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Park Board Packet 2012 10-15-12 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. October 15, 2012 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: September 27, 2012* Bills Review: Bill list* Old Business: New Business: Lease Amendment for River City Roasters* Election of Officers* Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: For the discussion of minutes of meetings lawfully closed under this Act,whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. New Business(cont'd): Release of Executive Session Minutes Adjournment: Next meeting: October 25,2012 @ 6:00 pm at the REC Center *Items needing Board approval or recommendation Yorkville Park and Recreation Department City Hall 800 Game Farm Road September 27, 2012 at 6:00 p.m. Call to Order: Deb Horaz called the meeting to order at 6:00 p.m. Roll Call: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—yes;Amy Cesich—no; Dan Lane—yes. Introduction of City Officials and Staff: Laura Schraw—Director of Parks and Recreation Tim Evans— Superintendent of Recreation(by phone) Scott Sleezer—Superintendent of Parks Jeff Weckbach—Intern for City of Yorkville Other Guests: None. Public Comment: None. Approval of Minutes: The minutes from the August 9, 2012 meeting were approved. Motion made by Seaver Tarulis and seconded by Dane Lane. The minutes from the August 28, 2012 meeting were approved. Motion made by Kelly Sedgwick and seconded by Dan Lane. The minutes from the September 18, 2012 meeting were approved. Motion made by Seaver Tarulis and seconded by Mark Dilday. Bill Review: Dan Lane had several questions about different charges on the bills list one being the bronze plaque expense. Scott Sleezer told him it was for tree plaques. Dan asked about staff shirt expenses. Scott said they were for different city events, staff shirts so city staff can be identified. Tim pointed out that the shirts were paid for by Boombah this year. Dan had a question about Jacobs Well. Tim said they provided services at Hometown Days. Tim said the city gives them a donation for helping and it saves the city money because paying city staff to be there would cost more. Deb asked about the legal fees. Laura said the fees were for a telephone call regarding the REC Center and reviewing the baseball field agreements. Deb asked about Sports Illustrated subscription. Tim said it is a magazine subscription for the REC Center for those who are work out. Dan asked about a security deposit refund. Tim said it was for a park rental. Dan asked about Race Event Timing. Scott said it was timing for the 5K event. Dan asked about a newspaper ad. Tim said the city put an ad in the Beacon News for Hometown Days. Agenda Items are out of order due to Tim Evans calling into the meeting from out of town. New Business: Softball Money Refund—Tim stated Amanda Werve contacted him at the last minute to state she did not get enough people for a team so she needed to cancel the day of the first game. Tim said he gave her half of her money back because the schedules had been made. Tim said she was not satisfied with that response and she wants a full refund. Tim said the city needs to look at our policy. Tim said we spend a lot of time putting a schedule together and we had to redo that last minute and pay staff to stay late. Scott said this is run similar to the tournaments and there is a policy if you back out 2 weeks before, you do not receive a refund. Tim asked the board their thoughts. Dan asked if this has happened before. Tim said no, not the day of the first game. Dan pointed out that this team has been with the city since 2007, so Dan thinks that the city should show loyalty to them. Dan said the equipment purchased will be used eventually. Mark said