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Park Board Packet 2011 07-28-11 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall conference room — 800 Game Farm Road 7:00 p.m. July 28, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: July 14, 2011* Bills Review: Bill list* Old Business: New Business: Park Naming Request* Reports: Director Report Recreation Report Parks Report Additional Business: Executive Session: Adjournment: Next meeting: August 11,2011 *Items needing Board approval or recommendation DATE: 07/19/11 UNXTRD CITY OF YORKVILLE PAGE: 1 TIME: 09:02:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ALLSTAR ALL STAR SPORTS INSTRUCTION 114146 07/07/11 01 SUMMER SESSION CLASS 79-795-54-00-5462 07/28/11 10,253.00 PROFESSIONAL SERVICES 02 INSTRUCTION ** COMMENT ** INVOICE TOTAL: 10,253.00 VENDOR TOTAL: 10,253.00 AQUAPURE AQUA PURE ENTERPRISES, INC. 73099 05/14/11 01 INSTALLED NEW PUSH/PULL VALVES 80-800-54-00-5495 07/28/11 361.26 OUTSIDE REPAIR & MAINTENAN INVOICE TOTAL: 361.26 VENDOR TOTAL: 361.26 ARAMARK ARAMARK UNIFORM SERVICES 610-7102858 06/28/11 01 UNIFORMS 79-790-56-00-5600 07/26/11 39.36 WEARING APPAREL INVOICE TOTAL: 39.36 610 7112581 07/05/11 01 UNIFORMS 79-790-56-00 5600 07/28/11 38.78 WEARING APPAREL INVOICE TOTAL: 38.78 610-7123047 07/12/11 01 UNIFORMS 79-790-56-00-5600 07/28/11 38.78 WEARING APPAREL INVOICE TOTAL: 38.78 VENDOR TOTAL: 116.92 CAROUSEL CAROUSEL SOUND COMPANY 090411-HTD11 02/07/11 01 SEPTEMBER 4 DJ SERVICE 79-795-56-00-5602 07/28/11 500.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:02:56 DETAIL BOARD REPORT ID; AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ CHDJOHAN CHAD JOHANSEN GOLF ACADEMY 1148 07/05/11 01 SUMMER JUNIOR GOLF CAMP 79-795-54-00-5462 07/28/11 960.00 PROFESSIONAL SERVICES 02 INSTRUCTION COMMENT *� INVOICE TOTAL: 960.00 VENDOR TOTAL: 960.00 CONED COMMONWEALTH EDISON 6819027011-0611A 07/12/11 01 PR BUILDINGS 79-795-54-00-5480 07/28/11 468.98 UTILITIES INVOICE TOTAL: 468.98 7982205057=0611A 06/30/11 01 202 COUNTRYSIDE UNIT D 80-800-54-00-5480 07/28/11 93.77 UTILITIES INVOICE TOTAL: 93.77 7982206018 0611A 07/01/11 01 202 E COUNTRYSIDE UNIT E SO-800 54 00 5480 07/28/11 3,090.53 UTILITIES INVOICE TOTAL: 3,090.53 VENDOR TOTAL: 3,653.28 DOORDOOR DOOR TO DOOR DIRECT 14246 07/14/11 01 DISTRIBUTION OF FALL PROGRAM 79-795-54-00-5462 07/28/11 638.00 PROFESSIONAL SERVICES 02 GUIDES ** COMMENT ** 03 DISTRIBUTION OF FALL PROGRAM 80-800-54-00-5462 638.00 PROFESSIONAL SERVICES 04 GUIDES ** COMMENT ** INVOICE TOTAL: 1,276.00 VENDOR TOTAL: 1,276.00 ERC WIPI ERC WIPING PRODUCTS, INC 330692 06/30/11 01 NEW TOWELS 80-800-56 00-5620 07/28/11 373.16 OPERATING SUPPLIES YNVOXCE TOTAL: 373.16 VENDOR TOTAL: 373.16 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 7638 07/01/11 01 JULY PEST CONTROL 80-800-54-00-5462 07/28/11 43.00 PROFESSIONAL SERVICES INVOICE TOTAL: 43.00 VENDOR TOTAL: 43.00 FIRST FIRST PLACE RENTAL 207262 07/12/11 01 CHAIRS AND TABLE FOR HTD 79c795-56-00-5602 07/28/11 452.50 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 452.50 VENDOR TOTAL: 452.50 FOKVALLE FOX VALLEY TROPHY & AWARDS 27365 06/15/11 01 7 NAME BADGES 80-800-56-00 -5610 07/28/11 45.50 OFFICE SUPPLIES INVOICE TOTAL: 45.50 VENDOR TOTAL: 45.50 GOLDMEDA GOLD MEDAL PRODUCTS 230619 07/06/11 01 BRIDGE CONCESSION SUPPLIES 79-795-56-00 5607 07/28/11 443.11 CONCESSION SUPPLIES INVOICE TOTAL: 443.11 VENDOR TOTAL: 443.11 GRAINCO GRAINCO FS. , INC. 121450 06/16/11 01 TIRE REPAIR 79-790-56-00-5640 07/28/11 226.20 REPAIR & MAINTENANCE INVOICE TOTAL: 226.20 121619 06/20/11 01 NEW TIRES 79-790-56-00-5620 07/28/11 375.63 OPERATING SUPPLIES INVOICE TOTAL: 375.63 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ GRAINCO GRAINCO FS. , INC. 121738 06/23/11 01 TIRE REPAIR 79°790 -56-00-5620 07/28/11 33.79 OPERATING SUPPLIES INVOICE TOTAL: 33.79 121920 06/29/11 01 TIRES 79-790-56-00-5640 07/28/11 92.24 REPAIR & MAINTENANCE INVOICE TOTAL: 92.24 VENDOR TOTAL: 727.86 HANNEMAK KEVIN HANNENMAN 063011 06/30/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HAYDENS HAYDEN'S 00099677 06/21/11 01 PITCHING RUBBERS 79-790-56-00-5620 07/28/11 42.00 OPERATING SUPPLIES INVOICE TOTAL: 42.00 VENDOR TOTAL: 42.00 HAYENR RAYMOND HAYEN 062811 06/28/11 01 REFEREE 79 795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 063011 06/30/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 HIFIEVEN HI FI EVENTS, INC. DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HIFIEVEN HI FI EVENTS, INC. 09/04-HTD11 07/12/11 01 SEPTEMBER 4 HTD ENTERTAINMENT 79-795-56, 00 5602 07/28/11 5,250.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 5,250.00 09/2-4-HTD11 07/12/11 01 SEPTEMBER 2-4 HTD 79-795-56-00-5602 07/28/11 8,000.00 HOMETOWN DAYS SUPPLIES 02 ENTERTAINMENT ** COMMENT *� INVOICE TOTAL: 81000.00 VENDOR TOTAL: 13,250.00 HOMERIND HOMER INDUSTRIES 540197 07/12/11 01 MULCH 79-790-56-00-5640 07/28/11 1,280.00 REPAIR & MAINTENANCE INVOICE TOTAL: 1,280.00 540198 07/12/11 01 MULCH 79-790-56-00-5640 07/28/11 1,280.00 REPAIR & MAINTENANCE INVOICE TOTAL: 1,280.00 VENDOR TOTAL: 2,560.00 HUTHM MARK A. HUTH 070511 07/05/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 XLLCO ILLCO, INC. 1211146 07/05/11 01 24V CONTACTOR 79-790 56 00 5640 07/28/11 10.14 REPAIR & MAINTENANCE INVOICE TOTAL: 10.14 VENDOR TOTAL: 10.14 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IMAGEPLU IMAGE PLUS 24058 09/25/08 01 SWEATSHIRTS 79-795-56-00-5606 07/28/11 261.35 PROGRAM SUPPLIES INVOICE TOTAL: 261.35 25444 01/15/10 01 RESOLUTION SHIRTS 80-800-56-00-5606 07/28/11 244.80 PROGRAM SUPPLIES INVOICE TOTAL: 244.80 25445 01/15/10 01 T-SHIRTS 79 795-56 00 5606 07/28/11 35.00 PROGRAM SUPPLIES INVOICE TOTAL: 35.00 26312 10/14/10 01 RESOLUTION SHIRTS 80-B00-56-00-5606 07/28/11 443.00 PROGRAM SUPPLIES INVOICE TOTAL: 443.00 VENDOR TOTAL: 984.15 IMAJE IMAJE RECORDS, INC 090311-HTD 07/14/11 01 SEPTEMBER 3 HDT ENTERTAINMENT 79 795 56 00 5602 07/28/11 51000.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 5,000.00 VENDOR TOTAL: 51000.00 KANTORG GARY KANTOR 060911 07/15/11 01 JUNE 9TH MAGIC CLASS 79-795 54 00 5462 07/28/11 255.00 PROFESSIONAL SERVICES INVOICE TOTAL: 255.00 VENDOR TOTAL: 255.00 KONICAMI KONICA MINOLTA BUSINESS 218222434 06/29/11 01 COPIER CHARGES 80-800-54-00-5485 07/28/11 50.30 RENTAL & LEASE PURCHASE INVOICE TOTAL: 50.30 VENDOR TOTAL: 50.30 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 41983 07/06/11 01 COPIER CHARGES 79-795-54-00-5485 07/28/11 25.00 RENTAL & LEASE PURCHASE INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 MADBOMB MAD BOMBER HTD2011 02/26/11 01 HTD FIREWORKS 79-795-56-00-5602 07/28/11 5,000.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 5,000.00 VENDOR TOTAL: 5,000.00 MCDOWELP PAUL MCDOWELL 062811 06/28/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 070711 07/07/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 MENLAND MENARDS - YORKVILLE 94572 06/20/11 01 WING NUTS 79-790-56 00 5640 07/28/11 7.14 REPAIR & MAINTENANCE INVOICE TOTAL: 7.14 94672 06/20/11 01 FLUSH LEVER 79-790-56-00-5620 07/28/11 3.99 OPERATING SUPPLIES INVOICE TOTAL: 3.99 94934 06/21/11 01 CHROME DELTA HANDLE 79-790-56-00-5640 07/28/11 16.87 REPAIR & MAINTENANCE INVOICE TOTAL: 16.87 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: B TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE I'T'EM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------°-_-__---------------------------------------------------------------------------- MENLAND MENARDS - YORKVILLE 94944-11 06/21/11 01 MERCHANDISE RETURN CREDIT 79-790-56-00-5640 07/26/11 -16.87 REPAIR & MAINTENANCE INVOICE TOTAL: -I6.B7 95082 06/22/11 01 CONCRETE MIX, SPRAY PAINT, 79-790-56-00-5620 07/28/11 30.85 OPERATING SUPPLIES 02 CAULK COMMENT ** INVOICE TOTAL: 30.85 95486 06/23/11 01 TWISTED POLYEST, QUICK SNAPS 79-790-56-00-5620 07/28/11 20.55 OPERATING SUPPLIES INVOICE TOTAL: 20.55 96861 06/28/11 01 PADLOCK 79-790-56-00-5620 07/28/11 9.97 OPERATING SUPPLIES INVOICE TOTAL: 9.97 96886 06/28/11 01 TRAYS, ROLLERS, PAINT, PRIMER 79-790 56 00 5640 07/28/11 64.20 REPAIR & MAINTENANCE INVOICE TOTAL: 64.20 97103 06/29/11 01 PAINT, PRIMER 79-790-56-00-5640 07/26/11 56.51 REPAIR & MAINTENANCE INVOICE TOTAL: 56.51 97151 06/29/11 01 CONNECTOR 79-790-56-00-5620 07/28/11 2.79 OPERA'T'ING SUPPLIES INVOICE TOTAL: 2.79 97419-11 06/30/11 01 SCREWDRIVER SET, PLIERS, KEYS 79 790 56-00-5630 07/28/11 9.81 SMALL TOOLS & EQUIPMENT INVOICE TOTAL: 9.81 99313 07/07/11 01 CLEANER, KEYS, DUSTER, 80-80D-56-00-5620 07/28/11 45.76 OPERATING SUPPLIES DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 99313 07/07/11 02 BATTERIES, TIES ** COMMENT ** 07/28/11 03 KEYS 79-795-56-00-5607 5.16 CONCESSION SUPPLIES INVOICE TOTAL: 50.92 99387 07/07/11 01 8" SINGLE CUT, 8" FLAT BASTARD 79-790-56-00-5620 07/28/11 9.78 OPERATING SUPPLIES 02 FILE ** COMMENT ** INVOICE TOTAL: 9.78 99680 07/08/11 01 GARBAGE TIES 79-790-56-00-5620 07/26/11 19.97 OPERATING SUPPLIES INVOICE TOTAL: 19.97 VENDOR TOTAL: 286.48 MORRICKB BRUCE MORRICK 062711 06/27/11 01 REFEREE 79-795-54 00 5462 07/28/11 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 062911 06/29/11 01 REFEREE 79-795-54 00 5462 07/28/11 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 070711 07/07/11 01 REFEREE 79 795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 245.00 MUNNSM MUNNS, MARTY 070711 07/07/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 10 'T'IME: 09.02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE I'T'EM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MURRAYBR NORMAN C. MURRAY 0903-4/HTD11 05/03/11 01 CLIMBING WALL RENTAL WITH 79-795-56-00-5602 07/28/11 2,300.00 HOMETOWN DAYS SUPPLIES 02 ATTENDANTS FOR HTD COMMENT ** INVOICE TOTAL: 2,300.00 092-4/HTD11 07/12/11 01 SEPTEMBER 2-4 FACE PAINTER FOR 79-795 56 00 5602 07/28/11 11000.00 HOMETOWN DAYS SUPPLIES 02 HTD ** COMMENT ** INVOICE TOTAL: 1,000.00 VENDOR TOTAL: 3,300.00 NANCO NANCO SALES COMPANY, INC 6983 07/07/11 01 HAIR & BODY SOAP 80 600-56-00-5620 07/28/11 98.40 OPERATING SUPPLIES 02 PAPER TOWEL, TISSUE 79 795-56-00-5607 75.50 CONCESSION SUPPLIES INVOICE TOTAL: 173.90 VENDOR TOTAL: 173.90 NARVICK NARVICK BROS. LUMBER CO, INC 43196 06/29/11 01 SIDEWALK REPAIR FOX HILL EAST 79-790-56-00-5640 07/2B/11 489.50 REPAIR & MAINTENANCE 02 AND WEST ** COMMENT ** INVOICE TOTAL: 489.50 VENDOR TOTAL: 489.50 NICOR NICOR GAS 64-99-70-7276 0-0711 07/07/11 01 202 E COUNTRYSIDE UNIT E 80-800-54-00-5480 07/28/11 446.84 UTILITIES INVOICE TOTAL: 446.84 65-69-00-0377 0-0711 07/07/11 01 202 E COUNTRYSIDE UNIT D 80-800 °54 00 5480 07/28/11 25.55 UTILITIES INVOICE TOTAL: 25.55 VENDOR TOTAL: 472.39 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ OLEARYC CYNTHIA O'LEARY SOFTBALL 2ND-11 07/07/11 01 ASSIGNING FEE FOR OFFICIALS 79-795-54-00-5462 07/28/11 400.00 PROFESSIONAL SERVICES INVOICE TOTAL: 400.00 VENDOR TOTAL: 400.00 OLEARYM MARTIN J. O'LEARY 071211 07/12/11 01 REFEREE 79-795-54-00 5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 ORRK KATHLEEN FIELD ORR & ASSOC. 