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Park Board Packet 2011 11-03-11 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda REC Center— 202 E. Countryside Pkwy. 7:00 p.m. November 3, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick,Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: October 13, 2011 Bills Review: Bill list* Old Business: New Business: B.Y.O B.B.Q. Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: Adjournment: Next meeting: November 17, 2011 *Items needing Board approval or recommendation Yorkville Parks and Recreation Department City Conference Room 800 Game Farm Road,Yorkville, IL 60560 October 13, 2011 Call to Order: Ken Koch called the meeting to order at 7:02 p.m. Roll Call: Ken Koch—yes; Debbie Horaz—yes; Kelly Sedgwick—yes;Amy Cesich—yes;Vickie Coveny—yes; Mark Dilday -no Introduction of City Officials and Staff: Mayor Gary Golinski;Alderman Carlo Colosimo; Interim Director of Parks and Recreation—Laura Schraw; Superintendent of Parks— Scott Sleezer; Superintendent of Recreation—Tim Evans Public Comment: There were no public comments. Presentations: There were no presentations. Approvals of Minutes: The minutes from the September 22, 2011 meeting were approved. Vickie Coveny made motion and Kelly Sedgwick seconded. Ken Koch—yes; Kelly Sedgwick—yes; Debbie Horaz—yes;Amy Cesich—yes; and Vickie Coveny—yes. Bill Review: No concerns with the bills list. Kelly Sedgwick made a motion to approve the Bills List and it was seconded by Vickie Coveny. The Bills List from October 13, 2011 was approved. Old Business: Budget Report—September 2011 —Ken Koch stated there is some good news regarding the land cash for Grande Reserve. Ken Koch said that we received a clean title. Laura Schraw stated that she will get it to the state and all the other forms are submitted and we should have the money in 8-12 weeks. Laura stated that the total amount is $400,000. Ken Koch asked if there was a cost for us. Laura stated there were some legal fees and some lien release fees. Tim Evans wanted to point out the REC Center deficit from 2010 was $73,223,13. This year he stated that it is $52,427.00. Tim stated that we have cut $20,000 out of the deficit. Tim stated that the way the payroll is this year, we can add another $10,000 to that. Tim stated that we increased our program revenue by $45,000 to $50,000. Tim stated that last year was $20,000 to $30,000 revenue. Hometown Days Budget Report- Deb Horaz asked about the sponsor of$4,000 from Raging Waves. Mayor Golinski stated that when the city repealed the entertainment tax, they were still claiming it, so instead of us refunding it back to them, Raging Waves said to keep the $4,000 for a sponsorship. Tim Evans stated that we had an entire day rained out. Tim stated that is the first year in six years that we had an entire day rained out. Tim stated we still have a $19,000 profit. Tim said overall to lose all day Saturday, and still have $20,000 profit is a good thing. Page 1 Vickie Coveny asked if we are using the same company next year. Scott Sleezer stated no. Scott has been going to different carnivals and checking them out. Scott stated that there are about 8-10 in the Chicago area and of course, they would like the biggest venue they can, so being a smaller city, it hurts us a bit. Scott stated that he has talked to many carnival companies. Scott said that before Christmas, he hopes to have something decided. Scott stated they would really like to get some rides for older kids to enjoy. New Business: Parker's Preschool Reimbursement Request—Tim Evans stated that when you register for preschool there is a$50.00 fee to hold a spot. The REC Center also bills one month ahead of time. Tim said that in the policy you must notify us before the 15th of the month, or you lose the money. Tim stated that a customer got in touch with him and wanted all her money back. Tim told her$50.00 is non-refundable and he told her that the policy stated that you only get half the money back because it is after the 15th The customer stated that was not acceptable, so she wanted it brought before the board. Tim stated that we have policies for a reason. Scott Sleezer stated that it is very clear when you sign up, the $50.00 is not refundable. Ken Koch stated that if we have a policy in place, we should follow it. Motion was made to not approve the reimbursement. Motion was made by Kelly Sedgwick and seconded by Deb Horaz. Ken Koch—yes; Deb Horaz—yes; Kelly Sedgwick—yes;Vickie Coveny— yes;Amy Cesich—yes. Friedberg Naming Request—* Laura Schraw stated this was brought to her with a sheet and some photos about his family history in Yorkville requesting that a park be named after them. Laura stated this is up to the board. Ken Koch said the history fits well. Ken Koch asked if he lives here in Yorkville. Laura stated he does not and she doesn't remember if any of the other family is still here. Kelly Sedgwick asked if we are going to name a park after everyone that runs a business in town. Kelly asked what have they done for the parks and recreation. Kelly stated that he thinks that parks should be named after those that contributed to parks and recreation. Scott Sleezer said that the board has talked about naming a park that can have other names included. Scott stated that maybe the board should name a park volunteer park and then plaques can be added to that park. Kelly Sedgwick said maybe a community service park. Scott stated that way when these requests do come in, we have an option. Laura said there could be an issue with a lot of people wanting that for contributions. Ken asked Laura if she showed him the memorial things we offer or historical street naming. The board discussed naming a street after them might be a more appropriate thing to do. Laura stated that she will talk to him and let him know the other options. Goal Setting- * Laura Schraw stated that there will be a special City Council meeting this month and each committee was asked to bring three goals for this goal setting session. Laura stated that once we get all these goals, we will look at them and discuss how to make these happen. Laura stated that the meeting is subject to change. Kelly Sedgwick asked if these are to be within the next year. Laura stated yes. Laura stated the meeting is set for October 29, 2011 at 9 a.m. The board discussed that it is hard to make goals when we are not sure on some future things and on budget. Laura stated that it is just looking at what the board's priorities are. Page 2 The board discussed several different parks that need attention, what events could be held, upkeep on parks and updating older parks. The goals are to be made for the next year. Ken asked if the board could e-mail ideas and then make a top three. Scott and Laura think that the park parties are a great way to reach out to the community. Laura stated that could be a goal,to reach out to the public. Laura stated that we need to make sure that we continue to work on the playgrounds. Amy Cesich brought up the memorial park and fixing some