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Park Board Packet 2011 07-14-11 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall conference room — 800 Game Farm Road 7:00 p.m. July 14, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: June 23, 2011* Bills Review: Bill list* Old Business: Park Rental and Use Policy* Alcohol sales at Bridge Park* Park vendor policy—all parks* June 2011 Budget Report-Discussion Strategic Planning New Business: REC Center Appraisals Reports: Staff Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: July 28,2011 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department City Conference Room 800 Game Farm Road, Yorkville, IL 60560 June 23, 2011, 7:00 p.m. Call to Order: Ken Koch called the meeting to order at 7:20 p.m. Roll Call: Ken Koch—yes; Kelly Sedgwick—yes; Seaver Tarulis —yes;Amy Cesich—yes. Introduction of Guests, City Officials and Staff: Superintendent of Parks— Scott Sleezer Superintendent of Recreation—Tim Evans City Park Designer—Laura Schraw Mayor—Gary Golinski (arrived at 9:00 p.m.) Public Comment: There were no public comments. Presentations: There were no presentations. Approval of Minutes: The minutes from the May 26, 2011 meeting were approved. Motion was made by Ken Koch and seconded by Amy Cesich. Bills Review: Bill list—Motion to approve Bills as is by Kelly Sedgwick and seconded by Seaver Tarulis. Old Business: Alcohol Sales at Bridge Park:* Tim Evans stated that is was an idea and wanted to bring it to the Park Board for ideas and suggestions. Scott Sleezer stated that it was a revenue idea and that it can be run responsibly. The feedback from the public has been mixed. Kelly Sedgwick stated that there are a couple concerns and one is Mrs. Bridge. The Board discussed the Legion and if they had any issues with alcohol there. The Board discussed that alcohol would not be sold when youth leagues are there. Ken Koch stated that he is worried that this opens up the opportunity to bring alcohol to any parks. Park Board Meeting June 23, 2011 Page 1 of 5 Kelly Sedgwick suggested that it could start as a trial this year and if there is problems it won't continue. Ken Koch stated that he would like to have the vote on this topic next meeting when the whole board is in attendance. OSLAD Grant Application:* Mrs. Schraw stated that it is the same application as before. She stated that they moved numbers around so that they could include a boat launch that needs to be ADA accessible. They might move funds around, which is allowed once you apply as long as you finish what you apply for. Labor and design fees come out of grant. Scott Sleezer stated that it is included in the budget. Ken Koch seeks a motion to send the park board recommendation to take the grant application forward. Motion made by Amy Cesich and seconded by Kelly Sedgwick. May 2011 Budget Report: Scott Sleezer stated that numbers look high because they are currently in the seasonal time which is their busiest time of year,but that things even out. Park Vendor Policy: * The board stated that this is the first time they have seen this policy. Ken Koch stated that one of the big changes is for someone who wants a cart or something it will go through city not park board. Vendors can move between parks also. The board discussed if someone has multiple carts do they have to have a different license for each. Scott Sleezer stated that in the past they were restricted to the one park that they applied for. The board discussed that the carts cannot compete with other businesses like concession stands etc. The board discussed a fee adjustment for this. It was discussed that the vendors can take their cart to different parks. In the past, they had to stay at one park. Ken Koch stated that clarification is needed on if the vendors have multiple carts, do we need different licenses for each. The board discussed should there be multiple carts at the same parks at the same time. Ken Koch said to get clarifications on this topic and bring it back next meeting. Extending Light Usage at Bridge Park:* Tim Evans stated that previously the lights were shut down at 9:45 or 10:00 p.m. It will still remain the same for youth leagues. For the nights with adult leagues it allows for more time and more play for the adults if we extend the time to 11:00 p.m. Scott Sleezer stated that there is a demand charge and so you end up paying the same even if we extend the time for an hour. It was discussed how the home owners feel about this. He stated that most other towns run their parks until 11:00 p.m. The lights are green lights and follow the night sky rules. The Board has built a hedge around the property and tried help with these issues. The board discussed that there will probably be complaints. This change will be Monday through Thursday. When fields are done, those fields are shut down so all fields are not always running. It was discussed that probably one more game could be played on those nights. The Park Board Meeting Park Board Meeting June 23, 2011 Page 2 of 5 board discussed that they have not received any negative feedback about this topic. The board discussed reaching out to the people that live around Bridge Park and send them a letter informing them about the change that is upcoming so it is not a surprise and they will do their best so that it has a minimal effect on the homeowners. Ken Koch made motion and it was seconded by Seaver Tarulis this item is approved to city council. Rec Center Membership Cancellation Fee:* Tim Evans stated that the staff at the Rec Center thought that this would be a good idea so that when people get behind in their membership they know that they can pay a fee to get out of their membership. Tim said that a lot of other places have this same policy. Tim Evans stated that people have not signed up and they have lost members because they don't want to commit to a year and not have a way out if they needed it. The Rec Center is looking at charging $150.00. The board discussed if that is a fair amount to charge. Tim Evans said they do have a snowbird policy for those that are gone for part of the year. Tim Evans stated that sometimes they have people just cancel their credit cards and then they just quit coming and they are out the money they would have owed, so if there was a cancellation fee, then people can have that option. The board discussed that it makes it is black and white situation for those that come in and have an issue and need to cancel, the staff knows what to do. The board stated that we need to monitor how it works and that if it is not working then it could change. The board discussed maybe looking at what other gyms do and how they charge for those situations. The Rec Center staff stated that they think this policy if a fair thing. Ken Koch made a motion and it was seconded by Seaver Tarulis to take this item to City Council. Parking Lots, On-street Parking: Scott Sleezer stated that he thinks that their park planning has been good about thinking about parking. They have had to restrict parking on several of their parks. He stated that the parks are forward thinking. He stated that when Whispering Meadows was planned it was adjacent to a 15 acre school site they purposely chose that to go along with school sites and then they could use the school parking. It saved a lot of money. The economy has had issues so some of the parks like Whispering Meadows the planning stopped and so it has caused some issues. Scott Sleezer stated that people want to park as close as they can and he understands that there can be issues of public safety, so restricting parking is helpful at some times during the year. He stated that Bristol Bay has a huge parking lot,but people don't always choose to use it. He stated that by nature,people are going to park as close as they can. Bristol Bay is trying to get a gravel drive in and at Whispering Meadows the school is going to try to get athletic fields in there so we are thinking about the solution when that occurs. Scott Sleezer stated that the park district does think about and plan for parking. Raintree B Playground Change:* Scott Sleezer stated that they had to beef up the footings for the shelter. He stated that when they buy shelters and get the bid the computer tells what is needed, but by the time that we went to build the park then the manufacturer stated that it needed to bigger and it is a cost of another $740.00 and it will still be under budget. Scott Sleezer stated that he believes that it is a good idea to go ahead and follow the Park Board Meeting June 23, 2011 Page 3 of 5 manufacturers spec. If we don't any warranty will be null and void. Ken Koch asked for a motion it was seconded by Kelly Sedgwick and it is approved by the Board. Strategic Planning: Laura Schraw asked that if per meeting we can speak about one item each meeting. Ken Koch asked what items we can go ahead and remove. Ken Koch stated that the Rec Center is probably the most important thing to discuss right now and Scott Sleezer stated that budget would be also. Ken Koch stated that a lot of the items could fall under the five year plan. Ken asked Laura to reorganize this list and combine some of these items. Laura stated that if we look at this as a whole and see where we want to be in three years and set some goals and if we do it meeting by meeting it will not be so daunting. Ken stated that some of these things will depend on what happens with the Rec Center because it is hard to plan when we don't know what is going to happen with that. The board discussed that there needs to be a plan for if we don't have the Rec Center and one for if we do. The board feels that it is something that they need to began thinking about. Scott Sleezer stated that we need to look at the community survey that was taken years ago and evaluate what the community wants. The board discussed that once we get the bid back it will be discussed further. Ken Koch asked Mayor Golinski where we are at on the Rec Center. Mayor stated that we are waiting on the appraisal. He stated that the owner is pushing for a purchase. Mayor stated that there really can't be much more discussion until we get the appraisal back. The Board stated that we cannot move forward until we know about the Rec Center's future. Staff Reports: Laura Schraw stated that the City Council changed some language Vendor Policy and the River City Roasters agreements. It was stated that the Hydraulic building rental can accommodate 10-20 people not 50 as stated previously. Recreation Report Tim Evans reported that a couple weeks ago was the first Music Under the Stars and it went very well. He said River Night was coming up and need to watch the wristbands. Evans stated that working with the Chamber is a good thing and we need to be sure that they are involved equally. Parks Report Scott Sleezer stated that the written report is attached. He stated that the tennis courts are looking great. The lighting bid needs to get completed. He stated that he wants this park to be done by Christmas City Park Designer: The OSLAD grant was discussed. It is estimated that the amount will be $400,000 it can be used for forced labor, design fees or land contribution. If all fees are not used the city can seek reimbursement Park Board Meeting June 23, 2011 Page 4 of 5 from state. Additional Business: Kelly Sedgwick brought emails from people that he surveyed about the later games, alcohol and field maintenance at Bridge. He said that the complaints are we get less games than other areas and we pay about the same amount of money. Some complaints are about the field conditions. The holes around home plate and around the pitchers mounds, and the uneven fields. Scott Sleezer stated that we don't have any down time to address these issues. He stated that it is a staffing issue and other things. He said the staff does add clay every couple weeks. The board discussed extending the amount of games somehow. Scott Sleezer stated that our fields are maintained well. He stated that when there are multiple games there are going to be holes because of wear during games. Scott Sleezer stated there are 17 fields to maintain not just the three at Bridge. Tim Evans stated that they have a lot of people that want to book our fields because they are maintained so well. Kelly Sedgwick stated that he doesn't want to see the fees become too high. Suspend Regular Meeting go into Executive Session: Ken Koch motioned to adjourn the regular meeting at 9:40 p.m. Motion seconded by Kelly Sedgwick and motion was unanimously approved by voice vote. Executive Session began 9:43 p.m. A motion to adjourn was made by Seaver Tarulis and seconded by Amy Cesich. Meeting was adjourned at 10:07 p.m. Regular Meeting Called to Order: Motion made by Ken Koch to call meeting to order at 10:08 p.m. Seconded by Kelly Sedgwick. The board had nothing further to discuss so motion to adjourn meeting was made by Ken Koch and seconded by Seaver Tarulis meeting adjourned at 10:10 p.m. Next meeting: July 14, 2011, City Hall *Items needed Board approval or recommendation Respectfully submitted by: Lisa Godwin Park Board Meeting June 23, 2011 Page 5 of 5 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 55761 06/16/11 01 FITNESS DRINKS 80-800-56-00-5607 07/14/11 199.40 CONCESSION SUPPLIES INVOICE TOTAL: 199.40 VENDOR TOTAL: 199.40 AQUAPURE AQUA PURE ENTERPRISES, INC. 74072 06/22/11 01 CHEMICALS 80-800-56-00-5620 07/14/11 214.80 OPERATING SUPPLIES INVOICE TOTAL: 214.80 VENDOR TOTAL: 214.80 ARAMARK ARAMARK UNIFORM SERVICES 610-7028688 03/29/11 01 UNIFORMS 79-790-56-00-5600 07/14/11 96.20 WEARING APPAREL INVOICE TOTAL: 96.20 610-7083599 06/14/11 01 UNIFORMS 79-790-56-00-5600 07/14/11 44.44 WEARING APPAREL INVOICE TOTAL: 44.44 610-7093465 06/21/11 01 UNIFORMS 79-790-56-00-5600 07/14/11 59.03 WEARING APPAREL INVOICE TOTAL: 59.03 VENDOR TOTAL: 199.67 BARRETTS BARRETT'S ECOWATER 223566 06/14/11 01 SOLAR SALT 80-800-56-00-5620 07/14/11 35.80 OPERATING SUPPLIES INVOICE TOTAL: 35.80 VENDOR TOTAL: 35.80 BPAMOCO BP AMOCO OIL COMPANY DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BPAMOCO BP AMOCO OIL COMPANY 30343367-PR 06/24/11 01 GASOLINE 79-795-56-00-5695 07/14/11 81.25 GASOLINE 02 GASOLINE 80-800-56-00-5695 81.26 GASOLINE INVOICE TOTAL: 162.51 VENDOR TOTAL: 162.51 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0611P 06/15/11 01 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 07/14/11 206.97 TELECOMMUNICATIONS 02 PARK/REC MONTHLY CHARGES 79-790-54-00-5440 80.13 TELECOMMUNICATIONS INVOICE TOTAL: 287.10 VENDOR TOTAL: 287.10 CDWG CDW GOVERNMENT INC. XBV2040 04/13/11 01 PHONE BATTERY 79-795-56-00-5620 07/14/11 260.20 OPERATING SUPPLIES INVOICE TOTAL: 260.20 VENDOR TOTAL: 260.20 COMED COMMONWEALTH EDISON 1613010022-0611 06/17/11 01 BALLFIELDS 79-795-54-00-5480 07/14/11 544.60 UTILITIES INVOICE TOTAL: 544.60 VENDOR TOTAL: 544.60 FERGUSOR ROBERT FERGUSON 062311 06/23/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FITZSIMF