the city needs to cover what we put into it. Tim said the city has a program policy, which is what he went with because the city doesn't have a specific policy for softball. The board agreed to give Ms. Werve a full refund because the city policy is unclear. The board agreed to put a clear policy into place for future so the city doesn't lose revenues. Movie Screen Sale—The city of Pontiac is interested in purchasing the city's movie screen. Tim said he would like to sell it and purchase a projector and a smaller screen something easier to set up and use outside to show movies. The board asked how much the city would make on the sale. Tim said around $3,000 to make it work. Tim said a new screen and projector would be around$2,700. The board agreed it would be a good idea. Old Business: Athletic Field Policy—Laura said in the packet are copies of the revisions on the athletic policy. Laura said several changes were made and language clarified. Weather changes, tournament date precedence, outside maintenance,playing at least 50 games for contact, refunds for weather,portable toilet fees, fees for weekend tournament fees a 2 day rental for$800 and 3 day for$1200, are some of the items that were revised. The board agreed to the changes in Athletic Field Policy. Motion was made by Seaver Tarulis and seconded by Dan Lane. Roll call: Horaz—yes; Sedgwick-yes; Tarulis—yes; Dilday—yes; Lane—yes. 2013 Baseball Agreements—Laura said based on the last year schedules the two groups with more than 50 games were YYBSA and Yorkville Reds. The agreements are the same as last year other than the portable toilet fee. Deb Horaz asked for a motion to approve the 2013 Baseball Agreements. Motion made by Kelly Sedgwick and seconded by Mark Dilday. Meeting Schedule—Laura stated there is a schedule included in the packet with more changes since the memo was sent out. The board discussed dates and times for future meetings the rest of 2012. Laura said on October 25th will be a bills list approval meeting at 6:00 p.m. and then a public REC Center meeting to follow at 6:30 p.m. Deb Horaz asked the board if they approved the meeting changes and times. The board approved. REC Center Referendum—Laura said on the last water bill information was put on there regarding the website about the REC Center Referendum to answer questions. Laura showed the board some fliers that were made with the same information on them and said they are welcome to take them and distribute them. Laura said the TV's at the REC Center and at City Hall have information on the REC Center referendum also. There will be a list of the meeting times on there as well, which are October 9th, October 16th, and one October 25th. It will be the same presentation for each meeting,just question and answers,just facts. Dan asked if the board should be at the meetings. Laura said it is not required. Deb said she thinks the board should be there and Dan agreed. Dan pointed out there are probably a lot of people that do not go onto websites. Laura said the city is discussing putting the brochure into the next water bill mailing. The board agreed that would be a great idea. Deb suggested taking some to businesses and making a bigger copy to hang up in windows. New Business: Sheds at Ball fields - Scott Sleezer said that YYBSA would like to extend the shed at Beecher#1 on the first base side. They want the city to pour the concrete and extend it 12 feet to store their gear and supplies. Scott stated YYBSA has asked the city to pour concrete at a couple other locations and he said there is really not a benefit to the city to do this. Scott asked for the board's opinion on doing the work for them and paying for it, or doing the work themselves. Scott said he realizes that these people are volunteers and would