13490-PR 07/07/11 01 LEGAL MATTERS 79 790-54-00-5466 07/28/11 555.00 LEGAL SERVICES INVOICE TOTAL: 555.00 VENDOR TOTAL: 555.00 PEPSI PEPSI-COLA GENERAL BOTTLE 93897310 07/05/11 01 POP, WATER, GATORADE 79-795-56°005607 07/28/11 423.00 CONCESSION SUPPLIES INVOICE TOTAL: 423.00 VENDOR TOTAL: 423.00 R0000727 YYBSA - TOURNAMENT 99208 06/20/11 01 PARK RENTAL REFUND DUE TO 79 000-48-00-4825 07/28/11 500.00 FACILITY AND PARK RENTALS 02 OVERPAYMENT ** COMMENT �* INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 R0000935 CINDY CLANCY DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000935 CINDY CLANCY 100454 07/07/11 01 MEMBERSHIP REFUND DUE TO 80-800-54-00-5496 07/28/11 50.00 PROGRAM REFUNDS 02 BILLING ERROR ** COMMENT ** INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 R0000936 YORKVILLE TRAVEL SPORTS 100815 07/14/11 01 SECURITY DEPOSIT REFUND 79-000-24-00 2410 07/28/11 450.00 DEPOSITS PAYABLE INVOICE TOTAL: 450.00 VENDOR TOTAL: 450.00 REINDERS REINDERS, INC. 1347393-00 06/24/11 01 SPINDLE SHAFT, BLADE 79-790-56-00-5640 07/28/11 239.42 REPAIR & MAINTENANCE INVOICE TOTAL: 239.42 1347838-00 06/28/11 01 BEARING SHIELD, OIL SEAL, HEX 79°790-56-00-5640 07/28/11 29.52 REPAIR & MAINTENANCE 02 NUT ** COMMENT ** INVOICE TOTAL: 29.52 VENDOR TOTAL: 268.94 ROBINSOT TRACY ROBINSON 063011 06/30/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TO'T'AL: 105.00 070511 07/05/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ROBINSOT TRACY ROBINSON 070611 07/06/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 071111 07/11/11 01 REFEREE 79-795-54-00-5462 07/28/11 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 385.00 SHAWTENT SHAW TENT & AWNING HTD11 07/12/11 01 BALANCE FOR HTD TENT RENTAL 79-795-56-00-5602 07/28/11 1,450.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 1,450.00 VENDOR TOTAL: 1,450.00 SIXTNCND SIXTEEN CANDLES BAND, LLC 090211-HTD 01/19/11 01 SEPTEMBER 2 HTD PERFORMANCE 79°795-56-00-5602 07/28/11 4,000.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 4,000.00 VENDOR TOTAL: 4,000.00 SUPERBEV THE SUPERIOR BEVERAGE CO. 604542 06/28/11 01 FLAVORED MILK, APPLE JUICE 80 900-56 00-5607 07/28/11 25.86 CONCESSION SUPPLIES INVOICE TOTAL: 25.86 VENDOR TOTAL: 25.86 UNIQUEPR UNIQUE PRODUCTS & SERVICE 224525 07/13/11 01 TOILET TISSUE, PAPER TOWEL, 80 800-56-00-5620 07/28/11 320.88 OPERATING SUPPLIES DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNIQUEPR UNIQUE PRODUCTS & SERVICE 224525 07/13/11 02 LAUNDRY SOAP COMMENT *+ 07/28/11 INVOICE TOTAL: 320.88 VENDOR TOTAL: 320.88 UNITALEN JOSEPH J. DEMARCO 090211-HTD11 05/12/11 01 SEPTEMBER 2 HTD ENTERTAINMENT 79-795-56-00-5602 07/28/11 300.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 300.00 090311-HTDII 05/12/11 01 SEPTEMBER 3 HTD ENTERTAINMENT 79-795-56-00-5602 07/28/11 350.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 350.00 090411-HTD11 05/12/11 01 SEPTEMBER 4 HTD ENTERTAINMENT 79-795-56-00-5602 07/28/11 350.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 350.00 VENDOR TOTAL: 1,000.00 WOZNYR RONALD V. WOZNY 062811 06/28/11 01 REFEREE 79-795-54-00-5462 07/28/11 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 YORKACE YORKVILLE ACE & RADIO SHACK 138874 06/29/11 01 KEYS 79-790-56 00 5620 07/28/11 1.90 OPERATING SUPPLIES INVOICE TOTAL: 1.90 VENDOR TOTAL: 1.90 YORKNAPA YORKVILLE NAPA AUTO PARTS DATE: 07/19/11 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:02:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 07/28/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKNAPA YORKVILLE NAPA AUTO PARTS 965395 06/07/11 01 FUEL FILTERS 79-790-56-00-5640 07/28/11 2.80 REPAIR & MAINTENANCE INVOICE TOTAL: 2.80 965632 06/09/11 01 OIL FILTERS, ANTIFREEZE, 79-790-56-00-5640 07/28/11 76.92 REPAIR & MAINTENANCE 02 STEERING FLUID, WASHER SOLVENT COMMENT ** INVOICE TOTAL: 76.92 965633 06109111 01 AIR FILTERS 79-790-56-00-5640 07/28/11 15.38 REPAIR & MAINTENANCE INVOICE TOTAL: 15.38 965669 06/09/11 01 OIL FILTERS 79-790-56-00-5640 07/28/11 29.64 REPAIR & MAINTENANCE INVOICE TOTAL: 29.64 965741 06/10/11 01 AIR FILTERS, OIL FILLER CAPS 79 790 56 00 5640 07/28/11 78.74 REPAIR & MAINTENANCE INVOICE TOTAL: 78.74 966499 06116111 01 THREADLOCKER STICK 79-790-56-00-5620 07/28/11 9.49 OPERATING SUPPLIES INVOICE TOTAL: 9.49 VENDOR TOTAL: 212.97 TOTAL ALL INVOICES: 62,338.00 Yorkville Parks and Recreation Department City Conference Room 800 Game Farm Road, Yorkville, IL 60560 July 14, 2011 Call to Order: Ken Koch called the meeting to order at 7:05 p.m. Roll Call: Ken Koch—yes; Debbie Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Amy Cesich—yes; Mark Dilday—yes; Vickie Coveny—yes Introduction of Guest, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks— Scott Sleezer, Shay Rosborough, Recreation Coordinator and Tony Scott, Kendall County Record. Public Comment: There were no public comments. Presentations: There were no presentations. Approval of Minutes: The minutes of the June 23, 2011 meeting were approved. Motion was made by Deborah Horaz and seconded by Amy Cesich. Bill Review: Bill list—Motion to approve Bills List by Kelly Sedgwick and seconded by Seaver Tarulis. Roll Call on Guests: Deborah Horaz—yes; Kelly Sedgwick—yes; Vickie Coveny—yes; Seaver Tarulis—yes; Amy Cesich—yes; Mark Dilday—yes. Old Business: Park Rental and Use Policy: Board Member Deb Horaz brought up a typo in the policy that needs corrected and will go back to City Council. The board discussed that some parks state that there is not grilling allowed in parks. Scott Sleezer stated that there is not grilling allowed in any parks. Laura Schraw stated that she and Scott Sleezer want to revise the document in the future so that it is more simple and consistent. The board discussed allowing grilling in certain parks. Ken Koch stated that the changes were made that Deb Horaz suggested. Deb Horaz brought up the Vendor policy and violations and if changes need to be Park Board Meeting July 14, 2011 Page 2 of 5 made. Deb Horaz wanted to make sure that if the city sees violations that the park board is made aware of it. Ken Koch stated that if there are other updates or changes to get them to Laura Schraw. Amy Cesich asked about the fees and if we should change the vendor fee. Laura said that it is being discussed internally and she said they are looking at making some changes for next year. Amy Cesich stated that it is reasonable that those fees would raise over time. Laura stated that if the board has any ideas to let them know. The Board discussed how much to raise the fees. Laura Schraw stated that it will be looked at again in the winter. Motion to take the Park Rental and Use Agreement to City Council for approval. Motion by Deb Horaz and Seconded by Amy Cesich. Board unanimously approves motion. Alcohol Sales at Bridge Park:* There was a discussion about pros and cons in different areas that do serve alcohol in their parks. It was discussed if more staff would be needed if this passes. The Board discussed what feedback they have been receiving from the public on this issue. Scott Sleezer stated that the City staff if very responsible and it would be run in a professional manner. Ken Koch asks for a vote. Ken Koch—no; Deb Horaz—no; Kelly Sedgwick—yes; Vickie Coveny—no;Amy Cesich—yes; Mark Dilday—no; Seaver Tarulis—no. Park Vendor Policy:* Laura Schraw stated that in the last meeting it was questioned how to issue permits for carts. Ken Koch stated that one cart could be moved around to different locations, but would it need a different permit. Laura Schraw stated that she asked Bart and he said that the policy is one license for one business in one park at a time. You could not sell in multiple parks at one time. The board discussed that if they are selling something at the cart it would need to have a permit. Preparation carts would not count. The board discussed assigning certain vendors to certain parks. Laura Schraw asked about the competition clause and how the board wants that written. Tim Evans asked about certain vendors being guaranteed the same events each year. The board stated that would work as long as they have a date they have to have an application submitted by. Kelly Sedgwick asked if we can put something in the policy that if we have problems with a vendor they can be denied. The board also discussed having a deposit requirement. Laura Schraw stated that January 1 st would be a good time to redo these policies. Laura Schraw stated that the things that the board wants included in the revisions are: 1)the person that had the previous year gets precedence, 2) the application