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Park Board Packet 2011 03-24-11
Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 24, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Recreation Manager—Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: March 10, 2011* March 10, 2011 —Special meeting* Bills Review: Bill list* Old Business: Concession-lease proposals for 131 E Hydraulic St* FY 12 Budget* New Business: Old Business, continued: Strategic planning Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: April 14, 2011 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 Park Board Meeting Parks and Recreation Administration Office 7:00 p.m. March 10, 2011 Call to Order: Ken Koch called the meeting to order at 7:01 p.m. Roll Call: Ken Koch —Yes; Debbie Horaz—Yes; Seaver Tarulis— Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick—Yes; Vickie Coveny (arrived 7:15 p.m.). Introduction of Guests, City Officials and Staff: • Interim Director of Parks and Recreation — Bart Olson • Recreation Manager— Tim Evans • Superintendent of Parks — Scott Sleezer • Park Designer— Laura Schraw Guest • Gary Golinski, Yorkville Public Comment: None Presentations: None Approval of Minutes: February 10, 2011* Under Raintree Park B playground award — pg 4 • Second paragraph — alternates #1 and #1 should be alternates #1 and #2. Wording is correct in the motion. Ken Koch asked for a motion to approve the meeting minutes of February 10, 2011, with changes as noted. Seaver Tarulis made the motion and Amy Cesich seconded the motion. The motion was unanimously approved by voice vote. February 24, 2011* Under Riverfront Signage — pg 2 • First paragraph — Scott spoke with Yorkville Police Department and Laura spoke with the local Conservation Officer. Under Rain Garden proposal — pg 3 • Laura reported that Mayor Burd was approached by the CF... Change Scott to Laura Under FY 11/12 Budget— pg 3 • Second paragraph — change Brad to Bart Ken Koch asked for a motion to approve the meeting minutes of February 24, 2011, with changes as noted. Kelly Sedgwick made the motion and Debbie Horaz seconded the motion. The motion was unanimously approved by voice vote. Park Board Meeting March 10, 2011 Page 2 of 5 Bills Review: Bill list* Members reviewed the bills list. The following items were noted: • Truck collision repair—truck pulling trailer—jackknifed — insurance will pick up all but $500. • Finance manager wanted to show the money coming out of equipment maintenance • Slight damage to box of truck— made the decision to fix the vehicle—all reported to PD • Three usage adjustments— pg 5 — phone cancelation and adjustment • Server repair— pg 6 — battery backup not working —the server was not being backed up properly. Ken Koch asked for a motion to approve the bills list. Mark Dilday made the motion and Seaver Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Debbie Horaz—Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Mark Dilday—Yes; Kelly Sedgwick—Yes; Vickie Coveny—Yes. Old Business: FY 12 Budget Bart Olson and Tim Evans met after the previous park board meeting to refine budget numbers. Revenue has been cut and expenses increased. Tim will draft a proposal for the next meeting as to what classes could be added if an additional person were hired. The golf outing has been cut due to decreased attendance and sponsorships. This event will be replaced with the ribbon cutting ceremony for Riverfront Park—The event will be called the "Kayak Attack." The budget document presented at the next meeting will reflect a break-out of fees for program line items, salaries for instructors, contractual line items. Instead of lumping every program fee together, they will be broken out into 6 or 7 line items: athletics, youth classes, preschool, etc. This will enable us to see by category which programs are doing well and which ones are not. Bart advised that REC Center revenue will be kept at 410,000. The center has up to 1,400 memberships, more than we had this time last year. Membership dues are competitive and, other than the YMCA, we are the only other facility that offers a pool and track. It was discussed that membership fees should not be increased at this time— possibly look at raising student memberships, guest fees, or 3-month memberships. Ways of increasing revenue in other ways were discussed, i.e. rent the gym, rent out meeting space (two studios), offer birthday parties on Saturday and Sunday, find out whether other businesses are interested in renting space, find sponsors who would want to advertise on banners —there is lots of space to post banners. Discussion followed regarding offering towel service —white thick towels were disappearing. Some people are bringing in their own towels. How can the center keep track of towels? Tim is looking into options. Part-time salaries and contractual service budgets will be revised and will be brought to the next meeting. Park Board Meeting March 10, 2011 Page 3 of 5 Bart explained in detail the budget as a planning document that stays in place for 12 months, then funds are audited, and actual amounts are available. There was considerable discussion about the land cash fund. Deb Horaz maintained that salaries for the park designer and park superintendent should not come out of land cash; they should come out of the parks and recreation fund. It was noted that in the City Council package, all the park projects are listed along with hours for each project. Hours are tracked but not billed. Vickie Coveny suggested the park designer and park superintendent track hours they spend on projects and make a report to the park board. Bart indicated his salary is allocated at 20 hours per week to the park board. Both Deb Horaz and Vickie Coveny were emphatic that the City should not spend land cash on salaries. Ken requested that Vickie and Deb develop a direction the board could choose to take regarding not spending land cash on salaries. This issue will be discussed at the next meeting. New Business: January 2011 budget report Bart reviewed the January 2011 budget report. REC Center budget reports At the request of the park board, a budget report was prepared showing expenses and revenue by month from July 2008 through the present for the REC Center. Good months and bad months can be identified. If you compare this year to year, you can track the growth and issues facing the REC Center. Ken said this report will answer questions and is a clean picture of what we are taking in and spending each year. Deb commented that this was a good report. Old Business (continued): Strategic planning REC Center • Do we make our decision regarding the REC Center based on finances? If we subsidize it, what is an acceptable deficit? Members talked about ways to evaluate the REC Center. • Vickie asked how much it would cost to do another survey— estimated cost is $5,000- $10,000 • Past survey showed that people were in favor of the REC Center— If another survey is conducted, it was recommended to place surveys at the REC Center. • Continuation of the REC Center needs to be approached positively— park board should lead the charge. Get PR from people who are using the REC Center. • What are we willing to go through financially? An option would be to partner with another organization. • When asked, Tim advised there was no option to go back to some of our previous buildings and rent— swimming and fitness classes would be gone — classes would be limited. • The key issue is that the rent should be lowered Park Board Meeting March 10, 2011 Page 4 of 5 • Terms of lease — sign a lease every year rather than to go 5 years again • Bart advised we are at the point to have an appraisal done of the REC Center. He would like the board to recommend a $6,000 appraisal fee — split between Parks and Recreation and Administration. • Once the appraisal is completed and reviewed, the park board should recommend to the Mayor to set up negotiating team. Board member(s) should be part of the negotiating team. Bart will send board members a copy of the original appraisal from 2008. Ken also requested that Bart send new board members any information they might need to make good decisions while on the board. There was discussion about how the original lease evolved and how it was approved. Reports: Director's Report • This weekend, Yorkville will have display at Canoecopia in Madison — spend weekend promoting the chute and Kayak-Attack. • Go over park naming policy at the next meeting. Recreation Report • Finishing up summer catalog • Soccer registration is underway and soon will be completed • Will start baseball field maintenance • April stats — 1450 people walked through REC Center • Scott distributed a sheet with park board volunteer opportunities Park Designer Report • Goal to try to improve each one of our special events • Adding food to "Music under the Stars" and Kayak Attack • Scott encouraged