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Park Board Packet 2010 02-25-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p. m . February 25, 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation — Sue Swithin, Superintendent of Parks — Scott Sleezer, Park Designer — Laura Schraw, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board — February 11 , 2010* Bills Review: Bill list* Old Business: Reds Agreement New Business: Wheaton Woods nature trail boards* November 2009, December 2009 and January 2009 budget reports - Discussion Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: 1 . For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting: Thursday, March 11 , 2010 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office — 201 W. Hydraulic Street Yorkville, IL 60560 Park Board Meeting Agenda Park & Recreation Administration Office 7:00 PM February 11 , 2010 Call to Order: Ken Koch called the meeting to order at 7:05 pm Roll Call: Ken Koch - Yes, Debbie Horaz - Yes, Kelly Sedgwick - Yes, and Tom Nelson — Yes Introduction of Guests: Interim Director of Parks & Recreation — Bart Olson Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scoff Sleezer Park Designer — Laura Schraw Alderman Gary Golinski, Ward 2 Tony Scott, Press Public Comment: None Presentations: None Approval of Minutes: Park Board minutes of January 14'', 2009 Ken asked for a motion to approve the January 14`h Park Board Minutes. Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Bill List & Cash Analysis from January 26t" Park Board Meeting (1120110)* Deb Horaz inquired about the two invoices on page 3 for Farren Heating and Cooling for a total of $985.64. Sue Swithin reported that they were invoices for parts that that had to be replaced on both the north and south gym heating units. She said they were just for parts however if and when they needed to get whole new units that would be at the owner's expense. Ken Koch asked for a motion to approve the cash analysis and bills list dated 1 /20/10. Tom Nelson made the motion to approve and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Ken Koch - Yes, Debbie Horaz - Yes, Kelly Sedgwick - Yes, and Tom Nelson — Yes Current Bill List & Cash Analysis* Ken Koch asked for a motion to approve the current cash analysis and bills list. Deb Horaz made the motion to approve and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Ken Koch - Yes, Debbie Horaz - Yes, Kelly Sedgwick - Yes, and Tom Nelson — Yes 1 Old Business: Directors Vacancy Bart Olson reported that Mayor Burd would like the Board to use the same process they used previously. Ken Koch felt that the Mayor should sit in when they were interviewing candidates. He also felt they should wait until the next fiscal year to hire a director. Olson said there was not a whole lot of park build going on for the new director to do but he wanted the Board to keep in mind that it would take roughly 90 days to get someone in once they post for the position. Sue Swithin mentioned that Olson had suggested that she and Scott Sleezer be aware of whom they were considering for the position. She felt that they may have some insight on who they were interviewing and felt it may be beneficial to the Board if they would consider questions they may have for them . New Business: Grants in 2010 — Development* Laura Schraw said she talked to Mark Yergler about their development grant options. The two parks up for consideration, listed in her memo, were Riverfront Park and Grande Reserve B. She noted the list of items for each park they could try and incorporate for each park. Schraw was looking for feedback from the Board on whether or not they should move forward. Bart Olson explains to new Board member, Tom Nelson on how the grant cycle would work. He said in a good year we would use land cash as part of an annexation agreement. However we are not seeing that so they would have to use local land as a match. Ken Koch wanted to know how the Board felt about applying for a grant when the City had no money. Olson said they would be able to come up with the cash flow to pay expenses over the next three years to cover expenses. He said this was a huge opportunity to get $400,000 to build a park. He said worst case scenario they cover the cost for a loan. Alderman Gary Golinski said he would hate to pass up this grant cycle. He said they,have the land sitting there and this Riverfront Park would be good,for downtown and the riverfront is a great area for development. Olson said Riverfront has tiff dollars versus land cash dollars that Grand Reserve has however those tiff dollars could eventually support Riverfront. Olson said he felt long term they would have the money to do Riverfront before they had money to do Grand Reserve and with that being said Riverfront should be their priority. Koch also felt that Riverfront would be the best to go with and the Board agreed that Riverfront was their priority. Laura noted construction would possibly not start until 2012. Koch asked for a recommendation for City Council to select Riverfront Park for the Development Grant with plans being brought back to the Board. Deb Horaz added that City Council be aware 2 they were not looking for any extra money. The motion was unanimously approved by voice vote. Hoover Trail Extension Laura Schraw said there were drawings for Hoover in the packet and she went over what the Forest Preserve District was requesting. She pointed out how The Forest Preserve District wanted to extend their asphalt trail to the eastern most edge of their property adjacent to Crawford Park however there was a protected wetland there. She noted that the Forest Preserve's trail was going to connect to their existing trail stub at Crawford Park however now they were going to have to run their trail down and around the wetland to the City's property line. Schraw said they would have to extend their trail so it would make the connection with the Forest Preserve District's trial. Scott Sleezer noted this was a valuable connection to be made. Laura noted she did tell the County they may not have the $5,000 - $10,000 to do this and it may have to be in another fiscal year. Gary Golinski said they should jump on this or else it could be twenty years before they get the trails connected. Sleezer said that they ask the Forest Preserve to get an 'add alt' bid for the additional paving work for the trail on the City property when bidding the Hoover project. He felt that they would be getting a better price if they put this bid in for us. Laura said they would bring back numbers from the Forest Preserve estimates from their bid. Facility Management at REC Center Tabled for another meeting. Reds Field Use Agreement* Bart Olson said that the YYBSA rearranged their schedule to accommodate the Reds three fields per week for an entire season. The Reds are going to have access to two fields on Wednesday night and one filed on Friday night. He said YYBSA saw the value in what the Reds were proposing in building a field for them to have use of it in future years. He noted that YYBSA does not have exclusive use of fields they are still subject to our policies, procedures and availability. Olson explained what they were looking to do was have the Reds upfront a couple years of fees to construct a field and they would get priority use of that field three or four years and it could be renewed. Olson said they would have to figure out the market rate on the field use. He said that there is some value of getting the money upfront they just had to figure out the total figure to collect. He said that we was going to submit to the Reds an agreement that they pay the invoices as they come in because they did not think they would be able to pay $15,000 upfront by June 30tH Olson said the location of where the field would be built was still to be determined. He said that he was going to submit an agreement to the Reds and then bring it back to the Board. He reminded the Board each agreement would have to be approved by them. Gary Golinski said there needed to be a discussion on subsidy and pricing. 3 Field Use discussion Bart Olson said that they would still have to look at their use agreements and adjust rates for next year. He said with discussion with YYBSA on funding the expansion and creation of new baseball fields, similar to the Red's proposal; as details emerge staff could present them at the Park Board meeting . Park Rental Waiver Request — Yorkville Junior Women's Club* Park Rental Waiver Request — Girl Scouts* Tom Nelson suggested, per the Boards discussion, that they deny any waiver request until further notice due to the current economical time. Ken Koch made the motion to deny both the Yorkville Junior Women's Club and Girl Scouts waiver requests. Deb Horaz seconded the motion. The motion was unanimously approved by voice vote. Reports: Directors Report Bart Olson reported that the FY 09/10 revised budget would not be formally approved by the Mayor or City Council however it would be used for internal purposes only. Olson said that the parking lot at Riemenschneider Park was just a concept plan. He said that if a baseball field expansion was to go within this park funded by the YYBSA or the Reds then they would have to include parking costs with the field expansion cost. Olson noted he would be on vacation March 111h through March 16`h, and will not be in the March 11 `h Park Board meeting. Olson also reported they were closing down this building, Administration Office, to the public however there would be some staff here but no set hours open to the public. He did say that if someone came in they would recognize and help them. Olson noted there would be an office supervisor and a part time secretary at the REC Center to help with some of the operations up there. Recreation Report Sue Swithin reported that the basket ball leagues were up and going well. She said soccer registration has begun and the open gym volleyball had been going well. She said they started a new program at the REC Center called Resolution; which is a weight loss class and it had been a big hit so far. She said they were going to start a second one soon. Swithin reported that in January they had a three day open house and held a promotion. She said that they collected $35,000 in membership fees in January alone and felt that should remain consistent in the next couple of months. Swithin said that more pool maintenance had to be done such as painting had to be done. She said that they were going to try showing a movie in the pool room on February 19`n Swithin said that they received two more TV's from sponsors so when they came up on the bills list the Board would know what it was for. She said she would be given the money first before she purchased them. 4 Swithin said she wanted to purchase a tread climber but would look for a sponsor for those as well. She also noted that they would have to replace some weight benches and that would roughly cost $1900 to replace all the benches. Parks Report Scott Sleezer said that staff has started trimming trees at each park location and they were inspecting all playgrounds weekly. Sleezer also reported that staff planted over ninety trees at Bristol Bay 65 and other park locations. He said that the trees were donated to us last fall from local nurseries. Parks Designer Report Laura Schraw said that she and Scott presented at IPRA on volunteer builds for playgrounds and it was well attended . Additional Business: None Ken Koch asked for a motion to suspend the regular meeting at 9:00 pm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Executive Session: For the purchase or lease of real property for the use of the public body Ken Koch asked for a motion to enter into executive session at 9:05 pm . Deb Horaz made the motion and Tom Nelson seconded the motion. The motion was unanimously approved by voice vote. Ken Koch asked for a motion to end the executive session at 9:30 pm and reconvene into the regular park board meeting. Deb Horaz made the motion and Tom Nelson seconded the motion. The motion was unanimously approved by voice vote. Adiournment: Ken Koch asked for a motion to end the regular meeting at 9:30 pm. Kelly Sedgwick made the motion and Tom Nelson seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: Thursday, February 25, 2010 Minutes Respectfully Submitted by: Jamie Cheatham 5 f t YDRKVILLE PARKS A REC"R AT70N Yorkville Parks & Recreation Department Administration Office — 201 West Hydraulic Street — Yorkville, IL 60560 Phone 630.553.4357 Fax 630.553.4360 e-mail: recreation @yorkville.il.us Park Board Meeting Thursday, February 11, 2010 7:OOpm Administration & Recreation Office 201 W. Hydraulic St. Thank you for attending our park board meeting. Please sign in. Feel free to take an agenda (on clipboard) Name: Number: Business: i _ v y� L (J ' lr` �lv` � ( U / k G- DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 /25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ALLSTAR ALL STAR SPORTS INSTRUCTION 10131 02 / 02 / 10 01 ALL STAR BASKETBALL & SOCCER 80 - 000 - 62 - 00 - 5401 00403880 02 /25 / 10 1 , 136 . 