Loading...
Library Board Packet 2012 10-08-12 Agenda Yorkville Public Library/ Historical Meeting Room Board of Trustees Monday, October 8, 2012 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Funding for Maintenance City Assistance for Maintenance Letter to Newspaper/Building Siding List of Priorities for Future Funding Lands caping/Maintenance of Grounds Discussion of Tax Referendum and the Potential Effect on the Levy 13. New Business E Books for Website 14. Executive Session For the appointment, employment, compensation, discipline, performance or legal counsel for the public body,including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment Yorkville Public Library Board of Trustees Monday, September 10, 2012 902 Game Farm Road—Library Historic Wing 7:00pm The meeting was called to order at 7:OOpm by President Beth Gambro. Roll Call Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes, Sandra Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Gail Gaebler-yes, Bob Allen-(arrived approx.7:05pm) Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson Alderman Carlo Colosimo Tony Scott,Kendall County Record Recognition of Visitors— Finance Director Rob Fredrickson, Alderman Carlo Colosimo and Tony Scott of Kendall County Record were recognized. Amendments to the Agenda— none Minutes—August 13, 2012 Page 3, item#8: The second sentence will be moved to page 4 under Standing Committees. Barb Johnson moved to amend the minutes as stated and then approve the minutes as presented. Jo Ann Gryder seconded that motion. Motion approved by unanimous voice vote. Correspondence— None Public Comment— None Staff Comment— None Report of the Treasurer Financial Statement 1. Treasurer Chacon noted that the travel and lodging budget is already at 128%halfway through the year. The expenses were from the RAILS training according to Ms. Pfister. 2. Taxes have been received 1 Check Register: 1. Two new computers were purchased along with new books. 2. Ms. Johnson noted the Sound Inc. invoice is on the annual service contract list. 3. Ms. Lindblom said that the quarterly cost to Prairiecats seemed high. This is due to increased cost to Yorkville Library since other libraries have pulled out of Prairiecats. 4. Treasurer Chacon detailed the Bill List Summary dated September 10, 2012: a. Bills paid: $11,349.44 b. 2 payrolls in August totaling$36,962.73 c. health insurance costs of: $5,946.63 Ms. Lindblom stated there were actually 3 payrolls on the cash statement. Mr. Fredrickson explained there were only 2 on the Summary because the report was compiled before the meeting day and the third one was not reflected. Payment of Bills Motion: Ms. Gryder moved to pay the total disbursements of$54,258.80 as outlined on the Bill List Summary. Barb Johnson seconded this motion. Roll call vote: Allen-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Gaebler-yes. Passed 9-0. Report of the Library Director Statistics 1. Library Directory Pfister reported that Marian Manthei from Friends of the Library could not attend the meeting,but she said the Friends did a great job with the book sale and made $3,452. Some of the Trustees helped with the sale as well. 2. Six people attended the new catalog card system class 3. Six people (3 were Library staff) attended the identity theft program 4. Adult reading program is finished and Friends of Library supplied prizes 5. The Friends have spent$8,990 on Library programs, gifts etc. Ms. Somerlot added that the Friends had their annual meeting this morning and she shared a summary of the money spent. 6. The teen group had a garage sale and $200 was raised for Mutual Ground. 7. 800 reading logs were handed out for the children's reading program with 135 being returned. All received prizes. 8. Regarding circulation for July and August—specific figures are not yet available since information is not being received from the RAILS system. 