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Park Board Packet 2010 03-25-10 Yorkville Parks & Recreation Department Administration Office - 207 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 25, 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Bart Olson, Superintendent of Recreation—Sue Swithin, Superintendent of Parks—Scott Sleezer, Park Designer—Laura Schraw, City Council Liaison to Park Board— Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board—March 11, 2010* Bills Review: Bill list* Old Business: FY 10111 Budget* New Business: Feb 2010 budget report Baseball field construction Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting: Thursday, April B, 2010 *Items Reeding Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 11, 2010 Call to Order: Chris Rollins called the meeting to order at 7:04 pm Roll Call: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes Introduction of Guests, City Officials and Staff: Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Paris Designer—Laura Schraw Mayor-Valarie Burd Public Comment: None Presentations: None Approval of Minutes: Park Board—February 25, 2010* Ken Koch noted amendments on the following sections: Under Old Business it should read: Ken Koch noted that he spoke with Bart Olson and Bart and Steven Hanson, Red's representative, were still discussing the agreement so this agenda item would be tabled for another meeting. Under New Business the last sentence should read: She passed various samples around to the Board. Staff was in favor of a laminate product from Fossil. Under New Business fourth paragraph down the following sentence should be added: Laura Schraw felt that she could design the signs without a park name if she had to. Under the budget discussion, second paragraph should read: Ken Koch said that he spoke with Bart Olson and Bart felt that the regular Park& Recreation budget was going real well and that is was in pretty good shape. The third paragraph under the budget report should read: Ken Koch noted that the REC Center was still in a deficit and that included the deficit of the previous year Chris Rollins asked for a motion to approve the February 251h, 2010 meeting with the following amendments made. Kelly Sedgwick made the motion to approve the minutes and Ken Koch seconded the motion.The motion was unanimously approved by voice vote. Bills Review: Bill list* Chris Rollins asked for a motion to approve the bills list. Ken Koch made the motion and Deb Horaz seconded the motion.The motion was approved by roll call vote: Chris Rollins-Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes 1 Old Business: Laura Schraw said she wanted to follow up on the question Kelly had about the materials she passed around last week regarding their scratch resistance qualities. She noted that Pannier said their product was not scratch proof however if scratched, they could be filled with wax and buffed out. Schraw reported Fossil said their product was scratch resistant. She said they could test the samples and would follow up with the Board on what she finds after she tries to scratch the samples herself. New Business: FY 90/19 Budget* Ken Koch noted that the REC Center Revenue 2009/10 started with a deficit of$77,000. Then in 2010/11, it was improved to a deficit of$61,000. Ken Koch asked why the 2011112 deficit doubled to$128,000. Swithin said the previous deficit from the prior year carried over and in addition to that, the revenue dropped, rent increased, maintenance fees had to be included and property taxes would double. Mayor Burd said she was still very much in favor of the REC Center. She pointed out despite the deficit; Sue still managed to have the revenue grow. Chris Rollins asked for a motion to approve the budget for FY 10111. Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was approved by roll call vote: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz- Present, and Kelly Sedgwick--Yes. Riverfront Park—OSLAD Development Grant Laura Schraw presented the Bicentennial Riverfront Park conceptual site plans to the Board. She noted a request for a$400,000 OSLAD grant would be submitted. Scott Sleezer said they would be front funding so this grant would be moving forward next year. Schraw went over some of the features in the concept plan, one of them being a water park with an interactive water feature and performance area. Schraw said she received estimates for the features they wanted to put in the park, such as shelters and playgrounds, and said this she would get more estimates for the draft budget and would email there to the Board. Chris Rollins asked if the Kayak area will be able to accommodate large crowds or spectators viewing Kayak events. Laura said once they have a better idea of what the need will be, that could be addressed with IDNR. Schraw said the next step would be to go to City Council and the public for their input on the concept plan.Then, the final revised drawing would be brought back in May. Reports: Director's Report Parks Report Parks Designer Report Chris Rollins asked that the reports be read at the Board's leisure. Recreation Report Sue Swithin said the REC Center held their first how to learn to kayak class in the pool. She said it was a three day class and it turned out well. Additional Business: Kelly Sedgwick wanted to bring up advertising at the ball field where his adult co-ed softball team played. Sedgwick said, in lieu of spending money on jerseys for their team every year with sponsors' names on them, this year they were hoping to get their own shirts and put up a sign from a sponsor on the dugout. He noted this sign would only go up and down during the game. He asked what the Board's opinion was if there were beer advertisements on the sign. 2 For example Sedgwick said, this year Bourbon Street may be their sponsor; their name would be on the banner perhaps along with it a picture of a beer bottle or something of that nature. The Board said they did not have a problem with this, however, certain discretion needed to be considered before logos and such be printed on them. They felt they should be in good taste in not having the main focal point be a beer bottle or selling the beer, making it clear that it is for sponsorship only. So there was to be no advertising their drinks or menu specials, etc. It was also noted the banner had to stay within the Ordinance and had to be a certain size. Executive Session: For the purchase or lease of real property for the use of the public body Chris Rollins asked for a motion to enter into executive session at 9:00pm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was approved by roll call: Chris Rollins-Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes. Chris Rollins asked for a motion to end the executive session and reconvene into the regular park board meeting at 9:45. Ken Koch made the motion and Deb Horaz seconded the motion.The motion was unanimously approved by voice vote. Adjournment: Chris Rollins asked for a motion to end the regular meeting roughly at 9:46pm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: Thursday, March 25, 2010 Respectfully Submitted By. Jamie Cheatham 3 DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 15:14:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ALLSTAR ALL STAR SPORTS INSTRUCTION 10264 03/10/10 01 WINTER SPORTS INSTRUCTION 80-000-62-00-5401 00403881 03/25/10 2,733.50 CONTRACTUAL SERVICES INVOICE TOTAL: 2,733.50 VENDOR TOTAL: 2,733.50 AMERFITN AMERICAN FITNESS WHOLESALERS 50968 02/10/10 01 FINTNESS DRINKS & BARS 80-000-65-00-5828 03/25/10 309.80 CONCESSIONS EXPENSES INVOICE TOTAL: 309.80 51192 03/03/10 01 FITNESS DRINKS & BARS 80-000-65-00-5828 03/25/10 601.86 CONCESSIONS EXPENSES INVOICE TOTAL: 601.86 VENDOR TOTAL: 911.66 AQUAPURE AQUA PURE ENTERPRISES, INC. 65679 03/02/10 01 LABOR HEATER INSTALLATION & 80-000-62-00-5431 00403759 03/25/10 3,330.52 POOL REPAIR 02 PARTS *t COMMENT ** INVOICE TOTAL: 3,330.52 VENDOR TOTAL: 3,330.52 ARAMARK ARAMARK UNIFORM SERVICES 610-6728606 01/12/10 01 UNIFORMS 79-610 62 00-5421 03/25/10 60.04 WEARING APPAREL INVOICE TOTAL: 60.04 610-6762697 03/02/10 01 UNIFORMS 79-610 62 00-5421 03/25/10 35.70 WEARING APPAREL INVOICE TOTAL: 35.70 610-6767619 03/09/10 01 UNIFORMS 79-610-62-00-5421 03/25/10 36.22 WEARING APPAREL INVOICE TOTAL: 36.22 VENDOR TOTAL: 131.96 -1- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 15:14:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ATTLONG AT&T LONG DISTANCE 828932136-0210PR 03/16/10 01 PARK & REC FEB. CHARGES 79-550-62-00-5437 03/25/10 8.49 TELEPHONE/INTERNET 02 REC CENTER FEB. CHARGES 80-000-62-00 5437 1.62 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 10.11 VENDOR TOTAL: 10.11 BALDWINJ JERRY BALDWIN 030610 03/06/10 01 REFEREE 79-650-62-00-5401 03/25/10 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 CDWG CDW GOVERNMENT INC. RVC4605 02/22/10 01 CLEANING TAPES 79-650-62-00 5410 03/25/10 31.54 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 31.54 VENDOR TOTAL: 31.54 CHEATHAM JAMIE L. CHEATHAM 3054 03/03/10 01 FEB. 24 MEETING MINUTES 79-650-50-00-5155 03/25/10 56.00 SALARIES- RECORDING SECRET INVOICE TOTAL: 56.00 VENDOR TOTAL: 56.00 COMCAST COMCAST CABLE 022610 02/26/10 01 MONTHLY SERVICE 80-000-62 00-5437 03/25/10 124.54 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 124.54 VENDOR TOTAL: 124.54 -2- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 15:14:54 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 68190-27011-0310 03/06/10 01 PR BUILDINGS 79-650 62 00-5435 03/25/10 341.06 ELECTRICITY INVOICE TOTAL: 341.06 7962205057 0310 03/04/10 01 202 COUNTRYSIDE UNIT D 60-000-62-00-5435 03/25/10 137.58 ELECTRICITY INVOICE TOTAL: 137.58 7982206016-0310 03/05/10 01 202 E COUNTRYSIDE UNIT E 80-000-62-00-5435 03/25/10 2,022.74 ELECTRICITY INVOICE TOTAL: 2,022.74 VENDOR TOTAL: 2,501.38 CROWNTRO CROWN TROPHY 11121 03/02/10 01 235 ENGRAVED BASKETBALL MEDALS 79-650-65°00.5803 03/25/10 585.15 PROGRAM EXPENSES INVOICE TOTAL: 585.15 VENDOR TOTAL: 585.15 FARREN FARREN HEATING & COOLING 6709 02/26/10 01 HOOK UP POOL HEATER INDUCER 60-000 -62-00-5431 03/25/10 730.90 POOL REPAIR 02 MOTOR •* COMMENT ** INVOICE TOTAL: 730.90 VENDOR TOTAL: 730.90 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 4597 03/01/10 01 MARCH PEST CONTROL 80-000-62-00-5416 03/25/10 39.00 MAINTENANCE- GENERAL INVOICE TOTAL: 39.00 VENDOR TOTAL: 39.00 -3- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FOXVALLE FOX VALLEY TROPHY & AWARDS 25795 03/02/10 01 PLASTIC SIGN, 4 NAME BADGES 80-000 65-00-5804 03/25/10 32.50 OPERATING SUPPLIES INVOICE TOTAL: 32.50 VENDOR TOTAL: 32.50 GUITAR GUITAR FUN-DAMENTALS 022810-130 02/28/10 01 BEGINNER GUITAR CLASSES FOR 79-650 62-00-5401 03/25/10 665.70 CONTRACTUAL SERVICES 02 6 STUDENTS COMMENT ** INVOICE TOTAL: 665.70 VENDOR TOTAL: 665.70 HOMERIND HOMER INDUSTRIES S29066 03108/10 01 PLAYGROUND MULCH 79 610-62-00-5417 00403964 03/25/10 1,200.00 MAINTENANCE-PARKS INVOICE TOTAL: 1,200.00 S29067 03/08/10 01 PLAYGROUND MULCH 79 610-62-00-5417 00403964 03/25/10 1,200.00 MAINTENANCE-PARKS INVOICE TOTAL: 1,200.00 VENDOR TOTAL: 2,400.00 ILLCO ILLCO, INC. 1187682 02/26/10 01 THERMOSTAT 80-000-62-00 5408 03/25/10 17.20 MAINTENANCE- SUPPLIES INVOICE TOTAL: 17.20 VENDOR TOTAL: 17.20 ILPD4811 ILLINOIS STATE POLICE 022310-PR 02/23/10 01 BACKGROUND CHECKS 79-650 65 00-5803 03/25/10 68.50 PROGRAM EXPENSES INVOICE TOTAL: 68.50 VENDOR TOTAL: 68.50 -4- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IMS APEX INDUSTRIAL AUTOMATION LLC 1003837 01/22/10 01 REPAIRED WHIRLPOOL MOTOR 80-000-62-00 5431 03/25/10 264.00 POOL REPAXR INVOICE TOTAL: 264.00 VENDOR TOTAL: 264.00 ITHALJ JOHN ITHAL 022710 02/27/10 01 REFEREE 79 650 62 00-5401 03/25/10 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 JONESJ JIMMY E. JONES 030610 03/06/10 01 REFEREE 79-650-62-00-5401 03/25/10 100.00 CONTRACTUAL SERVICES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 KCHHS KENDALL COUNTY HEALTH 021710 02/17/10 01, BEECHER CONCESSION STAND 79-650-65-00-5826 03/25/10 175.00 CONCESSIONS 02 ANNUAL FOOD HANDLING PERMIT ** COMMENT ** INVOICE TOTAL: 175.00 021710-A 02/17/10 01 BRIDGE PARK CONCESSION ANNUAL 79 650-65-00-5828 03/25/10 175.00 CONCESSIONS 02 FOOD HANDLING PERMIT ** COMMENT ** INVOICE TOTAL: 175.00 VENDOR TOTAL: 350.00 KCRECORD KENDALL COUNTY RECORD 422 -022810 02/28/10 01 EARLY CHILDHOOD HELP WANTED AD 79-650-65-00-5803 03/25/10 15.90 PROGRAM EXPENSES INVOICE TOTAL: 15.90 VENDOR TOTAL: 15.90 -5- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KENPRINT ANNETTE M. POWELL 17587 03/05/10 01 2,500 WINDOW ENVELOPES 79-650-65-00-5802 03/25/10 176.95 OFFICE SUPPLIES INVOICE TOTAL: 176.95 VENDOR TOTAL: 176.95 KIDSFIRS KIDS FIRST SPORTS SAFETY INC. 030510 03/05/10 01 VOLLEYBALL INSTRUCTION FOR 5 80-000-G2°00-5401 03/25/10 728.00 CONTRACTUAL SERVICES 02 SESSIONS ** COMMENT ** INVOICE TOTAL: 728.00 VENDOR TOTAL: 728.00 KONICAMI KONICA MINOLTA BUSINESS 214011680 02/26/10 01 COPIER CHARGES 79-650-62-00-5410 03/25/10 65.98 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 65.98 214020505 02/27/10 01 COPIER CHARGES 80 000-62-00 5410 03/25/10 35.90 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 35.90 VENDOR TOTAL: 101.88 MENLAND MENARDS - YORKVILLE 75730 02/19/10 01 RING THERM, POLE BREAKERS 79-610-62-00-5417 03/25/10 12.41 MAINTENANCE-PARKS INVOICE TOTAL: 12.41 76364 02/22/10 01 SUMP PUMP 80-000-62-00-5431 03/25/10 140.00 POOL REPAIR INVOICE TOTAL: 140.00 77033 02/26/10 01 SNAP SPRING EYES, QUICK LINK 79-610-65. 00 5804 03/25/10 4.56 OPERATING SUPPLIES INVOICE TOTAL: 4.56 -6- 'DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR ## DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 77040 02/26/10 01 AIR FILTERS 79-610-65-00-5804 03/25/10 9.96 OPERATING SUPPLIES INVOICE TOTAL: 9.96 77066 02/26/10 01 OIL 79-610-65-00-5804 03/25/10 4.58 OPERATING SUPPLIES INVOICE TOTAL: 4.58 77816 03/02/10 01 VACUUM 79-610-65^00-5804 03/25/10 39.94 OPERATING SUPPLIES INVOICE TOTAL: 39.94 77966 03/03/10 01 FILTERS 80 000 62-00-5416 03/25/10 9.79 MAINTENANCE- GENERAL INVOICE TOTAL: 9.79 78028 10 03/03/10 01 PAINT 79-610-65-00-5804 00403869 03/25/10 5,488.20 OPERATING SUPPLIES INVOICE TOTAL: 5,4B8.20 7B204 03/04/10 01 TWINE 79-610-65-00 5804 03/25/10 6.69 OPERATING SUPPLIES INVOICE TOTAL: 6.69 79607 03/12/10 01 CABLE, GARBAGE BAGS 80-000-65-00-5804 03/25/10 50.67 OPERATING SUPPLIES INVOICE TOTAL: 50.67 VENDOR TOTAL: 5,766.80 MIDWSERV MIDWEST SERVICE & INSTALATION 113643 03/03/30 01 COVERS FOR 64 PIECES OF 80-000-65-00-5805 00403760 03/25/10 1,950.00 RECREATION EQUIPMENT 02 EQUIPMENT FOR WEIGHT ROOM & ** COMMENT ** -7- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------- ----------------------------------------------------------------------------------- MIDWSERV MIDWEST SERVICE & INSTALATION 113643 03/03/10 03 CARDIO AREA ** COMMENT *• 00403760 03/25/10 INVOICE TOTAL: 1,950.00 VENDOR TOTAL: 1,950.00 MOSERR ROBERT MOSER 030410 03/04/10 01 REFEREE 79-650-62-00 5401 03/25/10 25.00 CONTRACTUAL SERVICES INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 NICOR NICOR GAS 64-99 70-7276 0-0310 03/08/10 01 202 E. COUNTRYSIDE STE E 80-000-78-00-9002 03/25/10 3,015.57 NICOR INVOICE TOTAL: 3,015.57 65-69 00 0377 0-0310 03/08/10 01 202 E. COUNTRYSIDE STE. D 80 000-78-00-9002 03/25/10 104.98 NICOR INVOICE TOTAL: 104.98 VENDOR TOTAL: 3,120.55 OFFWORK OFFICE WORKS 170055 02/26/10 01 BINDERS 80-000-65•-00-5802 03/25/10 47.88 OFFICE SUPPLIES INVOICE TOTAL: 47.88 VENDOR TOTAL: 47.88 ORIENTAL ORIENTAL TRADING CO INC 636881565 01 02/26/10 01 PLASTIC EASTER GOODY BAGS 79,•650-65-00-5803 03/25/10 24.97 PROGRAM EXPENSES INVOICE TOTAL: 24.97 -8- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------ ------------------------------------------------------- ORIENTAL ORIENTAL TRADING CO INC 637019472-01 03/05/10 01 STICKERS, ERASERS, STRAWS, BO-000-65-00-5803 03/25/10 100.00 PROGRAM EXPENSES 02 WIGGLY EYES, EGGS, GRADUATION ** COMMENT ** 03 CAPS, BUBBLES, ACTIVITY SETS, ** COMMENT ** 04 CANDY ** COMMENT ** 05 WIGGLY EYES, EGGS, GRADUATION 79-650 65 00 ,5803 46.80 PROGRAM EXPENSES 06 CAPS, STICKERS, ERASERS, ** COMMENT ** 07 STRAWS, CANDY ** COMMENT ** INVOICE TOTAL: 146.80 VENDOR TOTAL: 171.77 PEDERSEJ JOHN PEDERSEN 022710 02/27/10 01 REFEREE 79°650-62-00-5401 03/25/10 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 PEPSI PEPSI COLA GENERAL BOTTLE 1134206303 03/04/10 01 POP, GATORADE, WATER 79-650-65-00-5828 03/25/10 158.60 CONCESSIONS 02 POP, GATORADE, WATER 80-000-65-00-5828 181.82 CONCESSIONS EXPENSES INVOICE TOTAL: 340.42 VENDOR TOTAL: 340.42 PITNEYBO PITNEY BOWES INC 534727 02/26/10 O1 INKS 79 650-65-00-5808 03/25/10 110.46 POSTAGE & SHIPPING INVOICE TOTAL: 110.48 VENDOR TOTAL: 110.48 -9- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT R0000748 SHARON GOODE 70623 03/05/10 01 MEMBERSHIP CANCELLATION REFUND 80 000-65-00-5842 03/25/10 49.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 49.00 VENDOR TOTAL: 49.00 R0000749 KATIE GEERS 69902 03/01/10 D1 LOW ENROLLMENT CLASS 79-650 65-00-5841 03/25/10 33.00 PROGRAM REFUND 02 CANCELLATION REFUND ** COMMENT •* INVOICE TOTAL: 33.00 VENDOR TOTAL: 33.00 R0000751 MISSY LORENZ 70815 03/10/10 01 MEMBERSHIP CANCELLATION 80-000 65-00-5842 03/25/10 130.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 13D.00 VENDOR TOTAL: 130.00 R0000752 SHIRLYN GIOE 70753 03/09/10 01 MEMBERSHIP REFUND 80-000-65-00-5842 03/25/10 59.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 59.00 VENDOR TOTAL: 59.00 R0000753 HOLLY SCHEEL 70813 03/10/10 01 SOCCER PROGRAM REFUND 79-650-65-00-5841 03/25/10 70.00 PROGRAM REFUND INVOICE TOTAL: 70.00 70820 03/10/10 01 SOCCER SHIRT RETURNED 80-000-42-00-4280 03/25/10 18.00 CONCESSIONS INVOICE TOTAL: 18.00 VENDOR TOTAL: 88.00 -10- 'DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ RAINRACI RAINBOW RACING SYSTEM, INC 179474 02/26/10 01 200 YELLOW FLOOD NUMBERS 79-650-65-00 5803 03/25/10 57.00 PROGRAM EXPENSES INVOICE TOTAL: 57.00 VENDOR TOTAL: 57.00 RICHTERP PAUL J. RICHTER 022710 02/27/10 01 REFEREE 79-650-62-00 5401 03/25/10 100.00 CONTRACTUAL SERVICES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 RJONEIL R.J. O'NEIL, INC. 021910 02/19/10 01 FIXED VENT DAMPER & REWIRED 80-000-62-00-5416 03/25/10 246.00 MAINTENANCE- GENERAL 02 MEN'S WATER HEATER COMMENT ** INVOICE TOTAL: 246.00 022510 02/25/10 01 NEW THERMOSTAT CONTROL 80-000-62-00-5416 03/25/10 376.00 MAINTENANCE- GENERAL INVOICE TOTAL: 376.00 VENDOR TOTAL: 622.00 ROBINSOT TRACY ROBINSON 022710 02/27/10 01 REFEREE 79-650-62-00-5401 03/25/10 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 030610 03/06/10 01 REFEREE 79-650-62-00-5401 03/25/10 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 175.00 -11- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ROCKITPR ROCK 'N' KIDS, INC. FII90124 03/11/10 01 KID ROCK CLASS INSTRUCTIONS 80-000-62-00-5401 03/25/10 300.00 CONTRACTUAL SERVICES INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 SCUDEROM MICHAEL R. SCUDERO 030610 03/06/10 01 REFEREE 79-650-62-00-5401 03/25/10 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 SCUDEROT TIMOTHY SCUDERO 030610 03/06/10 01 REFEREE 79- 650-62-00-5401 03/25/10 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 SELLS) JOE SELLS 030110 03/01/10 01 REFEREE 79-650-62-00-5401 03/25/10 25.00 CONTRACTUAL SERVICES INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 STROGEN STROGEN METALS, INC 17791 02/26/10 01 POOL PACK FILTERS 80-000-52 00-5431 03/25/10 39.00 POOL REPAIR INVOICE TOTAL: 39.00 VENDOR TOTAL: 39.00 TOTALFIR TOTAL FIRE & SAFETY INC -yp_ DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT.' # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ TOTALFIR TOTAL FIRE & SAFETY INC 5214 03/04/10 01 FIRE EXTINGUISHER ANNUAL 80-000-62-00-5408 03/25/10 67.65 MAINTENANCE- SUPPLIES INVOICE TOTAL: 67.65 VENDOR TOTAL: 67.65 UNIQUEPR UNIQUE PRODUCTS & SERVICE 199603 02/26/10 01 BODY SHAMPOO, GROUT CLEANER, 80-000-62-00-5408 03/25/10 622.96 MAINTENANCE- SUPPLIES 02 TOILET TISSUE, PAPER TOWEL COMMENT ** INVOICE TOTAL: 622.96 199900 03/05/10 01 GARBAGE LINERS, LAUNDRY SOAP, 80-000-62-00-5408 03/25/10 130.81 MAINTENANCE- SUPPLIES 02 GLOVES ** COMMENT ** INVOICE TOTAL: 130.81 VENDOR TOTAL: 753.77 WEEKSB WILLIAM WEEKS 022710 02/27/10 01 REFEREE 79-650-62-00-5401 03/25/10 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 WXREWIZ WIRE WIZARD OF ILLINOIS, INC 8184 03/01/10 01 APRIL - JUNE ALARM MONITORING 80-000-62-00 5440 03/25/10 60-00 SECURITY INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 YBARRAR ROBERT YBARRA 022710 02/27/10 01 REFEREE 79-650-62-00-5401 03/25/10 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 -13.. DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 130349 01/28/10 01 BULBS 80-000 62 00-5408 03/25/10 35.99 MAINTENANCE- SUPPLIES INVOICE TOTAL: 35.99 130622 02/17/10 01 CLEANER 80 000-62-00-5408 03/25/10 6.49 MAINTENANCE- SUPPLIES INVOICE TOTAL: 6.49 130944 03/10/10 01 BATTERIES, VELCRO 80-000-62-00 5408 03/25/10 15.98 MAINTENANCE- SUPPLIES INVOICE TOTAL: 15.96 130987 03/12/10 01 HEX KEY TOOL 79-650-62 00 5408 03/25/10 7.49 MAINTENANCE SUPPLIES INVOICE TOTAL: 7.49 VENDOR TOTAL: 65.95 YORKBIGB YORKVILLE BIG BAND 031510 03/15/10 01 DATE NIGHT BAND FEE 79-650-65-00-5803 00403963 03/25/10 220.00 PROGRAM EXPENSES INVOICE TOTAL: 220.00 VENDOR TOTAL: 220.00 YORKNAPA YORKVILLE NAPA AUTO PARTS 908153 02/02/10 01 AIR FILTERS 79-610-62-00-5408 03/25/10 40.70 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 40.70 909004 02/10/10 01 WIPER BLADES 79-610-62 00-5408 03/25/10 35.74 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 35.74 909178 02/11/10 01 OIL FILTER, OIL 79-610 62 00-5408 03/25/10 13.16 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 13.16 -14- DATE: 03/16/10 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 15:14:55 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/25/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKNAPA YORKVILLE NAPA AUTO PARTS 909185 02/11/10 01 OIL RETURNED 79-610-62-00-5408 03/25/10 -1.20 MAINTENANCE-EQUIPMENT INVOICE TOTAL: -1.20 910199 02/22/10 01 ELBOW, U-BOLT 79-610-65-00-5804 03/25/10 9.92 OPERATING SUPPLIES INVOICE TOTAL: 9.92 VENDOR TOTAL: 98.32 YORKPRPC YORKVILLE PARK & REC 031510 03/15/10 01 TOILET TANK REPAIR KIT 80-000 62-00-5416 03/25/10 8.57 MAINTENANCE- GENERAL 02 LAUNDRY CARD TO WASH TOWELS 8Q-000 65 00 5804 20.00 OPERATING SUPPLIES 03 GIFT WRAP, FOIL, SMALL TOYS, 79-650 65-00-5803 29.02 PROGRAM EXPENSES 04 GARDEN SUPPLIES, PAPER ** COMMENT ** 05 JUICE 80-000-65-00-5803 12.45 PROGRAM EXPENSES INVOICE TOTAL: 70.04 VENDOR TOTAL: 70.04 TOTAL ALL INVOICES: 31,227.52 -15- YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF FEBRUARY 11, 2010 FISCAL YEAR 09110 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 $213,547.62 $176,463.47 $190,355.09 $187,770.51 $228,711.69 $245,199.22 Account PARKS PAYROLL IST PAY $17,832.94 $18537.10 $18,862.14 $18,959.79 $17,825.46 $17,505.75 $17,506.75 $17,505.75 $13,060.62 $14,890.65 $15,704.76 2ND PAY $I9,607.74 $18,913.03 $19,060.23 $18,440.14 $17,767.34 $17,505.76 $17,505.72 $17,532.98 $17,467.37 $21,465.36 $16,066.26 3RD PAY $18537.10 1 1 $17531.70 Month Total $55,977.78 $37,450.13 1 $37,922.37 $37,399.93 $35,592-80 $52,54121 $35,012.47 1 $35,038.73 $30,527.99 $36,356.01 1 $31,771.02 1 $0.00 RECREATION PAYROLL IST FAY $20,98194 $19,681.90 $19,023.98 $20581.93 $17,757.65 $19„535.68 $18,962.94 $16517.62 $7,848.35 $17,179.97 $16,114.42 2ND PAY $19,89057 $19,245.85 $18,955.42 $17,966.58 $18,624.26 $19,013.97 $18,118.94 $16,570.38 $15,198.03 $21,421.59 $15,305.42 3RD PAY $19,681.90 $18,500.80 Month Total $60,556.41 $38,927.75 $37,979.40 $38,568.51 $36,381.91 $57,050.45 $37,OSL68 $33,088.00 $23,D46,38 $38,601.56 $31,419.84 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274,01 $7,491.07 $8,846.90 $8,'21.65 $8,939.22 $9,268.64 $9,465.10 $7,508.05 $6,338.90 $9,116.01 $8,370.95 2ND PAY $10,145.30 $9,820.05 $8138.85 $9,938.22 $8,676.87 $9,932.50 $6,659.71 $8,917.21 $8,836.08 $9,750.75 $9,858.82 3RD PAX $8,814.05 $17,311.12 $16 $ 6 $15,174.98 $18,866.76 $18,229.77 $0.00 Month Total $20,4I9.31 , 26 Grand Total $136,953.50 $93,689.00 $92,887.52 $94,628.31 $89,590.80 $137,608.85 1 $9%219.16 1 $84,551.99 $68,749.35 1 $93,824.33 $81,420.63 $0.00 Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PRRrS A f1GGR"'n0N Director City Administrator ❑ Tracking Number ° Legal F]-� Human Resources F1 Police ❑ Park Board Agenda Item Tracking Document Title: FY 10111 Budget Agenda Date: March 25, 2010 Synopsis: See attached memo. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: C1r� 0 Memorandum Q To: City Council From: Susan Mika, Finance Director Bart Olson, City Administrator Date: March 5, 2010 Lt. iyy`�' Subject: FY 2010/11 Budget Summary Introduction Please accept this memo as a narrative for the FY 10/11 budget proposal for the Parks Capital budget, Land-Cash budget, Parks and Recreation operating budget, and REC Center budget. The intent of this memo is to give everyone insight as to how this particular budget proposal was created and why some of the recommendations to follow are being made. The budget proposal should be read as follows. The grey vertical column represents the anticipated end-of-year totals for FY 09/10. This grey column would have represented the numbers the City Council would have seen should a revised budget have been presented. Instead,these figures were used internally by the departments to make sure the budget is balanced at the end of FY 09/10. We will know in late 2010 whether we succeeded or not. The represents the FY 10/11 budget proposal to be reviewed and voted on the by the City Council. The final column, titled"Proposed FY 11/12"budget is our first attempt at long-term budgeting, and is provided as an informational tool. Process The process for the creation of the FY 10/11 budget draft was handled differently than in the past. Both the City Administrator and I held one-on-one meetings with each department head and went through each department's budget line item by line item. Our goal was to keep the budget proposal similar to the internal revised budget from FY 09/10. All new requests from department heads were reviewed by the Mayor, the City Administrator and myself for usefulness, cost efficicncy and their relationship to established City Council goals. Some of those new requests are included within the budget proposal and are highlighted within the different department budget narratives below. Parks and Recreation Capital fund This is a capital fund,to be funded by the parks capital impact fee($50 per residential building permit) for the purposes of purchasing new parks equipment to offset new growth. Revenues are based on 50 new housing starts in FY 10/11 and 75 new housing starts in FY 11/12. There is a large expense in FY 10/11 for completion of Raintree Park A's capital improvements. We accepted money from the developer last year, and agreed to take on the obligations ourselves. Land-Cash fund The land-cash fund is a special fund,to be funded by park land-cash fees(variable amounts per residential building permit) for the purposes of constructing parks and acquiring land for parks. This fund shows a significant influx of revenues in FY 09/10 and FY 10/11 to offset years of operating in a deficit. As you may recall, OSLAD grant projects(of which,we have three) require us to spend the money on the park construction prior to reimbursement from the state. We have completed two parks under the program and are waiting for loose ends to be tied prior to reimbursement. One reimbursement(Prairie Meadows) should be received in FY 09110, and the other will be received in FY 10111. When these have been received, the land-cash fund will be at a surplus—until funds must be spent on Raintree Park B for the OSLAD grant project as well. Asa result, this fund will likely operate in a deficit until the end of FY 11112 or the beginning of FY 12113. Finally, we anticipate a variety of park land-cash fees to come in throughout the year, and those are represented in the revenues. Parks and Recreation fund This is a special fund for all Parks and Recreation operations that are not REC Center related. This fund's revenues primarily consist of grogram fees from recreation classes,park rental fees, and a large subsidy from the general fund. In the past few years, this subsidy has been cut substantially, and we are recommending further cuts to the subsidy the next two years. The reason we are recommending that the subsidy be cut is because the general fund needs the extra money, and this budget can sustain those cuts. This particular fund will still need a loan for cash-flow purposes for the next two years,but we expect that to be decreased each year by $50,000. This fund shows a vacant Director's position for the next two fiscal years, although that could change if the overall financial picture of the City were to improve. This fund shows an overall increase from the FY 09/10 budget,but that is primarily due to the loan for cash-flow purposes. We have cut expenses by trimming all costs on programs and through layoffs (already occurred). We have raised prices on many programs in order to offset a smaller subsidy by the general fund and to cover other department expenses (typically referred to as the 30%per-program profit margin). One change in the presentation of this fund is that it is now broken out to show the revenues as well as the expenses for each division. In prior year's, each divisions revenues were combined into one budget section, while each had their own expense section. This budget now shows how dependant each division is on the general fund for financial support. REC Center The REC Center has made great strides in improving its membership fees revenues in the past 2 years, and has almost doubled membership from the initial date of the lease agreement. Expenses have remained somewhat constant each year and are right within our original estimates. With that being said,the REC Center is shown in further deficit this year and next. In the first full fiscal year of operation(FY 09110) we estimated more revenues from guest fees, swim class fees, and program fees than we have been able to sustain. That, coupled with a large increase in property taxes,has meant the fiscal viability of the REC Center as a health club remains in question. The City is currently seeking legislative relief from the property taxes via an amendment to the state property tax code. At this point, the City should evaluate its business plan for the building and weigh the merits of subsidizing it. While the REC Center has been operated as a health club, it has also provided a large amount of programmable space for classes(space that we would otherwise have to pay to rent elsewhere, or pay to erect a building) and for conununity events. No decision on subsidy must be made until December 2011,which is the date that the City must notify the property owner whether it intends to terminate the lease in July 2013, extend it for another five years from July 2013, or purchase the building in July 2013. It is wholly possible, and we will do everything within our control, that the fiscal situation of the REC Center could improve by then and the policy decision would be rendered unnecessary. Until that time, we must continue the discussion of the business model of the building. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION CAPITAL L- • ••• ••Ir'�'7 Proposed FY 20x5 O6 2006-07 2007-08 2008-09 2009-20 12009'ill temal + � 2011-12 ACCOUNT NUMBER DESCRIPTION 2003 04 Actual 2004-05 Actual Actual Actual Actual Actual Budget Reyised.Budgbk Budget ...a.Gef{... 2PLs�'S REVENUES 22-00040-00-3999 BEGINNING FUND BALANCE 41,500 - 65,690 11,454 106,203 43,375 - 257752 37,B25 BASEBALL FIELD CONSTRUCT - - - - _ - 22-00042-004216 PARKS CAPITAL FEE 10,100 1,400 23,900 17,350 18,800 21,650 - ' 3.300 3,750 22-000-42-00-4217 PARK CAPITAL DONATIONS - - 7,000 1 - - 11,822 - 20C 1'06 22-000-44-0044:30 SALE OF VEHICLES/EQUIPMENT - - - - 14,000 - 22-000-49-00-4930 ITRANSFER FROM GENERAL FD - _ 45,316 96,600 - 150,000 - - - - - 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - - 42,500 -TOTAL REVENUES: 96,916 98,000 96,590 178,804 181,503 76,847 - 23 A-A6L EXPENSES 22-610-75-00-7006 PICK UP TRUCKIDUMP TRUCK 22,315 26,861 60,020 68,722 21,635 - - -_ RAINTREE PARK - - - BASEBALL FIELD CONSTRUCT - 22-610-75-00.7015 PARKS EQUIPMENT - 19,857 5,961 3,879 59,975 22-610-75-00-7016 COMPUTER SERVER - 9,480 - 4,729 - 22-610-75-00-7018 PARK REDEVELOPMENTS - - - - 51,789 51,095 - - - TOTAL EXPENSES:PARKS 22,315 56,198 65,981 72,601 138,128 51,095 - r TOTAL FUND REVENUES 96,916 98,666 96,590 178,804 181,503 76,847 - 7- V234.6,5- 41,575 TOTAL FUND EXPENSES 22,315 56,198 65,981 72,601 138,128 51,095 - 4 - FUND SURPLUS(DEFICIT)BALANCE 74,601 41,802 30,509 106,203 43,375 25,752 - ' - 0. 47,573 PARKS AND RECREATION CAPITAL COMMENTS: b 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET LAND CASH trteral Proposed FY 2003-04 2004-05 2005-06 2006.07 2007-08 2008-2009 2008-09 2009-2010 Fd3UiaE-d + + 2011-12 ACCOUNTNUMBER DESCRIPTION Actual Actual Actual Actual Actual Budget Actual Budget ;budget Budget REVENUES _ 72-000-40-00-3999 BEGINNING FUND BALANCE 349,982 - 442,437 200,757) (251,263) (521,508) (272,822) (495,020) (182,359) 72-000-44-00-4413 REIMS FROM OTHER GOVTS - - - 802,026 - s _'• - 72-000-47-004700 OSLAO GRANT-PRAIRIE MEADOW 12,000 354 - - 127,207 400,000 - - 400100 - 72-000-47-00-4700 OSLAD GRANT-WHISPERING MEA - - 74,000 - 142,483 362,000 - 362,000 -_� �1 I oil - 72-00047-004701 GREENBRIAR 12,996 2,142 1,071 1,071 - - - - � �. 72-000-47-00-4702 BIKE PATH GRANT - - - - - 200,000 200,000 72-00047-00-4705 COUNTRY HILLS 13,162 15,111 6,921 3,076 - 1,700 - - 72-000-07-00-4709 SUNFLOWER 8,664 15,236 1,805 - 361 - ,Y 72-000-47-0D-4712 RIVER'S EDGE 31,537 21,472 13,420 2,684 3,6114 _ - 72-00047-00-4715 WHITE OAK UNIT 1&2 5,444 1 1,406 1,406 1,225 - - 1,406 - 72-000-47-00-4717 KYLYN'S CROSSING - 2,493 - - - 1,570 - - 72-000-47-00-4718 FOXFIELD II PARK LC 1,688 1,688 1,688 - - - - 72-00047-00-4719 WILDWOOD 1,836 1,836 1,836 - 1,071 - 72-00047-00-4727 GRANDE RESERVE - - - - - - 72.000-47-00-4751 CANNONBALL RIDGE GRANT - - - - 128,000 - - - - 72-00047-00-4723 HEARTLAND CIRCLE-LAND CASH 44,000 49,000 20,000 - 30,000 - 72-000-47-00-4732 RAINTREE VILLAGE 320,102 - 29,000 133,400 - - 28,000 - OSLAD RAINTREE - - - - - sOD-090 72-000-47-004734 WHISPERING MEADOWS- Kimball Hilo 6,203 47,367 43,983 11,842 12,000 13,533 - _ 3.'•8? �819C! 3.000 72-000-47-004736 G.emer- t BRIARWOOD 16,536 - - - 113,043 - - 72-00047-00-4737 CALEDONIA - - - - 158,000 - - 72-000-47-004738 AUTUMN CREEK - 55,241 17,844 34,750 25,000 30,999 15,000 L 53,'9-` 22._040 72-00047-004744 HUDSON LAKES - - - - - 10,000 - - 72-00047-004745 PRESTWICK - - 8,607 30,000 - 72-000-47-00-4749 BLACKBERRY WOODS - - 75,588 5,682 4,000 1 1,136 - 72-000 7-00-4750 KENDALLWOOD ESTATES - - - - 15,000 - - - 72-000-47-00-4752 BRISTOL BAY - - - 85,000 50,000 1C.7,'�0:7 WHEATON WOODS GRANT - - - - - - 72-00019-004902 TRANSFER FROM LAND AGO - - - 150,000 46,245 - - 72-000-49-00-4903 TRANSFER FROM PARK&REC - - - 4,949 - - -- - - - TOTAL REVENUES: 757,391 128,476 723,504 254,732 254,945 644,489 461,278 159,960 242,441 EXPENSES 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. 1,920 50,575 - 66,496 72-000-75-00-7304 SUNFLOWER - 4,200 154,120 33,221 - - - 72-000-75-00-7311 CANNONBALL ESTATESIKYLYNS - 13,309 283,776 65 - - - - - 72-000-75-00-7317 HEARTLAND CIRCLE - - - - 167,000 133,749 ,4[? - 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET LAND CASH '2009-10 Irt�mal Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2D08-2009 2008-09 2009-2010 REvl&ed ! 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Budget Actual Budget Svvlget = Budget LAND CASH EXPENSES CONTINUED 72-000-75-00-7326 MOSIER HOLDING COSTS 16,290 - - 15,685 42,974 10,000 6,000 6,000 _ 1 �,OU+3_ � �� 10,000 72-000-75-00.7327 GRANDE RESERVE PARK DEV - 42,291 17,512 40,974 19,678 - - 72-000-7&LL-7328 PiTAJRIEMFADOWS- MenardsFb-,L - - 22,%84 231,r5Q 2y Jr t4l,;�a - - 72-[100 75.00-734".4 Mill BERING MEADOWS- O t�Bh F.I p 14j,811 0.245 .215,5615 1 4._J+'_ 13/.576 17 .0CZ ® --° 72-000-7� 04'932- CAL EDC?NtA - - P ,111E - 72-000=73-00:7333- RMI TREE VILLAGE - - 72,539 1.600 70,600 _. . .72.•049-75.00.734 HOi}VER HOLDING COSTS - - - 1701 - - - - 72-000-75.90-7335 GRANDE RESERVE BIKE TRAIL 50,187 - _._ 72.000-76-00.7336 "IEA70 K WOODS NAATURETR IIL _ I 4s.00 c, L..5 7`2-H0.75-00 7?iD0 PARKS MAINTENANCE FACILITY - 72-1700-78004012 REC CENTER AISMEMENT - $falTCaL BAY PARKA - 72-400✓9S-9G9901 TRANSFER TO GENERAL FUND - - - 1$_600 i6jim 16.00'0 7P,40w A-'t'_a: TOTAL EXPENSES: 1a.2101 115,125 459.2213 5[+6.016 6V.767 9,020.090 478,125 70.040 TOTAL FUND REVENUES - 767,391 125,4711 1 723,604 254-732 21,946 1144,480 461,175 159 5 96 TOTAL FUND EXPENSES 18,210 118,125. 46},210 500,418 527,7157' 1020,000 476,125 139,937 2,�yr�® TO,OfdO FUND SURPLUS�DEFICIT?BALANCE 719181 14.2;82 28+7,284 8.1,28+1 X272,527.) (176.5',1)��1�1,11#T� - t3$,�Fi� Irz,041. LAND BASH r-olmMENT6- - 2 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION r Irt'°-nal Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 Rewparr + 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget !k._I cf Budget RECREATION REVENUES 79-00040-00-3999 BEGINNING FUND BALANCE 29,026 - 142,356 77,292 55,140 (31,925) (4i,000)� - 79-000-42-00-4270 FEES FOR PROGRAMS 92,460 165,924 235,917 244,577 279,040 244,521 243,225 230,000 fiaA00-s2 0042#L' CONC€B iOWEIALL SALE ITEMS 1,695 5,2:vi 14.428 '6,1561 19.70a 29.527 27 CT Z! 33 C0;., 3 0=D00 7fl Q00 42�J0.42_91JEPOSkI a - - 6,755 1,Q7{I - _7"00,42-004M 'VENDING MACHINE INCOME 714 685 459 367 21150 - - 7E-000.42.00-4766 RENTAL INCOME 7,%1 5295 21350 1,255 x.215 is,#91 - - - - 79-000-4240.4206 ,ELF OUTING REVENUE 24-,-716 36,251 40,160 4008 3x,694 X1,218 27.000 s.w u9 ""+ 9,000 n-000-4 2-0-�-17.-' 140METQ J DAYS - 72-543 110,937 110,7631 117.000 '23 000 + "" 140,00G 7.9IJQLL42 02- `9SC RETAIL - - - 3.00 l;l- +" 3,5Q0 5 i 14843 101888 7$,223 15.501 44,00D 1;4.000 " 14,OQQ . i,: i�t?hdATIRNS 15,x37_,, 17.D43 , �" 79-000 r,5-0c-4550 Y'JUT11 SERVICES GRANT 3.000 1,DOQ 2.00fP 2 flOQ 2,000 2,00D 900 JC.3 500 7MO(0 46-D11-46_0{1 INVES_WENTINCOML 1,214 3,+4@8 11,5713 11.64.7 7,193 1,370 3,C�t'1 -C7, 500 73-900 19-C11 9Q L�O kla FROM GENERAL FUND :0 iiG`:1 "� ""+ 50,000 72-0011,4E-IM 49.x.1 TRANS FROM GENERAL.FD 1 REC 617,616 794,088' 755.908 1,010,158 1,1+5`,778 ',0110,348 .97'9,50 _ 169 `ar. 415161 TOTAL RECREATION REVENUES: 193,783 ?,034,011 1,22#],703 1.4&8,074 1,689.014 1,502,37$ 1 47?,F2� ° �:y. a@2,Hi PARKS REVENUES TRANS FROM GENERAL FD 1 REC - is. 518,916 79-00042-004267 1 PARK RENTAL INCOME 1401 4311 3 :1 - - 15,000 79-000-44-004404 ITREE DONATIONS 34Q P0 1,405 r:ic SC1D 600 TOTAL PARKS REVENUES: 140 730 1,290 1,405 - 800 15,500 TOTAL PARKS 8,RECREATION REVENUES 1,689,014 1,503,176 1,389,125 1,427,177 PARKS EXPENSES J !- 79-610-50-00-5107 SALARIES-EMPLOYEES 204,745 248,630 298,273 332,926 428,388 402,683 394,500 3'3,'? !0_ 357,588 79-610-50-00-5136 SALARIES-PARTTIME 38,781 32,874 39,468 41,155 33,1.53 27,925 10,000 .5!?l3 17,000 79-010-50-00-5137 SALARIES-OVERTIME 14,736 7,474 2,022 1,416 3,593 3,264 5,000 .1,0.00 A 79-610-61-00-5320 MASTER PLAN 1 COMMUNITY SURVEY 7,953 9,973 - - 10,772 1,155 - ® - 79-610-62-00-5405 PARK CONTRACTUAL 9,013 7,642 15,624 13,468 20,400 20,294 3,000 ' !J. 2,U00 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 5,820 5,773 9,161 9,499 6,254 7,983 11,000 _9 L s7 0 14.000 79-610-62-00-5417 MAINTENANCE-PARKS 32,056 33,011 34,250 46,240 47,566 27,282 35,000 -34, 34,000 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET - PARKS & RECREATION 6uu--rs ;rtsfn: I •,• Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 Reviser, 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget BGjaF.1 Budget PARKS EXPENSES CONTINUED 79-610-62-00-5421 WEARING APPAREL 3,571 5,525 6,363 6,928 6,992 2,801 4,500 4,100 7$610-62-00-5434 RENTAL-EGUIPW T 426 ; 1.4.713 612 1 Rrx6 783 1,637 3.6111, 7 SOS] 79410-62-00-5438 CELLULAR TELEPHONE 4,323 ..741 3,x503 ' 4521 ; 4,25_. , 3,927 d_5Iti0 4;52]6� 3,7911 79.670-62-00-5440 LAND DEVELOPER - 27,812 554 _ - 7,558- 79-610-62-00-5445 LEGAL EXPENSES - 1,710 2,248` 1.125 14:385 ; 10,742 4,DOC, x,0-10 4,U00 I 79-610-64.00.5602 PROFESSIONAL GROWTHISUBS 968 2,165 3,6$7 1,185 79410-64-00-5604 TKAININQAND CONFERENCE - - - - ltno2 834 - _lit - B 7M1"4-00-W5 TRAVEL EXPENSE 712 2,00 2,792r 4,,337 3.109 41 - 79.61{]-C4 0-8$e2 CONTINUING EDUCATION 1,246 1,732 2,526 3,708 - - 79-GiO-6540-5902 OFFICE SUPPLIES 676 663 1,663 .8,338 1.094 142 500 v5'. 300 79-610�£r,5- -5804 OFERATINC;SUPPLIES 16,037 20,168 25,545 35,877 25.646 2D,244 25,750 1-3,750. '20.00 79 5Ik 85-00 61;2 taASt7L1NE 104 - 725 1,077 _ - 7961085�A0 815 HAND TOOLS 1,504 1.923 4,116 3,6&7 145tl 923 1.750 of_� 1,750 79 6#.0 65-00 824 CHRISTMAS DECORATIONS .4,702 3,9815 6.404 5,629 U5d 2,=' 500 :W :7o 79-0t0-854105828 PUKIC DECORATION 1,5136 l 2.648 1,160 1,332 1,730 500 ' - �_ 500 D 7t+duf072-04 SU01 S[7C SECURITYIMEDICARE 18,855 22,606 25,192 28,558 35,845 32.296 2 33,1 31,327 3I 28,962 COMPUTER EQUIP&SOFTWARE - - - 794610 7 -40-70113 CFF[CE EQUIPMENT 428 -_ 1,424 1.,421 5651 - 500 500 711.6I1M7S_00.7701 1FLOWERGFTREES 1,4u'9 < 3,_306 5,746 7L72 7.108 i 257 s I.aC'1 1 r_I =:,000 E 7{i at0 T8 00�9dCF5 7AERIT - - - - - _ TOTAL EXPENSES:PARKS 391.405 477.677 516,931 555,758 716,468 699.916 570,485 640 C0 . 531,668 RECREATION EXPENSES 79:a0-Sfl-00.5107 l�KgYEE SALARIES t80,61{t 228,50SS 261,202 3.53,329 409.6615 4013,55 358,738 375,430 7'q--550-W4ICL51fl8 'CONCESSION STAFF - I 4,749 3,397 3,557 7,905 GA42 9,000 I 10,006 79.60.60-00 51119 Pk F.SCHOOL SALARIES - - 61,411 73,453 36,905 18,000 20,000 7Blr0-51]-0GL5t36 PART TIME SALARIES - - - 42,060 13,500 --� �� 3�F]; 22,000 74 650-6q-S]q-5137 JOVE-WE - - - 93 15 - 350 300 79 550-5 17 5150 ALW1r54INItTRUCTOR CONTRACT 44,741 119443913 129,2016' 7 ,120 105,573 $7,243 156,0110 �t�il�tle �+ _ 15,4011 79-650-50.00-5155 SALARIES-RECORDING SECRETARY 1,795 1_ _2.192 �-2,052 2,465 5,169 2,966 3,000 _3 COD, 3,000 79-650-62-00-5401 CONTRACTUAL SERVICES 5(I,O�D 50,000 a UNITED CITY OF YORKVILLE KENDALL COUNTY, 1L FY 2010-11 BUDGET PARKS & RECREATION Iraa`nrl Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 REpwia,�r. 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget BLpJget Budget RECREATION EXPENSES CONTINUED _ 79-650-62.90-5408 MAINTENANCE SUPPLIES 5,349 5,234 6,728 5,799 4,205 3,714 3,750 a.,uoa 2,4C1D 79-650-62-00-5409 MAINTENANCE-VEHICLES 34 804 484 2,282 1,334 1,552 1,700 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 2,063 3,985 4,779 7,043 4,294 4,267 5,000 L 4,m0'5: 4,500 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 4,238 458 539 356 2,100 489 900 sill 500 79-650-62-00-5435 ELECTRICITY - - - - 8,900 12,031 23,000 2y?7 22,000 79-650-62-90-5437 TELEPHONERNTERNET 1,141 609 446 1,973 1,328 1,179 1,300 ' 7,3001 79-650-02-00-5436 CELLULAR TELEPHONE 3,623 2,306 4,574 4,720 5,599 4,717 31000 4 3,00{7 79-650-62-00-5445 PORTABLE TOILETS 3,341 3,215 3,990 2,986 8,743 5,556 5,000 4',S=Q 4,500 79-650-62-00-5603 PUBLISHINGIADVERTISING 23,433 23,967 23,444 21,605 28,052 41,405 27,000 2� 27,0170 79-650-62-00-5605 BOOKSIPUBLICATIONS 278 360 584 581 321 708 100 _ 100 �. 79-650-62-00-5606 DEPOSIT REFUND 9,020 9,014 5,695 4,145 79-650-64-00-5600 DUES 1,264 1,543 1,462 2,372 3,552 713 1,000 Oi]U 1.500 C 79-650-64-00-5602 PROF GRODUTWSUBSCRIPT 4,029 4,740 7,426 458 - - -. 79-650-64-00-5604 TRAINING AND CONFERENCE - - - 7,606 5,281 2,455_ - __ 500 79-650-64-00-5605 TRAVEL EXPENSE 435 3,111 1,960 1,577 1,390 354 - C - 79-650-65-00-5802 OFFICE SUPPLIES 5,534 5,292 6,058 6,993 6,612 4,599 4,500 '3G1 3,1700 79-650-65-00-5B03 PROGRAM EXPENSES 15,405 39,697 47,176 55,472 64,351 54,603 57,750 ' sG,BGJ 555.000 79.650-65-00-5804 OPERATING SUPPLIES 4,037 2,984 5,191 - 3,407 643 1,500 1,ti1C0 �+ 1.040 79-650-05-00-5805 RECREATION EQUIPMENT 2,113 2,503 3,544 4,016 6,424 1,788 3,000 2,DCU 2,000 79-650-65-00-5808 POSTAGE&SHIPPING 5,348 7,050 7,565 8,597 11,086 12,009 5,000 ,+? 11 I 6,[i0Q 79-050-05-00-5812 GASOLINE 382 1,1132 1,573 3,823 4,521 4,511 5,000 3,0,7(I. 79-650-65-00-5826 MILEAGE 852 018 618 456 370 146 400 L .4�!T _300 79-650-65-00-5827 GOLF OUTING EXPENSES 14,193 19,257 21,945 22,177 18,779 21,457 18,000 S.di70 79-650-65-00-5828 CONCESSIONS 2,482 9,910 11,660 14,011 25,142 18,658 13,000 ';F1.,J415 18,090 MISC RETAIL - - 3.m4 79-650-65-00-5833 HOMETOWN DAYS EXPENSES - - - 78,863 98,780 94,783 93,000 1?57±`. 100,I)00 79-650-65-00-5840 SCHOLARSHIPS 6,311 809 1,570 413 512 1,049 2,000 79-650-65-00-5841 PROGRAM REFUND - 6,856 11,6BB 7,827 8,842 11,291 9,000 5.,7Cp; r l 7.N0 79--650-72-04-6500 IMRF PARTICIPANTS 17,405 20,756 23,153 29,623 31,891 35,095 29,804 ' 31 3eil 42,205 79-650-72-00-6501 SOCIAL SECURITYIMEDICARE 16,630 23,162 27,144 34,546 39,543 40,430 35,847 816 79-650-75-00-7002 COMPUTER EQUIP&SOFTWARE 4,604 5,428 6,755 5,680 1,807 157 500 50:1_ 500 REPAYMENT OF GEN FUND LOAN - - 14G.,OG go Ono 3 of 4 _. T UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION I.n'Wrr-ry Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 ! Ii[tv;`aij •�� 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget Fi ie, Budget RECREATION EXPENSES CONTINUED 79-650-78-00-9005 MERIT 79-650-78-00-9009 USE OF RESERVE - - - 16.835 7,525 440 - - TOTAL EXPENSES:RECREATION 380,691 546,889 633,828 846,611 1,004,471 959,372 818,639 9k ?