park board members to volunteer at these events — locate in strategic points to meet people • Met with risk manager person to evaluate all park sites — came out in good shape — happy with safety checks. Risk manager thought Riverfront Park was proactive and a smart move • Will put in black dirt in Riverfront Park— spend money to sod area • River night in June • Working on getting kiosk at Riverfront to house maps and flyers and pamphlets for local restaurants • No motorized vehicles/jet skis allowed in the chute — rule set by IDNR Parks Report • Riverfront Park design was approved at City Council • Hopkins Park passed — information will be sent to the State • Laura will soon go on medical leave — members wished Laura well. Park Board Meeting March 10, 2011 Page 5 of 5 Additional Business: After the next meeting, Scott and Tim will be moving the preschool to the Parks and Recreation Administration building. A potential park board meeting location could be in one of the studios at the REC Center. Adjourn Meeting: Ken Koch asked for a motion to adjourn the regular meeting at 9:55 pm. Debbie Horaz made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, March 24, 2011 *Items needing Board approval or recommendation Respectfully Submitted By. Louise A. Beukelman Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 Parks and Recreation Administration Office Public Hearing Minutes 6:00 p.m. March 10, 2011 Staff Attending: Superintendent of Parks — Scott Sleezer Park Designer— Laura Schraw Minute taker— Louise Beukelman The Public Hearing was scheduled for 6:00 p.m. No public attended. Respectfully submitted, Louise A. Beukelman DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:36:53 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 54837 03/03/11 01 FITNESS DRINKS 80-000-65-00-5828 03/24/11 201.00 CONCESSIONS EXPENSES INVOICE TOTAL: 201.00 VENDOR TOTAL: 201.00 ARAMARK ARAMARK UNIFORM SERVICES 610-6996609 02/08/11 01 UNIFORMS 79-610-62-00-5421 03/24/11 37.24 WEARING APPAREL INVOICE TOTAL: 37.24 610-7005705 02/22/11 01 UNIFORMS 79-610-62-00-5421 03/24/11 117.32 WEARING APPAREL INVOICE TOTAL: 117.32 610-7010290 03/01/11 01 UNIFORMS 79-610-62-00-5421 03/24/11 77.28 WEARING APPAREL INVOICE TOTAL: 77.28 VENDOR TOTAL: 231.84 BALDWINJ JERRY BALDWIN 030511 03/05/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 BATTERYS BATTERY SERVICE CORPORATION 207119 02/18/11 01 GARDEN TRACTOR BATTERY 79-610-62-00-5408 03/24/11 32.45 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 32.45 VENDOR TOTAL: 32.45 BEUKELML LOUISE A. BEUKELMAN DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:36:53 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BEUKELML LOUISE A. BEUKELMAN 22411 03/03/11 01 FEBRUARY 24TH MEETING MINUTES 79-650-62-00-5401 03/24/11 147.88 CONTRACTUAL SERVICES INVOICE TOTAL: 147.88 VENDOR TOTAL: 147.88 CHALK THE CHALKBOARD LEARNING CENTER 3776 02/28/11 01 DIPLOMAS & CERTIFICATES 80-000-65-00-5803 03/24/11 15.26 PROGRAM EXPENSES 02 DIPLOMAS & CERTIFICATES 79-650-65-00-5803 15.25 PROGRAM EXPENSES INVOICE TOTAL: 30.51 VENDOR TOTAL: 30.51 COMED COMMONWEALTH EDISON 1613010022-0211 02/16/11 01 BALLFIELDS 79-650-62-00-5435 03/24/11 1,372.15 ELECTRICITY INVOICE TOTAL: 1,372.15 7982205057-0311 03/04/11 01 202 COUNTRYSIDE UNIT D 80-000-62-00-5435 03/24/11 135.29 ELECTRICITY INVOICE TOTAL: 135.29 7982206018-0311 03/07/11 01 202 E COUNTRYSIDE PKWY UNIT E 80-000-62-00-5435 03/24/11 2,574.14 ELECTRICITY INVOICE TOTAL: 2,574.14 VENDOR TOTAL: 4,081.58 DISCSCHL DISCOUNT SCHOOL SUPPLY P25677390001 03/10/11 01 PRESCHOOL CRAFT SUPPLIES 80-000-65-00-5803 03/24/11 88.32 PROGRAM EXPENSES INVOICE TOTAL: 88.32 VENDOR TOTAL: 88.32 DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:36:53 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DOOLEYD DICK DOOLEY 031211 03/12/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 EHLERTS SEAN EHLERT 022611 02/26/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 FARREN FARREN HEATING & COOLING 7037 01/06/11 01 INSTALLED NEW LIMIT SWITCH 80-000-62-00-5416 03/24/11 158.52 MAINTENANCE- GENERAL INVOICE TOTAL: 158.52 VENDOR TOTAL: 158.52 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 6861 03/01/11 01 MARCH PEST CONTROL 80-000-62-00-5416 03/24/11 39.00 MAINTENANCE- GENERAL INVOICE TOTAL: 39.00 VENDOR TOTAL: 39.00 HAYENR RAYMOND HAYEN 022611 02/26/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 KCFPD KENDALL COUNTY FOREST DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCFPD KENDALL COUNTY FOREST O1 03/07/11 01 TRAIL EXTENSION/CONNECTION AT 22-610-75-00-7010 00404534 03/24/11 7,227.25 RAINTREE PARK 02 CRAWFORD PARK ** COMMENT ** INVOICE TOTAL: 7,227.25 VENDOR TOTAL: 7,227.25 KIDSFIRS KIDS FIRST SPORTS SAFETY INC. 031111 03/11/11 01 VOLLEYBALL CLASS INSTRUCTION 80-000-62-00-5401 03/24/11 330.40 CONTRACTUAL SERVICES INVOICE TOTAL: 330.40 VENDOR TOTAL: 330.40 KONICAMI KONICA MINOLTA BUSINESS 217121583 02/26/11 01 COPIER CHARGES 79-650-62-00-5410 03/24/11 34.57 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 34.57 217127882 02/27/11 01 COPIER CHARGES 80-000-62-00-5410 03/24/11 75.73 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 75.73 VENDOR TOTAL: 110.30 MARKSJ JOSEPH MARKS 030511 03/05/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 031211 03/12/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 250.00 DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MCNEALT TOMMIE MCNEAL 030511 03/05/11 01 REFEREE 79-650-62-00-5401 03/24/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 031211 03/12/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 175.00 MENLAND MENARDS - YORKVILLE 61843 02/08/11 01 OIL, OIL DRI 79-610-62-00-5408 03/24/11 64.34 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 64.34 62342 02/11/11 01 PAINT, TRAY LINER, EDGER, 79-650-65-00-5803 03/24/11 184.11 PROGRAM EXPENSES 02 ROLLER FRAME, MOP HANDLE ** COMMENT ** INVOICE TOTAL: 184.11 63250 02/15/11 01 PLASTIC ROOF CEMENT 79-610-65-00-5804 03/24/11 24.88 OPERATING SUPPLIES INVOICE TOTAL: 24.88 64754 02/23/11 01 PRESS GAUGE 79-610-65-00-5804 03/24/11 6.97 OPERATING SUPPLIES INVOICE TOTAL: 6.97 64898 02/24/11 01 PAINT 79-610-65-00-5804 03/24/11 91.77 OPERATING SUPPLIES INVOICE TOTAL: 91.77 64954 02/24/11 01 FLOOR REGISTER, BALL VALVE, 79-610-65-00-5804 03/24/11 69.57 OPERATING SUPPLIES DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 64954 02/24/11 02 FILL & SEAL COMPOUND, COPPER ** COMMENT ** 03/24/11 03 TEES, COPPER CAP, BRASS NIPPLE ** COMMENT ** 04 ELBOW, ADAPTER ** COMMENT ** INVOICE TOTAL: 69.57 64959 02/24/11 01 HEAT TAPE, COPPER PIPE 79-610-65-00-5804 03/24/11 36.85 OPERATING SUPPLIES INVOICE TOTAL: 36.85 65064 02/25/11 01 RETURNED MERCHANDISE CREDIT 79-610-65-00-5804 03/24/11 -7.69 OPERATING SUPPLIES INVOICE TOTAL: -7.69 65075 02/25/11 01 REGISTER, ELBOW, HOLE STRAP, 79-610-65-00-5804 03/24/11 65.01 OPERATING SUPPLIES 02 FLANGE, VALVES, ACID BRUSH, ** COMMENT ** 03 ADAPTERS, SILL ** COMMENT ** INVOICE TOTAL: 65.01 65169 02/25/11 01 TOILET SUPPLY 79-610-65-00-5804 03/24/11 3.23 OPERATING SUPPLIES INVOICE TOTAL: 3.23 65737 02/28/11 01 SCREWS, COMPRESSION SLEEVE, 79-610-65-00-5804 03/24/11 18.50 OPERATING SUPPLIES 02 STUDS ** COMMENT ** INVOICE TOTAL: 18.50 65871 02/28/11 01 STANDARD PLUGS 80-000-62-00-5416 03/24/11 5.92 MAINTENANCE- GENERAL INVOICE TOTAL: 5.92 66076-11 03/01/11 01 BAGS 79-610-65-00-5804 03/24/11 19.97 OPERATING SUPPLIES INVOICE TOTAL: 19.97 DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 66383 03/03/11 01 CONCRETE MIX 79-610-62-00-5417 03/24/11 82.20 MAINTENANCE-PARKS INVOICE TOTAL: 82.20 66592-11 03/04/11 01 DOUBLE FLUTE MASONRY, 80-000-62-00-5408 03/24/11 24.04 MAINTENANCE- SUPPLIES 02 PRESSURE PACK, SCREWS, DUCK ** COMMENT ** 03 TAPE ** COMMENT ** INVOICE TOTAL: 24.04 VENDOR TOTAL: 689.67 NATENTEC NATIONAL ENTERTAINMENT 110307023 03/07/11 01 EASTER FILLED EGGS 79-650-65-00-5803 00403952 03/24/11 240.00 PROGRAM EXPENSES INVOICE TOTAL: 240.00 VENDOR TOTAL: 240.00 NICOR NICOR GAS 64-99-70-7276 0-0311 03/08/11 01 202 E COUNTRYSIDE PKWY SUITE E 80-000-78-00-9002 03/24/11 2,276.98 NICOR INVOICE TOTAL: 2,276.98 65-69-00-0377 0-0311 03/08/11 01 202 E COUNTRYSIDE PKWY SUITE D 80-000-78-00-9002 03/24/11 45.92 NICOR INVOICE TOTAL: 45.92 VENDOR TOTAL: 2,322.90 NOSSD DELVIN NOSS 030511 03/05/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 186973 03/08/11 01 PAPER 80-000-65-00-5803 03/24/11 15.90 PROGRAM EXPENSES INVOICE TOTAL: 15.90 VENDOR TOTAL: 15.90 OMALLEY O'MALLEY WELDING & FABRICATING 14209 02/24/11 01 REPAIR WELDING OF LIGHT POLE 79-610-62-00-5417 03/24/11 106.25 MAINTENANCE-PARKS 02 BASE ** COMMENT ** INVOICE TOTAL: 106.25 VENDOR TOTAL: 106.25 PEPSI PEPSI-COLA GENERAL BOTTLE 32315351 03/03/11 01 POP, GATORADE, WATER 80-000-65-00-5828 03/24/11 264.23 CONCESSIONS EXPENSES 02 POP, GATORADE, WATER 79-650-65-00-5828 264.24 CONCESSIONS INVOICE TOTAL: 528.47 VENDOR TOTAL: 528.47 PITNEY PITNEY BOWES, INC. 