yorkville Parks and Recreation Department is allowed throughout
Bridge Park.
Must have wristband on to consume alcohol.
One alcohol drink per wristband
No Alcohol on the field or parking lot.
City/Staff reserves the right to refuse sale of alcohol for any reason
Anyone of age may not purchase alcohol for someone under age.
"The achievements of an organization are the results of the combined effort of each individual."
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Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTIC" Director ■
City Administrator F1 Tracking Number
�' L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: Park Vendor Policy
Agenda Date: June 14, 2011
Synopsis: See attached memo from the 6/23/11 meeting.
Action Previously Taken:
Date of Action: June 23, 2011 Action Taken: Requested clarification
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction on amending the policy
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
It tLUJ To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PARKS s RECRMTIC" CC:
Date: June 3, 2011
� L Subject: Park vendor policy
aq.oeuo�r
Attached is a park vendor policy approved by the Park Board and City Council in 1998.
Under this policy, Park Board must approve every vendor application that comes in. This is on
top of the City's mobile food vendor's license, which does not require any City Council approval
(the applicant must only meet the standards of the policy and pass a background check).
Requiring each application to be approved by a legislative body can add as much as three
weeks to the application approval process, and can open us up to litigation based on subjective
decision making. As with most other City applications, I suggest we remove automatic Park
Board review to the application and instead move towards standards that staff can review and
compare the application against. If the application is denied, the applicant may then appeal to
the Park Board for a change in the standards or a review of their application.
Further, we may want to look at changing the policy as it relates to a limit of the number
of vendors in a park. In the 13 years this policy has been in place, we have three total vendors
that the staff can recall, and only one reoccurring vendor. By allowing vendors to move between
parks, we are giving them flexibility. Our mobile food vendor application is set up in this
manner(flat fee for distribution for anywhere within the rights-of-way in the City). It is
suggested by staff that we continue to restrict vendors in Bridge Park and Beecher Park, as those
parks are already served by our concession stands. Also, Riverfront Park will have its own
vendor policy, as we will be collecting concession revenues from each vendor.
Additionally, we have one applicant that has applied(White Water Custard) to vend in
our parks. The applicant is currently under our review for a mobile food vendor license—if
approved under that license, I would like the direction from Park Board to approve the park
vendor license at a staff level prior to the formal change in the park vendor policy being
approved by Park Board and the City Council.
Pr 01
7-20-93
final
CITY OF YORKV IIE
PA1tK8 AND RECREATION DEPARTMENT
MASTER PARK PLAN
VENDORS IN TEE PARK POLICY
A SCE:
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UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30,2011
ACTUAL EXPENSES BY MONTH(Cash Basis)
ar-to- ate U
ACCOUNT NUMBER DESCRIPTION May-11 June-Il July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March 12 April-12 eTotais BUDGET %ot Budget
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARKS CAPITAL FEES 250 2501 1,750 14.29%
22-000-45-00-4500 INVESTMENT EARNINGS 7 7 13 80 16.54%
22-000-46-00-4690 REIMBURSEMENT-MISCELLANEOUS 0.00%
22-000-48-00-4845 DONATIONS 0.00%
22-000-48-00-4880 SALE OF FIXED A55ET5 1,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 257 7 263 2,830 9.30%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6012 CRAWFORD PARK TRAIL 0.00%
22-222-60-00-6035 RAINTREE PARK 120,000 0.00%
22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION 0.00%
22-222-60-00-6060 EQUIPMENT 0.00%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 292 292 583 3,500 16.67%
TOTAL FUND REVENUES 7 263 2,830 9.30%
TOTAL FUND EXPENDITURES 292 583 123,500 0.47%
FUND SURPLUS(DEFICIT) (285) (320) (120,670)
ACTUAL EXPENSES BY MONTH(Cash Basis)
ear-to- ate I A NUA
ACCOUNT NUMBER DESCRIPTION May 11 June-11 July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET of Budget
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS 400,000 0.00%
72-000-45-00-4500 INVESTMENT EARNINGS 0.00%
72-000-47-00-4700 WHITE OAK UNIT 1&2 0.00%
72-000-47-00-4701 WHITE OAK UNIT 3&4 0.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL( 312,655 312,655 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 3,077 20,000 15.38%
72-000-47-00-4704 BLACKBERRY WOODS 500 0.00%
72-000-47-00-4705 BRISTOL BAY 0.00%
72-000-47-00A706 CALEDONIA 0.00%
72-000-47-00-4707 RIVER'S EDGE 0.00%
72-000-47-00-4708 COUNTRY HILLS 0.00%
72-000-47-004709 BRIARWOOD 0.00%
72-000-47-00-4710 FOXFIELD II PARK 0.00%
72-000-47-004711 FOX HIGHLANDS 0.00%
72-000-47-00-4712 GREENBRIAR 0.00%
72-000-47-00-4713 PRESTWICK 0.00%
72-000-47-00-4714 HEARTLAND CIRCLE 0.00%
72-000-47-00-4715 KYLN'S RIDGE 0.00%
72-000-47-00-4716 MONTALBANO HOMES 0.00%
72-000-47-00-4717 PRAIRIE GARDEN 0.00%
72-000-47-00-4718 ISUNFLOWER 0.00%
72-000-47-00-4719 VILLAS ATTHE PRESERVE 0.00%
72-000-47-00-4720 IWOODWORTH 0.00%
72-000-47-00-4721 WILDWOOD 0.00%
TOTAL REVENUES:LAND CASH 315,732 315,732 420,500 75.08%
LAND CASH EXPENDITURES
72-720-60-00-6029 CALEDONIA 0.00%
72-720-60-00-6031 HEARTLAND CIRCLE 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS 11,000 0.00%
72-720-60-00-6036 RAINTREE VILLAGE 85,280 3,173 88,453 270,000 32.76%
72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 0.00%
72-720-60-00-6038 WHEATON WOODS NATURE TRAIL 0.00%
72-720-60-00-6039 BRISTOL BAY-PARK A 0.00%
72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 0.00%
72-720-60-00-6044 HOPKINS PARK 0.00%
72-720-60.00-6045 RIVERFRONT PARK 0.00%
72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 3,347 20,084 16.67%
TOTAL FUND REVENUES 315,732 315,732 420,500 75.08%
TOTAL FUND EXPENDITURES 86,953 4,847 91,800 301,084 30.49%
FUND SURPLUS(DEFICIT) 228,779 (4,847)1 m 223,9321 119,416
PARK&RECREATION REVENUES
79-000-41-00-4182 1 MISC INTERGOVERNMENTAL 0.00%
79-000-44-00-4402 SPECIAL EVENTS 1,320 1,320 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 9,210 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,907 31,373 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 29,357 180,000 16.31%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 30,339 30,000 101.13%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 4,600 135,000 3.41%
79-000-45-00-4500 INVESTMENT EARNINGS 14 16 29 300 9.7691.