•it ?vy,�t 1 ; TOTAL FUND REVENUES 793,783 1,034,011 1,226,763 1,488,374 1,689,014 1,503,176 1,373,625 94; 1�3m 1,+527,177 TOTAL FUND EXPENSES 772,096 1,019 566 1,150,759 1,433,569 i 720,939 1,559,288 1,389,125 1, 9V1„33`"s_ 5 4.27,177 FUND SURPLUS(DEFICIT)ENDING BALANCE 21,687 14,444 76,003 54,805 (31,925) (56,112) {15,500)I_ i39�s` 0 Amu M- 1 PARKS &RECREATION DEPARTMENT HEAD COMMENTS A Depends on rain days for baseball B 4 staff for recertification for playground safety inspections C 3 Certified Park& Rec Professionals; 1 Therapeutic Recreation Certification D Replacements of flags and banners for City buildings as they deteriorate.❑ _ E Annual flowers at City Hall, Library,Town Square and Riverfront - 4 of 4 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET RECREATION CENTER 1 lni:-n 'n!vi-31 Proposed FY 2007-08 2008-09 2009-2010 fie:Eise°J 2011-12 ACCOUNT NUMBER DE5CFRIpT1L1°t,l Actual Actual Budget a:i:J,=I Budget I _ r 9 040-40-PO=3999 !BEGINNING BALANCE - - (aa,,-a0; e z.:,-^, 12$107S 80-000-42-004200 MEMBERSHIP FEES - 321,099 400,000 :i J.!7C' dio.000�! 80-00042-004210 GUEST FEES - 7,517 10,000 T;21I._ 3,500 80-00042-004220 SWIM CLASS - 17,060 42,000 42.•;W, 35,OOQ 80-00042-00-4230 PERSONAL TRAINING FEES - 11,576 20,000 ;b,oC"C 15,000^ 80-00042-00-4240 TANNING SESSIONS - 2,617 5,000 ?. nr OMOO4 2-0 0427 0 FEES FOR PROGRAMS - 121,408 194,000 1°•LtiG^; 125,000 80-000-42-00-0280 CONCESSIONS - 8,372 12,000 2.50°: smoo-42-00-4295 MISC RETAIL - - "0 600 80-000-42-OG4285 VENDING MACHINES - - - 60-000-42-00-4286 RENTAL INCOME - 4,698 5,500 Al.so 2,0130 80-0oD-4-00-0400 DONATIONS I SPONSORSHIPS - 3,447 12,000 70C �++ 2,000 TRANSFER IN - 100,000 f 60-000-45-00-4550 GRANTS I SCHOLARSHIPS - 1,100 , 50 500 TOTAL REVENUES: - 597,992 618,600 61 1.02' 460 925 EXPENSES BO-000-50-00-5107 SALARIES - 27,886 34,200 34,�'D0' X4240 BD-000-50-00-5108 SALARIES-PRE SCHOOL - 35,761 46,000 3C-,11�'i0 15,000 80-000-50-00-5136 SALRIES-PART TIME - 90,600 105,000 107,roid 98,000 BO-000-50-00-5137 SALARIES-OVER TIME - 953 1,000 t 500 00-000-50-00-5150 SALARIES-INSTRUCTORS - 59,912 86,000 97.f".)n � 65,000 130-000-62-00-5401 CONTRACTUAL SERVICES - - - 1 ,0°ry0 + 15,000 80-000-62-00-5408 MAINTENANCE SUPPLIES - 14,184 12,000 11,000 80-000-62-00-5410 MAINTENANCE-OFFICE EQUIP - 2,131 2,750 3,{°][l i+ 4,500 _ 80-000-62-00-5416 MAINTENANCE-GENERAL - 16,432 10,000 16,OCO 80-000-62-00-5426 GRANTS - - 11100 5`:�' 500 80-000-62-00-5430 TOWEL RENTAL - 536 1,000 y l.Z?0 1,500 80-000-62-00-5431 POOL REPAIR - 10,258 7,500 , "Ci +++ 5,000 80-000-62-00`5432 LEASE PAYMENT - 175,000 210,000 Z10,0;70 +++ 220,000 80-000-02-00-5433 LICENSESIPERMITS - 342 1,000 1 coo ++ 700 80-000-62-00-5434 POOL SUPPLIES - 41375 5,000 11,500 ++ 3,200 BO-000-02-00-5435 ELECTRICITY - 27,119 47,000 35-0.6n +++ 28,000 ' r i Of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET RECREATION CENTER 200.: 0 �ntrr..ul Proposed FY 2007-08 200&09 2009-2010 PoWIT-00 .n 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Budget �udgst s Budget RECREATION CENTER EXPENSES CONTINUED BO-000-02-00-5437 TELEPHONE - 1,455 1,750 " 00 �; it 1,750 130-000-62-00-5438 CELLULAR PHONE - 596 700 Inc �_ -_600 SO-000-02-00-5439 PROPERTY TAX - - 28,480 2CP,X20 a-6,r, 130-000-62-00-5440 SECURITY - 200 720 7�0 S00 00-000-62-ON5603 PUBLISHING/ADVERTISING - 859 1,500 1,506 i,tuu BO-000-62-00-5605 BOOKS 1 PUBLICATION - 105 100 *.,qG 50 BO-000-64-00-5800 DUES - 174 200 -40 206 80-000-64-00-5804 TRAINING&CONFERENCES - 660 - - 80-000-04-00-5605 TRAVEL EXPENSES - 70 - 80-000-85-60-5802 OFFICE SUPPLIES - 5,045 4.000 -Y 4,801'. 1, 00 80-000-65-00-5803 PROGRAM EXPENSES - ie,631 31,000 �� 7s 00 + - 17,09[1 BO-0oO-65-00-5804 OPERATING SUPPLIES - 2,593 3.8007- 3;8-W- + _3,0011 8O-000-65-00-5805 RECREATION EQUIPMENT - 6,678 20,000 1d ' Bxa,r 80-000-65-005808 POSTAGE&SHIPPING - 73 800 l- 8001 �0D 80-000-65-06-5812 GASOLINE - 300 34U ++ 300 80-000-65-00-5828 MILEAGE - 87 250 + 200 a BNOOO-65-00-5826 CONCESSIONS - 5,234 4,500 MISC RETAIL 80-000-65-00-5640 SCHOLARSHIPS - - 500 540" 400 80-000-65-00-5841 PROGRAM REFUNDS - 2,700 1,000 3,0;5 4,009 80-000-65-00-5842 MEMBERSHIP REFUNDS - 1,294 1,000 1,OC 1,50+ 60-000-72-OM500 1MRF - 4,088 2,922 11,00? ++ rq$p¢ 80-000-72-00-8501 SOCIALSECURITY - 15,658 20,976 _ 6,5 6 '.x,708 80-000-75-00-7002 COMPUTER EQUIP&EQUIP - 22,278 1,000 300 BO-000-75-00-7003 OFFICE EQUIPMENT - - 500 50LI �_ 300 80-000-75-00-7500 PHONE SYSTEM - 6,074 200 2no 200 80-000-78-00-9809 BAD DEBT ILOSS - - - - Ba-000-78-00-9002 NICOR - 15,509 BG-O00-99-00-9979 TRANSFER TO PARKS&REC - - - - - TOTALRECREATIONEXPENSES: - 575,571 695,748 '7.2,v` 5, 677,&U8 TOTAL FUND REVENUES - 597,992 618,600 e ,a2 400.925 TOTAL FUND EXPENSES - 575,571 695,748 �� 8 Ot38,=' 677,dDS FUND SURPLUS(DEFICIT)ENDING BALANCE - 1 (77,578) (77,148)' (6'[,06 798,$5+1 REC CENTER DEPARTMENT HEAD COMMENTS: 2 0f2 Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ pa��saRen�a Director City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Police-L ❑ Park Board Agenda Item Tracking Document Title: February 2010 Budget Reports Agenda Date: February 25, 2010 SyAOpSiS: See title. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart OIson Parks and Recreation Name Department Agenda Item Notes: Specific line-items will be discussed at the meeting. United City of Yorkville Detailed Revenue and Expense Report for ffist 10 aEtotaptim-3 Pee loda;hi lcV.09fin(Ka�,Ju&e,JLLIV,Aug�t.S,"k,43zk R09,13�r,3,m,Frq)) Report ran on Mar 19,2010 at 8:43 arn FAWAry War•,go•date Year46-Qete Uneticur�3bAn d Budget Line Item 8 DeSCrI port. ..Bud et FebnM 'Actual`' 6u et -'actual FY Mw and et •'Wlance LAND-CASH REVENUES 72-000-40 00-3999 _T Be mnfn Fund Oalance 4t 251.66 41 251.66 412 516.54 412 516.54 495 019.84 82 503.30 72-000-44-00-4413-4413 Reims from other once 72-000-45-00-4501 Cannonball Rid a Grant 72-OOD-47-00-4700 SLAD Grant 30 166.66 301 666.66 36Z 000.00 362,000.00 72-000 47-00-4701 _ GREENBRIAR 72-000-4700-4702 BIKE PATH GRANT 16 666.66 - 166 656.66 20D,000.00 200 000.00 72-000.47-00-470_3 PRAIRIE GARDEN 72-000 47-00.4705_ _ COUNTRY HILLS 72-000-47-00-4707 � FOX HIGHLANDS 72-006-47-00.4709 SUNFLOWER 72-000-47-00-4712 _ RIVER'S EDGE 72-OOC-47-00.4714_ WOODWORTH 72-000-47-00_-4715_ l WHITE OAK UNIT 162 72-000-47-004716 WHITE OAK UNIT 3&4 72-000-47-00-4717 KYLN'S CROSSING 72000-47-00-4718 W__ FOXFIELD II PARK 72-000-47-00-4719 WILDWOOD 72-000-47-00-4722 KYLN'S RIDGE 72-000-47-0047_23 HEARTLANO CIRCLE 72-000-47.004725 _ _ WINDETT RIDGE 72-000-47-00-4727 -_ GRANDE RESERVE - 103 337.31 103337.31 72-000-47-00-473?_ MONTAL8ANO HOMES . I 72-000-4700-4732 _RAINTREE VILLAGE 2,333.33 23 333.32 28 000.•00 28,000.00 72-000-47-00-4734 WHISPERING MEADOWS - 3 383,34 - (3,383.34) 72-000-47-0047_35_ PRAIRW MEADOWS 72-000-47 00-4736 13RIAR W OO D 72-000 4T- 0-4737 CALEDONIA 72-000-47-00-4738 AUTUMN CREEK 1,250.00 3,n76.71 12,500.00 58 324,99 15 000.00 43 324.99 72-W00-47-00-4739 WYNSTONETOWNHOMES _ 72-000.47-00-4740 VILLAS AT THE PRESERVE --• - 72-000-47-00-4741 BAILEY MEADOWS 72-000-47-00.4742 BLACKBERRY WOODS 72-000-47-00.4743 CORNEIL_5 CROSSING 72-000.47-00-4744 HUDSON LAKES 72-000-47-00-4745 PRESTWICK 72-000-47-00.4746 WBSTBURY 72-000-47-00.4747 WESTHAVEN__ 72-000 47-00-4748 WILLMAN 72-000-47-00-4749 BLACKBERRY WOODS 72-000-47-00-4750 KENDALLW00_D ESTATES 72-000-47-00-4751 CANNONBALL RIDGE PARK 72-000-47.00-4752 BRISTOL DAY LAND CASH 4,166.66 41,656.66 50 DDO.00 50 000.00 72-000-49-00-4901 TRANSFER FROM GEN FUND 72-000-49.00-4902 TRANSFER FROM LAND A[ 72-000-49-00-4903 TRANSFER FROM PARK&REC �- y TOTAL LAND-CASH REVENUES: 13 331.65 f38,174.95) 133 316,76 (%97,470.90) 159 980.16 357 451.06 LAND-CASH EXPENSES 72-OCO-75-0C-7308 RIVERS EDGE PARK#2 72-000-75-OC-7317 HEARTLAND CIRCLE 22 407.74 22 407.74 72-000.75-00-7326 MOSER HOLDING COSTS 500.00 5.000.00 5,00D.00 6,000.00 1 000.00 72.000-75-00-7327 GRANDE RESERVE PARK 72-QCO-75-0C-7328 PRAIRIE MEADOWS 72.000-75-00-7330 WHISPERING MEADOWS _91,1138.84 `? 195 014.54 195014.54 72-000-75-00-7332 CALEDONTq 72-000-75-00-7333 RAINTREE VILLAGE 3,214.33 - 32 143.32 38 572.00 38,572.00 72.00075-00-7334 -HOOVER HOLDING COSTS 72-000-75-00-7335 _ GRANDE RESERVE BIKE TRAT(. _ 2,65D.00 (2,650.00) 72-000-75 00-7336 WHEATON WOODS NATURE TRAIL 3,750.00 37 500.00 11 214,50 45 000.00 33 785.50 72-000-99-009901 TRANSFER TO GEN FUND 5,867.33 64.540.66 52 806.00 70 408.00 17 602.00 TOTAL LAND-CASH EXPENSES: 13 331.66 R1,108.94 139,1m.98 289,0V.70 159 980.00 129 112.78 TOTAL LAND-CASH REVENUES: 13331 65 38 17495 133 316,76 197 470.90 159 980,16 TOTAL LAN_D-CASH EXPENSES: 13 331.66 91 108.84 139 183.98 289 092.78 '159 980.00 5URPLUS/DEFICIT:.