Public Works Packet 2010 05-18-10 0 car o United City of Yorkville
800 Game Farm Road
EST ,Bas Yorkville, Illinois 60560
Telephone: 630-553-4350
1 '' 'p ` Fax: 630-553-7575
1S
4E
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, May 18, 2010
6:00 p.m.
City Hall Conference Room
Minutes for Correction/Approval: April 20, 2010
Items Recommended for Consent Agenda:
1. PW 2010-30 Water Department Report for March 2010
2. PW 2010-31 Water Department Report for April 2010
3. PW 2010-32 Heartland Circle—Final Acceptance
4. PW 2010-33 Yorkville Market Square— Letter of Credit Expirations
New Business:
1. PW 2010-34 Mowing Fines
2. PW 2010-35 Multi-way Stop Sign at John/Sycamore Intersection
3. PW 2010-36 IDOT Funding Agreement— Downtown Parking Lot
4. PW 2010-37 Yorkville Business Center— Release of Remaining Bonds
5. PW 2010-38 Punch List Processes
6. PW 2010-39 Disposal of Property—Bobcat Skid Steer
Old Business:
Additional Business:
2010/2011 City Council Goals
Public Works Committee
Goal Elected Officials Staff
Susan Mika!
Infrastructure planning. Sutcliff/Plocber Krys6 Barksdale-Noble!
Joe Wywrot I Eric Dbuse
Trail planning and pedestrian (with Park Board.) Werderich 1 Golinski Laura Schraw t Bart Olson I
Joe Wywrot
Development slow-down issues. Teeling/Gilson Travis Miller f Joe Wywrot
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, May 18, 2010
6:00 PM
CITY CONFERENCE ROOM
---------------------------------------------------------------------------------------------------------------------------------------
MINUTES FOR CORRECTION/APPROVAL:
---------------------------------------------------------------------------------------------------------------------------------------
1. April 20, 2010
❑ Approved
❑ As presented
❑ With corrections
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ITEMS RECOMMENDED FOR CONSENT AGENDA:
---------------------------------------------------------------------------------------------------------------------------------------
1- PW 2010-30 Water Department Report for March 2010
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes —
---------------------------------------------------------------------------------------------------------------------------------------
2. PW 2010-31 Water Department Report for April 2010
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
3. PW 2010-32 Heartland Circle—Final Acceptance
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
4. PW 2010-33 Yorkville Market Square—Letter of Credit Expirations
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
----..----------------------------------------------------------------------------------------------------------------------------------
NEW BUSYNESS:
---------------------------------------------------------------------------------------------------------------------------------------
1. PW 2010-34 Mowing Fines
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
----_----------------------------------------------------------------------------------------------------------------------------------
2. PW 2010-35 Multi-way Stop Sign at John/Sycamore Intersection
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
3. PW 2010-36 IDOT Funding Agreement—Downtown Parking Lot
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
4. PW 2010-37 Yorkville Business Center—Release of Remaining Bonds
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
5. PW 2010-38 Punch List Processes
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
6. PW 2010-39 Disposal of Property--Bobcat Skid Steer
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
ADDITIONAL BUSINESS:
DRAFT
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, April 20, 2010 — 6:00 P.M.
PRESENT:
Chairman Joe Plocher Valerie Burd - Mayor
Joe Wywrot (City Engineer) Bart Olson—City of Yorkville
George Gilson—Alderman Diane Teeling - Alderman
Eric Dhuse—City of Yorkville Sam Saravanos — Saravanos Properties,
LLC
PRESENTATIONS: NONE
The meeting was called to order @ 6:05 p.m. by Chairman Joe Plocher
MINUTES FOR CORRECTIONIAPPROVAL: The minutes for February 16, 2010 were
approved.
Items Recommended for Consent AlZenda: None
NEW BUSINESS:
1. PW 2010-18 Water Department Report for January 2010
Move to consent
2. PW 2010-18 Water Department Report for February 2010
Move to Consent
3. PW 2010-26 Encouraging Permeable Pavers —Discussion
Chairperson Plocher said we have looked at this in the past and we said that the snow
plows are going to wreck them and they cost a lot more. He also said it's a great idea,
but it would be better looked at when we have a little more finances and not when we
are scraping just to fill potholes. Joe said those are common perceptions that the snow
plows wreck them, but Eric confirmed that they do costs more. Joe referenced the
Morton Arboretum parking lot, but he stated it is fairly new. Alderman Gilson agrees
with Chairperson Plocher due to the cost difference right now is not a goodtime to
implement this and certainly maintenance issue with plows. Alderman Teeling said
she isn't familiar with what this is. Eric Dhuse and Chairperson Plocher describe what
the structure.
Joe said the intent here was to encourage the developers to use them for a private
parking lot and by doing that you could reduce the size of the stormwater basin and
1
things of that nature. Aldennan Gilson asked how we would propose encouraging
that. Joe said it would have to be a policy. Chairperson Plocher and Alderman Gilson
disagree with implementing a policy.
4. PW 2010-27 Bid Results for Fox Hill Unit 7 Stormwater Basin Landscaping
Joe said Laura Schraw actually handled the bulk of this. This was open bids for re-
landscaping of the basin out in Fox Hill Unit 7. This basin is overgrown. Nature has
taken it over. The weeds are head high. We have been asking the developer again and
again to re-landscape it, but never got a response. We ended up calling the letter of
credit. We received a check from the bank for about $41,000. Laura prepared the
landscape plans and bid it out and we received 4 bids. Low bidder was EnCap, inc.
for$30,700. The recommendation is to award it to them.
Joe stated that there will be a change order that will increase the dollar amount by
approximately a few hundred dollars for this project. The reason being is because
there was a clause in the bidding document said the project was tax exempt and it is
not. Any money left over will go to planting parkway trees in Fox hill.
This item will move to consent.
5. PW 2010-28 Saravanos Property Punchlist—Discussion
Joe Wywrot presented an updated punchlist for Saravanos Properties, LLC for
Stagecoach Crossing Plaza. Joe said this punchlist was just put together over the last
few days. Joe said Mr. Saravanos hasn't had the opportunity to review this, but he is
aware of the general issues. There are some items up there that have never been built.
There some pavement deterioration and missing signs and finish up the IDOT work.
Joe also stated that we usually don't issue a punchlist until the property is 50% built
out and said that this property is not. That is the reason that this punchlist didn't
exists.
Alderman Gilson asked that this item be added to the agenda. Alderman Gilson had a
couple of questions about the property. He wanted to know what bonds we have in
place for all of the work to be completed. Joe replied that we have a site development
bond which is earthwork and a site work bond, but Joe didn't have the dollar amount
in hand. Alderman Gilson would like to know the dollar amounts and when did we
take out these bonds. Joe said they were initially established in '05 1 '06 timeframe.
Joe then stated that he believes the site development bond is for approximately
$26,000. Mr. Saravanos believes the sitework bond was for $190,000 +, but the
paperwork he referenced stated two different figures; $213,000 and $194,000. Joe
later confirmed the sitework bond is for $193,600 and that reduction occurred in
March of 2008. Alderman Gilson asked if that was due in June and Mr. Saravanos
said June 1 st. Alderman Gilson was puzzled that we didn't have a punchlist and we
took a reduction. Joe said they evaluated the property and use water mains and curbs
and such to calculate a reduction. Alderman Gilson asked if it was standard procedure
to reduce bonds without some sort of punchlist present. Eric Dhuse said no but they
were not asking for acceptance.
2
Alderman Gilson said the reason he brought this to the attention of the committee is
because of the presence of potholes and some of them are pretty deep. Mr. Saravanos
replied that they were patched a couple of times over the winter and he had a proposal
for filling the potholes this week. Alderman Gilson also asked Mr. Saravanos if he
had any idea when some of the other items are going to be addressed or if there are
any plans for addressing these punchlist items. Mr. Saravanos said he really hasn't
had a chance to look at it yet, which he just started looking at it today and this is his
first time dealing with a punchlist. His father was the developer. He did contact his
builder today,but to give a realistic timeline, he really doesn't know.
Alderman Gilson asked Joe if he was looking for an official response to the letters.