is due by January 15t , 3)the staff can approve vendors and 4) if there are issues it comes to the board and one business selling cart per park. Deb Horaz suggested that all requests should come through park board. Ken Koch stated that it needs to be stated in the document that the staff and board have discretion to approve or not approve a vendor. June 2011 Budget Report Discussion: Deb Horaz stated that the last page is missing totals. Laura Schraw stated that she can get another copy made that shows the totals for next meeting. Deb Horaz asked about why the salary is coming from Park Board Meeting July 14, 2011 Page 3 of 5 Land Cash. Ken Koch stated that the board wants to see numbers each month and how much the city if taking out. The board members discuss different items in the budget to get clarification on where money is being used. Strategic Planning: Laura Schraw stated that strategic planning is to decide what we want our goals to be for the next year. What types of festivals do we want to continue, what programs at the REC Center etc. Laura Schraw suggested just doing one topic in strategic planning each meeting. The board talked about the REC Center this meeting. The board discussed if we do not have the REC Center what programs could we offer. It was discussed that before the REC Center, the city did offer programs in different locations like schools, churches and other buildings. The board discussed that there would still be rent or fee to use these facilities. The board also discussed that using schools there will be scheduling issues. Tim Evans stated that the board needs to be looking at what classes and things should be continued if there is no REC Center. The Board stated that the REC Center staff should let them know what classes are the most popular and what the people want the most. Tim Evans stated that the basketball court is used by hundreds of kids each week just to play basketball. Scott Sleezer stated that the population is drastically different than it was before we had the REC Center. Kelly Sedgwick stated that we need to let the public know that if we don't have the REC Center, we don't have the programs. The Board talked about a possible referendum. Laura Schraw stated that now is probably not the time for a referendum. Deb Horaz said that you know it will be voted down. Scott Sleezer stated that in the survey four out of five needs were met by having the REC Center. Laura Schraw said that the Yorkville Congregational Church, the offices on the south side Dan Kramers office building, Parkview Christian,New Life Church and Trinity United Methodist Church were previously used, but we did pay fees for the use. Deb Horaz stated that it will end up being up to City Council to decide when the see the numbers. Ken Koch stated that schools are going to have to be used for the basketball programs. Tim Evans stated that the preschool program would have to be completely moved somewhere too. Laura Schraw stated that some of the buildings are leased out for two years and they would be available again. Amy Cesich stated that the community needs to come out and tell City Council that they want these programs. Tim Evans stated that there has been a dramatic increase in people coming to the REC Center,joining and using that facility. Amy Cesich stated that we have grown as a community and there is a need for these programs. Scott Sleezer stated that all this amounts to is trading rent for rent and so you might as well have somewhere with membership to help pay the expense. Tim Evans stated that last year the deficit was 67,000 at the REC Center. Tim Evans stated that the Board needs to go and let City Council know what they think. Deb Horaz stated that people want it, but in this economy they are tired of being milked and times are tough for people. Ken Koch stated again that the first thing that has to happen is to see the appraisal. Laura Schraw said that the appraisal process has begun. Laura Schraw stated that if we want to keep the same programs we let the city know and see what funding we receive from them. The board discussed that they need to look at how much revenue is coming in from their programs and how much the memberships bring in so they know how much per month they would have to work with for rent. Tim Evans stated that it is projected to have a break even budget this year. Park Board Meeting July 14, 2011 Page 4 of 5 New Business: Rec Center Appraisals: Laura Schraw stated that she contacted two different companies. Ken Pollic for$7,500 and Ted Schneller for$2,250. The City if going to go with Ted. The Board asked why such a difference and Laura said that Ted is familiar with the facilities and the area. He stated that it will be three to four weeks. Ted is a certified appraiser. Ken Koch asked about when the report comes back how do things go after that. Laura stated that it should probably be an executive session. Laura said that the appraisal is going to be mostly about the value of the building and the worth and not an inspection stating what things are wrong and need fixed. It is similar to a home appraisal and then the inspection follows. Reports: Staff Report: None. Recreation Report: Tim stated that the biggest thing is that Amanda Hopkins is no longer with us. Our morning supervisor, Ryan Negre, took over as Facility Coordinator. He is doing a great job. Ken stated that the board did vote on that. Tim stated that he put numbers on the REC Center in the report. He said that the numbers are improving each year. Tim pointed out that the revenues in June went up, which is a good sign. Tim said that total membership has gone up 600 members since last year. Tim said that it helps that all programs are located in the same place. Tim Evans said that they are saving money on staff this year. There used to be six staff members and now there are four. Tim stated that they hired a part time employee to help. There are no interns at this time. Tim said that they just have not been able to get one. Tim stated that it needs to be someone from the area so it is convenient for the intern. Tim contacted different schools and has not been able to find one at this time. Concession sales have been very good this year and that has helped the numbers too. Parks Report: Scott Sleezer stated that he has been contacted by a Boy Scout that wants to do an Eagle Scout Project. He said that this particular project is he wants to do three flag poles and some bricks etc. Scott said that he would like to bring to his attention some things that need done in the parks and steer them in that direction. He said that the reason why is that the poles they use are not quite as durable and end up being replaced by the city later. He stated that in parks standard poles do not hold up in a park overtime. Scott said that he is going to suggest that they re-roof the gazebo at town square park or work with the Legion and get a new light on the monument in town square. He is going to suggest that to the Boy Scout and he can research those and decide. Scott said he encourages the board to go and see Raintree B Park. He said that within two weeks the park should be open. Park Designer Report: Laura stated that she doesn't really have anything specific on the agenda for next meeting. She asked the board for anything to add for agenda items for next meeting on July 28, 2011. Park Board Meeting July 14, 2011 Page 5 of 5 Additional Business: None. Adiournment• Deb Horaz made a motion to adjourn the meeting and Amy Cesich seconded. Meeting was adjourned at 9:20 p.m. Next meeting: July 28, 2011, City Hall *Items needed Board approval or recommendation Respectfully submitted by: Lisa Godwin Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Park Naming Request Agenda Date: July 28, 2011 Synopsis: Discussion on park naming request for Mr. Coleman in relation to the 10th Anniversary of September 11th and the Patriot's Walk. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see attached memo,previous naming requests,park board minutes, and Park Naming Policy. �� Memorandum It tLUJ To: Yorkville Park Board PARKS s RECRMTIC" From: Laura Schraw, Interim Director of Parks &Recreation CC: Scott Sleezer, Superintendent of Parks �' Tim Evans, Superintendent of Recreation Date: July 22, 2011 Subject: Park Naming Request Bart and I met with local church pastors and Dr. Wakeley, Superintendent of Schools, regarding the 2011 Patriot's Walk. During this discussion it was brought up that Mr. Coleman,who had passed away in the September 11th attacks, was a member of one of the congregations. To make this year's event special, being the 10th anniversary, they discussed honoring Mr. Coleman. The applications attached discussing park naming requests is for a chiropractor named Coleman, not the flight attendant that passed away in the attacks. We do not have a record of an application for Mr. Coleman who passed away on September 11th. The Park Board can elect to request an application from the family(with the required supporting documentation), or elect to name a feature in one of our parks instead of a park itself(with the approval of the family). The Park Board could also suggest that the churches or the family make a memorial donation for Town Square Park, which is where the Patriot's Walk ends, instead of naming a feature in one of our other parks. Scott suggested benches be purchased for under the gazebo at Town Square Park. YUAHviU.E . PARKS 4 RECREATION PARKS NAMING APPLICAMON YORKVILLE PARKS AND RECREATION DLPARiMENT 201 WEST HYDRAULIC STREET -YORKVILLE, IL 60560 PHONE 61330-553-4357 - FAX 630-553-4360 PERSON COMPLETING APPLICATION ON BEHALF OF(PERSON OR ORGANIZATION) C 1T/ EN S 01c y oe k U I L L E ADDRF-55 OF PERSON COMPL.ETINO APPLICATION S ` LS /] y 1"L 57WC-ft- I 000VII- LF IL 60SLO HOME PHONE NUMBER C 3 6 }S53-27&3 J�s3-27&3 NIORI( EMAIL SUGGESTED NAME^ � 9 oLi_ &-kT- cD L E M N PA e 1 PARK, LOCATION, FACILITY TO BE CONSIDERED FOR NAMtNG HILL c�q ST P A k K PLEASE EXPLAIN WHY THIS NAM(=SHOULD BE CONSIDERED(PLEASE USE BACK OF APPLICATION TO ATTACH AbbMONAL SHEETS IF NXCE5SARY). o6r-gT COLEMAN Sf; VE- AS /MA„y_�op, Or E- J S tr-TN ACTIVE )/,\J t Rr Yopik V1 OF L1 M S CL ue_ K 'a W IV r0 l2 G ETT1n1 G eFOPLF Tb WWk 7loG . IF NAMING AFTER A PERSON PLEASE PLEAASE VERIFYTKA:T THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED: PERSON CONTACTED � NUMBER S-5-3 ?s DATE CONTACTED 'G Z ✓r J BY WHOM f `� � • .