Loading...
Public Works Packet 2012 10-16-12 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, October 16, 2012 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: September 18, 2012 New Business: 1. PW 2012-58 Water Department Reports for July & August 2012 2. PW 2012-59 Resolution Endorsing Implementation of the Lower Fox River Land Conservation Project Plan 3. PW 2012-60 MFT Resolution for Salt Storage Old Business: Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, October 16, 2012 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. September 18, 2012 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2012-58 Water Department Reports for July & August 2012 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2012-59 Resolution Endorsing Implementation of the Lower Fox River Land Conservation Project Plan □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2012-60 MFT Resolution for Salt Storage □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Public Works ______________ Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – September 18, 2012 Public Works – October 16, 2012 Minute Taker Name Department 1 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, September 18, 2012 at 6:05pm City Conference Room Committee Members Present: Alderman Jackie Milschewski Alderman Diane Teeling Alderman Larry Kot Alderman Ken Koch Other City Officials in Attendance: Krysti Barksdale-Noble, AICP, Community Development Director Eric Dhuse, Public Works Director Bart Olson, City Administrator Brad Sanderson, EEI Other Guests: Frank M. Grenard, Johnson & Bell, Attorneys Vince Rosanova, Cornerstone, Attorney Pete Huinker, HR Green John Robbins, Shell Oil Company Project Manager Citizens Comments: None. Minutes for Correction or Approval: There were no minutes for approval. New Business: PW 2012-49 Shell Oil Request for Limited Area Groundwater Ordinance – Mr. Sanderson stated there is a memo with an overview in the packet. There was a minor spill on this site and Shell took proactive measures and followed the appropriate steps. Shell said the next step is to present to the city the limited area ground ordinance for consideration. The attorney and environmental engineer are present to speak to details or questions. Alderman Kot stated this agreement is to keep the city from being responsible for any costs and why is this needed if this is private property. Mr. Grenard said because it goes across a state road. It is for the worst case scenario in case a cost was incurred there would be an indemnity agreement and the city would be reimbursed on their dime. Mr. Grenard said the city doesn't have to worry about ever incurring costs down the line. Mr. Grenard said chances of anything down the road will be very slim, DRAFT 2 but we have to prepare in case. Mr. Robbins stated the tanks have tested with no leaks. There is no off site contamination. Mr. Grenard said this comes from a long time ago from overspills before automatic shutoffs. Alderman Koch asked what is limited in this agreement. Mr. Grenard said there are two types of ground water ordinances and he explained the differences to the committee to make things clearer. Mr. Olson said the city cannot ever put a water well on any of these properties. Mr. Grenard showed the committee a map showing where the problem is and if there was anything in the future where it would be located and discussed the standards of the EPA. Mr. Robbins said the map shows all the locations which have been tested and the contamination doesn't even extend to the roadway. The tanks are no leaking and the ground is clay. Mr. Grenard said the EPA has us respond to all the “what ifs”. Alderman Kot asked if there was any affect on the pond located there. Mr. Grenard stated none. Alderman Kot asked if this will take care of itself over time. Mr. Grenard said yes. Alderman Teeling said basically all this is about is agreeing not to put a well on this property. Mr. Grenard said yes. PW 2012-50 Safe Routes to School – IDOT Agreement and Phase III of EEI Agreement – Mr. Sanderson stated this is another update. IDOT has sent the joint agreement to the city for consideration which provides funding for the project. He stated the public meeting was held back in July and several citizens showed up with questions and they were answered and addressed. The city is hoping for a construction start in June and wrapping up by start of school. Alderman Kot asked if the citizens were notified of this meeting ahead of time. Mr. Sanderson said yes. Mr. Sanderson said people were asking about tree locations and drainage issues. The city went out to the site to discuss and the city put them at ease. Alderman Kot said that is a big change for people. Alderman Kot pointed out a mistake on the streets listed. Mr. Sanderson said he will double check and correct it. This item