The URL can be used to link to this page

Park Board Packet 2011 11-17-11 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda 131 E. Hydraulic Ave. — River City Roasters 7:00 p.m. November 17, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick,Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Bills Review: Bill list* Old Business: October Budget Report—2011 October Budget Report—2010 New Business: 2012 Meeting Schedule* Land-Cash Appraisal* Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: Adjournment: Next meeting: November 17, 2011 *Items needing Board approval or recommendation Yorkville Parks and Recreation Department REC Center 202 E. Countryside Parkway Yorkville,IL 60560 November 3,2011 Call to Order: Ken Koch called the meeting to order at 7:02 p.m. Roll Call: Ken Koch-yes; Debbie Horaz -yes; Kelly Sedgwick-yes;Amy Cesich-yes; Vickie Coveny-yes; Mark Dilday-yes; Seaver Tarulis -yes Introduction of City Officials and Staff. Laura Schraw-Director of Parks and Recreation; Scott Sleezer- Superintendent of Parks; Tim Evans - Superintendent of Recreation;Alderman Chris Funkhouser Public Comment: There were no public comments. Presentations: There were no presentations. Approval of Minutes: The minutes from the October 13, 2011 meeting were approved (amended as needed after listening to audio). Motion was made by Kelly Sedgwick and seconded by Vickie Coveny. Ken Koch -yes; Debbie Horaz -yes; Kelly Sedgwick-yes;Amy Cesich -yes; Vickie Coveny-yes; Mark Dilday-yes; Seaver Tarulis -yes. Bill Review: Vickie Coveny asked what the Shoe Repair bill was. Scott Sleezer stated that it was for new boots for an employee. The business is called J's Shoe Repair. Motion was made to approve the bills list by Amy Cesich and seconded by Mark Dilday. Ken Koch-yes; Debbie Horaz -yes; Kelly Sedgwick-yes;Amy Cesich-yes; Vickie Coveny-yes; Mark Dilday-yes; Seaver Tarulis -yes. Old Business: There was no old business. Reports: Director Report -Laura Schraw said that she and Scott Sleezer went to Springfield. She stated that they were the last presentation of the day. Laura stated they showed them the fishing pier and boat launch and made the point that we are the only whitewater feature within six hours. Scott stated that we did try to meet up with our state representative Kay Hatcher, but she was already gone. Laura stated that it was in the newspaper that the Economic Development Committee directed staff to reevaluate the land cash. Laura stated that we will move forward to reevaluate land cash. Ken Koch asked if we are the first town to jump on this. Laura stated the EDC feel that it is for future development. Laura stated it would be good for the Park Board to attend the next EDC meeting and let them know that as a Park Board you don't agree. Laura stated that it will effect some of the developments that are already established. Laura stated that if a development wants to redo their annexation agreement they could say they could drop their land cash. She stated that the values could drop. Laura stated she is concerned because we are expecting certain amounts to develop parks. Ken Koch stated that if there is not money, people need to know that a park won't be put in. Laura stated that we can do this and the city can say no. Laura stated that it has to be voted on. Amy Cesich asked when the EDC meeting is. Laura stated that it is the first Tuesday of the month, which would be December 6, 2011. Deb Horaz stated that she feels that the Park Board needs to make a recommendation. Amy Cesich asked for a pros and cons list of reevaluating land cash. Laura stated that she can forward a report that Christy did for EDC. Laura stated that her concern is that we will be behind the curve if we do this. Laura stated that we could drop it,but then we could say that we need to raise it five or six percent every year. Deb Horaz asked how long it would take to get back to where we have it. Laura stated it would take awhile. Scott Sleezer stated that we have the ability to go in and renegotiate this process and we could open up the entire agreement and say maybe instead of five acres we want three so that we can still build a park. Laura stated that Autumn Creek owes us $420,000 and that would be cut in half if they renegotiated this. Laura stated that she is going to go through the outstanding land cash ordinances and see what ones still owe us money and how that would affect us. Laura stated that it concerns her,but we were told to do this. Laura stated that other municipalities and districts in the area are not looking at doing this. Laura stated that she will put this item on the next agenda. Kelly Sedgwick stated that we need to look at becoming our own Park District, so that we are not affected by these other groups decisions. Deb Horaz stated that we didn't think we could win a referendum on that. Ken Koch stated there is a big process involved to do so. Laura said that the t-shirt prices will be $5.00 to $7.00 and the sweatshirts will be $17.00 to $20.00. Laura stated that they will get several designs and bring them back to show the board. Laura said there was a letter from a customer from the REC and an article in the Patch and the Kendall County Record that were positive for the REC Center. Recreation Report: Tim Evans brought up the articles in the paper about the REC Center. Tim stated that the Holiday Under the Stars weekend coming up November 18th to November 20th. Tim stated that on Saturday that weekend is the Taste of Yorkville. Tim stated that we are trying to get as many people out as we can for that. Sunday is the Chili Chase. Tim stated that we would like to get as much help as we can for these events. Parks Report- Scott stated that construction is continuing on Raintree B, which will be done soon. Scott stated that the backstop is almost complete. Scott stated that the trail is extended to the parking lot. Scott stated in the spring the lighting will be done. Scott stated that they are beginning holiday decorating next week and they have two weeks to get that done. Scott stated that they had a request from a resident to put a message board up for a non-profit function in a park. He stated that from a staff level, we don't allow it, but he said he would bring it to the board. Scott stated that we receive a lot of these kinds of requests and we don't allow it. The board suggested to use private property for it, or a church. The board agreed not to allow it. The board discussed purchasing a message board as a city to advertise different events and budgeting for it. Scott Sleezer stated that he and a staff member attended a class to re-certify for playground licensing. Scott stated that it is something that has to be done every three years. New Business: B.Y.O.B.B.Q. * -Ken Koch stated that Chris spoke to him about this in June or July. Ken stated that he thinks that the idea has changed and he is wanting Parks and Rec running this entire event. Laura stated that Chris Funkhouser approached us about this idea and at first he would run event, but then realized that insurance etc. would be to much to do as an individual. Laura stated that her concern is that it might cost more and we might not make money or even lose money. Laura stated that if the board likes this idea, we could budget for it. Ken said that if you look at the numbers, these are private individuals that do this. Ken said that if you don't get the turnout and the commitments we would have to make, we would lose a lot of money. Tim said that there are costs up front for permits etc. Tim stated if it was rained out, you lose. Ken stated that the deadline is May 9th two weeks before the date of event. Ken stated that should be earlier to get more time. Tim stated that this would have to be moved from May to another time. The board discussed other times that event could be held. Scott Sleezer stated that Memorial weekend will be difficult. Tim Evans stated that an event of this kind will take part-time staff. Deb Horaz stated she likes the idea. Tim agreed, but he stated that things like this need to begin small. Laura stated that we would need to add $5,000 to $10,000 to a budget if we were to do this. Chris Funkhouser stated that this idea came into play after speaking with a neighbor of his who is into BBQ. They discussed how there is nothing outside of Rib Fest in Naperville like this in our area. Alderman Funkhouser stated that after discussion, they came up with an idea of having a food event in Yorkville with some competition. Alderman Funkhouser stated that it brings in people from other areas and brings in some revenue as well. Alderman Funkhouser stated that he wanted to see if the Park Board would be willing to work with him to help bring this forward. Alderman Funkhouser presented a packet with his research and information. Ken Koch asked about the revenue numbers that Alderman Funkhouser had in his research. The board discussed numbers of participants and revenues. Ken Koch asked if participants would be willing to sign up and commit earlier. Alderman Funkhouser stated that he feels they would. The board discussed the prices they would charge for foods etc. Alderman Funkhouser discussed the other option of doing their own food. The board discussed getting permits from Health Department to do this. The Board discussed the rules and regulations for this and where the meat would be purchased from etc. Alderman Funkhouser stated that he spoke to the Health Department. Alderman Funkhouser stated that they discussed washing stations etc. Vickie Coveny asked where this event would be held since we have the wash stations and all the water. Tim Evans stated that the Health Department coordinates that sort of thing. The board discussed how to set this up and where the event could be accommodated and how to do it. Deb Horaz brought up the date and her concerns being a holiday and it might not be warm enough. Alderman Funkhouser stated that he is flexible with the date and it is open for discussion. Alderman Funkhouser stated that he decided not to go the sanction and sponsor route. Laura stated that if we were to do this, we would have to budget for this to cover it,just in case. Alderman Funkhouser stated that it makes more sense to work with the city to help offset some of the upfront costs like waste and different fees. He stated that he originally was going to do a private event, but then all of those fees up front would have been a problem. Alderman Funkhouser said that he would like to see some of the funds go to a charity. The board agreed that if this is a city sponsored event then the city should keep the money. Kelly Sedgwick stated that it might not even be legal to do if the city runs it then gives the funds to charity. The board discussed locations, dates and expenses. Ken Koch asked Alderman Funkhouser to sit down with the staff and then come back to the Park Board with more definite plans and numbers. Laura stated that they will look at it. Laura stated that a concern is taking sponsors away from Hometown Days. Alderman Funkhouser stated that there will be outside competitors involved. Laura stated that we will bring this back to discuss at the December meeting The board discussed how much time will be needed to plan an event like this. Tim Evans stated that if we are looking at June, we would need to decide things by January. Ken Koch asked Alderman Funkhouser to fine tune this item with the staff and come back to them in December. Ken told the board if they have questions, direct them to staff. Ken stated that the staff needs to look at the numbers and decide on a budget for this item. Kelly Sedgwick said to let them know before January how many vendors you have committed that helps the decision. The board discussed insurance issues and how the vendors would have to do that. Additional Business: The board decided to have one meeting in December. It was decided the meeting will be December 8, 2011. Adiournment• Motion to adjourn by Kelly Sedgwick and seconded by Mark Dilday Meeting was adjourned at 8:12 p.m. Next Meeting: November 17, 2011 at 7:00 p.m. *Items needing Board approval or recommendation Minutes Respectfully Submitted by: Lisa Godwin Minute Taker DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:36: 16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208409 ACTION ACTION GRAPHIX LTD 4283 10/31/11 01 2 BANNERS 79-795-56-00-5606 180. 00 INVOICE TOTAL: 180 .00 * CHECK TOTAL: 180 . 00 208410 ALLLEARN ALL ABOUT LEARNING 3812 10/19/11 01 JR. ENGINEERING CLASS 79-795-54-00-5462 759. 00 INVOICE TOTAL: 759.00 * CHECK TOTAL: 759.00 208411 ARAMARK ARAMARK UNIFORM SERVICES 610-7256367 10/18/11 01 UNIFORMS 79-790-56-00-5600 38 .78 INVOICE TOTAL: 38 .78 * 610-7266056 10/25/11 01 UNIFORMS 79-790-56-00-5600 38.78 INVOICE TOTAL: 38 .78 * 610-7275720 11/01/11 01 UNIFORMS 79-790-56-00-5600 38.78 INVOICE TOTAL: 38 .78 * CHECK TOTAL: 116.34 208412 AREAREST AREA RESTROOM SOLUTIONS 2157 11/02/11 01 BRISTOL BAY PORT-O-LETS 79-795-56-00-5620 105. 00 INVOICE TOTAL: 105.00 * 2158 11/02/11 01 BRISTOL BAY PORT-O-LETS 79-795-56-00-5620 105. 00 INVOICE TOTAL: 105.00 * 2159 11/02/11 01 BRISTOL BAY PORT-O-LETS 79-795-56-00-5620 71. 13 INVOICE TOTAL: 71.13 * CHECK TOTAL: 281 .13 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208413 BANCAMER BANC OF AMERICA LEASING 012000331-PR 10/22/11 01 COPIER LEASE 79-790-54-00-5485 178. 00 02 COPIER LEASE 80-800-54-00-5485 198 . 00 INVOICE TOTAL: 376.00 * CHECK TOTAL: 376.00 208414 COMED COMMONWEALTH EDISON 7982206018-1011 10/31/11 01 202 E COUNTRYSIDE 80-800-54-00-5480 2, 795. 06 INVOICE TOTAL: 2, 795.06 CHECK TOTAL: 2, 795.06 208415 DOORDOOR DOOR TO DOOR DIRECT 14424 11/17/11 01 WINTER/SPRING CATALOG 79-795-54-00-5462 638. 00 02 WINTER/SPRING CATALOG 80-800-54-00-5462 638 . 00 INVOICE TOTAL: 1,276.00 * CHECK TOTAL: 1,276.00 208416 FERGUSOR ROBERT FERGUSON 110111 11/01/11 01 REFEREE 79-795-54-00-5462 35. 00 INVOICE TOTAL: 35.00 * CHECK TOTAL: 35.00 208417 HAYENR RAYMOND HAYEN 102511 10/25/11 01 REFEREE 79-795-54-00-5462 70. 00 INVOICE TOTAL: 70 .00 * CHECK TOTAL: 70 .00 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208418 HOGAN FARM PLAN 03 475635 10/13/11 01 WHEEL SEAL 79-790-56-00-5640 29. 61 INVOICE TOTAL: 29. 61 * 3435563 10/24/11 01 TRACTOR HITCH REPAIR 79-790-56-00-5640 346. 93 INVOICE TOTAL: 346. 93 * CHECK TOTAL: 376.54 208419 ILDEPLAB ILLINOIS DEPARTMENT OF LABOR 102411 10/24/11 01 INFLATABLE PERMIT 79-795-56-00-5606 110. 00 INVOICE TOTAL: 110 .00 * CHECK TOTAL: 110 .00 208420 ITHALJ JOHN ITHAL 102011 10/20/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140 .00 * 102511 10/25/11 01 REFEREE 79-795-54-00-5462 70. 00 INVOICE TOTAL: 70 .00 * 110111 11/01/11 01 REFEREE 79-795-54-00-5462 35.00 INVOICE TOTAL: 35.00 * CHECK TOTAL: 245.00 208421 KANTORG GARY KANTOR 117300-2 11/03/11 01 MAGIC CLASS 11/3/11 79-795-54-00-5462 60. 00 INVOICE TOTAL: 60 .00 * CHECK TOTAL: 60 .00 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208422 KONICAMI KONICA MINOLTA BUSINESS 219304576 10/30/11 01 COPIER CHARGES 80-800-54-00-5485 66. 90 INVOICE TOTAL: 66.90 * CHECK TOTAL: 66. 90 208423 MENLAND MENARDS - YORKVILLE 19414 09/21/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 19416 09/21/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 19417A 09/21/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 19420A 09/21/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 19421 09/21/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 19422 09/21/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21104 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21106 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21107 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21108 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208423 MENLAND MENARDS - YORKVILLE 21109 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21110 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21111 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21113 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21114 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21116 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 21118 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268 .50 INVOICE TOTAL: 268 .50 * 21119 09/28/11 01 FIELD MARKING PAINT 79-790-56-00-5620 268.50 INVOICE TOTAL: 268 .50 * 23511 10/07/11 01 PADLOCK FOR CABOOSE 79-790-56-00-5620 6.77 INVOICE TOTAL: 6.77 * 24193 10/09/11 01 MASON LINE, UTILITY KNIVES 79-790-56-00-5630 21.18 INVOICE TOTAL: 21 .18 * 24311 10/10/11 01 PULSATING SPRINKLERS 79-790-56-00-5620 20. 