031011 03/10/11 01 POSTAGE METER REFILL 79-650-65-00-5808 03/24/11 800.00 POSTAGE & SHIPPING INVOICE TOTAL: 800.00 VENDOR TOTAL: 800.00 R0000861 ARNIE KNAUF 92188 03/07/11 01 MEMBERSHIP RENEWAL ERROR 80-000-65-00-5842 03/24/11 57.00 MEMBERSHIP REFUNDS 02 REFUND ** COMMENT ** INVOICE TOTAL: 57.00 VENDOR TOTAL: 57.00 DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000862 KRISTIE MCCABE 92396 03/10/11 01 DROP PRESCHOOL 80-000-65-00-5841 03/24/11 104.00 PROGRAM REFUNDS INVOICE TOTAL: 104.00 VENDOR TOTAL: 104.00 RICHTERP PAUL J. RICHTER 022611 02/26/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 030511 03/05/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 031211 03/12/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 325.00 ROBINSOT TRACY ROBINSON 022611 02/26/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 RUSSPOWE RUSSO HARDWARE INC. 931968-P 03/04/11 01 HEDGE TRIMMER 79-610-65-00-5815 03/24/11 399.00 HAND TOOLS INVOICE TOTAL: 399.00 VENDOR TOTAL: 399.00 SCHNITZR RANDY J. SCHNITZ DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SCHNITZR RANDY J. SCHNITZ 022611 02/26/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 SWADET TIM SWADE 022611 02/26/11 01 REFEREE 79-650-62-00-5401 03/24/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 UNIQUEPR UNIQUE PRODUCTS & SERVICE 217555 03/01/11 01 PAPER TOWEL, TOILET TISSUE, 80-000-62-00-5408 03/24/11 201.26 MAINTENANCE- SUPPLIES 02 GLOVES, MOP HEADS ** COMMENT ** INVOICE TOTAL: 201.26 VENDOR TOTAL: 201.26 WEEKSB WILLIAM WEEKS 030511 03/05/11 01 REFEREE 79-650-62-00-5401 03/24/11 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 WIREWIZ WIRE WIZARD OF ILLINOIS, INC 10414 03/01/11 01 APRIL - JUNE ALARM MONITORING 80-000-62-00-5416 03/24/11 60.00 MAINTENANCE- GENERAL INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 YBARRAR ROBERT YBARRA DATE: 03/17/11 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 08:36:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/24/2011 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YBARRAR ROBERT YBARRA 031211 03/12/11 01 REFEREE 79-650-62-00-5401 03/24/11 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 951343 02/08/11 01 OIL, OIL FILTER 79-610-62-00-5408 03/24/11 9.38 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 9.38 VENDOR TOTAL: 9.38 YOUNGM MARLYS J. YOUNG 042210 11/20/10 01 APRIL 22 MEETING MINUTES 79-650-62-00-5401 03/24/11 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 TOTAL ALL INVOICES: 19,837.88 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Concession lease proposals for 131 E Hydraulic Street Agenda Date: March 24, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Selection of a vendor in which to negotiate a lease Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMT10" CC: ]DT Date: March 18, 2011 L Subject: Concession-lease proposals—western Riverfront building Below is a summary of the concession-lease RFP responses the City received last week for a portion of the building at the west end of Riverfront Park(131 E Hydraulic). In an effort to save paper, I have included only the pages from the proposals that specifically dealt with requested deviations in the terms of the agreement and the information about the proposer and their business plan. Each proposer has been invited to the Park Board meeting to listen to the conversation of the Park Board and to be available to answer any questions the Park Board has. Summary of proposals 1) Creative Kernels, Inc. a. Use -popcorn sales b. Number of staff—To be determined c. Rent- $200 per month d. Concession percentage offered—5% e. Estimated annual concession revenue (to City) - $9,600 to $13,000 f. Other notes— i. Building must be available by April 1. Proposer will not pay for meter upgrades, utility connections and other upgrades. Proposer is seeking 5- year term with three 5-year tenant-option terms. Proposer plans on subleasing to a frozen yogurt vendor. Proposer is asking that the landlord confirm that all mechanicals are in working order at time of lease. 2) Upper Crust Catering a. Use—Boxed lunches, chips, snacks, grill b. Number of staff—To be determined c. Rent- $275 per month d. Concession percentage offered—5% e. Estimated annual concession revenue (to City)—$900 to $1,200 f. Other notes— i. Expects to be open by June. Expects to partially shut down by the end of September, with possibility to be open year round based on the ability to get indoor seating. Proposer wants to obtain a liquor license for beer and wine. 3) DNJ Adventure Co, dba Slidecrazy.com a. Use—hot dogs, fries, chips, baked goods, etc. b. Number of staff—To be determined c. Rent—Variable,but generally $450 per month until November 2011, then$300 per month until April 2012 d. Concession percentage offered—5% e. Estimated annual concession revenue (to City) - $300 to $500 f. Other notes— i. Plans to paint the exterior of the building bright colors. Proposer would like to have right to advertise on event materials if the parking lot is going to be compromised during the event. Proposer wants to be operational during public events, and demands advance written notice. Proposer expects to make improvements to plumbing, counters, flooring, and electrical fixtures (at their cost). 4) River City Roasters a. Use—Coffee shop, cafe sandwiches, salads, and bakery items b. Number of staff—to be determined. c. Rent- $250 per month d. Concession percentage offered—5% e. Estimated annual concession percentage (to City) - $6,600 f. Other notes— i. Menu is included, with prices. Proposing indoor seating. Proposing to have access and use restrooms outside of the rental unit as public restrooms. Offering to install a full kitchen (at cost of proposer). United City of Yorkville REQUEST FOR PROPOSAL Name of Proposing Company: Creative Kernels Project Name: 131 E Hydraulic Building Lease Proposal No.: Proposal Due: Friday, March 11, 2011 at 3:00 pm Proposal Opening_ Friday, March 11, 2011 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: N/A Date Issued: Thursday, February 24, 2011 This document consists of 22 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.vorkville.il.us 1 United City of Yorkville APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section i Alternative/Deviation III 30.3 Unless it is an emergency,I would like to have 24 hour notice of inspection if the inspection is not during normal business hours. III 30.4 Immediate premises as defined in memorandum. The City confirms that all mechanicals including HVAC, electrical and plumbing systems are or will be in working order at the signing of the lease. III 30.7 The lessee does not agree to pay for the costs associated with utility connections, upgrades and metering of the portion of the building to be used. The metering of the building is to the City's benefit, it is a one-time cost that makes it possible to lease the building to separate lessees for years to come. In accordance with this RFP, the lease will be only two years long with the City having an option of extending the lease. The City's decision to separate the building will create a long term benefit for the City. III 31.2 The lessee is looking to sublet a portion of the building, with the written consent of the Director of Parks and Recreation. The lessee agrees that sub-lessee will also make payments equivalent to 5% of the annual total adjusted gross receipts. The lessee will be responsible for obtaining the payments, forms and financial statements from sub-lessee to be provided to the Cily. 21 United City of Yorkville III 33.1 Due to the cost of renovations, which will be approximately $8,000, I would like to ask for a five-year term lease with the City having an option to exercise three, five-year option terms. Time is of the Essence The City agrees to have the building ready for the lessee no later than April 1, 2011. This is to the City's and the lessee's advantage as the lessee will be able to start generating revenue for both parties as soon as possible. 