79-000-46-004680 REIMS-LIABILITY INSURANCE 0.00%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 2,986 0.00%
79-000-48-00-0820 RENTAL INCOME 38,944 400 39,344 86,000 45.75%
79-000-48-0041825 FACILITY AND PARK RENTALS 14,374 6,681 21,055 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 690 11,200 6.16%
79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 504 500 100.80%
79-000-49-004901 ITRANSFER FROM GENERAL 61,059 61,059 122,118 732,710 16.656
TOTAL REVENUES:PARK&RECREATION 186,617 106,309 1 1 292,926 1,175,710 24.91%
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 56,012 370,000 15.14%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 5,072 17,000 29.83%
79-790-50-00-5020 OVERTIME 3,000 0.00%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,698 2,629 5,327 37,730 14.12%
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 4,543 30,000 15.14%
79-790-52-00-5216 GROUP HEALTH INSURANCE 0.007
79-790-52-00-5625 REIMBURSABLE REPAIRS 0.00%
79-790-54-00-5412 TRAINING&CONFERENCES 100 100 2,600 3.85%
79-790-54-00-5415 TRAVEL&LODGING 750 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS 323 323 3,780 8.55%
79-790-54-00-5462 PROFESSIONAL SERVICES 4,500 0.00%
79-790-54-00-5466 LEGAL SERVICES 4,000 0.00%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 356 2,500 14.24%
79-790-56-00-5460 DUES AND SUBSCRIPTIONS 0.00%
79-790-56-00-5600 WEARING APPAREL 336 336 4,100 8.20%
79-790-56-00-5610 OFFICE SUPPLIES 47 47 300 15.64%
79-790-56-00-5620 OPERATING SUPPLIES 3,417 3,417 22,500 15.19%
79-790-56-00-5630 CO MALL TOOLS&EQUIPMENT 2,250 0.00%
79-790-56-00-5635 MPUTER EQUIPMENT&SOFTWARE 500
79-790-56-00-5640 REPAIR&MAINTENANCE 1 11,5881 1 1 1 1 1 1 m 11,5881 48,000 24.14%
TOTAL EXPENSES:PARKS DEPARTMENT 34,174 1 52,947 1 510 15.74%
RECREATION DEPARTMENT EXPENDITURES
ACTUAL EXPENSES BY MONTH(Cash Basis)
Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-31 December-11 January 12 February-12 March-12 April-12 Totals BUDGET %of Budget
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 30,609 190,000 16.11%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 2,043 22,000 9.297
79-795-50-00-5020 OVERTIME 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 5,926 10,000 59.26%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 4,967 20,000 24.835i
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 3,377 16,000 21.11%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,768 1,939 3,707 22,000 16.85%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 3,557 20,000 17.79%
79-795-52-00-5216 IGROUP HEALTH INSURANCE 150 150 0.00%
79-795-54-00-5412 TRAINING&CONFERENCES 2,000 0.00%
79-795-54-00-5415 TRAVEL&LODGING 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING 27,000 0.00%
79-795-54-00-5440 TELECOMMUNICATIONS 253 253 4,300 5.88%
79-795-54-00-5447 SCHOLARSHIPS 1,000 0.00%
79-795-54-GO-5452 POSTAGE&SHIPPING 8,000 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 7,757 53,000 14.64%
79-795-54-00-5480 UTILITIES 1,811 1,811 22,000 8.23%
79-795-54.00-5485 IREN TAL&LEASE PURCHASE 4,500 0.00%
79-795-54-00-5490 DUES&SUBSCRIPTIONS 11500 0.00%
79-795-54.00-5495 OUTSIDE REPAIR&MAINTENANCE 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,485 7,000 21.21%
79-795-56-00-5600 WEARING APPAREL
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 1,629 100,000 1.63%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 5,297 55,000 9.63%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 6,444 18,000 35.80%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 190 3,000 6.34%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 2,087 5,500 37.95%
79-795-56-00-5630 SMALLTOOLS&EQUIPMENT 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 34 34 2,000 1.72%
79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 500 0.00%
79-795-56-00-5695 GASOLINE 44 44 3,000 1.47%
79-795-70-00-7799 CONTINGENCIES 0.00%
79-795-99-00-9901 TRANSFER TO GENERAL 0.00%
TOTAL EXPENDITURES:RECREATION DEPARTMENT 36,402 44,966 81,369 622,200 13.08%
TOTAL FUND REVENUES m 186,6171 106,309 292,926 1,175,710 24.91%
TOTAL FUND EXPENDITURES 70,576 97,913 1fi8,489 1,175,710 14.33%
FUND SURPLUS(DEFICIT( 116,040 8,396 124,436
RECREATION CENTER REVENUES
80-000-44-004440 I PROGRAM FEES 7,814 4,553 12,367 125,000 9.89%
80-000-44-00-4441 CONCESSION REVENUE 975 900 1,875 12,500 15.00%
80-000-44-004444 MEMBERSHIP FEES 42,167 41,188 83,355 410,000 20.33%
80-000-44-00-4445 GUEST FEES 580 723 1,303 3,500 37.23%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 11,683 35,000 33.38%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 1,152 15,000 7.68%
80-000-44004448 TANNING SESSION FEES 575 129 704 2,500 28.16%
80-000-45-00-4500 INTEREST INCOME 0.00%
80-000-48-004820 RENTAL INCOME 6 31 37 5,000 0.74%
80-000-48-00-4845 DONANTIONS 230 230 2,000 11.50%
80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 69 500 13.70%
TOTAL REVENUES:RECREATION CENTER REVENUES 58,296 54,478 112,JJ4 611,000 1 18.46%
RECREATION CENTER EXPENSES
80-800-50-00-5010 ISALARIES&WAGES 2,631 4,509 7,140 34,200 20.88%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 16,270 98,000 16.60%
80-800-50-00-5020 OVERTIME 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 4,197 35,000 11.99%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 7,906 65,000 12.16%
80-800-52-GO-5212 RETIREMENT PLAN CONTRIBUTION 1,043 956 1,999 10,000 19.99%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 2,700 17,708 0.00%
80-800-54-00-5412 TRAINING&CONFERENCES 0.00%
80-800-5400-5415 TRAVEL&LODGING 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING 1,500 0.00%
80-800-5400-5440 TELECOMMUNICATIONS 394 394 3,600 10.95%
80-800-54-00-5447 SCHOLARSHIPS 900 0.00%
80-800-5400-5452 POSTAGE&SHIPPING 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 3,943 17,700 22.28%
80-800-54-00-5480 UTILITIES 3,746 3,746 49,000 7.65%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 54,396 226,500 24.02%
80-800-54-00-5490 DUE S&SUBSCRIPTIONS 200 0.001y.
