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City Council Packet 2010 09-14-10AGENDA  CITY COUNCIL MEETING  CITY COUNCIL CHAMBERS  7:00 p.m.  Tuesday, September 14, 2010  Call to Order:  Pledge of Allegiance:  Roll Call by Clerk: WARD I WARD II WARD III WARD IV  Wally Werderich Gary Golinski Marty Munns Rose Ann Spears  George Gilson, Jr. Arden Joe Plocher Robyn Sutcliff Diane Teeling  Establishment of Quorum:  Introduction of Guests:  Amendments to Agenda:  Committee Meeting Dates:  Public Works Committee Meeting:  6:00 p.m., September 21, 2010  Cit y Hall Conference Room  Economic Development Committee:  6:30 p.m., October 5, 2010  Cit y Hall Conference Room  Administration Committee Meeting:  6:00 p.m., September 16, 2010  Cit y Hall Conference Room  Public Safety Co mmittee Meet ing:  6:00 p.m., September 23, 2010  Cit y Hall Conference Room  Presentations:  1. Presentation on Yorkville Dam by Alan Grelck  United City of Yorkville  800 Game Farm Road  Yorkville, Illinois 60560  Telephone: 630­553­4350  Fax: 630­553­7575 Cit y Council Meet ing Agenda  September 14, 2010  Page 2  Public Hearings:  Citizen Comments:  Consent Agenda:  1. ADM 2010­45 Senior Services Associates Beecher Center Use Agreement  Plan Commission / Zoning Board of Appeals:  Minutes for Approval (Corrections and Additions):  Minutes of Cit y Council – July 27, 2010  Bill payments for approval from the current Bill List (Corrections and Additions):  Checks total these amounts:  $ 504,406.32 (vendors)  $ 6,790.01 (payro ll period ending 7/31/10)  $    235,606.96 (payro ll period ending 8/28/10)  $ 746,803.29 (total)  Reports:  Mayor’s Report:  1. CC 2010­60 Appoint ment of Deputy Chiefs of Police  2. CC 2010­71 Appoint ment of Finance Director  3. CC 2010­72 KenCo m Funding Agreement  Cit y Council Report:  Cit y Attorney’s Report:  Cit y Clerk’s Report:  Cit y Treasurer’s Report:  Cit y Administrator’s Report:  Finance Director’s Report:  Director of Parks & Recreat ion Report:  Cit y Engineer’s Report:  Director of Public Works Report:  Chief of Police Report:  Communit y Development Director Report: Cit y Council Meet ing Agenda  September 14, 2010  Page 3  Reports (cont’d):  Communit y Relations Officer:  Communit y & Liaiso n Report:  Committee Reports:  Public Works Committee Report:  1. No report.  Economic Development Committee Report:  1. No report.  Public Safety Committee Report:  1. No report.  Administration Committee Report:  1. No report.  Additional Business:  Executive Session:  Adjournment:  COMMITTEES, MEMBERS AND RESPONSIBILITIES  PUBLIC WORKS  Committee Departments Liaisons  Chairman:           Alderman Plocher Public Works Park Board  Vice­Chairman:  Alderman Gilso n Engineering YBSD  Committee:         Alderman Munns Parks and Recreat ion  Committee: Alderman Teeling  ECONOMIC DEVELOPMENT  Committee Departments Liaisons  Chairman:           Alderman Golinski Communit y Development Plan Co mmissio n  Vice­Chairman:  Alderman Spears Building Safety and Zoning Yorkville Econ. Dev. Corp.  Committee:         Alderman Werderich Kendall Co. Plan Co mmissio n  Committee:         Alderman Sutcliff Cit y Council Meet ing Agenda  September 14, 2010  Page 4  COMMITTEES, MEMBERS AND RESPONSIBILITIES (con’t)  PUBLIC SAFETY  Committee Departments Liaisons  Chairman:           Alderman Werderich Police Human Resource Comm.  Vice­Chairman:  Alderman Munns School District  Committee:         Alderman Spears  Committee:         Alderman Plocher  ADMINISTRATION  Committee Departments Liaisons  Chairman:           Alderman Sutcliff Finance Library  Vice­Chairman:  Alderman Teeling Administration  Committee:         Alderman Gilson  Committee:         Alderman Golinski UNITED CITY OF YORKVILLE  WORKSHEET  CITY COUNCIL  Tuesday, September 14, 2010  7:00 PM  CITY COUNCIL CHAMBERS  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  AMENDMENTS TO AGENDA:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  PRESENTATIONS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. Presentation on Yorkville Dam by Alan Grelck ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  CITIZEN COMMENTS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  CONSENT AGENDA:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. ADM 2010­45 Senior Services Associates Beecher Center Use Agreement  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  MINUTES FOR APPROVAL:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1.   