of those things. Scott stated that there is a boy scout working on that for an eagle project. Ken Koch stated that we have several goals listed, Riverfront Park, REC Center,public outreach, park upgrade program. Amy Cesich asked what is needed for baseball fields. Scott said he would like to see a long term plan for Bristol 65. Scott stated that people have asked for a skate park. Deb Horaz stated that a dog park would be a good idea. Scott said that one of the goals could be to try to add some features to our parks that are not playgrounds like the dog or skate park. The board discussed acquiring JC Pond. Laura stated that she will send a list out and the board can look it over and decide on the top three. Reports: Director's Report: Laura stated that she and Scott are going down to Springfield on October 27, 2011 to present for our Riverfront Grant. Laura stated that they will talk about their feature and the need for additional funds to make this park possible. Scott Sleezer stated that you only get three minutes to speak because there are hundreds of people to get though. Laura stated that she will revise the board we have and blow up the picture with the feature in the river. Ken Koch asked about the Kendall Marketplace Field being seeded. Laura stated that the grass needs to get established for the plan of putting in a ball field eventually. Scott said that it is a mass grading plan so to do a ball field we will have to do some recreating. Ken Koch asked about the Kendall County Trails. Laura stated that Kane and Kendall are putting together a plan for trails in the two counties. Laura said there was a meeting with the forest preserve and Oswego etc. Laura said they are now including Kendall County and they are including everything planned even if we don't have them in yet. Laura said they want to merge the trail plans for the future to make them all work together. Laura stated that in the meeting we worked out main regional trails to connect communities. The goal is to have regional connections. Scott Sleezer stated that as Yorkville grows there are a lot of trails in place in agreements, which could be years down the road, but it is in place. Laura stated that by planning now it can potentially lead towards funding in the future. Laura asked if the Park Board would like to have sweatshirts made. Laura stated that the board would have to pay for them, but we could get something designed if the board is interested. Laura said the stockpile at Riverfront Park is going to City Council on the 25th. She stated the state is done with their agreement. Laura said they are trying to get the canoe shoot restored to a condition that Page 3 is acceptable and the stockpile removed. The problem is the stockpile is on our property that is why it is coming to City Council for approval. The board discussed holding the meeting on October 27th because we have the next one on November 3rd . Thanksgiving being in November, the meetings are scheduled for the 1St and 3rd weeks. The board agreed to cancel the October 27th meeting. Recreation Report: Tim Evans stated the Patriot Walk was a great turnout. Tim stated that they did a high school movie on the football field for Homecoming. Tim said that there will be a Halloween Extravaganza coming up. Holiday Under the Stars will have a stake rink and Santa etc. Tim said they have a new thing coming up Saturday a Taste of Yorkville. Kendall Transit will have three buses going to 11 different restaurants involved. Tim said from 10-2 will be specials to try. The buses are free. Tim stated that we thought it was a nice way for people to see what Yorkville has to offer. Fall Softball is finishing up, soccer is up and going, basketball registration is going. The REC Center did a fall open house and we had 12 new members from that. Tim stated that now the weather is turning we will usually pick up more members. Parks Report: Scott stated that construction continues on Raintree B. Scott said that the sod was put down this week. The concrete dugouts will be poured and it should be ready for spring. There will be some planting in the springtime. Ken Koch asked about air raiding. Scott stated that it is planned to be done in the spring. Additional Business: Sublease Agreement changes at 131 E. Hydraulic Avenue—Deb Horaz stated that she doesn't like subleases. Ken Koch stated that Kim is the one that has to amend the agreement. Amy Cesich asked if it was agreed on with Kim and the ice cream. Amy asked if Kim agreed to the sale of the hot dogs. Laura said we don't know that. Laura said the only thing is there was an amendment to the sublease and Bart Olson has to approve it. Amy asked if it is health department issue. Laura stated it is not. YBSD is also not an issue once it is approved. Laura said it is not something we have a say in. Laura said the menu change does have to go to YBSD. Laura stated the concern is when Eric came in with River City Roasters and had a proposal and the understanding with Kim and Whitewater Ice Cream was they were only going to be selling those products. Kelly Sedgwick stated then there is a compete issue. Laura stated that our attorneys approved the agreement. Laura said in the lease agreement it states they can have a sublease as long as we approve it. Eric has written a-mails and stated that he is fine with hot dogs only. Laura stated the same letter was sent out to City Council and she wanted to discuss this with the board. Deb stated that park board should approve. Ken said that the director makes the call on it. Deb said she believes that is wrong. Laura stated that it is probably going to happen and at the end of the day we still get 5%. Scott stated that ultimately, we want all three businesses to survive, it is our best interest. Laura said it will be discussed and see if YBSD and the health department approves it. Deb asked if the city wants a recommendation from Park Board. Laura said it was already approved, but she will tell Bart everything the board discussed. Adjournment: Motion to adjourn made by Deb Horaz and seconded by Kelly Sedgwick. Meeting was adjourned at 8:46 p.m. Page 4 Next Meeting: November 3, 2011 at 7:00 p.m. *Items needing Board approval or recommendation Minutes Respectfully Submitted By: Lisa Godwin Minute Taker Page 5 DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208372 ALLIICEF ALLIED ICE FORUM 2011HUTS-P 10/14/11 01 ICE RINK AND EQUIPMENT FOR 79-795-56-00-5606 301.26 02 HOLIDAY UNDER THE STARS ** COMMENT ** INVOICE TOTAL: 301.26 * CHECK TOTAL: 301.26 208373 AMERENGL AMERICAN ENGLISH 2012HYD-DEP 10/17/11 01 DEPOSIT FOR AUG. 31 2012 HTD 79-000-14-00-1400 2,500.00 INVOICE TOTAL: 2,500.00 * CHECK TOTAL: 2,500.00 208374 AMERFITN AMERICAN FITNESS WHOLESALERS 56639 10/12/11 01 FITNESS DRINKS 80-800-56-00-5607 236.48 INVOICE TOTAL: 236.48 * CHECK TOTAL: 236.48 208375 ARAMARK ARAMARK UNIFORM SERVICES 610-7246677 10/11/11 01 UNIFORMS 79-790-56-00-5600 38.78 INVOICE TOTAL: 38.78 * CHECK TOTAL: 38.78 208376 AREAREST AREA RESTROOM SOLUTIONS 2018 10/03/11 01 TOWN SQUARE PORT-O-LET 