Park Board Packet 2011 05-26-11 Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
Parks and Recreation South Preschool Building — 201 W Hydraulic St.
7:00 p.m.
May 26, 2011
Call to Order:
Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis, Amy Cesich, Mark Dilday
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation —Tim Evans,
Superintendent of Parks—Scott Sleezer, Park Designer— Laura Schraw, City Council Liaison to Park Board —
Diane Teeling, Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
May 12, 2011
Bills Review:
Bill list— FY 11
Bill list— FY 12*
Old Business:
131 E Hydraulic Street Building Use*
Empower license agreement for REC Center*
Potential uses and locations for caboose
New Business:
April 2011 Budget Report, part II
Alcohol sales at Bridge Park*
Disposal of Toro equipment*
Location of Park Board meetings*
Special City Council and Park Board meeting to discuss REC Center*
Old Business, continued:
Strategic planning*
Reports:
Director's Report
Recreation Report
Parks Report
Parks Designer Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: June 9, 2011
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560
Park Board Meeting Minutes
Parks and Recreation Administration Office
7:00 p.m.
May 12, 2011
Call to Order: Deb Horaz, Vice-President, called the meeting to order at 7:05 p.m.
Roll Call: Deb Horaz-Yes; Seaver Tarulis-Yes; Amy Cesich-Yes; Vickie Coveny-Yes; Kelly
Sedgwick-Yes
Introduction of Guests, City Officials and Staff:
• Interim Director of Parks and Recreation — Bart Olson
• Superintendent of Parks — Scott Sleezer
• Superintendent of Recreation —Tim Evans
• City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman (arrived 7:10 pm)
Public Comment:
None
Presentations:
None
Approval of Minutes:
April 14, 2011*
Deb Horaz asked for a motion to approve the meeting minutes of April 14, 2011. Seaver Tarulus
made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved
by voice vote.
April 28, 2011*
Deb Horaz requested that moving forward, the following name references be followed in the
narrative transcription of the board minutes:
• First occurrence of a board member, staff, or guest: First and last name
• Following occurrences: Last name
• Board member(s) or member(s): the Board
There was one correction in the list of guests attending the meeting:
• Dave Rushton, GHC, Yorkville s/b Dave Rushton, GKC
Deb Horaz asked for a motion to approve the meeting minutes of April 28, 2011, as amended. Amy
Cesich made the motion and Seaver Tarulis seconded the motion. The motion was unanimously
approved by voice vote.
Park Board Meeting
May 12, 2011
Page 2 of 4
Bills Review:
Bill list*
Bill list— FY 11*; Bill list— FY12*
The Board reviewed the bills lists. Tim Evans answered questions regarding what items were sold
in the REC Center.
Deb Horaz asked for a motion to approve the bills list. Vickie Coveny made the motion and Kelly
Sedgwick seconded the motion. The motion was approved by roll call vote: Deb Horaz-Yes; Seaver
Tarulis-Yes; Amy Cesich-Yes; Vickie Coveny-Yes; Kelly Sedgwick-Yes
Old Business:
Riverfront Park Use Policy*
Bart Olson reviewed the changes requested by the Board in the Riverfront Park Use Policy (included
in the agenda packet). Sections 2 and 3 were written incorporating comments from the Park Board.
This language could be inserted into the current Park Reservation policy or approved as its own
policy.
After lengthy discussion and input from Olson, the Board concluded that the Riverfront Park Use
Policy should be folded into the Park Reservation Policy. Horaz commented that new aldermen
should review the policy. Olson advised that all aldermen will be able to review the policy at City
Council.
The Board recommended folding the Riverfront Park Use Policy into the Park Reservation Policy
and bringing it to City Council for approval. Scott Sleezer commented that going forward; changes
to the policy could be made and approved by the Board when necessary.
Olson will fold Riverfront Park Use Policy into Park Reservation Policy. Olson will bring policy to City
Council for approval.
New Business:
April 2011 Budget Report— Discussion
Olson reviewed the April 2011 budget figures in the agenda packet. Discussion followed. Evans
reported he received the REC Center real estate tax bill and noted it was $7,000 higher than last
year. The assessed value of the property did not increase. Evans also commented that the REC
Center is getting more people in the door. Staff is doing a good job of monitoring everyone coming
and going through Center.
Sedgwick advised that he uses www.Sportsfight.com for his sports leagues. He recommended that
Evans look at the website to use at REC Center. Evans will check software and determine whether
it would be a good tool to use at REC Center.
Park Board Meeting
May 12, 2011
Page 3 of 4
Old Business:
Strategic Planning
Tabled
Additional Business
• Olson advised that Geneva Kayak told him they are in the process of increasing their
insurance to $2 million as required in the RFP. To date, Olson has not received the updated
insurance certificate.
• Horaz said there were comments at City Council from new aldermen regarding a playground
at Riverfront Park. Olson commented that a new playground at Riverfront Park could be
planned for in the budget. Coveny did not want to spend that kind of any money in one park.
Discussion followed. It was suggested that when Laura Schraw returned from medical leave,
that she conceptualize a drawing with options to put in less expensive playground equipment
and doing it in phases. There was additional discussion regarding volunteer build and
getting private donations. Sleezer commented that safety is always a consideration.
• Sleezer advised that out of budget necessity, playground equipment has not been
addressed. He will put together a report on the number of playgrounds, age, etc. and bring
to the next meeting.
• Further discussion followed regarding River City Roasters leasing the back half of the
building at Riverfront. Sleezer will contact River City Roasters regarding additional ideas for
space at Riverfront. Creative Kernels will have a booth at Kayak Attack.
Old Business: Continued
Strategic Planning
Tabled
Reports:
Director's Report
• Kayak Attack is Saturday, May 14, 2011
• Paddlers are on the river and signs have been posted.
• Olson reported that the erosion in the chute will be fixed by the contractor.
• Extended contract to finish chute in September
• Engineers said there may be a way to do temporary closures
• They may have to replant rocks, soil, and seed
• Bridge awarded to a contractor— no closure of chute required
• The Record will come to take photos of the bridge— large crane on riverbank
• Bridge construction will begin in July or August.
Park Board Meeting
May 12, 2011
Page 4 of 4
Recreation Report
Written report in agenda packet. Additional comments were as follows:
• Evans explained the REC Center report in the agenda packet was for information purposes
to show how many people are coming through the Center. Horaz requested a summary
report from Evans. Evans will e-mail summary report to Board as requested.
• Discussion followed on repair/replacement issues coming up
• HVAC - $30,000 —2 units —tied into lease negotiations
• Equipment is getting older— had a-mails about this. For example, Stairmaster is old —
needs repair
• Board wanted an estimate of how much equipment needs to be replaced; equipment
leasing options were discussed.
• Olson will put together numbers for the rest of this term regarding running costs.
• REC Center appraisal still pending
• Volunteers needed for summer events—thank you for those who have volunteered
• Bike Trail donations — suggestion to put digital thermometer on Facebook
• Zumba classes going very well — plan to offer more classes
Parks Report
• Kayak Attack— May 14, 2011
o VIP section will be open from 11 am to 1 pm; Sleezer invited board to come down and
enjoy the activities. There will be raft rides down the river; a DJ; speeches at noon
• A truckload of Turface was purchased — charges will be on the next 2 bill lists
o Sleezer advised Turface is necessary and helps for playability and with rain —
typically, this product is purchased in March/April, but because of budget constraints,
it was put in the May bills.
• Park employees are on flexible schedules. Therefore, the public may see park vehicles
around at all times of the day. Sleezer and Evans are aware of staff schedules.
• Tournaments are scheduled every weekend until end of August.
Parks Designer Report
No report
Adjourn Meeting:
Deb Horaz asked for a motion to adjourn the regular meeting at 8:10 p.m. Vickie Coveny made the
motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: May 26, 2011
*Items needing Board approval or recommendation
Respectfully Submitted By:
Louise A. Beukelman
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Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: 131 E Hydraulic St Building Use
Agenda Date: May 26, 2011
Synopsis: Discussion of future use of non-leased areas of 131 E Hydraulic Street
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Direction on whether to lease remaining portions of building.
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Staff has a meeting scheduled with River City Roasters on Monday to discuss their
potential proposal for a portion of the remainder of the building. At time of packet creation, no
materials were available.
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Empower license agreement for REC Center
Agenda Date: May 26, 2011
Synopsis: Proposal for revised terms to Empower license agreement
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
It tLUJ To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PRRK�g s RECRMTIC" CC:
]DT Date: May 20, 2011
L Subject: Empower license agreement for REC Center
At the April 28th Park Board meeting, the Park Board asked the staff to draft a lease
agreement between the City and Empower Training for use of the small gym of the REC Center.
The terms of the agreement are included within the memo dated April 21, 2011.
Significant changes within the license agreement have caused the need for re-review by
Park Board. To be clear, all suggested changes by Empower which are included within this most
recent draft are supported by staff. Those changes are:
1) The rent offer for the small gym is now at $1,800 per month.
2) Instead of a license agreement(basically a 30-day auto-renewing lease agreement),
the agreement is now a lease agreement that will have one-year terms, with one-year
option terms
3) The monthly rental rate would increase $50 per month on the first month of every
option term(i.e. $1,850 per month for year two, $1,900 per month for year three).
4) Security deposit in the amount of$1,800 would be paid by Empower, to be returned
when the lease expires if the room is in acceptable condition.
The draft lease agreement is attached.