00 CONTRACTUAL SERVICES 02 INSTRUCTION * * COMMENT * * INVOICE TOTAL : 1 , 136 . 00 VENDOR TOTAL : 1 , 136 . 00 ALSCAR AL ' S CAR CARE LLC 4769 01/ 27/ 10 01 TOWING , REPLACED CAP & ROTOR 79 - 650 - 62 - 00 - 5409 02 /25 / 10 233 . 37 MAINTENANCE -VEHICLES INVOICE TOTAL : 233 . 37 VENDOR TOTAL : 233 . 37 AQUAPURE AQUA PURE ENTERPRISES , INC . 65494 02 / 03 / 10 01 CHLORINE TABS , SPA FOAM 80 - 000 - 62 - 00 - 5434 02 /25/ 10 429 . 49 POOL SUPPLIES 02 REDUCER * * COMMENT * * INVOICE TOTAL : 429 . 49 65574 02 / 08 / 10 01 POOL CHEMICALS 80 - 000 - 62 - 00 - 5434 02 / 25/ 10 556 . 57 POOL SUPPLIES INVOICE TOTAL : 556 . 57 VENDOR TOTAL : 986 . 06 ARAMARK ARAMARK. UNIFORM SERVICES 610 - 6743311 02 / 02 / 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 02 /25 / 10 60 . 04 WEARING APPAREL INVOICE TOTAL : 60 . 04 VENDOR TOTAL : 60 . 04 ASHLAND ASHLAND DOOR SOLUTIONS , LLC IN000001072 02 / 02 / 10 01 AEC CENTER DOOR REPAIR 80 - 000 - 65 - 00 - 5804 02 /25 / 10 55 . 00 OPERATING SUPPLIES INVOICE TOTAL : 55 . 00 VENDOR TOTAL : 55 . 00 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ATTLONG AT&T LONG DISTANCE 828932136 - 0110 - PR 02 / 11 / 10 01 JANUARY LONG DISTANCE 79 - 650 - 62 - 00 - 5437 02 / 25 / 10 1 . 95 TELEPHONE/ INTERNET 02 JANUARY LONG DISTANCE 80 - 000 - 62 - 00 - 5437 0 . 91 TELEPHONE/ INTERNET/CABLE INVOICE TOTAL : 2 . 86 VENDOR TOTAL : 2 . 86 BATTERYS BATTERY SERVICE CORPORATION 195061 02 / 05 / 10 01 12V UNIVERSAL BATTERY 79 - 650 - 62 - 00 - 5409 02 /25/ 10 75 . 75 MAINTENANCE - VEHICLES INVOICE TOTAL : 75 . 75 VENDOR TOTAL : 75 . 75 CHEATHAM JAMIE L . CHEATHAM 3052 02 / 04 / 10 01 JANUARY 28TH MEETING MINUTES 79 - 650 - 50 - 00 - 5155 02 / 25 / 10 35 . 00 SALARIES - RECORDING SECRET INVOICE TOTAL : 35 . 00 VENDOR TOTAL : 35 . 00 COMCAST COMCAST CABLE 012610 - PR 01 / 26 / 10 01 MONTHLY SERVICES 80 - 000 - 62 - 00 - 5437 02 /25 / 10 123 . 54 TELEPHONE/ INTERNET/ CABLE INVOICE TOTAL : 123 . 54 VENDOR TOTAL : 123 . 54 COMED COMMONWEALTH EDISON 68190 - 27011 - 0210 02 / 05 / 10 01 PR BUILDINGS 79 - 650 - 62 - 00 - 5435 02 / 25/ 10 491 . 46 ELECTRICITY INVOICE TOTAL : 491 . 46 7982205057 - 0210 02 / 03 / 10 01 202 COUNTRYSIDE PKWY UNIT D 80 - 000 - 62 - 00 - 5435 02 / 25 / 10 130 . 36 ELECTRICITY INVOICE TOTAL : 130 . 36 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 /25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 7982206018 - 0210 02 / 04 / 10 01 202 E COUNTRYSIDE PKWY UNIT E 80 - 000 - 62 - 00 - 5435 02 /25 / 10 2 , 163 . 92 ELECTRICITY INVOICE TOTAL : 2 , 163 . 92 VENDOR TOTAL : 2 , 785 . 74 CVSWHOLE CVS WHOLESALE FLAGS I00710798 01 / 13 / 10 01 4 FLAGS 79 - 610 - 65 - 00 - 5825 02 /25 / 10 95 . 95 PUBLIC DECORATION INVOICE TOTAL : 95 . 95 VENDOR TOTAL : 95 . 95 DISCSCHL DISCOUNT SCHOOL SUPPLY P234746SO001 02 / 05/ 10 01 RUBBING PLATES , PLAY MATS , 79 - 650 - 65 - 00 - 5803 02 /25 / 10 106 . 76 PROGRAM EXPENSES 02 PLAY DOUGH EQUIPMENT * * COMMENT * * 03 ELECTRIC PENCIL SHARPENER , 80 - 000 - 65 - 00 - 5803 331 . 18 PROGRAM EXPENSES 04 PUZZLES , PLAY DOUGH , PLAY MEAL * * COMMENT * * OS SETS , HOUSEKEEPING SET , POM * * COMMENT * * 06 PONS , COLOR PENCILS , GLITTER * * COMMENT * * INVOICE TOTAL : 437 . 94 VENDOR TOTAL : 437 . 94 DOOLEYD DICK DOOLEY 013010 01 /30 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 25/ 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 ECMD EARLY CHILDHOOD MANF . DIRECT P23473580001 02 / 09 / 10 01 ALPHA RUG 79 - 650 - 65 - 00 - 5805 02 / 25 / 10 285 . 41 RECREATION EQUIPMENT INVOICE TOTAL : 285 . 41 VENDOR TOTAL : 285 . 41 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 /25 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT PIRSILLI FIRST ILLINOIS SYSTEMS , INC . 4426 02 / 01 / 10 01 FEBRUARY PEST CONTROL 80 - 000 - 62 - 00 - 5416 02 /25 / 10 39 . 00 MAINTENANCE- GENERAL INVOICE TOTAL : 39 . 00 VENDOR TOTAL : 39 . 00 FOXVALSA FOX VALLEY SANDBLASTING 2735 01 / 29/ 10 01 SANDBLAST AND POWER COAT 79 - 610 - 62 - 00 - 5417 00403875 02 / 25 / 10 155 . 00 MAINTENANCE - PARKS 02 BENCH * * COMMENT * * INVOICE TOTAL : 155 . 00 VENDOR TOTAL : 155 . 00 ITHALJ JOHN ITHAL 013010 01 /30 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 /25 / 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 JIMSTRCK JAMES GRIBBLE 1015 01/ 29 / 10 01 JANUARY TRUCK INSPECTIONS 79 - 610 - 65 - 00 - 5804 02 / 25 / 10 178 . 00 OPERATING SUPPLIES INVOICE TOTAL : 178 . 00 VENDOR TOTAL : 178 . 00 JONESJ JIMMY E . JONES 013010 01 / 30 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 /25 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 020610 02 / 06 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 25 / 10 100 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 175 . 00 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT KENPRINT ANNETTE M . POWELL 17524 01 /29 / 10 01 PURCHASE ORDERS 80 - 000 - 65 - 00 - 5802 02 / 25/ 10 30 . 42 OFFICE SUPPLIES 02 PURCHASE ORDERS 79 - 650 - 65 - 00 - 5802 30 . 42 OFFICE SUPPLIES 03 PURCHASE ORDERS 79 - 610 - 65 - 00 - 5802 60 . 86 OFFICE SUPPLIES INVOICE TOTAL : 121 . 70 VENDOR TOTAL : 121 . 70 KIDSFIRS KIDS FIRST SPORTS SAFETY INC . 020410 02 / 04 / 10 01 VOLLEYBALL CLASS INSTRUCTION 80 - 000 - 62 - 00 - 5401 02 / 25/ 10 682 . 50 CONTRACTUAL SERVICES INVOICE TOTAL : 682 . 50 VENDOR TOTAL : 682 . 50 KONICAMI KONICA MINOLTA BUSINESS 213828633 01/ 29 / 10 01 COPIER CHARGES 79 - 650 - 62 - 00 - 5410 02 /25/ 10 36 . 99 MAINTENANCE - OFFICE EQUIPME INVOICE TOTAL : 36 . 99 213835344 01 / 30 / 10 01 COPIER CHARGES 80 - 000 - 62 - 00 - 5410 02 / 25 / 10 46 . 07 MAINTENANCE - OFFICE EQUIP . INVOICE TOTAL : 46 . 07 VENDOR TOTAL : 83 . 06 LUCAST TIM LUCAS 020610 02 / 06 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 /25 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 MENLAND MENARDS - YORKVILLE DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 71164 01 /25 / 10 01 GLOSS 79 - 610 - 62 - 00 - 5417 02 /25/ 10 3 . 44 MAINTENANCE - PARKS INVOICE TOTAL : 3 . 44 71331 01 /26 / 10 01 BY PASS LOPPER , TITANIUM 79 - 610 - 65 - 00 - 5615 02 / 25/ 10 27 . 88 HAND TOOLS 02 LOPPERS * * COMMENT * * INVOICE TOTAL : 27 . 88 71332 01/ 26 / 10 01 TITANIUM LOPPERS 79 - 610 - 65 - 00 - 5815 02 /25/ 10 57 . 88 HAND TOOLS INVOICE TOTAL : 57 . 88 71724 01/ 28 / 10 01 OIL 79 - 610 - 62 - 00 - 5408 02 /25/ 10 27 . 36 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 27 . 36 71888 01/ 29 / 10 01 DEGREASER , PROTECTANT , CAR 79 - 610 - 65 - 00 - 5804 02 /25/ 10 13 . 72 OPERATING SUPPLIES 02 WASH CLEANER * * COMMENT * * INVOICE TOTAL : 13 . 72 71908 01 /29 / 10 01 GLOVES 79 - 610 - 62 - 00 - 5421 02 / 25 / 10 12 . 64 WEARING APPAREL INVOICE TOTAL : 12 . 64 72468 02 / 01/ 10 01 MOP HEAD 79 - 610 - 65 - 00 - 5804 02 / 25 / 10 3 . 99 OPERATING SUPPLIES INVOICE TOTAL : 3 . 99 73209 02 / 05 / 10 01 CABLE TIES 80 - 000 - 62 - 00 - 5408 02 /25 / 10 8 . 28 MAINTENANCE - SUPPLIES INVOICE TOTAL : 8 . 28 74275 02 / 11 / 10 01 BLEACH , KLEENEX , LYSOL 80 - 000 - 62 - 00 - 5408 02 /25 / 10 64 . 42 MAINTENANCE - SUPPLIES INVOICE TOTAL : 64 . 42 VENDOR TOTAL : 219 . 61 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 07 : 59 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MJELECT MJ ELECTRICAL SUPPLY , INC . 1113808 - 00 02 / 03 / 10 01 LIGHT BULBS 80 - 000 - 62 - 00 - 5408 02 /25/ 10 44 . 70 MAINTENANCE - SUPPLIES INVOICE TOTAL : 44 . 70 VENDOR TOTAL : 44 . 70 NANCO NANCO SALES COMPANY , INC . 6463 02 / 05 / 10 01 BLEACHED TOWELS 79 - 650 - 62 - 00 - 5408 02 / 25 / 10 65 . 38 MAINTENANCE SUPPLIES INVOICE TOTAL : 65 . 38 VENDOR TOTAL : 65 . 38 NATENTEC NATIONAL ENTERTAINMENT 00129002 01 /29 / 10 01 2 , 000 FILLED EASTER EGGS 79 - 650 - 65 - 00 - 5803 02 / 25/ 10 240 . 00 PROGRAM EXPENSES INVOICE TOTAL : 240 . 00 VENDOR TOTAL : 240 . 00 OMALLEY OMMALLEY WELDING & FABRICATING 13571 01/ 26 / 10 01 REPAIR WELDING ON BALL CAGE 80 - 000 - 62 - 00 - 5416 02 /25 / 10 25 . 00 MAINTENANCE - GENERAL INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 PEPSI PEPSI - COLA GENERAL BOTTLE 1134203616 02 / 05 / 10 01 WATER , GATORADE 80 - 000 - 65 - 00 - 5828 02 /25/ 10 146 . 88 CONCESSIONS EXPENSES INVOICE TOTAL : 146 . 88 VENDOR TOTAL : 146 . 88 R0000689 COURTNEY KORNSEY DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 07 : 59 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - R0000689 COURTNEY KORNSEY 68859 02 / 05 / 10 01 CLASS CANCELLATION REFUND 80 - 000 - 65 - 00 - 5841 02 / 25 / 10 105 . 00 PROGRAM REFUNDS INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 R0000746 PAM HUNTER 68489 02 / 02 / 10 01 CLASS CANCELLATION REFUND DUE 79 - 650 - 65 - 00 - 5841 02 /25/ 10 30 . 00 PROGRAM REFUND 02 TO LOW ENROLLMENT * * COMMENT * * INVOICE TOTAL : 30 . 00 VENDOR TOTAL : 30 . 00 RICHTERP PAUL J . RICHTER 013010 01 / 30 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 25 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 020610 02 / 06 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 /25 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 150 . 00 ROBINSOT TRACY ROBINSON 01302010 01/ 30 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 25 / 10 50 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 50 . 00 02062010 02 / 06 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 /25 / 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 175 . 00 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 07 : 59 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT STRUCKS STEVE P . STROCK 020610 02 / 06 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 /25 / 10 125 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 SWANK SWANK MOTION PICTURES 020310 02 / 03 / 10 01 MOVIE FEE FOR 2 MOVIES 79 - 000 - 14 - 00 - 1400 02 /25 / 10 642 . 00 PREPAID EXPENSES INVOICE TOTAL : 642 . 00 VENDOR TOTAL : 642 . 00 UNIQUEPR UNIQUE PRODUCTS & SERVICE 198654 02 / 03 / 10 01 GROUT SAFE , LAUNDRY SOAP , MOP 80 - 000 - 62 - 00 - 5408 02 /25 / 10 132 . 37 MAINTENANCE - SUPPLIES 02 HEADS * * COMMENT * * INVOICE TOTAL : 132 . 37 VENDOR TOTAL : 132 . 37 UPS UNITED PARCEL SERVICE 00004296X2060PR 02 / 06 / 10 01 1 PACKAGE TO CODE BLUE CORP . 79 - 610 - 65 - 00 - 5804 02 /25/ 10 19 . 32 OPERATING SUPPLIES INVOICE TOTAL : 19 . 32 VENDOR TOTAL : 19 . 32 WALKCUST WALKER CUSTOM HOMES , INC . YPD 03 / 10 02 / 02 / 10 01 MARCH LEASE PAYMENT 80 - 000 - 62 - 00 - 5432 02 /25 / 10 17 , 500 . 00 LEASE PAYMENT INVOICE TOTAL : 17 , 500 . 00 VENDOR TOTAL : 17 , 500 . 00 WEEKSB WILLIAM WEEKS DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 07 : 59 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 /25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT WEEKSB WILLIAM WEEKS 013010 01 / 30 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 02 / 25 / 10 100 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 YORKACE YORKVILLE ACE & RADIO SHACK 029073 02 / 05 / 10 01 PAINT 80 - 000 - 62 - 00 - 5431 02 /25 / 10 29 . 