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Park Board Packet 2011 05-12-11 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation South Preschool Building — 201 W Hydraulic St. 7:00 p.m. May 12, 2011 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation —Tim Evans, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: April 14, 2011* April 28, 2011* Bills Review: Bill list— FY 11 Bill list— FY 12* Old Business: Riverfront Park Use Policy* New Business: April 2011 Budget Report- Discussion Old Business, continued: Strategic planning Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: May 26, 2011 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 Park Board Meeting Minutes Parks and Recreation Administration Office 7:00 p.m. April 14 2011 Call to Order: Ken Koch called the meeting to order at 7:00 p.m. Roll Call: Ken Koch —Yes; Seaver Tarulis—Yes; Amy Cesich —Yes; Kelly Sedgwick - Yes Introduction of Guests, City Officials and Staff: • Interim Director of Parks and Recreation — Bart Olson • Interim Superintendent of Recreation —Tim Evans • Superintendent of Parks — Scott Sleezer City Officials and Guests • City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman • Tim Rochford, Yorkville • Linda Cabanban, Yorkville • Lisa Welz, Yorkville • Gary Golinski, Yorkville Mayor-Elect • Lynn Dubajic—Yorkville Economic Development Public Comment: Ron and Sue Walker, owners of the former Club 47 and landlords for the REC Center, were present to discuss negative statements in the local papers regarding the REC Center lease. They do not believe the actual lease is the overall problem with the REC Center. Mr. Walker indicated the REC Center could be in better financial situation if the adult and student membership rates were kept the same as they were at Club 47, and there were no reduced prices to residents. In his view, by decreasing membership rates, the REC Center was losing about $80,000 per year on membership alone. Ken Koch said that the prices were lowered to bring in more memberships. Mr. Walker also indicated that his price structure always worked. He said when there are resident and non-resident rates; it tells people there is a subsidy out there. If Yorkville is not willing to subsidize the REC Center, the prices should not have been changed. He also commented that he did a lot of the maintenance himself when he was managing Club 47. Mr. Walker advised that he met with Mayor Burd, Scott Sleezer& Tim Evans in mid January to talk about the lease. Ken Koch advised that the board has a copy of the lease and he was not aware of any negotiations. Mr. Walker advised that if the City bought the building, they would not have to pay the $54,000 in real estate taxes except for the first year of ownership. He also advised that he would have the ability to owner-finance. There was discussion of doing a building appraisal. Also discussed were repair issues, HVAC replacements, and the Walkers' responsibility to take care of some of these issues. The board thanked the Walkers for their comments. Park Board Meeting April 14, 2011 Page 2 of 6 Lisa Wells, reporter, Record Newspaper, spoke to the group. She indicated she was not attending the meeting as a member of the press, but as a resident. She questioned whether the REC Center was "over $250,000 in the hole?" Bart Olson reviewed the budget and indicated that the cumulative debt was $227,000. Bart did say that the budget would be distributed at the next meeting, and that the ($227,000) should be less. Ms Wells was concerned that the city was in distress and that several things needed to be considered: • The board should hear from residents • No bike trails—we don't have money • We are struggling on how we are going to pay for things • REC Center price structure — reduced membership is a benefit as a resident • Do not raise student rate from $20 to $30 • The presentation given by the Walkers was all in their favor at keeping the rent as is • There is a possibility that fiscally, we may need to walk away • She wants assurance that we are going to look into it • Do due diligence with negotiating the rent or purchase price Ms Wells thanked the board for the job they do. She appreciated their time and efforts on behalf of the residents of Yorkville. Members commented that playgrounds do not make money— REC Center is playground for adults. If we do not go forward with the lease or purchase of the REC center, we have to come up with money for preschool and other programs. Ms Wells commented that one of the most valuable things for the board to do would be to invite all the aldermen to a board meeting and have open communication about the REC Center. Presentations: None Approval of Minutes: March 24, 2011* Ken Koch asked for a motion to approve the meeting minutes of March 24, 2011. Kelly Sedgwick made the motion and Seaver Tarulus seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Bill list* Members reviewed the bills list. Ken Koch asked for a motion to approve the bills list. Amy Cesich made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Kelly Sedgwick - Yes Park Board Meeting April 14, 2011 Page 3 of 6 Old Business: REC Center Members discussed the REC Center as follows: • Purchase of the REC Center • Business appraisal will need to be done —the cost of$6,000-$7,000 for the appraisal will be money well spent— anytime the city enters into a purchase contract, an appraisal must be done. • Mayor has met with Walkers — outcome is what we heard tonight • We have to prove the building is worth a certain amount • Walkers will finance and hold the mortgage • REC Center lease history • Everything in business plan has been in line • The reason the building went for lease is that the City would not bond this out to buy building —option to buy was gone. • Buyout could be done at any time • Future o It has to make sense financially for the community o Notification to be done in December, but it could be extended o Process needs to be evaluated now Whitewater course naming Ken spoke with Marc Miller, IDNR. They are supporting the request to name the whitewater course after Marge Cline. Lynn Dubajic reported that she has been working with the Illinois Paddlers Council. She indicated that at Canoecopia, paddlers were passionate about Marge Cline and do consider her a person of great importance to that group of individuals. Ken advised that when the board previously discussed the naming request, they did not question Marge Cline's importance and impact in the paddling community, but wanted to find someone tied to the community, or defer the naming to the IDNR. After discussion, members felt that if IDNR and the paddling community feel they want the whitewater course named after Marge Cline, the City should be respectful to IDNR and to the people who are coming to use this new amenity and honor the request. In the paddlers' world, it will have a positive impact in our community. Members recommended that the whitewater course at Bicentennial Riverfront Park be named the Marge Cline Whitewater Course. Family of Marge Cline would possibly want to have a separate day to name the course in addition to the May 14 ribbon cutting celebration for the facility. It was noted that memorials to honor any local people could be located in the park. The motion to recommend naming the whitewater course at Riverfront Bicentennial the Marge Cline Whitewater Course was made by Seaver Tarulis and seconded by Amy Cesich. All present were in favor. Recommendation will go to City Council. Park Board Meeting April 14, 2011 Page 4 of 6 New Business: REC Center small gym usage Bart advised that Tim Rochford had made an unsolicited offer to the City to permanently rent the small gym at the REC Center. Tim was present at the meeting and outlined his plan to relocate his business, Empower Training. He advised that the building they were currently leasing was going into foreclosure. For their classes, they would need to install permanent mats on the floor of the small gym. Members discussed the current usage of the small gym as a space to hold classes, provide an open gym for kids, and serve as occasional rental for small groups. The biggest impact would be removal of basketball and batting cages due to the installation of permanent mats on the floor. Tim advised that he looked forward to partnering with the REC Center. He would bring more people into the building; he would not compete with what the REC Center offered. Empower Training offers programs for every age group. He said the current REC Center members would see the programs his business offered. Currently, he has 125 people enrolled in his classes. In the past, he taught classes at the Beecher Center and Parkview, and then went on his own. There was discussion on how Tim's people would sign in and out. He gave an overview of his classes and schedules. Members agreed that the park board has a good history with Tim. Lynn Dubajic commented that there are no businesses looking for space like the small gym. Members requested that Bart put together a lease agreement for Tim and bring it to the next meeting for review. Bike trail referendum result The Bike Trail did not pass in the referendum. Members discussed the bike trail referendum and the best ways to plan for bike paths in the future. It was noted that there is still an opportunity with the Rt.47 widening and trail projects as they come