9. Ms. Pfister made reference to a library story featured in the newspaper 10. The City has cleaned the gutters and also replaced several light bulbs. 11. The Garden Club did maintenance on the patio and courtyard 12. A Day of Service is being held on September 15 and high school students will be doing fall cleanup, raking etc. City Council Liaison Alderman Colosimo said Public Works Directory Eric Dhuse stated he could wash most of the Library windows with City equipment. Mr. Colosimo will request this be done before the weather turns. 2 River Road update—this project was to be completed by November,however,the date has been changed to Spring of 2013. Come Ed still needs to move some poles, but due to recent storms,they were delayed. Standine Committees Finance Committee This committee will meet in November, date to be determined. (Later determined to be October 8a'). Unfinished Business Funding for Maintenance As requested at the last meeting, Ms. Gryder checked on a possible liquor license in conjunction with a fund-raiser. A temporary permit issued by the Mayor would be allowed for a specific event. Alderman Colosimo explained there are 2 ways to obtain a permit: D apply for a temporary permit, 2) an alternative would be for a current liquor license holder to co-host the event and provide liquor under their license. Ms. Gryder also suggested that perhaps guests could bring their own liquor, but it was not known if this is allowed. Ms. Johnson voiced concern about having liquor at a fund- raiser. Ms. Somerlot asked if the Library would still be considered tax-exempt and be non-profit if they have a liquor license-holding sponsor. Mr. Colosimo said the Library tax-exempt status would apply. Ms. Somerlot said the Friends would like to hold a fund-raiser,but they are not tax- exempt. She suggested the Friends could pair with the Library to provide assistance and manpower. The Friends are also interested in holding"mini-golf'in the Library and asked if the Library would consider being a sponsor. Donations/checks would be written to the"Yorkville Public Library". Trustee Somerlot also said the Friends discussed having fund-raiser proceeds be applied to e-books,however,they would want to be able to pay for 2 years. She asked if the Library would consider paying half of the cost. She said their group has also sent letters to businesses for corporate memberships for e-books. The Board also briefly discussed possible lessons in ballroom dancing as a fund-raiser. Also reviewed was the proposed"Gutter Ball" and holding it at a bowling alley. A trivia night with a silent or live auction and refreshments was also discussed. The Board asked Ms. Gryder to pursue the logistics (timelines, manpower) of a trivia night for a possible March event. Themes of"Mop Madness" or"Spring Cleaning"were suggested. Ms. Johnson raised the question of how much money is needed for all the general maintenance desired. Ms. Pfister said the cost would be $4,064 for cleaning carpets and chairs and $875 for windows. She said 2010 was the last time the carpet was cleaned. Mr. Allen expressed concern for the volunteers and imposition on their time. 3 Letter to Newspaper/Building Siding Gail Gaebler reported on the letter she is to write to the Fixer. She had hoped to meet with a Hardie Siding representative,but has not been able to connect with them. Ms. Pfister then stated that a Hardie rep came to the Library and met with her and Tom Lindblom. The rep said the siding is in good condition,but the paint job is the problem. According to him, The Board picked the color,but the siding that was installed was not the siding the Board chose at the time. The siding was special order and came in white. Someone at Wickes Lumber(now out of business)painted the siding. The Hardie rep said he was not a professional who could say if