Public Works Packet 2010 07-20-10 C/;.
jl, 0 United City of Yorkville
800 Game Farm Road
esr. , 1836 Yorkville, Illinois 60560
Telephone: 630-553-4350
Fax: 630-553-7575
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AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, July 20, 2010
6:00 p.m.
City Hall Conference Room
Minutes for Correction/Approval: None
Items Recommended for Consent Agenda:
1. PW 2010-49 Water Department Report for May 2010
2. PW 2010-50 Water Department Report for June 2010
3. PW 2010-51 Heartland Commercial Center—Final Acceptance & Bond Reduction#1
4. PW 2010-52 Miscellaneous Guardrail Repairs —Change Order#1
5. PW 2010-53 Route 47 Side Streets—Weight Limits
New Business:
Old Business:
Additional Business:
2010/2011 City Council Goals
Public Works Committee
Goal Elected Officials Staff
Finance Director/
Infrastructure planning. Sutcliff/Plocher Joe Wywrot/Eric Muse/
Krysti Barksdale-Noble
Trail planning and pedestrian (with Park Board.) Werderich/Golinski Laura S JoedW/Bart Olson/
oe Wywrot
Development slow-down issues. Teeling/Gilson Krysti Barksdale-Noble/
Joe Wywrot
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, July 20, 2010
6:00 PM
CITY CONFERENCE ROOM
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NEW BUSINESS:
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l. PW 2010-49 Water Department Report for May 2010
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
2. PW 2010-50 Water Department Report for June 2010
❑ Moved forward to CC consent agenda'? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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3. PW 2010-51 Heartland Commercial Center- Final Acceptance & Bond Reduction ##1
❑ Moved forward to CC consent agenda'? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
4. PW 2010-52 Miscellaneous Guardrail Repairs - Change Order#1
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
5. PW 2010-53 Route 47 Side Streets - Weight Limits
❑ Moved forward to CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
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ADDITIONAL BUSINESS:
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United City of Yorkville C 1\ +k- I
WATER DEPARTMENT REPORT
MAY 2010
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FEET FEET GALLONS
3 1335 501 204 0
4 1393 542 188 14,063,000
7 1500 883 553 3,578,600
8 1500 861 476 26,330,000
9 1500 1125 574 7,414,000
TOTAL 51,385,600
CURRENT MONTH'S PUMPAGE IS 6,882 600 GALLONS MORE THAN LAST MONTH
1,005 800 GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,584,400 GALLONS
DAILY MAXIMUM PUMPED: 2.679 000 GALLONS
DAILY AVERAGE PER CAPITA USE: 99 GALLONS
WATER TREATMENT
CHLORINE FED: 1467.4 LBS. CALCULATED CONCENTRATION: 3.1 MG/L
FLUORIDE FED: 274.1 LBS. CALCULATED CONCENTRATION: 0.17 MG/L
POLY PHOSAPHATE 1022.7 LBS. CALCULATED CONCENTRATION: 0.77 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.1 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S 0
NEW CUSTOMERS
RESIDENTIAL: 8 COMMERCIAL: 1 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS
ONE WATER MAIN BREAK AT THE INTERSECTION OF RT 126 &RT 47. SHUT OFF ONE VALVE &LINE,
STOPPED THE MAIN SO WE COULD CAP THE MAIN. THE LEAK WAS IN THE STATE HIGHWAY. MAIN WILL BE
REPLACED WITHETHE WIDENING OF RT 47. 700,000 GALLONS OF WATER LOST DUE TO BREAK.
United City of Yorkville C 1\ .* 2
WATER DEPARTMENT REPORT aw 2kwo- SO
O
JUNE 2010
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FE FE GALLONS
3 1335 501 202 0
4 1393 542 186 13,643,000
7 1500 883 553 3,160,600
8 1500 861 474 30,939,000
9 1500 1125 576 0
TOTAL 47,742,600
CURRENT MONTH'S PUMPAGE IS 3,643,000 GALLONS LESS THAN LAST MONTH
5,588.200 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,591 400 GALLONS
DAILY MAXIMUM PUMPED: 2.387,100 GALLONS
DAILY AVERAGE PER CAPITA USE: 99.4 GALLONS
WATER TREATMENT
CHLORINE FED: 1394.6 LBS. CALCULATED CONCENTRATION: 3.1 MG/L
FLUORIDE FED: 200 LBS. CALCULATED CONCENTRATION: 0.23 MG/L
POLY PHOSAPHATE 1061.6 LBS. CALCULATED CONCENTRATION: 0.85 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.1 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 0
MXU'S 3
NEW CUSTOMERS
RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS
`,kEo cl)y Reviewed By: Agenda Item Number
J� r Legal ❑ C A #k 3
❑
ESL , � ® 1836 Finance -�
Engineer
Tracking Number
City Administrator
Consultant ❑
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Agenda Item Summary Memo
Title: Heartland Commercial Center—Final Acceptance&Bond Reduction#1
Meeting and Date: July 20, 2010 Public Works Committee
Synopsis: Recommend final acceptance of public improvements in the Heartland Commercial
Center, and a corresponding bond reduction in the amount of$507,587.66.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
,2 o� Memorandum
EST. , 1836 To: Bart Olson, City Administr or
From: Joe Wywrot, City Engineer
O
CC: Lisa Pickering, Deputy City erk
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Date: July 8, 2010
Subject: Heartland Commercial Center—
Final Acceptance&Bond Reduction#1
The punchlist for the various components of the Heartland Commercial Center is complete.