like to have somewhere to store the equipment and not have to have it in their own garages. Scott asked if this is something the board would want to let YYBSA do. Deb Horaz said this should not be a city expense. Dan said he doesn't like the idea because he worries that it will open up other things that people will want to do or add and it would cause problems in the future. Scott said he doesn't have an issue with it, but the city subsidizes baseball enough, if they want to do it, they must pay for it. Scott pointed out if they do this, then it is city property once it is complete. The city maintains the sheds and repairs them if needed. The board discussed the shed blocking the spectator viewing or causing a problem with space. Scott said it is fine. Dan asked about additional pads at other ball fields. Dan said the city should not pay anything toward these. Scott said there will be a shed built by Beecher Center and the city could suggest building a shed alongside with that shed because it might be a better location. The board was in agreement to let Scott decide what to do as long as the city doesn't pay for any of it. Reports: Directors Report—Creative Kernels asked to be let go of their lease agreement. Laura said that Robyn will assume that $200 per month and she will put tables in there for a party room. Laura said there is a room that Eric is putting guitars up to display and the city gets 5% of anything that sells, which could be good for the city. Eric has a display of Kim's popcorn in his store. Park Report- Scott said the finishing touches were put on the parking lot at Raintree B and it is a nice addition and looks really nice. Raintree B park should be done by the end of October. Additional Business: Deb said it might be good to think about having ultimate frisbee tournaments in the city on our soccer fields. Deb said it is becoming a popular thing. Scott said he will look into it. Adiournment: There being no further business, motion was made by Mark Dilday and seconded by Seaver Tarulis. The meeting was adjourned at 7:23 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/15/11 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE N DESCRIPTION ACCOUNT # ITEM AMT 209234 ACTION ACTION GRAPHIX LTD 4587 07/20/12 01 BANNER 79-795-56-00-5606 24.00 INVOICE TOTAL: 24.00 * 4607 08/01/12 01 BANNER 79-795-56-00-5606 50.00 INVOICE TOTAL: 50.00 * CHECK TOTAL: 74.00 209235 ARAMARK ARAMARK UNIFORM SERVICES 610-7715553 09/18/12 01 UNIFORMS 79--790-56-00-5600 27.50 INVOICE TOTAL: 27.50 * 610-7725089 09/25/12 01 UNIFORMS 79-790--56-00-5600 27.50 INVOICE TOTAL: 27.50 * CHECK TOTAL: 55.00 209236 AREAREST AREA RESTROOM SOLUTIONS 4650 09/26/12 01 ROTARY PARK PORT-0-LET 79-795-56-00-5620 12.00 INVOICE TOTAL,: 72.00 * 4651 09/25/12 01 FOX HILL WEST PORT-0-LET 79-795-56-00-5620 72.00 INVOICE TOTAL: 72.00 * CHECK TOTAL: 144.00 209237 BANCAMER BANC OF AMERICA LEASING 012184887-PR 09/22/12 01 COPIER LEASE 79-795-54-00-5465 178.00 02 COPIER LEASE 80-800-54-00-5485 198.00 INVOICE TOTAL: 376.00 CHECK TOTAL: 376.00 _7- DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:42:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/15/12 CHECK # VENDOR $ INVOICE INVOICE ITEM NUMBER DATE I DESCRIPTION ACCOUNT k ITEM AMT 209238 BPAMOCO BP AMOCO OIL COMPANY 35796456 08/24/12 01 GASOLINE 79-795-56-00-5695 180.76 INVOICE TOTAL: 180.76 CHECK TOTAL: 180.76 209239 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0912P 09/15/12 01 REC CENTER MONTHLY CHARGES 80-800-54-00-5440 247.38 02 PARKS MONTHLY CHARGES 79-790-54-00-5440 39.06 03 RECREATION MONTHLY CHARGES 79-795-54-00-5440 55.22 INVOICE TOTAL: 341.66 CHECK TOTAL: 341.66 209240 COMED COMMONWEALTH EDISON 1613010022-0912 09/14/12 01 BALLFIELDS 79-795-54-00-5460 402.62 INVOICE TOTAL: 402.62 * 7982205057-0812 