the siding is their fault or not,however,Ms. Pfister received a claim form to complete. She said there are many questions on the form she cannot answer such as product codes,pieces affected, etc. She called the Hardie Company about the claim form and they requested proof of ownership of the property and she also sent them photos. Ms. Pfister said she was told that the construction company had no record of installing the siding. Ms. Lindblom and Ms. Gryder said the letter Ms. Gaebler wrote to Henry Brothers helped in gaining additional results/answers. Ms. Gaebler said the architect should know where the paint came from and she had contacted him. He fixed blame on Henry Brothers. At this time, Ms. Johnson said the letter should go forward to the newspaper Fixer column. The next possible step could be contacting an attorney. Mr. Allen commented that he sensed that the Board might not make much progress with the claim form. Ms. Pfister also stated that Hardie Siding is meant to be installed a certain number of inches off the ground and that is not the case with the Library siding. Ms. Gaebler questioned what happened to the 30-year guarantee? At this time, Ms. Gaebler will proceed with contacting the Fixer. New Business Building Contents Insurance Renewal Ms. Pfister said the City carries the insurance on the Library building. The contents are insured for$600,000 and the City now has asked the Library Board to decide on the value to be insured since more items have been added to the Library collections. The insurance is paid from the General Fund. She added that nothing under$500 is insured. The Board concurred with increased insurance and Rob will work with Michelle to determine numbers. Mr. Allen moved to increase the assessment on the value of the building contents for insurance renewal and Ms. Johnson seconded the motion. Unanimous voice vote approval. List of Priorities for Future Funding Chairman Gambro had asked the Trustees to think about possible purchases or reinstatement of services, if extra money is received. These 4 items were suggested: 4 1. Increase Library hours 2. Additional personnel 3. Increase collection 4. Maintenance This will be discussed more at the next meeting and items will be prioritized. Ms Gryder said she would like to also keep discussion going for a possible Library District. Landscaping/Maintenance of Grounds Ms. Gaebler asked that there be a landscaping policy or philosophy. She explained that the Garden Club was recently doing maintenance when they were told that certain landscaping would be torn out and replaced with mulch. She stressed that beautiful grounds are important. She thinks people are becoming disconnected from their environment and landscaping provides teachable moments as well as being an outdoor lab. She asked who decides on landscaping and that a policy is needed offering guidance. It was suggested that all actions should go through the Library Director who could consult the Board. Ms. LaChance also suggested that the Garden Club could provide advice. Ms. Gryder was asked to examine the vision statement and determine how the landscaping should be handled. Discussion of Tax Referendum and the Potential Effect on the Levy Ms. Lindblom asked when the levy is needed. Mr. Fredrickson said it should be sent to the City in November. It was noted that because of this deadline,the Finance Committee should meet in October. At this point, Ms. Gryder asked to table this discussion. However, Ms. Lindblom said the Board needed to be able to defend why the Library could not afford a 20% cut in the levy. She explained that the Library does not really have other sources of revenue, unlike some of the City departments. It was decided that Gail would write an article of support,promotion and current state of the Library, for the newspaper. The Trustees had a brief discussion of the non-binding referendum coming in November. It was suggested that the purpose of a non-binding decision is to stimulate conversation. Ms. Gambro said the Board needs to be prepared to inform citizens of the expenses the Library has and the reality of the items already cut. Ms. Lindblom also pointed out that the Library is bound by a tax cap. Ms. Johnson said that the Community Relations and Finance Committees should put forth some information about the cutbacks and Ms. Gaebler added that without the Friends of the Library assistance,the Library would"be in trouble". 