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City Council Packet 2010 10-12-10 D C / T United City of Yorkville a viol 800 Game Farm Road EST. , 1836 Yorkville Illinois 60560 � �i Telephone : 630 -553 -4350 �� `wal K.�,a.aca. Fax : 630 -553 -7575 � `� i AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7 : 00 p .m. Tuesday, October 12, 2010 Call to Order : Pledge of Allegiance : Roll Call by Clerk : WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Rose Ann Spears George Gilson, Jr. Arden Joe Plocher Robyn Sutcliff Diane Teeling Establishment of Quorum : Introduction of Guests : Amendments to Agenda : Committee Meeting Dates : Public Works Committee Meeting : 6 : 00 p .m. , October 19, 2010 City Hall Conference Room Economic Development Committee : 6 : 30 p .m . , November 2, 2010 City Hall Conference Room Administration Committee Meeting : 6 : 00 p .m. , October 21 , 2010 City Hall Conference Room Public Safety_ Committee Meeting: 6 : 00 p .m . , October 28 , 2010 City Hall Conference Room Presentations : 1 . Police Pension Overview by Todd Overmyer City Council Meeting Agenda October 12, 2010 Page 2 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Public Hearings : 1 . Vacation of Jefferson Street and a Portion of Ridge Street legally described as follows : That part of Ridge Street lying between Blocks 14 and 19 in the Original Village of Yorkville extending from the east line of South Main Street to the East line of Jefferson Street and that part of Jefferson Street lying between Blocks 18 and 19 in said Original Village extending from the North line of Ridge Street to the South line of Madison Street, all in the United City of Yorkville, Kendall County, Illinois . ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Citizen Comments : Consent Agenda : 1 . PS 2010- 18 Police Reports for July and August 2010 2 . EDC 2010-37 Ordinance Amending the Code of Ordinances Adding a Prohibition of Service to Debtors of the City - authorize Mayor and City Clerk to execute Plan Commission / Zoning Board of Appeals : Minutes for Approval (Corrections and Additions) : Minutes of City Council — August 24, 2010 Bill payments for approval from the current Bill List (Corrections and Additions) : Checks total these amounts : $ 225 ,091 . 86 (vendors) $ 235 ,964 . 01 (payroll period ending 9/25/10) $ 461 ,055 . 87 (total) Reports : Mayor' s Report: 1 . CC 2010-75 Appointment to Park Board 2 . CC 2010-76 Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures 3 . CC 2010-77 Kendall Marketplace — Partial Acceptance City Council Report: 1 . CC 2010-78 Amusement Tax Discussion City Attorney' s Report : City Clerk' s Report: 1 . CC 2010-79 Resolution to Release of Closed Session Minutes City Treasurer ' s Report : City Administrator ' s Report : City Council Meeting Agenda October 12, 2010 Page 3 Reports (cont' d) : Director of Parks & Recreation Report : Finance Director' s Report : City Engineer ' s Report : Director of Public Works Report : I Chief of Police Report : Community Development Director Report: Community Relations Officer : Community & Liaison Report : Committee Reports : Public Works Committee Report : 1 . PW 2010-68 Ordinance Vacating Jefferson Street and a Portion of Ridge Street — First Reading 2 . PW 2010-62 Rush Copley — Revised Regional Storm Sewer Easement Economic Development Committee Report: 1 . No report. Public Safety Committee Report : 1 . PS 2010-21 Filming Permits 2 . PS 2010-22 Ordinance Amending the Code of Ordinances Providing for Liquor Control (Hotel/Motel) Administration Committee Report : 1 . ADM 2010-48 Ordinance Amending the Code of Ordinances Establishing a Cultural Commission — Second Reading Additional Business : Executive Session : Adjournment : COMMITTEES , MEMBERS AND RESPONSIBILITIES --------------------------------------- !PUBLIC WORKS! --------- ------------- ----------------------------- Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman : Alderman Gilson Engineering YBSD Committee: Alderman Munns Parks and Recreation Committee : Alderman Teeling I City Council Meeting Agenda October 12, 2010 Page 4 COMMITTEES , MEMBERS AND RESPONSIBILITIES (con't) --------------------------- ------- --------------------------- .ECONOMIC DEVELOPMENT ---------------------------mm--------------------------- ----------------------- ---------------------------------- ------------------------------ ----------- --------------- Committee Departments Liaisons Chairman : Alderman Golinski Community Development Plan Commission Vice-Chairman : Alderman Spears Building Safety and Zoning Yorkville Econ. Dev. Corp . Committee : Alderman Werderich Kendall Co . Plan Commission Committee : Alderman Sutcliff --------------------------- [PUBLIC- SAFET --------------- Committee ---------------------------------Departments --- --------------------Liaisons -------------------------- ------------ Chairman : Alderman Werderich Police Human Resource Comm . Vice-Chairman : Alderman Munns School District Committee: Alderman Spears Committee: Alderman Plocher �I - - - - - --------------------- ADMINISTRATION Committee Departments Liaisons Chairman : Alderman Sutcliff Finance Library Vice-Chairman: Alderman Teeling Administration Committee : Alderman Gilson Committee : Alderman Golinski UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, October 12, 2010 7 : 00 PM CITY COUNCIL CHAMBERS ....................................-................................................... ........................-........... ............ AMENDMENTS TO AGENDA : .................. .........................................- ...............................................-............................ ---- -------------------------------------------------------------------------------------------------------------------- ----------------- PRESENTATIONS : ..............-.................................... -...........................--....................-...... ............-............... - 1 . Police Pension Overview by Todd Overmyer ---------------------------------------------------------- ---------------- --------------------------------------------------------------- PUBLIC HEARINGS : .............................--....... ....-.........-....................--..............-..........................-....... ............. 1 . Vacation of Jefferson Street and a Portion of Ridge Street CITIZEN COMMENTS : I i CONSENT AGENDA : 1 . PS 2010- 18 Police Reports for July and August 2010 ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Notes ........ .................... ....................... .........-----.............................................-.................... ...... 2 . EDC 2010-37 Ordinance Amending the Code of Ordinances Adding a Prohibition of Service to Debtors of the City ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Notes MINUTES FOR APPROVAL : .............. ........................-..........-.......... ........... ............. ..................................................... 1 . City Council — August 24, 2010 ❑ Approved ❑ As presented ❑ As amended it BILL LIST : ❑ Approved ❑ As presented ❑ As amended ❑ Notes II i I I I I MAYOR' S REPORT : ................................-..............---.........................................................----........................ -- 1 . CC 2010-75 Appointment to Park Board ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes II 2 . PW 2010-76 Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes 3 . PW 2010-77 Kendall Marketplace — Partial Acceptance ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes I �I III -------- -------------------- -------------------------------------------------------------- -------------------------------------- --- ------ CITY COUNCIL REPORT : -----... .....................................-.............. ..................... ................. ................ .... .. ........... ...... 1 . CC 2010-78 Amusement Tax Discussion ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes i �I CITY CLERK' S REPORT : 1 . CC 2010-79 Resolution to Release Closed Session Minutes ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ---------------------------------- ---------------------------------------- ------------------------------------- --------- ----------------- REPORTS : I� -------------------------------------------- -------------- ----------------------- ------------- -------------------- ----------------------- PUBLIC WORKS COMMITTEE REPORT : -------- ---------------- -------------------- -------------- ------------------------------ -------------------- ------ ----------------------- 1 . PW 2010-68 Ordinance Vacating Jefferson Street and a Portion of Ridge Street — First Reading ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes i 2 . PW 2010-62 Rush Copley — Revised Regional Storm Sewer Easement ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ------------------------------ ----------------------------------------------------------------------------------------------------------- PUBLIC SAFETY COMMITTEE REPORT : .................. ...............-...........-................................-...................-----................. .....-..... ...... 1 . PS 2010-21 Filming Permits ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ..........................-..........-...........----- .... ....................--- -................... .............................. ...... 2 . PS 2010-22 Ordinance Amending the Code of Ordinances Providing for Liquor Control (Hotel/Motel) ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ADMINISTRATION COMMITTEE REPORT : ..................................-............. ..-...................................................................-. .... ............. 1 . ADM 2010-48 Ordinance Amending the Code of Ordinances Establishing a Cultural Commission — Second Reading ❑ Approved : Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes -------------------------------------------------------------------------------------------------------------------------------- --------- ADDITIONAL BUSINESS : --------------------- -------------------------------------------------------------------------------------------------------------------- C / T Reviewed By: Agenda Item Number J lit 00 Legal ❑ Public Hearing # 1 Finance ❑ EST. � � ; 1636 Engineer ■ Tracking Number City Administrator ❑ ;A C�Ildj Seat 20 Consultant ❑ Ker" ` PW 2010-68 SCE `w Agenda Item Summary Memo Title : Ordinance vacating Jefferson Street and part of Ridge Street Meeting and Date : City Council 10/ 12/ 10 Synopsis : Our purchase agreement for the old Kendall County Jail requires the City to vacate Jefferson Street and part of Ridge Street. Council Action Previously Taken : Date of Action : CC 9/28/10 Action Taken : None - informational item. Item Number: pW 2010-68 Type of Vote Required : Super-majority Council Action Requested : Approval i Submitted by : Joe Wywrot Engineering Name Department Agenda Item Notes : Additional information can be found under Public Works Report # 1 . C/T y Reviewed By: Agenda Item Number J= Legal ❑ �A # t Finance ❑ EST. � � � 1636 Engineer El-�� Tracking Number NJ CO City Administrator ❑ c^istm O Consultant ❑ PS 2010- 18 KersM C�� 2 Chief of Police kE ■ Agenda Item Summary Memo Title : Police Reports for July and August 2010 Meeting and Date : City Council 10/ 12/10 Synopsis : Council Action Previously Taken : Date of Action : PS 9/30/10 Action Taken : Discussion — Forwarded to City Council Item Number: PS 2010- 18 Type of Vote Required : I Council Action Requested : Submitted by : Shamim Shamsuddin Police Name Department Agenda Item Notes : I I I I ,I I I I �le�o Cl;?% EST. 1636 <�E I YORKVILLE POLICE DEPARTMENT Richard T. Hart, Chief of Police 804 Game Farm Road Yorkville , Illinois 60560 Phone : 630-553-4340 Fax: 630-553- 1141 I Date : August 3, 2010 To: Chief Richard T. Hart From : Ron Diederich , Director of Support Services Reference: Monthly Mileage Report During the month of July 2010 , the Yorkville Police Department logged a total of 22 , 647 miles . Individual miles are : Monthly 4666MM Reassign/ Squad Vehicle Squad Usage Miles = Miley - Replace Date M-1 2006 Dodge Charger Patrol/Fleet Backup 606 -98, 83 2011 /201. 2 M-2 2006 Chevrolet Impala Chief 267 601880 - 2011 /2012 M-3 2007 Chevrolet Impala Patrol 31206 53k784 _ EST 1836 LE O a � I YORKVILLE POLICE DEPARTMENT Richard T. Hart, Chief of Police 804 Game Farm Road I Yorkville , Illinois 60560 Phone : 630-553 4340 Fax: 630-553- 1141 Date: September 3, 2010 To : Chief Richard T . Hart From : Ron Diederich , Director of Support Services Reference: Monthly Mileage Report During the month of August 2010, the Yorkville Police Department logged a total of 22, 065 miles . Individual miles are: Monthly C=uen - Reassign/ Squad Vehicle Squad Usage Miles °Mi_�s-= Replace Date M-1 2006 Dodge Charger Patrol/Fleet Backup 553 99, 39 2011 /2012 M-2 2006 Chevrolet Impala Chief 123 = :9_;003 - 2011 /2012 M-3 2007 Chevrolet Impala Patrol 211036_ $8 2010/2011 M-4 — - - M-5 2007 Chevrolet Impala Patrol 11173 _6-2-8-67-- = 2010/2011 M-6 2003 Chevrolet Impala Deputy Chief 378 83, 50 - 2010/2011 M-8 _ M-9 2000 Ford Crown Victoria YMS - SRO 75 _ X849- 2010/2011 M-10 2006 Chevrolet Impala Patrol 13820 - __88f8_ 2009/2010 M-11 2003 Ford Crown Victoria YHS - SRO 91 1132 2009/2010 M-12 1999 Ford Expedition Lieutenant 39 X693 = 2010/2011 M-13 2009 Ford Crown Victoria Patrol 36 a2r2a 2014/2015 MA4 2003 Ford Crown Victoria Cadet 11130 imp 23,46=0 = 2008/2009 M-15 - 2010/2011 M-16 2004 Ford Expedition Deputy Chief 743 2008/2009 M-17 2004 Chevrolet Impala Detective 648 2014/2015 M-18 2008 Ford Crown Victoria Patrol 21485 58,86_f 2010/2011 M-19 2009 Chevrolet Impala Patrol 240 3 C,34=8 2012/2013 M-20 2005 Chevrolet Tahoe Patrol Sergeant 377QO 2011 /2012 M-21 2007 Ford Crown Victoria Patrol 21149 XgVm 200912010 M-22 2007 Ford Crown Victoria Patrol 21161 (0199=—= 2009/2010 M-23 2007 Ford Crown Victoria Patrol 1 , 685 �_ _ -E -,42 2009/2010 M-24 2008 Ford Explorer Patrol Sergeant 11773 8NUZZ 2011 /2012 M-25 2003 Chevrolet Impala Administrative 1 , 352 a= r42 2012/2013 M-26 2000 Chevrolet Pickup Support Services 9702G58 Confiscated - _ M-27 - =--- Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. January February March April Through September 11, 2010 - - - - - - - - - - - - Regular OT Regular ; OT Regular ; OT Regular ; OT Administration -: E ` Chief 173 . 33 ' n/a 173 . 33 ; n/a 173 . 33 ; n/a 173 . 33 - n/a - - - - - - - - � - - - - - - - - - - Deputy Chief (2) n/a n/a n/a ; n/a n/a n/a n/a : n/a Lieutenant 346 . 66 ; n/a 346 . 66 ; n/a 346 . 66 ; n/a 346 . 66 ; n/a . . . . . . . . . . . . ._ _; . . Records % Civilians Exee ve Assista 173 . 33 ° n/a 173 .33 ; n/a 173 . 33 ; n/a 173 . 33 ; n/a Records Supervisor 1. 73 . 3. 3_ 1_ . 7.5 1. 7. 3 ._33_ ', 0 . 00 17333 ; 0 , 00 173 . 33. 1 0 .00 _ _ . _ . . - - - - - - - - - . . • _ _ _ _ 4 Records Clerk 2 346 . 66 ° 0 . 00 173 . 33 ; 0 . 00 173 . 33_ ', 0. 00 346 . 66. 1 0000 Dir. Support Serv. 173 . 33 : 0 . 00 173 .33 ' 0900 173 . 33 ' 0 . 00 173 .331 0600 Investigations _ - Dete five Se . to.,It 173933 ; 0 . 00 17333 ; 7 . 50 173933 ; 4900 173 . 33 : 0 . 00 Detectives (2) 346 . 66 : 0 .00 346 . 66 ; 8 . 00 346 . 66 , 0 .00 173 .33 ; 0.00 - - - - - - - - - - - - - - - - - - - 3 - - - Drug Officer 1 17333 : 19 . 50 17333 : 39 .00 173331 22900 17333 % 6 . 00 Community Policing 17333t 173 .33 ; 0 .00 n/a, n/a n/a' School Resource (2 346 . 661 28 . 50 346 . 66 ; 24.25 346 . 66 ; 6 . 00 346 . 66 ; 0400 s , . . . , Patrol - . - = Sergeants (4) 69332 : 0 . 00 693632 , 0 00 693032 , 8000 6939321, 0. 00 Officers ( 13 ) 2426 .62 : 36 . 75 2253 .29 . 50 . 75 2426 . 62 ; 88 .25 2426 .62 , 57 .00 - - - - - - - - - ,- - - - - - - - - - - - ; - - - - - Officers (PT - 2) 103 . 50 : n/a 97 .25 ' n/a 106425 ; n/a 77 .001 n/a - - - - - - - - - , - - - - - - - .- - - - - : - - - - - - - - - - Tr e Offi „ors (0 346 . 661 21 . 00 173933 ' 23 .25 173 . 33 ; 14. 00 n/ai n/a .o o ,, ,, ;+� n/a n/a n/a ; n/a n/a ; n/a n/a ; n/a s . _ _a _ . _ - . _ _ { Part-Time / Civilian - - - - - I, : - -- - - - - - - - - - - -- - - - BFPC Secretary 50. 00k n/a 31 . 00 ; n/a 15: 005 n/a 16 .75 n/a - - - - Cadet ( 1 ) - 84.75 ; - _ n/a 80 .751 n/a 94. 50, n/a 76 .50 n/a - Crossing Guards (3) 29. 50 = n/a 50}005 n/a 27 . 00 ; n/a 60 .00 n/a - - - - - - - - - - - - - - - - - - - - Evidence Custodian 58 . 00 ; n/a 74 . 00 ; n/a 50. 001 n/a 74. 00 ; n/a Total 'Hours 6392 30s 1.07 50 5879 56' 1. 52 .75 5839 . 31E 142025 5677.48E 63 .00 "This column is the current month's manpower; it does not reflect prior month's manpower shifts . Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. I May June July August - - Through September 11, 2010 - - - - - - - - - 1 - - - - - - - - - - - - - - - - - " " ' - - - ° - Regular ; OT Regular ' OT Regular ' OT Regular m OT Administration_ Chief 173 . 33 : n/a 173 .33 ; n/a 173 . 33 ; n/a 173 . 33 : n/a Deputy Chief (2) - n/a-.E n/a tea ; - - �a - tea; - - n/a 346 . 66 - - a - - - Lieutenant 346 . 66 : n/a 346 . 66 ' n/a 346 . 66 ; n/a 173 . 33 n/a Records `?Civilians Rxeeutive Assist w.* 173331 n/a 173 . 33 ; n/a 48 . 00 ; n/a n/al n/a _ - - - - - - - - - - - - - - - - - - - - - - - Records Supervisor 173 . 33 ; 0 . 00 173 . 33 ' 0900 173 . 33 ; 0 .00 173 . 33 ° 0 . 00 - F - - - - - - - - - - - - - - - - - - - - - - - Records Clerk (2) 346 . 66 ; 0000 346 .66 ' 0000 346 . 66 ; 0000 346 . 66 : 0 . 00 Dir, Support Serv. 173 . 33 £ 0 . 00 173 . 33 ; 0 . 00 173933 : 0 . 00 173933 ; 0400 Investigations. / Dete .*;t ,o 1. 73_ . 3. 3_ ; 2 . 0.0_ 1. 7. 3 . 33 ; 2_ ._50_ 1. 7. 3_ . 33_ ; 0000 n/a. n/a Detectives (2) 173_ . 3. 3_ ° 0_ . 0.0_ 260900 ; 2635 346 , 661 15_ . 50 346 . 66_ - 43 . 50_ F Drug Officer ( 1 ) 173 .33 : 34. 50 173933 ; 32 . 00 173336 17333t 14 , 00 Community-Policing Admin. Sergeant n/a. n/a' n/a n/a ' n/a` n/a School Resource (2) 346 . 66 : 6 . 50 346 . 664 0000 n/a. n/a n/a' Patrol , Sergeants (4) 693 32 7000 693 . 32 ; 16 .00 693 . 32 : 2 . 00 693 . 32 ' 6 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - , - - - - t Officers ( 13 ) 2296 . 63 : 168 .25 2339 . 96 ; 146 . 75 2426. 62 : 99 .25 2426 . 62 = 123 .75 • - - - - - - - - - - - - ° - - - _ - - - _ - Officers (PT - 2) 75 . 50 = n/a 50 .001 n/a 46 . 00 ; n/a 54. 00 . n/a •r, a ffl . n ffir-, .o tm n/a= n/a n/al n/a 173 . 33 : 14 . 00 173 .33 ' 28 .25 - - - - - - - - - - - - - - - - - - - - - - - � ; .e R o,.paft., n/a ` n/a n/a , n/a n/al n/a n/a= n/a Part Tune / Civilian _ 1 - ' 1 _ . BFPC Secretary - 1 ^251 n/a 3 , 50 ' n/a 8 .25 ' n/a 0 .75 = n/a - - - - - - - - - - - - - - - - - - - ; - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - r - - Cadet (1 ) - 80.25 = - - - n/a 120 :501 n/a 143 . 751 n/a 138 . 50 . n/a Crossing Guards (3) 24. 50 ; n/a 8 . 00 ; n/a 0 . 00 , n/a 0 . 001 n/a - ; - - - - - - - - - - - - - - - - - - - - - - - - - - - - , - - - - - - - - - - - - - - - - - - - - - - - Evidence Custodian 55 . 50 ; n/a 72 . 50 ; n/a 54 .25 ; n/a 79 .25 n/a Total Hours = 5480.24 5218 25 5.627:73 124, 00 5500 , 15" 5472.40 21_5 . 5.0 "This column is the current month's manpower; it does not reflect prior month's manpower shifts . Yorkville Police Department Manhour Report This report is based on actual hours per month, not payroll periods. September October November December Through September 11, 2010 - - - - - a Regular ; OT Regular ' OT Regular ' OT Regular - OT Administration = = - _ = -- - - 1111 11 11 - - _- - - - Chief 173 . 331 n/a - - - - - - - - - _ - - - - - - Deputy Chief (2) 346466 ; n/a ; - - - - - - - - - - - - ° - - - - - - - - - - - - - I - - - Lieutenant 17333 ; n/a Records / Civilians 1111 = _ - -- - _ - - - - -- - - - - - - - -- � - - - -4 1111 -- - - - - - - - - - - - - - - - - - - -_ - - - - - -'- _ __ -- -_ I I I w 11 - - -= - A ggig r + n/aa n/a n/aj n/a n/a ; n/a n/a' n/a - - - - - - - - - - - - - - - - - • - - - - - 1111 - - - - - - - - - - - - ° - 1 - 111 - - Re_ c_o_ r_ d_s Supervisor_ 1. 73_ . 33_ = 0_. 0.0 .. • E .. _ .- _ .. 6 . _ .. _ _ - .. - Records Clerk (2) 346 , 66i - - - - -0 . 00 Dir. Support Serv. 173 . 33 , Investigations - _- _-- - - - - - - - - - - - - - - - - - - 1111 - - - - = - - - - - - - -_ - - - - 1111 - - - - - - 1 111 - - _ - - - - - - - - 1111 ° - 1111 - - Dete tive Sewacg e +� n/a'. n/a - n/a ' - n/a - no n/a n/a' - - - - -Detectives - - - - - - - - - - - - - -(2- )- - 1111 - - 346. 66`a° - - - - - - -- . - - 1111 - - - _ - - - - - - - - - - - - - - -� - - - - - 1111 - - - - - - - - - - - - - � _ - - - - 1111 - - _ - - . - - - 1111 1; 111 - - 1111 - - 0 . 00 - - - - - _ - - - - - - - - - - - - - - - . - - - - Drug Officer ( 1 ) 173 . 33 0400 Community Policing _ - — - - - - - - - -= - - - - - - - - - - - - ' , - - - - - ' - - - - - �- - €gg-eaxt - - n/a, n/a n/a n/a n/a : n/a n/a n/a - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - School Resource (2 346 . 66 : Patrol - - - - - - - 1111 - - _ . _ _ - _ _ _ - _- - - °- - - Sergeants (4) 693 .32 ` 0 . 00 ' - - - - - - - - - - - - - - -� - - -� - - - 1111 - - - - - - - - - - � - - _ 1111 - 1111 - - - - - - - - - - - - - - '1111 - 1111 - - - - - - - - - - - - - � - - - - - 1111 11 11 - - 1111 - - :- - -Officers ( 13)13 2253 .29 = 2100 ' - - - - - . - - - - - - - - - - - — - - - - - - - - Officers (PT - 2) 75900 : n/a ; - - - - ° - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - - - - - - - - - - - - - - T ffl nee-ef., im n/a` n/a - - - - _ - _ - - Part-Time / Civilian �__ - - - - - - - - BFPC Secret 0 . 002 n/a - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1111 - - _ - - - Cadet O 1 41950 - n/a - - - 1111 - - - - - - - - - - - - - - -- - g � Crossing Guards 3 ) 27 . 00 =_ n/a _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ _ _ _ _ - - - - - - - - - -, - . . . . - - - - - - - - - - - _ - - - - - - - - - -- Evidence Custodian 23 .00 : n/a Total Hours 5366.40 38 00 0. 00 ; 0 . 00 0 . 00 ` 09001 0 00 £ 0 . 00 "This column is the current month's manpower; it does not reflect prior month's manpower shifts. Yorkville Police Department - Overtime Manhour Utilization Report - September 11, 2010 This report is based on hours paid out per payroll period ( bi-weekly) . Does not include overtime taken as compensatory time. Date Court' Training Relief Details' IMAGE Admin Emerg' Invest OIC Pay , Comm . Full Time Part Time 05 / 08 / 10 6 . 00 0 . 00 24 . 00 O . 00 y 0400 0 . 00 0 . 00 41 . 50 0000 11 . 50 83 . 00 88 . 75 05 / 22/ 10 4. 00 0 . 00 22 . 00 16 . 00 33 . 50 0200 0 . 00 3 . 00 6 . 00 0200 84 . 50 101 .25 061051 _0 . 00 8 . 0_0 1_0 . 00 0 . 00 34 . 50 2. 00 0 . 00 39 . 25 _ 4 . 00 ' 0 . 00 105 . 75 _ 101 . 00 i 07 / 03 / 10/ / 8. 00 0 . 00 31 . 00 5 . 00 36 . 00 f - 0 . 00 9F00 29 . 0 .1.141.11,_ . 50 4 . 00 9 ._00 _0 . 00_ 0 00 0 . 00 54. 50 9 . 00 4. 00 10 00 100 00 118 75 __. 0 4 . 00 0 00 122 00 123 50 07 / 17/ 10 4.00 8. 00 34 . 00 0 . 00 30 . 00l 0 . 00 4. 50 10000 6 . 001 0 . 00 96 . 50 127 . 75 07 / 31 / 10 12 . 25 0 . 00 0200 0000 0 . 00 0550 0000 0 . 50 12a001 0 . 00 25 . 25 76 . 75 08114/ 10 21 . 00 32. 00 12. 00 0 . 00 0 . 00 0 . 00 2 . 00G 1 . 50 6 . 00 0 . 00 74. 50_ 116 . 75 08 . 28 . 10 10 . 00 0 . 00 52. 00 _2. 00„ 6 . 00 0 . 00 _ _ 11 . 25 17 . 75 6 . 00 0 . 00 105 . 00 124. 75 _ _:: L __ _ .. _ _. _ _ ._� .: ::::::.:.::::::::.:.::.:.:::.:.:.: :. . :- --.: _..._:_ - .. �.:::. : . '- . .: �:..:.�,.:. .�� :::..:,. .:._ ._ .::. _ � : .: . � ... �,. : ®� -�.-.�-::.: _:..� . :.-.::. 0 . 00 169 . 75 09 11„ 10 2 . 00 0 . 00 4 . 00 0 . 00 18 . 00 2 00 13 . 00 10 . 00 6 . 00 19 . 00 74 . 00 , ,, 0 . 00 0 . 00 0 . 00 0 . 0_0 .....:::.. ...... �::.....:. . ._..:_..... �.� .. . ..:.��_ ,.:_,..::-.:.._.. ..... ._.....�,.. _._._ ..:_:.�._._ 0 . 00 �.�....:._.:._:.�.._.. 0500 0 . 00 0 . 00 0200 0 . 00 onoo i 0 . 00 0 . 00 f 0 . 00 FY10 11 Court : , Training Relief Details IMAGE Admin : Emerg Invest OIC Pay Comm . Full Time Part Time Totals 84. 75' 52 . 00 198. 00 23 . 00 ' 158 . 00 4050 94. 25 161. 50 54 . 00 ' : 40 . 50 870 . 50 1149 . 00 Percents 100/0 6 % 23 % 3 % 149/o 1 % ` 110/0 190/0 50/0 5 % 94% N /A Average 8 . 48 5 . 20 19: 80 2. 30 15: 80 0 .45' 9.43 16 . 15 5 .40 4. 05 33 .48 114 : 90 : Prepared by Shamim Shamsuddin 9/13/2010 Pagel Y Yorkville Police Department Incident Report Summary RK July 9 , 2010 through , September 9 , 2010 ,t L Report #10= 1506 to # 10-2035 _ E Report # Date Offense Location 2010-00001506 07/09/2010 9915 - ASSISTANCE CIVIL CATEGORY ROUTE 34/GAME FARM ROAD 2010-00001507 07/09/2010 9700 - VOIDED TICKET/REPORT DESK REPORT 2010-00001508 07/09/2010 9564 - ACCIDENT - PROPERTY HOMESTEAD DRIVE/HALEY COURT 2010-00001509 07/09/2010 9562 - ACCIDENT - INJURY ROUTE 34/ISABEL DRIVE 2010-00001510 07/09/2010 5081 - IN-STATE WARRANT 2100 BLK, BLUEBIRD LANE 2010-00001511 07/09/2010 4387 - VIOL ORDER OF PROTECTION 100 BLK, W . SOMONAUK STREET 2010-00001512 07/09/2010 9564 - ACCIDENT - PROPERTY 400 BLK. E . SOMONAUK STREET 2010-00001513 07/09/2010 9020 - SUSPICIOUS CIRCUMSTANCES 400 BLK, W .VAN EMMON STREET 2010-00001514 07/10/2010 2480 - SUSPENDED/REVOKED DL ROUTE 126/MILL STREET 2010-00001515 07/10/2010 1130 - FRAUD 1400 BLK, N . BRIDGE STREET 2010-00001516 07/10/2010 1220 - THEFT OF LOST PROPERTY 100 BLK, W .VETERANS PARKWAY 2010-00001517 07/10/2010 5081 - IN-STATE WARRANT 2000 BLK. & BRIDGE STREET 2010-00001518 07/10/2010 9083 - ASSIST AMBULANCE 1500 BLK, ORCHID STREET 2010-00001519 07/11 /2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/ELDAMAIN ROAD 2010-00001520 07/11 /2010 1310 - CRIMINAL DAMAGE PROPERTY 1700 BLK. JOHN STREET 2010-00001521 07/11 /2010 9513 - MOTORIST ASSIST-LOCKOUT 4000 BLK. N . BRIDGE STREET 2010-00001522 07/11 /2010 9513 - MOTORIST ASSIST-LOCKOUT 2900 BLK, ALDEN DRIVE 2010-00001523 07/11 /2010 1310 - CRIMINAL DAMAGE PROPERTY 1200 BLK, CHESTNUT LANE 2010-00001524 07/11 /2010 0460 - BATTERY 1300 BLK, MARKETPLACE DRIVE E. MILLBROOK CIRCLE/BLACKHAWK 2010-00001525 07/12/2010 1310 - CRIMINAL DAMAGE PROPERTY BOULEVARD 2010-00001526 07/12/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001527 07/12/2010 9562 - ACCIDENT - INJURY ROUTE 47/ROUTE 71 2010-00001528 07/12/2010 0625 - RESIDENTIAL BURGLARY 300 BLK, WALTER STREET 2010-00001529 07/12/2010 9513 - MOTORIST ASSIST-LOCKOUT 1100 BLK, W .VETERANS PARKWAY 2010-00001530 07/13/2010 9513 - MOTORIST ASSIST-LOCKOUT 0 BLK, E . SCHOOLHOUSE ROAD 2010-00001531 07/13/2010 9700 - VOIDED TICKET/REPORT DESK REPORT 2010-00001532 07/13/2010 9569 - ACCIDENT - PRIVATE PROP 1300 BLK. DAKOTA DRIVE 2010-00001533 07/13/2010 9068 - FOUND BICYCLE 1400 BLK. ASPEN LANE 2010-00001534 07/13/2010 9569 - ACCIDENT - PRIVATE PROP 700 BLK. GAME FARM RD 2010-00001535 07/13/2010 9562 - ACCIDENT - INJURY ROUTE 71 /COUNTRY HILLS DRIVE 2010-00001536 07/13/2010 9513 - MOTORIST ASSIST-LOCKOUT 100 BLK. E .STAGECOACH TRAIL 2010-00001537 07/13/2010 9569 - ACCIDENT - PRIVATE PROP 200 BLK. E .VETERANS PKWY 2010-00001538 07/13/2010 1330 - CRIM TRESPASS REAL PROP 100 BLK, W . KENDALL DRIVE 2010-00001539 07/13/2010 0860 - RETAIL THEFT 200 BLK, E .VETERANS PARKWAY 2010-00001540 07/14/2010 0486 - DOMESTIC BATTERY 300 BLK, BERTRAM DRIVE 2010-00001541 07/14/2010 0760 - BURGLARY FROM VEHICLE 1700 BLK. COTTONWOOD COURT 2010-00001542 07/14/2010 5081 - IN-STATE WARRANT ROUTE 126/ROUTE 71 2010-00001543 07/14/2010 9513 - MOTORIST ASSIST-LOCKOUT 700 BLK, HEUSTIS STREET 2010-00001544 07/14/2010 2480 - SUSPENDED/REVOKED DL CANNONBALL TRAIL/ROUTE 34 2010-00001545 07/14/2010 2470 - NO DRIVER'S LICENSE ROUTE 47/SPRING STREET 2010-00001546 07/14/2010 0760 - BURGLARY FROM VEHICLE 1200 BLK. EVERGREEN LANE 2010-00001547 07/14/2010 9564 - ACCIDENT - PROPERTY ROUTE 34/GAME FARM ROAD 2010-00001548 07/14/2010 5081 - IN-STATE WARRANT 1600 BLK. JOHN STREET 1 of o Yorkville Police Department Incident Report Summary "K - July 9 , 2010 through September 9 , 2010 L Report #10= 1506 to #10-2035 I �T E I Report # Date Offense Location 2010-00001549 07/14/2010 0760 - BURGLARY FROM VEHICLE 1300 BLK, CHESTNUT LANE 2010-00001550 07/14/2010 0810 - THEFT OVER $ 300 1100 BLK. S . BRIDGE STREET 2010-00001551 07/14/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001552 07/14/2010 1110 - DECEPTIVE PRACTICES 0 BLK, E. SCHOOLHOUSE ROAD 2010-00001553 07/14/2010 0760 - BURGLARY FROM VEHICLE 1300 BLK. CHESTNUT CIRCLE 2010-00001554 07/14/2010 0760 - BURGLARY FROM VEHICLE 1700 BLK. JOHN STREET 2010-00001555 07/14/2010 0760 - BURGLARY FROM VEHICLE 1300 BLK, WILLOW WAY 2010-00001556 07/14/2010 9513 - MOTORIST ASSIST-LOCKOUT 0 BILK. W .VETERANS PARKWAY 2010-00001557 07/14/2010 9062 - FOUND ARTICLES 1400 BLK. ASPEN LANE MCLELLAN BOULEVARD/GRANDE 2010-00001558 07/14/2010 9083 - ASSIST AMBULANCE TRAIL 2010-00001559 07/15/2010 0820 - THEFT $300 AND UNDER 1500 BLK. N . BRIDGE STREET 2010-00001560 07/15/2010 0810 - THEFT OVER $ 300 600 BLK, E.VETERANS PARKWAY 2010-00001561 07/15/2010 9513 - MOTORIST ASSIST-LOCKOUT 4500 BLK. CAMDEN LANE 2010-00001562 07/15/2010 9071 - CITIZEN ASSIST DESK REPORT 2010-00001563 07/15/2010 9083 - ASSIST AMBULANCE 100 BLK. E . STAGECOACH TRAIL 2010-00001564 07/15/2010 9513 - MOTORIST ASSIST-LOCKOUT 0 BLK, W . COUNTRYSIDE PARKWAY 2010-00001565 07/15/2010 4870 - DOMESTIC DISPUTE 300 BLK, WINDETT RIDGE ROAD 2010-00001566 07/15/2010 1330 - CRIM TRESPASS REAL PROP 4000 BLK, N . BRIDGE STREET 2010-00001567 07/15/2010 9513 - MOTORIST ASSIST-LOCKOUT 700 BLK, GAME FARM ROAD 2010-00001568 07/15/2010 9062 - FOUND ARTICLES HAYDEN DRIVE/MCHUGH ROAD 2010-00001569 07/15/2010 1110 - DECEPTIVE PRACTICES DESK REPORT 2010-00001570 07/15/2010 9071 - CITIZEN ASSIST DESK REPORT 2010-00001571 07/15/2010 0760 - BURGLARY FROM VEHICLE 1000 BILK. WILLOW WAY ' 2010-00001572 07/15/2010 9513 - MOTORIST ASSIST-LOCKOUT 4000 BLK. N . BRIDGE STREET 2010-00001573 07/15/2010 9008 - ASSIST BUSINESS AGENCY 1200 BLK, DEER STREET 2010-00001574 07/16/2010 0760 - BURGLARY FROM VEHICLE 1400 BLK, ASPEN LANE 2010-00001575 07/16/2010 9062 - FOUND ARTICLES 1400 BLK. ASPEN LANE 2010-00001576 07/16/2010 4870 - DOMESTIC DISPUTE 10200 BLK, GALENA ROAD 2010-00001577 07/16/2010 9564 - ACCIDENT - PROPERTY VAN EMMON ROAD/WOODLAND DRIVE 2010-00001578 07/16/2010 9061 - LOST ARTICLES 500 BLK. S . BRIDGE STREET 2010-00001579 07/16/2010 9513 - MOTORIST ASSIST-LOCKOUT 900 BLK, ERICA LANE 2010-00001580 07116/2010 9001 - ASSIST CITY FIRE DEPT 200 BLK. & BRIDGE STREET 2010-00001581 07/16/2010 9513 - MOTORIST ASSIST-LOCKOUT 5700 BLK. AUDREY AVENUE 2010-00001582 07/16/2010 9513 - MOTORIST ASSIST-LOCKOUT 200 BLK, W .VETERANS PARKWAY 2010-00001583 07/17/2010 2230 - ILLEGAL CONSUMPTION DIEHL FARM ROAD/ROUTE 34 2010-00001584 07/17/2010 9513 - MOTORIST ASSIST-LOCKOUT 1400 BLK, N . BRIDGE STREET 2010-00001585 07/17/2010 0486 - DOMESTIC BATTERY 500 BLK. W . MADISON STREET 2010-00001586 07/17/2010 9564 - ACCIDENT - PROPERTY ROUTE 34/GAME FARM ROAD 2010-00001587 07/17/2010 1740 - RUNAWAY - MRAI 1200 BLK, MARKETPLACE DRIVE 2010-00001588 07/17/2010 0820 - THEFT $300 AND UNDER 1400 BLK, CANNONBALL TRAIL 2010-00001589 07/17/2010 9564 - ACCIDENT - PROPERTY ROUTE 34 1ROUTE 47 2010-00001590 07/17/2010 9569 - ACCIDENT - PRIVATE PROP 1000 BLK, N . BRIDGE STREET 2 of . Yorkville Police Department Incident Report Summary 4 K -- July 9 , 2010 through September 9 , 2010 5 f � L Report # 10= 1506 to # 10 -2035 ti ' r E Report # Date Offense Location 2010-00001591 07/17/2010 9020 - SUSPICIOUS CIRCUMSTANCES ROUTE 47/HYDRAULIC STREET 2010-00001592 07/17/2010 8044 - FIREWORKS COMPLAINTS 600 BLK. S . MAIN STREET 2010-00001593 07/18/2010 0486 - DOMESTIC BATTERY 1500 BLK. COTTONWOOD TRAIL 2010-00001594 07/18/2010 2480 - SUSPENDED/REVOKED DL CANNONBALL TRAIL/ROUTE 34 2010-00001595 07/18/2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/SYCAMORE ROAD 2010-00001596 07/19/2010 1730 - CURFEW WESTERN LANE/NORTHLAND LANE 2010-00001597 07/19/2010 9569 - ACCIDENT - PRIVATE PROP 600 BLK. CENTER PARKWAY 2010-00001598 07/19/2010 0760 - BURGLARY FROM VEHICLE 1300 BLK, EVERGREEN LANE 2010-00001599 07/20/2010 9513 - MOTORIST ASSIST-LOCKOUT 400 BLK. E . SPRING STREET 2010-00001600 07/20/2010 0820 - THEFT $300 AND UNDER 4500 BLK, ROSENWINKEL STREET 2010-00001601 07/20/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001602 07/20/2010 9513 - MOTORIST ASSIST-LOCKOUT 300 BLK. N . BRIDGE STREET 2010-00001603 07/20/2010 9564 - ACCIDENT - PROPERTY ROUTE 34/GAME FARM ROAD 2010-00001604 07/20/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001605 07/20/2010 9513 - MOTORIST ASSIST-LOCKOUT 300 BLK. MULHERN COURT 2010-00001606 07/20/2010 9513 - MOTORIST ASSIST-LOCKOUT 1100 BLK, S . BRIDGE STREET 2010-00001607 07/20/2010 0820 - THEFT $300 AND UNDER 1300 BLK, MARKETPLACE DRIVE 2010-00001608 07/20/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001609 07/20/2010 9008 - ASSIST BUSINESS AGENCY 200 BLK. E .VETERANS PARKWAY 2010-00001610 07/20/2010 9564 - ACCIDENT - PROPERTY ROUTE 47/PARK STREET 2010-00001611 07/20/2010 0625 - RESIDENTIAL BURGLARY 1800 BLK. COUNTRY HILLS DRIVE 2010-00001612 07/20/2010 0625 - RESIDENTIAL BURGLARY 1800 BLK. COUNTRY HILLS DRIVE 2010-00001613 07/20/2010 9111 - FIELD INTERVIEW 1400 BLK, ASPEN LANE 2010-00001614 07/21 /2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/SYCAMORE ROAD 2010-00001615 07/21 /2010 1310 - CRIMINAL DAMAGE PROPERTY 1400 BLK, SYCAMORE ROAD 2010-00001616 07/21 /2010 2470 - NO DRIVER'S LICENSE ROUTE 71 /ROUTE 47 2010-00001617 07/21 /2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/ROUTE 47 2010-00001618 07/21 /2010 9569 - ACCIDENT - PRIVATE PROP 200 BLK. W .VETERANS PARKWAY 2010-00001619 07/21 /2010 0760 - BURGLARY FROM VEHICLE 800 BLK, HOMESTEAD DRIVE 2010-00001620 07/21 /2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001621 07/21 /2010 9083 - ASSIST AMBULANCE 100 BLK, BERTRAM DRIVE 2010-00001622 07/21 /2010 2470 - NO DRIVER'S LICENSE SPRING STREET/ROUTE 47 2010-00001623 07/21 /2010 9513 - MOTORIST ASSIST-LOCKOUT 4000 BLK, N . BRIDGE STREET 2010-00001624 07/21 /2010 1811 - POSS CANNABIS <30 GRAMS 200 BLK. E . HYDRAULIC STREET 2010-00001625 07/22/2010 0820 - THEFT $300 AND UNDER 400 BLK. E. 000NTRYSIDE PARKWAY GALENA ROAD/BLACKHAWK 2010-00001626 07/22/2010 2480 - SUSPENDED/REVOKED DL BOULEVARD 2010-00001627 07/22/2010 1150 - CREDIT CARD FRAUD 500 BLK, CHESHIRE COURT 2010-00001628 07/22/2010 5081 - IN-STATE WARRANT 1400 BLK, ASPEN LANE 2010-00001629 07/22/2010 4870 - DOMESTIC DISPUTE 300 BLK. MULHERN COURT 2010-00001630 07/22/2010 1740 - RUNAWAY - MRAI 2800 BLK, CRANSTON CIRCLE 2010-00001631 07/23/2010 1730 - CURFEW ARROWHEAD DRIVE/WACKER DRIVE 2010-00001632 07/23/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001633 07/23/2010 9071 - CITIZEN ASSIST DESK REPORT 3 of o Yorkville Police Department Incident Report Summary K {' July 9 , 2010 through September 9 , 2010 Y z�. - ' Report #1Owl 506 to # 10 2035 Report # Date Offense Location 2010-00001634 07/23/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001635 07/23/2010 9062 - FOUND ARTICLES 100 BLK. E . SCHOOLHOUSE ROAD 2010-00001636 07/23/2010 9062 - FOUND ARTICLES 1000 BLK. N . BRIDGE STREET - 2010-00001637 07/23/2010 0820 - THEFT $300 AND UNDER ROUTE 34/GAME FARM ROAD 2010-00001638 07/23/2010 9071 - CITIZEN ASSIST DESK REPORT 2010-00001639 07/23/2010 0810 - THEFT OVER $300 1500 BLK, STONERIDGE COURT 2010-00001640 07/23/2010 9564 - ACCIDENT - PROPERTY ROUTE 126/ROUTE 47 2010-00001641 07/24/2010 9513 - MOTORIST ASSIST-LOCKOUT 2700 BLK, GOLDENROD DRIVE W . COUNTRYSIDE PARKWAY/PALMER 2010-00001642 07/23/2010 9564 - ACCIDENT - PROPERTY COURT 2010-00001643 07/24/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001644 07/24/2010 8077 - CHILD SAFETY SEAT CHECK DESK REPORT 2010-00001645 07/24/2010 9028 - PERSON DOWN-SICK/INJURED 200 BLK, E . HYDRAULIC STREET MARKETVIEW DRIVE/E.000NTRYSIDE 2010-00001646 07/24/2010 9083 - ASSIST AMBULANCE PARKWAY 2010-00001647 07/24/2010 1365 - CRIM TRESPASS RESIDENCE 600 BLK, GREENFIELD TURN 2010-00001648 07/25/2010 9080 - TOWED VEHICLE 300 BLK. WALTER STREET 2010-00001649 07/25/2010 9513 - MOTORIST ASSIST-LOCKOUT 4000 BLK, N . BRIDGE STREET 2010-00001650 07/25/2010 9061 - LOST ARTICLES RIVER STREET/ROUTE 47 2010-00001651 07/25/2010 9564 - ACCIDENT - PROPERTY ROUTE 47/CANNONBALL TRAIL 2010-00001652 07/25/2010 9219 - ANIMAL - OTHER COMPLAINTS 400 BLK, E . SPRING STREET 2010-00001653 07/26/2010 2480 - SUSPENDED/REVOKED DL GALENA ROAD/ROUTE 47 2010-00001654 07/26/2010 9513 - MOTORIST ASSIST-LOCKOUT 4400 BLK. PLEASANT COURT 2010-00001655 07/26/2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/ROUTE 47 2010-00001656 07/26/2010 2480 - SUSPENDED/REVOKED DL ROUTE 34/CANNONBALL TRAIL 2010-00001657 07/26/2010 2480 - SUSPENDED/REVOKED DL ROUTE 47 1SPRING STREET 2010-00001658 07/26/2010 9071 - CITIZEN ASSIST DESK REPORT 2010-00001659 07/26/2010 0820 - THEFT $300 AND UNDER 100 BLK. W .VETERANS PARKWAY 2010-00001660 07/26/2010 0625 - RESIDENTIAL BURGLARY 1000 BLK, S . MAIN STREET 2010-00001661 07/26/2010 2480 - SUSPENDED/REVOKED DL 100 BLK, E. SCHOOLHOUSE ROAD 2010-00001662 07/26/2010 4870 - DOMESTIC DISPUTE 1800 BLK, COUNTRY HILLS DRIVE 2010-00001663 07/27/2010 2480 - SUSPENDED/REVOKED DL ROUTE 47/FOX STREET 4 o CA IM Alliance Against Intoxicated Motorists Woodfield Grove, Suite 131 870 East Higgins Road Schaumburg, Illinois 60173 Phone (847) 240 4027 Toll Free (888) 240 4027 Fax (847) 240 4028 www. aaim1 .org June 2010 Chief Richard T. Hart Yorkville Police Department 804 Game Farm Rd. Yorkville, IL 60560 Dear Chief Hart, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Ryan Goldsmith, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim — without warning or choice. Impaired drivers make choices. They choose their weapons — vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AAIM's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Charlene Chapman Executive Director • • • AAIM TO SAVE LIVES DON'T DRINK AND DRIVE • • • i i d T - f �pa f I CERTIFICATE OF APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Ryan Goldsmith I . Yorkville Police Department LLiANcE AGAINST INTOXICATED MmPdsrs CAAIM May 2010 Charlene Chap Director i - f AAIM Alliance Against Intoxicated Motorists Woodfield Grove, Suite 131 870 East Higgins Road Schaumburg, Illinois 60173 Phone (847) 240 4027 Toll Free (888) 240-0027 Fax (847) 240-0028 www, aaiml .org June 2010 Chief Richard T. Hart Yorkville Police Department 804 Game Farm Rd. Yorkville, IL 60560 Dear Chief Hart, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Mitchell Carlyle, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim — without warning or choice. Impaired drivers make choices. They choose their weapons — vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight m i against aired driving, and to persist in our campaign of this 100% preventable crime. g P AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AAIM's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Charlene Chapman Executive Director * * * AAIM TO SAVE LIVES DON'T DRINK AND DRIVE • • • .sue q3 1 CERTIFICATE OF APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Mitchell Carlyle Yorkville Police Department ALu[ANcE AGanvsr INTOXICATED MoTORIsrS i CAAIM May 2010 Charlene Chap an, lrecu ' e Director i i i _ - ---- --- -- =. - ior Cho t - - -- ---- -- - -- - -- - - _ - - - - - --- - - ESQ - -- - - _- -- - ---_--- --- - --- -- - --- �'- - -- - _ . ms1 ---- 9 -Vo-w)-- - �? c-coy _m a n-at - _ - - _ - - - - - -- - - -- ---- --- ---_ -__ -_ _ -- - -_ - --- -- . - ..------- ------- - ICI w vftsrERN I ' ` 1111JN01 I UNIVERSITY August 6, 2010 I I Yorkville Police Department David Delaney Lieutenant 804 Gamefarm Rd. Yorkville, IL 60560 Dear Lieutenant Delaney. On behalf of the School of Law Enforcement and Justice Administration (LEJA) , I would like to extend our sincere appreciation for your involvement in our internship program. Criminal justice agencies throughout the country are continuing, more than ever, to further the education of our students through real life experience and mentoring. We are sincerely grateful for this continued support of the LEJA internship program. The School of LEJA appreciates the efforts of the Yorkville Police Department and your invaluable assistance in supervising our student intern, Samuel Scott. Your personal guidance, knowledge, and professionalism makes it possible Apo ,usr,�r for our students to complete internships that are both practical and �o� y..°- , °� ToFmn, °�ytiN enlightening, in addition to serving as a guide for future career decisions , e=�O a The School of LEJA appreciates the vital role your office has played in Z providing Samuel the opportunity to experience firsthand the inner k. workings of the Yorkville Police Department and the importance of a , Q} ' 1 PRN �[1fN015 Ut��J¢ complete and well-rounded education. Please convey our gratitude to each individual responsible for making Samuel's stay with you a success . Once again, the School of LEJA appreciates your continued commitment toward the education of our students , and we look forward to a lasting relationship through the LEJA Internship Program. Additionally, please be advised that the annual LEJA Career Fair will be held on Tuesday, October 19, 2010; from 10:00 a.m. through 3 :00 p.m. in the University Union Grand Ballroom and the pre-career day social will be held Monday evening, October 18, 2010, from 6:00 p.m. to 8:00 p.m. at the WIU Alumni House. To show our appreciation for the continued support of law enforcement agencies throughout the country this year the School of LEJA will provide the career fair registration cost for participating agencies (please see attached flyer). Registration information about these events can be found at www. careers .wiu.edu, Career Services /Fair (register online) . Thank you and best wishes . Sincerely, X"' Kenneth Wayne Durkin Internship Coordinator kw-durkin @wiu.edu School of Law Enforcement and Justice Administration Stipes Hall 403, 1 University Circle, Macomb, IL 61455-1390 Department Phone 309.298. 1038 Fax 309.298.2187 Internship Coordinator 309.298. 1439 Advisers 309.298.1438 F � r r i L ��C � e It is as if You are standing in the wings, cheering like a small child, " Do it again ! Do it again ! " G. K. Chesterton n , 9 ' r An y .,,J r�'� :' �.c r: � _' /�1� �, t A' �' i-✓ - J.s,�;. �� - .i� fir i 3 LLLL Y T A F.•l H _ s r Tit 1 y '•" — u s - [ r' >r /� -'-I ` ��« i i rir' l�rjirl5.; @I�' k .i iti. \ SlT � 4,S ..' 'r 'J T% gib` ({ter I �.� IF 120 a jp FzId- F.. -) f 15 i i b \ e G J Ikf 'I 111 j' P, 0,144 ` t l v" f >_ fy T ^� 1 r It °J-d I �Iri � r ti '��3 t 1:a Id '` J 11f r �J r. . F rt1J` 1�+YtFi 1r ' F•S�-' '1 p t - r ailr �. d I x r I Jf 11 `la � �.� fA IJlif ? }" I r�Jar r A, . Y F L'r # 1a� , 7 l I � y ;' qri r ,,,, l illtf i Ir r i 4ktr rp S-Y ' „ 13 r 'LI 111 - � s TI;•a 5�,�f s ` r . , - rr �a- ...y I� r rr1 v „ T i.n s ffll 41- / ` T i ` 1 n ti 11 �� .-S e ! r 1 t 1 r S t �'in rc1 al I ' P.p 1 �r " I �! I' {ry�1f` 1I, r r iF I1u 1i l . ¢ ' 4.p i P ItL �r i S 1 _ ' _ ' I r 15 � f 5` � J1+ 1117 T � I�rtalr ( it r sl I r ,. x 4ir -S � � Fity iJI { +'ii 111 �'' ' ` d 1 ' P.'f, ',I .�lar { (I J,`. - r 4l - ,fir• ' Jl. OF �! y,r/ . '4 1v G 'hil r �� 11' I iy i• IF d r r y . 'mil 11l }I I r Il. 1 .. _ . , , . . u 1 � IL • - • • • OFFICE OF THE SHERIFF Kendall County 630-553 -7500 finu �a�t 1102 Cornell Lane • Yorkville, I160560-9597 FAX 630-553 - 1972 August 13 , 2010 To : Chief Richard Hart Subject: 2008 Traffic Stop Consider this correspondence a formal request for an investigation into the release of Yorkville Police Department property to the public. The property in question is a 2008 traffic stop video . On May 14, 2008 at 0717hrs, I was the subject of a traffic stop conducted by Officer M. Carlyle of the Yorkville Police Department by for a seat belt violation. I was driving my Kendall County Sheriff' s Office assigned vehicle a maroon Chevy Impala bearing Illinois registration 206 7457 . The stop occurred on Route 126 just east of Route 71 . The traffic stop in question has been posted on Todd Milliron' s website more commonly known as the Yorkville Insider (www.yorkvilleinsider.org) . Since this video had no evidentiary value, this video per the City of Yorkville policy should have been placed back in rotation. At the time of the incident, the traffic stop in question was FOIA' d by the Kendall County Record Newspaper and a copy was also distributed Kendall County Sheriff Richard Randall for his investigation into the matter. On Thursday, August 12, 2010, I had a conversation with Kathy Farren owner and editor of the Kendall County Record. Mrs . Farren remembered the FOIA and the incident and stated that she did not distribute the video to any outside party. She further stated that she would check with her reporter Tony Scott to verify that he had not distributed said video . Mrs. Farren went on to say that, her newspaper did not print a news article about the traffic stop because she did not think it was news worthy. On Friday, Mrs. Farren confirmed that Tony Scott did not distribute the video to anyone else. On Friday, August 13 , 2010, Operation Commander Phil Smith of the Kendall County Sheriff' s Office had a conversation with your Deputy Chief Dave Delany. Deputy Chief Delany relayed to Commander Smith that on the Yorkville Police Department dissemination form that relate to the traffic stop only indicate that the video was properly released twice . Once on a FOIA request to the Kendall County Record and the other to Richard Randall, Sheriff of Kendall County. I am requesting a thorough investigation be conducted into any possible criminal and/or administrative rules violation by any City of Yorkville employee and/or official. Not only as a I OFFICE OF THE SHERIFF Kendall County 630-553 -7500 1102 Cornell Lane • Yorkville, I160560-9597 FAX 630-553- 1972 fellow law enforcement executive but also as a resident of the City of Yorkville I am deeply disturbed that Yorkville Police Department property was distributed either illegally and/or improperly to the public . I am personally troubled that this Yorkville Police Department property has ended up on a politically motivated website owned and operated by County Board candidate Todd Milliron whose cause is being supported by Mayor Valerie Burd. Attached you find an informational letter from me that was drafted in 2008 after I was informed of the FOIA from the Kendall County Record. At that time, I did not distribute the letter because of the Kendall County Record not finding the event to be news worthy. Chief Hart I think it goes without saying the magnitude of the civil jeopardy this places upon the City of Yorkville Police Department. Nevertheless, I want to assure you that the Kendall County Sheriff' s Office will continue as always to have a great professional working relationship with the Yorkville Police Department. Sincerely, .�` , Terry Tichava, Chief Deputy i Cc . Richard Randall Sheriff Eric Weis, States Attorney OFFIE OF THE SHERIFF _ oF i +oui tiF L L E . ? Kendall County 630-553 -7500 FEuh1rr - - 1102 Cornell Lane • Yorkvil e, I160560-9597 FAX 630-553- 1972 A - i s July 2 , 2008 i On May 14, 2008 , at 0717 ho lrs I was the victim of an erroneous traffic stop conducted by the Yorkville Pofice Department on Route 126 for a "seatbelt violation ". First and foremost, let me sta :e that I do not perceive myself to be " above the law" by any stretch of the im , ination . Secondly, I admit that I was a bit strong in confronting the Yorkville 0 ; lcer for the alleged violation, to which I apologized for. As the radio personality aul Harvey says : here's the " rest of the story". The Kendall County Sheriff's 6ffice is notified every time one of our department issued license plates are run . 'At the time of the traffic stop, I had recently been informed that the registration for my assigned vehicle had been run three times as follows . March 23 , 2008 at 0902 hours by Yorkville Police Department April 4, 2008 at 1252 hours b Yorkville Police Department May 6 , 2008 at 1005 hours by Yorkville Police Department Out of the 52 vehicles assigned to the Kendall County Sheriff's Office, my registration was the only plat that was run by Yorkville Police Department. On May 14, 2008, at 0717 holiirs, I was on my way to a law enforcement meeting in the City of Joliet. was traveling eastbound on Route 126 in between Route 47 and Route 71 . The posted speed limit in this area is 50 MPH . I was traveling in a line of cars, all ithin the posted speed limit and was, as always, wearing my seatbelt . I observed on the north side of the roadway on a gravel access drive, a Yorkville squa : car parked perpendicular to the roadway observing traffic . The Yorkvill squad was at minimum 30- 35 feet from my lane of traffic . As I approached the stoplight ;intersection of Route 126 and Route 71 , I observed in my rearview mirror that the Yorkville squad was now behind me , As the light changed green , the line of cars continued eastbound on Route 126 . Several hundred feet past the intersection , the Yorkville squad in question activated it overhead lights . I ; as well as the two cars in front of me , did not know who the officer was tryi6ig to stop . I slowed down and pulled onto the shoulder and the Yorkville sq ad pulled in behind me . I then activated my emergency lights in my unmasked car so that the officer would be aware of my identity as a law enforcementlofficer. I took off my seatbelt and exited the i i OFFILE OF THE SHERIFF Kendall County 630-553 -7500 1102 Cornell Lane • Yorkvitle, I160560-9597 FAX 630-553 - 1972 vehicle . This is where the DVR clearly shows the seatbelt retracting into the roof pillar . I was a bit perplexed as to why I had been stopped , when I had clearly not violated any Illinois Vehicle C6cle , When I exited the vehicle and confronted the officer as to the reason for thE: traffic stop , he stated that I was not wearing my seatbelt. As clearly shown oni the DVR, I was wearing my seatbelt and this unjustifiable traffic stop, coupled with the fact that Yorkville Police Department has recently been running only the plates on my assigned car, did perturb me to say the least. I do admit that I spoke strongly to the Yorkville Officer, that I regret, but please understand the mitigating cir umstances surrounding this unwarranted traffic stop . I have been a law enforcement officer for over 32 years . In my current position as a law enforcement executive, I certainly understand good , aggressive police work, - There is, however, truly a difference between being assertive and conducting "fishing expeditions". We, at the Kendall County Sheriff's Office, also do seatbelt enforcement. We feel that the most appropriate location to observe seatbelt enforcement is at check points such as a stop sign intersection, not on a 50 MPH stretch of roadway, 35 feet way from the motoring public . I feel that if I had been "Joe Citizen " of Yorkville, I probably would have been issued a citation . I am a resi ent of Yorkville and would like to be proud of the Yorkville Police Department. Chief Martin , Sheriff Randall and I have met and talked about the situation ands consider this matter closed . On a final note, Officer Carlyle had applied previously at the Kendall County Sheriff's Office and been denied employment. Chief Deputy Terry Tichava KENDALt COUNTY SHERIFF ' S OFFICE TO: CHIEF DEPUTY TICHAVI FROM: COMMANDER KOSTER I SUBJECT: REGISTRATION INQUIRIES DATE: JUNE 2412008 CC: FILE i - I The results of the inquirips you requested I conduct on the vehicle registration are as follows : 1 . 2067457 a. 03 -23 -2008 , 0P 02 hours, R, Goldsmith, Yorkville PD b . 04-04-20085 1152 hours, R. Goldsmith, Yorkville PD c . 05 -06 -2008 , 1 ;005 hours, M. Carlyle, Yorkville PD d. 05 - 14-2008 , 0717 hours, M. Carlyle, Yorkville PD e. 05 - 14-2008, 01,718 hours, M. Carlyle, Yorkville PD f. 05 - 14-2008 , 0135 hours, M . Carlyle, Yorkville PD Reviewed By: Agenda Item Number O•e Legala 1836 El EST. , � _ Engineer ❑ Tracking Number 04 1 City Administrator ■ �� O Consultant El` EDC 2010-37 CCE `V� El i Agenda Item Summary Memo Title : Prohibition of Service to Debtors of the City Meeting and Date : City Council 10/ 12/ 10 Synopsis : Code amendment allowing the City to deny certain services/licenses/permits to entities or individuals owing the City money. Council Action Previously Taken : Date of Action : EDC 1015110 Action Taken: Moved forwarded to City Council for approval . Item Number: EDC 2010-37 Type of Vote Required : Majority Council Action Requested : Approval I Submitted by : Bart Olson Administration Name Department Agenda Item Notes : Memorandum To : Economic Development Committee EST. , 1836 From : Bart Olson, City Administrator .� CC . 09 Date : October 1 , 2010 „��, p Subject: Prohibition of service to debtors EDC CLE �v There are various provisions in City codes and policies that address our authority to decline City services to those entities or individuals who owe the City money for that particular service. In these policies , there is no specific declaration that we can, for example, deny a building permit to a builder who owes the City hundreds of thousands of dollars within that development or neighboring development. This proposed code amendment, as written, would allow us to withhold the building permit until the builder settles. all debt with the City. During staff review, it became apparent that a similar section would be useful for all other permits and licenses that the City issues . For instance, if a managing partner of a development company that owes the City a large debt wanted to open a liquor store, this proposal would allow us to reject the application. This proposal would not apply to emergency services provided by the Police Department or other life safety services that would include water, sewer or refuse services . Water, sewer and refuse service could still be terminated pursuant to the existing sections of the Code. i Ordinance No. 2010- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ADDING A PROHIBITION OF SERVICE TO DEBTORS OF THE CITY BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois , as follows : i Section 1. Chapter 4 of the United City of Yorkville Code of Ordinances is hereby amended by adding Section 1 -4-4 to read as follows : i 1 " 144 : DEBTS DUE AND OWING THE CITY : Any person, partnership, corporation or other entity ("Debtor") owing any .fine, penalty, cost, tax, user charge, fee, judgment, financial contractual obligation or any other debt to the City or any person, partnership, corporation or entity under the control of such Debtor, shall not be entitled to any City service, permit, license or other City action or approval unless that debt is paid in full. This section shall not prohibit any emergency City services to a Debtor such as from the Police Department, or life safety services such as water, sewer or refuse service. " Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D . 2010 . CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 20104 MAYOR DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY, AUGUST 24, 2010 Mayor Burd called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward Gilson Present Werderich Absent Ward I I Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Police Lieutenant Delaney, City Engineer Wywrot, Public Relations Officer Spies, Community Development Director Barksdale-Noble and Administrative Assistant Ostreko. QUORUM A quorum was established, INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd requested that Item #1 - Appointment of Deputy Chiefs of Police (CC 2010-60) be tabled until the September 14, 2010 City Council meeting. Amendment approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6 :00 p.m., September 21 , 2010 City Hall Conference Room Economic Development Committee: 6 :30 p.m., September 7, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., September 16, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., September 23 , 2010 City Hall Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged The Minutes of the Regular Meeting of the City Council — August 24 2010 — pave 2 against an employee of the public body or against legal counsel for the public body to determine its validity. So moved by Alderman Spears; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye, Plocher-aye, Golinski-aye, Teeling-aye, Gilson-aye, Sutcliff-aye, Munns-aye The City Council entered into executive session at 7:08 p.m. The City Council returned to regular session at 8: 10 p.m. CONSENT AGENDA 1 . Water Department Report for May 2010 (PW 2010-49) 2. Water Department Report for June 2010 (PW 2010-50) 3. Kendall Marketplace — Earthwork Letter of Credit Expiration authorize City Clerk to call letter of credit if it is not renewed prior to October 15, 2010 (PW 2010-54) 4. Route 47 Widening — City Easements a. Resolution 2010-20 - Hydraulic Avenue Temporary and Permanent Easements and Resolution - authorize Mayor, City Clerk, and City Administrator to execute b. Resolution 2010-21 - Town Square Park Temporary Easement and Resolution - authorize Mayor, City Clerk, and City Administrator to execute (PW 2010-56) 5 . Ordinance 2010-43 - Amending the Code of Ordinance by the Addition of Weight Limits on Certain Highways (E. Main Street & McHugh Road) - authorize Mayor and City Clerk to execute (PW 2010-57) 6. ISAWWA Hold Harmless and Indemnification Agreement - authorize Mayor to execute (PW 2010-58) 7. Illinois Water and Wastewater Mutual Aid and Assistance Agreement - authorize Mayor City Clerk and City Attorney to execute (PW 2010-59) 8. Resolution 2010-22 - 2010 Miscellaneous Bituminous Patching — MFT Appropriation Resolution - authorize City Clerk to execute (PW 2010-60) 9. Resolution 2010-23 - Revising the Standard Specifications for Improvements - authorize Mayor and City Clerk to execute (PW 2010-61 ) 10. Agreement for Public Utility and Storm Sewer Easements between United City of Yorkville and the Kendall County Public Building Commission and Kendall County - authorize Mayor and City Clerk to execute, subject to legal and staff review (PW 2010-62) 11. Grande Reserve — Letter of Credit Expirations - authorize City Clerk to call the following letters of credit if they are not renewed prior to October 8, 2010: LOC #5604197 for final home inspections, LOC #5587890 for sitework, LOC #5585960 for earthwork, LOC #5594295 for final home inspections, LOC #5587587 for earthwork, LOC #5587891 for landscaping, LOC #5594168 for final home inspections, LOC #5585959 for earthwork, LOC #5591707 for sitework, LOC #5590245 for earthwork, LOC # 5591705 for sitework, LOC #5590244 for earthwork and ou fall storm sewer, LOC #5591366 for landscaping, LOC #5591367 for sitework, LOC #5590434 for earthwork, LOC #5598664 for sitework, LOC #5594383 for sitework, LOC #5594384 for landscaping, and LOC #5590433 for earthwork (PW 2010-63) 12. Monthly Treasurer's Reports for May, June, and July 2010 (ADM 2010-44) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Spears; seconded by Alderman Gilson. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Spears-aye, Munns-aye, Sutcliff-aye, Gilson-aye, Teeling-aye, Golinski-aye PLAN COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of July 13, 2010; seconded by Alderman Spears. Alderman Gilson asked that corrections be made to the minutes on page 6, second paragraph under Punch List Process. He asked that the minutes be corrected to read ". . . may take many years. . . .". Also on page 7, second paragraph from top. He asked that it read ". . . estimates from years ago . . . .". Minutes unanimously approved as corrected by a viva voce vote. The Minutes of the Regular Meeting of the City Council — August 24 2010 — page 3 BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated August 17, 2024, totaling the following amounts: checks in the amount of $580,038 .81 (vendors); $230,750.74 (payroll period ending 8/14/2010); for a total of $810,789.55; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Spears-aye, Munns-aye, Sutcliff-aye, Gilson-aye, Teeling-aye, Golinski-aye REPORTS MAYOR'S REPORT Resolution 2010-24 Supporting Application/Inclusion in Illinois Transportation Enhancement Program (Kennedy Road) (EDC 2010-30) Mayor Burd entertained a motion to approve a resolution supporting application/inclusion in the Illinois Transportation Enhancement Program and authorize the Mayor and City Clerk to execute all documents. So moved by Alderman Golinski; seconded by Alderman Plocher. Mayor Burd explained that last year a Bristol resident, Darlene McCue, was killed on Kennedy Road while riding her bike. A trail in this area, which has already been identified by the Integrated Transportation Plan, would help ensure the safety of residents. The city previously applied for a grant for the trail however did not receive it. Staff would like to reapply for the grant. Alderman Sutcliff asked when the application was due and Administrator Olson stated it was due August 31 , 2010. He further explained that the city would not know if they received the grant until December 2011 . Alderman Spears noted that the application asked the city to identify any other program funding. Mayor Burd stated that the referendum will ask for $ 1 million for the IDOT 80/20 match trails. Alderman Spears noted that IDOT has nothing to do with Kennedy Road. Mayor Burd stated that if the referendum passes, the bond funds will be used for the city's portion of this trail. Alderman Spears asked how this trail will connect to the Rec Center. Administrator Olson explained that Kennedy Road can be taken to McHugh Road to Countryside Parkway to the Rec Center. This trail will also connect to the Grande Reserve trails it which connect to Oswego and eventually Montgomery. i Alderman Gilson expressed his concern that the city's portion of the grant was unfunded and unidentified. He stated that the budget did not allow for the city' s portion of the grant so he would be voting against the resolution. Mayor Burd noted that if the referendum is passed, the City Council can identify funds be used for this trail. Alderman Teeling asked if the city was awarded the grant were they obligated to accept it. Administrator Olson stated that the city can withdraw without a penalty. Alderman Sutcliff asked who wrote the grant and Administrator Olson explained that City Park Designed Laura Schraw did. Alderman Sutcliff asked if the accident was mentioned in the grant application and Administrator Olson stated it was not. Alderman Sutcliff felt the trail was a public safety issue. Alderman Golinski asked what the construction timeline would be if the grant is awarded and accepted. Administrator Olson stated that the trail probably would not be constructed for several years. Alderman Golinski asked if the grant previously applied for was awarded to another community. Administrator Olson stated that it was. He noted that minor changes were made to this application. A resident in the audience interjected that the City Council should not be spending money on unnecessary things. Mayor Burd advised him to vote in November 2010. Residents will decide on the funding for trails. Alderman Spears clarified that the vote tonight was for a grant application. She agreed with the resident; she felt that the grant application would put the city in hole for the city's portion of the funding. She questioned why grants kept coming before the Council especially when they commit to things that will affect future Councils. The Minutes of the Regular Meeting of the City Council — August 24 2010 — page 4 Mayor Burd stated that the city was not planning on taking money for the grant out of the general fund. The grant is in anticipation of the referendum passing. If it does not pass, the grant application will be withdrawn. Administrator Olson added that if the city's portion of the grant is not budgeted, the staff cannot spend money on the trail. Motion approved by a roll call vote. Ayes-5 Nays-2 Golinski-aye, Teeling-aye, Gilson-nay, Sutcliff-aye, Munns-aye, Spears-nay, Plocher-aye Boat Access and Development Grant Application (CC 2010-68) Mayor Burd reported that this grant is for access to the Fox River for kayaks and canoes. The city has applied for this grant in the past however it was not awarded. Mayor Burd entertained a motion to authorize staff to apply for an IDNR Access Area Development Grant and authorize the Mayor and City Clerk to execute all document. So moved by Alderman Sutcliff; seconded by Alderman Plocher. Administrator Olson reiterated that the city applied for this grant however it was not awarded because the state had no money. The stated has now asked people to reapply. He noted that there is a penalty if the city withdraws the application; the city will not be able to submit any applications to this grant program for two years. Alderman Spears questioned the mention of a deed in the application as well as the references to Kane County. She also questioned if residents in the Riverwood area were aware of the boat access. Administrator Olson explained that residents have been contacted and that there will be an open house for the public. As to the deed, it was considered an "urban legend" because no one could find it however it has been found and is legal. He also clarified that Riverwood is where the grantee lives, not where the ramp goes. Alderman Spears recommended that there be a "First Reading" of the grant so that residents can be made aware of it. Alderman Gilson asked how much money was involved with the original grant and Administrator Olson stated he did not know. Alderman Gilson asked how much it costs for the application and Administrator Olson stated less than $ 10.00. Alderman Gilson wanted to know why the city would rely on the state to it pay it back. Administrator Olson explained that the city is the lead agency with the state paying the grant money back. If this doesn 't work, there are TIF funds available. Alderman Sutcliff felt that if the state is making the application available, the city would be remiss in not applying. She felt it was worth the try. Motion approved by a roll call vote. Ayes-5 Nays-2 Teeling-aye, Gilson-nay, Sutcliff-aye, Munns-aye, Spears-nay, Plocher-aye, Golinski-aye Approval of Historical Street Names (CC 2010-69) Mayor Burd entertained a motion to approve the following names as official historic street names in the United City of Yorkville: Edward Stumbo, William E. Kinnett, Phillip Henker, James Harkness, Marcus Fenton, John Demetralis and Kathy Farren. So moved by Alderman Teeling; seconded by Alderman Plocher. Tony Scott with the Kendall County Record Newspaper indicated that Kathy Farren, editor of the newspaper, respectfully asked to be withdrawn from consideration. Alderman Spears noted that Mrs. Farren's father-in-law's name was approved a few years ago. She further noted that these names were reviewed however the Human Resource Commission (HRC) asked for additional information before nominating the names. As to Kathy Farren being nominated, she thought the person needed to be retired from the job indicated in the application. She felt that Mrs. Farren should not be considered at this time as she was still the editor of the paper. Public Relations Officer Spies explained that there were names needing more information which was never received. The HRC voted to move the names forward anyway. There was a suggestion that the criteria for the program be changed. Alderman Spears noted that there is currently no new development in the city so the street name program could be put on hold. The Minutes of the Regular Meeting of the City Council — August 24 2010 — page 5 Alderman Plocher stated he was surprised at the number of names rejected by the HRC. He supported the list as presented. Alderman Sutcliff asked who paid for the street signs. Administrator Olson stated that the developer does through the city. Director Dhuse added that the developer pays for the first two signs through the street sign budget. Alderman Spears noted that she has been involved with the HRC since the onset and has spent years working on this project. She spent time making sure the program 's criteria were met. She felt that the HRC may not be sure of the criteria. A motion was made by Alderman Gilson to table this item back to the Human Resource Commission for discussion on the criteria; seconded by Alderman Spears. Motion to table defeated by a roll call vote. Ayes-3 Nays-5 Sutcliff-nay, Munns-nay, Spears-aye, Plocher-nay, Golinski-aye, Teeling-nay, Gilson-aye Alderman Golinski asked if the criteria were met. Mayor Burd stated that the HRC is aware of the criteria and that many hours were spent on the street names. She indicated that the commission discarded many names and that she was unsure why they voted on the ones presented. Alderman Golinski stated it would be helpful to see the criteria. As to Mrs. Farren, it appears the criteria have not been met. Mayor Burd stated that the commission read the criteria and vote per their interpretation. Motion approved by a roll call vote. Ayes-4 Nays-3 Gilson-nay, Sutcliff-aye, Munns-aye, Spears-nay, Plocher-aye, Golinski-nay, Teeling-aye Fund Balance — Discussion (CC 2010-70) Mayor Burd reported that she received several emails from residents who were confused about the fund balance situation. She also received an email from Alderman Spears that contained misinformation about the fund balance. She explained that the city has found itself $ 1 million short due to not receiving funds from developers. The city policy is to have 15 .25% in the fund balance. When she became mayor the fund balance was at $2.6 million however it was determined that this was more actually reflected at $ 1 .2 million. She stated that even after twelve years on the City Council she did not understand the fund balance as it is difficult to understand municipal accounting. She hoped the new Finance Director will be cleaner with this process. She stated that she asked Administrator Olson for a report on the fund balance. Administrator Olson went over a PowerPoint presentation on the fund balance (see attached), the fund balance as reflected in the Treasurer's Report, the amounts written off (landfill costs, litigation, etc.), etc. Larry DeBord, resident, stated that he was confused that funds from the landfill appeal were included in the budget. Administrator Olson explained that these amounts have now been written off. He further explained that some items written off were related to Ocean Atlantic, some were deposits not collected and some were for services done but not reimbursed. Alderman Gilson asked if the $ 1 . 