08/29/12 01 202 COUNTRYSIDE UNIT D 80-800-54-00-5480 155.32 INVOICE TOTAL: 155.32 * 7982206018-0012 08/30/12 Ol 202 E COUNTRYSIDE UNIT E 80-800-54-00-5460 2,307.41 INVOICE TOTAL: 2,307.41 * 7982206018-0912 09/28/12 01 202 E COUNTRYSIDE PKWY UNIT E 80-800-54-00-5480 2,492.63 INVOICE TOTAL: 2,492.63 CHECK TOTAL: 5,357.98 209241 ERICKSOG GREG ERICKSON 100212 10/02/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * CHECK TOTAL: 70.00 -2- DATE: 10/09/12 UNITED CITY OF YORKVILI.E PAGE: 3 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10ii5/12 CHECK M VENDOR INVOICE INVOICE ITEM NUMBER DATE 9 DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------ -------------------------------------------------------- 209242 EVANST TIM EVANS 100112 10/01/12 01 SEPTEMBER 2012 MOBILE EMAII 80-800-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 209243 FOXCOUNT FOX COUNTRY PLAYERS 091712 09/17/12 01 REIMBURSEMENT FOR HOMETOWN 79-795-56-00-5602 18.78 02 DAYS EXPENSES ** COMMENT ** INVOICE TOTAL: 18.78 CHECK TOTAL: 18.78 209244 FOXVALLE FOX VALLEY TROPHY & AWARDS 28879 09/20112 01 HOMETOWN DAYS SPONSOR PLAQUES 79-795-56-00-5602 304.50 INVOICE TOTAL: 304.50 28939 10/04/12 01 SOFTBALL TROPHIES 79-795-56-00-5606 121.00 INVOICE TOTAL: 121.00 CHECK TOTAL: 425.50 209245 GODWINL LISA R. GODWIN 092712 10/02/12 01 SEPTEMBER 27 MEETING MINUTES 79795-54-00-5462 73.64 INVOICE TOTAL: 73.64 CHECK TOTAL: 73.64 209246 HAAKEL LAURA SCHRAW 100112 10/01/12 01 SEPTEMBER 2012 MOBILE EMAIL 79-795-54-00-5440 22.50 -3- DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/15/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE 4 DESCRIPTION ACCOUNT # ITEM AMT 209246 HAAKEL LAURA SCHRAW 100112 10/01/12 02 REIMBURSEMENT ** COMMENT ** 03 SEPTEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 22.50 04 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 209247 HAGEMATO JON HAGEMAN 100112 10/01/12 01 SEPTEMBER 2012 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 209248 HAYENR RAYMOND HAYEN 091812 09/18/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 092512 09/25/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 092712 09/27/12 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 CHECK TOTAL: 280.00 209249 HOULEA ANTHONY HOULE 100112 10/01/12 01 SEPTEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 -4- DATE: 10/09/12 UNITED CITY OF YOHKVILLE PAGE: 5 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/15/12 CHECK N VENDOR 0 INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT k ITEM AMT 209250 KEITHD DENNIS KEITH 092712 09/27/12 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 CHECK TOTAL: 140.00 209251 KONICAMI KONICA MINOLTA BUSINESS 222050892 08/30/12 01 COPIER CHARGES 79-795-54-00-5485 33.79 02 COPIER CHARGES 80-800-54-00-5485 33.79 INVOICE TOTAL: 67.58 CHECK TOTAL: 67.58 209252 MEIERNOR NORMAN C. MEIER 092012 09/20/12 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 CHECK TOTAL: 105.00 209253 MENLAND MENARDS - YORKVILLE 04925 09/26/12 01 TOWELS, PINE SOL, LYSOL 80-800-56-00-5620 41.12 INVOICE TOTAL: 41.12 05797 10/04/12 01 SHOWER LINERS 80-600-56-00-5640 38.88 INVOICE TOTAL: 38.88 12641 08/31/12 01 PAINT 79-790-56-00-5640 3.79 INVOICE TOTAL: 3.79 14518 09/07/12 01 RETURNED MERCHANDISE CREDIT 79-790-56-00-564D -10.42 INVOICE TOTAL: -10,42 14519 09/07/12 01 CONCRETE MIX, SPRAY PAINT 79-790-56-00-5640 30.92 INVOICE TOTAL: 30.92 -5- DATE: 10/09112 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 13:02:22 CHECK REGISTER PRG ID: AP21500O.WOW CHECK DATE: 10/15/12 CHECK N VENDOR q INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT A ITEM AMT --------------------------------------------------------------------- - ------------------------------------------------------- 209253 MENLAND MENARDS - YORKVILLE 15455 