5 This item will be discussed again in October. Additional Business None Adjournment Ms. Gaebler moved and Ms. Johnson seconded a motion to adjourn the meeting. Adj ourned at 8:31 pm. Minutes transcribed by Marlys Young, Minute Taker 6 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30,2012 ACTUALS BY 31ONTH(Cash Basis) 2$,; 3,, 42;,ojFercnl YEN. 16b7'S car-ru Dah A1Y[Al. T BUDGET l n( iutlkrt 9Y Ol NT NUMBFR DESCRIPTION 12 June-12 Juh-12 August-12 September-12 LIBRARY OPERATIONS REVENUES Tares 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 98,981 246,721 9,268 42,415 265,534 662,919 700,000 94.70% 82-000-40-00-4012 PROPERTY TAXES-FOX IND TIF - - - - - 7,500 0.00% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 739 955 115 1,809 5,000 36.18% 82-000-41-00-4170 STATE GRANTS - - - 1,500 - 1,500 17,200 8.72% Fines&Forfeits 82-000-43-00-4330 LIBRARY FINES 994 888 765 572 508 3,725 13,000 28.66% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,367 1,603 608 650 1,019 5,247 12,000 43.73% 82-000-44-00-4422 COPY FEES 204 153 175 216 181 928 3,000 30.95% 82-000-44-00-4440 PROGRAM FEES 93 44 54 74 119 384 2,000 19.18% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 103 492 150 328.10% Reimbursements 82-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 724 724 724 724 724 3,619 6,670 54.25% 82-000-46-00-4671' REIMB-LIFE INSURANCE 59 59 59 59 59 296 636 46.60% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 131 150 100 100 150 631 2,000 31.55% 82-000-48-00-4824 DVD RENTAL INCOME 349 457 537 507 374 2,224 4,500 49.42% 82-000-48-00-4832 MEMORIALS 142 200 - 40 - 382 2,000 19.10% 82-000-48-00-4850 MISCELLANEOUS INCOME 33 13 87 26 26 185 - 0.00% Other Financing,Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 9,733 1,801 1,801 2,151 840 16,326 41,978 38.89% TOTAL REVENUES:LIBRARY 113,630 252,895 15,241 49.265 269,637 700,668 $17,634 85.69ON, LIBRARY OPERATIONS EXPENDITURES .Salaries& Wages 82-820-50-00-5010 SALARIES&WAGES 18,707 19,431 18,707 28,060 18,707 103,611 245,000 42.29% 82-820-50-00-5015 PART-TIME SALARIES 14,207 14,193 14,085 20,716 13,594 76,796 195,000 39.38% Benefits 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30,2012 ACTUALS BY MONTH(Cash Basis) ".t,ofFisealYear &3311;1 16.67% 'S:'u ?i';, _ ._ /ear-to-Date ANNUAL OLINTNLiVBER DESCRIPTIf)N May-12 Jmvm 12 .1u1+,-12 ALZ.,s-12 Sepremher-12 Totals BUDGET %of Budget 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,803 1,873 1,803 2,705 1,803 9,988 26,692 37.42% 82-820-52-00-5214 FICA CONTRIBUTION 2,463 2,517 2,453 3,676 2,416 13,525 38,000 35.59% 82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 8,047 5,553 10,578 11,001 43,487 102,877 42.27% 82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 86 428 1,410 30.35% 82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 992 2,975 6,826 43.59% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 268 770 34.81% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,035 - 350 - - 1,385 4,286 32.31% 82-820-52-00-5231 LIABILITY INSURANCE 8,698 1,801 1,801 1,801 840 14,941 37,692 39.64% Contractual Sen ices 82-820-54-00-5415 TRAVEL&LODGING - 200 305 135 - 640 500 128.09% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 751 785 1,321 795 3,652 8,500 42.97% 82-820-54-00-5452 POSTAGE&SHIPPING - - - 6 2 8 1,000 0.83% 