Loading...
Park Board Packet 2010 04-22-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-5534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p. m . April 22 , 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation — Sue Swithin, Superintendent of Parks — Scott Sleezer, Park Designer — Laura Schraw, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board — March 11 , 2010* Special Park Board meeting — April 1 , 2010* Special Park Board meeting — April 15, 2010* Bills Review: Bill list* Old Business: FY 10/11 Budget* New Business: Riverfront Park Open House - Discussion Feb 2010 and March 2010 budget report Park Rental Fee Waiver Request — Chamber of Commerce Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session : 1 . For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting : Thursday, May 13, 2010 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 11 , 2010 Call to Order: Chris Rollins called the meeting to order at 7:04 pm Roll Call: Chris Rollins - Yes, Ken Koch - Yes, Debbie Horaz - Yes, and Kelly Sedgwick — Yes Introduction of Guests. City Officials and Staff: Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer — Laura Schraw Mayor - Valarie Burd Public Comment: None Presentations: None Aooroval of Minutes: Park Board — February 25, 2010" Ken Koch noted amendments on the following sections: Under Old Business it should read: Ken Koch noted that he spoke with Bart Olson and Bart and Steven Hanson, Red's representative, were still discussing the agreement so this agenda item would be tabled for another meeting. Under New Business the last sentence should read: She passed various samples around to the Board. Staff was in favor of a laminate product from Fossil. Under New Business fourth paragraph down the following sentence should be added: Laura Schraw felt that she could design the signs without a park name If she had to. Under the budget discussion, second paragraph should read: Ken Koch said that he spoke with Bart Olson and Bart felt that the regular Park & Recreation budget was going real well and that is was in pretty good shape. The third paragraph under the budget report should read: Ken Koch noted that the REC Center was still In a deficit and that Included the deficit of the previous year Chris Rollins asked for a motion to approve the February 2eh1 2010 meeting with the following amendments made. Kelly Sedgwick made the motion to approve the minutes and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Bills Review: B3W HSI!' Chris Rollins asked for a motion to approve the bills list. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was approved by roll call vote: Chris Rollins - Yes, Ken Koch - Yes, Debbie Horaz - Yes, and Kelly Sedgwick — Yes 1 Old Business: Laura Schraw said she wanted to follow up on the question Kelly had about the materials she passed around last week regarding their scratch resistance qualities. She noted that Pannier said their product was not scratch proof however if scratched, they could be filled with wax and buffed out. Schraw reported Fossil said their product was scratch resistant. She said they could test the samples and would follow up with the Board on what she finds after she tries to scratch the samples herself. New Business: FY 10/11 Budget* Ken Koch noted that the REC Center Revenue 2009110 started with a deficit of $77,000. Then in 2010/11 , it was Improved to a deficit of $61 ,000. Ken Koch asked why the 2011/12 deficit doubled to $128,000. Swithin said the previous deficit from the prior year carried over and in addition to that the revenue dropped, rent increased, maintenance fees had to be included and property taxes would double. Mayor Burd said she was still very much in favor of the REC Center. She pointed out despite the deficit; Sue still managed to have the revenue grow. Chris Rollins asked for a motion to approve the budget for FY 10/11 . Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was approved by roll call vote: Chris Rollins - Yes, Ken Koch - Yes, Debbie Horaz - Present, and Kelly Sedgwick — Yes. Riverfront Park — OSLAD Development Grant Laura Schraw presented the Bicentennial Riverfront Park conceptual site plans to the Board. She noted a request for a $400,000 OSLAD grant would be submitted. Scott Sleezer said they would be front funding so this grant would be moving forward next year. Schraw went over some of the features in the concept plan, one of them being a water park with an interactive water feature and performance area. Schraw said she received estimates for the features they wanted to put in the park, such as shelters and playgrounds, and said this she would get more estimates for the draft budget and would email them to the Board. Chris Rollins asked if the Kayak area will be able to accommodate large crowds or spectators viewing Kayak events. Laura said once they have a better idea of what the need will be, that could be addressed with IDNR. Schraw said the next step would be to go to City Council and the public for their input on the concept plan. Then, the final revised drawing would be brought back in May. Reports: Director's Report Parks Report Parks Designer Report Chris Rollins asked that the reports be read at the Board's leisure. Recreation Report Sue Swithin said the REC Center held their first how to loam to kayak class in the pool. She said it was a three day class and it turned out well. Additional Business: Kelly Sedgwick wanted to bring up advertising at the bail field where his adult co-ed softball team played. Sedgwick said, in lieu of spending money on Jerseys for their team every year with sponsors' names on them, this year they were hoping to get their own shirts and put up a sign from a sponsor on the dugout He noted this sign would only go up and down during the game. He asked what the Board's opinion was if there were beer advertisements on the sign. 2 For example Sedgwick said, this year Bourbon Street may be their sponsor; their name would be on the banner perhaps along with it a picture of a beer bottle or something of that nature, The Board said they did not have a problem with this, however, certain discretion needed to be considered before logos and such be printed on them. They felt they should be in good taste in not having the main focal point be a beer bottle or selling the beer, making it clear that it is for sponsorship only. So there was to be no advertising their drinks or menu specials, etc. It was also noted the banner had to slay Within the Ordinance and had to be a certain size. Executive Session: For the purchase or lease of real property for the use of the public body Chris Rollins asked for a motion to enter into executive session at 9:OOpm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was approved by roll call: Chris Rollins - Yes, Ken Koch - Yes, Debbie Horaz - Yes, and Kelly Sedgwick — Yes. Chris Rollins asked for a motion to end the executive session and reconvene Into the regular park board meeting at 9:46. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was unanimously approved by voice vote. Adjournment: Chris Rollins asked for a motion to end the regular meeting roughly at 9:46pm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: Thursday, March 25, 2010 RespecUly Submitted By: Jamie Cheatham 3 Yorkville Parks & Recreation Department Administration Office — 201 W. Hydraulic St. Yorkville, IL 60560 630-553-4357 Special Meeting Minutes Thursday, April 1 , 2010 7:00 pm Call to Order: Meeting called to order by Ken Koch at 7 :25 pm Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Chris Rollins, via phone (ill). Introduction of Guests, City Officials and Staff: Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Bills Review: Comments and questions were asked by Park Board Members. Deb asked about the new pool heater. Sue said the bills were for the new heater and connecting the electric and the vent system. The motor repair was for the whirlpool, it needed new bearings. Deb had a question to Scott about the paint for the ball fields. How much, price, cost, etc. Scott said he priced it out, and Menards was the cheapest. This should last for the entire season. Motion to approve the bills list, March 25, 2010 was made by Kelly Sedgwick, seconded by Deb Horaz. Roll call: Ken Koch- yes, Kelly Sedgwick —yes, Chris Rollins — yes and Deb Horaz - present. Bills approved. Adjournment: Motion for adjournment, Kelly Sedgwick motioned, Deb Horaz - seconded. Motion passed. Meeting adjourned at 7:35 pm. Respectfully submitted, Sue Swithin Supt. of Recreation Yorkville Parks & Recreation Department Administration Office — 201 W. Hydraulic St. Yorkville, IL 60560 630-553-4357 Special Meeting Minutes Thursday, April 15, 2010 7:00 pm Call to Order: Meeting called to order by Chris Rollins at 7 : 10 pm. Roll Call: Ken Koch, Debbie Horaz, Chris Rollins, Vickie Coveny, Kelly Sedgwick arrived at 7: 15 pm. Absent: Tom Nelson. Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Absent Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Bills Review: Chris Rollins read a memo from Barb Reisinger stating a manual check for Visa was included to the bill list for $4,265.69. Also a manual check to Reinders, check no. 206834, in the amount of $9,072.50 to pay back the city account. Scott Sleezer stated that it was entered in the wrong account. See attached memo. Comments and questions were asked by Park Board Members. Vickie asked about the cost of paper and if we have priced paper from Cosco. Sue Swithin stated that we receive a very good price from Office Works, if we purchase in bulk. Sue said she will have staff research costs using Cosco. k Cluis asked if the price from Door to Door delivery has changed. Sue Swithin said that it only increased by a few cents since the first delivery. Sue stated that she is currently reviewing the quality of the service from Door to Door. There have been areas that have not received a catalog repeatedly. There were no other questions. Deb Horaz motioned to accept the bill list, and manual checks, Ken seconded. Roll call: Deb — yes, Chris —yes, Ken — yes, Kelly — yes, Vickie — yes. Motion passed. Chris asked for a motion to adjourn — Ken motioned, Kelly seconded. Motion passed. Meeting was adjourned at 7:20 pm. Respectfully submitted, Sue Swithin Supt. of Recreation DATE : 04 / 14 / : UNITED CITY OF VILLE PAG 1 TIME : 15 : 12 : 1 / DETAIL BOARD RceORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 /22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 3233 04 / 01/ 10 01 3 BANNERS 79 - 650 - 65 - 00 - 5805 04 / 22 / 10 225 . 00 RECREATION EQUIPMENT INVOICE TOTAL : 225 . 00 3249 04 / 08/ 10 01 5 COROPLASTS 79 - 650 - 65 - 00 - 5803 04 / 22 / 10 119 . 66 PROGRAM EXPENSES INVOICE TOTAL : 119 . 66 VENDOR TOTAL : 344 . 66 AQUAPURE AQUA PURE ENTERPRISES , INC . 65762 02 / 18 / 10 01 PLUG REPAIR LABOR 80 - 000 - 62 - 00 - 5431 04 / 22 / 10 49 . 60 POOL REPAIR 02 CALCIUM HYPO ZAPPIT , PLUG , 80 - 000 - 62 - 00 - 5431 259 . 98 POOL REPAIR 03 FLOAT VALVE , SQUARE FLOATS * * COMMENT * * INVOICE TOTAL : 309 . 58 65878 03 / 02 / 10 01 REMOVE AND REPLACE MOTOR 80 - 000 - 62 - 00 - 5431 04/ 22 / 10 452 . 93 POOL REPAIR INVOICE TOTAL : 452 . 93 66204A 04 / 09/ 10 01 CREDIT FOR CHARGES ON INV . 80 - 000 - 62 - 00 - 5431 04 /22 / 10 - 100 . 00 POOL REPAIR 02 65879 * * COMMENT * * INVOICE TOTAL : - 100 . 00 VENDOR TOTAL : 662 . 51 ARAMARK ARAMARK UNIFORM SERVICES 610 - 6777428 03 / 23 / 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 04 /22 / 10 35 . 70 WEARING APPAREL INVOICE TOTAL : 35 . 70 610 - 6782349 03 / 30/ 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 04 /22 / 10 112 . 66 WEARING APPAREL INVOICE TOTAL : 112 . 66 DATE : 04 / 14 / : UNITED CITY OF ' VILLE PAG 2 TIME : 15 : 12 : 1i DETAIL BOARD RncORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ARAMARK ARAMARK UNIFORM SERVICES 610 - 6787167 04 / 06 / 10 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 04 / 22 / 10 37 . 24 WEARING APPAREL INVOICE TOTAL : 37 . 24 VENDOR TOTAL : 185 . 60 ATTLONG AT&T LONG DISTANCE 828932136 - 0310PR 04 / 13 / 10 01 MARCH LONG DISTANCE 79 - 650 - 62 - 00 - 5437 04 /22 / 10 5 . 89 TELEPHONE/ INTERNET 02 MARCH LONG DISTANCE 80 - 000 - 62 - 00 - 5437 - 1 . 46 TELEPHONE/ INTERNET/ CABLE INVOICE TOTAL : 7 . 35 VENDOR TOTAL : 7 . 35 BEACON RAINBOW GROUP , LLC 0401992 - IN 03 / 30 / 10 01 PITCHER PLATE , METAL SPIKES , 79 - 610 - 65 - 00 - 5804 04 /22 / 10 186 . 56 OPERATING SUPPLIES 02 PITCH RUBBER * * COMMENT * * INVOICE TOTAL : 186 . 56 P4138D- IN 03 /23 / 10 01 CHALK 79 - 610 - 65 - 00 - 5804 00403864 04 / 22 / 10 1 , 230 . 00 OPERATING SUPPLIES INVOICE TOTAL : 1 , 230 . 00 VENDOR TOTAL : 1 , 416 . 56 BMI BROADCAST MUSIC INCORPORATED 19732558 04 / 02 / 10 01 FITNESS CLUB AGREEMENT 79 - 650 - 65 - 00 - 5803 04 /22 / 10 305 . 00 PROGRAM EXPENSES INVOICE TOTAL : 305 . 00 VENDOR TOTAL : 305 . 00 COMED COMMONWEALTH EDISON DATE : 04 / 14 / UNITED CITY OF :VILLE PAG 3 TIME : 15 : 12 : 1 , DETAIL BOARD k.. ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 6819027011 - 0410 04 / 06/ 10 01 PR BUILDINGS 79 - 650 - 62 - 00 - 5435 04/22/ 10 320 . 90 ELECTRICITY INVOICE TOTAL : 320 . 90 7982205057 - 0410 04 / 02 / 10 01 202 COUNTRYSIDE UNIT D 80 - 000 - 62 - 00 - 5435 04 / 22 / 10 127 . 59 ELECTRICITY INVOICE TOTAL : 127 . 59 7982206018 - 0410 04 / 05 / 10 01 202 E COUNTRYSIDE UNIT E 80 - 000 - 62 - 00 - 5435 04 /22 /10 21240 . 58 ELECTRICITY INVOICE TOTAL : 2 , 240 . 58 VENDOR TOTAL : 2 , 689 . 07 DISCSCHL DISCOUNT SCHOOL SUPPLY P23727740001 03 /22 / 10 01 CRAFT SUPPLIES 79 - 650 - 65 - 00 - 5803 04 /22 / 10 120 . 00 PROGRAM EXPENSES 02 CRAFT SUPPLIES 80 - 000 - 65 - 00 - 5803 181 . 12 PROGRAM EXPENSES INVOICE TOTAL : 301 . 12 VENDOR TOTAL : 301 . 12 FOXVALLE FOX VALLEY TROPHY & AWARDS 25897 04 / 06 / 10 01 TAX DODGE MEDALS & TROPHIES 79 - 650 - 65 - 00 - 5803 04 / 22 / 10 459 . 20 PROGRAM EXPENSES INVOICE TOTAL : 459 . 20 VENDOR TOTAL : 459 . 20 GOLDMEDA GOLD MEDAL PRODUCTS 212536 03 / 31 / 10 01 CANDY , COOKIES , SUNFLOWER 79 - 650 - 65 - 00 - 5828 00403967 04 /22 / 10 1 , 049 . 11 CONCESSIONS 02 SEEDS , FOIL , POPSICLES , HOTDOGS * * COMMENT * * DATE : 04 / 14 / : UNITED CITY OF VILLE PAG 4 TIME : 15 : 12 : 1 , DETAIL BOARD R.:ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 /2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT GOLDMEDA GOLD MEDAL PRODUCTS 212536 03 / 31/ 10 03 NACHO TRAYS , PLATES , FUEL , * * COMMENT * * 00403967 04 / 22 / 10 04 PRETZELS , CUPS , NACHO CHEESE * * COMMENT * * INVOICE TOTAL : 1 , 049 . 11 212541 03 / 31 / 10 01 CANDY , COOKIES , CUPS , FOIL , 79 - 650 - 65 - 00 - 5828 00403967 04 /22 / 10 1 , 049 . 11 CONCESSIONS 02 HOT DOGS , ICE CREAM BARS , * * COMMENT * * 03 NACHO CHEESE , PRETZELS , CHIPS * * COMMENT * * INVOICE TOTAL : 1 , 049 . 11 VENDOR TOTAL : 2 , 098 . 22 HAYDENS HAYDEN ' S W1576 - 00 03 / 18/ 10 01 GROUND RECEPTACLE 79 - 610 - 65 - 00 - 5804 04 / 22 / 10 29 . 40 OPERATING SUPPLIES INVOICE TOTAL : 29 . 40 W1583 - 00 03 /31/ 10 01 SMALL MESH BAG 80 - 000 - 65 - 00 - 5803 04 / 22 / 10 49 . 50 PROGRAM EXPENSES 02 COLD PACKS 79 - 650 - 65 - 00 - 5803 91 . 00 PROGRAM EXPENSES INVOICE TOTAL : 140 . 50 VENDOR TOTAL : 169 . 90 ILPD4811 ILLINOIS STATE POLICE 032410 - PR 03 /24 / 10 01 BACKGROUND CHECKS 80 - 000 - 65 - 00 - 5803 04 / 22 / 10 34 . 25 PROGRAM EXPENSES INVOICE TOTAL : 34 . 25 VENDOR TOTAL : 34 . 25 KIDSFIRS KIDS FIRST SPORTS SAFETY INC . 040710 04 / 07 / 10 01 VOLLEYBALL CLASS INSTRUCTION 80 - 000 - 62 - 00 - 5401 04 / 22 / 10 455 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 455 . 00 DATE : 04 / 14 / = UNITED CITY OF ' VILLE PAG 5 TIME : 15 : 12 : 1i DETAIL BOARD R�_ ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT KIDSFIRS KIDS FIRST SPORTS SAFETY INC . 0407108 04 / 07 / 10 01 BOWLING CLASS INSTRUCTION 79 - 650 - 62 - 00 - 5401 04 /22 / 10 268 . 60 CONTRACTUAL SERVICES INVOICE TOTAL : 268 . 60 VENDOR TOTAL : 723 . 60 KONICAMI KONICA MINOLTA BUSINESS 214256542 03 /29/ 10 01 COPIER CHARGES 80 - 000 - 62 - 00 - 5410 04 /22 / 10 64 . 86 MAINTENANCE - OFFICE EQUIP . INVOICE TOTAL : 64 . 86 214263578 03 / 30 / 10 01 COPIER CHARGES 80 - 000 - 62 - 00 - 5410 04 /22 / 10 64 . 05 MAINTENANCE- OFFICE EQUIP . INVOICE TOTAL : 64 . 05 VENDOR TOTAL : 128 . 91 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 36302 04 / 07 / 10 01 COPIER CHARGES 80 - 000 - 62 - 00 - 5410 04 /22 / 10 25 . 