99 POOL REPAIR INVOICE TOTAL : 29 . 99 130328 01 /27 / 10 01 OIL , OILER ZOOM SPOUT , STRAW 80 - 000 - 62 - 00 - 5408 02 /25/ 10 14 . 97 MAINTENANCE - SUPPLIES INVOICE TOTAL : 14 . 97 130355 01 /28 / 10 01 BOLTS , WASHERS 80 - 000 - 62 - 00 - 5416 02 / 25 / 10 1 . 71 MAINTENANCE - GENERAL INVOICE TOTAL : 1 . 71 130366 01/ 28 / 10 01 KEY , FURNACE FILTER 79 - 610 - 65 - 00 - 5804 02 /25 / 10 17 . 91 OPERATING SUPPLIES INVOICE TOTAL : 17 . 91 130375 01 /29 / 10 01 RETURNED OIL 80 - 000 - 62 - 00 - 5408 02 / 25/ 10 - 5 . 99 MAINTENANCE - SUPPLIES INVOICE TOTAL : - 5 . 99 130376 01/ 29 / 10 01 ADHESIVE 80 - 000 - 65 - 00 - 5804 02 / 25 / 10 3 . 99 OPERATING SUPPLIES INVOICE TOTAL : 3 . 99 130517 02 / 09 / 10 01 PAINT , BRUSHES 80 - 000 - 62 - 00 - 5431 02 /25 / 10 32 . 98 POOL REPAIR INVOICE TOTAL : 32 . 98 VENDOR TOTAL : 95 . 56 DATE : 02 / 17 / 10 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 07 : 59 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 02 / 25 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKNAPA YORKVILLE NAPA AUTO PARTS 906758 01 /20 / 10 01 OIL FILTERS 79 - 610 - 62 - 00 - 5408 02 / 25 / 10 20 . 13 MAINTENANCE- EQUIPMENT INVOICE TOTAL : 2013. 906807 01/ 20 / 10 01 OIL FILTER 79 - 610 - 62 - 00 - 5408 02 /25 / 10 9 . 31 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 9 . 31 907511 01/ 27 / 10 01 STEERING DAMPER 79 - 610 - 62 - 00 - 5408 02 /25/ 10 37 . 80 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 37 . 80 907568 01/27 / 10 01 AIR FILTERS , OIL FILTERS , FUEL 79 - 610 - 62 - 00 - 5408 02 /25/ 10 127 . 43 MAINTENANCE -EQUIPMENT 02 FILTERS * * COMMENT * * INVOICE TOTAL : 127 . 43 907694 01/ 28 / 10 01 AIR FILTERS , OIL 79 - 610 - 62 - 00 - 5408 02 / 25 / 10 47 . 40 MAINTENANCE- EQUIPMENT INVOICE TOTAL : 47 . 40 907695 01 / 28 / 10 01 RETURNED AIR FILTER 79 - 610 - 62 - 00 - 5408 02 /25/ 10 - 11 . 40 MAINTENANCE - EQUIPMENT INVOICE TOTAL : - 11 . 40 907704 01 /28 / 10 01 AIR FILTER 79 - 610 - 62 - 00 - 5408 02 / 25 / 10 11 . 40 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 11 . 40 907838 01 / 29 / 10 01 AIR FILTER 79 - 610 - 62 - 00 - 5408 02 /25 / 10 17 . 44 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 17 . 44 VENDOR TOTAL : 259 . 51 TOTAL ALL INVOICES : 28 , 097 . 25 Reviewed By: Agenda Item Number fm wn Parks ❑ Recreation ❑ PARKS s RECRMTIM Director City Administrator ❑ Tracking Number p Legal F1 mm�viue xeu�wHSUnawcam�i Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Reds Field Use Agreement Agenda Date: February 25, 2010 Synopsis: Proposal by the Reds to use existing fields this year and a new field, to be funded by the Reds, for the next two years. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval (pending acceptance of the terms by the Reds) Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Use of the fields this year has been agreed upon by the Reds, YYBSA, and the City. In return for field space this year and future field space, the Reds are willing to upfront the cost of constructing a new baseball field in park. The final cost of the field, the location of the field, and the exact term of this agreement are still subject to discussion with the Reds. They have agreed to the agreement in concept, and have received the second draft of the agreement. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and THE YORKVILLE REDS This agreement is made and entered into this day of _ 2010, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE REDS ("Reds"), an Illinois not-for-profit corporation .. WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Reds wish to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Reds' use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1 . Use of Parks by the Reds. The city agrees to permit the Reds to utilize certain parks designated by the city at times described herein and that are mutually acceptable to each of the parties for a term commencing April 1, 2010 and ending September 30, 2012. The parties agree that the Reds' use of the parks designated by the city shall be nonexclusive. The Reds' use of the parks designated by the city shall be subject to the city's ordinances, policies and direction of the city's officers and as otherwise hereinafter provided. Master Schedules must be submitted to the city for use of the fields, inclusive of rain dates by February 28, 2010. Schedules will be approved by the city based on availability. Any changes to the schedule by the Reds are due to the City by 9:00 am the Friday prior to the week of play. If a game is rained out, the game may not be rescheduled within the same week; the earliest it may be rescheduled is the following week. 2. Use. The Reds agree to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the city, the Reds agrees to adhere to all city ordinances, use policies and procedures while in the parks and fields. 3 . Construction of baseball field in lieu of fees. The Reds agree to pay: $500 by May 1 , 2010 $5,000 by August 1 , 2010 $95800 by September 1 , 2010 City will commence planning and construction of a baseball field in the manner and location as shown in Exhibit XX. Said baseball field shall be completed by the City prior to March 31 , 2011 , and shall be available for public use by April 1 , 2011 . In consideration of payment, the Reds shall have use of City parks as described in paragraph 1 , and shall have use of the new baseball field from April 1 , 2011 through September 30, 2012 in the manner described in paragraph 4 and paragraph 1 . 4. Use of new baseball field. Reds' shall have right of first refusal for new baseball field from April 1 , 2011 through September 30, 2012 during the baseball season only (April I through 1 September 30 each year), and from 4 p.m. through dusk only. Master Schedules must be submitted to the city for use of the new baseball field, inclusive of rain dates by February 28 of each year. Any changes to the schedule by the Reds are due to the City by 9:00 am the Friday prior to the week of play. If a game is rained out, the game may not be rescheduled within the same week; the earliest it may be rescheduled is the following week. 5. Use of new baseball field in good faith. Each party agrees that use of the new baseball field will be non-exclusive to the Reds, as governed in paragraph 4. If at any point, the Reds fail to notify the City of cancellations of games by 9:00am on the Friday prior to the week of play, and that number of non-notified cancellations reaches fifteen (15) in one calendar year, then the City may declare the Reds in breach of this agreement, and this agreement may be cancelled. If this agreement is cancelled, the Reds will be refunded a pro-rata share of the agreement fee 4. Maintenance Standards. . In agreeing to use the city parks the Reds agree to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. The Reds are responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Reds assume all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 5. Advertising. The Reds may place one advertising banner at each field used by the Reds under the terms of this agreement, while Reds activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3 ' x 5 ' in size. 6. Insurance. The Reds shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. A, Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent 2 contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Reds under this Agreement. B.. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. C. Waiver of subrogation. The Reds waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. D. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Reds shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this, section. E. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurancepolicy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice ofsuch intention to cancel or not to renew. F. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Reds's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. G. No Waiver. The failure or delay of the city at any time to require performance by the Reds of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. H. Primary coverage. The coverage shall apply as primary' coverage with respect to any o other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 7. Liability, Indemnification and Waiver A. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Reds and participants in the Reds's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Reds will report all injuries to the city within 24 hours. 3 B. Indemnification. To the fullest extent permitted by law, the Reds will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Reds; (ii) any act, omission or negligence of the Reds or any of its directors, officers, agents, employees, invitees or contractors of the Reds; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Reds or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Reds' s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Reds's duty to defend the city. C. Defense of City. In the event any claims shall arise, the Reds shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Reds. The Reds and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Reds's sole expense, but such participation shall not relieve the Reds from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Reds shall not agree to any settlement of the claims without the city's approval. D. Waiver of defenses. hr any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Reds under applicable law. The Reds waives all defenses available to the Reds which limit the amount of the Reds's liability to the city. 8. No Alteration. The Reds shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 9. No Assignment. The Reds shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 10. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 11 . Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Reds shall be paid for by the Reds. 12. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Reds. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Reds and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 4 THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE REDS By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls. • Each party will report any damage and or maintenance concerns to the park department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields, or park(s) must be in writing. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). 6 • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights. • All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 10:00 pm everyday, no exceptions. 7 Reviewed By: Agenda Item Number It wR Parks � ❑ Recreation ❑ peRKS 8 PecPCITtaJ Director ❑ City Administrator ❑ Tracking Number 4D Legal ❑ Hunan Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Wheaton Woods Interpretive Signage Agenda Date: February 19, 2010 Synopsis: The interpretive signage and product information for Wheaton Woods is attached for the Park Board to preview and comment. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required : Informational item only Action Requested: Review types of signage available and sign designs provided. Submitted by: Laura Schraw Conmrunity Development Name Department Agenda Item Notes: See attached memo, tabulation of products, and interpretive signage documents. C'Ty Memorandum To: Yorkville Park Board EBr: ::: 1836 From: Laura Schr•aw, City Park Designer O CC: Bart Olson, Scott Sleezer ®9 cm%ug '�0 Date: February 19, 2010 <LE ,V�? Subject: Wheaton Woods Information Boards Wheaton Woods Park development includes information boards and benches placed along the trail. The grant dollar amount allotted for this improvement is $6,000.00. Current estimates for the interpretive signage range from $1 ,216 to $4,740 for five 8.5"xl 1 " signs. Staff has provided a chart with the different type of products for the interpretive signage. Some informational material is attached, and samples will be brought to the meeting. Also attached is the first draft of interpretive signage for your review and comment. WHEATON PARK SIGNAGE WORKSHEET COMPANY PRODUCT PANEL PRINTING WARRANTY FRAME POSTS CLEANING RESISTANT NEGATIVES COMPUTER OTHER TURN PROGRAM AROUND Fossil Laminate 8.5x11 12 Color 10 years A.Single Soap& Typical Adobe Used by 25 days (See HD 90',2 water, Illustrator, National A.