82-820-54-00-5460 DUES&SUBSCRIPTIONS 78 - - - 210 288 14,000 2.06% 82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 2,387 1,837 1,648 10,777 29,000 37.16% 82-820-54-00-5466 LEGAL SERVICES - - - 360 - 360 2,000 18.00% 82-820-54-00-5468 AUTOMATION 3,385 7 - 869 3,866 8,128 35,000 23.22% 82-820-54-00-5480 UTILITIES - - 300 204 151 655 15,750 4.16% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 276 91 536 214 1,116 5,000 22.32% 82-820-54-00-5498 PAYING AGENT FEES - 375 375 - 749 749 100.00% Supplies 82-820-56-00-5610 OFFICE SUPPLIES 793 295 187 1,054 2,328 8,000 29.11% 82-820-56-00-5620 OPERATING SUPPLIES 228 912 1,198 44 2,382 7,500 31.76% 82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,550 1,550 - 0.00% 82-820-56-00-5640 REPAIR&MAINTENANCE - 905 905 - 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 44 84 127 2,000 6.37% 82-820-56-00-5685 DVD'S 280 204 135 95 714 2,000 35.68% 82-820-56-00-5698 MEMORIALS&GIFTS - - - - - 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - - - - 250 0.00% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30,2012 ACTUALS BV MONTH(Cash Basis) "bo(FiscalYear 8.334L 16.67% ? ear-to-Date ANNUAL ACCOUNI-NUMBER DEWRIPTION M:is.12 dune-12 .lair-I: tiugusl-2i:.. September-12. Tatais BUDGET %of Budget Contingencies 82-820-70-00-7799 CONTINGENCIES - - 1,000 0.00% Other Financing Uses 82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 1,822 1,822 1,511 120.58% TOTAL FUND REVENUES 113,630 252,895 15,241 49,265 269,637 700,668 817,634 85.690/, TOTAL FUND EXPENDITURES 62,028 55,051 51,041 75,376 60,109 303,606 794,413 38.229/0 FUND SURPLUS(DEFICIT) 51,602 197,843 (35,800) (26,112) 209,528 397,062 1 23,221 BEGINNING FUND BALANCE 388,831 FUND SURPLUS DEFICI.1'1 397,062 ENDING[RLSERVED FUND BALANCE. 333,147 [:Nf)ItiG UN]tl•;SI;RVED F'UNI)RAL,ANC'E 452,745 ENDING TOTAl. FUND BALANCE 785,893 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 113,248 282,285 10,604 48,529 303,810 758,477 795,488 95.35% 83-000-45-00-4500 INVESTMENT EARNINGS - 6 - - 36 42 300 14.15% 83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 1,822 - - - - 1,822 1,511 120.58% 1Y)'i.AL REVENUES:LIIIRARY DEBTSERVICE 115,070 282.291 10,604 48,529 303,846 760,341 797.299 95.36°/9 LIBRARY DEIST SERVICE EXPENDITURES 2005[1 Bond 83-830-83-00-8000 PRINCIPLE PAYMENT - - - - - - 290,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT 154,563 154,563 309,125 50.00% 2006 Bond 83-830-84-00-8000 PRINCIPLE PAYMENT - 150,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 23,181 23,181 46,363 50.00% TOTAL FUND REVENUES 115,070 282,291 10,604 48,529 303,846 760-141 797,299 95.36% TOTAL FUND EXPENDITURES - 177,744 - - - 177,744 795,488 22.31% FUND SURPLUS(DEFICIT) 115,070 104,547 10,604 48,529 303,846 592.597 1.811 3 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30,2012 ACTUALS BY MONTH(Cash Basis) ofriscal Year 8.33 n 16.67°S, ?S°L 33;', 42Sa fear-to AtiNCAL kCCOUNT NUMBER DESCRIPTION May-12 June-12 .July-12 August-12 September-12 Totals BL'IrGl'.1 %aF Budget LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 2,500 10,800 4,000 17,300 16,250 106.46% 84-000-45-00-4500 INVESTMENT EARNINGS 0 0 0 0 l 2 100 1.74% TOTAL REVENUES:LIBRARY CAPITAL 2,500 0 0 10,800 4,001 17,302 10,350 105.82% LIBRARY CAPITAL EXPENDITURES 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - 0.00% 84-840-56-00-5683 AUDIO BOOKS 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC 0.00% 84-840-56-00-5685 1 DVD'S 0.00% 84-840-56-00-5686 BOOKS - 423 208 6 762 1,399 13,474 10.38% TOTAL FUND REVENUES 2,500 0 0 J10,794 4,001 17,34)2 16,350 105.82% TOTAL FUND EXPENDITURES - 423 208 762 1,399 13.4'x4 10,38 Jo FUND SURPLUS(DEFICIT) 2,500 (422) (208) 3,239 15,903 2,876 4 DATE: 10/02/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:13:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/08/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- 