Public Works Packet 2010 11-16-10 be o
. �+ United City of Yorkville
° i 800 Game Farm Road
EST. --18 � Yorkville Illinois 60560
4 ! Telephone: 630-553-4350
Fax: 630-553-7575
AGENDA
PUI31.1I:C N-WORKS C CrMMITTI"'EC M.EI.rl ING
Tuesday, November 16, 2+111
6:30 p.m.
City Hall Conference Room
iNllinutes for Correction/f ;roval: August 17 2010 September 21 2010 and October 19 2010
Ileum Re-ccrmmended for Consent Agen{la:
1. PW 2010-70 Water Department Report for July 2010
2. PW 2010-71 Water Department Report for August 2010
New :Rus less:
1. PW 2010-67 Updated 6-Year Capital Improvement Program
2. PW 2010-69 River Road Bridge Replacement—Intergovernmental Agreement
3. PW 2010-72 Game Fann/Somonauk Project—Eng. Supplement#2, Federal Participation
Agreement & MFT Appropriation Resolution
4. PW 2010-73 Cozy Corner Subdivision—Final Acceptance and Bond/LOC Reduction
5. PW 2010-74 Cornerstone—Potential Bond Reduction#3
6. PW 2010-75 Proposed Revisions/Clarifications to Letter of Credit Policy
7. PW 2010-77 Parkway Tree Program Discussion
8. PW 2010-78 Temporary Easement— 102 E. Washington Street
9. PW 2010-79 802 S. Bridge Street—Bond Expiration
10.PW 2010-80 Prairie Meadows —Warranty Bond Release
11.PW 2010-81 Route 47 Project—Proposed Detour Route
12.PW 2010-82 Illinois Prevailing Wages Discussion
13.PW 2010-83 Public Works Committee Meeting Dates for 2011
14.PW 2010-84 Raintree Village Units 2 & 3 — Warranty Bond Release
Old I.«Sill ess:
1. PW 2010-65 Fountain Village—Punchlist Review and Sitework Letter of Credit
Reduction No. 1
2. PW 2010-47 Proposed Revisions to the Nuisance Ordinance (Weeds and Grass)
Public Works Committee
November 16, 2010
Page 2
Additional.Business:
2010/20:11 City Council Coals
F_ Public Works Committee w
Goal Elected Officials Staff
Rob Fredrickson/
Infrastructure planning. Sutcliff/Plocher Joe Wywrot 1 Eric Dhuse I
Krysti Barksdale-Noble
Trail planning and pedestrian(with Park Board.) Werderich 1 Golinski Laura Schraw/Bart Olson I
Joe Wywrot
Development slow-down issues. Teeling 1 Gilson K rysti Barksdale-Noble I
`-- --- Joe Wywrot--
i
UNITED CITY OF YORKVILLE
WORKSHEET
E'UBIAC WOR_ S COMM ITTL+ L+
Tuesday, November 1.6, 2010
t):3l! .111IN l
CITY CONFERENCE ROOM
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MINUTES FOR CC�R:RECT[ON/l -I'PRIO VA:L:
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1. August 17, 2010 2. September 21, 2010
❑ Approved ❑ Approved
❑ As presented ❑ As presented
❑ With corrections ❑ With corrections
3. October 19, 2010
❑ Approved
❑ As presented
❑ With corrections
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ITEMS IIECOM1Vi 11NQED FOR CONSENT AGENDA:
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1. PW 2010-70 Water Department Report for July 2010
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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2. PW 2010-71 Water Department Report for August 2010
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
-------------------------------------------------
NE,':'13USINESS:
---------------------------------------------------------------------------------------------------------------------------------------
1. PW 2010-67 Updated 6-Year Capital Improvement Program
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
2. PW 2010-69 River Road Bridge Replacement—Intergovernmental Agreement
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
3. PW 2010-72 Game Farm/Somonauk Project—Eng. Supplement#2, Federal Participation Agreement &
MFT Appropriation Resolution
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
-------------------------------------------------------
I
4. PW 2010-73 Cozy Corner Subdivision—Final Acceptance and Bond/LOC Reduction
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
I
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5. PW 2010-74 Cornerstone—Potential Bond Reduction #3
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee j
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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E
6. PW 2010-75 Proposed Revisions/Clarifications to Letter of Credit Policy
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
_] Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
7. PW 2010-77 Parkway Tree Program Discussion
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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8. PW 2010-78 Temporary Easement— 102 E. Washington St.
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational item
❑ Notes
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9. PW 2010-79 802 S. Bridge Street—Bond Expiration
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
--------------------------------------------------------------------------------------------------------------- ------
10. PW 2010-80 Prairie Meadows Warranty Bond Release
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
I
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i
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11. PW 2010-81 Route 47 Project—Proposed Detour Route
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
i
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12. PW 2010-82 Illinois Prevailing Wages Discussion
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
II
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13. PW 2010-83 Public Works Committee Meeting Dates for 2011
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
El Notes
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14. PW 2010-84 Raintree Village Units 2 & 3 —Warranty Bond Release
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
I
i
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OLD BUS1NESS:
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1. PW 2010-65 Fountain Village—Punchlist Review and Sitework Letter of Credit Reduction No. 1
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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2. PW 2010-47 Proposed Revisions to the Nuisance Ordinance (Weeds and Grass)
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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AD DYF]ONAL I�USfNESS:
----------------------------------------------------------------------------------------------------------------'-----------------------
!1J.� i�r � RE Y l AJ D
Tuesday, AUPLISI 1.7, '7+01.0
6:00 pni
City lull C.-On ereuee loom
Committee Mernhers:
Chairman Joe Plocher Alderman Marty Munns
Alderman George Gilson
Ciy St off
Eric Dhuse- Director of Public Works
Joe Wywrot—City Engineer
Bart Olson—City Administrator
Rose Spears—Alderman
Others Present
John Philipchuck Walter Stagner
Angel Trenado Jessica Trenado
Minutes for C or•rection Ap nroval. None
.Heins'RecofnfnClIded for Consent Awida
1. Pl f'2010-49 eater department_Report far Ili:ay 2010
2. W 2010-50 Water Department Report for June 2010
3. F{x'2010-54 rendall lllarketplace—.Earthwork.l eeter of Credit F-xpiration
New Business
out of sequence)
8. .PW 2010-62 Rush opley—Regional Stormwater_.:asetnent
Joe Wywrot reported that this easement is needed along Rt. 34 and he recommended
moving this forward to the consent agenda for discussion.
Add;tiorial Busipess
In another matter,Alderman Gilson read a letter from a concerned citizen, Mr. Trenado,
who had had water in his basement following recent heavy rains. Bart Olson said the
insurance company had investigated the claim made and was not yet ready to make a
decision. He asked Mr. Trenado to document the events including cleanup.
Alderman Munns commented on the lack of speed in handling this claim and this will be
reviewed when insurance companies are considered in the future. There was extensive
discussion on how this situation will be handled and the extent of the cleanup by the
1
homeowner. Mr. Olson will contact Veolia to determine contract coverage regarding
pickup of the damaged goods.
New'Busyness
1, JV 2010-55 Traffic Study—Taxon Road and filan :gale Lane
Mr. Wywrot said the intersection has been reviewed to determine if a 4-way stop is
warranted and it is not, with no backlog of accidents, etc. No further action.
2. _PI, 2010-56 Route 47 fidening— City Easements
IDOT is requesting 3 separate easements at 2 locations: near the city parking lot on
Hydraulic St. and also a temporary easement to replace the entire parking lot when
finished. IDOT is asking the city to grant the easement at no cost. The third request is
for a no-cost temporary easement in front of Town Square Park. Landscaping items and
a sign need to be moved and IDOT is offering$5800 for that move. Recommendation is
to grant the easements and this will move to the consent agenda.
3. .PP'IV 2010-57 rVeight.11imit Ordinance (E Alain St. & McHugh-Road)
In reference to the Rt. 47 widening project, IDOT notified the City of several weight limit
signs on Rt. 47 and it was found that ordinances established these limits. McHugh and E.
Main St. will be signed, however, Mr. Wywrot is recommending fewer signs. The
notification also reviewed using"no-thru truck traffic", however, Mr. Wywrot
recommended against this except on Countryside Parkway. The weight limit portion will
move forward to City Council.
3. 1'V 2010-581SA FVPVA mold.YermlessAgreement
Mr. Dhuse said this would be an educational tool for Hometown Days. This item will
move forward to consent agenda.
4. 'W 2010-59 rSA WWA Alutual Aid Agreement
This is a mutual aid agreement for nearby towns that agree to assist each other with water
and wastewater matters in the event of a disaster. Moves to consent agenda.
5. lvliseellaneotEs.R_itu..:inous.Patching—it-F 'Appropriate resolution
Mr. Wywrot said$50,000 is budgeted for small patching projects on Kennedy Road and
Game Farm Road. IDOT said 10%more should be budgeted to move this project
forward since the agreement states this item must go before Council if it exceeds
$50,000. Road improvements such as this are based on traffic volume and speed
according to Joe. Since Game Farm Road will be replaced in 3-4 years, he advised
against spending more money on this road. The committee agreed and it will move
forward to City Council consent agenda.
6. P1472010-61 Standard Specifications for.improvements
This matter concerns a builder who questioned a street-cleaning deposit of$5,000 for one
home. After review, Mr. Wywrot recommended a sliding scale with replenishment
triggers. He also made recommendations regarding stormwater storage, fire hydrants and
2
driveway approaches. These items will move forward to City Council and a resolution
will be drafted with review by the Attorney. This will be part of the Zoning Code.
9. PFV 2010-63 Grande Zeserve— ►etter of Credit..!xpirations
In July, 19 letters of credit were received regarding Grande Reserve. Mr. Wywrot
contacted the bank and a letter of retraction was to be sent,however,it has not been
received. He asked that this item be placed on the agenda to authorize the Clerk to call
these letters if necessary. All these letters pertain to property owned by Pasquinelli. This
item will move forward to the Council consent agenda.
Old Business
1. :PIY2010-47 Proposed.Revisions to the Nuisance Ordinance (Deeds and Grass)
This item has been reviewed in previous months and Mr. Olson said the issue is whether
plantings should be allowed to grow over 8 inches,but a decision could not be reached at
those meetings. Alderman Spears made reference to a meeting the previous night where
a decision was made to allow prairie plants. Alderman Spears had suggested a
mandatory fine for repeat offenders. Currently, a notice is sent for weed violations and it
proceeds to the adjudication process with no option to pre-pay.
According to Mr. Dhuse, the repeat offenders this year were for vacant lots. Alderman
Gilson said he received many calls regarding weeds and feels the limit should be 8 inches
and not 12 inches. He also feels mowing 3 times a year is not adequate. Plantings in
ponds were also discussed. After much discussion, it was decided to bring Laura Schraw,
who is an expert on such plantings, to the next meeting to discuss with the committee.
2. PIV 2010-48.Proposed Dater Ordinance Revision
Bart Olson said there are many changes with an overall revision of the ordinance. He
said the notice procedures for water billing were rot changed. Currently a bill is sent, 30
days are given to pay, if no payment another notice is sent, 10 more days are given and
then the water is shut off. He said this has been successful. Liens are placed after a
certain dollar amount. Alderman Spears said a realtor had called her about an incident
where new homeowners were being asked to pay the overdue water bill. Liens must be
cleared before a house can be sold.
Alderman Gilson asked if water revenues are used for other costs. Mr. Olson replied they
are used for employee insurance, administrative fees and other items. A certain
percentage of money is allowed to be transferred to the General Fund to offset customer
service costs. The committee was divided regarding the transfer of funds.
Fire protection system inspections were also discussed. Gilson asked if language to
require back-flow systems should be included in the ordinance. Mr. Dhuse said he
thought this was already included in the Building Code adopted this year,but could be
added to this ordinance also. Gilson suggested an annual inspection be included in the
language. This will move forward to City Council.
3
I
Addition al'Busin ess
Alderman Gilson asked for updates in response to emails he received. One concern was
about an overgrown pond on Garden Circle. Bart Olson has contacted the complainant
and naturalization was discussed. The developers decide on the design of the ponds.
In another matter, weeds have been trimmed on Adrian Street and permission was
granted by the rear year neighbors for access to the back. Bart Olson will also contact
this resident.
Gilson also discussed the crack sealer program and weed growth throughout Countryside
and other streets. He asked for a plan to address the problem.
Chairman Plocher discussed sewer repairs,but not all repairs will be done due to lack of
funds. Gilson questioned why the liaison to the sanitary district would not be involved in
the discussions. Munns addressed why some of the $10 million surplus money cannot be
rebated back to the residents since it originally came from the City. As liaison to the
sanitary district, Gilson said he would try to relay that to the district for an answer.
There was no further business and the meeting was adjourned at approximately 7:20pm.
Minutes submitted by
Marlys Young
4
DRAFT
AFT
UN1TED CITY OF Y 1RIN1.LL:L
800 Garne ftrm Road
YorkV lle, :I:L 60560
PUBLIC W�RKS COM IITTIFI E MEETING
City Hall, Conference .Room
Tues-day, Septeniber 2:1, 201.0---6:00 E'.Al.
PRESENT: George Gilson—Alderman
Diane Teeling-Alderman
Bart Olson — City Administrator
Joe Wywrot - City Engineer
Eric Dhuse—Public Works Director
Laura Sebraw—City Park Designer
Paul Zabel—Code Official
There was no quorum,however, discussion took place on the following:
Conse. t A. erada'lteir #3: 'IIW 2010-66 2010. Ni.scellaneous Bituminous Patching—Bid
Results and Sugt)leme ntal 1%1FT App.ropriation Resolution
Alderman Gilson asked how and where the bid for this project was advertised. City Engineer
Wywrot responded that advertisement was in the IDOT Bulletin as well as the Kendall County
Record. In addition, the bid was advertised as is with quantity by IDOT,however,the proposal
has the quantities included. Engineer Wywrot noted that it has been at least two years since the
City had advertised a bid in this manner.
Alderman Gilson also requested clarification regarding the cost savings if the scope of work was
reduced by $9,185.50. City Engineer Wywrot responded that the base repair work could be
eliminated as both roads are scheduled for replacement in the near future, which would save
approximately$4,000. In addition, if Public Works performed the shoulder work, and possibly
the striping, approximately $3,000 could be saved. Finally,reducing the area for patching would
also provide cost savings. Public Works Director Dhuse, in response to inquiry about Public
Works ability to perform striping, stated he would look into it; however, it has been difficult to
obtain the paint. City Engineer Wywrot noted that the$50,000 is a self-imposed limit; however
it is up to the City to determine if they want to utilize the appropriated MFT funds for the
additional $9,185.50 in costs.
Alderman Gilson questioned if it would be better to rebid this project, reducing the scope of
work as discussed. City Engineer Wywrot stated that rebidding the project would create a delay
it until next Spring because by the time the bids are received and processed,materials would not
be available. The consensus was to not rebid the project but instead request that the Mayor place
this item on the next Council agenda.
Minutes respectfully submitted
Kristia Leyendecker
UNITED CITY OF YORKNA LL:E
800 Game :Farm Road
Y-orkville, IL 0560
1"U113LIC WORKS C O1V1119:1.TT:EE 119.1.ETI TG
C i[y ]:hall., Conference Room.
.1.LLesday, October "19, 2.01? —6:00 P.117.
PRESENT: Diane Teeling - Alderman
Bart Olson—City Administrator
Joe Wywrot- City Engineer
Eric Muse Public Works Director
Laura Schraw—City Park Designer
As there was no quorum, no business was discussed.
�I
I
�I
19 ulty or York-Ville
United
EMMWGT., 296 UVT �P : .TMNT REPORT
��
-=
JULY 2010
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET (FEET) FEET GALLONS
3 1335 501 204 15,016,000
4 1393 542 187 164,000
7 1500 883 532 4,620,200
8 1500 861 477 25,528,000
9 1500 1125 576 9,900,000
TOTAL 55,228,200
CURRENT MONTHS PUMPAGE IS 7,485,600 GALLONS MORE THAN LAST MONTH
2,926,900 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,826,000 GALLONS
DAILY MAXIMUM PUMPED: 2,947,000 GALLONS
DAILY AVERAGE PER CAPITA USE: 114 GALLONS
.FATERTR EA'T'MENT
CHLORINE FED: 1567.4 LBS. CALCULATED CONCENTRATION: 3.1 MG/L
FLUORIDE FED: 367 LBS. CALCULATED CONCENTRATION: 0.19 MG/L
POLY PHOSAPHATE 1229.9 LBS. CALCULATED CONCENTRATION: 0.87 MG/L
-EIMT'ER!QUAL'I'1"f
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLUORIDE: 3 SAMPLES)TAKEN CONCENTRATION: 1.02 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 15 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S 9
NEW cusroMERS
RESIDENTIAL: 6 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS
REPLACED 100'OF V COPPER AT 1385 CHESTNUT CIRCLE. HOLE IN THE COPPER UNDER THE ROAD. ALSO �
REPLACED 5 SQUARES OF WALK DUE TO THE LEAK.
N
-� poi l-cAD-1 I
CA fta
�I WATER DEPARTMENT REPO)FAT
LE AUGUST 2010
MONTH/YEAR
w'vrELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FE FE FEET GALLONS
3 1335 501 204 10,000
4 1393 542 185 13,273,000
7 1500 883 530 3,883,300
8 1500 861 473 16,534,000
9 1500 1125 575 17,564,000
TOTAL 51,264,300
CURRENT MONTH'S PUMPAGE IS 3,963,900 GALLONS LESS THAN LAST MONTH
3,760,900 GALLONS LESS THAN LAST':YEAR
DAILY AVERAGE PUMPED: 1,615,600 GALLONS
DAILY MAXIMUM PUMPED: 2,534,200 GALLONS
DAILY AVERAGE PER CAPITA USE: 101 GALLONS
WATER TR EA•rM t N•T•
CHLORINE FED: 1417.7 LBS. CALCULATED CONCENTRATION: 3.3 MG/L
FLUORIDE FED: 415.3 LBS. CALCULATED CONCENTRATION: 0.22 MG/L
POLY PHOSAPHATE 1066.3 LBS. CALCULATED CONCENTRATION: 0.89 MG/L
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTIO14 AGENCY
BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY i _ UNSATISFACTORY (EXPLAIN)
FLOORIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.1 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 15 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S 7
NEW CUSTOMEPS
RESIDENTIAL: 2 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS
MENTS
506 COLTON REPAIRED--A 4"WATERMAIN WITH A 1/16 HOLE IN THE WATER MAIN.
`, ate is fA Reviewed By: Agenda Item Number
Legal ❑ NB #1
Finance ❑
EST. - 1835 Engineer ■
Tracking Number
1 City Administrator ■
s., a Consultant
ar. PW 2010-67
Acrenda hem Slunmary Memo
Title: Updated 6-Year Capital Improvement Program
Nleetiug and .Date: November 16, 2010 Public Works Committee
Synopsis: This updated program addresses water, sanitary,roadway, and other capital projects
proposed or constructed from FY 10-11 to FY 15-16.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote required: None i
Coun.c.il Action Requested: None—PW Committee consensus only
Sub,nitted by: Joe Wywrot Engineering
Name Department
Ageiic€a Item Notes:
r
lES1 Y° 18afi� To: Bart Olson, City Administra T '
I ` � From: Joe Wywrot, Ci ty Engineer
� CC: Eric Dhuse, Director of Pubh `aVorko
Lisa Pickering, Deputy City erk
Date: September 1, 2010
Subject: Updated 6-year Capital Improvement Program
I
rCEI ffi= -33:yenezwr l + #L°l..MCN i'.Kzwx-- - .e.�.,r.l -
Attached find proposed updates to last year's 6-year Capital Improvement Program. Multi-year
projects are listed with their total cost only in the year they are scheduled to begin, unless they
will be constructed as separate, phased projects. All project costs are for construction and related
construction engineering unless indicated otherwise. Debt service for past projects is not listed.
Projects scheduled for developer funding may be delayed due to the lack of funding. Costs for
ongoing and imminent project were updated based on best available information. Park-related
projects are not listed unless they pertain to trail or parking lot projects. Proposed major updates
to last year's approved plan are as follows:
General
• The purpose of listing projects for the current 2010-2011 fiscal year is to give a realistic
view of what we are currently capable of funding. The Capital Improvement Program for
future fiscal years is very aggressive, and depends largely on developer funding and some
borrowing.
Various projects were moved forward or back based on available funding or on the
progress of our overall water, sanitary sewer, and roadway programs.
p Projects required for or primarily funded by new development for the most part have
been moved back towards the end the 6-year timeframe.
Construction costs have risen about 3% over the past year. I have not adjusted the project
costs because they are fairly conservative to begin with.
Water
• No new construction projects.
The Newlyweds Foods watermain replacement was re-named to be the Pinewood
Apartments Watermain Replacement and was moved forward to FY 11-12 to coincide
with the Route 47 watermain relocation project.
• The River Road Watermain Replacement was moved up to FY 13-14 to coordinate that
work with the River Road Bridge Replacement project.
The Fox Hill Watermain Recapture was moved back to FY 13-14 and the cost was
revised accordingly.
The Game Farm Road watermain project was moved back to FY 14-15 due to delay of
the Game Farm/Somonauk project.
Sanitary
■ No new projects were added.
* Easement acquisition across the Griesmann property was deleted because the proposed
development of that property was abandoned.
* Provided more detail for the south-side SSES projects based on the Deuchler estimate
received 8113110. This project is now programmed as a series of separate design and
construction projects, with design of the first project funded in FY 11-12. YBSD is listed
as funding 50% of this project, although an Intergovernmental Agreement with YBSD
has not yet been approved.
• The Route 47 sanitary repairs were moved up to FY 11-12 based on IDOT's schedule.
■ The Fox Hill Sanitary Recapture was moved back to FY 13-14 and the cost was revised
accordingly.
i
• The Game Farm Road sanitary repairs were moved back to FY 14-15 due to delay of the
Game Farm/Somonauk project.
Streets
• Pushed back the Rt.34/Sycamore traffic signal design and construction projects to
FY 11-12 and FY 12-13, respectively.
• Pushed back the completion of Game Farm/Somonauk ROW/easement acquisition and
construction. This project is being deferred due to coordination issues with IDOT's Route
47 project.
The River Road Bridge project was moved up to begin Phase 1 engineering in FY 11-12
and continuing each year after that with different tasks, ending with construction in FY
14-15. An intergovernmental agreement will be needed with Kendall County regarding,
among other things,the allocation of Highway Bridge Program funds towards the project.
■ Added a separate project in FY 14-15 to complete the Rt.47 streetlights from Somonauk
to Route 126. The streetlight foundations and conduit are to be constructed during
IDOT's Route 47 project.
■ Moved Powers Court up to FY 12-13.
Increased Miscellaneous Patching to $150,000 for FY 11-12.
Added Cannonball Trail (Blackberry Shore Lane to Amanda Lane) as a LAPP project.
Engineering would be in FY 11-12 and construction in FY 12-13. We should position
ourselves to be ready for the next round of KKCOM funding of LAPP projects,which
pays for 75% of roadway construction.
• Added Rt.71 (Walsh Drive to Rt.126) for FY 14-15 to fund city costs related to trails,
traffic signals, etc.
+ Added Rt.47 (Caton Farm Road to Rt.71) for FY 15-16 to fund city costs related to trails,
traffic signals, etc.
Miscellaneous
+ The city-county Jefferson Street design was deleted from the program. We will be
proceeding without the county with a simple sidewalk design with IDOT.
* Added a separate project for Route 47 right-of-way landscaping in FY 14-15, after IDOT
is complete with their roadway work.