Cit y Council – July 27, 2010  □ Approved ________  □ As presented  □ As amended ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  BILL LIST:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  □ Approved ________  □ As presented  □ As amended  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  MAYOR’S REPORT:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. CC 2010­60 Appoint ment of Deputy Chiefs of Police  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Bring back to Committee/future meet ing  _______________________________________________  □ Informational Item __________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  2. CC 2010­71 Appoint ment of Finance Director  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Bring back to Committee/future meet ing _______________________________________________  □ Informational Item __________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  3. CC 2010­72 KenCo m Funding Agreement  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Bring back to Committee/future meet ing  _______________________________________________  □ Informational Item __________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  REPORTS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ADDITIONAL BUSINESS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ City Council Agenda Item Summary Memo Title: City Council / Committee Agenda Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Police Human Resources Public Works Agenda Item Number Tracking Number N / A Majority Approval Bart Olson Administration Name Department Beecher Use Agreement - SSA Approval of a new lease for SSA for use of the Beecher Center. City Council – September 14, 2010 This item was recommended for approval by the Administration Committee. A track changes and clean copy of the new agreement is attached. The new agreement removes references to the Salvation Army (who is no longer using the Beecher Center), decreases the rent to $500 per month, allows the City to cancel the agreement with 12 months notice, and SSA to cancel the agreement immediately upon notice. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: September 10, 2010 Subject: Beecher Use Agreement PREMISES USE AGREEMENT SENIOR SERVICES ASSOCIATES USE OF A PORTION OF THE BEECHER COMMUNITY BUILDING UNITED CITY OF YORKVILLE, ILLINOIS WHEREAS, Senior Services Associates (hereinafter referred to as "SSA") is an organization dedicated to providing programs, services and activities to senior citizens of the UNITED CITY OF YORKVILLE (hereinafter referred to as "City") and surrounding areas, and WHEREAS, SSA is uniquely qualified to provide such services to this very important segment of the City's population, and WHEREAS, SSA has demonstrated a long standing dedication to this segment of the population by providing such services for 27 years, and WHEREAS, SSA, after 5 years at this location, would like to continue providing services at the Beecher Center, and WHEREAS, the City, recognizing the unique and valuable position that SSA holds in the community, and desiring that these programs, services and activities be continued for the benefit of the community, has considered entering into a Use Agreement With SSA for use of certain space in the Beecher Community Building under the specific terms and conditions found in this agreement, and WHEREAS, the City has determined that the Beecher Community Building is a logical and suitable site for SSA to conduct it programs pursuant to the further agreements set forth herein, and WHEREAS, SSA agrees that the available space at the Beecher Community Building is suitable and appropriate for its needs and agrees to the further agreements concerning the building set forth herein. IT IS AGREED, upon the mutual considerations self evident within this agreement, that the City shall hereby make the Beecher Community Building available to SSA for its programs and services under the terms and conditions as contained herein, to wit: 1. PREMISES: SSA shall have primary priority use of the Beecher Community Building subject only to the additional users and uses set forth below including honoring the "Memorandum of Agreement" (and any and all renewals of the Memorandum of Agreement upon similar terms and conditions) for Community Nutrition Network (CNN). Copies of both agreements are attached hereto and incorporated herein. SSA agrees that it shall act as manager/coordinator of the interior of the building (excluding the parking area and grounds) scheduling and administrating the building for the following users, (and other users if mutually agreeable between the City and SSA): a. Community Organizations Users, including but not limited to Boy Scouts, Cub Scouts, Lions Club, Junior Women's Club, Retired Teachers Association, and others individuals or organizations that may seek the use of the Beecher Community Building for its programs and/or meetings. Any and all typical and customary fees paid by the Community Organizations for use of the building shall be paid to the City. SSA may charge a fee for supplies of routine cleaning required by the Community Organization Users. b. Community Nutrition Network ("CNN") for its uses in providing nutrition programs. 