$2,083 mount Sample),Y:" brackets graffiti phooshop& Park thick remover InDesign, Service B.$2,183 B.Single Quark Xpress, 45° Pagemaker, CorelDraw8, Freehand 9 Hopewell Fiberglass 8.5x11 600 dpi 10 years Visual Low Soap& UV Sometime Adobe 6 weeks $1,258, Embedment, area Profile in water Will not the fibers Illustrator, or less includes 0.60" will be round delaminate show Adobe shipping g Photoshop& PP 9 7.5x10 aluminum through InDesign single leg before 10 ears. Pannier Fiberglass 8.5x11 10 years Visual Single Dish Soap Adobe 15-20 $1,216, Embedded area Pedestal — Illustrator, days shipping Matte finish will be Exhibit Wax to Adobe included Photoshop 8 no holes, 7.5x10 Base Protect InDesign, 0.90° Quark Xpress, Pagemaker, CorelDraw8, Freehand 9 Windsor- 16 gauge 8.5x11 4 color Lifetime 3/4" A.Single Windex Adobe 6 weeks A. $4,740 Fireform enameling Overlap leg Illustrator, steel of w/frame adobe B, $3,747 Photoshop 8 frame InDesign,CD, B.Single DVD,.SIT and leg Post ZIP &Plate WELCOME TO SHADY OAK GROVE The forest you are about to enter has a variety of species including Red Oak, White Oak, Burr Oak, Common Hackberry and Cherry. Many animals call this forest home , including a Red Tailed Hawk. Be sure to watch for movement, listen for crackling branches , and enjoy their songs during your walk! Please help keep our forest healthy by putting trash in the receptacles near the shelter. Enjoy your visit ! J`l`, �0 CTyon 4 E� ,I^` 1836 W R" I <<E�O'er` PARKS $ RECREATION WHICH_ ONE IS AN OAK TREE? Look up ! This is the tree canopy. Trees provide many benefits , including a changing harmful carbon dioxide to oxygen . Trees help slow down rainfall from hitting the ground as it drips from leaf to leaf - ± .. to help prevent erosion , in addition to their roots holding the soil in place. Does one tree seem to stand tall , limbs .' reaching over all the other trees? These r forest giants are oak trees and are slow growing native trees of Illinois . An oak tree is decidious , or a type of tree that loses its leaves every fall and grows new leaves in the spring . EIRE IN THE I`0 Rf 5T What is the role of fire for forests? Wildfires , such as those that occur in California, are unmanaged , destructive fires that are often the cause of excess debris or fuel on the forest floor because no fires have occurred in years . Controlled burns are managed fires that are set to rejuvenate the forest floor and reduce the amount of debris that can start wildfires . Controlled burns mimic prairie fires that lightning strikes would start by igniting the dry grass . Mature Oak trees are one of the few species that can survive a hot fire . When the `fuel ' or debris around a tree burns , it promotes acorn germination and releases the nutrients bound in dead leaves and other plant debris into the soil . Research has now shown that frequent forest fires help keep the forest healthy. Controlled burns will be conducted periodically to help keep this forested area thriving . CAN YOU FIND AN ACORN ? Oaks produce acorns , which are rich in , nutrients and are food for wildlife including birds , squirrels , and other mammals . Acorns ► are full of protein , carbohydrates , and fats , and well as the minerals calcium , phosphorus and . potassium , and the vitamin niacin . IT ALL STAINS WITH A NUT . . . _ OIL AN ANIMAL! d X. : Jays and squirrels bury acorns and help percolate out tannins , which give the acorns a bitter taste , by allowing the groundwater to soak the nuts . Animals } that bury, or cache , nuts bury them for future use , and if they forget where they are located , that starts �"'s the new forest ! THE IMPORTANCE Of CLEARING THE UNDERSTORY 0 . _ , , The forest understory is an important part of the environment. Tree saplings , or new trees , and invasive species , such as Buckthorn , Tree of Heaven , and Honeysuckle, can take over the for- Buckthorn -- est floor and block out all sunlight. Other common Illinois woodland non-native species can include Garlic Mustard , Japanese Knotweed , and Japanese Hops . 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Yosemite Visitors Center San Luis Obispo Creek National Park Service City San Luis Obispo CAPTURE ALL THE VIVID COLORS OF LIFE WITH FOSSIL INDUSTRIES' EXCLUSIVE 12- COLOR HD PRINTING 7M PROCESS AND dHPL- dFBL TECHNOLOGY. TO LEARN MORE , CALL : 800 - 244 - 9809 • L FOSSIL INDUSTRIES INC. '`^ / _ F N O U 5 T R S S I E 5 44 DEER JEFRYN 9BOULEVARD I I I i PHONE: 631.254.9200 FAX: 631.254.4172 GRAPHICS THAT SURVIVE W W W.FOSSILGRAPHICS.COM low profile single leg unit panel sizes : 42x20, 36x20, 30x20, 42x24, 36x24, 24x18, 20x14, 16x12 inches, and custom sizes mounts : in-ground, socket base, surface mounted colors : GI charcoal, medium gray, NPS brown, yorktown green, and custom colors Hopewell I Inc. and Hopeyiqll Design - Panel Fabrication HopewellMfgxom orb 11311 Hopewell Road • Hagerstown,MD 21740 301-582-2343 Fax 301-582-4736 • 877-521-2787 All of our exhibit bases come in standard Removable in-ground units that use socket panel sizes and colors but can also be bases which allow you to dismount and customized to fit any specifications. maintain the base and signs anytime necessary. There are four standard types of bases: 2 .r Every base is made out of Aluminium which low profile, upright, the kiosk, and j, has great durability and strength yet is still ancillaries. Standard panel sizes for low light weight. Every unit is carefully sand blasted profile units are: 42x20, 36x20. 30x20, „ before painting to allow proper adhesion which 42x24. 36x24, 24x18, 20x14, and 16x12 greatly lowers the risk of weathering or damage inches. Standard panel sizes for upright '' to the unit's surface and paint. There are four units are: 36x24, 32x40. 36x54, and 36x48 standard colors for our exhibit bases. inches. Standard kiosk panel sizes are the same as upright units. Upright units MEDIUM GRAY and kiosks can also have any combination ;,3 of either graphic carriers or hinged bulletin =_ NPS BROWN cases. Ancillaries include audio units, pamphlet dispensers, coin collection box, GI CHARCOAL and a small trailside unit. There are also several ways of mounting our exhibit ` v YORKTOWN GREEN bases. In-ground installation. which is the most popular method, uses concrete = `" This concludes the general specifications, to permanently mount the unit. but keep in mind that any custom requests We also provide movable bases in and colors can be met with a phone call to the form of freestanding units or . . . - our office. Reviewed By: Agenda Item Number 1FwnKuE Parks ❑ M Recreation ❑ PARK$ & RECRMT1"4 Director City Administrator ❑ Tracking Number Legal ❑ roa�vue vuweucvmn.ovunon Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: November 2009, December 2009, and January 2010 Budget Reports Agenda Date: February 25, 2010 Synopsis: See attached memo. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: United City of Yorkville Detailed Revenue and Expense Report for first 7 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, NOV) Report ran on Join 12, 06 am - - =November , November Year to date ° Year to tlate FY 09/10 -0ff ncumbere tl Bac et Line Item # - . 'Descd tlon "'- - ' Butl et !c Acf0al - bud et .- - -=):attual -`"" .Bud e[ - % balance' -"-' LAND-CASH REVENUES 72-000-40-00-3999 Beginning Fund Balance 41,251.66 41,251 66 "-,A (288 ]61.59) (288t761.59) =;__(495 019.84 206 258.25 72-000-44-00-4413 Relmb from other out's - _ _- - t "— " 7-000-45-00-4501 Cannonball Ridge Grant 72-000-47-00-4700 OSLAD Grant 30 166.66 - - _ 362,000.00 362 000.00 72-000-47-00-4701 GREENBRIAR _ - - 72-000-47-00-4702 BIKE PATH GRANT 16 666.66 116666.6S 200 000.00 200,000.00 72-000-47-00-4703 PRA IRIE GARDEN F= _ - 7-000-47-00-4705 COUNTRY HILLS ' - J2-000-47-00-4707 FOX HIGHLANDS - 72-000-47-00-4709 SUNFLOWER -- 72-000-47-00-4712 RIVER'S EDGE 72-000-47-00-4734 WOODWORTH :! " 72-000-4J-00-4]15 WHITE OAK UNIT 1&2 - - 72-000-47-00-4716 WHITE OAK UNIT 3&4 72-000-47-00-4717 KY CROSSING 72-000-47-00-4718 FOXFIELD II PARK 72-000-47-00-4719 WILDWOOD 72-000-47-00-4722 KYLN'S RIDGE 72-000-47-00-4723 HEARTLAND CIRCLE 72-000-47-00-4725 WINDETT RIDGE 72-000-47-00-4727 GRANDE RESERVE - 103=337.31 ¢I� - 103 337 31 - (103,337.31) 72-000-47-00-4731 _ MONTALBANO HOMES 72-000-47-00-4732 RAINTREE VILLAGE 2,333.33 `-vi 16 333.31 26 000.00 28 000.00 72-000-47-00-4734 WHISPERING MEADOWS - :=1 - 338334 € - (3,383.34) 72-000-47-00-4735 PRAIRIE MEADOWS 72-000-47-00-4736 BRIARWOOD 72-000-47-00-4737 CALEDONIA _ 72-000-47-00-4738 AUTUMN CREEK _ 1,250.00 _3 076..71� (- ), 6,]50.00 _ 3557174 1 15,000.00 _ (20_�5J3J� 72-000-47-00-4739 WYNSTONE TOWNH0 ES - - 7-000-47-00-4740 VILLAS AT THE PRESERVE 72-000-47-00-4741 _ BAILEY MEADOWS 72-000-47-00-4742 BLACKBERRY WO0D5 - 72-000-47-00-4743 CORNEI -S CROSSING -. 72-000-47-00-4744 HUDSON LAKES 72-000-47-00-4745 PRESTWICK ' - - 72-000-47-00-4746 WESTBURY " 72-000-47-00-4747 WESTHAVEN _ - 72-000-47-00-4748 WILLMAN - 72-000-47-00-4749 BLACKBERRY WOODS 72-000-47-00-4750 KENDALLWOOD ESTATES 7-000-47-00-4751 CANNONBALL RIDGE PARK - - 7 000-47-00-4752 BRISTOL BAY LAND CASH 4,166.66_ 29,166.65 50,000.00 50,000.00 - 72-000-49-00-4901 TRANSFER FROM GEN FUND 72-000-49-00-4902 TRANSFER FROM LAND ACQ 72-000-49-00-4903 TRANSFER FROM PARK & REC - ;�_ - " TOTAL LAND-CASH REVENUES: 13 331.65 —65.167 36 (117 844.98) 96 469 20) 159 98z 0.16 256 449.36 y[j LAND-CASH EXPENSES 72-000-75-00_7308 RIVERS EDGE PARK #2 - J2-000-75-00-7317 HEARTLAND CIRCLE - 22.407J4 ,�� (22,407]4) 72-000-75-00-7326 MOSER HOLDING COSTS 500.00 ixt 5 000 00 t -) 6,000.00 72-000-]5-00-7327 GRANDE RESERVE PARK 72-000-75-00-7328 PRAIRIE MEADOWS 7-000-]5-00-]330 WHISPERING MEADOWS 10221193 - 102211.93) 72-00 _.-75- - —_.. ._ 7-000-]5-00-7332 CALEDONIA _ K ' " 72-000-75-00-7333 RAINTREE VILLAGE 3,214.33 f 1 22,500.31 - 3857200 38,572.00 72-000-75-00-7334 HOOVER HOLDING COSTS _ - T2_-_60_6 ]5-00-7335 GRANDE RESERVE BIKE TRAIL _ �! - 2,650.00 - (2,650.00) 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL 3,750.00 829.50 f`,ti 26250.00 82950 45,000.00 44,170.50 72-000-99-00-9901 TRANSFER TO GEN FUND 5867 33 s 1 41 071.31 35,204.00 70,408.00 35 204.00 TOTAL LAND-CASH E%PENS 13,331.66 102 097 19 93 321.62 168 303.17 159 980.00 8,323,17 TOTAL LAND-CASH REVENUES: 13,331.65 65 162.36 'i (117 844.98) (96,469.L 159 960.16 TOTAL LAND-CASH E XPENSES: 13 333.66 102 09].19 '.'� 93 321.62 168,303.37 159 980.00 SURPLUS/DEFICIT (0 01) (36,934 83) (211,166.60) (264,772.37) ' 0.16 United City of Yorkville Detailed Revenue and Expense Report for first 7 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov) Report ran on ]an 12, 2010 at 10:06 am November November " Ye6Ttodate -Year.todate . FY09(10 Unencumbered ;: _Bud et'Gnettem# ^ �` Descn Non S` "BuN et - Actfial Tactual Bud et -balan'ce',� OPERATING REVENUES (FUND 79 _. .. 79-000-40-00-3999 BEGINNING FUND BALANCE 3,416.00 (3 416 00) -9 (23 916.59) 523 916 59 _ -" 40 999.84 17 083.25 79-000-42-00-4270 FEES FOR PROGRAMS 20,268]5 21 048 50 - 141 681.25 _141 748 80 _243,225.00 101 476.20 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 2,250.00 146.50 _ 151750100 33,767.13 27,000.00 79-000-42-00-4285 VENDING MACHINE INCOME 1 79-000-42-00-4286 RENTAL INCOME 79-000-42-00-4287 PARK RENTAL INCOME 1,250.00 (295.00 ;l 6 750.00 10,719.00 15 000.00 4281.00 79-000-42-00-4288 GOLF OUTING REVENUE 2 250.00 15,750.00 8,659.00 27,000.00 18 341.00 79-000-42-00-4291 HOMETOWN DAYS_ 9,750.00 1 500 00 ' `1 68 250.00 136 947 85 117 000.00 19 94].85) 79-000-42-00-4295 MISC RETAIL 250.00 _ 1 750.00 3,000.00 3,000.00 79-000-44-00-4400 DONATIONS 1 166.66 1,584 00 8,366.65 5,907,00 14,000.00 8,093.00 79-000-44-00-4404 TREE DONATIONS 41.66 _ 291.65 500.00 500.00 ]9-000-45-00-4550 YOtfTH SERVICES GRANT 75.00 848.18 " F 525.60 1,348.18 : 900.00 (448.18) 79-000-46-00-4600 INVESTMENT 250.00 2496 1,750.00 16904 3,000.00 2830.