��1 OFFICIAL USE DATE RE:cEIVED STAFF INITIALS REQUIwST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD Review DATE ACTION CrFY COUNCIL DATE ACTION DEDICATION NAME ON SIGNAGE LOCATION OF PARK, FACILITY, BUILDING,THROUC3HFARE YDRMiLE }-AHW5 1t g6CAEATION PARKS NAMING APPLICATON YORKVILLE PARKS AND RECREA710N DEPARTMENT 201 WEST HYC+RAuuc STREET -YORWILLE, IL 60560 . PHONE 630-553-4357 - FAX 630-553-4360 PERSON COMPLETING APPLICATION o P T- ON BEHALF or(PERSON OR ORGANIZATION) C I-n -z-e "Jy SJ J ['.r�y��/- ADDRESS OF PERSON COMPLETING AI°PL JCA-709 5 ] 1 9 L A j /V (i J ! 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TI C S y N Pl-IONE NUMBER 0 o S C 1'PS �l<kMTH! ; {� �'� DATE GONTAGTEb _�HY WHOM^ 9 D C �,T A L L�� OFFICIAL.USE DATE RECEIVE➢ STAFF INITIALS REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE ACTION CRY COUNCIL DATE ACTION DEDICATION NAME ON SIGNAGE LOCATION OF PARK, FACILITY, BUILDING,THROUGHFARE YoR"LLE PARKt A RI:CREATIC4 PARKS NAMING APPLICAMON YORKVILLE PARKS AND RECREA'i10N DLPARTMENT ZO I WF_5T HYDRAULIC STREET -YORKVILLE, IL Gos6o PHONE 630-553-4357 - FAX 530-5534360 PERSON COMPLETING APPLICATION P o B T L t,CN ON BEHALF OF(PERSON OR ORGANIXA-TICN) C (1V 7C& J J f O VIAL VI L L E ADDRESS OF PERSON COMPLETING APPLICATION J I S L A W 5 7-jQ E-E T- UE 1 L 66_6 0 HOME PHONE NUMBER n yS�JU ~2nrr(�]yp WORK / �/y{ (��7 EMAIL t I- A SUGGESTED NAME l71�6 9 f �/ JJ WL ..L / 1 V �FTT H �` V [./\ PARK, LOCATION, FACILTY To BE CONSIDERED FOR HAMIHO -r 7 1 ILL � E S PARK PLEASE EXPLAIN WHY THIS NAME SHOUT D BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDmoNAL SHEETS IF NECESSARY). __. G !V u A4 WIUA RREST IMy6JR NitVE Lt--D q -N PI606R,4,41 S . Fv YorkVitlE Yb y7W Dr: M,4/►j rtl_;WS, /ZfCOP-D 0,41 Y -_'t,A)V(e0AJMFAT& (!IT, 7f � 69OW Fdo0 Td SUPPORT T� K N OALk F000 PIVV, Tft_ AP_ EDu C+rbl_s . IF NAMING AFTER A PERSON N1PLEAS,(E�VERIFY THAT THE PERSON O OR HIS IMMEDIATE SURVIVING/ FAMILY HAVE BEE'NjCONTACTED: PERSON CONTACTim V"I L L // I� G 1 (TI VA-9 F'HC�NF NUMBER_ 6 3J U S52 ✓3 q5- DATE CoNTAcTFn 10 -z o —Zoo $ _BY WHOM t?a 6CF-T A L&E11 OFFICIAL USE DATE RECEIVED STAFF INITIALS REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE ACTION CrT COUNCIL DATK ACTION DEDICATION NAME ON SIGNAGE LOCATION OF PARK, FACILTY, BUILDING,THROUGHFARE YDRh"ILE PAPI��;&RECREATION PARKS NAMING APPLICAMON YORIMLLE PARKS AND RECREATION DtPARTMENT 201 WEST HYDRAULIC STREET -YoFtWILLE, IL 60560 PHoNE 530-553-4357 - Fax 630-553-4360 PERSON COMPLEnNG APPLICATION. Z I-)-A ON BEHALF OF(PEgsoN OR ORGANIZATION) (1/7-7 �s V rr/�l L -,- ADDRESS OF PERSON COMPLETING APPUCA110N,�Q ---- y �L HOME PHONE NUMBER 6A9---'!r7-63-2 WORK SUGGESTED NAME �/j,� PARK, LOCAT A4%0 IONt, FACILITY TO BE CONSIDERED FOR HAMING ' ICJ>J � t�J -K PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TD ATTACH ADDITIONAL SHEETS IF NECESSARY). oaowzrm ,d- za cob � FGG U&Z FA*1-7 PAW, y*15 -7-/MiF, P OA) -e- ->�r sg7- /s IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED: PERSON CONTAcrEm,hNA FT PHONE NUMBER _rS - 9 DATE CONTACTEb �U! 'r�� BY WHOM OFFICIAL USE DATE RECEIVED STAFF 114MALS REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE Acnom CITY CDUHCIL DATE ACnON DEDICATION NAME ON SIGNAOE LOCATION OF PARK, RACILrry, BUILDING,THROUGHFARE PARK NAMING POLICY DISCUSSION-Resulted in revised policy previously approved by City Council that includes below items I. Propose expanding naming categories a. Historical b. Geographical c. Memorial,honorarium d. Theme e. Landowner f Location g. Type of Usage h. Ideal/Value i. Donator/Partner j. Pleasing to the Ear 2. Categories can overlap 3. Seek a balance of categories for park system PARKS NEEDING NAMES 1. Grande Reserve Park A 2. Park B 3. Park C 4. Bristol Bay Park A 5. Park B 6. Storm water management park 7. Autumn Creek Park A—Recently named Green's Filling Station Park 8. Park B 9. Whispering Meadows Park—Recently named Bristol Station Park 10. Fox Hill East 11. Fox Hill West 12. Jaycee Pond Park 13. Rivers Edge Park 2 14. West Hydraulic Park 15. Raintree Park A 16. Park B 17. Park C 18. Van Emmon Park 19. Heartland Circle Park--Recently named Junior Womens Club Park at Heartland Circle NAMING OF PARK FACILITIES I. Shelters 2_ Athletic Fields 3. Buildings 4. Tennis Courts 5. Trails 6. Skate Elements 7. Basketball Courts Yorkville Parks & Recreation Department APPROVED Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, October 23, 2008 7:00 p.m. — Park Board Meeting' Administration and Recreation Office Call to Order: Ken Koch called the meeting to order at 7:05 pm Roll Call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and Garrick Gillete - Yes Vickie Coveny(arrived at 7:08 pm) Introduction of Guests City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation --David Mogle Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Park Designer—Laura Haake (arrived 7:28 pm) Bob Allen, Ward 1 Alderman Public Comment: Alderman Bob Allen presented to the Park Board a list of names that he would like them to keep in mind for naming the parks. He said he talked with Mayor Burd regarding the park naming policy. He gave the Mayor and the Park Board ideas for persons and the reasons why those persons could be honored as an alternative to having a park named after them. He mentioned long time Yorkville clUzens who had contributed their services to the city. Ken Koch said Allen should submit the proper forms with the names he presented and them pass them out to the board so they could discuss them. He felt that it would be helpful to have the history on the people so they could vote on the parks that would best be suited under the submitted names. Mogle said they should get a sworn statement from the person or person's loved oned(s) before they named a park after someone. Alderman Allen said the people he noted had potential to be recognized by parks. He also said that there are other people in the community that deserve the recognition and they should be considered as well. Mogle said we should gather biographies on people who we felt had potential. He also mentioned that we could name park features such as a tennis court or shelter after a citizen as well. Ken said, as names come in we should keep them on file however in the mean time we should fill out the proper paperwork. Presentations: None 1 Department Aft Yorkville Parks &. Recreation De P ko Adminlstration and Recreation Office 2D1 W. Hydraulic St Yorkville, It.60560 6305534357 Park Board Agenda Thursday, November 13, 2008 7:00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Chris Rollins called the meeting to order at 7:06 pm ISQ•I Call: Chris Rollins-Yes, Ken Koch-Yes, Kelly Sedgwick-Yes, and Garrick Gillete- Yes Vickie Coveny (arrived 7:08pm) Introduction of GAests, City Officials and Staff: Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Park Designer - Laura Haake (arrived 7:27pm) Public Comment: None Presentations: None Apy-royal of Minutes: Minutes - Regular Park Board Meeting - October 23, 2008 Chris Rollins asked for a motion to approve the minutes of October 23, 2008 Park Board Meeting. Kelly Sedgwick made the motion and Garrick Gillete seconded the motion. The motion was unanimously approved by voice Bills Review: Cash Analysis & Bill List* Chris Rollins looked at the itemized legal expenses report and wanted to know if there was any work product to go along with the fees that were being paid. Rollins asked if there were any questions regarding the cash analysis and bills list. With none raised he asked for a motion to approve, Ken Koch made the motion and Kelly Sedgwick seconded the motion. The cash analysis and bills list was approved by roll call vote: Chris Rollins-Yes, Ken Koch-Yes, Kelly Sedgwick-Yes, Garrick Gillete-Yes and Vickie Coveny Old Business: REC Center Report& Capital Improvement Quotes* Sue Swithin said there were no improvement quotes. She said the carpet was in and the signs should go up this week. Parks and Recreation Master Plan 1 Chris Rollins reported that the Master Plan was approved by the City Council on October 28, 2008. He noted that they requested a few minor revisions be made. Laura Hakke said that the Park Boards binders will be updated and she could provide a digital CD to members who requested one. YYBSA Agreement Discussion for 2009* Chris Rollins said a meeting was held on October 31, 2008 with YYBSA officers concerning the fee proposal for the 2009 season. He noted the 2009 draft agreement and the athletic field use policies and procedures were provided for the Park Board. He said the changes in the agreement were highlighted. Rollins asked the staff why we were going to allow the YYBSA to pay their fee in increments. Scott Sleezer said we did it for their convenience and we would do it this year and that next year he said that we would revisit this payment plan. Rollins felt we should get paid upfront especially if they were adding it to their participation fee. Sue noted that right now they that have it broken down into five payments. She said her staff has to track this and it takes more administration time to