up. Diane Teeling & Lynn Dubajic have met and are attempting to organize privately funding a bike trail project. Discussion followed: • Hold a bike event with private donations and sponsors. • Not in favor of bike stickers • Higher gas prices — people will bike rather than drive • IDOT needs to know in September if we want the bike trail • Talk with finance director regarding establishing a trust for donations • Do not want to create major issue for auditors — have REC center as point of drop-off. Tim has program to keep track of money. • Rt. 47 widening project— sell a foot for $10/foot— Lynn said people in her subdivision would support it as well as people who voted for the bike trail. • Lynn contacted Jeff Lamar, Fox Valley Trophy, regarding providing plaques for larger donors. $8 for plaque for $1,000 donors. He also has a process where he could gold plate the plaque - $5,000 donor (cost $20). Print latitude and longitude on certificates. Park Board Meeting April 14, 2011 Page 5 of 6 • Diane Teeling, Amy Cesich, and Lynn Dubajic will be on bike trail committee. Diane will talk with Green Committee. Will also present to Chamber of Commerce. • Promote this through Facebook, contact local bike clubs, cycle stores, Kohl's, Target. • Work out budgeting and accounting with finance manager— budget for expenses • Adopt a committee to make recommendation to city council The Board supported private individuals organizing a bike trail committee to take ideas to City Council. Old Business: Continued Strategic Planning Tabled Reports: Director's Report None Recreation Report Written report— March good month for REC Center Parks Report • Started construction on tennis courts • Proof roll on clay, gravel • There are a couple of spots that are giving us a wrinkle • 3 inches of pavement • Shave off some of the bad spots — may need to spend extra $5,000 • This would be a change order • Board gave consensus to do repairs as needed — under $5,000 Parks Designer Report None Additional Business: Scott indicated that it was extra work to get the room ready for the board meeting; and then put it back together for the preschool. He recommended the Board meeting at the Riverfront building. Suspend Regular Meetinq to go into Executive Session Seaver Tarulis made the motion to suspend the regular meeting and Amy Cesich seconded the motion. The regular meeting was suspended at 9:20 p.m. Regular Meeting Call to Order Ken Koch asked for a motion to call the regular meeting to order at 9:35 p.m. A motion was made by Kelly Sedgwick and seconded by Seaver Tarulis. Ken Koch advised that an e-mail was forwarded to members regarding liability for the canoe chute. This will be an agenda item for the next meeting. Park Board Meeting April 14, 2011 Page 6 of 6 Adjourn Meeting: Ken Koch asked for a motion to adjourn the regular meeting at 9:37 p.m. Amy Cesich made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, April 28, 2011 *Items needing Board approval or recommendation Respectfully Submitted By. Louise A. Beukelman Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 Park Board Meeting Minutes Parks and Recreation Administration Office 7:00 p.m. April 28 2011 Call to Order: Ken Koch called the meeting to order at 7:03 p.m. Roll Call: Ken Koch-Yes; Debbie Horaz-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Mark Dilday-Yes; Vickie Coveny-Yes (arrived 7:10 pm); Introduction of Guests, City Officials and Staff: • Interim Director of Parks and Recreation — Bart Olson • Superintendent of Parks — Scott Sleezer • City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman City Officials and Guests • Robyn Sutcliff, Ward 3 Alderman, Yorkville • Rhonda Goepel, River City Roasters • Erich Goepel, River City Rosters • Tim Rochford, Empower Training • Kim McGuire, Creative Kernels • Jillian Duchnewski, Yorkville Patch • Lori Donovan, GKC, Yorkville • Dave Rushton, GHC, Yorkville • Gary Golinski, Mayor-Elect, Yorkville (arrived later in the meeting) Public Comment: None Presentations: None Approval of Minutes: None Bills Review: Bill list* Members reviewed the bills list. Bills discussed were: • Partial membership refund — a member was asked to leave the building; his membership was refunded. • Yorkville Big Band — bill was for performances this year • International Ice Center— partnering with them • A memo was distributed regarding a replacement check #207902 for Paul Richter in the amount of$75.00. The original check #207646 was believed to be lost in the mail and was, therefore, cancelled after the 90 day period and replaced for payment. Park Board Meeting April 28, 2011 Page 2 of 7 Ken Koch asked for a motion to approve the bills list. Debbie Horaz made the motion and Seaver Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch-Yes; Debbie Horaz-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Mark Dilday-Yes Old Business: Riverfront Park Use Policy* Bart reported that in the past few weeks, he has been contacted by vendors interested in putting up vendor tents and displays in Riverfront park, in assisting individuals travel on land from the bottom of the whitewater park to the top, and in renting the storage component of the building on the east side of Riverfront Park (preschool building). In order to roll the Riverfront Park Use policy provisions into the Park Rental and Park Use Policies, he asked the park board for direction on whether or not certain uses in the park will be allowed. Discussion followed regarding the number of vendors to allow in the park, where to place them and what they would sell (preferably not pop corn or ice cream because they will be sold in the building). The board discussed determining a vendor's eligibility when they request the permit. Bart suggested keeping the number of vendors open; the less restrictions, the better. The board noted they would need direction from Scott on where the vendors would be placed. Upper Crust requested space and they would need to be on pavement because of their grill. Because vendors will occupy hard surface used for parking, it was suggested to get people used to parking across the tracks. Bart will draft a policy which will come back to the next meeting for review. Riverfront Building lease negotiations with Upper Crust* Upper Crust notified the City that the proposed terms of the lease agreement for the portion of the building located at 131 E. Hydraulic are not acceptable. Specifically, the high cost of capital improvements needed in the building, coupled with the short lease term, were the major sticking points. They had a contractor come in to the building to do an estimate of repairs. Their estimate was $40,000 to improve the building. They have indicated a willingness to set up a temporary presence in the Park, subject to park rules and Kendall County Health Department regulations. The board discussed the costs of building improvements; there is no money budgeted for improvements. Rhonda and Erich Goepel, River City Roasters, and Kim McGuire, Creative Kernels, were present to once again request leasing the Riverfront building. Kim McGuire advised that her original offer still holds. She still intends on having an associate (Michael Prince, Whitewater Custard) selling ice cream but she will sign the lease agreement and the park board will deal solely with Kim in collecting rent, etc. Kim is willing to do improvements, pay rent, and concession percentage. She will make improvements per health department regulations. Erich Goepel was also interested and terms would be the same as before. He would do necessary improvements and sell coffee, tea, and have a limited menu. Park Board Meeting April 28, 2011 Page 3 of 7 Members discussed renting the whole building — having the pop corn and ice cream in the front and coffee and food in the back. Members thought all three things would do well. Bart talked about using the back of the building (about the size of the room where the board meets) for programmable space and rent it for groups — training room, instructional classes, parties, etc. That back area has two bathrooms — ready to use for events. There is a possibility to expand building to accommodate more users —would require planning and construction. Members voted on offering the front space to either Creative Kernels or River City Roasters. The vote for Creative Kernels was as follows: Ken Koch — yes Deb Horaz— no Vickie Coveny— no Seaver Tarulis —yes Amy Cesich —yes Mark Dilday—yes The selection of Kim McGuire, Creative Kernels, will be taken to city council. Discussion followed: • Scott advised it will cost $1,000 to the city for meters • Health dept will require two hot water heaters. Whatever the space is allocated for, we need access to the panel. • River City Roasters would like opportunity to find out what it would take to improve back part. Figure out a way to run water and sewer to the back. • Original question — Kim did not want to fund $1,000 for the water meter • Is there a way we can compromise and look at extending the lease? RFP terms were 6-year lease with options to renew every two years. Kim wanted a guarantee in writing first rights options. • It was proposed that Kim would pay $1,000 for the meter and would get 6 years—2-2-2 — guarantee in writing first rights option — no firm agreement on this but Bart and Kim will discuss terms. • Bart will write up a revised lease and bring back to the board for review