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Park Board Packet 2011 09-08-11 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall conference room — 800 Game Farm Road 7:00 p.m. September 8, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis,Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: August 25,2011* Bills Review: Bill list* Carnival Payment Check Old Business: New Business: Collman Naming Request* Hometown Throwdown Waiver of Fees Request* South Preschool Move Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: 1. The purchase or lease of real property for use of the public body. 2. The setting of a price for sale or lease owned by the public body. Adjournment: Next meeting: September 22,2011 *Items needing Board approval or recommendation Yorkville Parks and Recreation Department City Conference Room 800 Game Farm Road, Yorkville, IL 60560 August 25, 2011 Call to Order: Deb Horaz called the meeting to order at 7:00 p.m. Roll Call: Ken Koch—no; Debbie Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes;Amy Cesich—yes; Vickie Coveny—yes; Mark Dilday- yes Introduction of City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw; Superintendent of Parks— Scott Sleezer; Tim Evans—Superintendent of Recreation; —Alderman Diane Teeling. Public Comment: There were no public comments. Presentations: There were no presentations. Approval of Minutes: The minutes from August 11, 2001 meeting were approved. Kelly Sedgwick—yes; Seaver Tarulis— yes;Amy Cesich—yes; Vickie Coveny—yes; Mark Dilday—yes; Deb Horaz—yes. Bill Review: Amy Cesich asked who the background checks are on. Tim Evans stated that it is for the coaches for basketball and soccer. Amy asked if it is always that much. Tim stated that yes, it is through the police department and Scott Sleezer stated that the cost has come down. Amy asked if that is done every year. Tim stated yes the coaches checked each year. Scott Sleezer stated the repairs that were made at the REC Center were paid for because it was things that they couldn't take care of themselves. Kelly Sedgwick made a motion to approve the Bill List and it was seconded by Amy Cesich. Old Business: None. New Business: PAGE 1 American Taekwondo Association REC Center Small Gym Proposal:* Tim Evans stated that it is a similar situation to the Empower agreement they had previously. Tim stated that the organization is currently in Oswego and they are not happy with their situation there. They are wanting to move rather quickly. Tim stated that he believes that it is a good opportunity to help with the deficit situation and to gain new members. Deb Horaz asked about the insurance situation. Tim said that he spoke to Bart about it. Tim said he put quotes in there to see if we want to move forward with this after speaking to the board. Deb asked why the rent is lower for the first three months and then goes up. Tim said that is pretty standard that others said that the first few months would be free to gain tenants. Deb Horaz asked if it is month to month. Tim said that it will probably be a year. Deb asked about painting the walls. Tim said that they wanted to paint it white and put some mirrors up. Tim stated that they just want to repaint because it has been beat up over time. Deb Horaz asked about a discount on membership for them. Tim said that for the first 90 days they would waive the registration fee for them to gain their membership. Deb Horaz stated her concern about this. She asked if the members of the community can get this same break. Tim stated that in September they will be running an open house that is open to anyone. Amy Cesich asked how they will identify the members. Tim stated that they will get a list from them and check to make sure they are members of the American Taekwondo. Deb stated that she is not in favor of waiving the membership fee. Scott Sleezer stated that most of these people are coming from the YMCA