90 INVOICE TOTAL: 20 . 90 * 25170 10/13/11 01 ANGLES, BRACES 79-790-56-00-5620 7 . 50 INVOICE TOTAL: 7 . 50 * DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208423 MENLAND MENARDS - YORKVILLE 25202 10/13/11 01 HITCH 79-790-56-00-5630 121. 84 INVOICE TOTAL: 121 .84 * 25208 10/13/11 01 RETURN PAINT 79-790-56-00-5620 -368.50 INVOICE TOTAL: -368 .50 * 25209 10/13/11 01 RETURN PAINT 79-790-56-00-5620 -368.50 INVOICE TOTAL: -368 .50 * 25211 10/13/11 01 RETURN PAINT 79-790-56-00-5620 -368.50 INVOICE TOTAL: -368 .50 * 25431 10/14/11 01 CONCRETE MIX, SPRING SNAPS 79-790-56-00-5640 29. 88 INVOICE TOTAL: 29.88 * 27078 10/21/11 01 GARBAGE BAGS 79-790-56-00-5620 12.33 INVOICE TOTAL: 12 .33 29050 10/28/11 01 LYSOL, MURPHY OIL, AIR 80-800-56-00-5620 44 . 89 02 FRESHNER ** COMMENT ** INVOICE TOTAL: 44 .89 30164A 11/01/11 01 TOLIET TANK FLUSH 80-800-56-00-5640 4 .28 INVOICE TOTAL: 4 .28 CHECK TOTAL: 3, 997 .07 208424 MJELECT MJ ELECTRICAL SUPPLY, INC. 1124918-00 10/19/11 01 LAMP 80-800-56-00-5640 13.50 INVOICE TOTAL: 13.50 * 1125101-00 11/01/11 01 ROTARY LIGHTS 79-790-56-00-5640 30. 00 INVOICE TOTAL: 30 .00 * DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208424 MJELECT MJ ELECTRICAL SUPPLY, INC. 1125120-00 11/01/11 01 BRISTOL STATION LIGHTS 79-790-56-00-5640 20. 00 INVOICE TOTAL: 20 .00 * CHECK TOTAL: 63.50 208425 MORRICKB BRUCE MORRICK 102011 10/20/11 01 REFEREE 79-795-54-00-5462 105. 00 INVOICE TOTAL: 105.00 * 102711 10/27/11 01 REFEREE 79-795-54-00-5462 70. 00 INVOICE TOTAL: 70 .00 * CHECK TOTAL: 175.00 208426 NEXTEL NEXTEL COMMUNICATIONS 837900513-116-P 10/21/11 01 MONTHLY CHARGES 79-790-54-00-5440 140.46 02 MONTHLY CHARGES 79-795-54-00-5440 140 . 46 03 MONTHLY CHARGES 80-800-54-00-5440 35. 11 INVOICE TOTAL: 316.03 * CHECK TOTAL: 316.03 208427 OLEARYC CYNTHIA O'LEARY 100711 10/07/11 01 SCHEDULE GAMES 79-795-54-00-5462 385.00 INVOICE TOTAL: 385.00 * CHECK TOTAL: 385.00 208428 OSWEGOPK OSWEGOLAND PARK DISTRICT 101411 10/14/11 01 2 YORKVILLE SOCCER TEAMS 79-795-56-00-5606 1,100. 00 INVOICE TOTAL: 1, 100 .00 * CHECK TOTAL: 1, 100 .00 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208429 PEPSI PEPSI-COLA GENERAL BOTTLE 24360403 11/04/11 01 POP, WATER, GATORADE 80-800-56-00-5607 257. 69 INVOICE TOTAL: 257 . 69 * CHECK TOTAL: 257 . 69 208430 PITNEY PITNEY BOWES, INC. 110911 11/09/11 01 POSTAGE REFILL 79-795-54-00-5452 800. 00 INVOICE TOTAL: 800 .00 * CHECK TOTAL: 800 .00 208431 R0000978 ELISE SPERO 106693 10/27/11 01 SECURITY DEPOSIT REFUND 79-000-24-00-2410 100. 00 INVOICE TOTAL: 100 .00 * CHECK TOTAL: 100 .00 208432 RAINRACI RAINBOW RACING SYSTEM, INC 207200 10/06/11 01 CHILI CHASE NUMBERS 79-795-56-00-5606 146.46 INVOICE TOTAL: 146.46 * CHECK TOTAL: 146.46 208433 REINDERS REINDERS, INC. 1363067-00 10/13/11 01 JOINT BALL 79-790-56-00-5640 74 . 08 INVOICE TOTAL: 74 .08 * 1363666-00 10/21/11 01 LIFT ARM, PUSH ARM 79-790-56-00-5640 339. 92 INVOICE TOTAL: 339. 92 * CHECK TOTAL: 414 .00 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208434 RUSITYORK RUSH-COPLEY HEALTHCARE 4886-PR 10/05/11 01 DOT DRUG SCREENINGS 79-790-54-00-5462 138. 00 INVOICE TOTAL: 138 .00 * CHECK TOTAL: 138 .00 208435 RUSSPOWE RUSSO HARDWARE INC. 1123505 09/19/11 01 BUTTON, TRIMMER HEAD 79-790-56-00-5640 86.46 INVOICE TOTAL: 86.46 * CHECK TOTAL: 86.46 208436 SUPERBEV THE SUPERIOR BEVERAGE CO. 606619 10/25/11 01 NESQUICK 80-800-56-00-5607 39.72 INVOICE TOTAL: 39.72 * CHECK TOTAL: 39.72 208437 VISA VISA 102711B-PR 10/27/11 01 PERSCHOOL SUPPLIES 80-800-56-00-5606 21.37 02 PRESCHOOL SUPPLIES 79-795-56-00-5606 9. 16 03 DYNAMIC MICROPHONE-CARDIOID 80-800-56-00-5606 79. 95 04 PRESCHOOL SNACKS & SUPPLIES 80-800-56-00-5606 254 . 15 05 PRESCHOOL SNACKS & SUPPLIES 79-795-56-00-5606 108 . 92 06 IPRA REGISTRATION - SCOTT S. 79-790-54-00-5412 619. 00 07 IPRA CLASS & EXAM - RYAN H. 79-790-54-00-5412 754 . 00 08 HALLOWEEN SUPPLIES 80-800-56-00-5606 10 . 68 09 GROUP POWER LICENSE FEE 80-800-56-00-5606 260 . 00 10 HEADSET MICROPHONE 80-800-56-00-5606 85. 00 11 PRESCHOOL SUPPLIES 80-800-56-00-5606 5. 94 12 MONTHLY COMCAST 79-795-56-00-5620 79. 95 13 STORAGE BAGS 79-790-56-00-5620 256. 13 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208437 VISA VISA 102711B-PR 10/27/11 14 KUIPERS FIELD TRIP 79-795-56-00-5606 108.50 15 KUIPERS FIELD TRIP 80-800-56-00-5606 108 .50 16 PLAQUES FOR TREE 79-790-56-00-5620 374 .00 17 HOTEL PLAYGROUND COURSE 79-790-54-00-5415 144 .30 18 PRESCHOOL SUPPLIES 79-795-56-00-5606 80 .73 19 SHOP VAC MINI 79-795-56-00-5606 21 . 99 20 REC CENTER COMCAST 80-800-56-00-5620 116.55 21 REC CENTER HVAC REPAIR 80-800-56-00-5640 77 .50 22 DISNEY DARLING SUPPLIES 79-795-56-00-5606 17 . 94 23 MEMBERSHIP NATIONAL PR ASSOC. 79-790-54-00-5412 54 .00 24 MEMBERSHIP NATIONAL PR ASSOC. 79-795-54-00-5490 54 . 00 25 MEMBERSHIP NATIONAL PR ASSOC. 79-795-54-00-5490 108 . 00 26 MEMBERSHIP NATIONAL PR ASSOC. 79-790-54-00-5412 108 . 00 27 RETURN MICROPHONE 80-800-56-00-5606 -74 .54 28 CHILI CHASE TENT 79-795-56-00-5606 300 . 00 INVOICE TOTAL: 4, 143.72 * CHECK TOTAL: 4, 143.72 208438 WOZNYR RONALD V. WOZNY 102011 10/20/11 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70 .00 * 102711 10/27/11 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70 .00 * CHECK TOTAL: 140 .00 208439 YANKCAND YANKEE CANDLE FUNDRAISING 110811 11/08/11 01 CANDLE FUNDRAISER 80-800-56-00-5606 3, 225.26 INVOICE TOTAL: 3,225.26 * CHECK TOTAL: 3, 225.26 DATE: 11/09/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 16:36:16 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/17/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 208440 YORKACE YORKVILLE ACE & RADIO SHACK 139522 08/05/11 01 BOLTS 79-790-56-00-5640 5.37 INVOICE TOTAL: 5.37 * 139833 07/08/11 01 PROPANE REFILL 79-790-56-00-5620 19. 99 INVOICE TOTAL: 19. 99 * CHECK TOTAL: 25.36 208441 YORKNAPA YORKVILLE NAPA AUTO PARTS 980561 10/24/11 01 BELT 79-790-56-00-5640 6. 01 INVOICE TOTAL: 6.01 * 980567 10/24/11 01 TIRE PLUGS 79-790-56-00-5640 41. 68 INVOICE TOTAL: 41. 68 * CHECK TOTAL: 47 . 69 TOTAL AMOUNT PAID: 22,347 . 93 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date I ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS - - - 400,000 0.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 312,655 - - - - 312,655 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 18,460 20,000 92.30% 72-000-47-00-4704 BLACKBERRY WOODS - - - - - - 500 0.00% 72-000-47-00-4706 CALEDONIA - - 0.00% 72-000-47-00-4707 1 RIVER'S EDGE - 0.000/( TOTAL REVENUES:LAND CASH 315,732 1 2,051 1 1,0261 11,281 1 1,026 E 331,1161 420,500 1 78.74% LAND CASH EXPENDITURES 72-720-60-00-6029 CALEDONIA - - - - - - - 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS - - 11,000 - - 11,000 11,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 198,630 270,000 73.57% 72-720-60-00-6044 CLARK PARK - - - - - - - - 0.00% 72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - 0.00% 72-720-99-00-9901 1 TRANSFER TO GENERAL 1,6741 1,674 1,674 1 1,674 1 1,674 1,674 10,042 1 20,084 1 50.00% TOTAL FUND REVENUES E 315,732 2,051 1,0261 11,281 1 1,026 E 331,1161 420,500 1 78.74% TOTAL FUND EXPENDITURES E 80,552 1 4,847 1 56,091 62,331 1 2,632 1 13,219 E 219,672 1 301,0841 72.96% FUND SURPLUS DEFICIT 235,180 1 (4,847) (54,040) (61,306)1 8,650 12,193 111,4441 119,416 PARK&RECREATION REVENUES 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 6,025 - 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 23,619 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 98,616 - 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 34,968 180,000 19.43% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - 36,696 30,000 122.32% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79% 79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 60 300 20.08% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - 3,336 - 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 37,940 86,000 44.12% 79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 24,843 - 0.00% 79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 2,029 11,200 18.12% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 2,738 500 547.50% 79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 366,355 732,710 50.00% TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 738,184 1,175,710 62.79% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 184,020 370,000 49.74% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - 16,934 17,000 99.61% 79-790-50-00-5020 OVERTIME - - - - - - - 3,000 0.