09/13/12 01 DISH SOAP, CLOROX 79-790-56-00-5620 17.46 INVOICE TOTAL: 17.46 * 15572 09/14/12 01 QUICK LINKS 79-790-56-00-5620 4.54 INVOICE TOTAL: 4.54 * 15606 09114/12 01 MATERIALS TO PAINT RIVERFRONT 79-790-56-00-5640 244.04 02 FENCE ** COMMENT ** INVOICE TOTAL: 244.04 * 15702 09/15/12 01 RIVERFRONT SHUTTERS 79-790-56-00-5640 41.74 INVOICE TOTAL: 41.74 3783 09/11/12 01 SOCCER MARKING PA?NT 79-790-56-00-5620 19.86 INVOICE TOTAL: 19.88 3801 09/11/12 01 RETURNED MERCHANDISE CREDIT 79-790-56-00-5630 -3.47 INVOICE TOTAL: -3.47 3802 09/11/12 01 SCREWS, TORX, LAG SCREWS 79-790-56-00-5620 11.23 INVOICE TOTAL: 11.23 3965 09/15/12 01 PAINT & BRUSHES FOR RIVERFFONT 79-790-56-00-5640 145.10 02 FENCE AND BENCHES ** COMMENT ** INVOICE TOTAL: 145.10 3970 09/15/12 O1 2 PUSH BROOMS 79-790-56-00-5630 35.98 INVOICE TOTAL: 35.98 CHECK TOTAL: 620.79 209254 MIDCOMME MIDWEST COMMERCIAL FITNESS 113915 09/25/12 01 REPLACE TWO PEDAL SETS ON 80-800-56-00-5640 65.00 -6- DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10115112 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209254 MIDCOMME MIDWEST COMMERCIAL FITNESS 113915 09/25/12 02 SPIN BIKES ** COMMENT ** INVOICE TOTAL: 65.00 * CHECK TOTAL: 65.00 209255 MJELECT MJ ELECTRICAL SUPPLY, INC. 1130055-00 09/17/12 01 LAMP 80-800-56-00-5640 13.95 INVOICE TOTAL: 13.95 * CHECK TOTAL: 13.95 209256 MORRICKB BRUCE MORRICK 090212 09/02/12 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * 091812 09/18/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * 092712 09/27/12 01 REFEREE 79-795-54-00-5462 140.00 INVOICE TOTAL: 140.00 * 100212 10/02/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * CHECK TOTAL: 420.00 209257 NANCO NANCO SALES COMPANY, INC. 7417 09/21/12 01 BODY & HAIR SOAP 80-800-56-00-5640 65.60 INVOICE TOTAL: 65.60 * 7418 09/21/12 01 RETURNED MERCHANDISE CREDIT 80-800-56-00-5640 -32.80 INVOICE TOTAL: -32.80 * CHECK TOTAL: 32.80 -7- DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/15/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT F ITEM AMT 209258 NEGRER RYAN NEGRE 100112 10/01/12 01 SEPTEMBER 2012 MOBILE EMAIL 80-600-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 209259 NORTHERN NORTHERN SAFETY CO., INC. 900128772 09/10/12 01 GLOVES, COOL FLOW VALVES 79-790-56-00-5620 219.83 INVOICE TOTAL: 219.83 * CHECK TOTAL: 219.83 209260 OLEARYM MARTIN J. O'LEARY 092512 09/25/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * 100212 10/02/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * CHECK TOTAL: 140.00 209261 80001091 JOHN TRUFFA 2012HTD 10/04/12 01 REIMBURSEMENT FOR 2012 HTD 79-795-56-00-5602 155.00 02 FOOD TICKETS ** COMMENT ** INVOICE TOTAL: 155.00 * CHECK TOTAL: 155.00 209262 REINDERS REINDERS, INC. 1401004-00 08/31/12 01 REPLACED SPINDLE UN ZERO TURN 79-790-56-00-5640 377.25 INVOICE TOTAL: 377.25 * -B- DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 13:02:22 CHECK REGISTER FRG ID: AP215000.WOW CHECK DATE: 10/15/12 CHECK 4 VENDOR 0 INVOICE INVOICE ITEM NUMBER DATE $ DESCRIPTION ACCOUNT 0 ITEM AMT ------------------------------------------------------------- ------------ --------------------------------------------------------- 209262 REINDERS REINDERS, INC. 1401559-00 09/04/12 01 SEAL OIL, DIFFERENTIAL PINION, 79-790-56-00-5640 41.48 02 GASKET ** COMMENT ** INVOICE TOTAL; 41.48 1401559-01 09/19/12 01 DIFFERENTIAL PINION 79-790-56-00-5640 134.04 INVOICE TOTAL: 134.04 1402796-00 09/12/12 01 HI FLOW BLADE 79-790-56-00-5640 96.53 INVOICE TOTAL: 96.53 1402801-00 09/12/12 01 RETAINING RING, THRUST WASHER 79-790-56-00-5640 4.47 INVOICE TOTAL: 4.47 1402802-00 09/12/12 01 ROD LIFT 79-790-56-00-5640 10.56 INVOICE TOTAL: 10.56 4019135-00 09/05/12 01 P/R CAPITAL-NEW WORKMA14 22- 222-60-00-6060 6,439.08 INVOICE TOTAL: 6, 439.08 " CHECK TOTAL: 7, 103.41 209263 ROSBOROS