The Com Ed trail was removed from the current program. After other trails are
constructed, this project would move back into the program.
Construction of the Kennedy Road trail (Rt.47 to future Mill Road) was added in FY 12-
13.
Construction of the Riverfront park boat access and parking lot improvements were
added in FY 12-13.
Construction of the Raymond Regional Stornwater Basin was left in the program,but is
a scaled-back project in anticipation of the Ochoa development.
Added $15,000 per year over the next 3 years to buy into storage space at the County's
salt dome.
Deleted the $275,000 Yorkville salt dome project from FY 13-14.
In general, very few new projects were added to the Capital Improvement Program this year due
to the economic downturn, the corresponding drop in funding sources, and the large backlog of
projects already on the list. Funding for many projects is uncertain.
There are three projects (Game Farm/Somonauk, Route 47 roadway reconstruction, and the
River Road bridge replacement) currently under design or just beginning that are scheduled for
construction in the next few years. These projects will require significant city funding. We have
limited ability to influence the timelines of these projects without jeopardizing outside funding.
We need to evaluate our funding options so we are ready to proceed once these projects are
cleared for construction.
Please place this item on the Public Works Committee agenda of September 21, 2010 for
consideration.
Proposed Water Capital Imyrovernent I'ro�m 01-Sep-10
Funding Source
Water Improvement
Year Project &Expansion Fund Developer Total
10-11 a) None Vo LO $0
Sub-Total $0 $0 $0
11-12 a) Route 47 Watermain Relocations $650,000 $650,000
b) Pinewoods Apartments Watermain Replacement $150,000 $150,000
C) Radio-read meter retrofit(Phase 1) $115,000 $115,000
Sub-Total $915,000 $915,000
12-13 a) Radio-read meter retrofit(Phase 2) $115,000 $115,000
b) W. Ridge Watermain Replacement $140,000 $140,000
c) Shallow Well Siting Investigation $330,000 $330,000
d) Well No.6&Water Treatment Plant(Design) $200,000 $200,000
Sub-Total $455,000 $330,000 $785.000
13-14 a) S.Main Street Watermain Replacement $200,000 $200,000
b) River Road Watenmain Replacement(Rt.47-King) $120,000 $120,000
C) Elizabeth Street Watermain Replacement $175,000 $175,000
d) Orange/Olsen Watermain Loop $60,000 $60,000
e) Washington Watermain Replacement(S.Main-Mill) $150,000 $150,000
f) Well#7 Standby Generator $350,000 $350,000
g) Well No.6 $1,000,000 $1,000,000
h) Well No.6 Treatment Plant $2,500,000 $2,500,000
h) Fox Hill Watermain Recapture $600,000 $600,000
i) South Water Improvements(partial design) $950,000 950 000
Sub-Total $1,655,000 $4,450,000 $6,195,000
14-15 a) West Fox River Watermain Crossing $750,000 $750,000
b) Game Farm/Somonauk Road Watermains $65,000 $65,000
c) South Water Improvements(5 MG standpipe) $2,300,000 $2,000,000 $4,300,000
d) South Water Improvements(Shallow Well#1) $325,000 5325,000
e) Orange Street Watermain Replacement(S.Main-Mill) $150,000 $150,000
f) Well No.3 Rehabilitation $100,000 $100,000
g) South Water Improvements(tower design) $150,000 $150,000
h) South Water Improvements(deep well) $800,000 $800,000
i) South Water Improvements(treatment plant) $6.800,000 G 8$ 00,000
Sub-Total $3,690,000 $9,750,000 $13,440,000
15-16 a) South Water Improvements(Shallow Well#2) $325,000 $325,000
'�) Well No. 10 $870,000 $870,000
c) Well No. 10 Treatment Plant $3,440,000 $3,440,000
d) Greenbriar Road Watermain Extension $730,000 $730,000
e) SW Water Tower(2.0 MG) $2,000,000 $1,900,000 $3,900,000
f) Chally Farm Booster Station $610,000 $610,000
Sub-Total $2,325,000 $7,550,000 $9,875,000
Water Total $9,040,000 $22.080,000 $3,120,000
Pr000sed Sanitary Capital fpnUrove[neat LjMranA 01-Sep-10
Funding Source
San.Sewer Imp.
Year Proiect &&Expansion Fund YBSD Developer Total
10-11 None KO U K KO
Sub-Total $0 $0 $0 $0
11-12 a) South Side SSES Repairs(open cut-design) $55,000 $55,000 $110,000
b) Route 47 Sanitary Sewer Repairs $200,000 $200,000
c) SCADA System for Pump Stations-design $15,000 $15,000
d) Rob Roy Creek Interceptor(North Branch##2)-construction $1,400,0 OD $1,400,000
Sub-Total $270,000 $55,000 $1,400,000 $1,725,000
12-13 a) Route 47 Sanitary Sewer Repairs $200,000 $200,000
b) South Side SSES Repairs(open cut-construction) $420,000 $420,000 $840,000
c) South Side SSES Repairs(lining-design) $55,000 $55,000 $1 10,000
d) SCADA for pump stations-construction $100,000 $100,000
Sub-Total $775,000 $475,000 $1,250,000
13-14 a) 202 River Road Sanitary Sewer Replacement $100,000 $100,000
b) South Side SSES Repairs(lining-construction) $400,000 $400,000 $800,000
c) South Side SSES Repairs(manholes-design) $20,000 $20,000 $40,000
d) Aux Sable Creek Pump Station&Interceptors-Design $760,000 $760,000
e) Miscellaneous Repairs $50,000 $50,000
f) Fox Hill Sanitary Recapture $560,000 $560,000
f) Sewer Extensions $150.000 $150,000
Sub-Total $1,280,000 $420,000 $760,000 $2,460,000
14-15 a) Game Farm Road Sanitary Sewer Repairs $50,000 $50,000
c) South Side SSES Repairs(manholes-construction) $140,000 $140,000 $280,000
$50,000 $50,000
d) Miscellaneous Repairs
000 $150,000
e) Sewer Extensions $150,
$200,000 $200,000
f) SWInterceptor-Engineering
$100,000 $100,000
g) SW interceptor-Easement Acquisition
$2,750,000 $2,750,000
h) Aux Sable Creek Forcemain-Contract lA
$4,550,000 $4,550,000
i) Aux Sable Creek Pump Station-Contract 2
j) Aux Sable Creek Interceptor-Contract 3 $2,300,0D0 $2,300.000
$2150.000
k) Aux Sable Creek Interceptor-Contract 4 $2.150,000 ,
Sub-Total $390,000 $140,000 $12,050,000 $12,580,000
15-16 a) SW Interceptor-Contract 1 $2,700,000 $2,700,000
b) SW Interceptor-Contract 1 (Forest Preserve Landscaping) $150,000 $150,000
$2,500,000 $2,500,000
c) SW Interceptor-Contract 2
d) Miscellaneous Repairs $50,000 50,000
e) Sewer Extensions 150 000 $1150.000
Sub-Total $200,000 $5,350,000 $5,550,000
Sanitary Total $2,915,000 $1,090,000 $19,560,000 $23,565,000
Proposed Street Capital Improvement Program 01-Sep-10
Funding Source
Year Project General Fund MFT Developer Federal Total
10-11 a) Misc.Bituminous Patching $50,000 $50,000
$140,000 $430,000 $570,000
b) Fox Road(Rt.47-Poplar)-construction
c) Misc.Guardrail Repairs $25,000 $25,000
$130,000 $130,000
d) Game Farm-Somonauk(most ROW/Esmt.acquisition)
Sub-Total $345,000 $430,000 $775,000
11-12 a) Asphalt Pavement Treatment $50,000 $50,000
b) Crack Sealing $20,000 $20,000
c) River Road Bridge @ Blackberry Creek-Phase 1 Engrg. $50,000 $200,000 $250,000
d) Rt.34/Sycamore-Permanent Traffic Signal(design) $30,000 $30,000
e) Cannonball Trail LAPP-engineering $30,000 $30,000
f) Misc.Street Patching $150.000 $150,000
g) Powers Ct. $75.000 $75,000
Sub-Total $200,000 $205,000 $200,000 $605,000
12-13 a) Asphalt Pavement Treatment $50,000 $50,000
$20,000 $20,000
b) Crack Seating
$920,000 $200,000 $1,120,000
c) Route 47 non-participating street costs
(streetlights,traffic signals,sidewalks,Jefferson Street,etc.)
d) River Road Bridge @ Blackberry Creek-Phase 2 Engrg. $250,000 $250,000
e) Cannonball Trail LAPP-construction $200,000 $580,000 $780,000
f) Countryside Parkway(Center-W.Kendall) $110,000 $1 I0,000
g) Rt.34/Sycamore-Permanent Traffic Signal(construction) $200,000 $200,000
h) Kennedy Road(Christy to Grande Reserve) $200,000 $1,100,000 $1.300,000
i) Faxon Road extension to Route 47-ROW Acquisition $85,000 $85,000
j) Faxon Road extension to Route 47-design $15,000 $15,000
k) Strawberry Lane/Conover Ct $150,000 $150,000
1) W.Kendall Drive&Anderson Court $250,000 $250,000
Sub-Total $1,765,000 $885,000 $1,100,000 $580,000 $4,330,000
$60,000
13-14 a) Asphalt Pavement Treatment `S60,000
b) Crack Sealing $25,000 $25,000
$100,000
c) River Road Bridge @ Blackberry Creek-ROW acquisition $100,000
d} Game Farm/Somonauk(balance of ROW/Esmt acquisition) $70>000 $70,000 $140,000
e) In-Town Road Program(Phases 3&4)-design $350,000 $350,000
$50000 $50,000
,
f) Misc.Street Patching $1,040,000
g) Faxon Road Extension to Rt.47-construction $1.000 $1, ,000
h) SW Regional Roadway Improvements-design $116060,000 $160,000
000 $200,000
i) Wildwood Phase 1 streets $200,
$200,000
j) Corneils Road(Beecher to Route 47)-design $200,000
Sub-Total $760,000 $96,000 $1,399,000 $70,000 $2,325,000
14-15 a) Asphalt Pavement Treatment $60,000 $60,000
b) Crack Sealing $30,000 $30,000
c) Game Farm/Somonauk-Phase 3 Engineering $70,000 $160,000 $230,000
d) Game Farm/Somonauk-construction $3,750,000 $2,275,000 $6,025,000
e) Game Farm/Somonauk-Streetlight design $25,000 $25,000
f) River Road Bridge @ Blackberry Creek-Phase 3 Engrg. $44,000 $176,000 $220.000
g) River Road Bridge @ Blackberry Creek-construction $440,000 $1,760,000 $2,200,000
h) Route 47 streetlighting(Somonauk to Rt.126)-construction $280,000 $280,000
i) Wildwood Phase 2 streets $150,000 $150,000
j) Route 71 (Rt.47 Walsh Drive to Rt.126)-city costs $200,000 $200,000
$1,430,000 $1,430,000
k) Kennedy Road(RR tracks to Galena)
1) Mill Road(Kennedy to east end Grande Reserve) $2,640,000 $2,640,000
$700,000 $700,000
m) Greenbriar Road Extension
S1,400,000 $1,400,000
n) Pavillion Road Improvements(Fox-Rt.71) ,400,
000 $2,500,000
$2,500,
o) In-Town Road Program(Phase 3)-construction $50,000
p) Streetlight Construction(Various Locations) 5000
Sub-Total $7,015,000 $584,000 $6,170,000 $4,371,000 $18,140,000
15-16 a) Asphalt Pavement Treatment $60;000 $60.000
$35,000 $35°000
b) Crack Sealing
$50,000 $50,000
c) Misc.Street Patching
d) Game Farm/Somonauk-streetlight construction $l 00,000 $100,000
e) Countryside Subdivision-Units 8&9 $200,000 $200,000
f) Route 71 (Rt.47 Walsh Drive to Rt.126)-city costs $200,000 $200,000
g) In-Town Road Program(Phase 4)-construction $2,100,000 $2,100,000
$600,000 $600,000
h) Corneils Road(Caledonia to Route 47)-Construction 52,540,000
i) Kennedy Road(Bristol Ridge to RR tracks) $2,540,000
000 $250,000
j) E.Kendall Drive&Mulhern Court $250,
k) Streetlight Construction(Various Locations) $50,000 $50,000
1) Freemont(Spring-Walnut)&Somonauk(Liberty-McHugh) $300,000 $300,000
m) Kennedy Road(Autumn Creek to Bristol Ridge Road) $600,000 $60000
Sub-Total $3,310,000 $35,000 $3.740,000 $7,085,000
Streets Total $13,050.000 $2,150,000 $12,409,000 $5,651,000 $33,260,000
Pro posed Wscelibneous Cauital Im roverien'O F •o PIA, 01-Sep-10
Funding Source
Year project General Fund Parks Develo er Grant Total
Q00 $25
10-11 a) Town Square Sidewalk Replacement $25, ,000
b) Sidewalk Replacement/Extension Program $5,000 $30,000
Sub-total $30,000 $30,000
11-12 a) Safe Routes to School(Grant 1)-design&construction $100,000 $100,000
b) Purchase 1000 ton salt storage space @ County(Year I of 3) $15,000 $15,000
c) Police Station-Design $650,000 $650,000
d) Sidewalk Replacement/Extension Program $50,000 $50,000
e) Beecher Road-River Crossing Study $100,000 $100,000
f) Kennedy Road Trail(Rt.47 to future Mill Road) $175,000 $1,575,000 $1,750,000
g) Boat Access&Riverfront parking.lot $90,000 $435,000 $525,000
h) Parkway tree planting program $25,000 $25,000
Sub-total $265,000 $90,000 $750,000 $2,110,000 $3,215,000
12-13 a) Safe Routes to School(Grant 2)-design &construction $130,000 $130,000
b) Purchase 1000 ton salt storage space @ County(Year 2 of 3) $15,000 $15,000
c) Police Station-Construction $11,000,000 $11,000,000
d) Rt.34 Bike Trail(Kendall County Campus frontage) $75,000 $75,000
e) Downtown Brownfield-Remediation $200,000 $200,000
f) Parkway tree planting program $25,000 $25,000
g) Game Farm/Sornonauk-parkway tree landscaping $50,000 $50,000
h) Raymond Detention-construction $2,000,000 $2,000,000
i) Sidewalk Replacement/Extension Program $60,000 $60,000
Sub-total $225,000 $13,200,000 $130,000 $13,555,000
13-14 a) Purchase 1000 ton salt storage space @ County(Year 3 of 3) $15,000 $15,000
b) Bike Trail Construction-various locations $250,000 $250,000
c) Parkway tree planting program $25,000 $25,000
d) Sidewalk Replacement/Extension Program $60,000 $60,000
Sub-total $350,000 $350,000
14-15 a) Bike Trail Construction-various locations $250,000 $250,000
b) Route 47 right-of way landscaping $200,000 $200,000
c) Parkway tree planting program $25,000 $25,000
d) Sidewalk Replacement/Extension Program $60,000 $60,000
Sub-total $535,000 $535,000
15-16 a) Bike Trail Construction-various locations $250,000 $250,000
b) Parkway tree planting program $25,000 $25,000
c) Sidewalk Replacement/Extension Program $60,000 $60,000
Sub-total $335,000 $335,000
Misc.Total $1,740,000 $90,000 $13,950,000 $2,240,000 $18,020,000
Suir.uary of Capital Improvement Program 01-Sep-10
Funding Source
Year Category General Fund Parks Water Sanita YBSD MFT Developer Federal Other Grant Total
10-11 a) Water Improvements $0
b) Sanitary Improvements $0
c) Street Improvements $345,000 $430,000 $775,000
d) Miscellaneous Improvements $30,000 $30,000
Totals $30,000 $345,000 $430,000 $805,000
11-12 a) Water Improvements $915,000 $915,000
b) Sanitary Improvements $270,000 $55,000 $1,400,000 $1,725,000
c) Street Improvements $200,000 $205,000 $200,000 $605,000
d) Miscellaneous Improvements $265,000 $90,000 $750,000 $2,110,000 $3_215,000
Totals $465,000 $90,000 $915,000 $270,000 $55,000 $205,000 $2,150,000 $200,000 $2,110,000 $6,460,000
12-13 a) Water Improvements $455,000 $330,000 $785,000
b) Sanitary Improvements $775,000 $475,000 $1,250,000
c) Street Improvements $1,765,000 $885,000 $1,100,000 $580,000 $4,330,000
d) Miscellaneous Improvements $225,000 $13,200000 $130,000 $13,555,000
Totals $1,990,000 $455,000 $775,000 $475,000 $885,000 $14,630,000 $580,000 $130,000 $19,920,000
13-14 a) Water Improvements $1,655,000 $4,450,000 $6,105,000
b) Sanitary Improvements $1,280,000 $420,000 $760,000 $2,460,000
c) Street Improvements $760,000 $96,000 $1,399,000 $70,000 $2,325,000
d) Miscellaneous Improvements $350,000 $350,000
Totals $1,110,000 $1,655,000 $1,280,000 $420,000 $96,000 $6,609,000 $11,240,000
14-15 a) Water Improvements $3,690,000 $9,750,000 $13,440,000
b) Sanitary Improvements $390,000 $140,000 $12,050,000 $12,580,000
c) Street Improvements $7,015,000 $584,000 $6,170,000 $4,371,000 $18,140,000
d) Miscellaneous Improvements $535,000 $535,000
Totals $7,550,000 $3,690,000 $390,000 $140,000 $584,000 $27,970,000 $44,695,000
15-16 a) Water Improvements $2,325,000 $7,550,000 $9,875,000
b) Sanitary Improvements $200,000 $5,350,000 $5,550,000
c) Street Improvements $3,310,000 $35,000 $3,740,000 $7,085,000
d) Miscellaneous Improvements $335,000 $335,000
Totals $3,645,000 $2,325,000 $200,000 $35,000 $16,640,000 $22,845,000
Total Cost of 6-year Program $14,790,000 $9,040,000 $2,915,000 $1,090,000 $2,150,000 $67,999,000 $1,210,000 $2,240,000 $105,965,000
Ci T Reviewed By: Agenda Item Number
F � `% Legal ❑
I Finance ❑
EST 1836
}� Engineer 4, Tracking Number
. , City Administrator
. � Consultant ❑
Agenda ltern Summary Memo
Title: River Road Bridge Replacement—Intergovernmental Agreement
Meetinq H]1(1 Date: November 16, 2010 Public Works Committee
Synopsis: This proposed intergovernmental agreement formalizes funding and other
commitments by the city and county regarding this bridge project.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Aaerda Item Motes:
II
i
Memorandum
EST b ' " ysas To: Bart Olson City Administra . r
511 �: From: Joe Wywrot, City Engineer
0 ON
r=•i;L• ! CC: Lisa Pickering, Deputy City1�rk
kk a �'rr
Date: November 10, 2010
Subject: River Road Bridge Replacement—Intergovernmental Agreement
I have been in discussion with Fran Klaas, the Kendal County Highway Engineer, regarding
combined efforts of the city and county to fund the River Road Bridge project and to coordinate
the project between ourselves and IDOT. The attached intergovernmental agreement with
Kendall County would formalize funding commitments and other tasks for the project.
The proposed agreement would obligate the county to channel federal Highway Bridge Program
funds to pay for 80% of Phase 1 and Phase 2 Engineering,up to a maximum of$200,000. This
would leave the city obligated to fund 20% of Phase 1 and Phase 2, plus any costs beyond those
not covered by the Highway Bridge Program funds.
Concurrent with Phase 2 is right-of-way and easement acquisition. We have previously secured a
40-foot half right-of-way dedication from Yorkville Bristol Sanitary District along their entire
River Road frontage. Phase 1 Engineering would determine if additional right-of-way or
easements are needed elsewhere. The city would be responsible for all right-of-way and/or
easement acquisition costs.
IDOT has approved this project for funding through their Major Bridge Program. The IDOT
funding would cover 80% of all Phase 3 costs, including construction and construction
engineering, up to a maximum of$1,936,000. The city would be responsible for the remaining
20% of construction-related costs.
The agreement also specifies that the county would act as the lead agency for Phase I and Phase
2, and the city would be lead agency for Phase 3.
The IDOT funding anticipates that construction will occur in calendar year 2015. In order to
meet that timeframe, we need to begin Phase 1 soon. Since the city has no funds budgeted for
this project in the current fiscal year, the county has tentatively agreed to front-fund the city's
20% share of Phase 1 and Phase 2, with the city agreeing to budget reimbursement to the county
in our fiscal year 2011-2012.
1 recommend that this agreement be approved, subject to final legal and staff review. Please
place this item on the November 16, 2010 Public Works Committee agenda for consideration.
.Nrl'.L+'.RGOV1.131' MENTAL AGREEMENT FOR THE"I PLACEMEi�T Vi+THE
RIVER ROAD BRIDGE OVER:13LAC:KI3E-R)"CREEK,3701UNILLE, I-Li rl,110[S
THIS TNTERGOVERIN M:I,i~,TAL AGREEMENT by and between the County of
Kendall, a unit of local government of the State of Illinois ("Kendall County") and the United
City of Yorkville, Kendall County, Illinois (the "City") a municipal corporation of the State of
Illinois.
W LTNESSIJ'111:
VVIIERE.A.S, Article VII, Section 10 of the Illinois Constitution of 1970 and the
Intergovernmental Cooperation A et (5 ILCS 22011 et seq.) permit units of local government to
obtain or share services and to jointly contract, combine or transfer any power, privilege,
function or authority among themselves; and,
W11 EREAS, Kendall County and the City have determined it to be in the best interest of
the region to combine funds received by the City from the Illinois Department of
Transportation's Major Bridge Program with funds received by Kendall County from the federal
Highway Bridge Program in order to undertake the replacement of the River Road Bridge over
Blackberry Creek (the "Project") pursuant to the terms conditions and limitations as hereinafter
set forth; and,
WHEREAS, the Project, once completed, shall provide a safe and efficient roadway
network for the benefit of the residents of the City and Kendall County.
NOW, THEREFORE, in consideration of the premises and the mutual covenants
hereafter set forth, the parties agree as follows:
Section I. The foregoing preambles are hereby incorporated as if fully restated in this
Section 1.
1
Section 2. Kendall County hereby agrees to contract with an engineering firm,
approved by the City, to undertake the preliminary engineering ("Preliminary Engineering") for
the Project. Upon completion of the Preliminary Engineering and approval by the County and
the City, the County shall direct the engineering firm to proceed with the design engineering (the
"Design Engineering") for the Project.
Section 3. Kendall County hereby commits sufficient Highway Bridge Program
monies to fund eighty (80%) percent of the total cost of Preliminary Engineering and Design
Engineering. The County agrees to pay the remaining twenty percent (20%) on the condition that
the City reimburses the County for said twenty percent (20%) on or before April 30, 2012. The
City hereby agrees to reimburse the County on or before April 30, 2012, for any portion of the
cost of the Preliminary Engineering and the Design Engineering advanced by the County on
behalf of the City.
Section 4. Upon completion and approval of the Design Engineering, the City agrees
to undertake the acquisition of such interests in real estate, including temporary or permanent
easements or fee ownership, as deemed necessary to construct the replacement of the River Road
Bridge over Blackberry Creek and shall be responsible for all costs in connection with such
acquisition. It is understood that construction of the Project is currently scheduled for calendar
year 2015 and the parties hereto agree to work cooperatively toward that date.
Section S. This Agreement and the rights of the parties hereunder may not be
assigned (except by operation of law), and the terms and conditions of this Agreement shall inure
to the benefit of and be binding upon the respective successors and assigns of the parties hereto.
Nothing in this Agreement, express or implied, is intended to confer upon any party, other than
2
the parties and their respective successors and assigns, any rights, remedies, obligations or
liabilities under or by reason of such agreements.
Section 6 All notices required or permitted hereunder shall be in writing and may be
given by (a) depositing the same in the United States mail, addressed to the party to be notified,
postage prepaid and certified with the return receipt requested, (b) delivering the same in person,
or(c) telecopying the same with electronic confirmation of receipt.
If to the County: County Administrator
County of Kendall
111 West Fox Street
Yorkville, Illinois 60560
If'to the Village: City Administrator
United City of Yorkville
800 Galne Farm Road
Yorkville, Illinois 60560
Or such address or counsel as any party hereto shall specify pursuant to this Section from time to
time.
Section 7. In case of any provision of this Agreement shall be invalid, illegal or
unenforceable, it shall, to the extent possible, be modified in such manner as to be valid, legal
and enforceable so as to most nearly retain the intent of the parties, and, if such modification is
not possible, such provision shall be severed from this Agreement, and in either case the validity,
legality, and enforceability of the remaining provisions of this Agreement shall not in any way be
affected or impaired thereby.
Section 8. Time is of the essence with respect to this Agreement.
Section 9. This Agreement is executed in multiple counterparts, each of which shall
be deemed to be and shall constitute one and the same instrument.
3
IN' WITNESS WHERE OF, the parties hereto have caused this Intergovernmental
Agreement to be executed by their duly authorized officers on the above date at Yorkville,
Illinois.
I
County of Kendall, a unit of local government United City of Yorkville, Kendall County,
of the State of Illinois Illinois a municipal corporation
By: By:
Chair, Kendall County Board Mayor
Attest: Attest:
County Clerk City Clerk
4
:0r6 CI, Reviewed By: Agenda Item Number
-�� Legal ❑ NB #3
Finance ❑
ES: 1936, Engineer 1
��-- Tracking Number
City Administrator r
' .T. Consultant ❑ PW 2010_72
El
Agenda ltem Siinim- y Memo
Title: Game Farm/Somonauk Project—Eng. Supplement#2, Federal Participation Agmt. &
MFT Appropriation Resolution
Meech g ai d IJate• November 16, 2010 Public Works Committee
Synopsis: This engineering supplemental request in the amount of$16,810 is for items
performed beyond the original scope of work of the agreement.
Council Action "P.i-evi.ously'Caker:
Date of Action: Action Taken:
Item Number:
'Type o1"Vote Required: Majority
Council Action Requested: Approval
Subinitted hy: roe Wywrot Engineering
Name Department
Agenda Item Notes:
/ESr.f,WE
" 18361 To: Bart Olson, City Administrato
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Cb
v
, Date: October 13, 2010
E Subject: Game Farm/Somonauk Project -Proposed Engineering
Supplement No.2, Agreement for Federal Participation,
& MFT Appropriation Resolution
Attached find one copy of proposed Engineering Supplement No. 2 submitted by SEC Group for
the referenced project. This proposed supplement to the existing engineering agreement, in the
amount of a$16,810 increase, is for various work items beyond the scope of the original
agreement. Also attached find a Local Agency Agreement for Federal Participation, which calls
for half of this additional engineering expense to be funded through the Kane-Kendall Council
for Mayors (KKCOM), and an MFT appropriation resolution in the amount of$16,810.00. Even
though the federal government would pay for half this cost, we need to pay the consultant and
then request reimbursement, so we need to appropriate the full amount.
The additional work items are explained in detail in Exhibit E to the supplement. The more
significant items were:
A. Re-analyze the tributary area and revise the storm sewer design on Somonauk Street. The new
design will allow us to keep the existing storm sewer in service rather than replacing it with a
larger sewer. The cost savings in construction will be in excess of$100,000.
B. Revise the storm sewer design on Game Farm Road near the high school to allow the existing
watermain near the high school to remain in service. By not replacing the watermain, we will
save about $30,000 in construction costs.
C. Update the Highway Standards and various special provisions to comply with IDOT's current
requirements. Unfortunately this work was performed before we made the decision to defer
construction of the project.
SEC Group originally submitted a supplemental request for$21,716, which also included
additional hours for trail redesign,pavement marking revisions, and an additional future meeting
with KKCOM staff. Upon discussing these items with SEC we all agreed that the trail redesign
was necessary only because their original design did not fully consider all options to help
minimize the need for easements, some of the pavement marking revisions were to correct
drafting errors, and the additional future meeting will probably not be necessary.
I recommend that Engineering Supplement No. 2, the Local Agency Agreement for Federal
Participation, and the MFT appropriation resolution be approved. Please place this item on the
October 19, 2010 Public Works Committee agenda for consideration.
���[E101 Ill Resolution for Irnpro.�ement by
P� Unioipality Under the Illinois
of @ y
TramspbrtAon Highway Code
BE IT RESOLVED, by the City Council of the
Council or President and Board of Trustees
United City of Yorkville Illinois
City,Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route From _ To
Game Farm Road FAU 1550 US Route 34 Somonauk Street
Somonauk Street FAU 1550 Game Farm Road Colton Street
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Additional Phase 2 engineering to revise storm sewer, watermain
sidewalk, pavement marking, and railing designs.
and shall be constructed NIA wide
and be designated as Section 03-00031-00-FP
2. That there is hereby appropriated the (additional X Yes No)sum of Sixteen thousand, eight hundred and ten and
----------------------------------------------------------------- Dollars ( $16,810.00 )for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved I, Jacquelyn PAIschewski Clerk in and for the
City of Yorkville
City,Town or Village
County of Kendall hereby certify the
Date
foregoing to be a true, perfect and complete copy of a resolution adopted
by the City Council
Council or President and Board of Trustees
Department of Transportation at a meeting on
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
day of
Regional Engineer
(SEAL)
City,Town,or Village Clerk
Printed 10/13/2010 BLR 09111 (Rev. 11106)
Local Agency State Contract Day Labor Local Contract I RR Force Account
f Qur10 S Depar'[t'rient X
Of Varisportaton United City of Yorkville
Local Agenq.V Agreement Section Fund Type ITEP Number
for Federal Participation 03-00031-00-FP STU
Construction En in erina Ri ht-of-Wa
Job Number Project Number Job Number Project Number Job Number Project Number
P-93-033-07 M-8003 (811)
This Agreement is made and entered into between the above local agency hereinafter referred to as the"LA"and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as'THIVVA".
Location
Local Name Game Farm Road 1 Somonauk Street Route FAU 1550 Length 5,500 feet
Termini U.S. Route 34 to Illinois Route 47
Current Jurisdiction United City of Yorkville Existing Structure No N/A
Project Description
Reconstruction of Game Farm Road 1 Somonauk Street from U.S. Route 34 to Illinois Route 47 for the addition of auxiliary turn lanes.
Project includes curb and gutter, new storm sewer and sidewalk improvements.
Division of Cost
Type of YYbrk- FMYA % STATE % LA % Total
Participating Construction ( } ( ) ( }
Non-Participating Construction ( } ( ) ( )
Preliminary Engineering 8,405 ( 50 ) ( ) 8,405 ( 50 ) 16,810
Construction Engineering ( ) ( } { )
Right of Way ( ) { ) { )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 8,405 $ $ 8,405 $ 16,810
NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
The Federal share of construction engineering may not exceed 15%of the Federal share of the final construction cost.
Local Agency Appropriation
By execution of this Agreement,the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required,to cover the LA's total cost.
Method of Financing (State Contract.Nark)
METHOD A--Lump Sum(80%of LA Obligation)
METHOD B--- Monthly Payments of
METHOD C---LA's Share $8,405.00 divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed on 10/11/2010 Page 1 of 4 BLR 05310(03123110)
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name,or in the name of the state if on the state highway system,all right-of-way necessary for this project in
accordance with the requirements of Titles 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids,the LA shall certify to the STATE that all
requirements of Titles 11 and III of said Uniform Act have been satisfied. The disposition of encroachments,if any,will be
cooperatively determined by representatives of the LA,and STATE and the FHWA, if required.
(2) To provide for all utility adjustments,and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum(addendum should be accompanied
by a location map). if the improvement location is currently under road district jurisdiction,an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FH111V'A,the completed improvement,or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain,for a minimum of 3 years after the completion of the contract,adequate books,records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department;and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department;and to
provide full access to all relevant materials. Failure to maintain the books,records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books,records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly iose(partial or total)Federal participation as determined by the FH`,y'A.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A- Lump Sum Payment. Upon award of the contract for this improvement,the LA will pay to the STATE,in lump sum,
an amount equal to 80%of the LA's estimated obligation incurred under this Agreement,and will pay to the STATE
the remainder of the LA's obligation(including any nonparticipating costs) in a lump sum, upon completion of the
project based upon final costs.
Method B- Monthly Payments. Upon award of the contract for this improvement,the LA will pay to the STATE,a specified
amount each month for an estimated period of months,or until 80%of the LA's estimated obligation under the
provisions of the Agreement has been paid,and will pay to the STATE the remainder of the LA's obligation(including
any nonparticipating costs)in a lump sum,upon completion of the project based upon final costs.
Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement,the
LA will pay to the STATE,an amount equal to the LA's share of the construction cost divided by the estimated total
cost, multiplied by the actual payment(appropriately adjusted for nonparticipating costs)made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding,equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for,or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed,the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed,the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation,2300 South Dirksen Parkway,Springfield,
Illinois,62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission(ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT's District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
Printed on 10/11/2010 Page 2 of 4 BLR 05310(03123110)
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred,suspended, proposed for debarment,declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public(Federal,
State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission
of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements receiving stolen
Property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State,local)with
commission of any of the offenses enumerated in item(b)of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal,State, local)
terminated for cause or default.
(16) To include the certifications,fisted in item 15 above and all other certifications required by State statutes,in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that:
(a) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of
any cooperative agreement,and the extension,continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress or an employee of
a Member of Congress,in connection with this Federal contract,grant,loan or cooperative agreement,the undersigned shall
complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying",in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts,subgrants and contracts under grants,loans and cooperative agreements)and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any stoml water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment,certified time sheets,vendor invoices,vendor receipts,and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed$1,000,000(five years if the project costs exceed$1,000,000).
(24) Upon completion of this phase of the improvement,the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs,less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement,the most recent invoice may be considered the final invoice and the obligation of the funds closed.
(25) (Single Audit Requirements) That if the LA receives$500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget(OMB)Circular No.A-133. LA's that receive less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit,but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway
planning and construction activities is 20.205.
THE STATE AGREES:
(1) To provide such guidance,assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA's certification of compliance with Titles II and Ill requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE(and FH VA,if required)and to award a contract for construction of the proposed improvement,after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering,right-of-way, utility work and/or construction
work:
Printed on 10/11/2010 Page 3 of 4 BLR 05310(03123110)
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling,to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel,cement,aggregate,structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) That this Agreement and the covenants contained herein shall become null and void in the event that the FM NIA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(2) This Agreement shall be binding upon the parties,their successors and assigns.
(3) For contracts awarded by the LA,the LA shall not discriminate on the basis of race,color,national origin or sex in the award and
performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT—assisted contracts. The LA's DBE program,as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program,the department may impose sanctions as provided for under part 26 and may,in appropriate cases, refer the matterfor
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.). In the absence
of a USDOT—approved LA DBE Program or on State awarded contracts,this Agreement shall be administered under the
provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program.
(4) In cases where the STATE is reimbursing the LA,obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year,the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act(820 ILCS 13010.01 et se g.)unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1 Location Ma
(Insert addendum numbers and titles as applicable)
The LA further agrees,as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this Agreement
and all addenda indicated above.
APPRO w'ED APPROVED
Local Agency State of Illinois
Department of Transportation
Valerie Surd
(Print or Type Name) Gary Hannig,Secretary of Transportation Date
Mayor By:
(County Board Chairperson/Mayor/Milage Presidentletc.) (Delegate's Signature)
—
(Delegate's Name-Printed)
(Signature) Date
The above signature certifies the agency's TIN number is Christine M.Reed,Director of Highways/Chief Engineer Date
36-6006169 conducting business as a Governmental
Entity.
NOTE: If signature is by an APPOINTED official,a resolution Ellen J.Schanzle-Haskins,Chief Counsel Date
authorizing said appointed official to execute this agreement is
required.
Ann L.Schneider,Director of Finance and Administration Date
Printed on 10/11/2010 Page 4 of 4 BLR 05310(03123110)
LOCATION MAP
SUPPLEMENT #2
RANGE: : MST
END IMPROVEMENTS
GAME FAIM ROAD �
STA 549+95.69
fiya COUNTRYSIDE PKWY
�C� I
34 -07 34
END SDMONAUK JOHN ST STREET VETERANS PKWY PUM4 RO
STA 613+88,03
SEGM GAME FARM ROAD P EaSURE R ti ANDMaRK �G��o H<44,&0
STA.51a+SB.00 �2�� LANE& aG� 1
C� WALNUT ST
LL 1 JACK ON ST
cc
0 w x E ELM ST
7-1 a EP KST
°I SCJON UK ST
RING Sr
x RIVER ST u -
cra}
C3 Y J
FOX RIVER D _
NGTON NORTH R R ft�STAL.GIN IMPROVEAiENTS PROJECT onuSSION SOMONAUK STREET RIDGE VAN EMMON ST MONAUX STREET STA 499+SL84 TO 4T 494+9L93
STA.500+18.58 mo W S IN TON T
0
ORA GE S7
DLSEN ST
FOx Pp WA
r BLAINE 5 LTER ST
Z
ELIZABETH 57 ILLINI DR
BEAVER ST 26
I
BRISTOL Tolim'sHIP
THIRD PRINCIPAL PPIERIDIANI
LOCATION MAP
9°=2,000'(APPROX.)
PROJEcr GROS S LENGTH = 5,463.55 FEET' 11.03 MILES)
Pilll.f.CT NE I' LENGTH -- 5,500.69 FEE-l' (1.04 MILES)
Local Agency Consultant
L Ohm Depariment SEC Group, Inc. An HR Green
United City of Yorkville O or 7 nsportab n C Company
County C .0 Address
Kendall A imi 651 Prairie Pointe Dr. Suite 201
Section L S City
f�3-00031-d0-gip U Yorkvllle
Project No. A Preliminary Engineering State
M-080-03 1 A Services Agreement L Illinois
Job No. G For T Zip Code
P-93-033-07 E Federa! Participation A 6 560
Contact Name/Phone/E-mail Address N 1 Contact Name/Phone/E-mail Address
Joseph Wywrot1630-553-8545 C T Glenn Tredinnick, RE./630-553-7560 Jwywrot @yorkville.1I.us y Supplement#2 gtredinnick @hrgreen.com
THIS AGREEMENT is made and entered into this day of 2010 between the above
Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Game Farm Road-Somonauk Street Route FAU 1550 Length 5,500' Structure No. None
Termini From Illinois Route 47 to U.S.Route 34
Description: Supplement#2 for the preparation of contract plans and specifications for the reconstruction of Game Farm Ro"Somonauk
Street,from Illinois Route 47 to U.S. Route 34.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance,in accordance with STATE approved design standards and policies,of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 360 calendar days from the date of the Notice to Proceed from the
LA,excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm,including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT;and that the ENGINEER has sufficient properly trained,organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required bylaw. Plans for structures to be built as apart of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes,state of Illinois statutes,and local laws or ordinances of the LA.
Page 1 of 7 BLR 05610(Rev.9106)
Printed on 10/12/2010 12:41:45 PM
9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage,brokerage,contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid,or agreed to pay any firm,organization or person(otherthan a bona fide employee working solely for me or the above
ENGINEER)any fee,contribution, donation or consideration of any kind for,or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred,suspended,proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public
(Federal,State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,
forgery,bribery,falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local)with
commission of any of the offenses enumerated in paragraph(e)and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal,State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B).
13. Scope of Services to be provided by the ENGINEER(as checked below and detailed in Exhibit E):
❑ Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
Prepare applications for U.S.Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report,(including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
❑ Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment,State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to fumish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction,Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures,and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
Complete the general and detailed plans,special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be fumished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 7 BLR 05610(Rev.9/06)
Printed on 10/11/2010 1:58:59 PM
IL THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT,on the basis of the
following compensation formulas:
Cost Plus Fixed Fee Z CPFF= 14.5%[DL+ R(DL)+OH(DL)+ IHDC],or
❑ CPFF= 14.5%[DL+R(DL)+ 1.4(DL)+ IHDC],or
❑ CPFF= 14.5%[(2.3+ R)DL+IHDC]
Where: DL= Direct Labor
IHDC =In House Direct Costs
OH = Consultant f=irm's Actual Overhead Factor
R=Complexity Factor
Speck Rate ❑ (Pay per element)
Lump Sum ❑
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 515-409:
❑ With Retainage
a) For the first 50%n of completed worn, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50%of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER,such payments to be equal to
95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE,a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT,is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases,refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.).
111. IT 15 MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications,estimates,maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes,sketches,charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request,to the LA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 7 BLR 05610(Rev.9106)
Printed on 10/11/2010 1:58:59 PM
3, That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet,assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain,for a minimum of 3 years after the completion of the contract,adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section 11 will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE, and their
officers,agents and employees from all suits,claims,actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings, plats,surveys,reports,
permits,agreements, soils and foundation analysis, provisions,specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act(301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years.
For the purpose of this certification,"grantee"or"contractor"means a corporation,partnership or other entity with twenty-five(25)or
more employees at the time of issuing the grant,or a department,division or other unit thereof, directly responsible for the specific
performance under a contract or grant of$5,000 or more from the State,as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture,distribution, dispensing,possession or use of a controlled substance,
including cannabis,is prohibited in the grantee's or contractor's wor,place.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying-the employee that,as a condition of employment on such contract or grant,the employee will:
(a) abide by the terms of the statement;and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling,rehabilitation and employee assistance program;and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten(10)days after receiving notice underpart(B)of paragraph(3)of
subsection (a)above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
`. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 7 BLR 05610(Rev.9106)
Printed on 10/11/2010 1:58:59 PM
10. The ENGINEER or subconsultant shall not discriminate on the basis of race,color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
_ Prime Consultant: _ TIN_Number _ Agreement Amount
SEC Group Inc -An HR Green Company � 42-0927178 r I $16,809.27
Sub-Consultants: TIN Number Agreement Amount
Sub-Consultant Total:
Prime Consultant Total: $ 16,809.27
Total for all Work: $ 16,809.27
Executed by the LA: United City of Yorkville
(Municipalitylrownship/County)
ATTEST:
By: By:
Clerk Title: Mayor
(SEAL)
Executed by the ENGINEER:
r �
ATTEST: f' SEC Grou In .-An HR Green Company
By: t t' JCJ'� By- - ==----
Title: Administrative Assistant Title: Site Manager
Page 5 of 7 BLR 05610(Rev.9106)
Printed on 10/11/2010 1:58:59 PM
Exhibit A-Phase 11 Engineering
Supplement 42
Route: Game Farm Road/Somonauk Road "Firm's approved rates on file with!DOT's
Local Agency: United City of Yorkville Bureau of Accounting&Auditing:
(MunicipalitylTownship/County) Overhead Rate OH 159.00%
Section: 03-00031-00-EP ( )
Project: M-8003(811) Complexity Factor(R) 0
Job No. P-93-033-07 Calendar Days 360
Method of Compensation
Cost Plus Fixed Fee 1 ® 14.5%[DL+R(DL)+OH(DL)+IHDC]
Cost Pius Fixed Fee 2 ❑ 14.5%[DL+R(DL)+1.4(DL)+1HDC]
Cost Plus Fixed Fee 3 ❑ 14.5%[(2.3+R)DL+IHDC]
Specific Rate ❑
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Employee Man- Patron Pavroll Services by In-House
Element of`,l!'ork p Overhead* Direct Costs Profit Total
Classification Hours Rate Costs(t]t,} Others (IHDC)
Sidewalk and Bike Trail See Exhibit C 8 $38.05 $304.40 .$484.00 $0.00 $0.00 $114.32 $902.71
Storm Sewer See Exhibit C 40 $34.22 $1,368.80 $2,176.39 $0.00 $0.00 $514.05 $4,059.24
Pavement Markings See Exhibit C' 4 $38.05 $152.20 $242.00 $0.00 $0.00 $57.16 $451,36
Alternate Fence Details See Exhibit C 4 $32.17 $128.68 $204.60 $0.00 $0.00 $48.33 $381,61
Water Main Plans See Exhibit C 16 $38.92 $622.72 $990.12 $0.00 $0.00 $233.86 $1,846.71
Water Main Details See Exhibit C 4 $32.17 $128.68 $204.60 $0.00 $0.00 $48.33 $381.61
Letting Update See Exhibit C 24 $41.17 $988.08 $1,571,05 $0.00 $0.00 $371.07 $2,930.20
Estimate of Cost&Time See Exhibit C 8 $39.79 $318.32. $506.13 $0.00 $0.00 $119.55 $943.99
Meetings/Coordination See Exhibit C 18 $35.23 $634.14 $1,008.28 $0.00 $0.00 $238.15 $1,880.57
Administration See Exhibit C 24 $42.59 $1,022.16 $1,625.23 $0.00 $0.00 $383.87 $3,031.27
Totals 150 $5,668.18 $9,012.41 $0.00 $o-OD _$2,128-68 $16,809.27
BLR 05610(Rev.9/01
[HinoLs Department
Tn�iireti ,c �a�reli ?epo�t ct Transportation
Prime Consultant
Name SEC Group, Inc. -An HR Green Company
Address 651 Prairie Pointe Drive, Yorkville, IL 60560
Telephone 630-553-7560
TIN Number
Project Information
Local Agency United City of Yorkville
Section Number 03-00031-00-FP
Project Number M-8003 (811)
Job Number P-93-033-07
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. tinder penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name TIN Number Actual Payment
from Prime
NONE
II
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed: '
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
Page 7 of 7 8LR 05610(Rev. 9106)
Printed on 10/11/2010 1:58:59 PM
R Mind-, Deepu"In-nant Exhibit C-Phase II Engineering
of TransporWion Supplement#2
Average i•>tout•Iy Project Rater,
Route Game Farm Road-Somonauk Street
Section 03-00031-00-FP
County Kendall Consultant SEC Group Inc.-An HR Green Compnay Date 05/18/10
Job No. P-93-033-07
Sheet 7 OF 2
PTB1Item
Total Project Rates Sidewalk and Bike Trail Storm Sewer Pavement Markings Alternate Fence Details Water Main Plans
Payroll Avg
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % "Igtd Hours % ►A'gtd Hours % '14'gti
Classification Rates Part. Avg Part. Avq Part. Avg Part. Avg Part. Avg, Part. Avg
Senior Project Manager $52.20 41 27.33% 14.27 2 25.00% 13.05 4 10.00% 5.22 1 25.00% 13.05 4 25.00% 13.0
Civil Engineer III $35.66 62 41.33% 14.74 4 50.00% 17.83 12 30.00% 10.70 2 50.00% 17.83 2 50.00% 17.83 10 62.50% 22.2'
Civil Engineer II $31.43 16 10.67% .3.36 16 40.00% 12.57
Engineering Technician $28.68 17 11.33% 3.25 2 25.00% 7.17 8 20.00% 5.74 1 25.00% 7.17 2 50.00% 14.34 2 12.50% 3.5�
Administrative Assistant $23.37 14 9.33% 2.18
TOTALS 150 - 100% $37.79 8 100% $38.05 40 100% _[$34-2 4 100% $38.05 4 100% $32.17 16
Rundate:10 1612010 8:43 AM
II1blob. De1w ine It Exhibit C-Phase 11 Engineering
of Transvi6rtat;015 Supplement#2
Aver-age I-Igt,lrly Project!Rates
Route Game Farm Road-Somonauk Street
Section 03-00031-00-FP
County Kendall Consultant SEC Group Inc.-An HR Green Compnay Date 05/18/10
Job No. P-93-033-07
Sheet 2 OF 2
PTBlltem
Water Main Details Letting Update Estimate of Cost&Time Meetings/Coordination Administration
Payroll Classification Avg
Hourly Hours % '+Ygtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours °/® Wgtd Hours % Wg
Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AY
Senior Project Manager 8 33.33% 17.40 2 25.00% 13.05 4 22.22% 11.60 16 66.67% 34.80
Civil Engineer I Il' 2 50.00% 17.$3 16 66.6T% 23.77 6 75.00% 26.75 8 44.44% 15.85
Civil Engineer 11
Engineefing Technician 2 50.00% 14.34
6 33.33% 7.79 8 33.33% 7.79
Administrative Assistant
TOTALS 4 100% $32.17 24 100% $41.17 $ 100% $39.79 1 B l OD% $35.23 24 100% $42.59 0 0% $0.
Rundate:101612010 8:44 AM
III
I
I
II
I
Ills
E1�i1�k3YC 1J �
A(GR.EE: SENT for SU:I'PLPMENT NO. 2
PIS=ii,.PA.FA.'r1,0 OF CONTI .CT I)LANS AND SPE+:CI] ICAT:IG INS
GAME .FARM R.OAD/S{OMONAUK STREET
RECONSTRUCTION FROM IIILINOIS ROUTI�, 47 TO U.S. ROUTE 34
Mr. Joseph Wywrot
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Phone: (630) 553-8545
Fax: (630) 553-7575
SEC Job No.: YORK-040098.04
September 20, 2010
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 2 of 12
I, sr'} ; U-nderst lk(fi
: ' g
A.. General BaCkgrourd
The United City of Yorkville (CLIENT) plans to improve Game Farm
RoadlSomonauk Street from U.S. Route 34 to Illinois Route 47. Game Farm
RoadlSomonauk Street is designated as Federal Aid Urban Route 1550. The
proposed improvement consists of roadway reconstruction with the addition of a
median/two-way left turn lane from U.S. Route 34 to Illinois Route 47. Other
improvements include the addition of curb and gutter, storm sewer, sidewalks,
traffic signal modernization, and replacement of various water inain and sanitary
sewers.
The CLIENT intends to utilize federal fiends for a portion of the construction of
the proposed improvements. Funding for construction is programmed through the
Kane/Kendall County Council of Mayors and is currently targeted for fiscal year
2011. To be eligible for federal funding, a Phase 1 study and a project report
outlining the effects of the proposed improvements were completed with a design
approval date of January 2007.
The original design contract was authorized on August 22, 2007 with Supplement
No. 1 authorized on April S, 2009. The next design effort needed for this project
is to revise the construction documents consisting of plans, specifications, and
estimates, based on the additional CLIENT comments dated March 4, 2010. The
construction documents will be resubmitted to the Illinois Department of
Transportation (IDOT) District Three for their review and approval as well as the
letting and award of a construction contract.
Land acquisition negotiations between the CLIENT and private property owners
for this project are ongoing. The land acquisition process may take approximately
six (6) to nine (9)months to complete.
13. Design Criteria
The Bureau of Local Roads and Streets Manual published by IDOT in January
2006, the Bureau of Design and Environment Manual published by IDOT in
December 2002, and the CLIENT Subdivision Control Ordinance will be utilized.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 3 of 12
IT.
--Siope of user
A. Engineering Services
1. Revise sidewalk and bike trail located on north side of Somonauk Street
east of Illinois Route 47. Included are revisions to cross sections, plan and
profile, drainage plans, and quantities/costs. The enhanced design will
allow better continuity of the CLIENT wide bike trail system.
Labor=eight (8) hours
2. Revise storm sewer design and plans at Somonauk Street and at the outfall
near the high school. This effbrt will reduce construction costs by
utilizing some existing pipes and reducing the ROW needed. Revise
storm sewer design along nursing home frontage, from approximately Sta.
544+00 to the U.S. Route 34 outfall. In addition, revise miscellaneous
storm sewer connections and crossings as described in CLIENT letter
dated March 4, 2010. Quantities/costs will also be updated.
Labor= forty(4u") fours
3. Revise pavement marking plans as described in CLIENT letter dated
March 4, 2010. Quantities/costs will also be updated.
I.Abor=four (4) hours
4. Provide alternative details and special provisions for fence along the top of
the retaining wall.
.Lribor=foul-(4)hours
5. Revise water main pay units from feet to pounds for all fittings.
Quantities/costs will also be updated. Includes ongoing Illinois
Environmental Protection Agency(IEPA) coordination for permitting.
labor=slxteen (r.b) hours
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 4 of 12
6. Update water main details based on revision to Standard Specifications for
Water and Sewer Main Construction in Illinois from 5 1 and 6d' editions.
Labor=four (4) hours
7. Update list of Highway Standards, Coded Pay Items, Supplemental
Specifications, Recurring Special Provisions, and Bureau of Design and
Environment (BDE) Special Provisions based on a revised letting date of
November 2010.
Labor= twenty-four (24)
8. Update the final Engineer's Opinion of Probable Construction Cost and
Estimate of Time.
Labor=eight(8) boors
B. Meetings and Coordination
Two (2) people will attend the following meeting:
1. One (1)meeting with CLIENT (four(4) hours); and
General coordination will also be conducted throughout the remainder of the
project with the CLIENT and IDOT. This item includes, but is not limited to:
letters, telephone, e-mail correspondence, and filling of information. This item
also includes preparation of meeting minutes and distribution to meeting
attendees.
C. Administration
This item includes project management and general administrative tasks
associated with oversight and monthly billing for the additional services.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 5 of]2
0). Deliver abler
Deliverables included in this supplement are:
1. Roadway, traffic signal, and drainage plans and specifications;
2. Water main and sanitary sewer plans and specifications;
3. Illinois Environmental Protection Agency (IEPA) Water and Sanitary Sewer
Main Construction Permit Application; and
4. Updated Engineer's Opinion of Probable Construction Cost and Estimate of
Time.
The plans, specifications, and estimates will be revised and submitted to IDOT for
review and approval. It is assumed that only one (1) submittal will be required to
obtain IDOT approval.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 6 of 12
TAI. Terris apd odOltlon
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it.
Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing at the
same time and in the same or similar locality.
Entire Agreement
This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY
relating to professional engineering services. Any prior or contemporaneous agreements, promises,
negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or
amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT,
its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this
Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not
issued or signed.
Time Limit and Commencement of Work
This AGREEMENT must be executed within ninety(90)days to be accepted under the terms set forth herein.
The work will be commenced immediately upon receipt of this signed Agreement.
Suspension of Services
If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30)calendar
days,consecutive or in the aggregate,over the term of this Agreement,the COMPANY shall be compensated
for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In
addition, upon resumption of services,the CLIENT shall compensate the COMPANY for expenses incurred as
a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the
remainder of the Project shall be equitably adjusted.
If the COMPANY'S services are suspended for more than ninety(90) days, consecutive or in the aggregate,
the COMPANY may terminate this Agreement upon giving not less than five(5) calendar days'written notice
to the CLIENT.
If the CLIENT is in breach of this Agreement,the COMPANY may suspend performance of services upon five
(5) calendar days'-notice to the CLIENT. The COiAPANY shall have no liability to the CLIENT, and the
CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any
breach of this Agreement by the-CLIENT. Upon receipt of payment in full of all outstanding sums due from the
CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY
shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees
as a result of the suspension.
Book of Account
COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental
expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for
examination by CLIENT at the corporate office of COMPANY during that time.
Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General
Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent
performance by COMPANY's employees of the functions and services required under this Agreement.
Mr.Joseph Wywrot
United City of Yorkville
Garne Farm RoadlSomonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2030
Page 7 of 12
Termination or Abandonment
Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in
accordance with the terms hereof through no fault of the terminating party, then the obligation to provide
further services under this Agreement may be terminated upon seven days written notice. If any portion of the
work is terminated or abandoned by CLIENT,the provisions of this Schedule of Fees and Conditions in regard
to compensation and payment shall apply insofar as possible to that portion of the work not terminated or
abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services
performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such
phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination
costs.
Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall
not constitute a waiver of any other term,condition,or covenant,or the breach thereof.
Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of
competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full
force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
Successors and Assigns
All of the terms, conditions, and provisions hereof shall inure to the benefit of and be binding upon the parties
hereto, and their respective successors and assigns, provided, however, that no assignment of this
Agreement shall be made without written consent of the parties to this Agreement.
Third-Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of
a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement
are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against
the COMPANY because of this Agreement or the performance or nonperformance of services hereunder.
The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors,
subcontractors,subconsultants,vendors and other entities involved in this project to carry out the intent of this
provision.
Governing Law and jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
interpretation and performance shall be governed by the laws of the State of Iowa without regard to any
conflict of laws provisions,which may apply the laws of other jurisdictions.
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State
of Iowa.
Dispute Resolution
Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or
following the completion of the project, the CLIENT and COMPANY agree that all disputes between them
arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties
mutually agree otherwise.The CLIENT and COMPANY further agree to include a similar mediation provision
in all agreements with independent contractors and consultants retained for the project and to require all
independent contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the
primary method for dispute resolution between the parties to those agreements.
Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising
out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 24,2010
Page 8of12
disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the parties, and
shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association currently in effect. If the parties cannot agree on a single arbitrator, then the arbitrator(s)shall be
selected in accordance with the above-referenced rules.
Attorney's Fees
If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such
litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled
thereto. In awarding attorney fees,the Court shall not be bound by any Court fee schedule, but shall, in the
interest of justice, award the full amount of costs,expenses,and attorney fees paid or incurred in good faith.
Ownership of Instruments of Service
All reports, plans, specifications,field data,field notes, laboratory test data, calculations, estimates and other
documents including all documents on electronic media prepared by COMPANY as instruments of service
shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5)years
following completion/submission of the records,during which period they will be made available to the CLIENT
at all reasonable times.
Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this
project are intended for use on this project only. Any reuse,without specific written verification or adoption by
COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnity and hold harmless
COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting
therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness
for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as
a result of the CLIENT's use or reuse of the electronic files.
Failure to Abide by Design Documents or To Obtain Guidance
The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should
COMPANY'S plans, specifications or design intents not be followed, or for problems resulting from others'
failure to obtain and/or follow COMPANY'S guidance with respect to any errors, omissions, inconsistencies,
ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing
COMPANY'S plans, specifications or other instruments of service. Accordingly,the CLIENT waives any claim
against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury
or losses that results from failure to follow COMPANY'S plans, specifications or design intent, or for failure to
obtain and/or follow COMPANY'S guidance with respect to any alleged errors, omissions, inconsistencies,
ambiguities or conflicts contained within or arising as a result of implementing COMPANY'S plans,
specifications or other instruments of services. The CLIENT also agrees to compensate COMPANY for any
time spent and expenses incurred remedying CLIENT's failures according to COMPANY'S prevailing fee
schedule and expense reimbursement policy.
opinion of Probable Construction Cost
COMPANY shall submit to the CLIENT an opinion of probable cost required to construct work recommended,
designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator
or construction contractor, nor should COMPANY'S rendering an opinion of probable construction,costs be
considered equivalent to the nature and extent of service a construction cost estimator or construction
contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions
that will be encountered on site;the specific decisions of other design professionals engaged; the means and
methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the
contractor will employ; contractor's techniques in determining prices and market conditions at the time, and
other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY
cannot guarantee the accuracy of his or her opinions of cost, and in recognition of that fact, the CLIENT
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 9of12
waives any claim against COMPANY relative to the accuracy of COMPANY'S opinion of probable construction
cost.
Design Information in Electronic Form
Because electronic file information can be easily altered, corrupted, or modified by other parties, either
intentionally or inadvertently,without notice or indication,COMPANY reserves the right to remove itself from of
its ownership and/or involvement in the material from each electronic medium not held in its possession.
CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and
use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used
by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other
purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written
permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk.
Furthermore,the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries,
damages, losses,expenses,and attorney's fees arising out of the modification or reuse of these materials.
The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to
computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or
uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the
completeness or accuracy of any materials provided on electronic media after a 30-day inspection period,
during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in
accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT,
COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by
COMPANY relative to the submitted electronic materials shall be subject to separate AGREEMENT. The
CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy
construction documents. In the event of a conflict between the signed construction documents prepared by
the COMPANY and electronic files,the signed or sealed hard-copy construction documents shall govern.
Information Provided by Others
The CLIENT shall furnish, at the CLIENT's expense, all information, requirements, reports, data, surveys and
instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports,
data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and
completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may
arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT's
consultants and contractors.
COMPANY is not responsible for accuracy of any plans, surveys or information of any type including
electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of
plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
COMPANY from any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs,
arising out of or connected in any way with the services performed by other consultants engaged by the
CLIENT.
COiv1PANY is not responsible for accuracy of topographic surveys provided by others. A field check of a
topographic survey provided by others will not be done under this contract unless indicated in the Scope of
Work.
Force Mlajeure
The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any
delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold
COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused
by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For
purposes of this Agreement, such causes include, but are not limited to,strikes or other labor disputes;severe
weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies;failure of
any government agency to act in timely manner; failure of performance by the CLIENT or the CLIENT'S
contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe
weather disruptions include but are not limited to extensive rain, high winds,snow greater than two(2)inches
and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the
Mr.Joseph Wywrot
United City of York0le
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page 10 of 12
COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a
reasonable adjustment in schedule and compensation.
Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and
subconsultants at a construction site, shall relieve the General Contractor and any other entity of their
obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence,
techniques or procedures necessary for performing, superintending or coordinating all portions of the work of
construction in accordance with the contract documents and any health or safety precautions required by any
regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work or any health or safety
precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and
warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor.
The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be indemnified and
shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies
on a primary and non-contributory basis.
Hazardous Materials
CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or
existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or
any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in
connection with or related to this project with respect to which COMPANY has been retained to provide
professional engineering services. The compensation to be paid COMPANY for said professional engineering
services is in no way commensurate with, and has not been calculated with reference to, the potential risk of
injury or loss which may be caused by the exposure of persons or property to such substances or conditions.
Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY,
its officers, directors, employees, and consultants, harmless from and against any and all claims, damages,
and expenses,whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court
costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot,
fumes, acid, alkalies, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or
pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil,water, or
watercourses,objects,or any tangible or intangible matter,whether sudden or not.
It is acknowledged by both parties that COi IPANY'S scope of.services does not include any services related
to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos
or hazardous or toxic materials at the job site,or should it become known in any way that such materials may
be present at the job site or any adjacent areas that may affect the performance of COMPANY'S services,
COMPANY may, at its option and without liability for consequential or any other damages, suspend
performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or
contractor(s)to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that
the job site is in full compliance with applicable laws and regulations.
Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume
the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the
Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 at seq., as amended, or within any State
statute governing the generation,treatment,storage,and disposal of waste.
Certificate of fierit
The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against
COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an
independent design professional currently practicing in the same discipline as COMPANY and licensed in the
State in which the claim arises. This certification shall: a) contain the name and license number of the
certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of
care expected of a Design Professional performing professional services under similar circumstances; and c)
state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a
violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the
presentation of any claim or the institution of any judicial proceeding.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040098.04
September 20,2010
Page l 1 of 12
Limitation of Liabll"
The CLIENT agrees,to the fullest extent permitted by law,to limit the liability of COMPANY and COMPANY's
officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and
all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes,
including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of
COMPANY and its officers, directors, partners, employees, shareholders, owners and subconsultants to all
those named shall not exceed COMPANY'S total fee received for services rendered on this project or
$50,000.00,whichever is less. It is intended that this limitation apply to any and all liability or cause of action
however alleged or arising, unless otherwise prohibited by law.
Drywells,Underdrains and Other Infiltration Devices
Services provided by COMPANY under this AGREEMENT do NOT include the geotechnical design of
drywells, underdrains, injection wells or any other item that may be devised for the purpose of removing water
from the CLIENT'S property by infiltration into the ground. Due to the high variability of soil types and
conditions such devices will not be reliable in all cases. While for this reason COMPANY does not
recommend the use of these devices, in some cases their use may be necessary to obtain an adequate
amount of area for development on the CLIENT'S property. Since the use of these devices is intended to
enhance the value of the CLIENT'S property and, in some cases,allow development that would otherwise not
be possible,the CLIENT will assume all risks inherent in the design and construction of these devices, unless
the contractor or a Geotechnical Engineer assumes these risks. Typical risks include but are not limited to:
■ Failure to obtain the required release rate;
■ Variability of the soils encountered during construction from those encountered in soil borings. (Soils can
vary widely over a small change in location,horizontal or vertical,particularly with regards to permeability);
■ Failure of the device due to siltation,poor construction or changes in the water table;
Need to obtain additional soils information(i.e.borings etc.)to evaluate the function of installed devices;
■ Reconstruction of failed or inadequate devices;
■ Enlargement of detention/retention facilities to make up for release rates that are lower than those used in the
stormwater design,including engineering design and additional land required for such enlargement;and
Regular maintenance to remove accumulated silt over the device's life span.
If the use of these devices is required COMPANY will advise the CLIENT that a Geotechnical Engineer must
be retained to consult on the project. The CLIENT must enter into a separate agreement directly with this
consultant. They will not be sub-contracted through COMPANY nor are their fees included as part of this
AGREEMENT. COMPANY will work together with this consultant to obtain a final design. Our collaboration
may include the use of a common standard detail or the creation of a new standard detail. COMPANY may
make suggestions to the Geotechnical Engineer on ways to tailor these devices to meet the needs of the
overall site design. The Geotechnical Engineer.will evaluate these suggested details and modifications based
on his experience and measured soils information to estimate the release rate for each detail considered.
COMPANY may use a release rate of these devices as provided by the Geotechnical Engineer for the design
of the stormwater system. This rate may be faxed to us, as a draft copy of the Geotechnical Engineers report
or as a final copy of that report. In no case will COMPANY accept responsibility for the determination of the
expected release rate of these devices.
If certification of the contractor's construction of these devices is required by the municipality or desired by the
CLIENT a Geotechnical Engineer must also be obtained for these services. This is highly recommended in
order to observe the actual soils where the devices are being constructed and to verify that the construction
methods used do not violate any assumptions made by the Geotechnical Engineer during the design and
evaluation of the standard detail. If a Geotechnical Engineer is not retained by the CLIENT to provide
construction review, the CLIENT shalt assume all risks that the devices may. fail requiring additional
geotechnical investigation or reconstruction and shall defend, indemnify and hold harmless COMPANY from
all claims, damages and expenses including attorneys fees arising out of or resulting therefrom. Any
construction observation services provided by COMPANY shall not include these devices.
MT.Joseph Wywrot
United City of Yorkville
Came Farm Road/Somonauk Street
Supplement No.2
Job No.:YORK-040048.04
September 20,2010
Page 12 of 12
Design Without Construction Observation
It is agreed that the professional services of COMPANY do not extend to or include the review or site
observation of the contractor's work or performance and the CLIENT assumes all responsibility for
interpretation of the contract documents and for construction observation. It is further agreed that the CLIENT
will defend, indemnity and hold harmless COMPANY from any claim or suit whatsoever, including but not
limited to all payments, expenses or costs involved, arising from the contractor's performance or the failure of
the contractor's work to conform to the design intent and the contract documents. COMPANY agrees to be
responsible for its employees negligent acts, errors or omissions.
If the CLIENT desires more extensive project observation or full-time project representation,the CLIENT shall
request in writing such services be provided by COMPANY as Additional Services in accordance with the
terms of the Agreement.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both
parties signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a
signed agreement. The effective date of the AGREEMENT shall be the last date entered below.
Sincerely,
SEC GROUP, INC.
AN HR GREEN COMPANY
f. 6
Glenn Tredinnick,P.E.
Technical Advisor_`
Approved by: ' �^
Printed/Typed Name: Peter Huinker, PE.
Title: Site Manager Date:
CLIENT NAME
Accepted by:
Printed/Typed Name: Valerie Burd
Title: Mayor Date:
11Hrgyvnas\Data\040098.041 administration\supplemmts\Supplement#21pro-092010-Supplement#2 Revised.docx
C,rA�. Reviewed By: Agenda Item Number
Legal ❑ NB #4 _--------
Finance ❑
Esr. 1 ��� 1836
ti Engineer ■ Tracking Number
City Administrator ■
°...ate Consultant El{ , `erg l ❑ _ PW 2010`73. —
Agenda Item Summary Menlo
rl`itle: Cozy Corner Subdivision—Final Acceptance and Bond/LOC Reduction
Meeting anti Bate: November 16, 2010 Public Works Committee
Synopsis: Recommend final approval/acceptance of the Cozy Corner subdivision, and
reductions to the corresponding bond and letter of credit.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of mote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda:l teni Notes:
. Cj
T
1 ,\L
Esr � isas� To: Bart Olson, City Admimstrat r
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City I rk
- ..,o r e:.yy
Date: September 17, 2010
Subject: Cozy Corner Subdivision--Final Acceptance &Bond/
Letter of Credit Reduction
The punchlist for the Cozy Corner development is complete. This development is located at the
southeast corner of Route 47 and Route 126, and consists of a multi-tenant commercial building
and one outlot developed with a bank building. We have also received the Bill of Sale for
watermain and public sidewalk.
Corresponding to final acceptance is a reduction to the existing bond and letter of credit. I
recommend that Developers Surety& Indemnity Company Bond#7183975 be reduced by the
amount of$36,842.52. The remaining bond amount would be $9450.98. I also recommend that
Old Second Bank Letter of Credit#305000082 be reduced by the amount of$30,625.88. The
remaining LOC amount would be $92,711.35. Please refer to the attachments for details. Both
the bond and LOC would remain in effect through the end of the one-year warranty period.
I recommend that the land improvements for the Cozy Corner subdivision be approved, that the
public improvements of watermain and sidewalk be accepted by the city for ownership and
maintenance, and that the corresponding bond and letter of credit reduction mentioned above be
approved.
Please place this item on the October 19, 2010 Public Works Committee agenda for
consideration.
City of Yorkville 11?ep-'1 '
Letter of Credit/Bond Reduction
Subdivision: Cnzy Corner Subdivision `Si'te bEPc' '� Rate of last bond/LOC adjustment: DeC-0
Reduction No. 2 ENR-CC Index for date of last adjustment: 7858
Bond/LOC No. Old Second lank'LO #3Q O40n82- Current ENR-CC Index: 8857
LOC/Bond
Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain
Item Eng. Est. for LOC/Bond Prior to Reduction No.2 to Reduction No.2 Reduction No.2 after Red. No.2
Earthwork $9,750.00 $10,725.00 $1146.2;5.6 $9,750.00 -$727.05 $2,189.55
San.Sewer $9,264.00 $10,190.40 41,389.G0 $9,264.00 -$690.81 $2,080.41
Watermain $107,317.00 $118,048.70 $16,097' .55 $107,317.00 -$8,002.52 $24,100.07
Storm Sewer $94,165.00 $103,581.50. $14,124.75 $94,165.00 -$7,021.79 $21,146.54
Pavement $212,244.45 $233,468.90 -$5",140:63 $212,244.45 $6,477.11 $47,663.52
Roadwork ROW $26,158.50 $28,774.35 53,'92 _ 5 $26,158.50 -$1,950.14 $5,874.39
Landscaping $74,675.50 $82,143.05 $ 2:1?#3.05 $74,675.50 $65,373.25 $16,769.80
Miscellaneous $37,835.00 ,$41,618.50 $22,506:8:8 $37,835.00 $14,010.31 8496.57
Sub-total $571,409.45 $628,550.40 $195,789.21 $571,409.45 $67,468.38 $128,320.83
Minus Earthwork $42,085.00 $46,293.50 $36,842.52 $9,450.98 existing bond amt.
Minus IOOT ROW $26.158.50 $26,158.50 0.00 $26,158.50 existing bond amt.
Total $503,165.95 $123,337.21 $30,625.86 $92,711.35 required bond/LOC
Notes: a)LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance.
b)LOC/Bond reduced to 10%at final acceptance.
c)LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index
d)Manual input required for cells highlighted in yellow.
City of Yorkville 17-Sep-,10
Letter of Credit/Bond Reduction
Subdivision: Cozy Currier Subdivision - Earth+,vbrk. Date of original bond/LOC: De-c-06
Reduction No. 1 ENR-CC Index for date of original bond/LOC: 7888
Bond/LOC No. °Developer'8 Surety &Indemnity Co. - Bond #f718397S Current ENR-CC Index: 8857
-OC/Bond
Approved Original amount Amount complete prior Amount of Amount to remain
Item En g. Est. for LOC/Bond to Reduction No.1 Reduction No.1 after Red. No.1
Earthwork S9 75 .Cii $10,725.00 19,750.00 $8,535.45 $2,189.55
Erosion Control 'C,7„335.00 $8,068.50 $7;336.00 $6,421.29 $1,647.21
Environmental Protection $25,000;00 $27,500.00 125;000:00 $21,885.7 $5,614.22
Totals $42,085.00 $46,293.50 $42,085.00 $36,842.52 $9,450.98
Notes: a) LOC/Bond amt. to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance.
b) LOC/Bond reduced to 10%at final acceptance.
c) LOC/Bond amt.to remain is updated based on Engineering News Record - Construction Cost Index
d) Manual input required for cells highlighted in yellow.
Reviewed By: Agenda Item Number
a
•+ 0
.1% Legal ❑ NB #5
EST, r. -__ 18361 Finance ❑
! -y� Engineer 1 Tracking umber
City Administrator g
3 . v Consultant ❑
PW 2010-74
Agenda:lt.em Summary Memo
Title: Cornerstone—Potential Bond Reduction #3
Meeting and bate• November 16, 2010 Public Works Committee
Synopsis: The Cornerstone developer has requested bond reductions. Staff does not support
the reductions.
Council diction Previously 'I'aken:
Date of Action: Action Taken:
Item Number:
1 11 ype of Vote Required: Majority
Council Action Requested: Denial
Submitted by: Joe Wywrot� Engineering
Name Department
Agends Item Notes:
JEST. `� 18361 To: Bart Olson, City Administrat 1�
From. Joe Wywrot, City Engineer
!)
. � . CC: Lisa Pickering, Deputy City .k
ALE✓'"'
Date: October 14, 2010
Subject: Cornerstone—Potential Bond Reduction#3
Attached find a request from the developer's consultant for reductions to the two existing bonds
for the Cornerstone (a.k.a. Briarwood) development. The requests are to release the earthwork
bond and to remove public sidewalk and parkway trees from the sitework bond. The developer
has stated that he is in a difficult financial position and reducing the bonds would help him keep
the development and eventually complete the work. The bond reductions would be as follows:
Bond Description Current Amount Developer Requested Amount
Earthwork $139,678.41 $ 0.00
Sitework $337,898.08 $217,106.72
Our current bond reduction policy is to retain 20% of the value of substantially completed items
and 110% of uncompleted items, and to also apply an inflation factor based on the Engineering
News Record Construction Cost Index. While sidewalks and parkway trees are commonly
constructed/planted by the builders of individual lots, they are land improvements and therefore
we hold the developer responsible for their completion and any punchlist work associated with
them.
The developer's request deviates from our policy in the following ways:
1. Requests release of the earthwork bond. We treat earthwork as a land improvement because it
includes excavation of the stormwater basins and the major storm drainage paths through the
development. The earthwork bond also includes erosion and sediment control, which we
normally don't drop below the 50%level until final acceptance. The landscaping for
the existing basins have not been maintained and will require substantial restoration effort.
2. While there is precedent for shifting the responsibility for sidewalk and parkway trees to the
builders of individual lots,but I do not recommend that we do so. The tracking effort for these
bonds would be substantial, and we would have no bond at all until the lot is actually built out.
3. Reduces retained amount for substantially completed items to 15%.
4. Does not use the inflation factor.
Attached find a theoretical "reduction" calculation for both the earthwork and sitework bonds
using our current reduction methodology and keeping earthwork, erosion/sediment control,
parkway trees, and public sidewalks covered by the bonds. They indicate that the bonds should
actually be increased rather than decreased. This is because the most recent reduction (in 2008)
used our old methodology, which retained 15% and did not use an inflation factor.
I recommend that release/reduction of the bonds as requested by the developer be denied. While
I appreciate the developer's position, the city's position needs to be protected.
Please place this item on the October 19, 2010 Public Works Committee agenda for
consideration.
i
3
SEC Grou.-
An HR Green Company
October 12, 2010
Mr. Joseph Wywrot
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Re: Cornerstone (a.k.a. Briarwond) Subdivision
Job No.: 030978
Dear Mr. Wywrot:
I have received your letter of August 11, 2010 and have the following responses to that
letter:
Comment: We have re-inspected the development and found that, while some work has
been completed, most punchlist items remain. The remaining punchlist includes items such
as raising or lowering of structure rims, locating buried structures, completion of paving,
and landscaping.
Response: Many of the punchlist items were completed last winter. We have received a
copy of the current punchlist costs f om Steve Werner and have attached associated costs
for your reference.
Comment: The proposed record drawings have been received,but the punchlist work will
result in several new structure elevations that will require revisions to the drawings,
therefore these record drawings have not been reviewed in detail, although I did check the
pond grading. It appears that Basins B and C have adequate live storage volume,but the
safety shelf for Basin C needs to be graded.
Response: We have revised the record drawings to reflect the grades shot based on the
surveyors information, there was an error in the generation of the contours.
Comment: For Basin A, inadequate information exists regarding the 685 contour to
determine if adequate volume exists.
Response: We have added additional data to the plans to show the elevations and volume
for basin A. This property is also no longer owned by the devleper.
progress. innovation. expertise.
651 Prairie Pointe Drive,Suite 201 1 Yorkville,IL 60560
Phone:630.553.7560 1 Fax:630.553.7646 1 www.secgroupinc.com
Mr.Joseph Wywrot
United City of Yorkville
Cornerstone(a.k.a.Briarwood)Subdivision
Job No.:030978
October 12,2010
Page 2
Comment: In addition, curtain walls have yet to be constructed for any basin, and spot
elevations for the major storm overflow paths have not been provided.
Response: The curtain walls are proposed to be included in the remaining construction
cost for the bond. The majority of the overflow routes have not been f nal graded due to
lack of completion of the lots. This information will be provided at time ofpermit for each
individual lot once constructed.
Comment: There are several depressions within the site that need to be re-graded, and the
black dirt stockpile has disappeared. For these reasons and the fact that earthwork is
considered a land improvement just like utilities and paving, I cannot recommend a release
of the earthwork bond.
Response: The mass grading for the lots have been completed, the detail showing the
grading template is on sheet no. 12 as approved in the final engineering drawings. Based
on this detail, it was assumed that there would be "pockets of standing water until time of
construction of homes.
Comment: I also reviewed the current status of the bonds for Cornerstone. The bonds have
already been reduced as much as possible given the amount of work performed to date.
Response: I have attached a new spreadsheet outlining the requested reduction. It is our
goal to have the mass grading bond approved and any remaining punchlist items added to
the public improvement bond. We would also request that the sidewalk and street trees be
removed from the bond amount since it is controlled and required for the building permit.
If you have any questions regarding this matter,please call me at (630) 705-5003. Thank
you.
Sincerely,
SEG--C-rR - P, INC. AN HR GREEN COMPANY
Peter J. Huinker,P.E.
Site Manger
PJH/pag
cc: Jerry Dill
\\Elrgyvnas\data\SEC\YorkDatal\Jobs\Smith12003\030978-Comerstone\con-espondencc\letters\CommentResponsel0l 110.doc
JOB NAME:CORNERSTONE SUBDIVISION(RESIDENTIAL) TRIA 030978-03
LOCATION: UNITED CITY OF YORKVILLE
LOC REDUCTION REQUEST CALC BY:GEK
PREPARED BY SEC Group,IN(;. CHK BY:PJH
10/1212010
C ONSITE IMPROVEMENTS
4Y ITEM UNITS UNIT COST GUANMTY TOTAL COST %COMPLETE I�UANTITY TO7Ai TOTAL _
ROADWAY CONSTRUCT11Oe1 R'EMAININ-G
COMPLETE ?;E}MPLETE
r 3111 EEx Jl," ,L.P ,,P F I. .. _ ! „t vw
COMBINATION CONCRETE CURB AND GUTTER,TYPE 8-6.12 FOOT 1$ 7.751 4,969.4 $ 38,512.93 100.0% 4969.4 $ 38,512.931 $
AGGREGATE BASE COURSE MATERIAL(CA-6), 10"TYPE B OR APPROVED EQUA SQ.YD. $ 7.00 8,548.3 $ 59,838.31 100.0% 8546.3 $ 59,838.31 $ _
BITUMINOUS MATERIALS PRIME COAT,MC-30 GAL $ 1.20 2,991.8 5 3,590.30 100.0% 2991.9 $ 3,590.30 $
BITUMINOUS CONCRETE BINDER COURSE CL 1,MIXTURE B, 2.5" SQ.YD. $ 4.7p 8,548.3 $ 40,177.15 100,0%1 8548.3 $ 40,177.15 $
I. FF 91NG.IS C0447 IF 5.R ;
� OUR O LE CA-fi,TYPE B 3.5" SQ.YD.
1,38
.98 100.0% 3, 50
,685 /4 $ $ 058
AMOCO 4551 GEOTEXTE FABRIC OR EQUAL SQ.YD. $ 1.25 8,548 a 844
Sub-Total $ 269,34046 $$
$ 170,975.58 $98,364.48
ONSITE IMPROVEMENTS _
PAY rTEv I IJNIT UNIT COST GUAPMTY TOYAL COST %CoMPI ETE QUANTITY TOTAL TOTkL �
STORM SEWER CONSTRUCTION _ a
COMPLETE CUh4F?LEf€ JEEMAINING
(STONE RIPRAP,CLASS A3 SQ.YD. $ 48.00 42.0 $ 2,016.00 100.0% 42.0 $ 2,016.001 $
LTRENCH BACKFILL CY $ 25.00 194.7 $ 4,867.75 100.0% 194.7 $ 4,867.75 $
(STORM SEWERS,CLASS A,TYPE 2,12" FOOT $ 18.00 1,498.0 S 26,964.00 100!0% 1498.0 $ 26,964.00 $
STORM SEWERS,CLASS A,TYPE 2,15" FOOT $ 19-25 1,400.0 $ 26,950.00 100.0% 1400.0 $ 26.950.00 $
ISTORM SEWERS,CLASS A,TYPE 2,18- FOOT $ 23.50 479.0 $ 11,256.50 100.0% 479.0 $ 11,256.50 $
STORM SEWERS,CLASS A,TYPE 2,21" FOOT $ 26.00 310.0 $ 8,060.00 100.0% 310.0 $ 8,060.00 $
STORM SEWERS,CLASS A,TYPE 2,24" FOOT $ 30.00 441.0 $ 13,230.00 100.0% 441.0 $ 13,230.00 $
4STORM SEWERS,CLASS A,TYPE 2,30' FOOT $ 32.50 524.0 $ 17,030.00 100.0% 524.0 $ 17,030.00 $
CATCH BASINS,TYPE A 4'DIAMETER,TYPE 11 FRAME AND GRATE EACH $ 1,250.00 13.0 $ 16,250.00 100.0% 13.0 $ 16,250.00 $
CATCH BASINS,TYPE A 4'DIAMETER,TYPE 8 GRATE EACH $ 1,150-00 2.0 $ 2,300.00 100.0% 2.0 $ 2,300.00 $
CATCH BASINS, 2'DIAMETER,TYPE 8 GRATE EACH $ 850.00 6.0 $ 5,100.00 100.0% 6.0 $ 5,100.00 $
INLETS,TYPE A 2'DIA,TYPE 8 GRATE EACH $ 800.00 6.0 $ 4,800.00 100.0% 6.O $ 4,800.00 $
INLETS,TYPE A 2'DIA,TYPE 11 FRAME AND GRATE EACH $ 850.00 10.0 $ 8,500.00 100.0% 10-0 $ 8,500.00 $
PRECAST REINFORCED CONCRETE FLARED END SECTIONS 12'W/GRATE EACH $ 500.00 1.0 $ 500.00 100,0% 1.0 $ 500.00 $
eFPRECAST REINFORCED CONCRETE FLARED END SECTIONS 15"WI GRATE EACH $ 700.00 1.0 $ 700.00 100.0% 1.0 $ 700.00 $
(PRECAST REINFORCED CONCRETE FLARED END SECTIONS 18"W/GRATE EACH $ 800.00 2.0 $ 1,600.00 100.0% 2.D $ 1,600.00 $
iPRECAST REINFORCED CONCRETE FLARED END SECTIONS 24"W/GRATE EACH $ 1,000-00 2.0 $ 2,000.00 100.0% 2.0 $ 2,000.00 $
PRECAST REINFORCED CONCRETE FLARED END SECTIONS 27"W/GRATE EACH $ 1,300.00 1.0 $ 1,300.00 100.0% 1.0 $ 1,300.00 $
MANHOLES,TYPE A,4'DIAMETER,TYPE 8 GRATE EACH $ 1,200.00 7.0 $ 8,400.00 100.0% 7.0 $ 8,400.00 $
MANHOLES,TYPE A,4'DIAMETER,TYPE 1 FRAME CLOSED LID EACH $ 1,200.00 6.0 $ 7,200.00 100.0% 6.0 $ 7,200.00 $
IMANHOLES,TYPE A,5'DIAMETER,TYPE 8 GRATE EACH $ 1,400.00 4.0 $ 5,600.00 100.0% 4.0 $ 5,600.00 $
MANHOLES,TYPE A,5'DIAMETER,TYPE 1 FRAME OPEN LID EACH $ 1,400.00 3,01 S 4,200.00 100.0% 3.0 $ 4,200.00 $
MANHOLES,TYPE A,5'DIAMETER,TYPE 1 FRAME CLOSED LID EACH $ 1,400.00 6.0 $ 8,400.00 1 100.0% 6.0 $ 8,400.00 $
.MANHOLES,TYPE A,6'DIAMETER,TYPE 1 FRAME CLOSED LID W/RESTRICTOR EACH $ 1,800.00 2.01$ 3,600.00 __L00.0% 2.0 $ 3,600.00 $
(`Sub-Total $ 190,824.25 1 $ 190,824.25 1$
ONSITE IMPROVEMENTS
PAY rFEM UNIT UNIT COST QUAN5iY Tq-rAL COST I %COfdPLETt? I gUANTITY TOTAL, TOTAL
WATER MAIN CONSTRUCTION I I CQMPLPTE COMP11.9a REhMAtNIN0
TRENCH BACKFILL CY $ 25.00 165.1 $ 4,126.25 100.0% 165.1 $ 4,126.25 $ ,
8-INCH WATER MAIN FOOT $ 22.00 2,836.0 $ 62,392.00 100.0% 2836.0 $ 62,392.00 $
FIRE HYDRANTS EACH $ 2,200.00 9.0 $ 19,800.00 100.0% 9.0 $ 19,800.00 $
8"VALVE AND VALVE BOX EACH $ 950.00 3.0 $ 2,850.00 100.0% 3.0 $ 2,850.00 $
V DIA VAULT AND 8-INCH VALVE EACH $ 2,400.00 4.0 $ 9,600.00 100.0% 4.0 $ 9,600.00 $
V DIA VAULT AND 84NCH VALVE PRESSURE CONNECTION _ EACH $ 5,200.00 1.0 $ 5,200.00 100.0% 1.0 $ 5,200.00 $
OPEN CUT WM ACROSS GREEN BRIAR RD AS LIVE TAP FOOT $ 100.00 40.01 $ 4,000.00 1 100.0%1 40.0 $ 4,000.00 $
E1"WATER SERVICE INCLUDING TRENCH BACKFILL LONG EACH $ 1,200.00 36.0 $ 43,200.00 1 100.0%1 36.0 $ 43,200.00 1$
p1"WATER SERVICE INCLUDING TRENCH BACKFILL SHORT EACH $ 400.00 15-01 $ 6,000.00 1 15.01 $ 6,000.00 1$
ISub-Total _ $ 157,168.25 $ 157,168.25 $
ONSITE IMPROVEMENTS
PAY ITEM -- UNIT IJ MIT COST ! QUANTrY TOTAL COST %COMPLETf I gUANTITY TOTAL TOTAL
sAmrrAFty SEwr=Ft CdNST ucnoN ! Ce�M>yLfTE C4MPd ETE REMAINING
{TRENCH BACKFILL CY $ 25.00 250.7 $ 6,267.25 100.0% 250.7 $ 6,267.25 $
8" SANITARY SEWER,PVC 0'-10'-DEEP FOOT $ 21.00 2,242.0 S 47,082.00 100.0% 2242.0 $ 47,082.00 $
i8" SANITARY SEW ER,PVC 10'-15'-DEEP FOOT $ 28.00 172.0 f 4,816.00 100.0% 172.0 $ 4,816.00 $
�$" SANITARY SEW ER,PVC-SDR21 15-20'-DEEP FOOT $ 25.00 664.0 $ 16,600.00 100.0% 664.0 $ 16,600.00 $
i4' SANITARY MANHOLES 0'-10'-DEEP EACH $ 1,800.00 12.0 $ 21,600.00 100.0% 12.0 $ 21,600.00 $
4' SANITARY MANHOLES 10'-15'-DEEP EACH $ 2,100.00 3.0 $ 6,300.00 100.0% 3.0 $ 6,300.00 $
4' SANITARY MANHOLES 15'-20'-DEEP EACH $ 2,400.00 2.01$ 4,800.00 100.0% 2.0 $ 4,800.00 $
6"SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL FAR EACH $ 1,900.00 20.0 $ 38,000.00 100.0% 20.0 $ 38,000.00 $
6"SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL NEAR EACH $ 450.00 21.0 $ 9 450.00 100.0% 21.0 $ 9,450.00 $
Sub-Total $ 154,915.25 $ 154,915.25 b
1
M15C.IIKPROVEMENYWIFEES _
[SAY ITEM UNIT IJKIT COST pUAMTfT1` T07AL COST 'h CQmptETE QUANTITY _ TOT TOTAL
- COMPLETE cOMPLETE REMAINING
STREET SIGNS L.SUM $ 3,000.00 1.0 $ 3,000.00 100.00% 1.0 $ 3,000.00 $
STRIPING L.SUM $ 1,500.00 1.0 $ 1,500.00 0.00% 0.0 $ $ 1,500.00
STREET LIGHTS EACH $ 2,000.00 10.0 $ 20,000.00 100.00% 10.0 $ 20,000.00 $
MOSQUITO ABATEMENT- L.SUM $ 650.00 1.0 $ 650.00 100.00% 1.01 $ 650.00 $
CURB REMOVAL FOOT $ 4.00 105.0 $ 420.00 100.00% 105.0 $ 420.00 $
PAVEMENT REMOVAL SQ.YD. $ 3.50 400.0 $ 1,400.00 100.00% 400.01 $ 1,400.00 $ -
Sub-Total $ 26,970.00 Y 25,470.00 $ 1,500.00
I GRADING IIIA13ROV EM ENTS,FEES RESIDENTIAL _
I PAY ITEM UNIT UNIT COST QUANTITY TDTaL G�]5T %COM PLETE QUANTITY TOT:FY TQTAL
_ 1 COMPLETE I COMPLETE REM N11YING
SEEDING ACRE $ 2,000.00 2.1 $ 4,200.00 100.0% 2.1 $ 4,200.00 $
(EXCELSIOR BLANKET SO.YD. $ 1.00 10,581.9 $ 10,581.90 100.0% 10581.9 $ 10,581.90 $
SURFACE TOPSOIL STRIP CU.YD. $ 1.70 62,425.2 S 106,122.84 100.0% 62425.2 $ 106,122.84 $
SITE CUT TO FILL DIFFERENCE CLAY FOR RESIDENTIAL CU.YD. $ 3.00 86,850.0 $ 260,550.00 100.0% 86850 $ 260,550.00 $
SITE TOPSOIL RESPREAD RESIDENTIAL CU.YD. $ 2.50 10,000.0 $ 25,000.00 100.0%1 10000 5 25,000.00 $
!SILT FENCE FOOT $ 2.00 1,932.0 S 3,864.00 100.0% 1932 $ 3,864.00 $
LSub-Total $ 410,318.74 $ 410,318.74
1
LANDSCAPING IMPROVEmr:m-slFEI S_
PAY ITEM Uf�7IT J UNIT 2165T OLJANTIT�QTAL COST %COMPLETE QUANTITY TC}7AL - TQTA.t�
COMPLETE GQMPLETE REkPA'NINC-
- --- --
1..�+hf4a ,4aR°JCC.I>_ F ATTi�fi CS-T-_I1-L-L'1tT1 ":l' > Y7kY1r „ '�:�,1M_ '� T'i�,BGTa_7~ 1 S 1114. �fJR -� 71 .. _ "._,n, �.
Sub-Total y S 134,860.00 w 121,374.00 $ 13,486.00
PAY ITEM 1UtiIT UNIT COST QUANTITY TOTAL COST 016 COMPLETE QUANTITY TOTAL TOTAL �
GREENBRIAR ROAD CONSTRUCT10N COMPLETE COMPLSTE REMAIIIING�
GREENBRIAR ROADWAY GRIND STRIPING L.SUM $ 1,000.00 1,01s 1,000.00 0.0% 0.0 $ $ 1,000.00
STRIPING OF GREENBRIAR ROAD L.SUM 1$ 500.00 1 1.01s 500.00 0.0% 0.0 $ $ 500.00
Sub-Total $ 1,500.00 $ $ 1,500.00
$ 1.231,0460; 5 7144290.48
15%RETAINED 818 4,Cr_�1
SUB-TOTAL COST t; $ 1,345,896.55 110%RETAINED iS125;."y1+.59
_COI NSTRUCTION STAKING(2%) �- I -o $ 26,917.93
LTQTf1f_COST�_'_�__ _ I $ 1,372,814.48
TOTAL RETAINED 5-110,992-44
(NEW LOC AMT.)
15%RETAINED FOR COMPLETED ITEMS,110%OF UNCOMPLETED ITEMS
JOB NAME:CORNERSTONE SUBDIVISION(COMMERCIAL) TRIA 030978-03
LOCATION: UNITED CITY OF YORKVILLE
LOC REDUCTION REQUEST,COMMERCIAL CALC BY:GEK
PREPARED BY SMITH ENGINEERING CONSULTANTS,INC. CHK BY:PJH
1 011 21201 0
O%SITE IMPROVEMENTS
PAY TTFM UNIT UNIT COST T ANTITY TOTAL COST v6 COMPI_FTF Qu,4HTITY - TOTAL TOTAL
5iORMSEMfEREONSTRUCTION _ - COMPLETE CDI�LETE F��k1NI.G
STONE RIPRAP,CLASS A3 SQ.YD. $ 48.00 9.01 $ 432.00 1 100.0% 9.0 $ 432.00 $
STORM SEWERS,CLASS A,TYPE 2,18" FOOT $ 23.50 95,01s 2,232.50 100.0% 95.0 $ 2,232.50 $
PRECAST REINFORCED CONCRETE FLARED END SECTIONS 18"WIGRATE EACH $ 800.00 2.01 $ 1,600.00 100.0°% 2.0 $ 1,600.00 $
Sub-Total 1 $ 4,264,501 $ 4,264.50 1$
ONSITE IMPROVEMENTS
` PAY ITEM UNIT u7d T COST ouAN-r" -FQTAL COST %COMPLETE QUANTITY TDTAL TOTAL
SAN(rARY SEWER CON STRIICTIDN- COMPLETE COMPLETE REMAINING
18" SANITARY SEWER,PVC-SDR21 15-20'-DEEP FOOT $ 25.00 664.01 $ 16,600.00 100.0°% 664,0 $ 16,600.00 $
4' SANITARY MANHOLES 15'-20'-DEEP EACH $ 2,400.00 1.0 i 2,400.00 100.0% 1.0 $ 2,400.00 $
Sub-Total 1 $ 19,000.00 $ 19,000.00 $
MIS-C.IMPRO V EMENTS1FEE$
PAY TTEM UNIT UNIT COSY GUANTRY TOTAL COST %COMPLETE QtUt m-y TOTAL TOTAL
I COMPLETE COMPLETE REMAININ6
STREET SIGNS EACH $ 300.00 3.0 $ 900.00 100.00% 3.0 $ 900.00 $
LIGHT POLE EACH $ 2,000.00 1.01 $ 2,000.00 100.00% 1.0 $ 2,000.DO $
Sub-Total $ 900.00 $ 2,900.00 $
C'RAII ING IMPRQVEMENTSfFEES _ ....._
PAY ITEM UNIT UNIT COST + QUANTT TOTAL COST %COMPLETE t,3lMANTTY TOTAL TOTAL
----'
COMPLETE COMPLETE REMAINING
TEMP.SEEDING COMMERCIAL ACRE $ 2,000.00 14.6 29200.00 100.0°% 14.6 $ 29,200.00 $
EEXCELSIOR BLANKET SQ.YD. $ 1.00 3,918.1 ° 3,918.10 100.0% 3918.1 $ 3,918.10 $
iSURFACE TOPSOIL STRIP CU.YD. $ 1.70 41,616.8 $ 70,748.56 100.0% 41,616.8 $ 70 748.56 $ w
SITE CUT TO FILL DIFFERENCE CLAY FOR COMMERCIAL CU.YD. $ 3.00 15,956.0 47,868.00 100.0% 15956 $ 47,868.00 $
(SITE TOPSOIL RESPREAD COMMERCIAL CU.YD. $ 2.50 8,400.0 3 21,000.00 100.0% 8400 $ 21,000.00 $
'SILT FENCE FOOT $ 2.00 636.0 $ 1,272.00 100.0% 636 $ 1,272.00 $
9Sub-Total $ 174,006-66 $ 174,006.66 $
$ 200,171.16 $
15%RETAINED $30,025.67
110%RETAINED $0.00
TOTAL RETAINED $30,025.67
(NEW LOC AMT.)
15%RETAINED FOR COMPLETED ITEMS,110%OF UNCOMPLETED ITEMS
Landscape installation Proposal and Contract
Al r. Gerald Dill
Tria ullk_ Investmen,%S ,Jo
75122 Counh, Line jiqaA
RWLe� IL 60527
Date, !wgwit I s. -')(Ilp
Co'legiale LAR41scape, hie. •1'01 provide all the item-4ary equipment ajujl peF-ful.j..,all-I(!CeqSqry labor-
(4)Complete The 101101ving ra (tic C"Iriiell'stone SubdiN ision, YONIville,W!
_Q I Y DK�:i1jWim Price
2 3"B&B Deborah Norwap..Njaple 60.00
2 3"B&H Atinimn Purple Ash $560,00
1 3"1 Mi Palmore Crecii Ash V130,00
5 3-M 13%1-0111P Whitt Oak $1400,00
1 M B R;Amoud Landcri $280.00
:3 MB U iiiho $25o0m1)
I S&R Colorado(ire-ti-i Spnwtf 82101.00
I 8°B&B Eusim)Whito Pipc $243.00
1 Skkktecr charpc to regrade lot.,to,71ilijillute ponding of water 5750 00
I)aic of Installation 11-1%%ek!"I rA)tn acceptance
C0111"Via1v
laporr'Ji'll in[lie Stall..lif I llinls.Wk arc a fully fw.11l ell
eonlphny and all of mir
fjoill in I Ile InTM of a doly'sit. 50N.of the illsialbitioll I'lliO t'6M 16rNlork perfunniA by t-vIln,wiv
I-ind5cap...;n, what,rrinl t7,u,11tTI3 ivivj nic c,,goTnqr aum,
,to fmv wly expen,us nicuri ed by
Ctillvgiafe Isnnclrapr,Inc in co IcCth)g aalfiffll.N ti[W rlielti(JI"r Cottri 00.%t$,2jjlOMy'S ft es,jttd ally+qhr'
ITIlseellall(E)US C!O�N Parl'v"'I c-"nccl lhii-� will,Plotwr notice bN kiiur ctnly.
sNi'll llleowncrai,dchem ignajupc Nlivitael A.I Wrcit�_C
beddinr lrcc`raid 5hllal n IFOallUd and qold N-esidtfil Colle-viatt:I ond5copc,Inc.
Inc.'\p"Arrant)exilresw4l Ko,implied an Tiny PlAiril ur7rtteial incturnn Marc and shrubs,
Ilicre ISIWEILLiallwelin rmv and alt inatcrial u)N%Ilcdlv culler;Wk!I BildseRN,Im due(o tire,lacLot
k1alm Ilegleca,WUVLI kdlV.T� WfaYS t0l)l[�Vllihlg ajM16,OVtj [vjjjlt/jFjj>..ntiljsc'jec,
lj,OM":Or '0111w.v414Y PIGIVS,Tindall,wtuiral dk3b(ci his final
Acceptitfirt of pro"al - &) sipling this coftfr2ft, tht Prices UAW e0ooditions are mitisfarlory and ut-p Ikerrhy av•eptud.
Collegiate Lumisralle.Inc,Is 11"IbOrIzcd to do floe work n,,*sprrifica, rAyment%viri be jolittic tjs(p$jilined I&Ae.
Du(col Aixcplanm "igilatule._
1990 US Ruute 30
Sugar Gron;, JL 60554
Ph 630-,06.7800
Fax.630.466-7301)
DATE: OCTOBER 12 2010
LEADER CONCRETE Oi STRUC'T'ION CO.
134001 1'.59 SLATE 116-162 Plainfield,It, 605885
PHONE(815)690-0095 FAX(815)690-0095
To: BEECHIN&DILL BUILDERS
BURRIDGE IL
PHONE:630.920.9430 FAX 630.920.9442
Attn:Ed Kubiak
Job: CORNERSTONE
YORKVILLE
ITEM DESCRIPTION QUA UNIT UNIT PRICE TOTAL
SANITARY
1 RAMP TPSOIL 400 402 406 408 410 412 414 416 418 420 430 43 12 EA $75.00 $900.00
2 ADD STEPS 414 1 EA $75.00 $75.00
'WATER
1 ADJUST HYDRANT 620 LOT AS NEEDED FOR 18"SWING 1 EA $550.00 $550.00
2 LOCATE 620 AUX VALVE AND ADJUST 1 EA $150.00 $150.00
3 RAMP TOPSOIL 603 604 605 607 613 620 622 624 8 EA $75.00 $600.00
4 REPAIR HYDRANT CHAIN 623 1 EA $125.00 $125.00
5 LOCATE 601 AND ADJUST 1 EA $225.00 $225.00
ALL MATERIAL WILL BE BILLED AT COST PLUS 10%
$1,725.00
ALL WORK WILL BE BILLED BY FIELD MEASURE
ON MATERIAL AND LABOR USED.
PAGE 1
DATE: OCTOBER 12 2010
13400 IM 59 SUTTlr116-162 Plainfield,TT, 6058$
PHONE(815)690-0095 FAX(815)690-0095
To: BEECHIN&.DILL BUILDERS
BURRIDGE IL
PHONE:630.920.9430 FAX 630.920.9442
Attn:Ed Kubiak
Job: CORNERSTONE.
YORKVILLE
ITEM DESCRIPTION QUA UNIT UNIT PRICE TOTAL
STORM
1 REMOVE INLET PROTECTION 242 330 20 EA $25.00 $500.00
2 ADD TOPSOIL AROUND STRUCTURES 26 EA $75.00 $1,950.00
3 ADD STEPS TO STRUCTURES 8 EA $75.00 $600.00
4 ADD SOIL AROUND FLARED END SECTION 6 EA $125.00 $750.00
5 REGRADE AT FLARED END SECTION 2 EA $150.00 $300.00
6 REMOVE DEBRIS FROM 218 220 1 EA $100.00 $100.00
7 REPLACE LID 1 EA $350.00 $350.00
8 CORRECT FES 500 TO MEET CODE 1 EA $650.00 $650.00
9 ADJUST RETRICTORS TO MEET CODE 2 HR $225.00 $450.00
10 ADD BARREL SECTION 406 1 EA $750.00 $750.00
$6,400.00
TOTAL $8,125.00
ALL MATERIAL WILL BE BILLED AT COST PLUS 10%
ALL WORK WILL BE BILLED BY FIELD MEASURE
ON MATERIAL AND LABOR USED.
PAGE 2
City of Yorkville 14-0ct°TO
Letter of Credit/Bond Reduction
Subdivision: Cornerstone Date of last bond/LOG adjustment: Gct-04
Reduction No. Theoretical 3 ENJR-CC Index for date of last adjustment: 7314
Bond/LOC rio. Lexon insurance Co. Bond#1010743 Current ENR-CC Index: 8927
LOC/Bond
Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain
Item Eng. Est. for LOC/Bond Prior to Reduction No.3 to Reduction No.3 Reduction No.3 after Red. No.3
Earthwork ;584,325.40 1642,757.94 ;139,678.41 $529,557. -$62.962.28 $202.640.69
Totals $584,325.40 $642,757.94 $139,678.41 $529,557.40 -$62,962.28 $202,640.69
Notes: a) LOC/Bond amt. to be 20% of substantially completed items plus 110%of uncompleted items prior to final acceptance.
b) LOG/Bond reduced to 10% at final acceptance.
c) LOCBond amt. to remain is updated based on Engineering ;rev's Record - Construction Cost Index
d)Manual input required for cells highlighted in yellow.
Note: This reducillolr calculation is theoratical ° it ligu not"Luari app roved.
City of Yorkville 14-0Ct-10
Letter of Credit/Bond Reduction
Subdivision: Cornerstone Date of last bond/LOC adjustment: Oct-04
Reduction No. Theoretical#3 E .R-CC Index for date of last adjustment: 7314
Bond/LOC No. Bond Safeguard Insure Co- Bond#SO12882 Current ENR-CC Index: 8920
LOC/Bond
Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain
Item Eng. Est. for LOC/Bond Prior to Reduction No.3 to Reduction No.3 Reduction No.3 after Red. No.3
Earthwork* $0.00 $0.00 50,00 $0.00 $0.00 $0.00
Roadway $269,340.06 $296,274.07 $13 ,847.46 $170,975.38 -$39,815.97 $173,663.43
Storm Sewer $190,824.25 $209,906.68 $28,623,64 $190,824.25 -$17,921.41 $46,545.05
V1.1atermains $157,168.25 $172,885.08 $23,575.24 $157,168.25 -$14,760.58 $38,335.82
Sanitary Sewer $154,915.25 $170,406.78 $23,.237.29 $154,915.25 -$14,548.98 $37,786.27
Miscellaneous $26,970.00 $29,667.00 $6,088,00 $24,820.00 -$2,850.29 $8,938.29
Landscaping $134,860.00 $148,346.00 $116,316.75 $33,715.00 -$27,596.61 $143,913.36
Construction Staking $30,398.06 $33,437.87 $4,559.71 $30,398.06 -$2,854.86 $7,414.57
Greenbriar Road Items $1,500.00 $1,650.00 $1.650,00 $0.00 -1362.31 $2,012.31
Totals $965,975.87 $1,062,573.46 $337,898.09 $762,816.19 -$120,711.00 $458,609.09
Notes: a) LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance.
b)LOC/Bond reduced to 10%at final acceptance.
c) LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index.
d) Manual input required for cells highlighted in yellow.
*Earthwork substantially covered by separate bond. Construction guarant; for earthwork dropped to zero for
Safeguard bond and completely covered by Lexon bond after Reduction#1
Note: This reiluctaoj7 calculation is theoretical only.it bas not been approve
Reviewed By: Agenda Item Number
A CO
1 x Legal ❑ NB #6
Finance ❑
EST 1836°
Engineer ■ Tracking umber
City Administrator ■ g
Consultant ❑ PW 2010-75
Agenda lt:ent Suniinar'y AI.eme
Tit:ie: Proposed Revisions/Clarifications to Letter of Credit Policy
Meethig and Date: November 16, 2010 Public Works Committee
Synopsis: Proposed revisions regarding bonds and letters of credit for un-subdivided
developments and warranty periods.
Council Action Previoosiy'.I'aliew
Date of Action: Action Taken: _
Item Number:
Type of Vote Required: None at this time
Council Action Requested: None at this time
Submitted by: roe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
To: Bart Olson, City Administrat
From: Joe Wywrot, City Engineer l J
� CC: Lisa Pickering, Deputy City dl&
Kathy Orr, City Attorney
LE
Date: October 1, 2010
Subject: Proposed Revisions/Clarifications to Letter of Credit Policy
Attached find a rough draft of a resolution regarding proposed revisions/clarifications to our
Bond/Letter of Credit policy. There are three issues that I would like to address:
1. For a typical residential subdivision,we require a bond or LOC for "land improvements",
which include new public infrastructure(such as sanitary sewers),but also private improvements
(such as earthwork and some landscaping) that will never be owned or maintained by the city but
are regional in nature or otherwise meet the definition of a land improvement. We are authorized
to require the bond because the requirement is part of our Subdivision Control Ordinance.
Section 2.00 of that ordinance states that the intent of the ordinance is"To prescribe reasonable
rules and regulations governing the subdivision and platting of land...".
For developments that don't include a subdivision of land,however,we can only require a bond
or LOC for earthwork and erosion control. That authority comes from our Soil & Erosion
Control ordinance. For other land improvements, whether they are to be eventually owned by the
city or not, we cannot require a bond or LOC because our Subdivision Control Ordinance doesn't
apply.
I recommend that we adopt an ordinance requiring a bond or LOC for all land improvements in a
development,regardless of whether the land is subdivided or not"
2. At final acceptance we require a warranty bond or LOC which is 10% of the approved cost
estimate for land improvements. Our practice has been to include privately owned "land
improvements" for larger developments,but for smaller developments we have at times released
the LOC for private improvements. I feel that some privately owned land improvements that are
regional in nature should be covered by a warranty LOC, such as a stormwater basin that serves
multiple properties or a landscape buffer that screens commercial properties from residential
properties.
I recommend that other privately-owned land improvements (such as private parking lots, storm
sewer, some landscaping, etc.) that are not regional in nature not be required to have a warranty
period. They are the developer's property and their responsibility to maintain, and if they choose
not to maintain their property to like-new standards during the first year it should not be the city's
concern.
3. As the end of the warranty period approaches, we spot-check the development to make sure
that everything is still in good condition. If we find the development to be in good condition we
allow the warranty expiration date to pass without taking action. For most developments that's
the end of it. Some developers,however,request that the city send them a letter formally
releasing the warranty bond or LOC. We have provided those letters when requested, and we do
notify the City Council of this in our quarterly bond/LOC reduction reports.
Resolution 2009-40 authorizes city staff to approve reductions for developments whose initial
bond or LOC amounts are less than $1,000,000. I would like to clarify,however, that for
warranty bonds or LOC's the "initial" amount is the amount of the warranty bond or LOC, not
the original bond or LOC that was established prior to construction.
Before we embark on finalizing a resolution, I would like to get input from the Public Works
Committee regarding these issues. Please place this item on the October 19, 2010 Public Works
Committee agenda for discussion.
DRAFT
RESOLUTION
MODIFYING CONSTRUCTION GUARANTEE REQUIREMENTS
FOR CONSTRUCTION OF LAND IMPROVEMENTS
WHEREAS,the United City of Yorkville requires that land developers provide security for the
successful completion of the installation of public and quasi-public (together also known as land
improvements), including but not limited to streets, curbs, sidewalks, watermains, storm and
sanitary sewers, streetlights, detention basins,landscaping, etc., and
WHEREAS, said security is typically established either by means of a Letter of Credit or a Bond,
and
S-VHEREAS,from time to time, a developer will seek reduction to the Letter of Credit or Bond
amount after substantial completion of a portion of the land improvements under heretofore
established practices and/or contracts, and
WHEREAS,current practice established by the Subdivision Control Ordinance and Resolution
2009-40 involves an approval of the City Engineer's recommendation by the City Administrator,
and
WHEREAS,the Mayor and City Council wish to provide an expedited review and approval process
for Letter of Credit and/or Bond reduction requests.
BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUI111CIL OF THE UNITED CITY
OF YORKVILLE:
The approval process for Letter of Credit and/or Bond reductions shall be amended as follows:
1. Construction guarantees in the form of bonds or letters of credit shall be required of all
developments, regardless of whether the development process involves the subdivision of
land or not.
2. Construction guarantees during the warranty period for land improvements that are not
public or regional in nature shall not be required. The determination of which land
improvements satisfy these criteria shall be the responsibility of the City Engineer.
3. Section II of Resolution No. 2009-40 is clarified by adding the following sentence:
"Release of construction guarantees established for warranty periods that are less than
$1,000,000 may be processed administratively through the City Engineer and City
Administrator in conformance with this resolution."
NOW, THEREFORE,upon Motion duly made, seconded, and approved by the majority of those
members of the City Council voting,BE IT RESOLVED that the Policy set forth above is a Policy
of the United City of Yorkville.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois,this
day of , 2010.
ROBYN SUTCLFFF DIANE TEELING
GARY GOLINSKI ARDEN JOSEPH PLOCHER
WALTER WERDERICH MARTY 1vTf INNS
ROSE ANN SPEARS GEORGE GILSON
Approved by me, as Mayor of the United City of Yorkville,Kendall County, Illinois,this
day of ,2010.
MAYOR
ATTEST:
CITY CLERK
1. For a typical residential subdivision, we require an L.00 for"land improvements", which include new
public infrastructure(such as sanitary sewers), but also private improvements (such as earthwork
o Lf�� Reviewed By: Agenda Item Number
Legal ❑ NB #7
EST.I1 1836 Finance ❑ r�—
Engineer El� �-�_. Tracking Number
IM . '* City Administrator ■
.A .r; • 0 Public Works r PW 2010-77
El _
4�
Agenda.1teni Summary Memo
Title: Parkway Tree Program Discussion
Meeting and.Drote• November 16, 2010 Public Works Committee
Syropsis: Discussion of eligibility of residents that live in unaccepted subdivision to Y!
participate in the parkway tree replacement program.
Council Action 13'r-eviously 'Taken:
Date of Action: PW 6/15/10 Action Taken: Discussion–Bring back to Committee at
a later date.
Item Number: PW 2010-45
i
Type of Jot:e'Require_l: Positive
Council Action Requested: Approval
Sub:initted by: Eric Dhuse Public Works
Name Department
Age da l t:esr Notes:
I
M niar :nd�in
( }� To: Bart Olson,Administrator
ESE - �s361 From: Eric Dhuse, Director of Public Works
I ,
�`- CC:
-0
Date: October 13, 2010
Subject: Parkway tree replacement program discussion
Bart,
As you know,this year we had some residents asking to participate in the parkway tree
replacement program that lived in unaccepted subdivisions. At that time it was decided that
since the developer was responsible for replacing parkway trees up until the one year warranty
expires after the subdivision is accepted that the residents that live in those subdivisions would
not be able to participate in the program this year. Instead of telling residents no,we would like
to find a way to let all residents participate in this program.
One idea was to let all residents participate but if the resident lived in an unaccepted
subdivision,the developer of that subdivision would have to purchase and install a tree
elsewhere in the subdivision such as a park or other city owned space before the subdivision
would be accepted. So in essence, the developer would still have to replace the tree, but it would
be planted in a different location.
Ilse benefits of this id en tire:
■ Allows all residents to participate
■ Maintains developer responsibility to replace trees
Disadvantages of this idea are:
• Tracking individual trees over multiple years
• Possibility of more applicants for the program than we have allotted trees
Another idea is to just let all residents participate without tracking the status of acceptance of the
subdivision. If we inform residents that live in an unaccepted subdivision that the developer is
ultimately responsible for the replacement of the parkway tree and they are still willing to
participate, we should allow them to.
Currently we have many residents that have lived in an unaccepted subdivision for multiple
years. During that time,they have seen the development dry up almost completely and some
have even seen the development go through the foreclosure process and now have a receiver and
property manager instead of a developer. Trying to get a parkway tree replaced in this situation
could be very difficult to say the least. If we inform these residents when they call that they do
have the choice of waiting for the developer to replace the tree or participating in the program
and they choose to participate at their own expense, we should not turn them away because of
where they live.
The he refits of this idea are:
• Allows all residents to participate equally'
• Do not have to track individual trees over multiple years in multiple developments
Disadvantages of this idea are;:
• Does not hold the developer responsible for the tree
• Possibility of more applicants for the program than we have allotted trees
I would ask that this be placed on the October 19th Public Works Committee agenda for
discussion. If you have any questions or need fiirther information, please let me know.
f
To: Yorkville City Council
ter. lass From: Laura Haa=.e,City Park Designer and
Eric Dhuse, Public Works Director
CC: Travis Miller, Brendan McLaughlin,
Scott Sleezer,Joe VVywrot
Date: February 18,2009
Subiect. Yorkville 50150 Parkway Tree Program
Please see the attached proposal information to establish a Parkway Tree Program for the
residents of Yorlville. The 50/50 program includes purchase and planting of the tree by the
City,with the homeowner reimbursing the City for the cost of the tree. The City's share is in
-Kind including pickup of trees,delivery to homes,JULIE locate,planting, first water,and all
Staff time coordinating the project. ;viany communities have established successful 50150 tree
planting programs to cost share the replacement of parkway trees.
Attachment A is the program explanation sheet and registration form that will be filled in and
returned to City Hall with a checi`.from the resident who desires to have a tree planted in the
parkway near their home. To help ensure the survival of the tree, all trees except oaks will be
planted in the fall.The City will allow the resident to locate the tree at their desired location,
but if the location must be adjusted due to utilities, the homeowner will still approve the
location prior to planting. The City will be responsible for calling JULIE and one-tithe
watering.No guarantee for the tree will be provided.The grogram will be limited to 36 trees
this first year of establishment.
The tree list,Attachment B,shows the price of the tree that the City would charge the
homeowner. Tree prices have been based on the average price for the species obtained in
estimates provided in January of 2009.The basis for using an average tree prices is that the
City cannot pre-determine the nursery from which we will be getting the tree, and therefore
cannot guarantee prices or availability of the species for the price listed since we are not
purchasing the trees until after the order is placed.Three local nurseries submitted price lists
for the species offered, This does not mean we will purchase all trees from a single nursery,
but selection availability, delivery or pickup charges,and the tree price will be considered
prior to final purchase.
Attachment C is a sample of the tree information that will be provided if the homeowner
requests additional information on the tree species.
Yorkyile 50/50r Par way Tree Program
Through the 50/50 Street Tree Program,the United City of Yorkville shares the cost of
planting trees with homeowners. Residents simply choose the trees they want and send in
a check for their portion of the cost. The City does the rest!
The purpose of the Street Tree Program is intended to provide quality shade trees to
residents within the City to be planted within the right-of-way areas along the streets and
corridors throughout the City.The trees are intended to provide shade, screening,
wildlife, pollution control, reduction of water runoff,soil erosion control, increased
property values,reduced stress, aesthetics, and a sense of well being within the
community. Please note that if your development still requires street trees to be planned,
by the developer,you cannot participate in this program.
All trees purchased through the program are required to be planted within the area of the
right-of-way in from of or on the sides of the purchaser's property.The right-of-way area
available for planting the trees varies depending on the platting of the property and the
width of the right-of-way. Generally it is eight to ten feet (8'to 10') from edge of curb to
edge of right-of-way. Trees must be located a minimum distance of 50 feet from any
other tree in the parkway;not conflict with existing utilities,be at least 20 feet from an
overhead light, and must be 30 feet from any intersection.
The City will work with the homeowner to locate the tree. All trees will be purchased for
a fall planting except for oat;trees, which will be planted the following spring.The tree
will be planted,mulched, and waterer; (once)by the City, After the watering,care is left
to the purchaser.No guarantee will be provided.
Each tree will be a minimum of 2.5"in diameter.The homeowner's cost for each tree is
based on the tree species and planting option selected from the list below. Orders with
check payable to the United City of"Yorknil,le, must be received by Monday,August
24,2009. Please mail checks and complete application to: 800 Game Farm Road,
Yorkville,IL, 60560. For more information,please contact the Laura Haake at
Community Development Department at(630)553-8574. Limited quantities per species
are available and will be served on a first-come,first-serve basis. The City's limit for
trees sold this year as part of the progra.n is thirty-six(36).This program will continue on
an annual basis and planting will occur at the fall of every year.
Please see the reverse side for tree selection and form.
For tree species and information,please go to www,yorkville.il.us/streettreenroaam.cfin
I+ile Order#
Trees must be selected from the fallowing list:
Elm $140.00
Linden $157.0°3
Oak(.spring planting) $197.00
Catalpa $165.00
Cal lery Pear $150.00
Gingko $178.00
Hackberry $133.00
Kentucky Coffeetree $143.00
Red Maple $108.00
Sugar Maple $163.00
Thomless Honeylocust $142.00
Turkish Filbert $195.00
United City of Vorrvilie Tree Order Form
Name::
Address:
Phone:
Street tree location(if house is on corner lot)
Tree Type Cost _
By signing this agreement l urrderstarrd that it is rrry responsibility to ensure the tree's
sur-r,ival by watering the tree qj7er plantitrg. 771e City will riot replace the street tree duce
to lleglect, disease, or-darrral e.
Sign here
Office use only
Received by: Date:
FREE REPLACEMENT PROGRAM
Scientific Name Gammon Name Kendall HIH Hinsdale Nur x :T S§pttap Gove sib mog
Ulmus.s . Elm $180-0D $101.00-$132.03 $ :5:00 1rt1;87
Tilia,spp Linden $165.00$2 $179,00 $125,02 $156.33
(3uercus,sQ . Oak �! -� 19.00 $170.00-a202.OD �� - #95.01?_ _ fI', 17
Catal a s eciosa Catel a $1$8.00 $162.00 $185DO
P rus calleryania Gallery Pear $165.07 $161.00 $125.00 $150.33
Ginkgo( le onl Gink 4220.00 $136.00 _ Wi78.DD
Gelds aoddentelis Hackbe $150.00 $124.00 $125.00 `133.Q3
Gymnocladus dioicus,spp. Kentucky Coffeetree $138.00 $167.001 $12500 $143.33
Acer platanoldes.spp. Red Maple $130.00 $105.00-5113.001 5.00 ;1118,80
Acer saccharum spp. Sugar Maple $193.00 $117.00-$148.D0. ?40.0D-SIE5765 =4$:82.67
Gleditisia ldcanftws,var.Inennls Thornless Honey Locust $160.001 $161.00` $115:80 5:42.00
Co ius colume Turkish Filbert $175.00 S195m X1$5.00
I
I
UNITED LiTY OF YORKNrI'LLE S7'R EET TRINE FRGG.PAM.
- `
El1n $190.00
, The broad arching habit of the hybrid elm tree still
mimics the classic elm. Dutch Elm Disease resistant,
hybrid elms grow to 60' tall and have a nice light yellow
to yellow-green fall color.The tree can tolerate wet sites
and a range of soil pH.
Red maple $108.00
Sugar maple $163.00
Maple trees can reach up to 50' in height, and
prefer moist,well-drained soils. Fall color is
green-yellow to green-purple for Sugar Maples to
red for Red Maples. lv aples are fast growers.
`mot
,
_ A
Linden $157.00
r The Linden species like well-drained soils and can
r tolerant alwaline soils.They grow to 64'-80' tall,
and have fragrant flowers in early summer. Fall
foliage is brown-preen.
!N � S
M ni err a, d m
t To: Public Works Committee
ESL 1638 From: Bart Olson, City Administrator
CC:
� I i;i~ � Date, June 11, 2010
txnwvs.a �°y
Subject; Tree Bank Proposal
Several residents have called to participate in the parkway Tree Replacement Program
over the past few weeks from subdivisions in which the City has not accepted infrastructure. We
have denied the residents from participating in these areas because parkway trees are considered
public improvements and therefore part of the developer's responsibility in building the
subdivision. In these cases, we inforin the resident of that information and tell them that their
particular tree will be added to the developers punchlist for infrastructure completion. In most
cases,the resident is happy with this response,but in some cases they have argued they should
be able to replace the dead tree anyway.
A solution to this situation is to change our subdivision improvement code to allow the
City staff to allow the residents to participate in the Parkway Tree Program and further to allow
us to require the developer to donate money or a tree to a tree bank to be used in other public
areas in the City. This concept would be similar to the trail bank that is being proposed on
tonight's agenda.
One potential hurdle to the enactment of a tree bank is subdivision ordinance locks. Most
of the subdivisions of the City have an ordinance lock that only allows those ordinances and
regulations in place at time of annexation agreement approval to be applied to the property for a
number of years. The tree bank proposal would not be effective on those subdivisions unless
consented to by the developer. While I have not spoken with any developers on whether they
would consent to it, I am optimistic they will agree to it since likely result in a cost savings to
them (because they would not have to have their contractors rip out the old tree and purchase a
new one).
r�� `, Reviewed By: Agenda Item Number
:h Legal El
�EST t ,sue Finance [I
—�� Engineer ice`',
_ City Administrator Tracking Number
G] #, Consultant ❑ P W C,)O(O_ '7
E.
Agenda:item Surnmary Memo
Title: Temporary Easement— 102 E. Washington Street
i"►'Ieeting anti Date; November 16, 2010 Public Works Committee
Synopsis: This easement allows for the relocation of the water and sanitary services for
102 E. Washington Street.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote lie{ uh—esi: Majority
Council Action R.egnested; Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda item Dotes:
m dCl .1:1IY1
r �
Es' — 1836
—, To: Bart Olson, City Administrator
s
From: Joe Wywrot, City Engineer
` ]a, CC: Lisa Pickering, Deputy City Clerk �J
Date: November 2,2010
Subject: Temporary Easement— 102 E. Washington Street
Attached find a proposed temporary casement for the property at 102 E. Washington Street,
which is at located at the southeast corner of Route 47 and Washington Street. This proposed
easement will allow us to relocate the water and sanitary services for this building when MOT
widens Route 47.
The existing services to this property are currently located relatively close and parallel to Route
47. When MOT widens Route 47 in the near future, I would like to move these services so they
will not be located beneath the northbound lanes of the highway. The property owner has agreed
to grant the easement at no cost to the city.
I recommend that this easement agreement be approved and recorded. Please place this item on
the November 16, 2010 Public Works Committee agenda for consideration.
STATE OF ILLINOIS )
COUNTY OF K.ENDALL j
GRAl 17 OF 4.11Mk'll,RA- Y
EAC;I{.1!E,NT AGREEMENT
KNOW ALL IMEIN BY THESE PRESENTS:
THAT the Grantors: Kristofor Lee Dahl and Heidi Jo Dahl,in consideration of the sum of
one dollar($1.00) and other good and valuable consideration,the receipt of which is
hereby acknowledged do hereby grant,bargain, sell and convey to the UNITED CITY
OF YO KVILLE, a Municipal Corporation, its successors, and assigns,hereinafter
referred to as Grantee, in consideration of the covenants to be Dept and performed by the
Grantee herein, a temporary easement to construct water service and a sanitary service
sewer if any are actually as installed in, upon,and across the tract of land described as
follows, to-wit:
TEINIPORARY EASEIVI-ENT
See Exhibit A.
Said grant of easement is made under the additional following terms and
conditions:
The Grantor hereby grants the right of ingress and egress,to said temporary
easement to Grantee.
The Grantee herein shall and hereby agrees to:
1. Restore the surface of said temporary easement with grass. The surface of such
easement shall be left uniform and free of all debris,roc's in excess of one inch(1"), and
gravel, and providing a covering of a minimum of four inches(4")of clean,blank,fertile
top soil.
2. Re-pave the existing driveway,and replace any driveway culverts or fences as
necessary.
3. Replace all lot line and property line stakes moved or disrupted in the course of
performing working connection with the purpose of which the easement herein is
granted.
4. Said temporary easement shall be treated as a covenant running with the land
until such time that said easement shall expire.
5. Said temporary easement shall be binding upon the successors,heirs, and
assigns of each party hereto. Said easement shall expire upon construction of the water
service and sanitary service sewer and related restoration work.
IN WITNESS WHEREOF,the Grantors and Grantee have hereunto set their
hands and seal this c day of_p , 2010.
11
Mayor, City of Yorkville ItristO or Lee Dahl
City Clerk Heidi Jo D
STATE OF ILLINOIS )
)
COUNTY OF KE+TDALL )
KRISTCFOR LEE DAHL and HEIDI JO DAHL allege and state that they have
read the foregoing Grant of Temporary Easement Agreement by them subscribed,that
they have imowledge of the facts and contents contained therein, and that the facts as
alleged therein are true in substance and in fact.
'•�istofor L&4ahl
Heidi Jo`?ahl_�
Subscribed and sworn to before me,
tt3p�C��JC�.✓ d`�- , 2010.
\n
Notary ' ub c
OFFlG I-SEAL
Prepared by and return to: EM isF`r!+lES
r waq Fut4o-sum a!1111ndo
,Kathleen Field Crr C* E 0 m M s y 6e,2014
300 Game Farm Road
Yorkville, Illinois 60560
(630) 553-4350
Exhibit A
Plat of Temporary Easement
Part of the Southeast Quarter of Section 32--37-7
Yorkville, Kendall County, Illinois
Washin to - --'
9 n Street
g LEGAL DESCRIPTION OF TEMPORARY EASEMENT
1 � �
!' r THE NORTHWEST CORNER OF LAND EXTENDING
2 5' EASTERLY 25 FEET AND SOUTHERLY 25 FEET FROM
J ? THE NORTHWEST CORNER OF THE FOLLOWING
DESCRIBED PARCEL A: LOT 6 OF MASON'S ADDITION
TO THE VILLAGE OF YORKVILLE, ACCORDING TO THE
rl PLAT THEREOF RECORDED IN THE RECORDER'S OFFICE
l OF KENDALL COUNTY, ILLINOIS, IN THE PLAT BOOK 4,
! PAGE 76, IN THE VILLAGE OF YORKVILLE. KENDALL
f !f COUNTY, ILLINOIS, ALSO THAT PART OF THE
' SOUTHEAST QUARTER OF SECTION 32, TOWNSHIP 37
PARCEL A i NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL
MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT A
i 7 POINT ON THE SOUTH LINE OF WASHINGTON STREET
0 AND THE NORTHEAST CORNER OF LOT 1 OF BLOCK 5
' IN THE VILLAGE OF YORKVILLE; THENCE EASTERLY
ALONG THE SOUTH LINE OF SAID WASHINGTON STREET
74)2 FEET; THENCE SOUTHERLY AT RIGHT ANGLES WITH
Q I SAID STREET 132 FEET; THENCE WESTERLY TO THE
J SOUTHEAST CORNER OF LOT 2 IN BLOCK 5 AFORESAID;
THENCE NORTHERLY ALONG THE EAST LINE OF SAID
I BLOCK 5 TO THE SOUTH LINE OF WASHINGTON STREET
' 0 -- __. _ - I AND THE POINT OF BEGINNING (EXCEPTING THEREFROM
0 THAT PART THEREOF DEDICATED TO THE PEOPLE OF
THE STATE OF ILLINOIS BY DEDICATION DATED AUGUST
30, 1928 AND RECORDED IN THE RECORDER'S OFFICE
' OF KENDALL COUNTY, ILLINOIS IN BOOK 77, PAGE 447;
ALSO EXCEPTING THEREFROM A STRIP OF LAND 5 FEET
IN WIDTH OFF OF THE EAST SIDE OF LOT 6 BLOCK 6,
EXTENDING TEH ENTIRE LENGTH OF SAID LOT 6, AS
PER DEED FROM MRS. RAE HARRIS JETTER TO
CLARENCE W. BEECHER, DATED MAY 16, 1950 AND
RECORDED MARCH 17, 1953 IN BOOK 110 OF DEEDS,
PAGE 425) KENDALL COUNTY, ILLINOIS.
TEMPORARY EASEMENT
(0.01435 ACRE)
SCALE: 1" = 40 '102 E WASHINGTON STREET
TEMPORARY EASEMENT
40 20 0 40 DRN. BY: JCD UNITED CITY OF YORKVILLE SHEET N0.
DATE: 8/12/10 1 REV: 8/13/10 17iCALE, 1' = 40' 1 of 1
Reviewed By: Agenda Item Number
Legal ❑ 1\1 C
Finance Q
EST ` 1836
Engineer N-' '`` '(\
City Administrator Tracking Number
. + Consultant ❑ G?
❑
P ! aoro- ,
Agenda Item Surnnta'•y MetMO
'Title; 802 S. Bridge Street--Bond Expiration
Meeting and I)ate: November 16, 2010 Public Works Committee
Synopsis: Recommend that the City Clerk call the pavement restoration bond for this
property if a replacement bond is not received by December 10, 2010.
Council Action Previously Taker:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Sub-initted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
C ) P`
! It'
1836
To: Bart Olson, City Administrat Cit ark
n ee
From: Joe Wywrot, y E r
g
in CC: Lisa Pickering, Deputy City
ns.frr..
"` - Kathy Orr, City Attorney
Date: November 9, 2010
Subject: 802 S. Bridge Street—Bond Expiration
Attached find a bond expiration notice from Old Republic Surety Company regarding a
pavement restoration bond for the property at 802 S. Bridge Street. This property is at the
southeast corner of Rt.47 and Orange Street, and is the location of a former Marathon gas station.
This property is the subject of a Leaking Underground Storage Tank(LUST) remediation project
through the Illinois EPA, but the original remediation contractor(United Science Industries)
filed for bankruptcy last fall. Contaminated soils were removed in March 2009,but the project
was not closed out by the Illinois EPA prior to the bankruptcy. More excavation may be
necessary, and the pavement has not been restored.
The completion of the project has been awarded by the IEPA to Chase Environmental Group,
Inc. of Centralia, Illinois. I have spoken to Chase and they intend to provide their own bond. If
they do not, however,the property would remain with a gravel surface for an extended period of
time and we would have no way of requiring restoration. Therefore, I recommend that the City
Council authorize the City Clerk to call Old Republic Surety Company Bond #RLI0627158 for
the full amount of$10,000 if a replacement bond is not received by December 10, 2010.
Please place this item on the Public Works Committee agenda of November 16, 2010 for
consideration.
445 South Moorland Road, Suite 200, Brookfield,WI 53005
P.O. Box 1635, Milwaukee,WI 53201
Phone: (262) 797-2640/ Fax: (262) 797-9495
www.orsurety.com
RLI0627158
OLD REPUBLIC SURETY COMPANY
CANCELLATION4 NOTICE
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
DATE OF CANCELLATION
1/07/2011
WE, THE ABOVE NAMED SURETY,
BOND NUMBER: RLI0627158 ARE TERMINATING OUR LIABILITY
DESCRIPTION: EXCAVATION CONTRACTO UNDER THE ABOVE REFERENCED
BOND AMOUNT: 10,000 BOND AS OF THE ABOVE
EFFECTIVE DATP.
PRODUCER
THE INSURANCE STORE REGIONAL
AGENCY, INC.
102 N. 9TH STREET
MT. VERNON, IL 62864
CANCEL DUE TO NON-PAYMENT OF PREMIUM
BY
ATTORN0 EY IN FACT
PRINCIPAL PROCESSED 8/19/2010
UNITED SCIENCE INDUSTRIES
PO BOX 589
MT. VERNON, IL 62664
D Oln Reviewed By: Agenda Item Number
Legal ❑ I y 10
' Finance ❑
EST. ,� �'�~ 1836
Engineer-��- g Tracking Number
r.� = City Administrator ■`
Consultant ❑ 01,010-
Agenda 1i,ni Sumiraiy Menio
Title: Prairie Meadows—Warranty Bond Release
Meeting and Date: November 16, 2010 Public Works Committee
Synopsis: The I-year warranty period officially expires on December 22, 2010. The warranty
punchlist has been completed. Recommend release of the warranty bond.
Coinie1I Action Previonsly Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action .Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda item Notes:
ox Memorandum
(FM. 1t y836 To: Bart Olson, City Administrator
From: Joe Wywrot, City Engineer
-. CC: Lisa Pickering, Deputy City tom,irk
Date: November 10, 2010
Subject: Prairie Meadows—Warranty Bond Release
The land improvements for Prairie Meadows were approved/accepted by the City Council on
December 22, 2009. We inspected the site this past summer and generated a warranty punchlist.
The developer has completed the warranty punchlist, and has requested that the warranty bond
be released. American Casualty Company Bond No. 929306354 in the amount of$659,680.07 is
serving as the warranty bond. Since the warranty punchlist has been completed, )recommend
that this bond be released. One issue to consider is whether the bond should be released at this
time, or not until December 22°d
Please place this item on the November 16, 2010 Public Works Committee agenda for
consideration.
Reviewed By: Agenda Item Number
P
t: Legal ❑ f,J e) 4- j
Mr Finance ❑
� �..._-� 1836
Engineer h 5'
Tracking Number
rP, City Administrator
Consultant ❑ P W ao 10-g l
1arY L`=alA ❑
r
Agenda Item Suniina,y Mento
'Title: Route 47 Project—Proposed Detour Route
Meeting and Date: November 16, 2010 Public Works Committee
Synopsis: IDOT is proposing to use Countryside Parkway(Rt.34 to RL47) as a detour route
during a portion of the Route 47 reconstruction project.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote l?equired: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda inert) Notes:
Memorandum
f
EST. -1 IU, 1836 To: Bart Olson, City AdministrnIor
1.0 From: Joe Wywrot, City Engineer
;�. CC: Lisa Pickering, Deputy City Oerk
.:;;tip-y
' ' '+ Eric Dhuse, Director of Public Works
Date: November 10, 2010
Subject: Route 47 Project—Proposed Detour Route
Attached find a letter from MOT proposing to use Countryside Parkway between Route 34 and
Route 47 as a detour route during a portion their Route 47 reconstruction project. The detour
route would be in effect during Stages 5-8 of the project. These stages occur late in the 3-year
project schedule when widening of Route 47 south of Landmark is basically complete. The
detour using Route 71 and Route 34 to avoid the construction zone would not be in use at that
time,reducing the number of vehicles that would need to use the Countryside Parkway detour.
Allowing this detour would reduce the overall construction schedule for the Route 47 project by
an estimated two months.
IDOT is also proposing to document the condition of Countryside Parkway and make repairs if
necessary. Countryside Parkway is a concrete roadway that was constructed in 2002, and was
designed to handle higher volumes of heavier traffic. Therefore I recommend that we accept
IDOT's proposal to incorporate Countryside Parkway into the detour plan for their Route 47
proj ect.
Please place this item on the November 16, 2010 Public Works Committee agenda for
consideration.
Illinois Depa nt of Transportation
Division of Highways 1 Region 21 District 3
740 East Norris Drive/Ottawa, Illinois 1 61 350-1 628
Telephone 815/434-6131
November 5, 2010
Mr. Joe Wywrot
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
FAP Route 326 (IL 47)
Section (5CS,13C,108,109)R
Kendall County
Contract No. 66671
File No. 717-214
Dear Mr. Wywrot:
We are nearing completion of our final plans for reconstruction of IL 47 from
south of IL 71 to Kennedy Drive which is tentatively scheduled for a
November, 2011 letting subject to project readiness and funding availability.
As part of our Traffic Management Plan, we have proposed a truck route
detour along IL 71 to US 34 and then back to IL 47 (see attached detour map).
The proposed truck detour should greatly enhance the flow of passenger
traffic through the construction zone by reducing congestion and user delay.
During review of the second pre-final plans, we discovered that semi-trucks
will not be able to make the right-hand turn from westbound US 34 onto IL 47
heading north in stages 6 and 7 as depicted on attached sheets 316-329.
The Department is requesting to sign a truck detour utilizing Countryside
Parkway between US 34 and IL 47 during reconstruction of the US 34
intersection. Diverting the truck traffic from Illinois 47 will minimize the number
of stages and reduce the time of construction (potentially save approximately
two months construction time).
The contractor would only be allowed to sign the truck route detour during
reconstruction of the US 34 intersection and be required to remove the truck
route detour on East Countryside Parkway as soon as the US 34 intersection
reconstruction is completed. The estimated time the signed truck detour
would be in effect would be approximately one year (assumed maximum).
Mr. Joe Wywrot
Page 2
November 5, 2010
If the City agrees to the signed truck detour along East Countryside Parkway
as described above, then details would be included in a signed City-State
agreement which will be prepared as we get closer to the letting date. One of
the stipulations of the formal agreement will be to inspect and video tape the
roadway before and after the detour. Any damage to the roadway caused by
trucks utilizing the detour would be repaired to the satisfaction of the City as
part of this agreement.
Please provide a written response at your earliest convenience so we can
proceed with our final design plans.
If you have any questions, please contact Studies & Plans Project Engineer,
Craig Reed at 815-434-8420.
Sincerely,
George F. Ryan, P.E.
Deputy Director of Highways
Region Two Engineer
By: Dave Broviak, P.E.
District Studies & Plans Engineer
CR:lw/S&PlCorr/cr 11-5-14 Yorkville Letter 66671
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I
Agenda Itern Sunintary Memo
Title: Illinois Prevailing Wages Discussion
Meeting a nd Bate: November 16, 2010 Public Works Committee
Synopsis: Discussion on the Illinois Prevailing Wage Act as it relates to public bodies.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council.Action .Requested:
Submitted ley: Alderman Gilson
Name Department
Agenda Item Notes:
�`'` C`Tze Reviewed By: Agenda Item Number
� �� ► Legal ❑ — NB #13— --
Esr _ Finance El leas
Engineer El Tracking Number
City Administrator ❑
di Consultant ❑ PW 2010-83
Agenda Item Sirr:rrnary Memo
Title: Public Works Committee Meeting Schedule for 2011
Meeting and Tate: PW 11/16/10
Syuol:sis: Tentative Meeting Dates for 2011
Council Action Previou sly'1'aken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
C ouitcil Action. l equesi:ed: Approval by Public Works Committee
Submitted 1-,.Y: Lisa Pickering CIerk's Office
Name Department r
Agenda:Itein Notes:
y:" It 0
EST,{ 1836 To: Public Works Committee
From: Lisa Pickering, Deputy Clerk
rr 1r!<«i
.��\ ;-.A Date: October 19, 2010 11
' ,y`:`` � Subject: Public Works Committee Meeting Schedule for 2011
The Clerk's Office is in the process of publishing the City's master meeting list for 2011. Listed
below is a tentative schedule for the Public Works Committee meetings for 2011. The proposed
schedule has the Public Works Committee meeting the 3rd Tuesday of each month at 6:30 p.m.
Please discuss this schedule at the November 16 Public Works meeting and decide if you have
any changes to the dates or meeting time.
Pu.bUc Worhs Corn mittee 3"e Tuesday — 6:30 pni
January 18 July 19
February 15 August 16
March 15 September 20
April 19 October 18
May 17 November 15
June 21 December 20
Reviewed By: Agenda Item Number
1
Legal ❑ 1�
j ! Finance ❑/
EST I�7
Engineers Tracking Number
City Administrator
Consultant ❑ aQ 10- v
E � + ❑
Ageli€la lt�enn Stuill-nary Memo
Title: Raintree Village Units 2 & 3 -Warranty Bond Release
N1eeCing an€t Date: November 16, 2010 Public Works Committee
Synapsis: The warranty period for these two units expires on 11/23110. The developer has
completed the warranty punchlists. Recommend release of the warranty bonds.
Comicil Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Adion Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Mem o.r. . .clur�i
EST. �- 1836 To: Bart Olson, City Administrat
From: Joe Wywrot, City Engineer
. 0 CC. Lisa Pickering, Deputy City rk
Date: November 12, 2010
Subject: Raintree Village Units 2 & 3 —Warranty Bond Release
The one-year warranty periods for Raintree Village Units 2 & 3 expire on November 23, 2010.
We inspected the site this past summer and generated warranty punchlists, which generally
consisted of replacing landscaping that had died. The developer has completed the warranty
punchlists, and has requested that the warranty bonds be released. Bond Safeguard Company
Bond Nos. 5035418 (in the amount of$152,905.79) and 5035419 (in the amount of$99,047.98)
are serving as the warranty bonds for Units 2 and 3,respectively. Since the warranty punchlist
has been completed, I recommend that these bonds be released.
Please place this item on the November 16, 2010 Public Works Committee agenda for
consideration.
Reviewed By: Agenda Item Number
0w Legal ❑ OB #1
EST. � =� � 1838
Finance ❑
�l Engineer ■ Tracking Number
ct) City Administrator ■
Consultant ❑ PW 2010-65
❑ — ---
Agenda Item Summary Memo
Title: Fountain Village—Punchlist Review
A/teeting and Date: November 16, 2010 Public Works Committee
Synopsis: This is the updated punchlist and a corresponding cost estimate to perform the
punchlist work.
Council Action Previously Taken:
Date of Action: CC 9128110 Action Taken: Tabled back to committee
Item Number: PW 2010-65
Type of Vote Required: Majority
Coiuteil Action'Reglaested: Approval
Sesbtitfeil € y: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Fountain Village LOC Reduction No.1 was tabled back to the PW Committee with a request for
additional information.
S,D
M.-em orandu m
`� 18 s To: Bart Olson, City Administrat r
t � From: Joe Wywrot, City Engineer
��n �j CC: Lisa Pickering, Deputy City - k
Date: October 5, 2010
Subject: Fountain Village—Punchlist Review
A proposed letter of credit reduction for the Fountain Village development was tabled at the
September 28th City Council and sent back to the Public Works Committee for review. The City
Council also directed that the Fountain Village punchlist be sent to the PW Committee.
Attached find the updated punchlist for the onsite work for Fountain Village. Also attached is a
cost estimate I prepared for this punchlist work. The estimate, which I believe to be conservative,
shows that the 20%of the LOC which we currently hold back prior to final acceptance would
typically be adequate to guarantee completion of the punchlist work. All reductions to bonds or
letters or credit,however, are at the discretion of the City Council
There is a separate punchlist for the offsite improvements, which covers work within the state
right-of-ways of Route 47 and Route 71. There is a separate bond in place for the offsite work in
the amount of$1,244,100.00. The work along Route 47 and Route 71 is essentially complete,
although MOT has not yet signed off on that work.
Please place this item on the October 19, 2010 Public Works Committee agenda for discussion.
5-Oct-10
Cost Estimate
Fountain Village - Onsite Punchlist Cost Estimate
14,
Le M Quantity Unit Unit Price Cost
1 Record Drawings 1 EA $3,000.00 $3,000.00
2 Locate/set property corners 1 EA $1,000.00 $1,000.00
3 Raise stop signs 1 LS $500.00 $500.00
4 RemlRepl sidewalk 70 SF $10.00 $700.00
5 RemlRepl detectable warnings 600 EA $10.00 $6,000.00
6 Curb 100 LF $30.00 $3,000.00
7 Guardrail 1 LS $5,000.00 $5,000.00
8 Reconstruct west leg of 1 EA $50,000.00 $50,000.00
signalized intersection
9 Grout San MH 1 EA $500.00 $500.00
10 Paint fire hydrants 1 LS $200.00 $200.00
11 Plant trees 130 EA $300.00 $39,000.00
12 Re-landscape basins 1 LS $25,000.00 $25,000.00
13 Complete landscaping 1 LS $10,000.00 $10,000.00
14 Construct curtain drains 4 EA $1,000.00 $4,000.00
15 Repair storm sewers 1 LS $15,000.00 $15,000.00
16 Install inlets 2 EA $500.00 $1,000.00
17 Clean FES 1 EA $100.00 $100.00
18 Add fill 1 LS $200.00 $200.00
19 Add MH steps 2 EA $50.00 $100.00
20 Reset frame 2 EA $100.00 $200.00
21 Lower rim 1 EA $100.00 $100.00
22 Grout @ adjusting rings 8 EA $100.00 $800.00
23 Modify restrictor MH 1 EA $500.00 $500.00
24 Raise buried structure 1 EA $1,000.00 $1,000.00
25 Replace Inlet A 1 EA $3,000.00 $3,000.00
26 Bit patching 1 LS $500.00 $500.00
27 Backfill curbing 1 LS $200.00 $200.00
Sub-total $170,600.00
Plus 100% contingency $170,600.00
Total $341,200.00
United City ,f-York-ville
s County Seat of Kendall County
. ` €00 Game Farm Road
>rsr.( 1 ,leas, Yorkville, Illinois 60560
Telephone: 630-553-35200
Fax: 630-553-3436
Website: www.yorkville.il.us
Mr.Dean Tomich October 5,2010
Crestlake Holdings,LLC
815 N. Larkin Ave., Ste.202
Joliet,IL 60435
RE: Fountain Village/ 1901-1965 S.Bridge Street/Punch List 3
Dear Mr.Tomich:
A field inspection of the above site has been conducted; below is the revised project punch list:
General
■ Record drawings dated 10-21-08 were reviewed on 2-3-09; these same drawings were re-
submitted on 9-15-10.City Engineer Joe Wywrot's review comments are attached hereto. Provide
revised record drawings for review. Following approval, provide two full-size prints and Auto
Cad and PDF files,to be impotited into the City's Base l iap and GIS System.
Provide copy of IDOT approval for the traffic signal installation & work perfonned in the right-
of-way.
* The approved Plat of Easement for Lots 4 & 5 was picked up on May 25, 2007 for recording;
forward 2 recorded copies to the City- one to Lisa Pickering/Deputy City Clerk; the other to Joe
Wywrot/City Engineer.
a Locate and/or set all property pins.
Paving
M Raise all stop signs to legal height.
■ Submit as-built of all sidewalks for review&approval.
Remove and replace approximately 70 LF of public walk.; installed too low & water ponds. Call
for inspection prior to pouring replacement.
Remove and replace red public walk handicap ramps at 1945-1959 S. Bridge, to be in
conformance with IDOT ISP 04-30.
.9 install reel public handicap ramps at Entrance Island.
$ Finish installing curbs at Stone CB-202&Storm Inlet 204 areas.
• Install guardrails,per approved plans.
Complete reconstruction of the west leg of the signalized intersection, to provide for pond
emergency overflow.
Sanitary_&-Water
San.MH-D:grout around pipe.
Wire brush and re-paint hydrant(s)with paint supplied by hydrant manufacturer.
Fountain Village,1901-1965 S.Bridge.PL3
Landscaping&Grading
• Plant Qty. 130 additional trees along the west boundary of your property, between Fountain
Village and Sunflower Estates, per agreement.This should begin at the south end of Lot 3, and
continue to the northern edge of your site. Contact City Pars.Designer Laura Sehraw at 630-553-
8574,to,get approval regarding species and size of these trees.
The wet basin and dry basin to the north of the current commercial building are both required to
be naturalized; both are being mowed. These should be returned to their approved, naturalized
state. Note: the far north basin is exempt from this requirement, per an agreement dated July 10,
2006, Contact City Par):Designer Laura Schraw at 630-553-8574,with questions.
Complete landscape installation,per approved plan.
Install Qty.4 PCC curtain walls.
Storm
Review of the storm sewer televising tapes was completed in 2007; see the attached report. All
repairs must be corrected,and a new televising video and corresponding report is required.
Install CB-202 and Inlet 204.
FES-200,Inlet 253.clean;remove silt.
FES-210,FES-220: add fill over.
CB-238,CB-243: add steps.
Inlet 241; reset frame.
+ CB-251: lower to grade.
0 Grout between frame&adjusting rings on curb inlets 222,224,226,243,247,249,253,and 272.
■ Complete curtain wall in Basin 1,per approved plan.
• The 4" restrictor at Structure 292 is in the wrong side of the manhole; it should be on the outlet
side.Also topsoil and seed is needed around the casting.
Locate Structure 112,for inspection.
o Inlet A was to be removed and replaced with CB Type A 4' inlet.
a Correct offset Structure 602.
a Add bituminous patch by Inlet 270.
Backfill at Curb Inlet 253; add compacted top soil and seed after applying grout under the
casting.
Please arrange to complete the above items immediately, and contact me at 6301553-8528 to schedule a
re-inspection of your project punch list. Should you have specific field-related questions,please contact
Darrell Busch direct at 630-553-8555.
Sincerely,
Jennifer Woodricl:
United City of Yorkville
Engineering Department
Cc: Bart Olson,City Administrator
Krysti Barksdale-Noble,Community Development Director
Joe Wywrot,City Engineer
Darrell Busch,Sr.Engineering Technician
Laura Schraw,City Park Designer
Lisa Pickering,Deputy City Clerk
Fountain Village,1901-1965 S.MidgeTL3
a c/r
J`� 4
United �.1 v Xrt'� `l:_.'A,1_p.
{ Count. Seat of Kendall County
rat 1 sass
1� x 800 Game Farm Road
Via• �,o Yorkville, Illinois, 60560
Telephone: 630-553-4350
Fax: 630-553-7575
Website: www.yorkville.il.us
February 3,2009
Mr. Craig Duy
SEC Group, Inc.
651 Prairie Pointe Drive, Suite 201
Yorl.Mlle,Illinois 60560
Re: Fountain Village of Yorkville--Record Drawings
Dear Craig:
1 have reviewed the revised onsite record drawings, dated 10/21/08 and received 12/22108,
and have the following comments:
General
* Sheet Nos. 18 and 19 deal with temporary erosion control measures, and can be
deleted from the record drawing plan set.
* Record drawings need to be submitted for improvements on Route 47 and Route 71.
* Provide as-builts for the parking lot and service road lighting.Refer to the
attachment.
Some of the items listed below need to be performed by others before you can
perform your task,but they are listed so they are not overlooked.
Sheet I
* The cover sheet should be signed and sealed.
Sheet 2
The curtain wall for Basin 2 needs to be constructed and re-grading performed in the
immediate vicinity.
Double-check the slope for Storm Tag 103.
Sheet 3
* The curtain walls for Basin I and Basin 1B need to be constructed and re-grading
performed in the immediate vicinity.
O Construct the balance of the 200-series storm sewer.Lower the entrance roadway
pavement and regrade the downstream Swale accordingly.
Sheet 5
For Storm Tag 258 provide the as-built data listed also listed on Sheet 4.
Double-check the slope of Storm Tag 264.It appears that this sewer is still back-
pitched.
Sheet 6
• The easement hatching shown on this sheet has hidden all underlying
improvements.Revise accordingly.
• Storm sewer 205 is not legible.
Identify the watermain constructed as part of the Walgreens site improvements and
add a note referring to those plans prepared by SEC.
Sheet 7
• The easement hatching shown on this sheet has hidden all underlying
improvements. Revise accordingly.
The rim of Valve 509C needs to be lowered about 12 inches.
Sheet 13
dh Provide as-built data for the 100-year restrictor detail.
Please make the requested revisions once the necessary field work is performed and
resubmit for review. If you have any questions regarding these comments, please call me at
(630) 553-5527.
Very truly yours,
Joseph Wywrot
City Engineer
Cc: Jennifer Woodrick,Engineering Administrative Assistant
Fountain Village of Yorkville January 5, 2007
T.V.Inspection Storm Sewers
Notes: r U
i from NMI/ 112 i.o A needs to be TV --
2 All inlets and rn:au les drdL are not sumps need benches,
3 Mhere PVC pipe was used reed to t-e mandrel test.-- A -
4 Re-TV or leave repair exposed for City of Yorkville to inspect.
LOCATION DISTAIAICE REPAIR NOTES
CB#251 to Inlet#253 66' spigot brol`en
Inlet#241 to Iniet4224 9' rejem pipe remove and replace 50'
44' spigot broken
'18 reject pipe
1EI#263 to I�#261 145 ` spigot rokenn
Mr1#255 to M-14#222 3C' spigot broken
55' spigot broken
87' spigot broken
C31 #!06 to CB-4104 Reject pipe remove,
replace
,B#104 to ivt H4 102 2.4` spigot broken
73' Open joint Repair concrete collar
NI`H#602 Lo IvIH#604 85' lift plug,missing Repair
SS' lift plug missing Repair
01 Memorandum
4_ 18361 To: Bart Olson, City Administr r
From Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Cl rk
Date: September 15, 2010
Subject: Fountain Village-,Sitework LOC Reduction No.1
Standard Bank&Trust LOC No. 11953
■:SlS,w°4s'°PalRS:IA=ItiT.�Lv__..,.1i$d`58F�8t.:,���.'iRF.9;�•:'�'90.aw1£M!StlW3ST'�A#?A6�YL 1:. !`.=Sd_=ti.{uti'S="°a`�iECJ°'.°:off',.='8�55R^A.6�. 7&-S 1:'a'&
Attached find a request from the developer's consulting engineering for a reduction to the
sitework letter of credit for the Fountain Village development, which is located on the west side
of Route 47,just north of Route 71.
I have reviewed the amount of work completed to date and recommend a reduction to Standard
Bank & Trust Company Letter of Credit No.11953 in the amount of$665,37790. The remaining
amount of the letter of credit would be $414,538.10. Please refer to the attachment for details.
This remaining amount also covers an additional 130 pine trees to be located along the western
edge of the development as a buffer for the adjacent residential area. This additional landscaping
was negotiated with the developer after the original letter of credit was established.
Since the initial amount of this letter of credit is in excess if$1,000,000, Resolution 2009-40
requires that this reduction be approved by the City Council.
Please place this item on the September 21, 2010 Public Works Committee agenda for
consideration.
SEC Group, Inc.
An HR Green Con-pany
September 15, 2010
Mr. Joseph Wywrot, P.E.
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
RE: Fountain Village—Letter of Credit Reduction
SEC Job No.: 050737-3
Dear Mr. Wywrot:
On behalf of Crestlake Holdings LLC, we request the United City of Yorkville to reduce the
letter of credit for the public improvements. It is my understanding that many of the punch list
items were completed as well. We respectfully request you review this request as soon as you
are able, since the developer has a bond expiring soon. I have attached a spreadsheet of the
request as well as a copy of the Record Drawings for your reference.
If you have any questions or require any additional information, please call. I may be reached at
(630) 553-7560.
Sincerely,
SEC Group, hie., an HR Green Company
Peter 7JHuinker, P.E., LEER A.P.
Site Manager
PJH/j mk
Enclosure
11HRGYVNASI SEC1 YorkDatal lJobslSxnith12 00 510 5 07 3 7 Route 47&71
Cotnmercial lCorrespoudencelletters105 0737-3-LOC-REDUC-091510.doe
progress. innovation.expertise.
651 Prairie Pointe Drive,Suite 201 1 Yorkville,IL 60560
Phone:630.553.7560 1 Fax:63 0.553.7646 1 www.secgroupinc.com
City of Yorkville 15-Sep-10
Letter of Credit/Bond Reduction
Subdivision: Fountatl Vi is fe Date of original bond/LOC: Jul-06
Reduction No. 1 ENR-CC Inde,:for date of original bond/LOC: 7721
Bond1LOC No. Standard Bank&Trust 6C#11053 Current ENR-CC Index: 8857
LOC/Bond
Approved Original amount Amount complete prior Amount of Amount to remain
Item Eng. Est. for LOC/Bond to Reduction No.1 Reduction No.1 after Red. No.1
Earthwork $197,761.8(1 $217,537.98 $177,985.62 $151,748.95 $65,789.03
Erosion Control $36,360.00 $40,018.00 $118,190.00 $12,891.79 $27,126.21
San. Sewer $127,870.00 $30,657.00 $26,476.50 $22,824.22 $7,832.78
Watermain $66,878.00 $73,565.80 $63,534.10 $54,769.93 $18,795.87
Storm Sevier $162,6A!0.00 $178,959.00 $146.421W $124,837.24 $54,121.76
Pavement $,'�05,487,O0- $336,035.70 '$274,938,30 $234,409.94 $101,625.76
Landscaping 223±375:00 $203,142.52 $1380625 $63,895.85 $139,246.67
Totals $1,020,741.80 $1,079,916.00 $846,051.77 $665,377.90 $414,538.10
Notes: a) LOC/Bond amt. to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance.
b) LOC/Bond reduced to 10% at final acceptance.
c) LOC/Bond amt. to remain is updated based on Engineering News Record -Construction Cost Index
d)Manual input required for cells highlighted in yellow.
A ,=� Cl pj Reviewed By: Agenda Item Number
•�► Legal ❑ OB #2
`EST. Finance ❑ --_— —�--
t � i_ � �sas1 Engineer ❑
--�� Tracking Number
City Administrator ■
Public Works ❑
PW 2010-47 __ e
kE
Agenda ftenni Suniniary Memo
Title: Proposed Revisions to Nuisance Ordinance—Weeds and Property Maintenance
MeetEZig and Date- November 16, 2010 Public Works Committee
Synopsis:
C.ounci:Action Previou-sly''aken:
Date of Action: PW 8/17/10 Action Taken: Discussion
Item Number:
Type o-f Vote Required: Majority
Council Action Requested: Discussion and direction
Submitted Icy: Bart Olson Administration _
Name e Department
Agenda [teen Notes:
Attached is the information that was included in the 8/17/10 Public Works packet, as well as
some new photographs of various types of grasses.
`�&D C/p.
J. Me'111torandum
To: Public Works Committee
EST. 1836 From: Bart Olson, City Administrator
CC:
L'' t , Date: August 13, 2010
f x�`— Subject: Proposed revisions to nuisance ordinance-weeds
This item was last discussed at the June Public Works Committee meeting. The materials
from that meeting are attached. The end result of the discussion was that the aldermen were
going to observe the aesthetics of some of the prairie grasses in the subdivisions. As you may
recall, the policy issue at the time was whether or not we wanted to allow a specific prairie grass
plant mix to grow beyond 8".
Additionally,Alderman Spears has requested that we revisit the discussion on increased
fines for repeat offenders. Currently, there is no mandatory fine in the code and no option to pre-
pay the fine prior to the adjudication hearing.This means the hearing officer sets the fine at the
adjudication hearing. At the hearing, staff will inform the hearing officer of the history of
violations on the property, and the hearing officer will set the fine accordingly. In the past,this
has resulted in steeper fines for repeat offenders.
Memorandum
ft
NTo: Bart Olson, Administrator
EST From: Eric Dhuse,Director of Public Works
CC: Paul Zabel, Code Official
ro 1 ITM I
0.5si Date- June 7,2010
Subject:revision to nuisance ordinance
...........
Bart,
While working with Paul Zabel this spring,we would like to propose some changes to the
current nuisance ordinance regarding certain weeds and grasses. These proposed changes are
being brought for-ward in an effort to work with lot/hometbusiness owners to gain compliance
and a long term solution to this chronic problem.
Section 4-1-5 Nuisances and offensive conditions,generally
7. Certain weeds,grasses,plants or vegetables: Any weeds,grass,plant or vegetable
matter,other than trees,bushes, flowers,vegetable gardens or other ornamental plants to
grow to a height exceeding eight inches (8")where a structure is present on the lot or
tract of land.
8. Certain weeds, grasses,plants or vegetables: Any weeds, grass, plant or vegetable
matter,other than trees, bushed,-flowers, vegetable gardens or other ornamental plants to
grow to a height exceeding twelve inches (12")where the lot or tract of land has no
structure(s).
C. Allowable exceptions
1, Farming shall be allowed to continue on lot(s)or tracts of land where there has been an
established history of cultivation of the land for a period of one(1) year.
2. Stabilization and re-vegetation of lot(s) or tract(s) of land. In an effort to promote erosion
control,water conservation, and minimize the occurrence of unwanted weeds and other
plant species all of the following rules/criteria shall apply:
A. The lot(s) or tract(s) of land shall be made weed free by disl-.ing' roto tilling,
chemicals or other methods approved by the City.
B. The lot(s)or tract(s) shall be planted with the following seed mix:
Percentage_— Lbs of seed for typical city lot
Annual Rye-30% 12
Perennial Rye-30%
1 12
Tall Fescue- 20% 8
Timothy- 10% 4
Alieke Clover - 5% 2
Alfalfa-5% 2
C. All lot(s) or tract(s) of land planted with this mixture shall be mowed and
maintained a minimum of three(3) times per year.
First mowing— Before June l
Second mowing --No earlier than September V",but no later than September 15"3
Third mowing— Before October 315`
Any deviation from this schedule will result in a violation of this ordinance.
The benefits of the proposed stabilization and re-vegetation are,
I. A solid long term plan in place which will benefit both owners and the City.
2. Greatly assists in erosion control of vacant land
3. Promotes a quality green philosophy
4. Greatly reduces work load on bout owners and the City.
5. Possible income for larger tracts of land
6. Owners will have to clean up lots to prepare the soil for planting
Drawbadi s of the proposed stabilization and re-vegetation are;
1, not al I owners will choose this option
2. Is not an instant fix. This is a long term plan and the plants take time to establish
3. Not mowed as often
4. Specified species are taller than the 8"height that is currently mandated. Average
heights of proposed plants are 121"—36"tall.
5. Some adjacent property owners may object to taller plants
I would ask that this be placed on the Public Works agenda for June 15,2010 for discussion. if
you have any questions or need farther information,please let me know.
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