where they were previously located. Deb Horaz asked if we could make it 30 days instead of 90. Scott said that we could, but he stated that if they are members of the YMCA and they want to switch it could take more than 30 days, so they discussed 60 so they are not paying dual membership. Laura Schraw stated that in the contract is states 60 days. The board asked why the American Taekwondo Association is not happy with the YMCA. Tim stated that it is a combination of facility and staff issues. Tim stated that they want to be their own organization. Deb Horaz asked about programming space and if this will effect that? Tim stated that it might cause a small problem, but they can work with it. Tim stated that it is important that they cut the deficit and that they will not only get the rent, but hopefully, more memberships. Kelly Sedgwick stated that he thinks this is a great idea,because we are getting money and we are not using our staff to run it. Kelly Sedgwick asked about the insurance amount. He stated that it seems high. Tim stated that is something that he needs to talk to Bart about. Deb Horaz asked if they will be in there after hours? Tim stated no. Deb asked if they can use the locker rooms. Scott stated yes. Scott said that we go with a year and re-evaluate the contract then. Vickie Coveny said that she thinks that we need several lawyers to look over these contracts when we do them. Scott Sleezer said that we can have the city attorney read it and ask one of the alderman to read it as well. Deb Horaz stated that the attorney doesn't know what the board wants. Scott stated that is why we are here to discuss what the board wants. Deb Horaz asked about signage for them. Scott said something on the window or front door so people know they are in the right spot. Tim stated that was never discussed. Deb asked if they are going to send a representative to Park Board. Tim said he can have them do that, if the board wants. Deb asked how long they have been in business. Tim said that he is not sure and he can find out. Amy Cesich stated that she thinks we are in agreement we want them in. Amy stated that we just need to get all the details in the contact and we can look at it again. Scott asked is it okay for us to proceed. The board said that it is fine. Tim stated that we will bring back another contact at the next meeting. Deb asked if Ken was okay with this. Tim stated that he spoke to him on the phone and yes he is fine with it. Reports: PAGE 2 Director Report: Laura Schraw stated that she had someone contact her about purchasing the caboose. She is asking how the board feels about that. She stated that it was purchased for $10,500. That is the minimum we would ask for. Laura said that she would suggest that the money go to Riverfront Park. Scott stated that might even allow us to do something next year. Scott stated that it probably came out of land cash. Scott asked if the board would be willing to sell it for what we paid? The board stated they would like to make something. Scott said that we haven't had a lot of interest in it. Deb said to start a little higher on price and then we will end up with what we want. Scott asked if staff can negotiate it. The board agreed. Amy said it is time for the caboose to go. Deb asked if they will come back to the board to make the final decision. Laura stated that they will. Laura stated the next thing is on September 21, 2011 there is a ribbon cutting event for the playground from 4:30 to 6:30 p.m. They will be selling a hot dog, chips and drink for$1.50,just enough to make our money back. Laura stated that the Mayor will come and speak and maybe some alderman. Scott stated that it would be good to have some Park Board members there too. Tim said that the Illinois Paddling Council wants to do a small event on October 2nd. He stated that it should not be more than 20 people. Laura stated that we told them we would come