% 79-000-49-00-4901 TRANSFER FROM GEN FUND _ 81 625.00 81 625 00 °. 71 571,375.00 571 375 00 __ 9]9 500.04 4081125.04 79-000-49-00-4902 TRANSFER IN FROM GF CASH 150 000 00 i _ 150 000.00 79-000-49-00-4980 TRANSFER FROM REC CENTER 79-00_0-99-00-9973 ITMNSFERTO LAND AC TOTAL OPERATING REVENUES (FUND ]9j: 115 ]61.0] 103,06614 ,� 810,322.96 1,036 724 41 G.:- 1,389125.20 352,400.79 3 PARKS EXPENSES (FUND 79) t e ]9-610-50-00-510] _ SALARIES-PARKS 32,575.00 30 249 98 as 230,125.00 185 630 32 394r500.00 206,869.68 79-610-50-00-5136 SAL4RIES-PART-TIME 833.33 5 833.31 7 509.00 r - 10 000.00 2,493.00 79-610-50-00-5137 SALARIES-OVERTIME 416.66 2,916.65 _ 26356 5000_00 4736.44 79-610-61-00-5320 MASTER PLAN - _ ` 7 - F� - - 79-610-62-00-5405 PARK CONTRACTUAL 250.0011750.00 610.00 3,000.00 2,390.00 79-610-62-00-5908 MAINTENANCE-E UIPME_NT___ _ 916.66 1,09] 00 3 6,416.65_ _ 8019.98 M 1100000 298002 79-610-62-00-54ll MAINTENANCE-PARKS 2,916.66 3 321.75 F.'g 20 416.65 10 165.45 { 35,000.00 24 814.55 79-610-62-00-5421 WEARING APPAREL 375.00 701.36 i "ri 2j625.00 1,742.07 4 500.00 2,757.93 ]9-610-62-00-5434 RENTAL-EQUIPMENT 291.66 _ 3 500.00 3500.00 79-610-62-00-5438 CELL PHONES _ 375.00 494.70 2 625.00 _ 1,858 80 4,500.00 21641.20 79-610-62-00-5445 LEGAL EXPENSES 333.33 �i_ 2 333.31 4,119.75 ' ,! 4,000.00 (119.]5 79-610-64-00.5604 TRAINING & CONE �"A sN 79-610-64-00-5605 TRAVEL EXPENSES 79-610-65-00-5802 OFFICE SUPPLIES 41.66 291.65 500.00 500.00 79-610-65-00-5804 OPERATING SUPPLIES 2 145.83 2,965 J] ' _ 15,020.81 6,143.46 25 ]50.00 __l9606 79-610-65-00-5815 HAND TOOLS 145.83 (IJ 601 1,020.81 623 83 • = _ 1 ]50.00 1,128.17 79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 8941 291.65 8991 500.00 410:59 79-610-65-00-5825 PUBLIC DECORATIONS 41.66 4^,�; 291.65 1�,9 500.00 500.00 ]9-610-72-00-6500 IMRF PARTICIPANTS -2,7 2 510 J3 k a 19,342]5 . __SS 429 10 (,� 33,159.00 17 89.90 _. 79-610-72-00-6501 _ SOCIAL SECURITY 2,610.58 2 251 76 e, �! 1.8 2]4.06 34,3]8.85 t � 31,327.00 16 948.15 79-610-]5-00-]003 OFFICE EQUIP 41.66 291.65 = 500.00 500.00 79-610-75-00-7701 FLOWERS/TREES 125.00 =i 8]5.00 101035 1,500.00 489.65 79-610-78-00-9005 MERIT TOTAL PARKS EXPENSES (FUND 79): 47 540.43 43,664 86_`1 332,783.25 257 611 93 570 486.00 352 674.0] _ s _ RECREATION EXPENSES FUND 79) -_ ]9-650-50-00-5107 SALARIES-REC FULL-TIME 29 894.83 1 27,595 87 ' 209,263.81 182,690.42 358 ]38.00 176,097.58 79-650-50-00-5108 CONCESSION STAFF 750.00 192.00 °; 5 250.00 8,217.72 9,000.00 782.28 79-650-50-00-5109 SALARIES-PRE-SCHOOL 1,500.00 2,016 00 1 _ 10 500.00 0,654.56 I s 18 000.00 71945.44 ]9-650-50-00-5136 SALARIES-PART-TIME 1,125.00 1115.631,X, 7,87 .00 894441 13500.00 4,555.59 79-650-50-00-5137 SALARIES-OVERTIME 29.16 204.15 "'$ 350.00 350.00 79-650-50-00-5150 SALARIES-INSTRUCTOR 5 500.00 102 o 22 5 56,522.35 79-650-50-00-5155 SALARIES-RECORDING SECRET. 250.00 250 25 ;{{ 1 ]50.00 1 596 14 - 3,OODW 1,403.86 79-650-62-00-5401 _ CONTRACTUAL SERVICES 3,589 002,__ - 33 546 35 c< - (33,546.350 79-650-62-00-5408 MAINTENANCE SUPPLIES 312.50 3269 _` 2,187.50 '-33773 3,750.00 3,412.27 79-650-62-00-5409 MAINTENANCE-VEHICLES 141.66 ;d 991.65 277.46 - 1,700.00 1,422.54 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIP 416.66 362.56 j 2,916.65 2,789.36 15000.00 2,21G.64 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 e '? 525.00 900.00 900.00 79-650-62-00-5435 ELECTRICITY 1 916.66 3,10] 59 , 13,416.65 SI ]04 28 4 : 23 000.00 11,295.72 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 1]q 70 �1 758.31 617 01 r 1,300,00 682.99 79-650-62-00-5438 CELL PHONES 250.00 507 72 - 1 750.00 1 8i5 BS 184.19 ]9-650-62-00-5445 PORTABLE TOILETS 416.66 161 13 C 2,916.65 _ 244 64 : S 000.00 ]55.36 79-650-62-00-5603 PUBLISHING/ADVERTISING 2,250.00 8,14 %' 15 ]50.00 19 226 67 - 27 000.00 ],7]3.33 79-650-62-00-5605 BOOKS/PUBLICATIONS 8.33 F' 58.31 104 00 100.00 4.00 79-650-64-00-5600 DUES _ 83.33 567.00 � 3 583.31 88] 00 1,000.00_ 113.00 79-650-64-00-5604 TRAINING & CONFERENCES 79-650-64-00-5605 TRAVEL EXPENSES - 79-650-65-00-5802 OFFICE SUPPLIES 3]5 00 224.63 :1 2,625.00 1 327 76 4,500.00 3,172.24 79-650-65-00-5803 PROGRAM EXPENSES _ 4 812.50 8 641 94 y;j 33 687.50 26e821.04 57J50.00 30,928.96 79-650-65-00-5804 OPERATING SUPPLIES __ 125.00 1330 .;a' 8]5.00 4728 > 3, 1500.00 1452.]2 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 1,]50.00 3 000.00 3 000.00 79-650-65-00-5808 POSTAGE & SHIPPING _ 416.66 ,$ 2 916.65 5 130 49 ?� 5 000.00 (130.49) 79-650-65-00-5812 GASOLINE 416.66 307.67 W 2,916.65 1,325.22 5-_ ,000.00 _ 3,6]4.]8 79-650-65-00-5826 MILEAGE 33.33 233.31 400.00 400.00 79-650-65-00-5827 GOLF OUTING EXPENSES 1,500.00 =- 10 500.00 6 000 69 - 18 000.00 11,999.31 ]9-650-65-00-5828 CONCESSIONS 1 083.33 54.96 71583.31 __16,9M 69 13000.00 (3t976.69) 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 7 ]50.00 56.00 ,41 54,250.00 __9951988 - 93,000.00 6,519.88) 79-650-65-00-5840 SCHOLARSHIPS 166.66 9500 : _ 1166.65 556OD - 2,000.00 _ 1844.00 79-650-65-00-5841 PROGRAM REFUND 750.00 956 00 it 5 250.00 5 055 00 900000 3 945.00 79-650-72-00-6500 IMRF PARTICIPANTS 2,483.66 2 542 40 i 17 385.65 16,519.89 �00 13t284.11 79-650-72-00-6501 SOCIAL SECURITY 2,987.25 214 7 73 200,910.75 16,6S4.73 i1 35 84].00 19 192.2] 79-650-]5-00-]002 COMPUTER EQUIP AND SOFTWAR 41.66 291.65 9800 E3- 500.00 402.00 79-650-]8-00-9005 MERIT ]9-650-]8-00-9009 IRESERVE TOTAL RECREATION EXPENSES F( UNDO: 68 219.83 65 626 J3 477,539.11 492 163 88 X818 639.00 326,475.12 �- TOTAL OPERATING REVENUES (FUND 79): 115 761.0] 103,066 Lq 7 810 322.96 1,036 724 41 17-1 389125.20 352,400.]9 TOTAL EXPENSES_�PARKS AND REC FUND 79 . 115 ]60.26 1090491.59 810,322.36 749 775 81 1,389125 00 639 349 19 SURPLUS/DEFICIT. 0.81 (6,425 45) V 0.60 266 948 60 [ 0 20 (286 948 40) ' United City of Yorkville M Detailed Revenue and Expense Report for first 7 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, NOV) Report ran on Gan 12, 2010 at 10:06 am- NpY0mb0f` November;, Yearrvto date ' Year-to cam: " - - FY 09f1p ; ? URBgcumbere ds Bud et uneitem YL. . Desch tb0 ' = 8atl et 'T Actual - " -'tiud et , -' ' '` bea�ce- -?<" REC CENTER REVENUES _ 80-000-40-00-3999 BEGINNING FUND BALANCE (6,916 66 (6,916 66 (48,416.59 48 416 59 (82 999.84 34 583.25) 80-000-42-00-4200 MEMBERSHIP FEES 33,333.33 41,94300 233,333.31 22085500 400,000.00 179,145.00 80-000-42-00-4250 GUEST FEES 833.33 278 00 5 833.31 1 86 7.00 - 10 00000 8,133.00 80-000-42-00-4220 SWIM CLASS 3 500.00 842 00 ;y 24 500.00 20 ]43 25 42,000:00 21 256.]5 80-000-42-00-4230 PERSONAL TRAINING FEE _ 1,666.6] 1,248 00 11,666.65 O'1 06 00 20 000.00 11,894.00 80-000-42-00-4240 TANNING SESSIONS 416.66 97 00 X916.65 915 00 z ,=.. 5000.00 41085.00 80-000-42-00-4270 FEES FOR PROGRAMS 16,166.66 10 292 00 _ 113 166.65 61 9]1 51 - 194 000.00 132 028.49 80-000-42-00-4280 CONCESSIONS 1,000.00 591 25 ],000.00 6 484 75 r .'i 12,000.00 5,515.25_ 80-000-42-00-4285 VENDING MACHINES 80-000-42-00-4286 RENTAL INCOME 458.33 173 00 E H 3208 31 834 50 -.-; 5 500.00 4 665.50 80-000-42-00-4295 MISC RETAIL 14923 :P - (149.23) 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1,000 Ap ],000.00 69000 12,000.00 11,310.00 - 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 91.66 900.00 641.65 1 400 00 1,100.00 300.00) TOTAL REC CENTER REVENUES: 51 549.98 49,44] 59 360,849.94 2]5 599 65 E- ' 618,600.16 343000 51 REC CENTER EXPENSES 2,630 __ 19,950.00 80-000-50-00-510] SALARIES-REC CENTER 2,850.00 _ 19f599.21 - - = ` 34,200.00 14 600.79 80-000-50-00-5109 SALARIES-PRESCHOOL 4,000.00 240120 ,' 28000.00 10,852.37 48000.00 3] 14].63 _ 80-000-50-00-5136 SALARIES-PARTTIME 8,750.00 6 99] 50 =- ! 61 250.00 58 986 52 105.000.00 _ 46 013.48 LA 80-000-50-00-5137 SARIES-OVERTIME 83.33 ^�"1 583.31 - 1 000.00 11000,00 80-000-50-00-5150 SALARIESANSTRUCTORS 7,166.66 411925 �] 50,166.65 3526336 t ". ;�. 86,000.00 50,736.64 80-000-62-00-5401 CONTRACTUAL SERVICES - _455 00 ) _ - 6 085 30 - 56085.30 80-000-62-00-5408 MAINTENANCE-SUPPLIES 1000.00 115395 L-, ', ],000.00 406195 F 12000.00 ] 938.05 80-000-62-00-5410 MAINTENANCE-OFFICE P 229.16 3119 1,604.15 2,960.05 y^ 2,750.00 210.0 80-000-62-00-5416 MAINTENANCE-GENERAL 833.33 61751,81 `i 5 833.31 14,548.48 _ 1000000 _L 548.48 80-000-62-00-5426 GRANTS - 91.66 _ .:;.,' 641.65 - 3100.00 11100.00 80-000-62-00-5430 TOWEL RENTAL 83.33 583.31 51400 1,000.00 486.00 80-000-62-00-5431 POOL REPAIR 625.00 36 88 4 3]5.00 432.93 `. _ 7,500:00 - 7,067.07 80-000-62-00-5432 LEASE PAYMENT _ 1],500.00 35,000.00 1221500.00 157,500.00 210 000.00 52,500.00 80-000-62-00-5433 LICENSES/PERMITS 83.33 _ 583.31 15000 ,,e,".� 1,000.00 850.00 80-000-62-00-5434 POOL SUPPLIES 416.66 404.29 �' 2,916.65 2J53.56 5 000.00 2,846.44 80-000-62-00-5435 ELECTRICITY 3,916.66 3 663.20 eT 2] 416.65 15,103.18 - 47 500.00 31 896.82 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 145.83 118'51 - 1 020.81 ]1419 I! 1 ]50.00 1,035.81 80-000-62-00-5438 CELL PHONES 58.33 8461 : I 408.31 30263 K $ 700.00 397.37 80-000-62-00-5439 PROPERTY TAX 2 206.66 =u4 15,446.65 26 320 12 ' _ 26 480.00 _159.88 60-000-62-00-5440 SECURITY 60.00 _ 420.00 _ 160 00 720.00 560.00 80-000-62-00-5603 PUBLISHING/ADVERTISIN 125.00 805.32 j: 875.00 1,068.33 1,500.00 431.67 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 ^ { 58.31 100.00 100.00 80-000-64-00-5600 - DUES 16.66 89.00 ,7__,116.65 89.00 200.00 111.00 80-000-64-00-5604 TRAINING & CONFERENCES - - - _ 80-000-64-00-5605 TRAVEL EXPENSES 3 I - 80-000-65-00-5802 OFFICE SUPPLIES 333.33 __ 25720 - -1 2,333.31 _ 1,679.03 r"' 4,000.00 2,320.97 80-000-65-00-5803 PROGRAM EXPENSES _ 2 583.33 2,205 63 '^ 16,083.31 10,586.06 31,000.00 20,413.94_ 80-000-65-00-5804 OPERATING SUPPLIES _ 316.66 `xi _ 2216.65 20625, 3800.00 1,736.75 80-000-65-00-5805 RECREATION EQUIPMENT 1,666.67 3 33.98 20,000.00 19,966.02 80-000-65-00-5808 POSTAGE & SHIPPING 66.66 _ - E�4 _ 466.65 180 00 __ 800;00 620.00 80-000-65-00-5812 GASOLINE 25.00 175.00 _ - 300.00 300.00 80-000-65-00-5826 MILEAGE 20.83 145.81 - 250.00 250.00_ 80-000-65-00-5828 CONCESSIONS EXPENSES _ 375.00 _629 86 2 625.00 3 093 33�;= _ 4 500.00 1,406.70 00-6 80-05-00-5840 SCHOLARSHIPS 41.66 ^ ',� 291.65 500.00 500.00 .... ..--- ' _ -c1 80-000-65-00-5841 PROGRAM REFUNDS 83.33 130 00 583.31 3 046 00 -' 1,000.00 2,046.00 80-000-65-00-5842 MEMBERSHIP REFUNDS 83.33 48.00 583.31 67400 k1ii 1000.00 326.00 80-000-]2-00-6500 IMRF 243.50 751,90 -`4 I ]04.50 _ 4 945 86 ,K� 21922.00 (1,523.86 80-000-72-00-6501 SOCIAL SECURITY 1 ]48.00 1 224 19 12 236.00 9 107 48 2097600 11,868.S2 80000 ]5=0 ]000-7002 _ COMPUTER EQUIP & SOFT 83.33 ">3 583.31 317800 1000.00 (2,1]8.00) 80-000]5-00- 3 OFFICE EQUIPMENT _ 41.66 _ ie' 291.65 _ - 500.00 500.00 80-000-75-00-7500 PHONE SYSTEM 16.66 ':I 116.65 - 200.00 200.00 80-000-78-00-9002 NICOR 1 56] 49 F: 4 542 33 _ _ 4,542.33) 80-000-99-00-9979 TRANSFER TO PARKS AND REC TOTAL REC CENTER EXPEN 405,852.46 399 494 4] 6= 695,]48.00 296253.53 TOTAL REC CENTER REVENUES: 51 549.98 49 447 59 ts.E _ --- 849.94 D5.599.65 618 600.16 TOTAL REC CENTER EXPENSES: _ 5719 8,88 72 157 111 405,852.48 _399 494 47 695 748.00 SURPLUS/DEFICIT: (6,428.90) 22 ]09.52 45 002.54) (123,894. 2) '-,-,,[ (77,147.84) United City of Yorkville Detailed Revenue and Expense Report for first 8 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov. Dec) Report ran on Jan 12, 2010 at 9;23 am Pecembei` December Year td date Yea[ao tlate - UnencumbeSg)1;: ,Bud et Line Item # : " Des M hen "'' •Bud ef+4'_ = 'Actual ' bud`et - aitUal - ,FY091QBUd et < <balan<e'T LAND-CASH REVENUES 72-000-40-00-3999 Beginning Fund Balance 41 251.66 41,251 .60 72-000-44-00-4413 Rama from other gyUs t} - 72-000-45-00-4501 Cannonball Ritlge Grant - 4 :? ) - - 72-000-47-00-4700 OSLAD Grant _ 30,166.66 _ - ;1 ?41 333.32 362 000.00 362 000.00 72-000-47-00-4701 GREENBRIAR 72-000-47-00-4702 BIKE PATH GRANT 16 666.66 133,333.32 _ ' 200,000.00 200,000.00 72-000-47-00-4703 PRAIRIE GARDEN 'S - - 72-000-47 __-00-4705 COUNTRY HILLS - 72-000-47-00-4707 FOX HIGHLANDS 72-000-47-00-4709 SUNFLOWER 72-000-47-00-4712 RIVER'S—EDGE -- 72-000-47-00-4714 WOODWORTH - 72-000-47-00-4715 WHITE OAK UNIT 1&2 2,F 72-000-47-00-4716 WHITE OAK UNIT 3&4 =_ - P" - - 72-000-47-00-4717 KYLN'S CROSSING - - _ P,? 