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Park Board Packet 2011 02-24-11 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. February 24, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Recreation Manager—Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Bills Review: Bill list* Old Business: Hopkins Park Design* Riverfront Park design* Riverfront Signage New Business: Rain Garden proposal* Youth baseball agreements* -YYBSA, Reds, YTS FY 11/12 Budget* REC Center budget analysis (to be presented at City Council on February 22nd Old Business, continued: Strategic planning Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, March 10, 2011 *Items needing Board approval or recommendation DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ALLSTAR ALL STAR SPORTS INSTRUCTION 111033 02/04/11 01 WINTER 1 SESSION SPORTS 80-000-62-00-5401 00404702 02/22/11 1,242.50 CONTRACTUAL SERVICES 02 INSTRUCTION ** COMMENT ** INVOICE TOTAL: 1,242.50 VENDOR TOTAL: 1,242.50 ARAMARK ARAMARK UNIFORM SERVICES 610-6992114 02/01/11 01 UNIFORMS 79-610-62-00-5421 02/24/11 37.24 WEARING APPAREL INVOICE TOTAL: 37.24 VENDOR TOTAL: 37.24 AUTOSP AUTOMOTIVE SPECIALTIES, INC. 17386 01/31/11 01 STEEL LINE & 2 FITTINGS, BRAKE 79-610-62-00-5408 02/24/11 171.19 MAINTENANCE-EQUIPMENT 02 FLUID ** COMMENT ** INVOICE TOTAL: 171.19 VENDOR TOTAL: 171.19 BEUKELML LOUISE A. BEUKELMAN 11311 02/02/11 01 JANUARY 13 MEETING MINUTES 79-650-62-00-5401 02/24/11 62.50 CONTRACTUAL SERVICES INVOICE TOTAL: 62.50 12711 02/02/11 01 JANUARY 27 MEETING MINUTES 79-650-62-00-5401 02/24/11 91.00 CONTRACTUAL SERVICES INVOICE TOTAL: 91.00 VENDOR TOTAL: 153.50 BILLENSK KEVIN BILLENSTEIN 012911 01/29/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 6819027011-0211 02/05/11 01 PR BUILDINGS 79-650-62-00-5435 02/24/11 270.84 ELECTRICITY INVOICE TOTAL: 270.84 7982205057-0211 02/03/11 01 202 E. COUNTRYSIDE PKWY STE D 80-000-62-00-5435 02/24/11 130.44 ELECTRICITY INVOICE TOTAL: 130.44 7982206018-0211 02/04/11 01 202 E. COUNTRYSIDE PKWY STE E 80-000-62-00-5435 02/24/11 3,092.90 ELECTRICITY INVOICE TOTAL: 3,092.90 VENDOR TOTAL: 3,494.18 COVELLD DAVE COVELL 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 DEKANE DEKANE EQUIPMENT CORP. IA94623 11/05/10 01 SPINDLE 79-610-62-00-5408 02/24/11 28.27 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 28.27 VENDOR TOTAL: 28.27 DOOLEYD DICK DOOLEY 012911 01/29/11 01 REFEREE 79-650-62-00-5401 02/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 6674 02/01/11 01 FEBRUARY PEST CONTROL 80-000-62-00-5416 02/24/11 39.00 MAINTENANCE- GENERAL INVOICE TOTAL: 39.00 VENDOR TOTAL: 39.00 FLATSOS RAQUEL HERRERA 020411 02/04/11 01 FIX RIM 79-610-62-00-5408 02/24/11 15.00 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 15.00 VENDOR TOTAL: 15.00 GRANDREN GRAND RENTAL STATION 13641 02/11/11 01 FLOOR POLISHER RENTAL 79-610-62-00-5434 02/24/11 39.60 RENTAL-EQUIPMENT INVOICE TOTAL: 39.60 VENDOR TOTAL: 39.60 ILLPARK ILLINOIS PARK & RECREATION 2011 DUES 02/11/11 01 ANNUAL MEMBERSHIP RENEWAL 79-650-64-00-5600 02/24/11 259.00 DUES 02 2 ANNUAL MEMBERSHIP RENEWALS 79-610-65-00-5804 353.00 OPERATING SUPPLIES INVOICE TOTAL: 612.00 VENDOR TOTAL: 612.00 INTERICE INTERNATIONAL ICE CENTER 1446 01/12/11 01 ICE SKATING INSTRUCTION 79-650-62-00-5401 02/24/11 336.00 CONTRACTUAL SERVICES INVOICE TOTAL: 336.00 VENDOR TOTAL: 336.00 DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JACKHIRS JACKSON-HIRSH, INC. 0791949 01/25/11 01 PAPER 79-650-65-00-5802 02/24/11 63.67 OFFICE SUPPLIES 02 PAPER 80-000-65-00-5802 63.68 OFFICE SUPPLIES INVOICE TOTAL: 127.35 VENDOR TOTAL: 127.35 JONESJ JIMMY E. JONES 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 KCRECORD KENDALL COUNTY RECORD 013111-71 01/31/11 01 LEGAL NOTICE FOR RAINTREE PARK 79-610-65-00-5804 02/24/11 25.20 OPERATING SUPPLIES 02 PLAYGROUND BID ** COMMENT ** INVOICE TOTAL: 25.20 VENDOR TOTAL: 25.20 KONICAMI KONICA MINOLTA BUSINESS 216878914 01/29/11 01 COPIER CHARGES 79-650-62-00-5410 02/24/11 38.27 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 38.27 216882366 01/30/11 01 COPIER CHARGES 80-000-62-00-5410 02/24/11 101.89 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 101.89 VENDOR TOTAL: 140.16 LUCAST TIM LUCAS DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT LUCAST TIM LUCAS 012911 01/29/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 MCCUEJ JOHN MCCUE 012911 01/29/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 MCNEALT TOMMIE MCNEAL 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 MENLAND MENARDS - YORKVILLE 58412 01/21/11 01 KEYS 79-610-65-00-5804 02/24/11 2.58 OPERATING SUPPLIES INVOICE TOTAL: 2.58 VENDOR TOTAL: 2.58 NICOR NICOR GAS 64-99-70-7276 0-0211 02/07/11 01 202 E. COUNTRYSIDE PKWY STE E 80-000-78-00-9002 02/24/11 2,057.37 NICOR INVOICE TOTAL: 2,057.37 65-69-00-0377 0-0211 02/07/11 01 202 E COUNTRYSIDE PKWY STE D 80-000-78-00-9002 02/24/11 144.67 NICOR INVOICE TOTAL: 144.67 VENDOR TOTAL: 2,202.04 DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PEDERSEJ JOHN PEDERSEN 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 PEPSI PEPSI-COLA GENERAL BOTTLE 84343202 02/04/11 01 POP, GATORADE, WATER 80-000-65-00-5828 02/24/11 390.70 CONCESSIONS EXPENSES INVOICE TOTAL: 390.70 VENDOR TOTAL: 390.70 PITNEYBO PITNEY BOWES INC 513044 01/29/11 01 POSTAGE INKS 79-650-65-00-5808 02/24/11 110.48 POSTAGE & SHIPPING INVOICE TOTAL: 110.48 VENDOR TOTAL: 110.48 R0000050 STEPHANIE LUBBERS 90172 02/08/11 01 CLASS CANCELLATION REFUND 80-000-65-00-5841 02/24/11 59.00 PROGRAM REFUNDS 02 DUE TO LOW ENROLLMENT ** COMMENT ** INVOICE TOTAL: 59.00 VENDOR TOTAL: 59.00 RICHTERP PAUL J. RICHTER 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ROBINSOT TRACY ROBINSON DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ROBINSOT TRACY ROBINSON 012911 01/29/11 01 REFEREE 79-650-62-00-5401 02/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 200.00 RUSITYORK RUSH-COPLEY HEALTHCARE 3317-PR 02/03/11 01 DOT DRUG/ALCOHOL TESTING 79-610-65-00-5804 02/24/11 316.00 OPERATING SUPPLIES INVOICE TOTAL: 316.00 VENDOR TOTAL: 316.00 SCHNITZR RANDY J. SCHNITZ 020511 02/05/11 01 REFEREE 79-650-62-00-5401 02/24/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 SUPERBEV THE SUPERIOR BEVERAGE CO. 590854 02/08/11 01 STRAWBERRY MILK 80-000-65-00-5828 02/24/11 12.26 CONCESSIONS EXPENSES INVOICE TOTAL: 12.26 VENDOR TOTAL: 12.26 UNIQUEPR UNIQUE PRODUCTS & SERVICE 216180 02/04/11 01 LAUNDRY SOAP, TOILET TISSUE, 80-000-62-00-5408 02/24/11 187.15 MAINTENANCE- SUPPLIES DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNIQUEPR UNIQUE PRODUCTS & SERVICE 216180 02/04/11 02 PAPER TOWEL ** COMMENT ** 02/24/11 INVOICE TOTAL: 187.15 VENDOR TOTAL: 187.15 UPS UNITED PARCEL SERVICE 00004296X2051-PR 01/29/11 01 1 PKG TO ZENON COMPANY 79-610-65-00-5804 02/24/11 24.85 OPERATING SUPPLIES INVOICE TOTAL: 24.85 VENDOR TOTAL: 24.85 WHITEK KEN WHITE 012911 01/29/11 01 REFEREE 79-650-62-00-5401 02/24/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 947993 01/05/11 01 OIL FILTER 79-610-62-00-5408 02/24/11 4.37 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 4.37 949505 01/20/11 01 OIL FILTERS, AIR FILTERS 79-610-62-00-5408 02/24/11 95.36 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 95.36 949506 01/20/11 01 OIL FILTERS, AIR FILTERS 79-610-62-00-5408 02/24/11 78.68 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 78.68 950125 01/26/11 01 CUTTER 79-610-62-00-5408 02/24/11 9.46 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 9.46 DATE: 02/16/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:07:12 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKNAPA YORKVILLE NAPA AUTO PARTS 950336 01/28/00 01 AIR FILTERS, OIL FILTERS, FUEL 79-610-62-00-5408 02/24/11 301.42 MAINTENANCE-EQUIPMENT 02 FILTERS ** COMMENT ** INVOICE TOTAL: 301.42 VENDOR TOTAL: 489.29 TOTAL ALL INVOICES: 11,305.54 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Hopkins Park Preliminary Budget Estimate Agenda Date: Park Board, February 24, 2011 Synopsis: Budget estimate for improvements to Hopkins Park design that was presented at the February 10, 2011 Park Board meeting. Action Previously Taken: Date of Action: 2/10/11 Action Taken: Review of plan Item Number: Type of Vote Required: Majority Action Requested: Approval of design and budget estimate. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached memo and drawing. ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L (0 CC: Scott Sleezer, Superintendent of Parks ao�Ia o Ty =0 Bart Olson, Interim Director of Parks and Recreation CIE Date: February 17, 2011 Subject: Hopkins Park Budget Estimate Scott and I have prepared a preliminary budget estimate for Hopkins Park. At this time our design and budget does not include adding a trail on the adjacent IDNR property. Once Staff confirms this agreement has been executed, we can expand the project to include the adjacent wooded property. Picnic tables, benches, and interpretive signage $15,000.00 Sculpture pads $6,000.00 Labyrinth $20,000.00 Planting beds $10,000.00 Clearing of understory&woodland controlled burn $22,000.00 Path (ADA wood chips) $12,000.00 Limestone overlook $35,000.00 Total $120,000.00 If we use this budget for a Recreational Trails Program Grant, 80% of this amount would be reimbursable. The 20% ($24,000) of the City's match would be through force account labor for understory clearing, planting beds, and table/bench/sign installation. For Wheaton Woods (a similarly sized parcel) Staff's time spent totaled over$25,000, and therefore is an appropriate estimate of force account labor for this project as well. At this time the RTP grant funding has not been released. HOPKINS PARK CLARK PROPERTY CONCEPTUAL SITE DESIGN w --� MAIN STREf=T ~- — W - ---- - I ro PARKIN, - - - LABYRINTH -;� PICNIC TA E f PLANTING BEDS _ f I BOUNDARY LINEy _ + + SCULPTURE PAD + BENCH � + TREE INTERPRETIVE SIGNAGE INTERPRETIVE SIGNAGE �-TRAIL --milk BENCHE _ INTERPRE IGNAGE OBSERVATION AREA FOR VIEWING DAM AND POTENTIAL WEDDING SITE ISLAND FOX RIVER Y©RIwIL.E Yorkville Parks & Recreation Dept. ��P Cyr, United City of Yorkville SCALE 1"=30'-O" 202 E. Countryside Parkway 800 Game Farm Road Yorkville, Illinois 60560 �� - Yorkville, Illinois 60560 DATE: FEBRUARY 8, 2011 Telephone: 630-553-2582 'y � �a Telephone: 630-553-8545 AR S R REcREATT�xV Fax: 630-553-2644 ' �E "` Fax: 630-553-3436 DRAWN BY: LAURA SCHRAW NORTH Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PARKS s RECRMTIC" Director ❑ City Administrator F1 Tracking Number �' L Legal ❑ Human Resources F1 Una I Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park 2011 Design Agenda Date: February 24, 2011 Synopsis: Revised design for discussion. Action Previously Taken: Date of Action: 1/27/11 Action Taken: Discussion on 2011 design Item Number: Type of Vote Required: Majority Action Requested: Approval of design and move to City Council meeting 3/8/11. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached memo. Park design will be presented at the meeting. ° ''`o Memorandum EST. - I 1835 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L (0 CC: Scott Sleezer, Superintendent of Parks, �Ia o Ty =0 Bart Olson, Interim Director of Parks & Recreation CIE Date: February 18, 2011 Subject: 2011 Riverfront Park Design Comments on the Park Design Discussions at Park Board, City Council, and the Town Meeting produced a list of additional amenities that were discussed for the Riverfront Park Design. These included: Performance area Storage lockers Showers Changing facilities Staging area for boaters Slalom gates for competition Information signage/kiosk Additional access besides stairs from bottom of chute Elements added to the design will be discussed at the meeting. The revised design will go to the March 8th City Council meeting for review prior to being displayed at Canoecopia. Overall Budget A question on the cost for improving the entire park to this design(without any grant funding) was asked at the Town Meeting. Below is a preliminary estimate of all elements and the total cost for these improvements. Kiosk $2,000 Parking lot on east side of building $156,000 Bioswale in parking lot $8,000* Boat ramp/canoe launch $46,000 Existing playground area restoration $2,500 Application cost for railroad easement $2,950 Brick(repair and re-laying along walkway, removal of fountain) $32,000 Removal of small shelters in Civic Lawn area $5,000 Performance area/pad $20,000 Changing facilities $1,000** Brick work&new stairs on existing shelter $15,000 Playground& sitting area $132,000 Fishing Pier $70,000 Lighting extension into east end of park $50,000 Parking Lot (completion of asphalt near building) $5,000 Landscape Restoration $19,000 Shared-Use Trail (1,210 LF) $50,000 Canoe Access Beach $5,000 Small Picnic Shelters (relocated to woods) $5,000 Memorial Area $10,000 Woodland Restoration(tree removal for wood chip path, tree planting) $25,000 Vendor pads and electrical outlets $20,000 Port-o-let Shelters $14,000 Total $695,450 A/E Design fee (15%)*** $104,317.50 *Cost does not include forced labor to complete work. **Annual fee. *** Estimated cost of project completion using consultants (if Staff did not do design, plans, meetings, construction monitoring, etc.). Reviewed By: Agenda Item Number It A)'DPKVLU Parks Recreation ❑ PARKsa Director ■ City Administrator ❑ Tracking Number Legal ❑ "Ina 4MM92M./ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park Signage Agenda Date: February 24, 2011 Synopsis: Discussion on additional park signage for Riverfront Park to display park rules. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached memo and sign language. IDNR signage is also attached for reference. ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L CC: Bart Olson, Interim Director of Parks and Recreation O Scott Sleezer, Superintendent of Parks j<tE Date: February 18, 2011 Subject: Riverfront Park Signage Scott and I met with the Yorkville Police Department and I spoke with the local Conservation Officer regarding signage in the park and enforcement of rules. All officers said that the more signs, the better,because if there is not a sign that clearly states the rule in proximity of where a ticket would be issued(i.e. where canoeists/kayakers exit the water) any ticket issued will most likely get thrown out in court. Attached are potential signs for the park. We cannot list all park rules,but feel that certain rules are important to display. Additionally, the IDNR signs that were brought to Park Board in December are attached. We are currently still discussing some changes to these signs with the state. #4 - Add DOWNSTREAM VESSELS HAVE RIGHT-OF-WAY - Change phone number to 9-1-1 - Add NO FISHING WITHIN 50 FEET OF BYPASS CHANNEL #6 - Add NO FISHING WITHIN 50 FEET OF BYPASS CHANNEL - Change phone number to 9-1-1 We have also requested, for safety reasons, that IDNR creates an additional sign upstream: SINGLE VESSEL ENTRY INTO BYPASS CHANNEL ALL BOATS MUST BE UNTIED Staff is seeking any additional recommendations from Park Board prior to printing signs for installation at Riverfront Park. Riverfront Park Signs For entering park from water and from parking areas (2 signs): ALL YORKVILLE PARK RULES APPLY (IN PARK AND ON ISLAND) No Open Alcohol on Land No Grilling or Open Fires No Fishing in Bypass OR Within 50 Feet of Bypass No Littering Pets Must Be on Leashes Park Closes at Dusk Posted along bypass concrete walkway: No Fishing in Chute No Motorized Vehicles No Bicycles Directional sign: Canoe/Kayak Portage Cdr wofbi oilrtli! r �stE'aF Iiu Ns YOMMLLE DAM -1MULT]-PURPOSE DAM PROJECT-PHASE 2 - CANOE AND FISH BYPASS CHANNEL DEPARTIMIEIIIT OF NATLoRAL RESOURCES KENDALL COUNTY OFFICE OF WATER RESOURCES bNtasr L r+erlkd is OWL If horl"wor u as wM sim IN as sle,rn. SIGN 1 SIGN 2 SIGN 3 �Ir�rer�ess 1kn r rra *Wft (1 required) c 0 requlredl €' (2 panels required) o $ 'c' B."0. —° --'- a V7 8'"�• 1..0- 1'-3• 1-3. 