to the board to see about waiving the fees. Laura said that they want to see how it goes and then maybe have more next year affiliated with Hometown Days or Music Under the Stars. Laura stated that it is their goal of doing this getting more people interested in kayaking. Amy Cesich stated that she was at the riverfront this past weekend and it was packed with people using the kayak shoot, but she stated that the park was a mess with a lot of garbage etc. Scott stated that some of that is probably that they do not have the same about of manpower as they used to. The board asked if we need more cans down there? Scott stated that they can look into that. Amy said that she just wants to make sure that when others are coming into our community, we want it to be clean. Scott stated that we are shorthanded now in keeping things up. He said that we used to have 10- 12 seasonal help and now it is 2. Amy said that this park can bring in a lot for the community and we want it at its best. Scott said that he has people calling him a lot from community parks just needing things cleaned up or graffiti cleaned. Vicki Convey asked about an adopt a park program. Scott stated that they have that,but is not something that is weekly. The board discussed what charity they wanted to put the money from tips they collect at Hometown Days. The board decided PADS. Laura asked the board if the October 2nd kayak event is okay with the board. Laura stated that next year we want to have a Whitewater Festival and we wanted to work with them to help make that successful. The board agreed that the October 2nd kayak event is okay. Laura stated that as part of the Playful city USA September is the month of play will be held at Hometown Days. Laura stated that at the baseball meeting the fees were fine and they wanted a couple different fees added into the contracts. She said that at the end of September we will have those contracts for the board to look at. Recreation Report: Tim stated that if anyone wants to help with Hometown Days this next week, they could use the help. Parks Report: Scott asked the board to go and look at Raintree B Park. He stated that the concrete table is in. Additional Business: Deb Horaz asked about the Geneva Kayak name change. Deb Horaz stated that they were supposed to change their name. Deb said maybe they would like the name Yorkville Kayak instead of Yorkville Outdoor Recreation Center. Scott stated that eventually they will change their name, but he stated that he thinks that it is actually benefiting us because people are still finding them PAGE 3 under Geneva Kayak. Deb stated that the board didn't get what we asked for. Laura stated that when the two years are up, we can renegotiate that. Deb stated that when they wanted to move to Yorkville, the board stated that it was fine as long as they changed their name from Geneva to Yorkville and they agreed,but that has still not happened. Deb stated that we are not attorneys and we don't always see what we need to know. Laura stated that is why it is only two years and that it is a learning process. Deb stated that in the REC Center and Hoover there were things that we should have done and didn't know. Laura stated that these are all new things and we are learning. Laura stated all these contracts are up in 2013 and we are redoing them. Amy Cesich stated that she would like to know when they are planning on making the change. Amy stated that the board feels duped because they stated they would change it and never have. Amy and Deb said they remember them specifically saying they will change their name. Laura stated that in less than a year and a half, we will be able to address it again and get the change. Adiournment• Amy Cesich made a motion to adjourn meeting and it was seconded by Kelly Sedgwick. Meeting was adjourned at 8:12 p.m. Next Meeting: September 8, 2011, City Hall *Items needed Board approval or recommendations