and approval before it goes to City Council. Whitewater Course maintenance manual and obligations IDNR sent the City copies of the Operations and Maintenance Manual for the Glen Palmer Dam and Bypass Channel. A copy is included in the packet. Ken advised members to keep the manual with other board important papers. There was lengthy discussion about the responsibilities of IDNR and the City of Yorkville. • Scott has created a checklist— looking for debris or broken glass, anything that can be a hazard • Will have to deal with erosion issue Park Board Meeting April 28, 2011 Page 4 of 7 • Contractor may not have done this right—we may have to address this before final acceptance. • The issue is with the soil — IDNR as well as staff believe there are a couple of areas where it has been eroded • There is too much soil and not enough rock—when contractor fixes it, it should be better. • Contractor will need to make adjustments and IDNR is aware of that. • The City is hoping that when this gets fixed, the level of erosion will not be there • There is nothing in the agreement where IDNR will "hand over the keys" • Transition will not take place until late fall • City legal dept will have to apply pressure on IDNR for maintaining their level of responsibility. • Maintenance would cost the City approximately $42,000 per year— Scott indicated most of maintenance is man hours. • There were questions of how do we deal with a kayaker who gets hurt? Is there a certain standard expected? We cannot cover underwater erosion. • Are we doing a "punch list?" Scott said he brought attention of erosion to IDNR. • This is not like a regular park. • What about steps — could they be wiped out with erosion? • City has a lot of responsibilities with the contract. • Ken said the whole project needs legal attention — ordinances need to be put in place for law enforcement issues and to back up signs. There is a sign ordinance but this may need updated. • Open water is a natural hazard. We have signs posted: no fishing, no bicycles, and no motorized vehicles. If we begin to see problems, we can always put up more signs. • Bart will check regarding "hazard" signs and will talk with IDNR. • Vickie Coveny wanted to restrict closing time • We have 22 lights — may want to restrict fishing or water access to dusk. • The Operation and Maintenance Manual will go to Engineering, Public Works, and Legal • Bart advised that the appropriate people have seen the manual. City Council should also see the manual. • Bristol/Kendall Fire Dept. will do buoys • Purchase life vests for staff • Staff does not intend on entering the water • There is no age restriction for children being in the water. • Check into tubes. o Bart will check with IDNR with inflatables. • Board wanted to pass along concerns about tubes and ages to other departments. REC Center sublease with Empower Training* Bart advised that the City attorneys are drafting a simple lease agreement structure in which to incorporate the tentatively agreed-upon terms with Tim Rochford of Empower Training. Empower would rent the small (approximately 2800 sq ft) gymnasium from the City of Yorkville for $2,200 per month. The term would expire in June 2013, with a mutual option to extend if the City still operates the building. There would be a 90-day termination notice and the terms would be month to month for 2.5 years. Bart reviewed details of the terms of the agreement (detailed and included in the agenda packet). Tim would like to get into the building in mid-May. Park Board Meeting April 28, 2011 Page 5 of 7 Members discussed use of the small gym by REC Center membership. It was noted that the batting cage is seasonal and the equipment is aging. There is a possibility some members may be upset and not renew membership. However, revenue from Empower Training would be $20,000 per year. Tim can work around REC Center classes, or the classes could use the other studios within the REC Center. Tim advised he would not set up a retail shop. When students come in and want to buy equipment for martial arts, it is through catalog or internet. Members noted #11 of the agreement terms was an unfinished sentence. Bart will clarify. Bart said the only way any of Empower students can use the REC Center facility aside from attending their Empower classes would be to buy a membership. They could use restrooms or showers. For disciplinary situations, Empower and REC Center will work together. Tim indicated his mats come in squares and snap together like tiles. If he is not in the gym, the lights will be off. The gym doorway can be seen from the front counter. Vickie commented that she would like to see security cameras in the REC Center. Bart reviewed the comments from the board and will draft an agreement. He will address the unfinished sentence, disciplinary issues, and insurance liability. Ken Koch asked for a motion to take the license agreement to City Council with corrections and e- mail edited agreement to board members. Debbie Horaz made the motion and Amy Cesich seconded the motion. Motion carried. New Business: Riverfront Building Improvements — Geneva Kayak Center* Scott Fairty, General Manager of Geneva Kayak Center, is proposing improvements to the Riverfront Building at 301 E. Hydraulic. Specifically, they are proposing to add an 8' x 10' deck to the south side of the building that would support the creation of two changing rooms. They are also proposing to add a 31.5' x 12' deck to the north side of the building that would accommodate a seating area. Both improvements are expected to cost less than $10,000, which is under the threshold that requires approval by Park Board. However, the decks would be on property that was not contemplated within the lease agreement as being controlled by Geneva Kayak Center. So, in order to accommodate this request, the Park Board and City Council would have to amend the lease agreement to amend the site map. Further, Geneva Kayak originally thought that they would be able to best address the lack of space in the building by parking a trailer-storage unit behind the building. Instead, they have decided to place open racks of canoes and kayaks behind the building and east of the proposed deck. In order to accommodate the request, the site map attached to the lease agreement must be amended. Staff has reviewed both requests, and has determined that the expansion of the controlled area and the deck improvements would not adversely impact our future park designs. Additionally, they feel the open storage of canoes and kayaks might be more aesthetically pleasing and interesting than the originally planned semi-trailer storage unit. Staff is seeking the Park Board's direction on amending the lease agreement to accommodate the requests by Geneva Kayak Center. Park Board Meeting April 28, 2011 Page 6 of 7 The board discussed the proposals by Geneva Kayak. Bart advised he looked at their plan and indicated it would not cause an issue with the City. The plan is legal per code. Also, the improvements would benefit the City. There is an issue that the RFP required Geneva Kayak to purchase $2 million insurance policy. They currently have $1 million insurance, but are willing to purchase more. The board recommended that Geneva Kayak purchase the required $2 million insurance policy. Ken Koch asked for a motion to amend the site plan to accommodate two decks. A motion was made by Seaver Tarulis and seconded by Mark Dilday. Motion carried. REC Center membership level — 1 week* Tim proposed to add a new 1 week membership fee structure to the REC Center membership fee list. With a second hotel now open in the city of Yorkville, and with both hotels within walking distance of the REC Center, as well as numerous members asking about a weekly fee for out of town guests, staff thought it would be proactive to create a 1 week membership fee of$25.00. Currently the REC Center daily rate is $10 for a non-resident. Staff believes the 1 week fee of $25.00 allows a person to pay less than a daily rate, if they use it more than 2 times in a seven day period. If someone is looking for more than a week membership, then they would move to the 1 month fee of$50.00. Staff believes this new fee structure would allow for out-of town visitors to use the facility at a fair fee and for the REC Center to be able to take advantage of two hotels near the facility. In addition it would give current members an opportunity to have out of town visitors the option of using the facility with them during the time their guest are visiting Yorkville. Ken Koch asked for a motion to put this new fee structure into the agreement. Deb Horaz made the motion and Amy Cesich seconded the motion. Motion carried. Old Business: Continued Strategic Planning Tabled Reports: Director's Report Bart advised that Tim Evans was promoted to Superintendent of Recreation with salary recommended by the Park Board. Recreation Report No report Park Board Meeting April 28, 2011 Page 7 of 7 Parks Report Written report Scott further advised that a skilled carpenter was hired to do work in the gazebo in Town Square • Will start May 1 —tear all sides out and look at each post • Cost is $1,600 which will come out of park maintenance. Scott wanted the board to be aware of what staff is doing and to know that staff spread over 400+ cubic yards of mulch —this is only about half of what is needed to complete the job. He emphasized that if people see several staff at one sight; know that they are all working at a job which takes many hands. The reason we use the mulch is for child impact. Scott encourages staff to be productive. Scott met with Legion to discuss monument. Instead of having flame, he is looking to install a beam of light at the monument. Scott is working to find vendor who can provide the light beam. The Legion is pleased with the memorial they have —just replace the light. Scott will also look at solar power and LED lights. The Legion wanted to have a rededication on Memorial Day—they may wait to do this on Veterans' Day instead. Parks Designer Report No report Additional Business: None Adjourn Meeting: Ken Koch asked for a motion to adjourn the regular meeting at 9:10 p.m. Deb Horaz made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Next meeting: May 12, 2011 *Items needing Board approval or recommendation Respectfully Submitted By: Louise A. 