Joe said the punchlists are developer driven. He can attack this right of way or he can
get to it some other time. Mr.Saravanos said he will be addressing the potholes this
week.
6. PW 2010-29 Game Farm/Somonauk Street—ROW Funding Agreement
Joe thought we were in 1DOT's good graces with respect of receiving 50% Federal
Funding for the Right of Way Acquisitions, but Joe found out that is not the case. We
will have to back track a little bit to get the 50% of the federal funding. We will need
to rescind the existing offer letters. There were 33 letters. We would have to modify
22 of them anyway. Joe is recommending for approval. Alderman Gilson asked what
the total amount that we would be forfeiting for the 50% reimbursement. Joe said we
are not forfeiting anything. We will be recouping this money when we go to
construction. The difference is that we will be spending more upfront and getting the
reimbursement at the end.
Alderman Teeling inquired about the offer letters and Joe stated that he wants to
create one letter rescinding the offer, but informing the property owners of our
intention of sending them a new offer as soon as a joint agreement is executed with
the State.
Alderman Gilson asked about survey and appraisal work associated with Right Of
Way. Joe said we are not getting federal funding for the survey and appraisal work.
Alderman Gilson asked how much was that? Joe replied about $90,000. Alderman
Gilson said we were suppose to get that, correct? Joe said, yes, but we will get
590,000 more for construction. Bart Olsen gave further explanation.
Alderman Gilson asked if we figured the reimbursement amount in the 2010/2011
Budget. Joe doesn't think if it's in the budget. Bart looked up the information and
there is no revenue line item. We were not anticipating any reimbursement from
1DOT for the next 2 fiscal years.
Alderman Gilson asked if anybody accepted the offers. Joe replied nothing in writing.
Joe also said there are some offers that they will not go after until 2013.
Alderman Gilson wanted to follow-up on the question asked at an earlier meeting He
asked again if we come up with a payment plan. Bart said No, which is why we
delayed it. Mr. Gilson asked do we plan on building any of this in 2010. Bart again
3
said No. The construction date is targeted for 2014. Mr. Gilson asked when we plan
on acquiring these properties. Joe said after the City 1 State agreement is approved
which will be this year. Bart said as we people are ready to agree to it, we will do it
and lock it in whether it's permanent or temporary.
After more discussion and Alderman Gilson concerns, Eric explained that these
properties are accounted for through MFT.
This item will move to consent.
OLD BUSINESS:
None
ADDITIONAL BUSINESS:
None
ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING:
With no further business to discuss, the meeting adjourned at 6:40p.m.
Minutes respectfully submitted by Tim Dlugopolski
4
CA k -t, I
<k°°frr United City of Yorkville
�� , °
M WATER DEPARTMENT REPORT P1q zb1° "30
9 (E �� MARCH 2010
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FE FE GALLONS
3 1335 501 204 0
4 1393 542 188 12,843,000
7 1500 883 553 3,160,900
8 1500 861 477 5,429,000
9 1500 1125 576 22,165,000
TOTAL 43,597,900
CURRENT MONTH'S PUMPAGE IS 6,810,200 GALLONS MORE THAN LAST MONTH
3.121.300 GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,248,000 GALLONS
DAILY MAXIMUM PUMPED: 1.495,500 GALLONS
DAILY AVERAGE PER CAPITA USE: 78 GALLONS
WATER TREATMENT
CHLORINE FED: 1142.3 LBS. CALCULATED CONCENTRATION: 3.6 MG/L
FLUORIDE FED: 368 LBS. CALCULATED CONCENTRATION: 0.26 MG/L
POLY PHOSAPHATE 653.7 LBS. CALCULATED CONCENTRATION: 0.77 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.01 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 9 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S 11
NEW CUSTOMERS
RESIDENTIAL: 10 COMMERCIAL: 0 IN DUSTRIAL/GOVERNMENTAL: 0
COMMENTS
111 PALMER CT. 6" MAIN CRACKED ALL THE WAY AROUND. 500.000 GALLONS OF WATER_LOST DUE TO
BREAK.
0 cly, United City of Yorkville
WATER DEPARTMENT REPORT '`"
APRIL 2010
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FE FEET GALLONS
3 1335 501 204 2,048,000
4 1393 542 188 8,257,000
7 1500 883 553 3,778,000
8 1500 861 477 21,998,000
9 1500 1125 576 8,422,000
TOTAL 44,503,000
CURRENT MONTH'S PUMPAGE IS 905,100 GALLONS MORE THAN LAST MONTH
2,595,000 GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,473,900 GALLONS
DAILY MAXIMUM PUMPED: _ 2,396,600 GALLONS
DAILY AVERAGE PER CAPITA USE: 92,1 GALLONS
WATER TREATMENT
CHLORINE FED: 1393.6 LBS. CALCULATED CONCENTRATION: 3.5 MG/L
FLUORIDE FED: 296.4 LBS. CALCULATED CONCENTRATION: 0.20 MG/L
POLY PHOSAPHATE 903.5 LBS. CALCULATED CONCENTRATION: 0.86 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.1 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 16 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S 6
NEW CUSTOMERS
RESIDENTIAL: 7 COMMERCIAL: 0 INDUSTRIAL./GOVERNMENTAL: 0
COMMENTS
716 N BRIDGE ST. PLASTIC BARB CRACKED OFF- REPLACED WITH NEW BRASS BARB. 300,000 GALLONS OF
WATER LOST DUE TO THE LEAK. EXERCISED ALL THE FIRE HYDRANTS IN TOWN.
City Reviewed By: Agenda Item Number
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EST 1836 Finance
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Tracking Number
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Agenda Item Summary Memo
Title: Heartland Circle—Final Acceptance
Meeting and Date: May 18, 2010 Public Works Committee
Synopsis: Recommend final acceptance of carthwork, roadways, landscaping, and
sidewalks, and removal of detour route.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval, subject to completion of punchlist work
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Z) �u Memorandum
EST. 1836 To: Bart Olson, City Administrator
0� ® n co From: Joe Wywrot, City Engineer
p CC: Lisa Pickering, Deputy City �k
<LE
Date: May 6, 2010
Subject: Heartland Circle--Final Acceptance
Marker, Inc. has requested that the city accept the final public improvements for the Heartland
Circle development. As of the date of this memo, all punchlist work is complete except for the
following:
• Crosswalks need to be striped at all intersections.
• Remove and replace the following dead/dying parkway trees: 1158 Grace (along Spring),
1101 Clearwater(2 trees along Clearwater, 2 trees along Omaha), 1149 Clearwater, 611
Birchwood (2 trees along Blue Jay), 639 Birchwood, 1109 Auburn (2 trees along Spring),
1338 Spring, and 1382 Spring (along Spring).
• Remove all dumped debris from vacant lots.
The development agreement for Heartland Circle allowed the developer to request partial final
acceptance as individual work items were completed. Consequently, the watermain and
streetlights were accepted in 2005. The sanitary sewer and storm sewer were in 2006. Items not
yet accepted or approved include earthwork, roadways, landscaping, sidewalks and trails. We
have requested that the developer complete the punchlist items listed above prior to final
acceptance. About 80 of the 262 buildable lots in Heartland Circle remain vacant; construction of
sidewalk and planting of parkway trees for those lots would become the responsibility of the
builders.
Corresponding to final acceptance is a reduction to the subdivision bond. The reduction would be
in the amount of $807,481.37. The remaining bond amount of $330,476.28 would remain in
place for roadway, landscaping, and sidewalk/trail improvements during the one-year warranty
period. Please refer to the attachment for details. Since the warranty periods for items previously
accepted have expired, the bond amounts for those items would be reduced to zero.
During negotiation of the development agreement for Heartland Circle we received many
comments from residents on Spring Street about the anticipated construction traffic. They were
concerned that Spring Street would carry the majority of that traffic, and requested that the traffic
access the development some other way. The developer agreed to allow that traffic through their
Heartland in Yorkville subdivision, which had a limited number of residents at the time. A
detour route was posted, and was fairly successful in diverting construction traffic away from
Spring Street.