1'_0• s ` 1'7" 11 4Z' 412 1 is. Iz., Is2,1 • i . 4a. 4� _ U D WARNING ° �' KI ® aAN G E R A � _ ARNING ° t3 - � o RESTRICTED AREA AHEAD � AM & BYPASS AHEA MOTOR NO AM BYPASS ENTRANC N R R BOATS NO SWIMMING KEEP LEFT TO PORTAGE Z p a ALL BOATS PREPARE TO TAKE OUT p - p PORTAGE a KEEP LEFT TO PORTAGE N GE HERE E AREA RESTRINGIDA ADEEANTE o P INSPECT WHITEWATER BYPASS RAPI p INSPECT WHITEWATER BYPASS RAPORE MANTENGA UQUIEROO TRANSRORTAR N n BOAT AT YOUR OWN RISK 01 4 t—BOAT ID AT B YOUR OWN BOATING ti _2J L N 4`x 4'x 13'-0 4'x 4"x 13'-0' x Untrrated Timber Pasts o Untreated Timber Posts o Untreated Timber Posts c Ground tine El. 579.0 Ground L/ne 1. 57$.0 `Ground Line El. 580- 1 � OAXAM 5doft Cawr•Nraa Fab.Rita T--r r-r, , rT (D mlar•slack.Fern•rem. T_r 6g 1 1 I ! 1 1 1 I ul �T YET 7'r'T T�'T � OCuW•BIdCF.FeN•re�lr•r`T T"r TAT Y"7" � ®rawr-RIB Fad•w ae t2 001w.rew.Fawn•SW 0 c*r.rdb"c pad•aw I I r I I I I I I I 1 1 1 1 I I 1 1 I I I I Ocawr-NKie far•Rod I 1 I SIGN 4 SIGN 5 (a. b, or c)b SIGN 6 (2 panels required) (3 required - East. West side of South Abutment, North Abutment) (2 panels required) �° a s o• �° 4'-0" 4'-0" 8-a• 1"-1' 1'-1' 1` 1` 1'-i" �' `n m 1' Q" !' 3" 1' 3" I' 0" _r 2' e` 2' $" tit !'-3• 1..0. 1' 0` 1' 3" $ a, rIz'11 !�z" 42" 42 12 X1'7` a 6" 4 1 1 " 10 1 -= 1NARNINGa ANGE ® WARN ING ° WHITEWATER RAPIDS o o I p - m ti WHITEWATER RAPIDS m NO MOTOR BOATS. NO SWIMMING Q1 NO MOTOR BOATS. NO SWIMMING NO LIFEGUARDS ON DUTY ° v RESTRICTED AREA E NO LIFEGUARDS ON DUTY INSPECT WHITEWATER BYPASS RAPID BEFORE BOATING A ~ N$PECT WHITEWATER BYPASS RAPID BEFORE BOATING BOAT AT YOUR OWN RISK 1 BOAT AT YOUR OWN RISK t_ T USE LIFE VESTS IN RAPIDS P E L I G R 0 ° USE LIFE VESTS IN RAPIDS NO FISHING IN BYPASS o v m N NO FISHING IN BYPASS g i - FOR EMERGENCY CALL 1-630-553-4343 N a AREA RESTRINGIDA m d FOR EMERGENCY CALL 1-630-553-4343 c ` �4"x 4"x 13' 0'— _ •x 4'x 13'-0 4"x 4'x l3'-0" IUntreated Timber Pasts �� o k gntrectLd Timber Posts a` Untreated Timber Posts t r o W r1 `Ground Llne LEL577. Ground Line rEr. 5 5�o Ground Line Et. 574. c - 58L0 1 - 1 scfti�l r , ,T T-r s i i r ,�T ,�r T r , cabraw m rT rT , ; m Q)[oar•Eluck,Fob-read I , I r l , •Nye fad•R 1 I I I I I I L a r l i I I t l I I I I I r I t �r-0kr •BbN.Fad-reaMr 1 1 I r I I I r it ' ®caar"rea>wv.four-ewer-_ _- -... -- olwr.Rid.Fp,l•wnre -- -. -" '— [bwr=reaar.Fans-EMOar-- 1 I I I Wei'Far Ebe 007 C4 S3D-553-43:3" �1b�Fad [a4 6.ID-333•f31�" __ —r ■ Aw m Rod FaN. ®Cdor•NMe,fob Red 9��Y n cow Red F0d- O PANE. SEE SHEET SIO FOR 5a POST TREATMENT FR-423 DRWO. C6 OF C7 TENG SIGN DETAILS Sheet 15 of W YORKVILLE DAM -MULTI--PURPOSE DAM PROJECT -PHASE 2-CANOE AND FISH BYPASS CHANNEL KENDALL COUNTY OFFICE OF WATER RESOURCES r N 1812931.38 �I E 954288.CS 5w 100• BOTTOM EL. 584.0 f - I"= 90' FLOATING SIGN - - • '- N 1612964/73 � �-.. � '• 'i i i� E 954491.16 Edge of Fox River ►;` ,,: N 1812237.09 E 955901.15 F BOTTOM EL, 582.15 NOTES: 1. See drawing L6 for sign details and elevations. 2. Northerly one Easterly polnTa are for the �of the Center post an all Signs T rr^ II 3. - Denotes orientation of s;gn face 4. Floating sign e1w8 be Rolyan model 04672PF I`1 ji ' 'xEEP o5 or approval equal. [reek 5. Sign 5 extends into the roller compacted concrete. i ? Required coring is incWaca in the coat for rood sign 11 FLOATING SIGN z N 1812674.14 , E 954075.55 - I FLOATING SIGN 6ur,tngton Ncrttmrn RoNr- ZZ2SSS +' I N 1612574.99 odd J __;_I 1 1 E 954467.03 F tl l -..> •,. S1C�! I LOCATI01{OETAII I] Alolerfal 1 F phi Downstrem Divider lakind ': i i lim 5' Aoncl-r 3 � � 54 Fr. 3520 Flow Augment Ion Pipe • •1 !I 111 ,'• ', 1, Upstream Divider [alma wood sign Sunpwr r r ,•. ,, ,, C/L DAM sTA 1i56d5 � 9�l'0 N ,6124T7.87 ;ti i i K C/L BYPASS F 9 slgn b E 954146.73 •I I„K N 1612399.27 tnorin Ee 3 I l l l n E 954246.39 4E ` 8079011 EL. SBLO �;; ,J + - •I i i N 1812452.00 E 9S4304.GO [10 BOTTOM EL. 582.0 Y Stop Lap ��' �lA. 441E yqr t '�"+...� ``�` b 7 �iiklNl --- ------�^��~ __ +• * �p1N t . t N 1612313.04 ---- - E 955019.75 -- BOTTOM EL. 582.0 ,• H / 114 x04 _ 1'- N Ebl234.11 954851.22 IniOUNTED ON BOTH SIDES OF P"T" 2 r.-593.0 N 18t2329.80 - E 954714.39 `•`' BOTTOM EL-582.0 0` ON B07H 510E5 OF PA qq STSI:. N 1812429.60 u E 953609.71 BOTTOM EL. 56t.0 [MOUNTED ON BOTH SIDES OF POST51 UPSTREAM - SEE DETAIL e . l ��' ... � i T'•' •. 1 FoR our�DN i Inc -_ -.- LL t11.LL�1� -te�.� Hydraulic -[--[-t-c-K-i--C�-�--• E e r.rrrt I I�3 DRwG. Cs OF C7 TENG - "- BOATING AND PARK SIGNA(3E Sheet 14 of 66 Reviewed By: Agenda Item Number It A)'DPKVLU Parks Recreation ❑ PARKS a RHCRMnav Director ■ City Administrator E-1 Tracking Number © �L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Yorkville Rain Garden Agenda Date: February 24, 2011 Synopsis: The Conservation Foundation has approached the City requesting a site for a rain garden. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Review of program and suggestions of any site to further discuss with The Conservation Foundation. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached memo and program description from The Conservation Foundation. ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L (0 CC: Scott Sleezer, Superintendent of Parks ad�Ia o Ty =0 Bart Olson, Interim Director of Parks and Recreation CIE Mayor Valerie Burd Date: February 17, 2011 Subject: Rain Garden for Yorkville Mayor Burd was approached by the Conservation Foundation(CF) about installing a rain garden somewhere in Yorkville. After contacting the CF to ask more about what they were looking for in terms of a location, the attached `A Citizen's Guide to Preserving the Fox River' was sent outlining their goals for this project. They are looking for 3 sites to install in the next 2 years throughout the Fox River towns. Their goal is to install rain gardens to educate people and promote special places for people to visit. The CF has requested that it be `somewhat close' to the Fox River. It can be a rain garden or potentially a bioswale. They would be organizing volunteers and securing donations of plant material, and providing some they have in hand. Publications would include a website, magazine and mailings. Staff has discussed the bioswale for the parking lot at Riverfront Park as a potential project. We are open to any other suggestions for Yorkville municipal owned sites that we can bring back to the Conservation Foundation for further discussion. A Citizen's Guide to Preserving the Fox River Goal/Mission of the Project Our overall mission with this project is to engage more local residents in protecting their Fox River. This is a new project that will be kept alive through the work of The Conservation Foundation(TCF)and the Fox River Ecosystem Partnership (FREP). We will increase the overall awareness of the Fox River in the lives of the people who need it,use it, and rely on it for their quality of life; and inspire residents to"take action"by making changes to their lives and properties that will benefit the Fox River. We will do this by: • educating people living and working within the Fox River watershed about the importance of the river and protecting it • providing real and inspiring"on the ground"examples on how people can help protect the Fox River where they live and work, and • promoting special places near and along the Fox River to visit and enjoy nature. Our specific strategies are: • Develop a coffee-table style magazine"selling"the Fox River as a special place in our communities that needs our help and support, as well as providing cool ideas people can do to help the river(rain gardens,native landscaping, etc.) and special places to visit to gain better appreciation. • Develop a detailed web site providing instructions (how to)to what people can do in their neighborhoods,homes and places of business to protect the Fox River, such as how to build a rain garden,how to install a rain barrel, and where to get help. • Mail postcards to targeted audiences(forest preserve referendum lists along Fox River, conservation organization members, etc.), driving people to the web site to learn more and where in their community they can obtain the magazine. In addition,we will take out ads in local newspapers promoting same information, obtain as much"free media"as possible, and use a Google Ads strategy(similar to Chicago Regional Land Conservation Coalition project)to direct people to the web site. The magazine content will include: • Maps with lots of pictures so people get a better understanding of a watershed and how we are all connected to it. • Brief history of the Fox River, and how the watershed has changed over time. • Brief natural history(flora and fauna). • Special places within the watershed where people can go on short trips and experience nature and the Fox River(unique forest preserves,parks,nature preserves, sections of the river to canoe, etc.) • Real ideas on what people can do such as build rain gardens,install rain barrels, stormwater BMPs, rainwater harvesting,river/creek cleanups,native landscaping, etc. Distribution of the Magazine We will print and distribute 25,000 magazines. TCF staff and volunteers from FREP will distribute to the following locations: each municipal village hall and library along the river in the three counties, all three forest preserve district headquarters and any of their nature/visitor centers, local area outdoor stores that area,park district headquarters and community centers, and offices of other partner organizations. The marketing material sent to the target audiences will have these locations listed, as well as the web sites. The web site content will include: • Similar information as the magazine,but with lots more details and"how to"instructions(how to build a rain garden,purchase and install a rain barrel, etc.). The web site has to be a"stand alone"as some people will go directly to the web site without ever seeing the magazine, so it must serve both purposes ("selling"the Fox River and providing detailed instructions on what to do to protect it). Partnerships What will make this project successful will be the partnering of many organizations working together in a collaborative manner. The Conservation Foundation is well versed in developing partnerships and working with other organization on common projects and goals. Potential partners for this effort include(besides TCF and FREP),Friends of the Fox River,Fox Valley Chapter of Sierra Club, Chicago Wilderness,McHenry County Defenders,Land Conservancy of McHenry County, forest preserve districts in each of the three counties,park districts and municipalities along the river, and local businesses who make a living from the river (canoe liveries,bait and tackle, outfitters and outdoor stores, etc.). Environmental engineering and ecological restoration firms will also be engaged to help with funding and sponsorships. The Problem and The Opportunity This is what we know for sure. Since 1999,voters in the counties that comprise the bulk of the Fox River watershed(McHenry,Kane, Kendall counties)have approved more than$550 million in referenda bonds to preserve open space via forest reserve,park district and other local conservation ballot measures. This amount alone is half of all of the referenda funds passed in the entire Northeastern Illinois during that same period. So,we know that tens of thousands of citizens living in this area are concerned with and supportive of conservation, specifically,preserving land and water resources in their respective communities. Yet, conservation organizations have done little to"tap into"this support in any strategic way to move other conservation initiatives forward or to increase their organizational capacity. So,the question begs, "How do we find and get these people to become engaged and support other conservation issues, such as preserving and protecting the Fox River?" Targeting the"Right"People Let's use Kane County as an example. In 2007,voters in Kane County supported a forest preserve open space bond referendum for$85 million with 2 to 1 support(65%). There were certain townships that supported the referendum more than others. These townships were mostly located along the Fox River in the eastern portion of the county,where there has also been many years of intense development pressure. Within these townships, if you look at those precincts that supported the referendum the most,they are mostly located along the river or very close to it, or have a tributary running through the precinct. Precincts are mostly neighborhoods, or a small cluster of neighborhoods. They are very homogeneous in nature. So,by looking at those precincts that supported the forest preserve referendum the most,we can identify neighborhoods that are supportive of conservation issues. By accessing the county voter lists(public information),we can target communication campaigns to those individuals within those precincts that we know voted in the spring 2007 Kane County Forest Preserve referendum. We don't know exactly how each individual voted of course,but what we do know is they did vote in that election and they live in a neighborhood that highly supported the referendum, and since those neighborhoods are likely to have a similar socio-demographic profile,we can infer that individuals living in these neighborhoods are supportive of conservation. This strategy can be employed the same way in other counties with similar available data. Targeted Messages Now, let's add to this logic the poll-tested campaign messages we know worked to pass the referendum. These were mostly related to sprawl,water quality, drinking water supply, and even specifically preserving rivers and streams and mentioning the Fox River: Preserving open space protects watersheds and improves the water quality of lakes and streams, and the Fox River. Open space also helps protect our drinking water. Protecting lands along streams and the Fox River preserves water quality and helps control flooding. This makes for a strong case to pursue a communications campaign,targeted to these specific areas,that would encourage citizens to take action to preserve and protect the Fox River. Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Youth baseball field use agreements Agenda Date: February 24, 2011 Synopsis: Youth baseball field use agreements with three organizations. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this day of 2011, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. YYBSA registration records for leagues played in the spring/summer 2010 shall be used to determine the amount of fields available to the Association in spring/summer 2011, as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of$5 per in-house game and $19 per travel game shall be paid by YYBSA to the city according to the following payment schedule: 50%by April 30, 50%by July 15. Fees for 2011 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2011. The fees exclude tournaments which have a separate fee structure. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The fee for field usage will be waived for YYBSA's Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks &Recreation Department thirty days in advance of the event. 1 The City Parks and Recreation Department agrees to inform the Association by August 30, 2011 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by YYBSA under the terms of this agreement, while YYBSA activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors,products-completed operations,bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance 2 documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement(or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right,power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with(i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association's duty to defend the city. 3 c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: 4 Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE TRAVEL SPORTS This agreement is made and entered into this day of 2011, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and YORKVILLE TRAVEL SPORTS, an Illinois not-for-profit corporation (the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. Association registration records for leagues played in the spring/summer 2011 shall be used to determine the amount of fields available to the Association in spring/summer 2011, as dictated by the Athletic Field Rental Policy. i. Selection of fields by the Association for the travel league shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of$5 per in-house game and $19 per travel game shall be paid by the Association to the city according to the following payment schedule: 50%by April 30, and 50%by July 15, 2011. Fees for 2011 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2011. The fees exclude tournaments which have a separate fee structure. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 2011 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. 1 • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement, while the Association's activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors,products-completed operations,bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement(or its equivalent) and shall appear on the policies respective insurance certificates: 2 It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with(i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its 3 duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board 4 YORKVILLE TRAVEL SPORTS By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE REDS This agreement is made and entered into this day of 2011, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE REDS, an Illinois not-for-profit corporation(the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. Association registration records for leagues to be played in the spring/summer 2011 shall be used to determine the amount of fields available to the Association, as dictated by the Athletic Field Rental Policy. i. Selection of fields by the Reds for the travel league shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of$5 per in-house game and $19 per travel game shall be paid by the Association to the city according to the following payment schedule: 50%by April 30, and 50%by July 15, 2011. Fees for 2011 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2011. The fees exclude tournaments which have a separate fee structure. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 2011 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. 1 • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement, while the Association's activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors,products-completed operations,bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement(or its equivalent) and shall appear on the policies respective insurance certificates: 2 It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with(i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its 3 duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board 4 Yorkville Reds By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: FY 12 Parks and Recreation department budgets Agenda Date: February 24, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: C►Ty 011% Memorandum To: City Council EST 1836 From: Bart Olson, City Administrator CC: Department Heads .y� p Date: February 18, 2011 �.MQW* Subject: FY 12 budget proposal LE Purpose and a note: Please accept this report and budget spreadsheet as an updated proposal for the FY 12 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2011 and April 30, 2012. The City had commonly referred to this period of time as "fiscal year 2011-2012", "FY 11/12" or similar. For ease of use, this period of time will be referred to only as "FY 2012" in the budget document and FY 12 in this memo. Background and "the big picture": There have been two unofficial budget discussions proposals for FY 12 presented to City Council in the past 12 months. The first budget discussion occurred during February through April 2010 as part of the FY 11 budget approval process, and is shown on the FY 10/11 budget document approved by City Council in April 2010 under the column title "Proposed FY 11/12 Budget". Some of the numbers proposed for FY 12 in February 2010 are still relevant; others are not. In the following memo, I will illustrate where the most substantial changes occurred in the FY 12 budget from what was proposed in April 2010 to what is being discussed today. For the clarity of the budget document, only the FY 12 figures proposed by the Mayor and staff are shown (since the figures proposed in April 2010 may not be relevant anymore). The second budget update was discussed in October 2010 when the City began discussions on satisfying the sewer debt for FY 12. That memo is included within the October 26th City Council packet if you wish to reference it. In the following memo, I will illustrate the substantial changes in the FY 12 budget figures discussed in that memo to what is being proposed today. The numbers discussed in the October 2010 memo were what we knew had changed between February 2010 and October 2010, and were provided to the City Council to show that we were (and are) dealing with general fund budget issues that prevented us from using the general fund to satisfy sewer debt. The budget document attached for your review contains 7 columns spanning 6 fiscal years. There is the FY 09 actual and FY 10 actual columns, which contain figures shown in those year's audits. There is the FY 11 adopted budget, which contains figures approved by City Council in April 2010. There is the FY 11 projection,which is where Finance Director Fredrickson and I think the FY 11 budget will be on April 30, 2011. There is the FY 12 proposed budget, which must be adopted(in some form)prior to April 30, 2011. Finally, the FY 13 and FY 14 budgets show the future impacts of budgetary decisions made today. To reiterate, the City Council will only formally approve figures contained within the "FY 12 proposed" column. 1 As discussed during the FY 09/10 audit, the City's general fund fund balance is at negative $492,000 as of April 30, 2010 and our cash flow position is poor. In order to improve our financial situation, we must run budget surpluses over the next few fiscal years. We expect to run a small budget deficit in FY 11 (due to the transfer of one large expense from FY 12 to FY 11), but we expect to eliminate the negative fund balance by the end of FY 12. These statements are dependent upon the actions of City Council in the review of this budget proposal. The City's water and sewer funds are expected to remain in good standing over the next three fiscal years, due to the City Council's decision to revert certain bond payments to property taxes in FY 12, and the implementation of the water infrastructure improvement and maintenance fee in FY 11. Unfortunately,the water infrastructure improvement and maintenance fee must remain in place through FY 14 due to Route 47 construction costs and increases in other water debt obligations—that is assuming that growth does not pick up over that time. Fortunately, the previously discussed and defeated sewer infrastructure improvement and maintenance fee does not need to be implemented in FY 12 or FY 13, but may need to be implemented in FY 14, which is when Rob Roy sewer bond payment agreements cease with Centex. Finally, over the next few years the following trends should be monitored: 1) If the City receives 200 new residential construction building permits within any fiscal year, it is likely the water infrastructure improvement and maintenance fee can be removed with no detriment to the water fund. If the City receives over 200 building permits within any fiscal year, we can discuss refunding past payments of the water infrastructure improvement and maintenance fee. 2) If the non-home rule sales tax referendum passes in April 2011, the sewer fund will likely be able to abate a portion of the property taxes associated with sewer debt that were not abated in January 2011 by the City Council. 3) The City needs 120 building permits per year in order to make the debt payments on the Public Works building on Wolf Street. Right now, we are budgeting for only 35 permits per year. The Public Works capital fund is expected to show a negative fund balance in April 2013 as a result. If the City receives any more than 35 per year, that event horizon is pushed out further into the future. 4) The Library budget for FY 12 was approved in summer 2010. The Library Board has not yet discussed their FY 13 or FY 14 budgets. Without any changes to their budget, the Library Board will have depleted their fund balance by FY 13. 5) The decision on the extension of the REC Center lease agreement must be made by December 2011. The end of the first five year term is July 2013. 2 6) The health of the general fund fund balance (discussed briefly above) already takes into account the City's funding of the Route 47 project and River Road bridge project with no borrowing within the water, sewer, or general fund. However, in order to fund streetscape improvements in the downtown TIF district that are related to Route 47 construction, a bond sale in the downtown TIF will likely be necessary—but should be easily repaid by TIF revenues over a 10-year period. That statement is contingent upon the City Council voting to entering into a contract with IDOT for those streetscape improvements in the Summer/Fall of 2011. Those improvements are called for in the City's Integrated Transportation Plan, but will ultimately be a policy decision for the City Council. 7) The health of the general fund fund balance does take into account the City's funding of the engineering and land acquisition associated with Game Farm Road expansion without borrowing. It does not take into account the funding of the construction of Game Farm Road without borrowing. The construction of Game Farm Road will not need to be paid for until FY 15, but it may be prudent for the City Council to maximize fund balance build-up prior to that point to defray the cost of borrowing for that project. Changes in budget format from last year to the next The foremost change to the budget format is the introduction of a summary sheet for each department and fund budget, which contains a projected fund balance component for each fund. This addition will hopefully give the casual budget observer a quicker, easier, and clearer understanding of the budget for each department and how that department's yearly budget impacts the City's long term fiscal health. The addition of the summary sheet corresponds with the elimination of a past budgeting practice—the "carry-over" or"beginning fund balance" line- item. By not showing these carry-over line-items within the revenues of each fund, everyone should have a clearer picture of what is actually be taken in as revenues each year and what is being spent—and whether the combination of those two processes results in a net financial gain or net financial loss to the City. Detailed examples will be given at the City Council budget meetings. The next large change in the budget format is the aggregation of smaller line-items into larger, more general line-items. This makes the budget easier to read, will cut down on budget coding errors, and will save staff time during bill processing. Instead of having line-items for office supplies, operating supplies and office equipment, there might be only one line-item for "office supplies" or"small tools and equipment". The third large change is the display of certain reimbursements received by the City. When the City receives a reimbursement for special police detail, that reimbursement was often shown as a credit in the expenditure line-item within the general fund. This means that within the expense line-item for police salaries, the reimbursement was subtracted from the total amount of budgeted police salaries. Instead, we are now showing the reimbursement as its own revenue line-item within the general fund and the police salaries line-item within the expenses of the police budget remain untouched. By doing this, we now have an accurate picture of the total 3 cost of running the police department. This results in an increase in expenses and an increase in revenues from a budget perspective, but no overall change in the financial health of the City. The fourth large change in the budget format will be seen when the City Council directs staff to make changes to individual line-items or staff has new information on line-items and needs to process changes to line-items. Instead of revising the FY 12 budget column and sending the elected officials a new copy of the proposed, we are going to keep the FY 12 budget spreadsheet as is until the end of the budget process. Instead, the City Council will receive budget change memos after each meeting that outline changes to individual line-items authorized by City Council at the previous meeting. The distribution of multiple copies of the budget last year was a source of confusion during the process, and hopefully this new format will eliminate that. The final large change is the creation of the administrative services cost centers within the budget. In prior years, the Finance Department budget was bloated with transfers to other funds in the budget. This resulted in an inaccurate picture of"Finance Department" operating expenses. Those transfers have been removed from the department budgets and put into their own sub-budget. Other general costs (i.e. legal)have been moved to this cost center as well. A moderate change, discussed above, is the extension to a three-year budget. Instead of showing only the FY 12 budget, we are showing an early FY 13 and FY 14 budget. Showing these budget columns allow us to see the long-term impacts of the decisions made today. A smaller change is the elimination of showing 6 years of past budget data in our spreadsheets. While some residents may be interested in seeing how this year's budget compares to previous years, this application has no practical purpose for staff or the elected officials in making a decision on the FY 12 budget. Further, the elimination of that data on our budget spreadsheet saves paper and makes the budget document easier to read. Finally, if anyone desires to see that budget data, the City has provided the FY 11 budget document in an excel format on the City's website here - http://yorkville.il.us/depts_fin_fy budget.php. The attachments on that page include all budget data back through FY 2003-2004. The small picture—items of note in the general fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as "R#", and expenditures are listed as "E#". R1) Property taxes—corporate levy 01-000-40-00-4000 R2) Property taxes—police pension 01-000-40-00-4010 a. In total, and notwithstanding the sewer debt issue, City real estate taxes are expected to grow over the next three fiscal years due to the increase in the consumer-price-index associated with the property tax cap. It is expected that most of the increase each year will be directed to the police pension system and the library. 