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H R H W t 4 a w ,.� o p a }I A H H ' I m x g Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park Use policy Agenda Date: Apri128, 2011 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum It tLUJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�g s RECRMT10" CC: ]DT Date: May 6, 2011 L Subject: Riverfront Park Use Policy The Riverfront Park Use Policy language (below) could be inserted into the Park Reservation Policy(attached), or approved as its own policy. Staff is seeking direction on the language drafted below: ----------------------------- Riverfront Park Use Policy Background and purpose The Riverfront Park Use policy of the United City of Yorkville has been established to provide rules and regulations associated with the use of Riverfront Park by park users, vendors, and groups wishing to rent the facilities within the Park. Riverfront Park has its own unique rules and regulations because of its unique features and its large amount of visitors. A reservation is not required for occasional play, nor for use of the whitewater course and dam bypass. All use of the whitewater course and dam bypass is governed by the signage on the property and in the water, and by boating and water regulations put forth by the State of Illinois. Multiple activities or special uses, including by a resident or groups on multiple days or weekly play for a designated area, require a rental permit. This rental permit will guarantee use for the dates and times specified on the permit. All United City of Yorkville playground areas shall remain open for public access and public pathways located within the park shall remain open to the public at all times. Section 1 —Park and facility rentals A) [Same rental categories in park rental policy, A through F] B) [Same use priorities in park rental policy, 1 through 6] C) [Same requirements for reservation in park rental policy] a. Certificate of insurance naming the City as additional insured. b. Assumption of liability and waiver of subrogation c. Signed permit request form d. Signed agreement to adhere to park use policy e. Any other information requested by the Recreation Department D) [Same timeline for approval of requests in park rental policy] a. Spring season—March,April, May—due February 15th b. Summer season—June, July, August—due April 15th c. Fall season—September, October,November—due July 15th E) [Same rental fees in park rental policy] a. [Same security deposit in park rental policy] F) [Same refund of fees in park rental policy] G) Facilities available a. 5 acres of open play space i. This includes space south of the walking path on the riverbank b. 3 acres of wooded area c. Water fountain d. Medium sized shelter e. Riverfront Park Building at 131 E Hydraulic Street i. Indoor, classroom-type space that can accommodate 50 people ii. Sink and refrigerator available iii. Two bathrooms available Section 2—Park Use, rules and regulations 1) No equipment or permanent signage will be added or installed in the park without the permission of the Park Board, City Council or designated staff. 2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed within Riverfront Park or the immediate premises. 3) Users are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage of the park facilities or excessive litter may result in a loss of privileges and fees for clean up. 4) Vendors in the park must have a Riverfront Park vendor license, and all other appropriate licenses. Additional licenses may be required by the City of Yorkville, Kendall County, and/or State of Illinois. 5) Users, renters, and vendors must adhere to all applicable park use policies and procedures put forth by the City of Yorkville. 6) Large groups a. Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and/or traffic control and the rental of portable toilets. 7) Park hours—dawn until dusk a. [Note for Park Board—changes depending on season?] Section 3 —Riverfront Park vendor licenses Vendors are permitted within Riverfront Park, with the following regulations. 1) Vendors will be required to acquire a City of Yorkville mobile food vendor license, or itinerant merchant license depending on the items to be sold. 2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first Monday in November of each year. 3) Licenses issued after the November 1St application date will be effective for a period from March 15th of the following year through November 15tH 4) Licenses will allow vendors to sell within the Park, in the approved area, during Park hours only. Vendors will be restricted from selling in the Park on certain, City-approved dates for events run by the City and/or other agencies. 5) Vendors will be required to pay a $200 non-refundable application fee at time of application submittal. 6) Vendors will be required to pay 5% of all gross revenues collected for goods and services sold in the park and submit those revenues by the 15th day of the month following the month where the sales occurred(commonly referred to as "concession fees"). a. I.E. Sales occurring on October 31St will have concession fees due to the City by November 15th 7) Vendors must only sell items that have been approved within the vendor application. 8) Vendors will not be permitted to sell any items that compete with existing businesses that have located within the Riverfront Park buildings, unless special approval has been given by the Park Board. 9) Vendors must limit their presence to their approved vendor area. 10)Vendors who sell items that have not been approved, who solicit customers outside of their approved vendor area, who fail to make required concession fee payments, or who violate other City policies will be subject to warnings, temporary suspension, and/or complete revocation of their Riverfront Park vendor license, at the complete discretion of the Director of Parks and Recreation. Section 5 —General policies and procedures for all parks [Same as in park rental policy] Section 6—Rental Form [To be drafted later] Section 7—Vendor application [To be drafted later] i A e JE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY Park Board approved 3/8/04 City Council approved 4/27/04 1 st Revised policy- DRAFT 3/2005 2nd Revised policy— DRAFT 6/2008 Park Board meeting 3/14/05, 3/28/05 Park Board meeting 5/22/08,6/12/08,6/26/08 Committee of the Whole 4/5/05, 4/19/05 Administration Committee 6/12/08 City Council approved 4/26/05 City Council approved 6/24/08 `r[aRKVIU.E PARKs& RECREATION TABLE OF CONTENTS Reservation Policy ..........................................................................3 Rental Categories ...........................................................................3 UsePriorities .................................................................................4 Request for Parks and Park Amenities Reservation ...............................4 Who Must Complete a Park Reservation .............................................5 Permissible Uses for Reservations .....................................................5 Block Parties Community or Organization Event (Non-Fund Raisers, or Profit Making) Private Events (Family Reunions, Weddings, Private Parties) Community or Organization Event (Fund Raisers) Large-Group Policy .........................................................................5 Park, Gazebo, Shelter Reservation Fees .............................................6 Establishment Resident verses Non-Resident Users Commercial Users Waiver of Fees Payment of Fees Refund of Fees Park Sites and Amenities Available for Reservations ...........................7-10 General Policies and Procedures for Use ........................................11-12 Reservation Fees FY 2008-09 ......................................................13-14 Special Use Festival/Entertainment Events Standard Application for Shelters, Gazebos, and Parks Reservation .........15 2 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY The Park, Gazebo, Shelter, (non-athletic fields) Reservation policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities(Shelters, Gazebos and other amenities)may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area)a permit is required and will guarantee use for the dates and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective • To provide maximum utilization of parks through centralized scheduling • To provide an impartial distribution of park amenities,shelters or gazebo to the various community groups who wish to reserve. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Use Priorities When scheduling use or reservation of a park,or park amenities,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups,organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple dates. 6. Other Residents groups(groups with 80%or more United City of Yorkville residents)shall be given priority over non-resident groups. The 80%residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. 3 In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters,gazebos, etc, shall complete the standard application for reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition,organizations,groups,and individuals shall be required to submit the following with the application form: • (For Groups and Organizations)A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability,and Waiver of subrogation • A signed permit request form with the name and address of the person making the request. In addition,complete information regarding the use of the park or park amenities and acknowledgement I agreement to adhere to the park use policy. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season(June—August) April 15th Fall Season(September—November) July 15th WHO MUST COMPLETE A PARK RESERVATION ? Any organization or individual who: • Want to reserve a certain area for a specific date and time • Require special arrangements • Are planning a special-use activity,such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident,organization or group wishing to reserve a park,or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days.Some activities may be determined to be not appropriate for specific parks due to location,use,or overall function of the park. Requesting party must include all activities or uses of the park when making the request. A. BLOCK PARTIES B. COMMUNITY OR ORGANIZATION EVENT (non-fund raisers, or profit making) C. PRIVATE EVENTS (family reunions, weddings, private parties) D. COMMUNITY OR ORGANIZATION EVENT (fund raisers) At the time of application,all special requests must be indicated in detail on the reservation form. These include,but are not limited to,bringing in tables and chairs, inflatable amusement equipment,selling concessions(including items to be sold and their prices), selling of miscellaneous items for fund raising or profit,extended park hours use,use of a public address system,admission charges, additional maintenance,use of snow fence,and water or electrical access. 4 No equipment or permanent signage will be added or installed to the park without the permission of the Park Board,City Council,or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park,equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks.As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety.Community parks/areas available for large private groups include Beecher, Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department, parking must remain within designated areas. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and/or traffic control and the rental of portable toilets. PARK, GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use(non athletic fields) 4. Gazebo multiple use 5. Shelter multiple uses 6. Park multiple use(non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use(including fundraising,educational and religious) 9. Festival/Entertainment use 5 B. Resident verses Non-Resident Users To qualify for resident fees a group shall consist of 80%or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Human Resource Commission per the sponsorship policy and procedures set by the City Council. E. Payment of Fees Groups reserving a park or park amenity shall provide a$100.00 security deposit to guarantee the reservation. Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department-Beecher Community Center. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons: • If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition. • If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice. PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual Parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. 6 TOWN SQUARE—2.55 Acres Gazebo/Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted BEECHER PARK-22.6 acres Open grass for multi-play area Multi-age level Playground&swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields(please refer to the athletic field reservation policy) Beecher Building(please refer to the Beecher building rental policy) Concession building with restrooms Riverfront Park—5 acres Large group shelter 3 small shelter No grilling or open flames in the parks Playground,swings,sand play area, Water fountain Portable tents with stakes or semi-permit shelters are not permitted Kiwanis Park—2 acres 1 small shelter Grass open area Playground&Swings '/2 court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted Rice Park-1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground&swings Funnel ball Fox Hill(East)—2 acres Basketball court(full court) Picnic table No grilling or open flames in the parks Playground&swings Fox Hill(West)—6 acres Open grass area Baseball Field(please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park-1.6 acres Picnic area/tables Bocce court No grilling or open flames in the parks 7 Van Emmon Park—1.8 acres Baseball Field(please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted Sunflower Park—2 acres '/2 court basketball 1 small shelter Playground&swings Picnic area/tables No grilling or open flames in the parks Cannonball Ridge Park—3.2 acres %court basketball 1 small shelter Skateboard element Picnic area/tables No grilling or open flames in the parks Rotary Park—12 acres Baseball/Softball Field(please refer to the athletic field reservation policy) 1 small shelter Skateboard element Playground&swings Open grass for multi-play area Picnic area/tables No grilling or open flames in the parks Steven G Bridge Park—56 acres 3 Baseball/Softball Fields(please refer to the athletic field reservation policy)(lighted) Playground&swings Concession building with restrooms Picnic area/tables Open grass for multi-play area No grilling or open flames in the parks Stepping Stones Park—6.9 acres Playground&swings 1 small shelter Open grass for multi-play area Riemenschneider Park—7.1 acres Playground&swings 1 small shelter Water playground feature Recreational baseball field Picnic area/tables Autumn Creek Park A—5.9 acres Playground&swings 1 small shelter Open grass for multi-play area Skateboard element Small sledding hill 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS, OPEN SPACE AND FACILITIES: • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed. • Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. All requests for park staff must be approved by the Department Head. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks,trails,or walkways or grass areas. • All requests for use of fields,or park(s)for organized play or private events must be in writings. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group's maintenance obligation. • Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the area,field,or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions,or times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • No parking on sidewalks or grass areas in or surrounding the parks. • No grilling or open flames in the parks. 9 • All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. • All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are required. • Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated by signage. • Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted appropriate use. • Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs. • All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use. • No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department. • Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request. • When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no later that 3:00 pm the day after the event. • Unauthorized use of pyrotechnics I fireworks are not allowed on park property. • Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board or staff. 10 ATTACHMENT PARKS, GAZEBOS, SHELTERS RESERVATION POLICY RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Cate o ry A Cate o ry B Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 hours 2-4 15.00 65.00 40.00 25.00 15.00 65.00 40.00 25.00 hours 4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 hours 6-8 25.00 100.00 75.00 40.00 25.00 100.00 75.00 40.00 hours Cate o ry C Cate o ry D Small Large Gazebo Park Small Shelter Large Gazebo Park Shelter group group shelter shelter 0-2 15.00 65.00 40.00 25.00 20.00 80.00 45.00 30.00 hours 2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 hours 4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00 hours 6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00 hours Cate go E Cate go F Small Large group Gazebo Park Small Large group Gazebo Park Shelter shelter Shelter shelter 0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45.00 2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00 4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00 6-8 hours 1 50.00 150.00 80.00 65.00 65.00 175.00 95.00 80.00 Key Deposit: $25.00 residents $35.00 non-residents 11 SPECIAL USE Water or electrical access when available$20.00 additional. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request. FESTIVAL I ENTERTAINMENT EVENTS Festival/Entertainment events that have the potential of drawing more than 500 people shall be subject to a$1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park. Festival/Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City which will be determined prior to City approval of the event. Festival/Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department separately to make arrangements. 12 STANDARD APPLICATION FOR SHELTERS, GAZEBOS,AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season(June—August) April 15th Fall Season(September—November) July 15th Please indicate type of Group requesting use by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email LOCATION REQUESTED: DATE(s)/TIME(s)REQUESTED: PURPOSE Special Use requests(concessions,water,electrical,other). Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present pending the type of event and attendance. This may result in an additional fee assessed to the group for this service). Will you be selling any products,food,or miscellaneous items?Yes(please explain) No Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date: In order complete the request,the following documents must be forwarded to the Recreation Department: (Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount ($100) Date of Request Date Received Staff initials Approved/Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No 13 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTJC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: April 2011 Budget Report Agenda Date: Apri128, 2011 Synopsis: Review of the April 2011 budget report Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 5/6/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-30 August-30 September-30 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET LAND CASH REVENUES 72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4701 GREENBRIAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-47040SLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 320,000 72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ $ $ $ 42,284.62 $ 42,284.62 $ 30,000 72-000-47-00-4707 FOX HIGHLANDS $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ 671.00 $ $ $ $ $ 671.00 $ 72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4715 WHITE OAK UNIT 1&2 $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,000 72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4737 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ $ 38,000 72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ $ $ $ 2,051.14 $ $ 18,460.26 $ 22,000 72-000-47-00-4739 WYNSTONE TOWNHOMES $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4740 VILLAS AT THE PRESERV $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4745 PRESTWICK $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ $ $ $ $ $ $ 568.18 $ 72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $ 72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 $ $ $ $ $ $ $ $ $ $ 100,000.00 $ LAND CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7317 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ 10,000.00 $ $ $ $ $ $ 10,000.00 $ 10,000 72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ 28,000.00 $ $ $ $ 28,000.00 $ 495,000 72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7335 GRANDE RESERVE BIKE T $ $ $ $ $ $ $ $ $ $ $ $ $ $ - - - - - - - - - - - - - - 72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ 2,118.00 $ 15.42 $ $ $ $ 2,133.42 $ 72-000-75-00-7337 BRISTOL BAY PARKA $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ $ $ $ $ $ 1,549.44 $ 85,062.29 $ 100,000 72-000-75-00-7339 BRISTOL BAY REGIONAL PA $ $ $ 1,420.00 $ 12,599.63 $ $ $ $ 14,019.63 72-000-99-00-9901 TRANSFER TO GENERAL F $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ 60,449.00 $ 60,449 TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 671.00 $ $ $ 2,051.14 $ 42,284.62 $ 161,984.06 $ 413,000.00 TOTAL FUND EXPENSES $ $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ 55,727.30 $ $ $ 16,661.69 $ 199,664.34 $ 665,449.00 FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ (55,727.30)1$ 1$ 2,051.14 1$ 25,622.93 11$ (37,680.28) $ (252,449.00 PARK&RECREATION OPERATING REVENUES 79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 1$ 12,944.00 1$ 6,887.00 $ 26,101.50 1$ 17,347.80 1$ 5,788.75 $ 5,187.42 1$ 14,328.00 1$ 6,308.04 $ 6,048.00 $ 160,123.51 $ 225,000 79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ $ $ 15.00 $ 1,292.25 $ 31,072.26 $ 30,000 79-000-42-00-4285 VENDING MACHINE INCOM $ $ $ $ $ $ $ $ $ $ $ $ $ $ 79-000-42-00-4286 RENTAL INCOME $ $ $ $ $ $ $ $ $ $ $ $ $ $ 79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 450.00 $ $ $ $ 2,350.00 $ 12,285.50 $ 15,000 1 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 5/6/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-000-42-00-4288 GOLF OUTING REVENUE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 9,000 79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,445.00 $ $ $ $ $ $ $ 134,791.90 $ 130,000 79-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,500 79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,725.00 $ 405.00 $ $ 670.00 $ 684.00 $ 140.00 $ 540.00 $ 1,023.00 $ 6,520.00 $ 14,000 79-000-44-00-4404 TREE DONATIONS $ $ $ $ $ 350.00 $ 350.00 $ 225.00 $ $ $ $ $ $ 925.00 $ 600 79-000-44-00-4412 INSURANCE REIMBURSEME S $ 5,156.53 $ 2,172.90 $ $ $ 7,329.43 $ - 79-000-44-00-4490 MISCELLANEOUS INCOME $ $ $ $ 16,234.62 $ 16,234.62 $ - 79-000-45-00-4550 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.50 $ 31.17 $ 28.11 $ 23.32 $ 25.48 $ 20.43 $ 25.13 $ 23.60 $ 300.99 $ 500 79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 430,974.00 $ 430,974 79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (100,000.00) $ - $ 100,000 79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.74 $ 520,916.00 $ 520,916 TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 6,295.71 $ 1,321,473.21 $ 1,479,990.00 PARK EXPENSES(FUND 79) 79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,577.93 $ 27,162.56 $ 27,457.18 $ 27,574.05 $ 26,755.92 $ 27,796.97 $ 39,650.94 $ 355,332.20 $ 350,026 79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,513.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ $ $ $ $ 259.88 $ 15,567.64 $ 17,000 79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ $ $ $ 241.37 $ $ $ $ $ $ $ 483.19 $ 4,000 79-610-62-00-5405 PARK CONTRACTUAL $ $ $ $ $ $ 2,025.00 $ 120.00 $ $ 160.00 $ $ $ 26.00 $ 2,331.00 $ 2,000 79-610-62-00-5408 MAINTENANCE-EQUIPMEN $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,505.67 $ 1,253.42 $ 57.98 $ 5,985.75 $ 1,182.73 $ 2,789.01 $ 56.44 $ 16,542.11 $ 14,000 79-610-62-00-5417 MAINTENANCE-PARKS $ $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 465.16 $ 446.38 $ 1,150.00 $ 235.92 $ $ 188.45 $ 8,113.40 $ 23,142.30 $ 34,000 79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 639.15 $ 231.75 $ 269.08 $ 691.79 $ 3,568.67 $ 4,100 79-610-62-00-5434 RENTAL-EQUIPMENT $ $ $ 148.50 $ $ $ $ $ $ $ 39.60 $ $ $ 188.10 $ 2,500 79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.55 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 125.12 $ 162.49 $ 102.21 $ 174.50 $ 1,626.73 $ 4,200 79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ $ $ 46.25 $ $ - $ 635.75 $ 4,000 79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ 35.00 $ 274.00 $ - $ 309.00 $ 1,500 79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ $ 29.00 $ $ $ 72.00 $ 151.55 $ 300 79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,205.98 $ 393.70 $ 1,406.93 $ 479.72 $ 432.28 $ 267.67 $ 1,276.11 $ 406.06 $ 1,007.68 $ 10,158.99 $ 20,000 79-610-65-00-5815 HAND TOOLS $ $ $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ $ $ 302.92 $ 399.00 $ 32.77 $ 1,115.43 $ 1,750 79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 $ 352.17 $ $ $ $ $ 359.03 $ 1,000 79-610-65-00-5825 PUBLIC DECORATION $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 79-610-72-00-65001MRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 2,506.86 $ 2,622.28 $ 2,544.47 $ 2,643.45 $ 3,770.76 $ 32,915.01 $ 33,953 79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,450.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 2,026.89 $ 2,034.30 $ 1,972.84 $ 2,051.54 $ 2,966.05 $ 27,509.19 $ 28,383 79-610-75-00-7002 COMPUTER EQUIP&SOFT $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 500 79-610-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 500 79-610-75-00-7701 FLOWERS/TREES $ - $ 473.21 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 473.21 $ 500 wiiik TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 34,618.74 $ 39,673.27 $ 34,550.08 $ 36,919.77 $ 56,822.21 $ 493,012.10 $ 524,712.00 RECREATION EXPENSES(FUND 79) 79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 19,587.16 $ 13,788.56 $ 12,759.73 $ 19,950.09 $ 250,574.20 $ 368,532 79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,452.00 $ 2,192.79 $ 777.00 $ $ 222.75 $ 90.75 $ $ $ $ $ 563.63 $ 9,004.42 $ 10,000 79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 1,640.00 $ 1,945.75 $ 3,046.63 $ 3,524.50 $ 22,519.34 $ 20,000 79-650-50-00-5136 SALARIES-PARTTIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,752.88 $ 249.38 $ 235.88 $ 416.25 $ 993.00 $ 860.63 $ 1,756.38 $ 12,577.40 $ 22,080 79-650-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300 79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,539.