2. MAINTENANCE RESPONSIBILITIES: a. SSA shall be solely responsible for interior cleaning and janitorial services as well as quarterly floor cleaning, at its sole cost. City will assist in providing these services to SSA, if requested, and SSA will then reimburse City for the City's actual costs. SSA may also seek assistance and reimbursement from CNN in regard to the areas occupied by those services. SSA may also seek assistance and reimbursement from Community Organizations Users if their use creates unique and excessive cleaning needs. b. City shall be solely responsible for all structural and mechanical repairs and maintenance including for illustration HVAC, plumbing, electricity, and roof. City shall be solely responsible for all exterior maintenance and repair of the building, grounds and parking lot. 3. COSTS: a. Each party shall be responsible for the costs of its respective Maintenance Responsibilities under Section 2, above, including but not limited to wages/salary, material and supplies and contractual services as applicable. b. SSA shall additionally be financial responsible for the following: i. Natural Gas, phones and computers, quarterly floor care, carpet (including removal at termination of the use), signs. ii. Monthly payment to the City in an amount of $500 which is to provide for capital fund HVAC and other major maintenance and repairs, 4. ROOM ALLOCATION/STORAGE: General allocation of the Building for ongoing use shall begin as set forth below, subject to agreement between SSA and/or CNN. SSA understands that the Beecher Community Building has very limited storage space which must also be shared. Subject to any subsequent agreement that SSA may make with CNN, the initial allocation of rooms and storage shall be as follows: Office Space: SSA: Dailey Room- office (desks, phone line etc,) CNN: Austin Room West Office - office (desk, phone line, etc,) Storage Space: SSA: Dailey Room cabinets, large storage room (south wall, and west wall) CNN: Austin Room east storage cabinets (all 4 sections) Community Organizations: Currently the Lions Club and Boy Scout Troop 40 have storage on the north wall SSA shall not make any structural improvements (including storage cabinets) unless agreed upon by the City prior to beginning such improvements. All improvements should be done with the common interest and use of the building, or area in mind. Said improvements will become a part of the building, owned by the City, and shall be surrendered without compensation upon the termination of the lease regardless of the reason for termination. 5. TERM AND TERMINATION OF THIS AGREEMENT: This agreement shall have a term of 5 years commencing on November 1, 2010 and concluding on October 31, 2015. Notwithstanding the term of this agreement, this agreement may be terminated by the City with twelve (12) months prior written notice, or by SSA immediately upon notice. 6. ACKNOWLEDGEMENT OF CITY PARK USES: SSA acknowledges and understands that the grounds and parking areas are used by the City and its Parks and Recreation Department for various programs and events as well as by the general public. SSA agrees that it accepts this condition and will not interfere with the City and Parks and Recreation Departments use of the grounds and parking, and furthermore acknowledges and agrees that parking congestion my occur from time to time when the park area is being used for programs and events including but not limited to youth sports, football games, and festivals. 7. INSURANCE: SSA shall maintain general liability insurance under its name, and name the City as an additional insured on said policy of insurance; the terns and limits of the policy must by agreeable and agreed upon by the City Director of Finance. 8. HOLD HARMLESS AND INDEMNIFICATION: SSA shall indemnify and hold the City harmless for any and all claims and causes of action that arise during the course of facility use by SSA, its employees, employees, agents, or departments, thereof. 9. SIGNS: SSA shall be allowed to place a sign, or signs, upon the Beecher Community Building or in front of the Beecher Community Building. Said signs shall be in number, location, size and character solely upon the agreement of the City Administrator, and all signs shall conform to the City's sign ordinance. 10. COMPLIANCE WITH ALL LAWS AND REGULATIONS: SSA shall conduct their activities and uses of the premises, and maintain the premises at all times in keeping with all applicable laws and regulations including but not limited to the Health Regulation regarding the preparation of food and use of the kitchen area. SSA, in its capacity of building manager shall have oversight authority to insist that CNN comply with the same rules and regulations. 