(001)T(1Z9,Z8 )� _- �5,,867.22)` (486,r63,6B] 0.16 United City of Yorkville Detailed Revenue and Expense Report for fiest tO accommling 4weldds In FY'0Dj 10 IMay,2tAw,JWy,Augusj�5�31VL CO3 Now,Wc,'2^FCbj Report ran on - =try Budget Lne Rem aon 'Fecimary Actual 'YeA4G tO-dt 3+ky7E. ' Ye3ryta-dstr :;.ti, v�.Qr,sumbertd. acttial`� FY 09 10�F eC' ba-lant7el.:': OPERATING REVFNU_ES FUND 74 I y 79-OCO-4O-00-3999 7BEGINNING FUND BALANCE 3 41,&D0 (3,416.00) 34 166.54 34 166.54 40 999.84 (6,833.30) 79-000-42-00.4270 FEES FOR PROGRAMS 20 268.75 14 008.95 202 687.50 164 413.65 0 243 225.00 76 811.35 79-000-42-00-4260 CONCESSIONS/ALL SALE ITEMS 2 750.00 22 500.00 3376713 1 f 27 000.00 (6,767.13) 79-000-42-00-4285_ VENDING MACHINE INCOME 79-000-42-00-4266_ RENTAL INCOME 79-000-42-00.4287 PARK RENTAL INCOME t 250.60 12 500.00 10 769.Dj j 15 000.00 4,231.00 79-000-42-00-4288 GOLF OUTING REVENUE 2 250.DO 22,500.0-D B 659.00 27 000.00 18 341.OD 79-000-42-00-4291 HOMETOWN DAYS 9 750.DO 97 500.00 137 447.85 117 000.00 20 447.85 79-000-42-00-4295 MISC RETAIL 250.00 2,500.00 3,000.00 3 000.00 79.000-44-00-4400_ DONATIONS 1,166.66 11 666.66 6,847.110 14 000.00 7 153.00 79-000-44-00.4404 TREE DONATIONS 41.66 416.66 5O0.DO 500.OD 79-00_0-45-00-4550 W YOUTH 5ERVICVS GRANT 75.00 750.00 1,477.61 900.00 577,61 79-COD-_46-00-4600 INVESTMENT 250.00 22.72 2,500.00 234.64 3 000.00 2,765.36 79.000.49-00-4901 TRANSFER FROM GEN FUND 61 625.00 61 625.00 816 250.00 616 250.00 979 500.04 163 250.04 79-000-49-00-4902 TRANSFER IN FROM GF CASH 150 DOC.00 150 000.00 79-000-49-00-4980 TRANSFER FROM RFC CENTER 79-000.99-00-9973 TRANSFER TO LAND AC TOTAL OPERATING REVENUES FUND 79): 115 761.07 92 240.67 1,157,604.28 1 295 699.34 1,309,125.20 93 425.86 PARKS EXPENSES fFUND 79 _ 79-610-50-00-5107 SALARIES-PARKS 32 1175.00 3]0941.26 328,750 281 309.63 394 500.00 113 190.37 79-610-50-00-5136 SALARIES-PART-TIME 633.33 ___8 333.32 7,509.00 10 000.00 2,491.00 79-616-50-00-5137 SALARIES-OVERTIME 416.66 4 166.66 263.56 5 000.00 4 736.44 79-610-61.00-5320v MASTER PLAN 79.610-62-00-5405 PARK CONTRACTUAL 250.00 2 500.00 610.00 3000.00 21390.00 79.610-62.00-5406 4 MAINTENANCE- UIPMENT 916.66 1,437.81 W 9,166.66 9,730.08 11 000.00 1,261.92 79-610-62-00-5417 MAINTENANCE•PARKS I _&9M" 216.44 29 166.66 10 873.43 35 000.00 24 126.57 79-610-62-CO-5421 WEARING APPAREL 375.00 155.32 d 3,750.00 2,444.43 4,500.00 2 055.57 79-610-62-CO-5434 RENTAL-EQUIPMENT 291.66 2,916.66 3,500.00 3,500.00 79-610-62-00-5438 CELL PHONES 375.00 263.19 3,750.00 2 380.48 4,500.00 2,119.S2 79-610-62-00-5445 LEGAL EXPENSES 333.33 3,656,66 4,119.75 4,000.00 119.75 79-610-64-00-5604 TRAINING&CONE 79 61C 64 00-5605 TRAVEL EXPENSES 79 610-65-00-5802 OFFICE SUPPLIES 41,66 60.86 416.66 60.66 900.00 439.14 79-61C-65-00-5804 OPERATING SUPPLIES 2,145.83 305,48 11.458.32 6,864.84 2S,750.00 18 885.16 79-610-65-00-5815 HAND TOOLS 145.83 122.61 1. !W.32 846.74 1,750.00 903.26 79-61C-65-00-5824 CHRISTMAS DECORATIONS 41.66 - ;k6.66 303.27 500.00 196.73 79-610-65-00.5825 PUBLIC DECORATIONS 41.66 95.95 416.66 95.95 500.00 404.05 79-610-72-00-6500 _]MRF PARTICIPANTS 2,763.2 2 920.35 i7y=12.50 23 847.74 33 159.DO 9,311.26 79 610-72-00-6501 SOCIAL SECURITY 2 610.58 2,3S5.30 U kQEIB2 21,580.50 31 327.00 9,746M 79-6_10-75 00-7003 OFFICE EQUIP 41.66 416,66 500.00 500,OD 79-6]0-75-00-7701 FLOWERS/7REES 125.00 . 12!!2 0 1,01D.35 1,500.00 4139.65 79-610-78-00-9005 MERIT TOTAL PARKS EXPENSES FUND 79), 47 540.43 39 13. 067 475 738.22 373 858.61 570 406.00 196 627.39 RECREATI15N EXPENSES FUND 79 79-650-50--00-5107 SALARIES-REC FULL-TIME 29 894.83 24 109.95 298,948.32 263 464.75 356 738.00 95 273.25 79-650-50-00-5108 CONCESSION STAFF 750.00 7,500.00 0,217.72 9,000.00 782.28 79-65050-00-5109 SALARIES-PRE-SCHOOL 1 1,500.00 1 968.00 15 000.00 14 967.16 1B 000.00 1,032.84 79-650-50-00-5135 SALARIES-PART-TIME I.125.00 85D.00 11 250.00 11 331.91 13 500.00 21160.09 79-65050-CO-5]37 SALARIES-OVERTIME 29.16 291.66 350.00 350100 79-650-50-00-5150 SALARIES-INSTRUCTOR 51500.00 1 241.01 55 000.00 %1,96L66 66,000.00 54 038.34 79-650-50-00-5155 SALARIES-RECORDING SECRET. 250.00 137.38 2,500.00 1 980.52 310041 00 1 019.48 79-650-62-00-5401 CONTRACIUa.L SERVICES 2,000.00 M 37!239.3S 37 239.35 79-650.62-CO 5_408 MAINTENANCE SUPPLIES 312.50 65.36 3,125.00 553.90 3 7541.00 3,196.11) 79-650-52-00.5409 MAINTENANCE-VEHICLES 141.66 309.12 1,416.66 536.58 1 700.00 1,163.42 79-650-62.00-5410 MAINTENANCE-OFFICE EqUIP 416.66 214.99 4J66.66 3 450.44 5 000.00 1,549.56 79-650-62-00.5426 IYOU7H SERVICES GRANT 75.00 750.00 45.00 900.00 855.00 79-650-62-00-5435 ELECTRICITY 1,916.66 932.67 19 166.66 13 741.11 23 ODO,DO 9,256.89 79-650-62-005437 TELEPHONE/INTERNET 108.33 89.91 11093.32 793.36 1 300.00 506.64 79-650-fit-00.5438_ _ CELL PHONES 250.00 243.2D 1-4 2 5DO.00 2 317.51 3 DOO.DO 682.49 79-650-62-00 5445 PORTABLE'TOILETS 416.66 4.166.66 4,244.64 5 000.00 755.36 79-650-62-00-5603 PUBU5HlNGlADYERTISING 2 250.00 22 500.00 19 226.67 27 000.00 7,773.33 79.650-62-00-5605 BOOKS/PUBLICATIONS 8.33 83.32 104.00 100.00 4.00 79-550-64-00-5600 DUES _ 83.33 85.OD 833.32 1,061.00 1,000.00 61.00 79-650-64-00-5604 TRAINING&CONFERENCES 79-650-64-00-5605 TRAVEL EXPENSES 79-550-65-00-5802 OPFICE SUPPLIES 375,00 297.2D - 2L-50.00 1,669.61 4,500.00 2,030-39 79-650-65-00-5803 PROGRAM EXPENSES 4,012.50 2,524.90 x!,,25.00 35 358.17 57 750.00 22 391.83 79.650-65-00-5804 OPERATING SUPPLIES 125.00 13.89 - - 161=;0.041 92.66 1,500-00 1,407.34 79.650-65.00-5805 RECREATION EQUIPMENT 250.00 285.41 2,:1110.00 265.41 3,000.00 2,714.59 79-650-65-00-5808 POSTAGE&SHIPPING 416.66 - ,aM.66 6,107.49 51000-00 (1,107.49) 19.650-65-00-5812 GASOLINE 416.66 137.53 e y 66.66 1 596.96 5,000.00 3,403.02 79-650-65-00.5826 MILEAGE 33.33 .i 3.13.32 400,00 400.00 79_650-65-00-5827 GOLF OUTING EXPENSES 1 500.00 15,6!10.00 6 DOD.69 18 000.00 11 999.31 79-650-65-CO-5828 CONCESSIONS 11003-13. - 1° 18�n_I3.32 16 976.59 13 ODO.00 (3,976.69) 79650-65-00-5833__ HOMETOWN DAYS EXPENSES 7 750.D0 625.00 _ V,5)0.00 100 579.28 93 000.00 (7,S79.28) 79-550-65-00-5840 SCHOLARSHIPS 166.66 -_1`6!;6.66 156.00 2 DO0.DO 1 844.OD 79-650-65-o058a1 PROGRAM REFUND 750.00 186.00 7,5_]0.00 5 387.00 9 ODD.DO 3 613.OD 79-650-72-00.6500 IMRF PARTICIPANTS 2,483.66 2,917.56 24",8:16.66 24,25a.61 29,11G4.00 5,545.39 79-650-72-006_501 SOCIAL SECURITY 2,987.25 2,495.04 _ 291n-12.50 23,43D.02 35 847.00 12,416.9a 79-650-75-00-7002 COMPUTER EQUIP AND 501TWAR 41.66 1' _ 416.66 95.00 50D.00 402.00 79-65078-00-9005 MERIT _ ' 79650-78-00-9009 RESERVE _ TOTAL RECREATION EXPENSES FUND 79 : 68,219.83 46,7499.22 692,199.02 617,233.89 el11 639130 201,405-11 TOTAL OPERATING REVENUES FUND 79 I1�761.07 -92,240.67 1 157 fiO4.2B 1 295 699.34 1 369 125.20 TOTAL EXPENSES PARKS AND REC FUND 79 1 115 762.69 1 157 937.24 991 D92.50 !369 125.00 398 032.50 SURPLU_5/DEFICIT: 6,477.78 1 (33332.96) 304 606.84 0.20 (304,606.64) ac-Rlporf .1 { United City Df YOTkvillo Detailed Revenue and I,1 • -¢eHrvary Yearrto.date ,Yea(fto-date ,Inelxui[tered 8ua el Line kterrLa Oe3cri non_ .Bud et'. Faurva Amsr 1,tind et' ti ad011 <k FY 09110 ac '^+:K'baEaeca REC CENTER REVENUES .i 80.000-40-00.3999 BEGINNING FUND BALANCE (6,916.66) (6,91 �6T1�156.54 69 166.54 82 999.84 13 833.30 BO-000-42.00.4200 MEMBERSHIP FEES 33 333.33 33 997.00 -_. 313,333.32 322 965.D0 400 000.00 77 035.00 80-000-42.00.4210 GUEST FEES 833.33 519.00 �Ef,31, 32 3,213.00 10 000.00 6 787.00 80-000-42-OD-4220 SWIM CLASS 3,500.00 1,13 .00 15.0 0.00 24 842.50 42 000.00 17 157.50 80.000-42.00-4230 PERSONAL TRAINING FEE 1,666.67 777.00 _a 1:4.fi56.66 10 728.00 ' 20 000,00 9,272,130 80-000-42-00.4240 TANNING SESSIONS 416.66 365.00 _ 9.366.66 1 702.00 5 000.00 0 3 298.0 80-OOD-42.00.4270 FEES FOR PROGRAMS 16 166.66 15 104.40 __151.1{;6.66 9e,979.96 I 194 000.00 95 020.04 BO-00D-42.00-4280 CONCESSIONS 1.000.0(1 1 560.10 i O.Wo.00 10 097.44 12 00040 1 902.56 80-000-42.00-4285 VENDING MACHINES - - 80-1100-42-00.4266 RENTAL INCOME 458.33 307.50 4,583.32 2 475.50 5,500.01) 3,D24.50 8D-000-42-00-4295 MISC RETAIL 149.23 - 149.23 8D-000-44-00.4400 DONATIONS SPONSORSHIP 1,000.00 2 003.00 10 000.00 2 883.00 12 000.00 9,117.00 SO-DOO-45-00.4550 GRANTS/SCHOLARS IPS 91.66 1. 916.66 14,00.pQ 1,100.00 300.00 TOTAL REC CENTER REVENUES: 51,549.90 48 931.34 515 500.06 410 269.09 61R.600.16 20B 331.07 REC CENTER EXPENSES BD-000-50.00-SI07 SALARIES-REC CENTER 2,550.00 2,630.77 29;...5 0.00 27,491.S4 34 200.00 6,709.46 e0-D00-S0^00-5109 SALARIES-PRESCHOOL 4,000.00 2,352.65 r AD, 0.00 16 689.87 48 DOO.oD 31 310.13 80.000-SO-00-5136 SALARIES-PARTTIME 8 750.00 7,330.75 __4f 30.00 7R,867.27 105,D00.01) 25 132.73 BD-000-50.00.5137 SALARIES-OVERTIME 03.33 833.32 - 11000.00 1,000.00 8D-000-50.00-5150 SALARIES-INSTRUCTORS 7,166.66 4,458.25 _ ' 713GE6.66 45 394.61 B6 D00.DD 40 605.39 80.000-62-00-5401 CONTRACTUAL SERVICES 1,816. 