Park Board Packet 2011 05-12-11 Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
Parks and Recreation South Preschool Building — 201 W Hydraulic St.
7:00 p.m.
May 12, 2011
Call to Order:
Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation —Tim Evans,
Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —
Diane Teeling, Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
April 14, 2011*
April 28, 2011*
Bills Review:
Bill list— FY 11
Bill list— FY 12*
Old Business:
Riverfront Park Use Policy*
New Business:
April 2011 Budget Report- Discussion
Old Business, continued:
Strategic planning
Reports:
Director's Report
Recreation Report
Parks Report
Parks Designer Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: May 26, 2011
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560
Park Board Meeting Minutes
Parks and Recreation Administration Office
7:00 p.m.
April 14 2011
Call to Order: Ken Koch called the meeting to order at 7:00 p.m.
Roll Call: Ken Koch —Yes; Seaver Tarulis—Yes; Amy Cesich —Yes; Kelly Sedgwick - Yes
Introduction of Guests, City Officials and Staff:
• Interim Director of Parks and Recreation — Bart Olson
• Interim Superintendent of Recreation —Tim Evans
• Superintendent of Parks — Scott Sleezer
City Officials and Guests
• City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman
• Tim Rochford, Yorkville
• Linda Cabanban, Yorkville
• Lisa Welz, Yorkville
• Gary Golinski, Yorkville Mayor-Elect
• Lynn Dubajic—Yorkville Economic Development
Public Comment:
Ron and Sue Walker, owners of the former Club 47 and landlords for the REC Center, were present
to discuss negative statements in the local papers regarding the REC Center lease. They do not
believe the actual lease is the overall problem with the REC Center. Mr. Walker indicated the REC
Center could be in better financial situation if the adult and student membership rates were kept the
same as they were at Club 47, and there were no reduced prices to residents. In his view, by
decreasing membership rates, the REC Center was losing about $80,000 per year on membership
alone. Ken Koch said that the prices were lowered to bring in more memberships. Mr. Walker also
indicated that his price structure always worked. He said when there are resident and non-resident
rates; it tells people there is a subsidy out there. If Yorkville is not willing to subsidize the REC
Center, the prices should not have been changed. He also commented that he did a lot of the
maintenance himself when he was managing Club 47.
Mr. Walker advised that he met with Mayor Burd, Scott Sleezer& Tim Evans in mid January to talk
about the lease. Ken Koch advised that the board has a copy of the lease and he was not aware of
any negotiations.
Mr. Walker advised that if the City bought the building, they would not have to pay the $54,000 in
real estate taxes except for the first year of ownership. He also advised that he would have the
ability to owner-finance. There was discussion of doing a building appraisal. Also discussed were
repair issues, HVAC replacements, and the Walkers' responsibility to take care of some of these
issues.
The board thanked the Walkers for their comments.
Park Board Meeting
April 14, 2011
Page 2 of 6
Lisa Wells, reporter, Record Newspaper, spoke to the group. She indicated she was not attending
the meeting as a member of the press, but as a resident. She questioned whether the REC Center
was "over $250,000 in the hole?" Bart Olson reviewed the budget and indicated that the cumulative
debt was $227,000. Bart did say that the budget would be distributed at the next meeting, and that
the ($227,000) should be less.
Ms Wells was concerned that the city was in distress and that several things needed to be
considered:
• The board should hear from residents
• No bike trails—we don't have money
• We are struggling on how we are going to pay for things
• REC Center price structure — reduced membership is a benefit as a resident
• Do not raise student rate from $20 to $30
• The presentation given by the Walkers was all in their favor at keeping the rent as is
• There is a possibility that fiscally, we may need to walk away
• She wants assurance that we are going to look into it
• Do due diligence with negotiating the rent or purchase price
Ms Wells thanked the board for the job they do. She appreciated their time and efforts on behalf of
the residents of Yorkville.
Members commented that playgrounds do not make money— REC Center is playground for adults.
If we do not go forward with the lease or purchase of the REC center, we have to come up with
money for preschool and other programs.
Ms Wells commented that one of the most valuable things for the board to do would be to invite all
the aldermen to a board meeting and have open communication about the REC Center.
Presentations:
None
Approval of Minutes:
March 24, 2011*
Ken Koch asked for a motion to approve the meeting minutes of March 24, 2011. Kelly Sedgwick
made the motion and Seaver Tarulus seconded the motion. The motion was unanimously approved
by voice vote.
Bills Review:
Bill list*
Members reviewed the bills list. Ken Koch asked for a motion to approve the bills list. Amy Cesich
made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call
vote: Ken Koch —Yes; Seaver Tarulis —Yes; Amy Cesich —Yes; Kelly Sedgwick - Yes
Park Board Meeting
April 14, 2011
Page 3 of 6
Old Business:
REC Center
Members discussed the REC Center as follows:
• Purchase of the REC Center
• Business appraisal will need to be done —the cost of$6,000-$7,000 for the appraisal
will be money well spent— anytime the city enters into a purchase contract, an
appraisal must be done.
• Mayor has met with Walkers — outcome is what we heard tonight
• We have to prove the building is worth a certain amount
• Walkers will finance and hold the mortgage
• REC Center lease history
• Everything in business plan has been in line
• The reason the building went for lease is that the City would not bond this out to buy
building —option to buy was gone.
• Buyout could be done at any time
• Future
o It has to make sense financially for the community
o Notification to be done in December, but it could be extended
o Process needs to be evaluated now
Whitewater course naming
Ken spoke with Marc Miller, IDNR. They are supporting the request to name the whitewater course
after Marge Cline. Lynn Dubajic reported that she has been working with the Illinois Paddlers
Council. She indicated that at Canoecopia, paddlers were passionate about Marge Cline and do
consider her a person of great importance to that group of individuals. Ken advised that when the
board previously discussed the naming request, they did not question Marge Cline's importance and
impact in the paddling community, but wanted to find someone tied to the community, or defer the
naming to the IDNR.
After discussion, members felt that if IDNR and the paddling community feel they want the
whitewater course named after Marge Cline, the City should be respectful to IDNR and to the people
who are coming to use this new amenity and honor the request. In the paddlers' world, it will have a
positive impact in our community.
Members recommended that the whitewater course at Bicentennial Riverfront Park be named the
Marge Cline Whitewater Course. Family of Marge Cline would possibly want to have a separate day
to name the course in addition to the May 14 ribbon cutting celebration for the facility. It was noted
that memorials to honor any local people could be located in the park.
The motion to recommend naming the whitewater course at Riverfront Bicentennial the Marge Cline
Whitewater Course was made by Seaver Tarulis and seconded by Amy Cesich. All present were in
favor. Recommendation will go to City Council.
Park Board Meeting
April 14, 2011
Page 4 of 6
New Business:
REC Center small gym usage
Bart advised that Tim Rochford had made an unsolicited offer to the City to permanently rent the
small gym at the REC Center. Tim was present at the meeting and outlined his plan to relocate his
business, Empower Training. He advised that the building they were currently leasing was going
into foreclosure. For their classes, they would need to install permanent mats on the floor of the
small gym.
Members discussed the current usage of the small gym as a space to hold classes, provide an open
gym for kids, and serve as occasional rental for small groups. The biggest impact would be removal
of basketball and batting cages due to the installation of permanent mats on the floor.
Tim advised that he looked forward to partnering with the REC Center. He would bring more people
into the building; he would not compete with what the REC Center offered. Empower Training offers
programs for every age group. He said the current REC Center members would see the programs
his business offered. Currently, he has 125 people enrolled in his classes. In the past, he taught
classes at the Beecher Center and Parkview, and then went on his own. There was discussion on
how Tim's people would sign in and out. He gave an overview of his classes and schedules.
Members agreed that the park board has a good history with Tim. Lynn Dubajic commented that
there are no businesses looking for space like the small gym.
Members requested that Bart put together a lease agreement for Tim and bring it to the next
meeting for review.
Bike trail referendum result
The Bike Trail did not pass in the referendum. Members discussed the bike trail referendum and the
best ways to plan for bike paths in the future. It was noted that there is still an opportunity with the
Rt.47 widening and trail projects as they come up.
Diane Teeling & Lynn Dubajic have met and are attempting to organize privately funding a bike trail
project. Discussion followed:
• Hold a bike event with private donations and sponsors.
• Not in favor of bike stickers
• Higher gas prices — people will bike rather than drive
• IDOT needs to know in September if we want the bike trail
• Talk with finance director regarding establishing a trust for donations
• Do not want to create major issue for auditors — have REC center as point of drop-off. Tim
has program to keep track of money.
• Rt. 47 widening project— sell a foot for $10/foot— Lynn said people in her subdivision would
support it as well as people who voted for the bike trail.
• Lynn contacted Jeff Lamar, Fox Valley Trophy, regarding providing plaques for larger donors.
$8 for plaque for $1,000 donors. He also has a process where he could gold plate the
plaque - $5,000 donor (cost $20). Print latitude and longitude on certificates.
Park Board Meeting
April 14, 2011
Page 5 of 6
• Diane Teeling, Amy Cesich, and Lynn Dubajic will be on bike trail committee. Diane will talk
with Green Committee. Will also present to Chamber of Commerce.
• Promote this through Facebook, contact local bike clubs, cycle stores, Kohl's, Target.
• Work out budgeting and accounting with finance manager— budget for expenses
• Adopt a committee to make recommendation to city council
The Board supported private individuals organizing a bike trail committee to take ideas to City
Council.