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 794.69 $ 1,650.63 $ 1,743.50 $ 1,501.00 $ 22,575.29 $ 16,000 79-650-50-00-5155 SALARIES-RECORDING S $ $ 227.51 $ 237.50 $ $ 280.58 $ 91.00 $ 91.00 $ $ $ $ $ $ 927.89 $ 3,000 79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 1,575.00 $ 2,230.80 $ 2,529.50 $ 2,971.63 $ 1,042.00 $ 37,258.22 $ 50,000 79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ $ 104.11 $ $ 69.03 $ 99.50 $ $ $ $ $ 412.38 $ 2,000 79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ $ $ 84.49 $ $ $ $ 1,357.23 $ 1,000 79-650-62-00-5410 MAINTENANCE-OFFICE EQ $ $ 250.24 $ 242.15 $ 239.48 $ 178.00 $ 175.00 $ 253.97 $ 185.26 $ 216.27 $ 216.27 $ 212.57 $ 216.27 $ 2,421.51 $ 3,500 79-650-62-00-5426 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 1,827.41 $ 1,553.63 $ 1,372.15 $ 1,517.01 $ 19,567.03 $ 22,000 79-650-62-00-5437 TELEPHONE/INTERNET $ $ $ 342.05 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 335.11 $ 332.18 $ 331.24 $ 441.22 $ 3,475.78 $ 1,300 79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 125.12 $ 162.49 $ 136.24 $ 174.49 $ 1,756.17 $ 3,000 79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ $ 464.29 $ $ $ $ 966.00 $ 3,749.93 $ 4,500 79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ $ $ 8,196.71 $ $ 2,500.00 $ $ 8,331.92 $ $ $ $ 8,543.23 $ 27,571.86 $ 27,000 79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 100 79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ $ $ $ 259.00 $ $ - $ 482.32 $ 1,500 79-650-64-00-5604 TRAINING AND CONFEREN $ - $ $ $ 200.00 $ 5.00 $ $ 55.00 $ $ 420.00 $ $ $ - $ 680.00 $ 500 79-650-64-00-5605 TRAVEL EXPENSE $ - $ $ $ $ $ $ $ $ $ $ $ - $ $ 79-650-65-00-5802 OFFICE SUPPLIES $ - $ 12.49 $ 35.57 $ 563.61 $ $ 797.73 $ 273.56 $ 27.45 $ 137.50 $ 70.17 $ 87.61 $ 95.97 $ 2,102.26 $ 3,000 79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 9,205.94 $ 1,577.47 $ 1,509.61 $ 7,692.38 $ 53,935.92 $ 53,600 79-650-65-00-5804 OPERATING SUPPLIES $ - $ 7.47 $ $ 163.33 $ $ 1.47 $ $ 13.47 $ 12.70 $ $ 190.00 $ - $ 388.44 $ 1,000 79-650-65-00-5805 RECREATION EQUIPMENT $ - $ $ $ $ $ $ $ $ $ $ $ - $ $ 2,000 79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ $ 1,173.00 $ 800.00 $ $ 177.00 $ 1,796.00 $ $ 177.00 $ 110.48 $ 1,796.00 $ 177.00 $ 7,006.48 $ 8,000 79-650-65-00-5812 GASOLINE $ $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 117.95 $ 37.91 $ $ - $ 1,455.12 $ 3,000 79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 300 2 of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 5/6/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL TOTALS BUDGET 79-650-65-00-5827 GOLF OUTING EXPENSES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 6,000 79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ $ 350.00 $ 264.24 $ 4,722.60 $ 16,785.25 $ 18,000 79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,959.07 $ $ $ 355.30 $ $ $ $ 99,902.83 $ 100,000 79-650-65-00-5840 SCHOLARSHIPS $ $ $ 150.00 $ $ $ 71.00 $ $ $ $ $ $ $ 221.00 $ 1,000 79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 195.00 $ 153.00 $ 115.00 $ 70.00 $ 135.00 $ 3,052.00 $ 7,000 79-650-72-00-65001MRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 3,122.64 $ 1,862.74 $ 1,322.70 $ 1,531.34 $ 2,450.10 41,537 79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,125.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,511.59 $ 1,906.76 $ 2,550.12 $ 1,699.42 $ 1,391.16 $ 1,391.28 $ 2,073.11 30,351 79-650-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,652.00 $ $ 915.00 $ $ $ $ 2,600.00 $ 2,600 79-650-78-00-9010 MISC RETAIL $ - $ - $ - $ - $ - $ 79-650-99-00-9941 REPAYMENT OF GF LOAN $ - $ - $ - $ - $ TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 64,312.15 $ 41,399.15 $ 28,765.90 $ 30,274.40 $ 8 $ 653,955.71 $ 937,200.00 TOTAL FUND REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 6,295.71 $ 1,321,473.21 $ 1,479,990.00 TOTAL FUND EXPENSESS$ 76,834.75 1$ 85,711.83 $ 137,445.84 1$ 149,898.03 1$ 81,779.53 1$ 118,120.48 1$ 71,669.70 1$ 98,930.89 1$ 81,072.42 1$ 63,315.98 1$ 67,194.17 1$ 114,994.19 11$ 1,146,967.81 $ 1,461,912.00 FUND SURPLUS(DEFICIT) $ 124,993.77 $ 47,088.06 1$ (20,845.73) $ (47,549.45)1$ 110,373.83 1$ (4,491.15)1$ 25,316.37 1$ (12,674.66)1$ 9,305.17 1$ 32,669.51 1$ 19,018.16 1$ (108,698.48)11$ 174,505.40 1$ 18,078.00 REC CENTER REVENUES 80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 39,855.05 $ 38,577.00 $ 40,391.00 $ 40,052.63 $ 418,742.50 $ 410,000 80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 620.00 $ 913.85 $ 1,159.00 $ 903.62 $ 7,072.47 $ 3,500 80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,O82.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 765.00 $ 1,415.75 $ 1,495.75 $ 3,113.00 $ 574.00 $ 27,012.50 $ 35,000 80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 725.00 $ 695.00 $ 1,245.00 $ 845.00 $ 211.00 $ 300.00 $ 8,055.00 $ 15,000 80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 110.00 $ 211.00 $ 446.00 $ 384.00 $ 2,072.00 $ 2,500 80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,256.00 $ 12,368.00 $ 12,155.70 $ 9,055.00 $ 9,357.50 $ 14,360.44 $ 11,594.10 $ 12,335.30 $ 8,O81.00 $ 130,114.04 $ 125,000 80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 1,373.75 $ 1,107.00 $ 1,374.05 $ 1,335.25 $ 14,691.30 $ 12,000 80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 2,088.00 $ 169.00 $ 347.00 $ 1,288.50 $ 7,102.75 $ 3,000 80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 111.45 $ 781.50 $ 137.50 $ 123.50 $ 1,590.95 $ 500 80-000-44-00-4400 DONATIONS/SPONSORSHIP $ - $ 170.00 $ 90.00 $ - $ - $ - $ 156.50 $ 90.00 $ 270.00 $ 2,270.00 $ - $ 123.50 $ 3,170.00 $ 2,000 80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500 TOTAL REC CENTER REVENUES1$ 43,862.75 1$ 52,473.32 1$ 42,500.00 1$ 54,468.75 1$ 49,273.00 1$ 46,040.95 1$ 49,177.25 1$ 49,478.00 1$ 61,449.44 1$ 58,267.20 1$ 59,513.85 1$ 53,169.00 11$ 619,623.51 1$ 609,000.00 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.15 $ 33,542.31 $ 33,543 80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,025.88 $ 3,741.51 $ 3,346.28 $ 3,505.18 $ 3,838.28 $ 6,115.08 $ 38,032.79 $ 35,000 80-000-50-00-5136 SALARIES-PARTTIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,259.45 $ 3,410.63 $ 9,953.09 $ 8,214.09 $ 8,002.82 $ 7,951.76 $ 7,206.89 $ 7,164.75 $ 11,584.46 $ 96,522.45 $ 98,000 80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 3,513.38 $ 4,966.19 $ 3,646.00 $ 6,620.63 $ 56,637.60 $ 65,000 80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ 8,895.00 $ $ 3,263.00 $ 1,157.20 $ $ 3,755.50 $ 1,302.50 $ 330.40 $ 1,379.50 $ 20,113.10 $ 15,000 80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 1,420.44 $ 259.55 $ 753.75 $ 876.57 $ 9,640.22 $ 11,000 80-000-62-00-5410 MAINTENANCE-OFFICE E $ $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 313.30 $ 324.89 $ 273.73 $ 309.91 $ 3,111.80 $ 4,500 80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 1,211.06 $ 539.32 $ 882.16 $ 154.65 $ 8,923.25 $ 16,000 80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500 80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ $ $ $ $ 1,310.21 $ 1,500 80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 350.00 $ 184.97 $ 190.00 $ $ $ $ 4,313.75 $ 5,000 80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 15,000.00 $ 18,000.00 $ 18,000.00 $ $ 215,000.00 $ 216,000 80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ $ $ $ $ $ $ $ $ $ $ 350.00 $ 700 80-000-62-00-5434 POOL SUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ $ $ $ 262.51 $ 3,345.75 $ 3,200 80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,551.87 $ 2,992.54 $ 3,223.34 $ 2,709.43 $ 2,667.06 $ 39,125.95 $ 25,000 80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 315.75 $ 398.35 $ 315.15 $ 317.60 $ 324.03 $ 320.38 $ 323.26 $ 329.35 $ 813.89 $ 3,595.78 $ 1,750 80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.55 $ 28.92 $ 28.28 $ 29.86 $ 25.02 $ 32.50 $ 26.53 $ 34.90 $ 331.73 $ 600 80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ $ $ $ $ 53,679.70 $ 53,000 80-000-62-00-5440 SECURITY $ $ 60.00 $ $ $ 60.00 $ $ $ 60.00 $ $ $ $ $ 150.00 $ 500 80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ $ $ $ 372.00 $ 732.00 $ 1,500 80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ $ $ $ $ $ $ $ $ $ $ $ 50 80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 80-000-64-00-5605 TRAVEL EXPENSES $ - $ $ $ $ $ $ $ $ $ $ $ $ $ 80-000-65-00-5802 OFFICE SUPPLIES $ - $ $ 634.11 $ 456.22 $ $ $ $ $ 8.75 $ 185.68 $ $ 81.36 $ 1,366.12 $ 2,600 80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,554.99 $ 1,941.51 $ 1,839.67 $ 1,494.96 $ 1,425.98 $ 1,666.89 $ 2,453.39 $ 19,027.34 $ 17,000 80-000-65-00-5804 OPERATING SUPPLIES $ $ 84.00 $ 42.79 $ 201.59 $ $ 399.00 $ 91.71 $ $ $ 112.48 $ 266.11 $ $ 1,197.68 $ 3,000 80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 5,198.09 $ $ $ $ 5,319.60 $ 6,000 80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ $ $ $ $ $ $ $ $ $ $ $ 600 80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300 80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 804.40 $ 1,027.30 $ 822.17 $ 663.77 $ 9,421.78 $ 6,000 80-000-65-00-5840 SCHOLARSHIPS $ $ $ 17.50 $ $ $ 371.00 $ $ $ $ $ $ $ 388.50 $ 400 80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 713.00 $ 781.00 $ 417.00 $ 