1 million written off had been collected, would it have paid for the landfill litigation. Administrator Olson stated it would. Alderman Gilson stated that there was a memo dated April 12, 2010 from former Finance Director Mika. He went over page 53 of the memo which indicated revenue expenses and differences. The grand total is the proposed 10/11 budget. He stated that the deficit the Director Mika's indicates is alarming. He did not feel the city was "holding its own". Mayor Burd noted that the discussion was to be on the fund balance not the budget. She discussed the water fund. Water bills have been increased because bonds were issued to pay for water improvements. Growth to help pay for the bonds did not come in as expected. Also, there were tap on fees from the Grande Reserve development which were to be paid back to the developer however they were not put aside; they were spent. She indicated that the water fund should be self sufficient however because of these factors it is in deficit. If development starts up again, it will help this account out. Administrator Olson added that the water fund deficit impacts the fund balance. Alderman Golinski questioned the city's credit rating versus the fund balance. He noted that in February, S&P and Finch lowered the city's bond rating due to the decrease in the general fund. Mayor Burd stated that the rating have been recalibrated and have increased since February. S&P congratulated the city for its bad debt policy and write-offs. The Minutes of the Regular Meeting of the City Council — August 24 2010 — page 6 Mayor Burd explained that the city has nothing extra in the budget. She stated that the previous ' administration showed a large fund balance however it was padded. The recession has put the city in a bad position. The real estate portion of income is minimal and the city can 't rely on funds from the state. Even though, the city still can pay its bills. It is not in dire straits but there are no extra funds. There was discussion on sales tax, the general fund reserve and Alderman Spears' email as mentioned by j Mayor Burd. Alderman Spears distributed a CD with her email on it and Alderman Golinski suggested that it the future when Mayor Burd references something like an email she distributed for the City Council to review. j CITY COUNCIL REPORT No report. CITY ATTORNEY'S REPORT Attorney Orr reported that the city acquired the old jail today. Mayor Burd added that she met with developer Harold Oliver who has about twenty-five people who are interested in being on the committee to renovate the building. The first action will be to clean the building out. She stated that she was going to set up a commission to oversee historic buildings. Administrator Olson added that the city will be submitting for reimbursement from IDOT tomorrow. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT City Engineer Wywrot reported that the pavement project in Grande Reserve is 75% complete. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that brush pick up has been completed and water shut offs have been done. CHIEF OF POLICE'S REPORT Mayor Burd stated she was glad to have Chief Hart back. Chief Hart reported that an IMAGE grant was used over the weekend to target seat belt, speeding and DUI violators. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported that the River Night event was held for one hour before the electric went out and a storm rolled in. Also, Hometown Days will be held over Labor Day weekend with Thursday being family night with just carnival rides and hotdogs. On Friday Aurora East will be playing Yorkville High School. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported that the Patriot's Walk would be held Saturday, September 11 , 2010 at 9:00 a.m.. the Bristol-Kendall Fire District, Boy Scouts, Police Department, etc. will be participating. The walk is in remembrance of the 911 victims. COMMUNITY & LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. The Minutes of the Regular Meeting of the City Council — August 24 2010 — page 7 i ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. I ADDITIONAL BUSINESS Alderman Werderich Alderman Golinski reported that Alderman Werderich is in Missouri for a kayak race and is currently in second place. Cardboard Boat Race Mayor Burd reported that the city participated in a cardboard boat race. Alderman Plocher gave it a good shot but the boat, shaped like an airplane, sunk. She thanked Superendent Sleezer for his work on the boat. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Sutcliff; seconded by Alderman Teeling. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 10:07 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois II I I I DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - AACVB AURORA AREA CONVENTION 083110 - ALL 09 / 21 / 10 01 FINANCE- AUGUST ALL SEASON TAX 01 - 120 - 65 - 00 - 5844 10 / 12 / 10 43 . 83 MARKETING - HOTEL TAX INVOICE TOTAL : 43 . 83 083110 - SUPER 09 / 14 / 10 01 FINANCE -AUGUST SUPER 8 TAX 01 - 120 - 65 - 00 - 5844 10 / 12 / 10 11065 . 04 MARKETING - HOTEL TAX INVOICE TOTAL : 1 , 065 . 04 VENDOR TOTAL : 1 , 108 . 87 AQUAFIX AQUAFIX , INC . 6129 09 / 15 / 10 01 SEWER OP - CHEMICALS 52 - 000 - 62 - 00 - 5422 10 / 12 / 10 464 . 85 LIFT STATION MAINTENANCE INVOICE TOTAL : 464 . 85 VENDOR TOTAL : 464 . 85 ARAMARK ARAMARK UNIFORM SERVICES 610 - 6903023 09 / 21 / 10 01 STREETS - UNIFORMS 01 - 410 - 62 - 00 - 5421 10 / 12 / 10 28 . 38 WEARING APPAREL 02 WATER OP - UNIFORMS 51 - 000 - 62 - 00 - 5421 28 . 39 WEARING APPAREL 03 SEWER OP - UNIFORMS 52 - 000 - 62 - 00 - 5421 28 . 39 WEARING APPAREL INVOICE TOTAL : 85 . 16 610 - 6907693 09 / 28 / 10 01 STREETS - UNIFORMS 01 - 410 - 62 - 00 - 5421 10 / 12 / 10 28 . 37 WEARING APPAREL 02 WATER OP- UNIFORMS 51 - 000 - 62 - 00 - 5421 28 . 37 WEARING APPAREL 03 SEWER OP - UNIFORMS 52 - 000 - 62 - 00 - 5421 28 . 37 WEARING APPAREL INVOICE TOTAL : 85 . 11 VENDOR TOTAL : 170 . 27 cor - 1 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ATLAS ATLAS BOBCAT B16428 09 / 08 / 10 01 STREETS - NUTS , BOLTS , FILTERS 01 - 410 - 65 - 00 - 5804 10 / 12 / 10 37 . 29 OPERATING SUPPLIES INVOICE TOTAL : 37 . 29 VENDOR TOTAL : 37 . 29 ATTINTER AT & T INTERNET SERVICES 842804266 - 0910 09 / 09 / 10 01 ADMIN - T . 1 SERVICE 01 - 110 - 62 - 00 - 5436 10 / 12 / 10 469 . 27 TELEPHONE INVOICE TOTAL : 469 . 27 VENDOR TOTAL : 469 . 27 BANCAMER BANC OF AMERICA LEASING 011650266 09 / 22 / 10 01 FINANCE - COPIER LEASE 01 - 120 - 62 - 00 - 5412 10 / 12 / 10 836 . 00 MAINTENANCE - PHOTOCOPIERS 02 WATER OP - COPIER LEASE 51 - 000 - 65 - 00 - 5809 99 . 00 PRINTING & COPYING INVOICE TOTAL : 935 . 00 VENDOR TOTAL : 935 . 00 BANKNY THE BANK OF NEW YORK 090810 - BDIST 09 / 16 / 10 01 FINANCE -BUSINESS DISTRICT TAX 01 - 120 - 78 - 00 - 9004 10 / 12 / 10 25 , 974 . 17 BUSINESS DISTRICT REBATE 02 DISBURSEMENT * * COMMENT * * INVOICE TOTAL : 25 , 974 . 17 VENDOR TOTAL : 25 , 974 . 17 BATTERYS BATTERY SERVICE CORPORATION 203033 09 / 24 / 10 01 STREETS - 3 BATTERIES 01 - 410 - 62 - 00 - 5409 10 / 12 / 10 262 . 50 MAINTENANCE -VEHICLES INVOICE TOTAL : 262 . 50 VENDOR TOTAL : 262 . 50 DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 _ WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - BNYCORP THE BANK OF NEW YORK 252 - 1500600 09 / 15 / 10 01 FINANCE -ANNUAL PAYING AGENT 01 - 120 - 62 - 00 - 5401 10 / 12 / 10 374 . 50 CONTRACTUAL SERVICES 02 FEE * * COMMENT * * INVOICE TOTAL : 374 . 50 VENDOR TOTAL : 374 . 50 BPAMOCO BP AMOCO OIL COMPANY 26680247 09 / 24 / 10 01 POLICE - GASOLINE 01 - 210 - 65 - 00 - 5812 10 / 12 / 10 156 . 13 GASOLINE INVOICE TOTAL : 156 . 13 26680248 - PW 09 / 29 / 10 01 STREETS - GASOLINE 01 - 410 - 65 - 00 - 5812 00204745 10 / 12 / 10 392 . 07 GASOLINE 02 WATER OP -GASOLINE 51 - 000 - 65 - 00 - 5812 392 . 08 GASOLINE 03 SEWER OP - GASOLINE 52 - 000 - 65 - 00 - 5812 392 . 08 GASOLINE INVOICE TOTAL : 11176 . 23 VENDOR TOTAL : 1 , 332 . 36 BURDV VALERIE BURD 093010 09 / 20 / 10 01 ADMIN - SEPTEMBER PHONE BILL 01 - 110 - 62 - 00 - 5438 10 / 12 / 10 45 . 00 CELLULAR TELEPHONE 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 VENDOR TOTAL : 45 . 00 CALLONE CALL ONE 1010 - 7980 - 0000 - 0910C 09 / 15 / 10 01 ADMIN - MONTHLY CHARGES 01 - 110 - 62 - 00 - 5436 10 / 12 / 10 202 . 46 TELEPHONE 02 ADMIN - CITY HALL NORTEL 01 - 110 - 62 - 00 - 5436 288 . 08 TELEPHONE - 3 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CALLONE CALL ONE 1010 - 7980 - 0000 - 0910C 09 / 15 / 10 03 POLICE - CITY HALL NORTEL 01 - 210 - 62 - 00 - 5436 10 / 12 / 10 288 . 08 TELEPHONE 04 WATER OP - CITY HALL NORTEL 51 - 000 - 62 - 00 - 5436 288 . 08 TELEPHONE 05 POLICE - MONTHLY CHARGES 01 - 210 - 62 - 00 - 5436 530 . 21 TELEPHONE 06 POLICE - CITY HALL FIRE 01 - 210 - 62 - 00 - 5436 36 . 89 TELEPHONE 07 ADMIN - CITY HALL FIRE 01 - 110 - 62 - 00 - 5436 36 . 89 TELEPHONE 08 WATER OP -MONTHLY CHARGES 51 - 000 - 62 - 00 - 5436 901 . 56 TELEPHONE INVOICE TOTAL : 2 , 572 . 25 VENDOR TOTAL : 2 , 572 . 25 CAMBRIA CAMBRIA SALES COMPANY INC . 30207 09 / 01 / 10 01 SEWER OP - PAPER TOWEL , CLEANER 52 - 000 - 65 - 00 - 5805 10 / 12 / 10 130 . 05 SHOP SUPPLIES INVOICE TOTAL : 130 . 05 VENDOR TOTAL : 130 . 05 CARGILL CARGILL , INC 2893428 09 / 07 / 10 01 WATER OP - SALT 51 - 000 - 62 - 00 - 5407 00204690 10 / 12 / 10 2 , 665 . 64 TREATMENT FACILITIES O & M INVOICE TOTAL : 2 , 665 . 64 2899461 09 / 15 / 10 01 WATER OP - SALT 51 - 000 - 62 - 00 - 5407 00204691 10 / 12 / 10 2 , 594 . 54 TREATMENT FACILITIES O & M INVOICE TOTAL : 2 , 594 . 54 VENDOR TOTAL : 5 , 260 . 18 CDWG CDW GOVERNMENT INC . _ a _ DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CDWG CDW GOVERNMENT INC . TWZ4804 09 / 15 / 10 01 FINANCE - REPLACEMENT LAPTOP 01 - 120 - 75 - 00 - 7002 10 / 12 / 10 983 . 01 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL : 983 . 01 TXJ3921 09 / 16 / 10 01 FINANCE - LAPTOP DOCKING STATION 01 - 120 - 75 - 00 - 7002 10 / 12 / 10 160 . 87 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL : 160 . 87 VENDOR TOTAL : 1 , 143 . 88 COMED COMMONWEALTH EDISON 4329092028 - 0910 09 / 20 / 10 01 STREETS - 421 POPLAR DR LIGHTS 01 - 410 - 62 - 00 - 5435 10 / 12 / 10 1 , 559 . 16 ELECTRICITY INVOICE TOTAL : 1 , 559 . 16 6963019021 - 0910 09 / 15 / 10 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5435 10 / 12 / 10 34 . 99 ELECTRICITY INVOICE TOTAL : 34 . 99 8344010026 - 0910 09 / 21 / 10 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5435 10 / 12 / 10 363 . 21 ELECTRICITY INVOICE TOTAL : 363 . 21 VENDOR TOTAL : 1 , 957 . 36 CONSTELL CONSTELLATION NEW ENERGY 0002187953 09 / 22 / 10 01 WATER OP - 2702 MILL RD 51 - 000 - 62 - 00 - 5435 10 / 12 / 10 11 , 449 . 63 ELECTRICITY INVOICE TOTAL : 11 , 449 . 63 VENDOR TOTAL : 11 , 449 . 63 DEKANE DEKANE EQUIPMENT CORP . IA92647 09 / 21 / 10 01 STREETS - FILLER CAP , SAW CHAINS 01 - 410 - 62 - 00 - 5408 10 / 12 / 10 145 . 20 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 145 . 20 - F - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 _ WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DEKANE DEKANE EQUIPMENT CORP . IA92648 09 / 21 / 10 01 STREETS - MERCHANDISE RETURN 01 - 410 - 62 - 00 - 5408 10 / 12 / 10 - 7 . 56 MAINTENANCE - EQUIPMENT 02 CREDIT * * COMMENT * * INVOICE TOTAL : - 7 . 56 VENDOR TOTAL : 137 . 64 DEPO DEPO COURT REPORTING SVC , INC 14638 09 / 16 / 10 01 POLICE - SEPT . 15 ADMIN HEARING 01 - 210 - 62 - 00 - 5443 10 / 12 / 10 175 . 00 ADMIN ADJUDICATION CONTRAC INVOICE TOTAL : 175 . 00 VENDOR TOTAL : 175 : 00 EXELON EXELON ENERGY 200307000010 09 / 23 / 10 01 STREETS - 421 POPLAR 01 - 410 - 62 - 00 - 5435 10 / 12 / 10 2 , 674 . 88 ELECTRICITY INVOICE TOTAL : 2 , 674 . 88 VENDOR TOTAL : 21674 . 88 GARDKOCH GARDINER KOCH & WEISBERG H - 1845C - 73957 09 / 09 / 10 01 ADMIN - LAY COM MATTERS 01 - 110 - 61 - 00 - 5303 10 / 12 / 10 4 , 085 . 40 LITIGATION COUNCIL INVOICE TOTAL : 4 , 085 . 40 H - 1852C - 73958 09 / 09 / 10 01 ADMIN - OCEAN ATLANTIC MATTERS 01 - 110 - 61 - 00 - 5303 10 / 12 / 10 37 . 00 LITIGATION COUNCIL INVOICE TOTAL : 37 . 00 H - 1974C - 74048 09 / 14 / 10 01 ADMIN - IEPA LEGAL MATTERS 01 - 110 - 61 - 00 - 5303 10 / 12 / 10 185 . 00 LITIGATION COUNCIL INVOICE TOTAL : 185 . 00 H - 2013C - 73955 09 / 09 / 10 01 ADMIN - HAMMAN FEES MATTERS 01 - 110 - 61 - 00 - 5303 10 / 12 / 10 2 , 307 . 85 LITIGATION COUNCIL INVOICE TOTAL : 2 , 307 . 85 VENDOR TOTAL : 6 , 615 . 25 _ g _ DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GJOVIKFD GJOVIK FORD - MERCURY , INC . 253917 09 / 16 / 10 01 POLICE - REPAIR COOLING SYSTEM 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 453 . 41 MAINTENANCE - VEHICLES INVOICE TOTAL : 453 . 41 VENDOR TOTAL : 453 . 41 GLASSHOP GLASSHOPPER LTD 32777 09 / 09 / 10 01 STREETS - WEATHERSTRIPPING 01 - 410 - 62 - 00 - 5416 10 / 12 / 10 10 . 00 MAINTENANCE PROPERTY INVOICE TOTAL : 10 . 00 VENDOR TOTAL : 10 . 00 GRAINCO GRAINCO FS . , INC . 083110 08 / 31 / 10 01 STREETS - GASOLINE 01 - 410 - 65 - 00 - 5812 10 / 12 / 10 24 . 95 GASOLINE 02 WATER OP - GASOLINE 51 - 000 - 65 - 00 - 5812 24 . 96 GASOLINE 03 SEWER OP - GASOLINE 52 - 000 - 65 - 00 - 5812 24 . 95 GASOLINE INVOICE TOTAL : 74 . 86 VENDOR TOTAL : 74 . 86 HINCKLEY HINCKLEY CONCRETE PRODUCTS 15051 09 / 27 / 10 01 STREETS -MANHOLES 01 - 410 - 62 - 00 - 5420 10 / 12 / 10 310 . 00 MAINTENANCE - STORM SEWER INVOICE TOTAL : 310 . 00 VENDOR TOTAL : 310 . 00 IDABWM ILLINOIS DEPT . OF AGRICULTURE 7U002436 09 / 21 / 10 01 POLICE - ANNUAL INSPECTION FEE 01 - 210 - 62 - 00 - 5408 10 / 12 / 10 800 . 00 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 800 . 00 VENDOR TOTAL : 800 . 00 . 7 . DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - . . . . . . . . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IDOT ILLINOIS DEPARTMENT OF 103714 06 / 25 / 10 01 MFT - FOX ROAD PROJECT 15 - 000 - 75 - 00 - 7120 10 / 12 / 10 20 , 293 . 22 FOX ROAD INVOICE TOTAL : 20 , 293 . 22 VENDOR TOTAL : 20 , 293 . 22 ILPD4811 ILLINOIS STATE POLICE 091410 - CITY 09 / 14 / 10 01 COMM / DEV - BACKGROUND CHECKS 01 - 220 - 62 - 00 - 5401 10 / 12 / 10 34 . 25 CONTRACTUAL SERVICES 02 ADMIN - BACKGROUND CHECKS 01 - 110 - 65 - 00 - 5804 68 . 50 OPERATING SUPPLIES INVOICE TOTAL : 102 . 75 VENDOR TOTAL : 102 . 75 IMS APEX INDUSTRIAL AUTOMATION LLC 1017399 09 / 13 / 10 01 WATER OP - BOOSTER STATION PUMP 51 - 000 - 62 - 00 - 5407 00204737 10 / 12 / 10 3 , 800 . 00 TREATMENT FACILITIES O & M 02 REPLACEMENT * * COMMENT * * INVOICE TOTAL : 3 , 800 . 00 VENDOR TOTAL : 3 , 800 . 00 IPRF ILLINOIS PUBLIC RISK FUND 091410 09 / 14 / 10 01 FINANCE -MONTHLY PREMIUM 01 - 120 - 62 - 00 - 5400 10 / 12 / 10 11 , 723 . 00 INSURANCE - LIABILITY & PRO INVOICE TOTAL : 11 , 723 . 00 VENDOR TOTAL : 11 , 723 . 00 ITRON ITRON 159731 09 / 11 / 10 01 WATER OP - HOSTING SERVICES 51 - 000 - 75 - 00 - 7508 10 / 12 / 10 421 . 81 METERS & PARTS INVOICE TOTAL : 421 . 81 VENDOR TOTAL : 421 . 81 - R - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - JEWEL JEWEL 092010 - CITY 08 / 31 / 10 01 ADMIN - POP FOR KC MAYORS 01 - 110 - 64 - 00 - 5605 10 / 12 / 10 6 . 99 TRAVEL / MEALS / LODGING 02 MEETING * * COMMENT * * INVOICE TOTAL : 6 . 99 VENDOR TOTAL : 6 . 99 JGUNIFOR J . G . UNIFORMS , INC . 23064 09 / 21 / 10 01 POLICE - 2 CUSTOM TACTICAL VESTS 01 - 210 - 62 - 00 - 5421 10 / 12 / 10 324 . 48 WEARING APPAREL INVOICE TOTAL : 324 . 48 VENDOR TOTAL : 324 . 48 JUSTSAFE JUST SAFETY , LTD 12047 06 / 17 / 10 01 ADMIN - FIRST AID SUPPLIES 01 - 110 - 65 - 00 - 5804 10 / 12 / 10 25 . 75 OPERATING SUPPLIES INVOICE TOTAL : 25 . 75 � 12857 09 / 21 / 10 01 SEWER OP - FIRST AID SUPPLIES 52 - 000 - 65 - 00 - 5804 10 / 12 / 10 23 . 10 OPERATING SUPPLIES INVOICE TOTAL : 23 . 10 VENDOR TOTAL : 48 . 85 KENPRINT ANNETTE M . POWELL 17944 09 / 07 / 10 01 COMM / RELATIONS - 500 BUSINESS 01 - 130 - 65 - 00 - 5802 10 / 12 / 10 29 . 00 OFFICE SUPPLIES 02 CARDS * * COMMENT * * INVOICE TOTAL : 29 . 00 VENDOR TOTAL : 29 . 00 LEYENDEK KRISTIA R . M . LEYENDECKER 0916 - 0921 09 / 23 / 10 01 ADMIN - 09 / 16 / 10 AND 09 / 21 / 10 01 - 110 - 62 - 00 - 5401 10 / 12 / 10 98 . 28 CONTRACTUAL SERVICES - Q - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - LEYENDEK KRISTIA R . M . LEYENDECKER 0916 - 0921 09 / 23 / 10 02 MEETING MINUTES * * COMMENT * * 10112110 INVOICE TOTAL : 98 . 28 VENDOR TOTAL : 98 . 28 MENLAND MENARDS - YORKVILLE 24130 09 / 02 / 10 01 WATER OP - BATTERIES 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 2 . 98 OPERATING SUPPLIES INVOICE TOTAL : 2 . 98 24314 09 / 03 / 10 01 WATER OP -AA PROTECTANT 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 6 . 27 OPERATING SUPPLIES INVOICE TOTAL : 6 . 27 27435 09 / 16 / 10 01 WATER OP - BATTERIES 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 5 . 97 OPERATING SUPPLIES INVOICE TOTAL : 5 . 97 28374 - 10 09 / 20 / 10 01 WATER OP - METAL CUTTING WHEELS , 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 18 . 32 OPERATING SUPPLIES 02 SILICONE CAULK * * COMMENT * * INVOICE TOTAL : 18 . 32 28643 09 / 21 / 10 01 POLICE - WORKBENCH 01 - 210 - 65 - 00 - 5804 10 / 12 / 10 19 . 98 OPERATING SUPPLIES INVOICE TOTAL : 19 . 98 28817 09 / 22 / 10 01 STREETS - POLE BREAKERS 01 - 410 - 62 - 00 - 5416 10 / 12 / 10 22 . 44 MAINTENANCE PROPERTY INVOICE TOTAL : 22 . 44 VENDOR TOTAL : 75 . 96 METLIFE METLIFE SMALL BUSINESS CENTER 091710 09 / 17 / 10 01 FINANCE - OCTOBER LIFE INSURANCE 01 - 120 - 50 - 00 - 5204 10 / 12 / 10 21110 . 90 BENEFITS - GROUP LIFE INSUR INVOICE TOTAL : 21110 . 90 VENDOR TOTAL : 2 , 110 . 90 - 10 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - METROWES METRO WEST COG 500 09 / 21 / 10 01 ADMIN - JULY 22 & SEPT . 26 BOARD 01 - 110 - 64 - 00 - 5605 10 / 12 / 10 79 . 50 TRAVEL / MEALS / LODGING 02 MEETINGS FOR MAYOR * * COMMENT * * INVOICE TOTAL : 79 . 50 VENDOR TOTAL : 79 . 50 MICRO MICROFLEX CORPORATION IN1173084 09 / 21 / 10 01 POLICE - GLOVES 01 - 210 - 65 - 00 - 5804 10 / 12 / 10 115 . 40 OPERATING SUPPLIES INVOICE TOTAL : 115 . 40 VENDOR TOTAL : 115 . 40 MJELECT MJ ELECTRICAL SUPPLY , INC . 104779 - 00 09 / 13 / 10 01 STREETS -MERCHANDISE RETURN 01 - 410 - 62 - 00 - 5415 10 / 12 / 10 - 1 . 58 MAINTENANCE - STREET LIGHTS 02 CREDIT * * COMMENT * * INVOICE TOTAL : - 1 . 58 1117829 - 00 09 / 13 / 10 01 STREETS - LUGS 01 - 410 - 62 - 00 - 5415 10 / 12 / 10 2 . 00 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 2 . 00 1117996 - 00 09 / 21 / 10 01 STREETS - BULBS , PHOTOCONTROLS , 01 - 410 - 62 - 00 - 5415 10 / 12 / 10 357 . 40 MAINTENANCE - STREET LIGHTS 02 FUSES , PLASTIC TAPE , BALLAST * * COMMENT * * 03 KITS * * COMMENT * * INVOICE TOTAL : 357 . 40 1117997 - 00 09 / 21 / 10 01 STREETS - BULBS 01 - 410 - 62 - 00 - 5416 10 / 12 / 10 32 . 25 MAINTENANCE PROPERTY INVOICE TOTAL : 32 . 25 VENDOR TOTAL : 390 . 07 _ 11 _ DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MOTTS STACEY L . MOTT 092810 09 / 28 / 10 01 POLICE - PANTS HEMMED 01 -210 - 62 - 00 - 5421 10 / 12 / 10 10 . 00 WEARING APPAREL INVOICE TOTAL : 10 . 00 VENDOR TOTAL : 10 . 00 NEXTEL NEXTEL COMMUNICATIONS 837900513 - 103 09 / 27 / 10 01 COMM / DEV - MONTHLY CHARGES 01 - 220 - 62 - 00 - 5438 10 / 12 / 10 97 . 83 CELLULAR TELEPHONE 02 COMM / RELATIONS -MONTHLY CHARGES 01 - 130 - 62 - 00 - 5438 28 . 92 CELLULAR TELEPHONE 03 ENG - MONTHLY CHARGES 01 - 150 - 62 - 00 - 5438 115 . 69 CELLULAR TELEPHONE 04 FINANCE -MONTHLY CHARGES 01 - 120 - 62 - 00 - 5438 28 . 92 CELLULAR TELEPHONE 05 POLICE -MONTHLY CHARGES 01 - 210 - 62 - 00 - 5438 1 , 074 . 39 CELLULAR TELEPHONE 06 SEWER OP -MONTHLY CHARGES 52 - 000 - 62 - 00 - 5438 109 . 74 CELLULAR TELEPHONE 07 SEWER OP - REPL . BLCKBRY CURVE 52 - 000 - 62 - 00 - 5438 33 . 33 CELLULAR TELEPHONE 08 WATER OP -MONTHLY CHARGES 51 - 000 - 62 - 00 - 5438 167 . 59 CELLULAR TELEPHONE 09 WATER OP - REPL . BLCKBRY CURVE 51 - 000 - 62 - 00 - 5438 33 . 33 CELLULAR TELEPHONE 10 STREETS -MONTHLY CHARGES 01 - 410 - 62 - 00 - 5438 167 . 58 CELLULAR TELEPHONE 11 STREETS - REPL . BLCKBRY CURVE 01 - 410 - 62 - 00 - 5438 33 . 33 CELLULAR TELEPHONE INVOICE TOTAL : 1 , 890 . 65 VENDOR TOTAL : 1 , 890 . 65 NICOR NICOR GAS 07 - 72 - 09 - 0117 7 - 0910 09 / 22 / 10 01 ADMIN - 1301 CAROLYN CT 01 - 110 - 78 - 00 - 9002 10 / 12 / 10 35 . 40 NICOR GAS INVOICE TOTAL : 35 . 40 VENDOR TOTAL : 35 . 40 - 12 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 13 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - NUTOYS NUTOYS LEISURE PRODUCTS 35584 06 / 28 / 10 01 LAND CASH - SITE FURNITURE 72 - 000 - 75 - 00 - 7337 00404502 10 / 12 / 10 2 , 401 . 00 BRISTOL BAY PARK A INVOICE TOTAL : 2 , 401 . 00 VENDOR TOTAL : 2 , 401 . 00 OFFWORK OFFICE WORKS 179615 09 / 23 / 10 01 ENG - BINDER CLIPS , STAPLES , 01 - 150 - 65 - 00 - 5802 10 / 12 / 10 13 . 29 OFFICE SUPPLIES 02 LEGAL PADS , PENS * * COMMENT * * 03 COMM / DEV - BINDER CLIPS , STAPLES 01 - 220 - 65 - 00 - 5802 39 . 16 OFFICE SUPPLIES 04 PENS , LEGAL PADS , PAPER , * * COMMENT * * 05 ENVELOPES * * COMMENT * * INVOICE TOTAL : 52 . 45 179744 09 / 27 / 10 01 COMM / DEV- MESSAGE BOOK , 01 - 220 - 65 - 00 - 5802 10 / 12 / 10 23 . 50 OFFICE SUPPLIES 02 HIGHLIGHTERS * * COMMENT * * INVOICE TOTAL : 23 . 50 179784 09 / 28 / 10 01 COMM / DEV - MERCHANDISE RETURN 01 - 220 - 65 - 00 - 5802 10 / 12 / 10 - 0 . 52 OFFICE SUPPLIES 02 CREDIT * * COMMENT * * INVOICE TOTAL : - 0 . 52 VENDOR TOTAL : 75 . 43 OLD2 OLD SECOND NATIONAL BANK 210002049 - 0910 09 / 21 / 10 01 ADMIN - SAFE DEPOSIT BOX RENTAL 01 - 110 - 62 - 00 - 5401 10 / 12 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 OLSONB BART OLSON _ 73 _ DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 14 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - OLSONB BART OLSON 093010 - PH 09 / 30 / 10 01 ADMIN - SEPTEMBER PHONE BILL 01 - 110 - 62 - 00 - 5438 10 / 12 / 10 45 . 00 CELLULAR TELEPHONE 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 VENDOR TOTAL : 45 . 00 PUBSAFDI PUBLIC SAFETY DIRECT , INC 21472 09 / 17 / 10 01 POLICE - INSTALL GUNLOCK ON CAGE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 95 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 95 . 00 21484 09 / 17 / 10 01 POLICE - REMOVE POLICE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 275 . 00 MAINTENANCE - VEHICLES 02 EQUIPMENT FROM EMERGENCY * * COMMENT * * 03 VEHICLE * * COMMENT * * INVOICE TOTAL : 275 . 00 21486 09 / 21 / 10 01 PD CAPITAL - CAR BUILD OUT 20 - 000 - 75 - 00 - 7006 10 / 12 / 10 2 , 526 . 11 CAR BUILD OUT INVOICE TOTAL : 21526 . 11 21492 09 / 25 / 10 01 POLICE - REMOVE POLICE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 275 . 00 MAINTENANCE - VEHICLES 02 EUIPMENT FROM EMERGENCY * * COMMENT * * 03 VEHICLE * * COMMENT * * INVOICE TOTAL : 275 . 00 VENDOR TOTAL : 3 , 171 . 11 PULTE PULTE HOMES 092010 09 / 20 / 10 01 ADMIN - PERMIT OVERPAYMENT 01 - 000 - 44 - 00 - 4490 10 / 12 / 10 75 . 00 MISCELLANEOUS INCOME 02 REFUND * * COMMENT * * INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 - 14 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 15 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - R0000827 CYNDI TOPPETT 091910 09 / 27 / 10 01 ADMIN - BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 10 / 12 / 10 100 . 00 DEPOSITS PAYABLE INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 RUSITYORK RUSH - COPLEY HEALTHCARE 2693 -CITY 09 / 03 / 10 01 ADMIN - DRUG TESTING 01 - 110 - 65 - 00 - 5804 10 / 12 / 10 38 . 50 OPERATING SUPPLIES INVOICE TOTAL : 38 . 50 VENDOR TOTAL : 38 . 50 SERVMASC SERVICEMASTER COMM . CLEANING 148853 09 / 15 / 10 01 ADMIN - CITY OFFICE MONTHLY 01 - 110 - 62 - 00 - 5406 10 / 12 / 10 1 , 196 . 00 OFFICE CLEANING 02 CLEANING * * COMMENT * * INVOICE TOTAL : 1 , 196 . 00 VENDOR TOTAL : 1 , 196 . 00 SHELL SHELL OIL CO . 065356230009 - PD 09 / 12 / 10 01 POLICE - GASOLINE 01 - 210 - 65 - 00 - 5812 10 / 12 / 10 4 , 799 . 66 GASOLINE INVOICE TOTAL : 4 , 799 . 66 VENDOR TOTAL : 41799 . 66 SHREDIT SHRED - IT 021382904 09 / 22 / 10 01 MONTHLY SHREDDING FEES 01 - 110 - 62 - 00 - 5401 10 / 12 / 10 136 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 136 . 00 VENDOR TOTAL : 136 . 00 TAPCO TAPCO - 15 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 16 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10112 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TAPCO TAPCO 350274 09 / 21 / 10 01 POLICE - STOP SIGNS 01 - 210 - 65 - 00 - 5804 10 / 12 / 10 300 . 00 OPERATING SUPPLIES INVOICE TOTAL : 300 . 00 350290 09 / 21 / 10 01 MFT - SIGN 15 - 000 - 75 - 00 - 7007 10 / 12 / 10 41 . 95 SIGNS INVOICE TOTAL : 41 . 95 VENDOR TOTAL : 341 . 95 TUFFY TUFFY AUTO SERVICE CENTER 18871 09 / 20 / 10 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 18879 09 / 21 / 10 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 25 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 25 . 95 18909 09 / 22 / 10 01 POLICE - TIRE REPAIR 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 20 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 20 . 00 18986 09 / 27 / 10 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 25 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 25 . 95 18988 09 / 27 / 10 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 10 / 12 / 10 25 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 25 . 95 VENDOR TOTAL : 127 . 80 UPS UNITED PARCEL SERVICE 00004296X2380 09 / 18 / 10 01 ADMIN - 1 PKG . TO KFO 01 - 110 - 65 - 00 - 5808 10 / 12 / 10 59 . 48 POSTAGE & SHIPPING _ 1R _ DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 17 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - UPS UNITED PARCEL SERVICE 00004296X2380 09 / 18 / 10 02 FINANCE - 1 PKG . TO R . I . 01 - 120 - 65 - 00 - 5808 10 / 12 / 10 40 . 12 POSTAGE & SHIPPING 03 WATERMAN PROPERTIES * * COMMENT * * INVOICE TOTAL : 99 . 60 VENDOR TOTAL : 99 . 60 VESCO VESCO R54320 09 / 16 / 10 01 COMM / RELATIONS - LAMINATION OF 01 - 130 - 65 - 00 - 5802 10 / 12 / 10 27 . 00 OFFICE SUPPLIES 02 BIKE TRAIL MAP * * COMMENT * * INVOICE TOTAL : 27 . 00 VENDOR TOTAL : 27 . 00 VISA VISA 092610 - CITY 09 / 26 / 10 01 ADMIN - PIZZA FOR KC MAYOR / 01 - 110 - 64 - 00 - 5605 10 / 12 / 10 116 . 39 TRAVEL / MEALS / LODGING 02 MANAGERS MEETING , GASOLINE * * COMMENT * * 03 ENG - PLOTTING PAPER , INK 01 - 150 - 65 - 00 - 5801 71 . 12 ENGINEERING SUPPLIES 04 COMM / DEV - PLOTTING PAPER , INK 01 - 220 - 65 - 00 - 5804 71 . 13 OPERATING SUPPLIES O5 COMM / RELATIONS - DONUTS FOR 01 - 130 - 78 - 00 - 9013 8 . 25 HOLIDAY UNDER THE STARS 06 COFFEE WITH THE MAYOR * * COMMENT * * 07 FINANCE - REOCCURING WEBSITE 01 - 120 - 75 - 00 - 7002 15 . 77 COMPUTER EQUIP & SOFTWARE 08 UPKEEP CHARGES * * COMMENT * * 09 STREETS -MONTHLY CABLE CHARGE 01 - 410 - 62 - 00 - 5401 19 . 98 CONTRACTUAL SERVICES 10 WATER OP -MONTHLY CABLE CHARGE 51 - 000 - 62 - 00 - 5401 19 . 98 CONTRACTUAL SERVICES 11 SEWER OP - MONTHLY CABLE CHARGE 52 - 000 - 62 - 00 - 5401 19 . 99 CONTRACTUAL SERVICES - 17 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 18 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - VISA VISA 092610 - CITY 09 / 26 / 10 12 WATER OP - ILLINOIS POTABLE 51 - 000 - 64 - 00 - 5604 10 / 12 / 10 776 . 60 TRAINING & CONFERENCES 13 CONFERENCE MEAL AND LODGING * * COMMENT * * 14 FOR TWO PEOPLE * * COMMENT * * 15 ENG -ASCE MEBERSHIP DUES 01 - 150 - 64 - 00 - 5600 240 . 00 DUES INVOICE TOTAL : 1 , 359 . 21 092610 - PD 09 / 26 / 10 01 POLICE - GASOLINE 01 - 210 - 65 - 00 - 5812 10 / 12 / 10 34 . 01 GASOLINE 02 POLICE - HARD DRIVE 01 - 210 - 62 - 00 - 5411 148 . 82 MAINTENANCE - COMPUTERS 03 POLICE -FILE FOLDER LABELS 01 - 210 - 65 - 00 - 5802 50 . 40 OFFICE SUPPLIES INVOICE TOTAL : 233 . 23 VENDOR TOTAL : 1 , 592 . 44 VSP VISION SERVICE PLAN 091710 09 / 17 / 10 01 FINANCE - OCTOBER VISION 01 - 120 - 50 - 00 - 5205 10 / 12 / 10 1 , 015 . 77 BENEFITS - DENTAL / VISION A 02 INSURANCE * * COMMENT * * INVOICE TOTAL : 1 , 015 . 77 VENDOR TOTAL : 11015 . 77 WALDENS WALDEN ' S LOCK SERVICE 11367 09 / 09 / 10 01 ADMIN - KEYS 01 - 110 - 65 - 00 - 5804 10 / 12 / 10 30 . 95 OPERATING SUPPLIES INVOICE TOTAL : 30 . 95 VENDOR TOTAL : 30 . 95 WATERPRO RI WATERMAN PROPERTIES 10810 - 11 09 / 27 / 10 01 WATER OP - GRANDE RESERVE 51 - 200 - 62 - 00 - 5464 10 / 12 / 10 22 , 988 . 77 GRANDE RESERVE COURT ORDER - 1R - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 19 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - WATERPRO RI WATERMAN PROPERTIES 10810 - 11 09 / 27 / 10 02 COURT ORDERED PAYMENT # 11 * * COMMENT * * 10 / 12 / 10 INVOICE TOTAL : 22 . 988 . 77 VENDOR TOTAL : 22 . 988 . 77 WILLMAN WILLMAN & GROESCH GENERAL 1169 09 / 17 / 10 01 POLICE - CLEAR URINAL DRAIN 01 - 210 -65 - 00 - 5804 10 / 12 / 10 85 . 00 OPERATING SUPPLIES INVOICE TOTAL : 85 . 00 VENDOR TOTAL : 85 . 00 WTRPRD WATER PRODUCTS , INC . 0222701 09 / 16 / 10 01 WATER OP - BAND REPAIR CLAMP 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 264 . 93 OPERATING SUPPLIES INVOICE TOTAL : 264 . 93 VENDOR TOTAL : 264 . 93 YARDLAND YARDWORKS LANDSCAPE SUPPLIES 12499 09 / 23 / 10 01 WATER OP - STRAW 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 7 . 80 OPERATING SUPPLIES INVOICE TOTAL : 7 . 80 VENDOR TOTAL : 7 . 80 YORKACE YORKVILLE ACE & RADIO SHACK 134450 09 / 20 / 10 01 WATER OP - NUTS , BOLTS 51 - 000 - 65 - 00 - 5804 10 / 12 / 10 56 . 10 OPERATING SUPPLIES INVOICE TOTAL : 56 . 10 134515 09 / 23 / 10 01 SEWER OP - WATCH BATTERY 52 - 000 - 75 - 00 - 7003 10 / 12 / 10 4 . 99 OFFICE EQUIPMENT INVOICE TOTAL : 4 . 99 - 19 - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 20 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKACE YORKVILLE ACE & RADIO SHACK 134547 09 / 24 / 10 01 SEWER OP - CLEANING SUPPLIES 52 - 000 - 65 - 00 - 5802 10 / 12 / 10 7 . 