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 1 2,629 2,631 2,763 4,042 2,781 17,543 37,730 46.50% 1 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 15,012 30,000 50.04% 79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 100 2,600 3.85% 79-790-54-00-5415 TRAVEL&LODGING - - - - - - - 750 0.0000 79-790-54-00-5440 TELECOMMUNICATIONS - 323 251 261 349 315 1,499 3,780 39.66% 79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 340 4,500 7.56% 79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) 971 4,000 24.28% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 1,057 2,500 42.29% 79-790-56-00-5600 WEARING APPAREL - 336 317 155 155 229 1,192 4,100 29.07% 79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 122 300 40.73% 79-790-56-00-5620 OPERATING SUPPLIES - 3,417 604 309 3,021 2,018 9,369 22,500 41.64% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 101 34 30 74 2,250 3.27% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - 1,421 1,421 500 284.20% 79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 21,967 1 48,000 1 45.76% TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 39,799 271,621 553,510 49.07% RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 96,721 190,000 50.91% 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 8,305 25,000 33.22% 79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - 10,665 12,500 85.32% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 9,818 25,000 39.27% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 9,605 25,000 38.42% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 11,249 22,000 51.13% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 10,044 20,000 50.22% 79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - 150 2,000 7.50% 79-795-54-00-5415 TRAVEL&LODGING - - - - - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - - 8,289 - - 8,289 27,000 30.70% 79-795-54-00-5440 TELECOMMUNICATIONS - 253 251 224 268 (133) 863 4,300 20.07% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - 1,000 0.00% 79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 1,124 8,000 14.05% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 41,344 47,000 87.97% 79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 4,878 22,000 22.17% 79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 45 4,500 1.00% 79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 1,500 0.00% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 5,902 7,000 84.31% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 84,882 100,000 84.88% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 12,481 55,000 22.69% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 11,525 18,000 64.03% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 445 3,000 14.82% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 4,138 5,500 75.24% 79-795-56-00-5630 1 SMALL TOOLS&EQUIPMENT - - - 2,000 0.00% 2 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL IP ACCOUNT NUMBER DESCRTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 25 25 500 5.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 71 179 111 395 2,000 19.74% 79-795-56-00-5645 BOOKS&PUBLICATIONS - - - 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIM13URSABL - - - - - - 500 0.00% 79-795-56-00-5695 GASOLINE I - 44 81 84 72 340 621 3,000 20.71% TOTAL EXPENDITURES:RECREATION DEPT 0 36,403 44,816 87,084 59,580 69,313 36,318 333,514 635,700 52.46% TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 738,184 1,175,710 62.79% TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 E 605,135 1,189,210 50.89% FUND SURPLUS EFICIT 116,0391 8,049 1 (28,767) (10,585)1 15,038 1 33,275 E 133,049 13,500) RECREATION CENTER REVENUES 80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 38,934 125,000 31.15% 80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 4,862 12,500 38.89% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,011 228,044 410,000 55.62% 80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 3,796 3,500 108.46% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 18,909 35,000 54.03% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 2,540 15,000 16.93% 80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 1,157 2,500 46.28% 80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 3,677 5,000 73.53% 80-000-48-00-4845 DONATIONS 230 - - 295 - - 525 2,000 26.25% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 118 500 23.50% TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 1 47,517 1 46,035 302,561 1 611,000 1 49.52% RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 16,140 34,200 47.19% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 45,721 98,000 46.65% 80-800-50-00-5020 OVERTIME - - - - - - - 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 12,475 35,000 35.64% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 27,078 65,000 41.66% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 4,840 10,000 48.40% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 7,761 17,708 43.83% 80-800-54-00-5415 TRAVEL&LODGING - - - - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 1,254 3,600 34.83% 80-800-54-00-5447 SCHOLARSHIPS - - - - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 8,350 17,700 47.18% 80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 17,049 49,000 34.79% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 129,490 226,500 57.17% 80-800-54-00-5490 IDUES&SUBSCRIPTIONS - - - 114 - - 114 200 57.20% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - 361 376 - - 737 21,200 3.48% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 1 693 133 333 2,574 5,500 46.80% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 30,751 - 61,503 53,680 114.57% 3 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION MJ May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget 80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 4,022 17,000 23.66% 80-800-56-00-5607 CONCESSION SUPPLIES 889 468 879 238 251 2,724 6,300 43.23% 80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 316 2,600 12.15% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 3,691 6,200 59.53% 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - 1,000 1,000 1,000 100.00% 80-800-56-00-5640 REPAIR&MAINTENANCE - 362 327 1,068 195 318 2,270 11,000 20.64% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - - - - 50 0.00% 80-800-56-00-5695 GASOLINE - 44 81 84 72 - 282 1 300 1 93.84% TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,035 302,561 611,000 49.52% TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 349,392 691,738 50.51% FUND SURPLUS(DEFICIT) 30,783 6,620 1 (30,016) 6,320 5,667 6,696 (46,831) (80,738) 4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION ACTUAL EXPENSES BY MONTH YEAR-TO-DATE ANNUAL ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-30 September-10 October-10 TOTALS BUDGET LAND CASH REVENUES 72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ 72-000-47-00-4701 GREENBRIAR $ $ $ $ $ $ $ $ 72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ 72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ - 72-000-47-00-4704 OSLAND GRANT-WHISPE $ $ $ $ $ $ $ $ 320,000 72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ - 72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ 30,000 72-000-47-00-4707 FOX HIGHLANDS $ $ $ $ $ $ $ $ - 72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ 72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ 72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ 72-000-47-00-4715 WHITE OAK UNIT 1&2 $ $ $ $ $ $ $ $ 