589.00 $ 7,045.50 $ 4,000 80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 122.00 $ 295.00 $ 57.00 $ 452.00 $ 1,424.00 $ 1,500 80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 895.64 $ 924.77 $ 943.96 $ 1,SSS.73 $ 11,357.75 $ 10,000 3of4 UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION DATE OF REPORT 5/6/11 ACTUAL EXPENSES BY MONTH ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 fYEAR-TO-DATE ANNUAL OTALS BUDGET 80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 1,322.71 $ 1,411.92 $ 1,310.36 $ 2,173.917,053.19 $ 17,658 80-000-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,182.00 $ $ 1,998.00 $ $ - $ $ $ $ $ $ - 3,180.00 $ 3,200 80-000-75-00-7003 OFFICE EQUIPMENT $ - $ $ $ $ $ - $ $ $ $ $ $ - $ 300 80-000-75-00-7500 PHONE SYSTEM $ - $ $ $ $ $ $ $ $ $ $ $ $ 200 80-000-78-00-9002 NICOR $ - $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,806.47 $ 2,202.04 $ 2,322.90 $ 1,096.012,486.20 $ 11,000 80-000-78-00-9010 MISC RETAIL $ - $ - - $ - $ - $ $ - $ - $ - - $ 300 TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ 50,983.56 $ 48,391.87 $ 44,535.51 $ 678,089.05 $ 675,301.00 TOTAL FUND REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,267.20 $ 59,513.85 $ 53,169.00 $ 619,623.51 $ 609,000.00 TOTAL FUND EXPENSESE$ 86,167.03 1$ 47,032.15 1$ 70,610.29 1$ 70,440.07 1$ 41,501.41 1$ 61,227.79 1$ 51,104.56 1$ 46,058.35 1$ 60,036.46 1$ 50,983.56 1$ 48,391.87 1$ 44,535.51 11$ 678,089.05 1$ 675,301.00 FUND SURPLUS(DEFICIT)I$ (42,304.28)1$ 5,441.17 1$ (28,110.29) $ (15,971.32)1$ 7,721.59 1$ (15,186.84) $ (1,927.31)1$ 3,419.65 1$ 1,412.98 1$ 7,283.64 1$ 11,121.98 1$ 8,633.49 11$ (58,465.54) $ (66,301.00) 4 of4 Reviewed By: Agenda Item Number It lk YMKVLLLE Parks ❑ Recreation ❑ PRRK�g s RECRMTIC" Director ■ TD City Administrator ❑ Tracking Number L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: May 12, 2011 Synopsis: Written report from the Superintendent of Recreation is attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of Aprii 2011 Despite the cold and rainy weather in April, teams began practicing and playing games for the Spring Soccer Leagues. Practices began for all teams the week of April 4 at the Bristol Bay 65 fields. We have a total of 15 teams in the U6, U8, U10, and U12 Divisions. The U12 teams practice at Bristol Bay 65 and play their games in the Oswegoland Park District League. The season for all divisions will run through May with the final games scheduled for Saturday, May 28. Registration for the Coed and Men's Summer Softball Leagues ended Friday, April 15. A total of 31 teams are registered for the Summer Leagues. A captain's meeting was held for each league where rules and schedules were discussed with all team captains. The leagues are scheduled to begin the week of Monday, May 2 and will continue through the end of July. Over the weekend of Saturday April 16th & Sunday April 17th the Recreation Department held the 3rd annual Tax Dodge Run. On Saturday morning runners picked up their race packets as well as registered for the race at the REC Center. Over a 160 runners participated in the Run. In addition to the Tax Dodge Run, the athletic fields, concession stands and tournament play got under way in April. Two (2) were held on the weekend of April 15 &April 29. Beginning the last weekend of April, through June, youth baseball, softball and soccer games will be held at various athletic fields throughout Yorkville. April brought the end of the winter/spring fitness classes at the REC Center. Zumba classes proved to be the most popular class of members and non-members bringing in over $2,700 and servicing over 100 people. We are looking forward to all of the changes in our new summer schedule and hope to bring in even more participants for our classes in May, June, July, and August. April also proved to be our most popular month for swim lessons so far this year bringing in over $2,700 between the 13 classes. Children of all ages participated in our April session and from what we hear they loved it! We are now preparing for our May session and looking forward to summer lessons which always have a good turn out. The Easter Bunny made stops at both Preschool's and the Yorkville REC Center's Kidz Club and brought some eggs for the children to find. The children were able to sit on the bunny's lap and take pictures. We had fun games and snacks provided by the children's parents and all of the kids enjoyed the party very much. Lastly don't forget that we are now on Facebook. Please check us out at: http://www.facebook.com/pages/Yorkville-Parks-and-Recreation-and-the-REC- Center/188485417840738?ref=ts Seasonal Classes/Programs Fall/Winter: Adult BBall Open Gym Youth BBall Open Gym Adult Volleyball Open Gym Tot Hockey Tot Skating School Kids First Flag Football Kids First Tumbling All Star Soccer All Star Tball U6 Spring Soccer League U8 Spring Soccer League U10 Spring Soccer League U12 Spring Soccer League Friday Fun Bunny Craft Let's Play Ball! Ready, Set, Go Mother/Daughter Hair Aqua Bootcamp Group Training Kidz Club Knitting Club Cardio Collision Aqua Pre Tumblers Shake, Wiggle, Giggle Group Power The Resolution Senior Fit Open Gyms Kreative Kreations Flow Yoga Silver Sneakers Indoor Cycle Resolution Class Zumba Swim Lessons Pilates Club Flex KICKBOXING Dance Classes Short Sports Exit Survey Summary: Scholarships Awarded /Grants Received: April Scholarships Pre School $0.00 General $0.00 Special Recreation $0.00 Professional Development: Shay was asked to speak at the Yorkville Middle School Career Day for the Physical Education Department on Thursday, April 28. While at Career Day, she spoke about what her job as an Athletic Coordinator for the Yorkville Parks and Recreation Department and then high-lighted several summer work/volunteer opportunities as well as classes and events that would interest Middle School students. Facility Agreements: (Fall/Winter) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: YIS, Circle Center, Bristol Bay and Grande Reserve. We will use our own classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the former Administration office. Many fitness, swim and sports classes are being held at the REC Center. Special Revenue Highlights: 2011-2012 Preschool Registration (55 out 105 spots have been filled) Tax Dodge Run produced a$1,500 plus profit 2 youth baseball tournament were held at Bridge Park Upcoming Protects and Events: 1.) Senior Health Fair @ the REC Center Fri. May 13 2.) Kayak Ribbon Cutting Ceremony and Event Sat. May 14 • We are looking for volunteers for the Music and Movie Nights. (sign-up sheet attached) REC Center Monthly Unique Visit & Membership Scan Report: April REC Center Unique Visit Report Members and Non-Members attending classes/programs Basketball Open Gym: 1390 Volleyball Open Gym: 75 All Star Sports: 46 Kidz Club: 860 Swim Lessons: 525 Group Power: 700 Resolution: 210 Cardio Collision: 40 Indoor Cycle: 270 Kickboxing: 26 Pilates: 200 Flow Yoga: 50 Aqua: 750 Senior Fit: 82 Silver Sneakers: 70 Club flex: 72 Zumba: 520 Tai Chi: 16 Membership: - 6782 North Preschool: 524 visits (52 total participants) Tax Dodge Run: - 290(161 runners—29 volunteers Rentals: 1000 Total: 14,498 March REC Center Unique Visit Report Members and Non-Members attending classes/programs Membership: 7472 Volleyball Open Gym: 20 Basketball Open Gym: 300 All Star Sports: 21 Kids First: 12 Kidz Club: 854 North Preschool: 393 visits (52 total participants, One week was Spring Break) Environmental Fair: 550(including vendors) Senior Movie Day: 35 Swim Lessons: 200 Group Power: 700 Resolution: 200 Cardio Collision: 30 Indoor Cycle: 350 Kickboxing: 35 Pilates: 200 Flow Yoga: 42 Aqua: 750 Senior Fit: 82 Silver Sneakers: 70 Club flex: 72 Zumba: 520(New Thursday Night Class Added) Tai Chi: 16 Rentals: 400 Total: 13,324— (which does not include parents/family members watching their kids programs.) Winter—Spring Class Activity Listing Numbers 249 Unique classes offered 174— Ran 75 Cancelled 785 residents participated in a class/program 253 Non residents participated in a class/program Park Board Volunteer Opportunities May Dates Sat., May 14 Kayak Attack Riverfront Park Set-up/break down, selling food Time 10:OOam to 4:OOpm Person 1. Person 2. Person 3. June Dates Friday, June 10 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time S:OOpm to 9:OOpm Person 1. Vickie Person 2. Person 3. Person 4. Friday, June 24 River Night at Riverfront Park Checking id's Time S:OOpm to 9:OOpm Person 1.Vickie Person 2. Person 3. July Dates Friday, July 8 MUTS (Green Committee) Town Square Selling food Time S:OOpm to 9:OOpm Person 1. Person 2. Person 3 Friday, July 15 Movie Night Beecher Park Set-Up/Break down Time 8:00pm to 10:30pm Person 1, Person 2, Friday, July 22 MUTS (wine and food night) at Town Square Park Checking id's, and selling food Time 5:00pm to 9:00pm Person 1. Vickie Person 2, Person 3, Person 4, August Dates Wednesday, Aug 3 Movie Night Beecher Park Set-Up/Break down Time 8:00pm to 10:30pm Person 1. Person 2, Friday, Aug, 12 MUTS (wine and food night) at Town Square Park Friday, Aug. 12 Checking id's, and selling food Time 5:00pm to 9:00pm Person 1, Vickie Person 2, Person 3, Person 4, September Dates Hometown Days Festival Labor Day Weekend: All Day Every Day Thursday Sept, 1 Friday Sept. 2 Saturday Sept. 3 Sunday Sept. 4th Respectfully submitted, Recreation Department Staff