Old Business: Continued
Strategic Planning
Tabled
Reports:
Director's Report
None
Recreation Report
Written report— March good month for REC Center
Parks Report
• Started construction on tennis courts
• Proof roll on clay, gravel
• There are a couple of spots that are giving us a wrinkle
• 3 inches of pavement
• Shave off some of the bad spots — may need to spend extra $5,000
• This would be a change order
• Board gave consensus to do repairs as needed — under $5,000
Parks Designer Report
None
Additional Business:
Scott indicated that it was extra work to get the room ready for the board meeting; and then put it
back together for the preschool. He recommended the Board meeting at the Riverfront building.
Suspend Regular Meetinq to go into Executive Session
Seaver Tarulis made the motion to suspend the regular meeting and Amy Cesich seconded the
motion. The regular meeting was suspended at 9:20 p.m.
Regular Meeting Call to Order
Ken Koch asked for a motion to call the regular meeting to order at 9:35 p.m. A motion was made
by Kelly Sedgwick and seconded by Seaver Tarulis.
Ken Koch advised that an e-mail was forwarded to members regarding liability for the canoe chute.
This will be an agenda item for the next meeting.
Park Board Meeting
April 14, 2011
Page 6 of 6
Adjourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 9:37 p.m. Amy Cesich made the
motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: Thursday, April 28, 2011
*Items needing Board approval or recommendation
Respectfully Submitted By.
Louise A. Beukelman
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560
Park Board Meeting Minutes
Parks and Recreation Administration Office
7:00 p.m.
April 28 2011
Call to Order: Ken Koch called the meeting to order at 7:03 p.m.
Roll Call: Ken Koch-Yes; Debbie Horaz-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes;
Mark Dilday-Yes; Vickie Coveny-Yes (arrived 7:10 pm);
Introduction of Guests, City Officials and Staff:
• Interim Director of Parks and Recreation — Bart Olson
• Superintendent of Parks — Scott Sleezer
• City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman
City Officials and Guests
• Robyn Sutcliff, Ward 3 Alderman, Yorkville
• Rhonda Goepel, River City Roasters
• Erich Goepel, River City Rosters
• Tim Rochford, Empower Training
• Kim McGuire, Creative Kernels
• Jillian Duchnewski, Yorkville Patch
• Lori Donovan, GKC, Yorkville
• Dave Rushton, GHC, Yorkville
• Gary Golinski, Mayor-Elect, Yorkville (arrived later in the meeting)
Public Comment:
None
Presentations:
None
Approval of Minutes:
None
Bills Review:
Bill list*
Members reviewed the bills list. Bills discussed were:
• Partial membership refund — a member was asked to leave the building; his membership was
refunded.
• Yorkville Big Band — bill was for performances this year
• International Ice Center— partnering with them
• A memo was distributed regarding a replacement check #207902 for Paul Richter in the
amount of$75.00. The original check #207646 was believed to be lost in the mail and was,
therefore, cancelled after the 90 day period and replaced for payment.
Park Board Meeting
April 28, 2011
Page 2 of 7
Ken Koch asked for a motion to approve the bills list. Debbie Horaz made the motion and Seaver
Tarulis seconded the motion. The motion was approved by roll call vote: Ken Koch-Yes; Debbie
Horaz-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Mark Dilday-Yes
Old Business:
Riverfront Park Use Policy*
Bart reported that in the past few weeks, he has been contacted by vendors interested in putting up
vendor tents and displays in Riverfront park, in assisting individuals travel on land from the bottom of
the whitewater park to the top, and in renting the storage component of the building on the east side
of Riverfront Park (preschool building).
In order to roll the Riverfront Park Use policy provisions into the Park Rental and Park Use Policies,
he asked the park board for direction on whether or not certain uses in the park will be allowed.
Discussion followed regarding the number of vendors to allow in the park, where to place them and
what they would sell (preferably not pop corn or ice cream because they will be sold in the building).
The board discussed determining a vendor's eligibility when they request the permit. Bart suggested
keeping the number of vendors open; the less restrictions, the better. The board noted they would
need direction from Scott on where the vendors would be placed. Upper Crust requested space and
they would need to be on pavement because of their grill. Because vendors will occupy hard
surface used for parking, it was suggested to get people used to parking across the tracks.
Bart will draft a policy which will come back to the next meeting for review.
Riverfront Building lease negotiations with Upper Crust*
Upper Crust notified the City that the proposed terms of the lease agreement for the portion of the
building located at 131 E. Hydraulic are not acceptable. Specifically, the high cost of capital
improvements needed in the building, coupled with the short lease term, were the major sticking
points. They had a contractor come in to the building to do an estimate of repairs. Their estimate
was $40,000 to improve the building. They have indicated a willingness to set up a temporary
presence in the Park, subject to park rules and Kendall County Health Department regulations.
The board discussed the costs of building improvements; there is no money budgeted for
improvements.
Rhonda and Erich Goepel, River City Roasters, and Kim McGuire, Creative Kernels, were present to
once again request leasing the Riverfront building.
Kim McGuire advised that her original offer still holds. She still intends on having an associate
(Michael Prince, Whitewater Custard) selling ice cream but she will sign the lease agreement and
the park board will deal solely with Kim in collecting rent, etc. Kim is willing to do improvements, pay
rent, and concession percentage. She will make improvements per health department regulations.
Erich Goepel was also interested and terms would be the same as before. He would do necessary
improvements and sell coffee, tea, and have a limited menu.
Park Board Meeting
April 28, 2011
Page 3 of 7
Members discussed renting the whole building — having the pop corn and ice cream in the front and
coffee and food in the back. Members thought all three things would do well. Bart talked about
using the back of the building (about the size of the room where the board meets) for programmable
space and rent it for groups — training room, instructional classes, parties, etc. That back area has
two bathrooms — ready to use for events. There is a possibility to expand building to accommodate
more users —would require planning and construction.
Members voted on offering the front space to either Creative Kernels or River City Roasters. The
vote for Creative Kernels was as follows:
Ken Koch — yes
Deb Horaz— no
Vickie Coveny— no
Seaver Tarulis —yes
Amy Cesich —yes
Mark Dilday—yes
The selection of Kim McGuire, Creative Kernels, will be taken to city council.
Discussion followed:
• Scott advised it will cost $1,000 to the city for meters
• Health dept will require two hot water heaters. Whatever the space is allocated for, we need
access to the panel.
• River City Roasters would like opportunity to find out what it would take to improve back part.
Figure out a way to run water and sewer to the back.
• Original question — Kim did not want to fund $1,000 for the water meter
• Is there a way we can compromise and look at extending the lease? RFP terms were 6-year
lease with options to renew every two years. Kim wanted a guarantee in writing first rights
options.
• It was proposed that Kim would pay $1,000 for the meter and would get 6 years—2-2-2 —
guarantee in writing first rights option — no firm agreement on this but Bart and Kim will
discuss terms.
• Bart will write up a revised lease and bring back to the board for review and approval before
it goes to City Council.
Whitewater Course maintenance manual and obligations
IDNR sent the City copies of the Operations and Maintenance Manual for the Glen Palmer Dam and
Bypass Channel. A copy is included in the packet. Ken advised members to keep the manual with
other board important papers.
There was lengthy discussion about the responsibilities of IDNR and the City of Yorkville.
• Scott has created a checklist— looking for debris or broken glass, anything that can be a
hazard
• Will have to deal with erosion issue
Park Board Meeting
April 28, 2011
Page 4 of 7
• Contractor may not have done this right—we may have to address this before final
acceptance.
• The issue is with the soil — IDNR as well as staff believe there are a couple of areas where it
has been eroded
• There is too much soil and not enough rock—when contractor fixes it, it should be better.
• Contractor will need to make adjustments and IDNR is aware of that.
• The City is hoping that when this gets fixed, the level of erosion will not be there
• There is nothing in the agreement where IDNR will "hand over the keys"
• Transition will not take place until late fall
• City legal dept will have to apply pressure on IDNR for maintaining their level of
responsibility.
• Maintenance would cost the City approximately $42,000 per year— Scott indicated most of
maintenance is man hours.
• There were questions of how do we deal with a kayaker who gets hurt? Is there a certain
standard expected? We cannot cover underwater erosion.
• Are we doing a "punch list?" Scott said he brought attention of erosion to IDNR.
• This is not like a regular park.
• What about steps — could they be wiped out with erosion?
• City has a lot of responsibilities with the contract.
• Ken said the whole project needs legal attention — ordinances need to be put in place for law
enforcement issues and to back up signs. There is a sign ordinance but this may need
updated.
• Open water is a natural hazard. We have signs posted: no fishing, no bicycles, and no
motorized vehicles. If we begin to see problems, we can always put up more signs.
• Bart will check regarding "hazard" signs and will talk with IDNR.
• Vickie Coveny wanted to restrict closing time
• We have 22 lights — may want to restrict fishing or water access to dusk.
• The Operation and Maintenance Manual will go to Engineering, Public Works, and Legal
• Bart advised that the appropriate people have seen the manual. City Council should also see
the manual.
• Bristol/Kendall Fire Dept. will do buoys
• Purchase life vests for staff
• Staff does not intend on entering the water
• There is no age restriction for children being in the water.
• Check into tubes.
o Bart will check with IDNR with inflatables.
• Board wanted to pass along concerns about tubes and ages to other departments.