Memorandum
It tLUJ To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PRRK�g s RECRMTIC" CC:
]DT Date: April 21, 2011
L Subject: REC Center sublease negotiations with Empower
Our attorneys are drafting a simple lease agreement structure in which to incorporate the
following tentatively-agreed-upon terms with Empower, and the staff seeks your input and
further direction on the terms of the agreement:
1) Empower would rent the small (approximately 2800 sq ft) gymnasium from the City of
Yorkville for$2,200 per month.
2) The term would expire in June 2013, with a mutual option to extend if the City still
operates the building.
3) Empower would have full access to and control of the small gym, subject to the terms
and conditions below.
4) Empower would be responsible for keeping the small gymnasium room clean except
when the Rec Center uses the room for any agreed upon activity. The Rec Center would
be responsible for cleaning the room prior to the next scheduled use by Empower.
5) The room would be cleared of all other items or pieces of equipment(batting cages, etc)
except for the basketball hoops.
6) In exchange for the monthly rental fee, Empower will provide the Rec Center with a
schedule of time blocks within which Empower's core list of classes and specific
activities (like Belt Testing) are typically operated. This will be for Empower's 2011
Summer schedule & 2011/2012 Fall/Winter/Spring schedule.
a. Karate
b. Dyno-Mite Pre-Karate (4 to 6 years old)
c. Samurai Warrior Karate (7 to 11 years old)—Beginner/Intermediate & Advanced
d. Junior/Adult Karate (12-15 yrs/ 16 and older)
e. Sparring/Kata Class
f. Open Workout
g. Padded Weapons
h. Weapon Kata Class
i. Belt Promotion Tests
j. P2 Force Training
k. MVe Pilates training
1. Kickboxing Fitness (FitStrike)
m. Adult Beginner(17 and older)
n. Adult Int/Adv (17 and older)
7) Empower will be allowed a maximum of one page in the catalog to advertise their core
classes listed above.
8) Empower agrees to offer other, supplemental classes with a 70% City/30% Empower
revenue sharing agreement.
a. Early morning adult kickboxing fitness class
b. Self Defense
c. Women's
d. Mother/Daughter
e. Family
f. College Co-Ed
g. Senior
h. Teen
i. Junior
j. Corporate/Group specific
k. Fitness Training Camp
1. Karate Training camps
m. Karate Birthday Parties
n. Family Kickboxing Fitness
o. Senior Kickboxing Fitness
p. Senior Karate
q. Any other new programs
9) The City will advertise the supplemental classes in the catalog, as space allows (it is to
our benefit to find space in the catalog for these classes!).
10)Empower would always notify the Rec Center of any scheduled activities according to an
agreed upon procedure.
a. To be figured out later
11)The Parks and Recreation Department may use the small gymnasium for any activity that
does not damage Empower's mats, equipment, or other property.If the Rec Center wanted
to use the small gymnasium for any activity, it would have to be an
12)Empower members would not have access to any of the Rec Center facilities (except
bathrooms and locker rooms)unless they purchase a Rec Center membership.
13)Empower can, without damaging any area of the facility,put up banners,bulletin boards,
tables, chairs, small storage cabinets, shelving (for equipment), etc in the small
gymnasium in order to create a"martial arts" environment which should keep students
motivated. All items (bulletin boards, chairs, tables, shelves, etc.) will be able to be easily
removed without changing or damaging the current condition of the room.
14)Any banner,table or bulletin board outside of the small gymnasium would require prior
approval by REC Center management.
1 S)Empower would be able to conduct all business within the gymnasium, including retail
sales of karate products and supplies.
16)Empower members will only be allowed to view classes from inside the small
gymnasium. We will not allow Empower-related people to stand outside the gymnasium
door and/or disrupt the regular activities of the Rec Center, at any time.
17)Empower will give the City proof of insurance, with the City named as additional
insured.
CONCESSION LICENSE AGREEMENT
THIS CONCESSION LICENSE AGREEMENT (the "Agreement") entered into this
day of , 2011, by and between the United City of Yorkville, Kendall
County, Illinois, a municipal corporation (hereinafter referred to as "City") and Empower
Training Systems, Inc., an Illinois corporation(hereinafter referred to as "Empower").
WITNESSETH:
WHEREAS, the City is a duly organized and validly existing non-home-rule
municipality of the State of Illinois under the 1970 Illinois Constitution and the Lessee of the
Recreation and Fitness Center located at 202 East Countryside Parkway, Yorkville (the
"Center"); and,
WHEREAS, the City's lease of the Center is a subject to the terms and conditions of the
Lease between Walker Custom Homes, Inc., and the City dated July 1, 2008 (the "Lease"); and,
WHEREAS, Empower is a provider of Karate, Kickboxing, Pilates and other fitness
classes and desires to obtain a license for the use of that portion of the center known as the
"Small Gymnasium"to provide such classes; and,
WHEREAS, the City believes that Empower's classes and programs will provide
increased use of the Center and complement the programs and activities offered by the City.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the City and Empower agree as follows:
1. The City grants an exclusive license, except as hereinafter limited, to Empower
for its use of the Small Gymnasium in the Center to operate its core classes as further described
in paragraph 2 below and special classes as further described in section 3 below. All classes
shall only be held when the Center is open to the public unless otherwise agreed to in writing by
1
the City. Empower shall be allowed to operate in the Gymnasium a small retail sales area of
karate products and supplies. Empower shall not permit sales of food, candy, snacks and
beverages unless approved in writing by the City.
2. Empower agrees to provide the following core classes to be conducted solely
within the Small Gymnasium of the Center:
A. KarateDyno-Mite Pre-Karate (4 to 6 years old)
B. Samurai Warrior Karate(7 to 11 years old)—Beginner/Intermediate& Advanced
C. Junior/Adult Karate(12-15 years/16 and older)
D. Sparring/Kata Class
E. Open Workout
F. Padded Weapons
G. Weapon Kata Class
H. Belt Promotion Tests
I. P2 Force Training
J. MVe Pilates training
K. Kickboxing Fitness (FitStrike)
i. Adult Beginner(17 and older)
ii. Adult Int/Adv(17 and older)
3. Empower shall develop a seasonal quarterly schedule of its core courses which it shall
provide to the City not less than 30 days prior to the quarter.
4. Empower shall set and receive all fees for its core courses.
5. Empower shall be allowed a maximum of one page in the City's Parks and
Recreation course catalog to advertise their core classes.
6. Empower, in cooperation and agreement with the City, shall provide the
following special classes, seminars and workshops including but not limited to:
A. Early morning adult kickboxing fitness classes
B. Self-Defense
(i) Women's
(ii) Mother/Daughter
(iii) Family
(iv) College Co-Ed
(v) Senior
(vi) Teen
(vii) Junior
(viii) Corporate/Group specific
2
C. Fitness training camp
D. Karate Training Camps
E.Karate Birthday Parties
F. Family Kickboxing Fitness
G. Senior Kickboxing Fitness
H. Senior Karate
I. Any other new programs
7. Empower shall pay thirty percent (30 %) of the revenue from the special classes
listed in #6 to the City on a quarterly basis with an accounting of the courses, persons attending
and fees paid.
8. The City, at its discretion, may advertise the special classes above in their Parks
and Recreation course catalog.
9. Empower shall not allow its participants, visitors or parents to view classes from
outside the Small Gymnasium and shall provide a viewing area in the Small Gymnasium.
Empower shall establish a set of rules of conduct to be observed by all of its participants and
visitors in the Small Gymnasium and common areas of the Center fro the purpose of maintaining
proper and adequate levels of safety and to effectively implement and enforce observance of
those rules at all times which shall be agreed to by the City. Empower acknowledges that it has
inspected the Small Gymnasium and is fully aware of the condition of the Small Gymnasium and
of all improvements, fixtures and fittings, equipment comprised therein and undertakes to
perform its duties and obligations under this Agreement at its own risk. Empower agrees to
immediately report any damage or defect within the Small Gymnasium which may pose a risk or
create a danger or which may or may be likely to result in any person being injured.
10. The City agrees to provide at no cost to Empower all light and heat to the Small
Gymnasium and to maintain the common areas and restrooms of the Center.
3
11. The City agrees to remove all equipment (except basketball hoops) from the
Small Gymnasium and perform a joint inventory of the Small Gymnasium as to the condition of
the Small Gymnasium prior to occupancy by Empower.
12. EMPOWER'S EQUIPMENT. Empower in the Small Gymnasium can store its
tables, chairs, cabinets and other equipment and supplies. Empower can place on the walls
banners, bulletin boards, shelving and other coverings that can be easily be removed without
damage to the condition of the walls. Empower shall not make any alterations or additions or
construct any improvements or install fixtures without the prior written consent of the City. Any
banner, table or bulletin board outside of the Small Gymnasium would require written approval
by the City. Upon termination of this Agreement, Empower shall remove all personal property
and fixtures it has in the Small Gymnasium.
13. INSPECTION. The City shall have the right at all times to inspect the Small
Gymnasium and premises occupied by Empower in conducting its services and sales.
14. SIGNS. Empower shall not display or permit to be displayed on or anywhere
within the Center any signs or advertisement (other than reasonable signs directing the public of
the public to the Small Gymnasium and identifying Empower) without the prior written consent
of the City.
15. TERM. This Agreement shall be for a term of one year and commence on
and terminate . This Agreement may be renewed for
terms of one year upon the mutual consent of the parties. This Agreement may be terminated by
either party by not less than 60 days written notice to the other party.