00 MAINTENANCE - OFFICE EQUIP . INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 KREAKREA ELIZABETH FERRARS 410983 02 /24 / 10 01 CLASS INSTRUCTION 79 - 650 - 62 - 00 - 5401 04 / 22 / 10 260 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 260 . 00 VENDOR TOTAL : 260 . 00 LAWSON LAWSON PRODUCTS 9031490 03 / 17 / 10 01 BITS , MARK REMOVER , SOCKET 79 - 610 - 65 - 00 - 5804 04 /22 / 10 123 . 55 OPERATING SUPPLIES DATE : 04 / 14 / 3 UNITED CITY OF VILLE PAG: 6 TIME : 15 : 12 : 1i DETAIL BOARD R. - ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT LAWSON LAWSON PRODUCTS 9031490 03 / 17 / 10 02 WRENCH * * COMMENT * * 04 / 22 / 10 INVOICE TOTAL : 123 . 55 VENDOR TOTAL : 123 . 55 LUCAST TIM LUCAS 032010 03 /20/ 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 04 /22 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 MASTMUSI MASTERFUL MUSIC 040510 04 / 05/ 10 01 MUSIC CLASS INSTRUCTION 79 - 650 - 62 - 00 - 5401 04 / 22 / 10 215 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 215 . 00 VENDOR TOTAL : 215 . 00 MENLAND MENARDS - YORKVILLE 80674 03 / 16/ 10 01 TORX SOCKETS 79 - 610 - 65 - 00 - 5804 04 /22 / 10 7 - 98 OPERATING SUPPLIES INVOICE TOTAL : 7 - 98 80895 03 / 17 / 10 01 CABLE TIES 79 - 610 - 65 - 00 - 5804 04 /22 / 10 19 . 97 OPERATING SUPPLIES '- INVOICE TOTAL : 19 . 97 81859 03 / 22/ 10 01 BATTERIES , DRILL BIT , RIVETS 79 - 610 - 65 - 00 - 5804 04 /22/ 10 20 . 42 OPERATING SUPPLIES INVOICE TOTAL : 20 . 42 81869 03 /22 / 10 01 DRILL BITS 79 - 610 - 65 - 00 - 5804 04 /22 / 10 9 . 36 OPERATING SUPPLIES INVOICE TOTAL : 9 . 36 DATE : 04 / 14 / . UNITED CITY OF VILLE PAG 7 TIME : 15 : 12 : 1 , DETAIL BOARD R,, ORT ID : AP441000 - WOW INVOICES DUE ON/BEFORE 04 / 22 /2010 INVOICE # INVOICE ITEM VENDOR if DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 82586 03 / 25/ 10 01 RAFTER TIES , CONCRETE MIX 79 - 610 - 65 - 00 - 5804 04 / 22 / 10 49 . 64 OPERATING SUPPLIES INVOICE TOTAL : 49 . 64 82701 03 / 26 / 10 01 CONCRETE MIX 79 - 610 - 65 - 00 - 5804 04 /22 / 10 14 . 28 OPERATING SUPPLIES INVOICE TOTAL : 14 - 28 82758 03 / 26 / 10 01 SWIVEL HASPS , STAKE HOLDERS , 79 - 610 - 65 - 00 - 5804 04 /22 / 10 15 . 36 OPERATING SUPPLIES 02 STUDS * * COMMENT * * INVOICE TOTAL : 15 - 36 82831 03 / 26/ 10 01 MURIATIC ACID 80 - 000 - 62 - 00 - 5434 04 / 22 / 10 18 - 32 POOL SUPPLIES INVOICE TOTAL : 18 . 32 83616 03 / 29 / 10 01 DUAL DIAL , KLEENEX 79 - 650 - 62 - 00 - 5408 04 / 22 / 10 18 . 46 MAINTENANCE SUPPLIES INVOICE TOTAL : 18 - 46 84082 03 / 31/ 10 01 PVC CLEANOUT PLUG 79 - 610 - 65 - 00 - 5804 04 /22 / 10 2 - 70 OPERATING SUPPLIES INVOICE TOTAL : 2 . 70 84426 04 / 02 / 10 01 SAND PAPER , TRIM BRUSH 79 - 650 - 62 - 00 - 5408 04 /22 / 10 14 . 62 MAINTENANCE SUPPLIES INVOICE TOTAL : 14 . 62 VENDOR TOTAL : 191 . 11 MJELECT MJ ELECTRICAL SUPPLY , INC . 1114558 - 00 03 / 18 / 10 01 BULBS 80 - 000 - 62 - 00 - 5408 04 /22 / 10 114 . 00 MAINTENANCE - SUPPLIES INVOICE TOTAL : 114 . 00 VENDOR TOTAL : 114 . 00 DATE : 04 / 14 / - UNITED CITY OF VILLE PAG 8 TIME : 15 : 12 : 1 -i DETAIL BOARD R. , ORT ID : AP441000 - WOW INVOICES DUE ON/BEFORE 04 /22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT if P . O . # DUE DATE ITEM AMT NANCO NANCO SALES COMPANY , INC . 6511 04 / 01/ 10 01 TOILET TISSUE , PAPER TOWEL , 79 - 650 - 65 - 00 - 5828 04 / 22 / 10 142 . 37 CONCESSIONS 02 SOAP , FACIAL TISSUE * * COMMENT * * 03 TOILET TISSUE , FACIAL TISSUE , 79 - 650 - 62 - 00 - 5408 142 . 37 MAINTENANCE SUPPLIES 04 PAPER TOWEL , SOAP * * COMMENT * * INVOICE TOTAL : 284 . 74 VENDOR TOTAL : 284 - 74 NICOR NICOR GAS 64 - 99 - 70 - 7276 0 - 0410 04 / 07 / 10 01 202 E COUNTRYSIDE SUITE E 60 - 000 - 78 - 00 - 9002 04 /22 / 10 1 , 587 . 70 NICOR INVOICE TOTAL : 1 , 587 . 70 65 - 69 - 00 - 0377 0 - 0410 04 / 07 / 10 01 202 E COUNTRYSIDE SUITE D 80 - 000 - 78 - 00 - 9002 04 /22 / 10 133 . 39 NICOR INVOICE TOTAL : 133 . 39 VENDOR TOTAL : 1 , 721 . 09 NORTHERN NORTHERN SAFETY CO . , INC . I049732801020 03 /23 / 10 01 GLOVES 79 - 610 - 62 - 00 - 5421 04 /22 / 10 25 . 50 WEARING APPAREL INVOICE TOTAL : 25 . 50 VENDOR TOTAL : 25 . 50 OFFWORK OFFICE WORKS 171437 03 / 29/ 10 01 ADDING MACHINE TAPE 79 - 650 - 65 - 00 - 5828 04 / 22 / 10 17 . 98 CONCESSIONS INVOICE TOTAL : 17 . 98 VENDOR TOTAL : 17 . 98 PATELN PATEL , NITIN DATE : 04 / 14 / : UNITED CITY OF VILLE PAG 9 TIME : 15 : 12 : 10 DETAIL BOARD R.. ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O _ # DUE DATE ITEM AMT PATELN PATEL , NITIN 72545 04 / 12 / 10 01 CLASS CANCELLATION REFUND DO 80 - 000 - 65 - 00 - 5841 04 / 22 / 10 69 . 00 PROGRAM REFUNDS 02 TO LOW ENROLLMENT * * COMMENT * * INVOICE TOTAL : 69 . 00 VENDOR TOTAL : 69 . 00 PEPSI PEPSI - COLA GENERAL BOTTLE 1134210201 04 / 12 / 10 01 WATER , GATORADE , PROPEL 80 - 000 - 65 - 00 - 5828 04 /22 / 10 303 . 54 CONCESSIONS EXPENSES INVOICE TOTAL : 303 . 54 1134609105 04 / 01 / 10 01 POP , WATER, GATORADE 79 - 650 - 65 - 00 - 5828 04 /22 / 10 614 . 15 CONCESSIONS INVOICE TOTAL : 614 . 15 1134609108 04 / 01/ 10 01 POP , GATORADE , WATER 79 - 650 - 65 - 00 - 5828 04 /22/ 10 631 . 46 CONCESSIONS INVOICE TOTAL : 631 . 46 VENDOR TOTAL : 1 , 549 . 15 PLAYPOW PLAYPOWER LT FARMINGTON INC FM00102007 03 / 11/ 10 01 SHACKLES , BOLTS 79 - 610 - 65 - 00 - 5804 04 / 22 / 10 75 . 08 OPERATING SUPPLIES INVOICE TOTAL : 75 . 08 VENDOR TOTAL : 75 . 08 R0000761 JULIE ROBBINS 72309 04 / 06/ 10 01 CLASS CANCELLATION REFUND 80 - 000 - 65 - 00 - 5841 04 /22 /10 69 . 00 PROGRAM REFUNDS 02 DUE TO LOW ENROLLMENT * * COMMENT * * INVOICE TOTAL : 69 . 00 VENDOR TOTAL : 69 . 00 DATE : 04 / 14 / : UNITED CITY OF VILLE RAG. 10 TIME : 15 : 12 : 1a DETAIL BOARD R..eORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 /22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT REINDERS REINDERS , INC - 128G779 - 01 03 / 12/ 10 01 PISTOL CYLINDER , GREASE SEAL 79 - 610 - 62 - 00 - 5417 04 /22 / 10 39 . 06 _ MAINTENANCE - PARKS INVOICE TOTAL : 39 . 06 4003499 - 01 02 / 17/ 10 01 NEW TORO MOWER 22 - 610 - 75 - 00 - 7015 00403873 04 / 22 / 10 9 , 072 . 50 EQUIPMENT INVOICE TOTAL : 9 , 072 . 50 VENDOR TOTAL : 9 , 111 . 56 SERVICE SERVICE PRINTING CORPORATION 21390 03 /29 / 10 01 8 , 500 SUMMER CATALOGS 79 - 650 - 62 - 00 - 5603 00403965 04 /22 / 10 8 , 786 . 73 PUBLISHING/ADVERTISING INVOICE TOTAL : 8 , 786 . 73 VENDOR TOTAL : 8 , 786 . 73 UNIQUEPR UNIQUE PRODUCTS & SERVICE 201317 04 / 07/ 10 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5408 04 /22 / 10 564 . 06 MAINTENANCE- SUPPLIES 02 GROUT CLEANER , DUST MOP , * * COMMENT * * 03 GARBAGE BAGS , BODY SHAMPOO , * * COMMENT * * 04 URINAL SCREEN * * COMMENT * * INVOICE TOTAL : 564 . 06 201355 04 / 07/ 10 01 LAUNDRY DETERGENT 80 - 000 - 62 - 00 - 5408 04 /22 / 10 27 . 33 MAINTENANCE- SUPPLIES INVOICE TOTAL : 27 - 33 VENDOR TOTAL : 591 . 39 VISA VISA 032810 - PR 03 / 28 / 10 01 MULCH FORKS , SPADES , SHOVELS , 79 - 610 - 65 - 00 - 5815 00403966 04 /22 / 10 432 . 00 HAND TOOLS DATE : 04 / 14 / 1 UNITED CITY OF `. VILLE PAG; 11 TIME : 15 : 12 : 18 DETAIL BOARD Rn. ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT VISA VISA 032810 - PR 03 /28 / 10 02 RAKES * * COMMENT * * 00403966 04 /22 / 10 03 2 TVS AND BRACKETS 80 - 000 - 65 - 00 - 5605 1 , 809 . 96 RECREATION EQUIPMENT 04 FITNESS DRINKS , TANNING 80 - 000 - 65 - 00 - 5828 739 . 17 CONCESSIONS EXPENSES 05 PRODUCTS * * COMMENT * * 06 SHURE WIRELESS MIC HEADSET , 80 - 000 - 65 - 00 - 5803 1 , 225 . 99 PROGRAM EXPENSES 07 GROUP POWER MONTHLY LICENSE , * * COMMENT * * 08 DIGITAL OPTICAL COAX , WATER * * COMMENT * * 09 EASTER TICKETS 79 - 650 - 65 - 00 - 5803 46 . 23 PROGRAM EXPENSES 10 NOODLES * * COMMENT * * 11 SENSOR 79 - 650 - 62 - 00 - 5408 12 . 34 MAINTENANCE SUPPLIES INVOICE TOTAL : 4 , 265 . 69 VENDOR TOTAL : 4 , 265 . 69 WALKCUST WALKER CUSTOM HOMES , INC . YPD 05/ 10 03 /24 / 10 01 MAY 2010 LEASE PAYMENT 80 - 000 - 62 - 00 - 5432 04 /22 / 10 17 , 500 . 00 LEASE PAYMENT _ INVOICE TOTAL : 17 , 500 . 00 VENDOR TOTAL : 17 , 500 . 00 WHITEK KEN WHITE 032010 03 /20 / 10 01 REFEREE 79 - 650 - 62 - 00 - 5401 04 /22 / 10 75 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 YORKACE YORKVILLE ACE & RADIO SHACK 131285 04 / 01 / 10 01 8 KEYS , 15 KEY COLORS 79 - 650 - 65 - 00 - 5828 04 / 22 / 10 27 . 27 CONCESSIONS INVOICE TOTAL : 27 . 