REC Center sublease with Empower Training*
Bart advised that the City attorneys are drafting a simple lease agreement structure in which to
incorporate the tentatively agreed-upon terms with Tim Rochford of Empower Training. Empower
would rent the small (approximately 2800 sq ft) gymnasium from the City of Yorkville for $2,200 per
month. The term would expire in June 2013, with a mutual option to extend if the City still operates
the building. There would be a 90-day termination notice and the terms would be month to month
for 2.5 years. Bart reviewed details of the terms of the agreement (detailed and included in the
agenda packet). Tim would like to get into the building in mid-May.
Park Board Meeting
April 28, 2011
Page 5 of 7
Members discussed use of the small gym by REC Center membership. It was noted that the batting
cage is seasonal and the equipment is aging. There is a possibility some members may be upset
and not renew membership. However, revenue from Empower Training would be $20,000 per year.
Tim can work around REC Center classes, or the classes could use the other studios within the REC
Center. Tim advised he would not set up a retail shop. When students come in and want to buy
equipment for martial arts, it is through catalog or internet.
Members noted #11 of the agreement terms was an unfinished sentence. Bart will clarify.
Bart said the only way any of Empower students can use the REC Center facility aside from
attending their Empower classes would be to buy a membership. They could use restrooms or
showers. For disciplinary situations, Empower and REC Center will work together. Tim indicated
his mats come in squares and snap together like tiles. If he is not in the gym, the lights will be off.
The gym doorway can be seen from the front counter. Vickie commented that she would like to see
security cameras in the REC Center.
Bart reviewed the comments from the board and will draft an agreement. He will address the
unfinished sentence, disciplinary issues, and insurance liability.
Ken Koch asked for a motion to take the license agreement to City Council with corrections and e-
mail edited agreement to board members. Debbie Horaz made the motion and Amy Cesich
seconded the motion. Motion carried.
New Business:
Riverfront Building Improvements — Geneva Kayak Center*
Scott Fairty, General Manager of Geneva Kayak Center, is proposing improvements to the
Riverfront Building at 301 E. Hydraulic. Specifically, they are proposing to add an 8' x 10' deck to the
south side of the building that would support the creation of two changing rooms. They are also
proposing to add a 31.5' x 12' deck to the north side of the building that would accommodate a
seating area. Both improvements are expected to cost less than $10,000, which is under the
threshold that requires approval by Park Board. However, the decks would be on property that was
not contemplated within the lease agreement as being controlled by Geneva Kayak Center. So, in
order to accommodate this request, the Park Board and City Council would have to amend the lease
agreement to amend the site map.
Further, Geneva Kayak originally thought that they would be able to best address the lack of space
in the building by parking a trailer-storage unit behind the building. Instead, they have decided to
place open racks of canoes and kayaks behind the building and east of the proposed deck. In order
to accommodate the request, the site map attached to the lease agreement must be amended.
Staff has reviewed both requests, and has determined that the expansion of the controlled area and
the deck improvements would not adversely impact our future park designs. Additionally, they feel
the open storage of canoes and kayaks might be more aesthetically pleasing and interesting than
the originally planned semi-trailer storage unit. Staff is seeking the Park Board's direction on
amending the lease agreement to accommodate the requests by Geneva Kayak Center.
Park Board Meeting
April 28, 2011
Page 6 of 7
The board discussed the proposals by Geneva Kayak. Bart advised he looked at their plan and
indicated it would not cause an issue with the City. The plan is legal per code. Also, the
improvements would benefit the City.
There is an issue that the RFP required Geneva Kayak to purchase $2 million insurance policy.
They currently have $1 million insurance, but are willing to purchase more. The board
recommended that Geneva Kayak purchase the required $2 million insurance policy.
Ken Koch asked for a motion to amend the site plan to accommodate two decks. A motion was
made by Seaver Tarulis and seconded by Mark Dilday. Motion carried.
REC Center membership level — 1 week*
Tim proposed to add a new 1 week membership fee structure to the REC Center membership fee
list. With a second hotel now open in the city of Yorkville, and with both hotels within walking
distance of the REC Center, as well as numerous members asking about a weekly fee for out of
town guests, staff thought it would be proactive to create a 1 week membership fee of$25.00.
Currently the REC Center daily rate is $10 for a non-resident. Staff believes the 1 week fee of
$25.00 allows a person to pay less than a daily rate, if they use it more than 2 times in a seven day
period. If someone is looking for more than a week membership, then they would move to the 1
month fee of$50.00. Staff believes this new fee structure would allow for out-of town visitors to use
the facility at a fair fee and for the REC Center to be able to take advantage of two hotels near the
facility. In addition it would give current members an opportunity to have out of town visitors the
option of using the facility with them during the time their guest are visiting Yorkville.
Ken Koch asked for a motion to put this new fee structure into the agreement. Deb Horaz made the
motion and Amy Cesich seconded the motion. Motion carried.
Old Business: Continued
Strategic Planning
Tabled
Reports:
Director's Report
Bart advised that Tim Evans was promoted to Superintendent of Recreation with salary
recommended by the Park Board.
Recreation Report
No report
Park Board Meeting
April 28, 2011
Page 7 of 7
Parks Report
Written report
Scott further advised that a skilled carpenter was hired to do work in the gazebo in Town Square
• Will start May 1 —tear all sides out and look at each post
• Cost is $1,600 which will come out of park maintenance.
Scott wanted the board to be aware of what staff is doing and to know that staff spread over 400+
cubic yards of mulch —this is only about half of what is needed to complete the job. He emphasized
that if people see several staff at one sight; know that they are all working at a job which takes many
hands. The reason we use the mulch is for child impact. Scott encourages staff to be productive.
Scott met with Legion to discuss monument. Instead of having flame, he is looking to install a beam
of light at the monument. Scott is working to find vendor who can provide the light beam. The
Legion is pleased with the memorial they have —just replace the light. Scott will also look at solar
power and LED lights. The Legion wanted to have a rededication on Memorial Day—they may wait
to do this on Veterans' Day instead.
Parks Designer Report
No report
Additional Business:
None
Adjourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 9:10 p.m. Deb Horaz made the
motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: May 12, 2011
*Items needing Board approval or recommendation
Respectfully Submitted By:
Louise A. Beukelman
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Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Riverfront Park Use policy
Agenda Date: Apri128, 2011
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
It tLUJ To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PRRK�g s RECRMT10" CC:
]DT Date: May 6, 2011
L Subject: Riverfront Park Use Policy
The Riverfront Park Use Policy language (below) could be inserted into the Park
Reservation Policy(attached), or approved as its own policy. Staff is seeking direction on the
language drafted below:
-----------------------------
Riverfront Park Use Policy
Background and purpose
The Riverfront Park Use policy of the United City of Yorkville has been established to provide
rules and regulations associated with the use of Riverfront Park by park users, vendors, and
groups wishing to rent the facilities within the Park. Riverfront Park has its own unique rules
and regulations because of its unique features and its large amount of visitors. A reservation is
not required for occasional play, nor for use of the whitewater course and dam bypass. All use
of the whitewater course and dam bypass is governed by the signage on the property and in
the water, and by boating and water regulations put forth by the State of Illinois. Multiple
activities or special uses, including by a resident or groups on multiple days or weekly play for a
designated area, require a rental permit. This rental permit will guarantee use for the dates and
times specified on the permit. All United City of Yorkville playground areas shall remain open
for public access and public pathways located within the park shall remain open to the public at
all times.
Section 1 —Park and facility rentals
A) [Same rental categories in park rental policy, A through F]
B) [Same use priorities in park rental policy, 1 through 6]
C) [Same requirements for reservation in park rental policy]
a. Certificate of insurance naming the City as additional insured.
b. Assumption of liability and waiver of subrogation
c. Signed permit request form
d. Signed agreement to adhere to park use policy
e. Any other information requested by the Recreation Department
D) [Same timeline for approval of requests in park rental policy]
a. Spring season—March,April, May—due February 15th
b. Summer season—June, July, August—due April 15th
c. Fall season—September, October,November—due July 15th
E) [Same rental fees in park rental policy]
a. [Same security deposit in park rental policy]
F) [Same refund of fees in park rental policy]
G) Facilities available
a. 5 acres of open play space
i. This includes space south of the walking path on the riverbank
b. 3 acres of wooded area
c. Water fountain
d. Medium sized shelter
e. Riverfront Park Building at 131 E Hydraulic Street
i. Indoor, classroom-type space that can accommodate 50 people
ii. Sink and refrigerator available
iii. Two bathrooms available
Section 2—Park Use, rules and regulations
1) No equipment or permanent signage will be added or installed in the park without the
permission of the Park Board, City Council or designated staff.
2) No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed
within Riverfront Park or the immediate premises.
3) Users are responsible for litter control and pick up. Please dispose of all trash and
recyclables in the proper containers. Damage of the park facilities or excessive litter may
result in a loss of privileges and fees for clean up.
4) Vendors in the park must have a Riverfront Park vendor license, and all other appropriate
licenses. Additional licenses may be required by the City of Yorkville, Kendall County,
and/or State of Illinois.
5) Users, renters, and vendors must adhere to all applicable park use policies and procedures
put forth by the City of Yorkville.
6) Large groups
a. Groups with more than 100 members make a serious impact on the parks. As a
part of confirming the reservation for use the Police will be consulted regarding
potential impacts to the Parks and City public safety. Fees will be set based on
direct costs incurred and post event repairs and clean-up and number of
participants by the Park and Recreation Department. Fees will be estimated in
advance by the appropriate staff. Large group events may be subject to additional
fees for public safety/police and/or traffic control and the rental of portable
toilets.