Since that time the public infrastructure in Heartland Circle has been completed. Heartland in
Yorkville is almost completely built out. Construction of individual homesites in Heartland
Circle, however, still requires trucks to deliver and haul away equipment and material.
We have received several requests from residents of Heartland in Yorkville to eliminate the
detour of construction traffic through their streets. They are concerned about the trucks
navigating the sharp curves and tight corners in their subdivision. They don't understand why
their neighborhoods and families are less important than those on Spring Street. This issue was
placed before the Public Works Committee in November 2005, and at that time the committee
decided to keep the detour route in place. With the public infrastructure of both subdivisions now
completed, I believe it is time to reconsider the detour route.
I recommend that the final public improvements of earthwork, roadways, landscaping and
sidewalks for the Heartland Circle subdivision be accepted for ownership and maintenance,
subject to receipt of an acceptable Bill of Sale and completion of remaining punchlist items, and
that American Southern Insurance Company Bond # B98804-010285 be reduced by the amount
of$807,481.37. I also recommend that the construction detour established through the Heartland
in Yorkville subdivision be removed.
Please place this item on the Public Works Committee agenda of May 18, 2010 for
consideration.
City of Yorkville 6-May-10
Letter of Credit/Bond Reduction
Subdivision: Heartland Circle Date of last bond/LOG adjustment: Jul-03
Reduction No. 7(final acceptance) ENR-CC Index for date of last adjustment: 6695
Bond/LOC No. American Southern Insurance Co.Bond#898804-010285 Current ENR-CC Index: 8761
LOC/Bond
Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain
Item Eng. Est. for LOCIBond Prior to Reduction No.7 to Reduction No.7 Reduction No.7 after Red. No.7
Sanitary Sewer-Trunk Line $319,037.90 $350,941.69 $31.903.79 $319,037.90 $31,903.79 $0.00
Sanitary Sewer $604,375.80 $664,813.38 $60,437.58 $604,375.80 $60,437.58 $0.00
Watermains $704,952.50 $775,447.75 $70,495.25 $704,952.50 $70,495.25 $0.00
Storm Sewer $945,510.60 $1,040,061.66 $94,551.06 $945,510.60 $94,551.06 $0.00
Earthwork $925,479.56 $1,018,027.52 $144,806.93 $925,479.56 $23,699.74 $121,107.19
Pavement $1,004,609.75 $1,105,070.73 $289,922.66 $1,004,609.75 $158,460.58 $131,462.08
Streetlights $127,584.00 $140,342.40 $12,785.40 $127,584.00 $12,785.40 $0.00
Miscellaneous $595.354.53 $702,956.68 $433,054.2_8 $639,051.53 $355,147.96 $77,907.02
Totals $5,226,901.64 $5,797,661.80 $1,137,957.65 $5,270,601.64 $807,481.37 $330,476.28
Notes: a)LOC/Bond amt. to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance.
b)LOCBond reduced to 10%at final acceptance.
c)LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index
d)Manual input required for cells highlighted in yellow.
`Al C/ry Reviewed By: Agenda Item Number
� Legal ❑ #
Finance
EST. 1836
Engineer '7l 'r�� Tracking Number
O l� I:i y City Administrator ❑
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Agenda Item Summary Memo
Title: Yorkville Market Square— Letter of Credit Expirations
Meeting and Date: May 18, 2010 Public Works Committee
Synopsis: Recommend that we call Bank of Deerfield LOC Nos. 527 and 528 if they are not
renewed prior to July 9, 2010.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Jam . o Memorandum
EST. less To: Bart Olson, City Administra or
n�� From: Joe Wywrot, City Engineer
- p CC: Lisa Pickering, Deputy City 1 rk)�c
Date: May 20, 2010
Subject: Yorkville Market Square— Letter of Credit Expirations
Attached find a notice from the Bank of Deerfield that Letter of Credit Nos. 527 and 528 for the
referenced development will expire on June 25, 2008. These letters of credit, in the amounts of
$45,402.50 and $242,116.49, respectively, guarantee satisfactory completion of all land
improvements with the exception of improvements with the IDOT right-of-way for Yorkville
Market Square.
We will notify the developer that these letters of credit needs to be renewed, and I anticipate that
they will. In the meantime, however, I recommend that City Council authorize the City Clerk to
call these letters of credit if they are not renewed prior to July 9, 2010.
Please place this item on the Public Works Committee agenda of May 18, 2010 for
consideration.
o- t
BATIK OF Dif RF14EL --
ESTABLISHED 1887
P.O. BOX 85 • DEERFIELD, WISCONSIN 53531 • 6081764-5411 • MEMBER FDIC
April 20, 2010
City of Yorkville
Attn: Letters of Credit
800 Game Farm Road
Yorkville, IL 60560
Re: Subdivision Name: Yorkville Market Square
Applicant: Progress Holdings, LLC
Letter of Credit No. 527
For Account of: United City of Yorkville,Yorkville, IL
Amount: $45,402.50
Subdivision Name: Yorkville Market Square
Applicant: Progress Holdings, LLC
Letter of Credit No. 528
For Account of: United City of Yorkville, Yorkville, IL
Amount: $242,116.49
To Whom It May Concern:
Please be advised that the above referenced Irrevocable Letters of Credit #527 and#528 issued by
Banc of Deerfield in favor of the City of Yorkville on behalf of our client Progress Holdings, LLC
will expire on July 23, 2010.
Should you have any questions, please contact me at 608-764-5411.
Y,
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Presi nt
`,<�D C4 Reviewed By: Agenda Item Number
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Public Works ■
Agenda Item Summary Memo
Title: Mowing Fines
Meeting and Date: Public Works Committee
Synopsis: Discussion of current procedures and costs of lot mowing.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested: discussion
Submitted by: Eric Dhusc Public Works
Name Department
Agenda Item Notes:
This agenda item was requested by Alderman Teeling.
Co.Y
J= o� Memorandum
To: Bart Olson, Administrator �i f
EST. 1 ' `- 18 From: Eric Dhuse, Director of Public Works
0 (�� CC:
;A p Date: May 10, 2010
< E� Subject: Mowing/Adjudication
Bart,
I have attached a memo from Jennifer Woodrick that outlines the procedures for our lot mowing
operation in conjunction with the nuisance ordinance violation. This is a very good overview of
the operation and explains it in some detail. I would like to give a typical example of what one
lot owner could/would pay.
Pw mowing vacant lot $115.84
Adjudication fine (typical) $75.00
Sub total $190.84
If the bill remains unpaid
Lien filing fee $150.00
Total $340.84
As you can see the cost for the owner can be relatively expensive if they choose not to remedy
the problem. The adjudication fine may be vary based on the hearing officer, but the cost for
mowing and filing of the lien are based on staff time, filing costs, and machinery usage.
I believe that we did make an impact last year by implementing the adjudication process. I have
noticed that more lots are mowed as of this time than they were last year. That to me is a sign
that the owners know that this is something that we are serious about and that they need to take
care of on a regular basis. One other example of this is all of the cover crop that is being planted
in Grande Reserve instead of trying to keep up with mowing such a large area.
I would ask that this item be placed on the May 18, 2010 Public Works committee agenda for
discussion. If you have any questions or need further information,please let me know.
CI T O
T Memorandum
Esr. 1 1836 To: Eric Dhuse, Public Works Director
A
4� �� r�� O� Cc: Paul Zabel, Building Code Official
�b From: Jennifer Woodrick, Eng. Admin. Assistant
Date: May 14, 2010 }\!