103247 ABRAHAM ABRAHAM LINCOLN 09154 09/07/12 01 KENDALL COUNTY RECORD 07/07/11 82-820-54-00-5460 48.00 02 THRU 08/25/11 ** COMMENT ** INVOICE TOTAL: 48.00 CHECK TOTAL: 48.00 103248 ACI ACI SYSTEM CORP D9536 10/01/12 01 ELEVATOR PHONE MONITORING 82-820-54-00-5462 335.40 INVOICE TOTAL: 335.40 CHECK TOTAL: 335.40 103249 ALLVAC MICHAEL C. GOLICH 13498 09/25/12 01 VACUUM REPAIR 82-820-54-00-5495 109.39 INVOICE TOTAL: 109.39 CHECK TOTAL: 109.39 103250 ATT AT&T 312Z891936-0912 09/16/12 01 MONTHLY CHARGES 82-820-54-00-5440 273.86 INVOICE TOTAL: 273.86 * CHECK TOTAL: 273.86 103251 BAKTAY BAKER & TAYLOR 20207406710 09/24/12 01 BOOKS 84-840-56-00-5686 231.17 INVOICE TOTAL: 231.17 * 202343640 09/05/12 01 BOOKS 84-840-56-00-5686 165.82 INVOICE TOTAL: 165.82 * DATE: 10/02/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:13:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/08/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103251 BAKTAY BAKER & TAYLOR 2027370173 09/11/12 01 BOOKS 84-840-56-00-5686 48.17 INVOICE TOTAL: 48.17 2027404848 09/21/12 01 BOOKS 84-840-56-00-5686 58.30 INVOICE TOTAL: 58.30 CHECK TOTAL: 503.46 103252 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0912L 09/15/12 01 MONTHLY CHARGES 82-820-54-00-5440 72.05 INVOICE TOTAL: 72.05 CHECK TOTAL: 72.05 103253 CAMBRIA CAMBRIA SALES COMPANY INC. 32843 09/04/12 01 TOILET TISSUE, PAPER TOWELS, 82-820-56-00-5620 428.02 02 BOWL CLEANER, GARBAGE BAGS, ** COMMENT ** 03 SOAP, WINDEX, SCRAPER MAT, ** COMMENT ** 04 URINAL BLOCK ** COMMENT ** INVOICE TOTAL: 428.02 CHECK TOTAL: 428.02 103254 COMCAST COMCAST CABLE 090312 09/03/12 01 SEPTEMBER 2012 INTERNET 82-820-54-00-5440 134.90 INVOICE TOTAL: 134.90 * CHECK TOTAL: 134.90 103255 EBSCO EBSCO INDUSTRIES, INC. 1406952 07/20/12 01 MAGAZINE SUBSCRIPTION RENEWALS 82-820-54-00-5460 2,218.12 INVOICE TOTAL: 2,218.12 * CHECK TOTAL: 2,218.12 DATE: 10/02/12 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:13:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/08/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103256 GALE THE GALE GROUP INC. 291132 09/01/12 01 ANNUAL RENEWAL FOR GENERAL 82-820-54-00-5460 3,134.64 02 REFERENCE CENTER ** COMMENT ** INVOICE TOTAL: 3,134.64 * CHECK TOTAL: 3,134.64 103257 JEWEL JEWEL 091112 09/11/12 01 STORYTIME SNACKS 82-820-56-00-5671 45.08 INVOICE TOTAL: 45.08 * 091812 09/18/12 01 STORYTIME SUPPLIES 82-820-56-00-5671 17.43 INVOICE TOTAL: 17.43 * 092112 09/21/12 01 COOKIES, MILK 82-820-56-00-5671 11.46 INVOICE TOTAL: 11.46 * 092412 09/24/12 01 COOKIES 82-820-56-00-5671 10.47 INVOICE TOTAL: 10.47 * CHECK TOTAL: 84.44 103258 LIBSTORE THE LIBRARY STORE, INC. 27506 09/10/12 01 BADGE HOLDERS 82-820-56-00-5610 35.51 INVOICE TOTAL: 35.51 CHECK TOTAL: 35.51 103259 MIDWTAPE MIDWEST TAPE 90356817 08/31/12 01 DVDS 82-820-56-00-5685 55.97 INVOICE TOTAL: 55.97 90373392 09/07/12 01 DVDS 82-820-56-00-5685 69.97 INVOICE TOTAL: 69.97 0 DATE: 10/02/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:13:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/08/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103259 MIDWTAPE MIDWEST TAPE 90388931 09/14/12 01 DVDS 82-820-56-00-5685 67.97 INVOICE TOTAL: 67.97 CHECK TOTAL: 193.91 103260 NICOR NICOR GAS 91-85-68-4012 09/06/12 01 902 GAME FARM RD 82-820-54-00-5480 215.04 INVOICE TOTAL: 215.04 CHECK TOTAL: 215.04 103261 RJKUHN R.J. KUHN INC. 0000012665 09/13/12 01 REPAIRED LEAKING URINAL 82-820-54-00-5495 274.33 INVOICE TOTAL: 274.33 * CHECK TOTAL: 274.33 103262 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000231712 10/02/12 01 SEPTEMBER ELEVATOR MAINTENANCE 82-820-54-00-5462 218.03 INVOICE TOTAL: 218.03 * CHECK TOTAL: 218.03 103263 VISA VISA 092612-L 09/26/12 01 POSTAGE 82-820-54-00-5452 2.35 02 GIFT CARDS 82-820-56-00-5698 100.00 INVOICE TOTAL: 102.35 CHECK TOTAL: 102.35 103264 WAREHOUS WAREHOUSE DIRECT DATE: 