set up the payment plan and track payments. The board unanimously agreed that a statement regarding future payments be paid in full by a certain date, be added to the YYBSA Agreement. Otherwise the Park Board unanimously agreed to approve the agreement. Rollins brought up the Athletic Field Reservation Policy and said it was very thorough and that those use to the way tournaments worked should not be intimidated by the policy but those who were not familiar with tournaments might be. He said those people will have questions and we will have to be prepared how to interpret the policy. He was concerned over the categories on page seven. His thought was if it were city or county it could be a large tournament but it would categorically not be the way it is laid out. Rollins wanted to add a paragraph defining the size of a small tournament. Staff agreed that ten teams or under would be considered small tournament and that it should be added to the agreement. New Business: Park Naming Requests* Ken Koch wanted some time personally to look over the park naming request. He said Dave Mogle had more information on this and wanted to come up with some other guidelines to go with the park naming policy. The board believed that these people listed on the park naming requests deserve some type of recognition; however Rollins said that the naming of a park is special and a permanent thing in the community as well. Scott felt we could do a park in honor of teachers such as the Mayor's park. There he said we could honor teachers. Kelly Sedgwick felt one of the schools should step 2 up and name one of their parks after the teachers. Garrick Gillete felt that we could possibly do a Hometown Heroes Park. That covers everything he said. Rollins thought that was a really good idea and would be a really good thought for us to consider. There are people who have rendered great service to the community. Rollins felt that we could recognize educators in our school themed park. We could set aside an area in that park and recognize them. We could name features of a park and doesn't necessarily mean the park has to be named after one certain teacher. Sue Swithin would like to add to the Park Naming Policy. She said the criteria of "any person living or deceased, who has made a significant contribution"was too vague. She felt the word significant is not defined well. She said we are looking for above and beyond and long-term contribution. Sue felt the verbiage should be a little stronger. Sue would like to have at least three letters of recommendation from persons other than the person submitting the Park Naming Application. Rollins felt this requirement could be added In section seven of the policy. Rollins also wanted Alderman Allan to know that all parks don't have to be named right away and we'd like more information about the individual on the applications. The board agreed to table the applications until the next meeting. All the board members agreed that the policy should be revised and be brought back along with the applications with more information. IAPD Credentials* Chris Rollins noted that Dave Mogle is the delegate for this year's annual meeting. Rollins signed and filled out the certificate. Reports' Director Report None Parks Report None Recreation Report Sue Swithin reported the two trips on the holiday train ride were sold out. Rollins asked about the scholarships, awards, and grants. He said he noticed that we seemed to be doing okay under the special recreation grant. Sue said there are no outrageous fees being asked right now. She said that they have not had to say no to anyone that needed help on paying for programs. Sue reported that flag football went really well and this was the first year for it. She said that basketball continues to grow and everything Is going good with the basketball programs. 3 AftVEI Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, December 4, 2008 7:00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Chris Rollins called the meeting to order at 8:30 pm Roll Cal : Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes and Vickie Coveny-Yes (arrived 8:30 pm) Introduction of Guests, City Officials and Staff: Gary Golinski, Ward 2 Alderman Robert Allen, Ward 1 Alderman Director of Parks and Recreation -- David Mogle Superintendent of Recreation - Sue Swithin Public Comment: Alderman Bob Allen brought up the former Lion's pool and stated that it is an eye sore to those in the community. He said that he would ultimately like to see the city preserve the space. Allen's idea was to seek private donations to have it renovated and tumed over to city hands. Dave Mogle gave Alderman Allen a history on the property. He said the problem is the YMCA and the Lions thought they had a buyer and did the city a courtesy by giving them an option to buy. The cost of pulling the swimming pool out was around $200,000. Mogle said he got back to the YMCA and the council felt it was moving too fast. It had been up for sale after multiple buyers had fallen through on it. Rollins said that he was in favor of Allen seeking private donations for this. Allen said he was not acting as an agent of the city but as a private identity in seeking these private donations. He also noted that this property was not in his ward. Presentations: None ADrzroval of Minutes: Minutes - Regular Park Board Meeting - November 13, 2008 Chris Rollins asked for motion to approve the regular Park Board Meeting minutes from November 13, 2008 as submitted. Ken Koch made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. I Bills Review: Cash Analysis and Bill List Dave Mogle brought up the Code Blue Memo. He said that the City Council at Tuesday's meeting said that the memo explained the donation from the Sperling Foundation had been a generous one. He said the issue is we originally thought the Sperling Foundation was going to pay the vendor, Interlink Telecommunications Inc., Deb Horas' company. He said Deb's company did this as a community service and took care of the equipment and installation. Mogle noted the foundation originally approached Horaz and she facilitated the purchase. However the attorney for the foundation recommended they pay the city because it would release them from future liability associated with the equipment. The amount he said was $8,822.00. Mogle reported that the city had specific procedures; that anything over $5,000 needed to have a competitive quote. He said that the issue now is that the money is in the City's hands and therefore asked for a waiver of procedure. He said that anything over $5000 was a council procedure. Mogle asked for the council to waive the procedure. Chris Rollins asked for a unanimous consent, Deb Horaz abstaining, for Dave to take the public equipment purchase waiver to City Council. The board unanimously agreed. Rollins asked for a motion to approve the cash analysis and bills list as submitted with the exceptions of Invoices, 112008 and 112008A, from Interlink Communications to be approved on the next bills list. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was approved by roll call vote: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes and Vickie Coveny-Yes Old Business: Park Naming Requests* Chris Rollins noted that we talked about this last meeting and wanted to talk about the requests the Park Board had made. Guest Alderman Bob Allen noted that many parks were unnamed and felt that perhaps there are citizens that don't come forward with park name ideas because they haven't lived most of their lives in Yorkville. He made some suggestions and noted reasons behind his suggestions per the policy. Allen would like to recognize those who have contributed to the city of Yorkville, who have been active and have been great examples. Dave Mogle said that Dorothy Olson, one of Allen's requested Individuals, is a unique person in that she was a teacher who has lived to 105 years old. Rollins agreed that Olson was worthy of some type of recognition. Mogle said she was special and there might not be many teachers who live to be that old that serves in Yorkville as long as she had. Rollins agreed that none of the names presented by Alderman Allen were out of the realm of consideration to having a park named after them. Rollins said that the one thing that prompted a lot of the conversation was how we get these suggestions fleshed out. He agreed that it would prompt us to know that a person lived to 105 2 and If he/she lived in Yorkville for all or most of their life. What comes out of that is some refinement of the policy. He said that we would like to know more about the individuals. Ken wanted to know if all then names submitted were people who actually lived in Yorkville. Deb noted that the policy does not state that a park named after someone necessarily has to live in the city; but it does say they had to make a contribution towards the city. Rollins felt there has to be a vetting process and there are no real criteria on excluding someone. He noted there are a lot of people worthy of recognition especially educators in the community. Rollins also noted that we are in no hurry to name parks, He said clearly we have a policy however It needed alteration. Mogle said he added some of the suggestions from the last meeting into the policy. He went over the policy and noted changes were highlighted and he went over those. Mogle said that he was very appreciative of Alderman Allen for taking on the challenge of getting some of these parks named. Mogle said he was willing to research the names submitted by Allen. Mogle also noted that the names Allen submitted were accompanied by a letter of permission, of the person listed, with a letter of}permission to have a park named after them. Rollins wanted to