7) Park hours—dawn until dusk
a. [Note for Park Board—changes depending on season?]
Section 3 —Riverfront Park vendor licenses
Vendors are permitted within Riverfront Park, with the following regulations.
1) Vendors will be required to acquire a City of Yorkville mobile food vendor license, or
itinerant merchant license depending on the items to be sold.
2) Riverfront Park vendor applications will be accepted beginning at 10:00 am on the first
Monday in November of each year.
3) Licenses issued after the November 1St application date will be effective for a period from
March 15th of the following year through November 15tH
4) Licenses will allow vendors to sell within the Park, in the approved area, during Park
hours only. Vendors will be restricted from selling in the Park on certain, City-approved
dates for events run by the City and/or other agencies.
5) Vendors will be required to pay a $200 non-refundable application fee at time of
application submittal.
6) Vendors will be required to pay 5% of all gross revenues collected for goods and services
sold in the park and submit those revenues by the 15th day of the month following the
month where the sales occurred(commonly referred to as "concession fees").
a. I.E. Sales occurring on October 31St will have concession fees due to the City by
November 15th
7) Vendors must only sell items that have been approved within the vendor application.
8) Vendors will not be permitted to sell any items that compete with existing businesses that
have located within the Riverfront Park buildings, unless special approval has been given
by the Park Board.
9) Vendors must limit their presence to their approved vendor area.
10)Vendors who sell items that have not been approved, who solicit customers outside of
their approved vendor area, who fail to make required concession fee payments, or who
violate other City policies will be subject to warnings, temporary suspension, and/or
complete revocation of their Riverfront Park vendor license, at the complete discretion of
the Director of Parks and Recreation.
Section 5 —General policies and procedures for all parks
[Same as in park rental policy]
Section 6—Rental Form
[To be drafted later]
Section 7—Vendor application
[To be drafted later]
i
A
e
JE
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
PARK, GAZEBO, SHELTER RESERVATION POLICY
Park Board approved 3/8/04
City Council approved 4/27/04
1 st Revised policy- DRAFT 3/2005 2nd Revised policy— DRAFT 6/2008
Park Board meeting 3/14/05, 3/28/05 Park Board meeting 5/22/08,6/12/08,6/26/08
Committee of the Whole 4/5/05, 4/19/05 Administration Committee 6/12/08
City Council approved 4/26/05 City Council approved 6/24/08
`r[aRKVIU.E
PARKs& RECREATION
TABLE OF CONTENTS
Reservation Policy ..........................................................................3
Rental Categories ...........................................................................3
UsePriorities .................................................................................4
Request for Parks and Park Amenities Reservation ...............................4
Who Must Complete a Park Reservation .............................................5
Permissible Uses for Reservations .....................................................5
Block Parties
Community or Organization Event (Non-Fund Raisers, or Profit Making)
Private Events (Family Reunions, Weddings, Private Parties)
Community or Organization Event (Fund Raisers)
Large-Group Policy .........................................................................5
Park, Gazebo, Shelter Reservation Fees .............................................6
Establishment
Resident verses Non-Resident Users
Commercial Users
Waiver of Fees
Payment of Fees
Refund of Fees
Park Sites and Amenities Available for Reservations ...........................7-10
General Policies and Procedures for Use ........................................11-12
Reservation Fees FY 2008-09 ......................................................13-14
Special Use
Festival/Entertainment Events
Standard Application for Shelters, Gazebos, and Parks Reservation .........15
2
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
PARK, GAZEBO, SHELTER RESERVATION POLICY
The Park, Gazebo, Shelter, (non-athletic fields) Reservation policy of the United City of Yorkville has been established to provide a
systematic method by which Parks and park amenities(Shelters, Gazebos and other amenities)may be reserved by the residents of
the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use
by a resident or groups, multiple days, or week play for a designated area)a permit is required and will guarantee use for the dates
and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public
pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be
excluded from the reservation availability.
Objective
• To provide maximum utilization of parks through centralized scheduling
• To provide an impartial distribution of park amenities,shelters or gazebo to the various community groups who wish to
reserve.
• To plan cooperatively with other community agencies to enhance individual and group recreational needs.
• To provide recreational activities which take into consideration the needs of the community.
• To provide the best possible maintenance of the parks using available manpower and monetary resources.
RENTAL CATEGORIES
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)United
City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries
Use Priorities
When scheduling use or reservation of a park,or park amenities,the following priorities shall be established:
1. United City of Yorkville Park and Recreation sponsored programs
2. Yorkville School District
3. Groups,organization or other community bodies that have approved cooperative agreements with the United City of
Yorkville.
4. Privately sponsored programs within the city limits.
5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple
dates.
6. Other
Residents groups(groups with 80%or more United City of Yorkville residents)shall be given priority over non-resident groups. The
80%residency requirement shall be calculated based on the total number of people who will be in attendance.
Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve
basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved
reservation or permit and City programs will have priority use.
3
In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding
use of the park or park amenities.
Request for Parks and Park Amenities Reservation
Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters,gazebos, etc, shall complete the
standard application for reservation. Some parks and activities may be excluded from park reservations as determined by
recommendations from the Park Board or staff. In addition,organizations,groups,and individuals shall be required to submit the
following with the application form:
• (For Groups and Organizations)A certificate of insurance—co-naming the United City of Yorkville as an additional insured,
Assumption of liability,and Waiver of subrogation
• A signed permit request form with the name and address of the person making the request. In addition,complete
information regarding the use of the park or park amenities and acknowledgement I agreement to adhere to the park use
policy.
• The Recreation Department may request additional information from the desired individual or groups if it is considered to
be in the best interest of the City or necessary to make a decision regarding the use.
Reservation requests shall be approved beginning on the following dates:
Spring Season(March—May) February 15th
Summer Season(June—August) April 15th
Fall Season(September—November) July 15th
WHO MUST COMPLETE A PARK RESERVATION ?
Any organization or individual who:
• Want to reserve a certain area for a specific date and time
• Require special arrangements
• Are planning a special-use activity,such as pitching tents or erecting non-routine apparatuses
PERMISSIBLE USES FOR RESERVATIONS
Any resident,organization or group wishing to reserve a park,or park amenity for use shall have an approved reservation permit
prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use
request may not exceed more than 3 days.Some activities may be determined to be not appropriate for specific parks due to
location,use,or overall function of the park. Requesting party must include all activities or uses of the park when making the
request.
A. BLOCK PARTIES
B. COMMUNITY OR ORGANIZATION EVENT (non-fund raisers, or profit making)
C. PRIVATE EVENTS (family reunions, weddings, private parties)
D. COMMUNITY OR ORGANIZATION EVENT (fund raisers)
At the time of application,all special requests must be indicated in detail on the reservation form. These include,but are not limited
to,bringing in tables and chairs, inflatable amusement equipment,selling concessions(including items to be sold and their prices),
selling of miscellaneous items for fund raising or profit,extended park hours use,use of a public address system,admission charges,
additional maintenance,use of snow fence,and water or electrical access.
4
No equipment or permanent signage will be added or installed to the park without the permission of the Park Board,City Council,or
designated staff.
No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises.
Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Please
dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees
for clean up.
Selling of any items in the parks must be approved through the vendor permitting process.
Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE
PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks,
fields and /or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of
damage as a result of misuse of the park,equipment or park amenities.
LARGE-GROUP POLICY
Groups with more than 100 members make a serious impact on the parks.As a part of confirming the reservation for use the Police
will be consulted regarding potential impacts to the Parks and City public safety.Community parks/areas available for large private
groups include Beecher, Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department, parking
must remain within designated areas.
Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and
Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional
fees for public safety/police and/or traffic control and the rental of portable toilets.
PARK, GAZEBO, SHELTER RESERVATION FEES
A. Establishment
The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the
premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's Parks and amenities.
Fees shall be established in the following categories:
1. Gazebo single use
2. Large and small shelter single use
3. Park single use(non athletic fields)
4. Gazebo multiple use
5. Shelter multiple uses
6. Park multiple use(non athletic fields)
7. Resident, non-resident and commercial use fees
8. Special use(including fundraising,educational and religious)
9. Festival/Entertainment use
5
B. Resident verses Non-Resident Users
To qualify for resident fees a group shall consist of 80%or more residents of the United City of Yorkville, City boundaries. The 80%
residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined
based on the home address of the individuals as opposed to the business address or the address of other family members. The
Recreation Department may waive the residency requirement if it is considered in the best interest of the City.
C. Commercial Users
Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee.
D. Waiver of Fees
The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon
arrangements. Waiver of fees must be approved by the Human Resource Commission per the sponsorship policy and procedures
set by the City Council.
E. Payment of Fees
Groups reserving a park or park amenity shall provide a$100.00 security deposit to guarantee the reservation.
Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee
at least one week prior to the date reserved. A permit shall be issued upon payment of the fee.
Payment of fees shall be made at the Yorkville Park and Recreation Department-Beecher Community Center.
If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance
and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost
of the required maintenance and/or repair.
F. Refund of Fees
A refund of a park or park amenity reservation fee may be granted for the following reasons:
• If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition.
• If the group or individual provides written notification of cancellation to the Department at least one week prior to the
date reserved.
RESERVATION FEES
Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be
used to partially offset the cost of maintaining and upgrading the City's Parks. All fees are subjected to changing without notice.
PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS
Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted
appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual
Parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council
direction.
