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Park Board Packet 2010 02-11-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p. m . February 11 , 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation - Bart Olson, Superintendent of Recreation - Sue Swithin, Superintendent of Parks - Scott Sleezer, Park Designer - Laura Schraw, City Council Liaison to Park Board - Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board - January 14, 2010 Bills Review: Bill List from January 26 Park Board meeting* Cash Analysis from January 26 Park Board meeting* Current bill list* Current cash analysis* Old Business: Director's vacancy New Business: Grants in 2010 - development* Hoover trail extension Facility management at REC Center Reds Field Use Agreement* Field usage discussion Park rental waiver request - Yorkville Junior Women's Club* Park rental waiver request - Girl Scouts* Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: 1 . For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting: Thursday, February 25, 2010 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p. m. January 14, 2010 Call to Order: Chris Rollins called the meeting to order at 7: 15 pm. Roll Call: Chris Rollins - Yes, Ken Koch - Yes, Kelly Sedgwick — Yes and Vickie Coveny - Yes Introduction of Guests. City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson Superintendent of Parks — Scott Sleezer Park Designer — Laura Schraw Alderman Gary Golinski, Ward 2 Public Comment: None Presentations: None Approval of Minutes: Special Park Board Meeting — December 9, 2009* Chris Rollins asked for a motion to approve the December 91h meeting minutes. Ken Koch made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Special Park Board Meeting — December 22, 2009* Chris Rollins asked for a motion to approve the December 22nd meeting minutes. Ken Koch made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Cash Analysis & Bill List* Chris Rollins said the check to Earth Movers Credit Union visa payment for $1 ,069 came in after the bill list had been printed for the meeting. He noted that he and Ken Koch had signed the check. Vickie Coveny asked about the baby station cream on page six for $180; she wanted to know what it was for exactly. Bart Olson said it is under code 80 so it was for the REC Center however he was not sure if it were for the daycare or not. He said he would get clarification on what the cream was for exactly. Chris Rollins asked for a motion to approve the cash analysis and bills list as submitted with the exception of pending details of invoice number 195837 for baby station cream under the maintenance supplies account. Ken Koch made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call: Chris Rollins - Yes, Ken Koch - Yes, Kelly Sedgwick — Yes and Vickie Coveny - Yes Old Business: 1 Revised FY 09110 Budget Bart Olson said the revised budget had not changed since the second scheduled meeting in December. He reported the operating side was still in balance and the REC Center was about the same area it was. He said the budget was still under review and would go in front of City Council either late February or early March for approval. Chris Rollins asked for questions from the Board and there were none. New Business: Bristol Bay Park A Equipment RFP Results* Laura Schraw went over her memo on the Bristol Bay Park A Equipment Recommendation. She pointed out the elements of the playground that made it the circus theme they were going after. She noted that the residents did not want the park to look too circus themed. Schraw noted the final equipment price of $73, 183.69. She wanted the Board to look at the number and to let them know the equipment was in the budget. She noted that the shade structure came in under budget. Scott Sleezer noted that they gave themselves a cushion for expenses in case they went over their budget. Schraw said they would not be ordering the equipment now because they wanted to make sure they get billed after May. Sleezer told Vickie Coveny he would check on the warranty for the shade structure because she inquired about it. Coveny also inquired about the safety of the equipment specifically the material the climbing rings were made out of and how safe a child would be if they fell off the equipment. Sleezer said that the wood surfacing under the equipment would be their standard 12" of compacted material that met ASTM standards and CTS guidelines. He said that if a child fell off of the equipment they would be protected from a lethal accident. Chris Rollins asked for a recommendation to approve the 5-12 playground design, including an age appropriate sign and swings, from NuToys Landscapes in the amount of $54, 119.00; the age 2-5 play structure from Parkreation, Inc. , in the amount of $10,755.69, and the shade structure from Team REIL in the amount of $8,309.00 for a total of $73, 189.69, with the understanding that here could be potential cost increase in January. Rollins added that there was a 5% contingency and the total amount would remain under $100,000 . Rollins asked for roll call vote: Chris Rollins - Yes, Ken Koch - Yes, Kelly Sedgwick — Yes and Vickie Coveny - No Director's Vacancy Bart Olson said there was no protocol to how the position of the directors vacancy should be filled other than they would be appointed by the Mayor. Olson said that they could not mandate what had to be done however he said the recommendation was to do what they had done in the past for their search to fill the position with the understanding that the Mayor had the final say. Chris Rollins said they took the ways from the state statures in the past and it worked for them previously. Rollins talked briefly how they filled the director's position before and explained that the Board got to make the gross cut and they then explained to the Mayor on how and why they chose who they did before the Mayor made the final decision. Grande Reserve Park A Design* Scott Sleezer explained where the park was located above Mill Road. 2 Chris Rollins noted the relative reasons they wanted to scale back the park was because Oswego built a park and the requirement to start development of Grande Reserve A was within 3 years of completion of Raintree B. Bart Olson Noted that they were going to still use it as a match. Rollins noted that Schoppe's drawings could not be 'revised' but the City could `omit' or 'change' items by indication on the plans such as attaching new drawings. Ken Koch asked about getting the deeds and Olson said they did not have them yet. Rollins noted that if Raintree B was completed by 2011 , the City was not obligated to start construction on Grande Reserve A until 2013. So that gave them three solid years for the City to get the deeds. Chris asked for a motion to allow staff to send a letter to the DNR with a revised plan. The motion was unanimously approved by voice vote. Bristol Station Park — Change Order #3* Scott Sleezer noted this it was the final change order for Whispering Meadows. He said that when he was going through doing some final accounting some things came up that were not paid . Chris Rollins asked what change order numbers one and two were for and Sleezer explained. He explained those had been approved too and why they were needed. Sleezer went over the itemized list on the final change order. He said that there had to be a change order because they were over and above the original contract. He wanted the Board to keep in mind that their original budget from the IDNR was much greater than they had and they were technically still within the budget even with the final change order. Rollins asked for an approval of the final change order for Whispering Meadows in the amount of $20,968.38. Kelly Sedgwick made the motion and Ken Koch seconded the motion. Roll Call Vote: Chris Rollins - Yes, Ken Koch - Yes, Kelly Sedgwick — Yes and Vickie Coveny - No Reports: Director's Report Bart Olson reported he was putting in more than 20 hours a week for the Parks and Recreation. He said he had been doing a lot of work with the Grant Administration, and he and Scott, Sue and Laura were still meeting twice weekly. Recreation Report Rollins asked the Board to read the recreation report at their leisure. Additional Business: 1 . Ken Koch wanted to go over ball field issues: He noted that the posting on their tournaments, only five showed up at Bridge. He wanted to make sure the Board was aware how the deposits were working. He felt that if teams did not pay now they would just walk away from it. Bart Olson explained that the $900 fee was paid upfront and that was the cost of the full tournament. He said it was due upon reservation. He said that if they canceled eight 3 weeks prior they would get their money back. Chris Rollins said that eight weeks would give them ample time to book those open dates. Olson said that the Board should think about a fee increase for the following year. He said there were other considerations to be made. He explained how teams were coming in from other towns to use their fields. Rollins said that they might want to increase the rental fees if they were going to be bringing in people from all over the place and said that was not necessarily a bad thing because it was bringing in revenue. He felt that they could even do some kind of promotion to bring in teams from other communities. 