FREDERICK J. FITZSIMMONS 060711 06/07/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 061611 06/16/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 FOXWINE FOX VALLEY WINERY 062111 06/21/11 01 JUNE 10 WINE NIGHT TICKETS 79-795-56-00-5606 07/14/11 185.50 PROGRAM SUPPLIES INVOICE TOTAL: 185.50 VENDOR TOTAL: 185.50 GODWINL LISA GODWIN 062311 06/23/11 01 JUNE 23 MEETING MINUTES 79-795-54-00-5462 07/14/11 136.50 PROFESSIONAL SERVICES INVOICE TOTAL: 136.50 VENDOR TOTAL: 136.50 GOLDMEDA GOLD MEDAL PRODUCTS 229091-A 06/08/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 402.30 CONCESSION SUPPLIES INVOICE TOTAL: 402.30 229428 06/15/11 01 BEECHER CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 243.11 CONCESSION SUPPLIES INVOICE TOTAL: 243.11 229429 06/15/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 794.61 CONCESSION SUPPLIES INVOICE TOTAL: 794.61 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT GOLDMEDA GOLD MEDAL PRODUCTS 229795 06/22/11 01 BEECHER CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 550.96 CONCESSION SUPPLIES INVOICE TOTAL: 550.96 229796 06/22/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00-5607 07/14/11 632.23 CONCESSION SUPPLIES INVOICE TOTAL: 632.23 VENDOR TOTAL: 2,623.21 GRANDREN GRAND RENTAL STATION 14487 06/20/11 01 AUGER 79-790-54-00-5485 07/14/11 25.30 RENTAL & LEASE PURCHASE INVOICE TOTAL: 25.30 VENDOR TOTAL: 25.30 HAYENR RAYMOND HAYEN 060711 06/07/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 061411 06/14/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 061611 06/16/11 01 REFEREE 79-795-54-00-5462 07/14/11 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 062111 06/21/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 062311 06/23/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 560.00 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HOMERIND HOMER INDUSTRIES 539239 06/13/11 01 MULCH 79-790-56-00-5640 07/14/11 1,440.00 REPAIR & MAINTENANCE INVOICE TOTAL: 1, 440.00 VENDOR TOTAL: 1, 440.00 IDABWM ILLINOIS DEPT. OF AGRICULTURE 082511 06/29/11 01 PUBLIC OPERATOR LICENSE FEE 79-790-54-00-5462 07/14/11 15.00 PROFESSIONAL SERVICES INVOICE TOTAL: 15.00 VENDOR TOTAL: 15.00 ILPD4811 ILLINOIS STATE POLICE 062311-PR 06/23/11 01 BACKGROUND CHECK 80-800-54-00-5462 07/14/11 34.25 PROFESSIONAL SERVICES 02 BACKGROUND CHECK 79-790-54-00-5462 34.25 PROFESSIONAL SERVICES INVOICE TOTAL: 68.50 VENDOR TOTAL: 68.50 IMAGEPLU IMAGE PLUS 27014 06/08/11 01 BASKETBALL CAMP TSHIRTS 80-800-56-00-5606 07/14/11 359.15 PROGRAM SUPPLIES INVOICE TOTAL: 359.15 VENDOR TOTAL: 359.15 JRUDNY J. RUDNY, LLC 2194 06/23/11 01 WEB DESIGN CHANGES FOR HTD 79-795-56-00-5602 07/14/11 62.50 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 62.50 VENDOR TOTAL: 62.50 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCEDC KENDALL COUNTY COLLECTOR 2010015312-0911 07/05/11 01 2010 PROP TAX -2ND INSTALLMENT 80-800-54-00-5497 07/14/11 30,751.39 PROPERTY TAX PAYMENT INVOICE TOTAL: 30, 751.39 VENDOR TOTAL: 30, 751.39 KIDSFIRS KIDS FIRST SPORTS SAFETY INC. 062911 06/29/11 01 FLAG FOOTBALL CAMP INSRUCTION 79-795-54-00-5462 07/14/11 1,082.90 PROFESSIONAL SERVICES INVOICE TOTAL: 1,082.90 VENDOR TOTAL: 1,082.90 MENLAND MENARDS - YORKVILLE 91142 06/08/11 01 CEMENT PATCH 79-790-56-00-5640 07/14/11 6.50 REPAIR & MAINTENANCE INVOICE TOTAL: 6.50 91225 06/08/11 01 CONCRETE MIX 79-790-56-00-5640 07/14/11 9.96 REPAIR & MAINTENANCE INVOICE TOTAL: 9.96 91406 06/09/11 01 FILL & SEAL, BOARD 79-790-56-00-5620 07/14/11 8.99 OPERATING SUPPLIES INVOICE TOTAL: 8.99 91697 06/10/11 01 GARBAGE BAGS 79-790-56-00-5620 07/14/11 19.97 OPERATING SUPPLIES INVOICE TOTAL: 19.97 92498 06/13/11 01 2-HOLE STRAP, RE-BAR, BOARDS 79-790-56-00-5620 07/14/11 14.50 OPERATING SUPPLIES INVOICE TOTAL: 14.50 97446 06/30/11 01 EASY STEAMER 80-800-56-00-5640 07/14/11 77.97 REPAIR & MAINTENANCE INVOICE TOTAL: 77.97 VENDOR TOTAL: 137.89 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MJELECT MJ ELECTRICAL SUPPLY, INC. 1122706-00 06/17/11 01 PHOTO CONRTROL, SPLICE KIT 79-790-56-00-5640 07/14/11 21.00 REPAIR & MAINTENANCE INVOICE TOTAL: 21.00 VENDOR TOTAL: 21.00 MURRAYBR NORMAN C. MURRAY 081211 07/05/11 01 AUGUST 12 ENTERTAINMENT 79-795-56-00-5606 07/14/11 650.00 PROGRAM SUPPLIES INVOICE TOTAL: 650.00 VENDOR TOTAL: 650.00 NEXTEL NEXTEL COMMUNICATIONS 837900513-12-PR 07/05/11 01 PARK MONTHLY CHARGES 79-790-54-00-5440 07/14/11 171.25 TELECOMMUNICATIONS 02 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 34.25 TELECOMMUNICATIONS 03 RECREATION MONTHLY CHARGES 79-795-54-00-5440 171.25 TELECOMMUNICATIONS INVOICE TOTAL: 376.75 VENDOR TOTAL: 376.75 OLEARYC CYNTHIA O'LEARY SOFTBALL 1ST-11 05/22/11 01 ASSIGNING OFFICIALS FOR GAMES 79-795-54-00-5462 07/14/11 370.00 PROFESSIONAL SERVICES INVOICE TOTAL: 370.00 VENDOR TOTAL: 370.00 OLEARYM MARTIN J. O'LEARY 061311 06/13/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OSWEGOPK OSWEGOLAND PARK DISTRICT 030111 03/01/11 01 SPRING SOCCER TEAM FEES FOR 79-795-56-00-5606 07/14/11 1,100.00 PROGRAM SUPPLIES 02 TWO TEAMS ** COMMENT ** INVOICE TOTAL: 1, 100.00 VENDOR TOTAL: 1, 100.00 PEPSI PEPSI-COLA GENERAL BOTTLE 29840251 06/21/11 01 POP, GATORADE, WATER 80-800-56-00-5607 07/14/11 242.44 CONCESSION SUPPLIES INVOICE TOTAL: 242.44 29840252 06/21/11 01 POP, WATER, GATORADE 79-795-56-00-5607 07/14/11 311.64 CONCESSION SUPPLIES INVOICE TOTAL: 311.64 49594314 06/14/11 01 WATER, POP, GATORADE 79-795-56-00-5607 07/14/11 383.91 CONCESSION SUPPLIES INVOICE TOTAL: 383.91 59937301 06/24/11 01 POP, WATER , GATORADE 79-795-56-00-5607 07/14/11 329.91 CONCESSION SUPPLIES INVOICE TOTAL: 329.91 VENDOR TOTAL: 1,267.90 PITBOW PITNEY BOWES 5336185-JNll 06/13/11 01 RENTAL CHARGES FOR 03/11-06/11 79-795-54-00-5452 07/14/11 177.00 POSTAGE & SHIPPING INVOICE TOTAL: 177.00 VENDOR TOTAL: 177.00 PURSLEYJ JASON T PURSLEY 062111 06/21/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000727 YYBSA - TOURNAMENT 99207 06/20/11 01 RENTAL DEPOSIT REFUND 79-000-24-00-2410 07/14/11 500.00 DEPOSITS PAYABLE INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 R0000924 JENNY DAVIDOWSKI 99460 06/27/11 01 REFUND DUE TO DROPPED CLASS 79-795-54-00-5496 07/14/11 119.00 PROGRAM REFUNDS INVOICE TOTAL: 119.00 VENDOR TOTAL: 119.00 R0000925 JOANNA HELLYER 99468 06/27/11 01 RESERVATION CHANGE DEPOSIT 79-000-24-00-2410 07/14/11 100.00 DEPOSITS PAYABLE 02 REFUND ** COMMENT ** INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 R0000926 MIKKI BUSCH 99610 06/29/11 01 CLASS CANCELLATION REFUND 79-795-54-00-5496 07/14/11 115.00 PROGRAM REFUNDS INVOICE TOTAL: 115.00 VENDOR TOTAL: 115.00 R0000927 BRENT HATCH 99467 06/27/11 01 RESERVATION CHANGE REFUND 79-000-24-00-2410 07/14/11 100.00 DEPOSITS PAYABLE INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 R0000928 JEANNE ZAGAJOWSKI DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000928 JEANNE ZAGAJOWSKI 99084 06/16/11 01 CLASS CANCELLATION REFUND 80-800-54-00-5496 07/14/11 119.00 PROGRAM REFUNDS INVOICE TOTAL: 119.00 VENDOR TOTAL: 119.00 REINDERS REINDERS, INC. 1344017-01 06/23/11 01 FLYWHEEL 79-790-56-00-5640 07/14/11 307.34 REPAIR & MAINTENANCE INVOICE TOTAL: 307.34 1344867-00 06/09/11 01 SWITCH KEY 79-790-56-00-5640 07/14/11 25.14 REPAIR & MAINTENANCE INVOICE TOTAL: 25.14 1345913-00 06/15/11 01 SPRING TINE RAHN 79-790-56-00-5640 07/14/11 119.70 REPAIR & MAINTENANCE INVOICE TOTAL: 119.70 1346005-00 06/16/11 01 SWITCH 79-790-56-00-5640 07/14/11 33.18 REPAIR & MAINTENANCE INVOICE TOTAL: 33.18 1346501-00 06/20/11 01 V-BELT, DECK 79-790-56-00-5640 07/14/11 63.49 REPAIR & MAINTENANCE INVOICE TOTAL: 63.49 VENDOR TOTAL: 548.85 ROBINSOT TRACY ROBINSON 061411 06/14/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 061611 06/16/11 01 REFEREE 79-795-54-00-5462 07/14/11 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 VENDOR TOTAL: 245.00 DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SCHNITZR RANDY J. SCHNITZ 060611 06/06/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 061411 06/14/11 01 REFEREE 79-795-54-00-5462 07/14/11 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 175.00 SHTANIS SUFWAN SHTANI 060711 06/07/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SUTHERLS SCOT SUTHERLAND 062111 06/21/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 UNIQUEPR UNIQUE PRODUCTS & SERVICE 223337 06/16/11 01 LAUNDRY SOAP, PAPER TOWEL, 80-800-56-00-5620 07/14/11 240.79 OPERATING SUPPLIES 02 TOILET PAPER, SANITARY WAX BAG ** COMMENT ** INVOICE TOTAL: 240.79 VENDOR TOTAL: 240.79 VISA VISA 062611-PW 06/26/11 01 STAIRMASTER REPAIR PART 80-800-56-00-5640 07/14/11 249.49 REPAIR & MAINTENANCE DATE: 07/05/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 11:03:19 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/14/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT VISA VISA 062611-PW 06/26/11 02 GROUP POWER LICENSE FEE 80-800-56-00-5606 07/14/11 520.00 PROGRAM SUPPLIES 03 OVER CHARGE FOR LICENSE FEE 80-800-56-00-5606 -260.00 PROGRAM SUPPLIES 04 MONTHLY CABLE 79-795-54-00-5440 79.95 TELECOMMUNICATIONS 05 SAUSAGE 79-795-56-00-5607 236.88 CONCESSION SUPPLIES 06 DIAPHRAGM REPLACEMENT KIT 79-790-56-00-5640 46.58 REPAIR & MAINTENANCE 07 MONTHLY CABLE 80-800-54-00-5440 116.55 TELECOMMUNICATIONS INVOICE TOTAL: 989.45 VENDOR TOTAL: 989.45 WALKCUST WALKER CUSTOM HOMES, INC. YPD 8/11 06/28/11 01 AUGUST 2011 LEASE PAYMENT 80-800-54-00-5485 07/14/11 18,500.00 RENTAL & LEASE PURCHASE INVOICE TOTAL: 18,500.00 VENDOR TOTAL: 18,500.00 WALMART WALMART COMMUNITY 061611-PR 06/16/11 01 PRESCHOOL SUPPLIES 79-795-56-00-5606 07/14/11 126.70 PROGRAM SUPPLIES INVOICE TOTAL: 126.70 VENDOR TOTAL: 126.70 WOZNYR RONALD V. WOZNY 062311 06/23/11 01 REFEREE 79-795-54-00-5462 07/14/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 TOTAL ALL INVOICES: 66,033.36 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Park Rental and Use Policy Agenda Date: July 14, 2011 Synopsis: Additional language change under `Waiver of Fees'. Action Previously Taken: Date of Action: June 23, 2011 Action Taken: Item Number: Type of Vote Required: Action Requested: Review policy as passed by City Council. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation {O L Scott Sleezer, Superintendent of Parks ad �I �d C-,Ty =0 Tim Evans, Superintendent of Recreation CIE Date: July 14, 2011 Subject: Park Rental & Use Policy Park Board President Ken Koch brought to our attention that under the `Park, Gazebo, Shelter Reservation Fees' that Section D. `Waiver of Fees' had language that approval for the waiver is by the `Human Resource Commission'. This has been changed to `Park Board.' A revised and a clean copy are attached. UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY Park Board approved DATE City Council approved DATE TABLE OF CONTENTS Reservation PAGE Rental categories PAGE Use priorities PAGE Request for parks and park amenities reservation PAGE Who must complete a park reservation? PAGE Permissible uses for reservations PAGE Large-groups PAGE Reservation Fees PAGE Park sites and amenities available PAGE General policies and procedures for use PAGE Application for Shelters, Gazebos and Parks Reservation PAGE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY The Park Rental and Use Policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a permit is required and will guarantee use for the dates and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities, shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Use Priorities When scheduling use or reservation of a park, or park amenities, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups, organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple dates. 6. Other - Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. - In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos, etc., shall complete the standard application for reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • (For Groups and Organizations) A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation • A signed permit request form with the name and address of the person making the request. In addition, complete information regarding the use of the park or park amenities and acknowledgement /agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season (March — May) February 15 Summer Season (June—August) April 15 Fall Season (September— November) July 15 WHO MUST COMPLETE A PARK RESERVATION? Any organization or individual who: • Wants to reserve a certain area for a specific date and time • Require special arrangements • Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident, organization or group wishing to reserve a park, or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be determined to be not appropriate for specific parks due to location, use, or overall function of the park. Requesting party must include all activities or uses of the park when making the request. Priorities will be given to the following uses, in order from most priority to least priority: A. Block parties B. Community or organization events (i.e. non fundraising events, and non profit-making) C. Private events (family reunions, weddings, private parties) D. Community or organization events (fundraising events) At the time of application, all special requests must be indicated in detail on the reservation form. These include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment, selling concessions (including items to be sold and their prices), selling of miscellaneous items for fund raising or profit, extended park hours use, use of a public address system, admission charges, additional maintenance, use of snow fence, and water or electrical access. No equipment or permanent signage will be added or installed to the park without the permission of the Park Board, City Council, or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. No persons under the influence of alcohol or drugs shall be allowed in any City park or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Community parks/areas available for large private groups include Beecher, Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department, parking must remain within designated areas. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and /or traffic control and the rental of portable toilets. PARK, GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use (non athletic fields) 4. Gazebo multiple use 5. Shelter multiple uses 6. Park multiple use (non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use (including fundraising, educational and religious) 9. Festival/Entertainment use B. Resident vs Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Human Reseuree r,,.,.,,.,.,;«ien r the s Fship pelicy and r eedures set by the City G,,,,neil Park Board. E. Payment of Fees Groups reserving a park or park amenity shall provide a $100.00 security deposit to guarantee the reservation for gatherings with an expected attendance of 100 persons or less; a $500 security deposit for gatherings with an expected attendance between 100 and 500 persons; a $1,000 security deposit for gatherings with an expected attendance over 500 persons. Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department Offices. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and /or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons: 1) If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. 2) If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice. BICENTENNIAL RIVERFRONT PARK USE Background and purpose The Riverfront Park Use Policy of the United City of Yorkville has been established to provide rules and regulations associated with the use of Riverfront Park by park users, vendors, and groups wishing to rent the facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique features and its large amount of visitors. A reservation is not required for occasional play, nor for use of the whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the signage on the property and in the water, and by boating and water regulations put forth by the State of Illinois. Multiple activities or special uses, including by a resident or groups on multiple days or weekly play for a designated area, require a rental permit. This rental permit will guarantee use for the dates and times specified on the permit. All United City of Yorkville playground areas shall remain open for public access and public pathways located within the park shall remain open to the public at all times. Bicentennial Riverfront Park Amenities Five (5) acres of open play space - This includes space south of the walking path on the riverbank Three (3) acres of wooded area Water fountain Medium sized shelter Riverfront Park Building at 131 E Hydraulic Street (contact River City Roasters at 630-553-xxxx for Reservations) - Indoor conference room that can accommodate 10-20 people - Two bathrooms available Bicentennial Riverfront Park Use rules and regulations (in addition to all other park use rules and regulations) 1) No equipment or permanent signage will be added or installed in the park without the permission of the Park Board, City Council or designated staff. 2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within Riverfront Park or the immediate premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine. 3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and fees for clean up. 4) Vendors in the park must have a Riverfront Park vendor license, and all other appropriate licenses. Additional licenses may be required by the City of Yorkville, Kendall County, and/or State of Illinois. 5) Users, renters, and vendors must adhere to all applicable park use policies and procedures put forth by the City of Yorkville. 6) Large groups a. Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and /or traffic control and the rental of portable toilets. 7) Park hours—dawn until 10pm Riverfront Park vendor licenses Vendors are permitted within Riverfront Park, with the following regulations: 1) Vendors will be required to acquire a City of Yorkville mobile food vendor license, or itinerant merchant license depending on the items to be sold. 2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first Monday in November of each year. 3) Licenses issued after the November 1St application date will be effective for a period from March 15th of the following year through November 15tH 4) Licenses will allow vendors to sell within the Park, in the approved area, during Park hours only. Vendors will be restricted from selling in the Park on certain, City-approved dates for events run by the City and/or other agencies. 5) Vendors will be required to pay a $200 non-refundable application fee at time of application submittal. 6) Vendors will be required to pay 5% of all gross revenues collected for goods and services sold in the park and submit those revenues by the 15th day of the month following the month where the sales occurred (commonly referred to as "concession fees"). a. I.E. Sales occurring on October 31St will have concession fees due to the City by November 15tH 7) Vendors must only sell items that have been approved within the vendor application. 8) Vendors will not be permitted to sell any items that compete with existing businesses that have located within the Riverfront Park buildings, unless special approval has been given by the Park Board. 9) Vendors must limit their presence to their approved vendor area. 10)Vendors who sell items that have not been approved, who solicit customers outside of their approved vendor area, who fail to make required concession fee payments, or who violate other City policies will be subject to warnings, temporary suspension, and/or complete revocation of their Riverfront Park vendor license, at the complete discretion of the Director of Parks and Recreation. PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. Town Square—2.55 Acres Gazebo/Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted Beecher Park—22.6 acres Open grass for multi-play area Multi-age level Playground & swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields (please refer to the athletic field reservation policy) Beecher Building (please refer to the Beecher building rental policy) Concession building with restrooms Kiwanis Park—2 acres 1 small shelter Grass open area Playground & Swings court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted Rice Park- 1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground & swings Funnel ball Fox Hill (East) —2 acres Basketball court (full court) Picnic table No grilling or open flames in the parks Playground & swings Fox Hill (West) —6 acres Open grass area Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park— 1.6 acres Picnic area /tables Bocce court No grilling or open flames in the parks Van Emmon Park— 1.8 acres Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted Sunflower Park—2 acres %2 court basketball 1 small shelter Playground & swings Picnic area /tables No grilling or open flames in the parks Cannonball Ridge Park—3.2 acres court basketball 1 small shelter Skateboard element Picnic area /tables No grilling or open flames in the parks Rotary Park— 12 acres Baseball/Softball Field (please refer to the athletic field reservation policy) 1 small shelter Skateboard element Playground & swings Open grass for multi-play area Picnic area /tables No grilling or open flames in the parks Steven G Bridge Park—56 acres 3 Baseball/Softball Fields (please refer to the athletic field reservation policy) (lighted) Playground & swings Concession building with restrooms Picnic area /tables Open grass for multi-play area No grilling or open flames in the parks Stepping Stones Park—6.9 acres Playground & swings 1 small shelter Open grass for multi-play area Riemenschneider Park—7.1 acres Playground & swings 1 small shelter Water playground feature Recreational baseball field Picnic area /tables Autumn Creek Park A—5.9 acres Playground & swings 1 small shelter Open grass for multi-play area Skateboard element Small sledding hill GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS, OPEN SPACE AND FACILITIES: 1. No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. 2. No ball hitting or pitching into fences or dugouts is allowed. 3. Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. 4. Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. All requests for park staff must be approved by the Department Head. 5. Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks, trails, or walkways or grass areas. 6. All requests for use of fields, or park(s) for organized play or private events must be in writings. 7. Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group's maintenance obligation. 8. Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. 9. No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. 10. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. 11. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. 12. Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). 13. Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightning Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). 14. No parking on sidewalks or grass areas in or surrounding the parks. 15. No grilling or open flames in the parks. 16. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. 17. All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are required. 18. Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated by signage. 19. Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. 20. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted appropriate use. 21. Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs. 22. All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use. 23. No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department. 24. Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request. 25. When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no later than 3:00 pm the day after the event. 26. Unauthorized use of pyrotechnics and fireworks are not allowed on park property. 27. Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board or staff. ATTACHMENT PARKS RENTAL AND USE POLICY RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Cate ry B Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 hours 2-4 15.00 55.00 40.00 25.00 15.00 65.00 40.00 25.00 hours 4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 hours 6-8 25,00 100.00 75.00 40.00 25.00 100.00 75.00 40.00 hours Category C Cate a ry ❑ Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 15.00 55.00 40.00 25.00 20.00 80.00 45,00 30.00 hours 2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 hours 4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00 hours 6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00 hours Cate or y F Cate o F Small Large group Gazebo Park Small Large group Gazebo Park Shelter shelter Shelter shelter 0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45,00 2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00 4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00 6-8 hours 50.00 150.00 80.00 65.00 55.00 175.00 95.00 80.00 Key Deposit: $25.00 residents $35.00 non-residents SPECIAL USE Water or electrical access when available $20.00 additional. Must supply your own extension cords. Please reference the concession stand /vendor operation policy for special use request. FESTIVAL/ ENTERTAINMENT EVENTS Festival / Entertainment events that have the potential of drawing more than 500 people shall be subject to a $1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park. Festival / Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City which will be determined prior to City approval of the event. Festival / Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department separately to make arrangements. STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March—May) February 15 Summer Season (June—August) April 15 Fall Season (September—November) July 15 Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name: Contact Person: Address: Home Phone: Work Phone: Email: LOCATION REQUESTED: DATE(s)/TIME(s) REQUESTED: PURPOSE Special Use requests(concessions,water,electrical,other). Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present pending the type of event and attendance.This may result in an additional fee assessed to the group for this service). Will you be selling any products,food,or miscellaneous items?Yes(please explain): No Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state, all litter removed,OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No STANDARD APPLICATION FOR RIVERFRONT PARK VENDOR LICENSE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Applicant name: Applicant Address: City: Applicant Phone Number: Email: Business Name: Business Address: List of all Items to be sold by applicant: Items that are substantially similar to items sold by lessees in the building at 131 E Hydraulic Street,301 E Hydraulic Street,or other Riverfront Park vendors will not be approved for sale. Checklist of items to be submitted by the applicant: 1) Completed application 2) $200 application fee 3) Proof of City of Yorkville mobile food vendor or itinerant merchant license 4) Proof of liability insurance in the amount of at least$100,000 for general liability purposes, and which names the United City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless against claims arising from vendor actions. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville,including the Park Rental and Use Policies and the Riverfront Park Use Policy. Name (print): Signature: Date: ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- OFFICE USE ONLY Date submitted: Application complete,with additional materials? Application approved or denied? Date of approval/denial: List of items approved to be sold by applicant: List of items denied: Term of vendor license? UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY Park Board approved DATE City Council approved DATE TABLE OF CONTENTS Reservation PAGE Rental categories PAGE Use priorities PAGE Request for parks and park amenities reservation PAGE Who must complete a park reservation? PAGE Permissible uses for reservations PAGE Large-groups PAGE Reservation Fees PAGE Park sites and amenities available PAGE General policies and procedures for use PAGE Application for Shelters, Gazebos and Parks Reservation PAGE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK RENTAL AND USE POLICY The Park Rental and Use Policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a permit is required and will guarantee use for the dates and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities, shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Use Priorities When scheduling use or reservation of a park, or park amenities, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups, organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple dates. 