79-795-56-00-5620 127.00 INVOICE TOTAL: 127.00 * 2019 10/03/11 01 RIVER FRONT PARK E PORT-O-LET 79-795-56-00-5620 55.00 INVOICE TOTAL: 55.00 * DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208376 AREAREST AREA RESTROOM SOLUTIONS 2020 10/03/11 01 RIVER FRONT PARK PORT-O-LET 79-795-56-00-5620 127.00 INVOICE TOTAL: 127.00 * 2021 10/03/11 01 BEECHER PLAYGROUND PORT-O-LET 79-795-56-00-5620 77.00 INVOICE TOTAL: 77.00 * CHECK TOTAL: 386.00 208377 BARRETTS BARRETT'S ECOWATER 232600 10/04/11 01 SOLAR SALT 80-800-56-00-5620 36.30 INVOICE TOTAL: 36.30 * CHECK TOTAL: 36.30 208378 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-1011P 10/15/11 01 MONTHLY CHARGES 80-800-54-00-5440 206.54 02 MONTHLY CHARGES 79-790-54-00-5440 79.80 INVOICE TOTAL: 286.34 * CHECK TOTAL: 286.34 208379 COMED COMMONWEALTH EDISON 1613010022-1011 10/13/11 01 BALLFIELDS 79-795-54-00-5480 382.56 INVOICE TOTAL: 382.56 * 6819027011-0911 10/04/11 01 BALLFIELDS 79-795-54-00-5480 369.15 INVOICE TOTAL: 369.15 * 7982206018-0911 09/30/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 2,835.28 INVOICE TOTAL: 2,835.28 * CHECK TOTAL: 3,586.99 DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208380 CROWNTRO CROWN TROPHY 14068 07/01/11 01 ENGRAVED SOFTBALL TROPHIES 79-795-56-00-5606 588.00 INVOICE TOTAL: 588.00 * 14607 10/01/11 01 ENGRAVED SOCCER AND FOOTBALL 79-795-56-00-5606 672.30 02 MEDALS ** COMMENT ** INVOICE TOTAL: 672.30 * 14628 10/01/11 01 ENGRAVED BASEBALL TROPHIES 79-795-56-00-5606 387.96 INVOICE TOTAL: 387.96 * CHECK TOTAL: 1,648.26 208381 DELUXE DELUXE 0024415226 09/16/11 01 RECEIPTS 79-795-56-00-5610 412.98 02 RECEIPTS 80-800-56-00-5610 412.97 INVOICE TOTAL: 825.95 * CHECK TOTAL: 825.95 208382 FERGUSOR ROBERT FERGUSON 101811 10/18/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 140.00 208383 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 8239 10/01/11 01 OCTOBER PEST CONTROL 80-800-54-00-5462 43.00 INVOICE TOTAL: 43.00 * CHECK TOTAL: 43.00 208384 FITZSIMF FREDERICK J. FITZSIMMONS DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208384 FITZSIMF FREDERICK J. FITZSIMMONS 100411 10/04/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * CHECK TOTAL: 105.00 208385 GODWINL LISA GODWIN 101311 10/19/11 01 OCTOBER 13 MEETING MINUTES 79-795-54-00-5462 84.56 INVOICE TOTAL: 84.56 * CHECK TOTAL: 84.56 208386 HAAKEL LAURA SCHRAW 111101 11/01/11 01 MOBILE EMAIL FOR OCTOBER 79-795-54-00-5440 22.50 02 MOBILE EMAIL FOR OCTOBER 79-790-54-00-5440 22.50 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 208387 HAYENR RAYMOND HAYEN 100411 10/04/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * 100611 10/06/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * 101811 10/18/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 385.00 208388 HILLESLE ERIC HILLESLAND DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208388 HILLESLE ERIC HILLESLAND 101111 10/11/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 140.00 208389 HOMEDEPO HOME DEPOT 10390 09/12/11 01 COUNTDOWN TIMER 80-800-56-00-5620 18.97 INVOICE TOTAL: 18.97 * 9141772 10/03/11 01 FILTERS 80-800-56-00-5620 69.50 INVOICE TOTAL: 69.50 * 94505 09/21/11 01 RETURNED MERCHANDISE CREDIT 80-800-56-00-5620 -18.97 INVOICE TOTAL: -18.97 * CHECK TOTAL: 69.50 208390 JSHOES J'S SHOE REPAIR 8523-1 10/13/11 01 SHOES 79-790-56-00-5600 165.00 INVOICE TOTAL: 165.00 * CHECK TOTAL: 165.00 208391 KCCONC KENDALL COUNTY CONCRETE 28248 09/22/11 01 CONCRETE FOR BACKSTOP, 79-790-56-00-5640 848.00 02 DUGOUTS & BRIDGE ** COMMENT ** INVOICE TOTAL: 848.00 CHECK TOTAL: 848.00 208392 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208392 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 43159 10/05/11 01 COPIER CHARGES 79-795-54-00-5485 25.00 INVOICE TOTAL: 25.00 CHECK TOTAL: 25.00 208393 MENLAND MENARDS - YORKVILLE 20642 09/26/11 01 BOARD, FURRING STRIP, STUDS, 80-800-56-00-5640 23.63 02 SCREWS, TULIP KNOB, POWER ** COMMENT ** 03 DRIVING SET ** COMMENT ** INVOICE TOTAL: 23.63 20944 09/27/11 01 CONCRETE MIX 79-790-56-00-5620 13.50 INVOICE TOTAL: 13.50 21143 09/28/11 01 CARB/CHOKE CLEANER 79-790-56-00-5620 5.58 INVOICE TOTAL: 5.58 22990 10/05/11 01 STRING TRIM LINE 79-790-56-00-5620 59.98 INVOICE TOTAL: 59.98 CHECK TOTAL: 102.69 208394 MILLSEAL MILLER SEAL COATING & STRIPPIN 2031 10/08/11 01 CLEAN & SEAL COAT 8 PARKS 79-790-56-00-5640 9,250.00 INVOICE TOTAL: 9,250.00 * CHECK TOTAL: 9,250.00 208395 MORRICKB BRUCE MORRICK 100411 10/04/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208395 MORRICKB BRUCE MORRICK 100611 10/06/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * 101111 10/11/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 385.00 208396 NICOR NICOR GAS 64-99-70-7276 0-0911 10/07/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 555.27 INVOICE TOTAL: 555.27 * 65-69-00-0377 0-0911 10/06/11 01 202 E COUNTRYSIDE PKWY UNIT D 80-800-54-00-5480 34.76 INVOICE TOTAL: 34.76 * CHECK TOTAL: 590.03 208397 OFFWORK OFFICE WORKS 196849 10/17/11 01 CALENDAR, TAPE 79-795-56-00-5610 14.23 02 CALENDAR, TAPE 80-800-56-00-5610 14.24 INVOICE TOTAL: 28.47 * CHECK TOTAL: 28.47 208398 OLEARYM MARTIN J. O'LEARY 101111 10/11/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 140.00 208399 REINDERS REINDERS, INC. DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208399 REINDERS REINDERS, INC. 1361499-00 09/30/11 01 TIRE 79-790-56-00-5640 85.72 INVOICE TOTAL: 85.72 * CHECK TOTAL: 85.72 208400 RIVRVIEW RIVERVIEW FORD 103041 06/20/11 01 OIL 79-790-56-00-5640 9.66 INVOICE TOTAL: 9.66 * CHECK TOTAL: 9.66 208401 RUSITYORK RUSH-COPLEY HEALTHCARE 4158-R 07/01/11 01 DRUG SCREENING 79-795-54-00-5462 45.00 02 DRUG SCREENING 79-790-54-00-5462 45.00 INVOICE TOTAL: 90.00 * CHECK TOTAL: 90.00 208402 SLEEZERS SLEEZER, SCOTT 110111 11/01/11 01 MOBILE EMAIL FOR OCTOBER 79-790-54-00-5440 45.00 INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 208403 UNIQUEPR UNIQUE PRODUCTS & SERVICE 229710 10/19/11 01 LAUNDRY SOAP, PAPER TOWEL, 80-800-56-00-5620 251.85 02 TOILET TISSUE, GLOVES ** COMMENT ** 03 SPRAY BOTTLES ** COMMENT ** INVOICE TOTAL: 251.85 CHECK TOTAL: 251.85 DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208404 WALKCUST WALKER CUSTOM HOMES, INC. YPD 12/11 10/14/11 01 DECEMBER 2011LEASE PAYMENT 80-800-54-00-5485 18,500.00 INVOICE TOTAL: 18,500.00 CHECK TOTAL: 18,500.00 208405 WALMART WALMART COMMUNITY 101611-PR 10/16/11 01 SPOONS, GLUE, CUPS, CANDY, 79-795-56-00-5606 24.64 02 RINGS, SKELETONS ** COMMENT ** INVOICE TOTAL: 24.64 CHECK TOTAL: 24.64 208406 WOZNYR RONALD V. WOZNY 100611 10/06/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 CHECK TOTAL: 140.00 208407 YORKACE YORKVILLE ACE & RADIO SHACK 139103 07/13/11 01 DEWALT DRILL 79-790-56-00-5630 39.99 INVOICE TOTAL: 39.99 139292 07/22/11 01 PROPANE REFILL 79-790-56-00-5620 19.99 INVOICE TOTAL: 19.99 139394 07/28/11 01 CHAINSAW OIL 79-790-56-00-5620 7.99 INVOICE TOTAL: 7.99 140604 10/10/11 01 MENDER HOSE CLAMP 79-790-56-00-5620 7.58 INVOICE TOTAL: 7.58 CHECK TOTAL: 75.55 DATE: 10/24/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:26:45 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 11/03/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208408 YORKNAPA YORKVILLE NAPA AUTO PARTS 977562 09/26/11 01 OIL, OIL FILTER 79-790-56-00-5640 19.32 INVOICE TOTAL: 19.32 * 977591 09/26/11 01 OIL 79-790-56-00-5640 3.99 INVOICE TOTAL: 3.99 * CHECK TOTAL: 23.31 TOTAL AMOUNT PAID: 41,638.34 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director City Administrator El Tracking Number �' L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: B.Y.O. B.B.Q. Agenda Date: November 3, 2011 Synopsis: Proposal from Alderman Funkhouser for a B.Y.O. B.B.Q. Event to be held at one of our City Parks. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see attached material provided by Alderman Funkhouser. October 28, 2011 Esteemed Park Board members, A few months back, I was approached by a resident and asked"has Yorkville ever done a BBQ contest?" After a few conversations, I made it a goal to set in motion an amateur BBQ contest. Today I am presenting you with the plans for the concept. This event stands to be Yorkville's signature food oriented event. The number of backyard amateur cooks willing to venture out and compete for fun, fame and prizes is enormous. Within Illinois there are dozens of BBQ contests each year. Between sanctioned and backyard events, there are options for every type of BBQ cook. This event is not planned to be sanctioned nor professional. During the initial years of this event, more funds would be spent on the sanctioning than would benefit the BBQ contest. This is an amateur only contest including rib judging, test tent contest and the crowd's favorite ribs. Key to the success of the event will be marketing. Fully utilizing all the resources at the disposal of the City will be pertinent to achieving success. Implementing web a presence and or Facebook page,using other social media services, news ads and resources such as the Illinois BBQ Society will be critical. While this event as any holds an amount of risk, the potential benefits can outweigh the risks. Most people love food and food events. This is a way to help our local economy, spur tourism in our parks and generate interest in our Community's offerings. During the event vendors would be allowed, by approved application, to sell products which would not be in competition with the sale of ribs. Each contestant would be allowed to sell rib samples to the public. This is the driving force for the public to come out. At the end of the day, a band would complete the event. Aside from this event being a great opportunity for the community and our neighbors to experience great BBQ, I would like to see the proceeds of the event being donated to charity. One of my major personal goals while in office is to give back and serve my community. I hope that the Park Board will join me in this effort and consider the notion of giving the proceeds to not for profit groups such as K.C. Operation Snowball, a prevention program focusing on leadership development to empower youth to lead healthy drug-free lives. This proposal is in front of the Park Board to asking for support and consideration to incorporate this event into the Parks & Recreation calendar of events. Respectfully, Chris Funkhouser Alderman—Ward 3 Food, V---?ko p Fun & Friendly : . . Competition United The City of • APPLICATION DEADLINE May 91h, 2012 INDEX 1. Event Flyer............................General information flyer EVENT DATE 2. Event Details.........................Flyer including a broad overview of event May 26th 2012 3. Rules & Regulations..............Detailed event rules & regulations SPONSORSHIP OPPORTUNITIES 4. Entry Form —Contestant.......Application to be a contestant Please call 1-630-553-4350 for information about 5. Entry Form —Vendor.............Application to be a vendor sponsorship or visit www.website.com 6. Hold Harmless Agreement....Typical indemnification text WANT MORE IN 7. Schedule................................Schedule of events for the day YORKVILLE? 8. Sponsorship Form.................Application for sponsorship Looking for a hotel, dining experience or other 9. Budget...................................Financial estimate for the event services in Yorkville? 10. Town Square Map.................Map detailing the site layout (option A) M ("P, W SULAO 19 01-1)C4 19 11. Riverfront Park Ma p .............Map detailing the site layout (option B) ZZM& • NninA . S fwft-fnterlanow, Following items are not included in packet 12. Judging Slip ...........................Form to be used by Judges for contest scoring 13. Results Form .........................Spreadsheet to tabulate contest results 14. Liquor License.......................Copy of liquor license B.Y.O. B.B.Q. Care of: 15. Permit for open fires.............Permit allowing open fires in a City park The United City of Yorkville 800 Game Farm Road 16. Insurance ..............................Copy of proof of insurance Yorkville, IL 60560 Phone: 630-553-4350 17. Security Contract ..................Contract with security officers *email* Food, V---?ko p Fun & Friendly Competition United The City of • APPLICATION DEADLINE May 91h, 2012 The l EVENT DATE May 26th 2012 B.Y.O. BeB9Q9 Contest SPONSORSHIP OPPORTUNITIES May 261h 2012 at Noon — 10 p m Please call 1-630-553-4350 � for information about sponsorship or visit B ring y our best R i b6 www.website.com WANT MORE IN Compete YORKVILLE? Looking for a hotel, dining Ribs — Judged event experience or other Popular vote — Best Ribs services in Yorkville? Best tent by popular vote ` Cash Prizes! Food & Fun — Damp - SeNx s•Entfftainffen Free To The Public Rib Sampling — 2 rib pieces for $3.00 Beer Tent — Street Vendors — Crafts - Food Live Music — Cash Prizes! Riverfront Park (Alt. Town Square Park) B.Y.O. B.B.Q. Care of: 131 E. Hydraulic Street — East of Route 47 The United city of Yorkville Yorkville Illinois 60560 goo Game Farm road � Yorkville, IL 60560 Phone: 630-553-4350 www.website.com *email* Food, 0 p Fun & Friendly 0 o p Competition The United City of Yorkville APPLICATION DEADLINE May 9th, 2012 The First Annual B.Y.O. B.B.Q. Contest Location: Bicentennial Riverfront Park EVENT DATE 131 E. Hydraulic Street— East of Route 47 May 26th 2012 Yorkville, Illinois 60560 Date: May 26th SPONSORSHIP 2012 Y , OPPORTUNITIES Time: 7-10 Setup Please call 1-630-553-4350 Noon to 10 p.m. Open to the Public Cost: $50 entry fee for information about sponsorship or visit www.website.com General information: Contestants are allowed to sell "2 bone ribs for$3" Applications must be received by May 9th, 2012 WANT MORE IN All team members must be 18 years of age to compete. YORKVILLE? This is a non-sanctioned event. Looking for a hotel, dining The event will be blind judged. experience or other Teams are limited to three members, Head Cook & two assistants. services in Yorkville? Cooking area is 15'x20'. You are required to work within your space. You must provide your own 10'x10' tent, tables, utensils etc. No holes or pits allowed — No gas or electric fires permitted. Any inappropriate behavior or language will result in disqualification. snopp;a Dminq Swces EnIErlaaaw No precooking or pre-parboiling allowed. Decisions of the B.Y.O. B.B.Q. Committee &judges are final. Awards: Ribs Crowd Choice Ribs Best Tent Decor 1st Place ...........$500 1st Place ..........$TBD Top vote..........$TBD 2nd Place ..........$300 Based on ticket sales Based on ticket sales 3rd Place...........$200 B.Y.O. B.B.Q. Care of: The United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-553-4350 *email* Food, ED 0 0 Fun & Friendly o o Competition APPLICATION DEADLINE Contest Rules & Regulations May 9th, 2012 1. This is a non-sanctioned event. 2. Applications must be received by May 91h, 2012 3. Contestants are allowed to sell "2—bone ribs for$3" EVENT DATE 4. Meat prepared for judging must be RIBS. May 26th 2012 a. For Pork, the ribs must be pork-spare ribs including baby-back ribs. b. For Beef,the ribs must be beef-back ribs. c. No other cuts allowed. SPONSORSHIP 5. Meat must be cooked on location over a fire of wood, charcoal or gas. OPPORTUNITIES 6. No pre-cooking allowed. Pre-marinated ribs are NOT allowed. 7. Contestants may not dig holes or pits. Smoker type barbeques are allowed. Please call 1-630-553-4350 Electric ovens or solar ovens are not permitted. Par-boiling is permitted on-site for information about only. Electricity is not provided for any reason, and generators are not allowed. sponsorship .com visit www.website.com A fire extinguisher shall be near all cooking devices. Contestant provides fire ebsite extinguisher. 9. All ingredients used in the contest may be store purchased, but must be WANT MORE IN assembled and prepared at the event within the cooking period. YORKVILLE? 10. Contestants will be allowed to set up equipment from 7 a.m. until 9 a.m. All vehicles must be removed from the event area prior to 9 a.m. Looking for a hotel, dining 11. Each team is limited to three members, Head Cook and two assistants. experience or other 12. All team members must be 18 years of age to compete. services in Yorkville? 13. The cooking period will begin after the Head Cooks' Meeting& inspection, held at 9:00 a.m.This meeting will review the rules and regulations of the competition as _ well as discuss how to prepare the ribs for proper presentation. 1J 14. Delivering ribs to the judging area after the cooking period has concluded will be cause for disqualification. , Daau,q , Sean Entartwurcoi 15. Contestants will only be supplied a designated 15'x20' cooking area. Contestants will be responsible for supplying ALL of their own supplies:tent, tables, utensils, ingredients, equipment, etc. (potable water available on-site) 16. Each contestant must submit 6 (six) 2-bone ribs for judging. 17. Ribs submitted for judging must be submitted on the platter provided at the Head Cooks' Meeting. Platters must contain only ribs—no garnish. The event will be blind judged. 18. Teams are required to work within their space,ALWAYS have team members present in the work space and maintain a clean orderly work space. B.Y.O. B.B.Q. 19. Contestants cannot solicit business of any sort during the day of the event. No Care of: handouts or otherwise. No items can be sold without written permission. The United City of Yorkville 20. Conversing with judges during the judging period is not allowed. 800 Game Farm Road 21. Any inappropriate behavior or language will result in disqualification. Yorkville, IL 60560 22. Decisions of the B.Y.O. B.B.Q. Committee and judges are final. Phone: 630-553-4350 23. All teams must comply with the Kendall County Health Department regulations. *email* Food, ED 0 0 Fun & Friendly o o : . . . . ... .. :. Competition APPLICATION DEADLINE Contest Entry Form May 9th, 2012 Team Information Team or Group Name: EVENT DATE Head Cook Name: May 26th 2012 Address: City: State: Zip: _ SPONSORSHIP Phone Number: OPPORTUNITIES Please call 1-630-553-4350 Email- for information about sponsorship or visit www.website.com Contest Entry Fee: Entry Fee: ❑X $50 (includes Rib contest&workspace) non-refundable WANT MORE IN YORKVILLE? Payment Type (checks& credit cards accepted): Looking for a hotel, dining Check: ❑ Make checks payable to The United City of Yorkville experience or other services in Yorkville? Credit Card: ❑ Visa ❑ MasterCard ❑ Discover Card Number: Exp Date: Security Code: Cardholder Name: " Deq Serms Entarlwnrwi Please return the completed documents: 1) Entry Form 2) Hold Harmless Agreement Note: Upon receipt of your completed application,you will receive a confirmation via email or phone. By signing this form,you agree to the rules and regulations as stated within the application packet. Furthermore,I hereby grant full permission to the United City of Yorkville and B.Y.O.B.B.Q.Committee,and/or their agents to use any photographs, videotape,or any other record of this event for legitimate purposes.All decisions of the Committee&judges are final. All contestants may sell ONLY"2 bone ribs for$3"during the event.No other sales permitted. B.Y.O. B.B.Q. Important:You must keep all your materials within your workspace. For public safety,please keep all grills&cookers away from the front edge of the workspace. No camping or staying overnight onsite permitted.We have read& Care of- agree to comply with the Contest Rules&Regulations,Hold Harmless Agreement&Health Dpt.Regulations. The United City of Yorkville Kendall County Health Department Application 800 Game Farm Road Kendall County Health Department Guidelines Yorkville, IL 60560 Phone: 630-553-4350 *email* Signature: Date: Food, 0 0 Fun & Friendly Competition . . • ee •• APPLICATION DEADLINE Vendor Application May 91h, 2012 Vendor Information Vendor Name: EVENT DATE Address: May 26th 2012 City: State: Zip: Phone Number: SPONSORSHIP Email: OPPORTUNITIES Please call 1-630-553-4350 Vendor Type (check only ONE): for information about sponsorship or visit For Profit: ❑ $80 Includes 15'x15'space*—FOOD SALES** www.website.com For Profit: ❑ $50 Includes 15'x15'space*—NON FOOD SALES** Not For Profit: ❑ $60 Includes 15'x15'space*—FOOD SALES** WANT MORE IN YORKVILLE? Not For Profit: ❑ $30 Includes 15'x15'space*—NON FOOD SALES** Looking for a hotel, dining experience or other Payment Type (checks & credit cards accepted): services in Yorkville? Check: ❑ Make checks payable to The United City of Yorkville Credit Card: ❑ Visa ❑ MasterCard ❑ Discover Card Number: Dnln ,,■Sevoces ■ Enlelaa+m Exp Date: Security Code: Cardholder Name: Please return the completed documents: 1) Vendor Application 2) Hold Harmless Agreement 3) Health Dpt. App. Note: Upon receipt of your completed application,you will receive a confirmation via email or phone. By signing this form,you agree to the rules and conditions as stated within the application packet. Tent locations are subject to change up to the day of the contest. �1 Important:You must keep all your materials within your exhibit space. No camping or staying overnight permitted. B.Y.O. B.B.Q. The B.Y.O.B.B.Q.Committee reserves the right to refuse the sale of items they deem inappropriate.*Vendors must Care of: provide their own 10'x10'tent. **Vendors requesting to provide warm/hot food service are required to complete The United City of Yorkville and submit the Health Department Application.Food sales can NOT include any B.B.Q.ribs. B.B.Q.sauce is permitted 800 Game Farm Road for sale.We have read&agree to comply with the Contest Rules&Regulations,Hold Harmless Agreement&Health Dpt.Regulations. Yorkville, IL 60560 Phone: 630-553-4350 Signature: Date: *email* Food, ED 0 0 Fun & Friendly o o p Competition APPLICATION DEADLINE Hold Harmless and Indemnification May 91h, 2012 Contestant/Vendor agrees that neither the City of Yorkville nor any public or private property owner whose property is utilized for the B.Y.O. B.B.Q. shall be liable for injury to the Contestant/Vendor's business or any loss of income there from, or for personal injury or EVENT DATE damage to the property of the Contestant/Vendor, its employees, invitees, customers or any May 26th 2012 other person in or around the Contestant/Vendor's space, regardless of whether the injury or damage results from conditions arising from other sources or places (including, but not limited to, weather conditions, power outages or other similar occurrences) and regardless of SPONSORSHIP whether the cause or means of repairing the conditions are inaccessible to the OPPORTUNITIES Contestant/Vendor. Contestant/Vendor further agrees that neither the City of Yorkville nor Please call 1-630-553-4350 any other public or private owner, whose property is utilized for the event, shall be liable for for information about any damages arising directly or indirectly from any act or omission of event sponsors or any sponsorship or visit customer at the event. www.website.com To the fullest extend permit by law, the Contestant/Vendor shall indemnify, keep safe and WANT MORE IN harmless the City of Yorkville and its agents, officers and employees and any other public or YORKVILLE? private property owner whose property is utilized for the event, against all injuries, deaths, losses damages, claims suits liabilities judgment, costs, and expenses, which may arise Looking for a hotel, dining , 1 g � p Y directly or indirectly from any negligence or reckless or willful misconduct of the experience or other Contestant/Vendor, its employees or agents. The Contestant/Vendor shall, at its own services in Yorkville? expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising there from or incurred in connection they're with. If any judgment shall be rendered against the City of Yorkville or any other property owner in any such action, the Contestant/Vendor shall,at its own expense,satisfy and discharge the same. I hereby affirm that I have read and understand the Hold Harmless and Indemnification I agree to the terms expressed therein. Signature: Date: B.Y.O. B.B.Q. Care of: The United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-553-4350 *email* Food, ED 0 0 Fun & Friendly o o p : . . . . ... .. :. Competition APPLICATION DEADLINE Schedule of Events May 9th, 2012 1. Schedule—Contestants a. Contestant sign-in..................................................... 7-8:00 a.m. b. Contestant set-up..................................................... 7-9:00 a.m. EVENT DATE i. The earlier you check in the more time you have before May 26th 2012 turn-in c. Head Cooks' Meeting (MANDATORY)..........................8:00 a.m. SPONSORSHIP d. Health Dpt. Inspection.......................................8:30-10:00 a.m. OPPORTUNITIES i. NO COOKING PRIOR TO INSPECTION Please call 1-630-553-4350 e. Open to general public (Sell your ribs)................... 12:00 p.m. for information about sponsorship or visit f. B.B.Q. turn in for judging.....................................4:30-4:45 p.m. www.website.com i. NO LATE ENTRIES ACCEPTED g. B.B.Q. Rib Awards........................................................ 6:00 p.m. WANT MORE IN h. Popular Vote Award..................................................... 6:30 p.m. YORKVILLE? i. Best Dressed Tent Award............................................. 6:45 p.m. Looking for a hotel, dining j. Tear down & clean-up ............................................... 10:00 p.m. experience or other k. All contestants leave park...........................................12:00 a.m. services in Yorkville? 2. Schedule—Vendors - a. Vendor sign-in & set-up.......................................... 8-11:00 a.m. b. Open to general public ..................................... 12-10:00 p.m. • Dbeinq ■ berms•Entertwurcoi c. Tear down & clean-up ............................................... 10:00 p.m. d. All contestants leave park...........................................12:00 a.m. 3. Schedule—General a. Volunteer meeting & setup...................................... 6-8:00 a.m. b. Open to general public .......................................... 12:00 p.m. c. Judges meeting............................................................ 4:30 p.m. B.Y.O. B.B.Q. d. B.B.Q. Rib Awards........................................................ 6:00 p.m. Care of: e. Popular Vote Award..................................................... 6:30 p.m. The United City of Yorkville 800 Game Farm Road f. Best Dressed Tent Award............................................. 6:45 p.m. Yorkville, IL 60560 g. Band........................................................................7-10:00 p.m. Phone: 630-553-4350 h. Tear down & clean-up ..................................... 10:00 p.m. *email* Food, ED 0 0 Fun & Friendly o o : . . . . ... .. :. Competition APPLICATION DEADLINE Sponsorship Commitment May 9th, 2012 Sponsor Information Contact Name: EVENT DATE Organization / Business: May 26th 2012 Address: City: State: Zip: _ SPONSORS Phone Number: Sponsors will be listed in advertisements, social Email: media, banners or signs and Sponsorship Level: other select places. I would like to sponsor the B.Y.O. B.B.Q. Contest. Check one or more. Tier 1, Dry Rub: El $1,500 MORE IN$1,500 Name&Logo on ads, media &flyers YORKVILLE? Tier 2, Wet Rub: ❑ $1,000 Name&Logo on ads, media &flyers Looking for a hotel, dining Tier 3, Spice Rub: ❑ $750 Name on ads,media &flyers experience or other services in Yorkville? Tier 4, Stick Burner: El $500 Name on sponsorship sign Tier 5, Smoke Ring: ❑ $250 Name on sponsorship sign Tier 6, Full Rack: ❑ $100 Name on sponsorship sign Tier 7, Half Rack: ❑ $50 Name on sponsorship sign - In-kind services or products are gladly accepted. Please indicate here the services and products you would like to donate: Payment Type (checks & credit cards accepted): Check: ❑ Make checks payable to The United City of Yorkville B.Y.O. B.B.Q. Credit Card: ❑ Visa ❑ MasterCard ❑ Discover Care of: The United City of Yorkville Card Number: 800 Game Farm Road Yorkville, IL 60560 Exp Date: Security Code: Phone: 630-553-4350 Cardholder Name: *email* b�Y QQ b,b,gr TackTard 66q Contest FINANCIAL PROJECTION 1 REVENUES 1 2 Sponsorships 2 3 Level Value Qty. Total 3 4 Tier 1 (Dry Rub) $1,500.00 1 $1,500.00 4 s Tier 2 (Wet Rub) $1,000.00 1 $1,000.00 s 6 Tier 3 (Spice Rub) $750.00 1 $750.00 6 7 Tier 4 (Stick Burner) $500.00 2 $1,000.00 7 s Tier 5 (Smoke Ring) $250.00 3 $750.00 8 9 Tier 6 (Full Rack) $100.00 6 $600.00 9 10 Tier 7 (Half Rack) $50.00 8 $400.00 10 11 Contest Entry Fee Entries 11 12 Health department fee offset by sponsors $50.00 24 $1,200.00 12 13 Vendors - For Profit Fee Entries 13 14 Health department fee not included $50.00 9 $450.00 14 15 Vendors- Not for profit Fee Entries 15 16 Health department fee not included $30.00 5 $150.00 16 17 Beer Tent Sales Fee Qty. 17 18 Beer Sales(per 16 oz. cup price)' $3.00 1950 $5,850.00 18 19 Best Tent 1/3 tix sales (armlength sale) Arm Length Qty. 19 20 1/3 best tent, 1/3 buyer, 1/3 charity $5.00 45 $225.00 20 21 Crowd Fay. Ribs 1/3 tix sales (armlength sale) Arm Length Qty. 21 22 1/3 Crowd fav, 1/3 buyer, 1/3 charity $5.00 45 $225.00 22 23 REVENUES $14,100.00 23 Page 1 of 3 b�V QQ b,b,gr Tackyard66q Contest FINANCIAL PROJECTION 24 EXPENSES 24 25 Band Fee Qty. 25 26 Band to be determined ($1,500.00) 1 ($1,500.00) 26 27 Beer tent Fee Qty. 27 28 Tent 20'x30' ($250.00) 1 ($250.00) 28 29 Beer Contract ($2,000.00) 1 ($2,000.00) 29 3o Light Tower Rate Qty. 30 31 Gas powered light towers ($130.00) 4 ($520.00) 31 32 Tables & Chairs Rate Qty. 32 33 8' Banquet Tables ($9.00) 40 ($360.00) 33 34 Stanard Brown Chairs ($1.10) 320 ($352.00) 34 35 Advertising Rate Qty. 35 36 Banners ($50.00) 8 ($400.00) 36 37 Newspaper ($125.00) 4 ($500.00) 37 38 Radio ($125.00) 1 ($125.00) 38 39 Online (social media) $0.00 0 $0.00 39 40 Community Organizations $0.00 0 $0.00 40 41 Security Detail2 Rate Hours 41 42 2 officers for 12 hrs. each ($30.00) 24 ($720.00) 42 43 Printing Cost Qty. 43 44 Misc. printing/score cards ($40.00) 1 ($40.00) 44 45 Tickets for best tent & crowd fay. ribs ($20.00) 2 ($40.00) 45 46 Park Rental3 Cost Qty. 46 47 Costs for renting the park ($1,500.00) 1 ($1,500.00) 47 48 Insurance Policy4 Cost Qty. 48 49 Insurance for beer tent & gen liability ($1,000.00) 1 ($1,000.00) 49 50 Port-O-Lets Fee Qty. 50 51 Standard Stalls ($80.00) 7 ($560.00) 51 52 ADA Stalls ($100.00) 2 ($200.00) 52 53 Wash Stations ($50.00) 2 ($100.00) 53 54 Waste Removals Fee Qty. 54 55 Veolia - Large Dumpster ($250.00) 1 ($250.00) 55 Page 2 of 3 b�Y QQ b,b,gr Tackyard 66q Contest FINANCIAL PROJECTION 56 Prize Money Value Qty. 56 57 Rib Contest 1st place ($500.00) 1 ($500.00) 57 58 Rib Contest 2nd place ($300.00) 1 ($300.00) 58 59 Rib Contest 3rd place ($200.00) 1 ($200.00) 59 60 Crowd's Fay. Ribs(based on ticket sales) ($75.00) 1 ($75.00) 60 61 Best Tent Contest(based on ticket sales) ($75.00) 1 ($75.00) 61 62 Best Tent 1/3 prize Est. Value Qty. 62 63 1/3 of sales to ticket buyer ($75.00) 1 ($75.00) 63 64 Crowd's Favorite Ribs 1/3 prize Est. Value Qty. 64 65 1/3 of sales to ticket buyer ($75.00) 1 ($75.00) 65 66 Judging Materials Cost Qty. 66 67 Presentation Boxes(100 foam boxes) ($40.00) 1 ($40.00) 67 68 Judges goody bag ($25.00) 5 ($125.00) 68 69 69 7o EXPENSES ($11,882.00) 70 71 Summary 71 72 REVENUES $14,100.00 72 73 EXPENSES ($11,882.00) 73 74 PROCEEDS $2,218.00 74 NOTES: 1. Beer Details:Trailer is free for an event. Medium trailer 8'x20',4 taps each side, recommended to have 3 types on tap, Bud, Bud Lite&312, 15 kegs. 2. Event security would be contracted if options of volunteer off-duty officers or on-duty City officers are not viable options. 3. Park rental fee not necessary If event is run as a City event. 4.Additional insuance may be necessary with the inclusion of a beer tent. 5. Based on the contract with Veolia,waste removal services are included at no additional fee,assumuning the even is a City hosted event. Page 3 of 3 FOX RIVER MARGE CLINE • WHITEWATER COURSE Tum 0 ° X00 fig 908 gop L 24 35 o D � -- ° 00�00�00 i 11 ' 23 D o CTREE V9 21 19 20 1S o 0 o JUDGES o V$ 2 - - - - -- o 0 0 ° • 2(Y - o O 0 ° V/ ` 17 ° 16 15 14 D o ° ° • `\ PAVILLMN 0 ° \ TABLE SHEL� O TER • O `\ `- HYDRAULIC o ° ° ' ° ------------------------ ---------------- STREET 2 5 e 7 ------------------ - C' - 1 3 4 • • • � --- V4 8 9 10 11 12 13 FENCE NO CANOE CHUTE ACCESS HYDRAULIC Q STREET QQQ Q =1� Q Q q q fin{ J Zr �� Opfion B may&" Wsm 15'x20' BICENTENNLAL RIVERFRONT PARK TOWN SQUARE ° 0 o RESERVED PARKING CENTER °a n go CENTER Q � Q STREET °�� PARK onnon HOPP r., �Q H2O . PENCE Option A ° 15 2 3 4 5 6 7 8 9 10 11 O • Q • Ci Vi 1 • • U W © VZ • 12 Lu V3 0H V4 H H H H H 0 13 S 000 ��� o • U� ® VS • o © s • 0 14 o W 000 �00 0 zom H V6 0 15 • � 33 u Lu ® 20, D . • W ® 32 O V8 . L ® °o • 31 JUDGE S V7 • BEE 30 GAZEBO © • 0� V9 • ® 29 �P O � Q� 28 0 • 0 TABLE � • 27 0 ° �O Q 1 • o � 0 26 0 0 Q O 25 o O 0 4 • • • � • 16 C2 • ® ® 17 • 24 23 22 21 20 19 18 Alt L5 ® 8 PORT-A-POTTY FENCE • • # �• vw%"ww Ci �a�' m MAIN 15'x2o' STREET Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director City Administrator El Tracking Number �' L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: November 3, 2011 Synopsis: Written report from the Director. Written report from the Superintendent of Parks and a verbal report from the Superintendent of Recreation. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: �� Memorandum ItTo: Yorkville Park Board PARKS&RECRFATION From: Laura Schraw, Interim Director of Parks &Recreation CC: � Date: October 13, 2011 Subject: Director's Report • Budget meetings • Grande Reserve A&B Deeds—sent to Chicago Title to record and get title insurance • OSLAD Grant for Riverfront—presented on October 27th in Springfield • OSLAD extension request for Raintree B completed and given to IDNR • Meeting with IDNR on Blackberry Creek in Springfield • Completion of DCEO Recycling Grant • Began land-cash contribution evaluations • Attended Lower Fox Planning Project October 25, 2011 Mr. Golinski, Ms. Schraw and Mr. Evans: I want to take the time to recognize excellence among your staff. As a member of the Rec Center and a volunteer soccer coach I have had the opportunity to know Shay Rosborough for several years. I am continually amazed at her commitment; enthusiasm, and her dedication to improve every program she is involved with. I believe she is an essential part of what makes our Parks and Recreation so great. Every Saturday this fall soccer season is a shining example of how Shay exceeds herjob duties and expectations. She has built positive, successful relationships with parents and their young athletes, coaches and officials. She has constant interaction with all of the above to help them become the best player, coach, spectator or official they can be. She has been a tremendous resource, coach, and manager to all of us. While at the office in the Rec Center Shay is always cheerful and polite. I've often seen her stop what she was doing to assist another staff member or to provide excellent service to a Rec Center patron . From an outsider's perspective it appears Shay's job responsibilities are nearly endless and she performs all of them professionally and well beyond expectations. Shay is also a big reason my family and I enjoy the many special events hosted by the City of Yorkville. From seasonal events