27 DATE : 04 / 14 / : UNITED CITY OF - VILLE RAG 12 TIME : 15 : 12 : 1a DETAIL BOARD R. ORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 /22 / 2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT if P . O . # DUE DATE ITEM AMT YORRACE YORKVILLE ACE & RADIO SHACK 131289 04 / 01 / 10 01 PAINTERS TAPE , DUCT TAPE , 79 - 650 - 62 - 00 - 5408 04 / 22 / 10 16 . 47 MAINTENANCE SUPPLIES 02 PAINT TRAY * * COMMENT * * INVOICE TOTAL : 16 . 47 131394 04 / 08 / 10 01 KEY , KEY IDENTIFIER 79 - 650 - 65 - 00 - 5828 04 / 22 / 10 2 - 98 CONCESSIONS INVOICE TOTAL : 2 - 98 131417 04 / 09/ 10 01 ANCHORS 80 - 000 - 62 - 00 - 5408 04 /22 / 10 2 - 96 MAINTENANCE- SUPPLIES INVOICE TOTAL : 2 . 96 131442 04 / 11/ 10 01 SCREWDRIVER SET , TOOL BOX 80 - 000 - 62 - 00 - 5408 04 /22 / 10 41 . 98 MAINTENANCE- SUPPLIES INVOICE TOTAL : 41 . 98 VENDOR TOTAL : 91 . 66 TOTAL ALL INVOICES : 54 , 763 . 18 Reviewed By: Agenda Item Number ItwR Parks ❑ A Recreation ❑ PARKS & KCRM-OW Director ■ City Administrator ❑ Tracking Number Legal ❑ i Human Resources ❑ mwmut vwuvmunnoeccren Police ❑ Park Board Agenda Item Tracking Document Title: FY 10/11 Budget Agenda Date: April 22, 2010 Synopsis: See attached memo. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: CITI ,= as Memorandum e To: City Council EsT. _X ` >ess From: Susan Mika, Finance Director 4 (® y y Bart Olson City Administrator 9 ws� O Date: March 5, 2010 <C�`\�y`c� Subject: FY 2010/11 Budget Summary Introducti on Please accept this memo as a narrative for the FY 10/11 budget proposal for the Parks Capital budget, Land-Cash budget, Parks and Recreation operating budget, and RBC Center budget. The intent of this memo is to give everyone insight as to how this particular budget proposal was created and why some of the recommendations to follow are being made. The budget proposal should be read as follows. The grey vertical column represents the anticipated end-of-year totals for FY 09/10. This grey column would have represented the numbers the City Council would have seen should a revised budget have been presented. Instead, these figures were used internally by the departments to make sure the budget is balanced at the end of FY 09/10. We will know in late 2010 whether we succeeded or not The represents the FY 10/11 budget proposal to be reviewed and voted on the by the City Council. The final column, titled "Proposed FY 11/12" budget is our first attempt at long-term budgeting, and is provided as an informational tool. r cess The process for the creation of the FY 10/11 budget draft was handled differently than in the past. Both the City Administrator and I held one-on-one meetings with each department head and went through each department's budget line item by line item. Our goal was to keep the budget proposal similar to the internal revised budget from FY 09110. All new requests from department heads were reviewed by the Mayor, the City Administrator and myself for usefulness, cost efficicacy and their relationship to established City Council goals. Some of those new requests are included within the budget proposal and are highlighted within the different department budget narratives below. Parks and Recreation Capital fund This is a capital fund, to be funded by the parks capital impact fee ($50 per residential building permit) for the purposes of purchasing new parks equipment to offset new growth. Revenues are based on 50 new housing starts in FY 10/11 and 75 new housing starts in FY 11/12. There is a large expense in FY 10/11 for completion of Raintree Park A's capital improvements. We accepted money from the developer last year, and agreed to take on the obligations ourselves. Land-Cash fund The land-cash fund is a special fund, to be funded by park land-cash fees (variable amounts per residential building permit) for the purposes of constructing parks and acquiring land £or parks. This fund shows a significant influx of revenues in FY 09/10 and FY 10/11 to offset years of operating in a deficit. As you may recall, OSLAD grant projects (of which, we have three) require us to spend the money on the park construction prior to reimbursement from the state. We have completed two parks under the program and are waiting for loose ends to be tied prior to reimbursement. One reimbursement (Prairie Meadows) should be received in FY 09/10, and the other will be received in FY 10/11. When these have been received, the land-cash fund will be at a surplus — until funds must be spent on Raintree Park B for the OSLAD grant project as well. As a result, this fund will likely operate in a deficit until the end of FY 11/12 or the beginning of FY 12/13. Finally, we anticipate a variety of park land-cash fees to come in throughout the year, and those are represented in the revenues. Parks and Recreation fund This is a special fund for all Parks and Recreation operations that are not REC Center related. This fund's revenues primarily consist of grogram fees from recreation classes, park rental fees, and a large subsidy from the general fund. In the past few years, this subsidy has been cut substantially, and we are recommending further cuts to the subsidy the next two years. The reason we are recommending that the subsidy be out is because the general fund needs the extra money, and this budget can sustain those cuts. This particular fund will still need a loan for cash-flow purposes for the next two years, but we expect that to be decreased each year by $50,000. This fund shows a vacant Director's position for the next two fiscal years, although that could change if the overall financial picture of the City were to improve. This fund shows an overall increase from the FY 09/10 budget, but that is primarily due to the loan for cash-flow purposes. We have cut expenses by trimming all costs on programs and through layoffs (already occurred). We have raised prices on many programs in order to offset a smaller subsidy by the general fund and to cover other department expenses (typically referred to as the 30% per-program profit margin). One change in the presentation of this fund is that it is now broken out to show the revenues as well as the expenses for each division. In prior year's, each divisions revenues were combined into one budget section, while each had their own expense section. This budget now shows how dependant each division is on the general fund for financial support. REC Center The REC Center has made great strides in improving its membership fees revenues in the past 2 years, and has almost doubled membership from the initial date of the lease agreement. Expenses have remained somewhat constant each year and are right within our original estimates. With that being said, the REC Center is shown in further deficit this year and next. In the first full fiscal year of operation (FY 09/10) we estimated more revenues from guest fees, swim class fees, and program fees than we have been able to sustain. That, coupled with a large increase in property taxes, has meant the fiscal viability of the REC Center as a health club remains in question. The City is currently seeking legislative relief from the property taxes via an amendment to the state property tax code. At this point, the City should evaluate its business plan for the building and weigh the merits of subsidizing it. While the REC Center has been operated as a health club, it has also provided a large amount of programmable space for classes (space that we would otherwise have to pay to rent elsewhere, or pay to erect a building) and for community events. No decision on subsidy must be made until December 2011, which is the date that the City must notify the property owner whether it intends to terminate the lease in July 2013, extend it for another five years from July 2013, or purchase the building in July 2013. It is wholly possible, and we will do everything within our control, that the fiscal situation of the REC Center could improve by then and the policy decision would be rendered unnecessary. Until that time, we must continue the discussion of the business model of the building. UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION CAPITAL IEEE , Proposed FY 2005-06 2006-07 2007-08 2008-09 2009-2010 . 