16. FEE. Empower shall pay on a monthly basis $ for its use of the Small
Gymnasium. Fees shall be paid on or before the first of the month. Failure to meet any deadline
4
for payment will result in an interest charge of one and one half percent (1.5%) per month or
portion thereof.
17. MAINTENANCE. Empower shall be responsible for the cleaning of the
Gymnasium including washing floors Empower shall have access to the
maintenance room to store their cleaning supplies and access to a utility sink.
18. Participants in Empower programs shall not have access to any other Center
facilities except common entrances, hall-ways and bathrooms unless they have a Center
membership that allows for their use of all or a portion of the other Center's facilities.
19. Empower at its sole discretion agrees to consider any request by the City for use
of the Gymnasium and if Empower agrees to such use, the agreement shall be in writing and the
City agrees to clean the Gymnasium floor and other equipment used for that event prior to the
next Empower program.
20. NO ASSIGNMENT. This Agreement shall not be assigned or any part sub-
contracted without the written consent of the Director of Parks and Recreation. In no case shall
such consent relieve Empower of its obligations or change the terms of the contract.
21. Empower shall comply with all ordinances of the City and the laws of the State of
Illinois.
22. SECURITY DEPOSIT. Empower shall provide the City with a security deposit
in the amount of$ to be held until after the end of the term of this Agreement to
offset any damage to the Small Gymnasium. At the end of the term of this Agreement, the City
shall conduct an inspection of the Small Gymnasium with Empower. Empower shall be
responsible for returning the Gymnasium to its original condition normal wear and tear excepted.
5
19. INSURANCE. Empower shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons or damages to property, which may
arise from or in connection with the performance of the work by Empower, its agents,
representatives, or employees.
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with
the City named as additional insured, including ISO additional insured endorsement CG
2010. The minimum limits of commercial general liability shall be $2,000,000 combined
single limit per occurrence for bodily injury and $200,000 for property damage and
$1,000,000 per occurrence of$1,000,000 for personal injury. The general aggregate shall
be twice the required occurrence limit. Minimum General Aggregate shall be no less
than $2,000,000 or a contract specific aggregate of$2,000,000.
2. Workers' Compensation as required by the Workers' Compensation Act of the State of
Illinois and Employers' Liability insurance with statutory limits and Employers' Liability
limits of$500,000 per accident.
3. Any deductibles or self-insurance retentions must be declared to and approved by the
City.
B. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain,the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, its officials, agents, employees, and volunteers are to be covered as additional
insureds as respects: liability arising out of the Empower's work, including activities
performed by or on behalf of the Empower or automobiles owned, leased, hired, or
borrowed by the Empower. The coverage shall contain no special limitations on the
scope of protection afforded to the City, its officials, agents, employees, and volunteers.
b. Empower's insurance coverage shall be primary as respects the City, its officials, agents,
employees, and volunteers. Any insurance or self-insurance maintained by the City, its
officials, agents, employees, and volunteers shall be excess of Empower's insurance and
shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the City, its officials, agents, employees, and volunteers.
6
d. Empower's insurance shall contain a Severability of Interests/Cross Liability clause or
language stating that Empower's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
e. If any commercial general liability insurance is being provided under an excess or
umbrella liability policy that does not "follow form," then the Empower shall be
required to name the City, its officials, agents, employees, and volunteers as additional
insureds.
£ All general liability coverages shall be provided on an occurrence policy form. Claims-
made general liability policies will not be accepted.
C. Workers' Compensation and Employers'Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its officials,
agents, employees, and volunteers for losses arising from work performed by Empower for
the City.
1. NCCI Alternate Employer Endorsement (WC 000301) in place to insure that workers'
compensation coverage applies under Empower's coverage rather than City's if the City
is borrowing, leasing, or in day-to-day control of Empower's employee
D. All Coverages
Each insurance policy required by this clause shall be endorsed to state that coverage shall
not be suspended,voided, cancelled,reduced in coverage, or in limits except after thirty(30)
days prior written notice by certified mail, return receipt requested, has been given to the
City.
E.ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and
licensed to do business in the State of Illinois.
F. VERIFICATION OF COVERAGE
Empower shall furnish the City with certificates of insurance naming the City, its officials,
agents, employees, and volunteers as additional insureds, and with original endorsements
affecting coverage required by this clause. The certificates and endorsements for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on
its behalf. Other additional insured endorsements may be utilized, if they provide a scope of
coverage at least as broad as the coverage such as ISO Additional Insured Endorsements CG
7
2010 or CG 2026. The City reserves the right to request full certified copies of the
insurance policies and endorsements.
G. ASSUMPTION OF LIABILITY
Empower assumes liability for all injury to or death of any person or persons including
employees of the Empower, any supplier, or any other person and assumes liability for all
damage to property sustained by any person or persons occasioned by or in any way arising
out of any work performed pursuant to this agreement.
F. Empower shall not do or permit anything to be done or not done whereby any policy of
insurance taken out or held by the City in respect of the Gymnasium or any loss or
damage arising out of any incident occurring therein may become void or voidable or
whereby the rate of premium in respect thereof may be increased.
20. RELEASE AND INDEMNIFY
A. Empower hereby acknowledges and declares that it has inspected the Gymnasium
before executing this Agreement and is fully aware of the condition of the Gymnasium and of all
improvements, fixtures and fittings, facilities and equipment comprised therein and undertakes to
perform its duties and obligations under this Agreement at its own risk in all things. EMPOWER
hereby releases to the full extent permitted by law the Village, its officials and employees from
any and all claims, demands and damages of every kind resulting from any accident, damage or
injury occurring in or about the Gymnasium except where deriving from any negligent act or
omission on the part of the Village or any of its officials or employees.
B. EMPOWER hereby indemnifies the Village and forever holds the Village
harmless from and against all actions, claims, demands, losses, damages, costs and expenses for
which the Village shall or may become liable in respect of or arising from any personal injury or
property loss or damage or any other loss or damage of any kind arising out of any incident
occurring in or about the Gymnasium except where caused by or resulting from the negligent act
or omission of the Village or its officials or employees.
21. NOTICES. All notices, demands, requests, consents, approvals or other
communications required under this Agreement shall be in writing and shall be deemed to have
been effective as of the date of actual personal delivery or as of the third day from and including
the date of posting, if mailed by registered or certified mail, return receipt requested, with
postage prepaid addressed as follows:
8
To the Village:
Mayor
City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
To Empower:
22. CERTIFICATIONS
A. Empower certifies that it is not barred from contracting with the City as a result of a violation
of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes
regarding criminal interference with public contracting including soliciting or offering a
kickback
B. Empower certifies that it will comply with the requirements of the Human Rights Act (775
ILCS 511-101 et seq.) including the following affirmative action for equal employment
opportunities:
1. Refrain from unlawful discrimination and discrimination based on citizenship status
in employment and undertake affirmative action to assure equality of employment opportunity
and eliminate the effects of past discrimination
2. Comply with the procedures and requirements of the Department's regulations
concerning equal employment opportunities and affirmative action
3. Provide such information with respect to tits employees and applicants for
employment, and assistance as the Department may reasonably request
4. Have a written sexual harassment policy that shall include at a minimum the
following information: (i) the illegality of sexual harassment (ii) the definition of sexual
harassment under State law (iii) a description of sexual harassment, utilizing examples (iv) the
internal complaint process including penalties (v) the legal recourse, investigative and complaint
process available through the Department and the Commission (vi) directions on how to contact
the Department and Commission and(vii)protection against retaliation.
C. Empower hereby certifies that it is not delinquent in the payment of any tax administered by
the Illinois Department of Revenue, or if it is it is contesting its liability for the tax or the amount
9
of tax in accordance with procedures established by the appropriate Revenue Act; or it has
entered into an agreement with the Department of Revenue for payment of all taxes due and is
currently in compliance with that agreement.
D. Empower hereby certifies that it complies with the civil rights standards set forth in Title VII
of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e
n.114 (September 24, 1965).
IN WITNESS WHEREOF, the parties hereto have caused this Concession License
Agreement to be executed by their duly authorized officers on the above date at Yorkville,
Illinois.
United City of Yorkville, an Illinois municipal
Corporation
By:
Mayor
Attest:
City Clerk
Empower Training Systems, Inc.