98 OFFICE SUPPLIES INVOICE TOTAL : 7 . 98 VENDOR TOTAL : 69 . 07 YORKAREA YORKVILLE AREA CHAMBER OF 26041 09 / 17 / 10 01 ADMIN - GOLF OUTING DINNER 01 - 110 - 64 - 00 - 5605 10 / 12 / 10 25 . 00 TRAVEL / MEALS / LODGING 02 TICKET FOR MAYOR * * COMMENT * * INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 YORKGFPC YORKVILLE GENERAL FUND 092210 09 / 22 / 10 01 ADMIN -WATER , KLEENEX 01 - 110 - 65 - 00 - 5804 10 / 12 / 10 7 . 98 OPERATING SUPPLIES INVOICE TOTAL : 7 . 98 VENDOR TOTAL : 7 . 98 YORKPDPC YORKVILLE POLICE DEPT . 092910 09 / 29 / 10 01 PD CAPITAL - SEIZED VEHICLE 20 - 000 - 65 - 00 - 5840 10 / 12 / 10 95 . 00 SEIZED VEHICLES 02 TITLE REQUEST * * COMMENT * * 03 ADMIN - TOBACCO COMPLIANCE CHECK 01 - 000 - 45 - 00 - 4511 6 . 21 POLICE - STATE TOBACCO GRANT INVOICE TOTAL : 101 . 21 VENDOR TOTAL : 101 . 21 YORKPOST YORKVILLE POSTMASTER 093010 09 / 30 / 10 01 WATER OP - PENALTY BILL POSTAGE 51 - 000 - 65 - 00 - 5808 10 / 12 / 10 300 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 300 '. 00 VENDOR TOTAL : 300 . 00 _ gn - DATE : 10 / 06 / 10 UNITED CITY OF YORKVILLE PAGE : 21 TIME : 09 : 38 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 10 / 12 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - . . . . . . . . . . . . . . . . . . . . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKPR YORKVILLE PARK & RECREATION 103110 - TRANSFER 10 / 01 / 10 01 FINANCE -OCTOBER PARK & REC 01 - 120 - 99 - 00 - 9940 10 / 12 / 10 79 , 324 . 16 TRANSFER TO PARK & RECREAT 02 TRANSFER * * COMMENT * * INVOICE TOTAL : 79 , 324 . 16 VENDOR TOTAL : 79 , 324 . 16 YORKSELF YORKVILLE SELF STORAGE , INC 092210 - 45 09 / 22 / 10 01 POLICE - STORAGE 01 - 210 - 65 - 00 - 5804 10 / 12 / 10 75 . 00 OPERATING SUPPLIES INVOICE TOTAL : 75 . 00 � VENDOR TOTAL : 75 . 00 TOTAL ALL INVOICES : 225 , 091 . 86 I i UNITED CITY OF YORKVILLE PAYROLL SUMMARY 9/25/2010 REGULAR OVERTIME TOTAL IMRF S . SECURITY TOTALS ADMINISTRATION 10 , 007 . 82 0 . 00 10 , 007 . 82 913 . 72 712 . 53 11 , 634. 07 FINANCE 51153 . 87 0 . 00 51153 . 87 470 . 56 400 . 75 61025 . 18 COMMUNITY REL . 21500 . 00 0 . 00 22500 . 00 228 . 25 147 . 15 2 , 875 . 40 ENGINEERING 103380 . 56 0 . 00 10 , 380 . 56 947 . 74 763 . 03 12 , 091 . 33 POLICE 77 , 893 . 79 3 , 121 . 35 81 , 015 . 14 553 . 21 57942 . 17 87 , 510 . 52 COMMUNITY DEV. 10 , 705 . 10 0 . 00 10 , 705 . 10 977 . 36 769 . 31 12 , 451 . 77 STREETS 119550 . 35 185 . 71 111736 . 06 12071 . 50 874 . 72 13 , 682 . 28 WATER 13 , 216 . 35 67 . 23 13 , 283 . 58 12212 . 79 966 . 83 15 , 463 . 20 SEWER 91096 . 73 0 . 00 91096 . 73 830 . 53 661 . 41 10 , 588 . 67 PARKS 147050 . 34 241 . 37 14 , 291 . 71 11280 . 36 1 , 055 . 57 16 , 627. 64 RECREATION 12 , 887 . 71 0 . 00 12 , 887 . 71 925 . 41 970 . 97 14, 784 . 09 REC . CENTER 9 , 365 . 65 0 . 00 91365 . 65 481 . 87 710 . 65 10 , 558 . 17 LIBRARY 19 , 389 . 97 0 . 00 19 , 389 . 97 823 . 65 1 11458 . 07 21 , 671 . 69 TOTALS 206 , 198 . 24 31615 . 66 209 , 813 . 90 10 , 716 . 95 151433 . 16 235 , 964 . 01 TOTAL PAYROLL 9/25/2010 235 , 964 . 01 TOTAL INVOICES 10/ 12/2010 225 , 091 . 86 TOTAL DISBURSEMENTS 461 , 055 . 87 22 Reviewed By: Agenda Item Number J T Legal ❑ EST. 183 Finance ❑ 'v I © Y �— s Engineer 11 Tracking Number City Administrator F-1 �f cwdpea, O Consultant ❑ C JOIbF � � CE NOW S ❑ Agenda Item Summary Memo Title : Appointment to Park Board Meeting and Date : City Council 10/ 12/10 Synopsis : Appointment to fill vacancy on the Park Board. Council Action Previously Taken : Date of Action : n/a Action Taken : I Item Number: Type of Vote Required : I Council Action Requested : Submitted by : Mayor Valerie Burd Name Department Agenda Item Notes : Date Received a � IC Initials United City of Yorkville Commission & Committee Application To be considered for a commission or committee , please complete this application and return to the Deputy Clerk at: United City of Yorkville * 800 Game Farm Road * Yorkville , Illinois 60560 630 / 553-4350 * fax: 630/553-7575 Name Seaver A . Tarulis Address Phone : Home Work Fax ► Please indicate the Commission/Committee(s) that you would like to participate on : [ ] Facade Program Committee N Plan Commission [ ] Fire and Police Commission b' Park Board [ ] Human Resources Commission [ ] . Zoning Board of Appeals [ ] Library Board Yorkville Green Committee The following questions help in selection of committee members . 1 . Indicate your experience (personal and/or work) that will help you in serving the residents of the United City of Yorkville . I My professional experience as a facilities administrator in both public and private institutions has provided me with the knowledge and understanding of the issues and requirements associated with short and long range facilities planning and development. This experience has included institutional and community master planning , architectural and engineering firm selections, building plan and specification review and construction project management. A large portion of this experience has involved interaction with Federal , State and local government agencies and local community groups . (See attached list of relevant accomplishments) 2 . Why do you want to serve on a Commission/Committee for the United City of Yorkville? Since becoming a resident of the United City of Yorkville to be closer to my children and grandchildren , I have acquired an interest in the development of the community. My work retirement has afforded me the opportunity to devote time and effort to participating to a larger extent in public service . An opportunity for me to participate in the orderly planned development and growth of the United City of Yorkville would be challenging and rewarding . My recent election to the position of Treasurer, Prairie Meadows Homeowner's Association , should serve as an indication of my desire to serve the community . Thank you for your interest in being a part of the development of the United City of Yorkville! It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring , and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act and all State Civil Rights Legislation . I I understand that as part of the process of being considered, it is the City's policy to perform a cursory background investigation on anyone being considered for appointment to one of the commissions or committees. Signature of Applicant Date Seaver A. Tarulis Relevant Accomplishments i Supervised the planning and/or construction of eleven ( 11) buildings housing a mix of over one million square feet of teaching, research and patient care facilities . Developed long range plans for addressing infrastructure needs at The University of Illinois at Chicago (230M ) and Joliet Junior College (30M ) . Developed corporate planning guidelines for Chicago Osteopathic Health Systems, Inc. which encompassed 3 hospitals, 26 ambulatory clinics and a medical college campus. Supervised The University of Illinois at Chicago's architectural and engineering group responsible for review of all new construction and renovation project plans and specifications developed by external a/e firms. Developed guidelines covering the selection process for architects and engineers performing work at The University of Illinois at Chicago . As Director of Land and Facilities Development at Saint Mary of Nazareth Hospital Center worked with City of Chicago officials and community groups to develop the Division Street corridor and other neighborhood improvements. Directed the development of the institutional master planning process for Saint Mary of Nazareth Hospital Center and Joliet Junior College . i Served as Chairman of the Citizens Educational Organization Advisory Committee appointed by the Board of Education of District #125 . Committee recommendations resulted in a successful plan to address the needs of a decline in school enrollment. Served as a Member of the Board of Education of District #125 for 6 years . i Reviewed By: Agenda Item Number J Legal ❑ k on Ow O Y Finance esr. 1 leas El Engineer ❑ Tracking Number G City Administrator ■ �1 r Kw ft O� Consultant ❑ Park Board ■ C l7 l © °' LO Agenda Item Summary Memo Title : Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures Meeting and Date : City Council 10/ 12/ 10 Synopsis : Revised athletic field use policy. Council Action Previously Taken : Date of Action: PKBD 8/26/ 10 Action Taken : Approved by Park Board. Forwarded to City Council for approval . Item Number: Type of Vote Required : Majority Council Action Requested : Approval I Submitted by : Bart Olson Interim Director of Parks & Recreation Name Department Agenda Item Notes : See attached, i i I STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) RESOLUTION NO , 2010- RESOLUTION APPROVING A REVISED POLICY FOR ATHLETIC FIELD USE POLICIES AND PROCEDURES WHEREAS , the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville ' s policy concerning athletic field use policies and procedures ; and WHEREAS , the City Council has determined that it desires to update such a policy; and WHEREAS , it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Athletic Field Use Policies and Procedures and adopt a new policy in the form attached hereto in Exhibit "A" . NOW THEREFORE BE IT RESOLVED , by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Athletic Field Use Policies and Procedures in the form set forth on Exhibit "A" attached hereto and incorporated herein is hereby adopted as the Athletic Field Use Policies and Procedures of the City and the Athletic Field Use Policies and Procedures heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D . 2010 . CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D . 20109 MAYOR WRKViUI u UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT PARKS RECREATION ATHLETIC FIELD & TOURNAMENT RESERVATION POLICY Athletic Field Policy The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games . For league play (which includes multiple days, or week play for both games and practices) a permit is required and will guarantee use for the dates and times specified on the permit. Objectives ■ To provide maximum utilization of athletic fields through centralized scheduling ■ To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields ■ To plan cooperatively with other community agencies to enhance individual and group recreational needs ■ To provide recreational activities which take into consideration the needs of the community ■ To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries . Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries . Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1 . United City of Yorkville Park and Recreation sponsored programs 2 . Yorkville School District 3 , Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house (i. e. primarily Yorkville residents playing games against other Yorkville residents) will be given first priority. 1 . In the event there are multiple in-house agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants . Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 1 I ii. League agreements considered travel (i. e . primarily Yorkville residents playing games against other area leagues, groups, or organizations) will be given second priority . 1 . In the event there are multiple travel league agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants . Total field usage between competing travel league agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis . 5 . Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates . 6 . Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: I ■ A certificate of insurance — co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. ■ The team roster(s) with addresses and signed waiver forms from each player or guardian. ■ The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. ■ Deposit $ 100 . 00 per field, $ 150 . 00 per field with lights . _ Reservation requests shall be received, beginning on the following dates : Spring Season (March — May) March 1St Summer Season (June — August) April 15a' Fall Season (September — November) July 15"' Tournament Schedule - beginning Sept. 1St (due from YYB SA by Aug. 31St ) Holiday Maintenance Schedule It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. ATHLETIC FIELD RESERVATION FEES A. Establishment 2 The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city' s athletic fields . Fees shall be established in the following categories : 11 Soccer Fields and football fields I 2 . Baseball and softball fields, daylight use 3 . Baseball and softball fields, night use with lights 41 Resident, non-resident and commercial use fees 5 . Single or multiple and seasonal use fees 6 . Tournament use 7 . Special use Be Resident / Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries . The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members . The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City . Co Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District, private school groups, or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields . These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. I E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office) . F. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $ 100 per day (no lights) or $ 150 per day (with lights) , to a maximum of $ 500 . The deposit may be forfeited for incidents such as, but not limited to, those described below : 3 ■ If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. ■ The need for excess clean-up above and beyond normal use. ■ Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses . Fees charged shall be used to partially offset the cost of maintaining and upgrading the City ' s athletic fields . All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents . Category C Business or corporations which are located within the United City of Yorkville boundaries . Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries . A. Daily Fees (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $ 30 $40 2-4 hours $25 $30 $ 35 $ 50 4-6 hours $30 $40 $ 50 $60 6- 8 hours $35 $45 $ 55 $70 Fees are based on a "per field basis" without usage of lights . Be Preparation of Fields Fee Baseball / softball field prep — includes bases, fine dragging and lining (one prep per day) . Weekday $35 . 00 per day per field Weekend $45 . 00 per day per field Soccer field prep - includes nets, lining of the field Initial Layout Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 175 . 00 Weekly Maintenance Fees : Large Field ( 100 yds x 70 yards or 80 yds x 50 yds) , 100 , 00 Medium Field (60 yds x 40 yds or 45 yds x 30 yds) . . . . . . . . . . . . . . . . . . . . . $ 80. 00 Small Field (35 yds x 25 yds or 30 yds x 20 yds) . . . . . . . . . . . . . . . . . . . . . . . $60 . 00 4 i C. Lights Fees Weekday or weekend - minimum $45 . 00 fee for first hour, $ 30 . 00 for each additional hour per field D . Special Use Fees Water access fee - $20 . 00 j Electrical access fee. - $20 . 00. Must supply your own extension cords . Please reference the concession stand / vendor operation policy for special use request and tournaments. E. Seasonal / Lon Term Use Fees ees To be determined for each organization and the requests, per Athletic Reservation Fee Schedule. General Policies and Procedures for use of the United City of Yorkville Parks, Fields and Facilities may be found on page 9. . TOURNAMENT POLICY TOURNAMENT - ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Sept. 1 " for the general public . The scheduling and approval is on a first come, first serve basis . Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below . In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. I The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below . Any violation of these policies can impact the current and future uses of all City fields and / or facilities . Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities . A. Guidelines & Fees Baseball/ Softball Fields @ Bridge Park — Weekend Tournament Fees (Fri . — Sun) Tournament Rental Fee - $ 1 , 100 . 00 per event. Includes : ■ Bridge Park Fields (3 Fields) ■ Rental Time : Friday 3 : 00 pm — 9 : 45 pm Saturday 9 : 00 am — 9 : 45 pm 5 Sunday 9 : 00 am — 6 : 00 pm ■ Lights at Bridge Park Fields (available from 6 : 00 pm to 9 : 45 pm each night — all play must end by 9 : 45 pm, no exceptions) ■ Fields will be prepared and lined each morning; Friday, Saturday, and Sunday. �I ■ One field will be dragged and lined before championship game. A fee of $ 150 . 00 will be assessed for play after 6 : 00 pm on Sundays (lights are available at no additional fee until 9 : 45 pm. All play must end by 9 : 45 pm no exceptions) . Games will not start before 9 : 00 am. Additional fields may be available for an additional fee ($250 . 00 per field per weekend) . Additional days may be available for an additional fee . A. Tournament Schedule or start & ending times and field dimensions, for each day of the tournament, are due by Monday, at 11 : 00 am, the week of the tournament to ensure the concession stand, field preparation, bathrooms and lights will be staffed. Any changes to the submitted schedule before or during the Tournament must be approved by the Superintendent of Parks, or the Recreation Manager, B. Special Use Fees Water access fee - $20. 00 Electrical access fee - $20 . 00, must supply your own extension cords . Concession — please see Concession Stand Operation below . C. Payment of Fees Groups reserving a weekend tournament must pay the security deposit, 20% of the tournament fees and have an active credit card on file at time of reservation. All tournament fees will be paid in full two months before the tournament dates . D. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4 : 00 pm the day prior to the date reserved . No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. 6 Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office) , E. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $ 100 per day (no lights) or $ 150 per day (with lights), to a maximum of $ 500 . The deposit may be forfeited for incidents such as, but not limited to, those described below : If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use . Unauthorized or inappropriate use of lights. I Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league ! F. Special Requests Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities (i. e . shirts, hats, photos, etc) , extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or electrical access. There will be a $ 50 . 00 fee, per booth (tent), for all non-food items to be sold . Organizations that have an approved cooperative field-use agreement with the City are allowed to have two 10 ' x10 ' booths or tents on-site each day of the tournament at no-cost. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the Concession Stand menu. There will be a fee of $ 100 . 00 to sell items for the entire weekend. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630- 553 -9100 for more information. Booth(s), tent(s) location will be determined by staff. Due to liability concerns, only city employees are allowed in Concession Stands. �I 7 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES ■ No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. ■ No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls. ■ Each party will report any damage and or maintenance concerns to the park department I mmediately. ■ Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. ■ Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. ■ All requests for use of fields, or park(s) must be in writing . ■ Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises . Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up . Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern) . • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields . (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and 8 weather warning alarm system, and any other city guidelines that pertain to the use of City owned property) . • When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms . The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights . • All play at Bridge Park ballfields must end no later than 9 : 45 pm, everyday. Lights will be turned off at 9 : 45 pm everyday, no exceptions . I I i 9 APPLICATION FORM ATHLETIC FIELD & TOURNAMENT RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates : Spring Season (March — May) March 1st Summer Season (June — August) April 15th Fall Season (September — November) July 15th Tournament Reservations - begins Sept. 1" Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents . Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental , non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries . Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS, DATE(s) / TIME(s) REQUESTED : I I Special Use requests (lights, concessions, water, electrical , other) . In order complete the athletic field request, the following documents must be forwarded to the Recreation Department: 1 ) A certificate of insurance with minimum coverage of $2,000,000 aggregate — co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. 2) The team roster(s) with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested Reservation Amount Deposit amount Date of Request Date Received Staff Initials Approved / Denied Refund Requested Field(s) Assigned 10 Memorandum WPXVIUE Park Board Fr Ik. From : Bart Olson, Interim Director of Parks and Recreation PARK6 & RecRMTION CC : Date : August 20, 2010 Subject: Athletic Field Policy ]DWm� A track changes and clean copy of the athletic field policy revisions are attached. From last meeting ' s discussion, there were two areas to study and change. The first related to tournament rentals and allowed organizations that have an approved athletic field agreement to have two booth spaces for free . This change is reflected on page 7 under item F . The last sentence has been added (shown in red on the track changes copy. The second item discussed was the rental time for tournaments . As written, the policy allows tournament play to extend until Sunday at 6pm (top of page 6) for the normal $ 1 , 100 tournament fee . This ending time may be extended through Sunday at 9 : 45pm for an additional $ 150 . The discussion was whether to change the 6pm ending time to 9 : 45pm, and charge $ 1 ,250 . Staff believes the earlier ending time with the optional 9 : 45pin extension for an additional charge makes for a better policy, as it gives the renter more choice and it advertises a lower rental price to a potential tournament planner. Nevertheless, the policy could be amended to change the ending time and advertised tournament rental price at the Park Board ' s direction. II I it YDRKV111F UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT PAWC R RECREATInN ATHLETIC FIELD R TOURNAMENT RESERVATION POLICY Athletic Field Poliev The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields(baseball,softball and soccer)may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play(which includes multiple days,or week play for both games and practices)a permit is required and will guarantee use for the dates and times specified on the permit. Objectives • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields • To plan cooperatively with other community agencies to enhance individual and group recreational needs • To provide recreational activities which take into consideration the needs of the community • To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100%of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80%United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental,non-profit organizations,businesses,corporations,and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house(i a primarily Yorkville residents olaving games against other Yorkville residents)will be given first priority. 1. In the event there are multiple in-house agreements approved by the City,priority for field use shall be given to the agreement with more Yorkville residents as participants.Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement 1 ii. League agreements considered travel(i e primarily Yorkville residents playing ',_D 9 Barnes against other area leagues,groups or organizations)will beiiven second Deleted: approved priority. Deleted:TOURNAMENT ATHLETIC FIELD I 1. In the event there are multiple travel league agreements approved by the RUMALM City,priority for field use shall be given to the agreement with more Any groups mishine to host a tournament shall have u app,�to aiuicii�Lcid--ca,iun poor m Yorkville residents as participants.Total field usage between competing submitting abid to host a tournament,Applications travel league agreements shall be proportional to the total amount of for Tournament requests may be submitted Yorkville residents served by each agreement. beginning Sept Deleted:Dec 4. Other athletic programs within the community requesting to-reserve an athletic field(s) Deleted:.I'for the general public.The On a seasonal basis. scheduling and approval is on a first come,first 5. _Private groups or individuals requesting to reserve an athletic field(s)on a single serve basis.11 Or multiple dates. Written requests for tournament athletic field 6. Other reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below.In addition.certificate of Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a insurance.team rosters and signed waiver forms for first come first serve basis. Drop-in use is limited to 2 hours and does not include an organized each player participant shall be submitted to the Y g Recreation Department at least one week prior to the league games. Groups or individuals with an approved reservation or permit and City programs will tournament date.Athletic field reservation requests shall be approved by the Recreation Department. have priority use. Special tournament and use requests shall be approved by the Park Board.11 In case of inclement weather,the United City of Yorkville Park and Recreation Department shall make The group or organization requesting the use ofthe the final decision regarding playability of all fields. fields for tournament use is responsible for all participant and players conduct while on the fields. .t park,surrounding areas including parking lot. All Request for Athletic Field Reservation ;players attending a tournament or other uses of the Organizations,groups and individuals desiring to reserve athletic fields shall corn lete the standard i athletic fields shall ad.Any this entire policy and P the items listed below.Any violation of these application for athletic field reservation. In addition,organizations,groups,and individuals shall be policies can impact the current and future uses of all required to submit the following with the application form: City fields and+or facilities. Furthermore.the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the • A certificate of insurance—co-naming the United City of Yorkville as an additional insured, ,I field,equipment or park amenities.1 Assumption of liability,and Waiver of subrogation® Deleted:li ' nlaior Tournaments Deadline!; • The team roster(s)with addresses and signed waiver forms from each player or guardian. Athletic field reservation requests for major • The Recreation Department may request additional infornation from the desired individual or tournaments shall be submitted beginning Dec.Ist. Major tounaments shall include,but are not limited groups if it is considered to be in the best interest of the City or necessary to make a decision to.national.regional and state tournaments.)) regarding the use of a field. ti I Small Tournaments Deadline(, ■ Deposit$100.00 rier field,$150.00 per field with lights. Athletic field reservation requests for small tournaments shall be submitted in writing at Reservation requests shall be,received,beginning on the following dates: least forty five(45)days prior to the tourn— 1— Spring Season(March—May) March I s' Deleted:¶ Summer Season(June—August) April 15'h Special Requests Deadline th ; Any special tournament requests for any variances Fall Season(September—Novelnber) July 15 shall be submitted in writing along with the athletic Tournament Schedule-beginning Sept. ls` field reservation request. Special tournament (due from YYB SA by Aug.31 s') 1 , requests shall include,but are not limited Deleted:uiinccetjon Stand Operofit,l ! TIly 1'irkrille Parks and Recreation Department adt Holiday Maintenance Schedule have teasluoiam and a Canvinimon Stand AmAilablc it will be at the discretion of the Superintendent of Parks on a case b case basis as to the availability i plays s and spectauus lrrr the dm icon of the p Y loumameat O,ganixatipns ttiil lie ahle to sell fond of field preparation on a holiday or holiday weekend. ! prod urns IN(a BEVERAr,FS).for fro dim smc pw poses.that Do NOT coincide vn ith the 3 i Deleted: ,ATHLETIC FIELD RESERVATION FEES 1:Assa A. Establishment T _milifame! _ __ be 4 2 i The Park Board shall annually(based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields,daylight use 3. Baseball and softball fields,night use with lights 4. Resident,non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident/Non-Resident Users To qualify for resident fees a group shall consist of 80%or more residents of the United City of Yorkville,City boundaries. The 80%residency requirement shall be calculated based on the total number of players using the field,not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District,private school groups,or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including,but not limited to,lining,base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights,the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date,and one half by the midpoint of the season. At the end of the season,adjustments will be made and either an additional billing or a refund of fees paid in excess will occur,whichever is necessary. A 20%deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis,shall be required to pay the established fee at least two weeks prior to the date reserved.A permit shall be issued upon payment of the fee., Deleted:T-a------=Fees-!aim.-- :_full Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St.(old Post Office). F. Security Deposit A security deposit will be required per event,tournament or program. The amount will be$100 per day(no lights)or$150 per day(with lights),to a maximum of$500. The deposit maybe forfeited for incidents such as,but not limited to,those described below: I 3 i • If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage,an additional charge will be assessed. • The need for excess clean-up above and beyond normal use. • Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit,a full refund of the security deposit shall be paid within thirty(30)days following the event,program or league. ATHLETIC FIELD RESERVATION POLICY Deleted:G. Refund of Tournament FeesT ATHLETIC FIELD RESERVATION FEES A tournament is considered one entity even though it may span multiple days.l, t The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be To receive a full refund of the tournament package the group or individual must provide written used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are notification of cancellation to the Parks and subjected to changing without notice. Recreation Department at least eight weeks prior to the date reserved.T 11 Category Government and non-profit organizations whose participants are comprised 100% of To receive a 50 percent refund of the tournament package the group or individual must provide written United City of Yorkville residents notification of cancellation to the Parks and Category B Private groups and individuals which are comprised of at least 80% United City of Recreation Department at least two weeks prior to the date reserved.11 Yorkville residents. 9 Category C Business or corporations which are located within the United City of Yorkville To receive a fifty percent refund due to possible inclement whether the group or individual must boundaries. provide written or verbal notification of cancellation Category D Governmental, non-profit organizations, businesses, corporations, and private groups to the Parks and Recreation Department by 4:00 pin the day prior to the date reserved.for a multiple day which are located outside the United City of Yorkville boundaries. tournament this would be the first day°fore tournament.11 A. Daily Fees er field use) T (P ! No credit%vill be given for unused rain days during Ctg A Ctg B Ctg C Ctg D tournament play.11 0-2 hours $20 $25 $30 $40 No refunds after the reserved day has anived.11 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a"per field basis"without usage of lights. B. Preparation of Fields Fee Baseball/softball field prep—includes bases,fine dragging and lining(one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field Soccer field prep-includes nets,lining of the field Initial Layout Fee..................................................................$175.00 Weekly Maintenance Fees: Large Field(100 yds x 70 yards or 80 yds x 50 yds)............. $100.00 Medium Field(60 yds x 40 yds or 45 yds x 30 yds).....................