11. NOTICES: All notices shall be given by hand delivery to the other party at the Beecher Community Building (for SSA) and to City Hall (for the City). This agreement made on October 31, 2010. SENIOR SERVICES ASSOCIATES By:________________________________ Its:__________________________ Attest: By:________________________________ Its:__________________________ United City of Yorkville ___________________________________ Valerie Burd, Mayor Attest: ___________________________________ Jackie Milschewski, City Clerk PREMISES USE AGREEMENT SENIOR SERVICES ASSOCIATES USE OF A PORTION OF THE BEECHER COMMUNITY BUILDING UNITED CITY OF YORKVILLE, ILLINOIS WHEREAS, Senior Services Associates (hereinafter referred to as "SSA") is an organization dedicated to providing programs, services and activities to senior citizens of the UNITED CITY OF YORKVILLE (hereinafter referred to as "City") and surrounding areas, and WHEREAS, SSA is uniquely qualified to provide such services to this very important segment of the City's population, and WHEREAS, SSA has demonstrated a long standing dedication to this segment of the population by providing such services for 27 years, and WHEREAS, SSA, after 5 years at this location, would like to continue providing services at the Beecher Center, and WHEREAS, the City, recognizing the unique and valuable position that SSA holds in the community, and desiring that these programs, services and activities be continued for the benefit of the community, has considered entering into a Use Agreement With SSA for use of certain space in the Beecher Community Building under the specific terms and conditions found in this agreement, and WHEREAS, the City has determined that the Beecher Community Building is a logical and suitable site for SSA to conduct it programs pursuant to the further agreements set forth herein, and WHEREAS, SSA agrees that the available space at the Beecher Community Building is suitable and appropriate for its needs and agrees to the further agreements concerning the building set forth herein. IT IS AGREED, upon the mutual considerations self evident within this agreement, that the City shall hereby make the Beecher Community Building available to SSA for its programs and services under the terms and conditions as contained herein, to wit: 1. PREMISES: SSA shall have primary priority use of the Beecher Community Building subject only to the additional users and uses set forth below including honoring the "Memorandum of Agreement" (and any and all renewals of the Memorandum of Agreement upon similar terms and conditions) for Community Nutrition Network (CNN). Copies of both agreements are attached hereto and incorporated herein. SSA agrees that it shall act as manager/coordinator of the interior of the building (excluding the parking area and grounds) scheduling and administrating the building for the following users, (and other users if mutually agreeable between the City and SSA): Deleted: ire Deleted: both the Salvation Army and a. Community Organizations Users, including but not limited to Boy Scouts, Cub Scouts, Lions Club, Junior Women's Club, Retired Teachers Association, and others individuals or organizations that may seek the use of the Beecher Community Building for its programs and/or meetings. Any and all typical and customary fees paid by the Community Organizations for use of the building shall be paid to the City. SSA may charge a fee for supplies of routine cleaning required by the Community Organization Users. b. Community Nutrition Network ("CNN") for its uses in providing nutrition programs. 2. MAINTENANCE RESPONSIBILITIES: a. SSA shall be solely responsible for interior cleaning and janitorial services as well as quarterly floor cleaning, at its sole cost. City will assist in providing these services to SSA, if requested, and SSA will then reimburse City for the City's actual costs. SSA may also seek assistance and reimbursement from CNN in regard to the areas occupied by those services. SSA may also seek assistance and reimbursement from Community Organizations Users if their use creates unique and excessive cleaning needs. b. City shall be solely responsible for all structural and mechanical repairs and maintenance including for illustration HVAC, plumbing, electricity, and roof. City shall be solely responsible for all exterior maintenance and repair of the building, grounds and parking lot. 3. COSTS: a. Each party shall be responsible for the costs of its respective Maintenance Responsibilities under Section 2, above, including but not limited to wages/salary, material and supplies and contractual services as applicable. b. SSA shall additionally be financial responsible for the following: i. Natural Gas, phones and computers, quarterly floor care, carpet (including removal at termination of the use), signs. ii. Monthly payment to the City in an amount of $500 which is to provide for capital fund HVAC and other major maintenance and repairs, 4. ROOM ALLOCATION/STORAGE: General allocation of the Building for ongoing use shall begin as set forth below, subject to agreement between SSA and/or CNN. SSA understands that the Beecher Community Building has very limited storage space which must also be shared. Subject to any subsequent agreement that SSA may make with CNN, the initial allocation of rooms and storage shall be as follows: Office Space: SSA: Dailey Room- office (desks, phone line etc,) Deleted: <#>Salvation Army consistent with its agreement for use of the Building.