4 R3) Municipal sales tax 01-000-40-00-4030 a. Retail sales data, both nationally and locally have outperformed recent expectations. We expect 2% increase in total revenues each year over the FY 11 projected numbers. R4) Electric Utility Tax 01-000-40-00-4040 R5) Natural Gas utility tax 01-000-40-00-4041 R6) Personal Property Replacement Tax 01-000-41-00-4120 R7) State income tax 01-000-41-00-4100 R8) Local use tax 01-000-41-00-4105 a. For these taxes,we saw record lows in FY 09/10. From that year to the current year, we are seeing a strong uptick in almost every tax, but we are keeping projected figures near FY 09/10 levels for the purpose of estimating revenues conservatively. b. Of note on the state income tax—in the October 2010 memo to City Council, I had estimated the FY 12 figure to be $1.4 million, up from $1.3 million in FY 11. The economy has markedly improved since October 2010 (as far as income tax disbursement estimates go!), but I do not expect$1.4 million to be achieved until FY 13. So, the FY 12 proposed figure is only $1.34 million. R9) Amusement tax 01-000-40-00-4060 a. The difference between the FY 11 projected budget and the FY 12 proposed budget is due to the fact that the amusement tax will be in place for a full season at Raging Waves. In order to partially offset the increase in the amusement tax, the City Council is expected to entertain a proposal to change the amount of admissions fee (authorized under Raging Waves' annexation agreement) that is rebated to Raging Waves. R10) Business District Tax 01-000-40-00-4070 a. This revenue line-item corresponds with an expenditure line-item of the same amount, as this tax is rebated 100%to the developer of Kendall Marketplace to pay down bonds related to public infrastructure. Although the performance of this line-item has no impact on the overall performance of the budget, it is noteworthy because it is one measurement of the ongoing performance of Kendall Marketplace. R11) Telephone utility tax 01-000-40-00-4043 a. While we expect land-line use to continue to decline, more people are turning towards cell-phones which are often more expensive month-to-month. R12) Cable franchise fees 01-000-40-00-4045 a. While we have seen a slight decrease in revenues associated with Comcast, we have seen large increases in revenues associated with AT&T. With the continued growth of the area, these numbers should increase each year. 5 R13) Pari-mutuel tax 01-000-40-00-4080 a. These taxes are tied to wagers or bets placed at the OTB. Through the first two months of operation, the tax has averaged$1,000 per month. While we expect these numbers to increase substantially(the original estimate provided by the developer was $90,000 per year)we are keeping the budget estimates low. R14) Building permits 01-000-42-00-4210 a. Revenue figures within this line-item will equal the exact cost of the Chief Building Official's salary,plus the Building Department Receptionist's salary, plus the cost of outsourced inspections. During the year, once those costs are met, all building permit revenue will be transferred into a capital fund for the use of one-time capital expenses. This prevents us from using one-item revenues for long-term operating costs in the future. The "surplus"building permit revenues are currently denoted in the City-wide capital fund budget under line-item 23- 000-42-00-4210. We do not expect any"surplus"building permit revenues until FY 13. R15) Development Fees 01-000-42-00-4214 a. Similar to the building permit revenues discussed in "R15" above, development fees are one-time revenues paid by developers when final plats are recorded, or when new subdivisions are proposed. Under best budgeting practices, these one- time revenues should go to fund one-time expenses—and thus,we have created a line-item within the city-wide capital fund for all development fees received by the City. The line-item in the capital fund is 23-000-42-00-4214. R16) Traffic fines 01-000-43-00-4310 R17) Administrative Adjudication 01-000-43-00-4320 R18) Police Tows 01-000-43-00-4325 a. All of these line-items were targeted in my October 2010 memo as possibly being over-estimated, and I was correct. These line-items have been revised downwards. R19) Reimb - employee health insurance 01-000-46-00-4670 a. The difference between the FY 11 approved budget and the FY 12 proposed budget is due to a change in budgeting. As discussed above in the discussion of the third large change in budgeting, some of the amounts in this line-item were moved from the expense line-item within the Finance Department for health insurance to this revenue line-item. R20) Reimbursement line-items Multiple#'s a. All other line-items included within the "01-000-46" grouping are new line-items that signal the budgeting change discussed in R19 above. 6 R21) Transfer from land-cash 01-000-49-00-4979 a. Land-cash dollars may be spent on staff hours spent constructing or administering land-cash eligible projects. In prior years, this accounted for about 35% of the City Parks Designer's hours and about 25% of the Superintendent of Parks' hours. In the next few years, we anticipate that their total hours spent on land-cash items will decrease, so the transfer has been decreased. The amounts shown account for: i. FY 12 1. 10% of City Parks Designer Schraw's salary 2. 20% of Superintendent Sleezer's salary ii. FY 13 1. 10% of City Parks Designer Schraw's salary 2. 17% of Superintendent Sleezer's salary iii. FY 14 1. 10% of City Parks Designer Schraw's salary 2. 10% of Superintendent Sleezer's salary El) All departments Multiple line-item#'s a. Any references to "retirement plan contribution" are the City's expense in paying into employee pensions. This line-item was previously referred to as "IMRF contributions" E2) All departments Multiple line-item#'s a. Any references to "FICA contribution"were previously referred to as "social security". E3) All departments Multiple line-item#'s a. Each department's "training and conferences" and"travel and lodging" line-items contain two calculations within the proposed figure. The first sub-figure is the amount that must be approved each year to maintain employee certifications and accreditations within that department. The costs associated with these certifications and accreditations were funded within the FY 11 budget, and should be funded again. The second sub-figure is related to training, seminars and conferences related to employees' professional development. While not necessary to maintain a certification or accreditation, it is my recommendation that we set aside money to conduct seminars, send employees to seminars, and send certain employees to state and national conferences. We have not funded any of these expenses in the past three years, and I fear that we may fall behind in overall staff efficiency by having an under-trained workforce, or worse create issues by not having employees educated on the latest information related to employment/personnel law. While the cost of a state or national conference may seem expensive, it is my experience that these conferences often pay for themselves through new initiatives or operational efficiencies. Finally, although the IML conference has been a source of much budget discussion in the past, it is my recommendation that the City Council fund conference fees and one night's lodging for all aldermen, mayor, clerk,treasurer, police chief, and myself. While 7 I am a firm believer of streamlining conference attendance (have one person learn something and then teach other employees), minimizing attendance does not adequately accommodate the unique viewpoints that each elected official brings to the table and the value that can be brought to the City if each elected official hears the conference seminars firsthand. Also, I am a firm believer in the value brought by our elected officials networking among other municipalities' elected officials—and the IML conference is the best place to network. i. Breakout between the two sub-figures will be provided at the meeting. E4) Dues and subscriptions (Admin) 01-110-54-00-5490 a. This line-item contains three former line-items, but the increase is related to the increase in MetroWest dues. E5) Auditing services (Finance) 01-120-54-00-5414 a. This line-item has decreased based on the bill to be received for the FY 10 audit (staff was able to save money by relying on the auditors less) and a projected decrease in costs related to an RFP for auditing services beyond FY 12. E6) Salaries and wages (Community Relations) 01-130-50-00-5010 E7) Part-time salaries (Community Relations) 01-130-50-00-5015 a. These line-items exchanged figures because of the transfer in employment status from full-time to part-time of the Community Relations Officer. No change in that status is expected through FY 14. E8) Holiday Under the Stars (Com Rel) 01-130-56-00-5693 a. While the budget figure has been eliminated, the event will still be held. Because the Community Relations Officer has only spent money on the event after sponsorship money has been received, it will not be shown within the budget and instead shown on an individual balance sheet account in the general fund's balance sheet. E9) Professional services (Engineering) 01-150-54-00-5462 a. Each year, $30,000 is budgeted for this line-item to be used for unanticipated engineering projects throughout the year. E10) Salaries—Police Officers 01-210-50-00-5010 E11) Salaries—Lieut/Sergeants/Chief 01-210-50-00-5012 a. The increase in the police officers line-item is related to mandatory wage increases during the first 5 years of employment for police officers (under their bargaining agreement) and the hire of one police officer on July 1St. The decrease in the salaries for the police management is related to the retirement of Sgt. Groesch (instead of replacing the vacant Sgt's position, the Chief wishes to hire the officer mentioned above). 8 E12) Bad debt 01-640-54-00-5499 a. The $89,000 shown in the FY 11 projected column is the last of the outstanding bad debt, except for bad debt associated with landfill litigation (ongoing). The small picture—all other funds Motor Fuel Tax Fund R1) Illinois Jobs Now Proceeds 15-000-40-00-4172 a. Supplemental MFT disbursements were announced last year, and the City received the first disbursement of$73,000 this year. Under that program, the City will receive two additional disbursements in each of the next two fiscal years. R2) Reimb—Old Jail/Downtown Parking Lot 15-000-46-00-4605 a. The amount received in FY 12 is for the construction of the parking lot, which is expected to be completed by the end of calendar year 2011. R3) Transfer from General Fund 15-000-49-00-4901 a. This is the amount the general fund must transfer to MFT in order to fund the Game Farm Road project engineering and land acquisition, River Road bridge project, and MFT-eligible expenses related to Route 47 expansion. E1) Patching 15-155-56-00-5632 a. With additional revenues available to the City under MFT disbursements, the patching program can be expanded. E2) Route 47 expansion 15-155-60-00-6079 a. MFT eligible expenses associated with the Route 47 expansion include sidewalk construction, streetlighting, traffic signal replacement, roadway work(at intersections where City roads meet Route 47), etc. IDOT will bill the City as work is completed, which is why the expenditures are spread over three fiscal years. Parks and Recreation (Operating) Note to the reader: Recreation Manager Tim Evans was on furlough the week prior to the budget distribution, so the Recreation and REC Center budget has not received the same amount of scrutiny other department budgets have received. To the extent that changes are made by him the week of February 21 S`, those changes will be discussed and communicated to the Park Board. Additional materials may be distributed at the meetings. R1) Program Fees 79-000-44-00-4440 a. Programs have continued to run at acceptable profit margins, but attendance has been less than expected at classes that have run, and more classes have been cancelled than expected. 