$80.00 Small Field(35 yds x 25 yds or 30 yds x 20 yds)............... ..$60.00 4 i C. Lights Fees Weekday or weekend- minimum$45.00 fee for first hour,$30.00 for each additional hour per field D. Special Use Fees Water access fee-$20.00 Electrical access fee.-$20.00. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. E. Seasonal/Long Terse Use Fees To be determined for each organization and the requests,per Athletic Reservation Fee Schedule. General Policies and Procedures for use of the United City of Yorkville Parks Fields and Facilities inav be found on pare 9.. TOURNAMENT POLICY TOURNAMENT-ATHLETIC FIELD RESERVATION Any groups\vishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament Applications for Tournament requests may be subiri tied beginning Sept. 1"for the general public The scheduling and approval is on a first come first serve basis. Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition certificate of insurance,learn rosters and signed Nvaiyer forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date Athletic field reservation requests shall be approved by the Recreation Department Special tournament and use requests shall be approved by the Park Board The group or organization reouesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields park surrounding areas including parking lot All plavers attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field equipment or park amenities deleted:900 Deleted:Bridge Part:Fields(3 Fields)¶ A. Guidelines&Fees Deleted:Lights at Bridge Park Fields(available from 6:OOp m m to 10:00p each night—all play must Baseball/Softball Fields(ri)Bridge Park--Weekend Tournament Fees(Fri.—Sun) end by 9:45pm.no exceptions)¶ <#>Rental Time Tournament Rental Fee-$1.1 00-ML per event, Deleted:<01kental Time:11 <#>Friday 3:OOpm—I0:00pm1 Includes: <#>Saturday9:00am-10:OOpm11 s <#>Sunday 9:OOam—6:00pm ■ Bridge Park Fields(3 Fields) Deleted:<#>ough3 Fields ■ Rental Time: Deleted:<#>a - Friday 3:00 mm—9:45 pm <#-Fields will be prepared and lined each morning Friday.Saturday,and Sunday!d - Saturday 9:00 ale—9:45 Tim <a>Field will be dragged and lined before 1 championship game.11 5 Sunday 9:00 am—6:00 ton ■ Lights at Bridge Park Fields(available from 6.00 pin to 9.45 pm each night—all play must end by 9:45 Pm,no exceptions) • Fields will be prepared and lined each morning•Friday Saturday,and Sunday. • One field will be dragged and lined before championship ag me A fee of$150.00-%k i I l bt:assessed for n laI aIm 6:00 inn on Sundays(lights are available at no additional fee unIQ:45 pm.All plav lnusl cod by 9.45 nm no exceptions) Deleted:1000p- -- - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Deleted:11 Games will not start before 9:00 alp. 'Hours may be flexible with approval from the Recreation Dept. Additional fields may be available for an additional fee($250.00 per field per weekend). I Deleted:¶ Additional days may be available for an additional fee„ Deleted:¶ A. Tournament Schedule,or start 8: ending times and field dimensions,for each day of the Deleted: orifa schedule is not complete. tournament,are due by Monday_at 1 l:00 am,the week of the tournament to ensure the con_cession (Deleted:tbeNoon stand,field preparation,bathrooms and lights will be staffed Any changes to the submitted schedule before or during the Tournament muat be approved by the Superintendent of Parks,or the Recreation Manager. B. Special Use Fees Water accesa fee-$20.00 Electrical access fee-$20.00,must supply your owii extension cords Conccssion-please see Concession Stand Operation below. Deleted:section C. Payment of Fees �Deleted:Please reference the concession stand Groups reserving a weekend tournament must pay the Security deposit 201/o of the tournament fees and or operation policy for special use request and aments.¶ have an active credit card on file at time of reservation All tournament fees will be paid in full jwo months before the tournament dates., Deleted:2 D. Refund of Tournament Fees Deleted:For refunds please see refund section. A tournament is considered one entity even though it may span multiple days To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament Dackage the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to Possible inclement whether the grout)or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4.00 t)m the day prior to the date reserved. No credit will be given for unused rain des during tournament play. No refunds after the reserved day has arrived. I 6 Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W Hydraulic St.(old Post Office). X. Security Deposit Deleted:F A security,deposit will be required per event tournament or program The amount will be$100-0- 100 p day(no lights)or 5150 per day(with lights),to a maximum of$500 The deposit may be forfeited for incidents such as but not limited to those described below: If an athletic field is damaged due to imaroper use by the group or individual and requires more than nonnal maintenance and/or repair to be restored to its original condition the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage an additional charge will be assessed. The need for excess clean-up above and beyond normal use Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit a fell refund o"!rte security deposit shall be paid within thirty(30)days following the event program or league 'F. Special Requests Deleted: Deleted: Deadline Any special;ournament requests for any variances shall be subtitted in writing along with the athletic field reservation request. Special tournament rer uests steal+include but are not limited w use,af field �i_f,ts fundraisitt�acti��itiesli.e.shirts hats hrtos.etc extended ark hours use,use of a ublic address systcm,admission chart~es.additional bleachers.additional field maintenance use of temporary fencin and-water or electrical axccess.There will be a x;50.00 fee,per booth(tent).for all non-food iteans In be sold. Or dnizations that have an approved L2operative field-use agreement%villa the City are allowed to have N,n I W x 10'booths or tent:on-site each da+of the tournament at no-cost. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament Organizations will be able to sell food products(NO BEVERAGES for fundraising pwrooses that DO NOT coincide with the(pncess)ora Stand menu.There will be a fee of$100.00 to sell items for the entire weekend The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval no later than two weeks before the tounnament Once approved the Organization is responsible for contacting the Kendall County Health Depat ument and obtaining all necessary permits NOTE The Kendall County Health Department has restrictions regarding the sale of meat products You may contact them at 630 553-9100 for more information. Booths) tent(s)location will be determined by staff. Due to liability concerns,only city employees are allowed in Concession Stands 7 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKN ILLE PARKS,FIELDS AND FACILITIES No equipment or permanent sip,na2e will be added or installed to the nark without the permission of the United City of Yorkville Park and Recreation Department ■ No ball hitting or pitching into fences or dugouts is allowed with the exception of light weight plastic practice balls. Each party will report anv damage and or maintenance concerns to the park department immediately. Coordination of work involving the nark department staff or use of the equipment will generally require a two-week notice for schedulingpumoses Only approved maintenance vehicles are allowed on grass Vehicles are not allowed on the fields proper. All requests for use of fields,or park(s)must be in wriking„ Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Dcparnnent at the end of the season or maintenance obligation. o Due to the scheduling or early setups for the other functions all groups and organizations are requested to use only the area,field,or park that has been assigned to them + No group may meet in the United City of Yorkville parks that practices discrimination in any manner,or partisan political activities of anv kind Non-partisan public meetin s and information forums are pennitted. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. s Groups using the United City of Yorkville parks fields buildings or facilities are responsible for litter control and nick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions;(no standing water,saturated turf conditions or times when safety is a concern). Groups must adhere to all city ordinances policies and procedures when using the facilities Burks and fields. (Sign Ordinance,Building Rental Policies Lightening Prediction Policy,and I 8 weather warning alarm system and any other city guidelines that pertain to the use of City ,pwlled property). Deleted:0 When ball Held fights are utilized a park and recreation department eanployee tournament director,or the representative of a private rental will be the designee for acquiring the key for the electrical box and turning lights on and off according to Vowed instructions and for unlocking and locking the bathrooms The use of lights will require the payment of a fee to offset electrical costs. In addition,a refundable deposit may be rewired prior to the beginning of the season,or event,which can be forfeited for unauthorized or illanpronriate use of the lights° All play at Fridge Dark ballfieids must end no later than 9.45 pm everyday. U21-its will be Formatted:Bullets and Numbering turned ofI at ;45�pm everyday na exceptions Deleted:10 Deleted:00 Deleted:Refund of Tournament fees A tournament is convdered one emity even though it may span multiple days.j! Ili To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least eight a eeks prior to the date reser ed.¶ 11 To receive a 50 percent refund of the tournament package the group or individual muss provide written notification of cancellation to the Parks and Recreation Department al least hvo weeks prior to the date reseved.1i II To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved,for a multiple day tournament this would be the first day of the tournament.11 T No credit will be given for unused rain days during tournament play.ii 11 No refunds after the reserved day has arrived.il 9 i APPLICATION FORM ATHLETICYIELD S TOURNAMENT RESERVATION Deleted:FIELD UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) March Ist Sumner Season(June—August) April 15th Fall Season(September—November) July 15'h Tournament Reservations -begins Sept.V Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100%of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental,non-profit organizations,businesses,corporations,and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS,DATE(s)/TIME(s)REQUESTED: Special Use requests(lights,concessions,water,electrical,other). In order complete the athletic field request,the following documents must be forwarded to the Recreation Department: I) A certificate of insurance with minimum coverage of$2,000,000 aggregate—co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. 2) The team roster(s)with addresses and signed waiver forms from each player or guardian. --------------------------------------------------------------------------------- OFFICIAL USE Addition information requested Reservation Amount Deposit amount Date of Request Date Received Staff Initials Approved/Denied Refund Requested Field(s)Assigned 10 Page 2:[1]Deleted rim — - 6/21/20101.22.00 PM Major Tournaments Deadline Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1 st. Major tournaments shall include,but are not limited to,national, regional and state tournaments. Small Tournaments Deadline Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five (45) days prior to the tournament date, with a response from the Park and Recreation Department guaranteed at least thirty (30) days prior to the tournament date. Small tournaments shall include, but not limited to, city-wide or county tournaments. Page 2-.[2]Deleted rim 6/21/20101:22:00 PM Special Requests Deadline Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include,but are not limited to, use of field lights, fundraising activities(i.e. shirts, hats,photos, etc), extended park hours use,use of a public address system, admission charges, additional bleachers, additional field maintenance,use of temporary fencing, and water or electrical access. There will be a $50.00 fee, per booth(tent), for all non-food items to be sold. Page 2:[3]Deleted Vm 6/21/2010 1:32:00 PM Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a Concession Stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes,that DO NOT coincide with the Concession Stand menu. There will be a fee of$100.00 to sell items for the entire weekend. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630-553-9100 for more information. Booth(s), tent(s) location will be determined by staff. Page 2:[4]Deleted Sue Swithin 6/23/2010 12:53:00 PM GENERAL POLICIES AND PROCEDURES S O USE O • THE UNITED CITY OF Z7TrDZZ�C'��D D=m77TV=�G17 D Cr V/ RKAZ7T T E D A D—wc FIELDS DS AND T♦C- TT 9 Thle eq-liaain.,,,,e..+ r 0,.4 s b.,ab a .;11 be added of iftstall@d to the pafk t t t inffnediately, Geer-dinatien of work ifwelving the park depaftment staff er-use of the @"jpffi@Rt will . fields r A41 Fequests for-use ef fields, or-pafk(s)must be in mwiting. &aah group flirt rou f . r, r 1 1. 1+ 1' t R thm the f 1,7 table after-their-seheduled use. This fefm must be tumed ifAe the:-P—miff-w.Rd1-21-,--Pr-eafie.B. a r area, field, park that has been assigned te them. Ne group m"fneet in the United City of Yefla-ille pafks that pfaetiees disefimiffation4n-effiy e No intordeating liquor- or-per-sons under-the influenee of aleehol oF drugs shall be allowed on the promises. Failiarze to follow this fule will f:esuit if,feFfeit ef damage fee ,.•,7 r• 1 b e��ely.ReC�eution and � assessed the .1;s„r°+ie „file United City f V 1 ll Stag ........1.,....,1..11�,1:n Gr-eups using the United City of Yefleville > fields, .afxd=sc Groups may not use the fields er-par-ks when the wea4hef eeliditions afe dangerous ef:whe pr-aetiee for field eenditiens; (no stand' g tuff> > safety .\ ° e , parks and fields (Sign n a' �Building n Rental n t , Ligi-4ening Pfediefie Pe iey, rnd weather- Ylrin b alaffn system, other- 't, guidelines L - the use e f City Owned p l�rt, \ When ball field ligh4s are 1 7 I—, F-+1,n olon+r.'nn1 U-- —A fi,rnir,n 1-,k+n -- —A nf•F nnnr Airon+n—+-A +r,n+r„°+lion inappr-epriate'ase of the lig44s-. All play a4 Bridge Park 1 111' IES must end ne l£c r than 9:4 pxxr-everyday. bights will be everyday,r C/ r Reviewed By: Agenda Item Number O J � Legal ❑ Mom OY # 9 Finance EST, � � ��:-= 1836 Engineer Tracking Number rC � City Administrator ❑ O� H � E ' O Consultant ❑ kE Agenda Item Summary Memo Title : Kendall Marketplace — Partial Acceptance Meeting and Date : October 12, 2010 City Council Meeting i Synopsis : Recommendation to accept commercial-related public improvements, transfer bond funds, and complete the punchlist using those bond funds . i Council Action Previously Taken : Date of Action : Action Taken : Item Number: Type of Vote Required : Majority Council Action Requested : Approval Submitted by : Joe Wywrot Engineering Name Department Agenda Item Notes : i OT Memorandum EST. _= . 1836 To : Bart Olson, City Administrator\ W From : Joe Wywrot, City Engineer J , CC : Lisa Pickering, Deputy City C er j °• ; ALE ,��,��' Kathy Orr, City Attorney Date : October 8 , 2010 Subject : Kendall Marketplace — Partial Acceptance Attached find the following documents related to the Kendall Marketplace development : • Memo dated October 8 , 2010 from Kathy Orr recommending that the City take over responsibility for the punchlist, to be completed with bond funds from the development. • Proposed letter dated October 13 , 2010 to Bank of New York detailing the amount of bond transfers. • Proposed Certificates of Completion dated October 13 , 2010 for the three bond funds . • Spreadsheet summarizing proposed bond transfers . By approval of our City Attorney' s recommendation, the city would also be accepting the following public infrastructure constructed by the Kendall Marketplace developer for ownership and maintenance: • Beecher Road improvements • Gillespie Lane improvements • Cannonball Trail improvements • Blackberry Shore Lane (Cannonball to Northland) improvements • Onsite watermain • Onsite sanitary sewer • Outfall storm sewer and those storm sewers that only drain city roadways Since the city would be the entity completing the punchlist, and due to the financial condition of the development, there would be no warranty period. I recommend that the public improvements related to the commercial component of Kendall Marketplace be accepted for ownership and maintenance subject to the conditions listed in the attachments, that the bond fund transfers be approved as recommended, and that the City complete the commercial punchlist using development bond funds . Please place this item on the City Council agenda of October 12, 2010 for consideration. I i LAW OFFICE KATHLEEN FIELD ORR & ASSOCIATES 53 West Jackson Blvd. Suite 935 Chicago, Illinois 60604 (312)382-2113 (312)382-2127 facsimile KATHLEEN FIELD ORR kfo@kfoassoc. com I MEMORANDUM To . Mayor and City Council of the United City of Yorkville From : Kathleen Field Orr, City Attorney Date : October 8 , 2010 Subject : Kendall Market Place As you have been advised, Kendall Market Place is in foreclosure. While most of the improvements relating to the commercial portion of the development have been completed, (other than the intersection improvements to be made at Rt. 47 and Cannonball), there are a few outstanding items. It is imperative that the City proceeds to take control and direct the Bond Trustee to retain specific amounts in the three project funds to complete the final punch list and the intersection improvements at Rt. 47 and Cannonball. It is the intention of the parties that the City undertake the completion of these items without delay and the developer is prepared to authorize the Trustee to take direction from the City on the use of the balance of the proceeds from the Bonds . To that end, we have prepared the attached letter of direction to the Trustee which requires the Trustee to fund the "Administrative Expense Fund" to cover all of the costs to be incurred by the City to undertake the final completion of the project and to redeem a portion of the outstanding bond leaving a balance of $ 2,460, 000 to complete all remaining items, which we believe is more than sufficient. I i i United City of Yorkville r1836 County Seat of Kendall County 800 Game Farm Road 9 '2o Yorkville, Illinois , 60560 <<Et �� Telephone : 630-553-4350 Fax: 630-553-7575 Website : www .yorkville . il . us October 13 , 2010 Ms. Mietka Collins Bank of New York 2 North LaSalle Street, Suite 1020 Chicago, Illinois 60602 Re: City of Yorlwille, Sales Tax Revenue Bonds, Series 2007; CUSIP: 987360 AA2 987360 ABO City of Yorlwille, Business Tax Revenue Bonds, Series 2007; CUSIP: 987357 AA8 987357 AB6 City of Yorlwille, Special sen)ice Bonds, Series 2007; CUSIP: 987361 AH5 Dear Ms . Collins : The United City of Yorkville is requesting that Bank of New York, as Trustee for the above referenced bond issues make the following transfers for the above-referenced Bonds : A. From Account No . 396924 (Sales Tax Revenue) : $23 , 528 . 00 to Administrative Expense Fund; Account No. 396926 $258 , 596 . 00 to Bond Fund for 2011 Debt Service; Account No. 397106 $ 1 ,280,000 . 00 to Bond Fund for Special Mandatory Redemption pursuant to Section 3 . 1 (b) of the Trust Indenture; Account No. 397106 B . From Account No . 396849 (Business District) : $27, 140 . 00 to Administrative Expense Fund; Account No. 396864 $257,736 . 00 to Bond Fund for 2011 Debt Service; Account 396864 $213 ,499 . 73 to Bond Fund for Special Mandatory Redemption pursuant to Section 3 . 1 (b) of the Trust Indenture; Account No. 396864 C . From Account No . 396841 (Special Service Area) : $225 , 569 . 22 to Reserve Fund; Account No. 396845 $ 86,786 . 95 to Administrative Expense Fund; Account No. 396847 $ 115 ,000 . 00 to Bond Fund for Special Mandatory Redemption pursuant to Section 3 .4 of the Trust Indenture; Account No. 396848 Attached hereto are three certificates of the City stating that we have completed the Improvements for the Kendall Marketplace Project, the Storm Water/Water Improvement Project and the Cannonball/Beecher Road Project except as noted and have elected to retire bonds pursuant to a Special Mandatory Redemption in the following amounts : Sales Tax Revenue Bonds (Kendall Marketplace Project) $ 1 ,280,000 . 00 Business District Revenue Bonds (Storm. Water/Water Improvement Project) $2135499 . 73 Special Service Area Bonds (Cannonball/Beecher Road Project) $ 115 ,000 . 00 These redemptions should be made on January 1 , 2011 . These amounts should be set aside for the Special Mandatory Redemption and shall not be taken into account for any other purpose on the "Accounting Date". Also attached are three opinions of Bond Counsel stating that the transfer to the Administrative Expense Fund, the Bond Funds and the Reserve Fund will not adversely affect the tax exemption. Please call me at (630) 553 -4350 if you have any questions. Very truly yours, Bart Olson City Administrator Cc: Valerie Burd, Mayor Rob Fredrickson, Finance Director Krysti Noble, Community Development Director Joe Wywrot, City Engineer Kathleen Field Orr, City Attorney ',I United City of Yorkville EMST x- 1836 County Seat of Kendall County 800 Game Farm Road 9 4= o Yorkville , Illinois , 60560 Telephone : 630-553-4350 Fax: 630-553-7575 Website : www.yorkville . il . us October 13 , 2010 Ms . Mietka Collins Bank of New York 2 North LaSalle Street, Suite 1020 Chicago, Illinois 60602 Re : Kendall Marketplace Sales Tax Revenue Bond — Certificate of Completion Dear Ms. Collins : At their meeting on October 12, 2010, the Yorkville City Council voted to acknowledge completion of the commercial improvements for the Kendall Marketplace development with respect to the Sales Tax Revenue bond, with the exception of the following: Commercial private land improvements : $ 310,000 . 00 The City Council also voted to retire the referenced bond pursuant to the Special Mandatory Redemption terms of the Trust Indenture in the amount of $ 1 ,280,000 . 00 . If you have any questions regarding this matter, please call me at 630-553 -4350 . Very truly yours, Bart Olson City Administrator Cc: Rob Fredrickson, Finance Director Krysti Noble, Community Development Director Joe Wywrot, City Engineer Kathleen Field Orr, City Attorney United City of Yorkville ESI .-. ,aas County Seat of Kendall County 800 Game Farm Road o � • - may Yorkville , Illinois, 60560 Telephone : 630-553-4350 Fax: 630-553-7575 Website : www.yorkville . il, us I October 13 , 2010 Ms . Mietka Collins Bank of New York 2 North LaSalle Street, Suite 1020 Chicago, Illinois 60602 Re: Kendall Marketplace Business District Bond - Certificate of Completion Dear Ms . Collins : At their meeting on October 12, 2010, the Yorkville City Council voted to acknowledge completion of the commercial improvements for the Kendall Marketplace development with respect to the Business District bond. The City Council also voted to retire the referenced bond pursuant to the Special Mandatory Redemption terms of the Trust Indenture in the amount of $213 ,499 . 73 . If you have any questions regarding this matter, please call me at 630-553 -4350 . Very truly yours, Bart Olson City Administrator Cc: Rob Fredrickson, Finance Director Krysti Noble, Community Development Director Joe Wywrot, City Engineer Kathleen Field Orr, City Attorney United City of Yorkville _ EM Seat of Kendall County , ,. r_ 1836 800 Game Farm Road Yorkville , Illinois , 60560 <<E �� Telephone: 630-553-4350 Fax: 630-553-7575 Website : www .yorkville . il . us October 13 , 2010 Ms . Mietka Collins Bank of New York 2 North LaSalle Street, Suite 1020 Chicago, Illinois 60602 Re: Kendall Marketplace Special Service Area Bond — Certificate of Completion i Dear Ms . Collins : At their meeting on October 12, 2010, the Yorkville City Council voted to acknowledge completion of the commercial improvements for the Kendall Marketplace development with respect to the Special Service Area bond, with the exception of the following: Commercial public land improvements : $ 1505000 . 00 Items related to IDOT Highway Permit No . 3 - 10399-07 : $2,000,000 . 00 The City Council also voted to retire the referenced bond pursuant to the Special Mandatory Redemption terms of the Trust Indenture in the amount of $ 115 ,000 . 00 . If you have any questions regarding this matter, please call me at 630-553 -4350 . Very truly yours, Bart Olson City Administrator cc: Rob Fredrickson, Finance Director Krysti Noble, Community Development Director Joe Wywrot, City Engineer Kathleen Field Orr, City Attorney t Summary 8-Oct-10 Bond Amount as of Transfer to Remaining Bond Punchlist completion Bond Fund 10/8/2010 Adminstrative Debt Service Special Mandatory Redemption Amount cost estimate Sales Tax Bond $ 1 , 872 , 124. 10 $237528.00 $258, 596.00 $ 19280, 000 .00 $310 ,000. 10 $3097600 .00 Business District Bond $498, 375.73 $279140. 00 $2577736.00 $2137499. 73 $0 .00 $0 .00 SSA Bond $2 , 5777356. 17 $225, 569 .22 $86, 786.95 $ 115,000 .00 $2 , 1507000 .00 $2 , 149,445.20 Totals $4,947,856 .00 $276,237.22 $6039118.95 $ 1 ,608,499.73 $2 ,460 ,000. 10 $2,459, 045.20 Note: 1 ) Sales Tax bond is to fund private punchlist items 2) SSA bond is fund public punchlist items 00 C/r y Reviewed By: Agenda Item Number J= 0� Legal ❑ EST. , 1836 Finance ❑ ��l Engineer ❑ Tracking Number 04 L �1 (4 City Administrator ❑ CWMa, `20 Consultant ❑ KnMai CWMy ❑ <CE ,w Agenda Item Summary Memo Title : Amusement Tax Discussion I Meeting and Date : City Council 10/ 12/ 10 Synopsis : Council Action Previously Taken : Date of Action: CC 6/22/10 Action Taken : Approval of an Ordinance Providing for an Amusement Tax (Ord. 2010-34) Item Number: ADM 2010-08 Type of Vote Required : none Council Action Requested : Discussion Submitted by : Alderperson Rose Spears Name Department Agenda Item Notes : This agenda item was requested by Alderperson Spears with the consent of Alderman Gilson and Alderman Golinski . Agenda Item Number C /Ty Reviewed By: g O00 Legal ■ EST 1836 Finance El Engineer ❑ Tracking Number L City Administrator ❑ �•`�O , Consultant ❑ SCE El Agenda Item Summary Memo Title : Resolution to Release Closed Session Minutes Meeting and Date : City Council 10/ 12/ 10 Synopsis : I i Council Action Previously Taken : I I Date of Action : Action Taken: Item Number: Type of Vote Required : Council Action Requested : Submitted by: Lisa Pickering Clerk' s Office Name Department Agenda Item Notes : Attached is a draft resolution to release closed session minutes . City Attorney Orr has reviewed the minutes listed on Exhibit "A" of the resolution and has recommended them for release. STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) RESOLUTION NO , 2010M A RESOLUTION TO RELEASE CLOSED SESSION MINUTES WHEREAS , the Illinois Open Meetings Act requires all public bodies to keep written minutes of all meetings whether open or closed; and WHEREAS , the minutes of closed sessions are only to be available after the public body determines that it is no longer necessary to protect the public interest or the privacy of an individual by keeping certain minutes confidential; and WHEREAS , every six (6) months, the public body is to determine, in closed session, which minutes may be released for public inspection and which minutes should remain confidential; and WHEREAS , after having reviewed the Minutes of closed meetings, the City Council has I determined that but for those minutes itemized on Exhibit "A", attached hereto and made part of, all other minutes of executive sessions shall remain confidential; and WHEREAS , the Corporate Authorities have determined that upon the passage of this Resolution, all the minutes itemized on Exhibit "A" shall be made available for public inspection. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows : SECTION 1 : The City Council finds that the Minutes of the closed meetings (executive sessions) as itemized on Exhibit "A", attached hereto, no longer require confidentiality to protect the public interest or the privacy of an individual and are hereby released for public inspection. SECTION 2 : All other minutes of closed meetings (executive sessions) shall remain closed to public inspection until further direction by this City Council . Section 3 : This Resolution shall be in full force and effect immediately upon its passage. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D . 20100 ,I CITY CLERK ROBYN SUTCLIFF DIANE TEELING ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D . 2010s MAYOR EXHIBIT "A" Executive Session minutes to be released : December 14, 2004 January 11 , 2005 - Purchase or Lease of Real Property February 22, 2005 March 8 , 2005 April 26, 2005 - Purchase or Lease of Real Property June 7, 2005 - #2 - Litigation July 12 , 2005 - #2 - Purchase or Lease of Real Property August 2, 2005 September 13 , 2005 October 11 , 2005 - #2 - Employment October 18 , 2005 October 25 , 2005 - Purchase or Lease of Real Property October 25 , 2005 - Employment November 1 , 2005 - # 1 - Employment November 1 , 2005 - #2 - Purchase or Lease of Real Property November 2, 2005 November 4, 2005 November 8 , 2005 - Employment November 8 , 2005 - #2 - Purchase or Lease of Real Property December 6, 2005 - # 1 - Purchase or Lease of Real Property December 6, 2005 - #2 - Employment December 27, 2005 January 24, 2006 February 7, 2006 - # 1 - Employment February 14, 2006 - # 1 - Employment February 14, 2006 - #2 - Review of Closed Session Minutes April 6, 2006 April 17, 2006 May 23 , 2006 September 12 , 2006 October 3 , 2006 October 10 , 2006 - #3 - Review of Closed Session Minutes November 28 , 2006 - Employment Cot Reviewed By: Agenda Item Number J= � Legal ❑ 1836 F1 Finance EST. Engineer ■ Tracking Number 0 y City Administrator ❑ 20 Consultant ❑ PW 2010-68 SCE Agenda Item Summary Memo Title : Ordinance vacating Jefferson Street and part of Ridge Street — First Reading Meeting and Date : City Council 10/ 12/ 10 Synopsis : Our purchase agreement for the old Kendall County Jail requires the City to vacate Jefferson Street and part of Ridge Street, Council Action Previously Taken : Date of Action : CC 9/28/10 Action Taken: None — informational item. Item Number: PW 2010-68 Type of Vote Required : Super-majority Council Action Requested : Approval Submitted by : Joe Wywrot Engineering Name Department Agenda Item Notes : Ordinance No. 2010- AN ORDINANCE VACATING JEFFERSON STREET AND A PORTION OF RIDGE STREET LOCATED IN THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville has purchased the Old Kendall County Jail Property located at the northeast corner of S . Main Street and Madison Street; and, WHEREAS , the purchase agreement between the United City of Yorkville and Kendall County requires that the City vacate all of Jefferson Street and the portion of Ridge Street located between S . Main Street and Jefferson Street which are publicly dedicated roads located within the United City of Yorkville (the "Roadways") ; and, WHEREAS, the United City of Yorkville, through its Mayor and City Council held a Public i Hearing pursuant to 65 ILCS 5/ 11 -91 - 1 permitting all public input and comment in regard to the vacation of said Roadways; and, WHEREAS , it is the intention of the United City of Yorkville to vacate said Roadways as legally described in the attached Exhibit and depicted on the attached Exhibit B being the Plat of Vacation in accordance with its obligations under the purchase agreement with Kendall County; and, WHEREAS, the City Council of the United City of Yorkville finds that said Roadways do not have substantial value that should require any compensation to the City nor does the vacation cause any loss to any landowner requiring compensation; and, WHEREAS, the City Council of the United City of Yorkville has determined that in addition he aforesaid purchase agreement with Kendall County, is in the public to its obligations under t p gr y, p interest to vacate said Roadways thereby relieving the City of any burden of maintenance and repair. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows : Section L The property described on Exhibit A and depicted on Exhibit B and commonly i known as Jefferson Street and the portion of Ridge Street located between S . Main Street and Jefferson Street is hereby vacated. Section IL The City Council further finds that the vacation of said roadways is in the public interest based upon the findings of the City Council, and that no damage (monetary or otherwise) shall result to the residents of the United City of Yorkville by reason of said vacation. Section III. The City Clerk is hereby directed to record with the Kendall County Recorder a certified copy of this Ordinance, together with Exhibit B the Plat of Vacation attached to this Ordinance. Section IV, This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. Passed by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D . 2010, ROBYN SUTCLIFF GEORGE T. GILSON, JR, ARDEN JOE PLOCHER DIANE TEELING GARY GOLINSKI MARTY MUNNS ROSE SPEARS WALLY WERDERICH it it APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D . 2010 . Mayor i Attest: City Clerk ,? o� Memorandum EST. 1 yeas To : Bart Olson, City Administra or From : Joe Wywrot, City Engineer v �t ; 2p CC : Lisa Pickering, Deputy City erk C v Date: September 9 , 2010 Subject : Vacation of Jefferson Street and part of Ridge Street On August 24, 2010, the city purchased the old Kendall County Jail property, located at the northeast corner of S . Main Street and Madison Street. Section 1 .2(c) of the purchase agreement (attached) requires us to begin proceedings to vacate all of Jefferson Street and that part of Ridge Street from S . Main . Street to Jefferson Street within 30 days of the closing. The vacation proceedings are to be completed within 90 days after the closing. Also attached find the plat of vacation and a draft vacation ordinance. Please place this item on the September 21 , 2010 Public Works Committee agenda for discussion . I i I I �I . Iq �-YISI - IUvU � 3/01/10 AGREEMENT FOR PURCHASE AND SALE OF REAL ESTATE THIS AGREEMENT for the purchase and sale of real estate (the "Agreement") , is entered into as of q P,e i L ao , 2010, by and between Kendall County, Illinois (the "Sellers ") and the United City of Yorkville, Illinois (the "Purchaser") . WITNESSETH WHEREAS, Sellers are the owner of certain property located in the City' s "downtown" which was constructed in 1893 and used as the county jail until 1992 and now remains as an important historic landmark in the United City of Yorkville (the "Property") ; and, WHEREAS , Purchaser desires to purchase from Sellers and Sellers desire to sell to Purchaser all of the Property in order to ensure the preservation of such historic landmark on the terms and conditions set forth below. NOW THEREFORE, in consideration of the mutual covenants hereinafter set forth and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows : ARTICLE 1 AGREEMENT TO PURCHASE AND SELL 1 . 1 The Property. Contingent upon Section 1 .2 below, Sellers agree to sell and convey to Purchaser, and Purchaser agrees to purchase from Sellers, upon the terms and conditions set forth in this Agreement, Sellers ' rights, title and interest in and to the Property legally described on Exhibit A attached hereto and made a part hereof, commonly known as 111 Madison Street, Yorkville and currently improved with an unoccupied structure known as the "Old Jail" . The Property consists of four lots identified by the tax property index number: 02- 32-287-001 . 102 The Purchaser ' s obligations hereunder to purchase the Property are contingent upon the following: (a) Receipt of no less than $96,000 . 00 from the Illinois Department of Transportation ("IDOT") as reimbursement for the taking of street parking areas along Route 47 as a result of the widening thereof and the receipt of an additional $64, 000 . 00 from a grant, gift or bequest. If Purchaser fails to notify Sellers on or before October 1 , 2010, of its inability to obtain said funds, the parties agree this contingency is expressly waived, and closing will occur no later than December 31 , 2010 . 1 (b) The Sellers agree to place the sum of $ 5 , 000 . 00 in escrow with Purchaser' s attorney for the costs of providing a gravity sanitary sewer service stub to 101 W . Fox Street, and after completion of construction of said service, the Sellers shall receive a disbursement of any amount in said escrow in excess of 50% of the cost of said construction. Said construction shall be complete on or before January 1 , 2018 . If Purchaser fails to complete said construction on or before said date, the parties agree that said escrow of $ 5 , 000. 00 shall immediately be disbursed to Sellers . Purchaser shall provide verification to Sellers of said cost. If the Purchaser decides not to proceed with said construction, the parties agree that said escrow of $ 5 , 000 . 00 shall immediately be disbursed to Sellers. At no time shall Seller' s contribution exceed the sum of $5 , 000 . 00. (c) Within 30 days from closing, Purchaser shall initiate proceedings to vacate the entire public right of way for the area described in Exhibit B, which encompasses the entire public right of way for the streets of Ridge (Jefferson to S . Main) and Jefferson, as attached hereto and incorporated herein. Said vacation shall be completed within 90 days after closing. After the Purchaser executes the vacation of public right of way to adjoining property owners, Purchaser agrees to coordinate and to use its best efforts to have IDOT transfer property that was received as former public right of way to the Sellers . In the future, if the Sellers purchase the property identified as Olson on Exhibit B, the Purchaser will vacate the public right of way shown as Madison Street to the Sellers within 90 days of future closing. The County will provide a plat of vacation and pay the cost of any required publication in connection with said vacation. After such future vacation, Sellers will provide ingress and egress for the benefit of the property identified as "Muellner" on Exhibit B . (d) At the time the current or future property owner identified as Muellner or IDOT in Exhibit B install a multi-use path extending from Route 47 to their western most property line, Sellers agree to build a multi-use path that connects said multi-use path to Main Street. Sellers will coordinate construction with the first property owner to construct a multi-use path to their western boundary. 13 Title, The Sellers shall convey to Purchaser upon payment in full of the Purchase Price as established in Section 2 . 1 below, plus or minus proration, if any, (the " Closing") , Sellers ' right, title and interest in and to the Property. It is understood and agreed that the Purchaser accepts title to the structure on the Property in an "as is condition as of the date of Closing. 2 1 . 4 Possession . Possession of the Property shall be delivered to the Purchaser at Closing, as hereinafter set forth below. ARTICLE 2 PURCHASE PRICE 201 Purchase Price . The purchase price (the "Purchase Price ") to be paid by the Purchaser to Sellers for the Subject Property described below is $ 160, 000 . 00, plus or minus proration, payable at Closing (as hereinafter set forth) and the vacation and conveyance of a certain portion of Jefferson Street to the Sellers from Madison Street on the north to West Ridge Street on the south and Ridge Street from Jefferson to S . Main after completing all statutory requirements for vacation and conveyance. 2. 2 Earnest Money. None, 203 Closing Costs. The Seller shall pay all of the Seller' s customary closing costs associated with the execution of this Agreement including, but not limited to, the following : Title Policy; one-half of all escrow fees ; and one-half of all other fees in connection with the Closing. Purchaser shall be responsible for all Purchaser' s customary closing costs, including, but not limited to : one-half of any closing fee and any other fees in connection with the Closing; purchaser' s title insurance; and, recording fees . Each party shall pay its own legal fees . Each party shall pay fifty percent (50%) of the total cost of a plat of survey, plat of easement, and plat of vacation. ARTICLE 3 TITLE INSURANCE AND SURVEY I 301 Title Commitment. Within twenty (20) days of receipt of a Notice to Proceed as set forth in Article 5 hereof (the "Effective Date"), Sellers shall deliver to Purchaser: an ALTA/ACSM land title survey of the Property (the "Survey") prepared in accordance with 2005 ALTA/ACSM Land Survey Standards for Urban Properties and a commitment for Title Insurance in the amount of the Purchase Price showing fee simple title vested in the Purchaser, which policy, when issued, shall include extended coverage over the general title exceptions . Purchaser and seller shall split the cost of the land title survey equally. 3. 2 Title and Survey Objections. Within twenty (20) days after Purchaser receives the Title Commitment, the Title Documents, and the Survey, Purchaser shall deliver to Sellers : (a) a list of any objections to title and survey matters with respect to the Subject Property (the "Title Objections").& and the manner in which such Title Objections may be cured to Purchaser' s satisfaction; and (b) a list of those endorsements that Purchaser requires be included as part of the Title Policy (the "Title Endorsements") . The Sellers shall be obligated to cause any Title Objections relating to financing liens, mechanic ' s, materialmen' s or similar liens, tax liens or delinquent taxes, and leases or other occupancy rights or agreements to be deleted from the Title Commitment prior to the Closing, and if the Sellers fail to do so, Purchaser may, in addition to all other rights and remedies, deduct from the Purchase Price any liens or encumbrances of a 3 i definite or ascertainable amount. If the title commitment discloses Title Objections which are not cured, Sellers shall have thirty (30) calendar days from the date of delivery thereof to have the said exceptions waived, or to have the title insurer commit to insure against loss or damage that may be caused by such exceptions and the closing date shall be delayed, if necessary, during said thirty (30) calendar day period to allow Sellers time to have said exceptions waived. If Sellers fail to have the Title Objections waived or, in the alternative, to obtain insurance over such unpermitted exceptions within the time specified, Purchaser may terminate the Contract between the parties or may elect, on notice to Sellers within ten ( 10) calendar days after the expiration of the thirty (30) calendar day period to take the title as it then is, with the right to deduct from the purchase price liens or encumbrances of a definite or ascertainable amount. If Purchaser elects to terminate the Contract, this Contract shall be null and void and all moneys paid by Purchaser hereunder shall be refunded. At Sellers ' expense, Seller will deliver or cause to be delivered to Purchaser or Purchaser ' s attorney within customary time limitations and sufficiently in advance of Closing, as evidence of title in Sellers or Grantors, a title commitment for an ALTA title insurance policy in the amount of the Purchase Price with extended coverage by a title company licensed to operate in the State of Illinois, issued on or subsequent to the Date of Acceptance. The requirement to provide extended coverage shall not apply if the Real Estate is vacant land. The commitment for title insurance furnished by Sellers will be conclusive evidence of good and merchantable title as therein shown, subject only to the exceptions therein stated. If the title commitment discloses any unpermitted exceptions of if the Plat of Survey shows any encroachments or other survey matters that are not acceptable to Purchaser, then Sellers shall have said exceptions, survey matters or encroachments removed, or have the title insurer commit to either insure against loss or damage that may result from such exceptions or survey matters or insure against any court ordered removal of the encroachments . If Sellers fail to have such exceptions waived or insured over prior to Closing, Purchaser may elect to take the title as it then is with the right to deduct from the Purchase Price prior encumbrances of a definite or ascertainable amount. Sellers shall furnish Purchaser at Closing an Affidavit of Title covering the date of Closing, and shall sign any other customary forms required for issuance of an ALTA Insurance Policy, ARTICLE 4 COVENANTS , REPRESENTATIONS AND WARRANTIES 491 Representations . The Sellers (and any persons executing this instrument on behalf of the Sellers) represent and warrant that the Sellers are the owner in fee simple of the Property, that the Sellers are fully authorized and empowered to execute and deliver this instrument, and that there is no lien, encumbrance, contract or governmental prohibition against the execution and delivery of this instrument and the performance by the Sellers of all of Sellers ' obligations hereunder. Purchaser (and any persons executing this instrument on behalf of Purchaser) represents and warrants that Purchaser is fully authorized and empowered to execute and deliver this instrument, that there is no lien, encumbrance, contract or governmental prohibition against the execution and delivery of this instrument and the obligations hereunder. 4 4. 2 Agreements . Neither the execution and the delivery of this Agreement by each party, nor the consummation of the transactions contemplated hereby will result in any breach or violation of or default under any judgment, decree, order, law, mortgage, lease, agreement, indenture or other instrument to which such party is a party or by which the Subject Property or such party is bound. 43 No Conveyances or Further Liens. From and after the execution of this Agreement, the Sellers shall not : (i) cause, suffer or permit any act which results in any additional exceptions to title affecting the Property or any portion thereof, (ii) sell transfer, alienate, lease or encumber any part of the Property or any interest therein to or in favor of an Y p erson or entity other than the Purchaser, or (i ii) take any action that would alter an y of the matters depicted, or create matters not depicted, on the Survey. 44 Litigation . Each party represents to the other that they are aware of no pending litigation, proceeding, claim or investigation, including, without limitation, any condemnation proceeding, pending or to the best of their knowledge, threatened, which affects or could reasonably be expected to affect them, the Subject Property, the transactions contemplated by this Agreement, or the other party's intended use of the Subject Property, 405 Inconsistent Actions. The Sellers and Buyer shall not take any actions that are inconsistent with their obligations under this Agreement, or that may delay or interfere with the consummation of the transactions contemplated by this Agreement. 4. 6 Surviving Agreements. There are no unrecorded leases, contracts, agreements, or other documents affecting the Property that will survive the closing and be binding upon Purchaser of the Property. ARTICLE 5 THE CLOSING 53 Closing. (a) Within five (5) business days of satisfaction of the conditions/contingencies set forth in section 1 .2 hereof, the Purchaser shall submit to the Sellers a notice that the contingencies have been waived and the Purchaser is prepared to proceed with the closing (the "Notice to Proceed ') , (b) Once the title commitment displays good title, subject only to permitted exceptions, then, within thirty (30) days thereafter, the Purchaser is obligated to take title and pay to Sellers the Purchase Price, plus or minus prorations as set forth in Section 2 . 1 of this Agreement. (c) The Sellers warrant that no party in possession, no contractor who has furnished labor or materials, and no other person has any right, title, interest, lien, claim or charge against the property. 5 (d) The Closing shall take place at the offices of the Title Company, 562 Conveyance to Purchaser. Pursuant to this contract at the Closing, Purchaser will be entitled to receive a Warranty Deed to the property; Bill of Sale for the stnicture; Affidavit of Title; ALTA Statements; and, such other documents as deemed necessary to convey Title subject only to permitted exceptions as stated above. 5. 3 Purchaser 's Deliverables. At the Closing, Purchaser shall deliver or cause to be delivered to Sellers directly or, if either party elects, through an Escrow, the following, each of which shall be in a form reasonably satisfactory to Sellers and (if applicable) the Title Insurer: (a) A certified copy of Purchaser's ordinance (if required) authorizing this Agreement. (b) Such other certificates and documents as may be required by the Title Insurer; and, (c) The Purchase Price in the form of cash or check and a note, plus or minus prorations , all as set forth in Section 2 . 1 hereof. 5. 4 Documents to Be Jointly Delivered By Sellers and Purchaser at Closing. At the closing, the Sellers and Purchaser shall each execute and deliver, directly, or if either party elects, through the Escrow, the following, each of which shall be in the form reasonably satisfactory to both parties and (if applicable) the Title insurer. (a) Applicable transfer tax declarations for the State of Illinois , Kendall county and necessary municipal transfer declarations; (b) A Closing Statement; (c) ALTA Statements as required by the Title Insurer; (d) All other instruments and documents as may be reasonably required in order to carry out the purposes of this Agreement and to consummate the Closing under this Agreement. ARTICLE 6 DEFAULTS AND REMEDIES 6. 1 Default. If the transaction contemplated hereby does not close by reason of a default by either party in any of the terms hereof, and any such default is not cured within thirty (30) days after written notice of said default is given by the other party, then the non-breaching party may: (a) terminate this Agreement and (b) pursue an action against the breaching party for all remedies available in law and/or equity, including specific performance of the Agreement. 6 6. 2 Costs of Enforcement. In the event any action or proceeding is brought by either party to enforce or interpret the terms of this Agreement, the prevailing party in such action or proceeding shall be entitled to have all costs, fees (including, without limitation, reasonable attorneys' fees) and expenses, paid or reimbursed by the non-prevailing party. ARTICLE 7 MISCELLANEOUS i 7. 1 Entire Agreement; Construction , This Agreement embodies the entire understanding of the parties and there are no further or other agreements or understandings, written or oral, in effect between the parties relating to the subject matter hereof except as may be set forth in writing executed by both parties contemporaneously with or subsequent to this Agreement. This Agreement may not be construed more strictly against one party hereto than against the other party merely by virtue of the fact that it may have been prepared primarily by counsel for one of the parties . It is understood and recognized that both parties have contributed substantially and materially to the preparation of this Agreement. 7. 2 Severability. If any term of this Agreement or any application thereof shall be invalid or unenforceable, the remainder of this Agreement and other applications thereof shall not be affected thereby. 73 Governing Law. This Agreement has been executed and delivered, and is to be performed, in the State of Illinois, and this Agreement and all rights, obligations, liabilities hereunder shall be governed by, and construed in accordance with, the internal laws of the State of Illinois . Venue, for purpose of this Agreement, shall be Kendall County, Illinois . 7. 4 Time Is of The Essence. Time is of the essence of this Agreement. 7. 5 Waiver. No waiver by a party of any breach of this Agreement or any warranty or representation hereunder by the other party shall be deemed to be a waiver of any other breach by such other party and no acceptance of payment or performance by a party after any breach by the other party shall be deemed to be a waiver of any breach of this Agreement or of any representation or warranty hereunder by such other party whether or not the first party knows of such breach at the time it accepts such payment or development. III 7 I III IN THE WITNESS HEREOF, the parties have executed this Agreement as of the date first written above. United City of Yorkville, an Illinois municipal corporation i By: UI � � Mayor I Attest: erk I I Kendall County, 4II 'nois By: County Board Chan Attest: County Clerk I I I III I - I II 8 Exhibit A Legal Description Lots 1 , 2 , 3 and 4 in Block 28 in the United City of the Village of Yorkville, Kendall County, Illinois . I I 9 Exhibit B Plat of vacation for Ridge Street and Jefferson Street showing adjoining property owners I I I I ICI 10 http ://yorkvi I1egis.cO,,VYorkvi11eGI, Yorkville GYS UnkadCRyorroNlvaa HQO Locate Print �y �a - .r� air. UNJ _ F ! Cq a AW It 31 Elm w� M ff' d it ii'_ : P r s KS s •• 42 I � tell N '4it'!!i'�FB'it ■Of CO rc IS Fa I United , yo/ YOrhvitle dl9 i p n n M 1 of 1 12/23/2009 2, 12 P1 Plat of Vocation of Jefferson Street and ort of Ride Street York ville Ken dIf County /lin ois N 8t oCk 28 f �odrs�i St met 50. 0 ' 1 " = 100 ' .� Bloc 19 s Block 18 vg o � 200 ' h log' s Stet To Be Vacated f250) ' State of /!linois• Block 14 SS County of Kendall; This /s to certify that /, James M. Olson, an l/linois Professional Land Surveyor have prepared the plat hereon drown to be a correct representat/on of that part of Ridge Street and Jefferson Street in the Original Vlloge of Yorkville to be vacated by ordinance. Dated at Yorkville, //lino/s April 20, 2010. M 0 S PROFESSIONAL James /6/. Olson n LAND SURVEYOR v ' CERTIRCATE O� I/linois Professional Land Surveyor No. 2253 � NO. 002253 License expires November 30, 2010 "�>. %, James M. Olson Associates, Ltd. OF 107 West Madison Street Yorke/l/e, 1111nois 60560 (630) 553 0050 City of Yorkville No. 9576 vac la®RS M. AlseeAtes, ltd 107 West Madison Street ~ Yorkville, IL 60560 Phone 630-553-0050 Fax 630-553-0%4 I April 20, 2010 Legal Description for City of Yorkville Streets to be Vacated : That part of Ridge Street lying between Blocks 14 and 19 in the Original Village of Yorkville extending from the east line of South Main Street to the East line of Jefferson Street and that part of Jefferson Street lying between Blocks 18 and 19 in said Original Village extending from the North line of Ridge Street to the South line of Madison Street, all in the United City of Yorkville, Kendall County, Illinois , I� ICI i I I I I C1 * Agenda Item Number J Legal ❑ PW #� Finance ❑ EST, , : iris Engineer ' + Tracking Number 04 City Administrator ❑ Consultant a PW a o D - lg a <LE ��'� ❑ Agenda Item Summary Memo Title : Rush Copley — Revised Regional Storm Sewer Easement Meeting and Date : October 12, 2010 City Council Meeting Synopsis : This revised agreement establishes a utility easement for a storm sewer needed to I drain the Rush Copley site and other properties . I Council Action Previously Taken : Date of Action : CC 8/24/ 10 Action Taken: Approved subject to staff & legal review Item Number: PW 2010-62 Type of Vote Required : Majority Council Action Requested : Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes : I 2`,�(GD CST O Memorandum 9 EST. _a> 1836 To : Bart Olson, City Administrator From : Joe Wywrot, City Engineer gA p� CC : Lisa Pickering, Deputy City Cl r Kathy Orr, City Attorney Date : October 5 , 2010 Subject : Rush Copley — Revised Regional Storm Sewer Easement Attached find an updated version of a proposed storm sewer easement along the southern edge of the Kendall County campus on Route 34, to the east of Beecher Road. This easement is needed to construct a regional storm sewer that will serve Rush Copley and other properties . i This easement agreement was approved by the City Council at their meeting on August 24, 2010, subject to legal and staff review. Since then there have been several revisions : I • Rush Copley was added as a party to the agreement. • A recital was added explaining Rush Copley' s role as CONTRACTOR. • Section 4 . e and 4 . f were added, calling for Rush Copley to hold the County harmless against any claims related to construction of the storm sewer, and also specifying a project completion date of December 1 , 2010 . • Language was added in Section 6 stating that Rush Copley shall act as an assignee of the City in constructing the storm sewer and replacement watermain. • Section 12 was added, stating that time was of the essence and obligating all parties to the agreement to cooperate with each other. • Section 13 was added, establishing a process to cure any defaults to the agreement. Kathy Orr felt that these revisions were significant enough to warrant sending it back to City Council for approval . Please place this item on the October 12, 2010 City Council agenda for consideration. 9-17-10 PROPERTY ADDRESS : 807 John Street Yorkville, Illinois 60560 PIN NO . : 02-29- 100-006 I AGREEMENT FOR PUBLIC UTILITY AND STORM SEWER EASEMENTS BETWEEN UNITED CITY OF YORKVILLE, THE KENDALL COUNTY PUBLIC BUILDING COMMISSION, COUNTY OF KENDALL, RUSH COPLEY MEDICAL CENTER, INC ., AND COPLEY VENTURES, INC., A WHOLLY OWNED SUBSIDIARY OF RUSH COPLEY MEDICAL CENTER, INC. THIS AGREEMENT is entered into this day of , 20105 between THE KENDALL COUNTY PUBLIC BUILDING COMMISSION and the COUNTY OF KENDALL, a body corporate and politic and a unit of local government of the State of Illinois (hereinafter together referred to as the GRANTOR) , their successors and/or assigns, and the United City of Yorkville, an Illinois Municipal corporation (hereinafter referred to as the GRANTEE), and Rush Copley Medical Center, Inc. an Illinois Not for Profit Corporation and Copley Ventures, Inc. , an Illinois Not for Profit Corporation, a wholly owned subsidiary of Rush Copley Medical Center, Inc. (hereinafter referred to as the "CONTRACTORS ") , RECITALS II WHEREAS , the GRANTOR is the owner of certain real property in the vicinity of the Kendall County Government Complex on John Street in Yorkville, Illinois, legally described on Exhibit C attached hereto and incorporated by reference herein and with Permanent Index Number 02-29- 100-006 (hereinafter, the " SUBJECT PROPERTY") ; and WHEREAS , the GRANTEE is a municipal corporation charged with the acquisition, construction, and maintenance of certain public utility and stormwater 146753/1 systems, as well as obtaining certain easements across properties for construction and maintenance of such systems and appurtenances thereto ; and WHEREAS , the CONTRACTORS are Illinois not for profit corporations, operating the Rush Copley Healthcare facility adjacent to the Kendall County Government Center and such entities have been selected to engage appropriate and competent entities to perform certain storm sewer and water main related improvements as set forth herein; and WHEREAS , the GRANTEE has determined that it is in the public interest to acquire permanent and temporary easement rights across the SUBJECT PROPERTY in order to provide utility services and storm sewer to its present and future residents, institutional and business uses; and WHEREAS , the GRANTOR and GRANTEE have reviewed and accepted the I plans and specifications for the storm sewer system prepared by Cemcon, Ltd. dated j August 27 , 2010, last revised October , 2010 ; and WHEREAS , the GRANTOR has determined to grant to the GRANTEE, a public utility and storm sewer easement for the purpose of the installation, maintenance, repair and replacement of various storm sewer facilities for certain properties including the Rush Copley Health Care property situated in the United City of Yorkville, Kendall County, Illinois . NOW, THEREFORE, in consideration of the premises and the mutual promises contained herein, the parties agree that: 1 . The foregoing recitals are incorporated herein by reference as though fully set forth. 2 . The GRANTOR hereby grants to the GRANTEE such nonexclusive Permanent and Temporary Easements over, upon, along, under, through, and across the SUBJECT PROPERTY for public utility and storm sewer purposes, which easements are legally described on Exhibit A, and depicted on Exhibit B, both of which are attached hereto and incorporated herein by reference (hereinafter collectively referred to as the "EASEMENT PREMISES ") . 3 , The GRANTOR further grants to the GRANTEE, or any of its officers, agents, representatives, employees, or assigns the perpetual right, privilege and authority 146753/1 - 2 - I I to enter upon the EASEMENT PREMISES , either by vehicle or on foot to survey, construct, reconstruct, test, repair, inspect, maintain, renew, operate, and patrol its various utility distribution systems, together with any and all necessary manholes, catch basins, connections, appliances, appurtenances, and other structures located on the EASEMENT PREMISES now or in the future, for the purpose of serving all of the areas described and depicted on Exhibits A, B, and C as well as other property, whether or not contiguous thereto, together with the right of access across the GRANTOR' S property for necessary 1 workers and equipment to do any of the required work. 4 . This grant of easement shall be subject to the conditions that: (a) No permanent structures or buildings shall be constructed or placed on said EASEMENT PREMISES , except where explicitly designated as a "Temporary Easement", in which case no permanent structures shall be constructed until the expiration date of such temporary easement has lapsed; and I (b) The EASEMENT PREMISES may be used for, gardens, shrubs, landscaping, walkway, driveway, parking lot pavements and other purposes that do not then or later conflict with the aforesaid uses or rights ; and (c) The GRANTEE shall also have the right to cut down, trim or remove trees, shrubs, or other plants on the EASEMENT I PREMISES that interfere with the operation or use of its utility systems; and I (d) All construction by any entity within the EASEMENT PREMISES i shall be performed in accordance with the various requirements of the ordinances and regulations of the United City of Yorkville; and (e) CONTRACTORS will indemnify, hold harmless and defend GRANTOR against any and all claims, including but not limited to any lien claims with counsel of CONTRACTORS ' choosing; and (f) Any and all work as set forth in this Agreement shall be substantially completed on or before December 1 , 2010 . i 146753/1 - 3 - 5 . The above notwithstanding, the GRANTEE, and CONTRACTORS , shall, upon completion of any work authorized by this grant, restore the EASEMENT PREMISES to the same or better condition than that existing prior to beginning of the work. 6 . The GRANTOR and the GRANTEE hereby acknowledge that the CONTRACTORS shall be the assignees of the GRANTEE for the purpose of undertaking the construction of the storm sewer and water main improvements in accordance with the terms and conditions hereinafter set forth. CONTRACTORS shall procure and maintain during the duration of the construction, comprehensive general public liability insurance in an amount of not less than $ 1 ,000,000 . 00 . Such insurance shall name GRANTOR as an additional insured. Proof of said insurance shall be immediately provided upon request of the GRANTOR. 7 . The GRANTEE ' S assignee or contractors shall agree to keep the EASEMENT PREMISES free from mechanics liens in conjunction with the construction of the storm sewer therein. 8 . The GRANTOR, GRANTEE and CONTRACTORS further agree to the items of construction and conditions as follows : Only that section of the storm sewer trench under the impound lot would be backfilled with select aggregate material to be mutually agreed upon by the GRANTOR and GRANTEE. In situ materials (some of which are expected to be in situ sand and gravel) will be used to backfill the trench along the roughly 830 lineal foot section westerly of the impound lot. (a) The three manholes located within the Kendall County site will be perforated and wrapped in geotextile filter fabric to act as underdrains. In addition, 6-inch perforated star underdrains with i filter fabric will be extended in three directions, 10 o ' clock, 12 o ' clock, and 2 o ' clock (facing northward) approximately 15 feet out of the two manholes west of the impound lot (not out of the manhole in the impound lot) to further promote underdrainage of the Kendall County site. 146753/1 - 4 - (b) A portion of the existing dirt stockpile will be moved to provide a construction corridor for the storm sewer installation and the remainder of the stockpile will be spread out so it will be no more than 2-3 feet above the surrounding terrain. In addition, GRANTOR will allow this topsoil material to be utilized in landscaped surface restoration. c GRANTOR and the GRANTEE will allow an excess trench spoil ( ) Y p from the project to be deposited along the County' s southerly property line, with a majority of the spoil deposited in the proposed easement in a uniform berm shaped no higher than five (5) feet above the adjoining grade. The berm will be vegetatively restored with grass seed and erosion blanket. (d) The relocation of a section of existing 16-inch water main along the south side of the jail will be incorporated into the project. The section of water main to be relocated will be limited to only that needed to by-pass 15 feet outside of and around the proposed storage building (no more than 210 feet in total length of water main) . The water main will be relocated concurrently with the installation of the storm sewer and the impound lot will remain in I operation throughout construction. The GRANTEE agrees to release any existing City easement and accept any new easement to accommodate the relocation of the aforementioned water main. (e) A temporary fence will be installed within the impound lot along a line from the southerly gate post at the easterly end of the impound lot to the westerly side of the lot a distance of about 200 feet. The existing fence around the south end of the impound lot will then be removed and stored to provide a 30± foot wide construction corridor. The removed fence will be re-installed after installation of the storm sewer. The existing pavement surface in the impound lot will be restored where excavation and disturbance takes place. 