Minutes Respectfully Submitted by: Lisa Godwin PAGE 4 DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208239 ALLSTAR ALL STAR SPORTS INSTRUCTION 115175 08/22/11 01 SUMMER SPORTS INSTRUCTION 79-795-54-00-5462 378.00 INVOICE TOTAL: 378.00 * CHECK TOTAL: 378.00 208240 AQUAPURE AQUA PURE ENTERPRISES, INC. 75420 08/15/11 01 LOCK HANDLE ASSEMBLY 80-800-56-00-5640 50.90 INVOICE TOTAL: 50.90 * CHECK TOTAL: 50.90 208241 ARAMARK ARAMARK UNIFORM SERVICES 610-7170571 08/16/11 01 UNIFORMS 79-790-56-00-5600 38.78 INVOICE TOTAL: 38.78 * 610-7179986 08/23/11 01 UNIFORMS 79-790-56-00-5600 38.78 INVOICE TOTAL: 38.78 * CHECK TOTAL: 77.56 208242 BANCAMER BANC OF AMERICA LEASING 011953732-PR 08/22/11 01 COPIER LEASE 79-790-54-00-5485 178.00 02 COPIER LEASE 80-800-54-00-5485 198.00 INVOICE TOTAL: 376.00 CHECK TOTAL: 376.00 208243 BPAMOCO BP AMOCO OIL COMPANY 31109116-PR 08/24/11 01 GASOLINE 80-800-56-00-5695 72.09 02 GASOLINE 79-795-56-00-5695 72.10 INVOICE TOTAL: 144.19 CHECK TOTAL: 144.19 DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208244 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0811P 08/15/11 01 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 207.28 02 PARK/REC MONTHLY CHARGES 79-790-54-00-5440 80.11 INVOICE TOTAL: 287.39 * CHECK TOTAL: 287.39 208245 CHDJOHAN CHAD JOHANSEN GOLF ACADEMY 1153 08/19/11 01 GOLF CAMP INSTRUCTION 79-795-54-00-5462 765.00 INVOICE TOTAL: 765.00 * CHECK TOTAL: 765.00 208246 CHIGOBUL BULLS/WHITE SOX TRAIN ACADEMY IN002467 08/16/11 01 BASEBALL CAMP INSTRUCTION 79-795-54-00-5462 98.00 INVOICE TOTAL: 98.00 * CHECK TOTAL: 98.00 208247 COMED COMMONWEALTH EDISON 1613010022-0811 08/17/11 01 BALLFIELDS 79-795-54-00-5480 435.27 INVOICE TOTAL: 435.27 * CHECK TOTAL: 435.27 208248 COVALENC BERRY PLASTICS CORPORATION 2666552 08/03/11 01 GARBAGE BAGS 79-790-56-00-5620 2,868.00 INVOICE TOTAL: 2,868.00 * CHECK TOTAL: 2,868.00 208249 FITZSIMF FREDERICK J. FITZSIMMONS DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208249 FITZSIMF FREDERICK J. FITZSIMMONS 081811 08/18/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 140.00 208250 GODWINL LISA GODWIN 082511 08/29/11 01 AUGUST 25 MEETING MINUTES 79-795-54-00-5462 68.60 INVOICE TOTAL: 68.60 * CHECK TOTAL: 68.60 208251 HAYDENS HAYDEN'S W2542-00 08/16/11 01 15 DOZEN SOFTBALLS 79-795-56-00-5606 900.00 INVOICE TOTAL: 900.00 * CHECK TOTAL: 900.00 208252 HAYENR RAYMOND HAYEN 080811 08/08/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * 081611 08/16/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * 082511 08/25/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 385.00 208253 HOMEDEPO HOME DEPOT 2012306 07/22/11 01 TAPCON, STRAP 79-790-56-00-5620 4.53 INVOICE TOTAL: 4.53 * DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208253 HOMEDEPO HOME DEPOT 3012226 07/21/11 01 SEAL 79-790-56-00-5620 1.26 INVOICE TOTAL: 1.26 * CHECK TOTAL: 5.79 208254 HUTHM MARK A. HUTH 081611 08/16/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * CHECK TOTAL: 105.00 208255 JACKHIRS JACKSON-HIRSH, INC. 0809254 08/16/11 01 PAPER 79-795-56-00-5610 63.46 02 PAPER 80-800-56-00-5606 68.45 INVOICE TOTAL: 131.91 * CHECK TOTAL: 131.91 208256 JONESJ JIMMY E. JONES 081811 08/18/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * CHECK TOTAL: 140.00 208257 MENLAND MENARDS - YORKVILLE 11032 08/19/11 01 FLUSH LEVER 80-800-56-00-5640 3.99 INVOICE TOTAL: 3.99 * 12848 08/26/11 01 NEXTEL PHONE CHARGER 80-800-54-00-5440 8.98 INVOICE TOTAL: 8.98 * DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208257 MENLAND MENARDS - YORKVILLE 9120 08/12/11 01 HEX BIT SOCKET 80-800-56-00-5640 4.29 INVOICE TOTAL: 4.29 * 9145 08/12/11 01 DRILL BITS, PLASTIC ANCHOR, 80-800-56-00-5640 12.61 02 SCREW COMBOS ** COMMENT ** INVOICE TOTAL: 12.61 * 9927 08/15/11 01 END CAPS, SHANKS 79-790-56-00-5640 50.61 INVOICE TOTAL: 50.61 * 9928 08/15/11 01 CEDAR ULTRADECK RUSTIC 79-790-56-00-5640 0.99 INVOICE TOTAL: 0.99 * CHECK TOTAL: 81.47 208258 MJELECT MJ ELECTRICAL SUPPLY, INC. 1123733-00 08/12/11 01 PHOTOCONTROLS 79-790-56-00-5640 18.00 INVOICE TOTAL: 18.00 * CHECK TOTAL: 18.00 208259 MORRICKB BRUCE MORRICK 082511 08/25/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * CHECK TOTAL: 105.00 208260 NANCO NANCO SALES COMPANY, INC. 7022 08/18/11 01 PAPER TOWEL 79-795-56-00-5620 32.69 02 WINDEX, BODY SOAP, GARBAGE 80-800-56-00-5620 230.84 03 BAGS ** COMMENT ** INVOICE TOTAL: 263.53 CHECK TOTAL: 263.53 DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208261 NEXTEL NEXTEL COMMUNICATIONS 837900513-114-P 08/24/11 01 PARKS MONTHLY CHARGES 79-790-54-00-5440 178.59 02 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 35.72 03 RECREATION MONTHLY CHARGES 79-795-54-00-5440 142.86 INVOICE TOTAL: 357.17 CHECK TOTAL: 357.17 208262 OLEARYC CYNTHIA O'LEARY SOFTBALL 3RD-11 08/07/11 01 OFFICIAL ASSIGNING FEE FOR 79-795-54-00-5462 365.00 02 JULY SOFTBALL ** COMMENT ** INVOICE TOTAL: 365.00 CHECK TOTAL: 365.00 208263 OLEARYM MARTIN J. O'LEARY 081611 08/16/11 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 CHECK TOTAL: 105.00 208264 PAUMCDAS PAUL MCDONNELL & ASSOCIATES 2011 08/25/11 01 FOOD SERVICE MANAGER 79-795-54-00-5412 185.00 02 CERTIFICATION TRAINING AND ** COMMENT ** 03 CERTIFICATE ** COMMENT ** INVOICE TOTAL: 185.00 CHECK TOTAL: 185.00 208265 R0000951 JUDY TREEND 103075 08/24/11 01 HTD VENDOR REFUND DUE TO 79-795-56-00-5602 125.00 DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208265 R0000951 JUDY TREEND 103075 08/24/11 02 MEDICAL REASONS ** COMMENT ** INVOICE TOTAL: 125.00 CHECK TOTAL: 125.00 208266 R0000952 COURTNEY ROBERTS 102873 08/22/11 01 SPRING SOCCER CONFLICT HH 79-795-54-00-5496 75.00 02 CREDIT REFUND ** COMMENT ** INVOICE TOTAL: 75.00 CHECK TOTAL: 75.00 208267 REINDERS REINDERS, INC. 1354643-00 08/10/11 01 PULLEY 79-790-56-00-5640 35.46 INVOICE TOTAL: 35.46 1354898-00 08/11/11 01 FILTER COVER 79-790-56-00-5640 40.35 INVOICE TOTAL: 40.35 CHECK TOTAL: 75.81 208268 RUSITYORK RUSH-COPLEY HEALTHCARE 080211-PR 08/02/11 01 POST ACCIDENT DRUG SCREENING 79-790-54-00-5462 46.00 INVOICE TOTAL: 46.00 CHECK TOTAL: 46.00 208269 SUTHERLS SCOT SUTHERLAND 082511 08/25/11 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 CHECK TOTAL: 140.00 DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208270 UNIQUEPR UNIQUE PRODUCTS & SERVICE 226460 08/17/11 01 LAUNDRY DETERGENT, PAPER TOWEL 80-800-56-00-5620 227.28 02 TOILET TISSUE, MOP HEADS ** COMMENT ** INVOICE TOTAL: 227.28 CHECK TOTAL: 227.28 208271 VISA VISA 082811-PR 08/28/11 01 MOWER STARTER, MIC, FURNACE 79-790-56-00-5640 705.73 02 PARTS ** COMMENT ** 03 GROUP POWER MONTHLY FEE, 80-800-56-00-5606 866.33 04 PRESCHOOL CLASSROOM SUPPLIES, ** COMMENT ** 05 LAUNDRY BASKETS, PENS ** COMMENT ** 06 MONTHLY CABLE 79-795-54-00-5440 79.95 07 MONTHLY CABLE 80-800-54-00-5440 116.55 08 PRESCHOOL START UP SUPPLIES 79-795-56-00-5606 404.09 09 AOL PATCH AD 79-795-56-00-5602 50.00 10 PEDALS, STRAPS, WEIGHT ROPE 80-800-56-00-5640 81.81 11 TUBING, FITTINGS 79-790-56-00-5620 147.00 INVOICE TOTAL: 2,451.46 * CHECK TOTAL: 2,451.46 208272 WALKCUST WALKER CUSTOM HOMES, INC. YPD 10/11 08/29/11 01 OCTOBER LEASE PAYMENT 80-800-54-00-5485 18,500.00 INVOICE TOTAL: 18,500.00 * CHECK TOTAL: 18,500.00 208273 WALMART WALMART COMMUNITY 081611-PR 08/16/11 01 PRESCHOOL SNACKS, PAINT ROLL, 79-795-56-00-5606 166.34 02 SUNCATCHERS, ACTIVITY KITS, ** COMMENT ** DATE: 09/01/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:20:08 CHECK REGISTER PRG ID: AP215000.CBL CHECK DATE: 09/08/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 208273 WALMART WALMART COMMUNITY 081611-PR 08/16/11 03 FISHING LURES, FISH HOOKS ** COMMENT ** 04 CANDY, MILK, STORAGE BAGS 80-800-56-00-5607 15.00 05 PORTFOLIOS, HAND WASH, BANDS 80-800-56-00-5620 15.85 INVOICE TOTAL: 197.19 * CHECK TOTAL: 197.19 208274 YORKCLER YORKVILLE CLERK'S ACCOUNT 147891-PR 08/31/11 01 RELEASE OF LIENS 79-790-54-00-5466 196.00 INVOICE TOTAL: 196.00 * CHECK TOTAL: 196.00 208275 YORKNAPA YORKVILLE NAPA AUTO PARTS 970852 07/28/11 01 LAMP 79-790-56-00-5640 1.63 INVOICE TOTAL: 1.63 * CHECK TOTAL: 1.63 TOTAL AMOUNT PAID: 30,872.15 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Check for Carnival Agenda Date: September 8, 2011 Synopsis: A check will be cut for the carnival on Tuesday, September 6th. Staff will provide the total carnival revenue and payment amount at the meeting. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Collman Naming Request Agenda Date: September 8, 2011 Synopsis: Staff has completed the park naming request form for the tennis courts at Raintree Park B. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Approval of the tennis court naming to "Collman Courts". Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached application and letter of support. If approved by the Park Board, this will be mentioned at the Patriot's Walk on Sunday, then go for final approval by the City Council on Tuesday, September 13th. The plaque will be ordered and installed prior to the dedication which will occur when the park construction is completed. YDRKV LE PaAKC& PURE IT] Parks Naming Application Yorkville Parks and Recreation Department 201 West Hydraulic Street Yorkville, IL 60360 Phone 630-553-4357— Fax 630-553-4360 Person completing application 0-1-N D1= y'f00Z'-ViL,I.E On behalf of(person or organization) 0 O L—L-H p-Q F-AH M Address of person completing application BDD F FPtk:!M ►2P. yDW-V-V 1 LuF- , sL- LD15 U 0 Home phone number Work Lo;U).553 'lr�Cell Suggested name COCA—Q 0,0 V 2`r� Park, location, facility to be considered for naming 0jQt)R-F5 AT iPLA! KI 72EE Ppr�21L Please explain why this name should be considered (Please use back of application to attach additional sheets if necessary). -�j C-FF PA----�O At-J,401 i to -f1-V E sE�T 1� �5. H'E WA-5 A '4 tokJ'-V1I.J. �J i NL 7t+E- W u� AFT'l-(L 4tH W D uw &E- �Co g91z D A'f Tip IE I DD- AcWW yF--?-ZayP-,4 6 F TI-tE ATT7 GI6—S /r—, I-1+S PAT-W-1 OT"S WA:LY—. If naming after a person, please verify that the person or his immediate family have been contacted: Person Contacted 1-1 E. OLOL A<Q Phone Number Date Contacted ^P` I D 11. By whom 13Ac2T L" I i &i W-A 5C JW-AVV OFFICE USE Date Received Staff Initials Request Verified by Staff Schedule for Park Board Review Date Action City Council Date Action Dedication Name on Signage Location of Park, Facility, Building, Thoroughfare Yorkville Park Board 202 E. Countryside Ln. Yorkville, IL 60560 August 23, 2011 To Whom It May Concern; I am the father of Jeff Collman,who passed away in the September 11th attacks.This letter is to formally state my support for naming of the Tennis Courts at Raintree Village Park B located at 872 Prairie Crossing Drive to "Collman Courts". Thank you, 616� Dwayne Collman Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Waiver of Fees—Hometown Throwdown Agenda Date: September 8, 2011 Synopsis: This event planned for October 2nd will be approximately 15-25 people and is geared towards teaching local residents about paddling. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Approval the waiver of fees for a Hometown Throwdown (Kayak event) Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: A waiver of fees is requested for this event. World Kayak will be organizing similar events in conjunction with City events next year. This is an opportunity for Staff to observe and determine how it will fit in with our events. They will not be charging anyone to participate in the Hometown Throwdown. STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March - May) - February 15 Summer Season (June - August) - April 15. Fall Season (September - November) July 15 Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 90%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. - Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the. United City of Yorkville boundaries. Group or Individual 'Jt t" t l Name: ' ! � - (- 1 " - + �f Contact Person: 5)9 MEn1g20 Address: 2, � 3D A) , (20ACI� PAC.ATWC:: . 1L Home Phone; _ Sl$-qoy 570 Work Phone- Email: & l3 A✓ 61JAU 0 fi-tFA (L � 6JAI LOCATION REQUESTED: -) >V�t` 2f'2dN'}� DATE(s) / TIME(s) REQUESTED: OUT 1, 'd CUO h.J � , PURPOSE W /; W 'IAy4kbKIAA- Special Use requests (concessions, water, electrical, other). Expected attendance orvisitors to your event. /5--2S-. AYAKFLtPlease note: Public Safety may require additional Police present pending the type of event and attendance. This may result in an additional fee assessed to the group for this service). Will you be selling any products, food, or miscellaneous items? Yes (please explain); No Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. 1 have read and agree to follow and abide to the rules and regulations 5�ot forth by the United City of Yorkville. - Signed 4 1 20 ! . . . In order complete there uest, the following documents must be forwarded to the Recreation Department: (Groups or Organizations) - A certificate of insurance co-naming they United City of Yorkville as an additional insured, Assumption of - liability, and Waiver of subrogation. OFFICIAL USE Addition information requested _. Reservation Amount W. 0D Deposit amount Date of Request Cf ' -1 i Date Received- Staff initials 3kp= Approved / Denied Refund Requested_ 5 _ Location Assigned Concession Stand, Me hant License Applications Needed: Yes / No Health Department Permit Needed`. Yes / No 15 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: South Preschool Move Agenda Date: September 8, 2011 Synopsis: Due to our lead teacher leaving at the South Preschool location and classes starting September 8th, we moved all preschool classes to the REC Center. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see attached memo. �� Memorandum It tLUJ To: Yorkville Park Board PARKS s RECRMTIC" From: Laura Schraw, Interim Director of Parks &Recreation CC: Tim Evans, Scott Sleezer �' Date: September 1, 2011 Subject: South Preschool Move On Friday, August 26th, we were notified by our lead preschool teacher at the South Preschool that she taken another position. To adequately Staff the classes, we elected to move all of the South classes to the North Preschool at the REC Center because we did not have enough time to hire an additional teacher prior to the beginning of the session, which starts September 8th. Unfortunately due to the short timeframe, we also were unable to discuss this on a Park Board meeting agenda prior to the move because we had to notify the parents and allow the teachers to prepare for the change this week. We still have programming at the old Administration building including several pre-preschool classes, so at this time we cannot change the room setup back to its previous condition. Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTJC" Director ■ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: September 8, 2011 Synopsis: Written report from the Director. Verbal reports from the Superintendent of Recreation and the Superintendent of Parks. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: �� Memorandum It tLUJ To: Yorkville Park Board PARKS s RECRMTIC" From: Laura Schraw, Interim Director of Parks &Recreation CC: � Date: September 1, 2011 Subject: Director's Report • Thank you for everyone's help at Hometown Days Festival! • Playful City USA • Dairy Queen Landscape Review • Collman Naming Request • Meeting on Hometown Throwdown • Riverfront Park OSLAD Grant items to Sue Eubanks (Grant Administrator) as requested • Final billing request information sent to Sue Eubanks for Prairie Meadows • Map and Matrix to Officer Mott for use with Sex Offender database • Blackberry Creek Water Resource Protection opportunities meeting • Review of Kane/Kendall County Bicycle and Pedestrian Plan documents pertaining to Kendall County