9 R2) Rental Income 79-000-48-00-4820 a. The large spike in FY 12,the drop in FY 13, and the jump in FY 14 is related to the Verizon Wireless land lease agreement approved by the City Council recently. Under the agreement, the lessee will make two years of lease payments in FY 11, none in FY 12 and one payment in FY 13 (and then one payment each subsequent FY). R3) Transfer from the General Fund 79-000-49-00-4901 a. In the past, the general fund transfer has fluctuated from year to year, in the hopes of establishing a fund balance for the Parks and Recreation department. This year, and each year going forward, staff is proposing to transfer only the amount of money needed to the Parks and Recreation department budget to balance the budget and keep the Parks and Recreation fund balance at zero. This means that each year(as has been the case for the past 3 years)the City's general fund will temporary loan the Parks and Recreation department a specific amount of money for cash-flow purposes. When the City's general fund proceeds back to acceptable levels (10%), the Parks and Recreation department budget should then seek to establish a fund balance. Land-Cash RI) State Grants 72-000-41-00-4170 a. This line-item condenses several line-items from the old budget format. In this expense, we anticipate receiving reimbursement for the Whispering Meadows OSLAD grant and Wheaton Woods RTP grant in FY 11, Prairie Meadows grant in FY 12, and Raintree Park B in FY 13. If the City Council authorizes the following grants, we anticipate grant projects in FY 13 in for Hopkins Park (Clark property) and the Riverfront Park. El) Caledonia 72-720-60-00-6029 a. With the proceeds from various grant reimbursements, and in anticipation of future receipt of land-cash dollars, staff is proposing to construct a playground at the Caledonia park-site in FY 12. E2) Raintree Village (Park B) 72-720-60-00-6036 a. The amount proposed in FY 12 for this park is the final expenses associated with the construction of the Raintree Park B OSLAD grant. Fox Industrial TIF Fund The bond associated with the Fox Industrial TIF was paid off in FY 11, and staff is proposing to close out the TIF fund and declare the excess revenues as surplus. These taxes would be proportionally distributed to all taxing bodies and the TIF would be abolished. 10 Countryside TIF Fund The fund issued a bond in 2005 and distributed a portion of the proceeds to the Countryside land-owner for the demolition of the Countryside Center. The land was sold and the new developer has failed to meet terms of the agreement and is in default. Currently, the debt service on the bond issued in 2005 is being paid with bond proceeds. The bond proceeds will be sufficient to pay debt service until 2019, when there will be 6 more years and $1.8 million in debt service payments due through 2024 (assuming the property is not redeveloped before 2019). Downtown TIF E1) Route 47 Expansion 88-880-60-00-6079 a. The expenses proposed for FY 12 in this line item are for infrastructure and streetscape improvements associated with the Route 47 expansion. If the City Council chooses to authorize the expenses during their funding agreement negotiations with IDOT, a bond could be issued to cover these costs. That bond would be repaid by TIF dollars, likely over a 10 year period. Debt Service Fund R1) Property Taxes—2005A Bond 42-000-40-00-4006 a. This is the non-abatement of property taxes associated with the 2005A bond for the in-town road program. The non-abatement of this property tax is necessary in FY 13 and FY 14 in order to fund Route 47 construction without borrowing—if the non home rule sales tax referendum fails. E 1) Principle Payment (2004C Bond) 42-420-81-00-8000 E2) Interest payment(2004C Bond) 42-420-81-00-8050 a. This bond is for the original in-town road program. The last debt service payment is scheduled for FY 13. Municipal Building Fund R1) Development Fees 16-000-42-00-4214 a. $150 per building permit x 35 building permits expected. Parks Capital Fund RI) Development Fees 22-000-42-00-4215 a. $50 per building permit x 35 building permits. E 1) Raintree Park 22-222-60-00-6035 a. The expense proposed in FY 12 is for public improvements that Lennar gave us money to complete in FY 10. This money is located within its own bank account. 11 Police Capital Fund R1) Development Fees 20-000-42-00-4214 a. $300 per building permit x 35 permits E1) Vehicles 20-200-60-00-6070 a. This allows for the purchase of 1 vehicle per year, as needed. Public Works Capital Fund R1) Development Fees 21-000-42-00-4214 a. $700 per building permit x 35 permits R2) Transfer from Parks and Rec capital 21-000-49-00-4922 a. Parks and Rec's share of the building purchase. E 1) Principle Payment 21-211-92-00-8000 E2) Interest Payment 21-211-92-00-8050 a. The annual cost of debt service for the south Public Works building on Wolf Street. City Wide Capital Fund R1) Building Permits 23-000-42-00-4210 R2) Development Fees 23-000-42-00-4214 a. As discussed in R14 and R15 in the general fund discussion above, both of these revenues are one-time revenues that were previously coded in the general fund. Good budgeting practices would have one-time revenues paying for one-time expenses only—which is what this change accomplishes. R3) Engineering Capital Fee 23-000-42-00-4213 a. $100 per building permit x 30 building permits. We are assuming less permits than other impact fees because not all annexation agreements authorize the engineering impact fee. R4) Road contribution Fee 23-000-42-00-4222 a. $2000 per building permit x 10 building permits. We are assuming less permits than other impact fees because not all annexation agreements authorize the road contribution fee. R5) Transfer from General Fund 23-000-49-00-4901 a. The amount proposed in FY 12 is for the sole purpose of funding the last payment to the Clark family for the acquisition of Hopkins Park. E1) Principle payment(Clark Property) 23-230-97-00-8000 a. This is the final payment in the purchase contract for the Clark property. 12 Water Fund RI) Property taxes—2007A bond 51-000-40-00-4007 a. This is the non-abatement of property taxes associated with the 2007A bond. The non-abatement of this property tax is necessary in FY 13 and FY 14 in order to fund Route 47 construction and the balloon payments associated with other debt certificates without borrowing—if the non home rule sales tax referendum fails. R2) Water sales 51-000-44-00-4424 a. The FY 11 projected number is on target with the FY 09 actual and FY 10 actual figures. R3) Water infrastructure fee 51-000-44-00-4440 a. The water infrastructure improvement and maintenance fee, commonly called the water infrastructure fee or water bonding fee, is shown as needed through FY 14. It is necessary due to Route 47 construction costs and balloon payments associated with debt certificates within the water fund(2006A). If the City receives 200 building permits in one fiscal year, this water infrastructure fee could be eliminated R4) Water connection fees 51-000-44-00-4450 a. The decline of this line-item is the chief cause of the water fund budget issues over the past few years. We are anticipating 35 residential water connection fees this year at an average of$3,300 and $10,000 worth of commercial water meters. R5) Transfer from Sewer fund 51-000-49-00-4952 a. The transfer from the sewer fund into the water fund is to pay for half of the 2005C bond's debt service payment that is coded entirely in the water fund. The bond was for water and sewer projects. El) Bad debt 51-510-54-00-5499 a. The expenses in this line-item relate to the non-payment of water bills. E2) Route 47 expansion 51-510-60-00-6079 a. The expenses within this line-item are for all water improvements and relocations associated with the Route 47 expansion project. At this time, we are projecting to be able to pay these costs without borrowing. E3) Grande Reserve Court Order 51-510-75-00-7502 a. The expenses in this line-item are to repay the Grande Reserve developer for construction of regional water improvements. The payments are 36 equal installments between December 2009 and December 2012. 13 Sewer Fund R1) Property Taxes—2004 B Bond 52-000-40-00-4009 R2) Property Taxes—2005 D Bond 52-000-40-00-4013 R3) Property Taxes—2008 Bond 52-000-40-00-4014 a. This is the non-abatement of property taxes associated with the listed bonds. The non-abatement of these property taxes is necessary in FY 13 and FY 14 in order to fund debt service associated with the bonds—if the non home rule sales tax referendum fails and/or the housing economy does not rebound. R4) Sewer Infrastructure Fees 52-000-44-00-4460 a. The revenues shown in FY 14 are projected to be for a"sewer bonding fee," and would be necessary if the housing economy does not rebound, the non-home rule sales tax referendum fails, and/or new property is not developed. El) Route 47 Expansion 52-520-60-00-6079 a. The expenses shown in this line-item are for all sewer related relocations and improvements related to the Route 47 expansion. At this point,we are assuming all sewer related costs for Route 47 will be able to be paid out of the sewer fund without borrowing. E2) Transfer to Water 52-520-99-00-9901 a. The transfer from the sewer fund into the water fund is to pay for half of a bond's debt service payment that is coded entirely in the water fund. The bond was for water and sewer projects. REC Center R1) Membership Fees 80-000-44-00-4444 a. In FY 11, membership fees are expected to come in between$400,000 and $410,000. To budget conservatively,we have shown the former. We have seen enough month over month growth to budget $410,000 for each year in the future. E1) Rental and Lease purchase 80-800-54-00-5485 a. The increase in this line-item each year is stipulated by the lease contract. Mayor Burd has been meeting with the property owners to renegotiate the lease terms in hope of decreasing the monthly price. E2) Outside Repair and Maintenance 80-800-54-00-5495 a. While this line-item has not changed from year-to-year, staff is expected some additional maintenance costs to occur near the end of FY 11 that may necessitate the need to increase the budgeted amount each year. Staff is working with the property owners to replace some of the HVAC units in the building. 14 E3) Property tax payment 80-800-54-00-5497 a. The payment of property taxes by the City is a provision within the lease agreement. Staff is seeking property tax exemption language to be added to the state code that would allow this expenditure to be eliminated. Library Budget (Operating, Capital,Impact Fee) The FY 12 budget was approved by the library board in summer 2010, and is presented. The Library Board has not begun discussing the FY 13 or FY 14 budget yet. 15 Budget ideas and policy options Except where specifically noted, the FY 12, FY 13, and FY 14 proposed budget document does not contain any of the items discussed below. The intent of the discussions of these ideas was for the City Council to determine which are acceptable and direct staff to add them into the budget. 1) Western Riverfront Park building use a. The Park Board recommended last Thursday to lease out the southern 500sf of the Riverfront Building that currently houses a preschool. This RFP/lease agreement is being drafted by staff, is similar to the most recently discussed RFP/lease agreement for the building at the east end of the park, and will be submitted to City Council at the February 22'd meeting. i. The Park Board also directed staff to move the preschool from this building to the old post office at 201 W Hydraulic St. This new preschool location should be available for use by mid-Spring, and will allow us to expand registrations. b. Budget impact if implemented in FY 12: $400 per month in revenues for the Parks and Recreation operating budget. 2) Riverfront Park kiosk a. The Administration Committee discussed installing a business kiosk at the park to show paddlers where area businesses are located. Staff is researching the cost of a professionally installed kiosk vs. building one with in-house staff. b. Budget impact if implemented in FY 12: $1000 - $5000 in direct expenses, and an undetermined amount of growth in property taxes and sales taxes through increased business activity as a result of the exposure for those that display in the kiosk. 3) Zip line across the Fox River a. The Administration Committee discussed installation of a zip-line across the river. While I think this idea has merit and has a good chance of succeeding, the City would need to partner with a company who has operated a zip-line and would need a significant amount of time to do due diligence on this project. Challenges will include seeking approval from private land-owners and/or the state for use of land in order to accommodate the footprint of a zip-line. Ultimately, this may be developed and operated by a private enterprise, who would only seek development assistance from the City. b. Budget impact if implemented in FY 12: N/A, as it would have to be planned and constructed throughout FY 12 (if the City partners with a private entity in the funding). 4) Commercial alarm fines a. This item was discussed briefly at the Administration Committee in January and February 2011. Some municipalities that have been plagued by repeated false alarm calls from certain commercial entities have decided to fine the entities in a 16 punitive manner due to the time spent by police officers responding to the calls. The City currently has an ordinance for repeated false alarm calls of- 4-9 responses in a calendar year: $50 each 10-19 responses in a calendar year: $100 each 20+responses in a calendar year: $250 each b. Budget impact if implemented in FY 12: To be determined. 5) Traditional economic development incentives a. Continue to offer developers TIF incentives, sales tax sharing incentives, recapture incentives, and other methods to attract businesses. Of note,waiving recapture costs on a sewer debt would be considered an incentive to a developer. b. Budget impact if implemented in FY 12: Contingent upon development. 6) Digital billboards within City limits, and possibly on City property a. Attached is an editorial from a newspaper in Colorado Springs outlining their wish for more digital billboards within their boundaries. Digital billboards would generate revenue through the City through permit fees (if they are on private property) and through ground-lease fees if they are on City property. The City staff has had brief conversations with billboard company representatives,who have indicated a strong interest in a couple sites in the City, should the City Council indicate they are willing to consider them. b. Budget impact if implemented in FY 12: $30,000+ in revenue. 7) More cell towers on municipal property a. Cell service is only going to expand in the future, due to the increased demand for data used in smartphones. The Wheaton Woods cell tower lease recently approved by City Council has a revenue stream of$35,000 per year. The visual impact of the cell tower,we feel, is minimized as the cell tower is in the form of a flag pole. b. Budget impact if implemented in FY 12: $21,000 to $35,000 depending on whether the lease is for ground space or water tower space. 8) 6%telecommunications tax a. The maximum rate allowed by state statutes is 6%. We are currently at 5%. b. Budget impact if implemented in FY 12: $40,000 in revenues. c. Budget impact if implemented each year thereafter: $100,000 in revenues. 