2. Alderman Gary Golinski passed out meeting minutes from March 22, 2007. He noted they were in regards to a proposal set forth by the Reds to build a field in Yorkville on City property. He noted that everyone was in favor at the time it came to the Board however it had fallen by the way side. He said that the Reds were still interested in their proposal. Chris Rollins said they should look at a park where they could accommodate them. He felt that if there were a place they were considering building a ball field they should strongly be considering the Red's proposal again. He asked Scott and Laura to look into what might be an appropriate park. Rollins and Board discuss what it would take to run the program internally and they would have to ask for volunteers and staff up the program. He noted that have a working agreement with the Reds and YYBSA, and making sure there was a baseball program in town was important. He felt that they currently should not try to run baseball themselves however they should keep it in the back of their mind. Rollins said that they should go over the proposal with the Reds and discuss with them that there would be no benefit to them for overreaching. Rollins said if they were trying to reserve more field time and space than they actually needed, they would be limiting the amount of other income they could take in and then their fees to them would have to increase. Executive Session: None Adiournment: Rollins asked for a motion to adjourn the meeting at 9: 11 pm . Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, January 28, 2010 Minutes Respectfully Submitted by: Jamie Cheatham 4 DATE : 01 /20 / 10 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 /28 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ARAMARK ARAMARK UNIFORM SERVICES 610 - 6698577 12 / 01 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 01/28 / 10 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6703394 12 / 08 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 01/28 / 10 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6708369 12 / 15/ 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 01/ 28 / 10 60 . 04 WEARING APPAREL INVOICE TOTAL : 60 . 04 610 - 6713468 12 /22 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 01 /28 / 10 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6718753 12 / 29 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 01/ 28 / 10 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6723573 01 / 05/ 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 01 /28 / 10 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 VENDOR TOTAL : 264 . 04 AURTRI AURORA TRI STATE FIRE 183491 12 / 22 / 09 01 FIRE EXTINGUISHER MAINTENANCE 79 - 650 - 62 - 00 - 5408 01 /28 / 10 59 . 00 MAINTENANCE SUPPLIES INVOICE TOTAL : 59 . 00 VENDOR TOTAL : 59 . 00 BANCAMER BANC OF AMERICA LEASING 011318424 - PR 12/23 / 09 01 COPIER LEASE 79 - 650 - 62 - 00 - 5410 01 /28 / 10 178 . 00 MAINTENANCE - OFFICE EQUIPME DATE : 01/ 20 / 10 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 /28 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BANCAMER BANC OF AMERICA LEASING 011318424 - PR 12 /23 / 09 02 COPIER LEASE 80 - 000 - 62 - 00 - 5410 01/28 / 10 198 . 00 MAINTENANCE - OFFICE EQUIP . INVOICE TOTAL : 376 . 00 VENDOR TOTAL : 376 . 00 BARRETTS BARRETT ' S ECOWATER 122209 12 / 22 / 09 01 SOLAR SALT 80 - 000 - 62 - 00 - 5408 01/28 / 10 34 . 45 MAINTENANCE - SUPPLIES INVOICE TOTAL : 34 . 45 VENDOR TOTAL : 34 . 45 SPAMOCO BP AMOCO OIL COMPANY 22626719 12 / 24 / 09 01 GASOLINE 79 - 650 - 65 - 00 - 5812 01/28 / 10 134 . 23 GASOLINE INVOICE TOTAL : 134 . 23 VENDOR TOTAL : 134 . 23 CENSOD CENTRAL SOD INV27234 11 / 24 / 09 01 SOD 79 - 610 - 62 - 00 - 5417 01/ 28 / 10 186 . 00 MAINTENANCE- PARKS INVOICE TOTAL : 186 . 00 INV27493 12 / 02 / 09 01 SOD 79 - 610 - 62 - 00 - 5417 01/28 / 10 62 . 00 MAINTENANCE- PARKS INVOICE TOTAL : 62 . 00 VENDOR TOTAL : 248 . 00 COMCAST COMCAST CABLE 122609 - PR 12 / 26/ 09 01 MONTHLY CHARGES 80 - 000 - 62 - 00 - 5437 01/28/ 10 116 . 54 TELEPHONE/ INTERNET/ CABLE INVOICE TOTAL : 116 . 54 VENDOR TOTAL : 116 . 54 DATE : 01/ 20 / 10 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 /28 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM ANT COMED COMMONWEALTH EDISON 68190 - 27011 - 0110 01/ 07/ 10 01 PR BUILDINGS 79 - 650 - 62 - 00 - 5435 01 /28 / 10 268 . 21 ELECTRICITY INVOICE TOTAL : 268 . 21 7982205057 - 0110 01 / 05 / 10 01 202 COUNTRYSIDE UNIT D 80 - 000 - 62 - 00 - 5435 01 /28 / 10 110 . 62 ELECTRICITY INVOICE TOTAL : 110 . 82 7982206018 - 0110 01 / 06/ 10 01 202 E COUNTRYSIDE UNIT E 80 - 000 - 62 - 00 - 5435 01 /28 / 10 2 , 299 . 83 ELECTRICITY INVOICE TOTAL : 2 , 299 . 83 VENDOR TOTAL : 2 , 678 . 86 FARREN FARREN HEATING & COOLING 6653 12 / 15/ 09 01 REPAIRED NORTH & SOUTH GYM 80 - 000 - 62 - 00 - 5416 01 /28/ 10 691 . 64 MAINTENANCE- GENERAL 02 HEAT UNITS * * COMMENT * * INVOICE TOTAL : 691 . 64 6669 01/ 12 / 10 01 REPARE TO HEATER UNITS 6 & 9 80 - 000 - 62 - 00 - 5416 01/28 / 10 294 . 00 MAINTENANCE - GENERAL INVOICE TOTAL : 294 . 00 VENDOR TOTAL : 985 . 64 FASTENAL FASTENAL COMPANY ILOSW2596 12 / 18/ 09 01 HAMMERS 79 - 610 - 65 - 00 - 5804 01 / 28 / 10 75 . 10 - OPERATING SUPPLIES INVOICE TOTAL : 75 . 10 VENDOR TOTAL : 75 . 10 FIRSILLI FIRST ILLINOIS SYSTEMS , INC . 4255 01/ 01 / 10 01 MONTHLY PEST CONTROL 80 - 000 - 62 - 00 - 5416 01/ 28 / 10 38 . 00 MAINTENANCE- GENERAL INVOICE TOTAL : 38 . 00 VENDOR TOTAL : 38 . 00 DATE : 01/20 / 10 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 28 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT ## P . O . # DUE DATE ITEM AMT FOXVALLE FOX VALLEY TROPHY & AWARDS 25602 12/28 / 09 01 NAME BADGE 80 - 000 - 65 - 00 - 5804 01 /28 / 10 6 . 50 OPERATING SUPPLIES _ INVOICE TOTAL : 6 . 50 VENDOR TOTAL : 6 . 50 FVTRADIN FOX VALLEY TRADING COMPANY G 11226 09/21/ 09 01 5 , 000 PET PARADE T- SHIRTS 79 - 650 - 65 - 00 - 5833 09 / 21/ 09 434 . 40 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 434 . 40 VENDOR TOTAL : 434 . 40 ILPD4811 ILLINOIS STATE POLICE 011110 - PR 01/ 11/ 10 01 BACKGROUND CHECK 79 - 650 - 65 - 00 - 5803 01/28 / 10 513 . 75 PROGRAM EXPENSES INVOICE TOTAL : 513 . 75 VENDOR TOTAL : 513 . 75 IMAGEPLU IMAGE PLUS 23363 12 / 09/ 09 01 162 MESH REVERSIBLE JERSEYS , 79 - 650 - 65 - 00 - 5803 00403857 01/28 / 10 2 , 917 . 80 PROGRAM EXPENSES 02 78 T - SHIRTS * * COMMENT * * INVOICE TOTAL : 2 , 917 . 80 VENDOR TOTAL : 2 , 917 . 80 JSHOES J ' S SHOE REPAIR 48778 - 4 12 / 07 / 09 01 BOOTS 79 - 610 - 62 - 00 - 5421 01/ 28 / 10 283 . 00 WEARING APPAREL INVOICE TOTAL : 283 . 00 VENDOR TOTAL : 283 . 00 JTHOMAS J THOMAS BATE : 01/20 / 10 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 28 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . ## DUE DATE ITEM AMT JTHOMAS J THOMAS 0600793 - IN 09/ 10/ 09 01 TURFMASTER 79 - 610 - 62 - 00 - 5408 01/28 / 10 166 . 44 MAINTENANCE- EQUIPMENT INVOICE TOTAL : 166 . 44 VENDOR TOTAL : 166 . 44 KCRECORD KENDALL COUNTY RECORD 422 12/31 / 09 01 DISPLAY AD 80 - 000 - 62 - 00 - 5603 01/ 28 / 10 136 . 50 PUBLISHING/ADVERTISING INVOICE TOTAL : 136 . 50 VENDOR TOTAL : 136 . 50 KONICAMI KONICA MINOLTA BUSINESS 213625480 12 / 29 / 09 01 COPIER CHARGES 79 - 650 - 62 - 00 - 5410 01/26/ 10 24 . 32 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL : 24 . 32 213631192 12 /30 / 09 01 COPIER CHARGES 80 - 000 - 62 - 00 - 5410 01/28 / 10 34 . 66 MAINTENANCE- OFFICE EQUIP . INVOICE TOTAL : 34 . 66 VENDOR TOTAL : 58 . 98 NEWLAND MENARDS - YORKVILLE 57417 11 /23 / 09 01 PLASTIC , SPLICES , DISCS 79 - 610 - 62 - 00 - 5417 01 / 28 / 10 11 . 78 MAINTENANCE - PARKS INVOICE TOTAL : 11 . 78 59657 12 / 01/ 09 01 BLEACH , SCRUBBING BUBBLES , 79 - 610 - 65 - 00 - 5804 01/28 / 10 29 . 56 OPERATING SUPPLIES 02 LYSOL , CLOROX , CAR WAX * * COMMENT * * INVOICE TOTAL : 29 . 56 59659 12 / 01 / 09 01 BULBS 79 - 610 - 65 - 00 - 5824 01 / 28 / 10 17 . 64 CHRISTMAS DECORATIONS INVOICE TOTAL : 17 . 64 DATE : 01/ 20 / 10 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 /28 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 60242 12 / 03 / 09 01 SCREWS , BOARD , CDX 79 - 610 - 65 - 00 - 5804 01/28/ 10 33 . 48 OPERATING SUPPLIES INVOICE TOTAL : 33 . 48 61602 12 / 08 / 09 01 BUTT SPLICE 79 - 610 - 62 - 00 - 5417 01/ 28 / 10 6 . 98 MAINTENANCE- PARKS INVOICE TOTAL : 6 . 98 62959 12 / 14 / 09 01 7 WAY PLASTIC TRAILER END 79 - 610 - 62 - 00 - 5408 01/28 / 10 8 . 98 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 8 . 98 62962 12 / 14/ 09 01 SHOVEL 79 - 610 - 65 - 00 - 5815 01 /28 / 10 23 . 96 _ HAND TOOLS INVOICE TOTAL : 23 . 96 63470 12 / 16 / 09 01 NAILS 79 - 610 - 65 - 00 - 5804 01/28/ 10 6 . 18 OPERATING SUPPLIES INVOICE TOTAL : 6 . 18 63712 12/ 17 / 09 01 SCREWS 79 - 610 - 65 - 00 - 5804 01/28 / 10 12 . 98 OPERATING SUPPLIES INVOICE TOTAL : 12 . 98 64526 12 /21 / 09 01 KEYS 79 - 610 - 62 - 00 - 5417 01/28 / 10 2 . 74 MAINTENANCE - PARKS INVOICE TOTAL : 2 . 74 65105 12 /24 / 09 01 CABLE TIES 80 - 000 - 62 - 00 - 5416 01/ 28 / 10 5 . 76 MAINTENANCE- GENERAL INVOICE TOTAL : 5 . 76 65561 12 / 28/ 09 01 BLEACH , SHOWERHEAD , TEFLON , 60 - 000 - 62 - 00 - 5408 01 / 28 / 10 21 . 58 MAINTENANCE - SUPPLIES DATE : 01/20/ 10 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 28 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 65561 12 /28 / 09 02 MR . CLEAN * * COMMENT * * 01/ 28 / 10 INVOICE TOTAL : 21 . 58 66029 12 /30 / 09 01 PAINT 79 - 610 - 65 - 00 - 5804 01 / 28 / 10 6 . 88 OPERATING SUPPLIES INVOICE TOTAL : 6 . 88 67268 01/ 05/ 10 01 BULBS 80 - 000 - 62 - 00 - 5408 01/ 28 / 10 18 . 68 MAINTENANCE - SUPPLIES INVOICE TOTAL : 18 . 68 VENDOR TOTAL : 207 . 18 MJELECT MJ ELECTRICAL SUPPLY , INC . 1112587 - 00 11/ 18 / 09 01 PLASTIC TAPS 79 - 610 - 62 - 00 - 5417 01 / 28 / 10 35 . 80 MAINTENANCE- PARKS INVOICE TOTAL : 35 . 80 1112587 - 01 12 / 18 / 09 01 PLASTIC TAPS 79 - 610 - 62 - 00 - 5417 01/28 / 10 17 . 90 MAINTENANCE - PARKS INVOICE TOTAL : 17 . 90 VENDOR TOTAL : 53 . 70 NEXTEL NEXTEL COMMUNICATIONS 837900513 - 034PR 01 / 08 / 10 01 PARKS MONTHLY CHARGES 79 - 610 - 62 - 00 - 5438 01/ 28/ 10 25S . 49 CELLULAR TELEPHONE 02 REC CENTER MONTHLY CHARGES 80 - 000 - 62 - 00 - 5438 43 . 08 CELLULAR PHONE 03 RECREATION MONTHLY CHARGES 79 - 650 - 62 - 00 - 5438 258 . 50 CELLULAR TELEPHONE INVOICE TOTAL : 560 . 07 VENDOR TOTAL : 560 . 07 NICOR NICOR GAS DATE : 01 / 20 / 10 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 09 : 10 : 37 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 / 28 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT NICOR NICOR GAS 64 - 99 - 70 - 7276 0 - 0110 01/ 07 / 10 01 202 E COUNTRYSIDE PKWY UNIT E 80 - 000 - 78 - 00 - 9002 01/ 28 / 10 2 , 527 . 