10/02/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:13:06 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/08/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- 103264 WAREHOUS WAREHOUSE DIRECT 1677723-0 09/11/12 01 CLEANING WIPES 82-820-56-00-5620 177.20 INVOICE TOTAL: 177.20 CHECK TOTAL: 177.20 103265 YORKACE YORKVILLE ACE & RADIO SHACK 145489 09/11/12 01 PVC NIPPLE 82-820-56-00-5620 1.58 INVOICE TOTAL: 1-58 CHECK TOTAL: 1.58 103266 YOUNGM MARLYS J. YOUNG 091012 09/25/12 01 SEPTEMBER 10 MEETING MINUTES 82-820-54-00-5462 73.00 INVOICE TOTAL: 73.00 CHECK TOTAL: 73.00 TOTAL AMOUNT PAID: 8,633.23 c YORKVILLE PUOLIC LIBRARY BILL LIST SUMMARY Monday, October 08, 2012 PA YROLL DATE BI-WEEKLY 9/14/2012 $17,992.66 BI-WEEKLY 9/28/2012 $18,527.10 TOTAL PAYROLL $36,519.76 ACCOUNTS PAYABLE BILL LIST 10/8/2012 $8,633.23 TOTAL. MILLS PAID $8,633.23 WIRE / ACH TRANSFERS OCTOBER HEALTH INSURANCE 10/1/2012 $5,311 .58 OCTOBER VISION INSURANCE 10/1/2012 $53.60 OCTOBER DENTAL INSURANCE 10/1/2012 $495.86 OCTOBER LIFE INSURANCE 101112012 $85.59 TOTAL WIRE TRANSFERS $5,946.63 TOTAL DISBURSEMENTS $5 7,099.62 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF SEPTEMBER 30, 2012 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Money Market Account Old Second $20,784.73 $256,867.07 $285,812.68 5258,437.83 $462,957.24 Building Old Second $6,794.09 $6,371.81 $6,163.73 $15,957.99 $16,196.49 Development Fees Library Reserve Lions IMET 5332.817.93 $332,891.97 $332,969.00 5333,055 24 $333,147.18 Reserve _ - - - - Library Operations Illinois Funds $98,976.00 $0.81 $20.45 $39.54 $39.55 Library Illinois Funds SI13,255.58 $282,295.24 $t28.399.56 $276,929.00 $580,775.39 Service a - - - - Library Operations Earthmover $25.00 3;;30 $25.00 $25.00 Total: $572,653.33 $878,451.90 5853,400.42 5884,444.60 51,393,140.85 $0.00 50.00 $0.00 50.00 $0.00 $0.00 50.00 PAYROLL ISTPAYPERIOD NS 18,358.34 $ 18,998.14 $ 19,036.04 $ 11,194.51 5'_ND PAY PERIOD S 18,821.20 $ 19,016.39 $ 18,012.55 S 18545.97 $3RD PAY PERIOD - $Total S 37,179.54 $ 38,014.53 September Public Relations Articles—Photos -Kendall Country Record Patch-Beacon News Meetings,Workshops Staff Meeting Cataloging DeBord- Augustine Circulation Iwanski Web Conference Augustine - DeBord Programs,Activities Number Attending Adult Programs Adult Book Discussion 2°d Thursday of each month 5 Lunch Time Book Club 8 2°a Wednesday of each month Friends Meeting 10 Threads and More 11 The Art Works of Robert W. Addison Presented by Howard Manthei 6 Young Adult Programs Teen Meeting(4 Times) 23 Pre-Teen Meeting 4 Times) 48 HELP - Helping Environments for Local People Pie Day- $152.00 Mutual Grounds Children Programs Read with Paws 14 Children's Book Club (4 Times) 48 Tot's and Toddlers Birthday Party 36 Tot's and Toddlers Back to School 34 Little Reader's Book Club 7 Home School Program 47 Add-A-Bead Book Club 5 Princess Day 33 Fantastic Family Fun Night 27 Story Time Field Trip (Officer Klingel) 36 After School Adventure 7 Autumn Creek School Visit Patron Count 7020 Teens Volunteers Michelle Kush, Miranda Knox, May Priegel, Sophie Bolanos, LexiWeiss, Madison Moga, Matthew Rashaczk and Karina Godinez A Boy Scout came and made a craft with the kids who came in after school in honor of Grandparent's Day A girl with the special needs group at YHS will donate time helping shelve books this school year. She comes once a week. Meeting Room Library-8 City- 1 Rent-3 Gifts and Memorials Teens did yard work for a patron who has just had surgery. Patron is donating money for two books in honor of their help. Circulation September Books 6,647 Dial-A- Story 325 Audio Books 402 Audio Visual 599 Music CD's 335 Kits 15 Periodicals 182 Reference Books 3 Sheet Music 0 8,508 September Report Books added in Sept. Purchased Donated Adult Fiction 15 8 Adult Non-Fiction 13 1 Large print 1 J-Fiction 12 J-Non-Fiction 1 DVDs 9 2 