know what considering applications meant and that should be spelled out in the policy. Sue Swithin brought up that fact that the board would like more information on an individual. They would like to be able to be presented or read a history on the person. She said they could put a sample packet together so others could see what the board would like to see. Swithin also brought up the benefits of a themed park and how it gets more depth. She noted that as soon as you have a themed park such as a teacher's park and then you name a single park after a teacher you face scrutiny and people would ask questions. Rollins wanted a revision in the policy. He would like three letters of recommendations so the board had some idea of whom they are considering. Mogle said he would contact the individuals Alderman Allen submitted and revise the policy before the next meeting. FY08109 Midyear Budget Revisions Dave Mogle passed out a revised budget and said the staff had been working on completion of six-month budget revisions. He said further adjustments were certain to be made this week in anticipation of Park Board and City Council review. He said it would come back for action and discussion in January. Mogle went over the big changes on each of the budget revision reports due to the lack of revenues that they had experienced. He said that the park and recreation had cut out about $126,000 in expenses in the budget. He said it was very difficult, 3 Aftwo Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, December 18, 2008 7:00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Ken Koch called the meeting to order at 7;10 pm Roll Call: Ken Koch-Yes; Debbie Horaz-Yes, Vickie Coveny-Yes and Garrick Gillete-Yes Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation - David Mogle Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Park Designer - Laura Haake Public Comment: None Presentations: None Approval of Minutes: Minutes -- Regular Park Board Meeting - December 4., 2008* Ken Koch asked for a motion to approve the minutes of December 4 t meeting. Deb Horaz made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Cash Analysis & Bill List* Deb asked about the Visa bill on page eleven. She wanted to know what the bodypack transmitter was. Sue explained it was the microphone that the instructors used while teaching their classes. She said the one that came with the club broke but that they had two now. Mogle handed out the itemized list of attorney fees. Ken asked about Dave's phone call with the Attorney regarding the "rent" in lease issue. He wanted to know if Dave was on the phone for an hour and a half. Mogle stated that there phone call was short but she also billed for 1 time she made for follow up calls to ComEd. Mogle said that she would charge for any work she'd have to do regarding the subject matter. Ken Koch asked for a motion to approve the cash analysis and bills list. Garrick Gillete made the motion to approve and Vickie Coveny seconded the motion. The motion was approved by roll call vote: Ken Koch-Yes; Debbie Horaz-Yes, Vickie Coveny-Yes and Garrick Gillete- Yes Old Business: Park Naming Requests* Dave Mogle said that he went to visit Dorothy Olson with Laura. He said that she was a very interesting lady and they had a very interesting conversation. He said she was going to turn 105 this October and she was a lifelong resident of the Yorkville community. She started teaching at age 17 and taught for 33 years. Mogle went on to say she had a sharp memory of all the places she taught at. He said she told him she had a relative by marriage that was also 105 years old and she was actually six months older than she and was also a lifelong resident of Yorkville. Scott said as soon as the article of Dorothy Olson ran in the paper people would come forward and say that their relatives lived until such and such age. Laura said that if we were going to include an individual in a park name their should be some kind of criteria like they had to be over a hundred years old and lived most of their life in Yorkville and contributed something to the community. Scott said that we should name a park after a theme and honor that park by adding names to it ever so often. Mogle again brought up the fact that we could name a shelter after Dorothy or add a feature with names such as bricks with names on a walkway. Scott suggested that it did not even have to be a park with playground equipment. Mogle was worried that if we say you had to be over a hundred that might being discriminatory. Deb thought if we had a teacher's park It should be by a school however she doesn't like the categories like Teachers Park or Mayors Park rather she liked categories like Memorial Park or Centurion Park. The Centurion Park idea was suggested by Vickie Coveny. Ken wanted to be able to honor- Dorothy by naming a shelter after her and Deb agreed. Ken agreed that she was deserving of some kind of recognition. Mogle said that if we're going to do something for Dorothy 2 we should do it sooner than later and wanted to move forward with a decision sooner than later. Ken said they should do a centurion park theme and name a feature of it after Dorothy. Garrick and Deb agreed that the centurion park was a good idea. Mogle said that now they would have to decide what park would be fitting for that. Laura felt that a park with playground equipment would be better fitting because there would be more features to name than perhaps just a park with a pavilion. She felt that these people were active once in their life time and it would be appropriate. Garrick felt that we have to be careful not to name each item after someone because over time there would be many names added. Scott said that there could be a plaque explaining the reason why the park was called Centurion Park. Mogle said that there was a consensus that there be a Centurion Park and we would honor Dorothy in that park. He also said that he would do the research on the other park naming requests. REC Center Report & Capital Improvement Quotes* Dave Mogle asked the Board if they had any questions over the report that was handed out in the last meeting. Mogle said that they would give the City Council what was handed out to them along with the summary. Mogle said the top page was a list of questions that the committee would want to know. Ken asked Sue if they had thought about a future budget. Ken wanted to know what if they were prepared to answer question such as how much they were spending on electricity. Mogle said that they would probably get asked those questions and those questions could be answered by the monthly budget print out. He said that they would be ready for the budget questions. Sue noted that there would be a Winter Open House on January 9t' to showcase the facility and attract new memberships. This will be in place of their usual Winter Fun Day however there would be activities and games at the club. She said that there would be announcements on the radio and adds in the paper about the Winter Open House. Mogle said that when he got the summary done for the Administration Committee he would share that with the board. He said that there have been a lot of improvements in the club and people are happy 3 A 0 Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, January 8, 2009 7:00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Ken Koch brought the meeting to order at 7:16 pm. Roll Call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and Garrick Gillete-Yes Introduction of Gu2sts. City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board (arrived 8:45 pm) Director of Parks and Recreation - David Mogle Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Mayor Burd (arrived 7: 30 pm) Public Comment: None Presentations: None ARproval of Minutes: Minutes - Regular Park Board Meeting - December 18, 2008* Deb Horaz would like to note that it was Vickie's idea for the Centenarian Park. The addition should be added on page Park Naming Requests on page two. Ken Koch asked for a motion to approve regular park board meeting of December 18, 2008. Kelly made the motion and Garrick seconded the motion, The motion was unanimously approved by voice vote. Bills Review: Cash Analysis & Bill List* Ken asked about the charge for the chemicals on the first page for the Rec Center's pool in the amount of $199.80. He wanted to know if it would be a monthly or bimonthly number, Sue said she was trying to work with Aqua Pure to see how much chemicals she would need to maintain the pool. She said she is still waiting to see how long certain chemicals will last and is hoping to buy enough chemicals and have delivered that would last at least a quarter. She said her goal was to spend around $200 per quarter. She wanted chemicals delivered quarterly. Ken asked about the Bank of America Copier Lease charge on page two. Dave said it was part of a copier program. He said that was their portion of the lease. Sue said that we've always leased the copier. Dave said that the $375.00 was a monthly charge. Ken asked about the flat screen TV charge from Best Buy. Sue said that two months ago she started a TV sponsorship program. She said that she buys them and then the business buys it for them. She said she got a wholesale price through a representative through Best Buy. She bought them after the company signed a form saying that they were donating the TV back to them. So the money they give will cover the TV, bracket, and signage. Ken asked for a motion to approve the Cash Analysis and Bills List. Deb made the motion to approve and Kelly seconded the motion. The motion was approved by voice vote: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and Garrick Gillete -Yes Old Business: Park Naming Requests* Dave Mogle recapped last meetings discussion on the Boards decision to name a park after the centurions of Yorkville and naming features of the park after individuals. The names, on application pending discussion, for the meeting were John Bradstreet and Gary and Willa Bretthauer. Deb said she talked to John Bradstreet and he was in favor of having a park named after him. Deb said he served in Yorkville and contributed to the Parks and Recreation and was no longer on the Sanitation Board so he would be eligible for a park to be named after him. Deb thought that we could do an agriculture type park to honor the Bretthauer's. Alderman Robert Allen submitted application on the Bretthauer's and said they have led 4-H programs for the Yorkville youth for many years. They also record daily environmental data and grow food to support the Kendall County Food Pantry. Dave said he'd get more information on the Bretthauer's for the next meeting. 