was moved to consent. PW 2012-51 Com Ed Agreement for Cannonball Trail and Route 47 Utility Relocation – Mr. Sanderson said there is a memo in the packet about the history of this project. Mr. Sanderson said the project was bid and awarded in February and since that time the contracting has been complete. The city has been working with utility companies. Nicor work is complete. The city is waiting on Comed and that agreement is here tonight for consideration. Comcast and AT&T will begin work after Comed. Comed sent an agreement out and the costs rose slightly, since this project is driven by private development it is not city funds. Comed views it as a private development so they are requesting payment to be made for that work. It is $177,395.49. The project is around $900,000. The Comed expenses fall within the remaining funds. Alderman Milschewski pointed out the cost went up $20,000 in a few months. Mr. Dhuse said there are two extra poles. Alderman Kot pointed out the September 2009 date, Mr. Sanderson said that is an incorrect date. Alderman Kot asked if the staff thinks this increase is justified. Mr. Dhuse said yes. Mr. Olson said this is being paid for with bond funds not the city funds. This items was moved to consent. PW 2012-52 RTP Grant Agreement for Ron Clark Park - Mr. Olson said this item was applied for a couple years ago for trails and outlooks over the river. The city cost is only in house staff time. Alderman Kot said these trails are giving citizens direct access to the river on the north side, which the 3 city has not had before. Alderman Kot stated as this project progresses make sure the police are in the know, in case they are called down there for something. PW 2012-53 Rush Copley Phase I – LOC Release – Mr. Sanderson said Phase I of Rush Copley was accepted. The city visited the site and everything is in order and now the city is recommending a release of the letter of credits. The committee was in agreement to release the letter of credits. This item was moved to consent. PW 2012-54 – 2012 MFT Maintenance Program – Change Order #1 – Mr. Sanderson said a change order is being proposed to take advantage of the good prices for patching closer to a $50,000 amount. Alderman Kot said basically the city is making our money go further by having more done. Mr. Sanderson stated yes. PW 2012-55 Water Shut Off Procedures – Mr. Olson said it is good to review these procedures so when a citizen confronts the city we are aware of all the policies. Mr. Olson discussed the dates, late notice and shut off procedures with the committee. Mr. Olson said it is about a 45 day process from non-payment to shut off. Mr. Olson said it has resulted in better payment from residents. Mr. Olson said there was an issue with a tenant and a landlord. The tenant came in an had a delayed payment extended for 18 months. The landlord called and said he was trying to evict and it is not helping him and he would be on the hook for it. Mr. Olson said in the agreement there is a clause that the landlord has to sign off on it. Mr. Olson said the city is reviewing that issue. Mr. Olson said the city is looking for direction on the landlord/tenant issue. Alderman Teeling said she paid a water deposit when she has rented in the past . Alderman Kot said to leave it alone at this point. Alderman Kot asked if the city has authority to show compassion and understanding to those that are behind. Mr. Olson said it is pretty rigid by design. The city is not trying to be harsh, but the city can turn people to churches and other places to receive help. Mr. Olson said the payment plan is over an 18 month span to spread it out. Alderman Kot said there are a lot of people out there hurting and he wants to make sure the city is working with the residents. Alderman Milschewski stated the landlords should roll that into their rent payments. The city can't know who is behind on rent. That is not the city’s issue. The Alderman agreed to have the landlord deal with that. PW 2012-56 Briarwood Subdivision – Cornerstone Development Group Proposal – Mr. Olson said there is a memo in the packet with all the details. Mr. Olson stated the developer wants to complete some of the work. Mr. Olson explained to the committee the details of the proposal about splitting the walkways and trees in half and that will wrap up existing issues in this development and moves the subdivision forward. This will do some paving, grading work and everything on the punch list there will just be 35 vacant lots. Our code states the city doesn't accept anything until 75% is complete. Alderman Kot said if the roads are finished when the building picks up again, will the city have to fix those roads again in five years. Mr. Olson said the alternative is sitting on it more deterioration occurs anyway. Mr. Rosanova said this development is from 2004. Mr. Rosanova said this is a good resolution the developer wants to do the work, but it is not at 75% completion. 