with Santa or the Easter Bunny to Hometown Days and races she seems to always be there with a smile on her face. Seeing Shay is often the highlight of any event for my daughters, ages three and seven years old. She makes an effort to greet my girls and make them feel special every time we see her. She truly has a gift for working with children. As a lifelong resident, I. am proud to tell people I am from Yorkville. I believe Shay Rosborough personifies everything that is great about this city we call home. Thoroughly impressed, Ben Niles Page 1 of 4 v, HI:54 LO:34 I T- N Editor Jillian Duchnowski: Heard some news you want us to check out? Let me know: Jillian.Duchnowski tatch.com Home News Events Places Marketplace O&A Update Yorkville's official trick-or-treating hours are 4 to 7 p.m. Monday, Oct. 31 . I VP Government, Local Connections Print Email Yorkville Man Tackles Weighty Issue By cutting down on his calorie intake and going regularly to the Yorkville REC Center, Eric Gwilt has been able to shed 200 pounds in the. last year or so. By Erin Sauder Email the author October 25, 2011''1 5 Comments Related Topics: Weight Loss and vorkville rec center Interested in a follow-up to this article? U r « Back to Local Connections Eric Gwilt, 27, knew he had put on some weight since high school, but even he was surprised last year to s "I got into a car accident and went to the doctor, and he weighed me," the Yorkville resident said. "I thought In March 2010, at 430 pounds, Gwilt decided he needed to shed some pounds. He cut down on his calorie intake, and began going regularly to the Yorkville REC Center to lift weights, w http://yorkville.patch.com/articles/yorkville-man-tackles-weighty-issue 10/27/2011 Page 2 of 4 "I was always athletic so I used that to my advantage," he said. Gwilt's hard work has paid off. These days, he is tipping the scales at 225 pounds. Kathy Smith, one of the REC Center's front desk staff, has been able to witness Gwilt's 200-pound transfor "I have watched him come in day after day," she said . "When you sign in and swipe your (member) card a I say, `That's not him.' His face is half the size it was. In the picture, he's a great big lumberjack. Now he's th day." She lauded his determination to get fit. "He made a commitment to exercise and take control of his eating habits," she said. "It's not like he spent tl all this money on Weight Watchers. He just gets up and goes to the REC Center every day and pays attenl Gwiit is thankful for the facility. I "If it weren't for the REC Center and their staff, I wouldn't have been able to lose as much as I did," he said was there working out. They have the right equipment and enough space to work out on my own but also h questions. The staff was always friendly and more than willing to help out." He has advice for others who would like to lose weight but feel like the situation might be hopeless. "Find something that fits your lifestyle and your body," he said . "And don't give up." I Follow this article Submit a tip Add photos & video COMMENTS (5) Kelly 10:44am on Tuesday. October 25. 2011 That is s000 awesome! I personally know how hard to it to lose weight (I've lost over 100 Ibs myself . It is something for themselves the right way! Exercising and eating the right way! Congrats Eric! Jenny Freeman 10:58am on Tuesday. October 25. 2011 I too, have lost a significant amount of weight this year with the help of the Rec Center. Love tha http://yorkville.patch.com/articles/Yorkville-man-tackles-weighty-issue 10/27/2011 Page 3 of Amv Cesich 2:46pm on Tuesday. October 25. 2091 I love to see how the REC center impacts residents lives in such a positive light! Just think if we impact this young mans life, and the lives of all our residents? The REC center is a valuable asset to this it.Congrats Eric on your Healthy lifestyle change. I hope you will be a positive voice for the REC center in DSzass 9:48pm on Tuesday. October 25. 2011 Way to go Eric!!! I also have had health and weight related issues and the REC center was key in getting guilty if I miss chances to keep up with my routine. It is ironic to see all the people that use this facility. Ju packed! Definitely a positive for the City of Yorkville! Ron Greenleaf 9:13am on Wednesday. October26. 2011 Congrats Eric and way to go. . So glad to see people focusing on themselves and being pro-active. We lo having the REC and other options for people to work towards their goals. We have had many members a inspires us to keep doing what we are doing. Ron and Debbie Greenleaf - Owners Anytime Fitness Leave a comment C� Send me email updates for this article Submit Patch Info Get in Touch Patch Initiatives Goodies About Us Help PatchU Newsletters Jobs Contact Us Patch.org Widgets Advertise Patch Blog Terms of Use http://yorkville.patch.com/arficles/Yorkville-man-tackles-weighty-issue 10/27/2011 (7) Yorkville Parks and Recreation and the REC Center Page 1 of 3 tom, r r Tag Pho Yarkwile Pa#cs avd kecreahan and# eF CCeniax A norm: Wall Photos - I d L3 t v `� Sher Sneakers HSeniar Fit Haliawaan Seem Party at the PECCSnlor 5�ared with: Pubk. Lill tOfPment Sharp Ed t chest an Eww agE; _. § x o Tag Th s Photo a M7 to mart r.. nen Firtw epnnywr uorcn�F. Add LO[xlon Download `l kePrefile Picture For Page } Delele This Phobp The Bedd9ng Egerts' - - -- R E Black Hamkc Tickets Gteaw4i See The HdeWS Lpoc On Ha®owe9L ro9k tl9.The Predators. Uke 1,318 people like:daw.. swcowwred http://www.facebook.comJ 10/27/2011 Memorandum It tl�j To: Park Board From: Scott Sleezer Superintendent of Parks PARKS&RECRMTIC" CC: Bart Olson, Interim Director of Parks and Recreation Date: October 28, 2011 �' L Subject: September 2010 Parks Report Athletic Field Division Softball Preparing fields for play by adding clay to fill holes, fine dragging the infields and lining the fields for games. Soccer Preparing the fields for play by painting the fields and fixing and repairing goal nets weekly. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Staff excavated the area behind the dugouts at Bridge Park and pour concrete. Beautification Division Staff removed the HTD banners from light poles and installed flags for 911. Staff trimmed the shrubs and cleaned the gutters at the library. Playground Division Safety Inspection Staff inspected all playgrounds monthly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Monthly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Weed Control Staff applied vegetation control along the trail at Wheaton Woods to control the poison ivy. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Special Events Home Town Days Staff broke down the infrastructure for HTD and returned the park to working order. Ribbon Cutting Park Board President Ken Koch did the ribbon cutting for the new castle themed playground. Projects Raintree B Staff cored the trail and hauled in gravel for the stone base. Staff rented a dozer and graded the entire park site. Staff power raked, seeded and straw blanketed about fifteen thousand yards. Staff laid out the infield for the ball field.