72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ 72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ 72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ 72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ 72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ 72-000-47-00-4723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ 72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ 72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ 72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ 72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ - 72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ 3,000 72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ - 72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ - 72-000-47-00-4737 CALEDONIA $ $ $ $ $ $ $ $ 38,000 72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ 16,409.12 $ 22,000 72-000-47-00-4739 WYNSTONE TOWNHOMES $ - $ - $ $ - $ - $ - $ - $ - 72-000-47-00-4740 VILLAS AT THE PRESERV $ $ $ $ $ $ $ $ 72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ 72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ 72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ 72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ 72-000-47-00-4745 PRESTWICK $ $ $ $ $ $ $ $ 72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ 72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ 72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ 72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ 568.18 $ 72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ - $ $ $ $ - $ 72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ - $ $ $ $ $ 72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 $ $ $ $ 100,000.00 $ 1of5 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION ACTUAL EXPENSES BY MONTH YEAR-TO-DATE ANNUAL ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-30 September-10 October-10 TOTALS BUDGET LAND CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ 72-000-75-00-7317 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ - 72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ $ 10,000 72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ $ - 72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ 72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ 72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ - 72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ 495,000 72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ - 72-000-75-00-7335 GRANDE RESERVE BIKE T $ $ $ $ $ $ $ $ 72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ - 72-000-75-00-7337 BRISTOL BAY PARK A $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ 83,512.85 $ 100,000 72-000-75-00-7339 BRISTOL BAY REGIONAL PAR $ - $ - 72-000-99-00-9901 TRANSFER TO GENERAL F $ $ $ 15,112.25 $ - $ - $ 15,112.25 $ 30,224.50 $ 60,449 TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ 116,977.30 $ 413,000.00 TOTAL FUND EXPENSES $ - $ - $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 113,737.35 $ 665,449.00 FUND SURPLUS(DEFICIT)l $ 2,051.14 $ 2,051.14 $ 84,793.42 1 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ 3,239.95 $ (252,449.00) PARK&RECREATION OPERATING REVENUES 79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 $ 12,944.00 $ 6,887.00 $ 26,101.50 $ 105,115.50 $ 225,000 79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 29,704.01 $ 30,000 79-000-42-00-4285 VENDING MACHINE INCOM $ $ - $ - $ - $ - $ - $ - $ - 79-000-42-00-4286 RENTAL INCOME $ $ - $ - $ $ - $ - $ - $ - 79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ 9,485.50 $ 15,000 79-000-42-00-4288 GOLF OUTING REVENUE $ - $ - $ - $ $ - $ - $ - $ 9,000 79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,448.00 $ 134,791.90 $ 130,000 79-000-42-00-4295 MISC RETAIL $ - $ - $ - $ - $ - $ - $ - $ 3,500 79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,728.00 $ 405.00 $ - $ 3,463.00 $ 14,000 79-000-44-00-4404 TREE DONATIONS $ - $ - $ $ - $ 350.00 $ 350.00 $ 700.00 $ 600 79-000-44-00-4412 INSURANCE REIMBURSEMEN $ - $ - 79-000-44-00-4490 MISCELLANEOUS INCOME $ $ - 79-000-45-00-4550 YOUTH SERVICES GRANT $ - $ - $ $ - $ - $ - $ $ 500 79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.80 $ 31.17 $ 154.92 $ 500 79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 215,487.00 $ 430,974 79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ - $ - $ - $ - $ - $ 100,000.00 $ 100,000 79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 260,457.96 $ 520,916 TOTAL PARKS&RECREATION REVENUES1 $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 859,359.79 $ 1,479,990.00 PARK EXPENSES(FUND 79) 79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,877.93 $ 178,934.58 $ 350,026 79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,813.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 15,541.76 $ 17,000 79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ - $ - $ - $ 241.37 $ 483.19 $ 4,000 79-610-62-00-5405 PARK CONTRACTUAL $ - $ - $ - $ - $ - $ 2,025.00 $ 2,025.00 $ 2,000 2of5 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-30 September-10 October-10 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-610-62-00-5408 MAINTENANCE-EQUIPMENT $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,508.67 $ 5,486.78 $ 14,000 79-610-62-00-5417 MAINTENANCE-PARKS $ - $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 468.16 $ 12,978.15 $ 34,000 79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 1,156.57 $ 4,100 79-610-62-00-5434 RENTAL-EQUIPMENT $ - $ - $ 148.50 $ - $ - $ $ 148.50 $ 2,500 79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.85 $ 152.96 $ 167.90 $ 144.61 $ 771.72 $ 4,200 79-610-62-00-5445 LEGAL EXPENSES $ $ - $ 500.00 $ 92.50 $ - $ $ 592.50 $ 4,000 79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ - $ $ $ $ 1,500 79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ - 79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ $ 300 79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,208.98 $ 393.70 $ 1,406.93 $ 6,289.47 $ 20,000 79-610-65-00-5815 HAND TOOLS $ $ - $ 39.95 $ 143.96 $ - $ 22.97 $ 206.88 $ 1,750 79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ - $ - $ $ $ $ 1,000 79-610-65-00-5825 PUBLIC DECORATION $ $ $ - $ - $ $ $ $ 500 79-610-72-00-6500 IMRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 16,347.24 $ 33,953 79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,480.45 $ 1,041.86 $ 3,102.75 $ 14,450.05 $ 28,383 79-610-75-00-7002 COMPUTER EQUIP&SOFT $ - $ - $ - $ - $ - $ $ $ 500 79-610-75-00-7003 OFFICE EQUIPMENT $ $ - $ $ $ $ $ $ 500 79-610-75-00-7701 FLOWERS/TREES $ $ 473.21 $ $ $ - $ $ 473.21 $ 500 TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 255,885.60 $ 524,712.00 RECREATION EXPENSES(FUND 79) 79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 129,949.58 $ 368,532 79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,482.00 $ 2,192.79 $ 777.00 $ - $ 222.75 $ 8,350.04 $ 10,000 79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ - $ 1,209.00 $ 986.50 $ 3,450.50 $ 8,181.96 $ 20,000 79-650-50-00-5136 SALARIES-PART TIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,782.88 $ 8,032.88 $ 22,080 79-650-50-00-5137 SALARIES-OVERTIME $ - $ - $ - $ - $ - $ $ $ 300 79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,839.