4 Mr. Rosanova said everyone is in agreement and the developer doesn't want to walk away from this and leave it for the city and he hopes the city council will support this. Mr. Olson said the developer wants the city to give them the go ahead. Alderman Teeling said this goes along with what the city ordinance was just changed to. Alderman Teeling said most of the city council agrees this is the best for the residents. Alderman Kot asked how much building has been occurring and if there is any interest in these vacant lots. Mr. Rosanova said the price is reduced to under $20,000 and there is not a great deal of interest. Mr. Dhuse said there is no SSA on this subdivision and finishing these things will help sell the lots. Mr. Huinker said if this sits another five years, it will be a gravel road and it would have to be completely redone. There was a discussion in committee about sidewalks and parkway trees and the builder/developer always knows that is something they need to do. The committee was in agreement to go ahead with this. This item was moved to consent. PW 2012-57 Dairy Queen Letter of Credit Proposal – The memo says they will be posting a pledge account an alternative form of security not allowed by city code. Mr. Olson said that through different interpretations of our city code, we have been requiring the wrong security for private improvements. Mr. Olson said this might need city council approval. The amount is $30,000. Mr. Olson said it is like a letter of credit to approve expenses and access the money. Mr. Olson said everything looks good out there and there are no issues. Mr. Olson said the city doesn't need to require security for private improvements like parking lots and landscaping. Alderman Teeling asked for clarification on the differences and requirements. Mrs. Noble said the it was putting a burden on the developers to bond for private improvements, so the city is reviewing our policy. Old Business: PW 2012-31 Status of Subdivision Bonds for Incomplete Developments – Mrs. Noble said this is an update on different bonds on several subdivisions. Mrs. Noble said three of the seven have been called and are in litigation so the city can call those off the book. Mrs. Noble said several others are being worked on. Mrs. Noble said the city is making project on the seven and the city will keep going through the list and updating committee as to where we are. The committee discussed some of the different subdivisions and what improvements will be taken care of. Alderman Kot stated that he really appreciates this information from staff and it is easier for them to follow and he would like to continue to receive these. Additional Business: Alderman Kot asked about the schedule on 47 construction. Mr. Olson said he has demanded to hear something by this week. Mr. Sanderson said the city is waiting on AT&T and we are trying to meet soon to receive an updated schedule. The committee discussed different work being done at this time on Route 47. Mr. Dhuse said he gets asked a lot on when things will start. Mr. Olson said at this point we should be able to get an answer on what month they are going to start. 5 Alderman Kot asked about a resident who asked about truck traffic during construction. Mr. Olson said it is based on different components and truckers will see detour sign and follow it. Mr. Dhuse said two way traffic has to be maintained at all times. Alderman Teeling asked about a pothole at Park and Route 47. Mr. Dhuse said he will check on it. Alderman Kot said as Route 47 is being redone the city needs to look into what it will take to finish out some of the side streets. Mr. Dhuse said that is what the city is wanting to do and we are looking into it. Alderman Milschewski asked for an update on River Road bridge. Mr. Sanderson said there are utility issues. There being no further business, the meeting was adjourned at 7:10 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Public Works _______________ Agenda Item Number NB #1 Tracking Number PW 2012-58 Water Department Reports for July & August 2012 Public Works – October 16, 2012 Majority Approval Eric Dhuse Public Works Name Department ,,,,°°'Tf� United City of Yorkville M 036 WATER DEPARTMENT REPORT JULY 2012 MONTH / YEAR WELLS NO WELL"DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FE FE GALLONS 3 1335 510 120 4,112,000 4 1393 542 488 21,228,000 7 1527 1125 430 7,845,700 8 1384 840 360 20,141,000 9 1368 861 463 22,740,000 TOTAL 68,522,000 CURRENT MONTH'S PUMPAGE IS 4,862,000 GALLONS IeSS THAN LAST MONTH 7,275,700 GALLONS IeSS THAN LAST YEAR DAILY AVERAGE PUMPED: 2,210,387 GALLONS DAILY MAXIMUM PUMPED: 2,168,000 GALLONS DAILY AVERAGE PER CAPITA USE: 130 GALLONS WATER TREATMENT: CHLORINE: 2140 LBS. FED CALCULATED CONCENTRATION: .26 MG/L FLUORIDE: 756 LBS. FED CALCULATED CONCENTRATION: .09 MG/L POLYPHOSPHATE: _1412_LBS. FED CALCULATED CONCENTRATION: .17 MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: 18 SATISFACTORY _0_UNSATISFACTORY(EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.0 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: 1 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S: 0 NEW CUSTOMERS: RESIDENTIAL: 6 COMMERCIAL: 1 INDUSTRIAL/GOVERNMENTAL: -0_ COMMENTS: °°,T�.