9) Senior garbage subsidy a. Seniors pay$1 per billing cycle for garbage service that costs the City roughly $40 per billing cycle. Over the course of a year, that translates into a $120,000 subsidy. Previous discussions have revolved around implementing a subsidy for seniors who are experiencing financial hardship only. b. Budget impact if implemented in FY 12: $120,000 in revenues. 17 10)Referendum for sales tax increase a. The referendum was authorized by City Council in January 2011. The referendum is scheduled for the April 2011 municipal election. b. Budget impact if implemented in FY 12: $500,000 in revenues. c. Budget impact if implemented each year thereafter: $2,000,000+ in revenues per year. 11)Interns a. The cost effectiveness of interns is very high. Should we run into a scenario where the City Council does not feel the current service levels are acceptable, interns would provide the best option for getting work done at little cost. b. Budget impact if implemented in FY 12: $13,500 in expenses per intern. 12)Outsourcing with other municipalities and consultants a. I have spoken with staff members in other organizations that are interested in out- sourcing their staff on a limited basis to the City. Specifically, we have needs in the IT and GIS field. This follows a recommendation from the Metropolitan Mayors Caucus report on service consolidation, for which Mayor Burd sat on the committee. Of note, prior to layoffs we had outsourced our GIS staff to other communities, and those communities had paid use an hourly fee. b. Budget impact if implemented in FY 12: Already proposed in the budget due to staff layoffs that have already occurred. GIS services and IT services are expected to cost the City less than $50,000 in expenses per year. 13)Vehicle stickers a. This was discussed by the Public Works committee briefly during the December meeting. One member of the committee was opposed to it, and the other two members were interested in seeing a brief City analysis of the service during the budget discussions. Vehicle stickers could be used as a way of equitably distributing the cost of a road maintenance program to those residents who use the roads most frequently (vehicle owners), but would have some administrative hurdles. b. Budget impact if implemented in FY 12: To be determined(staff needs more time to study) 14)iPads v. paper a. A few years ago, the City discussed purchasing laptops for City Council members instead of printing packets. The laptops would have paid for themselves over the course of one or two years. iPads are starting to be used by boards in place of traditional laptops. Their main benefit is that they are cheaper than traditional laptop, and can be more user friendly. b. Budget impact if implemented in FY 12: $500 in expense per iPad, and$100 to $200 in cost savings due to lack of paper packets for the individual (depending on the size of the packet). 15)Selling or leasing assets 18 a. Land? While it is not a seller's market, the City does have a moderate amount of land used for non-park purposes. b. Buildings? Again, it is not a seller's market—but the City does have buildings that are currently being underutilized due to staff cuts. City Hall, on the administrative side is at 50% capacity. The old Post Office is currently being used for cold storage and Park Board meetings. The Riverfront Building concession-lease RFP is currently being reviewed by the Park Board, and is expected to generate about $10,000 per year in lease and concession fees. c. Budget impact if implemented in FY 12: Highly variable, depending on the property being discussed. 16)Business registration a. Business licenses are available under state statutes. This could generate an amount multiplied by the number of individual businesses in the City(less than 750), and would result in the staff having an accurate, up-to-date database of contacts at every business in the City. We currently have an incomplete database via utility billing—as some strip malls have one meter for multiple units. b. Budget impact if implemented in FY 12: $7,500 to $15,000 in revenue, depending on the amount of the registration fee ($10 or$20). 17)Selling other sponsorship opportunities a. A few months ago, the City of Naperville briefly brought up the concept of selling adspace on City buildings. The Village of Oswego has also discussed an offer from a local business to have their business name on a water tower. The City of Chicago has participated in a pothole filling program with Kentucky Fried Chicken, wherein KFC pays to have potholes filled in Chicago with a KFC stamp placed on the fill material. b. Budget impact if implemented in FY 12: Highly variable, depending on the company interested and the location of the advertisement. Potential for $100,000+per year. 18)More furloughs a. Non-union City staff are taking 5-days of furloughs this fiscal year. These could be increased,but would fail to impact almost half of the entire City staff(the other half are in unions). Increasing furlough days would impact City services due to the recent staff cuts, and would further hurt morale with employees who are not in unions. b. Budget impact if implemented in FY 12: $25,000 in expense reductions. 19)Pay cuts a. The conversation applies to pay cuts as it does to implementing furloughs. When almost half of the City employees have a bargaining contract, the impacts are not equitable. The efforts to negotiate pay cuts or furloughs with unions would be partially offset through increased attorney's fees and other concessions the City would have to make. b. Budget impact if implemented in FY 12: Variable. 19 20)Structural change in budgeting a. In FY 11, there are still one-time revenues being used to fund ongoing operational costs. Mayor Burd had argued against this practice in the past and has mandated it be ended in FY 12. Continuing to use one-time revenues (building permits, development fees) in the general fund to pay for operational expenses would be irresponsible budgeting. In fact, the direction to change this practice in FY 12 was one driving force for the layoffs that occurred this month(namely, we are planning to set aside one-time revenues in FY 12 for capital purposes, instead of using them to pay salaries). b. Budget impact if implemented in FY 12: Already proposed in the budget. 21)Enterprise opportunities a. The article about the potential solar power facility in Yorkville or Oswego is a good example. There are going to be many opportunities for the City to venture into enterprise opportunities in the near future, be it for a solar farm or a whitewater recreational facility event. b. Budget impact if implemented in FY 12: Highly variable, depending on the opportunity. 22)Off peak water pumping hours a. The Administration Committee briefly discussed pumping water during off-peak hours only, in order to save on energy costs. The staff is researching the concept, as discussed by Alderwoman Sutcliff. b. Budget impact if implemented in FY 12: Undetermined. 20 Parks and Recreation Capital Fund(22) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Licenses and Permits 21,650 3,300 2,500 2,000 1,750 1,750 1,750 Investment Earnings - - - 80 80 80 80 Reimbursements - - 15,000 - - - - Miscellaneous 11,822 48,573 - - 1,000 - - Total Revenue 33,472 51,873 17,500 2,080 2,830 1,830 1,830 Expenditures Capital Outlay 51,095 10,773 173,135 24,631 120,000 - - Other Financing Uses - - - - 3,500 2,500 2,500 Total Expenditures 51,095 10,773 173,135 24,631 123,500 2,500 2,500 Surplus(Deficit) (17,623) 41,100 (155,635) (22,551) (120,670) (670) (670) Ending Fund Balance 25,752 66,852 (129,883) 44,301 (76,369) (77,039) (77,709) $100 Fund Balance $50 o $0 s ($50) ($100) ($150) United City of Yorkville Parks and Recreation Capital Fund 22 PARKS AND RECREATION CAPITAL FUND REVENUE FY 2009 FV 2010 FV 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Licenses and Permits 22-000-42-00-4215 PARKS CAPITAL FEES 21.650 3,300 2,500 2,000 1,750 1,750 1,750 Total: Licenses and Permits $21,650 $3,300 $2,500 $2,000 $1,750 $1,750 $1,750 Investment Earnings 22-000-45-00-4500 INVESTMENT EARNINGS - - - 80 80 80 80 Total: Investment Earnings $0 $0 $0 $80 $80 $80 $80 Reimbursements 22-000-46-00-4690 REIMB-MISCELLANEOUS - - 15,000 - - - - Total: Reimbursements $0 $0 $15,000 $0 $0 $0 $0 Miscellaneous 22-000-48-00-4845 DONATIONS 11,822 48,573 - - - - - 22-000-48-00-4880 SALE OF FIXED ASSETS - - - - 1,000 - - Total: Miscellaneous $11,822 $48,573 $0 $0 $1,000 $0 $0 Total: PARK&REC CAP REVENUE 3$3,472 5$ 1.873 1$7,500 $2_,080 $2,830 $1,830 $1,830 United City of Yorkville Parks and Recreation Capital Fund 222 PARKS AND RECREATION CAPITAL EXPENDITURES F1 2009 1:1 21110 F1 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Capital Outlay 22-222-60-00-6011 PARK RE-DEVELOPMENTS 42,273 - - - - - - 22-222-60-00-6012 CRAWFORD PARK TRAIL - - - 7,200 - - - 22-222-60-00-6035 RAINTREE PARK - 1,700 158,135 1,775 120,000 - - 22-222-60-00-6042 BASEBALL FIELD CONSTRUCTION - - 15,000 15,656 - - - 22-222-60-00-6060 EQUIPMENT 8,822 9,073 - - - - - Total: Capital Outlay $51,095 $10,773 $173,135 $24,631 $120,000 $0 $0 Other Financing Uses 22-222-99-00-9921 TRANSFER TO PUBLIC WORKS CAPITAL - - - - 3,500 1500 2,500 Total: Other Financing Uses $0 $0 $0 $0 $3,500 $2,500 $2,500 Total: PARK&REC CAP EXPENDITURES $5y095 $1y773 $173,135 $2y631 $123,500 $y500 $y500 Land Cash Fund(72) Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions.Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community's recreation needs at a lower cost to the City. FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 602,026 103,337 350,000 352,655 400,000 400,000 96,000 Land Cash Contributions 132,074 165,811 63,000 119,239 20,500 20,500 20,500 Total Revenue 734,100 269,148 413,000 471,894 420,500 420,500 116,500 Expenditures Contractual Services 100,000 - - - - - - Capital Outlay 476,124 246,607 605,000 239,666 281,000 207,000 413,000 Other Financing Uses 181,000 60,449 60,449 60,449 20,084 17,851 12,640 Total Expenditures 757,124 307,056 665,449 300,115 301,084 224,851 425,640 Surplus(Deficit) (23,024) (37,908) (252,449) 171,779 119,416 195,649 (309,140) Ending Fund Balance (565,517) (603,425) (817,966) (431,646) (312,230) (116,581) (425,721) Fund Balance $0 ($200) o ($400) r ($600) ($800) ($1,000) United City of Yorkville Land Cash Fund 72 LAND CASH REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 72-000-41-00-4170 STATE GRANTS - 103.337 350,000 352,655 400,000 400,000 96,000 Oslad Grt-Whsprg Mdows FY2011$312,655 RTP-Wheaton Woods FY2011$40,000 Oslad Grant-Prairie Meadows FY 2012 Oslad Grant-Raintree FY 2013 RTP-Hopkins Park FY 2014 72-000-41-00-4182 MISC INTERGOVERNMENTAL 602,026 - - - - - - Total: Intergovernmental $602,026 $103,337 $350,000 $352,655 $400,000 $400,000 $96,000 Land Cash Contributions 72-000-47-00-4701 WHITE OAK UNIT 3&4 1,406 - - - - - - 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 13,533 3,383 3,000 - - - - 72-000-47-00-4703 AUTUMN CREEK 30,999 62,427 22,000 18,000 20,000 20,000 20,000 72-000-47-00-4704 BLACKBERRY WOODS 1,136 - - 568 500 500 500 72-000-47-00-4705 BRISTOL BAY 85,000 100,000 - 100,000 - - - 72-000-47-00-4706 CALEDONIA - - 38,000 - - - - 72-000-47-00-4707 RIVER'S EDGE - - - 671 - - - Total: Land Cash Contributions $132,074 $165,811 $63,000 $119,239 $20,500 $20,500 $20,500 Total: LAND CASH REVENUE $734,100 $269,148 $413,000 $471,894 $420,500 $420,500 $116,500 United City of Yorkville Land Cash Fund 720 LAND CASH EXPENDITURES FY 2009 FV 2010 F1 2011 FV 2011 FY 2012 FV 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contractual Services 72-720-54-00-5485 RENTAL AND LEASE PURCHASE 100,000 - - - - - - Total: Contractual Services $100,000 $0 $0 $0 $0 $0 $0 Capital Outlay 72-720-60-00-6029 CALEDONIA - - - - - 75,000 - 72-720-60-00-6031 HEARTLAND CIRCLE 133,749 22,408 - - - - - 72-720-60-00-6032. MOSIER HOLDING COSTS 6,000 10,000 10,000 10,000 11,000 12,000 13,000 72-720-60-00-6033 PRAIRIE MEADOWS(MENARDS) 148,206 - - - - - - 72-720-60-00-6034 WHISPERING MEADOWS(K HILL) 134,577 196,015 - - - - - 72-720-60-00-6036 RAINTREE VILLAGE 3,405 - 495,000 130,000 270,000 - - 72-720-60-00-6037 GRANDE RESERVE BIKE TRAIL 50,187 2,650 - - - - - 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL - 15,535 - 2,133 - - - 72-720-60-00-6039 BRISTOL BAY-PARK A - - 100,000 83,513 - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - - 14,020 - - - 72-720-60-00-6044 HOPKINS PARK - - - - - 120,000 - 72-720-60-00-6045. RIVERFRONT PARK - - - - - - 400,000 Total: Capital Outlay $476,124 $246,607 $605,000 $239,666 $281,000 $207,000 $413,000 Other Financing Uses 72-720-99-00-9901 TRANSFER TO GENERAL 181,000 60,449 60,449 60,449 20,084 17,851 12,640 Total: Other Financing Sources $181,000 $60,449 $60,449 $60,449 $20,084 $17,851 $12,640 Total:LAND CASH EXPENDITURES $757,124 $307,056 665 449 $300,115 $301,084 $224,851 $425,640 Parks and Recreation Fund(79) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Intergovernmental 2,000 1,478 500 - - - - Charges for Service 419,091 365,910 394,000 347,792 345,000 345,000 345,000 Investment Earnings 1,370 286 500 300 300 300 300 Reimbursements - - - 7,000 - - - Miscellaneous 32,292 29,905 33,100 26,200 97,700 30,200 65,200 Other Financing Sources 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total Revenue 1,535,101 1,507,079 1,479,990 1,155,536 1,175,710 1,175,710 1,175,710 Expenditures Salaries 1,009,480 790,971 807,938 684,300 648,300 648,300 648,300 Benefits 141,014 124,085 134,224 110,884 109,730 109,730 109,730 Contractual Services 157,117 125,365 149,300 138,400 150,430 150,430 150,430 Supplies 252,136 245,396 270,450 247,103 267,250 267,250 267,250 Contingencies 440 - - - - - - Other Financing Uses - 140,000 100,000 - - - - Total Expenditures 1,560,187 1,425,817 1,461,912 1,180,687 1,175,710 1,175,710 1,175,710 Surplus(Deficit) (25,086) 81,262 18,078 (25,151) - - - Ending Fund Balance (56,112) 25,151 (38,034) 0 0 0 0 0.0% 0.0% 0.0% 0.0% N $40 Fund Balance C $20 A 3 $0 • • ($20) ($40) ($60) ($80) United City of Yorkville Parks and Recreation Fund 79 PARKS AND RECREATION FUND REVENUE I V 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 79-000-41-00-4182 MISC INTERGOVERNMENTAL 2,000 1,478 500 - - - - Total: Intergovernmental $2,000 $1,478 $500 $0 $0 $o $0 Charges for Services 79-000-44-00-4440 PROGRAM FEES 244,521 180,230 225,000 180,000 180,000 180,000 180,000 79-000-44-00-4441 CONCESSION REVENUE 29,597 39,573 30,000 33,000 30,000 30,000 30,000 79-000-44-00-4442 GOLF OUTING REVENUE 34,210 8,659 9,000 - - - - 79-000-44-00-4443 HOMETOWN DAYS 110,763 137,448 130,000 134,792 135,000 135,000 135,000 Total: Charges for Services $419,091 $365,910 $394,000 $347,792 $345,000 $345,000 $345,000 Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 1,370 286 500 300 300 300 300 Total: Investment Earnings $1,370 $286 $500 $300 $300 $300 $300 Reimbursements 79-000-46-00-4680 