By:
Its President
Attest:
Secretary
10
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Potential uses and locations for caboose
Agenda Date: May 26, 2011
Synopsis: Discussion on future use of the caboose.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: April 2011 Budget report, part 11
Agenda Date: May 26, 2011
Synopsis: Discussion on the FY 11 budget report, including bills approved by Park Board
at the May 12 and May 26 Board meetings.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: N/A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/19/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-30 July-10 August-10 September-10 October-30 November-10 December-10 January-31 February-31 March-11 April-31 P.13 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
LAND CASH REVENUES
72-000-47-00-4700 OSLAD GRANT-PRAIRIE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-004701 GREENBRIAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4702 BIKE PATH GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4703 PRAIRIE GARDEN $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4704 OSLAND GRANT-WHISPE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 320,000
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4705 COUNTRY HILLS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4706 WHEATON WOODS GRANT $ $ $ $ $ $ $ $ $ $ $ $ 42,284.62 $ $ 42,284.62 $ 30,000
72-000-47-00-4707 FOX HIGHLANDS $ _$ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4709 SUNFLOWER $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4712 RIVER'S EDGE $ $ $ $ $ $ $ $ 671.00 $ $ $ $ $ $ 671.00 $
72-000-47-00-4714 WOODWORTH $ _$ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4715 WHITE OAK UNIT 1&2 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4716 WHITE OAK UNIT 3&4 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4717 KYLN'S CROSSING $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4718 FOXFIELD II PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4719 WILDWOOD $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4722 KYLN'S RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-004723 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4725 WINDETTE RIDGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4727 GRAND RESERVE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4731 MONTALBANO HOMES $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4732 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4734 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,000
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4735 PRAIRIE MEADOWS(MENAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4736 BRIARWOOD $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-004737 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 38,000
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4738 AUTUMN CREEK $ 2,051.14 $ 2,051.14 $ $ 2,051.14 $ 4,102.28 $ 6,153.42 $ $ $ $ $ 2,051.14 $ $ $ 18,460.26 $ 22,000
72-000-47-00-4739 WYNSTONE TOWNHOMES $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4740 VILLAS AT THE PRESERV $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4741 BAILEY MEADOWS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4742 BLACKBERRY WOODS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4743 CORNEILS CROSSING $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4744 HUDSON LAKES $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-004745 PRESTWICK $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4746 WESTBURY $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4747 WESTHAVEN $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4748 WILLMAN $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-47-00-4749 BLACKBERRY WOODS $ $ $ 568.18 $ $ $ $ $ $ $ $ $ $ $ 568.18 $ -
72-000-47-00-4750 KENDALLWOOD ESTATE 0$ is $ $ $ $ $ $ $ $ $ $ $ $ $ -
72-000-47-00-4751 CANNONBALL RIDGE PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
72-000-47-00-4752 BRISTOL BAY LAND CASH $ $ $ 100,000.00 $ $ $ $ $ $ $ $ $ $ $ 100,000.00 $
LAND CASH EXPENSES
72-000-75-00-7308 RIVERS EDGE PARK#2 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7317 HEARTLAND CIRCLE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
_ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7326 MOSIER HOLDING COSTS $ $ $ $ $ $ $ 10,000.00 $ $ $ $ $ $ $ 10,000.00 $ 10,000
72-000-75-00-7327 GRANDE RESERVE PARK $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7328 PRAIRIE MEADOWS(MENA $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7330 WHISPERING MEADOWS(K $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7332 CALEDONIA $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7333 RAINTREE VILLAGE $ $ $ $ $ $ $ $ $ 28,000.00 $ $ $ $ 25,604.84 $ 53,604.84 $ 495,000
72-000-75-00-7334 HOOVER HOLDING COSTS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7335 GRANDE RESERVE BIKE l $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
72-000-75-00-7336 WHEATON WOODS NATURE $ $ $ $ $ $ $ $ 2,118.00 $ 15.42 $ $ $ $ $ 2,133.42 $
72-000-75-00-7337 BRISTOL BAY PARK A $ $ $ 662.51 $ 25,556.64 $ 54,892.70 $ 2,401.00 $ $ $ $ $ $ 1,549.44 $ $ 85,062.29 $ 100,000
72-000-75-00-7339 BRISTOL BAY REGIONAL PAR $ $ $ 1,420.00 $ 12,599.63 $ $ $ $ $ 14,019.63
72-000-99-00-9901 TRANSFER TO GENERAL F $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ $ 15,112.25 $ $ 60,449.00 $ 60,449
TOTAL FUND REVENUES $ 2,051.14 $ 2,O51.14 $ 100,568.18 $ 2,O51.14 $ 9,102.28 $ 6,153.42 $ $ 671.00 $ $ $ 2,051.14 $ 42,284.62 $ $ 161,984.06 $ 413,000.00
TOTAL FUND EXPENSES $ $ $ 15,774.76 $ 25,556.64 $ 54,892.70 $ 17,513.25 $ 10,000.00 $ 3,538.00 $ 55,727.30 $ $ $ 16,661.69 $ 25,604.84 $ 225,269.18 $ 665,449.00
FUND SURPLUS(DEFICIT) $ 2,051.14 $ 2,OSl.lq $ 84,793.42 $ (23,505.50) $ (50,790.42) $ (11,359.83) $ (10,000.00) $ (2,867.00) $ (55,727.30)1$ $ 2,051.14 $ 25,622.93 $ (25,604.84) $ (63,285.12) $ (252,449.00)
PARK&RECREATION OPERATING REVENUES
79-000-42-00-4270 FEES FOR PROGRAMS $ 8,942.50 $ 36,384.50 $ 13,856.00 $ 12,944.00 $ 6,887.00 $ 26,101.50 $ 17,347.80 $ 5,788.75 $ 5,187.42 $ 14,328.00 $ 6,308.04 $ 6,048.00 $ $ 160,123.51 $ 225,000
79-000-42-00-4280 CONCESSIONS/ALL SALE $ 6,938.75 $ 10,307.76 $ 10,687.00 $ 709.50 $ 886.50 $ 174.50 $ 61.00 $ $ $ $ 15.00 $ 1,292.25 $ $ 31,072.26 $ 30,000
79-000-42-00-4285 VENDING MACHINE INCOM $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
79-000-42-00-4286 RENTAL INCOME $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
79-000-42-004287 PARK RENTAL INCOME $ 2,985.00 $ 3,060.50 $ 2,735.00 $ $ 505.00 $ 200.00 $ $ 450.00 $ $ $ $ 2,350.00 $ $ 12,285.50 $ 15,000
79-000-42-00-4288 GOLF OUTING REVENUE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 9,000