72-000-47-00-4718 FOXFIELD II PARK - ? 72-000-47-00-4719 WILDWOOD _ ..'! 72-000-47-00-4722 KYLN'S RIDGE _ - .. _f_¢r= _.— Vy?•�_. - 72-000-47-00 4723 _ HEARTLAND CIRCLE 72-000-47-00-4725 72-000-47-00-4727 GRANDE RESERVE .. -.,, - - - 103,337.31 . lI - (103r337.31) 72 000-47-00-4731 MONTALBANO HOMES ._ - E - - 72-000-47-00-4732 —RAIN TREE VILLAGE 2 333.33 - U'1 18,666 64 F %i 28,000.00 28 000.00 72-000-47-00-4734 WHISPERING MEADOWS - ,) - 3,383,34 .J - 3,383.34] _ 72-000-47-00-4735 PRAIRIE MEADOWS - 72-000-47-00-4736 BRIARW - - - - 72-000-47-00-4737 CEDONIA N1A AL . 72-000-47-00-4738 _ AUTUMN CREEK 1,250.00 17,625.40 10,000.00 53,197.14 _00.00 L8,197.14 _72-000-47-00-4739 WYNSTONETOWNHOMES 72-000-47-00-4740 VILLAS AT THE PRESERVE - - x - - 72 000-47-00-4741 BAILEY MEADOWS - 72-000-47-00-4742 _ BLACKBERRY WOODS 72-000-47-00-4743 - CORNELLS CROSSING __ _—.. 72-000-4]-00-4744 HUDSON LAKES _ - - r,..)' - - 72-000-47-00-4745 PRESTNICK - 72-000-47-00-4746 WESTBURY - 72-000-47-00-4747 - 72-000-47-00-4748 WILLMAN - 72-000-47-00-4749 BLACKBERRY WOODS 72-000-47-00-4750 KENDALLWOOD ESTATES _ r - 72-000-47-00-4751 CANNONBALL RIDGE PARK 72-000-47-00-4752 BRISTOL BAY LAND CASH 4,166.66 - [ "I 33333 32 50 000 00 50 000.00 - 72-000-49-00-4901 TRANSFER FROM GEN FUND - 72-000-49-00-4902 TRANSFER FROM LAND ACQ 72-000-49-00-4903 TRANSFER FROM PARK & REC TOTAL LAND-CASH REVENUES: 13 331.65 23,626.26 106,653.36 (120,09 45 159,980.16 280,075.61 y + LAND-CASH EXPENSES_ -- 72-000-75-00-7308 RIVERS EDGE PARK #2 72-000-75-00-7317 HEARTLAND CIRCLE - - 22,407.74 'i - 22 407.74 72-000-75-00-7326 MOSER HOLDING COSTS _ 500.00 _ - 3 -' 4,000.00 5 ()00.00 00 1000.00 72-000-75-00-7327 GRANDE RESERVE PARK _. _ ._ 72-000-75-00 7328 _. PRAIRIE MEADOWS - - .....__. - - _. 72-000-75-00 7330 WHISPERING MEADOWS 1,693.77 ;f - 103 905 70 - (103 905.]0) 72 000-75007332 CALEDONIA _ _L-- - - y - —. 72 000-75 00-7333 RAINTREE VILLAGE 3 21433 1 38,572.00 38 572.00__ 72-000-75-00-7334__ HOOVER HOLDING COSTS 2 650 00 k 72 000-75-00-7335 GRANDE RESERVE BIKE TRAIL . 72-000-75-06:T3_36 TRANSFER N TO FUNURE TRAIL _-3,75--0.00 - - 45,000.00 42 350.00 72-000-99-00-9901 TRANSFERTO GEN FUND 5,867.33 30385_00 f_ 30,000.00 112145011 70408.00 59,193.50 . TOTAL LAND-CASH EXPENSES_ 13,331.66 12078 77 ? 34 000:00 145 177 94 ) 159 980.00 14 802.06 TOTAL LAND-CASH REVENUES: 13,331.65 23 626.26 106 653.36 120E095.45 ] 159,980.16 ..— L. �Z,. Z. . - TOTAL LAND-CASH E%PENSES 13 33, 1.66 12 0]8.77 'd 34 00.00 145,177.94 1 159 980.00 1 _ SURPLUS/DEFICIT (O.Ol) (35 705.03) 36 (265 273.39 0.16 United City of Yorkville Detailed Revenue and Expense Report for first S accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov, Dec) Report ran on Jan 12, 2010 at 9:23 am - DecembEY ' .a DecembET 'Year,-to tlate Yea %I Gate ;? '-.Unencumbered,,-1 1 Bud ehLine Item # - - Desc"ri° ton 'BUG et=� 'Actual s � - -b� et�� '"L&Gal .. 1Y09108ud'ed - - balalice OPERATINGREVENUES FUND79 - _ 79-000-40-00-3999 BEGINNING FUND BALANCE (3,416.00) 3 416.00 27,333,24 27 333 24 �40,999.84 13j666.60 79-000-42-00-4270 FEES FOR PROGRAMS 20 268.75 3,066.00 162,150.00 144f814.80 ' A 243,225.00 98410 20 79-000-42-00-4280 CONCESSIONS/AIL SALE ITEMS 2 250.00 - 18 000.00 _ 33 767 13 27 000.00 6,767.13 79-000-42-00-4285 VENDING MACHINE INCOME _j 79-000-42-00-4286 RENTAL INCOME - 7 - 79-000-42-00-4287 PARK RENTAL INCOME 1,250.00 50.00 10,000.00 10 769 00 15,000.00 41231.00 79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 _ - S !I 18 0, 00.00 8 659 00 27,000.00 18,341.00 79 000-42-00-4291 HOMETOWN DAYS 9 750.00 500.00 =_78,000 00 13447 85 ., 117 000.00 _(201447.85) 79.000-42-00-4295 _ MISC RETAIL 250.00 _ - 2100 00 ;j 3 000.00 3 000.00 79-000-44-00-4400 DONATIONS 1,166,66 90.00 '.: 9 333.32 5,997.00 14 000.00 8,003.00 79-000-44-00-4404 TREE DONATIONS 41.66 - 333.32 ::`1, 500.00 _ 500.00 79-000-45-00-4550 YOUTH SERVICES GRANT ,75.00 129.43 . j 600,00 _ 1,477,61 ii 900.00 577.63 79-000-46-00-4600 INVESTMENT _ ._, 250.00 20.87 ? 2,000 00 _ 189.91 : ,] 3r000.00_ 2,810.09 4 ]9 000-49-00-4901 , TRANSFER FROM GEN FUND _ _ _ 81 625.00 _,81 625.00 - 653,000.00 653,000.00 ;i _ _9_79 500.04 326,500.04 79-000-49-00-4902_ TRANSFER IN FROM GF (CASH - _ - _ - 150 000 00 - 150 000.00) 79-000-49-00-4980 TRANSFER FROM REC CENTER 79-00. 0-99-00-9 TRANSFER TO LAND AC TO TOTAL OPERATING REVENUES (FUND 79): 115 761.07 82,065.30 ; ;, 926,083 40 1,118 ]89 06 , 1,389�125.20 270 336.14 PARKS EXPENSES FUND 79) " 79-610-50-00-5107 SALARIES-PARKS _ 32 875.00 30,261.54 263f000.00 215,891.86 `1 394,500.00 IJB 608.14 79 610-50-00-5136 SALARIES-PART-TIME 833.33 __ s -i E 666.64 7 509 00 ; ! 10,000.00 2 491.00 79-610-50-00-5137 SALARIES-OVERTIME 416.66 __ 3 333 32 _ ., _ 263 56 l 51000.00 _ 4,736.44 79-610-61-00-5320 MASTER PLAN - - " = - 79-610-62-00-5405 PARK CONTRACTUAL 250.00 , 2,000.00 610 00 s ;a, 3,000.00 2,390.00 79-610-62-00-5408 MAINTENANCE-E UIPMENT 916.66 102.03 s 7,333.32 812201 �'= 11000.00 2,877.99 79-610-62-00-5417 MAINTENANCE-PARKS _2 916.66 36.84 ;J 23,33332 10 222 29 r _] 35 000.00 24 777.71 79-610-62-00-5421 WEARING APPAREL 375.00 3,000.00 ___ 1 742 07 '� _ 4 500.00 2,757.93 79-610-62-00-5434 RENTAL-E UIPMENT 291.66 - -� 2 333.32 i1� 3 500.00 3 500.00 79-610-62-00-5438 CELL PHONES _ 375.00 3 000.00 1 858 80 w'i: 4,500.00 2,641.20 79-610-62-00-5445 LEGAL EXPENSES 333.33 'I2666.64 4 119 75 4 000.00 119.75 79-610-64-00-5604 TRAINING & CONE 79-610-64-00-5605 TRAVEL EXPENSES . - ? - ]9-610-65-00-5802 OFFICE SUPPLIES 41.66 333.32 r ".� 500.00 500.00 79 610-65-00-5804 OPERATING SUPPLIES 2,145.83 39.14 _ _17 166.64 6 104 32 C` 25,750.00 19 645.fi8 79-610-65-00-5815 HAND TOOLS 145.83 78.34 =- 1,166.64 700.17 `" 1 1,750.00 1,049.83 79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 196.22 333.32 285 63 .1 500.00 214.37 79-610-65-00-5825 PUBLIC DECORATIONS 41.66 - i.+, 333.32 __ ;)I 500.00 500.00 79-610-72-00-6500 IMRE PARTICIPANTS 2 763.25 2,511.70 22106.00 17 94C 80 33,159.00 15 218.20 79-610-72-00-6501 _ SOCIAL SECURITY 2,610.58 2,265.49 20 884.64 16 644 34 31,327.00 _ 14,682.66 79-610-75-00-7003 OFFICE EQUIP 41.66 - 333.32 500.00 500.00 79-610-75-00-7701 FLOWERS/Tf2EE5 _ 125.00 1,000.00 101035 1500.00 469.65 79-610-78-00-9005 MERIT _ 1 r"A TOTAL PARKS EXPENSES FUND 79 : 47,540.43 35,413.02 '� 380 323.76 293 024 95 u`('•.I 570,486.00 277,461.05 RECREATION EXPENSES FUND 79 79-650-50-00-5107 SALARIES-REC FULL-TIME 29 894.83 25 375.76 239 158.64 208 066 20 ; 358 738.00 150,671.80 79-650-50-00-5108 CONCESSION STAFF 750.00 - 6 000.00 8 217.72 M1 9,000.00 782.28 79-650-50-00-5109 SALARIES-PRE-SCHOOL 1,500.00 1,6]3.20 12,000.00 11 727.76 18 000.00_ 6 272.24 79-650-50-00-5136 SALARIES-PART-TIME 1125.00 875.00 '' 9,000.00 9 819 41 13 500.00 3,680.59 79-650-50-00-5137 SALARIES-OVERTIME 29.16 - 233.32 350.00 350.00 79-650-50-00-5150 SALARIES-INSTRUCTOR 5 500.00 691.00 3 44,000.00 10 168 65 ,„I 66 000.00 55831.35 79-650_50-00-5155 SALARIES-RECORDING SECRET. 250.00_ . - 2 000.00 1 596 14 `;':;' 3,000.00 . _ 1 403.86 79-650-62-00-5401 CONTRACTUAL SERVICES 13500 .+,:# - 33 681 35 - 33,661.35 79-650-62-00-5408 MAINTENANCE SUPPLIES 312.50 _j 2,500.00 337 73 1_3,750.00 3,412,27 . _ 79_-650-62-00-5409 MAINTENANCE-VEHICLES 141.66 { 1,133.32_ 277 46 I 1 700.00 1,422.54 79-650-62-00-5410 MAINTENANCE_OFFICE EQUIP .. 416.66 243.77 . .'. 3,33332 303313 , :�_ 5000.00 1,966.87 _ __ 79-650-6Z-00-5426 YOUTH SERVICES GRANT 75.00 45.00 600.00 45 00 900.00 855.00 _. - _ 79-650-62-00-5435 ELELTRICTIY 1 916.66 466.93 C 15,333.32 12 171 21 k � 23 000.00 10 828.79 79 650 62-00-5437 TELEPHONE/INTERNET 108.33 6.49 L " 866.64 623 50 - 1 300.00 676.50 -_ _..__ 79 650-62-00-5438 CELL PHONES ___ 250.00 - 1; 2 000.00 1,815.61 3,000.00 1 184.39 79 650-62-00-5445 PORTABLE TOILETS 436.66 all 3 333.32 , 4 244 64 'j 5,000.00 755.36 79-650-62-00-5603 PUBLISHING/ADVERTISING 2250.00 - J-' 18 000 00 19 226 67 :?_=27 000.00 7 773.33 _ ice__ .____ _ 79-650-62-00-5605 BOOKS/PUBLICATIONS 8.33 _. - _., __-66.64 104 00 f 100.00 4.00 79-650-64-00-5600 DUES 83.33 666.64 887 00 i ' 1,000.00 113.00 ]9 650-64-00-5604 TRAINING & CONFEREN_CES _ _ _ - ,' 79-650-64-00-5605 TRAVEL EXPENSES _____.. ._.._ - -..-_-_ . - 79-650-65-00-5802 OFFICE SUPPLIES 375.00 :1 1000.00 1 327 76 F 4 500.00 3 172.24 79-650-65-00-5803 PROGRAM EXPENSES _ 4,812.50 1 227.40 t 38 500.00 28 048 44 - 57,750.00 29 701.56 79-650-65-00-5804 OPERATING SUPPLIES 125.00 �) 1 000.00 4] 28 1,500.00 1 452.72 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 - 2,000.00 '13000.00 3,000.00 79-650-65-00-5808 POSTAGE & SHIPPING _ 416.66 3,333.32 5 130 49 5 000.00 130.49 79-650-65-00-5812 GASOLINE 416.66 3 333.32 1 325 22 5,000.00 3,_674.78 79-650-65-00-5826 MILEAGE 33.33 - 266.64 t 400.00 400.00 79-650-65-00-5827 GOLF DUIING EXPENSES _1,600.00 - 12 000.00 61_000 69 18 000.00 11,999.31 79-650-65-00-5828 CONCESSIONS 1 083.33 8,666.64 16 976 69 ' 13 000.00 3 976.69) 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 7,]50.00 _ 62000.00 99 519 88 93,000.00 6 519.88 79-650-65-00-5840 SCHOLARSHIPS 166.66 z! 1 333.32 156 00 aY , 2 000.00 1 844.00 79-650-65-00-5841 PROGRAM REFUND 750.00 100.00 6 000.00 5 155 00 9 000.00 3,845.00 79-650-72-00-6500 IMRF PARTICIPANTS 2 483.66 2 330.53 19 869.32 18 850.42 - _ 29 804.00 10 953.58 79-650-72-00-6501 SOCIAL SECURITY 2 987.25 2 142.49 - 23 898.00 18 797 22 . 'j 35 847.00 17 049.78 79-650-75-00-7002 COMPUTER EQUIP AND SOFTWAR 41.66 333.32 98 00 500.00 402.00 79-650-78-00-9005 MERIT 79-650-78-00-9009 RESERVE - - - - i - TOTAL RECREATION EXPENSES (FUND 79): _ 68 219.83 35 312.59 ! 545,759.04 __ 527 476 47 `3 . _ 818 639.00 291,162.53 TOTAL OPERATING REVENUES jFUND 79 : 115 761.07 82,065.30 926,083.40 1 118,789.06 j 1 389,125.20 270,336.34 _ _. __ TOTAL EXPENSES PARKS AND REC FUND 79 : 115 760.26 70,725.61 926 082.80 820 501 42 k'I 1,389 125.00 568,623.58 SURPLUS/DEFICIT 0.81 11 339.69 0 60 298,287 64 0.20 (298,287.44) „? , December December Year t0 date Yean date Unencumhered 50 United City of Yorkville Detailed Revenue and Expense Report for first 8 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov, Dec) Report ran on 3 an 12, 2010 at 9:23 am '`(iud' e`t"Line Item # - Dascri tlon - -BUtl et',.' Actualf - fi`6ud eE. " 'actual FYD910 BUd et balance .`° REC CENTER REVENUES ?i 80-000_40-00-3999 BEGINNING FUND BALANCE 6,916.66 6,916.66 ;`1 55 333.24 55 333 24 82 999.04 27 66 .60 8000-42 -0 -00 4200 MEMBERSHIP FEES_ 33 333.33 32,880.00 _ 266,666.64 253,735.00 xu 400,000.00 146 2655.00 80-000-42-00-4210 GUEST FEES 833.33 276.00 6t666.64 2,143 00 "t 10,000.00 7,857.00 80-000-42-00-4220 SWIM CLASS 3 500,00 924.00 ,;,! 28,000.00 21 667 25 _;_? 42,000.00 20,332.75_ 80-000-42-00-4230 PERSONAL TRAINING FEE 1,666.67 843.00 13,333.32 8 949 00 20M00.00 000.00 11 051.00 80-000-42-00-4240 TANNING SESSIONS _ 416.66 180.00 X333.32 1 095 009 5 000.00 3 905.00 80-000-42-00-4270 FEES FOR PROGRAMS 16 166.66 8,6]9.00 t ;� 129 333.32 70 650 51 `�=,{ 194,000.00 123 349.49 80-000-42-00-4280 CONCESSIONS _ 1000.00 764.30 sa''S 8f000.00 7,249.05 ;. 12 000.00 4,750.95 80-000-42-00-4285 VENDING MACHINES - _ - - " � - 80-000-42-00-4286 RENTAL INCOME 458.33 63.00 Y, 3,666.64 897 50 u 5 500.00 4 602.50 80-000-42-00-4295 MISC RETAIL - - 149.23 ,'M - 149.23 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1,000.00 110.00 'j 8 000.00 800.00 E.1 12,000.00 11,200.00 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 91.66 h„j 733.32 1,400.00 "A 1,100.00 300.00 TOTAL REC CENTER REVENUES: 51 549.98 37,802.64 j 412,399.96 313 402 30 _ 618 600.16 305 197.86 REC CENTER EXPENSES -` 80-000-50-00-5107 SALARIES-REC CENTER _ 20850.00 _y630.78 P ! 