SHAY REMUS 100112 10/01/12 01 SEPTEMBER 2012 M)BILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 209264 RUSITYORK RUSH-COPLEY HEALTHCARE 6803-PR 09/12/12 01 RANDOM DRUG SCREENS 79-790-54-00-5462 46.00 INVOICE TOTAL: 46.00 * CHECK TOTAL: 46.00 -9- DATE: 10/09/12 UNITED CITY OF :CRKVILLE PAGE: 10 TIME: 13:02:22 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: IJ/15/I2 CHECK q VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----------------------------------------------------------------------- ------------------------------------------------------------ 209265 SCHNITZR RANDY J. SCHNITZ 091812 09/18/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 CHECK TOTAL: 70.00 209266 SLEEZERS SLEEZER, SCOTT 100112 10/01/12 01 SEPTEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 209267 SOURCONE SOURCE ONE OFFICE PRODUCTS 358266 09/25/12 01 PAPER 79-795-56-00-5610 361.80 INVOICE TOTAL: 381.80 CHECK TOTAL: 381.80 209268 SPRTFLD SPORTSEIELDS, INC. 212697 09/04/12 01 BASEBALL INFIELD MIX FOR 79-790-56-00-5640 1,835.68 02 VARIOUS LOCATIONS ** COMMENT ** INVOICE TOTAL: 1,835.68 CHECK TOTAL: 1,835.68 209269 SUTHERLS SCOT SUTHERLAND 092012 09/20/12 01 REFEREE 79-795-54-00-5462 105.00 INVOICE TOTAL: 105.00 * 092512 09/25/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * CHECK TOTAL: 175.00 -10- DATE: 10/09/12 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 13:02:22 CHECK REGT�-,TER PRG ID: AP215000.WOW CHECK DATE: 10/15/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----------------------------------------------------------------- - ---- -------------------------------------------------------- 209270 VISA VISA 092612-PR 09/26/12 01 EXERCISE BALLS, SOAP DISPENSER 80-800-56-00-5606 545.91 02 SOAP, RHYTHM STICKS, GROUP ** COMMENT ** 03 POWER MONTHLY LICENSE FEE, ** COMMENT ** 04 PRESCHOOL SUPPLIES ** COMMENT ** 05 VACUUM BAGS, VACUUM CLEANER, 80-800-56-00-5640 257.29 06 MONTHLY CABLE 79-795-56-00-5620 86.95 07 INK CARTRIDGES, CALENDAR, PAGE 79-795-56-00-5610 97.99 08 PROTECTORS, INDEX DIVIDERS ** COMMENT ** 09 HOMETOWN DAYS ADVERTISING 79-795-56-00-5602 5.82 INVOICE TOTAL: 993.96 CHECK TOTAL: 993.96 209271 WALKCUST WALKER CUSTOM HOMES, INC. YPD 1112 09/26/12 01 NOVEMBER 2012 LEASE PAYMENT 80-800-54-00-5485 19,000.00 INVOICE TOTAL: 19,000.00 CHECK TOTAL: 191000.00 209272 WALMART WALMART COMMUNITY 006629 09/04/12 01 PRESCHOOL SNACKS AND SUPPLIES 80-800-56-00-5606 104.00 INVOICE TOTAL: 04.00 * CHECK TOTAL: 104.00 209273 YORKACE YORKVILLE ACE 6 RADIO SHACK 144410 06/29112 01 RUG DOCTOR RENTAL, CARPET 80-800-56-00-5640 44.98 02 CLEANER ** COMMENT ** INVOICE TOTAL: 44.98 CHECK TOTAL: 44.98 TOTAL AMOUNT PAID: 39,447.10 PARR BOARD BILL LIST SUMMARY Monday, October 15, 2012 PAYROLL DATE BI-WEEKLY 9/28/2012 $36,256.87 TOTAL PAYROLL $36,256.87 ACCOUNTS PAYABLE BILL LIST 10/11/2012 $39,447.11 $0.00 TOTAL BILLS PAID $39,447.11 WIRE 1 ACH TRANSFERS OCTOBER HEALTH INSURANCE- RECREATION 10/l/2012 $2,480.19 OCTOBER HEALTH INSURANCE -PARKS 10/1/2012 $6,700.74 OCTOBER VISION INSURANCE-RECREATION 10/l/2012 $24.65 OCTOBER VISION INSURANCE- PARKS 10/l/2012 $70.16 OCTOBER DENTAL INSURANCE-RECREATION 10/1/2012 $213.80 OCTOBER DENTAL INSURANCE- PARKS 10/l/2012 $608.05 OCTOBER LIFE INSURANCE -RECREATION 10/1/2012 $36.63 OCTOBER LIFE INSURANCE- PARKS 10/l/2012 $71.73 OCTOBER LIFE INSURANCE-REC CENTER 10/l/2012 $7.25 OCTOBER INTERNET-PARKS 10/1/2012 $58.64 OCTOBER INTERNET-RECREATION 1011/2012 $58.64 OCTOBER INTERNET-REC CENTER 10/112012 $11.73 TOTAL WIRE TRANSFERS $10,342.21 TOTAL DISBURSEMENTS $86,046.19 -12- Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: River City Roasters Lease Amendment Agenda Date: October 15, 2012 Synopsis: River City Roasters is requesting that the items they are allowed to sell be expanded beyond "food and beverages". Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve First Amendment of Lease for River City Roasters. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: c►ry0 Memorandum EST. 1ss6 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation t X11 co CC: Tim Evans, Superintendent of Recreation �� C—r� , �4 Scott Sleezer, Superintendent of Parks MMAC—1 <LE r° Date: October 12, 2012 Subject: River City Roasters Lease Amendment River City Roasters recently began to display and sell DeMont Guitars. The owner did not recall that the lease agreement had language regarding required approval to sell other goods than food or beverages. Staff initially thought that changes to what they were selling could be approved by the Director, similar to the Whitewater Ice Cream agreement. It has since been determined that the lease agreement has different language and all changes to the goods sold by this business must be approved by Park Board and City Council. The River City Roasters lease agreement states that"food and beverages for consumption on and off premises". The lease amendment(attached) is suggesting the additional language of"Musical instruments, art and other coffee shop related curios and knick knacks"to expand their goods to encompass the guitars, wall art and other miscellaneous goods that are being sold. The conference room, as contemplated in the original lease agreement, is still available for rent and can hold approximately 15 people. There are guitars and a variety of guitar goods for sale hanging on the walls in this room but do not inhibit the use of the space. FIRST AMENDMENT TO THE CONCESSION LEASE AGREEMENT (Riverfront Park) This FIRST AMENEMEDNT TO THE CONCESSION LEASE AGREEMENT ("First Amendment') made and entered into this day of , 2012, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as "City," and Erick Goepel doing business as River City Roasters, hereinafter referred to as "Lessee." WITNESSETH: WHEREAS, after due consideration of written proposals for the operation of a concession snack shop at Riverfront Park, the City entered into a Concession Lease Agreement ("Concession Lease") dated June 23, 2012 with Lessee, and WHEREAS, Lessee has requested to expand its list of permitted goods that it may sell pursuant to the Concession Lease. NOW, THERFORE, the City and Lessee agree to amend the Concession Lease as follows: A. Paragraph 1 of the Concession Lease is amended to read as follows: 1. PURPOSE It is the intent of this First amendment to the Concession Lease to provide an exclusive privilege for a food and beverage concession operation for the sale of snacks and snack food, candies, ice cream, soft drinks,popcorn,peanuts, confections of all kinds (except chewing gum, beer, wine, tobacco products and intoxicating liquors) and the sale of musical instruments, art and other coffee shop related curios and knick knacks at Riverfront Park. All food stuff and commodities sold by Lessee shall be of the best quality, all service prompt and courteous, all personnel shall be clean and presentable and the facility, including all equipment, shall be kept in accordance with required health standards and the ordinances of the City. B. That paragraph 3.f. of the Concession Lease is amended to read as follows: 3.f. The Lessee shall be permitted to operate a business offering the following goods and services in the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 1. Food and beverages for consumption on- and off-premises. 