200,9- 10 IMernai' • • • 2011-12 ACCOUNTNUMBER DESCRIPTION 2003-04 Actual 2004-05 Actual Actual Actual Actual Actual Budget Revised Budget+ . . - Budget REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 41 ,500 - 65,690 11 ,4541 106,203 43,375 " 25,752'1 • 37,825 BASEBALL FIELD CONSTRUCT - - • •• 22-00042-00-4216 PARKS CAPITAL FEE 10,100 1,400 23,900 17,350 18,800 - 21 ,650 _ .3,000;x: • • _ 3,750 22-00042-00-4217 PARK CAPITAL DONATIONS - _7,000 - _ 11 ,822 206,70$'_ - 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT - - 14,000 22-000-49-004930 TRANSFER FROM GENERAL FD 1 45,316 96,600 150,000 _ - - - �- 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - 42,500 TOTAL REVENUES: 96,916 98,000 96,590 178.804 181 ,5031 76,847 ' 23 ;460`" • • • 41,575 EXPENSES 22-610-75-00-7006 PICK UP TRUCK/DUMP TRUCK 22,315 ! 26,861 60,020 68,722 21 ,635 - - RAINTREEPARK BASEBALL FIELD CONSTRUCT - ••• - _ 22-670-75-00-7015 PARKS EQUIPMENT -_ 19,857 5,961 3,879 59,975 - 22-610-75-00-7016 COMPUTER SERVER 9,480 - - 4,729 22-610-75-00-7018 PARK REDEVELOPMENTS - - - - 51 ,789 51 ,095 - TOTAL EXPENSES: PARKS 22,315 56,198 65,981 72,601 138,128 51 ,095 I TOTAL FUND REVENUES 96,916 98,000 96,590 178,804 181 ,503 76,847 m'.;.. . .235,460; • • • 41,575 TOTAL FUND EXPENSES 22,315 56, 198 65,981 72,601 138,128 51,095 - 42,0 - m-.:-„ FUND SURPLUS (DEFICIT) BALANCE 74,601 41 ,802 30,609 106,203 43,375 25,752 :.. . .1J3,4&4' 41 ,575 PARKS AND RECREATION CAPITAL COMMENTS: 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET LAND CASH . 2004.10 Intemal Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-2009 2008-09 2009-2010 Revised • �• � 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Budget Actual Budget Budget Budget REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE 349,962 52,142 442,437 (200,757) (251 ,283) (521,508) (272,822) (495,020) (295,847) (182,359) 72-000-44-00-4413 REIMS FROM OTHER GOVTS - 602,026 - 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW 12,000 127,207 400,000 400,000 +� 72-000-47-00-4700 OSLAD GRANT - WHISPERING MEA 74,000 142,463 362,000 362,000 - 72-000-47-00-4701 GREENBRIAR 12,996 1 .071 1 ,071 72-000-47-004702 BIKE PATH GRANT 200,000 200,000 -.:103,00072-000-47-00-4705 COUNTRY HILLS 13,162 6,921 3,076 - 1 ,700 72-000-47-00-4709 SUNFLOWER 8,664 15,236 1,805 - 361 - 72-000-47-OD-4712 RIVER'S EDGE 31 ,537 21,472 13,420 1 2,684 - 3,684 - - 72-000-47-004715 WHITE OAK UNIT 1&2 5,444 1 ,406 1,406 1 ,226 1 ,406 72-000-47-00-4717 KYLYN'S CROSSING - 2,493 - - - 1,570 - - •.. 72-00047-004718 FOXFIELD 11 PARK LC 1 ,688 1 ,688 - 1 ,688 - - - - 72-000-47-00-4719 WILDWOOD 1 ,836 1 ,836 1,836 - 1 ,071 _ 72-00047-OD-4727 GRANDE RESERVE 72-000-47-00-4751 CANNONBALL RIDGE GRANT - - - - 128,000 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 44,000 49,000 20,000 30,000 72-00047-004732 RAINTREE VILLAGE 320,102 29,000 133,400 28,000 OSLAD RAINTREE - - - - - - - - , 400,000 72-000-47-00-4734 WHISPERING MEADOWS - (Kimball Hill 6,2D3 47,367 43,983 11 ,842 12,000 13,533 3,OOD 72-000-47-00-4736 Corner Stone BRIARWOOD 16,536 113,043 72-000-47-00-4737 CALEDONIA 158,000 - 72-000-47-00-4738 AUTUMN CREEK 55,241 17,844 34,750 25,000 30,999 15000 53,197 22,000 72-000-47-00-4744 HUDSON LAKES 10,000 - - 72-000-47-00-4745 PRESTWICK 6,607 30,000 - 72-000-47-00-4749 BLACKBERRY WOODS - 75,568 5,682 4,000 1 ,136 72-000-47-00-4750 KENDALLWOOD ESTATES 15,000 - 72-000-47-00-4752 BRISTOL BAY 85,000 50,000 100,000) - WHEATON WOODS GRANT - - - - - - 72-000 49-00-4902 TRANSFER FROM LANDACQ 150,000 48,245 - 72-00049-00-4903 TRANSFER FROM PARK & REC - - 4,949 - - - -TOTAL REVENUES: 757,391 128,476 723,504 254,732 254,945 844,489 461,278 159,980 363,733 242,641 EXPENSES - „ 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. 1 ,920 50,575 - 66,496 72-000-75-00-7304 SUNFLOWER - 4,200 154,120 33,221 72-000-75-DO-7311 CANNONBALL ESTATES/KYLYNS - 13,309 263,776 72-000-75-00-7317 HEARTLAND CIRCLE 167,000 133,749 22,408 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET _ LAND CASH intemal.. .. - • • • - • Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-2009 2008-09 2009-2010 •, F'Wifil " 2011-12 ACCOUNTNUMBER DESCRIPTION Actual Actual Actual Actual Actual Budget Actual Budget Odd* • • Budget LAND CASH EXPENSES CONTINUED 72-000-75-00-7326 MOSIER HOLDING COSTS 16,2901 - - 75,685 42,974 10,000 6,000 6,000 M10,000�r • 10,000 72-000-75-00-7327 GRANDE RESERVE PARK DEV 42,291 _ 17,512 40,974 19,678 - 72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) - - - 22,9641 231450 295,000 148,206 72-000-75-00-7330 WHISPERING MEADOWS - (Kimball Hill) - 19,811 49,248 215,865 374,000 134,578 474,000 72-000-75-00-7332 CALEDONIA - - - - - j W70,00O3,405 72-000-75-00-7333 RAINTREE VILLAGE - 72,539 1 ,800 38,572 72-000-75-00--7335 GRANDE ROSERVE BO ETTRAIL _ - - 178 518 - 2,650 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL - - - 45000 72-000-75-00-7700 PARKS MAINTENANCE FACILITY 7,750 4,000 10,306 72-000-78-00-9012 REC CENTER AGREEMENT BRISTOL BAY PARKA 72-000-99-00-9901 TRANSFER TO GENERAL FUND - ( 16,000 18000 70408 " 5o,!' � r • 60,000 TOTAL EXPENSES: 18,210 118,125 459,220 506,016 527,767 1,020,000 476,125 159980 2 70,000 ,.�.. TOTAL FUND REVENUES 757,391 f 128,476 723,504 254,732 254,945 844.489 461,278 159,980 3d3T�',� '� 242,641 TOTAL FUND EXPENSES 18,2101 118,125 459,220 506,016 527,767 1 ,020,000 476,125 1 159,980 i %2 0 70,000 FUND SURPLUS (DEFICIT) BALANCE 1 10,352 264,284 (251 ,284) (272,822) (175,511) (14,847) - -L. 5$. 41k 172,641 739,18 LAND CASH COMMENTS: �7 2 oft UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 �� • �• • 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget 'I'm Budget RECREATION REVENUES 79-00040-00-3999 BEGINNING FUND BALANCE 29,026 - 142,356 77,292 j 55, 140 (31 ,925) (41 ,000) 79-000-42-00-4270 FEES FOR PROGRAMS 92,460 165,924 235,917 244,5771 279,040 244,521 243,225 230,000 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 1 ,695 9,291 14,428 15,681 18,704 29,5_97 27,000 30,000 _ 79-00042-00-4281 DEPOSITS 6,755 1 ,070 - 79-00042-00-4285 VENDING MACHINE INCOME 714 685 459 367 2, 150 - - 79-000 42-00-4286 RENTAL INCOME 7,667 6,295 2,360 1 ,255 3,215 15,991 ..� - 79-00042-00-4288 GOLF OUTING REVENUE 24,716 36,251 40,160 40,888 30,694 34,210 27000 s • � � � 9,000 j 79-000-42-00-4291 HOMETOWN DAYS - - - 72,543 110,937 110,763 117,000 '� . `�2& 0+' • � � 140,000 79-000-42-00-4295 MISC RETAIL _ _ 3,000 3,500_ 79-000-44-00-4400 DONATIONS 15,675 17,043 14,843 10,896 18,223 15,501 ' 14000 .., ,. t?,. � � � 14,000 79-000-45-00-4550 YOUTH SERVICES GRANT 3,0001 1 ,000 2,000 2,000 2,000 2,000 900 td `s.a.'3^n. ___,� 500 79-00046-00-4600 INVESTMENT INCOME 1 ,214 3,486 11 ,576 11,647 7,133 1,370 3,000 500 79-000-49-00-4902 LOAN FROM GENERAL FUND - - FrYs ,. • � • � � 50;000 _ _ ..-..._., _ ,. _ _ .- _ -. __ __ .., _ .. ...., 79.600.49.00.490'1 TRANS FROM GENERAL FO7REO is 617;616 704:096 � 7bb,908 1,010,158 1,1b1,778 7,080,348 979,600 , '- .,. • 415,161 TOTAL RECREATION REVENUES: 793,783 1,034,011 1 ,226,763 1 ,488,374 1 ,689,014 1 ,502,376 1,373 625 ' .�, ,'� • • • • 892,661 j t�kkl,� ¢h x:i PARKS REVENUES TRANS FROM GENERAL FO 7 REC - - `.`.'tiS'i1' rc i" • • 518,916 79-000-42-00-4287 IPARK RENTAL INCOME 140 430 390 - 15000 ,.,1:+ 15,000 79-000-44-00.4404 TREE DONATIONS - 300 900 1 ,405 - 800 500 ekIle e7 •,+, � � 600 TOTAL PARKS REVENUES: 140 730 1 ,290 1 .405 - 800 15,500 534,516 rr TOTAL PARKS & RECREATION REVENUES 1 ,689,014 1 ,503,176 1 ,389125 4'31z�" ' • � 1 ,427,177 - - -. - ,,TM'ER'T'�r PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 204,745 248,630 298,273 332,926 428 386 402 683 94 357 588 _ .... .,_ - _ ..._- . _. -111 -31. 79.810.50A0-5136 SALARIES - PART-TIME 38;781 32,874 35,468 41,155 33,153 ' 27,925 10,000 79-610-50-00-5137 SALARIES - OVERTIME 14,738 7,474 2,022 j 1 ,416 3,593 3,264 5,000 , v` ;' :':` ks • 4,000 A 79-610-61-00-5320 MASTER PLAN I COMMUNITY SURVEY 7,953 9,973 - 10,772 1,155 79-610-62-00-5405 PARK CONTRACTUAL 9,013 7,642 15,624 13,468 20,400 20,294 3,000 �.,,, .5{k:3 � � � _ 2,000 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 5,820 5,773 9,161 9,499 6,2541 7,983 11 ,000 sx.., dzxh+°$ " • I � 14,000 79-610-62-00-5417 MAINTENANCE-PARKS 32,056 33,011 34,250 46,240 47,568 1 27,282 35,000 4 t 34,000 r _UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ FY 2010-11 BUDGET _ PARKS & RECREATION x . Proposed FY ' 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 ) Vft ` �a�, • �, 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget "`�1 Budget PARKS EXPENSES CONTINUED 79-610-62-00-5421 WEARING APPAREL 3,571 i 5,525 6,363 6,928 6,992 2,801 4,500 >� , n2, 41100 79510-62-00-5434 RENTAL-EQUIPMENT 426 1,476 612 11968 _ 21783 1 ,631 3,500 2,500 7 79-610-62-00-5438 CELLULAR TELEPHONE 4,323 _ 2,741 3,903 4,521 4,259 3,927 I 4,500 79-610-62-00-5440 LAND DEVELOPER - 27,812 554 - 7,556 - 'e':p•: - 79-610-62-00-6445 LEGALEXPENSES - 1 ,710 2,213 1 ,125 14,385 10,742 4,000 • : =911 `. � � � 4,000 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS 968 2,165 _3_,681 1 ,185 - 79-61054-00-5604 TRAINING AND CONFERENCE - 11 ,082 834 r. .