REIMB-LIABILITY INSURANCE - - - 7,000 - - - Total: Reimbursements $0 $0 $0 $7,000 $0 $0 $0 Miscellaneous 79-000-48-00-4820 RENTAL INCOME 15,991 19,329 15,000 15,000 86,000 15,000 50,000 Feri-n Wireless Lease$71,000 Other Rentallneome$15,000 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 16,301 10,576 14,600 11,200 11,200 14,700 14,700 79-000-48-00-4850 MISCELLANEOUS INCOME - - 3,500 - 500 500 500 Total: Miscellaneous $32,292 $29,905 $33,100 $26,200 $97,700 $30,200 $65,200 Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total: Other Financing Sources $1,080,348 $1,109,500 $1,051,890 $774,244 $732,710 $800,210 $765,210 Total: PARKS&REC REVENUE $1,535,101 $1,507,079 $1,479,990 $1,155,536 $1,175,710 $1,175,710 $1,175,710 United City of Yorkville Parks and Recreation Fund 790 PARKS DEPARTMENT EXPENDITURES FY 2009 FY 2010 FV 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-790-50-00-5010 SALARIES AND WAGES 402,683 383,500 350,026 353,000 370,000 370,000 370,000 79-790-50-00-5015 PART-TIME SALARIES 27,925 7,509 17,000 16,000 17,000 17,000 17,000 79-790-50-00-5020 OVERTIME 3,264 308 4,000 500 3,000 3,000 3,000 Total: Salaries $433,872 $391,317 $371,026 $369,500 $390,000 $390,000 $390,000 Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 32,296 32,960 33,953 33,500 37,730 37,730 37,730 79-790-52-00-5214 FICA CONTRIBUTION 33,192 29,265 28,383 28,611 30,000 30,000 30,000 Total: Benefits $65,488 $62,224 $62,336 $62,111 $67,730 $67,730 $67,730 Contractual Services 79-790-54-00-5412 TRAINING&CONFERENCES 834 - 1,500 700 2,600 2,600 2,600 79-790-54-00-5415 TRAVEL AND LODGING 41 - - - 750 750 750 79-790-54-00-5440 TELECOMMUNICATIONS 3,927 3,085 4,200 4,200 3,780 3,780 3,780 Cellular Phone$3,780 79-790-54-00-5462 PROFESSIONAL SERVICES 21,449 865 2,000 2,500 4,500 4,500 4,500 Increased for IT services 79-790-54-00-5466 LEGAL SERVICES 10,742 4,582 4,000 2,000 4,000 4,000 4,000 79-790-54-00-5485 RENTAL&LEASE PURCHASE 1,631 - 2,500 500 2,500 2,500 2,500 Total: Contractual Services $38,625 $8,532 $14,200 $9,900 $18,130 $18,130 $18,130 Supplies 79-790-56-00-5600 WEARING APPAREL 2,801 4,024 4,100 4,100 4,100 4,100 4,100 79-790-56-00-5610 OFFICE SUPPLIES 142 70 300 150 300 300 300 79-790-56-00-5620 OPERATING SUPPLIES 22,801 20,372 22,000 17,000 22,500 22,500 22,500 Operating Supplies$20,000 Flowers&Trees$1,000 Christmas&Public Decorations$1,500 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 923 1,889 2,250 2,250 2,250 2,250 2,250 Hand Tools$1,750 Office Equipment$500 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 500 - 500 500 500 79-790-56-00-5640 REPAIR AND MAINTENANCE 35,265 40,514 48,000 38,000 48,000 48,000 48,000 Maintenance-Equipment$14,000 Maintenance-Parks$34,000 Total: Supplies $61,931 $66,868 $77,150 $61,500 $77,650 $77,650 $77,650 Total: PARK DEPT EXPENDITURES $599,917 $528,941 $524,712 $503,011 $553,510 $553,510 $553,510 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES I Y 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-795-50-00-5010 SALARIES AND WAGES 400,557 342,637 368,532 248,500 190,000 190,000 190,000 79-795-50-00-5015 PART-TIME SALARIES 42,060 13,482 22,080 16,000 22,000 22,000 22,000 79-795-50-00-5020 OVERTIME - - 300 300 300 300 300 79-795-50-00-5045 CONCESSION WAGES 8,842 9,968 10,000 10,000 10,000 10,000 10,000 79-795-50-00-5046 PRE-SCHOOL WAGES 36,905 19,468 20,000 20,000 20,000 20,000 20,000 79-795-50-00-5052 INSTRUCTORS WAGES 87,243 14,100 16,000 20,000 16,000 16,000 16,000 Total: Salaries $575,607 $399,654 $436,912 $314,800 $258,300 $258,300 $258,300 Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 35,095 31,675 41,537 28,584 22,000 22,000 22,000 79-795-52-00-5214 FICA CONTRIBUTION 40,430 30,185 30,351 20,189 20,000 20,000 20,000 Total: Benefits $75,526 $61,860 $71,888 $48,773 $42,000 $42,000 $42,000 Contractual Services 79-795-54-00-5412 TRAINING&CONFERENCES 2,455 - 500 700 2,000 2,000 2,000 79-795-54-00-5415 TRAVEL AND LODGING 499 - 300 - 1,000 1,000 1,000 79-795-54-00-5419 GOLF OUTING 21,457 6,001 6,000 - - - - 79-795-54-00-5426 PUBLISHING&ADVERTISING 41,405 28,013 27,000 27,000 27,000 27,000 27,000 79-795-54-00-5440 TELECOMMUNICATIONS 5,896 4,358 4,300 4,300 4,300 4,300 4,300 Cellular Phone$3,000 Telephone//nternet$1,300 79-795-54-00-5447 SCHOLARSHIPS 1,050 156 1,000 500 1,000 1,000 1,000 79-795-54-00-5452 POSTAGE&SHIPPING 12,009 7,391 8,000 7,500 8,000 8,000 8,000 79-795-54-00-5462 PROFESSIONAL SERVICES 2,966 43,483 53,000 54,000 53,000 53,000 53,000 Contractual Services$50,000 Recording Secretary-Contractual$3,000 79-795-54-00-5480 UTILITIES 12,031 15,690 22,000 22,000 22,000 22,000 22,000 Electricity$22,000 79-795-54-00-5485 RENTAL&LEASE PURCHASE 4,267 4,145 3,500 3;500 4,500 4,500 4,500 79-795-54-00-5490 DUES AND SUBSCRIPTIONS 713 1,061 1,500 1,500 1,500 1,500 1,500 79-795-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,552 587 1,000 1;500 1,000 1,000 1,000 79-795-54-00-5496 PROGRAM REFUNDS 12,193 5,949 7;000 6,000 7,000 7,000 7,000 Total: Contractual Services $118,492 $116,833 $135,100 $128,500 $132,300 $132,300 $132,300 Supplies 79-795-56-00-5600 WEARING APPAREL - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 94,783 100,579 100,000 99,903 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 54,603 41,176 53,600 54,000 55,000 55,000 55,000 79-795-56-00-5607 CONCESSION SUPPLIES 18,658 24,239 18,000 16,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 4,599 4,268 3,000 2,500 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 6,199 4,837 8,500 5,500 5,500 5,500 5,500 Operating Supplies$1,000 Portable Toilets$4,500 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 1,788 510 2,000 2,000 2,000 2,000 2,000 Recreation Equipment$2,000 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 155 98 2,600 2,600 500 500 500 79-795-56-00-5640 REPAIR AND MAINTENANCE 3,714 825 2,000 1,000 2,000 2,000 2,000 79-795-56-00-5645 BOOKS AND PUBLICATIONS 708 104 100 100 100 100 100 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 489 45 500 - 500 500 500 Youth Services Grant Expenses$500 79-795-56-00-5695 GASOLINE 4,511 1,846 3,000 2,000 3,000 3,000 3,000 Total: Supplies $190,205 $178,528 $193,300 $185,603 $189,600 $189,600 $189,600 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES I V 2009 1 Y 2010 1 Y 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Contingencies 079-795-70-00-7799 CONTINGENCIES 440 - - - - - - Total: Contingencies $440 $0 $0 $0 $0 $0 $0 Other Financing Uses 79-795-99-00-9901 TRANSFER TO GENERAL, - 140,000 100,000 - - - - Total: Other Financing Uses $0 $140,000 $100,000 $0 $0 $0 $0 Total: RECREATION EXPENDITURES 96$ 0,270 89$ 6,875 93S 7.200 67$ 7,676 62$ 2,200 62$ 2,200 $622,200 Recreation Center Fund(80) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 603,500 603,500 603,500 Miscellaneous 8,145 8,632 5,500 8,700 7,500 7,500 7,500 Other Financing Sources 100,000 - - - - - - Total Revenue 597,992 583,040 609,000 590,700 611,000 611,000 611,000 Expenses Salaries 215,132 211,086 232,043 231,543 232,700 232,700 232,700 Benefits 19,746 24,837 27,658 27,658 27,708 27,708 27,708 Contractual Services 261,416 342,276 362,650 379,280 380,580 386,580 392,580 Supplies 79,486 55,080 52,950 52,100 50,750 50,750 50,750 Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,581 691,738 697,738 703,738 Surplus(Deficit) (77,625) (50,240) (66,301) (99,881) (80,738) (86,738) (92,738) Ending Fund Balance (77,579) (127,815) (143,880) (227,696) (308,434) (395,172) (487,910) -33.0% -44.6% -56.6% -69.3% Fund Balance Equivalent $0 ($zoo) ($400) ($600) United City of Yorkville Recreation Center Fund 80 RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FV 2012 FV 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 125,000 125,000 125,000 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 12,500 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 410,000 410,000 410,000 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 3,500 3,500 3,500 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 35,000 35,000 35,000 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 15,000 15,000 15,000 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 2,500 2,500 2,500 Total: Charges for Services $489,847 $574,408 $603,500 $582,000 $603,500 $603,500 $603,500 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3.,000 6,000 5,000 5,000 5,000 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 2,000 2,000 2,000 80-000-48-00-4850 MISCELLANEOUS INCOME - 1,400 500 - 500 500 500 Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $7,500 $7,500 $7,500 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $o $0 $0 $0 $0 $0 Total:REC CTR REVENUE $597,992 $583,040 $609,000 $590,700 $611,000 $611,000 $611,000 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 34,200 34,200 34,200 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 98,000 98,000 98,000 80-800-50-00-5020 OVERTIME 953 - 500 - 500 500 500 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 35,000 35,000 35,000 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 65,000 65,000 65,000 Total: Salaries $215,132 $211,086 $232,043 $231,543 $232,700 $232,700 $232,700 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 10,000 10,000 10,000 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 17,708 17,708 17,708 Total: Benefits $19,746 $24,837 $27,658 $27,658 $27,708 $27,708 $27,708 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 200 200 200 Mileage$200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 1,500 1,500 1,500 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 3,600 3,600 3,600 Telephone$3,000 Cellular Phone$600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 900 900 900 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 600 600 600 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 17,700 17,700 17,700 Contractual Services$15,000 Towel Rental$1,500 Licenses and Permits$700 Security$500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 49,000 49,000 49,000 Electricity$38,000 Nicor$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177,131 214,558 220,500 220,500 226,500 232,500 238,500 Lease Payments$222,000 Maintenance-Ofce Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 200 200 200 200 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 21,200 21,200 21,200 Maintenance-General$16,000 Pool Repair$5,000 Phone System$200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 5,500 5,500 5,500 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 53,680 Total: Contractual Services $261,416 $342,276 $362,650 $379,280 $380,580 $386,580 $392,580 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES I Y 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 17,000 17,000 17,000 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 6,300 6,300 6,300 Concession Supplies$6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 2,600 2,600 2,600 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 6,200 6,200 6,200 Operating Supplies$3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 6,300 6,300 6,300 Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 1,000 1,000 1,000 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 11,000 11,000 11,000 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - 50 50 50 80-800-56-00-5695 GASOLINE - - 300 200 300 300 300 Total: Supplies $79,486 $55,080 $52,950 $52,100 $50,750 $50,750 $50,750 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES 67$ 5.617 63$ 3,279 6$75,301 6$90,581 6$91.738 69$ 7,738 70$ 3.738 Q cl s- Reviewed By: Agenda Item Number �+ Legal ❑ Finance F-1 leas Engineer ❑ Trackin Number 0� �� y City Administrator ■ g 24 Police ❑ CLE titi Human Resources ❑ Public Works ❑ City Council Agenda Item Summary Memo Title: REC Center budget analysis City Council/Committee Agenda Date: Park Board— February 24, 2011 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: `,SAD C►p 011% Memorandum To: City Council EST 1836 From: Bart Olson, City Administrator CC: .y� p Date: February 18, 2011 �.MQW* Subject: REC Center budget analysis LE This item was originally requested by Alderman Gilson, and has been discussed in brief at various City meetings over the past two years. Attached are three budgets for the REC Center. All of the budgets have the same general assumptions on spending patterns and staffing levels. The first budget is the FY 12 budget proposal to be discussed by City Council through the end of FY 14, assuming that we keep operating the first lease term(June 30, 2013) and extend the lease another five years. The second budget assumes that the City terminates the contract at the end of the first lease term (June 30, 2013). The third budget assumes that the City decides to cease operating the REC Center on May 1, 2011 and turns the facility back over to the owners. The purpose of the analysis was to prove and illustrate the statements made by me that it would be cheaper for the City to continue to operate the facility at budget deficit for the next few years (and try to eliminate the budget deficit each year)than it would be to cease operations immediately and turn the building back over to the landlord. A copy of the lease agreement is attached. Recreation Center Fund(80) **as proposed in FY 12 budget discussions** need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 603,500 603,500 603,500 Miscellaneous 8,145 8,632 5,500 8,700 7,500 7,500 7,500 Other Financing Sources 100,000 - - - - - - Total Revenue 597,992 583,040 609,000 590,700 611,000 611,000 611,000 Expenses Salaries 215,132 211,086 232,043 231,543 232,700 232,700 232,700 Benefits 19,746 24,837 27,658 27,658 27,708 27,708 27,708 Contractual Services 261,416 342,276 362,650 379,280 380,580 386,580 392,580 Supplies 79,486 55,080 52,950 52,100 50,750 50,750 50,750 Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,581 691,738 697,738 703,738 Surplus(Deficit) (77,625) (50,240) (66,301) (99,881) (80,738) (86,738) (92,738) Ending Fund Balance (77,579) (127,815) (143,880) (227,696) (308,434) (395,172) (487,910) -33.0% -44.6% -56.6% -69.3% Fund Balance Equivalent $0 ($zoo) ($400) ($600) United City of Yorkville Recreation Center Fund 80 **as proposed in FY 12 budget disayssions** RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 125,000 125,000 125,000 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 12,500 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 410,000 410,000 410,000 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 3,500 3,500 3,500 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 35,000 35,000 35,000 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 15,000 15,000 15,000 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 2,500 2,500 2,500 Total: Charges for Services .