22,T300.00 22,229.99 34 200.00 31 970.01 80-000-50-00-5109 SALARIES-PRESCHOOL 4,000.00 2 533.95 ;1 32,000.00 13 386 32 '. � 48,000.00 34 613.68 80-000-50-00-5136 SALARIES-PARTITME 8,750.00 6 835.25 "1-, 70 000.00 65 821 77 '. 105 000.00 __ 39,178.23 80-000-50-00-5137 SALARIES-OVERTIME 83.33 - :_ 666.64 � ,>J 1,000.00 1 000.00, _ - 80-000-50-00-5150 SALARIES INSTRUCTORS 7 166.66 2,624.75 57 333.32 ,_ -37 888 11 =5r 86j000.00 48 111.89 80-000-62-00-5_401_ CONTRACTUAL SERVICES __ - . _2286.00 "'; - _ 8,371.36 - 8 371.30 80-000-62-00-5408 MAINTENANCE-SUPPLIES 11000.0 234.48 R 81000.00 4,296.43 12,000.00 7 703.57 N-000-62-00-5410 MAINTENANCE-OFFICE EQUIP_ 229.16 244.68 E, i 11833.32 3,204.73 , "± 2,750.00 ._ j454_73) 80-000-62-00-5416 MAINTENANCE-G_E_NERAL _ 833.33 1,523_ .64 °,,y 6,666.64 _161072. 12 10,000.00 (61072.12) 80-000-62-00-5426 GRANTS 91.66 r 'ti1 733.32 =a 1100.00 110000 80-000-62-00-5430 TOWEL RENTAL 83.33 514.00 rr, _ 666.64 1,028.00 `: 1,000m 28,00 -0 8000-62-00-5431 POOL REPAIR 625_00_ - `ice 5 000.00 432.93 2MI 71500.00 ],067.07 80-000-62-00-5432 LEASE PAYMENT 17,500.00 . :+ 140 0001.00 157 500 00 .210_000.00 52,500.00 80-000-62-00-5433 LICENSES/PERMITS _ 83.33 _ 666.64 150.00 l' :!1.000.00 850.00 80-000-62-00-5434 POOL SUPPLIES _ 416.66 _ 3 333.32 2 153.56 - 51000 00 2,846.44 _._ . 80 000-62-00-5435 ELECTRICITY _ 3,916.66 _ S 935.80 I 31 333.32 17 038 98 .) 47,000.00 _ _ ,29,961.02_ 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE - 145.83 124.69 k 1,16664 838.88 [°j 1,750.00 911.12 80-000-62-00-5438 CELL PHONES 58.33 "'-% 466.64 302 63 - 700.00 397.37 80-000-62-00-5439 PROPERTY TAX 2,206.66 - % 17 653.32 26,320 12 ! 26,480.00 159.88 80-000-62-00-5440 SECURITY 60.00 60.00 M_ ,ice 480.00 220.00 720.00 500.00 80-000-62-00-5603 PUBLISHING/ADVERTISIN 125.00 - 1,000.00 ­1_,D68.33 -1 1 500.00 431.67 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 66.64 "� 100.00 100.00 80-000-64-00-5600 DUES _ 16.66 133.32 89.00 "'"`a 200,00 111.00 80-000-64-00-5604 TRAINING & CONFERENCES 80-000-64-00-5605 TRAVEL EXPENSES - - - 80-000-65-00-5802 OFFICE SUPPLIES 333.33 f `a 211666 64 1 679 03 4000.00 2E320.97 80-000-65-00-5803 PROGRAM EXPENSES 2 583.33 1 730.07 20,666.64 12 316 13 a 31 000.00 18,683.87 80-000-65-00-5804 OPERATING SUPPLIES 316.66 2,533.32 2063 25 4°;_ 3 800.00 1 736.75 80-000-65-00-5805 RECREATION E UIPMENT 1 666.67 13,333.32 339 98 - 20 000.00 19 660.02 80-000-65-00-5808 _ POSTAGE & SHIPPING 66.66 _ 533.32 180.00 ,- 800.00 620.00 80-000-65-00-5812 GASOLINE 25.00 200.00 ) 300.00 300.00 80-000-65-00-5826 MILEAGE _ 2083. 166.64 .-A 250.00 250.00 80-000-65-00-5828 CONCESSIONS EXPENSES 375.00 918.28 3,000.00 4 011 56 ,` ! 4,500.00 488.42 80-000-6S-00-5840 SCHOLARSHIPS 41.66 - '. 333.32 ! 500.00 500.00 80-000-65-00 5841 PROGRAM REFUNDS 83.33 - . fi66:64 3,046.00 1,000.00 2,046.00) __. __. 80-000-72-00-6500 IMRF 243.50 692.92 t 1 948.00 - 5,138.78 �.-- 21,000.00 54.00 80-000-65-00-5842 MEMBERSHIP REFUNDS 83.33 272.00 : 666.64 946.00 1 000., _ _ 00 (2,216.78) 80-000-72-00-6501 SOCIAL SECURITY 1. 48.00 1 107.61 13 984 00 -10215.09 00 10 ]60.91 80000-75-007002 _ COMPUTER EQUIP & SOFT _ 6333 - . 666 64 _ 3,178.00 00 2,178_D 80-000-75-00-7003 - - OFFICE EQUIPMENT _ 41.66 - 1 333.32 500.00 . SOOAO 80-000-75-00-7500 PHONE SYSTEM _ 16_66 - ___ 133.32 200.00 200.00 80-000-78-00-9002 NICOR - i ^: - _ 4 542 33 80-000-99-00-9979 TRANSFER TO PARKS AND REC TOTAL REC CENTER EXPENSES: 57,978.88 26 26 .90 - 463,831.48 426 069 37 . : 695 748.00_ 269 678.63 TOTAL REC CENTER REVENUES: 51 549.98 37,802.64] : 412 399.96 313 402 30 t 6181600.16 AL REC CENTER EXPENSES: 57 978g ._TOT SURPLUS DEFICIT: 6 428.90 11533 4 451 431.52 112,667.07 695 748.00 147.84 - -- United City of Yorkville Detailed Revenue and Expense Report for first 9 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov, Dec, Jan) Report ran an Feb 11, 2010 at 4:16 pan + - %3an0ary „January r,Yedr Co tlate °�Y2arvm date' UPoncumbereq . �eud et LinelFefi # UescH Uon ': Badge ° Actual '"'tiud eF "adnal 'FY 09 10BUd et .'balance `~`' LAND-CASH REVENUES _ r1n 72-000-40-00-3999 Be Innin Fund Balance 41251.66 4125166 _ 3]1264.89 37126489 495019.84 1123,]54.95 72-000-44-00-4413 Reimb from other govPs E-< - R-000-45-00-4501 Cannonball Ridge Gran[ - 72-000-47-00-4700 OSLAD Grant - _,. _30 166.66 271,499.99 362,000_00 362 000.00 72-000-47-00-4701 GREENBRIAR J2-000-4]=00-4702 BIKE PATH GRANT _ _ 16 666.66 ` 149.999;99 _? 200 000.00 200 000.00 72-000-47-00-4]03 PRAIRIE GARDEN - _ - - 72-000-47-00-4705 COUNTRY HILLS NIT - - 72-000-47-00-4707 FOX - HIGHLANDS 72-000-47-00-4709 SUNFLOWER - yl 72-000-47-00-4712 RIVER'S EDGE - 72-000-4]-00 4]14 WHITE OK U_ - 72-000-47-00-4715 WHITE OAK UNIT 1&2-_ - - - - 72-000-47-00-4]16 WHITE OAK UNIT 3&4 _ - _ - 72-000-47-00-4718 K0_XF1 PARKS RK 72-000-4]-00-4]18 FOXFIELD l] PARK - 72-000-47-00-4719 WILDWOOD - t %$ - r� 72-000-47-00-4722 KYLWS RIDGE 72-000-47-00-4723 HEARTLAND CIRCLE R-000-47-00-4725 WINDETT RIDGE _ - - - R GRIME GRAE RESERVE _ - - 103 337.31_' i, _ - (103e337.31) ]2-000-47-00-4]31 MONTALBANO HOMES 72-000-47-00-4732 RAINTREE VILLAGE 2,333.33 20 999.98 M 281000.00 28 000.00 72-000-47-00-4734 WHISPERING MEADOWS - _ 3,383.34 x G - ____(1383_34) 72-000-47-00-4735 PRAIRIE MEADOWS - 72-000-47-00-4736 BRIARWOOD 72-000-47-00-4737 CALEDONIA - 72-000-47-00-4]36 AUTUMN CREEK _ 1,25 0;00_ 2 051 14 13,250.OQ._ 55 246 26 IS 000.00 _(40x248.28 72-000-47-00-4739 WYNSTONE TOWNHOMES - - ]2-000-4]-00-4]40 VILLAS AT THE PRESERVE 72-000-47-00-4741 - BAILEY MEADOWS 72-000-47-00-4742 BLACKBERRY WOODS - 72-000-47-00-4743 CORNEAS CROSSING 72-000-47-00-4744 HUDSON LAKES _.- _ -"_ 72-000-47-00-4746 WESTBURY R-0.00-47-00-4746 WESTBURV - __ _ 72-000-4]-00-4]47 ME-ST-HAVEN 72-000:4]-00-4]48 WILLMAN 72-000-4]-00-4749 BLACKBECKBE RRY WOODS - 72-000-47-00-4750 CANNONBALL R ESTATES - 72-000-47-00-4751 CANNONBALL RIDGE PARK xfi - 72-0.00-4J-00-4]52 BRISTOL BAY LAND CASH 4 166.66 _ ' )_ 37,499.99 50,000.00 50 000.00 J2-000 49-00-4901 TRANSFER FROM_ GEN FUND 72-000-49-00-4902 TRANSFER FROM PARK ACQ 72-000-49-00-4903 TRANSFER FROM PARK &REC TOTAL LAND-CASH REVENUES:::: 53 331.65 39 200 52 11;1_ 30 014.93 159 295 96 159 980.16 319 276.12 W LAND-CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK #2 - 72 00075-00-]31] HEARTIAN D CI RCLE _ 2240774 �,�..:i - (22,407.74 J2-000-75-00-7326 D PARK MOSER HOLDING COSTS _ _ 500.00- _ s 4500.00 5 000 00 I '` _ _ 6000.00 1 000.00 72-000-75-60-73 GRANDE RESERVE, '4 72-000-75-00-7328 PRAIRIE MEADOWS- __ L ,{__ . - .. _ 72-000-]5-00-]330 WHISPERING MEADOWS - L..; - 103 905 70 103 905.]0 72-000-75-00-7332 CALEDONIA - l 72-000-75-00-7333 RAINTREE VILLAGE 3 214.33 28 926.98 - 36 92.00 38 5]2.00 72-000-75-00-7334 HOOVER HOLDING COSTS - 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 2 650 00 =+ - 2 650.00 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL 3J50.00 :." 33 750.00 11,2 4 50 - _,._45,000.00 33,7 5.50, _ ..._ R_000-99-_ 00-9901 _ JRANSFE-LAND-CAS-14 _ 5867.33 1760200 52805.98 5280600 _;` 70408.00 ___„_1] 602.00 TOTAL LAND-CASH E%PENEES: 13 331.66 17,602 00 „ s 1192984.96 197,983.94 ' 1 : _L5%980.00 (38,003.9K) TOTAL LAND-CASH REVENUES: 13 331.65 39 200 52 (30 014.93) 159 295 96 159,980.16 TOTAL LAND-CASH EXPENSES: 13 331.66 ll 602 00 - 119 984.96 197 913 94 159 980.00 SURPLUS/DEFICIT (0 OS) (56 802 52) (149 999 89) (35] 2]9 90) 0.16 United City of Yorkville Detailed Revenue and Expense Report for first 9 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov, Dec, Jan) Report ran on Feb 11, 2010 at 4:16 pan fzk - ]aNuary ]angatyK�t to date " Y @ar N dace Unencumbered 2 �9ud et Lfneltem.�Jk Desch n `r( `'Slid e[ 'L�Att[Vai "tl5fd e[ - E'aQUal 'FY 09 SOIBUd 2E -- balance;3= ''k OPERATING REVENUES FUND 79 k 3 79-000-40-00-3999 _ BEGINNING FUND BALANCE ____(2,416.00) 3 416 00 ,',, 30 749.89 (30,749.89 - (40,999.84) 10 249.95 79-000-42-00-0270 FEES FOR PROGRAMS 20 268.]5 5 569 00 182 418.]5 150 4�4 ]0 243 225.00 92 820.30 ]9-000-42-00-0280 CONCESSIONS/ALL SALE ITEMS 2 250.00 ;. _20 250.00 33 27000;00_ _ (6 767.11 _ ]9=000-42-004285 VENDING MACHINE INCOME 79-000-42-00-0286_ RENTAL 79-000-42-00-428] PARK RENTAL NTAL INCOME 1 250.00 11 250.00 10.769.00 'j 15 000.00 4,231.00 89-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 00 8 659 00 _ 2]]000.00 16 341.00 J9-000-42-00-0291 METOWN AYS 975000 87 750,00 137e447.85 11] 000.00 (20,447.85 79-000-42-004295 MISC RETAIL 250.00 2 250.00 3,_000.00 3 00(100 _ 79-000-44-00-0400 DONATIONS _1�1.66.66 850 00 SO 499.99 6 847 00 °,l 14 000.00 7,153.00 79-000-44-00-4404 TREE DONATIONS _ 41.66 _ 3]4.99 t;%`_', _ 500.00 500.00 79-000-45-004550 . YOUTH SERVICES GRANT 75.00 i 6]5.00 1 4]] 61 Y ' 900.00 577.61 79-000-46-00-0600 INVESTMENT 250.00_ 22.01 _,'_250.00 211 92 300000 278808 79-000-49-00-4901 TRANSFER FROM GEN FUND _ 81,625 00 8116 2-5 00 '�, 734 625A0 734 625 00 . i' 979 500.04 244 8]5.04 79-000-49-00-4902 TRANSFER IN FROM GF (CASH - - _ 15_0_00000 - 15000000 79-000-49-00-4980 TRANSFER FROM REC CENTER - - - 79-000-99-00-9973 TRANSFERTO LAND AC - TOTAL OPERATING REVENUES FUND 79 : 115,761.0] 84 6]0 OS 1 041 843.84 1 203 459 "; 1 389 125.20 185 665.88 PARKS-EXPENSES (FUND 79) - -- _ 79-610-50-00-5107 SALARIES-PARKS 32 875.00 26t432.49 L' 295 875.00 _ 2�2 3324 35 r 394 500.00 152,175.65 79-610-50-00-5136 _ _ SALARIES-PART-TIME 833.33 't j__. 7f499.98 7,509.00 ,,, j 10 000.00 2 491.00 79-610-50-00-5137 SALARIES-OVERTIME 416.66 _ 374999 263.56 t+a 5 000.00 4,736.44 ]9-610-61-00-5320 _ MASTER PLAN `. __. 79-610-62-00-5405 PARK CONTRACTUAL 250.00 2 250.00 _ 610 00 4 3 000.00 2 3, 90 00 79-610-62-00-5408 MAINTENANCE-E_ UIPMENT 916.66 _ 178.26 � 8 249.99 8 300 2J SI 000.00 2 699.]3 - _ 79-610-62-00-5417 MAINTENANCE-PARKS _ 2,916.667 434 70�^i 2624999 10 656 99 35 000.00 24 343.01 79-610-62-00-5421 WEARING APPAREL 375.00 547.04 .t 3,375.00 2 289.11 4 500.00 2 210.89 _. . 79-610-62-00-5434 RENTAL-EQUIPMENT 291.66 _ j'. 2,624.99 _ 3,500.00„ 79-610-62-00-5438 CELL PHONES 375.00 258.49 3,375.00 2 117.29 r, 3 4 500.00 2 382.]1 79-610-62-00-5445 LEGAL EXPENSES 33333 .;" 2 999.98 4 119 75 I -' , 4 000.00 119.75 79-610-64-00-5604 TRAINING & CONE 89-610-64-00-5605 TRAVEL EXPENSES - V,J - - - 79-610-65-00-5802 OFFICE SUPPLIES 41.66 . 374.99 AI 500.00 5 00.0 0 89-610-65-00-5804 OPERATING SUPPLIES _ _ 2,145.83 455.04 19 312.48 _. _61559a.3 6 3 _ 25,75000_ 19_190.84_ 79-610-65-00-5855 HAND TOOLS O 145.83 2396 ,-`_ 131248 72413 f, 1 ]50.00 502683 79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 17 64 :�- 374.99 30127 I 500.00 19633 79-610-65-00-5825 PUBLIC DECORATIONS 41.66 EF' 374.99 A 500.00 500.00 79-610-72-00-6500 IMRF PARTICIPANTS _ 2J63 25 2 330 59 (;`; 24 869.25 20 DS 39 - 33 159.00 12887.61 89-610-72-00-6501 SOCIAL SECURITY 2,610'18 1 976 78 23'495.23 18,621.12 :LL 31 32].00 1207 5.88 79-610]5-00-7003 OFFICE EQUIP ____ 41.66 _ ' 3]4.99,. ._,__ , 500_00,_ _ ,_,__-500:00 . 79-610-85-00-7701 FLOWERS/TREES 125.00 . -: 1125.00 1,010 35 ;; 1 500.00 489.65 79-610]8-00-9005 MERIT TOTAL PARKS EXPENSES FUND 79), 41540.43 32, 54.99 :'E 42] 869.32 3256 9 94 C',E 90 486.00 244 806.06 RECREATION EXPENSES FUND 79 a-, 5 __ 358,]38.00 132,986.20 79-650-50-00-5107 SALARIES-REC FULL-TIME 29 894.63 17,685 60 269,053.48 225 751 80 t 79-650-50-00-5108 CONCESSION STAFF 750.00 6 ]50.00 B'217.72 9 000.00 782.26 -_ -._ 79-650-50-00-5109 SALARIES-PRE-SCHOOL 1500.00 325140 1350000 12,97916 18000.00 . 5020.84 79-650-50-00-5136 SALARIES-PART-TIME 1125.00 66250 .�e 10125.00 1048191 13500.00 3018.09 ]9-650-50-00-513] SALARIES-OVERTIME - 29.16 ' '1 262.49 350.00 350.00 79-650-50-00-5150 SALARIES-INSTRUCTOR 51500.00 552 00 :- 49 500.00 -10,720.65 66 000.00 55 279.35 79-650-50-00-5155 SALARIES-RECORDING SECRET. 250.0_0 248 00 - 2 250.00 1,843.14 3 000.00 11156q86 79-650-62-00-5401 CONTRACTUAL SERVICES 1,558.00 '- 35 239 35 - 3522L35 79-650 62-00-5410 MAINTENANCE-OFFICE E UTP 416.66 202 32 - 3 749_99 3,235.45 3 ]50.00 3 264.48 79-650-62-00-5408 MAINTENANCE SUPPLIES 317.50 _ 150.79 2,812.50 _ 488.52 ? 