� y; ; ;;, � • - B 79-610-64-00-5605 TRAVEL EXPENSE 712 2,688 2,792 4,337 3,109 41 - 79-610-64-00-5612 CONTINUING EDUCATION 1 ,245 1 ,732 2,528 3,708 79-610-65-00-5802 OFFICE SUPPLIES 676 663 1,569 6,338 1 1,094 142 500 x�c 'txw$ 300 79-610-65-00-5804 OPERATING SUPPLIES 16,037 _ 20,168 25,545 35,877 29,646 20,214 25750 20,000 ' 79-610-65-005812 GASOLINE 104 _ - 725 11077 - m1r-1 79-610-65-00-5815 HAND TOOLS 1 ,504 1 ,923 4,116 3,6571 3,450 923 1750 0� :;,. , .; 1 ,750 79-610-65-00-5824 CHRISTMAS DECORATIONS 4,702 3,998 6,409 6,6291 3,250 2,330 500 +yc'1,m;' .. . . ,,, off 1 ,000 79-610-65-00-5825 PUBLIC DECORATION 1 ,696 2,648 1,160 1 ,332 1,730 - 500 4. ,.+`,;. � � 500 D 79-610-72-005500 IMRF PARTICIPANTS 19,584 24,050 23,601 26,021 33,486 32,296 33,159 ;•: : , 34,686 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 18,855 22,606 25,192 28,558 35,845 33,192 31327 1r11^:.,< iY€ ',g • • • 28,962 COMPUTER EQUIP &SOFTWARE _ 79-610-75-00-7003 OFFICE EQUIPMENT 428 - 1 ,424 1,421 565 - 50O 500 79-610-75-00-7701 FLOWERS/TREES 31 469 5,396 5,746 j 7,372 7, 108 257 1,500 lot 1 ,000 E 79-610-78-00-9005 MERIT TOTAL EXPENSES: PARKS 391 ,405 472,677 516,931 586,758 1 716,468 599,9161 570 485 '@ _~ � ' • 531 ,666 � RECREATION EXPENSES > : s PFF 79-650-50-00-5107 EMPLOYEE SALARIES 180,610 228,500 261 ,262 353,326 409,665 400,557 358,738 1 rk`a,-';?'. . t _375,430 79-650-50-00-5108 CONCESSION STAFF - 4,749 3,397 3,557 7,905 8,842 9,000 tuff 10,000 79-650-50-00-5109 PRE SCHOOL SALARIES - 61 ,411 73,453 36,905 18,000 x P,`.r p, tt, 20,000 796850-50.00-5136 PART TIME SALARIES. ` - - - 42,060 13,506 sxr..'^'t i �. ';V; " � � � 22,000 79-650-50-00-5137 OVERTIME - _ 93 15 - 350 :;;iv ,.^ �. � � 300 79550-50-00-5150 ,SALARIES-INSTRUCTOR CONTRACT 44,741 104,398 129,206 73, 120 105,573 87,243 1 66,000 16,000 79-65050-00-5155 SALARIES-RECORDING SECRETARY 1 ,795 2,192 2,052 2,465 3,169 2,966 3000 %.;M � � � 3,000 50,000 79-650-62-00-5401 CONTRACTUAL SERVICES O UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION »tz< 2003-04 2004-05 1 2005-06 2006-07 2007-08 2008-09 2009-2010 i o- Proposed FY ti x, ., • •• • 2011-12 i ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual ! Actual Actual Budget ,BFI„ , � �q = • • - Budget RECREATION EXPENSES CONTINUED 79-650-62-00-5408 MAINTENANCE SUPPLIES 5,349 5,234 6,728 5,799 4,205 3,714 3.750 •'s<k27Q � > • • � 2,000 79-650-62-00-5409 MAINTENANCE-VEHICLES 34 804 484 2,282 1,334 1 ,552 1700 ,1, ';i„r„,f: � � • 1 ,000 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 2,063 3,985 4,779 7,043 4,294 4,267 5,000 ,� ;;;,,".:.4, •1 � • 4,500 _ 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 4,238 458 539 3581 2, 100 489 900 7777 � • 5001 79-650-62-00-5435 ELECTRICITY - - - - 8,900 12,031 23,000 22,000 ` 79-650-62-00-5437 TELEPHONE/INTERNET 1 ,141 609 446 1 ,973 1,328 1 ,179 1 ,300 u , `{�;1 " S 1 ,300 79-650-62-00-5438 CELLULAR TELEPHONE 3,623 2,306 4,574 4,720 5,599 4,717 3,000 txmi • • 3,000 79-650-62-00-5445 PORTABLE TOILETS 3,341 3,215 3,990 2,986 8,743 5,556 5,000 4,500 79-650-62-00-5603 PUBLISHING/ADVERTISING 23,433 23,967 23,444 21 ,605 28,052 41 ,405 27000 • • � 27,000 79-650-62-00-5605 BOOKS/PUBLICATIONS 278 360 584 f 581 321 708 100 dx #}1t ; ,;r,x ,„�k' � � 100 79-650-62-00-5606 DEPOSIT REFUND 9,020 _ 9,014 5,695 4,145 - 79-650-64-00-5600 DUES 1 ,264 1 ,543 1 ,462 2,372 3,552 713 1000 S,�„ a . ,, ' _ • • 1 ,500 C 79-650-64-00-5602 PROFGROWTH/SUBSCRIPT 4,029 41740 7,426 458 - AND ._ . R .0 . . , ". _ .. .... k _ .._ .. - 79-650.64-00-5604 TRAINING ANO CONFERENCE - '- ' - 7606 '5,281 ' 2455 500 79-650-64-00-5605 TRAVEL EXPENSE 435 3,111 1 ,960 1 ,577 1 390 354 ,x .>, %� - 79-6506500-5802 OFFICE SUPPLIES 5,534 5,292 6,058 6,993 6,6121 4,599 4,500 3,000 79-650-65-00-5803 PROGRAM EXPENSES 15,405 39,697 47,176 55,472 64,351 54,603 57750 t, i. � � � 55,000 79-650-65-00-5804 OPERATING SUPPLIES 4,037 2,984 5, 191 - 3,4071 643 1 ,500 1 ,000 79-650-65-00-5805 RECREATION EQUIPMENT 2, 113 2,503 3,544 4,018 6,424 1,788 3,000 2,000 79-650-65-00-5808 POSTAGE & SHIPPING 51348 7,050 7,565 8,597 11 ,086 12,009 5,000 8,000 79-650-65-00-5812 GASOLINE 382 1 ,182 1 ,573 3,823 4,521 4,511 OS 00 �,' '< r. ; � • � 3,000 79-650-65-00-5826 MILEAGE 852 818 818 456 370 146 400 1j+ ?V,x;; r � • 300 79-650-65-00-5827 GOLF OUTING EXPENSES 14, 193 19,257 21 ,945 22, 177 18,779 21 ,457 1800077w"_'.X -ii56 • � • • 6,000 79-650-65-00-5828 CONCESSIONS 2,482 9,910 11 ,660 14,011 f 25,142 18,658 13,000 18,000 MISC RETAIL - - ,... }"; ,a• � � • 3,000 ! 79-650-65-00-5833 HOMETOWN DAYS EXPENSES - - - 78,863 98,780 94,783 930004 . ,"e.';'x", 3,, ..:. �'x • � • • � 100,000 79-650-65-00-5840 SCHOLARSHIPS 6,311 809 1 ,570 413 512 1 ,049 2000 > -Fs`1: 8y � � � 1 ,000 79-650-65-00-5841 PROGRAM REFUND - 8,856 11,688 7,827 8,842 11 ,291 9,000 + 1 000 79-650-72-00-6500 IMRF PARTICIPANTS 17,405 20,756 23,153 29,823 31 ,891 35,095 29804 � 42,205 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 16,630 23,162 27,104 34,546 39,543 40,430 35,847 7XT59 "„ 30,8761 _ 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 4,604 5,428 6,755 5,680 1,807 157 500 , ; ?SF.RY,"� � � 5 0 REPAYMENT OF GEN FUNDLOAN - "I' ' s,,.y(I) e • � � • • 50,000 3 of 4 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION Nd 4 s § Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 {€ 4 s. r� r 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget Budget i RECREATION EXPENSES CONTINUEDm 79-650-78-00-9005 MERIT 79-650-78-00-9009 USE OF RESERVE - - - 16,835 7,525 440 TOTAL EXPENSES: RECREATION 380,691 546,889 633,828 846,811 1 ,004,471 959,372 818,639 x ? " • 895,511 TOTAL FUND REVENUES 793,783 1 ,034,011 1 ,226,763 1 ,488,374 1 ,689,014' 1 ,503,176 1 ,373625 ' : r 1427,177 TOTAL FUND EXPENSES 772,096 1 ,019,566 _ 1 ,150,759 1 ,433,569 1 ,720,939 1 ,559,288 7 ,389125 1 ,427,177 FUND SURPLUS (DEFICIT) ENDING BALANCE 21 ,687 14,444 76,003 54,805 (31,925) (56, 112) (15 500) )ry 7,. # r r 0 e .. PARKS & RECREATION DEPARTMENT HEAD COMMENTS A Depends on rain days for baseball B 4 staff for recertification for playground safety inspections ' ` — C 3 Certified Park & Rec Professionals; 1 Therapeutic Recreation Certification = sT > D Replacements of flags and banners for City buildings as they_deteriorate. ❑ " ry - --wn _. ^ i E IAnnual flowers at City Hall, Library, Town Square and Riverfront '22 4of4 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ - . FY 2010-11 BUDGET RECREATION CENTER zggs��o- tAfCTtiei4 Proposed FY 2007-08 2008-09 2009-2010 , bed + o •f • 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Budget ^`-B4dg @t Budget REVENUES 80-000-40-00-3999 BEGINNING BALANCE - (83,000) F _, ¢12,379}. .• (128,075) 80.000-42-00-4200 MEMBERSHIP FEES - 321,099 400,000 4184 . . 410,000 80-000-42-004210 GUEST FEES - 1 7,517 10,000 m'Tr2 . • 3,5001 80-000-42-00-4220 SWIM CLASS - 17,060 42,000 4 W . • 35,000 80-00042-00-4230 PERSONAL TRAINING FEES - 11 ,576 20,000 M 75400" . 15,000 80-00042-00-4240 TANNING SESSIONS - 2,817 5,000 - =2:1007, . 2.500 . . 125,000 80.00042-00-4270 FEES FOR PROGRAMS - 121,406 194,000 t94,ggqt 80.00042-00-4280 CONCESSIONS - 8,372 12,000 ' 12;Sgq,; .• • 12,000 80-00042-004295 MISC RETAIL 80-00042-00-4265 VENDING MACHINES - - - 80-00042-00-4286 RENTAL INCOME - 4,698 5,500 80-00044-00-4400 DONATIONS / SPONSORSHIPS - 3,447 12,000 ` . ,s 'YtW(o- •• • 2,000 100,000 ""`°"1,- '.;`I TRANSFER IN - ' 80-00045-00-4550 GRANTS SCHOLARSHIPS - 1 ,100 71- 1% . • 500 480,925 TOTAL REVENUES: - 597,992 618,600 B'f1�g2{" EXPENSES ,.r„ 80-000-50-00-5107 SALARIES 27,886 34,200 3 .947 • r 34,200 80-000-50-00-5109 SALARIES - PRESCHOOL - 35,781 48,000 ?'30i' . .3 35,000 80-000-50-00-5136 SALRIES - PART TIME - 90,60_ '.1g1;IY �'i •� r 98,000 80-000.50-00-5137 'SALARIES - OVERTIME - 953 1 ,000 :' ."i'fi:q • • 500 80-000-50-00-5150 SALARIES - INSTRUCTORS - 59,912 86,000 - �B`T • •• 65,000 80-000-62-00-5401 _ CONTRACTUAL SERVICES _ _ - ;'l 1' r • __ 15,000 80-000-62-00-5408 MAINTENANCE SUPPLIES - 14,184 • 12,000 •T"t40 ' 646 11000 80-OOOE2-00-5410 MAINTENANCE - OFFICE EQUIP - 2.131 21750 1 q IT • • 4,500 80-000-62-00-5416 MAINTENANCE - GENERAL - 16,432 10,000 �w. ' '�' • � • 16,000 80-000-62-00-5426 GRANTS - - 1 ,100 500 80-000.62-00-5430 TOWEL RENTAL - 536 1,000 ' t,20Q"j . . 1 ,500 80.000-62-00-5431 POOL REPAIR - 10,258 711 500 $�,5ggq •• • 5,000 80.000-62-00-5432 LEASE PAYMENT - 175,000 210000 "21q,Oggj • • 220000 80-000-62-00-5433 LICENSES/PERMITS - 342 1000 700 80-000-62-00-5434 IPOOL SUPPLIES - 4,375 5,000 4,591 . • 3,200 80.000-62-00-5435 ELECTRICITY - 27,119 47,000 • . • 28,000 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET RECREATION CENTER 2ua It It>te - Proposed FY 2007-08 2008-09 2009-2010 r 0 2071-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Budget ,BU40t -, '�'; . . - Budget RECREATION CENTER EXPENSES CONTINUED 80-000-62-00-5437 TELEPHONE - 1 ,455 1750 r �2;000 1 ,750 80-000-62-00-5438 CELLULAR PHONE 596 700 :700) • rr 600 80-000-62-00.5439 PROPERTYTAX - 26,480 26;3265 �� � 53,000 80-000.62-00-5440 SECURITY 200 : 720 x :720` . r 500 _ 80-000.62-00.5603 PUBLISHING / ADVERTISING - 859 1500 1;500; 1 ,500 80-000-62-00.5605 BOOKS / PUBLICATION - 105 700 I,400 50 S0 80A00-64-00-5600 DUES - 174 200 2 200 80-000-64-00-5604 TRAINING & CONFERENCES - 660 80-000-64-00-5605 TRAVEL EXPENSES - 70 80-000-65-00-5802 IOFFICESUPPLIES - 5,045 4,000 e, e"1 2,600 80-000-65-00.5803 PROGRAM EXPENSES 18.631 31 ,000 $^:.:2 ;: 0tF2,C 17,000 80-000.65-00.5804 OPERATING SUPPLIES - 2,593 3,800 3,000 80-000.65-00-5805 RECREATION EQUIPMENT 6.678 20,000 6,000 80.000-65-00-5808 POSTAGE & SHIPPING - 73 800 r . 600 80-000-65-00-5812 GASOLINE - - 300 `. $ . . . 300 = 80-000-65-00-5826 MILEAGE 87 250 200 80.000-65-00-5828 CONCESSIONS - 5,234 4,500 ,^,e-, 6.000 MISC RETAIL - W 300 80-000-65-00-5840 SCHOLARSHIPS 500 400 80-000-65-00-5841 PROGRAM REFUNDS 2,700 1 ,000 `, $ 4k$�n, r � � 4,000 80-000.65-00-5842 MEMBERSHIP REFUNDS - 1,294 1 ,000 s�, >,,.'9 , " le 1 ,500 80-000-72-00-8500 JIMRF - 4,088 2,822 ' • "F1'(OMFf . . . r 10,000 80-000.72-00-6501 SOCIAL SECURITY - 15,658 20,976 '; „- 20,978=.i . • 17,708 80-000-75-00.7002 COMPUTER EQUIP & EQUIP - 22,278 1,000 '3;200+ r 1 ,000 80-000.75-00.7003 OFFICE EQUIPMENT - 500 . 8 r . 300 80-000-75-00.7500 PHONE SYSTEM - 6074 200 777777 200 '. . . 200 80-000-78-00-9909 BAD DEBT / LOSS _ - 80-000-78-00-9002 NICOR - 15,509 .{ E106,r r . . 11 ,000 80-000-99-00-9979 TRANSFER TO PARKS & REC `-,T` TOTAL RECREATION EXPENSES: 575,571 695,748 IS t' °� • �� 677,808 TOTAL FUND REVENUES - 597,992 618,600 ^bCl1Y°�" 480,925 TOTAL FUND EXPENSES - 575,571 695,748 �'" ..6TL'U83'* • �� : 677,808 FUND SURPLUS (DEFICIT) ENDING BALANCE - (77,579) (77,148) `06 REC CENTER DEPARTMENT HEAD COMMENTS: 1 1"1., Ile� 2of2 Reviewed By: Agenda Item Number IFroP Parks ❑ ,�J1 Recreation ❑ PARrC & P5CWOCN Director City Administrator ❑ Tracking Number Legal ❑ roxrmu wnt�uuu�murer Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park Open House - Discussion Agenda Date: April 22, 2010 Synopsis : Discussion on the park design of Riverfront Park and the park open house for said design, to be held at 6pm prior to the Park Board meeting. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number 1P ron Parks ❑ ,,,,11lsllll Recreation ❑ PAW & RECWTIC" Director ■ City Administrator ❑ Tracking Number Legal ❑ ✓ Human Resources F-1 Police ❑ Park Board Agenda item Tracking Document Title: February 2010 and March 2010 Budget Reports Agenda Date: April 22, 2010 Synopsis: See title. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Specific line-items will be discussed at the meeting. United City of Yorkville Detailed Revenue and Expense Report for first 10 accounting periods in FY 09110 (May, June, July, August, Sept, Oct, Nov, Dec, Jan, Feb) Report ran on Mar 19, 2010 at 8:43 am v, P€bt1)`3ty' ; %.^ FebNety , Ye]nTU<tldte". Y4aT tb«pXCe EY p431t1 170.E415ifm"4eCk ' .SUd`"etLi ed a .,IiescrA ioff ., , $U et ,., Aftlily - " `buG et actual ,w eud eC � , v..6ildgee ' LAND CASH REVENUES 72 000 40-00 3999 Beginning Fund Balance ( 11,251.66) (41 251 66) (412,516.54) (412,516.547 � , (495,019 84) (82,503 30) 72-000-44-00-4413 Reimb from other govt s { _ ..`�.. _ ... 72-o66-45-00-4501 Cannonball Ridge Grant 72-000-47-00-4700 OSLAD Grant 30,166 66 < , 301,666,66 - i, ' 362,000 00 362,000 00 72-000 47 -00-4701 GREENBRIAR YT, - 72-000-47-00-4702 BIKE PATH GRANT _. 16,666.66 - 166,666.66 - ` 200,000 00 200,000.00 72-000 47-00-4703 PRAIRIE GARDEN t? - _ - 72-000-47-00-4705 COUNTRY HILLS ¢ " 72-000-47-00-4707 FOX HIGHLANDS - ( ' -- - 72-000-47-00-4709 SUNFLOWER ;- D ' - 72-000-47 00-4712 .RIVER'S EDGE _ 72-000-47-00-4714 WOODWORTH - _. 4' - _- r 72-000-47-00-4715 WHITE OAK UNIT 1&2 72-000-47-00-4716 WHITE OAK UNIT 3&4 72-000-47-00 4717 KYLN'S CROSSING 72-000-47-00-4718 FOXFIELD II PARK 72-000-47-00-4719 WILDWOOD 72-000-47-004722 KYLNS RIDGE fr. �• 72-000-47-00-4723 ' HEARTLAND CIRCLE 72-000-47-00-4725 WI_NDETT RIDGE :' H` 72-000-47-00-4727 GRANDE RESERVE 103 337.31 (103,33) 31) 72-000-47-00-4731 MONTALBANO HOMES -' - %� 72-000-47-00-4732 RAINTREE VILLAGE 2,333 33 r." 23,333.32 - Y , 28,000 00 _28,000 00 J2-000-47-004734 WHISPERING MEADOWS 3,383.34 (3,383.34) 72-000-47-004735 PRAIRIE MEADOWS_ ° _ 72-006-47-00-4736 BRIARWOOD 7 000 47-00-4737 CALEDONIA 72 000 4J 00 4738 AUTUMN CREEK 1,250 00 _ 3,076.71 (?; 12,500.00 58,324.99 15,000 00 (43,324 99) 72 000 47-00 4739 WYNSTONE TOWNHOMES 72-000-47-00-4740 VILLAS AT THE PRESERVE 72-000 47-00-4741 BAILEY MEADOWS 72-006:47-00-4742 BLACKBERRY WOODS ? -72-000 47-00-4743 CORNEILS CROSSING 72-000 47-00 4744 HUDSON LAKES S, - - • . - 72-00047__00 4745 PRESTWICK ` 72-000 47 00 4746 WESTBURYr 72-000 47-00-4747 WESTHAVEN 72-000-47-00-4748 WILLMAN - F, 72-000-47 0614749 BLACKBERRY WOODS t 72-000-47-00-4750 'KENDALLWOOD ESTATES9, 72-000-47-00 4751 CANNONBALL RIDGE PARK . (' - 72-000-47-00-4752 BRISTOL ISTOL BAY LAND CASH 4,166 66 7 > 41,666 66 50,000.00 50,000 00 - 72-000-49-00-4901 TRANSFER FROM GEN FUND 72-000-49-00:4462 TRANSFER FROM LAND 7 & RE-000-49-00 4903 TRANSFER FROM PARK & - _ _- TOTAL LAND-CASH REVENUES: 1333165 - (38,ll495) „,` 133,316.76 (197,470.90) x', 159,98016 . 357,451.06 _ 4,r.. _ LAND-CASH EXPENSES r , Cr 72-000-75-00-7308 RIVERS EDGE PARK #2 _ K _72-000-75-00-7317 HEARTLAND CIRCLE _ -, 22,407 74 (22,407 74) 72-000-75-00-7326 MOSER HOLDING COSTS 50D OD G 5,000.00 - 5,000 00 61000 00 1,000.00 72-000-75-00-7327 GRANDE RESERVE PARK _ ry _ - 72 000-75-00-7328 PRAIRIE MEADOWS 72 000 75-00 7330 WHISPERING MEADOWS _ 91108 84 XT 195,014 54 (195 014.54) 72-000-75-00-7332 CALEDONIA _72-000-75-00-7333 RAINTREE VILLAGE 3,214.33 32 143 32 - ( 38,572 00 _- 38 57,00 7 000 75-00-7334 HOOVER HOLDING COSTS ' - EP _ 72 000 75-00 7335 GRANDE RESERVE BIKE TRAIL , 2,650.00 "", (2,650.00) 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL 3,750.00 f Jl' 37 500.00 11,214.50 ;' 45,000 00 33 785.50 72 660-99-00-9901 TRANSFER TO GEN FUND 5,867.33 ". 64,540.66 52,806.00 70,408 00 1 602 00 TOTAL LANDCASH EXPENSES; , 1333166 91,10884 E`,- 139,183.98 289,092.78 159,98000 (12911278) ✓ 1. TOTAL LAND-CASH EXPENSES: , 1333165 (3817495) {F5', 133,316.76 (197,470.90) 159,98016 TOTAL LAND-CASH PLUS/DE DEFICIT: 133 (0.01) ' (129,283.79) '9110884 1 ;` 139,183.98 289,092.78 c 159,98000 (5,867.22) (486,563.68) 0.16 United City of Yorkville Detailed Revenue and Expense Report for first 10 accounting periods in FY 09/10 (May, June, July, August, Sept, Oct, Nov, Dec, Jan, Feb) Report ran on Mar 19, 2010 at 8;43 am L Februdry ,r fe0ruati` gear [p"itlOC� "1'�aErRa deke FY 0$(10 17Ae0cVRR)eLE,� - " .Bud 2t LI�e 1KVA 8 "." a „- " BFI eG Fh (ehGe, x` OPERATING REVENUES (FUND 79) ¢ _ _ 79-000-40-00-3999 BEGINNING FUND BALANCE (3,416 00) (3 416 00) , (34,166 54) (34,166.54) (40,999 84) (6,833.30) 79 000 42-00 4270 FEES FOR PROGRAMS 20,268 J5 14 008 95 202,687 50 164,413.65 F" 293,225 00 78,811.35 79-600-42-00-4280 CONCESSIONS/ALL SALE ITEMS 2,250 00 ;'-; 22,500.00 33,)6].13 4"- 27,000 00 _(6,767.13) 79-000-42-00-4285 VENDING MACHINE INCOME 79-000-42-00-4286 RENTAL INCOME 79-006142-00-4287 PARK RENTAL INCOME 1,250 00 r 12 500.00 10 769.00 15,000 00 4,23100 79-000 42-00-4288 GOLF OUTING REVENUE 2,250 00 q; 22,500.00 0 659.00 {{ 27,000 00 18,341 00 J9-06642100-4291__- HOMETOWN DAYS. _ 9,]50 00 j 97,500.00 137 447.85 [« 117,000 00 (20,447.85). J9-000-42-00-4295 MISC RETAIL ! 