16189.80 ID 189.60 80-DOG-62-00-5408 MAINTENANCE-SUPPLIES 1 000.00 972.62 1pyD0 0.00 6,911-55 12 000.00 5,088.4S 80-006.62.00-5410 MAINTENANCEOFFICE EQUIP 229.16 269.07 7,291.66 3,728.45 2,750.00 978.45 8D-DOD-62-00-5416 MAINTENANCE-GENERAL 833.33 416.69 ' -----W33.32 i7 678.99 1D.000.00 (7,679.99) 80-DOO-62.00-5426 GRANTS 91.66 6637 9'6.66 216.32 1 100.00 883.68 SO-OOO-62-00-5430 TOWEL RENTAL 63.33 83332 11028.00 11000.00 28.00 8D-DOO-62.00.5431 POOL REPAIR 625.00 338.75 01250.00 644.95 7,500.00 6,655.05 80-000-62-00-5432 LEASE PAYMENT L7 500.DO 17,S00.00 175,PD0.DO 192 500.00 210 000,00 17 500.00 80-DOO-62.00.5433 LICENSESIFIERMITS 83.33 _ !a 3.32 150.00 1,000.00 850.00 80.000-62-00-5434 POOL SUPPLIES 416.66 986.06 +1,166.66 3,139.62 51000.00 1,860.38 80-000.62.00.5435 ELECTRICITY 3.916.66 2,294.26 _] a 6.66 21,743.91 47 000.00 25 256.09 50-000-62-00-5437 TELPPHON INTERNET CABLE 145.83 125.40 1,158.32 1,080.82 1,750.00 669.18 80-DOD-62-00.5438 CELL PHONES SB.33 40.53 593.32 386.24 700.00 313.76 80-000-62-00-5439 PROPERTY TAX 2,206.66 Z.2,0#16.66 26 320.12 26 480.00 159.58 80.000-62-00.5440 SECURITY 60.00 $110.60 220.00 720.00 500.D0 110-000-62.00-5603 PUBLISHINGIADVERTISIN 125.00 1z250.00 1,477.0 1,500.00 22.17 80.060.62-00.5605 BOOKS PUBLICATION 8.33 - .83.32 - 100.00 100.00 80-000-64-DO-5600 DUES 16.66 r 166.66 69.00 200.00 111.00 80-DGO-64-00-5604 TRAINING&CONFERENCES - - - - 80-DOO-64-00-5605 TRAVEL EXPENSES 80.000.65-00.5802 OFFICE SUPPLIES 333.33 297.20 3._1M3.32 2,034.05 4,D00.01) 1,965.95 80-00G-65-00-5803 PROGRAM EXPENSES 2,583.33 1,575.88 ?,.f--13.32 15,D33.39 31 000.00 15 966.61 80.000.65-00.5804 OPERATING SUPPLIES 316.66 fl,470.26) J,-,;6.66 329.49 3,80D.00 3,47D.51 80-000-65-00-SaOS RECREATION EQUIPMENT T666.67 16.E-4i6.66 339.98 20 D00.00 19 660.02 80.000.65.00.5808 POSTAGE&SHIPPING 66.66 686.66 180.00 000 00 620.00 80-000-65-00-5812 GASOLINE 25.00 J.50.00 300.00 300.00 80.000.65-00.5826 MILEAGE 20.83 2{IB-32 - 250.00 25D.00 80-000-65^00.5828 CONCESSIONS EXPENSES 375.00 1 682.13 },7;i0.00 5,937.46 4,500.01) (1,437.46) 80-DOG-65-00.5840 SCHOLARSHIPS 41.66 s16.00 500.00 500.01) 80-000.65-00-5941 PROGRAM REFUNDS 8333 481.00 811332 4,255.00 1,000.00 (3,265.00) 0O-ODG-65-00-5842 MEMBERSHIP REFUNDS 83.33 140.00 1 B331.32 1,200.00 1,000.00 200.00 B0-000-72-00.6500 IMRF 243.50 622.43 R A15.00 6.627-12 21922.00 (3,705.12) 80-000-72.00-6501 SOCIAL SECURITY 1 748.00 11271.91 , - 17;4X10.0(1 12 511.93 2D,976.00 0,464.07 60^6011-75^04 4002 COMPUTER EQUIP B.SOFT B3.33 - 833.32 3,178.00 11000.00 (2,178.00) 80-000-75-OD-7003 OFFICE EQUIP14ENT 41.66 {16.66 SOO.OD 500.00 80-000-75.00-7500 PHONE SYSTEM 16.66 - Vi6.66 200.00 200.00 80.000-78-OD-9002 NICOR B 795.90 - (11,79S.90) BO.000-99-OD-9979 TRANSFER TO PARKS AND REC - - TOTAL REC CENTER EXPENSES: 57,978-BB 45 600.98 579 789.08 517 5111.21 695 748.00 178 166.79 TOTAL REC CENTER REVENUES: 51 549.98 49 931.34 515 500.06 410 269.09 618 600.16 TOTAL REC CENTER EXPENSES: S7,978.88 45 600.98 _ 579,789.08 517 581.21 695 748.00 SURPLUS OEFICIT: (6,428.90) 3,330.36 64,289.02 1D7 312.12 77 147.84 Reviewed By: Agenda Item Number YDAKv= Parks ❑ s � Recreation ❑ PAR} s RECRFATM4 Director City Administrator El Tracking Number Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Baseball field construction Agenda Date: March 11, 2010 Synopsis:sis: Proposal to build two baseball fields in FY 10111 to meet demand from local 3'n baseball organizations. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Specifics of the proposal will be discussed under the FY 10/11 budget discussion and passed out at the meeting. Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PARS';n a n'Arr:a Director City Administrator ❑ Tracking Number Legal ❑ L11� _ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: March 25, 2010 Synopsis: Written reports from the Interim Director, Superintendent of Parks, and City Parks Designer, and a verbal report from the Superintendent of Recreation. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board .y From: Bart Olson, Interim Director of Parks and Recreation pAif,Z A p6CPXATr4J CC: Date: March 19, 2010 a f Subject: Weekly Director's Report 1) Cost Cutting Ideas—The City Council approved a cost cutting ideas contest last month, and the parameters for the contest are attached. I have received a couple ideas that relate to Parks and Recreation, and staff is reviewing them this week and next. After the determination is made by staff whether the ideas are viable or not, we are required to report our decisions to the City Council. At that time, I will bring Parks and Recreation related reports to the Park Board also. 2) Park Board Items at City Council a. The following items will be discussed at the March 23rd City Council meeting: i. Public hearing on the City's budget ii. Review of the park design and draft budget for Riverfront Park, as part of the OSLAD Development Grant discussion—The Park Board recommended the specific park design and budget at the March l It Park Board meeting.. 3) Future agenda items at Park Board—A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. QED CITY o Memorandum { �n To: City Council .Fran: Bart Olson, City Administrator CC: O `C Date: February 19, 2010 Subject: Cost Cutting Ideas -Contest � This item was discussed at the February 18'h Administration Committee meeting. At that meeting, the committee discussed the creation of a contest to solicit cost cutting ideas from the general public and from staff. The contest will be communicated to the public in the next City newsletter,which is set to be finalized in the next few weeks and which requires consensus on this proposal at this City Council meeting. I have drafted parameters of the contest below. These parameters were based off of a similar contest which was discussed at the Administration Committee meeting and were supplied by Alderman Golinski. Purpose of the Contest To develop cost saving and cost cutting ideas that can be adopted by City staff by providing incentives to the individual who comes up with the idea. Maximum.Incentive 10% of the estimated savings, up to $1000 per proposal. Eligibility 1) Participants must be employed by the City or reside within the City. 2) Participants may not be Elected Officials, Appointed Officials(includes board and committee members), a department head within the City, or immediate family members of any of the above. 3) A cost savings idea that reduces service levels, or quality of service is ineligible. Format 1) Proposal shall detail the estimated cost savings and the method in which those cost savings will be achieved. 2) Participant shall submit proposal via email to CostCutting ?yorkville.il.us, a letter to "Cost Cutting c/o City Administrator, 800 Game Farm Road, Yorkville,IL 60560", or by hand delivery to the Administration Reception.Desk at City Hall. 3) Proposals will be reviewed by the City Administrator, Finance Director and department heads (to be selected by the City Administrator) affected by the proposal. 4) Projected cost savings will be reviewed and revised, if necessary,by the review team and the proposal will be approved or denied. 5) The review team will complete a report on the proposals within 30 days from the date of original submission, and said report shall be presented at the next City Council meeting after its completion as an informational item to the City Council. 6) Compensation will be paid out after one-year of implementation of the proposal, or after confirmation of the actual savings (in the case of a one-time savings). { . _, F fArgulill.r wnis ■ F ere April 8,2010 1. March 2010 hUrfget report 1.Director's(wrl"n) 2. Fall 2009 program performance report 2.Recreation(written) 3.Parks verbal 1. Minutes April 22,2010 1.Director's(written) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer (written) May 13,2010 1.Director's(written) 2.Recreation(written) 3.Parks verbal i May 27,2010 1.Directors(written) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer written June 10,2010 1.Director's(written) 2.Recreation(written) 3.Parks verbal June 24,2010 1.Director's(written) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer written Memorandum TT To: Park Board _ From: Scott Sleezer Superintendent of Parks u pc�Rr�Tr«r CC: Bart Olson, Interim Director of Parks and Recreation [D Date: March 19, 2010 Subject: February Parks Report Beautification Division Tree Trimming Staff continued trimming all of the trees at each park location. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Projects Staff continued to remove invasive plant species from the forest adjacent to Bridge Fields. Staff began pricing all needed equipment and supplies for upcoming season. Staff began preparing all trucks and equipment for the upcoming season. Staff completed small tool inventory. Athletic Division Measured and striped soccer fields at Beecher Center Snow Removal Park staff works side by side with the Street Department in snow removal, two of our staff operate salt trucks, five operate pickups and one operates the tractor. During a snow event Park staff commits all personal to snow removal. Co. Memorandum D To: Yorkville Park Board From: Laura Haake, City Park Designer � � ; n CC: Bart Olson,Interim Director of Parks and Recreation K" N � Date: March 19, 2009 ALE v� Subject: Park Designer Report • ITP Task Force • Riverfront Park Design • Fox Hill Unit 7 Stormwater Basin bids out • Interim Community Development Director duties