Attached find the proposed Bill of Sale, which we have forwarded to the developer to execute. I
recommend that the public improvements for watennain and sanitary sewer as described in the
Bill of Sale be accepted for ownership and maintenance by the city.
Corresponding to final acceptance is a bond reduction to 10% of the value of the public
improvements. I also recommend that American Southern Insurance Company Bond No.
B98804-0101268 be reduced by the amount of$507,587.66. The remaining amount of the bond
would be$10,619.09, and would remain in place during the one-year warranty period. Please
refer to the attachment for details.
Please place this item on the Public Works Committee agenda of July 20, 2010 for consideration.
BILL OF SALE
Seller, Richard Marker Associates, Inc., of Kendal County, Illinois in consideration of $1.00, (one dollar and
no/100), receipt whereof is hereby acknowledged, does hereby sell, assign, transfer and convey the buyer, The
United City of Yorkville, an Illinois municipal corporation, 800 Game Farm Rd, Yorkville, IL 60560, the
following described personal property to wit described in Exhibit A attached hereto for the development known as:
Heartland Commercial Center, and generally shown on Exhibit B.
Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property,that said property
is free and clear of all liens,charges and encumbrances,and that Seller has full right,power and authority to sell
said property and to make this Bill of Sale.
If this Bill of Sale is signed by more than one person,all persons so signing shall be jointly and severally bound
hereby.
IN WITNESS WHEREOF,Seller has signed and sealed this bill of sale at
this day of 120
(address)
Richard Marker Associates, Inc.
Name:
Title:
Seal
State of }
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County of }
On this day of 20 before me a Notary Public within and for said
County and State, personally appeared to me personally know, who
being by me duly sworn did say that he is the of Richard Marker
Associates, Inc., the corporation named in the foregoing instrument, and that the instrument was signed
on behalf of the corporation by authority of its Board of Directors and
acknowledged the instrument to be the free act and deed of the corporation.
Commission Expires
Exhibit A
Heartland Commercial Center Watermain:
123 linear feet of 6 inch ductile iron watermain
890 linear feet of 8 inch ductile iron watermain
804 linear feet of 10 inch ductile iron watermain
2—6 inch valve in box
2—8 inch valve in vault
3— 10 inch valve in vault
7—fire hydrant assembly with auxiliary valve
6—watermain services with b-box valves
and all appurtenances to complete the work as depicted on the attached Exhibit B.
Heartland Commercial Center Sanitary Sewer:
409 linear feet of 8"sanitary sewer
3 sanitary sewer manholes
and all appurtenances to complete the work as depicted on the attached Exhibit B
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\,QED C/.),.J- Reviewed By: Agenda Item Number
Zi Q Legal ❑ C/� y
1836 Finance ❑
EST. 1836 ' "1'°
-�` Tracking Number
0 City Administrator ❑
Consultant ❑ �W a O1 O -S o�
❑
Agenda Item Summary Memo
Title: Miscellaneous Guardrail Repairs—Change Order#1
Meeting and Date: July 20, 2010 Public Works Committee
Synopsis: This is a final balancing change order in the amount of$2,866.13. The final
contract amount would be $23,127.67.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
EST. , � 7636 To: Bart Olson, City Administrator 1 \
y From: Joe Wywrot, City Engineer U
9 p CC: Lisa Pickering, Deputy City lyYerk
Jackie Dearborn, Civil Engineer
<E ��� Date: July 14, 2010
Subject: Misc. Guardrail Repairs—Change Order#1
Attached find one copy of proposed Change Order#1 for the referenced project. This final
balancing change order, in the amount of a$2,866.13 increase, is for replacing additional, posts,
blocks and guardrail that were damaged after the plans were prepared.
An additional 50' of guardrail was replaced on the west side of the Bristol Ridge Road bridge
north of Blackberry Creek. This railing was damaged earlier in the year. This repair also
included replacing a post and block. One additional block was replaced at the guardrail south of
the creek on the east side of Bristol Ridge Road Bridge and the terminal section at the southeast
end needed to be reset.
During the removal and replacement of the guardrail and the posts on the east side of Cannonball
Trial, four additional wood blocks were needed.
Since the contract already contained unit pricing for these repaired items, the quantities were
adjusted to reflect these additional items. Due to the timing of the project,this work has already
been performed.
I recommend approval of this change order. Please place this item on the July 20, 2010 Public
Works Committee agenda for consideration.
UNITED CITY OF YORKVILLE
Project: 2010 Misc.Guardrail Repairs Change Order No 1 (FINAL)
Contractor: GFS Fence, Guardrail&Signage, Inc. Date: 13-Jul-10
Address: 11921 Smith Drive
Huntley, IL 60142
Awarded Final Difference in
No. Item Quantity Quantity Difference Unit Unit Price Cost
1 Guardrail Removal 90 90 0.00 FT $11.27 $0.00
2 Guardrail Repairs,Special Type 1 2 3 1.00 EA $1,658.40 $1,658.40
3 Guardrail Repairs,Special Type 2 13 13 0.00 EA $30.92 $0.00
4 Guardrail Repairs,Special Type 3 13 19 6.00 EA $47.38 $284.26
5 Guardrail Repairs,Special Type 4 7 8 1.00 EA $164.95 $164.95
6 Guardrail Repairs, Special Type 5 101 151 50.00 FT $15.17 $758.50
7 Guardrail Repairs,Special Type 6 1 1 0.00 LS $1,423.12 $0.00
6 Traffic Barrier Terminal Type 1,Special(Tangent)-12'-6" 1 1 0.00 EA $2,261.60 $0.00
9 Traffic Barrier Terminal Type 1,Special(Tangent)-18'-9" 1 1 0.00 EA $2,391.60 $0.00
10 Traffic Barrier Terminal Type 1,Special(Tangent)-37'-6" 2 2 0.00 EA $2,485.20 $0.00
11 Steel Plate Beam Guardrail 50 50 0.00 FT $23.58 $0.00
Total change: $2,866.13
Contract Award Amount: $20,261.54
Plus Previous Change Orders: $0.00
Revised Contract Amount: $23,127.67
Recommend for Approval: Date: 7 13 1
City of Yorkville
Approved: Date:
GFS Fence, Guardrail&Signage, Inc.
Approved: Date:
City of Yorkville
C/r�. Reviewed By: Agenda Item Number
J2 c .IL o Legal ❑ C A * 5
es � 1836 Finance
EST. ❑
1 \� Engineer Il't6 Tracking Number
City Administrator ❑
Consultant ❑ p W a o► o - 53
❑
Agenda Item Summary Memo
Title: Route 47 Side Streets—Weight Limits
Meeting and Date• July 20, 2010 Public Works Committee
Synopsis: Seeking direction regarding weight limit signage on several side streets to Route 47.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
EST. 1 1836 To: Bart Olson, City Administrat ^ �
OFrom: Joe Wywrot, City Engineer l J
9 L� Wym p CC: Lisa Pickering, Deputy City rk
Eric Dhuse,Director of Public Works
<l E
Rich Hart, Chief of Police
Date: July 14, 2010
Subject: Rt.47 Side Streets—Weight Restrictions
IDOT's Route 47 project includes removal and replacement of street signs. They have identified
weight restriction signs for the following streets:
Street Direction Type
Orange Street E &W Weight Limit 8 tons -Feb 15 to May 1
Washington Street E &W Weight Limit 8 tons -Feb 15 to May 1
Hydraulic Avenue W Weight Limit 8 tons - Feb 15 to May 1
Main E Weight Limit 8 tons - Feb 15 to May I
Weight Limit 8 tons
Main W Weight Limit 8 tons-Feb 15 to May I
Center Street E Weight Limit 8 tons
Weight Limit 8 tons
Center Street W Weight Limit 8 tons
Spring Street E Weight Limit 8 tons
Park Street E Weight Limit 8 tons - Feb 15 to May 1
Weight Limit 8 tons
Appletree Court W Weight Limit 8 tons -Feb 15 to May I
Walnut Street E Weight Limit 8 tons
1 have checked with the Clerk's office and we have no ordinances enforcing these signs. The
"February to May" signs are typically used for seal-coat roads that don't have a good base, and
are normally inappropriate for city streets that have a constructed base. It is likely that these
signs were erected in response to citizen complaints about truck traffic or due to poor road
conditions years ago. Unless we adopt an ordinance enforcing these weight limits,I recommend
that these signs be removed as part of the Rt.47 project and not replaced.
Please place this item on the July 20, 2010 Public Works Committee agenda for consideration.