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-000-42-00-4291 HOMETOWN DAYS $ 2,520.00 $ 3,475.00 $ 9,970.00 $ 7,610.00 $ 103,768.90 $ 7,448.00 $ $ $ $ $ $ $ $ 134,791.90 $ 130,000
79-000-42-00-4295 MISC RETAIL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 3,500
79-000-44-00-4400 DONATIONS $ 1,105.00 $ 225.00 $ $ 1,728.00 $ 405.001$ $ 670.00 1$ 684.00 1$ 140.00 1$ 545.001$ 1,023.00 1$ $ 6,520.00 1$ 14,000
1 of3
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/19/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-30 July-10 August-10 September-10 October-30 November-10 December-10 January-31 February-11 March-31 April-ii P.13 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-000-44-00-4404 TREE DONATIONS $ $ - $ $ $ 350.00 $ 350.00 $ 225.00 $ $ $ $ $ $ $ 925.00 $ 600
79-000-44-00-4412 INSURANCE REIMBURSEMEN $ 5,156.53 $ 2,172.90 $ $ $ $ 7,329.43 $
79-000-44-00-4490 MISCELLANEOUS INCOME $ $ $ $ 16,234.62 $ $ 16,234.62 $
79-000-45-00-4550 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-000-46-00-4600 INVESTMENT INCOME $ 13.11 $ 22.97 $ 27.95 $ 32.92 $ 26.80 $ 31.17 $ 28.11 $ 23.32 $ 25.48 $ 20.43 $ 25.13 $ 23.60 $ $ 300.99 $ 500
79-000-49-00-4901 TRANSFER FROM GENERAL $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ 35,914.50 $ $ 430,974.00 $ 430,974
79-000-49-00-4902 TRANSFER IN FROM GF- $ 100,000.00 $ $ $ $ $ $ $ $ $ $ $ (100,000.00) $ $ $ 100,000
79-000-49-00-4903 TRANSFER FROM GENERAL $ 43,409.66 $ 41,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.66 $ 43,409.74 $ $ 520,916.00 $ 520,916
TOTAL PARKS&RECREATION REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 $ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 6,295.71 $ $ 1,321,473.21 $ 1,479,990.00
PARK EXPENSES(FUND 79)
79-610-50-00-5107 SALARIES-PARKS $ 28,695.89 $ 27,427.07 $ 26,804.82 $ 41,346.65 $ 13,782.22 $ 40,877.93 $ 27,162.56 $ 27,457.18 $ 27,574.05 $ 26,755.92 $ 27,796.97 $ 39,650.94 $ (240.91) $ 355,091.29 $ 350,026
79-610-50-00-5136 SALARIES-PART-TIME $ 1,021.25 $ 3,813.75 $ 4,170.25 $ 5,629.00 $ 330.00 $ 577.51 $ 66.00 $ $ $ $ $ 259.88 $ $ 15,867.64 $ 17,000
79-610-50-00-5137 SALARIES-OVERTIME $ 206.19 $ 35.63 $ $ $ $ 241.37 $ $ $ $ $ $ $ (44.19) $ 439.00 $ 4,000
79-610-62-00-5405 PARK CONTRACTUAL $ $ $ $ $ $ 2,025.00 $ 120.00 $ $ 160.00 $ $ $ 26.00 $ $ 2,331.00 $ 2,000
79-610-62-00-5408 MAINTENANCE-EQUIPMENT $ 641.43 $ 473.35 $ 91.92 $ 1,332.52 $ 1,438.89 $ 1,508.67 $ 1,283.42 $ 57.98 $ 5,985.75 $ 1,182.73 $ 2,789.01 $ 56.44 $ 187.58 $ 17,029.69 $ 14,000
79-610-62-00-5417 MAINTENANCE-PARKS $ $ 631.89 $ 365.03 $ 11,331.12 $ 181.95 $ 468.16 $ 446.38 $ 1,180.00 $ 235.92 $ $ 188.45 $ 8,113.40 $ 3,426.75 $ 26,569.05 $ 34,000
79-610-62-00-5421 WEARING APPAREL $ 83.23 $ 174.93 $ 284.99 $ 131.19 $ 186.75 $ 295.48 $ 124.20 $ 456.10 $ 639.18 $ 231.75 $ 269.08 $ 691.79 $ 462.09 $ 4,030.76 $ 4,100
79-610-62-00-5434 RENTAL-EQUIPMENT $ $ $ 148.50 $ $ $ $ $ $ $ 39.60 $ $ $ $ 188.10 $ 2,500
79-610-62-00-5438 CELLULAR TELEPHONE $ $ 145.40 $ 160.85 $ 152.96 $ 167.90 $ 144.61 $ 141.41 $ 149.28 $ 125.12 $ 162.49 $ 102.21 $ 174.50 $ 175.10 $ 1,801.83 $ 4,200
79-610-62-00-5445 LEGAL EXPENSES $ $ $ 500.00 $ 92.50 $ $ $ $ $ $ 46.25 $ $ $ $ 638.75 $ 4,000
79-610-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ 35.00 $ 274.00 $ $ $ 309.00 $ 1,500
79-610-64-00-5605 TRAVEL EXPENSE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
79-610-65-00-5802 OFFICE SUPPLIES $ $ $ $ $ $ $ 50.55 $ $ 29.00 $ $ $ 72.00 $ $ 151.55 $ 300
79-610-65-00-5804 OPERATING SUPPLIES $ (13.32) $ 186.86 $ 2,106.32 $ 2,208.98 $ 393.70 $ 1,406.93 $ 479.72 $ 432.28 $ 267.67 $ 1,276.11 $ 406.06 $ 1,007.68 $ 1,232.83 $ 11,391.82 $ 20,000
79-610-65-00-5815 HAND TOOLS $ $ $ 39.95 $ 143.96 $ $ 22.97 $ 173.86 $ $ $ 302.92 $ 399.00 $ 32.77 $ 670.00 $ 1,785.43 $ 1,750
79-610-65-00-5824 CHRISTMAS DECORATIONS $ $ $ $ $ $ $ 6.86 $ 352.17 $ $ $ $ $ $ 359.03 $ 1,000
79-610-65-00-5825 PUBLIC DECORATION $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-610-72-00-6500 IMRF PARTICIPANTS $ 2,608.37 $ 2,504.10 $ 2,447.29 $ 3,774.96 $ 1,258.32 $ 3,754.20 $ 2,479.95 $ 2,506.86 $ 2,622.28 $ 2,544.47 $ 2,643.45 $ 3,770.76 $ 443.30 $ 33,358.31 $ 33,953
79-610-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,213.67 $ 2,317.17 $ 2,294.15 $ 3,480.45 $ 1,041.86 $ 3,102.75 $ 2,007.52 $ 2,026.89 $ 2,034.30 $ 1,972.84 $ 2,051.54 $ 2,966.05 $ 428.07 $ 27,937.26 $ 28,383
79-610-75-00-7002 COMPUTER EQUIP&SOFT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
79-610-75-00-7003 OFFICE EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
79-610-75-00-7701 FLOWERS/TREES $ $ 473.21 $ $ $ $ $ $ $ $ $ $ $ $ 473.21 $ 500
TOTAL PARK EXPENSES(FUND 79) $ 35,456.71 $ 38,183.36 $ 39,414.07 $ 69,624.29 $ 18,781.59 $ 54,425.58 $ 34,542.43 $ 34,618.74 $ 39,673.27 $ 34,550.08 $ 36,919.77 $ 56,822.21 $ 6,740.62 $ 499,752.72 $ 524,712.00
RECREATION EXPENSES(FUND 79)
79-650-50-00-5107 SALARIES-RECREATION $ 21,089.02 $ 22,463.98 $ 19,587.13 $ 29,380.73 $ 9,793.57 $ 27,635.15 $ 20,337.14 $ 34,201.94 $ 19,587.16 $ 13,788.56 $ 12,759.73 $ 19,950.09 $ (2,033.31) $ 248,540.89 $ 368,532
79-650-50-00-5108 CONCESSION STAFF $ 2,675.50 $ 2,482.00 $ 2,192.79 $ 777.00 $ $ 222.75 $ 90.75 $ $ $ $ $ 563.63 $ 16.73 $ 9,021.15 $ 10,000
79-650-50-00-5109 SALARIES-PRE SCHOOL $ 2,118.00 $ 417.96 $ $ 1,209.00 $ 986.50 $ 3,450.50 $ 2,279.00 $ 2,201.50 $ 1,640.00 $ 1,945.75 $ 3,046.63 $ 3,524.50 $ 266.00 $ 23,085.34 $ 20,000
79-650-50-00-5136 SALARIES-PARTTIME $ 1,250.00 $ 1,250.00 $ 1,250.00 $ 1,875.00 $ 625.00 $ 1,782.88 $ 249.38 $ 238.88 $ 416.25 $ 993.00 $ 860.63 $ 1,786.38 $ 231.57 $ 12,808.97 $ 22,080
79-650-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-650-50-00-5150 SALARIES-INSTRUCTOR $ 1,087.50 $ 1,839.51 $ 2,372.75 $ 2,714.89 $ 2,267.75 $ 3,603.02 $ 2,429.79 $ 540.26 $ 794.69 $ 1,680.63 $ 1,743.50 $ 1,501.00 $ 81.38 $ 22,656.67 $ 16,000
79-650-50-00-5155 SALARIES-RECORDINGS $ $ 227.51 $ 237.50 $ $ 280.88 $ 91.00 $ 91.00 $ $ $ $ $ $ $ 927.89 $ 3,000
79-650-62-00-5401 CONTRACTUAL SERVICES $ 525.00 $ 3,545.00 $ 6,549.60 $ 8,742.69 $ 3,010.00 $ 2,767.00 $ 1,470.00 $ 1,575.00 $ 2,230.80 $ 2,829.50 $ 2,971.63 $ 1,042.00 $ 335.13 $ 37,593.35 $ 50,000
79-650-62-00-5408 MAINTENANCE SUPPLIES $ $ 77.04 $ 62.70 $ $ 104.11 $ $ 69.03 $ 99.50 $ $ $ $ $ $ 412.38 $ 2,000
79-650-62-00-5409 MAINTENANCE-VEHICLES $ $ $ 809.41 $ 49.32 $ 351.01 $ 93.00 $ $ $ 84.49 $ $ $ $ $ 1,387.23 $ 1,000
79-650-62-00-5410 MAINTENANCE-OFFICE EO $ $ 250.24 $ 242.18 $ 239.48 $ 178.00 $ 178.00 $ 283.97 $ 188.26 $ 216.27 $ 216.27 $ 212.57 $ 216.27 $ $ 2,421.51 $ 3,500