$489,847 $574,408 $603,500 $582,000 $603,500 $603,500 $603,500 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3,000 6,000 5,000 5,000 5,000 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 2,000 2,000 2,000 80-000-48-00-4850 MISCELLANEOUS INCOME - 1,400 500 - 500 500 500 Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $7,500 $7,500 $7,500 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $0 $0 $0 $0 $0 $0 Total:REC CTR REVENUE $597,992 $583,040 $609,000 $590,700 $611,000 $611,000 $611,000 United City of Yorkville Recreation Center Fund 800 **as proposed in FY 12 budget disayssions** RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 34,200 34,200 34,200 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 98,000 98,000 98,000 80-800-50-00-5020 OVERTIME 953 - 500 - 500 500 500 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 35,000 35,000 35,000 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 65,000 65,000 65,000 Total: Salaries $215,132 $211,086 $232,043 $231,543 $232,700 $232,700 $232,700 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 10,000 10,000 10,000 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 17,708 17,708 17,708 Total: Benefits $19,746 $24,837 $27,658 $27,658 $27,708 $27,708 $27,708 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 200 200 200 Mileage$200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 1,500 1,500 1,500 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 3,600 3,600 3,600 Telephone$3,000 Cellular Phone$600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 900 900 900 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 600 600 600 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 17,700 17,700 17,700 Contractual Services$15,000 Towel Rental$1,500 Licenses and Permits$700 Security$500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 49,000 49,000 49,000 Electricity$38,000 Nicer$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177,131 214,558 220,500 220,500 226,500 232,500 238,500 Lease Payments$222,000 Maintenance-O)Jrtce Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 200 200 200 200 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 21,200 21,200 21,200 Maintenance-General$16,000 Pool Repair$5,000 Phone System$200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 5,500 5,500 5,500 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 53,680 Total: Contractual Services $261,416 $342,276 $362,650 $379,280 $380,580 $386,580 $392,580 United City of Yorkville Recreation Center Fund 800 **as proposed in FY 12 budget disayssions** RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 17,000 17,000 17,000 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 6,300 6,300 6,300 Concession Supplies$6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 2,600 2,600 2,600 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 6,200 6,200 6,200 Operating Supplies$3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 6,300 6,300 6,300 Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 1,000 1,000 1,000 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 11,000 11,000 11,000 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - 50 50 50 80-800-56-00-5695 GASOLINE - - 300 200 300 300 300 Total: Supplies $79,486 $55,080 $52,950 $52,100 $50,750 $50,750 $50,750 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES 67$ 5.617 63$ 3,279 6$75,301 6$90,581 6$91.738 69$ 7,738 70$ 3.738 Recreation Center Fund(80) **should the City Council operate through June 30,2013(end of first lease term)** need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 603,500 603,500 - Miscellaneous 8,145 8,632 5,500 8,700 7,500 7,500 Other Financing Sources 100,000 - - - - - - Total Revenue 597,992 583,040 609,000 590,700 611,000 611,000 - Expenses Salaries 215,132 211,086 232,043 231,543 232,700 232,700 38,783 Benefits 19,746 24,837 27,658 27,658 27,708 27,708 4,618 Contractual Services 261,416 342,276 362,650 379,280 380,580 386,580 176,250 Supplies 79,486 55,080 52,950 52,100 50,750 50,750 8,458 Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,581 691,738 697,738 228,110 Surplus(Deficit) (77,625) (50,240) (66,301) (99,881) (80,738) (86,738) (228,110) Ending Fund Balance (77,579) (127,815) (143,880) (227,696) (308,434) (395,172) (623,282) -33.0% -44.6% -56.6% -273.2% Fund Balance Equivalent $0 ($200) ($400) ($600) ($800) United City of Yorkville Recreation Center Fund 80 **should the City Council operate through June 30,2013(end offirst lease tear)** RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 125,000 125,000 - 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 410,000 410,000 - 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 3,500 3,500 - 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 35,000 35,000 - 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 15,000 15,000 - 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 2,500 2,500 Total: Charges for Services .$489,847 $574,408 $603,500 $582,000 $603,500 $603,500 $0 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3,000 6,000 5,000 5,000 - 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 2,000 2,000 - 80-000-48-00-4850 MISCELLANEOUS INCOME - 1,400 500 - 500 500 - Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $7,500 $7,500 $0 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $0 $0 $0 $0 $0 $0 Total:REC CTR REVENUE $597,992 $583,040 $609,000 $590,700 $611,000 $611,000 $0 United City of Yorkville Recreation Center Fund 800 **should the City Council operate through June 30,2013(end offirst lease tear)** RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 34,200 34,200 5,700 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 98,000 98,000 16,333 80-800-50-00-5020 OVERTIME 953 - 500 - 500 500 83 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 35,000 35,000 5,833 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 65,000 65,000 10,833 Total: Salaries $215,132 $211,086 $232,043 $231,543 $232,700 $232,700 $38,783 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 10,000 10,000 1,667 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 17,708 17,708 2,951 Total: Benefits $19,746 $24,837 $27,658 $27,658 $27,708 $27,708 $4,618 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 200 200 33 Mileage$200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 1,500 1,500 250 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 3,600 3,600 600 Telephone$3,000 Cellular Phone$600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 900 900 150 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 600 600 100 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 17,700 17,700 2,950 Contractual Services$15,000 Towel Rental$1,500 Licenses and Permits$700 Security$500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 49,000 49,000 8,167 Electricity$38,000 Nicor$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177,131 214,558 220,500 220,500 226,500 232,500 138,000 Lease Payments$222,000 Maintenance-O)Jrtce Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 200 200 200 - 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 21,200 21,200 - Maintenance-General$16,000 Pool Repair$5,000 Phone System$200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 5,500 5,500 - 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 26,000 Total: Contractual Services $261,416 $342,276 $362,650 $379,280 $380,580 $386,580 $176,250 United City of Yorkville Recreation Center Fund 800 **should the City Council operate through June 30,2013(end offirst lease tear)** RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 17,000 17,000 2,833 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 6,300 6,300 1,050 Concession Supplies$6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 2,600 2,600 433 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 6,200 6,200 1,033 Operating Supplies$3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 6,300 6,300 1,050 Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 1,000 1,000 167 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 11,000 11,000 1,833 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - 50 50 8 80-800-56-00-5695 GASOLINE - - 300 200 300 300 50 Total: Supplies $79,486 $55,080 $52,950 $52,100 $50,750 $50,750 $8,458 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES 67$ 5.617 63$ 3,279 6$75,301 6$90,581 6$91.738 69$ 7,738 22$ 8,1 l0 Recreation Center Fund(80) **should the City Council opt to immediately cease operations on May 1,2011** need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 - - Miscellaneous 8,145 8,632 5,500 8,700 Other Financing Sources 100,000 - - - - Total Revenue 597,992 583,040 609,000 590,700 Expenses Salaries 215,132 211,086 232,043 231,543 Benefits 19,746 24,837 27,658 27,658 - - - Contractual Services 261,416 342,276 362,650 379,080 375,680 286,180 64,000 Supplies 79,486 55,080 52,950 52,100 - - - Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,381 375,680 286,180 64,000 Surplus(Deficit) (77,625) (50,240) (66,301) (99,681) (375,680) (286,180) (64,000) Ending Fund Balance (77,579) (127,815) (143,880) (227,496) (603,176) (889,356) (953,356) -33.0% -160.6% -310.8% -1489.6% Fund Balance Equivalent $0 ($500) ($1,000) ($1,500) United City of Yorkville Recreation Center Fund 80 -should the City Council opt to immediately cease operations on May 1,2011- RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 - - - 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 - - 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 - - - 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 - - - 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 - - - 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 - - - 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 - - - Total: Charges for Services .$489,847 $574,408 $603,500 $582,000 $0 $0 $0 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3,000 6,000 - - - 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 - - - 80-000-48-00-4850 MISCELLANEOUS INCOME - 1,400 500 - - - - Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $0 $0 $0 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $0 $0 $0 $0 $0 $0 Total:REC CTR REVENUE $597,992 $583,040 $609,000 $590,700 LO LO LO United City of Yorkville Recreation Center Fund 800 **should the City Council opt to immediately cease operations on May 1,2011** RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 - - - 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 - - - 80-800-50-00-5020 OVERTIME 953 - 500 - - - - 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 - - - 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 - - - Total: Salaries $215,132 $211,086 $232,043 $231,543 $0 $0 $0 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 - - - 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 - - - Total: Benefits $19,746 $24,837 $27,658 $27,658 $0 $0 $0 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 - - - Mileage$200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 - - - 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 - - - Telephone$3,000 0 Cellular Phone$600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 - - - 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 - - - 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 - - - Contractual Services$15,000 Towel Rental$1,500 Licenses and Permits$700 Security$500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 - - - Electicity$38,000 Nicor$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177,131 214,558 220,500 220,500 322,000 232,500 38,000 Lease Payments$222,000 Maintenance-Ofce Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 - - - - 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 - - - Maintenance-General$16,000 Pool Repair$5,000 Phone System$200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 - - - 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 26,000 Total: Contractual Services $261,416 $342,276 $362,650 $379,080 $375,680 $286,180 $64,000 United City of Yorkville Recreation Center Fund 800 -should the City Council opt to immediately cease operations on May 1,2011- RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 - - - 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 - - - Concession Supplies$6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 - - - 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 - -Operating Supplies$3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 - -Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 - - - 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 - - - 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - - - - 80-800-56-00-5695 GASOLINE - - 300 200 - - - Total: Supplies $79,486 $55,080 $52,950 $52,100 $0 $0 $0 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES 67$ 5.617 63$ 3,279 6$75,301 6$90,381 37$ 5,680 $286,180 $64,000 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTJC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: February 24, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: February 4, 2011 L Subject: Strategic Planning The following topics are set to be discussed under the "strategic planning" agenda item. Materials will be distributed by staff at the meeting as time allows. A verbal discussion on each item will be conducted at the meeting. 1) FY 12 and FY 13 budgets a. The FY 11 budget is attached. This approved budget has projected for FY12. 2) REC Center a. Financial viability b. Rental reduction c. Property tax relief 3) Building/redevelopment of parks a. Budget related discussion b. Can we afford new projects? 4) Depletion of staff, equipment and the consequences of such a. Probably no replacing any recent loss of staff b. Future losses and the repercussions of such 5) Recreation programming—future and priorities a. Do we duplicate services? b. How do we deal with budget cuts vs. programming? 6) Capital needs of the departments a. What if no funds are available? 7) Land-cash budget 8) Doomsday budget scenarios a. Options for a park district Future Park Board Agenda Items Additional Executive Meeting Date Old Business New Business Staff Reports March 10,2011 1. January 2011 Budget Report 1. Director's(written) 1a. Entire term of the contract, REC Center budget 2. Recreation(written) report 3.Parks(verbal) 1. Riverfront Park Use Policy 2. Park rental policy and building policy March 24,2011 1. Director's(written) 2. Recreation(verbal) 3. Parks(written) 4. Parks Designer (written) April 14,2011 1. Director's(written) 2. Recreation(written) 3. Parks(verbal) April 28,2011 1. Director's(written) 2. Recreation(verbal) 3.Parks(written) 4. Parks Designer (written) May 12,2011 1. Director's(written) 2. Recreation(written) 3. Parks(verbal) May 26,2011 1. Director's(written) 2. Recreation(verbal) 3. Parks(written) 4. Parks Designer (written) June 9,2011 1.Director's(written) 2. Recreation(written) 3. Parks(verbal) June 23,2011 1. Director's(written) 2. Recreation(verbal) 3.Parks(written) 4.Parks Designer (written) July 14,2011 1. Director's(written) 2. Recreation(written) 3. Parks(verbal) July 28,2011 1. Director's(written) 2. Recreation(verbal) 3. Parks(written) 4. Parks Designer written