1 ]00.00 _ 1,922.54 79-650-62-00-5409 MAINTENANCE-VEHICLES _ 141.66 1 2]4.99 277A6 5 000.00 1,764.55 - 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 P" 6]5.00 45.00 u` 900.00 ,,. 055.00 79-650-62-00-5435 ELECTRICITY 1,916S6 _ 637.23 1724999 12 808 44 108.33 79 95 974.98 703 45 1 300.00 596.55=x_23 000.00 10 191.5 79-650-62-00-5437 TELEPHONE/INTERNET 5 79-650-62-00-5438 CELL PHONES 250.00 258.50 2 250.00 2 074 31 t 3'000.00 925.69 79-650-62-00-5445 PORTABLETOILETS 416.66 3749.99 424464 , 5000.00 755.36 79-650-62-00-5603 PUBLISHING/ADVERTISING __ ___ 2,250.00 _ 2 250.00 G,' 20 250.00 19.226.67 >- 27,000.00 _. _77873.33 79-650-62-00-5605 _ B00K5[PUBLICATIONS 8.33 ^7 74.98 104.00 >S 100.00 4.00 79-650-64-00-5600 DUES _ 83.33 89.00 749.98 976 00 .F 1000.00 24.00_, 79-650-64-00-5604 TRAINING & CONFERENCES - - 9-650-64-00-5605 TRAVEL EXPENSES 7 79-650-65-00-5802 OFFICE SUPPLIES 315.00 _ 44.65 :3 3 375.00 1 372 41 '1 4 500.00 3 12].59 79-650-65-00-5803 PROGRAM EXPENSES 4.812.50 4,784 7575 }) 43 312.50 32 833 19 ? SJ 750.00 24 916.81 79-650-65-00-5804 OPERATING SUPPLIES 125.00 31 49 1125.00 78.77 _ 11500.00 1421.23 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 2250.00 - 3,000.00. 3000:00 16.66 9 79-650-65-00-5808 POSTAGE & SHIPPING 4 ]] 00 ``€ 3,]49_99 610749 5000.00 1107.49 _._... 79-650-65-00 58- 12 GASOLINE 416.66 134.23 - 3 249.99 1,459.45 = _, 5000;00 3,590.55 79-650-65-00-5826 MILEAGE 33.33 „� 299.98 ?: 400.00 409.00 ]9-650-65-00-562] GOLF OUTING EXPENSES _ _ _ 1 500.00 13 500.00 6 000 69 t;„ 18 000.00 5]_999.31 79-650-65-00-5828 CONCESSIONS _T083 91749 98 I6 976 69 13 000.00 (3,976.69) _lc 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 71750.00 434.40 �69 750.00 99 954 24 93 000.00 (61954.24H 79-650-65-00-5840 SCHOLARSHIPS 166.66 [ ? 1,499.99 156 00 2 000.00 1,844.00 79-650-65-00-5841 PROGRAM REFUND _ _ _ 750.00 46 00 k ., 675000 5,201.00 _ 9000.00 3,799.00 79-650-72-00-6500 IMRF PARTICIPANTS 2 483.66 -11776 63 3 22 352.99 20627.05 29 804.00 9,176.95 79-650-72-00-6501 SOCIAL SECURITY 2,987.25 .. 1,489 76 - , 26 885.25_ 20 276 98 -.,x__ 35 847.00 15 570.02 _ ._ 79-650-75-00-7002 COMPUTER E UIPAND SOFTWAR _ _ 41.66 37499 9800 500.00 40200 79-650-78-00-9005 MERIT 79-650-78-00-9009 RESERVE - TOTAL RECREATION EXPENSES FUND 79); 68 219.83 33083.20 = 61397903 0,559.63. 56 1_ U 818 639.00 256 079.38 _. __ _ TOTAL OPERATING REVENUES (FUND 79 : 115 761.07 84,67001 '. 1 041 843.84 1,20345932 _ 1 389125.20 185 665.88 TOTAL EXPENSES (PARKS AND REC FUND_79)_ 115 760.26 65173B 19 1, s 1,041 843.35 886,239.57 1 389125.00 S02,BBSR3 SURPLUS/DEFICIT: 0 81 18.931 82 0.49 1 317,219.75 0.20 (317 219.55) United city of Yorkville Detailed Revenue and EXPense Report for first 9 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov, Dec, Ian) Report ran on Feb Ile 2010 at 4:16 pm - ' - Yea to date Unencumbee FY 09/ 0 Bd et baeud et Bud et Lne peril# DescO tio0 bud eh . _ ctual- nce tl " RED CENTER REVENUES ?"T' Ell 80-000-40-00-3999 BEGINNING FUND BALANCE 6 916.66 6 916 66 ' 62 249.89 2 (621249.89) _ 2,999.8, 20 749.95 80-000-42-00-4200 MEMBERSHIP FEES 33E333.33 35 233 00 - 299 999.98 288 968 00 400 000.00 111032.00 80-000-42-00-4210 GUEST FEES ___ 833.33 552.00 ;, 1499.98 _ 2,695.00 f 10j000.00 _. 713 5.00 80-000-42-00-4220 SWIM CiASS ._- 3 500.00 _ 2 039.25 vl_ 31,500.00 23,706.50 Vii'_ 9 X000.00 18 293.50 80-000-42-00-4230 PERSONAL TRAINING FEE 1 666.67 _1,Q02.00 00 .�', 14 999.99 9 951 00 - °' 20,000.00 1010 9.00 80-000-42-00-4240 TANNING SESSIONS 416.66 242 00 3,]49.99 11337.00 __ 5 000.00 3 663.00 - _-___ -_ .__ .- _. -_ .. 80-000-42-00-4280 FEES FOR PROGRAMS 16 166.66 13,225 OS 145,499.99 83 875 56 194 000.00 110 124.44 80-000-42-00-4280 CONCESSIONS 11000.00 1,288 29 `.<. 9 000.00 8 537 34 12 000.00 3E462.66 80-000-42-00-4285. VENDING MACHINES - •` - - 80-000-42-00-4286 RENTALINCOME 458.33 1270.50 CO 4124.98 2168.00 ..,,_;: 5500.00 3332.00 _._ 8D-000-42-DO-4295 _MISC RETAIL - 149 23 7 - 149.23 __ 80-000-44-00-9400 , DONATIONS/SPONSORSHIP _ _ 1,000.00 _ I 9,000.00 800 00 12,000;00 11 200.00 80-Q00 45 00-4550_ GRANTS/SCHOLARSHIPS 91.66_ 824.99 1 400 00 -' ° 1 100.00 _ , (300.00 TOTAL RED CENTER REVENUES: _ 511 549.98 47,935 43 t 463 950.01. _3 361 337 74 618,600.16 257t262.42 REC CENTER EXPENSES 80-000-50-00-5107 SALARIES-REC CENTER 2 850.00 2,630.78 2565000 24 860.77 34 200.00 9339.23 80-000-50-00-5109 SAES-PRESCHOOL 4 000.00 950 90 :` 36 000.00 14 337 22 ;�i 48 000.00 33 662.78 LARI 80-000-50-00-5136 SALARIES-ARIES 81750-00 61714.75 t 78,850.00 72 536 52 105 000 00 32,463.48 80-000-50-00-513] SALARIES-OVERTIME _ _ - 83.33 _ 749.98 - 1,000.00_ 1000.0 AL O R 0, 60-000-SD-00-5150 SARIES-INSTRUCTS 7 166.66_ 3,048 25 + 64 499.99 40 936 36 86 000.00 45 063.64 80=000=62-00-5401 CONTRACTUAL SERVICES _ - _._ 8 371 30 .__ 8 3]1.30) 80-000-62-00-5408 MAINTENANCE-SUPPLIES 1,000.00 1 642 50 900000 5 938 93 - 1200000 6 061.0] 80-000-62-00-5410 MAINTENANCE-OFFICE B UIP 229.16 254.65 , 206249 3,459.38 2,750.00 709.38 80-000-62-00-5416 MAINTENANCE-GENERAL 833.33 1,190 18 7499.98 17,262.30 '4 10t000.00 (7,262.30) 80-000-62-00-5426 GRANTS _ 91.66 149.95 _,. 824.99 _ _ _ 149.95 +,?" 1,100.00_ 950.05 80-000-62-00-5430 TOWEL RENTAL 83.33 �'p` 749.98 162800 PL 1006.60 28.00 __ _. 80-000-62-00-5431 POOL REPAIR 625.00 7T27 5,625.00 _ 506.20 �a 0,500;00 6,993.80 80-000-62-00-5432 LEASE PAYMENT 17,50 .00 0,500,00 ' 157 1500.00 175,000.DO `- 210 000.00 35 000.00 80-000-62- 0-5433 LICENSES/PERMITS _ _ 83.33 749.98 150.00 1,000.00 850.00 6 80-000-62-00-5434 POOL SUPPLIES 416.66 374999 2 15356 1 ,$ 5000.00 2846.44 80-000-62-00-5435 ELECTRICITY 3 916.66 2 410 65 35 249.99 19 449 63 tl,=r 47 000.00 27 550.37 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 145.83 116 54 i 1 312.48 955 42 1 750.00 794.58 _ _- 80-000-62-00-5438_ CELL PHONES 58.33 43 OB 524.98 345.71 400.00 354.29 80-000-62-00-5439 PROPERTY TAX 2,206.66 1985J 9.99 2632012 26,480:0_0 159.88 80-000-62-00-5440 SECURITY 60.00 _,`;. 540 00 220 00 ;,v ]20.00 500.00 -_ _..._- F: 80-ODO-62-00-5603 PUBLISHING/ADVERTISIN _ 125.00 - 409.50 _ 1,125.00 1 4]] 83 _11500.00 22.17 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 .1 84.98 ;-! 100.00 100.00 80-000-64-00-5600 DUES 16.66 '1�._ 149.99 89 00 ' t? 200.00 111.00 80-000-64-00-5604 TRAINING & CONFERENCES 80-000-64-00-5605 TRAVEL EXPENSES - 80-000-65-00-5802 OFFICE SUPPLIES _ 333.33 SJ 62 2 999.98 1,736 65 41000.00 2263.15 80-000-65-00-5803 PROGRAM EXPENSES _?,583 33 1141 38 = 23 249.98 13 457 51 _Jl 000.00 17,542.49 80-000-65-00-5804 OPERATING SUPPLIES 316.66 2849 99 2 069 ]5 '' 3 800.00 1,7 30.25 80-000-65-00-5805 RECREATION EQUIPMENT ._ 1 666.67 -_ 14 999.99 339 98 r ,-_„___20 000.00 19 660.02 80-000-65-00-5608 POSTAGE & SHIPPING 66.66 " e 599.99 180 00 800.OD 620.00 80-000-65-00-5812 IGASOUNE 25.00 c 1 225.00 "Y 300.00 300.00 80-000-65-00-5826 MILEAGE 20.83 18].48 V. j 250.00 250.00 80-000-65-00-5828 CONCESSIONS EXPENSES _ 375.00 -1043 75 `" l 3 375.00 5,055.3J 4 500.00 555.33 80-000-65-OD-5840 SCHOLARSHIPS 41.66 374.99 - 500.00 500.00 80-000-65-00-5841 PROGRAMREFUNDS - _.. , 83.33 ._ 73800 e_ 749_98 378400 -__ 1000.00 2784.00 80-000-65-00-5842 MEMBERSHIP REFUNDS 63.33 ,114 00 _. 749.98 1 060 00 :_ 000.00_ 60.00) 80-000-72-06-6500 IMRF _ 243.50 __ 665 91 2,191.50 51804,619 ;' 21922.00 _ (2,882.69) 80-000-72-00-6501 SOCIAL SECURITY 1 ]48.00 3 024 93 15 732.00 11 240 W = 20,976.00 9 835.98 80-000-]5-00-8002 COMPUTER E UIP & SOFi 83.33 849.98 3 1]8 00 - 1 000.00 2 78.00 80-000-75-00-7003 OFFICE E UIPMENT 41.66 _ 374.99 500.00 500.00 80-000-75-00-7500 _ PHONE SYSTEM 16.66 t-7 149.99 Y 200.00 200.00 80-000-78-00_9002 N[COR - 4 253 5� __, - 8 795.90 - - (8,795,90) 80-000-99-00-9979 TRANSFER TO PARKS AND REC - -TOTAL RED CENTER EXPENSES: 5] 9]8.88 46 180 86 ,� 521 810.61 472 250.23 695,74B.00 223j497.77 TOTAL RED CENTER REVENUES: 51 549.98 47 935 43 t, E 463 950.01 361 337 74 618 600.16 TOTAL RED CENTER EXPENSES: 57 978.88 461886 ; "_521 810.61 472 250 23 6 195 ]48.00 SURPLUS DEFICIT: 6 428.90 1 754 57 58 860.60 110.912.49P (7] 14].84 Reviewed By: Agenda Item Number It Yon Parks ❑ 7! Recreation ❑ PARrC& RCCPe 'MXJ - Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ 1➢WRiLLE MpJ1EBPliIpIW�RiNYI Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: February 25, 2010 Synopsis: Written reports from the Interim Director, Superintendent of Parks and City Parks Designer, and a verbal report from the Superintendent of Recreation. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum ORr K To: Park Board ll Sil From: Bart Olson, Interim Director of Parks and Recreation PARKS & RECREATION CC: Date: February 19, 2010 Subject: Weekly Director' s Report YO0.AYILLE MPMI WG�p14VlANAT 1) FY 09/10 revised budget — The Administration Committee agreed with staff recommendation to not approve a revised budget for FY 09/10. Which means, the numbers we have discussed in prior meetings will be used for internal purposes. I expect the operating budget to be even by year end, and the REC Center budget to still be in deficit but at a lower amount than the prior year. 2) Bart to miss this meeting — Mayor Burd chose to attend the Chamber of Commerce annual dinner instead of the MetroWest Council of Governments meeting this Thursday, which means that I have been called on to fill in for her at that meeting. Unfortunately, this means I will not be in attendance at this Park Board meeting, nor at the next one due to vacation. 3) Bart out of office — I will be on vacation from March 1 I h through March 16` ', and will not be in attendance at the March I I 'h Park Board meeting. 4) Park Board Items at City Council a. The following items are on the February 23`1 City Council meeting for discussion: i. OSLAD Development Grant Discussion — as discussed at the February I Vh Park Board meeting. 5) Future agenda items at Park Board — A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. a. FY 10/11 Budget — I expect to have a first draft of the FY 10/11 budget available for your review at the March 11`h Park Board meeting. Memorandum WRKv L E To: Park Board lkFrom: Scott Sleezer Superintendent of Parks PARRS & RECRE Tia4 CC: Bart Olson, Interim Director of Parks and Recreation Date: February 19, 2010 Ewa Subject: January 2010 Parks Report im n novurvm Beautification Division Tree Trimming Staff continued trimming all of the trees at each park location. Staff removed and stored all of the holiday decorations. Playground Division Safety Ins ep etiori Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Projects Staff started to remove invasive plant species from the forest adjacent to Bridge Fields. Staff compiled information for the 2009 Parks year end summary. Staff prepared trucks for safety lane. Park trucks need to be inspected every six months by a state certified inspection facility. Snow Removal Park staff works side by side with the Street Department in snow removal, two of our staff operate salt trucks, five operate pickups and one operates the tractor. During a snow event Park staff commits all personal to snow removal. Future Park Board Agenda Items Additional Executive Meeting Date Presentations Old Business New Business Staff Reports Business Sessions March 11 , 2010 ( 1 . FY 10111 Budget 1 . Director's (written) 2. Recreation (written) 3. Parks verbal March 25, 2010 1 . Director's (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer written April 8, 2010 1 . Director's (written) 2. Recreation (written) ! 3. Parks verbal April 22, 2010 1 . Director's (written) j 12. Recreation (verbal) i3. Parks (written) 4. Parks Designer (mitten) May 13, 2010 - 1 . Director's (written) 2. Recreation (written) 3. Parks verbal May 27, 2010 1 . Director's (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer (written) June 10, 2010 1 . Director's (written) 2. Recreation (written) 3. Parks verbal June 24, 2010 1 . Director's (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer written