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Park Board Packet 2010 01-14-10
Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-5534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p. m. January 14, 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation — Sue Swithin, Superintendent of Parks — Scott Sleezer, Park Designer — Laura Schraw, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Special Park Board Meeting — December 9, 2009 Special Park Board Meeting — December 22, 2009 Bills Review: Cash Analysis* Bill List* Old Business: Revised FY 09/10 Budget New Business: Bristol Bay Park A Equipment RFP Results* Director's Vacancy Grande Reserve Park A* Bristol Station Park — Change Order #3* Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, January 28, 2010 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Special Meeting Agenda Parks and Recreation Administration Office 7:00 p.m . December 9, 2009 Call to Order: Chris Rollins called the meeting to order at 7:00 pm Roll Call: Chris Rollins - Yes, Ken Koch - Yes, Debbie Horaz — Yes and Kelly Sedgwick - Yes Introduction of Guests. City Officials and Staff: Interim Director of Parks and Recreation - Bart Olson Superintendent of Recreation — Sue Swithin, Superintendent of Parks — Scott Sleezer Approval of Minutes : November 12' Park Board meeting Chris Rollins asked for a motion to approve the minutes. Deb Horaz made the motion and Kelly Seconded the motion. The motion was approved unanimously by voice vote. Bills Review: Cash Analysis & Bill List Chris Rollins asked for a motion to approve the cash analysis and bills list as submitted. Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was approved by roll call : Chris Rollins - Yes, Ken Koch - Yes, Debbie Horaz — Yes and Kelly Sedgwick - Yes Old Business : Lease of riverfront buildings* Bart Olson said that he had incorporated the changes from the last meeting. He went onto read the new verbiage in the lease that states that if the lessee chooses not to operate the building during the off season the lessee should take all precautions and measures to properly winterize the building. These precautionary measures shall include but not be limited to maintain a minimal level of heat no less than 50 degrees Fahrenheit and protect the building from extreme freezing conditions. Chris Rollins asked for the Board's approval to take the RFP to the City Council with edits made. The board unanimously agreed to move this forwarded to City Council . New Business: October 2009 budget report — discussion Bart Olson reported that the big item on the budget report was that the membership fees increased from November to October which they expected because people come 1 indoors as the weather gets colder. He said they were hoping it would have gone up more however they were keeping a close eye on the memberships. Next he moved onto the printed out budget report, he passed out, and pointed out the general revenue general account number. He noted that second section down on the first line item were membership fees. He had the board look at the November actual number and pointed out that could still change. He pointed out that it was a bigger number by $5000 than last year. Sue Swithin said they were at where they needed to be and they were competitive with other health clubs out there. Riverfront Concept Plan — Phase I Bart Olson said that this was based off of their drawings. Olson pointed out on the drawing what would remain the same. He said that they would clear cut some trees for a woodchip trial in the winter. Deb Horaz wanted to make sure there were not any good trees being cut down and Scott Sleezer said that they were mainly elm and green ash trees. Olson said that they had trees that they could replant in there to replace the ones they remove. Olson noted they plan on getting a boat access grant to pay for that. And phase two would be the redevelopment of the playground . Olson said that would be years away. Reports : Director's Report Bart Olson noted that he had been appointed City Administrator and his time dedicated to Park and Recreations would decrease. He also noted that he would be discussing with the Mayor his possible absence from the second Park Board meetings every month due to a conflict with the Metro West Council of Government meeting held on the fourth Thursday of every month . Recreation Report Sue Swithin pointed out on the third page of her report some of the numbers did not include what they did with the promotion at the REC Center however the true promotion numbers were in the hand out she passed out. Swithin said they started a new weight loss program called the Resolution Program . She said that would hopefully get more people active throughout the year. Swithin reported that the polar express went very well and they had two trains on Sunday. She said it was a little bit of a money maker even though it is a volatile program to run due possible risks such as trains not being on time or derailments. She said they would possibly combine the Polar Express Trip with the Holiday Under the Stars and renting a trolley that would run around the south part of town . Swithin asked some of the mom's their thoughts on it and they felt it would be fine. 2 Parks Report Scott Sleezer reported that they received a large donation from a local nursery. He noted that was a really generous gift. Sleezer said that he was chosen by the Walter & Connie Payton Foundation to be the volunteer of the year. He said that he would be receiving a plaque. Parks Designer Report Ken Koch wanted to know if her items on Laura's report were their department items. Bart Olson said they were all City items. Additional Business : None Executive Session : None Adjournment: Ken Koch asked for a motion to adjourn the meeting. Kelly Sedgwick made the motion and Deb Horaz seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, December 17, 2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted By: Jamie Cheatham 3 Yorkville Parks' & Recreation Department Administration Office -201 West Hydraulic Street, Yorkville, IL 60560 Park Board Special Meeting Minutes December 22, 2009 — 8:00 a.m. Cali to Order: Meeting was called to order at 8:05 a.m, Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny Staff: Interim Director of Parks and Recreation '- Bart Olson, Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Public Comment: ' Presentations: Approval of Minutes: Bills Review: Vickie Coveny',asked about the rental of towels for the Rec Center. Sue Swithin answered that the towels were purchased and not rented. Approval of Bills:* Kelly Sedgwick motioned for approval of the bills list. Debbie Horaz 'seconded 'the motion. Approval was unanimous. Old Business: New Business: Reports: Additional Business: Executive Session: " Adjournment: Debbie Horaz motioned for adjournment. Kelly Sedgwick seconded the motion. The meeting was adjourned at 8:10 a.m. Next Meeting: Thursday, January 14 2010 *Items needing Board approval or recommendation DATE : 01 / OS / 10 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 07 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 50391 12 / 16/ 09 01 SPORTS/FITNESS DRINK MIXES 80 - 000 - 65 - 00 - 5828 01 / 14 / 10 191 . 70 CONCESSIONS EXPENSES INVOICE TOTAL : 191 . 70 VENDOR TOTAL : 191 . 70 CHEATHAM JAMIE L . CHEATHAM 3048 12 / 08 / 09 01 NOV . 14 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 01/ 14 / 10 170 . 00 SALARIES - RECORDING SECRET INVOICE TOTAL : 170 . 00 3049 12 / 17 / 09 01 DECEMBER 9TH MEETING MINUTES 79 - 650 - 50 - 00 - 5155 01 / 14 / 10 42 . 00 SALARIES - RECORDING SECRET INVOICE TOTAL : 42 . 00 3050 12 / 18 / 09 01 12 / 17 / 09 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 01 / 14 / 10 35 . 00 SALARIES - RECORDING SECRET INVOICE TOTAL : 35 . 00 VENDOR TOTAL : 247 . 00 COMCAST COMCAST CABLE 121309 - PR 12 / 13 / 09 01 MONTHLY SERVICE 79 - 650 - 62 - 00 - 5437 01/ 14 / 10 79 . 95 TELEPHONE/ INTERNET INVOICE TOTAL : 79 . 95 VENDOR TOTAL : 79 . 95 CONED COMMONWEALTH EDISON 1613010022 - 1209 12 / 14 / 09 01 BALLFIELD 79 - 650 - 62 - 00 - 5435 01 / 14 / 10 369 . 02 ELECTRICITY INVOICE TOTAL : 369 . 02 VENDOR TOTAL : 369 . 02 CROWNTRO CROWN TROPHY DATE : 01 / 05 / 10 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 07 : 59 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CROWNTRO CROWN TROPHY 10773 12 / 07 / 09 01 BASKETBALL MEDALS 79 - 650 - 65 - 00 - 5803 01 / 14 / 10 75 . 33 PROGRAM EXPENSES INVOICE TOTAL : 75 . 33 VENDOR TOTAL : 75 . 33 FIRSILLI FIRST ILLINOIS SYSTEMS , INC . 4075 12 / 01 / 09 01 DECEMBER PEST CONTROL 80 - 000 - 62 - 00 - 5416 01 / 14 / 10 38 . 00 MAINTENANCE - GENERAL INVOICE TOTAL : 38 . 00 VENDOR TOTAL : 38 . 00 FOXVALLE FOX VALLEY TROPHY & AWARDS 25570 12 / 14 / 09 01 PLASTIC SIGN 79 - 650 - 65 - 00 - 5804 01 / 14 / 10 9 . 50 OPERATING SUPPLIES INVOICE TOTAL : 9 . 50 VENDOR TOTAL : 9 . 50 FVTRADIN FOX VALLEY TRADING COMPANY G 11845 12 / 08 / 09 01 CHILI CHASE T SHIRTS 79 - 650 - 65 - 00 - 5803 01 / 14 / 10 161 . 12 PROGRAM EXPENSES INVOICE TOTAL : 161 . 12 VENDOR TOTAL : 161 . 12 HOMEDEPO HOME DEPOT 6887 12 / 15 / 09 01 FLEX DUCT REPAIR PARTS 80 - 000 - 62 - 00 - 5431 01/ 12 / 10 47 . 00 POOL REPAIR INVOICE TOTAL : 47 . 00 VENDOR TOTAL : 47 . 00 IPRA ILLINOIS PARK & RECREATION DATE : 01 / 05 / 10 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 07 : 59 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IPRA ILLINOIS PARK & RECREATION 121609 12 / 16 / 09 01 ANNUAL DUES 79 - 650 - 64 - 00 - 5600 01 / 14 / 10 89 . 00 DUES INVOICE TOTAL : 89 . 00 VENDOR TOTAL : 89 . 00 KCRECORD KENDALL COUNTY RECORD 448 - 113009 11 / 30 / 09 01 NEW MEMBER PROMO DISPLAY ADS 80 - 000 - 62 - 00 - 5603 01/ 14 / 10 273 . 00 PUBLISHING/ADVERTISING INVOICE TOTAL : 273 . 00 VENDOR TOTAL : 273 . 00 KIDSFIRS KIDS FIRST SPORTS SAFETY INC . 120209 12 / 02 / 09 01 BASKETBALL EVALUATIONS FOR 79 - 650 - 62 - 00 - 5401 01 / 14 / 10 648 . 00 CONTRACTUAL SERVICES 02 54 PARTICIPANTS * * COMMENT * * INVOICE TOTAL : 648 . 00 VENDOR TOTAL : 648 . 00 MENLAND MENARDS - YORKVILLE 60022 12 / 02 / 09 01 TOTE , PRIMER , CLEANER , LIGHTS , 80 - 000 - 62 - 00 - 5416 01 / 14 / 10 47 . 68 MAINTENANCE- GENERAL 02 CEMENT * * COMMENT * * INVOICE TOTAL : 47 . 68 62176 12 / 11 / 09 01 TOGGLE BOLTS , SCREWS 80 - 000 - 62 - 00 - 5416 01 / 14 / 10 2025. MAINTENANCE - GENERAL INVOICE TOTAL : 20 . 25 62234 12 / 11/ 09 01 DUCT TAPE , KNIFE SET , CABLE 80 - 000 - 62 - 00 - 5416 01 / 14 / 10 50 . 05 MAINTENANCE - GENERAL 02 TIES * * COMMENT * * INVOICE TOTAL : 50 . 05 DATE : 01 / 05 / 10 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 07 : 59 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 62332 12 / 11 / 09 01 INSLULATION 80 - 000 - 62 - 00 - 5416 01 / 14 / 10 25 . 98 MAINTENANCE - GENERAL INVOICE TOTAL : 25 . 98 63016 12 / 14 / 09 01 RETURNED LIGHT SETS 80 - 000 - 62 - 00 - 5416 01 / 14 / 10 - 29 . 97 MAINTENANCE - GENERAL INVOICE TOTAL : - 29 . 97 63474 12 / 16 / 09 01 POOL BULB 80 - 000 - 62 - 00 - 5431 01 / 14 / 10 24 . 98 POOL REPAIR INVOICE TOTAL : 24 . 98 63492 12 / 16 / 09 01 SPA DRAIN ANCHORS 80 - 000 - 62 - 00 - 5431 01 / 14 / 10 1 . 29 POOL REPAIR INVOICE TOTAL : 1 . 29 VENDOR TOTAL : 140 . 26 NANCO NANCO SALES COMPANY , INC . 6400 12 / 09 / 09 01 LINERS , BLEACHED TOWELS 79 - 650 - 62 - 00 - 5408 01 / 14 / 10 91 . 79 MAINTENANCE SUPPLIES INVOICE TOTAL : 91 . 79 VENDOR TOTAL : 91 . 79 NTCOR NTCOR GAS 64 - 99 - 70 - 7276 0 - 1209 12 / 07 / 09 01 202 COUNTRYSIDE PKWY SUITE E 80 - 000 - 78 - 00 - 9002 01/ 14 / 10 1 , 597 . 96 NTCOR INVOICE TOTAL : 1 , 597 . 96 65 - 69 - 00 - 0377 0 - 1209 12 / 07 / 09 01 202 E COUNTRYSIDE SUITE D 80 - 000 - 78 - 00 - 9062 01 / 14 / 10 44 . 37 NTCOR INVOICE TOTAL : 44 . 37 VENDOR TOTAL : 1 , 642 . 33 DATE : 01 / 05/ 10 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 07 : 59 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - OFFWORK OFFICE WORKS 166366 12 / 07 / 09 01 PAPER 79 - 650 - 65 - 00 - 5802 01 / 14 / 10 21 . 48 OFFICE SUPPLIES 02 PAPER 80 - 000 - 65 - 00 - 5602 21 . 49 OFFICE SUPPLIES INVOICE TOTAL : 42 . 97 166434 12 / 08 / 09 01 HANGING FOLDER FRAME 60 - 000 - 65 - 00 - 5802 01 / 14 / 10 13 . 17 OFFICE SUPPLIES INVOICE TOTAL : 13 . 17 VENDOR TOTAL : 56 . 14 PEPSI PEPSI - COLA GENERAL BOTTLE 9134235203 12 / 18 / 09 01 WATER , ALL STAR DRINK , 80 - 000 - 65 - 00 - 5828 01 / 14 / 10 562 . 68 CONCESSIONS EXPENSES 02 GATORADE * * COMMENT * * INVOICE TOTAL : 562 . 68 VENDOR TOTAL : 562 . 68 PITBOW PITNEY BOWES 5336185 - DC09 12 / 13 / 09 01 09 / 30 / 09 - 12 / 30 / 09 RENTAL 79 - 650 - 65 - 00 - 5808 01/ 14 / 10 177 . 00 POSTAGE & SHIPPING 02 CHARGE * * COMMENT * * INVOICE TOTAL : 177 . 00 VENDOR TOTAL : 177 . 00 R0000407 LIDIYA MOLITOR 65955 12 / 10 / 09 01 CLASS CANCELLATION REFUND 79 - 650 - 65 - 00 - 5841 01 / 14 / 10 30 . 00 PROGRAM REFUND INVOICE TOTAL : 30 . 00 VENDOR TOTAL : 30 . 00 UNIQUEPR UNIQUE PRODUCTS & SERVICE DATE : 01/ 05 / 10 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 07 : 59 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - UNIQUEPR UNIQUE PRODUCTS & SERVICE 195837 12 / 09/ 09 01 BABY CHANGING STATION CREAM 80 - 000 - 62 - 00 - 5408 01 / 14 / 10 180 . 00 MAINTENANCE - SUPPLIES INVOICE TOTAL : 180 . 00 196413 12 / 09 / 09 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5408 01 / 14 / 10 556 . 16 MAINTENANCE - SUPPLIES 02 LAUNDRY SOAP , FLOOR POLISH , * * COMMENT * * 03 HAND SANITIZER , FLOOR SCRUB * * COMMENT * * 04 PAD * * COMMENT * * INVOICE TOTAL : 556 . 16 VENDOR TOTAL : 736 . 16 WALMART WALMART COMMUNITY 121609 - PR 12 / 16/ 09 01 PLATES , SANDWICH BAGS , KLEENEX 79 - 650 - 65 - 00 - 5803 01 / 14 / 10 70 . 00 PROGRAM EXPENSES 02 ICING , COOKIES , MILK , PAPER * * COMMENT * * 03 TOWEL , CANDY * * COMMENT * * 04 COOKIE DECORATIONS , ICING , 80 - 000 - 65 - 00 - 5803 61 . 14 PROGRAM EXPENSES OS CRACKERS , CANDY , GIFT WRAP * * COMMENT * * INVOICE TOTAL : 131 . 14 VENDOR TOTAL : 131 . 14 YORKACE YORKVILLE ACE & RADIO SHACK 129625 12 / 11 / 09 01 HVAC PARTS 80 - 000 - 62 - 00 - 5416 01/ 14 / 10 6 . 99 MAINTENANCE - GENERAL INVOICE TOTAL : 6 . 99 129713 12 / 17 / 09 01 WASHERS 80 - 000 - 62 - 00 - 5408 01 / 14 / 10 0 . 75 MAINTENANCE - SUPPLIES INVOICE TOTAL : 0 . 75 VENDOR TOTAL : 7 . 74 DATE : 01/ 05 / 10 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 07 : 59 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 01 / 14 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORKPRPC YORKVILLE PARK & BBC 121409 12 / 14 / 09 01 MASKING TAPE , CLIPS , 79 - 650 - 65 - 00 - 5803 01 / 14 / 10 14 . 95 PROGRAM EXPENSES 02 POSTERBOARD * * COMMENT * * 03 MURPHY ' S SOAP , TOILET PLUNGERS 80 - 000 - 62 - 00 - 5408 30 . 77 MAINTENANCE - SUPPLIES 04 CARPET CLEANER * * COMMENT * * 05 CHEESE DIP 80 - 000 - 65 - 00 - 5803 4 . 02 PROGRAM EXPENSES INVOICE TOTAL : 49 . 74 VENDOR TOTAL : 49 . 74 TOTAL ALL INVOICES : 5 , 853 . 60 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 26 : 19 DETAILED REVENUE & EXPENSE REPORT F- YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & REC EQUIP CAPITAL FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL ACCOUNT DECEMBER YEAR- TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - GENERAL REVENUES CARRY OVER 22 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL CARRY OVER 0 . 00 0 . 00 0 . 00 0 . 0 CHARGES FOR SERVICES 22 - 000 - 42 - 00 - 4216 PARKS CAPITAL FEE 0 . 00 3 , 000 . 00 0 . 00 100 . 0 22 - 000 - 42 - 00 - 4217 PARK CAPITAL DONATIONS 0 . 00 48 , 572 . 50 0 . 00 100 . 0 TOTAL CHARGES FOR SERVICES 0 . 00 51 , 572 . 50 0 . 00 100 . 0 MISCELLANEOUS 22 - 000 - 44 - 00 - 4430 SALE OF VEHICLES /EQUIPMENT 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ TOTAL MISCELLANEOUS 0 . 00 0 . 00 0 . 00 0 . 0 TRANSFERS 22 - 000 - 49 - 00 -4930 TRANSFER FROM OF 0 . 00 0 . 00 0 . 00 0 . 0 22 - 000 - 49 - 00 - 4950 TRANSFER FROM PW CAPITAL 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL REVENUES : GENERAL 0 . 00 51 , 572 . 50 0 . 00 100 . 0 PARKS EXPENSES CAPITAL OUTLAY 22 - 610 - 75 - 00 - 7006 PICK UP TRUCK 0 . 00 0 . 00 0 . 00 0 . 0 22 - 610 - 75 - 00 - 7015 EQUIPMENT 0 . 00 0 . 00 0 . 00 0 . 0 22 - 610 - 75 - 00 - 7016 COMPUTER SERVER 0 . 00 0 . 00 0 . 00 0 . 0 22 - 610 - 75 - 00 - 7018 PARK RE -DEVELOPMENTS 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ` _ ' _ - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 0 . 00 0 . 00 0 . 0 DATE : 01 / 07 /2010 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 12 : 26 : 19 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & REC EQUIP CAPITAL FOR 6 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL e ACCOUNT DECEMBER YEAR - TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' TOTAL EXPENSES : PARKS 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL FUND REVENUES 0 . 00 51 , 572 . 50 0 . 00 100 . 0 TOTAL FUND EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 FUND SURPLUS ( DEFICIT) 0 . 00 51 , 572 . 50 0 . 00 100 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 26 : 32 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : LAND CASH FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL s ACCOUNT DECEMBER YEAR- TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' GENERAL REVENUES CARRY OVER 72 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 ( 495 , 019 . 84 ) 0 . 0 TOTAL CARRY OVER 0 . 00 0 . 00 ( 495 , 019 . 84 ) 0 . 0 MISCELLANEOUS 72 - 000 - 44 - 00 - 4413 REIMB FROM OTHER GOVENRMENTS 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - ' TOTAL MISCELLANEOUS 0 . 00 0 . 00 0 . 00 0 . 0 INTERGOVERNMENTAL 72 - 000 - 45 - 00 - 4501 CANNONBALL RIDGE GRANT 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - TOTAL INTERGOVERNMENTAL 0 . 00 0 . 00 0 . 00 0 . 0 CONTRIBUTIONS 72 - 000 - 47 - 00 - 4700 OSLAD GRANT 0 . 00 0 . 00 362 , 000 . 00 0 . 0 72 - 000 - 47 - 00 - 4701 GREENBRIAR 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4702 BIKE PATH GRANT 0 . 00 0 . 00 200 , 000 . 00 0 . 0 72 - 000 - 47 - 00 - 4703 PRAIRIE GARDEN 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4705 COUNTRY HILLS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4707 FOX HIGHLANDS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4709 SUNFLOWER 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4712 RIVER ' S EDGE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4714 WOODWORTH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4715 WHITE OAK UNIT 1 &2 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4716 WHITE OAK UNIT 3 &4 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4717 KYLN ' S CROSSING 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4718 FOXFIELD II PARK 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4719 WILDWOOD 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4722 KYLN ' S RIDGE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4723 HEARTLAND CIRCLE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4726 WINDETTE RIDGE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4727 GRAND RESERVE 0 . 00 103 , 337 . 31 0 . 00 100 . 0 72 - 000 - 47 - 00 - 4731 MONTALBANO HOMES 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4732 RAINTREE VILLAGE 0 . 00 0 . 00 28 , 000 . 00 0 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 12 : 26 : 32 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . W0W MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND : LAND CASH FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL a ACCOUNT DECEMBER YEAR- TO - DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GENERAL REVENUES CONTRIBUTIONS 72 - 000 - 47 - 00 - 4734 WHISPERING MEADOWS ( K . HILL ) 0 . 00 3 , 383 . 34 0 . 00 100 . 0 72 - 000 - 47 - 00 - 4735 PRAIRIE MEADOWS ( MENARDS RES ) 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4736 BRIARWOOD 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4737 CALEDONIA 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4738 AUTUMN CREEK 17 , 625 . 40 53 , 197 . 14 15 , 000 . 00 354 . 6 72 - 000 - 47 - 00 - 4739 WYNSTONE TOWNHOMES 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4740 VILLAS AT THE PRESERVE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4741 BAILEY MEADOWS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4742 BLACKBERRY WOODS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4743 CORNEILS CROSSING 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4744 HUDSON LAKES 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4745 PRESTWICK 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4746 WESTBURY 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4747 WESTHAVEN 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4748 WILLMAN 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4749 BLACKBERRY WOODS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4750 KENDALLWOOD ESTATES 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4751 CANNONBALL RIDGE PARK GRANT 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4752 BRISTOL BAY LAND CASH 0 . 00 50 , 000 . 00 50 , 000 . 00 100 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CONTRIBUTIONS 17 , 625 . 40 209 , 917 . 79 655 , 000 . 00 32 . 0 TRANSFERS 72 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 49 - 00 - 4902 TRANSFER FROM LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 49 - 00 - 4903 TRANSFER FROM PARK & REC 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL REVENUES : GENERAL 17 , 625 . 40 209 , 917 . 79 159 , 980 . 16 131 . 2 EXPENSES CAPITAL OUTLAY 72 - 000 - 75 - 00 - 7308 RIVERS EDGE PARK #2 0 . 00 0 . 00 0 . 00 0 . 0 DATE : 01 / 07 /2010 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 12 : 26 : 32 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : LAND CASH FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL ACCOUNT DECEMBER YEAR- TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - _ _ GENERAL EXPENSES CAPITAL OUTLAY 72 - 000 - 75 - 00 - 7317 HEARTLAND CIRCLE 0 . 00 22 , 407 . 74 0 . 00 ( 100 . 0 ) 72 - 000 - 75 - 00 - 7326 MOSIER HOLDING COSTS 0 . 00 5 , 000 . 00 6 , 000 . 00 83 . 3 72 - 000 - 75 - 00 - 7327 GRANDE RESERVE PARK 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7326 PRAIRIE MEADOWS ( MENARDS RES ) 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7330 WHISPERING MEADOWS ( K . HILL ) 1 , 693 . 77 103 , 905 . 70 0 . 00 ( 100 . 0 ) 72 - 000 - 75 - 00 - 7332 CALEDONIA 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7333 RAINTREE VILLAGE 0 . 00 0 . 00 38 , 572 . 00 0 . 0 72 - 000 - 75 - 00 - 7334 HOOVER HOLDING COSTS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7335 GRANDE RESERVE BIKE TRAIL 0 . 00 2 , 650 . 00 0 . 00 ( 100 . 0 ) 72 - 000 - 75 - 00 - 7336 WHEATON WOODS NATURE TEL 10 , 385 . 00 11 , 214 . 50 45 , 000 . 00 24 . 9 TOTAL CAPITAL OUTLAY 12 , 078 . 77 145 , 177 . 94 89 , S72 . 00 162 . 0 OTHER 72 - 000 - 78 - 00 - 9009 RESERVE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 78 - 00 - 9012 REC CENTER AGREEMENT 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - _ - _ _ _ - - - - - - - - - - - - - - - - - _ _ _ - - - - - - - - - - - - - _ - TOTAL OTHER 0 00 000 - . - TRANSFERS 72 - 000 - 99 - 00 - 9901 TRANSFER TO GENERAL FUND 0 . 00 35 , 204 . 00 70 , 408 . 00 50 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ - - - TOTAL TRANSFERS 0 . 00 35 , 204 . 00 70 , 408 . 00 50 . 0 TOTAL EXPENSES : GENERAL 12 , 078 . 77 180 , 381 . 94 159 , 980 . 00 112 . 7 TOTAL FUND REVENUES 17 , 625 . 40 209 , 917 . 79 159 , 980 . 16 131 . 2 TOTAL FUND EXPENSES 12 , 078 . 77 180 , 381 . 94 159 , 980 . 00 112 . 7 FUND SURPLUS ( DEFICIT ) 5 , 546 . 63 29 , 535 . 85 0 . 16 9906 . 2 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 26 : 53 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL e ACCOUNT DECEMBER YEAR- TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GENERAL REVENUES CARRY OVER 79 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 ( 40 , 999 . 84 ) 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CARRY OVER 0 . 00 0 . 00 ( 40 , 999 . 84 ) 0 . 0 CHARGES FOR SERVICES 79 - 000 - 42 - 00 - 4270 FEES FOR PROGRAMS 3 , 066 . 00 144 , 814 . 80 243 , 225 . 00 59 . 5 79 - 000 - 42 - 00 - 4280 CONCESSIONS/ALL SALE ITEMS 0 . 00 33 , 767 . 13 27 , 000 . 00 125 . 0 79 - 000 - 42 - 00 - 4285 VENDING MACHINE INCOME 0 . 00 0 . 00 0 . 00 0 . 0 79 - 000 - 42 - 00 - 4286 RENTAL INCOME 0 . 00 0 . 00 0 . 00 0 . 0 79 - 000 - 42 - 00 - 4287 PARK RENTAL INCOME 50 . 00 10 , 769 . 00 15 , 000 . 00 71 . 7 79 - 000 - 42 - 00 - 4288 GOLF OUTING REVENUE 0 . 00 8 , 659 . 00 27 , 000 . 00 32 . 0 79 - 000 - 42 - 00 - 4291 HOMETOWN DAYS 500 . 00 137 , 447 . 85 117 , 000 . 00 117 . 4 79 - 000 - 42 - 00 - 4295 MISC RETAIL 0 . 00 0 . 00 3 , 000 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ - - - - - - TOTAL CHARGES FOR SERVICES 3 , 616 . 00 335 , 457 . 78 432 , 225 . 00 77 . 6 MISCELLANEOUS 79 - 000 - 44 - 00 - 4400 DONATIONS 90 . 00 5 , 997 . 00 14 , 000 . 00 42 . 8 79 - 000 - 44 - 00 - 4404 TREE DONATIONS 0 . 00 0 . 00 500 . 00 0 . 0 TOTAL MISCELLANEOUS 90 - 00 5 , 997 . 00 14 , 500 . 00 41 . 3 INTERGOVERNMENTAL 79 - 000 - 45 - 00 - 4550 YOUTH SERVICES GRANT 129 . 43 1 , 477 . 61 900 . 00 164 . 1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' TOTAL INTERGOVERNMENTAL 129 . 43 1 , 477 . 61 900 . 00 164 . 1 INTEREST 79 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 2087. 189 . 91 3 , 000 . 00 6 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' TOTAL INTEREST 20 . 87 189 . 91 3 , 000 . 00 6 . 3 TRANSFERS 79 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 81 , 625 . 00 653 , 000 . 00 979 , 500 . 04 66 . 6 79 - 000 - 49 - 00 - 4902 TRANSFER IN FROM OF - LOAN 0 . 00 150 , 000 . 00 0 . 00 100 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 12 : 26 : 53 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . W0W MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL e ACCOUNT DECEMBER YEAR- TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - "" GENERAL REVENUES TRANSFERS 79 - 000 - 49 - 00 - 4980 TRANSFER FROM REC CENTER 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL TRANSFERS 81 , 625 . 00 803 , 000 - 00 979 , 500 . 04 81 . 9 TOTAL REVENUES : GENERAL 85 , 481 . 30 1 , 146 , 122 . 30 1 , 389 , 125 . 20 82 . 5 EXPENSES TRANSFERS 79 - 000 - 99 - 00 - 9973 TRANSFER TO LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 0 - _ - - - - - - - - - - - - - - - - - - - - - _ _ - - _ - - - - TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 0 RECREATION CENTER EXPENSES PERSONNEL SERVICES 79 - 600 - 50 - 00 - 5107 SALARIES - REC CENTER 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL PERSONNEL SERVICES 000 0 . 00 0 . 00 0 . 0 CONTRACTUAL SERVICES 79 - 600 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL CONTRACTUAL SERVICES 0 - 00 0 - 00 0 . 00 0 . 0 OPERATIONS 79 - 600 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 0 . 00 0 . 00 0 . 00 0 . 0 RETIREMENT 79 - 600 - 72 - 00 - 6500 IMRF 0 . 00 0 . 00 0 . 00 0 . 0 79 - 600 - 72 - 00 - 6501 SOCIAL SECURITY 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL RETIREMENT 0 . 00 0 . 00 0 . 00 0 . 0 DATE : 01/ 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 12 : 26 : 54 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL o ACCOUNT DECEMBER YEAR- TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ RECREATION CENTER CAPITAL OUTLAY 79 - 600 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 0 . 00 0 . 00 0 . 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL CAPITAL OUTLAY 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : RECREATION CENTER 0 . 00 0 . 00 0 . 00 0 . 0 PARKS EXPENSES PERSONNAL SERVICES 79 - 610 - 50 - 00 - 5107 SALARIES - PARKS 30 , 261 . 54 215 , 891 . 86 394 , 500 . 00 54 . 7 79 - 610 - 50 - 00 - 5136 SALARIES - PART - TIME 0 . 00 7 , 509 . 00 10 , 000 . 00 75 . 0 79 - 610 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 263 . 56 5 , 000 . 00 5 . 2 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL PERSONNAL SERVICES 30 , 261 . 54 223 , 664 . 42 409 , 500 . 00 54 . 6 PROFESSIONAL SERVICES 79 - 610 - 61 - 00 - 5320 MASTER PLAN / COMMUNITY SURVEY 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL PROFESSIONAL SERVICES 0 . 00 0 . 00 000 0 . 0 CONTRACTUAL SERVICES 79 - 610 - 62 - 00 - 5405 PARK CONTRACTUAL 0 . 00 610 . 00 3 , 000 . 00 20 . 3 79 - 610 - 62 - 00 - 5408 MAINTENANCE - EQUIPMENT 102 . 03 8 , 122 . 01 11 , 000 . 00 73 . 8 79 - 610 - 62 - 00 - 5417 MAINTENANCE - PARKS 36 . 84 10 , 222 . 29 35 , 000 . 00 29 . 2 79 - 610 - 62 - 00 - 5421 WEARING APPAREL 0 . 00 1 , 742 . 07 4 , 500 . 00 38 . 7 79 - 610 - 62 - 00 - 5434 RENTAL- EQUIPMENT 0 . 00 0 . 00 3 , 500 . 00 0 . 0 79 - 610 - 62 - 00 - 5438 CELLULAR TELEPHONE 0 . 00 1 , 858 . 80 4 , 500 . 00 41 . 3 79 - 610 - 62 - 00 - 5445 LEGAL EXPENSES 0 . 00 4 , 119 . 75 4 , 000 . 00 102 . 9 TOTAL CONTRACTUAL SERVICES 138 . 87 26 , 674 . 92 65 , 500 . 00 40 . 7 PROFESSIONAL DEVELOPMENT 79 - 610 - 64 - 00 - 5604 TRAINING & CONFERENCE 0 . 00 0 . 00 0 . 00 0 . 0 79 - 610 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 0 . 00 0 . 00 0 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 12 : 26 : 54 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL s ACCOUNT DECEMBER YEAR- TO - DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL PROFESSIONAL DEVELOPMENT 0 . 00 0 . 00 0 . 00 0 . 0 OPERATIONS 79 - 610 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 0 . 00 500 . 00 0 . 0 79 - 610 - 65 - 00 - 5804 OPERATING SUPPLIES ( 39 . 14 ) 6 , 104 . 32 25 , 750 . 00 23 . 7 79 - 610 - 65 - 00 - 5815 HAND TOOLS 78 . 34 700 . 17 1 , 750 . 00 40 . 0 79 - 610 - 65 - 00 - 5824 CHRISTMAS DECORATIONS 196 . 22 285 . 63 500 . 00 57 . 1 79 - 610 - 65 - 00 - 5825 PUBLIC DECORATION 0 . 00 0 . 00 500 . 00 0 . 0 TOTAL OPERATIONS 235 . 42 7 , 090 . 12 29 , 000 . 00 24 . 4 RETIREMENT 79 - 610 - 72 - 00 - 6500 IMRF PARTICIPANTS 2 , 511 . 70 17 , 940 . 80 33 , 159 . 00 54 . 1 79 - 610 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 2 , 265 . 49 16 , 644 . 34 31 , 327 . 00 53 . 1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - TOTAL RETIREMENT 4 , 777 . 19 34 , 585 . 14 64 , 486 . 00 53 . 6 CAPITAL OUTLAY 79 - 610 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 0 . 00 500 . 00 0 . 0 79 - 610 - 75 - 00 - 7701 FLOWERS/TREES 0 . 00 1 , 010 . 35 1 , 500 . 00 67 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ - - TOTAL CAPITAL OUTLAY 0 . 00 1 , 010 . 35 2 , 000 . 00 50 . 5 OTHER OPERATING EXPENSES 79 - 610 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ - - - - TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : PARKS 35 , 413 . 02 293 , 024 . 95 570 , 486 . 00 51 . 3 RECREATION EXPENSES PERSONNEL SERVICES 79 - 650 - 50 - 00 - 5107 SALARIES - RECREATION 25 , 375 . 78 208 , 066 . 20 358 , 738 . 00 57 . 9 79 - 650 - 50 - 00 - 5108 CONCESSION STAFF 0 . 00 8 , 217 . 72 91000 . 00 91 . 3 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 12 : 26 : 54 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCALs ACCOUNT DECEMBER YEAR- TO - DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' _ RECREATION EXPENSES PERSONNEL SERVICES 79 - 650 - 50 - 00 - 5109 SALARIES - PRE SCHOOL 1 , 673 . 20 11 , 727 . 76 18 , 000 . 00 65 . 1 79 - 650 - 50 - 00 - 5136 SALARIES - PART TIME 875 . 00 9 , 819 . 41 13 , 500 . 00 72 . 7 79 - 650 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 0 . 00 350 . 00 0 . 0 79 - 650 - 50 - 00 - 5150 SALARIES - INSTRUCTOR CONTRACTU 691 . 00 10 , 168 . 65 66 , 000 . 00 15 . 4 79 - 650 - 50 - 00 - 5155 SALARIES - RECORDING SECRETARY 0 . 00 1 , 596 . 14 3 , 000 . 00 53 . 2 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ TOTAL PERSONNEL SERVICES 28 , 614 . 98 249 , 595 . 88 468 , 588 . 00 53 . 2 CONTRACTUAL SERVICES 79 - 650 - 62 - 00 - 5401 CONTRACTUAL SERVICES 135 . 00 33 , 681 . 35 0 . 00 ( 100 . 0 ) 79 - 650 - 62 - 00 - 5408 MAINTENANCE SUPPLIES 0 . 00 337 . 73 3 , 750 . 00 9 . 0 79 - 650 - 62 - 00 - 5409 MAINTENANCE -VEHICLES 0 . 00 277 . 46 1 , 700 . 00 16 . 3 79 - 650 - 62 - 00 - 5410 MAINTENANCE - OFFICE EQUIPMENT 243 . 77 3 , 033 . 13 5 , 000 . 00 60 . 6 79 - 650 - 62 - 00 - 5426 YOUTH SERVICES GRANT EXPENSES 45 . 00 45 . 00 900 . 00 5 . 0 79 - 650 - 62 - 00 - 5435 ELECTRICITY 466 . 93 12 , 171 . 21 23 , 000 . 00 52 . 9 79 - 650 - 62 - 00 - 5437 TELEPHONE/ INTERNET 6 . 49 623 . 50 1 , 300 . 00 47 . 9 79 - 650 - 62 - 00 - 5438 CELLULAR TELEPHONE 0 . 00 1 , 815 . 81 3 , 000 . 00 60 . 5 79 - 650 - 62 - 00 - 5445 PORTABLE TOILETS 0 . 00 4 , 244 . 64 51000 . 00 84 . 8 79 - 650 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 19 , 226 . 67 27 , 000 . 00 71 . 2 79 - 650 - 62 - 00 - 5605 BOOKS /PUBLICATIONS 0 . 00 104 . 00 100 . 00 104 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ - - - TOTAL CONTRACTUAL SERVICES 897 . 19 75 , 560 . 50 70 , 750 . 00 106 . 7 PROFESSIONAL DEVELOPMENT 79 - 650 - 64 - 00 - 5600 DUES 0 . 00 887 . 00 1 , 000 . 00 88 . 7 79 - 650 - 64 - 00 - 5604 TRAINING AND CONFERENCES 0 . 00 0 . 00 0 . 00 0 . 0 79 - 650 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PROFESSIONAL DEVELOPMENT 0 . 00 887 . 00 1 , 000 . 00 88 . 7 OPERATIONS 79 - 650 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 1 , 327 . 76 4 , 500 . 00 29 . 5 79 - 650 - 65 - 00 - 5803 PROGRAM EXPENSES 1 , 227 . 40 28 , 048 . 44 57 , 750 . 00 48 . 5 79 - 650 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 47 . 28 1 , 500 . 00 3 . 1 79 - 650 - 65 - 00 - 5805 RECREATION EQUIPMENT 0 . 00 0 . 00 3 , 000 . 00 0 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 12 : 26 : 54 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : PARKS & RECREATION FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL s ACCOUNT DECEMBER YEAR- TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' RECREATION EXPENSES OPERATIONS 79 - 650 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 5 , 130 . 49 51000 . 00 102 . 6 79 - 650 - 65 - 00 - 5812 GASOLINE 0 . 00 1 , 325 . 22 5 , 000 . 00 26 . 5 79 - 650 - 65 - 00 - 5826 MILEAGE 0 . 00 0 . 00 400 . 00 0 . 0 79 - 650 - 65 - 00 - 5827 GOLF OUTING EXPENSES 0 . 00 6 , 000 . 69 18 , 000 . 00 33 . 3 79 - 650 - 65 - 00 - 5828 CONCESSIONS 0 . 00 16 , 976 . 69 13 , 000 . 00 130 . 5 79 - 650 - 65 - 00 - 5833 HOMETOWN DAYS EXPENSES 0 . 00 99 , 519 . 88 93 , 000 . 00 107 . 0 79 - 650 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 156 . 00 2 , 000 . 00 7 . 8 79 - 650 - 65 - 00 - 5841 PROGRAM REFUND 100 . 00 5 , 155 . 00 9 , 000 . 00 57 . 2 TOTAL OPERATIONS 1 , 327 . 40 163 , 687 . 45 212 , 150 . 00 77 - 1 RETIREMENT 79 - 650 - 72 - 00 - 6500 IMRF PARTICIPANTS 2 , 330 . 53 18 , 850 . 42 29 , 804 . 00 63 . 2 79 - 650 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 2 , 142 . 49 18 , 797 . 22 35 , 847 . 00 52 . 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL RETIREMENT 4 , 473 . 02 37 , 647 . 64 65 , 651 . 00 57 . 3 CAPITAL OUTLAY 79 - 650 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 98 . 00 500 . 00 19 . 6 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 98 . 00 500 . 00 19 . 6 OTHER OPERATING EXPENSES 79 - 650 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 0 . 00 0 . 0 79 - 650 - 78 - 00 - 9009 RESERVE 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : RECREATION 35 , 312 . 59 527 , 476 . 47 818 , 639 . 00 64 . 4 TOTAL FUND REVENUES 85 , 481 . 30 1 , 146 , 122 . 30 1 , 389 , 125 . 20 82 . 5 TOTAL FUND EXPENSES 70 , 725 . 61 820 , 501 . 42 1 , 389 , 125 . 00 59 . 0 FUND SURPLUS ( DEFICIT ) 14 , 755 . 69 325 , 620 . 88 0 . 20 440 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 27 : 08 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : RECREATION CENTER FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL e ACCOUNT DECEMBER YEAR- TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ GENERAL REVENUES CARRY OVER 80 - 000 - 40 - 00 - 3999 CARRY OVER BALANCE 0 . 00 0 . 00 ( 82 , 999 . 84 ) 0 . 0 TOTAL CARRY OVER 000 0 . 00 ( 82 , 999 . 84 ) 0 . 0 CHARGES FOR SERVICES 80 - 000 - 42 - 00 - 4200 MEMBERSHIP FEES 32 , 880 . 00 253 , 735 . 00 400 , 000 . 00 63 . 4 80 - 000 - 42 - 00 - 4210 GUEST FEES 276 . 00 2 , 143 . 00 10 , 000 . 00 21 . 4 80 - 000 -42 - 00 - 4220 SWIM CLASS 924 . 00 21 , 667 . 25 42 , 000 . 00 51 . 5 80 - 000 -42 - 00 - 4230 PERSONAL TRAINING FEES 643 . 00 8 , 949 . 00 20 , 000 . 00 44 . 7 80 - 000 - 42 - 00 - 4240 TANNING SESSIONS 180 . 00 1 , 095 . 00 5 , 000 . 00 21 . 9 80 - 000 - 42 - 00 - 4270 FEES FOR PROGRAMS 8 , 679 . 00 70 , 650 . 51 194 , 000 . 00 36 . 4 80 - 000 - 42 - 00 - 4280 CONCESSIONS 764 . 30 7 , 249 . 05 12 , 000 . 00 60 . 4 80 - 000 - 42 - 00 - 4285 VENDING MACHINES 0 . 00 0 . 00 0 . 00 0 . 0 80 - 000 - 42 - 00 - 4286 RENTAL INCOME 63 . 00 897 . 50 5 , 500 . 00 16 . 3 80 - 000 - 42 - 00 - 4295 MISC RETAIL 0 . 00 149 . 23 0 . 00 100 . 0 TOTAL CHARGES FOR SERVICES 44 , 609 30 366 , 535 . 54 688 , 500 . 00 53 . 2 MISCELLANEOUS 80 - 000 - 44 - 00 - 4400 DONATIONS/SPONSORSHIP 110 . 00 800 . 00 12 , 000 . 00 6 . 6 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL MISCELLANEOUS 110 . 00 800 . 00 12 , 000 . 00 6 . 6 INTERGOVERNMENTAL 80 - 000 - 45 - 00 - 4550 GRANTS/SCHOLARSHIPS 0 . 00 1 , 400 . 00 1 , 100 . 00 127 . 2 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - - - - - - - _ _ _ - _ _ _ _ - - - - - _ _ - _ _ _ _ _ - - - _ _ _ TOTAL INTERGOVERNMENTAL 0 . 00 1 , 400 . 00 1 , 100 . 00 127 . 2 TOTAL REVENUES : GENERAL 44 , 719 . 30 368 , 735 . 54 618 , 600 . 16 59 . 6 EXPENSES PERSONNEL SERVICES 80 - 000 - 50 - 00 - 5107 SALARIES - REC CENTER 2 , 630 . 78 22 , 229 . 99 34 , 200 . 00 64 . 9 80 - 000 - 50 - 00 - 5109 SALARIES - PRESCHOOL 2 , 533 . 95 13 , 386 . 32 48 , 000 . 00 27 . 8 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 12 : 27 : 08 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND : RECREATION CENTER FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL s ACCOUNT DECEMBER YEAR- TO - DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - ' GENERAL EXPENSES PERSONNEL SERVICES 80 - 000 - 50 - 00 - 5136 SALARIES - PART TIME 6 , 835 . 25 65 , 821 . 77 105 , 000 . 00 62 . 6 80 - 000 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 0 . 00 1 , 000 . 00 0 . 0 80 - 000 - 50 - 00 - 5150 SALARIES - INSTRUCTORS 2 , 624 . 75 37 , 888 . 11 86 , 000 . 00 44 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PERSONNEL SERVICES 14 , 624 . 73 139 , 326 . 19 274 , 200 . 00 50 . 8 CONTRACTUAL SERVICES 60 - 000 - 62 - 00 - 5401 CONTRACTUAL SERVICES 2 , 286 . 00 8 , 371 . 30 0 . 00 ( 100 . 0 ) 80 - 000 - 62 - 00 - 5408 MAINTENANCE - SUPPLIES 234 . 48 4 , 296 . 43 12 , 000 . 00 35 . 8 80 - 000 - 62 - 00 - 5410 MAINTENANCE - OFFICE EQUIP . 244 . 68 3 , 204 . 73 2 , 750 . 00 116 . 5 80 - 000 - 62 - 00 - 5416 MAINTENANCE - GENERAL 1 , 523 . 64 16 , 072 . 12 10 , 000 . 00 160 . 7 80 - 000 - 62 - 00 - 5426 GRANTS 0 . 00 0 . 00 11100 . 00 0 . 0 80 - 000 - 62 - 00 - 5430 TOWEL RENTAL 514 . 00 1 , 028 . 00 11000 . 00 102 . 8 80 - 000 - 62 - 00 - 5431 POOL REPAIR 0 . 00 432 . 93 7 , 500 . 00 5 . 7 80 - 000 - 62 - 00 - 5432 LEASE PAYMENT 0 . 00 157 , 500 . 00 210 , 000 . 00 75 . 0 80 - 000 - 62 - 00 - 5433 LICENSES/ PERMITS 0 . 00 150 . 00 11000 . 00 15 . 0 80 - 000 - 62 - 00 - 5434 POOL SUPPLIES 0 . 00 2 , 153 . 56 5 , 000 . 00 43 . 0 80 - 000 - 62 - 00 - 5435 ELECTRICITY 1 , 935 . 80 17 , 038 . 98 47 , 000 . 00 36 . 2 80 - 000 - 62 - 00 - 5437 TELEPHONE/ INTERNET/CABLE 124 . 69 838 . 88 1 , 750 . 00 47 . 9 80 - 000 - 62 - 00 - 5438 CELLULAR PHONE 0 . 00 302 . 63 700 . 00 43 . 2 80 - 000 - 62 - 00 - 5439 PROPERTY TAX 0 . 00 26 , 320 . 12 26 , 480 . 00 99 . 3 80 - 000 - 62 - 00 - 5440 SECURITY 60 . 00 220 . 00 720 . 00 30 . 5 80 - 000 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 1 , 068 . 33 1 , 500 . 00 71 . 2 80 - 000 - 62 - 00 - 5605 BOOKS /PUBLICATION 0 . 00 0 . 00 100 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - - - ' - - TOTAL CONTRACTUAL SERVICES 6 , 923 . 29 238 , 998 . 01 328 , 600 . 00 72 . 7 PROFESSIONAL DEVELOPMENT 80 - 000 - 64 - 00 - 5600 DUES 0 . 00 89 . 00 200 . 00 44 . 5 80 - 000 - 64 - 00 - 5604 TRAINING & CONFERENCES 0 . 00 0 . 00 0 . 00 0 . 0 80 - 000 - 64 - 00 - 5605 TRAVEL EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - - - - - - - - - - - - - - - - - - TOTAL PROFESSIONAL DEVELOPMENT 0 . 00 89 . 00 200 . 00 44 . 5 OPERATIONS DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 12 : 27 : 08 DETAILED REVENUE & EXPENSE REPORT F -YR : 10 ID : GL470002 . W0W MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : RECREATION CENTER FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL s ACCOUNT DECEMBER YEAR- TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES OPERATIONS 80 - 000 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 1 , 679 . 03 4 , 000 . 00 41 . 9 80 - 000 - 65 - 00 - 5803 PROGRAM EXPENSES 1 , 730 . 07 12 , 316 . 13 31 , 000 . 00 39 . 7 80 - 000 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 2 , 063 . 25 3 , 800 . 00 54 . 2 80 - 000 - 65 - 00 - 5805 RECREATION EQUIPMENT 0 . 00 339 . 98 20 , 000 . 00 1 . 6 80 - 000 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 180 . 00 800 . 00 22 . 5 80 - 000 - 65 - 00 - 5812 GASOLINE 0 . 00 0 . 00 300 . 00 0 . 0 80 - 000 - 65 - 00 - 5826 MILEAGE 0 . 00 0 . 00 250 . 00 0 . 0 80 - 000 - 65 - 00 - 5828 CONCESSIONS EXPENSES 918 . 28 4 , 011 . 58 4 , 500 . 00 89 . 1 80 - 000 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 0 . 00 500 . 00 0 . 0 80 - 000 - 65 - 00 - 5841 PROGRAM REFUNDS 0 . 00 3 , 046 . 00 1 , 000 . 00 304 . 6 80 - 000 - 65 - 00 - 5842 MEMBERSHIP REFUNDS 272 . 00 946 . 00 1 , 000 . 00 94 . 6 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 2 , 920 . 35 24 , 581 . 97 67 , 150 . 00 36 . 6 RETIREMENT 80 - 000 - 72 - 00 - 6500 IMRF 692 . 92 5 , 138 . 78 2 , 922 . 00 175 . 8 80 - 000 - 72 - 00 - 6501 SOCIAL SECURITY 1 , 107 . 61 10 , 215 . 09 20 , 976 . 00 48 . 6 TOTAL RETIREMENT 1 , 800 . 53 15 , 353 . 87 23 , 898 . 00 64 . 2 CAPITAL OUTLAY 80 - 000 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 3 , 178 . 00 1 , 000 . 00 317 . 8 80 - 000 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 0 . 00 500 . 00 0 . 0 80 - 000 - 75 - 00 - 7500 PHONE SYSTEM 0 . 00 0 . 00 200 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 3 , 178 . 00 1 , 700 . 00 186 . 9 OTHER OPERATING EXPENSES 80 - 000 - 78 - 00 - 9002 NICOR 0 . 00 4 , 542 . 33 0 . 00 ( 100 . 0 ) TOTAL OTHER OPERATING EXPENSES 0 . 00 4 , 542 33 0 . 00 ( 100 . 0 ) TRANSFERS 80 - 000 - 99 - 00 - 9979 TRANSFER TO PARKS & REC 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 0 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 12 : 27 : 08 DETAILED REVENUE & EXPENSE REPORT F - YR : 10 ID : GL470002 . WOW MONTH ACTUAL W/ FYTD AND FY BUDGET W/VARIANCE FUND : RECREATION CENTER FOR 8 PERIODS ENDING DECEMBER 31 , 2009 FISCAL FISCAL e ACCOUNT DECEMBER YEAR- TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' _ - TOTAL EXPENSES : GENERAL 26 , 268 . 90 426 , 069 . 37 695 , 748 . 00 61 . 2 TOTAL FUND REVENUES 44 , 719 . 30 368 , 735 . 54 618 , 600 . 16 59 . 6 TOTAL FUND EXPENSES 26 , 268 . 90 426 , 069 . 37 695 , 748 . 00 61 . 2 FUND SURPLUS ( DEFICIT ) 18 , 450 . 40 ( 57 , 333 . 83 ) ( 77 , 147 . 84 ) 74 . 3 DATE : 01 / 07 / 2010 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 28 : 02 DETAILED BALANCE SHEET F -YR : 10 ID : GL450000 . WOW FUND : AEC . CENTER IMPROVEMENT FUND FOR 8 PERIODS ENDING DECEMBER 31 , 2009 BALANCE NET NET BALANCE ACCOUNT 4 DESCRIPTION 05 / 01 / 09 DEBITS CREDITS 12 / 31 / 09 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' ASSETS CASH 96 - 000 - 10 - 00 - 1010 CASH IN BANK - 80947700 199 . 18 1 . 06 200 . 24 0 . 00 TOTAL CASH 199 . 18 1 - 06 200 . 24 0 . 00 INTERFUND 96 - 000 - 25 - 00 - 2596 INTERFUND 96 0 . 00 0 . 00 0 . 00 0 . 00 TOTAL INTERFUND 0 . 00 0 . 00 0 . 00 0 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL ASSETS 199 . 18 1 . 06 200 . 24 0 . 00 LIABILITIES AND FUND EQUITY LIABILITIES PAYABLES 96 - 000 - 21 - 00 - 2120 REC CENTER IMPROVEMENTS 163 . 53 149 . 23 0 . 00 14 . 30 96 - 000 - 21 - 00 - 2121 INVESTMENT INCOME 35 . 65 1 . 01 1 . 06 35 . 70 TOTAL PAYABLES 199 . 18 150 . 24 1 . 06 50 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL LIABILITIES 199 . 18 150 . 24 1 . 06 50 . 00 FUND EQUITY CAPITAL 96 - 000 - 30 - 00 - 3000 FUND BALANCE 0 . 00 0 . 00 0 . 00 0 . 00 TOTAL CAPITAL 0 . 00 0 . 00 0 . 00 0 . 00 FUND SURPLUS ( DEFICIT ) 0 . 00 50 . 00 0 . 00 ( 50 . 00 ) TOTAL FUND EQUITY 0 . 00 50 - 00 0 . 00 ( 50 . 00 ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL LIABILITIES AND FUND EQUITY 199 . 18 200 . 24 1 . 06 0 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF DECEMBER 3, 2009 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 $213,547.62 $176,463.47 $190,355.09 $187,770.51 Account PARKSPAYROLL 1ST PAY $17,832.94 $18537.10 $18,862.14 $18,959.79 $17,825.46 $17,505.75 $17,50615 $17,505.75 $13,060.62 2ND PAY $19,607.74 $18,913.03 $19,060.23 $18,440.14 $17,767.34 $17,505.76 $17,505.72 $17,532.98 3RD PAY $18,537.10 $17,531.70 Month Total $55,977.78 $37,450.13 $37,922.37 $37,399.93 $35,592.80 $52,543.21 $35,012.47 $35,03813 $13,060.62 $0.00 $0.00 $0.00 RECREATION PAYROLL 1ST PAY $20, 99803.94 $19,681 .9 $19,023.98 $20,581.93 $17,75765 $19,535..68 $18,962.94 $16,517.62 $7,848.35 . 0 $19 $ 8,955.42 $17,986.58 $ 8,624.26 $19,013.97 $18,118.94 $16,570.38 2ND PAY 157 $19,245 03RD PA $19,6890 $18,5080 Month Total $38,92775 $37,979.40 $38,568.51 $36,381.91 $57,050.45 $37,081.88 $33,088.00 $7,848.35 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 $7,491.07 $8,846.90 $8,721.65 $8,939.22 $9,268.64 $9,465.10 $7508.05 i $6,338.90 2ND PAY $10,145.30 $9,820.05 $8,138.85 $9,938.22 $8,676.87 $9,932.50 $8,659.71 $8,917.21 3RD PAY $8,814.05 Month Total $20,41931 $17,31112 $16,985.75 $18,659.87 $17,616.09 $28,015.19 $18,124.81 $16,42526 $6,338.90 $0.00 $0.00 Grand Total $136,953.50 $93,689.00 $92,887.52 $94,628.31 $89,590.80 $137,608.85 $90,219.16 $84,551.99 $27,247.87 $0.00 $0.00 $0.00 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09/10 Revised Budget PARKS & RECREATION CAPITAL 2008-2009 $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget - Revised Revised REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 26,948 43,375 - - N / A 22-000-42-00-4216 PARKS CAPITAL FEE 18,000 8,000 - 600 New 22-0_00-42-00-4217 PARK CAPITAL DONATIONS - 8,822 - 1 48,000 New 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMEN 20,000 20_ ,0_00 _-__ _ - N / A RAINTREE VILLAGE IMPROV 158,135 22-000-49-00-4930 FROM GENERAL FD - - - . N / A 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - - - N / A TOTAL REVENUES: 64,948 80,197 - � 206,735 New EXPENSES 22-610-75-00-7006 PICK UP TRUCK/DUMP TRUCK - - - ® - N / A 2_2.610-75-00-7015 _ PARKS EQUIPMENT 19,948 28,770 - 111 2 42,00_0 New 22-610-75-00-7016 COMPUTER SERVER _ - 8,427 - ® N / A 22-610-75-00-7018 PARK REDEVELOPMENTS 45,000 43,000 - - N / A TOTAL EXPENSES: PARKS 64,948 80,197 42,000 New _ TOTAL FUND REVENUES _ . 64,948 80,197 - ®i . 206,735 New TOTAL FUND EXPENSES 64,948 80,197 42,000 New FUND SURPLUS (DEFICIT) BALANCE - - - 164,735 PARKS AND RECREATION CAPITAL COMMENTS: 1 Money associated with Bristol Bay mowing proposal. 2 Expenses associated with Bristol Bay mowing proposal. 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09110 Revised Budget LAND CASH 2008-2009 $ CHANGE % CHANGE Revised 2009-2010 - Original to Original to ACCOUNT NUMBER DESCRIPTION - Budget Budget Revised Revised REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE (272,822) (495,020) 199,173 -40% REIMB FROM OTHER GOV'TS 600,000 - N / A 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW 400,000 400,000 N / A 72-000-47-00-4700 OSLAD GRANT - WHISPERING MEA 362,000 ® (362,000) -100% 72-000-47-00-4701 GREENBRIAR - - N / A 72-000-47-00-4702 BIKE PATH GRANT _ - 200,000 1 ](97,0010) -49% 72-000-47-00-4705 COUNTRY HILLS - N / A 72-000-47-00-4709 SUNFLOWER - ® N / A 72-000-47-00-4712 RIVER'S EDGE - ® N / A 72-000-47-00-4715 WHITE OAK UNIT 1 &2 1 ,406 ® N / A 72-000-47-00-4717 KYLYN'S CROSSING - ® N / A 72-000-47-00-4718 FOXFIELD II PARK LC - - ® N / A 72-000-47-00-4719 - - N / A 72-000-47-00-4751 CANNONBALL RIDGE GRANT - - - NIA 72-000-47-00-4723 HEARTLAND CIRCLE _ - - ® - N / A 72-000-47-00-4732 RAINTREE VILLAGE - 28,000 �._ (28,000) -100% 72-000-47-00-4734 WHISPERING MEADOWS 12,000 3,200 N / A 72-000-47-00-4736 BRIARWOOD - - N / A 72-000-47-00-4737 CALEDONIA - - ® - _ N / A 72-000-47-00-4738 AUTUMN CREEK 25,000 15,000 7,000 47% 72-000-47-00-4744 HUDSON LAKES - - - N / A 72-000-47-00-4745 PRESTWICK - - - N / A 72-000-47-00-4749 BLACKBERRY WOODS . 2,000 - - N / A 72-000-47-00-4750 KENDALLWOOD ESTATES - - - NIA BRISTOL BAY 85,000 50,000 0% WHEATON WOODS GRANT 72-000-49-00-4902 TRANSFER FROM LAND ACQ - - �- - N / A 72-000-49-00-4903 TRANSFER FROM PARK & REC -- - 11A TOTAL REVENUES: - 852,584 159,980 (692,604) EXPENSES _ 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - - F22,408 72-000-75-00-7304 _SUNFLOWER __ - -72-000-75-00-731 CANNON-BA 1-ESTATE S - -72-000-75-00-7317 HEARTLAND CIRCLE 167,000 - ®� : 72-000-75-00-7326 MOSIER HOLDING COSTS 60000 61000 � � 67% 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - � N / A 72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) 138,636 - _ N / A 72-000-75-00-7330 WHISPERING MEADOWS - (Kimball Hill) 200,000 - � � � � 1 174,000 New 72-000-75-00-7332 CALEDONIA - - - N / A 72-000-75-00-7333 RAINTREE VILLAGE 5,000 38,572 1 2 39,628 103% WHEATON WOODS NATURE TRAIL - 45,000 3 (20,415). - -45% 72-000-75-00-7334 HOOVER HOLDING COSTS - - _ _ - N / A GRANDE RESERVE BIKE TRAIL 50,187 - _®i _ 2,650 New REC CENTER AGREEMENT 100,000 - - N / A 72-000-75-00-7700 PARKS MAINTENANCE FACILITY - - N / A BRISTOL BAY PARK A : 4 78,000 New 72-000-99-00-9901 TRANSFER TO GENERAL FUND 181 ,000 70,408 - 0% TOTAL EXPENSES: 1 1 847,8231 159 71 ,980 300,2 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 : r • :2008-2009 $ CHANGE % CHANGE Revised 2009-2010 - . : . . Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Revised Revised TOTAL FUND REVENUES 852,584 159,980 152,373 95% TOTAL FUND EXPENSES 847,823 159,980 300,271 188 FUND SURPLUS (DEFICIT) BALANCE 41761 - '- LAND CASH COMMENTS: 1 Grant project. Must be completed and paid for by December 31 , 2009. 2 Grant project. Will not be spent unless cash-flow can be covered by general fund. 3 Grant project. Will not be spent unless cash-flow can be covered by general fund. 4 Centex owes $50,000 in land-cash funds for this park, and $50,000 in land-cash funds for another park. First payment will be made within the month, the next one expected at end of FY. 2 of 2 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 � • • 1 r $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget - Revised Revised REVENUES 79-000-40-00-3999 BEGINNING FUND BALANCE - (27,539) (41,000) 1 (15,112) 37% 79-000-42-00-4270 FEES FOR PROGRAMS 300,000 240,000 243,225 _2 (24,541) -10% 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 23,000 31 ,000 27,000_ 3 6,500 24% MISC RETAIL - - 3,000 11 4 (2,900) -97% 79-000-42-00-4281 DEPOSITS - - ® N / A 79-000-42-00-4285 VENDING MACHINE INCOME 700 - _® -_ N / A 79-000-42-00-4286 RENTAL INCOME - - - ® - N / A 79-000-42-00-4287 PARK RENTAL INCOME 4,000 15,000 15,000 101 - 0% 79-000-42-00-4288 GOLF OUTING REVENUE 32,100 33,130 27,000 ®: 5 (18,341) -68% 79-000-42-00-4291 HOMETOWN DAYS 115,000 110,363 117,000 6 11,000 9% 79-000-44-00-4400 DONATIONS 20,000 12,000 14,000 - 0% 79-000-44-00-4404 TREE DONATIONS 1,300 2,300 500 - 0% 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 900 7 (400) _ -44% 79-000-46-00-4600 INVESTMENT INCOME 12,000 _3,000 3,000 8 (2,500) -83% 79-000-49-00-4901 TRANSFER FROM GENERAL FD 1,206,742 1 ,080,348 979,500 9 (10,000) _1 79-000-49-00-4980 TRANSFER FROM REC CENTER 46,956 - - - N / A TOTAL REVENUES: 1 ,763,798 1 ,501 ,602 1 ,389,125 (56,294) -40/6 PARKS EXPENSES _ 79-610-50-00-5107 _ SALARIES-EMPLOYEES 412,500 393,250 394,500 • :�� (18,500) -5% 79-610-50-00-5136 SALARIES - PART-TIME 55,000 30,000 10,000 10 (1,500) -15% 79-610-50-00-5137 SALARIES - OVERTIME 10,000 7,500 5,000 lot 11 (4,000) -80% 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 2,709 1 ,500 - - N /A 79-610-62-00-5405 PARK CONTRACTUAL 26,000 22,000 3,000 0% 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 10,000 7,000 11,000 off 12 - _ 0% 79-610-62-00-5417 MAINTENANCE-PARKS 55,000 35,000 35,000 111 13 (1 ,000) -3% 79-610-62-00-5421 WEARING APPAREL 9,000 7,000 _4,500 • 14 _ - 0% 79-610-62-00-5434 RENTAL-EQUIPMENT 4,000 2,000 3,500 11 (1,000) -29% 79-610-62-00-5438 CELLULAR TELEPHONE 5,000 5,000 1'500 • Ir 15 - 0% 79-610-62-00-5440 LAND DEVELOPER - - - - N / A 79-610-62-00-5445 LEGALEXPENSES 7,200 8,200 4,000 5,000 125% 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS - N /A 79-610-64-00-5604 TRAINING AND CONFERENCE 4,500 1,000 16 400 New 79-610-64-00-5605 TRAVEL EXPENSE - 1,550 100 N / A 79-610-64-00-5612 CONTINUING EDUCATION _ - - - - N / A 79-610-65-00-5802 OFFICE SUPPLIES 1,500 500 500 0% 79-610-65-00-5804 OPERATING SUPPLIES 35,750 25,750 25,750 (2,000) -8% 79-610-65-00-5812 GASOLINE - - N / A 79-610-65-00-5815 HAND TOOLS 3,500 1 ,500 1 ,750 17 0% 79-610-65-00-5824 CHRISTMAS DECORATIONS 2,500 2,500 500 � 1 18 - 0% 79-610-65-00-5825 PUBLIC DECORATION 1 ,500 500 500 �ff 19 _ 0% 79-610-72-00-6500 IMRF PARTICIPANTS 33,584 30,497 33,159 1 0% 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 37,593 32,952 31,327 ® 0 0% 79-610-75-00-7003 OFFICE EQUIPMENT _ 4,000 500 500 - 0% 79-610-75-00-7701 FLOWERS/TREES 6,000 4,000 1,500 20 (300) -20% 79-610-78-00-9005 MERIT 16,500 - - N / A TOTAL EXPENSES: PARKS 744,886 618,249 570,485 (22,899) -4% RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 359,525 370,282 358,738 (27,500) -8% 79-650-50-00-5108 CONCESSION STAFF 8,000 9,500 9,000 Its 0% 79-650-50-00-5109 PRE SCHOOL SALARIES 90,000 _ 24,000 18,000 1 oil 2,000 11% 79-650-50-00-5136 PART TIME SALARIES 39,110 36,110 13,500 11 21 - 0% 79-650-50-00-5137 OVERTIME 350 200 7j50 350 -100% 1 of 3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 rr • $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget o 66 - 0 Revised Revised 79-650-50-00-5150 SALARIES-INSTRUCTORCONTRACT 80,000 99,000 66,000 . for 22 (50,000) -76% 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 2,750_ 2,500 3,0_00 0% 79-650-62-00-5401 CONTRACTUAL SERVICES a fit 23 50,000 N / A 79-650-62-00-5408 MAINTENANCE SUPPLIES 5,500 4,200 3,750 (1,750) -47% 79-650-62-00-5409 MAINTENANCE-VEHICLES _ 3,000 2,000 1 ,700 � 1 � _ (700) -41% 79-650-62-00-5410_ MAINTENANCE-OFFICE EQUIPMENT _ 7,000 6,000 5,000 (500) -10% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 1 ,000 900 (400) _ -44% 79-650-62-00-5435 ELECTRICITY 10,000 10,000 23,000 (1 ,000) -4% 79-650-62-00-5437 TELEPHONE/INTERNET 1 ,500 1,300 1,300 (650) -50% 79-650-62-00-5438 CELLULAR_TELEPHONE _5,000_ _ 4,500 _ 3,000 - 0% 79-650-62-00-5445 PORTABLE TOILETS 6,000 4,500 5,000 (500) _ -10% 79-650-62-00-5603 PUBLISHING/ADVERTISING 29,000 29,000 27,000 0% 79-650-62-00-5605 BOOKS/PUBLICATIONS 422 300 100 ®i 4 4% 79-650-62-00-5606 DEPOSIT REFUND - - - - N / A 79-650-64-00-5600 DUES 2,750 2,000 1,000 111 - _0% 79-650-64-00-5602 PROF GROWTH/SUBSCRIPT - - - N / A 79-650-64-00-5604 TRAINING AND CONFERENCE _ 4,500 1 ,500 - �_ - NIA 79-650-64-00-5605 TRAVELEXPENSE 1 ,550 700 - - N / A 79-650-65-00-5802 OFFICE_SUPPLIES 7,000 6,000 4,500 (1,000)] 79-650-65-00-5803 PROGRAM EXPENSES_ 50,000 50,000 57,750 24 (1 ,750) -3% 79-650-65-00-5804 OPERATING SUPPLIES 3,600 3,000 1,500 (500) -33% 79-650-65-00-5805 RECREATION EQUIPMENT 10,000 _ 5,000 3,000 (1,000) -33% 79-650-65-00-5808 POSTAGE & SHIPPING 7,800 9,600 5,000 1,000 20% 79-650-65-00-5812 GASOLINE _ _ 5,000 _ 5,000 5,000 r • __ (1,500) -30% 79-650-65-00-5826 MILEAGE 400 400 400 � � - _ 0% 79-650-65-00-5827 GOLF OUTING EXPENSES 20,200 21 ,457 18,000 ® (12,869) -71% 7"50-65-00-5828 CONCESSIONS 11 ,500 18,000 13,000 err 5,000 38% MISC RETAIL 75 New, 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 95,000 94,000 93,000 10,000 11% 79-650-65-00-5840 SCHOLARSHIPS 6,825 3,000 2,000 (1 ,000)L_ -50% 79-650-65-00-5841 REFUND 9,000 9,000 9,000 r • � 1 0% 79-650-72-00-6500 IMRF PARTICIPANTS 29,678 28,194 29,804 1 ,496 50/4 79-650-72-00-6501 _ SOCIAL SECURITY/MEDICARE 45,003 33,667 35,847 0 00/0 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 3,400 _ 1,000 500 25 - 0% 79-650-78-00-9009 USE OF RESERVE 42,168 _1,000 - N / A 79-650-78-00-9005 MERIT 14,381 - - - N / A TOTAL EXPENSES: RECREATION 1 ,018,912 896,910 818,639 (33,394) -4% TOTAL FUND REVENUES 1 ,763,798 1 ,501,602 1 ,389,125 (56,294) -4% TOTAL FUND EXPENSES 1 ,763,798 1 ,515,159 1 ,389,125 (56,294) -4% FUND SURPLUS (DEFICIT) ENDING BALANCE - (13,557) 0 (0) PARKS & RECREATION DEPARTMENT HEAD COMMENTS 1 (New) Beginning fund balance increased (per audit). Previous figure was an estimate. _ 2 (Same) Program revenue figure taken from list of all programs planned for FY 09/10. 3 (New) Concession sales stronger than anticipated. All items that were planned for "misc retail" were coded to this line 4 (New) All items to this point have been coded to concessions. Anticipate only $100 of misc retail sales the rest of the 5 (New) Golf Outing was rained out this year. Many sponsorships were not filled as well. _ 6 (New) Outperformed revenue estimates. Less s ons0rships filled, but more carnival and alcohol sales than anticip 7 (New) Youth Services Grant not offered in upcoming year. 8 (New) Investment income has decreased because Parks and Rec fund balance has been depleted. 9 (New) Additional transfer money is tied to e-registration of classes in the Rec. computer and equip line-item. - 10 New Didn't use PT staff as often as budgeted. PW staff assisted over the summer. _ 11 (New) Overtime costs not needed. _ 12 (New) Maintenance equipment needs greater on vehicles not turned over in 08/09 as planned. _ 13 (Same) Parks Maintenance line will be used for all parks plus an additional 3 new parks over last ear. 14 Same Represents no new uniforms or clothing, 2xce t when an article is destroyed. V1 a UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2111-2009 • r • 4 I $ CHANGE % CHANGE ; Budget Revised 2009-2010 - - Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget - Revised Revised __ _15 Same) Two floater phones eliminated. _ -' _ _ ___ 16 (New) Additional costs for dues for_ rofessional organizations. 17 (Same) Put off acquiring many hand tools in 08/09. 18 (Same) Using same decorations as last year. Funds for replacement of bulbs and cords. 19 (Same) Replacements of flags and banners for City buildings as they deteriorate. _ 20 (Same) Annual flowers at City Hall, Library, Town Square and Riverfront 21 (New) Increase tied to e-registration implementation 22 (New) Created new line item (contractual services) for all referee payouts 23 (New) This line item now is only for referee and other instructors who are contractors. 24 (New) Decrease tied to increase in IMRF costs. 25 (New) E-registration, requested to be funded by increase in transfer 3of3 Reviewed By: Agenda Item Number 1P M,wR Parks ❑ Recreation ❑ PARKS & RECftfATtaN Director City Administrator ❑ Tracking Number p Legal ❑ mom , Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Tide: Director's Vacancy Agenda Date: January 14, 2010 Synopsis: Discussion on the process for filling the Director' s position. Any recommendation made will be forwarded to the Mayor. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: =.A� C/A, Memorandum EST. gas To: Yorkville Park Board From: Laura Haake, City Park Designer d \ CC: Bart Olson Scott Sleezer J® oo �9 s O Date: January 6, 2010 j<LIE w� Subject: Grande Reserve Park A Design Discussion Grande Reserve Park A is currently our match for the OSLAD Grant for Raintree Park B. During our meeting with our Grant writers last month, staff asked if the City would be allowed to change the design of the matching park. Staff is requesting that the Park Board consider changing the design of Grande Reserve Park A for two reasons; 1) the proximity of Grande Reserve Park A to the Tuscany Trail Park built by the Oswegoland Park District and 2) the requirement to start development of Grande Reserve A within 3 years of completion of Raintree B. Yorkville can make this request by sending a letter to IDNR stating that the park development would be a duplication of services, in addition to a revised development plan for the park showing the new proposed amenities. The request must be approved prior to construction starting this summer on Raintree B. See attached map for park proximity to one another. The Tuscany Trail Park, owned by the Oswegoland Park District, was built in 2009 and seeding will be done in the spring of 2010. The park includes a playgromid, swings, sandbox, shelter, and half court basketball. Future development includes a walking trail, with a connection to Yorkville and the Metra Park and Ride, and two soccer fields. The two parks are currently 1500 feet (.28 mile) apart, 2000 feet (.38 mile) by future planned trail connection, and 3,500 feet (.66 mile) by existing trail and sidewalk connection. Schoppe's construction estimate for Grande Reserve Park A proposed design was $152,998.53, not including the parking lot or trail from the parking lot to the park. This was over the land/cash donation of $112,150.00. Staff was going to have to cut amenities or budget more to meet the $40,848.00 project shortfall. The City has spent (as of 10/7/08) $10,510.95 for Schoppe to design the park and complete the bid documents. The park design, if it were to be bid out, could be bid as-is, or have changes circled on Schoppe's drawings with a new drawing attached with the desired changes. In other words, the City staff cannot change the actual drawings or `revise' the existing drawing using Schoppe's plans, but can `omit' or `change' items by indicating as such on the plans and attaching a new drawing. This also pertains to the specifications and bid quantities. If Raintree B is completed by 2011, the City's obligation to start construction on Grande Reserve A would require the park to be built in 2013 according to the current approved drawing. At this time the City does not have the deed or land/cash dollars to build this park. Cenral Notes- LandacaW Ran �4 .. rr® VIII dam. e j N. Ner dP / el 1� ® 1 1r ma;irnymwlww:;..a"«;:ae.°w mm .ao-..xewymx a o �m p/ P �'�+ `ay xuNUraneavrrm.xxxmmwxwwNao»~nNm . i a'PP � . �� i \\ \ @ r. �aam�m'a•�ww:�waw°�°mv..°'.mm�°rr,sve.a.ou.m . mg n nhbartp �`ao m m cl Ir 0m>m .rnar .wRw auw' a+ uxsax.iv.a —\� .sywr/ _� - T"�\ , 5o sro¢canrmuasn �v � — \ +=%arse wrs '• m1AAL IOP LANLViRA5i6 m )nR PPLN05/YWd Mi/=IRXNYAw. -2P Oil/ 3 / m � \ s `rxi.w.ersreRa� wmanra+ rors '. vamnwr+e4� .: IVZ eRSxi¢'cse ,vm r e Im,: p,T/ba _'alSRIXREfnNaRAt..VZOIJ. 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'� Ily'"`"e' rc t .Id +'I:y9xv]. t� { s, County Trail {'3' St � '.� ��` z-.�� s• �. i��� r�• - :-. ui°n1w!�f��a��i �,:?'.Sv k��' - �� '� �.. r y ,y�5 i�� � ^'r7 r•<i�;��-,�Y'�4 s r� $. -.rY"'�r' � �i�T�tiVf� '�E ;,r .• .r •. - 1. r r r � � 'W 1 Pn�I 'xk _ �' "'�S �., L`.In"V -�" d# r r - y Reviewed By: Agenda Item Number wR Parks Recreation ❑ PARrC A RECREATION Director City Administrator F1 Tracking Number Legal ❑ mamas wmstucaunaonumort Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Tide: Bristol Station Park — Change Order #3 Agenda Date: January 14, 2010 Synopsis : See attached memo. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum YORE,- To: Bart Olson ll . `�' .511. From: Scott Sleezer PARKS 8 pECpeATION CC: Date: 1 -6- 10 Subject: Whispering Meadows Change Order #3 1 NU vxwaauuanamurvm Bart, Per your request here is a break down of the overages for L.J. Dodd Construction's final balance and change order #3 for Whispering Meadows Park construction. 1 . Additional Sod The work was done in the fall of 2008 and was for the ball field area, additional sod was needed to give the out field enough distance to accommodate pony level play. Most of our fields our to small to for pony level play and it was decided that we should make this field flexible so it could be multiple use. Dave Mogle approved this and was paid on invoice 4740. 2. Additional Playsurface This work was done in the summer of 2007, the additional material exceeded the planners estimate and was needed to bring the park up to our standards. Dave Mogle approved this and it was paid on invoice 4628. 3 . GEO Fabric This is a product that goes between the subsurface and the gravel on roads and pathways it keeps mud from entering the gravel and breaking down the integrity of the stone base. The detail for the path in the construction drawings calls for this so I instructed the contractor to install it as part of the construction. I thought this included in the bid price but later found out the construction specification book calls it "as needed", this would mean it could be charged as an extra. It was my mistake not to check both the specification book and the construction drawings. I do think it was a good idea to install it throughout due to the fact that there were some soft spots in the sub grade and we need to drive trucks on this path in order to service the park site. The fabric has been installed but has not been paid for to date. 4. Ballfield Grading This was rough grading that needed to be done so the landscape contractor could fine grade and install the sod in the ball field outfield. Dave Mogle approved this but it has not been paid for to date. 5. Asphalt Up Charge Due to the fact that the asphalt was not installed during the original contract date, the contractor incurred additional cost in the installation of the asphalt path. The contractor told me he was billed the additional amount by his sub contractor due to material cost increase and union labor wage increases. We had some issue that delayed the development of this park, the developer going into bankruptcy was one. We also redesigned the storm sewer water plan for this park site in order to save more than fifty percent of the original installation cost estimate. I asked our contractor if he would take fifty percent off the total and he reluctantly agreed so the original up charge was $3,928.75. This amount has not been paid for to date. " - 4 rrom : To : 916305537575 .1 pase : 2/2 i Memorandum To: Bart Olson From : Scott Sleezer rNacnn.cnsnnw CC: ' Susan Mika D Date: 12-21-09 Subject: Whispering Meadows Final Change Order #3 j imnu�� Whispering Meadows Park i LJ Dodd Construction Inc, 174 Harrison Street Oswego, I160543 Contract Amount $333,880.00 Change Order #1 $1$,572.15 i Change Order #2 $7,875.00 Revised Contract Amount $360,327. 15 I Final Chance Order Item Amount Additional Sod $5,304.00 Additional Play Surfacing $42900,00 GLO Fabric for Path $72000.00 Ballfield Grading $1,800.00 Asphalt Up Charge $1 964.38 ' Total Change Order $203968.38 Revised Contract Amount $381 ,295.53 Approved: Date: chy of Yorkville Approved: Date I I J Dodd (:nnctruation i APPROVED Dep a �,ftur^i Resources islon S nt ministration sy 0ate: i Memorandum w To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PAP4WR RSCWTTaJ CC: Date: November 25, 2009 a Subject: Weekly Director's Report K@MIL MN11tWLM1N4941ffi!T 1) City Offices closed — City Hall and the Parks and Recreation Administrative Offices will be closed from Thursday, December 24 through Monday, January 5 and will reopen on Tuesday, January 6. City offices are closed on Christmas Eve, Christmas Day, New Years Day due to the holidays and the rest of the days due to furloughs. The REC Center's hours will be regular throughout the week, with the exceptions as follows: Thursday, December 24 5 :00 am to 1 :00 pm Friday, December 25 Closed Thursday, December 31 5 :00 am to 1 :00 pm Friday, January 1 , 2010 Closed 2) Past agenda items at Park Board in front of City Council — the ComEd disc golf lease had an error in the legal description and had to be reapproved by City Council at the December 8"' City Council meeting. 3) Future agenda items at Park Board — A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of December 2009 Highlights and Summary: December was the beginning of the Youth and Boys Basketball Season. They began practice the week of December 7 with the 1"/2nd grade practicing once a week at the Circle Center Grade School, the 3rd/4`h grade practicing once a week at the Yorkville Intermediate School, and the 5h/6 1h grade Boys practicing twice a week at the Bristol Bay Elementary School. Teams also will have availability to have optional practices over the holiday break at the Yorkville Intermediate School and the REC Center. The 5`h and 6`h grade girls completed their season on Saturday, December 19 with a Round Robin. With December bringing in the colder weather, the Basketball Open Gyms and Volleyball Open Gyms are becoming more popular. This allows basketball and volleyball enthusiasts to come to the REC Center for a small fee and play with their peers. The Adult Basketball Open Gyms run every Tuesday and Thursday at the REC Center with the Youth Basketball Open Gyms being offered on Wednesdays. The Volleyball Open Gyms are the first and third Wednesday of every month and will continue through the month of March. December brought the end to our fall fitness classes and the start to the winter session. Enrollment for classes increased significantly during the second session of fall and we saw the trend continue into the winter session. One class that is really becoming popular among the public and members is our Flow Yoga class held on Tuesday nights. The REC Center is looking forward to January and the start of the brand new weight loss program "The Resolution," which will start on January 4`h. It is already proving to be promising with 15 people enrolled. In December we held our annual Polar Express Trip. Nearly 300 participants took off from the Aurora Metra Train Station, to the North Pole (Downer's Grove stop) and had a special visit from Santa Claus. While on the train ride, to and from the North Pole, the Polar express book was read and all of the participants were given a bag of cookies, milk and reindeer dust. Also in the month of December we had over 70 kids write letters to Santa, in our Letters to Santa program. Santa was able to respond to all of the kids and the Kendall County Record placed one of his/our favorite letters in the paper. Parker' s Playtime Preschool had their annual Christmas Parties with a visit from Santa. Priority registration for the 2010-2011 Preschool started this December and resident registration will take place in January. Ready Set Go finished up this December and will start up in January with a full class. Holiday Ornaments and Holiday Cookies classes were all held in the month of December to celebrate the Christmas season. Tot Rock, Kid Rock I and Kid Rock II finished their fall session this month held at the REC Center. Seasonal Classes/Programs Winter/Spring: Adult BBall Open Gym Youth BBall Open Gym Women's BBall Open Gym Adult Volleyball Open Gym 5t" Grade Girls Basketball 6d' Grade Girls Basketball Is`/2nd Grade Basketball 3rd/4d` Grade Basketball 5th/6th Boys Basketball All Star SuperSport All Star Dodgeball Indoor Cycle Parker's Playtime Preschool Swim Lessons Pilates Core & More Dance Classes Short Sports Interval Bootcamp Group Training Club Flex Silver Sneakers Flow Yoga Senior Fit Cardio Collision Aqua Pre/Postnatal Aqua Group Power Teen Fit Youth Fit Shake, Wiggle, Giggle Ready, Set, Go Kid Rock I Knitting Club Kindermusik Fun on Fridays Pre Tumblers Magic Class Little Learners Jungle Safari Holiday Ornaments Holiday Cookies Exit Survey Summary_ None at this time. Scholarships Awarded / Grants Received: Pre School $.00 General $ 108.00 Special Recreation $.00 Winter Quarter — as of 12/31/09 Different Types: Winter Curriculum - 33 Sections - 351 Enroll: 522 Special Events — Ran — 66 (19% ) Cancelled — 36 (10%) Pending - 250 (71 %) Class No. Residents — 402 (77%) Non-res - 120 (23%) Last Winter - Sections - 250 Enroll.- I . 139 Sp. Event — 600 Ran — 184 (74% ) Cancelled — 66 (26%) Class No. - Residents — 854 (75%) Non-res - 285 (25%) Professional Development: None at this time. Facility Agreements: (Winter) ® We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Intermediate, Circle Center Grade School, Bristol Bay and Grande Reserve Elementary). We will use our own classroom at the Riverfront Recreation Bldg. . Our second Preschool is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. REC Center: The REC Center Memberships for the month of December: New: 76 Renew: 266 Total: 342 Total Passes to date: 1 ,256 Residents: 861 (69%) Non-Residents: 395 (31 %) Male: 577 (46)% Female: 679 (54) % REC Center Maintenance: HVAC Unit 7 was replaced with a new one at the owner expense. We had minor repairs done to Unit 1 and 2. Special Revenue Producing Highlights We are preparing for our Open House in January and we will offer a "No Enrollment Fee" special for that weekend. We have a tanning special to promote more use. The special will end in April. Upcoming Projects and Events: Date Night with Yorkville Big Band - Friday, Feb. 26th - Free Dance Lessons 6:30 and dance starts at 7:30 pm. Polar Plunge for Special Olympics — March 7`h 12:30 at Silver Springs State Park Easter Egg Xpress — March 27th 8:00 am Must pre-register. Respectfully submitted, Recreation Department Staff Memorandum EQT 11 �sas To: Yorkville Park Board From: Laura Haake, City Park Designer ® ® y CC: Bart Olson, Interim Director of Parks and Recreation, Travis Miller, Community Development Director Hnmwv Date: December 11 , 2009 Subject: Park Designer Report ■ Bristol Bay Park A RFP and budget ITP Task Force • Tree Ordinance ■ Raintree Park B drawings Riverfront Phase I drawing • Grande Reserve Park A ■ Parkway Tree Program documents ■ OSLAD grant meeting • Safe Routes to School grant award meeting • Landscape review