2. The Lessee shall not permit any alcoholic beverages to be sold or consumed on the premises during the term of this Agreement; unless approval is received form the City and all required permit and insurance requirements are met. 3. Musical instruments, art and other coffee shop related curios and knick knacks. C. All remaining terms, not amended by this First Amendment, of the Concession Lease shall remain if full force and effect IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed by the parsons duly authorized thereto the day and year first hereinabove written. The United City of Yorkville Mayor Attest: City Clerk Lessee: Erick Goepel, d/b/a River City Roasters Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Election of Officers Agenda Date: October 15, 2012 Synopsis: Election of President, Vice President and Secretary. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: WW Memorandum 1P JWJ I To: Yorkville Park Board paRKC&REC"Am0N From: Laura Schraw, Interim Director of Parks &Recreation CC: Date: October 12, 2012 Subject: Director's Report • The first public meeting on the REC Center was held on October 9th. The audio recording is available on the website. • The tips from Hometown Days were presented to a Special Olympian for his Cross Country trip overseas, as recommended by Alderwoman Spears and approved by City Council. • City Council requested clarification on a few items on the Athletic Field Policy. Changes will be made and the item will be placed on the October 23, 2012 agenda. • The City will be putting out an RFP for the sale of the caboose. No other details regarding this have been determined, other we will be selling it. • Staff has been approached about adding a slalom course at the Whitewater Course. We are currently discussing with members of the Illinois Paddling Council and the Chicago Whitewater Association on removable (non-permanent) gates for special events. • We are registered for Canoecopia in March and will be heading up again to display information about the Marge Cline Whitewater Course. YORK+IIJLIE 202 East Countryside Prkwy. Yorkville, IL 60560 ✓ (630) 553-2582 (630) 553-2644 fax Mug '' &OWMDUMM Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us PARKS& Ric RE.1TIont Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: Sept. /Oct. Monthly Report Athletics— Shay/Jon - Fall Soccer and Flag Football league started during the month of Sept. and will finish in Oct.. Games are played every Sat. morning/afternoon at Bristol Bay, with the last game day being Sat. Oct. 27 - Winter Youth Basketball registration was held on Wed. and Sat. at the REC Center. - Adult softball is finishing up the regular season in Oct. and will be holding their fall tournament the first week of Nov.. Child Development—Shay Preschool continues to go well. Picture Day was held at the REC Center. The fire dept. came at various days throughout Sept. and held a fire safety class with the preschool kids. Ready, Set and Go..., the pre-preschool program started in Sept. and had 12 kids in its first session of class. REC Center—Ryan The fitness program added a new class; Ketllebell training. Kettlebell training is a training class that combines cardiovascular, strength, and flexibility training to improve overall fitness. This program has already become popular with many members Fall Open House/Membership promotion was held during the weekend of October 5th through October 7th. 15 new members signed-up over the weekend, which was three (3) higher than last year. - Two (2) birthday party rentals were held in Sept. and 2 have already been held in Oct., as of 10/10. Special Events In Sept.: - The Parks and Rec. Dept. assisted with showing an Outdoor Movie for the high school students, during homecoming week, on Tuesday Sept. 25 at the football stadium. Fall Events: Fri. Oct 26: Halloween Event—Beecher Park, 5pm Fri. Nov. 16: Holiday Under the Stars—Riverfront Park, 5pm Sun. Nov. 18: Chili Chase 5k Run—American Legion, Sam "The achievements of an organization are the results of the combined effort of each individual."