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 13,885.42 $ 16,000 79-650-50-00-5155 SALARIES-RECORDING S $ - $ 227.51 $ 237.50 $ - $ 280.88 $ 91.00 $ 836.89 $ 3,000 79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 25,139.29 $ 50,000 79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ - $ 104.11 $ $ 243.85 $ 2,000 79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ - $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ 1,302.74 $ 1,000 79-650-62-00-5410 MAINTENANCE-OFFICE EQ $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 178.00 $ 1,087.90 $ 3,500 79-650-62-00-5426 YOUTH SERVICES GRANT $ $ - $ - $ - $ - $ $ $ 500 79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 9,099.14 $ 22,000 79-650-62-00-5437 TELEPHONE/INTERNET $ $ - $ 342.08 $ 341.40 $ 340.22 $ 339.15 $ 1,362.85 $ 1,300 79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 897.13 $ 3,000 79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ 2,319.64 $ 4,500 79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ - $ $ 8,196.71 $ - $ 2,500.00 $ 10,696.71 $ 27,000 79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ $ $ - $ $ $ $ 100 79-650-64-00-5600 DUES $ 223.32 $ $ $ - $ - $ $ 223.32 $ 1,500 79-650-64-00-5604 TRAINING AND CONFEREN $ - $ $ $ 200.00 $ 5.00 $ $ 205.00 $ 500 79-650-64-00-5605 TRAVEL EXPENSE $ $ $ $ - $ - $ $ $ - 79-650-65-00-5802 OFFICE SUPPLIES $ $ 12.49 $ 35.87 $ 563.61 $ - $ 797.73 $ 1,409.70 $ 3,000 79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 24,980.74 $ 53,600 3of5 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-650-65-00-5804 OPERATING SUPPLIES $ $ 7.47 $ $ 163.33 $ $ 1.47 $ 172.27 $ 1,000 79-650-65-00-5805 RECREATION EQUIPMENT $ $ - $ $ - $ $ - $ - $ 2,000 79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ - $ 1,173.00 $ 800.00 $ $ 177.00 $ 2,950.00 $ 8,000 79-650-65-00-5812 GASOLINE $ - $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 1,141.39 $ 3,000 79-650-65-00-5826 MILEAGE $ $ - $ - $ - $ - $ - $ - $ 300 79-650-65-00-5827 GOLF OUTING EXPENSES $ $ - $ - $ - $ - $ - $ - $ 6,000 79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 11,442.96 $ 18,000 79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ - $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ 99,547.53 $ 100,000 79-650-65-00-5840 SCHOLARSHIPS $ - $ - $ 150.00 $ - $ - $ 71.00 $ 221.00 $ 1,000 79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 2,279.00 $ 7,000 79-650-72-00-6500 IMRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 12,684.63 $ 41,537 79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 12,661.30 $ 30,351 79-650-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,682.00 $ - $ 918.00 $ - $ - $ 2,600.00 $ 2,600 79-650-78-00-9010 MISC RETAIL $ $ - $ $ - $ $ $ - $ 3,000 79-650-99-00-9941 REPAYMENT OF GF LOAN $ $ - $ $ - $ $ - $ - $ 100,000 TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 393,904.86 $ 937,200.00 TOTAL FUND REVENUESI $ 201,828.52 1 $ 132,799.89 1 $ 116,600.11 1 $ 102,348.58 1 $ 192,153.36 1 $ 113,629.33 11 $ 859,359.79 $ 1,479,990.00 TOTAL FUND EXPENSES1 $ 76,834.75 1 $ 85,711.83 1 $ 137,445.84 1 $ 149,898.03 1 $ 81,779.53 1 $ 118,120.48 $ 649,790.46 $ 1,461,912.00 FUND SURPLUS(DEFICIT)l $ 124,993.77 1 $ 47,088.06 1 $ (20,845.73) $ (47,549.45)1 $ 110,373.83 1 $ (4,491.15) $ 209,569.33 $ 18,078.00 REC CENTER REVENUES 80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 188,698.82 $ 410,000 80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 2,245.00 $ 3,500 80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 17,597.75 $ 35,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 4,028.00 $ 15,000 80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 759.00 $ 2,500 80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 64,997.70 $ 125,000 80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 7,286.25 $ 12,000 80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 2,331.75 $ 3,000 80-000-42-00-4295 MISC RETAIL $ - $ - $ - $ 209.50 $ 77.00 $ 78.00 $ 364.50 $ 500 80-000-44-00-4400 DONATIONS/SPONSORSHIP $ $ 170.00 $ 90.00 1 $ $ $ $ 260.00 $ 2,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 1 $ $ - $ - $ - $ $ $ - $ 500 TOTAL REC CENTER REVENUES1 $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,273.00 $ 46,040.95 $ 288,568.77 $ 609,000.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 17,099.99 $ 33,543 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ - $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 13,157.58 $ 35,000 80-000-50-00-5136 SALARIES-PART TIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 46,097.68 $ 98,000 80-000-50-00-5137 SALARIES-OVERTIME $ - $ - $ - $ - $ - $ - $ - $ 500 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 29,222.14 $ 65,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ - $ - $ - $ 8,895.00 $ - $ 3,263.00 $ 12,158.00 $ 15,000 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 5,038.47 $ 11,000 80-000-62-00-5410 MAINTENANCE-OFFICE E $ - $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 1,293.81 $ 4,500 4of5 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 YEAR-TO-DATE ANNUAL TOTALS BUDGET 80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 4,913.01 $ 16,000 80-000-62-00-5426 GRANTS $ - $ - $ - $ - $ - $ - $ - $ 500 80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ - $ - $ - $ 561.96 $ - $ 1,085.08 $ 1,500 80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 3,558.78 $ 5,000 80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 125,000.00 $ 216,000 80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ - $ - $ - $ - $ 350.00 $ 700 80-000-62-00-5434 POOL SUPPLIES $ - $ 11107.00 $ - $ - $ - $ - $ 1,107.00 $ 3,200 80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 21,885.95 $ 28,000 80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 1,467.24 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 154.34 $ 600 80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ - $ 26,839.85 $ - $ - $ - $ 53,679.70 $ 53,000 80-000-62-00-5440 SECURITY $ - $ 60.00 $ - $ $ 60.00 $ $ 120.00 $ 500 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ - $ $ $ - $ $ 360.00 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ - $ $ $ $ $ $ - $ 50 80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ - 80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ - 80-000-65-00-5802 OFFICE SUPPLIES $ $ $ 634.11 $ 456.22 $ $ $ 1,090.33 $ 2,600 80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 8,201.94 $ 17,000 80-000-65-00-5804 OPERATING SUPPLIES $ - $ 84.00 $ 42.79 $ 201.59 $ - $ 399.00 $ 727.38 $ 3,000 80-000-65-00-5805 RECREATION EQUIPMENT $ $ - $ 61.51 $ - $ $ 60.00 $ 121.51 $ 6,000 80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ - $ $ $ - $ - $ 600 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ 200 80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 5,251.95 $ 6,000 80-000-65-00-5840 SCHOLARSHIPS $ - $ - $ 17.50 $ - $ - $ 371.00 $ 388.50 $ 400 80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 4,158.50 $ 4,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ - $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 460.00 $ 1,500 80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 5,286.61 $ 10,000 80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 8,007.09 $ 17,658 80-000-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,182.00 $ - $ 1,998.00 $ - $ - $ 3,180.00 $ 3,200 80-000-75-00-7003 OFFICE EQUIPMENT $ $ - $ $ - $ $ $ - $ 300 80-000-75-00-7500 PHONE SYSTEM $ $ - $ $ - $ $ $ - $ 200 80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 2,356.16 $ 11,000 80-000-78-00-9010 MISC RETAIL $ $ - $ - $ - $ - $ - $ - $ 300 TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 376,978.74 $ 675,301.00 TOTAL FUND REVENUESI $ 43,862.75 1 $ 52,473.32 1 $ 42,500.00 1 $ 54,468.75 1 $ 49,223.00 1 $ 46,040.95 11 $ 288,568.77 $ 609,000.00 TOTAL FUND EXPENSES1 $ 86,167.03 1 $ 47,032.15 1 $ 70,610.29 1 $ 70,440.07 1 $ 41,501.41 1 $ 61,227.79 11 $ 376,978.74 $ 675,301.00 FUND SURPLUS(DEFICIT) $ (42,304.28)1 $ 5,441.17 1 $ (28,110.29) $ (15,971.32)1 $ 7,721.59 1 $ (15,186.84) $ (88,409.97) $ (66,301.00) 5of5 Reviewed By: Agenda Item Number Yc3PKvW Parks ❑ Recreation ❑ PARrQ a FECREA-HON Director ■ City Administrator El Tracking Number D 429 Legal ❑ oi�pl wa�. Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Park Meeting Schedule for 2012 Agenda Date: November 17, 2011 Synopsis: Proposed meeting schedule for 2012. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Park Board approve or amend and approve a meeting schedule for 2012. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached memo from Lisa Pickering, Deputy Clerk. D Cll o Memorandum s EST. - 1836 To: Park Board O L `` From: Lisa Pickering, Deputy Clerk p Date: November 2, 2011 <LEC-� ,Z Subject: Park Board Meeting Schedule for 2012 The Clerk's Office is in the process of publishing the City's master meeting list for 2012. Listed below is a tentative schedule for the Park Board meetings for 2012. The proposed schedule has the Park Board meeting the 2nd and 4th Thursdays of each month at 7:00 p.m, with the exception of the month of November which has the Park Board meeting the 1St and 3rd Thursdays, due to Thanksgiving. Please discuss this schedule at the Park Board meeting and decide if you have any changes to the dates or meeting time. Park Board 2°d and 4th Thursday — 7:00 pm January 12 & 26 July 12 & 26 February 9 & 23 August 9 & 23 March 8 & 22 September 13 & 27 April 12 & 26 October 11 & 25 May 10 & 24 November 1 & 15 (*due to holidays) June 14 & 28 December 13 & 27 Reviewed By: Agenda Item Number Yc3PKvW Parks ❑ Recreation ❑ PARrQ a FECREA-HON Director ■ City Administrator F-1 Tracking Number D 429 Legal ❑ oi�pl wa�. Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Land Cash Evaluation Agenda Date: November 17, 2011 Synopsis: This agenda item was requested by the Park Board due to EDC's direction to Staff to hire an appraiser to re-evaluate our Land Cash value. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Park Board recommendation for EDC on hiring an appraiser to do a Land Cash Evaluation. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached memo regarding our current Land Cash value and development obligations and the memo prepared for the EDC meeting on November 1 st by Krysti Barksdale-Noble, the Community Development Director. The Park Board's recommendation will be given to the EDC on their November 6 th meeting. Memorandum a o J Q 00 To: Yorkville Park Board EST. 1836 From: Laura Schraw, Interim Director of Parks and Recreation -� CC: Bart Olson, City Administrator �,b `� Krysti Barksdale-Noble, Community Development Director �� e� 2a Tim Evans, Superintendent of Recreation <LE �� Scott Sleezer, Superintendent of Parks Date: February 18, 2011 Subject: Land-Cash Evaluation The first Land-Cash ordinance was adopted in 1977 ($15,000/acre), and was revised in 1990 ($25,000/acre), 1996 ($45,000/acre), 2003 ($58,000/acre), 2004 ($73,500/acre), 2005 ($80,000/acre) and 2006 ($101,000/acre). The "fair market value" for each of these ordinances was determined by an appraiser, and the Economic Development Committee (EDC) directed staff to hire an appraiser at their November 1st meeting to re-evaluate our Land Cash value to lower fees in hopes to spur development. Our current Land Cash value is $101,000/acre. Based on calculations by bedroom(1, 2, 3, etc.) and house type (single family, multi family, duplex, townhome)per every 1,000 residents to the City the developer is required to donate 10 acres of land and/or$101,000. EDC was informed that the developer has the right to contest the Land Cash value as per the ordinance language below. They were concerned that each developer would submit a different Land Cash amount and there would be no consistency which is why they directed the Staff to hire an appraiser to do a Land Cash study. (The City Council does not have to adopt the developer's submitted value.) "....unless the developer shall submit an appraisal showing the "fair market value" of such improved land in the area of his development or other evidence thereof and final determination of said"fair market value"per acre of such improved land shall be made by the City Council based upon such information submitted by the subdivider or developer and from other sources which may be submitted to the City Council by the School District or others." Further evaluation of the Land Cash Donation for developments that have approved annexation agreements provided the following results: • 12 developments have annexation agreements in place and have an expired fee lock(land cash would be affected), but have not yet started any part of development of the property • 3 developments that have increased to the current land cash value only have 18 lots remaining (between all 3 developments) • 4 developments have begun development(road, stormwater management, mass grading in place, homes) and their land cash value would increase because their fee lock has expired,Note: One of these donated 100% land and 100% cash and would not be affected by the increase in land cash value, one of these developments has no homes at all) • 7 developments have fee locks and would not be affected by any change in land cash Any development whose fee lock is not expired could amend their annexation agreement to adopt the new Land Cash value. Staff contacted several other Park Districts to find out if they have caught wind of anyone reducing their land cash fees. No one has begun this process at this time. At this time, the cost to develop a park has not decreased, and the cost of steel continually increases every year. If our Land Cash amount is reduced and we are obligated to develop parks as per the existing Annexation Agreements, the money would come from the General Fund. C/,. � Memorandum It EST. 1836 To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director O� L CC: Bart Olson, City Administrator Date: October 28, 2011 14L 1 Subject: Comprehensive Impact Fee Revision Over the past several meetings in as many months, City staff has presented various aspects of consideration for review and potential revision to the impact fees for development within the community. The impetus of this discussion stemmed from economic hardships experienced by the building community and in an effort by the City to spur development. Previous memorandums from Staff examined the Building Permit Fees, City and Non-City Impact or Transition Fees, and Land-Cash Donations. While Building Permit Fees affect all construction within the city, Impact or Transition Fees and Land-Cash Donations potentially affect only new home development. At the direction of the EDC, staff will propose reducing the municipal building from $5,509 per unit to $1,759 per unit; and also recommend not reducing building permit fees or utility connection fees as the City's cost of service has not decreased nor do we believe will these strategies will significantly stimulate housing development. Based upon this, and the final direction of the EDC, staff has continued to evaluate the current Land-Cash Donation policy as a means to comprehensively address the impact fee reduction debate which affects all proposed and under construction residential development within the City. Land-Cash Donations As detailed previously, the City's land-cash ordinance establishes the fair-market value for any parcel of residential land as a means of determining the per acre fee for cash-in-lieu of park land donations. Currently, Yorkville's land-cash value is $101,000 per acre for a residential development. The land-cash value has not been re-evaluated since its most recent amendment in 2006—during the height of the housing boom. Yorkville's land-cash value is comparable to other local municipalities which range between $80,000/acre on the low end and upwards to nearly $140,000/acre. Although other communities, such as Plainfield and Oswego, have preliminarily discussed revising their Land- Cash Donation requirements, however no community has formally revised or reduced its acre- valuation in response to stimulate development. Options for Land-Cash Donation Revision Should the EDC want to explore revisions to the current Land-Cash Donation Ordinance, staff has considered the following options for discussion: 1. Development Based Approach — this option proposes that each development is considered on a case-by-case basis for a consideration in reduction of Land-Cash Donation whereby the developer provides their own study of the land value based upon comparable sales and other physical attributes of similarly undeveloped/developed land (location, current infrastructure, topography, size). This approach is also consistent with 1 the language of the original Land-Cash Ordinance adopted in 1977 (Ord. ) which states in Section 1, paragraph C subsection 1 `In the event of any such objection the developer shall submit an appraisal showing the `fair market value" of such improved land in the area of his development or other evidence thereof and final determination of said 'fair market value"per acre of such improved land shall be made by the City Council based upon such