Database Use Ancestry Gale 2012 searches Hits Sessions searches JAN 127 41 8 53 FEB 102 43 5 27 MAR 199 90 19 119 APR 555 199 19 67 MAY 1085 514 0 0 JUNE 843 220 3 7 JULY 389 151 2 4 AUG 839 176 1 22 SEP 456 168 E-Book Report Prepared by Shelley Augustine 10/1/2012 OverDrive http://www.overdrive.com/Solutions/Libraries/Public/is the global leader in eBooks for libraries with a network of 18,000 libraries and millions of readers worldwide. They have developed 'Virtual Branch'websites worldwide and the OMNI Group is one of those branches. OMNI (Online Media of Northern Illinois) Group www.omnilibraries.ore has 80 libraries participating. Some include Channahon, Hinckley, Minooka, Morris, Newark,Oswego, Plano,Sandwich, Shorewood, and Somonauk. They offer Ebooks (books you read on a computer or device) and Eaudios(books you listen to on a computer or device). Each individual copy can only be checked out to 1 patron at a time,just like a physical book. Any titles purchased by one library are available to other libraries' patrons. So if Oswego Library buys a book, Plano patrons can check it out. This is nice because you have a much larger selection than what one could do alone. However there is no priority for your items for your patrons. It is a first come first served situation unless you purchase an additional module Advantage. (Discussed below). Each copy(except new purchases from Harper Collins which are limited to 26 checkouts) can be checked out an unlimited amount of times. Enrollment is a single annual fee which includes both service and content(1/3 annual fee is for hosting and maintenance and 2/3 is for content selection for the shared collection). The price is based on your Legal Service Area Population (10,000—30,000=$3,000 per year). Enrollment is on a quarterly basis. The next deadline forjoining is December 315`to begin development in January. Development is a 6-8 week process where OverDrive configures the service and provides online training. Below are the signup times and go live dates: Sign Up Begin Development Go Live January 1—March 31 April End of May April 1—June 30 July End of August July 1—September 30 October End of November October 1—December 31 January End of February There are no other required membership costs. However, MARC records are available at an additional cost. For every newly purchased title in OMNI a corresponding MARC record is automatically purchased from OCLC(if available) and then added to PrairieCat by PC staff members. The cost is$1.50 per record from OCLC. Each quarter we would receive a bill for our portion of this service based on the 80 libraries that participate. Ella Johnson Library budgets$250 a year for their individual portion. Another optional additional cost is membership in the Advantage program. This program allows you to add additional content to the collection that is only visible and available for our patrons. Many libraries use Advantage to lower patron wait time, fill holds, or develop unique collections for their communities. OverDrive Advantage program is a one-time fee of$1,000. Once, enrolled in Advantage you can add to your Advantage collection at any time. I'm told by the Director of Ella Johnson Library that about 20%of the OMNI libraries have added this feature. OverDrive provides comprehensive staff training in live webinars during development. Recordings of these webinars are available at any time in their online learning center http://wwwoverdrive.com/1earningcenter/viewnow.aspx. Some libraries feel it is adequate and some have expressed a lot of dissatisfaction with the training. I asked about collection development and was told that of the 80 participating libraries in the consortium, they are adding about 700 new titles to the OMNI collection each month. Collection development continues to accelerate as more libraries participate in the program.