6
TOWN SQUARE—2.55 Acres
Gazebo/Shelter
Available for Small picnic areas
No grilling or open flames in the parks.
Drinking fountain
Portable tents with stakes or semi-permit shelters are not permitted
BEECHER PARK-22.6 acres
Open grass for multi-play area
Multi-age level Playground&swings
Drinking fountain
Picnic table
No grilling or open flames in the parks
Ball field and soccer fields(please refer to the athletic field reservation policy)
Beecher Building(please refer to the Beecher building rental policy)
Concession building with restrooms
Riverfront Park—5 acres
Large group shelter
3 small shelter
No grilling or open flames in the parks
Playground,swings,sand play area,
Water fountain
Portable tents with stakes or semi-permit shelters are not permitted
Kiwanis Park—2 acres
1 small shelter
Grass open area
Playground&Swings
'/2 court basketball
No grilling or open flames in the parks
Portable tents with stakes or semi-permit shelters are not permitted
Rice Park-1 acre
1 small shelter 16x16
Picnic table
No grilling or open flames in the parks
Playground&swings
Funnel ball
Fox Hill(East)—2 acres
Basketball court(full court)
Picnic table
No grilling or open flames in the parks
Playground&swings
Fox Hill(West)—6 acres
Open grass area
Baseball Field(please refer to the athletic field reservation policy)
No grilling or open flames in the parks
Hiding Spot Park-1.6 acres
Picnic area/tables
Bocce court
No grilling or open flames in the parks
7
Van Emmon Park—1.8 acres
Baseball Field(please refer to the athletic field reservation policy)
No grilling or open flames in the parks
Grass open area
Portable tents with stakes or semi-permit shelters are not permitted
Sunflower Park—2 acres
'/2 court basketball
1 small shelter
Playground&swings
Picnic area/tables No grilling or open flames in the parks
Cannonball Ridge Park—3.2 acres
%court basketball
1 small shelter
Skateboard element
Picnic area/tables
No grilling or open flames in the parks
Rotary Park—12 acres
Baseball/Softball Field(please refer to the athletic field reservation policy)
1 small shelter
Skateboard element
Playground&swings
Open grass for multi-play area
Picnic area/tables
No grilling or open flames in the parks
Steven G Bridge Park—56 acres
3 Baseball/Softball Fields(please refer to the athletic field reservation policy)(lighted)
Playground&swings
Concession building with restrooms
Picnic area/tables
Open grass for multi-play area
No grilling or open flames in the parks
Stepping Stones Park—6.9 acres
Playground&swings
1 small shelter
Open grass for multi-play area
Riemenschneider Park—7.1 acres
Playground&swings
1 small shelter
Water playground feature
Recreational baseball field
Picnic area/tables
Autumn Creek Park A—5.9 acres
Playground&swings
1 small shelter
Open grass for multi-play area
Skateboard element
Small sledding hill
8
GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,
FIELDS, OPEN SPACE AND FACILITIES:
• No equipment or permanent signage will be added or installed to the park without the permission of the United City of
Yorkville Park and Recreation Department.
• No ball hitting or pitching into fences or dugouts is allowed.
• Each party will report any damage, accidents and or maintenance concerns to the park and recreation department
immediately.
• Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice,
for scheduling purposes. All requests for park staff must be approved by the Department Head.
• Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks,trails,or
walkways or grass areas.
• All requests for use of fields,or park(s)for organized play or private events must be in writings.
• Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This
form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group's
maintenance obligation.
• Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the
area,field,or park that has been assigned to them.
• No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political
activities of any kind. Non-partisan public meetings and information forums are permitted.
• No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to
follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park
Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of
the United City of Yorkville staff.
• Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up.
The park should be left in equal or better condition that it was found. Please dispose of all trash and recyclables in the
proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up.
• Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not
acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated
turf conditions,or times when safety is a concern).
• Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign
ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city
guidelines that pertain to the use of City Owned property).
• No parking on sidewalks or grass areas in or surrounding the parks.
• No grilling or open flames in the parks.
9
• All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any
United City of Yorkville Park shall remain open to the public at all times.
• All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific
parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are
required.
• Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated
by signage.
• Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only.
Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted
appropriate use.
• Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs.
• All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a
waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and
possible damages. The representative also must remain on-site during the rental use.
• No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued
a permit by the United City of Yorkville Park and Recreation Department.
• Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent
property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation
request.
• When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no
later that 3:00 pm the day after the event.
• Unauthorized use of pyrotechnics I fireworks are not allowed on park property.
• Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board
or staff.
10
ATTACHMENT
PARKS, GAZEBOS, SHELTERS RESERVATION POLICY
RESERVATION FEES
The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the
cost of maintaining and upgrading the City's Parks and amenities. All fees are subjected to changing without notice.
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of
Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of Yorkville
boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification(Category
B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Cate o ry A Cate o ry B
Small Large Gazebo Park Small Shelter Large Gazebo Park
Shelter group group
shelter shelter
0-2 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00
hours
2-4 15.00 65.00 40.00 25.00 15.00 65.00 40.00 25.00
hours
4-6 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00
hours
6-8 25.00 100.00 75.00 40.00 25.00 100.00 75.00 40.00
hours
Cate o ry C Cate o ry D
Small Large Gazebo Park Small Shelter Large Gazebo Park
Shelter group group
shelter shelter
0-2 15.00 65.00 40.00 25.00 20.00 80.00 45.00 30.00
hours
2-4 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00
hours
4-6 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00
hours
6-8 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00
hours
Cate go E Cate go F
Small Large group Gazebo Park Small Large group Gazebo Park
Shelter shelter Shelter shelter
0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45.00
2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00
4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00
6-8 hours 1 50.00 150.00 80.00 65.00 65.00 175.00 95.00 80.00
Key Deposit: $25.00 residents $35.00 non-residents
11
SPECIAL USE
Water or electrical access when available$20.00 additional. Must supply your own extension cords.
Please reference the concession stand/vendor operation policy for special use request.
FESTIVAL I ENTERTAINMENT EVENTS
Festival/Entertainment events that have the potential of drawing more than 500 people shall be subject to a$1,300.00 park rental
fee to offset costs resulting from the impact of a large public attendance in a park.
Festival/Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher
in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City
which will be determined prior to City approval of the event.
Festival/Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police
Department guidelines. Organizers must contact the Yorkville Police Department separately to make arrangements.
12
STANDARD APPLICATION FOR SHELTERS, GAZEBOS,AND PARKS RESERVATION
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
Spring Season(March—May) February 15th
Summer Season(June—August) April 15th
Fall Season(September—November) July 15th
Please indicate type of Group requesting use by circling the appropriate category
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville
residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Group or Individual Name
Contact Person: Address
Home Phone: Work Phone: Email
LOCATION REQUESTED:
DATE(s)/TIME(s)REQUESTED:
PURPOSE
Special Use requests(concessions,water,electrical,other).
Expected attendance or visitors to your event. (Please note: Public Safety may require additional Police present
pending the type of event and attendance. This may result in an additional fee assessed to the group for this service).
Will you be selling any products,food,or miscellaneous items?Yes(please explain) No
Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage
occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of
all trash and recyclables in the proper containers.
Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals
may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and
abide to the rules and regulations set forth by the United City of Yorkville.
Signed Date:
In order complete the request,the following documents must be forwarded to the Recreation Department:
(Groups or Organizations)-A certificate of insurance co-naming the United City of Yorkville as an additional insured,Assumption of
liability,and Waiver of subrogation.