information submitted by the subdivider or developer and from other sources which may be submitted to the City Council by the School District or others. " (Refer to attached). • Pros — This option would allow require the developer to undertake the upfront cost of funding the land value study and provide specific data to consider when evaluating the requested Land-Cash Donation reduction. • Cons - This will require each development to amend their annexation and/or development agreements individually and potentially have a great disparity in land-cash valuations for various developments throughout the City. 2. Time Limited Reduction with Incremental Increase — this option would require the City to conduct the initial land appraisal study to determine the current "Fair Market Value" for and acre of land within Yorkville. If the findings result in a decrease from the present $101,000/acre, and ordinance could be passed reducing the valuation for a set period of time (e.g., 2 years) for Land-Cash Donation at which time the Fair Market Value would incrementally increase a certain percentage a year (i.e., 25% per year for 4 years) until it fully restores to the current $101,000/acre. • Pros — This would not require the City to permanently reduce its Land-Cash Donation to a level that far below other surround communities, thereby jeopardizing future funding for park developments. This option would also require only one (1) land appraisal over at least a five (5) year duration. • Cons - This option requires the front funding of an appraisal by the City which could cost upwards of tens of thousands of dollars. This option may prove difficult to administer as it would require the yearly review and calibration of the land-cash valuation with the potential for the same development to have multiple Land-Cash contribution valuations at any given time during its construction. 3. No change — this option proposes to keep the "Fair Market Value" at its present $101,000/acre amount. • Pros—This option requires no recalculation to Land-Cash Donations of current or future developments, or amendments to already approved annexation agreements. • Cons — May potentially prolong the stall in development entitled property within the City. Staff is seeking input for the committee to see if there is enough interest to pursue any of the options mentioned-above. I will be available at Tuesday night's meeting to discuss the information provided in this memo in greater detail. 2 Reviewed By: Agenda Item Number YDWVW Parks ❑ 1W I Recreation ❑ PARRS&sEeRFATToN Director ■ City Administrator F] Tracking Number E) Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: November l7, 2011 Synopsis: Written report from the Director. Written report from the Superintendent of Recreation and a verbal report from the Superintendent of Parks. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: YDWVW Memorandum JWJTo: Yorkville Park Board PARRS FECREA-HON From: Laura Schraw, Interim Director of Parks &Recreation CC: D Date: November 10, 2011 Subject: Director's Report • Budget meetings with Bart, Tim and Scott • ITEP Grant for Kennedy Road—memo for Public Works Committee, worked with EEI on preparing the item for the agenda • Completion of DCEO Recycling Grant for parks • Land-cash evaluations (of all residential developments) • Grande Reserve LOC Reduction review, worked on determining park obligations 4DL Y��KvilJ�202 East Countryside Prkwy. Yorkville, IL 60560(630) 553-2582 (630) 553-2644 fax Email. recreation(@yorkvilIle.i1.us www.yorkville.il.us PARKS& RECREATION Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: October Monthly Report Special Events 1.) Halloween Egg Hunt Extravaganza was held on Saturday, Oct. 22, 5-8 p.m. at Beecher Community. Hundreds of kids, adults and families we able to participate in the expanded annual Halloween Egg Hunt.This year we offered free to the public hayrides, pumpkin carver, storytelling and the Egg Hunt. In addition the concession stand was open selling hot dogs and drinks for only$1. 2.) Yorkville High School Homecoming Outdoor Movie On Tuesday Oct. 11 the Parks and Recreation Department worked with the High School Homecoming Committee to show the movie "Remember the Titans" on the parks and recreation outdoor movie screen at the Yorkville High School football field. More than 200 kids showed up to watch the movie. 3.) Sth Annual Holiday Under the Stars Weekend Fri. Nov. 18-Sun. Nov. 20th -Fri Nov. 18- Holiday Under the Stars Downtown Yorkville and Town Square Park, Rt. 47 This annual celebration kicks off the holiday season with a tree lighting ceremony, skating, food,the Kris Kringle market, refreshments and giveaways by Yorkville's participating businesses, and of course a special visit from Santa Claus. For additional information or to participate call 630.553.2582 or inquire via e-mail to tevans @vorkville.il.us. -Saturday Nov. 19-Taste of Yorkville Participating Restaurants 2- 10pm New addition to Holiday Under the Stars Weekend allows participating customers to drive to one of the participating restaurants and then use trolleys, provided by Kendall Area Transit,to visit one or all of the restaurants during Taste of Yorkville. Customers will be able to see all of the different restaurants that Yorkville has to offer and enjoy Taste of Yorkville Specials at each location -Sun. Nov. 20 Chili Chase 51K Run/Walk Sunday, Nov. 20 Registration: 7 a.m./Race Begins:8:30 a.m. Heartland Center 600 E. Veterans Parkway-Yorkville, IL 60560 Gear up for the Thanksgiving season with the Yorkville Parks and Recreation Department's 5K Run/Walk. Warm up after the race with a hot bowl of chili. Preregistration fee: $25 w/shirt; $20 w/out shirt Day of Registration fee: $35 w/shirt; $30 w/out shirt.The proceeds benefit the Parks and Recreation special recreation programs. For more information, call 630-553-4357. Race Registration Form. "The achievements of an organization are the results of the combined effort of each individual." Athletics -Youth Basketball: We have almost 300 participants enrolled in the 1st/2nd, 3rd/4th, and 5th/6th Grade Basketball leagues scheduled to begin in December. We are also happy to report that we had a great turn out for volunteer coaches with approximately 59 coaches this season. This will allow us to have approximately 32 teams in the three leagues combined. -The Fall Soccer Leagues and Flag Football League ended their season on Saturday, October 29. Several evaluations were completed and returned with positive feedback. Registration for the Spring Soccer League is scheduled for mid-January. Child Development - Preschool went on their fall field trip to a local farm. -Several different children's classes have been offered throughout the Fall session including Weird Science, Wild and Crazy Animals, and Disney's Darlings. Many of the classes have been running and I have received numerous phone calls complimenting Ms. Louise's education and creativity in the weird Science class. REC Center -The second session of Fitness Classes began the week of October 17th. With this new session we began a trial run of a class by the name of Piloxing.This class incorporates a combination of Pilates and Boxing and has been very successful with bringing new individuals into the Rec Center to try out new classes. -On Monday, October 315`we had our annual Kids Club Halloween party where kids were able to walk the track and show off their costumes and were also able to stop by the offices of Tim, Ryan, Shay, and Barb for goody bags.We had around 35 kids participate in the Halloween Party. -The month of October also was a great month for facility rentals. Nearly every single weekend we had a birthday party rental scheduled, with our Sports Birthday Package being the most popular birthday party rental. We have also had a group renting the facility twice a week for soccer practice and have had a group renting the main gym on Friday nights for a volleyball practice. We brought in a total of$1,009 in the month of October on facility rentals. "The achievements of an organization are the results of the combined effort of each individual."