Subject: Mowing, Adjudication Tickets/Procedures,
2009 Summary
Procedures
1. Complaint received, logged in
2. Code Official investigates,posts violation sign
3. Property mowed by owner: file closed
4. Property not mowed by owner: Adjudication violation ticket issued by Public Works Director
5. Public Works mows property
6. Adjudication Hearing takes place; fine assessed
7. Owner has 40 days from hearing date,to pay Adjudication fine
8. Unpaid Adjudication fines: forward to Engineering for billing
9. Paid Adjudication fines: billing for Public Works mowing only
10. Owner pays invoice charges: file closed
11. Non-Payment of invoice charges: lien placed on property
Value/Costs
Public Works mowing established residential lot with home: $187.81
Public Works mowing residential lot, no home: $115.84
Adjudication fine: Assessed by Hearing Officer, increases with multiple violations
Lien filing fee: $150 assessed to owner, covers filing,release,postage, administrative time
Receipt/Expense,Coding
Receipt: Public Works Mowing: 40%- Streets Salaries
40%-Public Works Equipment Maintenance
20%-Administrative Operations
Receipt: Adjudication Ticket Fines: 100%-Police Dept. Ordinance Fines
Expense: Lien filing Cost: 100%-Community Development Legal Services
2009 Summary 's
Closed (paid) invoices: 11
Open (active) invoices: 5
Liens filed: 12
Dismissed(bankruptcy,title transfer, death): 5
This does not include the adjudication tickets paid to the Police Department by owners; this
summary is only for the mowing charges and/ or uncollected adjudication fines older than 40
days.
'��` Expect 1 payment; anticipate 4 liens
Sterling Codifiers, Inc. Page 1 of 2
4-1-5: NUISANCES AND OFFENSIVE CONDITIONS, GENERALLY:
A. Existence Of Nuisance: It shall be unlawful for any person to maintain or permit the existence of any nuisance
within the city.
B. Nuisances: The following nuisances described and enumerated shall not be exclusive, but shall be in addition to all
other nuisances described and prohibited in this code:
1.Things Interfering With Peace Or Comfort: Sounds, animals, or things which interfere with the peace or comfort,
or disturb the quiet of any person in the city.
2. Obnoxious, Offensive Odors: The emission of obnoxious and offensive odors, or the tainting of the air rendering
it offensive and/or unwholesome so as to affect the health or comfort of persons residing in the neighborhood
thereof.
3. Discharging Of Offensive Matter: The placing,throwing, or discharging from any house or premises and flow
from or out of any house or premises, of any filthy,foul, or offensive matter or liquid of any kind, into any street,
alley, or public place, or upon any adjacent lot or ground.
4.Water Pollution:The obstruction or pollution of any watercourse or source of water supply in the city.
5. Stagnant Water:Any stagnant pool of water in the city.
6. Emission Of Dense Smoke: The emission of dense smoke from any fire, chimney, engine, oil burner, or other
agency in the city so as to cause annoyance or discomfort to the public. (Ord. 2008-05, 2-12-2008)
7. Certain Weeds, Grasses, Plants Or Vegetables:Any weeds, grass, plant or vegetable matter, other than trees,
bushes, flowers,vegetable gardens or other ornamental plants to grow to a height exceeding eight inches(8").
C. Notice To Abate:The city or an authorized agent shall serve upon the occupant of any premises, if any, and upon
the owner thereof, notice of the nuisance violation, and where a property owner or occupant cannot be found,
notice of the nuisance violation may be given by posting a sign in a conspicuous place near the main entrance of a
structure or on the property, the notice shall demand abatement of the nuisance within five(5) days.
The city shall cause to be published in a newspaper of general circulation within the city limits once a week for two
(2)consecutive weeks during the month of May of each year a notice informing the public that any weeds, grass,
plant or vegetable matter, other than trees, bushes,flowers,vegetable gardens or other ornamental plants, which
grow to a height exceeding eight inches (8") is a violation of city ordinance and the city may cut the weeds, grass,
plant or vegetable if the violation is not abated within five (5)days after notice is given and the property owner
shall be liable to the city for its costs.
It shall be unlawful for anyone to deface, tamper with, or remove any posted notice unless authorized by the city or
an authorized agent. (Ord. 2009-23, 4-28-2009)
D. Nuisance Abatement:The city attorney or any citizen of the city,when such a nuisance exists as set forth in this
section, may maintain a complaint in the name of the city, perpetually, to enjoin all persons from maintaining or
permitting such nuisance and to abate the same. In addition, the city police, officers, inspectors or employees,
upon observing any violation of this section may enter upon private property and summarily abate any nuisance if
the person served with notice does not abate the nuisance within five(5)days.
E. Liability For Costs:The city shall have the authority to bill and collect from the property owner the reasonable cost
of abating the nuisance.The city shall send a bill for the abatement costs to the same address where the tax bill
for the general property taxes on the subject property for the preceding year was sent. If the abatement costs are
not fully paid within thirty(30)days, a second billing notice will be sent.
http://sterling.webiness.com/codebook/getBookData.php?id=§ion_id=522643&keywo... 5/11/2010
Sterling Codifiers, Inc. Page 2 of 2
F. Lien: If the abatement costs are not paid within fifteen (15)days of the second billing notice, the city shall place a
lien upon the property affected. Notice of the lien shall be given to the property owner. Said notice shall consist of
a sworn statement setting out: 1) a description of the property sufficient for identification thereof, 2)the amount of
the abatement costs incurred or payable, and 3) the date(s)when such abatement costs were incurred by the city.
Said lien shall be superior to all other liens and encumbrances, except tax liens, provided that within sixty(60)
days after such abatement costs are incurred, the city, its agent, or authorized contractor files notice of lien in the
office of the recorder of deeds of Kendall County, Illinois. However, said lien shall not be valid as to any purchaser
whose rights in and to such property have arisen subsequent to the abatement of the nuisance, and the lien of the
city shall not be valid as to any mortgagee,judgment creditor, or other lienor whose rights in and to such property
arise prior to the filing of such notice. Upon payment of the abatement costs, the lien shall be released by the city
and the release may be filed of record. (Ord. 2008-05, 2-12-2008)
http://sterling.webiness.com/codebook/getBookData.php?id=§ion id=522643&keywo... 5/11/2010
Cary Reviewed By: Agenda Item Number
J� �► Legal ❑ 1�,ja if
EST � 1836 Finance ❑
Engineer Tracking Number
0 It r City Administrator ❑
Consultant ❑❑
CAE ��-
Agenda Item Summary Memo
Title: Multi-Way Stop Sign at John/Sycamore Intersection
Meeting and Date: May 18, 2010 Public Works Committee
Synopsis: This recommendation is to replace yield signage with 4-way stop sign control at the
John/Sycamore intersection.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None
Council Action Requested: None
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
T Memorandum
esr. , 1836 To: Joe Wywrot, City Engineer
e f91,r ` From: Jackie Dearborn, Civil Engineer
p Date: May 5, 2010
<<E Subject: Multiway Stop Sign at John St. and Sycamore Rd.
A traffic count was conducted April 20-29, 2010 at the intersection of John Street and Sycamore
Road to re-evaluate whether a multiway stop should be used at this intersection. Eighteen
months earlier, in September 2008, a warrant analysis was conducted for this same intersection.
The total volume of traffic was nearly identical. The traffic on Sycamore averaged 1155 vehicles
per day(down slightly from 1190 in 2008) and traffic on John averaged 1186 vehicles per day
(up slightly from 1153 in 2008).
Based on the MUTCD guidelines for multiway stop applications, a multiway stop control can be
useful at intersections if certain conditions exist and where the volume of traffic on the
intersecting roads is approximately equal. With only a 4% difference, the volume of traffic on
these intersecting roads can be considered approximately equal.
According to the MUTCD, a multiway intersection shall have a minimum volume of 300
vehicles entering the intersection from the major street approaches and a minimum of 200
vehicles from minor street approaches. None of the hourly traffic volumes for either street
exceed 150 vehicles per hour and therefore this warrant is not met.
Another option for adding a multiway stop is at the intersection of two residential neighborhood
collector(through) streets of similar design and operating characteristic where multiway stop
control would improve traffic operational characteristics of the intersection. Both Sycamore
Road and John Street can be classified as residential neighborhood collectors. The have equal
volume of traffic on the intersecting roads and therefore adding a multiway stop would improve
the traffic operation at this intersection.
A stop sign may also be warranted when a road user, after stopping, cannot see conflicting traffic
and is not able to reasonably safely negotiate the intersection unless conflicting traffic is also
required to stop. Vision problems exist due to the location of the park at this intersection.
During times when sporting events are held at this park, vehicles parked along the side of the
road block the view of oncoming traffic. Although an ordinance was adopted prohibiting
parking within 50 feet of the intersection, vision problems still exist.
Traffic on Sycamore Road currently yields to John Street. A yield sign assigns right-of way to
traffic, but with essentially equal volumes of vehicles entering this intersection from both
directions, right-of-way entitlement is unclear. 1 recommend establishing multiway stop control
at this intersection to address the visibility issue and improve the overall operational
characteristics of this intersection. Vision problems have not been adequately addressed by the
yield signage and parking ordinance, therefore four-way stop control is justified in order to
improve safety at this intersection.
Reviewed By: Agenda Item Number
J= Legal ❑ 3
Finance ❑
EST. � 1836
` Engineers
0 Tracking Number
� l�l r� City Administrator ❑
Consultant ❑❑ } y„�r �} u 3to
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<LE �r-
Agenda Item Summary Memo
Title: IDOT Funding Agreement— Downtown Parking Lot
Meeting and Date: May 18, 2010 Public Works Committee
Synopsis: This funding agreement is for land acquisition, engineering, and construction of
replacement parking related to IDOT's Route 47 widening project.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
clr�
r 0 Memorandum
sass To: Bart Olson, City Administr or
0 �;am
From: Joe Wywrot, City Engineer
C.15� p CC: Lisa Pickering, Deputy City rk
_
< c_ Kathy Orr, City Attorney
LE
Date: May 10, 2010
Subject: IDOT Funding Agreement— Downtown Parking Lot
IDOT's reconstruction of Route 47 will eliminate 20 onstreet parking spaces between Van
Emmon and Hydraulic Avenue. IDOT's policy is to fund replacement of those parking spaces,
but the city needs to be the lead agency in the acquisition of the property, engineering, and
construction of the replacement parking.
The proposed parking lot would consist of 16 stalls on the north half of the historic jail property,
and 4 stalls along Madison Street just east of S. Main Street. The main parking lot would have
access to Van Emmon, and would include a retaining wall with railing. See the attached
conceptual sketch of the replacement parking.
Attached find the proposed agreement with IDOT for this work. The agreement caps the total
]DOT payment at $643,000. Payment would be received in three installments; upon purchase of
the property, upon approving an engineering contract, and upon awarding a construction
contract. The agreement would be voided if the Illinois General Assembly or the Federal
Highway Administration fails to provide the funds to IDOT, or if the city does not award the
construction contract by July 1, 2013.
I recommend that this agreement be approved. Please place this item on the May 18, 2010 Public
Works Committee agenda for consideration.
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Illinois 47 (FAP 326)
Section (109) 1
Kendall County
(Off-Street Parking Lot at Corner of
Van Emmons and Main Streets
in Yorkville , IL)
AGREEMENT
This agreement is entered into by and between the State of Illinois, through its Department of
Transportation, hereinafter called the STATE, and the United City of Yorkville of Kendall County,
Illinois, hereinafter called the CITY
WHEREAS, in order to facilitate the free flow of traffic and ensure the safety of the motoring
public, the CITY and STATE acknowledge that increasing traffic volumes necessitate the
proposed widening of Illinois 47 (Bridge Street)to a 5 lane roadway through the CITY. Limits of
the proposed project are from Illinois 71 on the south and extending northerly approximately
three miles to the north of US 34. The said project is identified as Illinois 47 (FAP 326), State
Section (5CS, 13C, 108, 109)R.
WHEREAS, construction of the proposed 5 lane roadway requires the elimination of 20 existing
on-street parking stalls located along Illinois 47 (Bridge Street) between Van Emmon and Fox
Streets, within the CITY's central business district. To compensate the CITY for the loss of the
said 20 parking stalls along Illinois 47 (Bridge Street), the STATE agrees to participate in the
funding to construct a 16 stall capacity off-street parking lot facility and to construct 4 additional
parking spaces along Madison Street adjoining the old county jail property.
WHEREAS, the CITY proposes to construct an off-street parking lot facility to be located at the
southeast quadrant of the intersection of Van Emmon and Main Streets, one block west of
Illinois 47. The entrance of the proposed lot would be off Van Emmon Street. The approximate
100 feet by 200 feet property parcel, upon the parking facility is to be built, is currently owned by
Kendall County. It's recorded location is identified as 111 West Madison Street, PIN 02-32-287-
001 (see location map attached as Exhibit#1).
WHEREAS, while the need for the off-street parking lot is being caused by the proposed
widening of Illinois 47 (Bridge Street), the purchasing of property and construction of the off-
street parking lot is a"stand alone" project and is not included as a part of the STATE's contract
to widen Illinois 47 between Illinois 71 and US 34. Consequently, the purchasing of property
and construction of the parking facility is hereby identified under Illinois 47 (FAP 326), State
Section (109) I.
WHEREAS, the CITY has agreed to assume the role of lead agency and thereby accepts full
responsibility of implementing all phases related to the purchasing of property and the
construction of the proposed off-street parking lot facility; including all negotiating, appraisals,
title evidence, documentation, recording and legal services, surveying, preparation of plans any
utility adjustments/relocations, receive bids, award a contract and furnish engineering
supervision during the progress of the construction work.
WHEREAS, the CITY's investigations have found that the combined cost of the property,
including all related all miscellaneous expenses in acquiring the parcel, totals $96,000. Further,
the CITY's estimate for the engineering and construction of the parking lot is $547,000.
WHEREAS, the STATE agrees to provide to the CITY a maximum total amount, not to exceed
$643,000,to be applied exclusively for the aforedescribed purchasing of property, engineering
construction of the off-street parking lot.
WHEREAS, the authority for the STATE to enter into this agreement with the CITY for the
parking mitigation is granted under Section 4-509 of the Highway Code (605 ILCS 5/4-409).
WHEREAS, the STATE and CITY are desirous of the off-street described parking lot in that
same will be of an immediate benefit to CITY residents and permanent in nature.
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual covenants contained herein,the parties
agree as follows:
1. The foregoing recitals are incorporated into this agreement by references as set fully within.
2. The CITY agrees to assume the role of lead agency in implementing all phases related to
the purchasing of property and engineering and construction of an off-street parking lot at
the southeast quadrant of the intersection of Van Emmon and Main Streets.
Responsibilities of the CITY include all requirements to purchasing the property, including
negotiations, appraisals,title evidence, documentation, recording and legal services.
Further, the CITY will provide the necessary surveying, provide all preliminary engineering
including preparation of plans and specifications, receive bids, award a contract and furnish
engineering supervision during the progress of the construction work, and cause the
improvement to be built in accordance with the plans and specifications.
3. The STATE agrees to pay the CITY a maximum amount, not to exceed $643,000, to be
applied exclusively to the purchase of property, preliminary and construction engineering
and construction of the proposed off-street parking lot.
4. It is mutually agreed that the STATE's reimbursement to the CITY will be made in three
separate lump sum payments. One lump sum payment will be made to the CITY, for each
of the three phases of the project that have been identified; namely, land acquisition,
preliminary engineering, and construction. Actual sequence of payments is identified in the
following paragraphs 5, 6, and 7.
5. It is mutually agreed that the STATE will pay full reimbursement to the CITY for the
purchase of property and related costs, contingent upon the STATE's receipt of an approved
title and owner's title insurance policy serving as evidence that land acquisition has been
completed. Payment of property and related costs is estimated at $96,000.
6. It is mutually agreed that the STATE will make a lump sum payment to the CITY in the
amount of $55,000 that is to serve as reimbursement for the preliminary engineering and
preparation of plans toward the construction of the off-street parking lot. The said $55,000
payment is based upon being 10 percent of the cost of construction of the parking lot. The
STATE's payment to the CITY for preliminary engineering is contingent upon the STATE's
receipt of appropriate documentation that the CITY has hired a consulting firm to provide
preliminary engineering for the parking lot.
7. It is mutually agreed that the STATE will make a lump sum payment to the CITY in the
amount of$492,000 for the construction of the off-street parking lot, 4 stalls on the north
side of Madison Street and sidewalk along Van Emmon and Madison Streets. The STATE's
payment for construction is contingent upon the STATE's receipt of appropriate
documentation that the CITY has let a contract for the construction of the off-street parking
lot.
8. It is mutually agreed that the STATE's payment of$492,000 is applicable to the construction
of 16 parking stalls in the off-street parking lot and to include related auxiliary pavement
needed for egress and ingress access to the stalls, retaining wail (concrete and/or
masonry), drainage, conventional lighting, pedestrian walkways, railing,fencing and
conventional landscape. The STATE's payment also applies to the construction of 4
additional parking stalls to be constructed on the north side of Madison Street and the
construction of a concrete sidewalk on the south side of Van Emmon Street and east side of
Main Streets.
9. It is mutually agreed that all other features exceeding those items cited in above paragraph
3 through 8 are considered ineligible for STATE reimbursement. These excessive items
include, but not necessary limited to, all parking stalls beyond the quantity of 20 and all
related auxiliary pavement for ingress and egress to the additional stalls, buildings, special
walls, sidewalk and pavement enhancement treatments to conventional concrete and
asphalt, landscaping blocks, landscaping exceeding conventional sod/seeding, irrigation
systems, planters, canopies, statues, special ornamental lighting,fencing and railings,
metering devices, guard or toll collection facility and/or metering devices booths.
10. The CITY agrees to assume any land acquisition, engineering and/or construction costs
relating to the parking lot project that exceeds the$643,000 maximum funding participation
being provided by the STATE. Any costs relating to the said parking lot, exceeding the
STATE's maximum funding of $643,000, shall solely be the responsibility of the CITY.
11.The CITY agrees to cause utilities in conflict with the proposed parking lot to be relocated at
no cost to the STATE in accordance with the provisions of the Road and Bridge Laws, 605,
ILCS 5/9113.01, Chapter 121 and Title 92 of the Administration to Accommodations of
Utilities on Right of Way.
12.The CITY shall indemnify and save harmless the STATE, its officers, agents, employees,
and servants against all loss, damage or expense that it or they may sustain as a result of
any suits, actions or claims of any character brought on account of property damage, injury
to or death of any person or persons, including all persons performing any work on the
proposed parking lot improvement, which may arise in connection with the work to be
performed by the CITY or any contractor it may hire pursuant to this agreement. The CITY
does not indemnify and save harmless the STATE from liability for injury or death
proximately caused by negligence of an employee, agent or servant of the STATE.
13.The CITY shall hold the STATE harmless of any suits from construction, operation, and/or
maintenance activities performed by the CITY and/or its contractors.
14. The CITY agrees that in the event any work is performed by other than CITY forces, the
provision of an "an act regulating wages of laborers, mechanics and other workers
employed in public works, by the state county or any public body or political subdivision or
by anyone under contract for public works" (Illinois Complied Statute, 820, ILCS 13011) shall
apply.
15.The CITY, subrecipient or subcontractor shall not discriminate on the basis of race, color,
national origin or sex in the performance of this agreement. The CITY shall carry out
applicable requirements of 49 CFR, part 26 in the award and administration of STATE
assisted contracts. Failure by the CITY to carry out these requirements is a breach of this
agreement, which may result in the termination of this agreement or such remedy as the
STATE deems appropriate.
16. THE CITY agrees to maintain, for a minimum of three years after the completion of the
subject project, adequate books, records, and supporting documents to verify the amounts,
receipts, and uses of disbursements of funds passing in conjunction with the agreement. All
books, records, and supporting documents relative to the project shall be available for
review and audit by the Auditor General and other state and/or county auditors. The CITY
also agrees to cooperate with any audit conducted by the Auditor General and other state
and/or county of auditors and provide full access to all relevant materials. Failure to
maintain books, records, and supporting documents required by this paragraph shall
establish a presumption in favor of the STATE for recovery of any funds paid by the STATE
under this agreement for which adequate books, records, and supporting documentation are
not available to support their proposed disbursement.
17. It is mutually agreed that the execution of this agreement and under the penalty of perfury,
the CITY, doing business as a governmental entity, certifies that its correct federal
identification number(FEIN) is 36-6006169. (See TIN certification page attached made a
part of this agreement and requiring signature.)
18.The CITY agrees to construct the off-street parking lot and the related parking stalls in
accordance with Motor Fuel Tax guidelines, specifications, and policies.
19.The CITY agrees to assume complete jurisdiction of the off-street parking lot facility, parking
stalls along Madison Street and newly constructed sidewalk along Van Emmon and Main
Streets that are all related to the parking lot project. The complete jurisdiction includes, but
is not limited to, maintenance, operations, repairs, reconstruction and electrical energy.
20.At the time this agreement was executed, there were funds programmed for the subject
project; however, obligations assumed by the STATE under this agreement shall cease
immediately, without penalty or payment, should the General Assembly or the Federal
Highway Administration fail to appropriate or otherwise make available funds for this project.
21. It is mutually agreed that this agreement and the covenants contained herein shall be null
and void in the event the contract covering the construction work contemplated herein is not
awarded by July 1, 2013.
22. In any action with respect to this agreement, the parties are free to pursue any legal
remedies at law or in equity.
23.This agreement represents the entire agreement between the parties and there are no other
promises or conditions in any other agreement whether oral or written. This agreement
supersedes any prior written or oral agreement between the parties and may not be
modified except in writing acknowledged by both parties.
24. If any provision of this agreement shall be held to be invalid or unenforceable for any
reason, the remaining provisions shall continue to be valid and enforceable. If court finds
that any provisions of this agreement is invalid or unenforceable,then such provision shall
be deemed to be written, construed and enforced as so limited. This agreement shall be
interpreted and enforced under the laws of the State of Illinois.
25.This agreement shall be binding and inure to the benefit of the parties hereto, their
successors and assigns.
26. This agreement is hereby approved and executed by the authorized officers of the following
governmental entities.
Executed on Behalf of the ATTEST:
United City of Yorkville, Illinois
Valerie Burd, Mayor of Yorkville Jacquelyn, Milschewski, City Clerk
Date Date
Executed on Behalf of the State of Illinois
Department of Transportation
Gary Hannig Christine M. Reed, PE
Secretary Director of Highways, Chief Engineer
Date Date
Ann Schneider, Director Ellen Schanzle-Haskins
Finance &Administration Chief Counsel
Date Date
N EXHIBIT #1
LOCATION MAP
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BEAVER ST
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TIN CERTIFICATION
The CITY certifies that:
1. The number shown on this form is the CITY's correct taxpayer
identification number, and.
2. The CITY is not subject to backup withholding because: (a)the
CITY is exempt from backup withholding or(b) the CITY has
not been notified by the Internal Revenue Service (IRS)that the
CITY is subject to backup withholding as a result of a failure to
report all interest or dividends, or(c) the IRS has notified me that the
CITY is no longer subject to back-up withholding , and
3. The CITY's person with signatory authority for this AGREEMENT is
a U.S. person (including a U.S. resident alien)
Taxpayer Identification Number: 36-6006769
Legal Status
Individual x Government
Sole Proprietor — Nonresident Alien
Partnership/Legal — Estate or Trust
Corporation
Tax-exempt — Pharmacy ( Non Corp.)
Corporation providing or — Pharmacy/funeral home
billing medical and/or health /Cemetery
care services
Corporation NOT providing — Limited Liability
or billing medical and/or Company (select
health care services applicable tax
classification)
Other ❑ D= Disregarded entity
• C= Corporation
• P= Partnership
Signature Date Title
CITE Reviewed By: Agenda Item Number
a O Legal ❑
Finance
EST. , 1836 C�,a��a AL
.�� Engineer " Tracking Number
City Administrator ❑
�6 Consultant ❑ �.
v� ❑
CLE �V
Agenda Item Summary Memo
Title: Yorkville Business Center— Release of Remaining Bonds
Meeting and Date: May 18, 2010 Public Works Committee
Synopsis: Recommend release of remaining bonds upon receipt of a$55,752.00 payment
from the developer.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested:Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
0 Memorandum
Vf
EST, , _` 1836 To: Bart Olson, City Admimstrat
O �1; r From: Joe Wywrot, City Engineer
CC. Lisa Pickering, Deputy City Cl
Date: May 10, 2010
Subject: Yorkville Business Center—Release of Remaining Bonds
There are two remaining bonds in place for Yorkville Business Center regional infrastructure.
Those bonds are:
• Gulf Insurance Company Bond #150023096-201 in the amount of$60,311.75 for
extension of a 12" watermain to Route 47.
• Gulf Insurance Company Bond #BE92973 in the amount of$159,000.00 for land
improvements related to development of Lot 1 in Unit 1.
Some of the watermain covered by the first bond was constructed when the F.E. Wheaton
expanded their building in 2005. Inland has estimated the cost of the remaining watermain to be
$55,752.00, and has offered to pay the city this amount rather than keeping the bond in place. 1
concur with their estimate. These funds should be deposited in a separate account, to be
transferred to a future developer that may need this watermain extension.
Inland has also, however, requested that the second bond be released in consideration of their
payment. The second bond covered land improvements related to Lot 1, including a private
driveway entrance, public watermain, private storm sewer, and public sanitary sewer. While Lot
I was never developed, some of this work was constructed because it was designed to also serve
the F.E. Wheaton expansion. The public sanitary sewer was never constructed, and is not needed
until Lot 1 develops. We have checked the work that was constructed and recommend that the
public watermain be accepted for ownership and maintenance by the city.
I recommend that the bonds listed above be released in their entirety upon receipt of payment of
$55,752.00 from Inland. Please place this item on the May 1$, 2010 Public Works Committee
agenda for consideration.
'�jlS�la
Yorkville Business Center Watmaln Extentlon
Inland's Estimate
Item Quantity Unit Unti Price Cost
12" DIP WM 440 LF $57.00 $25,080.00
12"x12" Tapping Valve 1 EA $8,000.00 $8,000.00
12" Valve Vault 1 EA $3,750.00 $3,750.00
Fire Hydrant 2 EA $3,200.00 $6,400.00
Landscape Restoration 1500 Sy $2.50 $3,750.00
Traffic Control 1 Fro $1,500.00 $1,600.00
Total Cost $48,480.00
15% Engineering $7,272.00
Total $55,752.00
1. Please note that Ductile Iron Pipe does flucate on a weekly basis so prices can change.
2. Quanitles were taken from the City of Yorkville's engineer estimates
3.The engineering cost for plans design and submittals to the City are a conservative esitmate.
4. 12"x12"tapping valve was added by the City because the contractor will have to tap into the ex
This was not apart of the orginal estimate because It was assumed the watermian would have t
Reviewed By: Agenda Item Number
J IN Legal ❑ ���, �
EST. 7536 Finance
Engineer ti3 Tracking Number
v� City Administrator ❑
0�A 4� Consultant ❑ n
Ka+d Garrty
ALE
Agenda Item Summary Memo
Title: Punchlist Processes
Meeting and Date: May 18, ?010 Public Works Committee
Synopsis: This item was requested by Alderman Gilson to be placed on the committee agenda
for discussion.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: n/a
Council Action Requested: nla
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
Emn _ `- 1836 To: Bart Olson, City Administrhtor
Ol�l n y From: Joe Wywrot, City Engineer
9 Cv� `p CC: Lisa Pickering, Deputy City Jerk
Date: May 13, 2010
Subject: Punchlist Processes
A punchlist is a list of items related to development land improvements that need to repaired or
completed prior to acceptance or approval of the land improvements by the city. A land
improvement is defined as all required onsite and offsite subdivision improvements, including
but not limited to sanitary sewers, watermains, storm sewers, sidewalks, roadways, lighting,
signage, and grading. A land improvement is something that may eventually be owned and
maintained by the city, but can also be a private improvement that performs a quasi-public
function, such as a stormwater basin or a parking lot. The punchlist typically includes field items
such as painting a fire hydrant, and paperwork items such as completing record drawings.
Our Standard Specifications for Improvements states that the city will not consider acceptance of
public improvements until a development is at least 50%built out or 3 years after the roadway
binder course has been paved, therefore we typically don't create punchlists until we reach the
50%build-out point. It has been city policy to let the binder course remain exposed more than
three years if the build-out is low; the logic being that the remaining build-out activity has a
higher potential to damage the roadway surface course, and that the developer is still required to
repair the binder prior to paving the surface course.
City policy has been to allow the developer to determine the pace of completing punchlist work.
Until the developer completes the punchlist work the city will not accept or approve the
improvements, thereby resulting in a longer"warranty period" where the developer is
responsible to make repairs due to construction damage, poor workmanship, or material failure.
In general city policy has been to require the entire punchlist to be completed before sending the
issue of acceptance to the City Council. Consequently, all public improvements are accepted by
the city at the same time. Doing so minimizes the potential for an accepted land improvement to
be damaged during build-out activity after the warranty period has expired.
Please place this item on the Public Works Committee agenda of May 18, 2010 for discussion.
Reviewed By: Agenda Item Number
? O _
J a % Legal ❑ l 4�
1836 Finance ❑
Esr. Engineer ❑
0 111 �� City Administrator ❑ Tracking Number
X11 O Consultant ❑ , `� _ a
F-1 vti h L l C - ti
Agenda Item Summary Memo
Title: Disposal of property
Meeting and Date. Works committee
Synopsis: Proposed disposal of small skid steer. Possibly use funds to purchase laptop
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: positive
Council Action Requested: approval
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
C4
�2
0 06 Memorandum
EST. , � 1835 To: Bart Olson, Administrator
_— From: Eric Dhuse, Director of Public Works
Date: May 7, 2010 Subject: Disposal of Property
Bart,
I would like to ask permission to sell our Bobcat model 533 skid steer loader to Atlas Bobcat for
$6500.00. We purchased this piece of equipment in the fall of 2002 for$15,000. We purchased
this piece of equipment for snow removal on the bridge and city sidewalks primarily and used it
in some landscape restoration. Since that time we have purchased a new small utility tractor that
is much more efficient at snow removal and landscaping. We no longer utilize this piece of
equipment and would like to sell it before it gets any older and devalues any more. I would like
to take the money from the sale and use towards the purchase of the laptop and software that we
need to perform the sign retroreflectivity study that has been required by the Federal Highway
Administration through the MUTCD. I have attached information regarding the original
purchase, the current purchase proposal and the memo regarding the purchase of the laptop and
software. 1 would ask that this be placed on the May 181h, 2010 Public Works committee agenda
for discussion. If you have any questions or need any further information, please let me know.
Memorandum
To: Bart Olson, Administrator
EST 1836 From: Eric Dhuse, Director of Public Works
O " CC:
p Date: January 27, 2010
�LEGO w�� Subject: laptop and software for street department
Bart,
I have attached recommendations from Charlie Graff and Greg Weber along with quotes for the
products that we would like to purchase in order to comply with the new MUTCD standards for
retroreflectivity. The computer and software will enable us to locate, inventory, and assign data
to all of our signs. The complete inventory has to be completed by January 2012. During this
time, we also have to choose a management method for replacement of signs according to the
new standards. In order to choose the correct method that best suits our needs, we need to
complete the inventory so we can assess each method to ensure that we are not only meeting the
standard, but choosing the method that is most cost effective as well. While it is true that we
could manually enter each sign, there is so much data that is entered through this program that by
the time we manually entered it, the cost associated with the labor would surpass the cost of the
computer and software. The following is a list of data that will be entered as part of the program:
GP,S coordinates—serves as our tracking iD number and locates sign for use on our GIS maps.
Date Installed—used as time line for replacement
Date repaired—used to track for costs and future placement
Date replaced--to satisfy MUTCD standards of reporting
Type of sign--uses MUTCD code for inventory and ordering purposes (currently 40 choices)
Mounting type--what type of post and mounting hardware for costs and ordering
Size of sign—for inventory and replacement costs
Type of sheeting—for reporting purposes to satisfy standards
The difference between manually inputting the data versus using the software is glaring when it
comes to creating reports. With the software, the possibilities are almost endless, whereas with
the manually input data, we would be limited to simple queries. This would be beneficial for
cost estimates for developers and for city construction projects, generating invoices for damaged
signs, budgeting for replacement signs and asset management for GASB. One other very
important report that this software would allow us to generate would be a history report for any
sign in inventory. If we were to be legally challenged on any sign, we would be able to defend
ourselves with much more security and definition than we would be able to with a spreadsheet
type of system.
With this software, we will also be able to locate and inventory all of our street lights and traffic
signals. This will be very helpful for tracking outages, repairs, damage, and replacement of
bulbs on traffic signals.
To give you an idea of what we are facing, we picked 3 different streets and counted the number
of signs. Below please find the results:
Game Farm Rd—Rt. 47 to Rt. 34 49 signs
South Main St—Hydraulic Ave to Elizabeth St 34 signs
Countryside Parkway—Rt. 47 to Rt. 34 26 signs
Total 109 signs
We tried to get a good representation of a residential street, a commercial street and a school
route to show just how many signs are potentially out there.
I realize that our budget is very tight right now, and I would not ask to spend money if I didn't
think this was very important and something that we need to do to comply with Federal
regulations. The cost for the computer and software will be $4450.00 which includes a car
charger and GPS antennae. I would ask to meet with you and try to find a way to secure this
money as soon as possible so we can begin the inventory to be able to stay on the proposed
timeline to be able to have everything in place by 2012.
Eric Mroch Atlas Bobcat Inc. 5050 N. River Rd
P.630.293.7246 Schiller Park , Illinois
F.630.293.7224 Bid Request
emroch @atlasiift.com
Date I 25-Aug-09 Make Bobcat
Model 553
Name City of Yorkville 'Shl 520311307
;Address 300 Game Farm Rd. Year 2002
city Yorkville Hr. Mtr 243
Stake Illinois
ZiE 60560 Trade In X
Phone 630.553.4370 Used
Fax Rental Fleet
Contact Jon Sleezer lother
A pli fion Used in IMuni
En ire: Axles/Drive Motors. Hydraulic Cylinders: N drostatic Drives.
Make Kjb Dry X e -ood X Right,
Gas. Leaft. Leak Strong X
Diesel X Tires(Tracks Bent Weak
Good Standard X Loader Arms. Out
Smokes f=loats -- Straight X Left:
L eakes Size - Bent Strong - X
Battery.: - Hard blubber Welded Weak
Good X Pneumatic -- X ppiated Out —
Sad Tread Left 1 40% H d Pum :
Machine Starts: Rims: - Good X
Yes x Bent_ Poor -
hao Straight X
Br�ckel= -
Width 48 Utility
Condition Good
Quick Tach:
Good X
Bad _
BOPS: _
Bent
Straight x
Welded
Safety Bar
Seat:
O TQ CT— x
_ -
Options. _
P
Heat — - X -
Air
ACS
Power Bob
'Sound Pk
:High Flow
'2 s eed
Physical A earance 'Describe New Engine... 243 on meter
Cracks or Welds Describe
Attachment 'Describe
Bid Date Amount By Valid Thru
4/21/2010 6156TO3 I Eric C Mroch 5/21/2010
qPy F UNITED CITY of YORKVILLE
L
a �G,9F
County Seat of Kendall County
K
V 600 Game Farm Rd.
L = Yorkville, IL 60560
IC' E 630-553-4350
e
To: Larry Kot, Chairman
From: Eric Dhuse, Public Works r
Date: November 4, 2002 it
Re: Skidsteer Purchase
Larry,
While preparing for the upcoming snow removal season, we learned about some serious
mechanical problems with the machine we currently use to remove the snow from the
sidewalks. We currently use a grasshopper mower with a snow blower attachment. In
my opinion this mower is past its useful service life. We have used this mower heavily
for over 7 years in the summer and in the winter. We have replaced, rebuilt, or fabricated
many parts to get us through the seasons. After talking with Scott Sleezer, it has become
apparent that it is time to replace this machine before our maintenance costs get any
higher. The same thing can be said about the snow blower, it was never made for
commercial use. We probably use it more in one year than most people use them in ten
years.
I would like to purchase a new skidsteer with a snow blower attachment to replace what
we have now at a cost of approximately $17,000. This replacement will also be used
throughout the year for other applications such as landscaping, loading trucks, and other
related jobs. This would also cut down on the wear and tear on the new mower that the
parks department will have to purchase to replace the old unit.
Although we did not expect this or budget for it, we do have money to cover this
expense. I would propose taking the money out of the public works capital equipment
fund in the line item titled future building. I am currently working with Tony on an RFP
for this purchase. As soon as it is cleared through all the proper channels, I would like to
move ahead as quickly as possible to assure that we can remove the snow when it arrives.
Please let me know how you and the rest of the Public Works committee feel so I can
keep this moving forward.
s
/t" 73 Duo,
UNITED CITY of YORKVILLL
? County Seat of Kendal!County
S
V ___ 880 Game Farm Rd.
I
1U = Yorkville, IL 60560
630-553-4350
�Lh4fo iµ ,e
Atlas Bobcat
5050 N. River Rd.
Schiller Parr 1L 60176
Mark,
Thank You for submitting a proposal for the skidsteer and snow blower for The United
City of Yorkville. Please find the final bid tabulations below.
DeKane Equipment $18,700.00
Big Rock, IL
Atlas Bobcat $15,022.20
Schiller Park, IL
Rob Roy Equipment $16,699.00
Batavia, 1L
Again, thank you for submitting, and we look forward to working with you in the future.
Sincerely,
Eric huse
Director of Public Works
CITY OF YORKVILLE
,r BUDGET 2002-2003
'r PUBLIC WORKS EQUIPMENT CAPITAL
w.. 30-Sep-02
REVENUES 42% OF FISCAL YEAR
r .
`i
PW EQUIPMENT CAPITAL 2002-2003
ACCT NO. BUDGET CURRENT YTD %
CARRY OVER (RESERVE) $5,834 $5,834 $5,834 100%
21 00 4425 000 PW DEVELOPMENT FEE $90,000 $19,800 $58,950 66%
21 00 4425 200 SALE OF EQUIPMENT $25,000 $0 $33,800 135%
21 00 4902 000 TRANSFER FROM WATER $30,000 $0 $0 0% ,
21 00 4904 000 TRANSFER FROM SEWER $30,000 $0 $0 0%
TOTAL $180,834 $25,634 $98,584 55% ;
EXPENSES
21 00 7201 010 LARGE AIR COMPRESSOR $2,000 $0 $0 0%
J
21 00 7201 020 FLOOR JACKS AND STANDS $1,000 $0 $0 0%
21 00 7201 100 TRUCK ACCESSORIES $8,000 $0 $0 0%
21 00 7210 010 1TON DUMP TRUCK $0 $0 $36,252 ERR i
21 00 7210 020 HYDRUALIC TRENCH SHORING $20,000 $0 $0 0% ! is
21 00 7210 025 STREET LIGHT LOCATOR $2,000 $1,709 $1,709 85%
21 00 7210 026 P1U TRUCK - P.W. DIRECTOR $0 $0 $23,399 ERR
21 00 7209 000 POWER SIGN BANDER $400 $0 $0 0%
21 00 7209 100 ENCLOSED TRAILER $2,000 $0 $0 0%
(50% in sewer)
21 00 7209 200 TOOL SET FOR EACH DEPT $2,000 $0 $0 0%
1 00 7209 205 TOOL SET FOR SHOP $2,000 $0 $0 0% 3
21 00 7209 300 TARPS FOR DUMP TRUCKS $5,000 $0 $0 0% ' I
21 00 7210 000 SEWER CAMERA $10,000 $0 $0 0%
21 00 7210 100 5 YD DUMP TRUCK
$72,246 $0 $0 0%
DRAFT 10/2/02 Page 26 of 36
PW EQUIPMENT CAPITAL 2002-20031'
CCT NO.
BUDGET CURRENT YTD % ,1
500 $3,500 $3500 100
"i'21 00 7211 100 BOBCAT EXCHANGE $3, , o/o
21 00 7210 200 FUTURE BUILDING $50.688 $0 $0 0%
TOTAL $180,834 $5,209 $64,860 36%
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