OFFICIAL USE
Addition information requested
Reservation Amount Deposit amount ($100)
Date of Request Date Received
Staff initials Approved/Denied
Refund Requested Location Assigned
Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No
13
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTJC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: April 2011 Budget Report
Agenda Date: Apri128, 2011
Synopsis: Review of the April 2011 budget report
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: N/A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/6/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-30 June-10 July-30 August-30 September-30 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
LAND CASH REVENUES
72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4701 GREENBRIAR $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-47040SLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 320,000
72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ $ $ $ 42,284.62 $ 42,284.62 $ 30,000
72-000-47-00-4707 FOX HIGHLANDS $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ 671.00 $ $ $ $ $ 671.00 $
72-000-47-00-4714 WOODWORTH $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4715 WHITE OAK UNIT 1&2 $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,000
72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4737 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ $ 38,000
72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ $ $ $ 2,051.14 $ $ 18,460.26 $ 22,000
72-000-47-00-4739 WYNSTONE TOWNHOMES $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4740 VILLAS AT THE PRESERV $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4745 PRESTWICK $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ $ $ $ $ $ $ 568.18 $
72-000-47-00-4750 KENDALLWOOD ESTATES $ $ $ $ $ $ $ $ $ $ $ $ $ $
72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $
72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 $ $ $ $ $ $ $ $ $ $ 100,000.00 $
LAND CASH EXPENSES
72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7317 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ 10,000.00 $ $ $ $ $ $ 10,000.00 $ 10,000
72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ 28,000.00 $ $ $ $ 28,000.00 $ 495,000
72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7335 GRANDE RESERVE BIKE T $ $ $ $ $ $ $ $ $ $ $ $ $ $
- - - - - - - - - - - - - -
72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ 2,118.00 $ 15.42 $ $ $ $ 2,133.42 $
72-000-75-00-7337 BRISTOL BAY PARKA $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ $ $ $ $ $ 1,549.44 $ 85,062.29 $ 100,000
72-000-75-00-7339 BRISTOL BAY REGIONAL PA $ $ $ 1,420.00 $ 12,599.63 $ $ $ $ 14,019.63
72-000-99-00-9901 TRANSFER TO GENERAL F $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ 60,449.00 $ 60,449
TOTAL FUND REVENUES $ 2,051.14 $ 2,051.14 $ 100,568.18 $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ 671.00 $ $ $ 2,051.14 $ 42,284.62 $ 161,984.06 $ 413,000.00
TOTAL FUND EXPENSES $ $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ 55,727.30 $ $ $ 16,661.69 $ 199,664.34 $ 665,449.00
FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,051.14 $ 84,793.42 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ (55,727.30)1$ 1$ 2,051.14 1$ 25,622.93 11$ (37,680.28) $ (252,449.00
PARK&RECREATION OPERATING REVENUES
79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 1$ 12,944.00 1$ 6,887.00 $ 26,101.50 1$ 17,347.80 1$ 5,788.75 $ 5,187.42 1$ 14,328.00 1$ 6,308.04 $ 6,048.00 $ 160,123.51 $ 225,000
79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ $ $ 15.00 $ 1,292.25 $ 31,072.26 $ 30,000
79-000-42-00-4285 VENDING MACHINE INCOM $ $ $ $ $ $ $ $ $ $ $ $ $ $
79-000-42-00-4286 RENTAL INCOME $ $ $ $ $ $ $ $ $ $ $ $ $ $
79-000-42-00-4287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 450.00 $ $ $ $ 2,350.00 $ 12,285.50 $ 15,000
1 of4
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/6/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-000-42-00-4288 GOLF OUTING REVENUE $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 9,000
79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,445.00 $ $ $ $ $ $ $ 134,791.90 $ 130,000
79-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,500
79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,725.00 $ 405.00 $ $ 670.00 $ 684.00 $ 140.00 $ 540.00 $ 1,023.00 $ 6,520.00 $ 14,000
79-000-44-00-4404 TREE DONATIONS $ $ $ $ $ 350.00 $ 350.00 $ 225.00 $ $ $ $ $ $ 925.00 $ 600
79-000-44-00-4412 INSURANCE REIMBURSEME S $ 5,156.53 $ 2,172.90 $ $ $ 7,329.43 $ -
79-000-44-00-4490 MISCELLANEOUS INCOME $ $ $ $ 16,234.62 $ 16,234.62 $ -
79-000-45-00-4550 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.50 $ 31.17 $ 28.11 $ 23.32 $ 25.48 $ 20.43 $ 25.13 $ 23.60 $ 300.99 $ 500
79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 430,974.00 $ 430,974
79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (100,000.00) $ - $ 100,000
79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.74 $ 520,916.00 $ 520,916
TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 6,295.71 $ 1,321,473.21 $ 1,479,990.00
PARK EXPENSES(FUND 79)
79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,577.93 $ 27,162.56 $ 27,457.18 $ 27,574.05 $ 26,755.92 $ 27,796.97 $ 39,650.94 $ 355,332.20 $ 350,026
79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,513.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ $ $ $ $ 259.88 $ 15,567.64 $ 17,000
79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ $ $ $ 241.37 $ $ $ $ $ $ $ 483.19 $ 4,000
79-610-62-00-5405 PARK CONTRACTUAL $ $ $ $ $ $ 2,025.00 $ 120.00 $ $ 160.00 $ $ $ 26.00 $ 2,331.00 $ 2,000
79-610-62-00-5408 MAINTENANCE-EQUIPMEN $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,505.67 $ 1,253.42 $ 57.98 $ 5,985.75 $ 1,182.73 $ 2,789.01 $ 56.44 $ 16,542.11 $ 14,000
79-610-62-00-5417 MAINTENANCE-PARKS $ $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 465.16 $ 446.38 $ 1,150.00 $ 235.92 $ $ 188.45 $ 8,113.40 $ 23,142.30 $ 34,000
79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 639.15 $ 231.75 $ 269.08 $ 691.79 $ 3,568.67 $ 4,100
79-610-62-00-5434 RENTAL-EQUIPMENT $ $ $ 148.50 $ $ $ $ $ $ $ 39.60 $ $ $ 188.10 $ 2,500
79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.55 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 125.12 $ 162.49 $ 102.21 $ 174.50 $ 1,626.73 $ 4,200
79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ $ $ 46.25 $ $ - $ 635.75 $ 4,000
79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ 35.00 $ 274.00 $ - $ 309.00 $ 1,500
79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ $ - $ $
79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ $ 29.00 $ $ $ 72.00 $ 151.55 $ 300
79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,205.98 $ 393.70 $ 1,406.93 $ 479.72 $ 432.28 $ 267.67 $ 1,276.11 $ 406.06 $ 1,007.68 $ 10,158.99 $ 20,000
79-610-65-00-5815 HAND TOOLS $ $ $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ $ $ 302.92 $ 399.00 $ 32.77 $ 1,115.43 $ 1,750
79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 $ 352.17 $ $ $ $ $ 359.03 $ 1,000
79-610-65-00-5825 PUBLIC DECORATION $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
79-610-72-00-65001MRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 2,506.86 $ 2,622.28 $ 2,544.47 $ 2,643.45 $ 3,770.76 $ 32,915.01 $ 33,953
79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,450.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 2,026.89 $ 2,034.30 $ 1,972.84 $ 2,051.54 $ 2,966.05 $ 27,509.19 $ 28,383
79-610-75-00-7002 COMPUTER EQUIP&SOFT $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 500
79-610-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 500
79-610-75-00-7701 FLOWERS/TREES $ - $ 473.21 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 473.21 $ 500
wiiik TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 34,618.74 $ 39,673.27 $ 34,550.08 $ 36,919.77 $ 56,822.21 $ 493,012.10 $ 524,712.00
RECREATION EXPENSES(FUND 79)
79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 19,587.16 $ 13,788.56 $ 12,759.73 $ 19,950.09 $ 250,574.20 $ 368,532
79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,452.00 $ 2,192.79 $ 777.00 $ $ 222.75 $ 90.75 $ $ $ $ $ 563.63 $ 9,004.42 $ 10,000
79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 1,640.00 $ 1,945.75 $ 3,046.63 $ 3,524.50 $ 22,519.34 $ 20,000
79-650-50-00-5136 SALARIES-PARTTIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,752.88 $ 249.38 $ 235.88 $ 416.25 $ 993.00 $ 860.63 $ 1,756.38 $ 12,577.40 $ 22,080
79-650-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,539.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 794.69 $ 1,650.63 $ 1,743.50 $ 1,501.00 $ 22,575.29 $ 16,000
79-650-50-00-5155 SALARIES-RECORDING S $ $ 227.51 $ 237.50 $ $ 280.58 $ 91.00 $ 91.00 $ $ $ $ $ $ 927.89 $ 3,000
79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 1,575.00 $ 2,230.80 $ 2,529.50 $ 2,971.63 $ 1,042.00 $ 37,258.22 $ 50,000
79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ $ 104.11 $ $ 69.03 $ 99.50 $ $ $ $ $ 412.38 $ 2,000
79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ $ $ 84.49 $ $ $ $ 1,357.23 $ 1,000
79-650-62-00-5410 MAINTENANCE-OFFICE EQ $ $ 250.24 $ 242.15 $ 239.48 $ 178.00 $ 175.00 $ 253.97 $ 185.26 $ 216.27 $ 216.27 $ 212.57 $ 216.27 $ 2,421.51 $ 3,500
79-650-62-00-5426 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 1,827.41 $ 1,553.63 $ 1,372.15 $ 1,517.01 $ 19,567.03 $ 22,000
79-650-62-00-5437 TELEPHONE/INTERNET $ $ $ 342.05 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 335.11 $ 332.18 $ 331.24 $ 441.22 $ 3,475.78 $ 1,300
79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 125.12 $ 162.49 $ 136.24 $ 174.49 $ 1,756.17 $ 3,000
79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ $ 464.29 $ $ $ $ 966.00 $ 3,749.93 $ 4,500
79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ $ $ 8,196.71 $ $ 2,500.00 $ $ 8,331.92 $ $ $ $ 8,543.23 $ 27,571.86 $ 27,000
79-650-62-00-5605 BOOKS/PUBLICATIONS $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 100
79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ $ $ $ 259.00 $ $ - $ 482.32 $ 1,500
79-650-64-00-5604 TRAINING AND CONFEREN $ - $ $ $ 200.00 $ 5.00 $ $ 55.00 $ $ 420.00 $ $ $ - $ 680.00 $ 500