¶ ¶ Deleted: Salvation Army Deleted: and C Deleted: 1,000 Deleted: : defrayment of the cost of the move of current city staff and programs, Deleted: and Salvation Army Deleted: Salvation Army Deleted: or CNN: Austin Room West Office - office (desk, phone line, etc,) Storage Space: SSA: Dailey Room cabinets, large storage room (south wall, and west wall) CNN: Austin Room east storage cabinets (all 4 sections) Community Organizations: Currently the Lions Club and Boy Scout Troop 40 have storage on the north wall SSA shall not make any structural improvements (including storage cabinets) unless agreed upon by the City prior to beginning such improvements. All improvements should be done with the common interest and use of the building, or area in mind. Said improvements will become a part of the building, owned by the City, and shall be surrendered without compensation upon the termination of the lease regardless of the reason for termination. 5. TERM AND TERMINATION OF THIS AGREEMENT: This agreement shall have a term of 5 years commencing on November 1, 2010 and concluding on October 31, 2015. Notwithstanding the term of this agreement, this agreement may be terminated by the City with twelve (12) months prior written notice, or by SSA immediately upon notice. 6. ACKNOWLEDGEMENT OF CITY PARK USES: SSA acknowledges and understands that the grounds and parking areas are used by the City and its Parks and Recreation Department for various programs and events as well as by the general public. SSA agrees that it accepts this condition and will not interfere with the City and Parks and Recreation Departments use of the grounds and parking, and furthermore acknowledges and agrees that parking congestion my occur from time to time when the park area is being used for programs and events including but not limited to youth sports, football games, and festivals. 7. INSURANCE: SSA shall maintain general liability insurance under its name, and name the City as an additional insured on said policy of insurance; the terns and limits of the policy must by agreeable and agreed upon by the City Director of Finance. 8. HOLD HARMLESS AND INDEMNIFICATION: SSA shall indemnify and hold the City harmless for any and all claims and causes of action that arise during the course of facility use by SSA, its employees, employees, agents, or departments, thereof. 9. SIGNS: SSA shall be allowed to place a sign, or signs, upon the Beecher Community Building or in front of the Beecher Community Building. Said signs shall be in number, location, size and character solely upon the agreement of the City Administrator, and all signs shall conform to the City's sign ordinance. 10. COMPLIANCE WITH ALL LAWS AND REGULATIONS: SSA shall conduct their activities and uses of the premises, and maintain the premises at all times in keeping with all applicable laws and regulations including but not limited to the Health Regulation regarding the preparation of food and use of the kitchen area. SSA, in its capacity of Deleted: Salvation Army: Small East Storage Room - office (desk, file cabinet, phone line)¶ Deleted: Salvation Army: East electrical room shelves (nothing is to be on the floor in the electrical room or in the way of the panels, per building codes), small storage room (old Recreation Office)¶ Deleted: and its Park Board Deleted: 2005 Deleted: 2010 Deleted: AND LIBRARY CONSTRUCTION Deleted: SSA understands that the adjacent Library will be reconstructed and expanded beginning as early as 2006, and accepts the limitations and inconveniences that may result from that construction project. Deleted: The City Deleted: School Deleted: the City, or City Deleted: D Deleted: Agreement of the Executive Director of Parks and Recreation building manager shall have oversight authority to insist that CNN comply with the same rules and regulations. 11. NOTICES: All notices shall be given by hand delivery to the other party at the Beecher Community Building (for SSA) and to City Hall (for the City). This agreement made on October 31, 2010. SENIOR SERVICES ASSOCIATES By:________________________________ Its:__________________________ Attest: By:________________________________ Its:__________________________ United City of Yorkville ___________________________________ Valerie Burd, Mayor Attest: ___________________________________ Jackie Milschewski, City Clerk Deleted: Salvation Army and Deleted: 05 City Council Agenda Item Summary Memo Title: City Council / Committee Agenda Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Included within the packet: 1) The terms of the current proposal; 2) The current KenCom agreement; 3) An email from County Administrator Wilkins to Chairman Vickery on the Public Safety Sales Tax. Attorney Orr will be prepared to opine on the terms of the current KenCom agreement as it relates to the proposal. Reviewed By: Legal Finance Engineer City Administrator Police Human Resources Public Works Agenda Item Number Tracking Number N / A Majority Vote Mayor Valerie Burd Name Department KenCom Funding Agreement Consideration of a funding agreement proposed by the KenCom Executive Board. City Council – September 14, 2010