79-650-62-00-5426 YOUTH SERVICES GRANT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-650-62-00-5435 ELECTRICITY $ $ 1,931.62 $ 1,972.94 $ 2,021.18 $ 1,769.01 $ 1,404.39 $ 1,750.86 $ 2,116.83 $ 1,827.41 $ 1,583.63 $ 1,372.15 $ 1,817.01 $ 1,316.13 $ 20,883.16 $ 22,000
79-650-62-00-5437 TELEPHONE/INTERNET $ $ $ 342.08 $ 341.40 $ 340.22 $ 339.15 $ 336.04 $ 337.14 $ 335.11 $ 332.18 $ 331.24 $ 441.22 $ 79.95 $ 3,555.73 $ 1,300
79-650-62-00-5438 CELLULAR TELEPHONE $ $ 174.47 $ 193.02 $ 183.56 $ 201.47 $ 144.61 $ 141.42 $ 149.28 $ 125.12 $ 162.49 $ 136.24 $ 174.49 $ 175.10 $ 1,961.27 $ 3,000
79-650-62-00-5445 PORTABLE TOILETS $ $ 1,042.50 $ (1,220.00) $ 862.50 $ 557.14 $ 1,077.50 $ $ 464.29 $ $ $ $ 966.00 $ $ 3,749.93 $ 4,500
79-650-62-00-5603 PUBLISHING/ADVERTISIN $ $ $ $ 8,196.71 $ $ 2,500.00 $ $ 8,331.92 $ $ $ $ 8,843.23 $ $ 27,871.86 $ 27,000
79-650-62-00-5605 BOOKS/PUBLICATIONS $ _ _ _ _
$ $ $ $ $ $ $ $ $ $ $ $ $ $ 100
_ _ _ _ _ _ _ _ _ _
79-650-64-00-5600 DUES $ 223.32 $ $ $ $ $ $ $ $ $ 259.00 $ $ $ $ 482.32 $ 1,500
79-650-64-00-5604 TRAINING AND CONFEREN $ $ $ $ 200.00 $ 5.00 $ $ 55.00 $ $ 420.00 $ $ $ $ $ 680.00 $ 500
79-650-64-00-5605 TRAVEL EXPENSE $ _ _ _ _$ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ __ _ _ _
79-650-65-00-5802 OFFICE SUPPLIES $ $ 12.49 $ 35.87 $ 563.61 $ $ 797.73 $ 273.56 $ 27.45 $ 137.80 $ 70.17 $ 87.61 $ 95.97 $ 363.78 $ 2,466.04 $ 3,000
79-650-65-00-5803 PROGRAM EXPENSES $ 6,338.47 $ 2,312.34 $ 3,557.03 $ 5,729.77 $ 2,649.60 $ 4,393.53 $ 1,422.34 $ 7,547.44 $ 9,205.94 $ 1,577.47 $ 1,509.61 $ 7,692.38 $ 447.80 $ 54,383.72 $ 53,600
79-650-65-00-5804 OPERATING SUPPLIES $ $ 7.47 $ $ 163.33 $ $ 1.47 $ $ 13.47 $ 12.70 $ $ 190.00 $ $ $ 388.44 $ 1,000
79-650-65-00-5805 RECREATION EQUIPMENT $ $ $ $ $ $ $ $ $ $ $ $ $ 283.46 $ 283.46 $ 2,000
79-650-65-00-5808 POSTAGE&SHIPPING $ 800.00 $ $ 1,173.00 $ 800.00 $ $ 177.00 $ 1,796.00 $ $ 177.00 $ 110.48 $ 1,796.00 $ 177.00 $ $ 7,006.48 $ 8,000
79-650-65-00-5812 GASOLINE $ $ 137.64 $ 286.71 $ 273.75 $ 288.32 $ 154.97 $ 112.64 $ 78.23 $ 117.95 $ 37.91 $ $ $ 137.74 $ 1,625.86 $ 3,000
79-650-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-650-65-00-5827 GOLF OUTING EXPENSES $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 6,000
_ _ _ _ _ _ _ _ _ _ _ _ _ _
79-650-65-00-5828 CONCESSIONS $ 614.77 $ 3,039.02 $ 5,507.28 $ 2,173.68 $ 92.61 $ 15.60 $ 5.48 $ $ $ 350.00 $ 264.24 $ 4,722.60 $ 929.30 $ 17,714.58 $ 18,000
79-650-65-00-5833 HOMETOWN DAYS EXPENSE $ $ 34.37 $ 48,295.00 $ 6,933.00 $ 37,296.09 $ 6,989.07 $ $ $ 355.30 $ $ $ $ $ 99,902.83 $ 100,000
79-650-65-00-5840 SCHOLARSHIPS $ $ $ 150.00 $ $ $ 71.00 $ $ $ $ $ $ $ $ 221.00 $ 1,000
79-650-65-00-5841 PROGRAM REFUND $ 346.00 $ 270.00 $ 619.00 $ 417.00 $ 195.00 $ 432.00 $ 132.00 $ 198.00 $ 153.00 $ 115.00 $ 70.00 $ 135.00 $ $ 3,082.00 $ 7,000
79-650-72-00-6500 IMRF PARTICIPANTS $ 2,187.72 $ 2,203.23 $ 1,902.42 $ 2,853.61 $ 975.66 $ 2,561.99 $ 1,895.111$ 3,122.64 1$ 1,862.74 $ 1,322.70 $ 1,531.34 $ 2,450.10 $ (515.64) $ 24,353.621$ 41,537
79-650-72-00-6501 SOCIAL SECURITY/MEDIC $ 2,122.74 $ 2,128.08 $ 1,913.36 $ 2,654.53 $ 1,031.00 $ 2,811.59 $ 1,906.76 1$ 2,880.12 1$ 1,699.421$ 1,391.16 1$ 1,391.28 1$ 2,073.11 1$ (538.31) $ 23,464.84 1$ 30,351
79-650-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,682.00 $ $ 918.00 $ $ $ $ $ $ $ $ $ $ 2,600.00 $ 2,600
2 of
UNITED CITY OF YORKVILLE DETAILED MONTH-BY-MONTH REVENUE AND EXPENSE REPORT FOR PARKS&RECREATION
DATE OF REPORT 5/19/11
ACTUAL EXPENSES BY MONTH
ACCOUNT NUMBER AND DESCRIPTION May-10 June-10 July-10 August-10 September-10 October-10 November-10 December-10 January-31 February-11 March-31 April-11 P.13 YEAR-TO-DATE ANNUAL
TOTALS BUDGET
79-650-78-00-9010 MISC RETAIL $ $ - $ $ $ $ $ - $ $ $ $ $ $ - $ $ 3,000
79-650-99-00-9941 REPAYMENT OF GF LOAN $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 100,000
TOTAL RECREATION EXPENSES(FUND 79) $ 41,378.04 $ 47,528.47 $ 98,031.77 $ 80,273.74 $ 62,997.94 $ 63,694.90 $ 37,127.27 $ 64,312.15 $ 41,399.15 $ 28,765.90 $ 30,274.40 $ 58,171.98 $ 1,576.81 $ 655,532.52 $ 937,200.00
TOTAL FUND REVENUES $ 201,828.52 $ 132,799.89 $ 116,600.11 $ 102,348.58 1$ 192,153.36 $ 113,629.33 $ 96,986.07 $ 86,256.23 $ 90,377.59 $ 95,985.49 $ 86,212.33 $ 6,295.71 $ $ 1,321,473.21 $ 1,479,990.00
TOTAL FUND EXPENSES $ 76,834.75 $ 85,711.83 $ 137,445.84 $ 149,898.03 $ 81,779.53 $ 118,120.48 $ 71,669.70 $ 98,930.89 $ 81,072.42 $ 63,315.98 $ 67,194.17 $ 114,994.19 $ 8,317.43 $ 1,155,285.24 $ 1,461,912.00
FUND SURPLUS(DEFICIT) $ 124,993.77 $ 47,088.06 1$ (20,845.73) $ (47,549.45)1$ 110,373.83 1$ (4,491.1S)l$ 25,316.37 1$ (12,674.66)1$ 9,305.17 1$ 32,669.51 1$ 19,018.16 1$ (108,698.48) $ (8,317.43)11$ 166,187.97 1$ 18,078.00
REC CENTER REVENUES
80-000-42-00-4200 MEMBERSHIP FEES $ 30,448.00 $ 34,608.82 $ 30,919.00 $ 31,053.00 $ 30,963,00 $ 30,707.00 $ 34,959.00 $ 36,209.00 $ 39,855.05 $ 38,577.00 $ 40,391.00 $ 40,052.63 $ $ 418,742.50 $ 410,000
80-000-42-00-4210 GUEST FEES $ 356.00 $ 506.00 $ 411.00 $ 423.00 $ 335.00 $ 214.00 $ 480.00 $ 751.00 $ 620.00 $ 913.85 $ 1,159.00 $ 903.62 $ $ 7,072.47 $ 3,500
80-000-42-00-4220 SWIM CLASS $ 1,388.00 $ 7,082.25 $ 4,821.50 $ 1,154.00 $ 1,760.00 $ 1,392.00 $ 2,045.25 $ 768.00 $ 1,415.75 $ 1,498.75 $ 3,113.00 $ 574.00 $ $ 27,012.50 $ 35,000
80-000-42-00-4230 PERSONAL TRAINING FEE $ 1,002.00 $ 915.00 $ 476.00 $ 40.00 $ 1,338.00 $ 257.00 $ 728.00 $ 698.00 $ 1,245.00 $ 845.00 $ 211.00 $ 300.00 $ $ 8,055.00 $ 15,000
80-000-42-00-4240 TANNING SESSIONS $ 239.00 $ 115.00 $ 142.00 $ 43.00 $ 180.00 $ 40.00 $ 77.00 $ 85.00 $ 110.00 $ 211.00 $ 446.00 $ 384.00 $ $ 2,072.00 $ 2,500
80-000-42-00-4270 FEES FOR PROGRAMS $ 8,902.00 $ 7,102.50 $ 4,183.50 $ 20,286.00 $ 12,368.00 $ 12,155.70 $ 9,058.00 $ 9,387.50 $ 14,360.44 $ 11,894.10 $ 12,335.30 $ 8,081.00 $ $ 130,114.04 $ 125,000
80-000-42-00-4280 CONCESSIONS $ 1,126.75 $ 1,903.75 $ 1,443.00 $ 900.75 $ 923.75 $ 988.25 $ 1,034.50 $ 1,177.50 $ 1,373.75 $ 1,107.00 $ 1,374.05 $ 1,338.25 $ $ 14,691.30 $ 12,000
80-000-42-00-4286 RENTAL INCOME $ 401.00 $ 70.00 $ 14.00 $ 359.50 $ 1,278.25 $ 209.00 $ 593.00 $ 285.50 $ 2,088.00 $ 169.00 $ 347.00 $ 1,288.50 $ $ 7,102.75 $ 3,000
80-000-42-00-4295 MISC RETAIL $ $ $ $ 209.50 $ 77.00 $ 78.00 $ 46.00 $ 26.50 $ 111.45 $ 781.50 $ 137.50 $ 123.50 $ $ 1,590.95 $ 500
80-000-44-00-0400 DONATIONS/SPONSORSHIP $ $ 170.00 $ 90.00 $ $ $ $ 156.50 $ 90.00 $ 270.00 $ 2,270.00 $ $ 123.50 $ $ 3,170.00 $ 2,000
80-000-45-00-4550 GRANTS/SCHOLARSHIPS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
TOTAL REC CENTER REVENUES1$ 43,862.75 1$ 52,473.32 1$ 42,500.00 1$ 54,468.75 $ 49,273.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,267.20 $ 59,513.85 $ 53,169.00 $ $ 619,623.51 $ 609,000.00
REC CENTER EXPENSES
80-000-50-00-5107 SALARIES-REC CENTER $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.14 $ 1,315.39 $ 3,946.14 $ 1,973.08 $ 2,630.77 $ 2,630.78 $ 2,630.77 $ 2,630.77 $ 3,946.15 $ 789.22 $ 34,331.53 $ 33,543
80-000-50-00-5109 SALARIES-PRESCHOOL $ 2,564.18 $ 400.00 $ $ 2,172.71 $ 1,825.41 $ 6,195.28 $ 4,028.88 $ 3,741.51 $ 3,346.28 $ 3,805.18 $ 3,838.28 $ 6,115.08 $ 329.42 $ 38,362.21 $ 35,000
80-000-50-00-5136 SALARIES-PARTTIME $ 7,760.13 $ 7,359.50 $ 6,294.88 $ 11,289.45 $ 3,410.63 $ 9,983.09 $ 8,214.09 $ 8,002.82 $ 7,951.76 $ 7,206.89 $ 7,164.75 $ 11,884.46 $ 143.60 $ 96,666.05 $ 98,000
80-000-50-00-5137 SALARIES-OVERTIME $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
_ _ _ _ _ _ _ _ _ _ _ _ _ _
80-000-50-00-5150 SALARIES-INSTRUCTORS $ 4,096.00 $ 4,373.75 $ 5,471.94 $ 6,772.19 $ 1,504.50 $ 7,003.76 $ 4,620.01 $ 4,049.25 $ 3,513.38 $ 4,966.19 $ 3,646.00 $ 6,620.63 $ (219.50) $ 56,418.10 $ 65,000
80-000-62-00-5401 CONTRACTUAL SERVICES $ $ $ $ 8,895.00 $ $ 3,263.00 $ 1,187.20 $ $ 3,755.50 $ 1,302.50 $ 330.40 $ 1,379.50 $ 2,231.00 $ 22,344.10 $ 15,000
80-000-62-00-5408 MAINTENANCE-SUPPLIES $ 378.15 $ 640.50 $ 838.95 $ 1,688.12 $ 926.01 $ 566.74 $ 837.68 $ 453.76 $ 1,420.44 $ 259.55 $ 753.75 $ 876.57 $ 62.31 $ 9,702.53 $ 11,000
80-000-62-00-5410 MAINTENANCE-OFFICE E $ $ 240.71 $ 259.26 $ 300.65 $ 270.19 $ 223.00 $ 329.41 $ 266.75 $ 313.30 $ 324.89 $ 273.73 $ 309.91 $ $ 3,111.80 $ 4,500
80-000-62-00-5416 MAINTENANCE-GENERAL $ 2,034.01 $ 133.49 $ 391.11 $ 1,604.69 $ 659.91 $ 89.80 $ 330.72 $ 892.33 $ 1,211.06 $ 539.32 $ 882.16 $ 154.65 $ 389.50 $ 9,312.75 $ 16,000
80-000-62-00-5426 GRANTS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500
_ _ _ _ _ _ _ _ _ _ _ _ _ _
80-000-62-00-5430 TOWEL RENTAL $ 523.12 $ $ $ $ 561.96 $ $ $ 225.13 $ $ $ $ $ 216.48 $ 1,526.69 $ 1,500
80-000-62-00-5431 POOL REPAIR $ 189.50 $ 434.37 $ 95.00 $ 58.50 $ 1,988.31 $ 793.10 $ 380.00 $ 184.97 $ 190.00 $ $ $ $ $ 4,313.75 $ 5,000
80-000-62-00-5432 LEASE PAYMENT $ 35,000.00 $ 18,000.00 $ 18,000,00 $ 18,000.00 $ 18,000,00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ 18,000.00 $ $ $ 215,000.00 $ 216,000
80-000-62-00-5433 LICENSES/PERMITS $ 200.00 $ 150.00 $ $ $ $ $ $ $ $ $ $ $ $ 350.00 $ 700
80-000-62-00-5434 POOLSUPPLIES $ $ 1,107.00 $ $ $ $ $ 1,976.24 $ $ $ $ $ 262.51 $ $ 3,345.75 $ 3,200
80-000-62-00-5435 ELECTRICITY $ $ 3,605.18 $ 4,110.90 $ 5,595.86 $ 5,334.79 $ 3,239.22 $ 3,065.76 $ 2,581.87 $ 2,992.54 $ 3,223.34 $ 2,709.43 $ 2,667.06 $ $ 39,125.95 $ 28,000
80-000-62-00-5437 TELEPHONE/INTERNET/CA $ $ 116.54 $ 315.45 $ 318.75 $ 398.35 $ 318.15 $ 317.60 $ 324.03 $ 320.38 $ 323.26 $ 329.38 $ 813.89 $ 116.54 $ 4,012.32 $ 1,750
80-000-62-00-5438 CELLULAR PHONE $ $ 29.08 $ 32.17 $ 30.59 $ 33.58 $ 28.92 $ 28.28 $ 29.86 $ 25.02 $ 32.50 $ 26.83 $ 34.90 $ 35.02 $ 366.75 $ 600
80-000-62-00-5439 PROPERTY TAX $ 26,839.85 $ $ 26,839.85 $ $ $ $ $ $ $ $ $ $ $ 53,679.70 $ 53,000
80-000-62-00-5440 SECURITY $ $ 60.00 $ $ $ 60.00 $ $ $ 60.00 $ $ $ $ $ $ 180.00 $ S00
80-000-62-00-5603 PUBLISHING/ADVERTISIN $ 360.00 $ $ $ $ $ $ $ $ $ $ $ 372.00 $ $ 732.00 $ 1,500
80-000-62-00-5605 BOOKS/PUBLICATION $ _ $ $ $ $ $ $ $ $ $ $ $ _ $ $ $ 50
_ _ _ _ _ _ _ _ _ _ _ _
80-000-64-00-5600 DUES $ _$ $ $ $ $ $ $ $ $ $ $ $ $ $ 200
_ _ _ _ _ _ _ _ _ _ _ _ _
80-000-64-00-5604 TRAINING&CONFERENCE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
80-000-64-00-5605 TRAVEL EXPENSES $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
80-000-65-00-5802 OFFICE SUPPLIES $ $ $ 634.11 $ 456.22 $ $ $ $ $ 8.75 $ 185.68 $ $ 81.36 $ 363.79 $ 1,729.91 $ 2,600
80-000-65-00-5803 PROGRAM EXPENSES $ 746.96 $ 1,094.78 $ 1,420.45 $ 1,727.69 $ 1,627.07 $ 1,584.99 $ 1,941.51 $ 1,839.67 $ 1,494.96 $ 1,428.98 $ 1,666.89 $ 2,453.39 $ 1,092.62 $ 20,119.96 $ 17,000
80-000-65-00-5804 OPERATING SUPPLIES $ $ 84.00 $ 42.79 $ 201.59 $ $ 399.00 $ 91.71 $ $ $ 112.48 $ 266.11 $ $ $ 1,197.68 $ 3,000
80-000-65-00-5805 RECREATION EQUIPMENT $ $ $ 61.51 $ $ $ 60.00 $ $ $ 5,198.09 $ $ $ $ $ 5,319.60 $ 6,000
80-000-65-00-5808 POSTAGE&SHIPPING $ _ _$ $ $ $ $ $ $ $ $ $ $ $ $ $ 600
_ _ _ _ _ _ _ _ _ _ _ _
80-000-65-00-5812 GASOLINE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
_ _ _ _ _ _ _ _ _ _ _ _ _ _
80-000-65-00-5826 MILEAGE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200
_ _ _ _ _ _ _ _ _ _ _ _ _ _
80-000-65-00-5828 CONCESSIONS EXPENSES $ 214.08 $ 2,388.20 $ 207.63 $ 909.66 $ 590.54 $ 941.84 $ 409.35 $ 442.84 $ 804.40 $ 1,027.30 $ 822.17 $ 663.77 $ 607.26 $ 10,029.04 $ 6,000
80-000-65-00-5840 SCHOLARSHIPS $ $ $ 17.50 $ $ $ 371.00 $ $ $ $ $ $ $ $ 388.50 $ 400
80-000-65-00-5841 PROGRAM REFUNDS $ 468.00 $ 533.00 $ 617.00 $ 646.00 $ 1,253.00 $ 641.50 $ 354.00 $ 36.00 $ 713.00 $ 781.00 $ 417.00 $ 589.00 $ $ 7,048.50 $ 4,000
80-000-65-00-5842 MEMBERSHIP REFUNDS $ $ 103.00 $ 85.00 $ 149.00 $ 65.00 $ 58.00 $ 38.00 $ $ 122.00 $ 295.00 $ 57.00 $ 452.00 $ $ 1,424.00 $ 1,500
80-000-72-00-65001MRF $ 869.51 $ 713.97 $ 538.43 $ 1,262.46 $ 485.07 $ 1,417.17 $ 884.46 $ 863.58 $ 895.64 $ 924.77 $ 943.96 $ 1,588.73 $ 219.57 $ 11,607.32 $ 10,000
80-000-72-00-6501 SOCIAL SECURITY $ 1,292.76 $ 1,117.75 $ 1,089.80 $ 1,832.52 $ 610.50 $ 2,063.76 $ 1,429.38 $ 1,397.83 $ 1,322.71 $ 1,411.92 $ 1,310.36 $ 2,173.90 $ 78.57 $ 17,131.76 $ 17,658
80-000-75-00-7002 COMPUTER EQUIP&SOFT $ $ 1,182.00 $ $ 1,998.00 $ $ $ $ $ $ $ $ $ $ 3,180.00 $ 3,200
80-000-75-00-7003 OFFICE EQUIPMENT $ _$ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
_ _ _ _ _ _ _ _ _ _ _ _ _
80-000-75-00-7500 PHONE SYSTEM $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200
80-000-78-00-9002 NICOR $ $ 534.56 $ 615.79 $ 584.28 $ 581.20 $ 40.33 $ 667.20 $ 35.38 $ 3,806.47 $ 2,202.04 $ 2,322.90 $ 1,096.05 $ $ 12,486.20 $ 11,000
80-000-78-00-9010 MISC RETAIL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 300
TOTAL REC CENTER EXPENSES $ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,056.35 $ 60,036.46 $ 50,983.56 $ 48,391.87 $ 44,535.51 $ 6,455.40 $ 684,544.45 $ 675,301.00
TOTAL FUND REVENUESE$ 43,862.75 $ 52,473.32 $ 42,500.00 $ 54,468.75 $ 49,223.00 $ 46,040.95 $ 49,177.25 $ 49,478.00 $ 61,449.44 $ 58,267.20 $ 59,513.85 $ 53,169.00 $ $ 619,623.51 $ 609,000.00
TOTAL FUND EXPENSESE$ 86,167.03 $ 47,032.15 $ 70,610.29 $ 70,440.07 $ 41,501.41 $ 61,227.79 $ 51,104.56 $ 46,058.35 $ 60,036.46 1$ 50,983.56 $ 48,391.87 $ 44,535.51 $ 6,455.40 $ 684,544.45 $ 675,301.00
FUND SURPLUS(DEFICIT) $ (42,304.28) $ 5,441.17 $ (28,110.29) $ (15,971.32) $ 7,721.59 $ (15,186.84) $ (1,927.31) $ 3,419.65 $ 1,412.98 S 7,283.64 $ 11,121.98 5 8,633.49 $ (6,455.40)115 (64,920.94) $ (66,301.00)
3 of
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Beer Sales at Bridge Park
Agenda Date: May 28, 011
Synopsis: Discussion of Beer Sales at Bridge Park
Action Previously Taken:
Date of Action: N/A Action Taken: .