79-650-64-00-5605 TRAVEL EXPENSE $ - $ $ $ $ $ $ $ $ $ $ $ - $ $
79-650-65-00-5802 OFFICE SUPPLIES $ - $ 12.49 $ 35.57 $ 563.61 $ $ 797.73 $ 273.56 $ 27.45 $ 137.50 $ 70.17 $ 87.61 $ 95.97 $ 2,102.26 $ 3,000
79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 9,205.94 $ 1,577.47 $ 1,509.61 $ 7,692.38 $ 53,935.92 $ 53,600
79-650-65-00-5804 OPERATING SUPPLIES $ - $ 7.47 $ $ 163.33 $ $ 1.47 $ $ 13.47 $ 12.70 $ $ 190.00 $ - $ 388.44 $ 1,000
79-650-65-00-5805 RECREATION EQUIPMENT $ - $ $ $ $ $ $ $ $ $ $ $ - $ $ 2,000
79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ $ 1,173.00 $ 800.00 $ $ 177.00 $ 1,796.00 $ $ 177.00 $ 110.48 $ 1,796.00 $ 177.00 $ 7,006.48 $ 8,000
79-650-65-00-5812 GASOLINE $ $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 117.95 $ 37.91 $ $ - $ 1,455.12 $ 3,000
79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ - $ $ 300
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UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/6/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-650-65-00-5827 GOLF OUTING EXPENSES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 6,000
79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ $ 350.00 $ 264.24 $ 4,722.60 $ 16,785.25 $ 18,000
79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,959.07 $ $ $ 355.30 $ $ $ $ 99,902.83 $ 100,000
79-650-65-00-5840 SCHOLARSHIPS $ $ $ 150.00 $ $ $ 71.00 $ $ $ $ $ $ $ 221.00 $ 1,000
79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 195.00 $ 153.00 $ 115.00 $ 70.00 $ 135.00 $ 3,052.00 $ 7,000
79-650-72-00-65001MRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.11 $ 3,122.64 $ 1,862.74 $ 1,322.70 $ 1,531.34 $ 2,450.10 41,537
79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,125.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,511.59 $ 1,906.76 $ 2,550.12 $ 1,699.42 $ 1,391.16 $ 1,391.28 $ 2,073.11 30,351
79-650-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,652.00 $ $ 915.00 $ $ $ $ 2,600.00 $ 2,600
79-650-78-00-9010 MISC RETAIL $ - $ - $ - $ - $ - $
79-650-99-00-9941 REPAYMENT OF GF LOAN $ - $ - $ - $ - $
TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 64,312.15 $ 41,399.15 $ 28,765.90 $ 30,274.40 $ 8 $ 653,955.71 $ 937,200.00
TOTAL FUND REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 6,295.71 $ 1,321,473.21 $ 1,479,990.00
TOTAL FUND EXPENSESS$ 76,834.75 1$ 85,711.83 $ 137,445.84 1$ 149,898.03 1$ 81,779.53 1$ 118,120.48 1$ 71,669.70 1$ 98,930.89 1$ 81,072.42 1$ 63,315.98 1$ 67,194.17 1$ 114,994.19 11$ 1,146,967.81 $ 1,461,912.00
FUND SURPLUS(DEFICIT) $ 124,993.77 $ 47,088.06 1$ (20,845.73) $ (47,549.45)1$ 110,373.83 1$ (4,491.15)1$ 25,316.37 1$ (12,674.66)1$ 9,305.17 1$ 32,669.51 1$ 19,018.16 1$ (108,698.48)11$ 174,505.40 1$ 18,078.00
REC CENTER REVENUES
80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963.00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 39,855.05 $ 38,577.00 $ 40,391.00 $ 40,052.63 $ 418,742.50 $ 410,000
80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 620.00 $ 913.85 $ 1,159.00 $ 903.62 $ 7,072.47 $ 3,500
80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,O82.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 765.00 $ 1,415.75 $ 1,495.75 $ 3,113.00 $ 574.00 $ 27,012.50 $ 35,000
80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 725.00 $ 695.00 $ 1,245.00 $ 845.00 $ 211.00 $ 300.00 $ 8,055.00 $ 15,000
80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 110.00 $ 211.00 $ 446.00 $ 384.00 $ 2,072.00 $ 2,500
80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,256.00 $ 12,368.00 $ 12,155.70 $ 9,055.00 $ 9,357.50 $ 14,360.44 $ 11,594.10 $ 12,335.30 $ 8,O81.00 $ 130,114.04 $ 125,000
80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 1,373.75 $ 1,107.00 $ 1,374.05 $ 1,335.25 $ 14,691.30 $ 12,000
80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 2,088.00 $ 169.00 $ 347.00 $ 1,288.50 $ 7,102.75 $ 3,000
80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 111.45 $ 781.50 $ 137.50 $ 123.50 $ 1,590.95 $ 500
80-000-44-00-4400 DONATIONS/SPONSORSHIP $ - $ 170.00 $ 90.00 $ - $ - $ - $ 156.50 $ 90.00 $ 270.00 $ 2,270.00 $ - $ 123.50 $ 3,170.00 $ 2,000
80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500
TOTAL REC CENTER REVENUES1$ 43,862.75 1$ 52,473.32 1$ 42,500.00 1$ 54,468.75 1$ 49,273.00 1$ 46,040.95 1$ 49,177.25 1$ 49,478.00 1$ 61,449.44 1$ 58,267.20 1$ 59,513.85 1$ 53,169.00 11$ 619,623.51 1$ 609,000.00
REC CENTER EXPENSES
80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.15 $ 33,542.31 $ 33,543
80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,025.88 $ 3,741.51 $ 3,346.28 $ 3,505.18 $ 3,838.28 $ 6,115.08 $ 38,032.79 $ 35,000
80-000-50-00-5136 SALARIES-PARTTIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,259.45 $ 3,410.63 $ 9,953.09 $ 8,214.09 $ 8,002.82 $ 7,951.76 $ 7,206.89 $ 7,164.75 $ 11,584.46 $ 96,522.45 $ 98,000
80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 3,513.38 $ 4,966.19 $ 3,646.00 $ 6,620.63 $ 56,637.60 $ 65,000
80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ 8,895.00 $ $ 3,263.00 $ 1,157.20 $ $ 3,755.50 $ 1,302.50 $ 330.40 $ 1,379.50 $ 20,113.10 $ 15,000
80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 1,420.44 $ 259.55 $ 753.75 $ 876.57 $ 9,640.22 $ 11,000
80-000-62-00-5410 MAINTENANCE-OFFICE E $ $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 313.30 $ 324.89 $ 273.73 $ 309.91 $ 3,111.80 $ 4,500
80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 1,211.06 $ 539.32 $ 882.16 $ 154.65 $ 8,923.25 $ 16,000
80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ $ $ $ $ 1,310.21 $ 1,500
80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 350.00 $ 184.97 $ 190.00 $ $ $ $ 4,313.75 $ 5,000
80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 15,000.00 $ 18,000.00 $ 18,000.00 $ $ 215,000.00 $ 216,000
80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ $ $ $ $ $ $ $ $ $ $ 350.00 $ 700
80-000-62-00-5434 POOL SUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ $ $ $ 262.51 $ 3,345.75 $ 3,200
80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,551.87 $ 2,992.54 $ 3,223.34 $ 2,709.43 $ 2,667.06 $ 39,125.95 $ 25,000
80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 315.75 $ 398.35 $ 315.15 $ 317.60 $ 324.03 $ 320.38 $ 323.26 $ 329.35 $ 813.89 $ 3,595.78 $ 1,750
80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.55 $ 28.92 $ 28.28 $ 29.86 $ 25.02 $ 32.50 $ 26.53 $ 34.90 $ 331.73 $ 600
80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ $ $ $ $ 53,679.70 $ 53,000
80-000-62-00-5440 SECURITY $ $ 60.00 $ $ $ 60.00 $ $ $ 60.00 $ $ $ $ $ 150.00 $ 500
80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ $ $ $ 372.00 $ 732.00 $ 1,500
80-000-62-00-5605 BOOKS/PUBLICATION $ $ $ $ $ $ $ $ $ $ $ $ $ $ 50
80-000-64-00-5600 DUES $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200
80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ $ $ $ $
80-000-64-00-5605 TRAVEL EXPENSES $ - $ $ $ $ $ $ $ $ $ $ $ $ $
80-000-65-00-5802 OFFICE SUPPLIES $ - $ $ 634.11 $ 456.22 $ $ $ $ $ 8.75 $ 185.68 $ $ 81.36 $ 1,366.12 $ 2,600
80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,554.99 $ 1,941.51 $ 1,839.67 $ 1,494.96 $ 1,425.98 $ 1,666.89 $ 2,453.39 $ 19,027.34 $ 17,000
80-000-65-00-5804 OPERATING SUPPLIES $ $ 84.00 $ 42.79 $ 201.59 $ $ 399.00 $ 91.71 $ $ $ 112.48 $ 266.11 $ $ 1,197.68 $ 3,000
80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 5,198.09 $ $ $ $ 5,319.60 $ 6,000
80-000-65-00-5808 POSTAGE&SHIPPING $ $ $ $ $ $ $ $ $ $ $ $ $ $ 600
80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200
80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 804.40 $ 1,027.30 $ 822.17 $ 663.77 $ 9,421.78 $ 6,000
80-000-65-00-5840 SCHOLARSHIPS $ $ $ 17.50 $ $ $ 371.00 $ $ $ $ $ $ $ 388.50 $ 400
80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 713.00 $ 781.00 $ 417.00 $ 589.00 $ 7,045.50 $ 4,000
80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 122.00 $ 295.00 $ 57.00 $ 452.00 $ 1,424.00 $ 1,500
80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 895.64 $ 924.77 $ 943.96 $ 1,SSS.73 $ 11,357.75 $ 10,000
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UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/6/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-11 February-11 March-11 April-11 fYEAR-TO-DATE ANNUAL
OTALS BUDGET
80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 1,322.71 $ 1,411.92 $ 1,310.36 $ 2,173.917,053.19 $ 17,658
80-000-75-00-7002 COMPUTER EQUIP&SOFT $ - $ 1,182.00 $ $ 1,998.00 $ $ - $ $ $ $ $ $ - 3,180.00 $ 3,200
80-000-75-00-7003 OFFICE EQUIPMENT $ - $ $ $ $ $ - $ $ $ $ $ $ - $ 300
80-000-75-00-7500 PHONE SYSTEM $ - $ $ $ $ $ $ $ $ $ $ $ $ 200
80-000-78-00-9002 NICOR $ - $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,806.47 $ 2,202.04 $ 2,322.90 $ 1,096.012,486.20 $ 11,000
80-000-78-00-9010 MISC RETAIL $ - $ - - $ - $ - $ $ - $ - $ - - $ 300
TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 $ 50,983.56 $ 48,391.87 $ 44,535.51 $ 678,089.05 $ 675,301.00
TOTAL FUND REVENUES $ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,267.20 $ 59,513.85 $ 53,169.00 $ 619,623.51 $ 609,000.00
TOTAL FUND EXPENSESE$ 86,167.03 1$ 47,032.15 1$ 70,610.29 1$ 70,440.07 1$ 41,501.41 1$ 61,227.79 1$ 51,104.56 1$ 46,058.35 1$ 60,036.46 1$ 50,983.56 1$ 48,391.87 1$ 44,535.51 11$ 678,089.05 1$ 675,301.00
FUND SURPLUS(DEFICIT)I$ (42,304.28)1$ 5,441.17 1$ (28,110.29) $ (15,971.32)1$ 7,721.59 1$ (15,186.84) $ (1,927.31)1$ 3,419.65 1$ 1,412.98 1$ 7,283.64 1$ 11,121.98 1$ 8,633.49 11$ (58,465.54) $ (66,301.00)
4 of4
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Staff reports
Agenda Date: May 12, 2011
Synopsis: Written report from the Superintendent of Recreation is attached.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of Aprii 2011
Despite the cold and rainy weather in April, teams began practicing and playing games for the
Spring Soccer Leagues. Practices began for all teams the week of April 4 at the Bristol Bay 65
fields. We have a total of 15 teams in the U6, U8, U10, and U12 Divisions. The U12 teams practice
at Bristol Bay 65 and play their games in the Oswegoland Park District League. The season for all
divisions will run through May with the final games scheduled for Saturday, May 28.