146753/1 . 5 - 90 GRANTEE shall cause the area of the proposed permanent and temporary construction easement to be staked prior to the beginning of any construction work. The temporary construction easement shall expire upon final restoration of the easement surface and full acceptance of the improvements by the GRANTEE . 100 This instrument contains the entire agreement between the parties relating to the rights granted herein and the obligations herein assumed . Any oral representations or modifications concerning this instrument shall be of no force and effect, and i modifications to this Agreement must be in writing and must be signed by all parties to this Agreement. The GRANTEE and CONTRACTORS shall have no further obligations or contributions except as otherwise contained herein with regards to the construction and operation of the Regional Stormwater Conveyance System . 11 . This easement and the promises contained in this Agreement shall be a i covenant running with the land and shall be binding upon the GRANTEE, the GRANTOR and any of their lessees, successors in interest, heirs, devises and assigns from and after the date of execution by the parties hereto . 12 . It is understood and agreed by the parties that time is of the essence in this Agreement, and that all parties will make every reasonable effort to expedite the subject matter hereof It is further understood and agreed by the parties that the successful consummation of this Agreement requires their continued cooperation. 13 . If any of the parties shall fail to perform any of its obligations hereunder, and the party affected by such default shall have given written notice of such default to the defaulting party, and such defaulting party shall have failed to cure such default within fourteen ( 14) days of such default notice (provided, however, that said fourteen ( 14) day period shall be extended if the defaulting party has initiated the cure of said default and is diligently proceeding to cure the same), then, in addition to any and all other remedies that may be available, either in law or in equity, the party affected by such default shall have the right (but not the obligation) to make such action as in its reasonable discretion and judgment shall be necessary to cure such default. In such event, the defaulting party hereby agrees to pay and reimburse the party affected by such default for all reasonable costs and expenses (including attorney ' s fees and litigation expenses) incurred by it in connection with action taken to cure such default. 146753/1 - 6 - 14 . The laws of the State of Illinois shall govern the terms of this Agreement both as to interpretation and performance. IN WITNESS WHEREOF, the parties set their hands and seals as of the date first written above. GRANTOR: THE KENDALL COUNTY BUILDING COMMISSION By: By: Title : Title: I I State of Illinois ) SS ' County of Kendall ) I The foregoing instrument was acknowledged before me today by and as GRANTOR, this day of 52010 , NOTARY PUBLIC COUNTY OF KENDALL By: Anne Vickery, Chairman, Kendall County Board Attest: Debbie Gillette, County Clerk 146753/1 - 7 - State of Illinois ) SS ' County of Kendall ) The foregoing instrument was acknowledged before me today Anne Vickery, Chairman of the Kendall County Board, and Debbie Gillette, Kendall County Clerk, as GRANTOR, this day of , 2010 . NOTARY PUBLIC GRANTEE : UNITED CITY OF YORKVILLE, an Illinois municipal corporation By: Valerie Burd, Mayor Attest: Jackie Milschewski, City Clerk State of Illinois ) SS ' County of Kendall ) The foregoing instrument was acknowledged before me by Valerie Burd, Mayor, and Jackie Milschewski, City Clerk, for the United City of Yorkville, as GRANTEE, this day of , 20100 i NOTARY PUBLIC CONTRACTORS : RUSH COPLEY MEDICAL CENTER, INC . , An Illinois Not for Profit Corporation By: Barry C . Finn, President Attest: Secretary 146753/1 . 8 - State of Illinois ) SS . County of Kendall ) The foregoing instrument was acknowledged before me by Barry C . Finn, President, and , Secretary, for Rush Copley Medical Center, Inc. , as CONTRACTOR, this . day of , 2010 . NOTARY PUBLIC I i COPLEY VENTURES , INC . An Illinois Not for Profit Corporation By: Barry C . Finn, President Attest: Secretary State of Illinois ) SS ' County of Kendall ) The foregoing instrument was acknowledged before me by Barry C . Finn, President, and Secretary, for Copley Ventures, Inc. , as CONTRACTOR, this day of , 2010 . NOTARY PUBLIC This instrument was prepared by and please return to : John F. Philipchuck, Esq. Dommermuth, Brestal, Cobine & West, Ltd. 123 Water Street Naperville, Illinois 60540 (630) 355 -5800 146753/1 - 9 - EXHIBITS I EXHIBIT A - LEGAL DESCRIPTION OF EASEMENT PREMISES EXHIBIT B - DEPICTION OF EASEMENT PREMISES EXHIBIT C - LEGAL DESCRIPTION OF SUBJECT PROPERTY �I i 146753/1 - 10 - Reviewed By: Agenda Item Number J� $ lit 01610 Legal ❑ c e5 � 1g�g Finance El Engineer T. 1 Engineer ❑ - ' Tracking Number �C City Administrator ■ 0 «' r=O Human Resources ❑ PS 2010 - 21 LE Public Works ❑ City Council Agenda Item Summary Memo Title : Film Permit City Council / Committee Agenda Date : City Council — October 12 , 2010 Synopsis : Creation of a film permit. i Council Action Previously Taken : Date of Action: Sept 2010 PS Action Taken: PS Committee recommends approval Item Number: PS 2010 - 21 Type of Vote Required : Majority Council Action Requested : Approval I I Submitted by : Bart Olson Administration Name Department Agenda Item Notes : Due to timing considerations with an existing film studio, this item has been placed on the regular agenda without a first reading . The film permit draft in the packet was modeled after policies in Lockport and Chicago . Where items have been changed from Lockport or Chicago, the changes are shown in a "track changes" format. The original packet material from Public Safety Committee is attached at the end of this packet. i �I C1r c United City of Yorkville J 800 Game Farm Road Esr _ rase Yorkville, Illinois 60560 Telephone : 630- 553 -4350 Fax : 630- 553 -7575 << E Pp A lication for Commercial Film Permit i Title of Commercial/Film/Photo Shoot: Type of production: Commercial Feature Film TV Training Film Public Service Other Contacts Production Office : Name: Address : Phone: Email : Producer: Name : Address : Phone: Email: Location Manager: Name : Address : Phone : Email : Illinois Film Office Representative : Production schedule (give dates and times and rain dates. Hours should include set-up and restoration.) : 1 Number of persons involved with the production, including cast and crew : Anticipated need of City personnel, equipment or property: I II i Describe any areas in which public access will be restricted during production: Describe alterations to property: 'I i i Synopsis of script and content of production: I I Number and type of production vehicles to be used and location where vehicle will be parked: Location where crew will be fed, if not a production location: 2 Hold Harmless Agreement I certify that I represent the f rin which will be peiforniiiig the fi.lining/taping at the locations specified on the attach edperinit application. Ifurther certify that I and my f rni willpeiform in accordance with the directions and specifications of the United City of Yorkville, and that I and niy firm will indeninify and Bold harmless the United City of Yorlolille for and fi°om any loss, damage, expense, claims and costs of every nature and kind arising out of or in connection with the fibning/taping pitrsiiant to this permit. Signed : i Title : Date: I have read, understand, and agree to abide by the terms and conditions outlined in the direction and this application. Application completed by: Name/Title : Date: Signature of Authorized Agent Name: Title : Date: I ----City Use---- i I Received: Date: Fee Paid: By: APPROVED : 3 City Administrator Date I I I 4 i EST. 1836 <kE United City of Yorkville PROCEDURES AND STANDARDS FOR COMMERCIAL FILMING AND TAPING The following guidelines establish the required procedures and standards for use of City streets, rights-of-way, and public buildings, and for use of City equipment and personnel, for the filming or taping of movies, television programs, commercials, or training films, and for related activities . The City Administrator may authorize the use of any street, right-of-way, or public building, or the use of any City equipment or personnel, for the filming or taping of movies, television programs, commercials, or training films, or for related activities . The City Administrator may require compliance with any or all of the standards, and payment of the fees, specified herein as conditions on such authorization. The following standards shall apply to filming and taping, as required by the City Administrator: I. NOTICE TO AFFECTED PROPERTY OWNERS Prior to any authorization hereunder for any filming or taping, the applicant shall notify all property owners in the affected neighborhood, as defined by the City Administrator but including at least all properties within 250 feet of each filming or taping location, about the filming or taping . The notice shall include a short description of the proposed project and the filming or taping schedule. The applicant shall file with the City a report noting any reaction received from any property owner and the addresses and telephone numbers of all property owners notified. Such report shall be delivered to the office of the City Administrator prior to any authorization hereunder for any filming or taping. No filming or taping shall be allowed in any location where more than one- third of the property owners within the affected neighborhood file written objections to such filming or taping with the City Administrator within five days after receipt of the notice provided hereunder. II. CITY CONTROL The City shall have, and every applicant hereunder shall acknowledge that the City has full control over the use of City streets and public buildings in the City. III. RIGHT TO PROHIBIT OR HALT The City Administrator shall have, and the City reserves, the right to prohibit all filming or to halt any filming in progress if such filming is determined by the City Administrator in his or her sole discretion to pose a threat to the public health, safety, or welfare. IV. INSPECTIONS 5 The City Administrator may require, and every applicant hereunder shall agree to allow, appropriate City officials to inspect any structure or device or equipment used in connection with any filming or taping . V. HOURS ; LOCATION The City Administrator may prescribe such rules, as he or she deems appropriate and necessary regulating the hours of filming and taping and the general locations of the filming and taping. No filming or taping shall be undertaken between 8 : 00 p .m. and 8 : 30 a .m. except with the prior approval of the City Administrator. VI, SPECIFIC PERIODS Every authorization granted pursuant to these guidelines shall be for specific dates and time periods established by the City Administrator. No filming or taping shall exceed 6 productions or 10 production days, whichever is less, in any one location in any calendar year, except with the prior approval of the City Administrator. VII. REPORT ON VEHICLES AND EQUIPMENT The applicant shall provide a report listing the number of vehicles and types of equipment to be used during the filming or taping, including the proposed hours of use and proposed parking locations. All such parking locations shall be reviewed and approved by the City Administrator prior to their use. VIII. APPLICATION FEE Every applicant hereunder shall sign the application form provided by the City and submit it to the City, together with a $25 nonrefundable application fee, at least one week in advance of the desired date for commencement of any filming or taping. The City Administrator may waive this fee for non-profit organizations. The City will require the filming company to pay a per week administrative/public land use fee of $ 100 . 00 . The fee will be paid in advance in an amount equal to 200% of the company ' s projected timetable for working in Yorkville. Upon completion of the filming, the balance of the unused fee will be returned. Payment must be made by check that will be cashed and cleared before filming begins. IX. USE OF CITY EQUIPMENT AND PERSONNEL The applicant will agree to pay for the costs of any Police, Public Works, or other City personnel assigned to the project (whether specifically requested by the producer or not) . Remuneration rates for the use of City equipment, including Police squad cars, will be established based on the attached fee schedule. The applicant will agree to pay in full, promptly upon receipt of an invoice, the charges incurred. The Police Chief has the authority to require additional police coverage if it is determined to be in the best interest for public safety . Off-duty police officers are to be paid one and one-half their hourly rate based on their rank. X. USE OF CITY PROPERTY The City Administrator may authorize the use of any street, right-of-way, or public building, equipment or personnel for commercial uses in the filming or taping of movies, television programs, commercials, or training films and related activities . In conjunction with these uses, the City Administrator may require that any or all of the conditions and/or renumeration as specified on the application be met as a prerequisite to that use . Depending upon the extent of the use of City property, the producer agrees to reimburse the City for inconveniences when using public property. Following is the rate schedule : 6 A. Total or disruptive use (regular operating hours) a . $ 500 per day of a public building : B . Partial non-disruptive use of a public building a . $250 per day C . Total closure of public street or right-of-way a. $ 50 per hour D . Partial closure or obstruction of public street a . $25 per hour or right-of-way : E . On-site City Police or Community Service a . $ 50 per hour per officer (one officer to be provided during working hours at no charge) F. Squad Car a . $ 100 per day for traffic control (not picture) G . Posting of "No Parking" signs a . No charge H. Barricades a. $ 5 per day per barricade I . Other City vehicles (street sweepers, maintenance vehicles, etc .) a . $ 100 per day per vehicle, subject to availability The applicant agrees that the City of Yorkville shall have full control over the use of the public streets and buildings of the City while being used, as well as control over the hours of production and the general location of the production. The City reserves the full and absolute right to prohibit all filming or to order cessation of filming if determined to be hazardous to the public health, safety and welfare. XI. CERTIFICATE OF INSURANCE The producer shall attach a certificate of insurance, naming the City of Yorkville as an additional insured. Minimum General Aggregate shall be no less than $2,000,000, business automobile liability (if applicable) in an amount not less than $ 1 ,000,000 combined single limit per accident for bodily injury and property damage. The producer shall also attach proof that the appropriate worker' s compensation and employer' s liability insurance have been provided for the employees of the filming company. XII. HOLD HARMLESS AGREEMENT The producer shall sign the following hold harmless agreement with the City of Yorkville holding the City harmless from any claims that may arise from their use of designated public property, right-of-way, or equipment in conjunction with the permitted use . I certify that I represent the firm. that will be perforining the filming/taping at the locations specified on the attached permit application. I further certify that I and n?y firm will perform in accordance with the directions and specifications of the City of Yorlh4lle, and that I and my firm will indemnify and hold harmless the City of Yorlci)ille for and from any loss, damage, expense, claims and costs of every nature and kind arising out of or in connection with the fihning/taping pursuant to this permit. The applicant shall comply with all of the procedures and standards established in the City' s Guidelines for Filming, as interpreted and applied by the City Administrator. Without limiting the foregoing, the applicant shall pay all fees assessed by the City Administrator pursuant to the Guidelines and shall reimburse the City for all costs and expenses incurred by the City related to any filming or taping activity undertaken by the applicant. The producer or representative shall sign this application and 7 shall submit it to the City Administrator or his designee, for consideration prior to any production activity taking place. The City Administrator or his designee shall sign this application only on favorable consideration of the terms herein. If approval is given, a signed copy will be given to the producer or representative . I have read, understand, and agree to abide by the terms and conditions outlined in this procedures and standards policy, and acknowledge this by my initialing each section below : I. Notice to Affected Property Owners II . City Control III . Right to Prohibit or Halt IV. Inspections V. Hours; Location VI. Specific Periods VII. Report on Vehicles and Equipment VIII. Application Fee IX. Use of City Equipment and Personnel X. Use of City Property XI . Certificate of Insurance XII . Hold Harmless Agreement I, , (authorized agent of the applicant) have read and agree to adhere to these sections of the attached Procedures and Standards for Commercial Filming and Taping agreement, with the exception of any noted modifications approved by the City Administrator (listed below) . I also understand that the flow of traffic will not be impeded upon during peak travel times (rush hour) by any actions associated with the filming process. These peak travel times include but are not limited to 6 : 30 a .m, to 8 : 30 a.m. and 4 : 30 p .m. to 6 : 00 p .m. every weekday . It will be at the City Police Officer' s discretion, during these and other times, to allow for reasonable accommodations for the filming crew . APPROVED EXCEPTIONS/MODIFICATIONS : 1 . Section V. HOURS ; LOCATION — (a) Applicant will be permitted to start work no earlier than TIME a .m. on any weekday and TIME a.m. on any weekend in the residential areas surrounding the property referred to as NAME. (b) Applicant will be permitted to start work no earlier than TIME a .m. on any weekday or TIME a.m. on any weekend in the areas surrounding the properties on NAME. 2 . Section IX. USE OF CITY EQUIPMENT AND PERSONNEL — City will provide, at no cost to the applicant, at least one on-site Community Service Officer during the film work times (TIME - TIME) . However, if these times of work are significantly altered, then it as at the City ' s discretion to add additional Officers (cost to be borne by applicant) at the prescribed rates noted in the Yorkville Procedures and Standards . Application completed by: Name/Title : Date : Signature of Authorized Agent: Name: Title: 8 ----City Use Received Date: By: APPROVED : Dates of work: City Administrator Date �I I I I �I III I 9 SAMPLE LEAFLET (on company letterhead) November 5 , 2010 i Dear Neighbors and Businesses : Lansford Productions is currently preparing to film scenes in your neighborhood for the upcoming television series, "The Life and Times of Ed Balfour". The production company will be shooting two exterior scenes at 110 E. Main Street. We are scheduled to film on Monday, November 11th. Besides the filming date, we will be in your neighborhood to prep and set dress the house. This will take place on November 8th through the l Otis. We are working with the United City of Yorkville Public Works and Police Departments to permit and clear the streets around this location. There will be "No Parking" signs in effect from 3 am — 7 pm Monday, November 11th, and will be posted in the following areas . Both sides of E Main St from State St to Bruell St Both sides of Bruell St from E Main to Adrian St On November 8th - 10th, we will have the 4 spaces in front of 110 E Main St posted for the set dressing trucks. We understand that this may cause an inconvenience, but we appreciate your cooperation. If you have any special needs or concerns, please do not hesitate to call us at 630-555- 55550 Thank you for your time and cooperation. Sincerely, Carl Lansford Location Manager 630-555-5555 * * All leaflets should be dated, on company letterhead and include the following : Name of project Location of filming Prep/filming/wrap dates Times/streets to be posted Production company phone number and contact names I 10 =`!1k C11%o United City of Yorkville J ,► 800 Game Farm Road 1836 Fr. Yorkville, Illinois 60560 ` -'•. . -: - - Telephone: 630-553 -4350 Fax: 630-553-7575 <LE f�V� PP A lication for Commercial Film Permit Title of Commercial/Film/Photo Shoot: Type of production: Commercial_ Feature Film_ TV Training Film Public Service Other Contacts Production Office: Name: Address: Phone: Email : I Producer: Name: Address: Phone: Email: i Location Manager: Name: I Address: Phone: Email: Illinois Film Office Representative: ------------------ --- -------------------------------------------------------------------------------------------------------- Production schedule (give dates and times and rain dates. Hours should include set-up and restoration.): I Number of persons involved with the production, including cast and crew: i j Anticipated need of City personnel, equipment or property: Describe any areas in which public access will be restricted during production: Ili I I i Describe alterations to property: I I Synopsis of script and content of production: i I Number and type of production vehicles to be used and location where vehicle will be parked: Location where crew will be fed, if not a production location: 2 i Hold Harmless Agreement I certify that I represent the f rnr which will be performing the f lining/taping at the locations specified on the attached permit application. I further certify that and myfrni will perform in accordance with the directions and specifications of the United City of Yorkville, and that I and my ftrin will indennr fi� and hold harmless the United City of Yorlwille for and from any loss, damage, expense, claims and costs of every nature and /find arising out of or in connection with the fr/ming/taping purstrant to this permit Signed : Title: Date: I have read, understand, and agree to abide by the terms and conditions outlined in the direction and this application . Application completed by : Name/Title: Date: Signature of Authorized Agent Name: Title: Date: ----------------------------------- - ---------------- --------------------------------------- - ---------------------- ----City Use---- Received: Date: Fee Paid: By: APPROVED: 3 City Administrator Date i I I I i i i I 4 I i r`O��D CI T J � EST. , 1898 L <LE United City of Yorkville PROCEDURES AND STANDARDS FOR COMMERCIAL FILMING AND TAPING The following guidelines establish the required procedures and standards for use of City streets, rights-of-way, and public buildings, and for use of City equipment and personnel, for the filming or taping of movies, television programs, commercials, or training films, and for related activities. The City Administrator may authorize the use of any street, right-of-way, or public building, or the use of any City equipment or personnel, for the filming or taping of movies, television programs, commercials, or training films, or for related activities. The City Administrator may require compliance with any or all of the standards, and payment of the fees, specified herein as conditions on such authorization. I The following standards shall apply to filming and taping, as required by the City Administrator: I. NOTICE TO AFFECTED PROPERTY OWNERS Prior to any authorization hereunder for any filming or taping, the applicant shall notify all property owners in the affected neighborhood, as defined by the City Administrator but including at least all properties within 250 feet of each filming or taping location, about the filming or taping. The notice shall include a short description of the proposed project and the filming or taping schedule. The applicant shall file with the City a report noting any reaction received from any property owner and the addresses and telephone numbers of all property owners notified. Such report shall be delivered to the office of the City Administrator prior to any authorization hereunder for any filming or taping. No filming or taping shall be allowed in any location where more than one- third of the ro ert owners within the affected neighborhood file written objections to such filming or taping P P Y with the City Administrator within five days after receipt of the notice provided hereunder. Il. CITY CONTROL The City shall have, and every applicant hereunder shall acknowledge that the City has full control over the use of City streets and public buildings in the City. III. RIGHT TO PROHIBIT OR HALT The City Administrator shall have, and the City reserves, the right to prohibit all filming or to halt any filming in progress if such filming is determined by the City Administrator in his or her sole discretion to pose a threat to the public health, safety, or welfare. 1V. INSPECTIONS 5 { The City Administrator may require, and every applicant hereunder shall agree to allow, appropriate City 1 officials to inspect any structure or device or equipment used in connection with any filming or taping. V. HOURS; LOCATION The City Administrator may prescribe such rules, as he or she deems appropriate and necessary regulating the hours of filming and taping and the general locations of the filming and taping. No filming or taping shall be undertaken between 8 :00 p.m. and 8 :30 a.m. except with the prior approval of the City Administrator. , , - Deleted: only one filming or taping production shall be authorized in the City on any day.¶ VI. SPECIFIC PERIODS Every authorization granted pursuant to these guidelines shall be for specific dates and time periods established by the City Administrator. No filming or taping shall exceed 6 productions or 10 production days, whichever is less, in any one location in any calendar year, except with the prior approval of the City Administrator. VII. REPORT ON VEHICLES AND EQUIPMENT The applicant shall provide a report listing the number of vehicles and types of equipment to be used during the filming or taping, including the proposed hours of use and proposed parking locations. All such parking locations shall be reviewed and approved by the City Administrator prior to their use. VIII. APPLICATION FEE Every applicant hereunder shall sign the application form provided by the City and submit it to the City, together with a $25 nonrefundable application fee, at least one week in advance of the desired date for commencement of any filming or taping. The City Administrator may waive this fee for non-profit organizations. I The City will require the filming company to pay a per week administrative/public land use fee of $ 100.00. The fee will be paid in advance in an amount equal to 200% of the company' s projected timetable for working in Yorkville. Upon completion of the filming, the balance of the unused fee will be returned. Payment must be made by check that will be cashed and cleared before filming begins. IX. USE OF CITY EQUIPMENT AND PERSONNEL The applicant will agree to pay for the costs of any Police, Public Works, or other City personnel assigned to the project (whether specifically requested by the producer or not). Remuneration rates for the use of City equipment, including Police squad cars, will be established based on the attached fee schedule The _applicant _ _ . - Deleted: on a case-bycase basis will agree to pay in full, promptly upon receipt of an invoice, the charges incurred. The Police Chief has the authority to require additional police coverage if it is determined to be in the best interest for public safety. Off-duty police officers are to be paid one and one-half their hourly rate based on their rank. X. USE OF CITY PROPERTY The City Administrator may authorize the use of any street, right-of-way, or public building, equipment or personnel for commercial uses in the filming or taping of movies, television programs, commercials, or training films and related activities. In conjunction with these uses, the City Administrator may require that any or all of the conditions and/or renumeration as specified on the application be met as a prerequisite to that use. Depending upon the extent of the use of City property, the producer agrees to reimburse the City for inconveniences when using public property. Following is the rate schedule: 6 I A. Total or disruptive use (regular operating hours) a. $500 per day of a public building: B. Partial non-disruptive use of a public building a. $250 per day C. Total closure of public street or right-of-way a. $50 per hour D. Partial closure or obstruction of public street a. $25 per hour or right-of-way: E. On-site City Police or Community Service a. $50 per hour per officer (one officer to be provided during working hours at no charge) F. Squad Car a_$ 100 per day for traffic control (not picture) G. Posting of "No Parking" signs a. No charge H. Barricades a. $5 per day per barricade I. Other City vehicles (street sweepers, maintenance vehicles, etc.) a. $ 100 per day per vehicle, subject to availability I The applicant agrees that the City of Yorkville shall have full control over the use of the public streets and buildings of the City while being used, as well as control over the hours of production and the general location of the production. The City reserves the full and absolute right to prohibit all filming or to order cessation of filming if determined to be hazardous to the public health, safety and welfare. XI. CERTIFICATE OF INSURANCE The producer shall attach a certificate of insurance, naming the City of Yorkville as an additional insured . Minimum General Aggregate shall be no less than $2,000,000, business automobile liability (if applicable) in an amount not less than $ 1 ,000,000 combined single limit per accident for bodily injury and property damage. The producer shall also attach proof that the appropriate worker's compensation and employer' s liability insurance have been provided for the employees of the filming company. XII. HOLD HARMLESS AGREEMENT j The producer shall sign the following hold harmless agreement with the City of Yorkville holding the City harmless from any claims that may arise from their use of designated public property, right-of-way, or equipment in conjunction with the permitted use. I certify that I represent the f rm that will be perfornfing the fihning/taping at the locations specified on the attached permit application. I further certify that I and my firm will perform in accordance with the directions and specifications of the City of Yorkville, and that I and my firm upill indemnify and hold harmless the City of Yorkville for and from any loss, damage, expense, claims and costs of every nature and kind arising out of or in connection with the fihning/taping pursuant to this permit. The applicant shall comply with all of the procedures and standards established in the City' s Guidelines for Filming, as interpreted and applied by the City Administrator. Without limiting the foregoing, the applicant shall pay all fees assessed by the City Administrator pursuant to the Guidelines and shall reimburse the City for all costs and expenses incurred by the City related to any filming or taping activity undertaken by the applicant. The producer or representative shall sign this application and 7 i shall submit it to the City Administrator or his designee, for consideration prior to any production activity taking place. The City Administrator or his designee shall sign this application only on favorable consideration iof the terms herein. If approval is given, a signed copy will be given to the producer or representative. I have read, understand, and agree to abide by the terms and conditions outlined in this procedures and standards policy, and acknowledge this by my initialing each section below : I. Notice to Affected Property Owners II. City Control III. Right to Prohibit or Halt IV. Inspections V. Hours; Location VI. Specific Periods VII. Report on Vehicles and Equipment VIII. Application Fee IX. Use of City Equipment and Personnel X. Use of City Property XI. Certificate of Insurance XII. Hold Harmless Agreement I, (authorized agent of the applicant) have read and agree to adhere to these sections of the attached Procedures and Standards for Commercial Filming and Taping agreement, with the exception of any noted modifications approved by the City Administrator (listed below). I also understand that the flow of traffic will not be impeded upon during peak travel times (rush hour) by any actions associated with the filming process. These peak travel times include but are not limited to 6:30 a.m. to 8 : 30 a.m. and 4:30 p.m. to 6: 00 p.m. every weekday. It will be at the City Police Officer's discretion, during these and other times, to allow for reasonable accommodations for the filming crew. APPROVED EXCEPTIONS/MODIFICATIONS : 1 . Section V. HOURS; LOCATION — (a) Applicant will be permitted to start work no earlier than TIME a.m. on any weekday and TIME a.m. on any weekend in the residential areas surrounding the property referred to as NAME. (b) Applicant will be permitted to start work no earlier than TIME a .m. on any weekday or TIME a.m. on any weekend in the areas surrounding the properties on NAME. 2. Section IX. USE OF CITY EQUIPMENT AND PERSONNEL — City will provide, at no cost to the applicant, at least one on-site Community Service Officer during the film work times (TIME - TIME). However, if these times of work are significantly altered, then it as at the City 's discretion to add additional Officers (cost to be borne by applicant) at the prescribed rates noted in the Yorkville Procedures and Standards. Application completed by: Name/Title: Date: Signature of Authorized Agent: Name: Title: 8 ----City Use - Received Date: By: APPROVED: Dates of work: City Administrator Date I i I i i I I i I 9 SAMPLE LEAFLET (on company letterhead) November 5 , 2010 Dear Neighbors and Businesses: i Lansford Productions is currently preparing to film scenes in your neighborhood for the upcoming television series, "The Life and Times of Ed Balfour". The production company will be shooting two exterior scenes at 110 E. Main Street. We are scheduled to film on Monday, November ll,i,. Besides the filming date, we will be in your neighborhood to prep and set dress the house. This will take place on November 81h through the l Om. We are working with the United City of Yorkville Public Works and Police Departments to permit and clear the streets around this location. There will be "No Parking" signs in effect from 3 am — 7 pm Monday, November 11th, and will be posted in the following areas: I Both sides of E Main St from State St to Bruell St Both sides of Bruell St from E Main to Adrian St On November 8e, - 10m, we will have the 4 spaces in front of 110 E Main St posted for the set dressing trucks. We understand that this may cause an inconvenience, but we appreciate your cooperation. If you have any special needs or concerns, please do not hesitate to call us at 630-555- 5555. Thank you for your time and cooperation. Sincerely, Carl Lansford Location Manager 630-555-5555 i ** All leaflets should be dated, on company letterhead and include the following: Name of project Location of filming Prep/filming/wrap dates Times/streets to be posted Production company phone number and contact names 10 i of oT Memorandum To : Public Safety Committee EST. `� 1896 From: Bart Olson, City Administrator 04 �y ` CC : 0op h' ` p` Date : September 24, 2010 Subject: Filming permits As you may be aware, there is a film studio in Chicago that is looking to film a couple scenes on public and private property within the City limits of Yorkville. The City currently has no permit governing such a request, which is an issue, as major filming operations can require a significant police presence. Also, a permit allows the staff a point of contact within the filming group . I have attached to permits and supplemental information from Chicago, Lockport and Lemont. Each City charges only $25 for a permit fee, but charges hourly and daily rates for � street closures, use of public property and police security detail. I recommend that the Public Safety Committee approve a $25 permit fee, in an application similar to Lockport' s with the procedures and standards policy from Lockport included as an addendum to the permit. I ask that the Public Safety Committee review the procedures and standards policy and recommend changes . I I I r : . ' Primr ■ ' ` � ' � r ■ - l4r. Il ■ . :w jaw 9CKPO CITY OF LOCKPORT 222 . E. Ninth Street Lockport, IL 60441 (815) 838-0549 APPLICATION FOR COMMERCIAL FILMING I Title of Commercial/film/photo shoot Type of production: commercial feature film television training film public service other CONTACTS Production Office: Name: Address : Phone: Fax : Producer: Name : i Address : Phone: Fax: Location Manager: Name: Address : Phone: Fax : Illinois Film Office representative : i I PRODUCTION Production schedule (Give dates and times and rain dates. Hours should include set-up and restoration.) : Number of persons involved with the production, including cast and crew : Anticipated need of City personnel, equipment or property: Describe any areas in which public access will be restricted during production: 2 Describe alterations to property : Synopsis of script and content of production: (A complete copy of the script may be re uested. ) I Number and type of production vehicles to be used and location where vehicle will be parked. Location where crew will be fed, if not a production location: HOLD HARMLESS AGREEMENT I certify that I represent the firm which will be performing the filming/taping at the locations specified on the attached permit application. I further certify that 1 and my firm will perform in accordance with 3 the directions and specifications of the City of Lockport, and that I and my firm will indemnify and hold harmless the City of Lockport for and from any loss, damage, expense, claims and costs of every nature and kind arising out of or in connection with the filming/taping pursuant to this permit. Signed: Title : Date: I I have read, understand, and agree to abide by the terms and conditions outlined in the direction and this application. Application completed by: Name/Title : Date : Signature of Authorized Agent Name : Title: Received: Date : Fee Paid: By: APPROVED : City Administrator Date I 4 II I I CITY OF LOCKPORT PROCEDURES AND STANDARDS FOR COMMERCIAL FILMING AND TAPING The following guidelines establish the required procedures and standards for use of City streets, rights-of-way, and public buildings, and for use of City equipment and personnel, for the filming or taping of movies, television programs, commercials, or training films, and for related activities. The City Administrator may authorize the use of any street, right-of-way, or public building, or the use of any City equipment or personnel, for the filming or taping of movies, television programs, commercials, or training films, or for related activities . The City Administrator may require compliance with any or all of the standards, and payment of the fees, specified herein as conditions on such authorization. I i The following standards shall apply to filming and taping, as required by the City Administrator: I. NOTICE TO AFFECTED PROPERTY OWNERS i Prior to any authorization hereunder for any filming or taping, the applicant shall notify all property owners in the affected neighborhood, as defined by the City Administrator but including at least all properties within 250 feet of each filming or taping location, about the filming or taping . The notice shall include a short description of the proposed project and the filming or taping schedule. The applicant shall file with the City a report noting any reaction received from any property owner and the addresses and telephone numbers of all property owners notified. Such report shall be delivered to the office of the City Administrator prior to any authorization hereunder for any filming or taping. No filming or taping shall be allowed in any location where more than one-third of the property owners within the affected neighborhood file written objections to such filming or taping with the City Administrator within five days after receipt of the notice provided hereunder. II. CITY CONTROL The City shall have, and every applicant hereunder shall acknowledge that the City has full control over the use of City streets and public buildings in the City. HI. RIGHT TO PROHIBIT OR HALT The City Administrator shall have, and the City reserves, the right to prohibit all filming or to halt any filming in progress if such filming is determined by the City Administrator in his or her sole discretion to pose a threat to the public health, safety, or welfare . IV. INSPECTIONS 1 The City Administrator may require, and every applicant hereunder shall agree to allow, appropriate City officials to inspect any structure or device or equipment used in connection with any filming or taping. V. HOURS ; LOCATION i The City Administrator may prescribe such rules, as he or she deems appropriate and necessary regulating the hours of filming and taping and the general locations of the filming and taping . No filming or taping shall be undertaken between 8 : 00 p .m. and 8 : 30 a.m. except with the prior approval of the City Administrator. Only one filming or taping production shall be authorized in the City on any day. VI. SPECIFIC PERIODS i i Every authorization granted pursuant to these guidelines shall be for specific dates and time periods established by the City Administrator. No filming or taping shall exceed 6 productions or 10 production days, whichever is less, in any one location in any calendar year, except with the prior approval of the City Administrator. VII. REPORT ON VEHICLES AND EQUIPMENT The applicant shall provide a report listing the number of vehicles and types of equipment to be used during the filming or taping, including the proposed hours of use and proposed parking locations. All such parking locations shall be reviewed and approved by the City Administrator prior to their use . VIII. APPLICATION FEE Every applicant hereunder shall sign the application form provided by the City and submit it to the City, ether with a $25 nonrefundable application fee, at least one week in advance of the g desired date for commencement of any filming or taping. The City Administrator may waive this fee for non-profit organizations . The City will require the filming company to pay a per week administrative/public land use fee of $ 100 . 00. The fee will be paid in advance in an amount equal to 200% of the company ' s projected timetable for working in Lockport. Upon completion of the filming, the balance of the unused fee will be returned. Payment must be made by check that will be cashed and cleared before filming begins. IX. USE OF CITY EQUIPMENT AND PERSONNEL 2 The applicant will agree to pay for the costs of any Police, Public Works, or other City personnel assigned to the project (whether specifically requested by the producer or not) . Renumeration rates for the use of City equipment, including Police squad cars, will be established on a case-by- case basis . The applicant will agree to pay in full, promptly upon receipt of an invoice, the charges incurred. i The City Administrator has the authority to require additional police coverage if it is determined to be in the best interest for public safety. Off-duty police officers are to be paid one and one- half their hourly rate based on their rank. X. USE OF CITY PROPERTY The City Administrator may authorize the use of any street, right-of-way, or public building, equipment or personnel for commercial uses in the filming or taping of movies, television programs, commercials, or training films and related activities . In conjunction with these uses, the City Administrator may require that any or all of the conditions and/or renumeration as specified on the application be met as a prerequisite to that use. j i Depending upon the extent of the use of City property, the producer agrees to reimburse the City for inconveniences when using public property. Following is the rate schedule: A. Total or disruptive use (regular operating hours) $ 500 per day of a public building: B . Partial non-disruptive use of a public building: $250 per day C . Total closure of public street or right-of-way: $ 50 per hour D . Partial closure or obstruction of public street $25 per hour or right-of-way: E. On-site City Police or Community Service $ 50 per hour Officer The applicant agrees that the City of Lockport shall have full control over the use of the public streets and buildings of the City while being used, as well as control over the hours of production and the general location of the production. The City reserves the full and absolute right to prohibit all filming or to order cessation of filming if determined to be hazardous to the public health, safety and welfare. XI. CERTIFICATE OF INSURANCE 3 The producer shall attach a certificate of insurance, naming the City of Lockport as an additional insured. Minimum General Aggregate shall be no less than $ 2,000 ,000 , business automobile liability (if applicable) in an amount not less than $ 1 ,000,000 combined single limit per accident for bodily injury and property damage. The producer shall also attach proof that the appropriate worker' s compensation and employer' s liability insurance have been provided for the employees of the filming company. I XII, HOLD HARMLESS AGREEMENT j The producer shall sign the following hold harmless agreement with the City of Lockport holding the City harmless from any claims that may arise from their use of designated public property, right-of-way, or equipment in conjunction with the permitted use. I certify that I represent the firm that will be performing the filming/taping at the locations specified on the attached permit application. I further certify that I and my firm will perform in accordance with the directions and specifications of the City of Lockport, and that and my firm will indemnify and hold harmless the City of Lockport for and from any loss, damage, expense, claims and costs of every nature and kind arising out of or in connection with the filming/taping pursuant to this permit. The applicant shall comply with all of the procedures and standards established in the City ' s Guidelines for Filming, as interpreted and applied by the City Administrator. Without limiting the foregoing, the applicant shall pay all fees assessed by the City Administrator pursuant to the Guidelines and shall reimburse the City for all costs and expenses incurred by the City related to any filming or taping activity undertaken by the applicant. :I The producer or representative shall sign this application and shall submit it to the City Administrator or his designee, for consideration prior to any production activity taking place. The City Administrator or his designee shall sign this application only on favorable consideration of the terms herein. If approval is given, a signed copy will be given to the producer or representative . I have read, understand, and agree to abide by the terms and conditions outlined in the direction and this application. Application completed by: 4 Name/Title : Date: i Signature of Authorized Agent Name: Title : 5 I CITY OF LOCKPORT Filming Permit I have read and will adhere to the attached Procedures and Standards for Commercial Filming and Taping and acknowledge this by my initialing below. I. Notice to Affected Property Owners I i II. City Control III. Right to Prohibit or Halt IV. Inspections V. Hours ; Location VI. Specific Periods VII. Report on Vehicles and Equipment VIII. Application Fee IX. Use of City Equipment and Personnel X. Use of City Property XI . Certificate of Insurance XII. Hold Harmless Agreement I, , (authorized agent of the applicant) have read and agree to adhere to these sections of the attached Procedures and Standards for Commercial Filming and Taping agreement, with the exception of any noted modifications approved by the City Administrator (listed below) . I also understand that the flow of traffic will not be impeded upon during peak travel times (rush hour) by any actions associated with the filming process. These peak travel times include but are not limited to 6 : 30 a. m. to 8 : 30 a.m. and 4 : 30 p .m. to 6 : 00 p .m. every weekday. It will be at the City Police Officer' s discretion, during these and other times, to allow for reasonable accommodations for the filming crew . APPROVED EXCEPTIONS/MODIFICATIONS . 1 . Section V. HOURS ; LOCATION — (a) Applicant will be permitted to start work no earlier than X a.m. on any weekday and X a.m. on any weekend in the residential areas surrounding the property referred to as X. 1 (b) Applicant will be permitted to start work no earlier than X a.m. on any weekday or X a.m. on any weekend in the areas surrounding the properties on X. i 2 . Section IX. USE OF CITY EQUIPMENT AND PERSONNEL — City will provide, at no cost to the applicant, at least one on-site Community Service Officer during the film work times (X-X) . However, if these times of work are significantly altered, then it as at the City ' s discretion to add additional Officers (cost to be borne by applicant) at the prescribed rates noted in the Lockport Procedures and Standards . Applicant/Permit submitted/completed by : Name and Title : Date : Dates of Work : Approved : Date : City Administrator I i 2 City of Chicago : : Kates t- or Mtnvng http ://www.cityofchicaao .org/city/en/depts/mose/provdrs/fiiiivng/svcs/ra. . JA fig C I t/ of C h iCago The City of Chicago' s Official Site Service Rates For Filming Police supervision is necessary for any traffic control , parking enforcement , and/or use of special effects/firearms . Police personnel can be arranged through the Chicago Film Office . CANCELLATIONS : Early morning calls (3AM - 9AM ) cancellation must occur by 9PM the night before . For all other cancellations, a 2 hr. minimum notice is required . Police Department Rates* • Police Personnel Sergeants - $35 per hr. Officers - $30 per hr. • Police Officer Personnel Guaranteed 6 hours Time & 1 /2 after 8 hours • Mounted Police Supervisors - $35 per hr. Officers - $30 per hr Police horse - $50 per hr. $ 125 for a 4-wheel drive vehicle & trailer to transport a horse . • Equipment Squadron/Prisoner Van - $ 125 per day Marine Boat - $900 per day Squad Car - $ 100 per day - for traffic control , not picture Fire Department Rates* Fire Department supervision is mandatory in the use of special effects , pyrotechnics , wet downs , stunts and any instance involving the concern of public safety . • Fire Personnel Safety Officer: $35 per hr. Engineer - $32 per hr. Fireman - $30 per hr. • Fire Department Personnel Guaranteed 6 hours Time & 1 /2 after 8 hours • Equipment Pumper Truck - $ 100 per day Hook & Ladder - $ 100 per day Ambulance - $ 100 per day Chief's Car - $ 100 per day Department of Streets & Sanitation Rates* • Posting of "No Parking" Signs No charge • Tow Trucks (relocation) $50 per hour • Barricades Yellow - $3 . 50 per day per barricade/$47 . 50 per month Blue - $4 . 50 per day per barricade/$57. 50 per month Reimbursement on non-returned barricades Yellow: $55 Blue : $65 • City vehicles (garbage trucks , street sweepers , tow trucks , maintenance vehicles , etc) for picture purposes can be made available through the Chicago Film Office . *All prices subject to change without notice. I of2 9/8/2010 3 : 33 PN amity or k nicago : : Kates t- or runnng hq://www.cityottbicago .org/city/en/depts/nose/provdrs/tiilnitiysvcs/ra. . I I i it I II i I i i 2 of 2 9/8/2010 3 : 33 PTV. Print Form Letter of Intent Chicago Film Office 121 N . LaSalle St . , City Hall , Room 806 , Chicago , IL . 60602 Tel : 312-744-6415 Fax : 312- 744 - 1378 Email : filmoffice (a) cityofchicago . orq 1 . Company Name : 2 . Address : 3 . City , State Zip : 4 . Contact Name : 5 . Email Address : I 6 . Phone Number: Fax Number : 7 . Federal ID Number : 8 . Filming Date : 9 . Location Address : i 10 . Intermittent Street Closure Requested : p Yes p No 11 . Area of Closure : Time of Closure : 12 . Interior % p Yes p No 13 . Exterior : E] Yes n No 14 . Posting Hours (indicate am or pm ) o hrough 15 . Crew Call Time : Police Call Time ( if applicable) : 16 . Request " No Parking " Signs to be posted at : 17 . Commercial productions fill out the following . • Executive Producer : • erector : • Producer : • Location Manager: II �I SAMPLE LEAFLET (on company letterhead) November 5 , 2005 Dear Neighbors and Businesses : Smith Productions is currently preparing to film scenes in your neighborhood for the upcoming television series, "The Brady Bunch Gang". The production company will be shooting two exterior scenes at 1030 N. Hiawatha Drive. We are scheduled to film on Monday, November 111h Besides the filming date, we will be in your neighborhood to prep and set dress the house . This will take place on November 8th through the 101h. We are working with the Chicago Film Office and Chicago Police Department to permit and clear the streets around this location . There will be "No Parking" signs in effect from 3 am — 7 pm Monday, November 11th, and will be posted in the following areas . Both sides of Hiawatha from Burlington to Norfolk Both sides of Norfolk from Hiawatha to Wilmette On November 8th — 10th, we will have the 4 spaces in front of 1030 N. Hiawatha Drive posted for the set dressing trucks. We understand that this may cause an inconvenience, but we appreciate your cooperation. If you have any special needs or concerns, please do not hesitate to call us at 312-555- 5555. Thank you for your time and cooperation. Sincerely, Peter Brady Location Manager 312-555 -5555 * * All leaflets should be dated , on company letterhead and include the following . Name of project Location of filming Prep/filming/wrap dates Times/streets to be posted Production company phone number and contact names Reviewed By: Agenda Item Number J= O� Legal ■ Ps �1, EST. 1 ',� 1838 Finance ❑ Engineer ❑ Tracking Number �I e� City Administrator ■ 0 ;6 L ea, O Consultant El Chief of Police PS 2010-21 <CE ■ Agenda Item Summary Memo i Title : Draft Ordinance Amending City Liquor Code regarding Hotels Meeting and Date : City Council 10/ 12/ 10 Synopsis : Request to amend city code to create anew liquor license category for hotels . Council Action Previously Taken : Date of Action : PS 9/30/ 10 Action Taken: PS Committee recommended that this item move forward to the City Council agenda. Item Number: NB #4 I Type of Vote Required * Majority YP q J Y Council Action Requested : Approval i I Submitted by : Lisa Pickering Clerk ' s Office Name Department Agenda Item Notes : Please see attached memo and draft ordinance. car o Memorandum t � EST. �` 1836 To : Public Safety Committee y From : Lisa Pickering, Deputy Clerek ;A p CC : Bart Olson, City Administrator Date: September 22, 2010 <<E �� Subject: Request to amend city code to create a new liquor license category for hotels . Hotel Class Liquor Category We have received an inquiry from a hotel who would like to apply for a city liquor license. Currently, the city code does not have a hotel liquor license class . Since the hotel does not have a restaurant located within, they are unable to apply for a restaurant class license. Staff is requesting approval of a new liquor license category for hotels/motels as follows : H — Hotel/Motel . a. Authorizes the licensee to sell beer, wine and liquor for consumption on the premises where sold. This shall include all banquets, conventions, meetings, group dining services, catering, lobby and meeting room service. b . Authorizes the licensee to charge by the drink or cover the drink charges under the hotel fees . c. Authorizes the licensee to serve beer and wine only, for consumption by patrons of a hotel on the premises of a hotel (manager' s reception) with a limit of a no more than two drinks per hotel patron per day. d. Authorizes the licensee to place small, locked refrigerated units containing alcoholic beverages (commonly referred to as "mini-bars") in the guest rooms . Keys for said units may only be provided to hotel guests who are at least twenty-one (21 ) years of age. License Fee : $2000 . 00 As part of creating a hotel class license, staff recommends that the following paragraph of the liquor code be amended to remove the word hotel from this paragraph. Unless the context otherwise requires, the words "beer" , "alcoholic liquor" , "original package" , "retailer" , " club " , "hotel " , "to sell " , " sale" and " sell at retail " shall have the same meanings and definitions as said words have and are defined in an act relating to alcoholic liquors, approved January 31 , 1934, as amended. i Staff recommends adding the following definition of hotel : Hotel/Motel means every building or other structure, kept, used, maintained, advertised and held out to the public to be a place where food is served and consumed and sleeping accommodations are offered for pay to travelers and guests, whether transient, permanent or residential, in which twenty-five (25) or more rooms are used for sleeping accommodations and where dining rooms are maintained in the same building or buildings . I i Ordinance No . 2010- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR LIQUOR CONTROL WHEREAS, the United City of Yorkville (the " City") is a non home-rule municipality in accordance with the Constitution of the State of Illinois of 1970 and has the powers granted to it by law; WHEREAS, the Liquor Control Act of 1934, 235 ILCS 511 - 1 , et seq. , (the "Liquor Control Act") sets forth a comprehensive system for the regulation of liquor control within the state of Illinois, and authorizes broad powers to municipalities with regard to local retail licenses; and WHEREAS, the City Council of the United City of Yorkville has determined that it will promote the public health, safety and welfare, and that it is in the best interests of the City to amend the regulations pertaining to the sale of liquor as set forth in the City Code of the United City of Yorkville as set forth herein. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows : Section 1. Title 3 , Chapter 3 , Section 1 of the United City of Yorkville Code of Ordinances is hereby amended by deleting paragraph A in its entirety and replacing it with the following: A. Unless the context otherwise requires, the words "beer" , " alcoholic liquor" , "original package" , "retailer", " club " , "to sell" , " sale" and " sell at retail " shall have the same meanings and definitions as said words have and are defined in an act relating to alcoholic liquors, approved January 31 , 1934, as amended. (Ord. 1979- 16A, 9-27- 1979 ; amd. Ord. 1996- 1 , 1 - 11 - 1996) Section 2. Title 3 , Chapter 3 , Section 1 of the United City of Yorkville Code of Ordinances is hereby amended by adding the following definition in alphabetical order and renumbering all definitions thereafter: "Hotel/Motel" means every building or other structure, kept, used, maintained, advertised and held out to the public to be a place where food is served and consumed and sleeping accommodations are offered for pay to travelers and guests, whether transient, permanent or residential, in which twenty-five (25) or more rooms are used for sleeping accommodations and where dining rooms are maintained in the same building or buildings . Section 3. Title 3 , Chapter 3 , Section 4, Subsection (A) (4) of the City Code is hereby amended by adding the following: H — Hotel/Motel. a. Authorizes the licensee to sell beer, wine and liquor for consumption on the premises where sold. This shall include all banquets, conventions, meetings, group dining services, catering, lobby and meeting room service. b . Authorizes the licensee to charge by the drink or cover the drink charges under the hotel fees . c. Authorizes the licensee to serve beer and wine only, for consumption by patrons of a hotel on the premises of a hotel (manager ' s reception) with a limit of a no more than two drinks per hotel patron per day. d . Authorizes the licensee to place small, locked refrigerated units containing alcoholic beverages (commonly referred to as "mini-bars") in the guest rooms . Keys for said units may only be provided to hotel guests who are at least twenty-one (21 ) years of age. Section 4. Title 3 , Chapter 3 , Section 5, Subsection (B) (4) of the City Code is hereby amended by adding the following: H — Hotel/Motel — Beer, Wine and Liquor $ 2000 . 00 Section 5. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D . 2010 , CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON, JR. 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D . 2010 . MAYOR I 3 C / r Reviewed By: Agenda Item Number J � -n Legal ❑ Finance ❑ EST � � � 1636 Engineer ❑ �� Tracking Number oi W co City Administrator ■ �1 �� O Consultant ❑ ` ❑ ADM 2010-48 ,kE Agenda Item Summary Memo Title : Ordinance Establishing a Cultural Commission — Second Reading Meeting and Date : City Council 10/ 12/ 10 Synopsis : An ordinance establishing a new cultural commission. Council Action Previousl y Taken : Date of Action : CC 9/28/10 Action Taken : First Reading Item Number: ADM 2010-48 Type of Vote Required : Majority Council Action Requested : Approval Submitted by : Mayor Valerie Burd Name Department Agenda Item Notes : Ordinance No. 2010= AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ESTABLISHING THE YORKVILLE CULTURAL COMMISSION WHEREAS, the United City of Yorkville (the " City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS , the City desires to establish a cultural commission as authorized by the Illinois Complied Statutes (65 ILCS 5/ 11 -45 . 1 - 1 et. seq.) devoted to the exhibition of works of art, the conduct of programs of music and the performing arts, the establishment of museums , the exhibition of historical objects, the presentation of dramatic productions, and other exhibitions and performances enhancing the cultural and intellectual level of the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows : Section 1. That Chapter 9 of Title 2 be and is hereby added to the City Code of the United City of Yorkville to read as follows : "Chapter 9 YORKVILLE CULTURAL COMMISSION 2-9- 1 COMMISSION ESTABLISHED I There is hereby established the United City of Yorkville Cultural Commission for the purpose of organizing and producing exhibition of works of art, programs of music and performing arts, establishment of museums, the exhibition of historical objects, the presentation of dramatic productions and other exhibitions and performances as deemed desirable to enhance the cultural and intellectual opportunities of the citizens of the City. 2-9-2 MEMBERS The board shall consist of seven (7) members to be appointed by the Mayor with the advice and consent of the City Council . Each member shall serve for three (3 ) years . The initial terms shall be staggered with three members appointed for a one year term, two members for a two year term and two members appointed for a three year term . Vacancies occurring on the Commission shall be filled by appointment to serve for the unexpired term . Removal of any member of the Commission shall be in conformance with the procedures as set forth in the Illinois Municipal Code, as from time to time amended. All members shall be persons who are residents and known to have an interest and/or expertise in the functions and duties of the Commission. The chairperson shall be elected by the Commission. The Mayor shall also serve as an ex officio member of the Commission. No member shall receive compensation for serving on the Commission. I 2-9-3 MEETINGS The Commission shall meet on a regular basis on a schedule to be established by the members but not less than once each quarter of the calendar year. 2-9-4 DUTIES AND FUNCTIONS The Commission shall have as its duties and functions : A. To serve as an advisory body to the Mayor and City Council in developing and fostering the historical, artistic, dramatic and cultural programs in the City. B . To recommend and advocate to the Mayor and City Council projects or programs to enhance and increase the cultural opportunities in the City and venues for the provision of such projects and programs . C . To enhance the economic base in the City by promoting opportunities to combine history, art and culture with economic development. D . To support and foster strong bonds between and among all cultural, historic and artistic organizations in the City, encourage new organizations and work cooperatively with other City Commissions and Committees and other public and private agencies . E . To provide a vehicle for publicizing all events of various organizations as well as community, state or national events related to the history, art and culture. F. To coordinate, recommend and advocate to the Mayor and City Council the use of grants or gifts to support events and improve the facilities for City events related to history, art and culture. G. To work with appropriate City personnel to establish means to elicit public participation in and support of all City programs . H. To recommend to the Mayor and City Council various programs calculated to enhance the viability of any historic, artistic or cultural district established by the City . " Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D . 2010 , I ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR. I 2 i Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2010 . Mayor Attest: City Clerk 3 i I