00 NICOR INVOICE TOTAL : 2 , 527 . 00 65 - 69 - 00 - 0377 0 - 0110 01 / 07 / 10 01 202 E COUNTRYSIDE PKWY_ . UNIT D 80 - 000 - 78 - 00 - 9002 01/28 / 10 84 . 24 NICOR INVOICE TOTAL : 84 . 24 VENDOR TOTAL : 2 , 611 . 24 OFFWORK OFFICE WORKS 167584 01/ 06/ 10 01 FILE CABINET KEYS & LOCK 80 - 000 - 62 - 00 - 5410 01 /28 / 10 21 . 99 MAINTENANCE- OFFICE EQUIP . INVOICE TOTAL : 21 . 99 167729 01/ 08 / 10 01 BOXES , PENS , STAPLES 79 - 650 - 65 - 00 - 5802 01/ 28 / 10 23 . 17 OFFICE SUPPLIES 02 BOXES , PENS , STAPLES 80 - 000 - 65 - 00 - 5802 23 . 16 OFFICE SUPPLIES 03 PAPER 80 - 000 - 65 - 00 - 5803 31 . 98 PROGRAM EXPENSES INVOICE TOTAL : 78 . 31 167806 01/ 11 / 10 01 FILE CABINET KEYS & LOCK 79 - 650 - 65 - 00 - 5804 01/28 / 10 21 . 99 OPERATING SUPPLIES INVOICE TOTAL : 21 . 99 VENDOR TOTAL : 122 . 29 OLEARYC CYNTHIA O ' LEARY 1 - 10 01 / 07 / 10 01 JAN - MARCH REFEREE SCHEDULING 79 - 650 - 62 - 00 - 5401 01 /28 / 10 910 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 910 . 00 VENDOR TOTAL : 910 . 00 'DATE : 01 /20 / 10 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 09 : 10 : 38 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01/ 28 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT PITNEY PITNEY BOWES , INC . 011410 01 / 14 / 10 01 REFILL POSTAGE MACHINE 79 - 650 - 65 - 00 - 5808 01/28 / 10 800 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 800 . 00 VENDOR TOTAL : 800 . 00 PIZZO PIZZO AND ASSOCIATES , LTD 7490 09/ 21 / 09 01 PLANTS 79 - 610 - 65 - 00 - 5804 01/28 / 10 268 . 50 OPERATING SUPPLIES INVOICE TOTAL : 268 . 50 VENDOR TOTAL : 268 . 50 RJONEIL R . J . O ' NEIL , INC . 123009 12 /30 / 09 01 REPLACED IGINITION MODULE FOR 80 - 000 - 62 - 00 - 5408 01/28 / 10 223 . 00 MAINTENANCE - SUPPLIES 02 HOT WATER HEATER * * COMMENT * * INVOICE TOTAL : 223 . 00 VENDOR TOTAL : 223 . 00 SCOTTB BILL SCOTT 120509 12 / 05 / 09 01 REIMBURSEMENT FOR BOOTS 79 - 610 - 62 - 00 - 5417 01/ 28 /10 111 . 50 MAINTENANCE - PARKS INVOICE TOTAL : 111 . 50 VENDOR TOTAL : 111 . 50 UNIQUEPR UNIQUE PRODUCTS & SERVICE 197040 12 /23 / 09 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5408 01/ 28 / 10 290 . 27 MAINTENANCE - SUPPLIES 02 GARBAGE BAGS , BODY SHAMPOO * * COMMENT * * INVOICE TOTAL : 290 . 27 197195 01/ 04 / 10 01 TRIGGER SPRAYER , LAUNDRY SOAP , 80 - 000 - 62 - 00 - 5408 01 / 28 / 10 286 . 84 MAINTENANCE - SUPPLIES DATE : 01/ 20 / 10 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 09 : 10 : 38 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01 /28 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT UNIQUEPR UNIQUE PRODUCTS & SERVICE 197195 01 / 04 / 10 02 PAPER TOWEL , TOILET TISSUE * * COMMENT * * 01 /28 / 10 INVOICE TOTAL : 286 . 84 VENDOR TOTAL : 577 . 11 UPS UNITED PARCEL SERVICE 00004296X2519 - PR 12 / 19 / 09 01 1 PKG . TO PELCO WORLD 79 - 610 - 65 - 00 - 5804 01/28 / 10 22 . 36 OPERATING SUPPLIES 02 HEADQUARTERS * * COMMENT * * INVOICE TOTAL : 22 . 36 VENDOR TOTAL : 22 . 36 VISA VISA 122409 - PR 12 /24 / 09 01 COPIES , LAMINATING , ICE , MILK , 79 - 650 - 65 - 00 - 5803 01/28/ 10 308 . 67 PROGRAM EXPENSES 02 HOLIDAY ORNAMENTS * * COMMENT * * 03 GROUP POWER MONTHLY LICENSE 80 - 000 - 65 - 00 - 5803 321 . 11 PROGRAM EXPENSES 04 FEE , GIFT WRAP . NAPKINS , * * COMMENT * * 05 PLATES , HOLIDAY ORNAMENTS * * COMMENT * * 06 GLOVES , SANTA COSTUME 80 - 000 - 62 - 00 - 5426 149 . 95 GRANTS 07 FITNESS DRINKS 80 - 000 - 65 - 00 - 5828 289 . 37 CONCESSIONS EXPENSES INVOICE TOTAL : 1 , 069 . 10 VENDOR TOTAL : 1 , 069 . 10 WALKCUST WALKER CUSTOM HOMES , INC . YPD 02 / 10 01109110 01 FEE . LEASE PAYMENT 80 - 000 - 62 - 00 - 5432 01/ 28/ 10 17 , 500 . 00 LEASE PAYMENT INVOICE TOTAL : 17 , 500 . 00 VENDOR TOTAL : 17 , 500 . 00 DATE : 01 / 20 / 10 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 09 : 10 : 38 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 01/ 28 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 130013 01/ 04 / 10 01 BOLTS 80 - 000 - 62 - 00 - 5416 01 /28 / 10 1 . 80 MAINTENANCE- GENERAL INVOICE TOTAL : 1 . 80 VENDOR TOTAL : 1 . 80 YORKNAPA YORKVILLE NAPA AUTO PARTS 904572 12 / 30 / 09 01 FUSE 79 - 610 - 62 - 00 - 5408 01 / 28 / 10 2 . 84 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 2 . 84 VENDOR TOTAL : 2 . 84 TOTAL ALL INVOICES : 34 , 567 . 92 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF DECEMBER 3, 2009 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 $213,547.62 $176,463.47 $190,355.09 $187,770.51 Account PARKS PAYROLL IST PAY $17,832.94 $18,537.10 $18,862.14 $18,959.79 $17,825.4 $17,505.75 $17,506.75 $17505.75 $13,060.62 $19,607.74 $18,913.03 $19,060.23 $18,44014 $17,767.32ND PAY 4 $17505.76 $17,505.72 $17,532.98 3RD PAY $18,537.10 $17,531.70 Month Total $55,977.78 $37,450.13 $37,922.37 $37,399.93 $35,592.80 $52,543.21 $35,012.47 $35,038.73 $13,Ob0.62 $0.00 $0.00 $0.00 RECREATION PAYROLL IST PAY $20,983.94 $19,681.90 $19,023.98 $20,581.93 $17,757.65 $19,535.68 $18,962.94 $16,517.62 $7,848.35 2ND PAY $19,890.57 $19,245.85 $18,955.42 $17,986.58 $18,624.26 $19,013.97 $18,118.94 $16,570.38 3RD PAY $19,681.90 $18,500.80 Month Total $60,556.41 $38,927.75 $37,979.40 $38,568.51 $36,381.91 $57,050.45 $37,081.88 $33,088.00 $7,848.35 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274 $7,491.07 $8,846.90 $8,721.65 $9,465.10 $7,508.05 $6,338.90 1 $9, 20.05 $8,138.85 $9,938.22 94530 $8,fi2ND PAY $10, 876 $ , 50 $8,659.71 $8,917.21 3RD PAY $8,814.05 Month Total $20,419.31 $17,311.12 $16,985.75 $18,659.87 $17,616.09 $28,015.19 $18,124.81 $16,425.26 $6,338.90 $0.00 $0.00 Q Grand Total $136,953.50 $93,689.00 $92,887.52 $94,628.31 $89,590.80 $137,608.85 $90,219.16 $84,551.99 $27,247.87 $0.00 $0.00 $0.00 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 49 : 35 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 50716 01/20 / 10 01 PROTEIN FITNESS DRINKS 80 - 000 - 65 - 00 - 5828 02 / 11/ 10 550 . 80 CONCESSIONS EXPENSES INVOICE TOTAL : 550 . 80 VENDOR TOTAL : 550 . 80 AQUAPURE AQUA PURE ENTERPRISES , INC . 65289 01 / 13 / 10 01 VINYL INLAYS , INSTALLATION KIT 80 - 000 - 62 - 00 - 5431 02 / 11 / 10 191 . 82 POOL REPAIR 02 INSERT - POOL OUTLETS * * COMMENT * * INVOICE TOTAL : 191 . 82 VENDOR TOTAL : 191 . 82 ARAMARK ARAMARK UNIFORM SERVICES 610 - 6733613 01 / 19 / 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 02 / 11/ 10 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6738537 01 /26/ 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 02 / 11 / 10 41 . 84 WEARING APPAREL INVOICE TOTAL : 41 . 84 VENDOR TOTAL : 82 . 64 ASCAP ASCAP 012210 01/ 22 / 10 01 ASCAP LICENSE FEE FOR 2010 79 - 000 - 14 - 00 - 1401 00403957 02 / 11 / 10 625 . 00 PREPAID EXPENSE-HOMETOWN D 02 HOMETOWN DAYS * * COMMENT * * INVOICE TOTAL : 625 . 00 VENDOR TOTAL : 625 . 00 ATTLONG AT&T LONG DISTANCE 828932136 - 1209PR 01 / 25 / 10 01 DECEMBER LONG DISTANCE 79 - 650 - 62 - 00 - 5437 02 / 11 / 10 8 . 01 TELEPHONE/ INTERNET DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 02 / 11/ 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ATTLONG AT&T LONG DISTANCE 828932136 - 1209PR 01/25 / 10 02 DECEMBER LONG DISTANCE 80 - 000 - 62 - 00 - 5437 02 / 11/ 10 0 . 95 TELEPHONE/INTERNET/ CABLE INVOICE TOTAL : 8 . 96 VENDOR TOTAL : 8 . 96 BANCAMER BANC OF AMERICA LEASING 011349390 - PR 01 /20 / 10 01 COPIER LEASE 80 - 000 - 62 - 00 - 5410 02 / 11 / 10 198 . 00 MAINTENANCE - OFFICE EQUIP . 02 COPIER LEASE 79 - 650 - 62 - 00 - 5410 178 . 00 MAINTENANCE - OFFICE EQUIPME INVOICE TOTAL : 376 . 00 VENDOR TOTAL : 376 . 00 BARRETTS BARRETT ' S ECOWATER 183481 01 /26 / 10 01 SOLAR SALT 80 - 000 - 62 - 00 - 5408 02 / 11 / 10 18 . 60 MAINTENANCE - SUPPLIES INVOICE TOTAL : 18 . 60 VENDOR TOTAL : 18 . 60 BEACON RAINBOW GROUP , LLC 0399888 - IN 01/ 13 / 10 01 MOLDED COVER 79 - 610 - 65 - 00 - 5804 02 / 11 / 10 22 . 54 OPERATING SUPPLIES INVOICE TOTAL : 22 . 54 VENDOR TOTAL : 22 . 54 BPAMOCO BP AMOCO OIL COMPANY 5900241570 01/ 24 / 10 01 GASOLINE 79 - 650 - 65 - 00 - 5812 02 / 11 / 10 137 . 53 GASOLINE INVOICE TOTAL : 137 . 53 VENDOR TOTAL : 137 . 53 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 - WOW INVOICES DUE ON/BEFORE 02 / 11 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT CHEATHAM JAMIE L . CHEATHAM 3051 01/ 21 / 10 01 JANUARY 15 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 02 / 11/ 10 102 . 38 SALARIES - RECORDING SECRET INVOICE TOTAL : 102 . 38 VENDOR TOTAL : 102 . 38 COMCAST COMCAST CABLE 011310 - PR 01 / 13 / 10 01 MONTHLY SERVICE 79 - 650 - 62 - 00 - 5437 02 / 11/ 10 79 . 95 TELEPHONE/ INTERNET INVOICE TOTAL : 79 . 95 VENDOR TOTAL : 79 . 95 COMED COMMONWEALTH EDISON 1613010022 - 0110 01/ 15 / 10 01 BRIDGE FIELD LIGHTS 79 - 650 - 62 - 00 - 5435 02 / 11/ 10 441 . 21 ELECTRICITY INVOICE TOTAL : 441 . 21 VENDOR TOTAL : 441 . 21 COVELLD DAVE COVELL 012310 01/23 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 DELUXE DELUXE BUSINESS CHECKS 0006918254 01/ 22 / 10 01 RECEIPTS 79 - 650 - 65 - 00 - 5802 02 / 11/ 10 266 . 78 OFFICE SUPPLIES 02 RECEIPTS 80 - 000 - 65 - 00 - 5802 266 . 78 OFFICE SUPPLIES INVOICE TOTAL : 533 . 56 VENDOR TOTAL : 533 . 56 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT DISCSCHL DISCOUNT SCHOOL SUPPLY P23403370001 01/ 25/ 10 01 PAPER , PAINT , PIPE CLEANERS , 79 - 650 - 65 - 00 - 5803 02 / 11 / 10 115 . 00 PROGRAM EXPENSES 02 GLUE , CRAFT STICKS , WIGGLY EYE * * COMMENT * * 03 MARKERS , SEE THROUGH TUNNEL * * COMMENT * * 04 PAPER , PAINT , PIPE CLEANERS , 80 - 000 - 65 - 00 - 5803 206 . 95 PROGRAM EXPENSES 05 WIGGLY EYES , SEE THROUGH * * COMMENT * * 06 TUNNEL , GLUE , MARKERS * * COMMENT * * INVOICE TOTAL : 321 . 95 VENDOR TOTAL : 321 . 95 DOOLEYD DICK DOOLEY 012310 01/ 23 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11/ 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 FARREN FARREN HEATING & COOLING 6654 12 / 16 / 09 01 NEW MODULE HEATER IN SMALL GYM 80 - 000 - 62 - 00 - 5416 02 / 11 / 10 292 . 64 MAINTENANCE- GENERAL INVOICE TOTAL : 292 . 64 VENDOR TOTAL : 292 . 64 FLATSOS RAQUEL HERRERA 012010 01/ 20/10 01 FRONT AND BACK TIRES 79 - 610 - 62 - 00 - 5408 02 / 11 / 10 615 . 00 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 615 . 00 012110 01 / 21 / 10 01 TIRES 79 - 610 - 62 - 00 - 5408 02 / 11 / 10 360 . 00 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 360 . 00 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT FLATSOS RAQUEL HERRERA 012610 01/ 26/ 10 01 TIRES 79 - 610 - 62 - 00 - 5408 02 / 11 / 10 147 . 50 MAINTENANCE -EQUIPMENT INVOICE TOTAL : 147 . 50 VENDOR TOTAL : 1 , 122 . 50 FOXVALLE FOX VALLEY TROPHY & AWARDS 25686 01 /22 / 10 01 NAME PLATE 79 - 650 - 65 - 00 - 5804 02 / 11/ 10 6 . 50 OPERATING SUPPLIES INVOICE TOTAL : 6 . 50 VENDOR TOTAL : 6 . 50 ICE ICE MOUNTAIN OOA0119455822 01 / 13 / 10 01 WATER 79 - 650 - 65 - 00 - 5804 02 / 11/ 10 7 . 39 OPERATING SUPPLIES INVOICE TOTAL : 7 . 39 VENDOR TOTAL : 7 . 39 JONESJ JIMMY E . JONES 011610 01 / 16 / 10 01 REFEREE " 79 - 650 - 62 - 00 - 5401 02 / 11 / 10 100 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 KOPYKAT ROPY KAT COPIER IMAGING SYSTEM 35303 01 / 08 / 10 01 COPIER CHARGES 80 - 000 - 62 - 00 - 5410 02 / 11/ 10 25 . 00 MAINTENANCE - OFFICE EQUIP . INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 MENLAND MENARDS - YORKVILLE DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 67432 01 / 06 / 10 01 TWIST & TRY BASE 80 - 000 - 62 - 00 - 5416 02 / 11/ 10 4 . 99 MAINTENANCE - GENERAL INVOICE TOTAL : 4 . 99 68362 01/ 11 / 10 01 LAUNDRY SOAP , CLOROX WIPES , 79 - 610 - 65 - 00 - 5804 02 / 11 / 10 23 . 54 OPERATING SUPPLIES 02 MR . CLEAN WIPES * * COMMENT * * INVOICE TOTAL : 23 . 54 68385 01 / 11/ 10 01 ALUMINUM OXIDE , PAINTER ' S 80 - 000 - 62 - 00 - 5408 02 / 11/ 10 17 . 75 MAINTENANCE - SUPPLIES 02 BRUSH , PAINT * * COMMENT * * INVOICE TOTAL : 17 . 75 68446 01/ 11/ 10 01 GROMMET TOOL KIT 79 - 610 - 65 - 00 - 5804 02 / 11 / 10 3 . 99 OPERATING SUPPLIES INVOICE TOTAL : 3 . 99 68594 01 / 12 / 10 01 BOW SAW 79 - 610 - 65 - 00 - 5815 02 / 11 / 10 4 . 99 HAND TOOLS INVOICE TOTAL : 4 . 99 68600 01/ 12 / 10 01 LAG SHIELD , LAG SCREW , BLOW 79 - 610 - 65 - 00 - 5804 02 / 11 / 10 14 . 06 OPERATING SUPPLIES 02 OUT BULB * * COMMENT * * INVOICE TOTAL : 14 . 06 68612 01/ 12 / 10 01 CLEANER 80 - 000 - 62 - 00 - 5408 02 / 11/ 10 4 . 48 MAINTENANCE - SUPPLIES INVOICE TOTAL : 4 . 48 68648 01 / 12 / 10 01 LOCK , POWER STRIP 79 - 610 - 65 - 00 - 5804 02 / 11 / 10 8 . 41 OPERATING SUPPLIES INVOICE TOTAL : 8 . 41 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 68951 01/ 14 / 10 01 FILES 79 - 610 - 65 - 00 - 5815 02 / 11 / 10 3 . 98 HAND TOOLS INVOICE TOTAL : 3 . 98 70211 01 /20 / 10 01 SUMP PUMP 80 - 000 - 62 - 00 - 5431 02 / 11 / 10 83 . 96 POOL REPAIR INVOICE TOTAL : 83 . 96 70520 - 10 01/22 / 10 01 BY PASS LOPPERS 79 - 610 - 65 - 00 - 5815 02/ 11 / 10 27 . 88 HAND TOOLS INVOICE TOTAL : 27 . 88 VENDOR TOTAL : 198 . 03 METRA METRA 012710 01 /27 / 10 01 ADULT EASTER TRIP TICKETS 79 - 650 - 65 - 00 - 5803 00403959 02 / 11 / 10 227 . 50 PROGRAM EXPENSES INVOICE TOTAL : 227 . 50 VENDOR TOTAL : 227 . 50 MJELECT MJ ELECTRICAL SUPPLY , INC - 1113376 - 00 01 / 08 / 10 01 PHOTOCONTROLS 79 - 610 - 62 - 00 - 5417 02 / 11 / 10 18 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 18 . 00 VENDOR TOTAL : 18 . 00 MOSERR ROBERT MOSER 011610 01 / 16 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11/ 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 MUNNSM MUNNS , MARTY DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 - WOW INVOICES DUE ON/BEFORE 02 / 11 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MUNNSM MUNNS , MARTY 011610 01 / 16 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 NEXTEL NEXTEL COMMUNICATIONS 837900513 - 095 - PR 01/29 / 10 01 PARKS MONTHLY CHARGES 79 - 610 - 62 - 00 - 5438 02 / 11 / 10 243 . 20 CELLULAR TELEPHONE 02 CARRY HOLSTER 79 - 610 - 62 - 00 - 5438 19 . 99 CELLULAR TELEPHONE 03 REC CENTER MONTHLY CENTER 80 - 000 - 62 - 00 - 5438 40 . 53 CELLULAR PHONE 04 RECREATION MONTHLY CHARGES 79 - 650 - 62 - 00 - 5438 243 . 20 CELLULAR TELEPHONE INVOICE TOTAL : 546 . 92 VENDOR TOTAL : 546 . 92 NRPA NATIONAL RECREATION & PARK 012710 01/ 27 / 10 01 CPRP ANNUAL RENEWAL AND 79 - 650 - 64 - 00 - 5600 02 / 11 / 10 85 . 00 DUES 02 PETITION FEE * * COMMENT * * INVOICE TOTAL : 85 . 00 VENDOR TOTAL : 85 . 00 OFFWORK OFFICE WORKS 168466 01/25/ 10 01 BRASS FASTNERS , LAMINATING 80 - 000 - 65 - 00 - 5803 02 / 11 / 10 70 . 53 PROGRAM EXPENSES 02 POUCH * * COMMENT * * 03 KEY TAG 79 - 650 - 65 - 00 - 5803 7 . 19 PROGRAM EXPENSES INVOICE TOTAL : 77 . 72 VENDOR TOTAL : 77 . 72 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT OMALLEY OMMALLEY WELDING & FABRICATING 13585 01/ 26 / 10 01 REAPIR ALUM BENCH PART 79 - 610 - 62 - 00 - 5417 02 / 11 / 10 40 . 00 MAINTENANCE- PARKS INVOICE TOTAL : 40 . 00 VENDOR TOTAL : 40 . 00 R0000400 CINDY NILES 68118 01 /29 / 10 01 CLASS CANCELLATION REFUND DUE 79 - 650 - 65 - 00 - 5841 02 / 11 / 10 33 . 00 PROGRAM REFUND 02 TO LOW ENROLLMENT * * COMMENT * * INVOICE TOTAL : 33 . 00 VENDOR TOTAL : 33 . 00 R0000715 BRIANNE SANDERS 67958 01/ 27 / 10 01 LOW ENROLLMENT CLASS 79 - 650 - 65 - 00 - 5841 02 / 11 / 10 18 . 00 PROGRAM REFUND 02 CANCELLATION REFUND * * COMMENT * * INVOICE TOTAL : 18 . 00 VENDOR TOTAL : 18 . 00 R0000743 TINA GYOVAI 67770 01 /20 / 10 01 ACTIVITY REGISTRATION REFUND 80 - 000 - 65 - 00 - 5841 02 / 11 / 10 69 . 00 PROGRAM REFUNDS INVOICE TOTAL : 69 . 00 VENDOR TOTAL : 69 . 00 RICHTERP PAUL J . RICHTER 012310 01/23 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11/ 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ROBINSOT TRACY ROBINSON 011610 01 / 16 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11 / 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 012310 01 /23 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11 / 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 250 . 00 SCHNITZR RANDY S . SCHNITZ 012310 01 /23 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11/ 10 100 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 THFARMTR THANKSGIVING FARM TRACTORS INC 07 - 568 01/22 / 10 01 REPAIRED CHOKE LEVER , 79 - 610 - 62 - 00 - 5408 02/ 11 / 10 50 . 46 MAINTENANCE - EQUIPMENT 02 INSTALLED NEW E - CLIP AND * * COMMENT * * 03 WASHER ON CLUTCH DRUM * * COMMENT * * INVOICE TOTAL : 50 . 46 VENDOR TOTAL : 50 . 46 UNIQUEPR UNIQUE PRODUCTS L SERVICE 198043 01/ 22 / 10 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5408 02 / 11/ 10 666 . 05 MAINTENANCE - SUPPLIES 02 GROUT CLEANER , LAUNDRY SOAP , * * COMMENT * * 03 TOILET CLEANER , BODY SHAMPOO , * * COMMENT xz 04 SANITIZER COMMENT * * INVOICE TOTAL : 666 . 05 VENDOR TOTAL : 666 . 05 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT VISA VISA 012610 - PR 01 /26 / 10 01 HOME TOWN DAYS TENT DEPOSIT 79 - 000 - 14 - 00 - 1401 00403856 02 / 11/ 10 1 , 400 . 00 PREPAID EXPENSE - HOMETOWN D 02 GROUP POWER MONTHLY LICENSE 80 - 000 - 65 - 00 - 5803 260 . 00 PROGRAM EXPENSES 03 FEE * * COMMENT * * 04 FELT , POM POMS , DOILIES , GLUE 80 - 000 - 62 - 00 - 5426 66 . 37 GRANTS 05 KIT , PIN , LOCK , CRANK 80 - 000 - 62 - 00 - 5416 43 . 38 MAINTENANCE - GENERAL 06 BODY LOTION , GRANOLA BARS , 80 - 000 - 65 - 00 - 5828 184 . 45 CONCESSIONS EXPENSES 07 CLIF BARK , BANDAGES , SCISSORS , * * COMMENT * * O8 FACIALS * * COMMENT * * INVOICE TOTAL : 1 , 954 . 20 VENDOR TOTAL : 1 , 954 . 20 WALMART WALMART COMMUNITY 011610 - PR 01 / 16 / 10 01 PLATES , NAPKINS , PAPER TOWELS , 80 - 000 - 65 - 00 - 5803 02 / 11 / 10 100 . 00 PROGRAM EXPENSES 02 CLEANERS , RUGS , KLEENEX , * * COMMENT * * 03 CUPS , BOWLS * * COMMENT * * 04 PASTA , SOUP , LEMONADE , COOKIES 79 - 650 - 65 - 00 - 5803 56 . 56 PROGRAM EXPENSES 05 HOT COCOA, CREAMER , DISH SOAP , * * COMMENT * * 06 LIQUID SOAP , LYSOL * * COMMENT * * INVOICE TOTAL : 156 . 56 VENDOR TOTAL : 156 . 56 YBURRAR ROBERT YBURRA 011610 01 / 16 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 11 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 DATE : 02 / 02 / 10 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 10 : 49 : 36 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 11 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKACE YORKVILLE ACE & RADIO SHACK 130138 01/ 12 / 10 01 TREADLOCKER , BOLT 80 - 000 - 62 - 00 - 5408 02 / 11/ 10 6 . 99 MAINTENANCE - SUPPLIES INVOICE TOTAL : 6 . 99 130224 01 / 19/ 10 01 BIKE CHAIN LINKS , BIKE CHAIN 80 - 000 - 62 - 00 - 5416 02 / 11 / 10 9 . 97 MAINTENANCE- GENERAL INVOICE TOTAL : 9 . 97 VENDOR TOTAL : 16 . 96 TOTAL ALL INVOICES : 10 , 104 . 37 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF FEBRUARY 3, 2010 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 $213,547.62 $176,463.47 $190,35109 $187,770.51 $228,711.69 Account PARKSPAYROLL 1ST PAY $17,832.94 $18,537.10 $18,862.14 $18,959.79 $17,825.46 $17,505.75 $17,506.75 $17,505.75 $13,060.62 2ND PAY $19,607.74 $181 913.03 $19,060.23 $18,440.14 $17,76734 $17,505.76 $17,505.72 $17,532.98 $17,467.37 31 $17,531.70 Month Total 1 $55,977.78 $37,450.13 $37,922.37 $37,399.93 $35,592.80 $52,543.21 $35,012.47 $35,038.73 $30,527.99 $0.00 $0.00 $0.00 RECREATION PAYROLL IST PAY $20,983.94 $19,681.90 $19,023.98 $20,581.93 $17,757.65 $19,535.68 $18,962.94 $16,517.62 $7,848.35 2ND PAY $19,890.57 $19,245.85 $18,955.42 $17,986.58 $18,624.26 $19,013.97 $18,118.94 $16,570.38 $15,198.03 3RD PAY $19,681.90 $18500.80 Month Total $60,556.41 $38,927.75 $37,979.40 $38,568.51 $36,381.91 $57,050.45 $37,081.88 $33,088.00 $23,046.38 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 $7,491.07 $8,846.90 $8,721.65 $8,939.22 $9,268.64 $9,465.10 $7,508.05 $6,338.90 2ND PAY $10,145.30 $9,820.05 $8,138.85 $9,938.22 $8,676.87 $9,93250 $8,659.71 $8,917.21 $8,836.08 3RD PAY $8,814.05 Month Total $20,419.31 $17,311.12 $16,985.75 $IS,fi59.87 $17,616.09 $28,015.19 $18,124.81 $16,425.26 $15,174.98 $0.00 $0.00 $0.00 Grand Total $136,953.50 $93,689.00 $92,887.52 $94,62831 $89,590.80 $137,608.85 $90,219.16 $84,551.99 $68,749.35 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number It M?uR Parks El Recreation ❑ PARKS & WR6A ON Director City Administrator ❑ Tracking Number Legal ❑ roaRnuE xxutuuunawureq Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Director's Vacancy Agenda Date: February 11 , 2010 Synopsis: See attached memo. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum 'Opp,- To: Park Board M ll �j 311 From: Bart Olson, Interim Director of Parks and Recreation PaPKSS RECREtTtoN CC: Date: January 22, 2010 Subject: Director's Vacancy roumue wu�a _ This agenda item was discussed at the last Park Board meeting. At that meeting, the Park Board expressed interest in using a job search format in a similar manner as was used for the last Director's search. I spoke with Mayor Bard about this, and she confirmed that she would like to use this format as well. So, the agreed upon format is: 1 ) Park Board and Interim Director will review applications and select individuals for interview. 2) First interviews will be conducted under closed session by the Park Board and Interim Director. 3) If necessary, second interviews will be conducted under closed session by the Park Board and Interim Director. 4) Recommendation(s) will be made by the Park Board to the Mayor. 5) Mayor will conduct interviews. 6) Appointment will be made, subject to consent by the City Council. It should be noted that since this is a mayoral appointment, she may express interest in reviewing the initial applicants, select individuals for interview by the Park Board, and may sit in on the Park Board interviews. Also, it may be beneficial to conduct a round of interviews with Parks and Recreation staff present — either by inviting them into executive session, or conducting a separate round of interviews. This is, of course, up to the Board to decide. Finally, the most important question is how soon to post the opening. We can reasonably expect a 90-day turnaround from first day of posting to first day on the job for the appointee. While we haven't begun to look at next fiscal year's budget, it is safe to say that the budget situation is not likely to get much better, but it probably will not be worse than it was this year. The salary range for the position is $71 ,200 to $92,700, and I expect that salary range to draw a large amount of excellent applicants. The current hit on the Parks and Recreation budget for my salary is scheduled for $49,000 per fiscal year. So, the department would be looking at a minimum increase in salary of $22,000 — unless the Park Board feels the salary range should be decreased. I seek your input on when the job posting should be publicized, and what the salary range in the posting should be. Reviewed By: Agenda Item Number froR Parks ❑ m Recreation ❑ PARKS A RECREATION Director City Administrator ❑ Tracking Number Legal ❑ � 6 R� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Grants in 2010 Agenda Date: February 11 , 2010 Synopsis: See attached memo. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: C';� Memorandum VO esr a .; leas To: Yorkville Park Board From: Laura Schraw, City Park Designer CC: Bart Olson, Scott Sleezer 0�1 O Date: January 21 , 2010 o" Subject: Yorkville 2010 OSLAD Grant Applications Staff would like to discuss potential OSLAD development grants for the 2010 cycle. Please see the project name and description below. 1 ) Riverfront Park - development Canoe chute is to be completed summer 2010 BAAD grant will extend road, include parking and ramp Construction will be phased (multi-phase grant) Add fishing pier to east end of design Replace 14 year old playground Add gathering space/performance area Shelter Portable toilet shelter or permanent toilets Trail extension Fountain/ Interactive water feature 2) Grande Reserve B - development Disc Golf Course Community gardens Trail connection Playground Mark Yergler thought that both of these projects would be competitive for the development grants. Bristol Bay has been left off the list but will be re-visited next year. Potential acquisition projects will be discussed in executive session. Reviewed By: Agenda Item Number 'FM wR Parks ❑ Recreation ❑ PARKSA RECRMAT 4 Director ❑ City Administrator ❑ Tracking Number D Legal ❑ roumw xauedaunwovumm� Human Resources F-1 Police ❑ Park Board Agenda Item Tracking Document Title: Hoover Trail Connection Agenda Date: February 11 ; 2010 Synopsis: Potential trail connection fi-om Crawford Park to Hoover Forest Preserve. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Action Requested: Informational update only. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached memo and drawing of approximate trail location. cl� Memorandum EST, To: Yorkville Park Board From: Laura Schraw, City Park Designer OCC: Bart Olson, Scott Sleezer 9 Y, , Date: January 21 , 2010 Subject: Hoover Trail Connection The Kendall County Forest Preserve District, as part of their Hoover development, will be constructing a bituminous concrete (asphalt) trail. A branch of this trail will continue to the easternmost edge of their property adjacent to Crawford Park. This does include constructing a bridge across the ravine on their properly. Originally the Forest Preserve's Fox River Trail was going to be located parallel to the river and connect directly into our existing trail stub at Crawford Park. In the environmental assessment, it was determined that a wetland existed at this location and will be protected. This requires that our City trail connection be extended to the south to meet their trail terminus. Staff has requested that the Forest Preserve District receive an `add alt' bid for the additional paving work for the trail on the City property when bidding the Hoover project. Once the final estimates have been received, the City can decide at that time if it is financially feasible to make the connection to the Forest Preserve property immediately, or if it will have to be budgeted in a future fiscal year. 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' j � r v*��' sue'-, � �,t�ir• r - �� — 'i Y�+��f 1177 � ' 4 W. 4 �1 t L r aVp gi —01 . 0, wtt n v � i A u �^�-}�+ F�� •-� SFr n�" � e,5.�'�r - � q h � �� !$� _ � a r F %r lxsslf e f of a - ! V 0 ! M� y + Ft; irc 3 l t r- + m „� 4 1 _i_(r r sr s:. � •°^°�, 1F� 11 s �i fi f! I !�e r } ! f r+ f � �$ € t Sri t P lip IL !.. tt 3 i r isij s: t r r � •r - Reviewed By: Agenda Item Number wR Parks ❑ IUI Recreation ❑ PARKS B RECREATION Director City Administrator ❑ Tracking Number Legal ❑ roAxnuE � �� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Facility management at REC Center Agenda Date: February 11 , 2010 Synopsis: Discussion of the management of the REC Center. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Vickie Coveny Park Board member Name Department Agenda Item Notes: Reviewed By: Agenda Item Number IPM wR Parks F] Recreation ❑ PARKS & RUCRA ON Director City Administrator ❑ Tracking Number Legal ❑ mamas rxwauaunnovurvwi Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Reds Field Use Agreement Agenda Date: February 11 , 2010 Synopsis: Proposal by the Reds to use existing fields this year and anew field, to be funded by the Reds, for the next two years. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Use of the fields this year has been agreed upon by the Reds, YYBSA, and the City. In return for field space this year and future field space, the Reds are willing to upfront the cost of constructing a new baseball field in park. The final cost of the field, the location of the field, and the exact term of this agreement are still subject to discussion with the Reds. They have agreed to the agreement in concept, and have received the first draft of the agreement this week. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and THE YORKVILLE REDS This agreement is made and entered into this day of 2010, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE REDS ("Reds"), an Illinois not-for-profit corporation .. WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Reds wish to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Reds' use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1 . Use of Parks by the Reds. The city agrees to permit the Reds to utilize certain parks designated by the city at times described herein and that are mutually acceptable to each of the parties for a term commencing April 1, 2010 and ending September 30, 2012. The parties agree that the Reds' use of the parks designated by the city shall be nonexclusive. The Reds' use of the parks designated by the city shall be subject to the city's ordinances, policies and direction of the city' s officers and as otherwise hereinafter provided. Master Schedules must be submitted to the city for use of the fields, inclusive of rain dates by February 28, 2010. Schedules will be approved by the city based on availability. Any changes to the schedule by the Reds are due to the City by 9:00 am the Friday prior to the week of play. If a game is rained out, the game may not be rescheduled within the same week; the earliest it may be rescheduled is the following week. 2. Use. The Reds agree to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the city, the Reds agrees to adhere to all city ordinances, use policies and procedures while in the parks and fields. 3. Construction of baseball field in lieu of fees. The Reds agree to pay $ 15,000 to the City on or before June 30, 2010. Upon receipt of payment, City will commence planning and construction of a baseball field in the manner and location as shown in Exhibit XX. Said baseball field shall be completed by the City prior to March 31 , 2011 , and shall be available for public use by April 1 , 2011 . In consideration of payment, the Reds shall have use of City parks as described in paragraph 1 , and shall have use of the new baseball field from April 1 , 2011 through September 30, 2014 in the manner described in paragraph 4. 4. Use of new baseball field. Reds' shall have right of first refusal for new baseball field from April 1 , 2011 through September 30, 2014 during the baseball season only (April 1 through September 30 each year), and from 4 p.m. through dusk only. Master Schedules must be submitted to the city for use of the new baseball field, inclusive of rain dates by February 28 of each year. Any changes to the schedule by the Reds are due to the City by 9:00 am the Friday prior to the week of play. If a game is rained out, the game may not be rescheduled within the same week; the earliest it may be rescheduled is the following week. 1 5. Use of new baseball field in good faith. Each party agrees that use of the new baseball field will be non-exclusive to the Reds, as governed in paragraph 4. If at any point, the Reds fail to notify the City of cancellations of games by 9:OOam on the Friday prior to the week of play, and that number of non-notified cancellations reaches ten (10) in one calendar year, then the City may declare the Reds in breach of this agreement, and this agreement may be cancelled. If this agreement is cancelled, the Reds will be refunded a pro-rata share of the agreement fee 4. Maintenance Standards. In agreeing to use the city parks the Reds agree to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. The Reds are responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City' s "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Reds assume all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 5. Advertising. The Reds may place one advertising banner at each field used by the Reds under the terms of this agreement, while Reds activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3 ' x 5' in size. 6. Insurance. The Reds shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. A, Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Reds under this Agreement. B.. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. 2 C. Waiver of subrogation. The Reds waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. D. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Reds shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. E. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice ofsuch intention to cancel or not to renew. F. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Reds's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. G. No Waiver. The failure or delay of the city at any time to require performance by the Reds of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. H. Primary coverage. The coverage shall apply as primary coverage with respect to any o other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 7. Liability, Indemnification and Waiver A. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Reds and participants in the Reds' s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Reds will report all injuries to the city within 24 hours. B. Indemnification. To the fullest extent permitted by law, the Reds will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Reds; (ii) any act, omission or negligence of the Reds or any of its directors, officers, agents, employees, invitees or contractors of the Reds; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Reds or any of its 3 directors, officers, agents, employees, invitees or contractors, as well as participants in the Reds' s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Reds's duty to defend the city. C. Defense of City. In the event any claims shall arise, the Reds shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Reds. The Reds and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Reds's sole expense, but such participation shall not relieve the Reds from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Reds shall not agree to any settlement of the claims without the city's approval. D. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Reds under applicable law. The Reds waives all defenses available to the Reds which limit the amount of the Reds' s liability to the city. 8. No Alteration. The Reds shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 9. No Assignment. The Reds shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 10. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 11 . Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Reds shall be paid for by the Reds. 12. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Reds. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Reds and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE 4 By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE REDS By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls. • Each party will report any damage and or maintenance concerns to the park department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields, or park(s) must be in writing. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). 6 • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights. • All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 10:00 pm everyday, no exceptions. 7 MW Ift r 4 1r W®•f ��p1 � li �O 5fi�°d / ,, ..:. loo Sys 4, as . . , r .. o low r o r��k N two '! p5 r� Reviewed By: Agenda Item Number 7oR Parks ❑ Recreation ❑ PgRKS $ PE�REaTtaV Director ■ City Administrator ❑ Tracking Number p Legal ❑ ✓ Human Resources F] roronm wueuaunaowsrvur Police ❑ Park Board Agenda Item Tracking Document Title: Field usage discussion Agenda Date: February 11 , 2010 Synopsis: Discussion on baseball field usage for the 2011 season and beyond. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: This agenda item is for the anticipated discussion of setting aside a field for pick-up baseball during the 2011 calendar year and beyond. There has also been discussion with YYBS on funding the expansion and creation of new baseball fields, similar to the Reds' proposal. As those details emerge, staff can present them verbally at the Park Board meeting. Reviewed By: Agenda Item Number fwn Parks ❑ m Recreation ❑ PARKS & RECREATION Director ■ City Administrator F1 Tracking Number Legal ❑ Human Resources ❑ Nu AW{IIIAGiIOMWAFM1GI Police ❑ Park Board Agenda Item Tracking Document Title: Park rental fee waiver request — Girl Scouts Agenda Date: February l 1 , 2010 Synopsis: Request from an organization to waive the park rental fee. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Vote Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: YCIRKVILLU PARKS4 RECREAT10N . STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION YORKVILLE PARKS AND RECREATION DEPARTMENT 201 WEST HYDRAULIC STREET - YORKVILLE, IL 60560 PHONE 630-553-4357 - FAX 630-553-4360 Uw q ¢ Ef RESERVATION REQUESTS SHALL BE APPROVED BEGINNING ON THE FOLLOWING DATES: - N • SPRING SEASON (MARCH - MAY) FEBRUARY I5`" SUMMER SEASON (JUNE - AUGUST) APRIL 1 5'" FALL SEASON (SEPTEMBER - NOVEMBER) JULY 1 5' ' PLEASE INDICATE TYPE OF GROUP REQUESTING USE BY CIRCLING THE APPROPRIATE CATEGORY CATEGORY A GOVERNMENT AND NON-PROFIT ORGANIZATION WHICH ARE LOCATED WITHIN THE UNITED CITY OF YORKVILLE CATEGORY B PRIVATE GROUPS AND INDIVIDUALS WHO ARE COMPRISED OF PREDOMINATELY (AT LEAST 80%) UNITED CITY OF YORKVILLE RESIDENTS CATEGORY C BUSINESS OR CORPORATIONS WHICH ARE LOCATED WITHIN THE UNITED CITY OF YORKVILLE BOUNDARIES CATEGORY D GOVERNMENTAL AND NON-PROFIT ORGANIZATIONS WHICH ARE LOCATED OUTSIDE THE UNITED CITY OF YORKVILLE BOUNDARIES CATEGORY E PRIVATE GROUPS AND INDIVIDUAL WHO DO NOT FALL INTO THE PREDOMINATELY RESIDENT CLASSIFICATION (CATEGORY B) CATEGORY F BUSINESS OR CORPORATIONS /$W�H�IC�H- ARE LOCATED OUTSIDE OF THE UNITED k ITY OF YORKVILLE BOUNDARIES GROUP OR INDIVIDUAL NAME ,(�j ��(""""" � �� CONTACT PERSON I �./1A,( /1 c /� ' ' ' /1 ADDR/E_55 tat HOME PHONE WORK-PHONE LOCATION REQUESTED DATE� BEGIN TIME END TIME V PURPOSE �• � ' �%� l% 'I� SPECIAL USE REQUESTS (CONCESSION, WATER, ELECTRICAL, OTHER) EXPECTED ATTENDANCE OR VISITORS TO YOUR EVENT (PLEASE NOTE: PUBLIC SAFETY MAY REQUIRE ADDITIONAL POLICE PRESENT PENDING THE TYPE OF EVENT AND ATTENDANCE THIS MAY RESULT A ADDITIONAL FEE SSESSED TO TH E_GR9UP FOR THIS SERVICE) WILL YOU BE SELLING ANY PRODUCTS, FOOD, OR MISCELLANEOUS ITEMS? YES (PLEASE EXPLAIN) NO SECURITY DEPOSITS WILL BE FORFEITED IF THE PARK, SHELTER OR GAZEBO 15 NOT RESTORED TO THE ORIGINAL STATE, ALL LITTER REMOVED, OR IF DAMAGE OCCURS AS A RESULT OF MISUSE OR ABUSE TO THE UNITED CITY OF YORKVILLE PARK AND RECREATION EQUIPMENT OR PROPERTY, INSPECTIONS WILL BE COMPLETED FOLLOWING YOUR EVENT BY A UNITED CRY OF YORKVILLE PARK AND RECREATION DEPARTMENT STAFF. INDIVIDUALS MAY BE ASSESSED ADDITIONAL CHARGES FOR EXTENDING TIMES PAST THE SCHEDULED RESERVATION. I HAVE �READ AND AGREE TO FOLLOW AND ABIDE TO THE RULES AND REGULATION^.zSEi FORTH BY THE UNITED CITY OF YORKVILLE SIGNED/// _D_ATE'y[l IN ORDER COMPLETE THE REQUEST, THE FOLLOWING DOCUMENTS MUST BE FORWARDED TO THE RECREATION DEPARTMENT: (GROUPS AND ORGANIZATIONS) - A CERTIFICATE OF INSURANCE CO-NAMING THE UNITED CITY OF YORKVILLE AS AN ADDITIONAL INSURED, ASSUMPTION OF LIABILITY AND WAIVER OF SUBROGATION. OFFICIAL USE ADDITIONAL INFORMATION REQUESTED RESERVATION AMOUNT SD' DO DEPOSIT AMOUNT ($ 1 00) ?�160 ' ov DATE OF REQUEST DATE RECEIVED STAFF INITIALS APPROVED/DENIED REFUND REQUESTED LOCATIONCA551GNED CONCESSION STAND, MERCHANT LICENSE APPLICATIONS NEEDED: YES / 10% HEALTH DEPARTMENT PERMIT NEEDED: YE5 / eO Reviewed By: Agenda Item Number ItwR Parks F] M Recreation ❑ PARKS A 96LRM-n0N Director City Administrator ❑ Tracking Number o Legal ❑ i Human Resources ❑ m riwevsaamearrui®rt Police ❑ Park Board Agenda Item Tracking Document Title: Park rental fee waiver request — Yorkville Junior Women's Club Agenda Date: February 11 , 2010 Synopsis: Request from an organization to waive the park rental fee. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Vote Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: . i STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION UNITED CFIY or YORmLLE PARK AND RECREATION DEPARTMENT - 4 RESERVATION REOUESTS Sewn- BE APPROVED BEOINNINO ON THE FOLLOWING DATES: . SPNINO SEASON (MAAOH - MAY) F1;BRUART 15m i SUMMER SFA50N (JUNE - AUouar) APRIL I W" - FALL SEASON (SEPT RKR - NovEMBER) July 16'" PLEASE DIDK:ATE TTPY DP OROUF REpUESDNG USE SY CIRCLING THE APPROPRIATE CATEGORY CAT6DORT A GOVERNMENT AND NON•PROVIT ORGANIZATION WHICH ARE LOQATBD WITHIN THE UNITED CITY OF YbfkWO LE ) CAT500RT B PRIVATE GROUPS AND INDMOUAtB WHO ARE COMPRISED OF PREODMINAT>•7-.Y IAT' LEAST $OW UNREO Cay OF YOR ALLE 14MOEWM CATinORY C BUSINESS OR CORPORATIDN6 WHMH AAE LOCATED WRHM THE UNITED COY OF YORMAI BOUNDARIES CATEdmw D GGVENNMEMAL AND NONYFROFM ORWINIZATION9 WHICH ARE LOCATED OUDLDE THE UNREO CRY OR YoRKWLLc i BOUNOARIE9 . CATEOOjK E PRIVATE CROUPS ANO WONIOUAL WNO DO NOT FAI.I, DRO THE PREDOMINATELY RESIOETR CLASWFiDAT10N (CATS oAv B) C Tmow F BUSINESS OR CORPORANONS+I WHICH ARE LOCATED OU7t� UOK Or THE UNITED yQ�T`+Y OF YORORIkm" BOQHOARP3 GROUP OR INDIVIDUAL NAME T-•V { 1 �� t. �Yl ) DY V V `� 6 `+� �+�'V�^� CORYACTPE �D'/» 0.(.yr .yq / -_1 ...0�— REaal/ CQa k4y- ROME PHONE ( !lE_. tV ( "'LJO 11. IWDRK PHONE tJo'� Vl�/ ~ LOCATION v kJ DATE �I II I BEGIN TIME 7 - ` RNO -nme CI S PURPOSE 1 oT ham 0. c�v � �S'� ,o uJ �� der- . , SF6wL YOE ROW95179 {CONCE3810N, WMER, ELECTRICAL, OTHER) _ �y�..��,� C_ 1 �a,sln.� ATTEdRri`E OR VL4RDAn TO WDLR EVNH} S DO (PtewsE NOTE: P(IRUC. 9M��XyLFA'IgIRE AmniDN<. ! p0 -PR '•EM P Nd m niC in my mac„Lax IS Au Ammpu" FF p up WILL YOU BE BELIAN ANY PROPUCM, FOOD, OH H130WAANROUB NEMBT YE9 (pLm0%3C C I.VN) io ogl k- F'V Z" NO . 9SCURTfY DEP'061TS WILL BE. FORFEITED IF THE PARK, 9NEITER OR GAZEBO IS NOT RESTORED TO THE ORIGINAL STAR, ALL LRTER REMOYEA, OR If DAMMDE OCCURS AS A RESULT OF MISUSE OR ASUSE TO TH.E"L1einikD CRY OF YORKVILLE PATK AKO RECREINON EQUI►HOM OR PROFERIIY, 1NSPECRONB WRL BE COMPLC= FOLLOWING YOUR VENT BY A UNITED CRT OF YORKWLLE PARK AND RECREATm DEPARTMENT STAFF, INDIVIDUALS,MAT BE ASSESS® AUDMONAL CHARGES FOR EXTENDING TIMES PAST THE SOHEOULED RESERVATION. 1 HAVE AD AND ARRM 7g ,�� AND ABIDL` TO iHF RLL 1 ILp/3L ROW ,SET FORTH BY WE Iftemma CJ3R 4 AP)o fRMAIufi• 14,9 fee �. fi as o IN ORgER COMIT1c,TE THE REDUCSr, TT1E F. "OWING DOCUMENTS MUST BE F}?PWAROEO TO ME 11CRrAmipm DEP BHT- . (GROUPS AND ORDAN)iATION3) — A CERRFlCATE OF INSURNICE CO'NANN(O THE UN(TED CNY OF YOR wwc AS AN ADWKO L INSURED, ASSUMPTION OF LA ILRy AND WA MM OF SUBROOATION. ' OFFICIAL USE - AODRIDNAL INFOR -FION REOUEESSTEO RESERVA'ROH AMOUNT ek 14 S . (�n. Dwasm AmowN V$ I OO) DATE OF REQUEST a I DATE RECE VHD STAFF INTUALS T dtlt APPROVEWDFINEO REFUND REqu"m LOCAnow ASSIoNEo , CONCESSION 9YAN0• MERCHANT LICENSE APPLICATIONS NEEDED: YES NO HEALTH OEFAR,TMENT PERM? NeElD : YES I No REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORKVILL,E PLEASE NOTE: All requests must be received by the My Clerk United City of Yorkvtlie, 800 Game Farm Roadd, Yorkville, IL 60560, at lease 60 days prior to your event for submittal to the Yorkville Hwnan Resource Commission (HRC), which tweets on the third Wednesday of each month. For grample: if your event is to be held oje September IS`t, your request should be in the City office no later than June 30 to be j considered at the July HRC meeting. �*� tt Reauk a Ii.niM,t M RZSiepP ytMr. Der DIT211 CratlDD Eve �1 �Vl Dateme �� Locatiosi � � Name 0frization �y City ti ( State i Zip CaLLUIa` i phone_ k-!!� `�a��'(_ 4 �� 1Fax: 0 Name of Canted Petsonffitle Appa:odrad ly how many Yorkville residents does your organization serve each year? What is�thepwose of your1orgenizatiOnT How does your organizatio}� bee the Yorkville C munity? Vv OCti A �r\� "cSG1OQQV5 dC bkAkj,,{=, �l-� t GZ 6`("� Q d. O�{t^4.x' Muhi Fr1�'Di'k t + Is your event considered to. be (please check all that apply): i _ PineAe4s Sports Coatoaunity ScoutingYY _Refgiuwbased Otlwrnauprofit Who will benefit from the funds raised? Youths X Ardults / t, Scoiors,�L Disabled per8 m_ Please check ono: Caah or >L`Yn Kind"" If caeb, amount requested: S i If "In tared," are you in need of Staff? Yea >LNo �Iff yea, member of boars _ Time: OR _Building apace Name of City facili be used �C➢ w o 4- p ie .L pLelAsE NOT6t ,tf' regnesdng staff time or tree of 8alidorg jacitiAPes/park bark am subject to arallds.)H an rite dateyou have chosen, DEPOSIT FEES WQ"L a= BB WANED. IF rACUMM ARE TWMW TO SAM CONDITION AS BMWOBE USE, 100% DFA4D T REFUND WILL BE RETURNM WITIITpi 10 Bum Ewe. For Olt elfiRC use only HRG Approved: Date: S or ,_,.,"in kind" OFFIM Date Received: Suilding/taclydy Requested: RequestedFacliilytPark: � AVaIWO _ _ Not Available Signsd Requested Staff: . Available . Not Available Suned: Date of Notice to by City Gounel: , Date Not Approved Reason: ou @art.ea Dales/os 00 APPM"a 08/28/06 Reviewed By: Agenda Item Number 1P M wR Parks ❑ Recreation ❑ PARKS & WRMT10N Director ■ City Administrator ❑ Tracking Number Legal ❑ mumw xauaarzuazwovuRert Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: February 11 , 2010 Synopsis: Written reports from the Interim Director, Superintendent of Parks, Superintendent of Recreation and City Parks Designer. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum Y°R To: Park Board ll �j 511 From: Bart Olson, Interim Director of Parks and Recreation PARKS 6 REGREATM4 CC: Date: February 5, 2010 Subject: Weekly Director's Report �a�REnap� 1) FY 09/10 revised budget — The Parks and Recreation operating, REC Center, land-cash, and capital budgets have not changed since the last presentation to the Park Board. Whether or not to officially approve a revised budget is still under consideration by the Mayor and City Council. If no official approval is sought, then the numbers discussed will be used for internal purposes only. 2) Riemenschneider Park parking lot — As part of our discussions with YYBSA and the Reds about future baseball field usage, staff determined that a t-ball field may be the best use of the existing open space in Riemenschneider Park. Since we have had problems with parking in the area, I had staff draft a cost estimate to put in-park gravel parking. This would help alleviate the existing parking problem, and would accommodate future park growth. If we decide to move forward with baseball field expansion within Riemenschneider (funded by YYBSA or the Reds) then we would include parking costs within the field expansion costs. 3) Bart out of office — I will be on vacation from March 11th through March 16`h, and will not be in attendance at the March 11 `h Park Board meeting. At this time, I do not expect to miss either Park Board meeting prior to that meeting. 4) Park Board Items at City Council a. The following items were approved at the January 26`h City Council meeting: i. Bristol Station Park Change Order #3 — As approved by Park Board at the January 14th meeting. ii. Bristol Bay Park A RFP — As approved by the Park Board at the January 14th meeting. 5) Future agenda items at Park Board — A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. a. FY 10/11 Budget — I expect to have a first draft of the FY 10/11 budget available for your review at the February 25th Park Board meeting. Memorandum R To: Bart Olson From: Scott Sleezer PARKS & Re R6 -nON CC: Laura Schraw Date: 2-4-10 Subject: Riemenschnider Park Parking mama¢ nattuL Currently there is space for thirty three cars along the park side of Hayden Drive. If people park on both sides of Hayden along the park frontage its forty seven spaces. If we build an additional field we would need additional parking. Last year we worked with Smith Engineering to utilize some of there parking lot. We ran into some issues with people walking through the naturalized Swale where ever they wanted to. We did install signage to direct people to cross the swale in one location, but people still crossed were they wanted to. I will contact Smith and ask them what there concerns are and try to work out a solution. If we need to build off street parking the cost would be around $4,100.00 for a twenty one stall gravel lot built in house. JTapao h �T:Y2'_.._ �, r ryt• rsIn u w Depth k.l : . t _ y 2] J li r. • N i � 4 i I� i t _ i Topsoil�e.Fth g .pi��I rye Graupdwaler Pth =td"' a ,J a I � aid ��:� I�, ail � *�� i�r• lyi IN IT iN yn. to a t . `ter: t i Future Park Board Agenda Items 4 Additional Executive Meeting Date Presentations Old Business New Business Staff Reports Business Sessions February 25, 2010 1 . FY 10/11 Budget 1 . Director's (written) 2. Wheaton Woods nature trail boards 2. Recreation (verbal) 3. November 2009, December 2009 and January 2009 3. Parks (written) Budget reports - discussion 4. Parks Designer (written) March 11 , 2010 1 . Director's (written) 2. Recreation (written) 3. Parks verbal March 25, 2010 1 . Director's (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer (written) April 8, 2010 1 . Director's (written) 2. Recreation (written) 3. Parks verbal April 22, 2010 1 . Director's (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer (written) May 13, 2010 1 . Director's (written) 2. Recreation (mitten) . 3. Parks verbal May 27, 2010 1 . Director's (mitten) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer written June 10, 2010 - 1 . Director's (mitten) 2. Recreation (written) 3. Parks verbal June 24, 2010 1 . Director's (mitten) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer mitten YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of January 2010 Highlights and Summary: The Youth and Boys Basketball Leagues continued their seasons throughout the month of January. Team pictures were taken Saturday, January 9 at the Yorkville Intermediate School and the games began on Saturday, January 16. The 1 "/2°a grade and 3rd/4a` grade teams continue to practice once a week to improve their skills for each game while the 5d /6d' grade boys continue to practice twice a week. Registration has begun for Spring Soccer. Currently, 10 coaches have signed up to volunteer their time with a few more coaches registration dates remaining. Open registration for players will begin in February. The Spring Soccer League is scheduled to begin in April. Volleyball has become more popular in the last month with the start of the Kid's First Volleyball and the Adult Volleyball Open Gym. The Kid's First Volleyball is a class designed for players aged 6-14 to develop and learn the important skills used in volleyball. It is held at the REC Center Small Gym on Wednesday nights. A second session is scheduled to begin in February. Adult Volleyball Open Gym received a higher turnout in the month of January with approximately 10 players attending on each night. The Adult Volleyball Open Gym is held at the REC Center in the Main Gym on the first and third Wednesday of the month. The Recreation Department started off the month of January by holding the 2nd annual REC Center Open House on Friday Jan. 8`s and Saturday Jan. 9d'. Friday's events were themed "Family Winter Fun Night" and was held from 5pm — 8pm at the REC Center. Numerous families participated in free activities, such as jumping on our two inflatables, face painting, craft project, dancing with the Nintendo Wii, open swim/and 2Ball basketball. Saturday was themed "Fitness Demo Day" where we opened our doors to the public so they could try out the facility and all of the wonderful classes we offer. Demonstrations lasted all morning and included classes such as, Indoor Cycle, Kickboxing, Interval Bootcamp, Tai-cbi, and Pilates. Parker's Playtime Preschool started up after their winter break. The Preschool had their annual dinosaur week in the month of January where they learned all about the meat eater and planter dinosaurs. Preschool registration for the 2010-2011 school year began. The children already enrolled had priority registration before the open enrollment began on January 14, 2010. Ready Set Go, Short Sports, Shake Wiggle Giggle and Busy Bees all started for the toddler age group. Seasonal Classes/Programs Winter/Spring: Adult BBall Open Gym Youth BBall Open Gym Women's BBall Open Gym Adult Volleyball Open Gym All Star Soccer All Star Basketball I "/2"d Grade Basketball 3d/4h Grade Basketball 5a`/6a' Boys Basketball Kid's First Volleyball All Star SuperSport All Star Dodgeball Indoor Cycle Jungle Safari Resolution Class Parker's Playtime Preschool Swim Lessons Pilates Core & More Dance Classes Short Sports Interval Bootcamp Group Training Club Flex Silver Sneakers Flow Yoga Senior Fit Cardio Collision Aqua Pre/Postnatal Aqua Group Power Teen Fit Youth Fit Shake, Wiggle, Giggle Ready, Set, Go Kid Rock I Knitting Club Kindermusik Fun on Fridays Pre Tumblers Magic Class Little Learners Exit Survey Summary: None Scholarships Awarded / Grants Received: Pre School $.00 General $.00 Special Recreation $.00 Winter Quarter — as of 1/31/10 Different Types: Winter Curriculum - 33 Sections - 356 Enroll.- 419 Special Events — 400 Ran — 110 (31 % ) Cancelled — 54 (15%) Pending - 192 (54%) Class No. Residents — 323 (77%) Non-res - 96 (23%) Last Winter - Sections - 250 Enroll.- 1 . 139 Sp. Event — 600 Ran — 184 (74% ) Cancelled — 66 (26%) Class No. - Residents — 854 (75%) Non-res - 285 (25%) Professional Development: None Facility Agreements: (Winter) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Intermediate, Circle Center Grade School, Bristol Bay and Grande Reserve Elementary). We will use our own classroom at the Riverfront Recreation Bldg. . Our second Preschool is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. REC Center: The REC Center Memberships for the month of January: New: 146 Renew: 154 Tota1: 300 Total Passes to date: #1 ,347 Residents: 928 (69%) Non-Residents: 419 (31 %) Male: 626 (46%) Female: 721 (54%) Open House Report We hosted our second Open House on January 7, 8 and 9 v at the REC Center. We offered no enrollment fee for those three days and received a variety of 36 new passes. Our monthly revenue increased by approximately $414.00 and our overall total revenue for those passes was $6,776. A detailed report is attached. REC Center Maintenance: We have done more touch up painting to some walls by the track, in the pool and the weight room. The motor for the whirlpool was repaired. It needed new bearings again. The last repair was done August of 2008. Special Revenue Producing Highlights The Open House created new revenue and members for the REC Center. See explanation above. Upcoming Projects and Events: Feb. 19th Teen Float and Flick — Indoor movie in the pool at the REC Center, starts at 6:30 pm Friday, Feb. 26th Date Night with Yorkville Big Band - Free Dance Lessons 6:30 and dance starts at 7:30 pm at the REC Center. March 6a` Environmental Fair — City Green Committee — held at the REC Center — starts at I1 :OOam. March 7 b Polar Plunge for Special Olympics —12:30 pm at Silver Springs State Park. Event starts at the Kendall County Fair Grounds. March 27th Easter Egg Xpress — 8:00 am. Participants must pre-register. Respectfully submitted, Recreation Department Staff NEW , Member , Membership Promotion Open House Jan -7 8 9 - Paid in ' Membershi' Tpe # Res # Non es ' Pass " Revenue' '; i full Total Vafue - _ 1 Month Student 1 1 Yes $20 1 Month Student 1 1 Yes $20 1 Month Student 1 1 Yes $20 1 Month Student 1 1 Yes $24 1 Month Student 1 1 - Yes $24 1 Month Trial 1 1 Yes $40 1 Month Trial 1 1 Yes $40 1 Month Trial 1 1 Yes $40 1 Month Trial 1 1 Yes $40 1 Month Trial 1 1 Yes $40 1 Month Trial 1 1 Yes Gift Certificate 1 Month Trial, 1 Child 1 3 Yes $100 1 Year Track 1 1 Yes $240 3 Month Services-Teach. 1 1 Yes $90 3 Months Pool Only 1 1 Yes $140 Basic 1 Yr Adult 1 1 $40 $480 Basic 3 Month 1 1 Yes $160 Basic 3 Month Add. 1 1 Yes $45 Basic 3 Month Senior 1 1 Yes $105 Basic Ad 3 Months 1 1 Yes $160 Basic Ad. 1 Yr 1 1 $30 $360 Basic Adult 1 Yr 1 1 $40 $480 Pool Only 1 Yr 1 1 Yes $120 Prem. Ad and Add. 1 2 Yes $340 Prem. Ad. Yr Res 1 1 $50 $600 Prem. Ad. Yr Res 1 1 $50 $600 Prem. Ad. Yr Res 1 1 $44 $528 Prem. Ad. Yr Services 1 1 $35 $420 Prem. Adult Basic Adult 1 2 $80 $960 Student1 Yr 1 1 $20 $240 Student Yr 1 1 $5 $60 Track 1 Yr 1 1 $20 $240 Total`,.' 28 ' - '4 „ 36 $414 0 $6776 Res_= Non:' ' Passes "; Month ";,Paid -Total "Total value" may include locker fee. f Memorandum YDR To: Park Board kk From: Bart Olson, Interim Director of Parks and Recreation PARKSB RECRe.1T1W CC: Date: January 22, 2010 Subject: Weekly Director's Report YU im 6 kgEtlWtl0PA9AP1 1) Attendance at this week's Park Board meeting — Unfortunately, due to my City Administrator duties, I will be unable to attend this week's Park Board meeting. I have tasked Laura, Scott, and Sue with presenting the different agenda items. The second meeting of each month will pose a potential problem, as the City's Public Safety Committee and the MetroWest Council of Governments (regional organization) both hold meetings on the fourth Thursday of each month). My attendance at Park Board will be dictated from month-to-month as different topics are discussed at those meetings, and depending on what is on the agenda at Park Board. 2) Executive session, land acquisition — Superintendent Sleezer and City Parks Designer Haake will present various acquisition options for the 2010 OSLAD grant cycle. 3) Park Board Items at City Council a. The following items were approved at the January 12`h City Council meeting: i. EDC 2009-42 - Ordinance Amending the Code of Ordinances Providing for the Regulation of Signs. This was the sign code amendment that will allow us to place advertisements on baseball fields. It was approved under the consent agenda. ii. Appointment to Park Board — Tom Nelson was approved for the vacant Park Board position. b. The following items are on the January 26`h City Council agenda: i. Bristol Station Park Change Order #3 — As approved by Park Board at the January 14`h meeting. ii. Bristol Bay Park A RFP — As approved by the Park Board at the January 14`h meeting. 4) Future agenda items at Park Board — A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. a. FY 10/11 Budget — I expect to have a first draft of the FY 10/11 budget available for your review at the February 25`h Park Board meeting. b. Facility Management @ REC Center — Vickie Coveny suggested we discuss the operations of the REC Center, and the potential to utilize outsourcing for some of the functions. Memorandum YO"k To: Park Board From: Scott Sleezer Superintendent of Parks PARKQ a RUGR& TJCN CC: Bart Olson, Interim Director of Parks and Recreation Date: January 22, 2010 Subject: December 2009 Parks Report maanu� xAaseuarmawAmar Athletic Field Division Staff insulated the serving windows and winterized both concession buildings. Staff also boarded over the doors at the Beecher location to further the security for winter. Beautification Division Tree Trimming Staff started trimming all of the trees at each park location. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division Winterizing Staff finished cleaning up and winterizing seasonal equipment for winter storage. Projects Wheaton Woods Staff installed the shelter at Wheaton Woods and continued to remove invasive plant species from the forest. Trees Staff planted over ninety trees at Bristol Bay 65 and other park locations. These were the trees that were donated to us last fall from a local nursery. Staff finished transporting donated trees for this year from a local nursery and healed them in for the winter at the Public Works Building on the south side. In all we received over one hundred and forty trees this fall. Snow Removal Park staff work side by side with the Street Department in snow removal, two of our staff operate salt trucks, five operate pickups and one operates the tractor. During a snow event Park staff commits all personal to snow removal. Cl Memorandum ESr Z - isas To: Yorkville Park Board -� From: Laura Haake, City Park Designer ® rq CC: Bart Olson, Interim Director of Parks and Recreation PAill gl £_ 57 �O Date: January 22, 2010 Subject: Park Designer Report ■ Raintree Park B - drawings and specs ■ SRTS Meeting with IDOT Fox Hill Unit 7 bid drawings • Grande Reserve Park A material prep • Parkway Tree Program documents ■ Landscape review ■ Playground presentation for IPRA