Registration for the Coed and Men's Summer Softball Leagues ended Friday, April 15. A total of 31
teams are registered for the Summer Leagues. A captain's meeting was held for each league
where rules and schedules were discussed with all team captains. The leagues are scheduled to
begin the week of Monday, May 2 and will continue through the end of July.
Over the weekend of Saturday April 16th & Sunday April 17th the Recreation Department held the
3rd annual Tax Dodge Run. On Saturday morning runners picked up their race packets as well as
registered for the race at the REC Center. Over a 160 runners participated in the Run.
In addition to the Tax Dodge Run, the athletic fields, concession stands and tournament play got
under way in April. Two (2) were held on the weekend of April 15 &April 29. Beginning the last
weekend of April, through June, youth baseball, softball and soccer games will be held at various
athletic fields throughout Yorkville.
April brought the end of the winter/spring fitness classes at the REC Center. Zumba classes proved
to be the most popular class of members and non-members bringing in over $2,700 and servicing
over 100 people. We are looking forward to all of the changes in our new summer schedule and
hope to bring in even more participants for our classes in May, June, July, and August.
April also proved to be our most popular month for swim lessons so far this year bringing in over
$2,700 between the 13 classes. Children of all ages participated in our April session and from what
we hear they loved it! We are now preparing for our May session and looking forward to summer
lessons which always have a good turn out.
The Easter Bunny made stops at both Preschool's and the Yorkville REC Center's Kidz Club and
brought some eggs for the children to find. The children were able to sit on the bunny's lap and
take pictures. We had fun games and snacks provided by the children's parents and all of the kids
enjoyed the party very much.
Lastly don't forget that we are now on Facebook. Please check us out at:
http://www.facebook.com/pages/Yorkville-Parks-and-Recreation-and-the-REC-
Center/188485417840738?ref=ts
Seasonal Classes/Programs Fall/Winter:
Adult BBall Open Gym Youth BBall Open Gym Adult Volleyball Open Gym
Tot Hockey Tot Skating School Kids First Flag Football
Kids First Tumbling All Star Soccer All Star Tball
U6 Spring Soccer League U8 Spring Soccer League U10 Spring Soccer League
U12 Spring Soccer League Friday Fun Bunny Craft
Let's Play Ball! Ready, Set, Go Mother/Daughter Hair
Aqua Bootcamp Group Training Kidz Club
Knitting Club Cardio Collision Aqua
Pre Tumblers Shake, Wiggle, Giggle Group Power
The Resolution Senior Fit Open Gyms
Kreative Kreations Flow Yoga Silver Sneakers
Indoor Cycle Resolution Class Zumba
Swim Lessons Pilates Club Flex
KICKBOXING Dance Classes Short Sports
Exit Survey Summary:
Scholarships Awarded /Grants Received: April Scholarships
Pre School $0.00
General $0.00
Special Recreation $0.00
Professional Development:
Shay was asked to speak at the Yorkville Middle School Career Day for the Physical Education
Department on Thursday, April 28. While at Career Day, she spoke about what her job as an
Athletic Coordinator for the Yorkville Parks and Recreation Department and then high-lighted
several summer work/volunteer opportunities as well as classes and events that would interest
Middle School students.
Facility Agreements: (Fall/Winter)
■ We are using the following facilities for our current programs and in the near future:
Yorkville Schools: YIS, Circle Center, Bristol Bay and Grande Reserve. We will use our own
classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the former
Administration office. Many fitness, swim and sports classes are being held at the REC Center.
Special Revenue Highlights:
2011-2012 Preschool Registration (55 out 105 spots have been filled)
Tax Dodge Run produced a$1,500 plus profit
2 youth baseball tournament were held at Bridge Park
Upcoming Protects and Events:
1.) Senior Health Fair @ the REC Center Fri. May 13
2.) Kayak Ribbon Cutting Ceremony and Event Sat. May 14
• We are looking for volunteers for the Music and Movie Nights. (sign-up sheet attached)
REC Center Monthly Unique Visit & Membership Scan Report:
April REC Center Unique Visit Report Members and Non-Members attending classes/programs
Basketball Open Gym: 1390
Volleyball Open Gym: 75
All Star Sports: 46
Kidz Club: 860
Swim Lessons: 525
Group Power: 700
Resolution: 210
Cardio Collision: 40
Indoor Cycle: 270
Kickboxing: 26
Pilates: 200
Flow Yoga: 50
Aqua: 750
Senior Fit: 82
Silver Sneakers: 70
Club flex: 72
Zumba: 520
Tai Chi: 16
Membership: - 6782
North Preschool: 524 visits (52 total participants)
Tax Dodge Run: - 290(161 runners—29 volunteers
Rentals: 1000
Total: 14,498
March REC Center Unique Visit Report Members and Non-Members attending classes/programs
Membership: 7472
Volleyball Open Gym: 20
Basketball Open Gym: 300
All Star Sports: 21
Kids First: 12
Kidz Club: 854
North Preschool: 393 visits (52 total participants, One week was Spring Break)
Environmental Fair: 550(including vendors)
Senior Movie Day: 35
Swim Lessons: 200
Group Power: 700
Resolution: 200
Cardio Collision: 30
Indoor Cycle: 350
Kickboxing: 35
Pilates: 200
Flow Yoga: 42
Aqua: 750
Senior Fit: 82
Silver Sneakers: 70
Club flex: 72
Zumba: 520(New Thursday Night Class Added)
Tai Chi: 16
Rentals: 400
Total: 13,324— (which does not include parents/family members watching their kids programs.)
Winter—Spring Class Activity Listing Numbers
249 Unique classes offered
174— Ran
75 Cancelled
785 residents participated in a class/program
253 Non residents participated in a class/program
Park Board Volunteer Opportunities
May Dates
Sat., May 14 Kayak Attack
Riverfront Park
Set-up/break down, selling food
Time 10:OOam to 4:OOpm
Person 1.
Person 2.
Person 3.
June Dates
Friday, June 10
MUTS (wine and food night) at Town Square Park
Checking id's, and selling food
Time S:OOpm to 9:OOpm
Person 1. Vickie
Person 2.
Person 3.
Person 4.
Friday, June 24
River Night at Riverfront Park
Checking id's
Time S:OOpm to 9:OOpm
Person 1.Vickie
Person 2.
Person 3.
July Dates
Friday, July 8
MUTS (Green Committee) Town Square
Selling food
Time S:OOpm to 9:OOpm
Person 1.
Person 2.
Person 3
Friday, July 15
Movie Night Beecher Park
Set-Up/Break down
Time 8:00pm to 10:30pm
Person 1,
Person 2,
Friday, July 22
MUTS (wine and food night) at Town Square Park
Checking id's, and selling food
Time 5:00pm to 9:00pm
Person 1. Vickie
Person 2,
Person 3,
Person 4,
August Dates
Wednesday, Aug 3
Movie Night Beecher Park
Set-Up/Break down
Time 8:00pm to 10:30pm
Person 1.
Person 2,
Friday, Aug, 12
MUTS (wine and food night) at Town Square Park
Friday, Aug. 12
Checking id's, and selling food
Time 5:00pm to 9:00pm
Person 1, Vickie
Person 2,
Person 3,
Person 4,
September Dates
Hometown Days Festival Labor Day Weekend:
All Day Every Day
Thursday Sept, 1
Friday Sept. 2
Saturday Sept. 3
Sunday Sept. 4th
Respectfully submitted,
Recreation Department Staff