2 There were many ideas given by the Park Board and staff. Scott Sleezer thought they could have a Commissioners Park where they could honor a list of people and list their dates of service. Garrett mentioned the Hometown Hero's Park idea. He felt that they could name features after individuals that supported and contributed significantly to the community. He said "Hero" could be a general term used for all types of people, He felt it could be past mayors, park board members, firefighters and educators. He felt you could reach a wider base of individuals and if you had a wider scope. Scott felt they could have two types of parks, one could be geared towards a volunteers and one for civic duty. Dave noted that most of the named parks in Yorkville now were geared towards individuals and not themes. Ken agreed with Garrett that the name we picked would have to hold water in that they would be recognized without a doubt as someone who contributed significantly to the community, Mayor Burd also agreed with Garrick. She felt there should a Mayors Park. Deb felt that they should do a Mayor's theme park like the Centurion Park theme. Garrett suggested that we could make Mayor Coleman as the inaugural member of the park such as make Dorothy Olsen the inaugural member of the Centurion Park because these parks were brought up in their names originally on applications. The Board agreed that would be a good idea. Mogle said he'd move forward with a Centurion Park, a Mayors Park and a Volunteer Park. Mogle said he'd take this to City Council with the Boards approval. All Board members were in favor. Employee Wellness Program at REC Center* Dave said he discussed this with his staff for more alternatives and wanted to move quickly on this to establish an employee benefit. He felt that by granting a free usage or a discounted rate it would bring more members into the club. Mogle said that they looked at two communities. Romeoville said that their employees use their recreation center for free. Orland Park charged their employees $10 per month to use their recreation center. He said the staff felt that it was not a direct cost and the city did not have to foot a big cost to have their employees use the club. 3 Page 1 of 6 UNITED CITY OF YORKVILLE Yorkville Parks &Recreation Department Board Meeting Administration Office—Riverfront Building,209 W.Hydraulic St. Thursday,May 28,2009,7pm Call To Order: The meeting was called to order at 7:05pm by Board President Chris Rollins. Roll Call: Board members present;Chris Rollins—yes, Ken Koch—yes, Deb Horaz—yes, Gamck Gillette— yes, Kelly Sedgwick--arrived 7:25pm Introduction Of Guests, City Officials And Staff: New intern Amy Drafke was introduced by Bart Olson. She attends Illinois State and will be with the City for approximately 10-12 weeks assisting with Safety Town,summer camps and other duties. Also present from the City: Interim Director of Parks and Recreation—Bart Olson Superintendent of Parks—Scott Sleezer Park Designer—Laura Haake (arrived 7:15pm) Recreation Manager—Tim Evans Diane Teeling—Ward 4 Alderman &Parks Liaison (arrived 7:15pm) Gary Golinski—Ward 2 Alderman (arrived 7:50pm) Public Comment: None Presentation: None Approval of Minutes: The minutes of April 23, 2009 were approved as read on a motion by Ken Koch and second by Garrick Gillette. Voice vote approval. Bills Review: Cash Analysis 1. The All Star Instructors invoice is for contractual services for All Star soccer. 2. Bart Olson said the Board will also begin seeing the closeout of fiscal year 08109. 3. The recent golf outing was cancelled, but the dinner was held. A profit of$2500-$4000 is expected. Page 2 of 6 Bill List A motion was made by Deb Horaz and seconded by Garrick Gillette to approve the Cash Analysis Report. Approved unanimously on a roll call vote: Chris Rollins–yes, Ken Koch–yes, Deb Horaz –yes, Garrick Gillette–yes. Old Business: REC Center Maintenance–Update Bart Olson gave an update and said there was only one leak in the kid's club area and no leaks in the pool area. The insulation in that area has become detached from the walls and beams, but the repairs can be done without draining the pool. Insulation has also fallen down in the pool mechanical room and it will be reattached. The Fire Department inspection was conducted 2 weeks ago and no issues were found. The insulation in the back gym will be checked by Bill Dettmer. Repair of the downspouts will be placed on the punchlist. Revenue Generating Ideas–Update A staff memo listed ideas for generating revenue,with some possible next year and others farther in the future. Some of those ideas are: 1. Haunted house: big expenses, possibly hold it at Beecher Center,adult party at night with admission. Possibly work with Chamber 2. Big Band dance at the Rec Center, hold it after hours on Saturday night, maybe have a small dinner. If held at Beecher,could possibly co-sponsor with Seniors 3. Boxing–either professional or semi-professional 4. Dodgeball tournament 5. Gus Macker or 3 on 3 tournament(was mentioned that Gus Macker has reduced number of events), a Gus Macker event will be held in Moms in a couple weeks, If Yorkville holds an event, possible tie-in with Dick's Sporting Goods. 6. Indoor/outdoor pool movie night 7. Bags tournament—already doing this in conjunction with Exchange Club Bart Olson also said a paddling festival will be held in Aurora and the Chairman of the Illinois Paddling Council has offered to assist with training and classes in the City. Mr. Olson also spoke of the white water park to open soon. Park Naming Policy Mr. Olson said changes to the policy were made in January or February. One suggestion was that a nomination should not be made by a Park Board member. Kelly commented that the policy needs standards to accepUreject a nomination and the family should be the ones actually recommending if a Parts Board member suggests a name. The family must be notified of any recommendation according to a recent policy draft. Alderman Golinski said the policy should state that the potential park name should not be taken forward to the City Council unless there is a positive recommendation from the Park Board. It was also mentioned that some parties may approach the City Council directly. President Rollins asked for a show of hands if elected officials should bring forward recommendations for park naming, The consensus was that they could be a reference, but not the nominating person. It was found that the policy already states only positively recommended nominations would be taken to City Page 3of6 Council. Further, language will be added that negative recommendations will not move to the Council. Park staff thought that they could also have input in the nomination process since they often have knowledge of the history behind a certain park or person being considered. They also agreed Aldermen could be references. Drafting the policy changes was also discussed. Chris Rollins suggested the following language: 'the recommended process if an elected official is making a nomination is that they should find a citizen sponsor'for a park name. Bart Olson also suggested language that would cover why an elected official should not make a nomination. If a nomination does not come from the Park Board itself,Alderman Golinski said a nomination should only be put on a City Council agenda if three Aldermen bring it forward. The policy wtll be revised by Bart and brought back to the next meeting. Deb also suggested obtaining policy examples from other towns. The application form was also reviewed. Whispering Meadows Park–Caboose Update Bart Olson informed the Board that the City will not be given grant money. In order to move the caboose,there were several suggestions: ask the National Guard to move it as a training exercise, lift onto a truck to move,ask crane operator working on the river dam to move, contact the rail museum for suggestions, place on the rail spur by F.E.Wheaton, a concrete pad or pylons would be needed fora permanent position. Scott suggested perhaps it could be a focal point downtown—for example, Mendota has 3 train cars that visitors can enter. Mr. Rollins will contact a person he knows who has lifting equipment for derailments. It was also suggested that former Alderman/military man Jim Bock, might know of reservists who could offer assistance, It was noted that a canal boat was put into the water at LaSalle by a crane company at no charge. Also, a company called Stevenson from Bolingbrook has done lifts at no charge for promotional reasons. Interfund Loan Check–Dlscusslon No further discussion. New Business: Park Development Schedule FY 49110 The Park Board had previously asked for an update of the development schedule. Scott Sleezer said that before Laura Haake came on board, there was a backlog of parks when development was still strong. Citizens were also asking for promised parks in their neighborhood, Many of the past and present parks are paid for by OSLAD grants. Other points made were: 1. They are currently wrapping up the park in Heartland Circle. 