6. Other - Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. - In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos, etc., shall complete the standard application for reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • (For Groups and Organizations) A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation • A signed permit request form with the name and address of the person making the request. In addition, complete information regarding the use of the park or park amenities and acknowledgement /agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season (March — May) February 15 Summer Season (June—August) April 15 Fall Season (September— November) July 15 WHO MUST COMPLETE A PARK RESERVATION? Any organization or individual who: • Wants to reserve a certain area for a specific date and time • Require special arrangements • Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident, organization or group wishing to reserve a park, or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be determined to be not appropriate for specific parks due to location, use, or overall function of the park. Requesting party must include all activities or uses of the park when making the request. Priorities will be given to the following uses, in order from most priority to least priority: A. Block parties B. Community or organization events (i.e. non fundraising events, and non profit-making) C. Private events (family reunions, weddings, private parties) D. Community or organization events (fundraising events) At the time of application, all special requests must be indicated in detail on the reservation form. These include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment, selling concessions (including items to be sold and their prices), selling of miscellaneous items for fund raising or profit, extended park hours use, use of a public address system, admission charges, additional maintenance, use of snow fence, and water or electrical access. No equipment or permanent signage will be added or installed to the park without the permission of the Park Board, City Council, or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. No persons under the influence of alcohol or drugs shall be allowed in any City park or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Community parks/areas available for large private groups include Beecher, Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department, parking must remain within designated areas. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and /or traffic control and the rental of portable toilets. PARK, GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use (non athletic fields) 4. Gazebo multiple use 5. Shelter multiple uses 6. Park multiple use (non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use (including fundraising, educational and religious) 9. Festival/Entertainment use B. Resident vs Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Park Board. E. Payment of Fees Groups reserving a park or park amenity shall provide a $100.00 security deposit to guarantee the reservation for gatherings with an expected attendance of 100 persons or less; a $500 security deposit for gatherings with an expected attendance between 100 and 500 persons; a $1,000 security deposit for gatherings with an expected attendance over 500 persons. Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department Offices. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and /or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons: 1) If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. 2) If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice. BICENTENNIAL RIVERFRONT PARK USE Background and purpose The Riverfront Park Use Policy of the United City of Yorkville has been established to provide rules and regulations associated with the use of Riverfront Park by park users, vendors, and groups wishing to rent the facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique features and its large amount of visitors. A reservation is not required for occasional play, nor for use of the whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the signage on the property and in the water, and by boating and water regulations put forth by the State of Illinois. Multiple activities or special uses, including by a resident or groups on multiple days or weekly play for a designated area, require a rental permit. This rental permit will guarantee use for the dates and times specified on the permit. All United City of Yorkville playground areas shall remain open for public access and public pathways located within the park shall remain open to the public at all times. Bicentennial Riverfront Park Amenities Five (5) acres of open play space - This includes space south of the walking path on the riverbank Three (3) acres of wooded area Water fountain Medium sized shelter Riverfront Park Building at 131 E Hydraulic Street (contact River City Roasters at 630-553-xxxx for Reservations) - Indoor conference room that can accommodate 10-20 people - Two bathrooms available Bicentennial Riverfront Park Use rules and regulations (in addition to all other park use rules and regulations) 1) No equipment or permanent signage will be added or installed in the park without the permission of the Park Board, City Council or designated staff. 2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within Riverfront Park or the immediate premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine. 3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and fees for clean up. 4) Vendors in the park must have a Riverfront Park vendor license, and all other appropriate licenses. Additional licenses may be required by the City of Yorkville, Kendall County, and/or State of Illinois. 5) Users, renters, and vendors must adhere to all applicable park use policies and procedures put forth by the City of Yorkville. 6) Large groups a. Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and /or traffic control and the rental of portable toilets. 7) Park hours—dawn until 10pm Riverfront Park vendor licenses Vendors are permitted within Riverfront Park, with the following regulations: 1) Vendors will be required to acquire a City of Yorkville mobile food vendor license, or itinerant merchant license depending on the items to be sold. 2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first Monday in November of each year. 3) Licenses issued after the November 1St application date will be effective for a period from March 15th of the following year through November 15tH 4) Licenses will allow vendors to sell within the Park, in the approved area, during Park hours only. Vendors will be restricted from selling in the Park on certain, City-approved dates for events run by the City and/or other agencies. 5) Vendors will be required to pay a $200 non-refundable application fee at time of application submittal. 6) Vendors will be required to pay 5% of all gross revenues collected for goods and services sold in the park and submit those revenues by the 15th day of the month following the month where the sales occurred (commonly referred to as "concession fees"). a. I.E. Sales occurring on October 31St will have concession fees due to the City by November 15tH 7) Vendors must only sell items that have been approved within the vendor application. 8) Vendors will not be permitted to sell any items that compete with existing businesses that have located within the Riverfront Park buildings, unless special approval has been given by the Park Board. 9) Vendors must limit their presence to their approved vendor area. 10)Vendors who sell items that have not been approved, who solicit customers outside of their approved vendor area, who fail to make required concession fee payments, or who violate other City policies will be subject to warnings, temporary suspension, and/or complete revocation of their Riverfront Park vendor license, at the complete discretion of the Director of Parks and Recreation. PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. Town Square—2.55 Acres Gazebo/Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted Beecher Park—22.6 acres Open grass for multi-play area Multi-age level Playground & swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields (please refer to the athletic field reservation policy) Beecher Building (please refer to the Beecher building rental policy) Concession building with restrooms Kiwanis Park—2 acres 1 small shelter Grass open area Playground & Swings court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted Rice Park- 1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground & swings Funnel ball Fox Hill (East) —2 acres Basketball court (full court) Picnic table No grilling or open flames in the parks Playground & swings Fox Hill (West) —6 acres Open grass area Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park— 1.6 acres Picnic area /tables Bocce court No grilling or open flames in the parks Van Emmon Park— 1.8 acres Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted Sunflower Park—2 acres %2 court basketball 1 small shelter Playground & swings Picnic area /tables No grilling or open flames in the parks Cannonball Ridge Park—3.2 acres court basketball 1 small shelter Skateboard element Picnic area /tables No grilling or open flames in the parks Rotary Park— 12 acres Baseball/Softball Field (please refer to the athletic field reservation policy) 1 small shelter Skateboard element Playground & swings Open grass for multi-play area Picnic area /tables No grilling or open flames in the parks Steven G Bridge Park—56 acres 3 Baseball/Softball Fields (please refer to the athletic field reservation policy) (lighted) Playground & swings Concession building with restrooms Picnic area /tables Open grass for multi-play area No grilling or open flames in the parks Stepping Stones Park—6.9 acres Playground & swings 1 small shelter Open grass for multi-play area Riemenschneider Park—7.1 acres Playground & swings 1 small shelter Water playground feature Recreational baseball field Picnic area /tables Autumn Creek Park A—5.9 acres Playground & swings 1 small shelter Open grass for multi-play area Skateboard element Small sledding hill GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS, OPEN SPACE AND FACILITIES: 1. No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. 2. No ball hitting or pitching into fences or dugouts is allowed. 3. Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. 4. Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. All requests for park staff must be approved by the Department Head. 5. Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks, trails, or walkways or grass areas. 6. All requests for use of fields, or park(s) for organized play or private events must be in writings. 7. Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group's maintenance obligation. 8. Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. 9. No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. 10. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises, except that upon approval of the Mayor, Festival/Entertainment events may apply for a City liquor permit to serve beer and/or wine at certain park locations. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. 11. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. 12. Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). 13. Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightning Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). 14. No parking on sidewalks or grass areas in or surrounding the parks. 15. No grilling or open flames in the parks. 16. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. 17. All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are required. 18. Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated by signage. 19. Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. 20. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted appropriate use. 21. Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs. 22. All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use. 23. No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department. 24. Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request. 25. When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no later than 3:00 pm the day after the event. 26. Unauthorized use of pyrotechnics and fireworks are not allowed on park property. 27. Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board or staff. ATTACHMENT PARKS RENTAL AND USE POLICY RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Cate ry B Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 hours 2-4 15.00 55.00 40.00 25.00 15.00 65.00 40.00 25.00 hours 4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 hours 6-8 25,00 100.00 75.00 40.00 25.00 100.00 75.00 40.00 hours Category C Cate a ry ❑ Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 15.00 55.00 40.00 25.00 20.00 80.00 45,00 30.00 hours 2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 hours 4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00 hours 6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00 hours Cate or y F Cate o F Small Large group Gazebo Park Small Large group Gazebo Park Shelter shelter Shelter shelter 0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45,00 2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00 4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00 6-8 hours 50.00 150.00 80.00 65.00 55.00 175.00 95.00 80.00 Key Deposit: $25.00 residents $35.00 non-residents SPECIAL USE Water or electrical access when available $20.00 additional. Must supply your own extension cords. Please reference the concession stand /vendor operation policy for special use request. FESTIVAL/ ENTERTAINMENT EVENTS Festival / Entertainment events that have the potential of drawing more than 500 people shall be subject to a $1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park. Festival / Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City which will be determined prior to City approval of the event. Festival / Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department separately to make arrangements. STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March—May) February 15 Summer Season (June—August) April 15 Fall Season (September—November) July 15 Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name: Contact Person: Address: Home Phone: Work Phone: Email: LOCATION REQUESTED: DATE(s)/TIME(s) REQUESTED: PURPOSE Special Use requests(concessions,water,electrical,other). Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present pending the type of event and attendance.This may result in an additional fee assessed to the group for this service). Will you be selling any products,food,or miscellaneous items?Yes(please explain): No Security deposits will be forfeited if the park,shelter or gazebo is not restored to the original state, all litter removed,OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed:Yes/No Health Department Permit Needed:Yes/No STANDARD APPLICATION FOR RIVERFRONT PARK VENDOR LICENSE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Applicant name: Applicant Address: City: Applicant Phone Number: Email: Business Name: Business Address: List of all Items to be sold by applicant: Items that are substantially similar to items sold by lessees in the building at 131 E Hydraulic Street,301 E Hydraulic Street,or other Riverfront Park vendors will not be approved for sale. Checklist of items to be submitted by the applicant: 1) Completed application 2) $200 application fee 3) Proof of City of Yorkville mobile food vendor or itinerant merchant license 4) Proof of liability insurance in the amount of at least$100,000 for general liability purposes, and which names the United City of Yorkville as additional insured under said policy,and indemnifies and holds the United City of Yorkville harmless against claims arising from vendor actions. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville,including the Park Rental and Use Policies and the Riverfront Park Use Policy. Name (print): Signature: Date: ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- OFFICE USE ONLY Date submitted: Application complete,with additional materials? Application approved or denied? Date of approval/denial: List of items approved to be sold by applicant: List of items denied: Term of vendor license? Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ❑ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Adult Beverage Sales at Bridge Park Agenda Date: July 14, 2011 Synopsis: Discussion of Adult Beverage Sales at Bridge Park Action Previously Taken: Date of Action: June 23, 2011 Action Taken: Tabled to next meeting Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: p �RKVnur 202 East Countryside Prkwy. Yorkville, IL 60560 It (630) 553-2582 (630) 553-2644 fax ULU ;FEE=NW1W Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us pAF7Ks & RECREATION Recreation & Fitness for Our Community To: Bart Olson, Interim Director Parks and Recreation Department From:Tim Evans, Superintendent of Recreation &Scott Sleezer Superintendent of Parks Re:Adult Beverage Sales at Bridge Park With the adult softball leagues growing each year at Bridge Park, currently running Monday—Thursday, we thought it would be a good opportunity to offer adult beverage sales to the participants of those leagues. Currently we are looking at Plastic Bottle Beer and Malt Beverages to be sold. Cost associated with this new concession item would be: 1.) Beverage Product ($35 a case) $3,150 2.) Dram Shop Insurance($600—800) 800 3.) State Liquor License Fee($500) 500 4.) Possibly additional staff( $200 a week) 3,200 5.) Signage 500 6.) Possibly a cooler, but trying to secure one through the vendor($750—1,000) 1,000 Total Cost VY year: $6,270 Potential Revenue: 1.) 100 beverages per week X$4 per drink= $400 per week 2.) 20 weeks X$400= $8,000 Potential Total Revenue: $8,000 While this will require us to make changes to the city ordinance,this would be a new revenue stream that has the potential to help fund improvements to Bridge Park concession stand and playing fields. Anyone working in the concession stand on these nights must be 18 years of age or older,with one person working in the concession stand and one person outside monitoring the softball league and park grounds. Both employees will have gone through the City of Yorkville Police Department BASSET training programming. We are looking at getting this up and running sometime this summer. Layout: 1.) 2 Employees(One working outside the concession stand supervising softball and checking id's. Second employee working inside the concession stand.) 2.)All participants over 21 will be id before purchasing adult beverage. Once id is checked, anyone old enough will be given a wristband for adult beverage purchases. One drink per id. 3.)Attached is a Map of the softball field, where designated areas for individuals will be allowed to drink. One will also be posted at various spots around the concession stand. "The achievements of an organization are the results of the combined effort of each individual." Rules: Serving Time: S:00pm—to beginning of last game. Must be 21 to purchase and consume alcohol. Alcohol must stay in designated area Only alcohol sold by the United City of Yorkville Parks and Recreation Department is allowed throughout Bridge Park. Must have wristband on to consume alcohol. One alcohol drink per wristband No Alcohol on the field or parking lot. City/Staff reserves the right to refuse sale of alcohol for any reason Anyone of age may not purchase alcohol for someone under age. "The achievements of an organization are the results of the combined effort of each individual." Urrrfed Crfyof York vMeG'1S 7.e:]aars p•av;dedLu .airmarrar.ryaranyrW*or.eutr cr x accuracy,ratoMms,cr conp?s rrass.Ores dreresparraWry T fte Parcel Data arrd Aerral Photography ,O3eguesm"m dsu mnreacarracy,wW"ss,campPerarress,and Provided By Kerrd all County 0S 2pyWearonnsar pis uss.Fps UmiB dCeiyofYa*wt'emakssno Mf arras,axpesse d OF Mpkad,rr fee eGe Of MEOW. Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Park Vendor Policy Agenda Date: June 14, 2011 Synopsis: See attached memo from the 6/23/11 meeting. Action Previously Taken: Date of Action: June 23, 2011 Action Taken: Requested clarification Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction on amending the policy Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKS s RECRMTIC" CC: Date: June 3, 2011 � L Subject: Park vendor policy aq.oeuo�r Attached is a park vendor policy approved by the Park Board and City Council in 1998. Under this policy, Park Board must approve every vendor application that comes in. This is on top of the City's mobile food vendor's license, which does not require any City Council approval (the applicant must only meet the standards of the policy and pass a background check). Requiring each application to be approved by a legislative body can add as much as three weeks to the application approval process, and can open us up to litigation based on subjective decision making. As with most other City applications, I suggest we remove automatic Park Board review to the application and instead move towards standards that staff can review and compare the application against. If the application is denied, the applicant may then appeal to the Park Board for a change in the standards or a review of their application. Further, we may want to look at changing the policy as it relates to a limit of the number of vendors in a park. In the 13 years this policy has been in place, we have three total vendors that the staff can recall, and only one reoccurring vendor. By allowing vendors to move between parks, we are giving them flexibility. Our mobile food vendor application is set up in this manner(flat fee for distribution for anywhere within the rights-of-way in the City). It is suggested by staff that we continue to restrict vendors in Bridge Park and Beecher Park, as those parks are already served by our concession stands. Also, Riverfront Park will have its own vendor policy, as we will be collecting concession revenues from each vendor. Additionally, we have one applicant that has applied(White Water Custard) to vend in our parks. The applicant is currently under our review for a mobile food vendor license—if approved under that license, I would like the direction from Park Board to approve the park vendor license at a staff level prior to the formal change in the park vendor policy being approved by Park Board and the City Council. Pr 01 7-20-93 final CITY OF YORKV IIE PA1tK8 AND RECREATION DEPARTMENT MASTER PARK PLAN VENDORS IN TEE PARK POLICY A SCE: To die the policies and laooedm for Aw*ft1bad v=dot criteria a and ham per in�vid�ml Pte,aad to the aarlt aastTalic of ets Parks andR ,tbt+tx�h safe and pads .�xamed by the Yorkvft Chy C4=0 as Eby the DhecW ofRwmah m,and Park Board, within the Vidd nss of this policy and-VandittgLicam Apument- B. DNS: 1. Vending.an aperat'l I on sAng£ood products in a city community pa- (As or"lose O*foodve*ng is A wed in MPKk to 09 PAY) 2 Pa&-a community pwk(she-5.0-3.0aml 3. Cirit�- Dead to evalIIatia�. - 4. Rmee=Dh=W-pm==V=ftformeonbi&vadmi4nd G SLUTLEBONM 1. Att dement A-VendingLicense Ageement D. PC1tXIY-. Then VanbityaedaowdafpotwdAamdwddMfoodve®dnasv chypaattand bcil well be and earacoted hg tlm d1y)0ereatar afRecr sO m wiih gardaoccfrom thaPatiftDeparrtmentm venhout decriminidon orpoejntrice. 1. The community petits in the City of Yo&virlle are had as fagow Bee6w Cemmunityftt-Cie Farm Rd Riv tPa t- 1% If lip, Town Sgemt+e-Rt 47 and Mafia St The nutoiber ol'vemdoaae allowed in ead�inclivi d6m1 perk is as follov Beecher CotyPadc-2 Dic*AsxmWRiv**oWP=k-2 Tows Sow-2 gcdrey0198tata o8oa17.90.98 142 A -IA;VrW.7.]3,98 TLC lortices fpt eMb Vendor WE be wtittcre on eub vendor agrement The vendor will posom - in �n agreeo�� The vendor will s*mit am==with tbarappficadon,any chmW mad be fiby the Dsrectm- CRrrfiRIk Issues aFprrmsQy a ate sia�ts!Pe of iaooia�ioty.considea�ivn b residenm(as appgc*k)and to pot pleM i&:ping and lavvitiL Free daKft-merely hand Man compHomen t indivldmd paw aosbiaoce Mu the is oom*hmme with ader oiumavadw the`°Vmdivg7, Agm==C. �?. PitOCllD[I�RE: L Doedo r wdl mm and tbms*Wmmdmdsnd ilse mqued as pc unW and implemat the pukhnes of&s-V a Vmmse A ffi . 2 Appbcadmwdlbel t iffibedalmgvd*pktmofsbuctakprogra'inmu*RMandMOM 3. Director vA accq t appheadw arm air aeviaivby city afamey aadPa*Board. 4. M aoae*ds$es wM b&cd*ftdb!FDkecOx licem wM be isse4 noMized by depaty deft 5. DhICW Will psvvids Patine,dty ,and CRY MMMY with:copies of OR tuftnudm A by: by 'It'mw,,w ct city t t'Y Park 13aard 'ty 'aioa Date palicy0198lalwwdof and 7 Za 98 242 Bud 7.13-99 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING JUNE 30,2011 ACTUAL EXPENSES BY MONTH(Cash Basis) ar-to- ate U ACCOUNT NUMBER DESCRIPTION May-11 June-Il July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March 12 April-12 eTotais BUDGET %ot Budget PARK&RECREATION CAPITAL REVENUES 22-000-42-00-4215 PARKS CAPITAL FEES 250 2501 1,750 14.29% 22-000-45-00-4500 INVESTMENT EARNINGS 7 7 13 80 16.54% 22-000-46-00-4690 REIMBURSEMENT-MISCELLANEOUS 0.00% 22-000-48-00-4845 DONATIONS 0.00% 22-000-48-00-4880 SALE OF FIXED A55ET5 1,000 0.00% TOTAL REVENUES:PARK&RECREATION CAPITAL 257 7 263 2,830 9.30% PARK&RECREATION CAPITAL EXPENDITURES 22-222-60-00-6012 CRAWFORD PARK TRAIL 0.00% 22-222-60-00-6035 RAINTREE PARK 120,000 0.00% 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION 0.00% 22-222-60-00-6060 EQUIPMENT 0.00% 22-222-99-00-9921 TRANSFER TO PW CAPITAL 292 292 583 3,500 16.67% TOTAL FUND REVENUES 7 263 2,830 9.30% TOTAL FUND EXPENDITURES 292 583 123,500 0.47% FUND SURPLUS(DEFICIT) (285) (320) (120,670) ACTUAL EXPENSES BY MONTH(Cash Basis) ear-to- ate I A NUA ACCOUNT NUMBER DESCRIPTION May 11 June-11 July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET of Budget LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS 400,000 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 0.00% 72-000-47-00-4700 WHITE OAK UNIT 1&2 0.00% 72-000-47-00-4701 WHITE OAK UNIT 3&4 0.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL( 312,655 312,655 0.00% 72-000-47-00-4703 AUTUMN CREEK 3,077 3,077 20,000 15.38% 72-000-47-00-4704 BLACKBERRY WOODS 500 0.00% 72-000-47-00-4705 BRISTOL BAY 0.00% 72-000-47-00A706 CALEDONIA 0.00% 72-000-47-00-4707 RIVER'S EDGE 0.00% 72-000-47-00-4708 COUNTRY HILLS 0.00% 72-000-47-004709 BRIARWOOD 0.00% 72-000-47-00-4710 FOXFIELD II PARK 0.00% 72-000-47-004711 FOX HIGHLANDS 0.00% 72-000-47-00-4712 GREENBRIAR 0.00% 72-000-47-00-4713 PRESTWICK 0.00% 72-000-47-00-4714 HEARTLAND CIRCLE 0.00% 72-000-47-00-4715 KYLN'S RIDGE 0.00% 72-000-47-00-4716 MONTALBANO HOMES 0.00% 72-000-47-00-4717 PRAIRIE GARDEN 0.00% 72-000-47-00-4718 ISUNFLOWER 0.00% 72-000-47-00-4719 VILLAS ATTHE PRESERVE 0.00% 72-000-47-00-4720 IWOODWORTH 0.00% 72-000-47-00-4721 WILDWOOD 0.00% TOTAL REVENUES:LAND CASH 315,732 315,732 420,500 75.08% LAND CASH EXPENDITURES 72-720-60-00-6029 CALEDONIA 0.00% 72-720-60-00-6031 HEARTLAND CIRCLE 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS 11,000 0.00% 72-720-60-00-6036 RAINTREE VILLAGE 85,280 3,173 88,453 270,000 32.76% 72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 0.00% 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL 0.00% 72-720-60-00-6039 BRISTOL BAY-PARK A 0.00% 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 0.00% 72-720-60-00-6044 HOPKINS PARK 0.00% 72-720-60.00-6045 RIVERFRONT PARK 0.00% 72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 3,347 20,084 16.67% TOTAL FUND REVENUES 315,732 315,732 420,500 75.08% TOTAL FUND EXPENDITURES 86,953 4,847 91,800 301,084 30.49% FUND SURPLUS(DEFICIT) 228,779 (4,847)1 m 223,9321 119,416 PARK&RECREATION REVENUES 79-000-41-00-4182 1 MISC INTERGOVERNMENTAL 0.00% 79-000-44-00-4402 SPECIAL EVENTS 1,320 1,320 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 9,210 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,907 31,373 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 29,357 180,000 16.31% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 30,339 30,000 101.13% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 4,600 135,000 3.41% 79-000-45-00-4500 INVESTMENT EARNINGS 14 16 29 300 9.7691. 79-000-46-004680 REIMS-LIABILITY INSURANCE 0.00% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 2,986 0.00% 79-000-48-00-0820 RENTAL INCOME 38,944 400 39,344 86,000 45.75% 79-000-48-0041825 FACILITY AND PARK RENTALS 14,374 6,681 21,055 0.00% 79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 690 11,200 6.16% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 504 500 100.80% 79-000-49-004901 ITRANSFER FROM GENERAL 61,059 61,059 122,118 732,710 16.656 TOTAL REVENUES:PARK&RECREATION 186,617 106,309 1 1 292,926 1,175,710 24.91% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 56,012 370,000 15.14% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 5,072 17,000 29.83% 79-790-50-00-5020 OVERTIME 3,000 0.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,698 2,629 5,327 37,730 14.12% 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 4,543 30,000 15.14% 79-790-52-00-5216 GROUP HEALTH INSURANCE 0.007 79-790-52-00-5625 REIMBURSABLE REPAIRS 0.00% 79-790-54-00-5412 TRAINING&CONFERENCES 100 100 2,600 3.85% 79-790-54-00-5415 TRAVEL&LODGING 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS 323 323 3,780 8.55% 79-790-54-00-5462 PROFESSIONAL SERVICES 4,500 0.00% 79-790-54-00-5466 LEGAL SERVICES 4,000 0.00% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 356 2,500 14.24% 79-790-56-00-5460 DUES AND SUBSCRIPTIONS 0.00% 79-790-56-00-5600 WEARING APPAREL 336 336 4,100 8.20% 79-790-56-00-5610 OFFICE SUPPLIES 47 47 300 15.64% 79-790-56-00-5620 OPERATING SUPPLIES 3,417 3,417 22,500 15.19% 79-790-56-00-5630 CO MALL TOOLS&EQUIPMENT 2,250 0.00% 79-790-56-00-5635 MPUTER EQUIPMENT&SOFTWARE 500 79-790-56-00-5640 REPAIR&MAINTENANCE 1 11,5881 1 1 1 1 1 1 m 11,5881 48,000 24.14% TOTAL EXPENSES:PARKS DEPARTMENT 34,174 1 52,947 1 510 15.74% RECREATION DEPARTMENT EXPENDITURES ACTUAL EXPENSES BY MONTH(Cash Basis) Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-31 December-11 January 12 February-12 March-12 April-12 Totals BUDGET %of Budget 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 30,609 190,000 16.11% 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 2,043 22,000 9.297 79-795-50-00-5020 OVERTIME 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 5,926 10,000 59.26% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 4,967 20,000 24.835i 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 3,377 16,000 21.11% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,768 1,939 3,707 22,000 16.85% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 3,557 20,000 17.79% 79-795-52-00-5216 IGROUP HEALTH INSURANCE 150 150 0.00% 79-795-54-00-5412 TRAINING&CONFERENCES 2,000 0.00% 79-795-54-00-5415 TRAVEL&LODGING 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING 27,000 0.00% 79-795-54-00-5440 TELECOMMUNICATIONS 253 253 4,300 5.88% 79-795-54-00-5447 SCHOLARSHIPS 1,000 0.00% 79-795-54-GO-5452 POSTAGE&SHIPPING 8,000 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 7,757 53,000 14.64% 79-795-54-00-5480 UTILITIES 1,811 1,811 22,000 8.23% 79-795-54.00-5485 IREN TAL&LEASE PURCHASE 4,500 0.00% 79-795-54-00-5490 DUES&SUBSCRIPTIONS 11500 0.00% 79-795-54.00-5495 OUTSIDE REPAIR&MAINTENANCE 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,485 7,000 21.21% 79-795-56-00-5600 WEARING APPAREL 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 1,629 100,000 1.63% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 5,297 55,000 9.63% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 6,444 18,000 35.80% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 190 3,000 6.34% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 2,087 5,500 37.95% 79-795-56-00-5630 SMALLTOOLS&EQUIPMENT 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 34 2,000 1.72% 79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 500 0.00% 79-795-56-00-5695 GASOLINE 44 44 3,000 1.47% 79-795-70-00-7799 CONTINGENCIES 0.00% 79-795-99-00-9901 TRANSFER TO GENERAL 0.00% TOTAL EXPENDITURES:RECREATION DEPARTMENT 36,402 44,966 81,369 622,200 13.08% TOTAL FUND REVENUES m 186,6171 106,309 292,926 1,175,710 24.91% TOTAL FUND EXPENDITURES 70,576 97,913 1fi8,489 1,175,710 14.33% FUND SURPLUS(DEFICIT( 116,040 8,396 124,436 RECREATION CENTER REVENUES 80-000-44-004440 I PROGRAM FEES 7,814 4,553 12,367 125,000 9.89% 80-000-44-00-4441 CONCESSION REVENUE 975 900 1,875 12,500 15.00% 80-000-44-004444 MEMBERSHIP FEES 42,167 41,188 83,355 410,000 20.33% 80-000-44-00-4445 GUEST FEES 580 723 1,303 3,500 37.23% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 11,683 35,000 33.38% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 1,152 15,000 7.68% 80-000-44004448 TANNING SESSION FEES 575 129 704 2,500 28.16% 80-000-45-00-4500 INTEREST INCOME 0.00% 80-000-48-004820 RENTAL INCOME 6 31 37 5,000 0.74% 80-000-48-00-4845 DONANTIONS 230 230 2,000 11.50% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 69 500 13.70% TOTAL REVENUES:RECREATION CENTER REVENUES 58,296 54,478 112,JJ4 611,000 1 18.46% RECREATION CENTER EXPENSES 80-800-50-00-5010 ISALARIES&WAGES 2,631 4,509 7,140 34,200 20.88% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 16,270 98,000 16.60% 80-800-50-00-5020 OVERTIME 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 4,197 35,000 11.99% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 7,906 65,000 12.16% 80-800-52-GO-5212 RETIREMENT PLAN CONTRIBUTION 1,043 956 1,999 10,000 19.99% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 2,700 17,708 0.00% 80-800-54-00-5412 TRAINING&CONFERENCES 0.00% 80-800-5400-5415 TRAVEL&LODGING 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING 1,500 0.00% 80-800-5400-5440 TELECOMMUNICATIONS 394 394 3,600 10.95% 80-800-54-00-5447 SCHOLARSHIPS 900 0.00% 80-800-5400-5452 POSTAGE&SHIPPING 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 3,943 17,700 22.28% 80-800-54-00-5480 UTILITIES 3,746 3,746 49,000 7.65% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 54,396 226,500 24.02% 80-800-54-00-5490 DUE S&SUBSCRIPTIONS 200 0.001y. 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 21,200 0.00% 80-800-5400-5496 PROGRAM REFUNDS 318 664 982 5,500 17.85% 80-800-54-00-5497 PROPERTYTAXPAYMENT 30,751 30,751 53,680 57.29% 80-800-56-00-5600 WEARING APPAREL 0.00% 80-800-56-00-5606 PROGRAM SUPPLIES 36 611 646 17,000 3.80% 80-800-56-00-5607 CONCESSION SUPPLIES 889 889 6,300 14.12% 80-800-56-00-5610 OFFICE SUPPLIES 37 37 2,600 1.41% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 557 6,200 8.98% 80-800-56-00-5630 SMALL TOOILS&EQUIPMENT 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,000 0.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 362 362 11,000 3.29% 80-800-56-00-5645 BOOKS&PUBLICATIONS 50 0.00% 80-800-56-00-5695 IGASOLINE 1 44 44 300 14.71% TOTALFUND REVENUES 58,296 1 54,478 112,774 1 611,000 18.46% Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: July 14, 2011 Synopsis: New outline for Strategic Planning agenda items. Discussion on Recreation Department. Action Previously Taken: Date of Action: 6/23/11 Action Taken: Discussion Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Strategic planning will be on each agenda, and Staff will compile information relating to that item for discussion. This agenda the topic is the Recreation Department. ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation {O L CC: Tim Evans, Superintendent of Recreation ad C­% , O Scott Sleezer, Superintendent of Parks �,a��o��,Ty .� p j<tE Date: July 7, 2011 Subject: Strategic Planning Strategic Planning Strategic planning is an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy, including its capital and people. It is the formal consideration of an organization's future course. All strategic planning deals with at least one of three key questions: 1. "What do we do?" 2. "For whom do we do it?" 3. "How do we excel?" In order to determine where it is going, the organization needs to know exactly where it stands, then determine where it wants to go and how it will get there. The resulting document is called the "strategic plan." Strategic Planning discussion items 1) Recreation Department a. Programming i. Goals (Classes, costs,profits) ii. Budget iii. Facilities 1. REC Center a. Lease vs. purchase 2. Buildings (What will we need if we leave the REC Center) b. Capital needs 2) Parks Department a. Acreage vs. Staff b. Capital needs 3) Park Development a. Re-development b. Land-cash c. New development 4) Park Department vs. Park District 5) Budget—5 year planning MISSION STATEMENT To create unique recreational and park experiences that enrich lives and create a sense of community. VISION STATEMENT To be recognized as an innovative parks and recreation system utilizing resources to their maximum potential to achieve its mission. EXECUTIVE SUMMARY The 2003 Park and Recreation Department Master Plan included information on the existing Parks and Recreation Department's resources, demographic information, and public opinions from town meetings. The document also included development styles for new parks, existing parks, and future recommendations. The 2008 Master Plan update required revisions of maps and the general document content, as the past 5 years of rapid growth have required a more detailed plan for both future Staff and Park Board members to use as a reference. Yearly updates will be approved by January of each year to provide the most accurate information available. The planning process included document review and update, Staff meetings, Board updates, a Park and Recreation Department City-wide Survey,new census information, and a restructuring of the previous Master Plan. The first step was to review the information in the 2003 Master Plan and determine how the sections could be improved. The document was then divided into the following sections: Park Standards, Park System Analysis, Existing Parks, Recreation Department, Bicycle and Pedestrian Planning, and Park Development Standards. Throughout the development of this document, several key sections were updated. The Park Standards were updated with the current population count and the standards from state and national documents. The Park System analysis, divided into Neighborhood Analysis sections, was re-titled Subareas, to be consistent with of the United City of Yorkville's Comprehensive Plan. Maps of each Subarea were added to include facilitie& parks, and boundaries of these subsections. The survey of the Parks and Recreation Programs and Facilities is included in Section 8. The facility matrix and park map were updated and added as a reference in Section 4. Section 7,which contains the Park Development Standards,were updated and adopted by City Council on February 26, 2008. Recommendations for the use of this document are for elected and appointed officials, Staff, developers, and people interested in the Yorkville Parks and Recreation Department's vision and goals. As a guiding document, the Parks and Recreation Master Plan is an information resource to provide information on standards, guidelines, existing conditions, and future plans. Section 1 1-7 SECTION 5 RECREATION DEPARTMENT PROGRAMS, SERVICES, FACILITIES INTRODUCTION In 1977 the Park Commission and the Human Resource Commission jointly formed a Community Center Committee as an advisory commission to the City Council. As a result of the committee, the Beecher Community Center was constructed in 1979 on the land deeded to the city by the Illinois Department of Conservation on what was the former fairgrounds and game farm. The Center was built utilizing funds left to the city in the will of former City Clerk Clarence Beecher. Prior to the creation of the Recreation Board in 1988, the development of community parks and the park maintenance department in the United City of Yorkville was managed through the City's Public Works department. Below is a timeline of the formation of the United City of Yorkville Parks and Recreation Department: 1988—The Recreation Board was created by an ordinance established by the City Council to oversee the development of the park and recreation facilities and services. The board also managed and oversaw the formation of park and recreation policies. 1996—A full-time Recreation Director was hired by the Park Board and City Council to provide recreation programs to the residents of Yorkville. • 2001--The 1988 ordinance establishing the Park Board was revised to include the establishment of a full-time Director of the Parks and Recreation Department. • 2002—The Parks and Recreation Department staff was expanded and realigned to include full time staff in the positions of Superintendent of Recreation, Superintendent of Parks, Administrative Assistant, Parks Foreman, Parks operator, Parks maintenance workers, and newly created positions for Recreation Coordinator and Director of Parks and Recreation. The establishment of the director position combined the focus for parks and recreation into one department. 2003—The ordinance was once again amended to expand the number of Park board members from five to seven. • 2006– Park Designer, hired as part of the Community Development Department, to design parks for the department and reduce the use of an outside contractor. STAFFING FOR THE RECREATION DEPARTMENT The Recreation Department is composed of eight full-time staff, including the Director of Parks and Recreation. The Department oversees all programming, rentals, and special events for the entire city. There are nine part-time staff employed permanently and approximately 42 seasonal part-time instructors. Section 5 5-2 DEPARTMENT GOALS At a Park Board and Staff Retreat held in November 2006 the following long term goals were identified: ■ To be recognized as a premier parks and recreation department— a trendsetter and leader. ■ To proactively match programs and services with customers' wants and needs. ■ To aggressively explore all avenues to generate greater resources including creating new and stronger partnerships. ■ To contribute to the sense of community and well-being in the United City of Yorkville. ANALYSIS OF CURRENT PROGRAMS AND SERVICES It is the Recreation Department's vision to continue to offer quality programs and services to the residents of the United City of Yorkville. The Recreation Staff is continuously striving to offer new and unique programs as well as improve the quality of what Yorkville residents currently maintain. The Department currently operates as a business, offering goods and services to the community. Programs and services are offered to the public year round. The year is divided into 4 quarters, Spring, Summer, Fall, and Winter, in which the public can register for a variety of classes or programs each season. The Recreation Department offers 35-40 different types of curriculum each quarter. Within each quarter approximately 250 classes are held depending upon the registered participants. Within a given quarter classes held can range from 500—600 participants. The programs that are currently being offered are sufficient, but with a growing population it is evident that more programs and more space will be required to meet the needs of the community. This includes the need to expand class times and new program .ideas, Through an intergovernmental agreement with Yorkville School District#115, programs are offered at the schools approximately 1,500 hours per year, mostly in the winter months for Basketball leagues, sports classes, and occasional instructional classes however, school programs take precedence over Recreation Department programming. The school maintenance schedule dictates that the schools cannot be used during the summer months. On July 1, 2008 the Yorkville Recreation Department acquired a new REC Center facility, formerly known as Club 47. This facility allowed the department to expand the number of participants in classes, and has given us the opportunity to offer a larger variety of programs addressing the needs of all ages. Physical fitness opportunities have increased through providing the amenities such as an indoor track, exercise classes, aquatic fitness, and swimming lessons. In addition, space now available during the day can be used to target home schooled children as well, especially aiding those students Section 5 5-3 needed to fulfill physical education requirements. This recreation facility provides for unmet recreational needs of the community identified in past surveys, community meetings, and customer correspondence. FACILITY STANDARDS According to national standards, fitness-only type facilities should provide approximately 12 sq.ft. per member, depending on the facility's business model and target audience. The REC Center currently operates at 38,000 sq.ft. and has 1,100 members. By the facility design and construction guidelines the REC Center can grow to a membership of 3,365 before it exceeds national guidelines. ANALYSIS OF CURRENT FACILITIES The Yorkville Recreation Department currently operates and manages 6 different facilities. The following is a brief overview of the facilities managed by this Department: • REC Center: 202 E Countryside Parkway. This is a fitness facility that includes free weights, cardiovascular equipment, fitness classes,pool, indoor track, basketball court, a small gym and batting cages. • Recreation Administration Office: 201 W. Hydraulic St. This facility houses staff members and as limited classroom space for classes such as clubs and Computer instruction. It has a small conference room and instruction room. • Riverfront Recreation Building: 131 E. Hydraulic St. This facility houses a Pre- school afternoon program consisting of 30 students. It also is used for toddler classes in the morning and Pilates classes in the evening. • Riverfront Office Building: 301 E. Hydraulic St. This facility is currently used for the city Building Department. • Beecher Concession Stand: 908 Game Farm Rd. The department operates this facility throughout the year and has washrooms available during athletic activities in the park. • Bridge Concession Stand: 3651 Kennedy Rd. This concession stand is open throughout the year and has multiple washrooms and a storage shed attached. The Beecher Community Center is now a senior citizen center and used for their programming. In addition to these six buildings, the Recreation Department utilizes 15 other facilities in order to meet the recreational needs of the community. Below is a list of these facilities and what they are utilized for, including a more detailed look at the REC Center. REC Center: The REC Center is a 38,000 sq. ft, full service health club featuring a weight room with over 2,000 sq. ft. and over 5,000 Ibs of free weights. An additional 5,000 sq. ft. of leased units make up the remaining space in the building. The fitness facility includes; steppers, treadmills, bikes, Elliptical trainers, an indoor track, basketball court, a youth gym, a four lap indoor pool and whirlpool. The REC Center offers swim Section 5 5-4 lessons, fitness classes, aquatics, and personal training. The child care is exclusively for REC Center members. In addition to keeping the same offerings former Club 47, the recreation department will offer a variety of their programs at the REC Center. Pre School will now be available at the REC Center starting in the fall of 2008 and youth athletics will also be moved over to the center for fall as well. REC Center Program Samples: Pre-school Youth • Parent tot sports • Ball Handling/Shooting • All Star Soccer Camp • All Star Basketball • Basketball Skills Camp • All Star Supersport • Beginners Basketball Camp • All Star T-ball • All Star Parent Tot • All Star Flag Football • All Star Soccer • Pre Tumbling • All Star Basketball • Karate • All Star Super Sport • Swim Lessons • T Ball • Shake Wiggle Giggle • Flag Football • Pre Tumbling • Cheer]eading/Tumb ling • Youth Basketball Open Gym • Karate, Kickboxing, Martial Arts Teen Adult • Englehardt Basketball • Aqua Aerobics Development Camp • Candlelight Aqua • Volleyball Smackdown . Aqua Bootcamp • Weightlifting Club • Step It Up • Fitness Club • Morning Exhale • Open Gym • Fitness Yoga • Martial Arts • Integral Yoga • Integral Bootcamp • Pilates • Hatha Flow Yoga • Group Training 10I • Chair Yoga • Bike, Kick & Core • Indoor Cycle • Adult open Section 5 5-5 REC Center Program Samples (cont'd) + (Basketball) • Men's Basketball League • Swim lessons Adult Senior • Aqua Aerobics • Senior Fit • Candlelight Aqua + Silver Sneakers l Muscular • Aqua Bootcamp Strength • Step It Up • Core and More • Morning Exhale • Morning Exhale • Fitness Yoga • Integral Yoga • Integral Bootcamp • Pilates • Hatha Flow Yoga • Group Training 101 • Chair Yoga • Bike, Kick & Core • Indoor Cycle • Adult open gym (Basketball) • Men's Basketball League • Swim lessons Recreation Administration Office Programs: Pre-school Teen • Computer tots + Babysitting Safety • Sign language Youth Adult • Jurassic Cinema + Baubles and Beads • Fun-gineering • Jewelry Making Class • Claymation cinema • Fast and Fun Album Making • Intro to digital photography • Digital Story Books • Lights camera action • Building Your Child's • Digital movie making Education Fund • Improving Your Business Skills/Creating Customer Loyalty • Knitting Club/ Book Club Section 5 5-6 Recreation Administration Office • Power Sort Class Programs (cont'd) . Camera/ Camcorder College Riverfront Recreation Building Programs: Toddler ro rams Pre-School • Parents and Tots Playtime • Pre School • Brothers and Sister • Let's Get Busy • Moving and Grooving • Summer Fun Days • Tot Rock • Princess Playtime • Kid Rock 1 /2 • Dinosaurs Bugs and Trucks • Moms and Tots • Valentine Treats • Ready Set Go • Shamrock Fun • Little Learners • Little Chef s • Busy Bees • Bunny Crafts • Crafts Songs and Playtime • Flower Pots • Chef s In Training • Make Your Mom a... • Animal Fun • Sign Language • Let's Make Desserts • Mini Gingerbread House • Turkey Time • Kiddie Camp • Safety Town Youth Youth • Kid's Club • Cookies, Movies, and • Fun with Print Making Games • Young Einstein's • Miniature Magic Doll • Cartooning House • Spring Time Garden • Summer Snacks • Doll Making • Fun and Games • After School Snacks • Green Thumbs Galore • Beginning Guitar • How Does Your Garden • Spring Break Camp Grow • Summer Adventure Camp • Halloween Pumpkin • Shamrock Fun /Valentines Decorating • Clay Day • Drawing People • Exploring Africa • The Art of Ancient Egypt • Let's Make Ornaments • Colonial American Art Section 5 5-7 Programs held at District Schools: Circle Center Grade School High School Tennis Courts • l" and 2"d Grade Youth Basketball • Tennis Camp Grande Reserve Teens Youth/teen • Tennis Camp • Grade School Volleyball Bristol Bay Elementary School Camp 5th_8th grade Boys Adult Basketball • Volleyball Open Gym Bristol Bay Elementary School Yorkville Intermediate School • 1 S' grade Flag Football Youth • 2nd grade Flag Football • 3�d and 4`h Grade Co-ed . 3`d grade Flag Football Basketball • 5`h-8'h Grade Girls Basketball • Spring Break Camp • Beginning Guitar Teen • Guitar Bootcamp Additional Building Programs (Business Partnerships): Gold-Star Academy Pre-school • Too much fun • Tumble rhythms Teens • Creative dance • Intro to acting • Beginning ballet and • Dance tech jazz • Teen hip hop Youth Adults • Beginning acrobats • Intro to acting • Musical theater • Improv imagination • Ballet I • Adult dance workout • Jazz hiphop • Beginner adult tap • Boys hip hop • Ballroom dance • Beginner tap and ballet • Improve imagination • Explore dance Section 5 5-8 Empower Training location Blackberry Oaks G.0 Pre-school Youth • Dynamite Karate • Golf Camp Youth . Intermediate Golf Camp • Little Dragon Karate • Beginners Golf • Samurai Warrior New Life Church Teen Youth • Junior Karate • Rockin Readers Adult • Math Blast Off • Kajukenbo Karate • Writing Wonders Park Programs; Town Square Park Youth • Music Under The Stars • All Star Soccer • Halloween Egg Hunt • Whitesox Little Sluggers • Fine Arts Festival • Whitesox Training Beecher Park Camp Pre-school • Whitesox Travel Camp • Parent Tot • U-10 soccer • All Star Soccer . U-14 soccer • All Star Super-sport Adult • All Star Golf • Adult Soccer • All Star T-ball Rotary Park League Pre-school • U-b soccer Youth • U-8 soccer Beecher Park Bridge Regional Park Youth/teens Adult • U-10 Soccer • Co-ed Softball • U-14 Soccer • Men's Softball League Section 5 5-9 MARKET ANALYSIS The REC Center currently offers a unique service as far as physical fitness and wellness. The former business in this facility has been known to have a family environment, offering fitness classes as well as a few clinics and camps for children. The Recreation Department recognizes that we strive to offer the same family environment and markets to the same clientele. There are six businesses within a 7 mile radius offering fitness memberships, Fox Valley YMCA, Cardinal Fitness, Curves for Women, Ladies Workout Express, and two Anytime Fitness locations, one being in Yorkville. Only the Fox Valley YMCA offers family memberships along with children's' classes and programs. We are a community tax based public recreation agency, and differ significantly from many of the private organizations. The YMCA has a strong brand and its mission serves a different market. We need to accommodate our tax paying residents and address the growing population with the proper facilities and services. Section 5 5-10 Location of Fitness establishments: I ta'. L Aur 5tl c id (D OD 17 74 Fiala (47 CD rri Yo (D (ED 126 (7-1) Hera NA1M4;FU,) Locations Identified on Map: I Club 47 (Rt.47 and Rt.34-Yorkville) 2 Ladies Workout Express (Rt.47 and Rt. 34 -Yorkville) 3 Anytime Fitness ( Rt.47 and Rt. 126-Yorkville) 4 Curves For Women (Rt.34 and Cannonball Trail-Yorkville) 5 Fox Valley YMCA(R(. 34 and Eldamain Rd,Piano) 6 Anytime Fitness (Orchard Rd.-Montgomery) 7 Cardinal Fitness (Rt 71 and Plainfield Rd. -Oswego) Section 5 5-11 Marketing Questions: What type of customer do we target? ■ Our family units are targeted as the primary customer. We also increase the offerings for activities that emphasize teens, active adults, and seniors. Is there a certain clientele characteristic unique to this business? ■ The focus of the majority of our clients will be "open fitness", however we will structure all our other programs and activities around the fitness aspect, including family activities. What are the population demographics of the potential clientele in the area? • Yorkville has continued to grow very rapidly with a population of over 14,000 people. The growth is noticeable as well in the towns nearby. • We currently have over 4,000 households registered in our database, and approximately 7,000 members in those households. Seventy percent of our clientele are Yorkville residents, and thirty percent are considered non-residents. The non-residents are from Newark, Plano, Sugar Grove, Oswego, Somonauk, Montgomery, Bristol, Big Rock, and Sandwich. Is the population base large enough to support our services, and is it likely to be viewed positively by the local population, including neighbors? ■ Our current"business- offering programs and activities is reaching capacity with programming space. Staff has received numerous compliments towards our department and anticipates our new facility to be a positive venue. w Our facilities are located central to downtown Yorkville, on a main intersection, very visible to the public. What other products or services, or activities can be offered to clients in the future? • Staff has worked on schedules showing how some of our current classes and programs will merge in all buildings and what we expect to offer in the future. • It is our intention to be creative and expand our camps, clinics, teen open gyms, and offer unique activities such as; o Family movie night, youth open gym, birthday parties, and dances for all ages. Section 5 5-12 EVALUATION TECHNIQUE FOR PROGRAMS AND SERVICES The Recreation Department evaluates programs and services on a regular basis. The following is a sample of the class survey that is distributed to all participants in our classes and programs. Our athletic leagues have a special survey for each particular sport. P 202 Easr Caunlrys,dE Frky Yorkville IL 80580 it (Y630)5532582 (630}553.2644 tai; I�1MH Lrr.Bil!r 1"SE���.�'�y1,JitlE 1'JS YW�'C_'�_Y� •grFi YeY.yq. Program Evaluation Survey Name of C1=3 or Activity Date Poor Average Excellent Was the class or acrivity orpnized and efficient? 1 2 3 4 1 Did Its ctass or activity have appropriate curriculum content for the age group? 1 2 3 4 5 Were you pleased vnth the knowledge and ability of the Instructor? 1 2 3 4 5 Did the lnStructor have goad rapport with the prrticlpants? 1 2 3 4 5 Did you(or participant)have a good experience? 1 2 3 4 5 Would you enroll in this elms again? No Maybe Yes 11'afliciatirgt was used.were the gaahcs conttnlled W adequately o iciated? NA 1 ' 3 4 5 Was the day or the week and liar convenknt? I 2 3 4 5 How did you Find out about this class? Park d Roe Catalog Newspaper Message Board Web Stye Frhend'Neig h- FIR:r Other What dasaea or progrema would you hka to am us oft n Ile fuhre? Please write comments to the questions above oil the hack • Thank you for your lime and participation! Return Emimatloe Sunny... Q wth the Initrucbr Li d the Reareatian Mee or REC Carter hot desk u in the trod-Supennteruiem of Reaeaton-Sue Smash 202 E Countryside Prky Yo"'e,18D5a0 a In the box bteled outside at the Recreation Office,201 W Hydraulic St 'lire edxevernenta of an orpanraatlDrr are Ilse reatdls of the camb&wd aHod of each mdW1W It has been the goal of the Park and Recreation Department to evaluate our programs and services annually. We conducted a community survey, mailed to over 500 residents, in 2002 and just recently administered one in 2007. We use the information from the surveys to update our yearly programs and park facilities, annually and in our Master Plan revisions. Section 5 5-'13 AFFILIATE GROUPS The Recreation Department has established partnerships with many organizations within the United City of Yorkville. We have agreements with many different groups pertaining to use of facilities, and partnerships for shared programs. The following are just a few of the organizations we work with each season; Yorkville School District 115, Yorkville Youth Baseball/Softball Association, Yorkville Citizen's Police Academy Alumni, Gold Star Academy of Dance, Empower Training Systems, Blackberry Oaks Golf Course,Yorkville Chamber of Commerce, New Life Church, Junior Women's Club, Silver Springs State Park, Kiwanis Club, and Trinity Methodist Church. FUNDING The Recreation Department is funded by program fees, donations, sponsors, grants, land cash and a portion of the city taxes. The city council approves and governs the overall city budget. The Revenue generated by the Recreation Department is approximately$600,000 annually. Combined with the transfer of funds from the general city budget, it totals approximately$1.2 million. With the addition of the REC Center facility the overall budget is estimated at $1,250,500. SPECIAL RECREATION The Yorkville Park and Recreation Department is committed to recreation for all abilities including resident park and program users that are physically and/or mentally challenged. In cooperation with the Fox Valley Special Recreation Association, who serves individuals with disabilities, the Yorkville Park and Recreation Department has established a policy in which residents may participate in FVSRA programs at the FVSRA resident fee. This is accomplished through the Yorkville resident requesting reimbursement of all/portion of the non-resident fee. The policy is intended to include participants/families residing in Yorkville who desire specialized assistance or services because of their disability and it is determined that the Yorkville Park and Recreation Department cannot provide a similar type of program or the appropriate accommodations. In order for this unique arrangement to be activated, the resident registers directly with FVSRA for a program after completion and approval of a Yorkville Park and Recreation Grant Application form. The resident pays the non-resident fee to FVSRA. The Yorkville Park and Recreation Department then reimburses to the resident the non- resident portion of the FVSRA fee that has been requested and approved. Section 5 5-I4 A request is made per season for a maximum of two (2) programs, and for only the non- resident portion of the fees. The following programs and services are excluded from any reimbursement (preschool program, travel trips, vacation type trips, contractual camps or overnight weekend trips). Beginning in 1996, the Fox Valley United Way began to make grants available to communities in their service area who were not members of the FVSRA (i.e. Yorkville.) United Way grants were specifically for the non-resident fee for contractual camps which Yorkville's policy does not cover. United Way's commitment to this grant program for camps is good through the summer of 2009 and then it will be reevaluated. United Way grants for a Yorkville resident's non-resident fee to FVSRA are paid directly to FVSRA following proof of a resident's registration for an FVSRA camp program made available to United Way. Section 5 5.15 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Policy for requesting a reimbursement for Non-resident portion of the Special Recreation Services The policy is intended to include partici pants Jam ily's members with a disability who are residents of the United City of Yorkville; and desire specialized assistance or services involving recreation programs because of the disability; and it is determined that Yorkville Park and Recreation can not provide a similar type of program or the appropriate accommodations.; and requesting reimbursement for all/portion of the non-resident portion of the special recreation services. All the funds for reimbursements are allocated each year based on the fiscal budget, and the amount available may fluctuate based on the amounts received. Reimbursements are only available for residents of the United City of Yorkville. (There may be some arrangements with other community partners or special programs funded through grants, which includes participants outside the United City of Yorkville. Participants shall call in advance to inquire about the arrangement of the programs of interest). The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT awards reimbursements to participants/family's members who have a disability; and when the Yorkville Park and Recreation Department does not offer a similar type of program; or it is determined that they can not provide the appropriate accommodations. All requests for reimbursement must be obtained PRIOR to signing up for the desired services or programs. GENERAL GUIDELINES A request is made per season for a maximum of Z programs, and for only the non-resident portion of the fees. All program fees must be paid by the resident. Reimbursements shall be made following the submittal of a receipt confirming registration for program or service. Reimbursements are paid out after the completion of a program. The following programs and services are excluded from any reimbursement (excluding preschool program, travel trips, vacation type trips, contractual camps or overnight weekend trips). For all requests, staff may require additional information to support the request before an approval is made. 7/26/07 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Policy for requesting a reimbursement for Non-resident portion of the Special Recreation Services The policy is intended to include participants/family's members with a disability who are residents of the United City of Yorkville; and desire specialized assistance or services involving recreation programs because of the disability; and it is determined that Yorkville Park and Recreation can not provide a similar type of program or the appropriate accommodations.; and requesting reimbursement for all/portion of the non--resident portion of the special recreation services. All the funds for reimbursements are allocated each year based on the fiscal budget, and the amount available may fluctuate based on the amounts received. Reimbursements are only available for residents of the United City of Yorkville. (There may be some arrangements with other community partners or special programs funded through grants, which includes participants outside the United City of Yorkville. Participants shall call in advance to inquire about the arrangement of the programs of interest). The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT awards reimbursements to participants Jam ily's members who have a disability; and when the Yorkville Park and Recreation Department does not offer a similar type of program; or it is determined that they can not provide the appropriate accommodations. All requests for reimbursement must be obtained PRIOR to signing up for the desired services or programs. GENERAL GUIDELINES A request is made per season for a maximum of 2 programs, and for only the non-resident portion of the fees. All program fees must be paid by the resident. Reimbursements shall be made following the submittal of a receipt confirming registration for program or service. Reimbursements are paid out after the completion of a program. The following programs and services are excluded from any reimbursement (excluding preschool program, travel trips, vacation type trips, contractual camps or overnight weekend trips). For all requests, staff may require additional information to support the request before an approval is made. 7/26/07 4 CD r d Eat N ITLi t WZc> I co + �cVns CO N i c r- i LO it r� 1 N L--- e N f' r L` \ Cyr E. c j --r 4 k 1 m i f 03 cy) co LL 3 '3 011 W _ _ _ --� o �y m cu a o : :4 11 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator ■ Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: REC Center Appraisal Agenda Date: July 14, 2011 Synopsis: Information regarding selection of appraiser and timeframe for report. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: July 14, 2011 Synopsis: Written report from the Superintendent of Recreation is attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: �� Memorandum It tLUJ To: Yorkville Park Board PARKS s RECRMTIC" From: Laura Schraw, Interim Director of Parks &Recreation CC: � Date: July 7, 2011 Subject: Director's Report • Submitted OSLAD grant for Riverfront Park to IDNR • Completed IDNR Progress Reports for all open grant projects • Solicited quotes for appraisals from appraisers, selected appraiser for REC Center • Began preparing Prairie Meadows Grant Close-out documents • Prepared letter for parking at Cemetery for HTD • Worked on lease agreements and billing for all Riverfront rental properties • Submitted force account labor to IDNR for Raintree B • Review of IDOT document for Route 47 • Resident questions on trees and stormwater basins • Meeting with Kelly and Staff on Softball scheduling YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of June 2011 We started off the month of June with the unfortunate news that the REC Center Facility Coordinator, Amanda Hopkins, resigned; however, we were quickly able to fill the position by promoting the morning supervisor, Ryan Negre, to Facility Coordinator. We wish Amanda well and thank her for her three years of service to the Parks and Recreation Department. Ryan has hit the ground running and has adapted very well to his new position and responsibilities. The second session of summer fitness classes started the week of June 13. Despite the summer weather, participation in fitness classes and membership enrollment has stayed steady. Our most popular fitness class,Zumba, has continued to bring in participants and continues to have the most participants per class in the facility. The month of June also brought the beginning of our morning Summer swim lessons. These morning swim lessons have been very popular and have proven to be a current success. With the addition of morning swim lessons in the month of June, swim lessons brought in over$4,700 and has proven to be the best month for swim lessons, thus far. We have also seen an increase in the popularity of private swim lessons with the number of enrollees increasing to 28. June was the beginning of Summer with several camps and classes starting the week of June 13 and continuing throughout the month. These camps and classes included Golf Camps, Basketball Camps, Safety Town, Camp 911, and Summer Fun For Kids, Little Gardeners, Magic Class, Flag Football Camp, Kiddie Camp,All Star Classes, and Shake, Wiggle, Giggle. These camps and classes served over 420 kids throughout June. Fall Soccer Open Registration ended Saturday,June 18. A total of 52 participants registered for the U6 division creating approximately 6 teams, a total of 60 participants registered for U8 with a total of 6 teams, a total of 39 participants registered for the U10 division creating approximately 4 teams, and a total of 32 participants registered for the U12 division creating 2 teams. Late registration is still available through July 6. Registration for the Fall Softball Leagues began June 20 for Returning Teams and June 27 for New Teams. A total of 9 Coed teams and 15 Men's teams have registered so far for the Fall Softball Leagues. Registration ends Friday,July 15 with the season scheduled to begin the first week of August. Due to the demand for the Men's Softball League, we hope that the lights will be extended to 11:00pm so that we can accommodate for the large registration numbers. Two Music Under the Stars were held in June on Friday,June 10 and Friday,June24.The June 10 Music Night featured the country band Billy Croft and the 5 Alarm. In addition Fox Valley Winery offered wine tasting and the Parks and Recreation Department were selling a variety of sausages and hot dogs.The next Music Under the Stars was held in conjunction with the Chamber's River Night on Friday,June 24.The rock band EPIC performed as a variety of children's activities, food and beverages were enjoyed by all attending. Lastly this year's Farmer's Market began on Saturday June 11. We have over 25 vendors offering everything from baked goods, produce, coffee to even a blacksmith. Seasonal Classes/Programs Spring/Summer: Adult BBall Open Gym Youth BBall Open Gym Adult Volleyball Open Gym Kids First Flag Football Camp Beginner Golf Camp Advanced Golf Camp 2nd/3rd Grade Basketball Camp Middle School Basketball Camp High School Basketball Camp Moms, Pops, and Tots Cooking for Kids Magic Class Summer Fun for Kidz Safety Town Camp 911 Shake, Wiggle, Giggle Camp Little Gardeners Camp Kiddi Camp All Star Soccer All Star T-Ball All Star SuperSport All Star Parent/Tot All Star Soccer II All Star T-Ball League Monday Coed Softball League Tuesday Coed Softball League Wednesday Men's Softball Thursday Men's Softball League Music Under the Stars Farmer's Market Aqua Bootcamp Group Training Kidz Club Knitting Club Cardio Collision Aqua Aerobics Pre Tumblers Group Power Open Gyms The Resolution Senior Fit Silver Sneakers Kreative Kreations Flow Yoga Zumba Indoor Cycle Pilates Tai Chi Swim Lessons Dance Classes KICKBOXING Club Flex Exit Survey Summary: Scholarships Awarded /Grants Received: March Scholarships Pre School $0.00 General $00.00 Special Recreation $0.00 Professional Development: Facility Agreements: (Fall/Winter) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: YIS, Circle Center, Bristol Bay and Grande Reserve. We will use our own classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. Special Revenue Highlights: * 3 youth baseball tournaments were held @ Bridge Park in June * Farmer's Market has over 25 vendors registered * Wine Night was held on Friday June 10 with Music Under the Stars * REC Center & Recreation June Budget Revenue Budget Report: REC Center Budget Overall 2011 vs. 2010 Below is the REC Center budget thru June 2011. Happy to report that we are $12,697 ahead of last year's pace and have cut the deficit of$36,884(June 20 10) to $24,187(June 2011). Let me know if you have any questions. Thru June 2011 Thru June 2010 Difference Revenue $112,774 $96,335 +16,439 Expenses $136,961 $133,199 +3,762 Fund Balance ($-24,187) ($-36,884) +12,697 Month of June June 2011 June 2010 Difference Revenue $54,478 $52,473 +2,005 Expenses $47,881 $47,032 +849 Fund Balance $6,596 $5,441 +1,155 Membership June 2011 June 2010 Difference Revenue $41,188 $34,608 +6.580 Total Memberships 1,382 811 +571 Parks and Recreation Revenue Report Thru June 2011 Thru June 2010 Difference Program Revenue $106,199 $68,566 +37,633 This includes Program Fees,Concession and Hometown Days Revenue. Overall Revenue $292,925 $334,627 (112,118 GF Transfer) (258,246 GF Transfer) (61,059 Monthly Transfer) (79,123 Monthly Transfer) ($100,000 1 time transfer) Earned Revenue 180,807 76,381 +104,426 (Program,Rental& Sponsorship) Overall Park& Rec. Thru June 2011 Budgeted Revenue 292,925 1,175,710 Expense 168,489 1,175,710 Surplus 124,435 0.00 June 2011 REC Center Visit Report June 2011 Pass Range Totals Total Membership: 1,382 05A-06A 320 06A-07A 152 07A-08A 538 08A-09A 850 09A- 10A 602 10A- 11A 318 11A- 12P 310 12P-01P271 01 P-02P 220 02P-03P 206 03P-04P 262 04P-05P 385 05P-06P 452 06P-07P 371 07P-08P 122 08P-09P 24 TOTAL VISITS FOR 06/01/2011-06/30/2011: 5403 June 2010 Pass Range Totals Total Membership: 811 05A-06A 370 06A-07A 187 07A-08A 495 08A-09A 895 09A- 10A 472 10A- 11 A 247 11A- 12P 288 12P-01P257 01P-02P275 02P-03P212 03P-04P 223 04P-05P 334 05P-06P412 06P-07P 259 07P-08P 141 08P-09P 39 TOTAL VISITS FOR 06/01/2010-06/30/2010: 5106 May 2011 REC Center Visit Report May 2011 RANGE TOTALS: TOTAL Membership PASSES: 1,422 05A-06A 376 06A-07A 200 07A-08A 506 08A-09A 885 09A-10A 599 10A-11 A 328 11A-12P 336 12P-01P232 01P-02P215 02P-03P 295 03P-04P 384 04P-05P 552 05P-06P 516 06P-07P 456 07P-08P 123 08P-09P 33 TOTAL VISITS FOR 05/01/2011-05/31/2011:6,036 May 2010 RANGE TOTALS: TOTAL PASSES IN SELECTED RANGE: 886 05A-06A 290 06A-07A 125 07A-08A 494 08A-09A 895 09A-10A 442 10A-11 A 250 11A-12P 238 12P-01P225 01P-02P 236 02P-03P 243 03P-04P 302 04P-05P 377 05P-06P 442 06P-07P 245 07P-08P 135 08P-09P51 TOTAL VISITS FOR 05/01/2010-05/31/2010:4,990 Upcoming Protects and Events: 1.) Outdoor Movie Night Friday July 15 @ Beecher 2.) Music Under the Stars/Wine Night will be held on Fri. July 24 @ Town Sgaure • We are looking for volunteers for the Music and Movie Nights. (sign-up sheet attached) Park Board Volunteer Opportunities July Dates Friday. July 8 MUTS (Green Committee) Town Square Selling food Time S:OOpm to 9:OOpm Person 1. Person 2. Person 3 Friday, July 15 Movie Night Beecher Park Set-Up/Break down Time 8:OOpm to 10:30 Person 1, Person 2, Friday, July 22 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time S:OOpm to 9:OOpm Person 1. Vickie Person 2, Person 3, Person 4, August Dates Wednesday, Aug 3 Movie Night Beecher Park Set-Up/Break down Time 8:OOpm to 10:30 Person 1. Person 2, Friday, Aug, 12 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time S:OOpm to 9:OOpm Person 1, Vickie Person 2, Person 3, Person 4, September Dates Hometown Days Festival Labor Day Weekend: All Day Every Day Thursday Sept, 1 Friday Sept. 2 Saturday Sept. 3 Sunday Sept. 4th Respectfully submitted, Recreation Department Staff �� ��- � �' �� � `���' �.���t, � � �x�<��/� � �Q� ���u� �m � ����