� United City of Yorkville Emm 1836 WATER DEPARTMENT REPORT AUGUST 2012 MONTH / YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FE FE GALLONS 3 1335 510 120 3,363,000 4 1393 542 480 13,235,000 7 1527 1125 430 6,667,700 8 1384 840 360 18,732,000 9 1368 861 463 15,769,000 TOTAL 53,714,000 CURRENT MONTH'S PUMPAGE IS 14,808,000 GALLONS IeSS THAN LAST MONTH 7,614,000 GALLONS IeSS THAN LAST YEAR DAILY AVERAGE PUMPED: 1,732,709 GALLONS DAILY MAXIMUM PUMPED: 2,631,000 GALLONS DAILY AVERAGE PER CAPITA USE: 101.9 GALLONS WATER TREATMENT: CHLORINE: 1109 LBS. FED CALCULATED CONCENTRATION: .17 MG/L FLUORIDE: 456 LBS. FED CALCULATED CONCENTRATION: .07 MG/L POLYPHOSPHATE: _1161_LBS. FED CALCULATED CONCENTRATION: .18 MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: 18 SATISFACTORY _0_UNSATISFACTORY(EXPLAIN) FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.0 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: 3 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S: 0 NEW CUSTOMERS: RESIDENTIAL: 9 COMMERCIAL: 0 INDUSTRIAUGOVERNMENTAL: _0 COMMENTS: Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: A request seeking the endorsement of the Yorkville City Council supporting the implementation of a conservation plan for lands surrounding the lower Fox River to protect high quality natural areas and open space, while provided environmental benefits to the community such as storm- water runoff and flooding abatement, better water quality, erosion control and continued wildlife habitat, as presented by the non-profit organization, The Conservation Foundation. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #2 Tracking Number PW 2012-59 Resolution Endorsing the Lower Fox River Land Conservation Project Plan Public Works Committee/October 16, 2012 N/A N/A N/A Majority Approval A resolution endorsing the implementation of the Lower Fox River Land Conservation Project Plan facilitated by The Conservation Foundation, a non-profit organization. Krysti J. Barksdale-Noble, AICP Community Development Name Department Resolution No. 2012-____ Page 1 Resolution No. 2012-_____ RESOLUTION ENDORSING IMPLEMENTATION OF THE LOWER FOX RIVER LAND CONSERVATION PROJECT PLAN WHEREAS, the Illinois Department of Natural Resources and U.S. Fish and Wildlife Service identify high priority and high risk natural resource areas for protection and potential funding support as a part of the Illinois Wildlife Action Plan; and WHEREAS, THE Illinois Wildlife Action Plan identifies the Lower Fox River basin in Kendall and LaSalle Counties as one of thirty-one Conservation Opportunity Areas (COA) in the state; WHEREAS, The Conservation Foundation served to facilitate a Lower Fox River CAO Planning Steering Committee, comprised of public and private partners from Kendall and LaSalle Counties, which collaborated to form a unified vision for the protection of high quality natural areas in the Lower Fox River COA; and WHEREAS, protecting high quality natural areas and open space will result in environmental benefits for the community including stormwater runoff and flooding abatement, better water quality and groundwater recharge, continued wildlife habitat; erosion protection and WHEREAS, open space can enhance property values, tourism and economic value; WHEREAS, a unified plan developed through consensus will result in better and more cost effective open space protection through coordinated planning and more opportunity for grants and other funding; and WHEREAS, a majority of governmental planning entities in the Lower Fox COA have actively participated in providing mapping and staff support to develop the plan; WHEREAS, it would be advantageous for public entities and private landowners; The Conservation Foundation and other not-for-profit land conservation organizations to work to implement this Plan; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville that the United City of Yorkville endorses this vision for their community and agrees to work cooperatively on the implementation of the plan. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, A.D. 2012. ______________________________ CITY CLERK Resolution No. 2012-____ Page 2 ROSE ANN SPEARS ________ DIANE TEELING ________ GEORGE GILSON JR. ________ JACKIE MILSCHEWSKI ________ CARLO COLOSIMO ________ MARTY MUNNS ________ CHRIS FUNKHOUSER _______ LARRY KOT ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2012. ______________________________ MAYOR T H E C O N S E R V A T I O N F O U N D A T I O N “A Voluntary Land Conservation Program” Lower Fox River Land Conservation Planning Project (LFR LCPP) Fox River Ecosystem Partnership March 21, 2012 T H E C O N S E R V A T I O N F O U N D A T I O N Lower Fox River Land Conservation Planning Project (LFR LCPP) “A Voluntary Land Conservation Program” We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N What is the LFR LCPP? To identify and prioritize parcels of land for preservation (public or private) that will have the most impact in preserving open space and natural areas in the Lower Fox “Conservation Opportunity Area”(COA), as defined in the Illinois Wildlife Action Plan, through a resource supported, stakeholder driven process. We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N Who is leading this planning effort? •Planning input and final product by the Stakeholders’ Planning Committee, including landowners, agency staff, business owners, etc. •Facilitation by The Conservation Foundation We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N We Save Land. We Save Rivers. The Conservation Foundation Our Mission To preserve natural areas and open space, protect rivers and watersheds, and promote stewardship of our environment. T H E C O N S E R V A T I O N F O U N D A T I O N LFR LCPP Mission To encourage voluntary actions that will preserve and protect the highest quality natural areas in the Lower Fox River watershed. BM T H E C O N S E R V A T I O N F O U N D A T I O N How is this planning project funded? •Illinois Clean Energy Community Foundation grant •Christopher B. Burke Engineering, Ltd. - In-kind GIS and mapping •Stakeholders – In-kind participation We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N Goals and Objectives: •Develop a prioritized list of potential parcels to be preserved in the LFR COA •Develop a list of potential preservation entities and funding sources •Create tools for use in future planning and protection efforts: GIS map of parcels & stakeholders’ interactive website to update progress •Obtain endorsement of plan from local private and public entities •Encourage a stronger understanding of protection of natural resources T H E C O N S E R V A T I O N F O U N D A T I O N What is the IL Wildlife Action Plan? (IL – WAP) •US FWS, 2005 – develop strategic plan with a focus on wildlife in greatest need of conservation in the state (http://dnr.state.il.us/orc/wildliferesources/theplan) •Fed. conservation and wildlife project grants •Species, habitat, problems, actions needed, monitoring and responding to assessments, coordination between agencies and with broad public participation. We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N What is a Conservation Opportunity Area (COA)? •State WAP plan organized by COA’s for assessment and implementation (31) •Areas defined as areas having wildlife and habitat of statewide importance, willing partners, financial and human resources, conservation purpose and objectives We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N We Save Land. We Save Rivers. Lower Fox River COA 121,699 acres 190.2 sq. mi. T H E C O N S E R V A T I O N F O U N D A T I O N Why a Lower Fox River Conservation Opportunity Area ? We Save Land. We Save Rivers. •1 of 31 in IL (Aug., 2010 – “Outdoor Illinois”) •Threat* Loss of Habitat •Conservation Priority* Stream protection •Planning importance* Presence and leadership of Partners (* An Assessment of IL COA’s, IDNR, 2009) T H E C O N S E R V A T I O N F O U N D A T I O N Why a Lower Fox River Conservation Opportunity Area ? We Save Land. We Save Rivers. “The reach of the Fox River that runs the 36 miles from Yorkville to the Illinois River at Ottawa is one of the most physiographically and botanically interesting areas in the state of IL” (Native Habitat Inventory, Lower Fox River, 1999, IDNR) T H E C O N S E R V A T I O N F O U N D A T I O N Why a Lower Fox River Conservation Opportunity Area ? We Save Land. We Save Rivers.  Steep glacial till and sandstone bluffs Wetlands, fens and seeps Prairie plateaus Native flora and fauna Forested bluffs Unique geological formations  Aesthetic, environmental, economic implications BM T H E C O N S E R V A T I O N F O U N D A T I O N How will priority areas be identified? •Through the Stakeholders Committee discussion process, criteria will be developed to identify high quality and related areas that may have priority for preservation. •Assistance of Technical Advisory Comm. •Assimilation of existing open space and related plans, ie. municipal, county, FP, PD T H E C O N S E R V A T I O N F O U N D A T I O N What happens if a land parcel is identified in the plan? •Identification of a parcel does not determine or require any specific action – any future action is strictly voluntary •Publicly-owned: plan supports effort for future funding for maintenance, development, expansion, etc. •Privately-owned: plan supports landowner’s rights and ability to sell or protect by easement when/if desired We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N What Benefits are there to Completing this Plan? •Coordinated effort to review priority lands for potential future protection in the Lower Fox River area •Potential funding sources and protection methods identified •Future potential of enhanced sale or protection opportunities •Increased awareness of natural area protection We Save Land. We Save Rivers. T H E C O N S E R V A T I O N F O U N D A T I O N Who will be the ultimate owners of protected land? •Location, availability of funding sources, desires of property owners will all help determine ultimate ownership/easement •Governmental – Public - municipalities, counties, park districts, state of IL – ownership or easement •Non-governmental – private landowners - conservation easements T H E C O N S E R V A T I O N F O U N D A T I O N Contacts •Brook McDonald, President and CEO •Dan Lobbes, Director of Land Protection •John Church, LFR LCPP Project Manager The Conservation Foundation Ph. 630-553-0687 or 630-428-4500 jchurch@theconservationfoundation.org www.theconservationfoundation.org We Save Land. We Save Rivers. Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 Tracking Number PW 2012-60 MFT Appropriation for Salt Storage Public Works – October 16, 2012 Majority Approval First of six annual payment for salt storage at the KC Highway Dept. salt storage facility. Eric Dhuse Public Works Name Department Earlier this year the City Council agreed to purchase 1000 tons of salt storage space at the new salt storage facility at the Kendall County Highway Department. This is the first of six equal payments of $7500.00 that will come from our MFT budget. I have attached the agreement for your review. I would ask that this be placed on the October 16, 2012 Public Works Committee agenda for discussion. If you have any questions or need more information, please let me know. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: October 1, 2012 Subject: MFT resolution for salt storage 116nois Depolrtmertt Resolution for Maintenance of Of Ttdn OltBtlOf1 Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) United City of Yorkville , Illinois, that there is hereby (City, Town or Village) - (Name) appropriated the sum of $7,500.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1 , 2012 to April 30, 2013 (Date) (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa Illinois. I, ' Beth Warren Clerk in and for the United City (City, Town or Village) of Yorkville County of Kendall hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council at a meeting on October 23, 2012 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) Clerk (City, Town or Village) Approved Date Department of Transportation Regional Engineer Printed 9/28/2012 BLR 14230 (Rev. 11/06) �j 11rinOIS �pdrtfTlent Municipal Estimate of Transportation Maintenance Costs Section Number 12 - 00000 - 00 - GM Period from 05/01/2012 to 04/30/2013 Municipality Yorkville Estimated Cost of Maintenance Operations Maintenance For Group I II or III Material E ui ment or Labor Operation Group Unit Operation (No. - Description) (l,ll,lll,ly) Item Unit Quantity Price Cost Cost Salt Stora a Rental I Buildinq s ace rental for LS 7500 7500.00 bulk rock salt storage Total Day Labor Costs Total Estimated Maintenance Operation Cost $7,500.00 Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering Cost Total Estimated Maintenance Cost $7,500.00 Submitted: 09/28/2012 Approved: Date Date By: Dir. of PW Municipal Official Title Regional Engineer Submit Four (4) Copies to Regional Engineer Page 1 of 1 BLR 14231 (Rev. 2/23/06) Printed on 9/28/2012 9:18:05 AM IC�1�mia - a3 AN INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY AND CITY OF YORKVILLE CONCERNING THE STORAGE OF BULK ROCK SALT This Agreement is made and entered into this oc day of Moira)Mira) 20 Q by and between THE COUNTY OF KENDALL, and CITY OF YORKVILLE, a municipal corporation. WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are public agencies as contemplated by the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and WHEREAS, THE COUNTY OF KENDALL has constructed a salt storage facility located at 6780 Route 47, Yorkville, IL (hereinafter "the Facility") designed to accommodate the storage of bulk rock salt for highway application; and WHEREAS, CITY OF YORKVILLE is desirous of utilizing the Facility for the purposes of storing rock salt; and WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are authorized to enter into this Agreement by Article VII, Section 10 of the Constitution of the State of Illinois and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.). NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth herein and in the spirit of intergovernmental cooperation, the parties agree as follows: 1 . The above recitals are incorporated herein by reference and fully made a part of this Agreement. 2. CITY OF YORKVILLE shall be allowed to store up to 1000 tons of bulk rock salt at the Facility beginning April 1 , 2012 and thereafter. 3 . CITY OF YORKVILLE shall pay to KENDALL COUNTY a non-refundable fee of $45,000 for the purpose of storing 1 ,000 tons of bulk rock salt; payable in 6 equal installments, with the first $7,500 due on or before October 31 , 2012 and the remaining (5) $7,500 installments due in successive years on or before October 31 " of each year. 4. Nothing shall prevent the CITY OF YORKVILLE and KENDALL COUNTY from entering into future agreements to increase the tonnage of bulk rock salt stored at the Facility by CITY OF YORKVILLE. KENDALL COUNTY agrees that the price for future storage will remain at $45/ton for the life of this Agreement. 5 . CITY OF YORKVILLE shall additionally pay an annual maintenance fee of $250 to THE COUNTY OF KENDALL, payable on or before January 1 s` of each and every year this Agreement is in full force and effect 6. CITY OF YORKVILLE shall retain ownership of all bulk rock salt that they store at the Facility as long as this Agreement is in full force and effect. 7. THE COUNTY OF KENDALL shall provide an accurate accounting of all bulk rock salt stored at the Facility and shall provide each agency storing salt with an annual report detailing all deliveries and pickups made by each agency during each calendar year. Said repot shall be delivered to CITY OF YORKVILLE within 30 days after the end of each calendar year. 8. Only untreated bulk rock salt shall be stored at the Facility. The Kendall County Engineer shall determine the definition of "untreated" and reserves the right to refuse storage at the Facility of any rock salt deemed to be not fit or suitable for storage in the Facility at the sole discretion of the Kendall County Engineer. 9. Bulk rock salt may be picked up or delivered during regular business hours from 7:30 AM to 4: 00 PM or at any other time approved by the Kendall County Highway Department. 10. This Agreement may be terminated at any time by mutual agreement of both parties. All fees paid by CITY OF YORKVILLE to THE COUNTY OF KENDALL under the terms of this Agreement shall be non-refundable. 11 . Bulk rock salt that is owned and stored by CITY OF YORKVILLE at this facility shall be removed within 30 business days after termination of this Agreement. Salt that remains after this 30 day period shall be deemed abandoned and shall become the property of THE COUNTY OF KENDALL. 12. The party signing this Agreement on behalf of CITY OF YORKVILLE represents and warrants to THE COUNTY OF KENDALL that they have the authority to enter into and execute this agreement by and on behalf of CITY OF YORKVILLE. 13 . CITY OF YORKVILLE agrees it will defend, indemnify and hold harmless THE COUNTY OF KENDALL, it' s Departments, officers and employees against any and all liability, loss, costs, damages and expenses (including attorney' s fees) which the COUNTY OF KENDALL, it's Departments, officers or employees may hereafter sustain, incur, or be required to pay arising out of CITY OF YORKVILLE, its employees or agents actions arising under this Agreement. 14, This Agreement may not be assigned or transferred to any other party without the express written consent of THE COUNTY OF KENDALL. 15 . This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties and may not be amended or modified except with the written consent of both parties. 16. Pursuant to 55 ILLS 5/5- 1049.2 this Agreement shall run for a period of 99 years from the date of last signature below. C4 / JVIJ - 3/1h�- ry Golinski Dqte or of Yorkville 3 aolja John P. Purcel Date Kendall County Board Chair I, Debbie Gillette, County Clerk in and for Kendall County, in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of an Intergovernmental Agreement approved �by the Kendall County Board] at its regularly scheduled meeting in Yorkville, Illinois, on the �1OK°l day of Oka—l/� 1 A.D. 2012. Debbie Gillette – County Clerk (Seal) couNTlofNnnu KENDALL COUNTY HIGHWAY DEPARTMENT FEBR��y1991841 F R A N C I S C . K L A A S C O U N T Y E N G I N E E R 6780 ROUTE 47 YORKVILLE, IL 60560 TEL 630/553-7616 FAX 630/553-9583 September 21 , 2012 Eric Dhuse Director of Public Works 800 Game Farm Road Yorkville, IL 60560 RE: Salt Storage Fee Reimbursement INVOICE Payment Due on or Before October 31, 2012 1 " Installment (of 6) fee for storing bulk rock salt $7,500.00 Total Due $7,500.00 Please make check payable to the "Kendall County Highway Department".