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 21,200 0.00%
80-800-5400-5496 PROGRAM REFUNDS 318 664 982 5,500 17.85%
80-800-54-00-5497 PROPERTYTAXPAYMENT 30,751 30,751 53,680 57.29%
80-800-56-00-5600 WEARING APPAREL 0.00%
80-800-56-00-5606 PROGRAM SUPPLIES 36 611 646 17,000 3.80%
80-800-56-00-5607 CONCESSION SUPPLIES 889 889 6,300 14.12%
80-800-56-00-5610 OFFICE SUPPLIES 37 37 2,600 1.41%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 557 6,200 8.98%
80-800-56-00-5630 SMALL TOOILS&EQUIPMENT 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,000 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 362 362 11,000 3.29%
80-800-56-00-5645 BOOKS&PUBLICATIONS 50 0.00%
80-800-56-00-5695 IGASOLINE 1 44 44 300 14.71%
TOTALFUND REVENUES 58,296 1 54,478 112,774 1 611,000 18.46%
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTJC" Director ■
City Administrator F1 Tracking Number
�' L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: Strategic Planning
Agenda Date: July 14, 2011
Synopsis: New outline for Strategic Planning agenda items. Discussion on Recreation
Department.
Action Previously Taken:
Date of Action: 6/23/11 Action Taken: Discussion
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Strategic planning will be on each agenda, and Staff will compile information relating to that
item for discussion. This agenda the topic is the Recreation Department.
° ''`o Memorandum
EST. ,Z 1836 To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
{O L CC: Tim Evans, Superintendent of Recreation
ad
C% , O Scott Sleezer, Superintendent of Parks
�,a��o��,Ty .� p
j<tE Date: July 7, 2011
Subject: Strategic Planning
Strategic Planning
Strategic planning is an organization's process of defining its strategy, or direction, and making
decisions on allocating its resources to pursue this strategy, including its capital and people. It is
the formal consideration of an organization's future course. All strategic planning deals with at
least one of three key questions:
1. "What do we do?"
2. "For whom do we do it?"
3. "How do we excel?"
In order to determine where it is going, the organization needs to know exactly where it stands,
then determine where it wants to go and how it will get there. The resulting document is called
the "strategic plan."
Strategic Planning discussion items
1) Recreation Department
a. Programming
i. Goals (Classes, costs,profits)
ii. Budget
iii. Facilities
1. REC Center
a. Lease vs. purchase
2. Buildings (What will we need if we leave the REC Center)
b. Capital needs
2) Parks Department
a. Acreage vs. Staff
b. Capital needs
3) Park Development
a. Re-development
b. Land-cash
c. New development
4) Park Department vs. Park District
5) Budget—5 year planning
MISSION STATEMENT
To create unique recreational and park experiences that enrich lives and create a sense of
community.
VISION STATEMENT
To be recognized as an innovative parks and recreation system utilizing resources to their
maximum potential to achieve its mission.
EXECUTIVE SUMMARY
The 2003 Park and Recreation Department Master Plan included information on the
existing Parks and Recreation Department's resources, demographic information, and
public opinions from town meetings. The document also included development styles for
new parks, existing parks, and future recommendations. The 2008 Master Plan update
required revisions of maps and the general document content, as the past 5 years of rapid
growth have required a more detailed plan for both future Staff and Park Board members
to use as a reference. Yearly updates will be approved by January of each year to provide
the most accurate information available.
The planning process included document review and update, Staff meetings, Board
updates, a Park and Recreation Department City-wide Survey,new census information,
and a restructuring of the previous Master Plan. The first step was to review the
information in the 2003 Master Plan and determine how the sections could be improved.
The document was then divided into the following sections: Park Standards, Park System
Analysis, Existing Parks, Recreation Department, Bicycle and Pedestrian Planning, and
Park Development Standards.
Throughout the development of this document, several key sections were updated. The
Park Standards were updated with the current population count and the standards from
state and national documents. The Park System analysis, divided into Neighborhood
Analysis sections, was re-titled Subareas, to be consistent with of the United City of
Yorkville's Comprehensive Plan. Maps of each Subarea were added to include facilitie&
parks, and boundaries of these subsections. The survey of the Parks and Recreation
Programs and Facilities is included in Section 8. The facility matrix and park map were
updated and added as a reference in Section 4. Section 7,which contains the Park
Development Standards,were updated and adopted by City Council on February 26,
2008.
Recommendations for the use of this document are for elected and appointed officials,
Staff, developers, and people interested in the Yorkville Parks and Recreation
Department's vision and goals.
As a guiding document, the Parks and Recreation Master Plan is an information resource
to provide information on standards, guidelines, existing conditions, and future plans.
Section 1 1-7
SECTION 5
RECREATION DEPARTMENT PROGRAMS, SERVICES,
FACILITIES
INTRODUCTION
In 1977 the Park Commission and the Human Resource Commission jointly formed a
Community Center Committee as an advisory commission to the City Council. As a
result of the committee, the Beecher Community Center was constructed in 1979 on the
land deeded to the city by the Illinois Department of Conservation on what was the
former fairgrounds and game farm. The Center was built utilizing funds left to the city in
the will of former City Clerk Clarence Beecher.
Prior to the creation of the Recreation Board in 1988, the development of community
parks and the park maintenance department in the United City of Yorkville was managed
through the City's Public Works department.
Below is a timeline of the formation of the United City of Yorkville Parks and Recreation
Department:
1988—The Recreation Board was created by an ordinance established by the City
Council to oversee the development of the park and recreation facilities and
services. The board also managed and oversaw the formation of park and
recreation policies.
1996—A full-time Recreation Director was hired by the Park Board and City
Council to provide recreation programs to the residents of Yorkville.
• 2001--The 1988 ordinance establishing the Park Board was revised to include the
establishment of a full-time Director of the Parks and Recreation Department.
• 2002—The Parks and Recreation Department staff was expanded and realigned to
include full time staff in the positions of Superintendent of Recreation,
Superintendent of Parks, Administrative Assistant, Parks Foreman, Parks
operator, Parks maintenance workers, and newly created positions for Recreation
Coordinator and Director of Parks and Recreation. The establishment of the
director position combined the focus for parks and recreation into one department.
2003—The ordinance was once again amended to expand the number of Park
board members from five to seven.
• 2006– Park Designer, hired as part of the Community Development Department,
to design parks for the department and reduce the use of an outside contractor.
STAFFING FOR THE RECREATION DEPARTMENT
The Recreation Department is composed of eight full-time staff, including the Director of
Parks and Recreation. The Department oversees all programming, rentals, and special
events for the entire city. There are nine part-time staff employed permanently and
approximately 42 seasonal part-time instructors.
Section 5 5-2
DEPARTMENT GOALS
At a Park Board and Staff Retreat held in November 2006 the following long term goals
were identified:
■ To be recognized as a premier parks and recreation department— a trendsetter and
leader.
■ To proactively match programs and services with customers' wants and needs.
■ To aggressively explore all avenues to generate greater resources including
creating new and stronger partnerships.
■ To contribute to the sense of community and well-being in the United City of
Yorkville.
ANALYSIS OF CURRENT PROGRAMS AND SERVICES
It is the Recreation Department's vision to continue to offer quality programs and
services to the residents of the United City of Yorkville. The Recreation Staff is
continuously striving to offer new and unique programs as well as improve the quality of
what Yorkville residents currently maintain. The Department currently operates as a
business, offering goods and services to the community.
Programs and services are offered to the public year round. The year is divided into 4
quarters, Spring, Summer, Fall, and Winter, in which the public can register for a variety
of classes or programs each season. The Recreation Department offers 35-40 different
types of curriculum each quarter. Within each quarter approximately 250 classes are held
depending upon the registered participants. Within a given quarter classes held can range
from 500—600 participants.
The programs that are currently being offered are sufficient, but with a growing
population it is evident that more programs and more space will be required to meet the
needs of the community. This includes the need to expand class times and new program
.ideas, Through an intergovernmental agreement with Yorkville School District#115,
programs are offered at the schools approximately 1,500 hours per year, mostly in the
winter months for Basketball leagues, sports classes, and occasional instructional classes
however, school programs take precedence over Recreation Department programming.
The school maintenance schedule dictates that the schools cannot be used during the
summer months.
On July 1, 2008 the Yorkville Recreation Department acquired a new REC Center
facility, formerly known as Club 47. This facility allowed the department to expand the
number of participants in classes, and has given us the opportunity to offer a larger
variety of programs addressing the needs of all ages. Physical fitness opportunities have
increased through providing the amenities such as an indoor track, exercise classes,
aquatic fitness, and swimming lessons. In addition, space now available during the day
can be used to target home schooled children as well, especially aiding those students
Section 5 5-3
needed to fulfill physical education requirements. This recreation facility provides for
unmet recreational needs of the community identified in past surveys, community
meetings, and customer correspondence.
FACILITY STANDARDS
According to national standards, fitness-only type facilities should provide approximately
12 sq.ft. per member, depending on the facility's business model and target audience.
The REC Center currently operates at 38,000 sq.ft. and has 1,100 members. By the
facility design and construction guidelines the REC Center can grow to a membership of
3,365 before it exceeds national guidelines.
ANALYSIS OF CURRENT FACILITIES
The Yorkville Recreation Department currently operates and manages 6 different
facilities. The following is a brief overview of the facilities managed by this Department:
• REC Center: 202 E Countryside Parkway. This is a fitness facility that includes
free weights, cardiovascular equipment, fitness classes,pool, indoor track,
basketball court, a small gym and batting cages.
• Recreation Administration Office: 201 W. Hydraulic St. This facility houses staff
members and as limited classroom space for classes such as clubs and Computer
instruction. It has a small conference room and instruction room.
• Riverfront Recreation Building: 131 E. Hydraulic St. This facility houses a Pre-
school afternoon program consisting of 30 students. It also is used for toddler
classes in the morning and Pilates classes in the evening.
• Riverfront Office Building: 301 E. Hydraulic St. This facility is currently used
for the city Building Department.
• Beecher Concession Stand: 908 Game Farm Rd. The department operates this
facility throughout the year and has washrooms available during athletic activities
in the park.
• Bridge Concession Stand: 3651 Kennedy Rd. This concession stand is open
throughout the year and has multiple washrooms and a storage shed attached.
The Beecher Community Center is now a senior citizen center and used for their
programming.
In addition to these six buildings, the Recreation Department utilizes 15 other facilities in
order to meet the recreational needs of the community. Below is a list of these facilities
and what they are utilized for, including a more detailed look at the REC Center.
REC Center: The REC Center is a 38,000 sq. ft, full service health club featuring a
weight room with over 2,000 sq. ft. and over 5,000 Ibs of free weights. An additional
5,000 sq. ft. of leased units make up the remaining space in the building. The fitness
facility includes; steppers, treadmills, bikes, Elliptical trainers, an indoor track, basketball
court, a youth gym, a four lap indoor pool and whirlpool. The REC Center offers swim
Section 5 5-4
lessons, fitness classes, aquatics, and personal training. The child care is exclusively for
REC Center members.
In addition to keeping the same offerings former Club 47, the recreation department will
offer a variety of their programs at the REC Center. Pre School will now be available at
the REC Center starting in the fall of 2008 and youth athletics will also be moved over to
the center for fall as well.
REC Center Program Samples:
Pre-school Youth
• Parent tot sports • Ball Handling/Shooting
• All Star Soccer Camp
• All Star Basketball • Basketball Skills Camp
• All Star Supersport • Beginners Basketball Camp
• All Star T-ball • All Star Parent Tot
• All Star Flag Football • All Star Soccer
• Pre Tumbling • All Star Basketball
• Karate • All Star Super Sport
• Swim Lessons • T Ball
• Shake Wiggle Giggle • Flag Football
• Pre Tumbling
• Cheer]eading/Tumb ling
• Youth Basketball Open
Gym
• Karate, Kickboxing, Martial
Arts
Teen Adult
• Englehardt Basketball • Aqua Aerobics
Development Camp • Candlelight Aqua
• Volleyball Smackdown . Aqua Bootcamp
• Weightlifting Club • Step It Up
• Fitness Club • Morning Exhale
• Open Gym • Fitness Yoga
• Martial Arts • Integral Yoga
• Integral Bootcamp
• Pilates
• Hatha Flow Yoga
• Group Training 10I
• Chair Yoga
• Bike, Kick & Core
• Indoor Cycle
• Adult open
Section 5 5-5
REC Center Program Samples (cont'd) + (Basketball)
• Men's Basketball League
• Swim lessons
Adult Senior
• Aqua Aerobics • Senior Fit
• Candlelight Aqua + Silver Sneakers l Muscular
• Aqua Bootcamp Strength
• Step It Up • Core and More
• Morning Exhale • Morning Exhale
• Fitness Yoga
• Integral Yoga
• Integral Bootcamp
• Pilates
• Hatha Flow Yoga
• Group Training 101
• Chair Yoga
• Bike, Kick & Core
• Indoor Cycle
• Adult open gym
(Basketball)
• Men's Basketball League
• Swim lessons
Recreation Administration Office Programs:
Pre-school Teen
• Computer tots + Babysitting Safety
• Sign language
Youth Adult
• Jurassic Cinema + Baubles and Beads
• Fun-gineering • Jewelry Making Class
• Claymation cinema • Fast and Fun Album Making
• Intro to digital photography • Digital Story Books
• Lights camera action • Building Your Child's
• Digital movie making Education Fund
• Improving Your Business
Skills/Creating Customer
Loyalty
• Knitting Club/ Book Club
Section 5 5-6
Recreation Administration Office • Power Sort Class
Programs (cont'd) . Camera/ Camcorder
College
Riverfront Recreation Building Programs:
Toddler ro rams Pre-School
• Parents and Tots Playtime • Pre School
• Brothers and Sister • Let's Get Busy
• Moving and Grooving • Summer Fun Days
• Tot Rock • Princess Playtime
• Kid Rock 1 /2 • Dinosaurs Bugs and Trucks
• Moms and Tots • Valentine Treats
• Ready Set Go • Shamrock Fun
• Little Learners • Little Chef s
• Busy Bees • Bunny Crafts
• Crafts Songs and Playtime • Flower Pots
• Chef s In Training • Make Your Mom a...
• Animal Fun
• Sign Language
• Let's Make Desserts
• Mini Gingerbread House
• Turkey Time
• Kiddie Camp
• Safety Town
Youth Youth
• Kid's Club • Cookies, Movies, and
• Fun with Print Making Games
• Young Einstein's • Miniature Magic Doll
• Cartooning House
• Spring Time Garden • Summer Snacks
• Doll Making • Fun and Games
• After School Snacks • Green Thumbs Galore
• Beginning Guitar • How Does Your Garden
• Spring Break Camp Grow
• Summer Adventure Camp • Halloween Pumpkin
• Shamrock Fun /Valentines Decorating
• Clay Day • Drawing People
• Exploring Africa • The Art of Ancient Egypt
• Let's Make Ornaments • Colonial American Art
Section 5 5-7
Programs held at District Schools:
Circle Center Grade School High School Tennis Courts
• l" and 2"d Grade Youth
Basketball • Tennis Camp
Grande Reserve Teens
Youth/teen • Tennis Camp
• Grade School Volleyball Bristol Bay Elementary School
Camp 5th_8th grade Boys
Adult Basketball
• Volleyball Open Gym Bristol Bay Elementary School
Yorkville Intermediate School • 1 S' grade Flag Football
Youth • 2nd grade Flag Football
• 3�d and 4`h Grade Co-ed . 3`d grade Flag Football
Basketball
• 5`h-8'h Grade Girls
Basketball
• Spring Break Camp
• Beginning Guitar
Teen
• Guitar Bootcamp
Additional Building Programs (Business Partnerships):
Gold-Star Academy
Pre-school
• Too much fun
• Tumble rhythms Teens
• Creative dance • Intro to acting
• Beginning ballet and • Dance tech
jazz • Teen hip hop
Youth Adults
• Beginning acrobats • Intro to acting
• Musical theater • Improv imagination
• Ballet I • Adult dance workout
• Jazz hiphop • Beginner adult tap
• Boys hip hop • Ballroom dance
• Beginner tap and ballet
• Improve imagination
• Explore dance
Section 5 5-8
Empower Training location Blackberry Oaks G.0
Pre-school Youth
• Dynamite Karate • Golf Camp
Youth . Intermediate Golf Camp
• Little Dragon Karate • Beginners Golf
• Samurai Warrior New Life Church
Teen Youth
• Junior Karate • Rockin Readers
Adult • Math Blast Off
• Kajukenbo Karate • Writing Wonders
Park Programs;
Town Square Park Youth
• Music Under The Stars • All Star Soccer
• Halloween Egg Hunt • Whitesox Little Sluggers
• Fine Arts Festival • Whitesox Training
Beecher Park Camp
Pre-school • Whitesox Travel Camp
• Parent Tot • U-10 soccer
• All Star Soccer . U-14 soccer
• All Star Super-sport Adult
• All Star Golf • Adult Soccer
• All Star T-ball Rotary Park
League Pre-school
• U-b soccer
Youth
• U-8 soccer
Beecher Park Bridge Regional Park
Youth/teens Adult
• U-10 Soccer • Co-ed Softball
• U-14 Soccer • Men's Softball League
Section 5 5-9
MARKET ANALYSIS
The REC Center currently offers a unique service as far as physical fitness and wellness.
The former business in this facility has been known to have a family environment,
offering fitness classes as well as a few clinics and camps for children. The Recreation
Department recognizes that we strive to offer the same family environment and markets
to the same clientele.
There are six businesses within a 7 mile radius offering fitness memberships, Fox Valley
YMCA, Cardinal Fitness, Curves for Women, Ladies Workout Express, and two
Anytime Fitness locations, one being in Yorkville. Only the Fox Valley YMCA offers
family memberships along with children's' classes and programs. We are a community
tax based public recreation agency, and differ significantly from many of the private
organizations. The YMCA has a strong brand and its mission serves a different market.
We need to accommodate our tax paying residents and address the growing population
with the proper facilities and services.
Section 5 5-10
Location of Fitness establishments:
I ta'. L Aur
5tl c id
(D
OD
17 74
Fiala (47
CD
rri
Yo
(D (ED
126
(7-1) Hera NA1M4;FU,)
Locations Identified on Map:
I Club 47 (Rt.47 and Rt.34-Yorkville)
2 Ladies Workout Express (Rt.47 and Rt. 34 -Yorkville)
3 Anytime Fitness ( Rt.47 and Rt. 126-Yorkville)
4 Curves For Women (Rt.34 and Cannonball Trail-Yorkville)
5 Fox Valley YMCA(R(. 34 and Eldamain Rd,Piano)
6 Anytime Fitness (Orchard Rd.-Montgomery)
7 Cardinal Fitness (Rt 71 and Plainfield Rd. -Oswego)
Section 5 5-11
Marketing Questions:
What type of customer do we target?
■ Our family units are targeted as the primary customer.
We also increase the offerings for activities that emphasize teens, active adults,
and seniors.
Is there a certain clientele characteristic unique to this business?
■ The focus of the majority of our clients will be "open fitness", however we will
structure all our other programs and activities around the fitness aspect, including
family activities.
What are the population demographics of the potential clientele in the area?
• Yorkville has continued to grow very rapidly with a population of over 14,000
people. The growth is noticeable as well in the towns nearby.
• We currently have over 4,000 households registered in our database, and
approximately 7,000 members in those households. Seventy percent of our
clientele are Yorkville residents, and thirty percent are considered non-residents.
The non-residents are from Newark, Plano, Sugar Grove, Oswego, Somonauk,
Montgomery, Bristol, Big Rock, and Sandwich.
Is the population base large enough to support our services, and is it likely to be viewed
positively by the local population, including neighbors?
■ Our current"business- offering programs and activities is reaching capacity with
programming space. Staff has received numerous compliments towards our
department and anticipates our new facility to be a positive venue.
w Our facilities are located central to downtown Yorkville, on a main intersection,
very visible to the public.
What other products or services, or activities can be offered to clients in the future?
• Staff has worked on schedules showing how some of our current classes and
programs will merge in all buildings and what we expect to offer in the future.
• It is our intention to be creative and expand our camps, clinics, teen open gyms,
and offer unique activities such as;
o Family movie night, youth open gym, birthday parties, and dances for all
ages.
Section 5 5-12
EVALUATION TECHNIQUE FOR PROGRAMS AND SERVICES
The Recreation Department evaluates programs and services on a regular basis. The
following is a sample of the class survey that is distributed to all participants in our
classes and programs. Our athletic leagues have a special survey for each particular
sport.
P
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Program Evaluation Survey
Name of C1=3 or Activity Date
Poor Average Excellent
Was the class or acrivity orpnized and efficient? 1 2 3 4 1
Did Its ctass or activity have appropriate curriculum
content for the age group? 1 2 3 4 5
Were you pleased vnth the knowledge and ability of
the Instructor? 1 2 3 4 5
Did the lnStructor have goad rapport with the prrticlpants? 1 2 3 4 5
Did you(or participant)have a good experience? 1 2 3 4 5
Would you enroll in this elms again? No Maybe Yes
11'afliciatirgt was used.were the gaahcs conttnlled
W adequately o iciated? NA 1 ' 3 4 5
Was the day or the week and liar convenknt? I 2 3 4 5
How did you Find out about this class?
Park d Roe Catalog Newspaper Message Board Web Stye Frhend'Neig h-
FIR:r Other
What dasaea or progrema would you hka to am us oft n Ile fuhre?
Please write comments to the questions above oil the hack • Thank you for your lime and
participation!
Return Emimatloe Sunny...
Q wth the Initrucbr
Li d the Reareatian Mee or REC Carter hot desk
u in the trod-Supennteruiem of Reaeaton-Sue Smash
202 E Countryside Prky Yo"'e,18D5a0
a In the box bteled outside at the Recreation Office,201 W Hydraulic St
'lire edxevernenta of an orpanraatlDrr are Ilse reatdls of the camb&wd aHod of each mdW1W
It has been the goal of the Park and Recreation Department to evaluate our programs and
services annually. We conducted a community survey, mailed to over 500 residents, in
2002 and just recently administered one in 2007. We use the information from the
surveys to update our yearly programs and park facilities, annually and in our Master
Plan revisions.
Section 5 5-'13
AFFILIATE GROUPS
The Recreation Department has established partnerships with many organizations within
the United City of Yorkville. We have agreements with many different groups pertaining
to use of facilities, and partnerships for shared programs. The following are just a few of
the organizations we work with each season; Yorkville School District 115, Yorkville
Youth Baseball/Softball Association, Yorkville Citizen's Police Academy Alumni, Gold
Star Academy of Dance, Empower Training Systems, Blackberry Oaks Golf
Course,Yorkville Chamber of Commerce, New Life Church, Junior Women's Club,
Silver Springs State Park, Kiwanis Club, and Trinity Methodist Church.
FUNDING
The Recreation Department is funded by program fees, donations, sponsors, grants, land
cash and a portion of the city taxes. The city council approves and governs the overall
city budget.
The Revenue generated by the Recreation Department is approximately$600,000
annually. Combined with the transfer of funds from the general city budget, it totals
approximately$1.2 million.
With the addition of the REC Center facility the overall budget is estimated at
$1,250,500.
SPECIAL RECREATION
The Yorkville Park and Recreation Department is committed to recreation for all abilities
including resident park and program users that are physically and/or mentally challenged.
In cooperation with the Fox Valley Special Recreation Association, who serves
individuals with disabilities, the Yorkville Park and Recreation Department has
established a policy in which residents may participate in FVSRA programs at the
FVSRA resident fee. This is accomplished through the Yorkville resident requesting
reimbursement of all/portion of the non-resident fee.
The policy is intended to include participants/families residing in Yorkville who desire
specialized assistance or services because of their disability and it is determined that the
Yorkville Park and Recreation Department cannot provide a similar type of program or
the appropriate accommodations.
In order for this unique arrangement to be activated, the resident registers directly with
FVSRA for a program after completion and approval of a Yorkville Park and Recreation
Grant Application form. The resident pays the non-resident fee to FVSRA. The
Yorkville Park and Recreation Department then reimburses to the resident the non-
resident portion of the FVSRA fee that has been requested and approved.
Section 5 5-I4
A request is made per season for a maximum of two (2) programs, and for only the non-
resident portion of the fees. The following programs and services are excluded from any
reimbursement (preschool program, travel trips, vacation type trips, contractual camps or
overnight weekend trips).
Beginning in 1996, the Fox Valley United Way began to make grants available to
communities in their service area who were not members of the FVSRA (i.e. Yorkville.)
United Way grants were specifically for the non-resident fee for contractual camps which
Yorkville's policy does not cover. United Way's commitment to this grant program for
camps is good through the summer of 2009 and then it will be reevaluated.
United Way grants for a Yorkville resident's non-resident fee to FVSRA are paid directly
to FVSRA following proof of a resident's registration for an FVSRA camp program
made available to United Way.
Section 5 5.15
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
Policy for requesting a reimbursement for
Non-resident portion of the Special Recreation Services
The policy is intended to include partici pants Jam ily's members with a
disability who are residents of the United City of Yorkville; and desire
specialized assistance or services involving recreation programs because
of the disability; and it is determined that Yorkville Park and Recreation
can not provide a similar type of program or the appropriate
accommodations.; and requesting reimbursement for all/portion of the
non-resident portion of the special recreation services.
All the funds for reimbursements are allocated each year based on the
fiscal budget, and the amount available may fluctuate based on the
amounts received. Reimbursements are only available for residents of
the United City of Yorkville. (There may be some arrangements with
other community partners or special programs funded through grants,
which includes participants outside the United City of Yorkville.
Participants shall call in advance to inquire about the arrangement of the
programs of interest).
The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
awards reimbursements to participants/family's members who have a
disability; and when the Yorkville Park and Recreation Department does
not offer a similar type of program; or it is determined that they can not
provide the appropriate accommodations. All requests for
reimbursement must be obtained PRIOR to signing up for the desired
services or programs.
GENERAL GUIDELINES
A request is made per season for a maximum of Z programs, and for
only the non-resident portion of the fees. All program fees must be
paid by the resident. Reimbursements shall be made following the
submittal of a receipt confirming registration for program or service.
Reimbursements are paid out after the completion of a program.
The following programs and services are excluded from any
reimbursement (excluding preschool program, travel trips, vacation type
trips, contractual camps or overnight weekend trips).
For all requests, staff may require additional information to support the
request before an approval is made.
7/26/07
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
Policy for requesting a reimbursement for
Non-resident portion of the Special Recreation Services
The policy is intended to include participants/family's members with a
disability who are residents of the United City of Yorkville; and desire
specialized assistance or services involving recreation programs because
of the disability; and it is determined that Yorkville Park and Recreation
can not provide a similar type of program or the appropriate
accommodations.; and requesting reimbursement for all/portion of the
non--resident portion of the special recreation services.
All the funds for reimbursements are allocated each year based on the
fiscal budget, and the amount available may fluctuate based on the
amounts received. Reimbursements are only available for residents of
the United City of Yorkville. (There may be some arrangements with
other community partners or special programs funded through grants,
which includes participants outside the United City of Yorkville.
Participants shall call in advance to inquire about the arrangement of the
programs of interest).
The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
awards reimbursements to participants Jam ily's members who have a
disability; and when the Yorkville Park and Recreation Department does
not offer a similar type of program; or it is determined that they can not
provide the appropriate accommodations. All requests for
reimbursement must be obtained PRIOR to signing up for the desired
services or programs.
GENERAL GUIDELINES
A request is made per season for a maximum of 2 programs, and for
only the non-resident portion of the fees. All program fees must be
paid by the resident. Reimbursements shall be made following the
submittal of a receipt confirming registration for program or service.
Reimbursements are paid out after the completion of a program.
The following programs and services are excluded from any
reimbursement (excluding preschool program, travel trips, vacation type
trips, contractual camps or overnight weekend trips).
For all requests, staff may require additional information to support the
request before an approval is made.
7/26/07
4
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Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTJC" Director ■
City Administrator ■ Tracking Number
�' L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: REC Center Appraisal
Agenda Date: July 14, 2011
Synopsis: Information regarding selection of appraiser and timeframe for report.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None
Action Requested:
Submitted by: Laura Schraw Parks & Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PARKS s RECRMTJC" Director ■
City Administrator F1 Tracking Number
�' L Legal ❑
Human Resources F1
Una I Police ❑
Park Board Agenda Item Tracking Document
Title: Staff reports
Agenda Date: July 14, 2011
Synopsis: Written report from the Superintendent of Recreation is attached.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
��
Memorandum
It tLUJ To: Yorkville Park Board
PARKS s RECRMTIC" From: Laura Schraw, Interim Director of Parks &Recreation
CC:
� Date: July 7, 2011
Subject: Director's Report
• Submitted OSLAD grant for Riverfront Park to IDNR
• Completed IDNR Progress Reports for all open grant projects
• Solicited quotes for appraisals from appraisers, selected appraiser for REC Center
• Began preparing Prairie Meadows Grant Close-out documents
• Prepared letter for parking at Cemetery for HTD
• Worked on lease agreements and billing for all Riverfront rental properties
• Submitted force account labor to IDNR for Raintree B
• Review of IDOT document for Route 47
• Resident questions on trees and stormwater basins
• Meeting with Kelly and Staff on Softball scheduling
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of June 2011
We started off the month of June with the unfortunate news that the REC Center Facility Coordinator,
Amanda Hopkins, resigned; however, we were quickly able to fill the position by promoting the morning
supervisor, Ryan Negre, to Facility Coordinator. We wish Amanda well and thank her for her three years of
service to the Parks and Recreation Department. Ryan has hit the ground running and has adapted very
well to his new position and responsibilities.
The second session of summer fitness classes started the week of June 13. Despite the summer weather,
participation in fitness classes and membership enrollment has stayed steady. Our most popular fitness
class,Zumba, has continued to bring in participants and continues to have the most participants per class in
the facility.
The month of June also brought the beginning of our morning Summer swim lessons. These morning swim
lessons have been very popular and have proven to be a current success. With the addition of morning
swim lessons in the month of June, swim lessons brought in over$4,700 and has proven to be the best
month for swim lessons, thus far. We have also seen an increase in the popularity of private swim lessons
with the number of enrollees increasing to 28.
June was the beginning of Summer with several camps and classes starting the week of June 13 and
continuing throughout the month. These camps and classes included Golf Camps, Basketball Camps, Safety
Town, Camp 911, and Summer Fun For Kids, Little Gardeners, Magic Class, Flag Football Camp, Kiddie
Camp,All Star Classes, and Shake, Wiggle, Giggle. These camps and classes served over 420 kids
throughout June.
Fall Soccer Open Registration ended Saturday,June 18. A total of 52 participants registered for the U6
division creating approximately 6 teams, a total of 60 participants registered for U8 with a total of 6 teams,
a total of 39 participants registered for the U10 division creating approximately 4 teams, and a total of 32
participants registered for the U12 division creating 2 teams. Late registration is still available through July
6.
Registration for the Fall Softball Leagues began June 20 for Returning Teams and June 27 for New Teams. A
total of 9 Coed teams and 15 Men's teams have registered so far for the Fall Softball Leagues. Registration
ends Friday,July 15 with the season scheduled to begin the first week of August. Due to the demand for
the Men's Softball League, we hope that the lights will be extended to 11:00pm so that we can
accommodate for the large registration numbers.
Two Music Under the Stars were held in June on Friday,June 10 and Friday,June24.The June 10 Music
Night featured the country band Billy Croft and the 5 Alarm. In addition Fox Valley Winery offered wine
tasting and the Parks and Recreation Department were selling a variety of sausages and hot dogs.The next
Music Under the Stars was held in conjunction with the Chamber's River Night on Friday,June 24.The rock
band EPIC performed as a variety of children's activities, food and beverages were enjoyed by all attending.
Lastly this year's Farmer's Market began on Saturday June 11. We have over 25 vendors offering everything
from baked goods, produce, coffee to even a blacksmith.
Seasonal Classes/Programs Spring/Summer:
Adult BBall Open Gym Youth BBall Open Gym Adult Volleyball Open Gym
Kids First Flag Football Camp Beginner Golf Camp Advanced Golf Camp
2nd/3rd Grade Basketball Camp Middle School Basketball Camp High School Basketball Camp
Moms, Pops, and Tots Cooking for Kids Magic Class
Summer Fun for Kidz Safety Town Camp 911
Shake, Wiggle, Giggle Camp Little Gardeners Camp Kiddi Camp
All Star Soccer All Star T-Ball All Star SuperSport
All Star Parent/Tot All Star Soccer II All Star T-Ball League
Monday Coed Softball League Tuesday Coed Softball League Wednesday Men's Softball
Thursday Men's Softball League Music Under the Stars Farmer's Market
Aqua Bootcamp Group Training Kidz Club
Knitting Club Cardio Collision Aqua Aerobics
Pre Tumblers Group Power Open Gyms
The Resolution Senior Fit Silver Sneakers
Kreative Kreations Flow Yoga Zumba
Indoor Cycle Pilates Tai Chi
Swim Lessons Dance Classes
KICKBOXING Club Flex
Exit Survey Summary:
Scholarships Awarded /Grants Received: March Scholarships
Pre School $0.00
General $00.00
Special Recreation $0.00
Professional Development:
Facility Agreements: (Fall/Winter)
■ We are using the following facilities for our current programs and in the near future:
Yorkville Schools: YIS, Circle Center, Bristol Bay and Grande Reserve. We will use our own
classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the Riverfront
Recreation Building. Many fitness, swim and sports classes are being held at the REC Center.
Special Revenue Highlights:
* 3 youth baseball tournaments were held @ Bridge Park in June
* Farmer's Market has over 25 vendors registered
* Wine Night was held on Friday June 10 with Music Under the Stars
* REC Center & Recreation June Budget Revenue Budget Report:
REC Center Budget Overall 2011 vs. 2010
Below is the REC Center budget thru June 2011. Happy to report that we are $12,697 ahead of last
year's pace and have cut the deficit of$36,884(June 20 10) to $24,187(June 2011). Let me know if
you have any questions.
Thru June 2011 Thru June 2010 Difference
Revenue $112,774 $96,335 +16,439
Expenses $136,961 $133,199 +3,762
Fund Balance ($-24,187) ($-36,884) +12,697
Month of June
June 2011 June 2010 Difference
Revenue $54,478 $52,473 +2,005
Expenses $47,881 $47,032 +849
Fund Balance $6,596 $5,441 +1,155
Membership
June 2011 June 2010 Difference
Revenue $41,188 $34,608 +6.580
Total Memberships 1,382 811 +571
Parks and Recreation Revenue Report
Thru June 2011 Thru June 2010 Difference
Program Revenue $106,199 $68,566 +37,633
This includes Program Fees,Concession and Hometown Days Revenue.
Overall Revenue $292,925 $334,627
(112,118 GF Transfer) (258,246 GF Transfer)
(61,059 Monthly Transfer) (79,123 Monthly Transfer)
($100,000 1 time transfer)
Earned Revenue 180,807 76,381 +104,426
(Program,Rental& Sponsorship)
Overall Park& Rec.
Thru June 2011 Budgeted
Revenue 292,925 1,175,710
Expense 168,489 1,175,710
Surplus 124,435 0.00
June 2011 REC Center Visit Report
June 2011 Pass Range Totals
Total Membership: 1,382
05A-06A 320
06A-07A 152
07A-08A 538
08A-09A 850
09A- 10A 602
10A- 11A 318
11A- 12P 310
12P-01P271
01 P-02P 220
02P-03P 206
03P-04P 262
04P-05P 385
05P-06P 452
06P-07P 371
07P-08P 122
08P-09P 24
TOTAL VISITS FOR 06/01/2011-06/30/2011: 5403
June 2010 Pass Range Totals
Total Membership: 811
05A-06A 370
06A-07A 187
07A-08A 495
08A-09A 895
09A- 10A 472
10A- 11 A 247
11A- 12P 288
12P-01P257
01P-02P275
02P-03P212
03P-04P 223
04P-05P 334
05P-06P412
06P-07P 259
07P-08P 141
08P-09P 39
TOTAL VISITS FOR 06/01/2010-06/30/2010: 5106
May 2011 REC Center Visit Report
May 2011 RANGE TOTALS:
TOTAL Membership PASSES: 1,422
05A-06A 376
06A-07A 200
07A-08A 506
08A-09A 885
09A-10A 599
10A-11 A 328
11A-12P 336
12P-01P232
01P-02P215
02P-03P 295
03P-04P 384
04P-05P 552
05P-06P 516
06P-07P 456
07P-08P 123
08P-09P 33
TOTAL VISITS FOR 05/01/2011-05/31/2011:6,036
May 2010 RANGE TOTALS:
TOTAL PASSES IN SELECTED RANGE: 886
05A-06A 290
06A-07A 125
07A-08A 494
08A-09A 895
09A-10A 442
10A-11 A 250
11A-12P 238
12P-01P225
01P-02P 236
02P-03P 243
03P-04P 302
04P-05P 377
05P-06P 442
06P-07P 245
07P-08P 135
08P-09P51
TOTAL VISITS FOR 05/01/2010-05/31/2010:4,990
Upcoming Protects and Events:
1.) Outdoor Movie Night Friday July 15 @ Beecher
2.) Music Under the Stars/Wine Night will be held on Fri. July 24 @ Town Sgaure
• We are looking for volunteers for the Music and Movie Nights. (sign-up sheet attached)
Park Board Volunteer Opportunities
July Dates
Friday. July 8
MUTS (Green Committee) Town Square
Selling food
Time S:OOpm to 9:OOpm
Person 1.
Person 2.
Person 3
Friday, July 15
Movie Night Beecher Park
Set-Up/Break down
Time 8:OOpm to 10:30
Person 1,
Person 2,
Friday, July 22
MUTS (wine and food night) at Town Square Park
Checking id's, and selling food
Time S:OOpm to 9:OOpm
Person 1. Vickie
Person 2,
Person 3,
Person 4,
August Dates
Wednesday, Aug 3
Movie Night Beecher Park
Set-Up/Break down
Time 8:OOpm to 10:30
Person 1.
Person 2,
Friday, Aug, 12
MUTS (wine and food night) at Town Square Park
Checking id's, and selling food
Time S:OOpm to 9:OOpm
Person 1, Vickie
Person 2,
Person 3,
Person 4,
September Dates
Hometown Days Festival Labor Day Weekend:
All Day Every Day
Thursday Sept, 1
Friday Sept. 2
Saturday Sept. 3
Sunday Sept. 4th
Respectfully submitted,
Recreation Department Staff
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