2. There is a park dedication on Saturday with the Jr. Women's Club planting flowers and the Homeowners'Assoclatlon has also purchased plants. 3. The Whispering Meadows Park needs to be finished 4. The BMX track will have natural sides of no-mow grass and had $2,000 of free construction PARKS 8 R15r-RFRATION Yorkville Parks & Recreation Dept. 201 W Hydraulic Street Yorkville,IL 60560 630.553.4357 630.553.4360 e-mail: recreation @yorkville.il.us NAMING OF PARKS POLICY The purpose of the "Naming of Parks Policy" is to provide consistent direction for naming park property and improvements within the United City of Yorkville. Any citizen, group, city official, or staff may request or recommend a name for a park, building, structure or thoroughfare within designated park property. The proposed name is to be submitted in writing on an application form to the Director of Parks and Recreation or the Park Board Chairperson. All applications will be considered at the next regularly scheduled meeting of the Park Board. Upon Park Board approval and recommendation, a subject proposal will then be presented to the City Council for acceptance. If accepted by the City Council, a dedication will take place within 90 days of approval, or in the case of a new park, within 90 days of completion of park construction. The following criteria will be used when considering the selection of park-related names: 1. Any person living or deceased, who has made a significant contribution in support of the United City of Yorkville, the Park and Recreation Department operation, the state or national park system, conservation of natural resources or in the recreation profession. 2. Any organization that contributed significantly toward improving the quality of life for the residents of the United City of Yorkville, state or national park, conservation of natural resources or the recreation profession. 3. The proposed name for any park building, structure or thoroughfare within a park must be authorized by a sworn statement from the person whose name is being proposed, or if the person is deceased, the person' immediate surviving family members. Organizations wishing to present a proposed name for any park building, structure or thoroughfare must submit a sworn statement signed by the current President and Secretary of said organization. 4. No park or recreation facility or property can be named after any public official currently holding office or person currently employed by the United City of Yorkville. 5. Names that would duplicate the name of another park, building or structure, or thoroughfare within the United City of Yorkville will not be considered. Also, names that advocate or endorse religion, religious beliefs, possess obscene connotations, or demean or attempt to intimidate any individual or group based on race, ethnicity, age, gender, disability, or sexual orientation within the United City of Yorkville will not be considered. 6. Names other than individuals and organization may be considered when submitting a proposed name for a park, park building, structure, or thoroughfare within a park. Examples of other name categories may include historical, geographical, thematic, an ideal or type of usage. 7. The Park Board and staff will review and discuss the naming of park submittals during their regular monthly meeting. Upon their consideration, the Park Board will seek a majority vote in favor of naming a park, facility, structure, or thoroughfare. A recommendation, on behalf of the Park Board, will then be taken to the City Council for final approval. The Park Board may direct/suggest staff to seed public input for the naming of parks, buildings, structures, or thoroughfares within City park property, particularly within the neighborhood in which the park is located, or to conduct public contests to choose a name. Exceptions to this policy may be considered upon recommendations by the Park Board with approval of the City Council. YoRlt'�lILL.� pARKG& RECREATION Parks Naming Application Yorkville Parks and Recreation Department 201 West Hydraulic Street Yorkville, IL 60560 Phone 630-553-4357 — Fax 630-553-4360 Person completing application On behalf of(person or organization) Address of person completing application Home phone number Work Cell Suggested name Park, location, facility to be considered for naming Please explain why this name should be considered (Please use back of application to attach additional sheets if necessary). If naming after a person, please verify that the person or his immediate family have been contacted: Person Contacted Phone Number Date Contacted By Whom OFFICE USE Date Received Staff Initials Request Verified by Staff Schedule for Park Board Review Date Action City Council Date Action Dedication Name on Signage Location of Park, Facility, Building, Thoroughfare Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: July 28, 2011 Synopsis: Written report from the Director and the Superintendent of Parks. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: �� Memorandum It tLUJ To: Yorkville Park Board PARKS s RECRMTIC" From: Laura Schraw, Interim Director of Parks &Recreation CC: � Date: July 22, 2011 Subject: Director's Report • Release of Grande Reserve Park Liens A/B from City to City • DCEO Grant report(recycling in parks) • Prairie Meadows billing • REC Center, Park& Rec budgets • Meeting on 2011 Patriot's Walk • Thank you letter for Riemenschneider Tree Donation • ComED—Riverfront Tree Removal • Billing for rental buildings at Riverfront Memorandum It tLU I To: Park Board From: Scott Sleezer Superintendent of Parks PARKS&RECRMTIC" CC: Laura Schraw, Interim Director of Parks and Recreation Date: July22, 2011 ° L Subject: June 2011 Parks Report Athletic Field Division • Staff prepared the Bridge ball field complex for four tournaments in the month of June. • Staff prepared all seventeen baseball fields for play.More than three hundred games were played in the month of June. Staff does this by dragging the infield filling in holes and trouble spots creating a level playing surface and lining the fields at Bridge Park. • Prepared the soccer fields for play by painting the fields and fixing and repairing goal nets weekly. Beautification Division • Replaced dead bushes at City Hall/Police Station. These bushes were replaced with the shrubs that were removed due to sight line issues from the median on Countryside Parkway near the Menards entrance. • Trimmed the trees and shrubs at City Hall/Police Station, and mulched the entire site. Playground Division • Installed safety surfacing on playground area at Southside preschool in back parking lot for upcoming summer camps and programs. • Made repairs to the standing see-saw and the sand digger at Heartland Circle Park. • Made repairs to the platform riser at Rice Park. • Corrected the swing clamp at Gilbert Park. • Made repairs to the gear panel at Kiwanis Park. • Straightened the leaning flag pole at Cannonball Park. • Replaced the age appropriate sign at Bridge Park. • Change the door code locks at City Hall and the riverfront building. • Removed graffiti from a slide at Beecher Park. • Staff weighed and removed the contents of the recycle containers at the twenty site locations. • Installed thirty yards of safety surfacing mulch at Kiwanis Park. • Removed graffiti from the playground at Heartland Circle Park. • Staff inspected all twenty two playgrounds weekly,visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. • Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. • Built playground area at Southside preschool in back parking lot for upcoming summer camps and programs. Turf Division • Staff maintained the turf at over forty City owned sites. This includes mowing over nine hundred acres of turf in the month of May. Staff also string trims,weeds and blows clippings from all paved surfaces at each site. • Staff has started to spot apply vegetation control in and around plant beds. • Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all trash cans. Building & Equipment Maintenance • Staff assisted the Street Department with the removal a large tree that was struck by lightning. • Staff made repairs to the ignition on the Toro zero turn#1. • Staff replaced the spring tines on the Rahn groomer. • Staff repaired the fence at the library that was damaged during snow removal this past winter. • Staff changed the oil in all of the Parks vehicles including the Recreation Dept vans. This is done twice a year. • Staff repaired the air conditioning at 131 E Hydraulic building. • Staff made repairs to the gas tank on Toro zero turn#3. • Staff removed the engine and replaced the flywheel on Toro zero turn#1. • Staff repaired a hydraulic leak on Toro grounds master#1. • Staff replaced the main blade drive belt on Toro zero turn#2. Events • Music Under The Stars was held in Town Square Park Friday the 25`h. Staff installed temporary fence around the park to help keep children away from RT 47 and to define the area for the wine tasting. • The Walter and Connie Payton Foundation held the Payton Run on June 4th. This 5k and 8k walk or run event had more than seven hundred participants.NFL Films was there filming a documentary on the Payton Family. • Staff setup Riverfront Park for River Night. Administration • The color coat is finished and the lines were painted on the tennis courts at Raintree. • The Fence contractor installed the gates and the tennis court posts and nets at Raintree. • Playground contractor started installing the playground at Raintree.