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
p �RKVnur
202 East Countryside Prkwy. Yorkville, IL 60560 It
(630) 553-2582 (630) 553-2644 fax
ULU ;FEE=MWW Email: recreation(a�yorkviI Ile.i1.us www.yorkville.il.us
pAF7Ks & RECREATION
Recreation & Fitness for Our Community
To: Bart Olson, Interim Director Parks and Recreation Department
From:Tim Evans, Superintendent of Recreation &Scott Sleezer Superintendent of Parks
Re:Adult Beverage Sales at Bridge Park
With the adult softball leagues growing each year at Bridge Park, currently running Monday—Thursday, we
thought it would be a good opportunity to offer adult beverage sales to the participants of those leagues.
Currently we are looking at Plastic Bottle Beer and Malt Beverages to be sold.
Cost associated with this new concession item would be:
1.) Beverage Product ($35 a case) $3,150
2.) Dram Shop Insurance($600—800) 800
3.) State Liquor License Fee($500) 500
4.) Possibly additional staff( $200 a week) 3,200
5.) Possibly a cooler, but trying to secure one through the vendor($750—1,000) 1,000
Total Cost VY year: $5,770
Potential Revenue:
1.) 100 beverages per week X$4 per drink= $400 per week
2.) 20 weeks X$400= $8,000
Potential Total Revenue: $8,000
While this will require us to make changes to the city ordinance,this would be a new revenue stream that
has the potential to help fund improvements to Bridge Park concession stand and playing fields. Anyone
working in the concession stand on these nights must be 18 years of age or older,with one person working
in the concession stand and one person outside monitoring the softball league and park grounds. Both
employees will have gone through the City of Yorkville Police Department BASSET training programming.
We are looking at getting this up and running sometime this summer.
"The achievements of an organization are the results of the combined effort of each individual."
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Disposal of Toro equipment
Agenda Date: May 26, 2011
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Scott Sleezer Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
It To: Bart Olson
From: Scott Sleezer
PRRItj�g s RECR"TT CC: Park Board
Date: 5-20-11
Subject: Surplus Equipment
Bart,
We have two none operational mowers one is 1995 Jacobsen HR5111 and the other is a 1999
Jacobsen T528D. These have been sitting since we replaced them years ago. To get them in
working condition again would cost thousands of dollars. These mowers are taking up space in
our south building. I recently approached our Toro sales person to see if there was any value to
these mowers. I have attached a copy of the quote I was given from Reinders Inc (Toro
Dealership).
Account # 365726 April 25, 2011
City of Yorkville
Attn: Scott Sleezer
800 Game Farm Road
Yorkville, IL 60560
Dear Scott,
Thank you for the opportunity to quote your current equipment needs. Below is the configuration
and pricing requested . If you have any questions or need additional information please call .
Qty. Model # Description Ea. Ext. Price
1 T528D 1999 Jacobsen Turfcat Mower Trade-in $ 300.00
1 HR 5111 1995 Jacobsen Mower Trade-in $ 600.00
Quote good for Sub-Total $ 900.00
30 Days 0.00% Tax
Total $ 900.00
Sincerely,
Whitey Anderson , SCPS
Reinders Inc.
630-251 -4832
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Location of Park Board meetings
Agenda Date: May 26, 2011
Synopsis: Discussion of location of future board meetings.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval of new location or reaffirm current location
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ❑
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Special City Council and Park Board meeting to discuss REC Center
Agenda Date: May 26, 2011
Synopsis: Mayor Golinski would like to hold a joint City Council and Park Board meeting
on June 14th to discuss the future of the REC Center.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: N/A
Action Requested: N/A
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Strategic Planning
Agenda Date: May 26, 2011
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: N/A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
It tLUJ To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PRRK�g s RECRMTIC" CC:
]DT Date: February 4, 2011
L Subject: Strategic Planning
The following topics are set to be discussed under the "strategic planning" agenda item.
Materials will be distributed by staff at the meeting as time allows. A verbal discussion on each
item will be conducted at the meeting.
1) FY 12 and FY 13 budgets
a. The FY 11 budget is attached. This approved budget has projected for FY12.
2) REC Center
a. Financial viability
b. Rental reduction
c. Property tax relief
3) Building/redevelopment of parks
a. Budget related discussion
b. Can we afford new projects?
4) Depletion of staff, equipment and the consequences of such
a. Probably no replacing any recent loss of staff
b. Future losses and the repercussions of such
5) Recreation programming—future and priorities
a. Do we duplicate services?
b. How do we deal with budget cuts vs. programming?
6) Capital needs of the departments
a. What if no funds are available?
7) Land-cash budget
8) Doomsday budget scenarios
a. Options for a park district
Reviewed By: Agenda Item Number
It lk YMKVLLLE Parks ❑
Recreation ❑
PRRK�g s RECRMTIC" Director ■
TD City Administrator ❑ Tracking Number
L Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Staff reports
Agenda Date: May 26, 2011
Synopsis: Written report from the Superintendent of Parks is attached.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
It tLU I To: Park Board
From: Scott Sleezer Superintendent of Parks
PRRrg®RMTIC" CC: Bart Olson, Interim Director of Parks and Recreation
]DT Date: May 19, 2011
L Subject: April 2011 Parks Report
Athletic Field Division
• Staff prepared all seventeen baseball fields for play and practice. Dragging the infield
filling in holes and trouble spots creating a level playing surface.
• Installed gravel trail at Bristol Bay 65 base ball field.
• Prepared the soccer fields for play by painting the fields and fixing and repairing goal
nets weekly.
• Staff assembled and installed new set of 24' goals at Bristol 65 Park.
• Staff prepared the Bridge ball field complex for three tournaments in the month of April.
• Staff set the goals and installed the nets on the fields for our in house recreation soccer
program at Bristol Bay 65.
• Staff worked with the contractor to deliver all of the portable toilets throughout the parks.
• Staff set out trash cans at all of our park sites and sports fields.
Playground Division
• Playground Equipment Maintenance
Repaired broken deck at Fox Hill
Repaired vandalized dugouts at Beecher
Removed graffiti at Kiwanis
• Staff adding safety surfacing to each of our playgrounds to keep them up to CPSC and
ASTM standards. Staff installed 516 cubic yards.
Gilbert Park 24 yds Hiding Spot Park 90 yds
Heartland Circle Park 18 yds Sleezer Park 108 yds
Reimenschnider Park 75 yds Green's Park 50 yds
Rotary Park 65 yds Purcell Park 15 yds
Fox Hill 12 Park yds Beecher Park 12 yds
Bristol Bay 47 yds
• Staff weighed and removed the contents of the recycle containers at the twenty site
locations.
• Staff inspected all playgrounds weekly visually checking equipment using a systematic
approach looking for missing or loose hardware. Accessing the equipment pulling and
pushing on each apparatus to check if it is secure and filled out inspection form for each
site.
• Surfacing Maintenance
Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms
to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is
uniform and smooth in appearance and level with transition areas.
Turf Division
• Staff removed the shrubs in the Countryside Parkway boulevard near the Rec Center to
allow for better vehicle visibility. Staff then restored the area to turf grass.
• Painted 103 E Hydraulic back to original color from the preschool.
• Staff has started to spot apply vegetation control in and around plant beds.
• Staff weekly mowed all City owned turf areas over sixty sites, string trimming around
posts, signs and other such obstacles and blow clippings from all paved surfaces.
• Picked up all loose trash and debris by systematically walking a grid at each site,
replacing liners in all trash cans.
Administration
• Construction started at Raintree park site. The paving contractor has completed the
excavation, stoning and paving of the tennis courts. He is waiting for the fence contractor
to finish so they can install the color coat on the asphalt.
Public Works
• Assisted Water Department with water main break.
Rec Center Maintenance
Staff replaced the furnace filters in all of the HVAC units.