22 United City of Yorkville APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: Business Address: Mailing Address: Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation Franchise or Parent Company(if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: Number of Employees: Supervisors: Drivers: Office Personnel: 23 KIM MCGUIRE Work Experience Sept 2010 -Present Creative Kernels Gourmet Popcorn-Plano IL Owner Creative Kernels began as an internet business and has quickly grown from there. We now have our popcorn in four stores including one in Florida and we have shipped our popcorn to over 30 states in the country so far. Creative Kernels offers fund raising programs to schools,booster clubs and non-profit organizations. We're very excited about what we have achieved in 6 short months. June 08—Dec 2010 Best Western®Timber Creek Inn&Suites and Convention Center—Sandwich IL Director of Sales Transformed the sales department by creating menus, packages and marketing material to promote the facility and increase sales. Business to business sales as well as inside sales were dramatically increased as a result of this transformation. Aug. 04—Dec. 06 Prudential First Realty—Carpentersville IL Managing Broker Developed a training program for new agents to increase their skills to succeed in a competitive market. Implemented a coaching program for existing agents to increase their sales. Both programs are still being utilized today. Oct. 00—July 04 Prudential SourceOne Realty—St. Charles IL Managing Broker Tripled the number of sales agents while managing the day to day operations of the office. May 98—Oct. 00 Success Realty—Batavia IL Broker Assistant Followed up on all transactions from marketing and paperwork to closing for top producing broker. Work Experience Continued Jan. 97—April 98 Country House Restaurant—Geneva IL Assistant Manager All facets of restaurant business including bartending, waitressing, scheduling and alcohol order. Dec. 94—Dec. 96 Ace Hardware—St. Charles IL Office Manager General accounting input orders all orders and oversaw household goods department. 1986— 1994 Celebration Station—Geneva IL Owner/Event Coordinator Performed all functions of a small business owner. The business began as just a small party goods store and quickly grew into an event planning and decorating company as well. References Darrell Little—Owner—Prudential First Realty Jodi Wilson—Sales—Timber Creek Inn &Suites Diane Riffell—Banking—Citizens Bank 0 To Whom It May Concern, My name is Mitch Morrell, I am the Chef&owner,along with my wife-Jeanne,of Upper Crust Catering, located at 109 E. Hydraulic St.,Yorkville, II. We have been in business for nine years and have built a solid working relationship with the city of Yorkville,as well as,a good reputation with the community as a whole. Our daily customer base is strong and growing. I would like to submit my proposal for rental of the concessions building located by the Riverfront Bicentennial Park in downtown Yorkville. Our current kitchen location allows us to be able to offer daily luncheon specials, boxed lunches,chips& snacks-which we believe would be a huge plus for group outings associated with the Glen D. Palmer Dam. Another feature we can offer will be the ability to grill on site,which is always a great draw for community events. I have over 35 years experience in the food industry and am well known for producing delicious,high quality food. We employ friendly and knowledgeable staff,experienced in service and running concessions. Should there be an more information that you require at this time, I can always be reached by phone at Thank you for your consideration. Sincerely, M' ch Morrell � �'. United City of"Yorkvi.11e AIIIPF'NDIX..3 SCHEDULE OF ALTERNATIVES AND DUVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section ofibis document. (Please attach additional sheets if necessai)r.) 7 '�© �` �f cvw� s T'•c;�"�"� � 1�.�r�� `�C„�Ctt.�C�Pc'� 4�•a s'Yti 21 United Cfly of'Yorkville APPENDIX 6 LESSEE QUALIFICA11ONS Name of Business: oto Business Address: Mailing Address: ---------- Business Nut Emergency. Fax Number: Ownership: bidividual Partnership Corporali on Franchise or Parent Company (if applicable) List all Partners, Managers,and Corporate Officers: Name Title Residence Phone e- Days of Operation. ._7 ee�- os Dos 7 A�) S .-A m - s Business 1-1.0111s: 0 C.-I tk Number of Employees: Drivers: Office Personnel: ciler)rra\ 2-2 Jorie J. Johnnic Sales, Marketing and entrepreneurial professional with 15 + years experience Professional Small Business owner & Entrepreneur Achievements • Operation of 2 successful businesses • Entrepreneurial skills and creative solutions expertise • Excellent sales,training, marketing and consultation experience • Business operation experience in the amusement&carnival industry as well as landscaping and computer operations Skills • Successful woman owned business operator for 15+years;Chili's-6 years • Experience in all aspects of business operation from the ground up • Restaurant supervisory experience, FOH and BOH duties; Basset certification • Proven Team leadership,training,and management abilities; • Creative,out-of-the-box promotional material and sales ideas • Excellent ability to sell myself and/or my products • Computer savvy and proficient in many business software applications • Excellent written and spoken communication skills;training online&onsite • Excellent abilities working independently and completing tasks • Proficient in website maintenance Experience DNJ Adventure Co, Inc. d/b/a Slidecrazy.com Yorkville, IL 2000- Present President/Owner of a carnival&amusement Co. Solely responsible for day-to-day operations including:sales and marketing,cold-calling,website management,hiring,training,scheduling events,accounting,safety inspections, consultation within the amusement industry, advertising,and customer service. Credits: A Decade of spotless safety records;enlisting state-wide&local governing bodies to enact codes for amusements;extensive promotion of the laws in Illinois to the general public;contacting legislators to review bills coming up for vote. Brinker Inc. Chili's Restaurants)_; ERJ Dining 2004- 2011 Seasonal full-time employment within the restaurant industry. Positions held:Server,Trainer, Dining Room Supervisor. Responsible for training new hires; Dining Room Supervision;all aspects of restaurant serving. Ra_i_ntree Landscap_ing_&Irrigat__ion_, Inc. Naperville, IL 19-96-2oo6 Co-Operator in a 40 year old family business. Responsible for creating and maintaining the website;all sales/ promotional material and managing daily scheduling. Daily operations responsibilities included answering phones,greeting customers,obtaining permits,accounts receivable/payable duties,sales&scheduling. Generated new sales leads,created a new,highly effective sales campaign,streamlined daily route for entire sales and labor crew. Credits: Increased revenue and customer base by 50%. Ameritech Retail Center Downers Grove, IL 199-0-1992 Co-Manager: Responsible for all retail store operation duties;hiring,all retail sales reporting,obtaining inside &outside clients; creating sales incentives for reps;inventory;scheduling and training of employees. Credits: Development and implementation of outside sales program. Schillerstrom &Cresto Attorneys Naperville IL 1988-199? Court call preparation;case filing in multiple counties; Assistant to partners;Collection duties;skip trace assignments;court room representation;preparation of all motions/summons;secretarial and dictation duties. Created courtroom exhibit pieces relative to each specific case. Traveled locally to multiple counties. Education Comptia A+Certified Computer Technician / College of Dupage -Marketing Waubonsie Valley High School Graduated;Top Art honors&awards Appendix 3 : Additional page attachment Schedule of alternatives and deviations Alternatives not included specifically in the proposal are as follows: 1. It is proposed that the current portion of the building located at 131 E Hydraulic be utilized for intitially, but not limited to, the sale of: hot dogs, fries, chips, popcorn, cotton candy, various candy and novelties, ice cream, ice cream novelties, limited bakery goods, snack items, bottled water, soda, juice and/or juice boxes. Unique and fun names will be given to some specific items sold, such as "water log" for a hot dog, etc. Ice cream names will also be unique, but with the true identity of the item being listed below, as per Dept. of Health guidelines. The unique names will add enjoyment to the facility and relate to immediate area. Environmental and "green" associations will also be included in some form. 2. All Department of Health regulations will be followed and adhered to. 3. The exterior of the location will be re-painted in bright colors, such as blues, greens and yellows, but to possibly incorporate a nature theme. Future ideas include hosting a contest for a group or organization to paint a mural on the exterior, or other unique ideas to help the location "stand-out". 4. The name of the business is unknown at this time, but the phrase "on the river" may be used in addition. 5. Fundraising and other activities will be utilized to increase awareness of the location and the new business. Alternative and Deviations as specified in the request for proposal Section Paragraph 12 1 In addition, It is proposed that lessee shall try to utilize any available employees including local residents, students,youth groups, and possibly individuals from the AID association to ensure that the business is a community organization. Lessee will agree that all employed individuals will be able to meet the specific requirements of employed individuals as outlined in this proposal. Con't Alternative and deviations continued : page 2 Section Paragraph 30 6 Lessee proposes that any public events, festivals, fairs to be held within the immediate vicinity of 131 E Hydraulic, make available the option to include in their advertisement the name and/or likeness of the concession operation(to be named) in some form, should these events be held during operational seasonal business hours in which the adjacent parking lot may be compromised for such events. Lessee shall be allowed to be fully operational during any city sponsored events in the vicinity with adequate notice in writing given to prepare for any such public events. Section Paragraph 31 3 Currently we do not estimate that the limited size and location will sustain a rental payment of over$500.00 during its initial seasonal operation period,plus all loan, remodeling, maintenance, regular expenses, taxes and utilities that would be incurred by the proposer. Size limitations may also possibly prohibit the growth of the business into a bakery. It will take this location a certain amount of time to maintain proper growth and sustain adequate revenue. It is foreseeable that the location is ripe with potential if allowed to operate inexpensively until awareness of the business and local attractions increases. It is also likely that it will be able to possibly continue to operate year-round in the future. Lessee shall make monthly payments of$450.00 during the initial operating season, until November 1" , 2011. In addition, should lessee decide to discontinue operation during the winter periods of November 1St—April 1 st, lessee proposes to make minimum rental payments of$300.00. Should lessee continue normal business operations through the winter seasons, lessee agrees to continue the $450.00 monthly payments. Lessee additionally proposes to agree to increase monthly rental payments to coincide with increased revenues beginning July 1, 2012, through November 1st, 2012, should the completion of water/river features, street work and other closely related (in proximity) construction projects improve and begin to sustain potential for business in the specific area. Section Paragraph 32 1 The company will consist of myself as the full time owner/operator and manager. We shall employ approximately up to 8 additional part-time employees to cover various evening hours and weekend hours. Equal opportunities will be given to individuals within local organizations also,that would directly benefit from the employment. Alternative and deviations continued: page 3 Section Paragraph Firm qualifications and experience 32 2 Also see attached resume. My current business has been operating since 2000 and is a carnival/ amusement operation with giant inflatable slide attractions being our main focus. I also have almost 7 years experience in the restaurant industry, working full-time during the winter months when my business is not operational. Previously, I have also worked part time, on an as-needed location in downtown Naperville and a sandwich shop in Oswego. I am also in the process of expanding my current business into doing mobile chocolate concessions at festivals fairs and events. I have been an active board member on various PTO's since 2004, and I would like to incorporate youth groups and the community into the business. I am currently the president of the Yorkville High School PTSO board. Although I have been thinking of approaching the city to give my thoughts and ideas of that location for a number of years, I was not aware the city was seeking proposals until 7 P.M. on Thursday evening, March 10th when I read the Kendall County Record. I have not had the opportunity to gain access to the location, other than to have been inside the additional space in the past when children's activities are held. I have only had hours to prepare my proposal but I am hoping it will still be considered. This location will see increased business, however it is extremely unclear as to when this will happen. Any business in this location will need at least a year or more to gain footing and awareness. I can estimate that I will need to add additional plumbing, counters, flooring and electrical fixtures to bring the location up to required codes. I do have access to reliable, bonded and insured construction companies with whom the necessary remodeling will be need to be completed in a short very amount of time. Proposal for 131 Hydraulic Street Building River City Roaster proposes to open a coffee shop/cafe and coffee roasting facility if selected to rent the building at 131 Hydraulic Street. River City Roasters will provide all staff, equipment and build out to bring the building up to code and operate it on a day to day basis. We will offer a selection of hot and cold sandwiches as well as salads, bakery items and homemade candy. We will also include a line of specialty teas both hot and cold. As a coffee roasting company we will have a wide assortment of fresh roasted coffees that will be roasted on site as well as offering an array of brewed coffees and coffee based drinks. Please see the attached menu for an example of what is to be offered. River City Roasters plans on operating a year round business. We will offer all of our menu items year round. We will be putting in a full kitchen to use for the preparation of the menu items. We will offer inside seating for up to 15 people both at tables, comfortable seating and a coffee bar. We will be offering an opportunity for the customers to see live coffee roasting. This is truly a unique opportunity for many patrons to see. Erich Goepel Objective To use my skills acquired in working in the food and beverage for 20+years and serve a better product and give fantastic customer service. I also want to help those I lead to become a better food and beverage worker and desire to serve a better product and become customer service nuts. Technical Skills/Proficiencies • Food Production • Foodservice equipment maintenance • Microsoft Office Proficient Experience 2006-Present Aramark Oswego, IL • Unit Manager • Over see day to day operations of a Jr. High school,submit payroll on a weekly basis,order food, weekly inventory,daily deposits,control food costs, help plan the monthly menu,control labor costs, write recipes for specials on the menu, employee training,oversee catering events for my unit 2007-2009 Orchard Valley Baptist Church Aurora, IL • Youth Director • Prepare and spend a budget,oversee all volunteers, prepare and teach weekly youth meetings (ex.Sunday School,Youth Group,Trek/Journey), plan and organize all mission trips including domestic and overseas trips, plan and implement new programs within the ministry,work with other ministry leaders to accomplish our mission as a church,develop and implement a vision and mission statement, communicate on a regular basis with Senior Pastor and all volunteers including a weekly email and monthly meetings, review and purchase all teaching and training materials, demonstrate strong moral character, meet with and train youth to become leaders, 1997-2006 Above& Beyond Aurora, IL • Founder, Owner, Operator • Over see day to day operations of a growing lawn care business, payroll,employee hiring and termination,employee training,equipment purchases,sales, customer service, developing all standard operating procedures for all areas of operations,AP/AR 1999-2000 Mama Dee's Pizza Oswego, IL • Founder, Owner,Operator • Oversee day to day operations, payroll, employee hiring and termination,employee training, equipment maintenance and service,developing all standard operating procedures,cooking, recipe development,sales, developing and maintaining all budgets, develop and launch all advertising and marketing campaigns, developed catering menu,oversaw all catered events, 1994-1999 Pizza Hut Aurora, IL • Manager • Over see day to day operations of a single store,schedule employees,weekly and monthly inventory, responsible for daily deposit, manage front of house, back of house,and delivery drivers simultaneously, 1989-1995 Marriott School Foodservice Aurora, IL • Cook • Prepare all food for service to the students, help with monthly inventory,decide on menu changes, utilize food from government to supplement the recipes,assist manager with food ordering, assist manager with daily,weekly, monthly reports, run and reconcile a cash drawer,worked catered events 1991-1993 Courtyard by Marriott Naperville, IL • DRA/Cook/Server • As a dining room attendant(DRA)wash dishes, bus tables,clean kitchen, dining room,and prep areas. As a cook, prepared all meals ordered, breakfast, lunch, and dinner menus. As a server,waited tables, ran room service orders 1986-1988 Bill's Restaurant Montgomery. IL • Kitchen help • Cooked chicken in pressurized deep fat fryers,cook steaks on the broiler, cleaned the kitchen, cleaned fryers,general kitchen prep Accomplishments Certified Food Handler in IL 1993 Have successfully opened 5 1997-2006 businesses Have worked successfully in a not-for-profit Organization 2007-2009 Size of Firm River City Roasters currently is owned by Erich Goepel, who does the majority of the work. When necessary River City Roasters will employee temporary help to work different festivals and shows. River City Roasters will need to employ 1 full time employee and 3 part time employees. River City Roaster's primary supervisor will be Erich Goepel, owner. River City Roasters will also use Rhonda Goepel as a supervisor. The tentative hours of operation will be from 6:00am — 9:00pm Sunday — Saturday depending on customer needs and business flow. River City Roasters has been roasting coffee for almost 1 year. However Erich Goepel has been roasting coffee going on three years. River City Roasters has participated in several festivals and shows that require the company to serve not only roasted coffee beans but also ready to drink beverages. As a company River City Roasters has not operated as a retail food and beverage operation, however Erich Goepel has over 20 years experience in this industry. Part of that experience includes successfully opening a new pizza restaurant and operating it. Rhonda Goepel has over 30 years experience in the food and beverage industry and has over 15 years experience as a Food Service Director for the Marriott Corporation. With a combined 50 years experience in Rhonda and Erich while River City Roasters has not operated as retail coffee shop there is plenty of experience being brought by the primary managers. 31 .2 — River City Roasters is willing to pay 5% of total adjusted gross annual sales. Coffee industry standards for a 1500 sq. ft. coffee shop are gross annual revenues of $400,000.00. 1 will be operating a shop that is 1/3 rd the size of this thus bringing my forecasted revenue down to $132,000.00. 1 expect to pay approximately $550.00 per year on my adjusted gross revenues to the city. 31 .3 — River City Roasters is proposing to pay $250.00 per month rent payment. This is based on two things. One is that to start River City Roasters will not be making its max amount of annual income so we want to offset that by paying just under half of what the going rate for commercial property is in Yorkville. Second when River City Roasters is making its expected income this payment combined with the expected $550.00 from the annual sales will put the rent to the city well above the going rate in Yorkville for commercial property. We believe this will ultimately offset the low rent the first year of River City Roasters occupying the building and paying $250.00 per month. 15.1 Insurance — Workers Compensation — River City Roasters is a company with fewer than 10 employees as such the state of II and federal government do not require workers compensation. The cost of said insurance is one that until such time as River City Roasters meets or exceeds the employee requirement we do not intend to pay. Commercial Automobile Liability — River City Roasters does not currently have any vehicles that are owned by the company. We do not deliver to customers. River City Roasters has no need to own or operate vehicles and as such does not need to have commercial automobile liability insurance. Menu f .................................................................................................I Starters — Salads — Bruchetta...................................$4.50 Nachos and Cheese...................$4.25 Tomato and Fresh Mozzarella........$6.00 Chopped Salad........................$6.50 Garden Salad...........................$5.50 ..............................................; • Homemade Candies — . .............. Hof't'ariirii.................................................................... : Y Chicken...............................$6.50 . Turtles....................................$2.50 Ham and Cheese.............$6.00 Caramels.................................$.50 Tomato and Mozzarella.........$6.00 Chocolate Covered Pretzels...........$2.00 Ruben.................................$6.50 Candied Nuts...................................$3.00 Cold Chocolate Covered Strawberries...........$3.75 : Shaved Turkey.....................$5.50 Novelty Marshmallow.................. ....$2.00 Pastrami on Rye..................$5.00 Roast Beef.............................$6.00 ......................................................................................................................%..... i Breakfast— Egg,ham and cheese bagel.. .............. ....... : iBagel and cream cheese..............................................$2.75 IFresh Fruit.......................................................................$.75 Yogurt.................................................................................$1.50 Assorted Pastries.............................................................$2.00 I s: I 12G07-10ejtric•, ..... .J........................................................................................ I I — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Misc Beverage — Ice Tea..........................$1.50 Milk Chu $1.95 I Lemonade...............................$2.00 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — J r - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Assorted Looses leaf Teas (hot or iced)— I I sm........$1.50 Med.............$2.00 Lg........$2.50 I I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - Bathrooms River City Roasters would like to propose the use the bathrooms located in the rear structure for use during business hours. We have looked at every possible alternative but due to the states requirements that public bathrooms be provided for both male and female there is no other option. TITLE 77: PUBLIC HEALTH CHAPTER I: DEPARTMENT OF PUBLIC HEALTH SUBCHAPTER r: WATER AND SEWAGE PART 890 ILLINOIS PLUMBING CODE SECTION 890.810 MINIMUM NUMBER OF PLUMBING FIXTURES i) All food service establishments that sell or serve food or beverage to be consumed on the premises (regardless of their gross area) shall provide readily accessible restroom facilities for the public. If public restrooms are not provided within the premises of the food service establishment, they shall be located within the same building, on the same floor/level and within 100 feet of an entrance to the food service establishment; and they shall be available for public use at all times that the food service establishment is open. Exception: Food service establishments with no more than 10 combined employees and seats (for patrons) at any one time need not provide public restrooms, provided the employee restrooms are accessible and made available to the public. Due to the fact that the state of IL requires me to have public bathrooms both male and female I am asking for use of the two bathrooms located in the part of the building that is now the preschool. There are two options to consider for access to these bathrooms. 1 ) If the layout of the bathrooms permit we can add a door to the business side of the bathroom. The doors then leading into the back portion f the building can be kept locked to prevent un- authorized access to the building. They can then be unlocked when the rental of the building in the back needs them by the city. Access to the front part of the building would only need to be restricted if people were in there when River City Roasters was not in operation. 2) A hallway could be built from the current back door of the front part of the building to the bathrooms. This would take up some room in the back part of the building but not enough to affect the amount of people that the facility could be rented too. Again a door with a look would be put in place to prevent access from the front part of the building to the back part. And again the only time restrictions to the front part of the building would be needed is if and when people would be in the back part after River City Roasters closes for the day. Because I have to put in two bathrooms this would severely impact the available space to have any seating inside the building. I want to have year round operations and as such need to maximize the seating available to my patrons. Without use of the back bathrooms I am looking at cutting my square footage down by 100 sq feet. This would leave only 350 sq ft in which to have a full kitchen, coffee bar and a place for the customers to sit. With on this amount of room I do not think I would have enough business to warrant being open year round. Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: FY 12 Parks and Recreation department budgets Agenda Date: March 24, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMT10" CC: ]DT Date: March 18, 2011 L Subject: FY 12 proposed budget The original budget proposal is included within the March 10th Park Board packets. The budget pages attached to this memo are only those budgets which have been revised by staff, based on discussions between Interim Superintendent Evans and myself. Those revised figures effect only the Parks and Recreation revenues (79 budget), the Recreation department expenditures (79 budget), and the REC Center budget(80 budget). As discussed at the March 10th Park Board meeting, Tim and I are meeting with Finance Director Fredrickson to breakout some of the larger revenue and expense line-items into smaller line-items. We expect to present those verbally at the Park Board meeting this Thursday. United City of Yorkville Parks and Recreation Fund 79 PARKS AND RECREATION FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Intergovernmental 79-000-41-00-4182 MISC INTERGOVERNMENTAL 2,000 1,478 500 - - - Total: Intergovernmental $2,000 $1,478 $500 $0 $0 $0 $0 Charges for Services 79-000-44-00-4440 PROGRAM FEES 244,521 180,230 225,000 160,000 170,000 170,000 170,000 79-000-44-00-4441 CONCESSION REVENUE 29,597 39,573 30,000 33,000 30,000 30,000 30,000 79-000-44-00-4442 GOLF OUTING REVENUE 34,210 8,659 9,000 - - - - 79-000-44-00-4443 HOMETOWN DAYS 110,763 137,448 130,000 134,792 135,000 135,000 135,000 Total: Charges for Services $419,091 $365,910 $394,000 $327,792 $335,000 $3359000 $3359000 Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 1,370 286 500 300 300 300 300 Total: Investment Earnings $1,370 $286 $500 $300 $300 $300 $300 Reimbursements 79-000-46-00-4680 REIMB-LIABILITY INSURANCE - - - 7,000 - - - Total: Reimbursements $0 $0 $0 $7,000 $0 $0 $0 Miscellaneous 79-000-48-00-4820 RENTAL INCOME 15,991 19,329 15,000 15,000 86,000 15,000 50,000 Ferizon Wireless Lease$71,000 Other Rental Income $15,000 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 16,301 10,576 14,600 11,200 11,200 14,700 14,700 79-000-48-00-4850 MISCELLANEOUS INCOME - - 3,500 - 500 500 500 Total: Miscellaneous $32,292 $29,905 $33,100 $269200 $97,700 $30,200 $65,200 Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 1,080,348 1,109,500 1,051,890 774,244 732,710 800,210 765,210 Total: Other Financing Sources $1,080,348 $1,109,500 $1,051,890 $774,244 $732,710 $800,210 $765,210 Total: PARKS&REC REVENUE $1,535,101 $1,507,079 $1,479,990 $1,135,536 $1,165,710 $1,165,710 $1,165,710 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 79-795-50-00-5010 SALARIES AND WAGES 400,557 342,637 368,532 248,500 190,000 190,000 190,000 79-795-50-00-5015 PART-TIME SALARIES 42,060 13,482 22,080 16,000 15,000 15,000 15,000 79-795-50-00-5020 OVERTIME - - 300 300 300 300 300 79-795-50-00-5045 CONCESSION WAGES 8,842 9,968 10,000 10,000 12,500 12,500 12,500 79-795-50-00-5046 PRE-SCHOOL WAGES 36,905 19,468 20,000 20,000 25,000 25,000 25,000 79-795-50-00-5052 INSTRUCTORS WAGES 87,243 14,100 16,000 20,000 25,000 25,000 25,000 Total: Salaries $575,607 $399,654 $436,912 $3149800 $2679800 $267,800 $267,800 Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 35,095 31,675 41,537 28,584 22,000 22,000 22,000 79-795-52-00-5214 FICA CONTRIBUTION 40,430 30,185 30,351 20,189 20,000 20,000 20,000 Total: Benefits $759526 $61,860 $71,888 $48,773 $429000 $429000 $42,000 Contractual Services 79-795-54-00-5412 TRAINING&CONFERENCES 2,455 - 500 700 2,000 2,000 2,000 79-795-54-00-5415 TRAVEL AND LODGING 499 - 300 - 1,000 1,000 1,000 79-795-54-00-5419 GOLF OUTING 21,457 6,001 6,000 - - - - 79-795-54-00-5426 PUBLISHING&ADVERTISING 41,405 28,013 27,000 27,000 27,000 27,000 27,000 79-795-54-00-5440 TELECOMMUNICATIONS 5,896 4,358 4,300 4,300 4,300 4,300 4,300 Cellular Phone $3,000 Telephone/Internet$1,300 79-795-54-00-5447 SCHOLARSHIPS 1,050 156 1,000 500 1,000 1,000 1,000 79-795-54-00-5452 POSTAGE&SHIPPING 12,009 7,391 8,000 7,500 8,000 8,000 8,000 79-795-54-00-5462 PROFESSIONAL SERVICES 2,966 43,483 53,000 54,000 47,000 47,000 47,000 Contractual Services $50,000 Recording Secretary-Contractual$3,000 79-795-54-00-5480 UTILITIES 12,031 15,690 22,000 22,000 22,000 22,000 22,000 Electricity $22,000 79-795-54-00-5485 RENTAL&LEASE PURCHASE 4,267 4,145 3,500 3,500 4,500 4,500 4,500 79-795-54-00-5490 DUES AND SUBSCRIPTIONS 713 1,061 1,500 1,500 1,500 1,500 1,500 79-795-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 1,552 587 1,000 1,500 1,000 1,000 1,000 79-795-54-00-5496 PROGRAM REFUNDS 12,193 5,949 7,000 6,000 7,000 7,000 7,000 Total: Contractual Services $1189492 $116,833 $135,100 $128,500 $1269300 $126,300 $126,300 Supplies 79-795-56-00-5600 WEARING APPAREL - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 94,783 100,579 100,000 99,903 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 54,603 41,176 53,600 54,000 55,000 55,000 55,000 79-795-56-00-5607 CONCESSION SUPPLIES 18,658 24,239 18,000 16,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 4,599 4,268 3,000 2,500 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 6,199 4,837 8,500 5,500 5,500 5,500 5,500 Operating Supplies $1,000 Portable Toilets $4,500 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT 1,788 510 2,000 2,000 2,000 2,000 2,000 Recreation Equipment$2,000 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 155 98 2,600 2,600 500 500 500 United City of Yorkville Parks and Recreation Fund 795 RECREATION DEPARTMENT EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected 79-795-56-00-5640 REPAIR AND MAINTENANCE 3,714 825 2,000 1,000 2,000 2,000 2,000 79-795-56-00-5645 BOOKS AND PUBLICATIONS 708 104 100 100 100 100 100 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE 489 45 500 - 500 500 500 Youth Services Grant Expenses $500 79-795-56-00-5695 GASOLINE 4,511 1,846 3,000 2,000 3,000 3,000 3,000 Total: Supplies $190,205 $178,528 $193,300 $185,603 $189,600 $189,600 $189,600 Contingencies 079-795-70-00-7799 CONTINGENCIES 440 - - - - - - Total: Contingencies $440 $0 $0 $0 $0 $0 $0 Other Financing Uses 79-795-99-00-9901 TRANSFER TO GENERAL - 140,000 100,000 - - - - Total: Other Financing Uses $0 $140,000 $100,000 $0 $0 $0 $0 Total: RECREATION EXPENDITURES 96$ 0,270 $896,875 $937,200 $677,676 $625,700 $625,700 $625,700 Recreation Center Fund(80) need description FY 2011 FY2009 FY2010 Adopted FY2011 FY2012 FY2013 FY2014 Actual Actual Budget Projection Proposed Projected Projected Revenue Charges for Service 489,847 574,408 603,500 582,000 590,000 590,000 590,000 Miscellaneous 8,145 8,632 5,500 8,700 7,500 7,500 7,500 Other Financing Sources 100,000 - - - - - - Total Revenue 597,992 583,040 609,000 590,700 597,500 597,500 597,500 Expenses Salaries 215,132 211,086 232,043 231,543 227,700 227,700 227,700 Benefits 19,746 24,837 27,658 27,658 27,708 27,708 27,708 Contractual Services 261,416 342,276 362,650 379,280 386,880 392,880 398,880 Supplies 79,486 55,080 52,950 52,100 53,450 53,450 53,450 Capital Outlay 99,837 - - - - - - Total Expenditures 675,617 633,279 675,301 690,581 695,738 701,738 707,738 Surplus(Deficit) (77,625) (50,240) (66,301) (99,881) (98,238) (104,238) (110,238) Ending Fund Balance (77,579) (127,815) (143,880) (227,696) (325,934) (430,172) (540,410) -33.0% -46.8% -61.3% -76.4% $o Fund Balance Equivalent ($200) ($400) ($600) United City of Yorkville Recreation Center Fund 80 RECREATION CENTER FUND REVENUE FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Charges for Services 80-000-44-00-4440 PROGRAM FEES 121,406 123,073 125,000 125,000 125,000 125,000 125,000 80-000-44-00-4441 CONCESSION REVENUE 8,372 12,915 12,500 12,700 12,500 12,500 12,500 80-000-44-00-4444 MEMBERSHIP FEES 321,099 387,975 410,000 400,000 410,000 410,000 410,000 80-000-44-00-4445 GUEST FEES 7,517 4,303 3,500 4,300 5,000 5,000 5,000 80-000-44-00-4446 SWIM CLASS FEES 17,060 30,949 35,000 30,000 25,000 25,000 25,000 80-000-44-00-4447 PERSONAL TRAINING FEES 11,576 12,603 15,000 8,000 10,000 10,000 10,000 80-000-44-00-4448 TANNING SESSION FEES 2,817 2,590 2,500 2,000 2,500 2,500 2,500 Total: Charges for Services $489,847 $574,408 $603,500 $582,000 $590,000 $590,000 $590,000 Miscellaneous 80-000-48-00-4820 RENTAL INCOME 4,698 4,056 3,000 6,000 5,000 5,000 5,000 80-000-48-00-4845 DONATIONS 3,447 3,176 2,000 2,700 2,000 2,000 2,000 80-000-48-00-4850 MISCELLANEOUS INCOME - 1,400 500 - 500 500 500 Total: Miscellaneous $8,145 $8,632 $5,500 $8,700 $7,500 $7,500 $7,500 Other Financing Sources 80-000-49-00-4972 TRANSFER FROM LAND CASH 100,000 - - - - - - Total: Other Financing Sources $100,000 $0 $0 $0 $0 $0 $0 Total: REC CTR REVENUE $597,992 $583,040 $609,000 $590,700 $597,500 $597,500 $597,500 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Salaries 80-800-50-00-5010 SALARIES AND WAGES 27,886 34,068 33,543 33,543 34,200 34,200 34,200 80-800-50-00-5015 PART-TIME SALARIES 90,600 101,640 98,000 98,000 98,000 98,000 98,000 80-800-50-00-5020 OVERTIME 953 - 500 - 500 500 500 80-800-50-00-5046 PRE-SCHOOL WAGES 35,781 22,644 35,000 35,000 35,000 35,000 35,000 80-800-50-00-5052 INSTRUCTORS WAGES 59,912 52,734 65,000 65,000 60,000 60,000 60,000 Total: Salaries $215,132 $211,086 $232,043 $231,543 $2279700 $227,700 $227,700 Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 4,088 8,804 10,000 10,000 10,000 10,000 10,000 80-800-52-00-5214 FICA CONTRIBUTION 15,658 16,034 17,658 17,658 17,708 17,708 17,708 Total: Benefits $19,746 $24,837 $279658 $27,658 $279708 $279708 $27,708 Contractual Services 80-800-54-00-5412 TRAINING&CONFERENCES 660 - - - - - - 80-800-54-00-5415 TRAVEL AND LODGING 157 - 200 100 200 200 200 Mileage$200 80-800-54-00-5426 PUBLISHING&ADVERTISING 859 1,478 1,500 1,000 1,500 1,500 1,500 80-800-54-00-5440 TELECOMMUNICATIONS 2,051 2,357 2,350 3,600 3,600 3,600 3,600 Telephone $3,000 Cellular Phone $600 80-800-54-00-5447 SCHOLARSHIPS - 216 900 400 900 900 900 80-800-54-00-5452 POSTAGE&SHIPPING 73 180 600 500 600 600 600 80-800-54-00-5462 PROFESSIONAL SERVICES 7,152 22,433 17,700 22,700 20,000 20,000 20,000 Contractual Services $15,000 Towel Rental$1,500 Licenses and Permits $700 Security $500 80-800-54-00-5480 UTILITIES 42,628 46,796 39,000 49,000 53,000 53,000 53,000 Electricity $38,000 Nicor$11,000 80-800-54-00-5485 RENTAL&LEASE PURCHASE 177.,131 214,558 220,500 220,500 226,500 232,500 238,500 Lease Payments $222,000 Maintenance-Office Equipment$4,500 80-800-54-00-5490 DUES AND SUBSCRIPTIONS 174 89 200 200 200 200 200 80-800-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 26,691 20,012 21,200 21,100 21,200 21,200 21,200 Maintenance-General$16,000 Pool Repair$5,000 Phone System $200 80-800-54-00-5496 PROGRAM REFUNDS 3,840 7,837 5,500 6,500 5,500 5,500 5,500 80-800-54-00-5497 PROPERTY TAX PAYMENT - 26,320 53,000 53,680 53,680 53,680 53,680 Total: Contractual Services $261,416 $342,276 $362,650 $379,280 $3869880 $3929880 $398,880 United City of Yorkville Recreation Center Fund 800 RECREATION CENTER EXPENDITURES FY 2009 FY 2010 FY 2011 FY 2011 FY 2012 FY 2013 FY 2014 Account Description Actual Actual Budget Projected Proposed Projected Projected Supplies 80-800-56-00-5600 WEARING APPAREL - - - - - - - 80-800-56-00-5606 PROGRAM SUPPLIES 18,631 19,119 17,000 17,000 17,000 17,000 17,000 80-800-56-00-5607 CONCESSION SUPPLIES 5,234 11,615 6,300 8,000 9,000 9,000 9,000 Concession Supplies $6,000 Miscellaneous Retail$300 80-800-56-00-5610 OFFICE SUPPLIES 5,045 2,383 2,600 1,800 2,600 2,600 2,600 80-800-56-00-5620 OPERATING SUPPLIES 7,332 5,330 6,200 4,700 6,200 6,200 6,200 Operating Supplies $3,000 Pool Supplies$3,200 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT 6,678 4,100 6,300 6,200 6,300 6,300 6,300 Recreation Equipment$6,000 Office Equipment$300 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 22,278 3,178 3,200 3,200 1,000 1,000 1,000 80-800-56-00-5640 REPAIR AND MAINTENANCE 14,184 9,355 11,000 11,000 11,000 11,000 11,000 80-800-56-00-5645 BOOKS AND PUBLICATIONS 105 - 50 - 50 50 50 80-800-56-00-5695 GASOLINE - - 300 200 300 300 300 Total: Supplies $79,486 $55,080 $52,950 $52,100 $53,450 $53,450 $53,450 Capital Outlay 80-800-60-00-6020 BUILDINGS AND STRUCTURES 99,837 - - - - - - Total: Capital Outlay $99,837 $0 $0 $0 $0 $0 $0 Total: REC CTR EXPENSES $675,617 $633,279 $675,301 $690,581 $695,738 $701,738 $707,738 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: March 24, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMTIC" CC: ]DT Date: February 4, 2011 L Subject: Strategic Planning The following topics are set to be discussed under the "strategic planning" agenda item. Materials will be distributed by staff at the meeting as time allows. A verbal discussion on each item will be conducted at the meeting. 1) FY 12 and FY 13 budgets a. The FY 11 budget is attached. This approved budget has projected for FY12. 2) REC Center a. Financial viability b. Rental reduction c. Property tax relief 3) Building/redevelopment of parks a. Budget related discussion b. Can we afford new projects? 4) Depletion of staff, equipment and the consequences of such a. Probably no replacing any recent loss of staff b. Future losses and the repercussions of such 5) Recreation programming—future and priorities a. Do we duplicate services? b. How do we deal with budget cuts vs. programming? 6) Capital needs of the departments a. What if no funds are available? 7) Land-cash budget 8) Doomsday budget scenarios a. Options for a park district Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: March 24, 2011 Synopsis: Written reports from the Superintendent of Parks and City Parks Designer and verbal reports from the Interim Supt of Recreation and Interim Director. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, City Park Designer 0 L CC: Bart Olson, Interim Director of Parks and Recreation Date: March 17, 2011 4-E Subject: Park Designer Report • Recreational Trails Program grant completed for Hopkins Park • Presentation and approval of DOC-5 at City Council • Public Hearing • Materials filed online and required supporting public documents sent for application • Riverfront • Park Design completed, presented at City Council • Kayak Attack logo/flyer for Canoecopia • Meeting with Travelers Insurance to answer Riverfront Chute questions • Prepared prints for informational kiosk • Meeting with Brook McDonald, TCF, about rain gardens • RFP Concession Lease opening • Update emails to/from Loren Wobig at IDNR • Whitewater Chute poster completed for display at Canoecopia • Rush-Copley Emergency Center Landscape Review • Wheaton Woods grant closeout completed and mailed for reimbursement • CMAQ grant application for US 34 trail from Cannonball Trail to Eldamain prepared for ITP Task Force Committee and City Council, agreement approved, application submitted to KKCOM • Raintree B • Meeting with Parks Staff on project • Signed contract with Kenneth Company (expect to start work in late April) • Ordered shelter for delivery in early May • Returned bid bonds for playground with formal letters to all bidders • Payout tabs prepared for Scott for billing on each contract • OSLAD project status reports (due April 1) submitted for Wheaton Woods, Raintree B and Riemenschneider Parks • Bristol Bay Regional Park Parking drawing for Shay • Sugar Grove Bike Path response letter with review comments on connecting trails • Autumn Creek Phase II basin response letter to native plant inventory report • Route 71 trail evaluation with engineering department for IDOT • Map update for Hometown Days in GIS Memorandum It tLU I To: Park Board From: Scott Sleezer Superintendent of Parks PRRrg®RMTIC" CC: Bart Olson, Interim Director of Parks and Recreation ]DT Date: March 17, 2011 L Subject: February 2011 Parks Report Administration • 2011-2012 Budget. • All staff attended the USDA Pesticide Training Course, this course consists of two days of training followed by a written exam. All Park Department staff now hold a USDA Pesticide Applicators License. This license is good for three years. Athletic Field Division • Staff removed all of the City's belongings out of 301 E Hydraulic in anticipation of the vendor taking occupancy of that facility. • Staff started rolling and aerating all of our sports fields. This helps maintains healthier turf grass and safer playing conditions. • Staff laid out and painted two regulation size soccer fields at Beecher for the High School. Playground Division • Staff completed the removal of Riverfront Playground including removal of the water and electrical manhole for the fountain. • Staff made repairs to hand rails at Rice Park. • Staff painted the building at 201 W Hydraulic in anticipation of the south side preschool moving into the building. Turf Division • Staff started the annual equipment inspection and maintenance of all of the Parks Department Equipment. • Staff converted over fifty barrels into trash cans to be used in the parks throughout town. Department Assistance Administration • Staff delivered tables, chairs and helped set up equipment for Green Fair at the Rec Center. Public Works • Assisted Water Department with water main breaks. • Assisted Street Department with snow removal during the blizzard. • Cleared walks and entrances at all City building locations. • Cleared snow from school route sidewalks. Rec Center Maintenance See Attached Future Park Board Agenda Items Additional Executive Meeting Date Old Business New Business Staff Reports April 14,2011 1. Riverfront Park Use Policy 1. Director's(written) 2. FY 12 Budget 2. Recreation(written) 2. Park rental policy and building policy 3.Parks(verbal) April 28,2011 1.Director's(written) 2. Recreation(verbal) 3.Parks(written) 4. Parks Designer (written) May 12,2011 1. Director's(written) 2. Recreation(written) 3. Parks(verbal) May 26,2011 1. Director's(written) 2. Recreation(verbal) 3.Parks(written) 4.Parks Designer (written) June 9,2011 1. Director's(written) 2. Recreation(written) 3. Parks(verbal) June 23,2011 1. Director's(written) 2. Recreation(verbal) 3.Parks(written) 4. Parks Designer (written) July 14,2011 1.Director's(written) 2.Recreation(written) 3.Parks(verbal) July 28,2011 1. Director's(written) 2. Recreation(verbal) 3. Parks(written) 4.Parks Designer written 6600