250.00 ? Y. 2,500.00 - "vT` 3,00000 3,000.00 79-000-44-00-4400 DONATIONS 1,166 66 11,666.66 6,847.00 �?� 14,000.00 7,153.00 79-000-44 00 4404 TREE DONATIONS 41.66 416.66 F; 500.00 500.00 79-000-45-00-4550 (YOUTH SERVICES GRANT 75.00 G�. 750,00 1,477,61 900.00 (577,61) 79-000-46-06-4600 INVESTMENT 250 60 22 72 F 2 500 00 234.64 €, 3,000 00 2,765,36 79-000-49-00-4901 TRANSFER FROM GEN FUND 81,625,00 81,625.00 fa„ 816 250 00 816,250.6o 9]9,500 04 163,250.04 J19-000-49-00-4902 TRANSFER IN FROM GF (CASH) k ; 150,000m ,ry _ 0501000.00) 79-000-49-00 4980 TRANSFER FROM REC CENTER , 79-000-99-N 9973 TRANSFER TO LAND ACQ TOTAL OPERATING REVENUES (FUND 79): 115,]61 07 92,240.67 1,157,604.25 1,295,699.34 1,389,125 20 93,425.86 _ (;✓ _ PARKS EXPENSES (FUND 79) 79 610-50-00-5107 SALARIES PARKS 32,875 00 31,080.28 _ 328,750.00 281,309,63 m 394,500 00 113,190.37 79 610-50-00-5136 SALARIES PART TIME _ 833.33 8,333.32 ],509.00 ," 10,000 00 2,4491 00 79610-50-005137 SALARIES OVERTIME 91666 C°2 4,16666_ 263,56 r£ 5,_00000 4,736.44 79 610-61-00-5320 MASTER PLAN ,:79-610-62-00-5405 PARK CONTRACTUAL_ _ 250.00 (" 2,500 00 610.00 3,000 00 2,390.00 79-610-62-00-5408 MAINTENANCE EQUIPMENT 916.66 1,437,81 r " 9,166.66 9,]38.08 F 11,000 00 1,261.92 79-610-62-00-5417 MAINTENANCE-PARKS 2,91666 21644 29,16666 10,873.43 [ 35,0-0000 24,126.57 79-610-62-00-5421 WEARING APPAREL 375.00 15532 3,750 00 2,444.43 k-v 4,500,00 _ 2,055.57 79-616-62-00-5434 RENTAL EQUIPMENT 291,66 4"L 2,916 66 - 5' 1500 00 3,500.00 79-610-62-00-5438 CELL PHONES - 37500 263191=v 3,75000 2,380.48 Fc„ 450000 2,119.52 79-610-62-00-5445 LEGAL EXPENSES 33333 ".j 3,66666 4,119.75 ; 400000 (119.75) 79-610-64-00-5604 TRAINING & CONF 79-610-64-00-5605 TRAVEL EXPENSES 79-610-65-00-5802 OFFICE SUPPLIES 41.66 60.86 t*: 416.66 60.06 500 OD 439.14 79-610-65-00-5804 OPERATING SUPPLIES '. 2,145.83 305 40 21,450.32 6,864.04 25,]50 00 18,885.16 79-610-65-00-5815 ',HAND TOOLS 145.83 122.61 { 1,458.32 046.74 t 1,750 00 903.26 79-610-6S:00-5824 CHRISTMAS DECORATIONS ! 41 66 ;_', 416.66 303.27 500.00 _ 196.73 79-610-65-00-5825 PUBLIC DECORATIONS 41 66 95.95 ¢,v 416.66 95.95 k., 500.00 404.05 79-610-72-00-6500 IMRF PARTICIPANTS 2,763.25 _ 2 920.35 t' 27,632.50 23,847.74 4g 33,159 00 _9,311 26 79-610-72-00-6501 SOCIAL SECURITY 2,610 58 2:355.38 C„' 26,105.82 21,580.50 F r 31,327 00 9,746.50 79-610-75-00-7003 _OFFICE EQUIP 41.66 416.66 - �. 500.00 500.00 79-610-75 -00 7701 FLOWERS/TREES 125.00 F 11250.00 1,010,35 0^, 1,500 00 4W65 79-610-78-00-9005 MERIT F°"" M TOTAL PARKS EXPENSES (FUND ]9): - 47,540,43 39,013.67 = 475,738.22 373 858.61 F, 570,406 00 196,627.39 c` RECREATION EXPENSES (FUND 79) " `gBg 79-650-50-00-5107 SALARIES REC FULL-TIME 29,894 83 29,109 95 298,948.32 263 464.]5 k,^ 358,738 00 95,273.25 79-650-50-00-5108 CONCESSION STAFF 750 00 7 500.00 8 217 J2 Hu' 9,000 00 782.28 79-650-50-00-5109 SALARIES-PRE-SCHOOL 1 500 00 i,988.00 N" 15 000.00 14 967.16 0' 18,000 00 3,032,84 79-650-50-00-5136 SALARIES-PART-TIME 1,125__00 850.00 ''`" 11,250.00 SS 331.91 13,500 00 2,166J69 79 650-50-00 5137 SALARIES OVERTIME 29A6 291.66 - y 350.00 350.00 79-650-50-00-5150 SALARIES INSTRUCTOR 5 500 00 1,241.01 (a, 55,000,00 11,961.66 � , 66,000 00 54,038,34 79-650-50-00-5155 SALARIES RECORDING SECRET 250 00 137.38 JR 2,500AF 1986 52 t 3,000 00 1,019,48 79 650-62-00 5401 CONTRACTUAL SERVICES _ 2 000 00 r - 3J 239.35 (3J 239 35) AI 79-650-62-00-5408 MNTENANCE SUPPLIES 312.50 65 36-0- 8 11" 3,125.00 553.90 3,750 00 3,196,10 79:650-62-00-5409 MAINTENANCE VEHICLES 141 66 309.12 1,416.66 536.58 1,700 00 1 163 42 79-650-62-00-5410 MAINTENANCE OFFICE EQUIP 416 66 214 99 4J66:66 3,45b.44 £ 5,000 00 1 549 56 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 750 00 45.00 8 900.00 855.00 19 1 79-650-62-00-5435 _ELECTRICITY 1,916.66 932 67 ¢' 66 66 13,741A1 g 23,056.00 9,258,89 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 89 91 '-_ 1,083,32 793.36 P 1,300 00 506 64 79-650-62-00-5438 CELL PHONES 250.00 243 20 2 500 00 2,317.51 i, 3,000 00 682.49 79-650 62-00-5445 PORTABLE TOILETS _ 416 66 4 166 66 4 244.64 £i- 5,000 00 755.36 79 650 62 00 5603 PUBLISHING/ADVERTISING 2,250.00 0?' 22 500.00 19 226.6] r",, 27,000 00 7,773.33 79 66162-00-5605 BOOKS/PUBLICATIONS 8.33 F N 83.32 104.00 100.00 (4.00) 8500 ,0 833.32 1,061,00 C,L 1,00000 (61.00) 79-650-64-00-5600 DUES 03 33 _ 79-65d:64-00-5604 TRAINING & CONFERENCES -79-650 64-00-5605 TRAVEL EXPENSES - =79-650:65100-5802 OFFICE SUPPLIES 375.00 297 20 FN. 31750.00 1,669.61 f 4,500 00 2,830.39 65 J9 650 00 5803 PROGRAM EXPENSES 4,812 50 2,524.98 48 125.00 35:358.1] 'T. 5],750 00 22,391.83 79-650-65-00-5804 OPERATING SUPPLIES 125.00 13.89 1 250.00 92.66 1150000 1,407.34 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 285.41 { = 2,500.00 285.41 E' 3,000 00 2,714.59 79 650 65-00-5808 POSTAGE & SHIPPING 416.66 LK: 4 166.66 6,10].495',' 51000.00 - (1,107.49) 79-650 65-00-5812 GASOLINE _ 416.66 137.53 %:% 4,166.66 1,596.98 0`<,, 5000.00 3,403.02 79-650-65-00-5826 MILEAGE 33.33 Fk 333.32 - 6 400.00 400.00 79-650-65-00-5827 GOLF OUTING EXPENSES 1,500 00 15,000,00 6,000.69 tryN4 10,000 00 11,999.31 79-650-65-00-5828 CONCESSIONS 1,083 33ry 10,833.32 16,976.69 F % 13,000 00 (3,976.69) 79-650 65-00-5833 HOMETOWN DAYS EXPENSES 7175000 625.00 77,500.00 100579.28 F1''�- 93,000 00 (],579.28) 79-656 6500 5840 SCHOLARSHIPS 166.66 1 666.66 156.00E 2,000 00 1,844.00 79-656165.00-5841 PROGRAM REFUND 750.00 18600 (pp' J,500.00 5,307.00 - 9,000M 3,613.00 79-650-72-66 6500 IMRF PARTICIPANTS 2,483 66 2,917 56 y-. 24,836.66 24,258.61 £. ; 29,804 00 5,545.39 79-650-72-60-6501 SOCIAL SECURITY 2,987 25 2j495.04 P 29,872.50 23,430.02 35,84] 00 12 416.90 79-650-75-00-7002 COMPUTER EQUIP AND SOFTWAR 41.66 416.66 98.00 500.00 _ 402,00 7 9-650-78-00-9005 MERIT - -79-650-78­66 9009 RESERVE - - - _._ TOTAL RECREATION EXPENSES (FUND 79): . 68,219 83 46,749.22 682 199.02 617,233.89 818,639 00 201,405 11 TOTAL OPERATING REVENUES (FUND 79): 115,761.07 92,240.67 1,157,604.28 I 295 699.34 14389,125.20 93,425 86 TOTAL EXPENSES (PARKS AND RED FUND 79): 115,760.26 854762.89 f 1,157,937.24 991 092 50 14389,125.00 398 032 50 SURPLUS/DEFICIT 0.81 6,477.78 5. (332.96) 304,606.84 0.20 (304,606 64) United City of Yorkville Detailed Revenue and Expense Report for first 10 accountina Periods in BY 09/10 (May, lane, July, Ammst, Sept, Oct. Nov, Dec, Jan, Feb) Report ran on Mar 19, 2010 at 8:43 am " PabOfSYy ., PBbCF(3" „ YtNYtS pate Ye'sr t6 at all PIT anFxl,�d`, 8utl etdtt7e Item # . ,D ' cYi tfa ., Retl eh '" ACte$t tiu� eE;,., . „ ', attua <," ad ak ,III ' f50Ce Y REC CENTER REVENUES -F_ 't _ 80000-40-003999 BEGINNING FUND BALANCE (691666) (691666) x, (69,16654) (69166.54) ( , (8299984) . (1383330) 80-000-42-OD 4200 MEMBERSHIP FEES ._ 33,333.33 _ ._ 33'S97 00 5-;' 333,333 32 322 965.00 400,000,00 77,035U0 80-000-42-00-4210 GUEST FEES 833.33 _ _ 518 00 a,. 8,33332 3,213,00 (;, 10_000 00 6,787.00 80d00-42-00-422O SWIM CLASS _. 3,500 00 _ 1 136 00 E , 35,0.0.0.00 24,84250 1:, 42,000.00 1],15].50 86-000-42-00-4230 PERSONAL TRAINING FEE 1,666.67 _ 777 00 ;;'- 16,666_66 10,728.00 20,000.00 _9,272.00 80 000-42-00-4240 TANNING SESSIONS 416.66 _ . 365C0 Es 4,166A6 1,702.00E 5,000 00 3,298.00 80 000-42-00-4270 FEES FOR PROGRAMS _ 16,166 66 15 104.40 L= 161 66666 98,979.96 194,000 00 _ .95,020.04 80-000-42-00-4280 CONCESSIONS 11000.00 1 56010 ssf. 10,000._00 10,097.44 [ 12,000.00 1,902.56 80-000-42-00 4285 VENDING MACHINES _ - F - - - - 80-000-42-00-4286 RENTAL INCOME 458.33 ! 307.50 41583.32 2,445.50 e',:.. 5,500 00 3,024 50 80-000-42-00-4295 'MINA RETAIL "" - 149.23 ), (149 23). 80-000 44-00-4400 DONATIONS/SPONSORSHIP 1,000 00 2,083 00 [ 101000.00 2,883.00 f'-^ 12,000 00 9,117.00 _ 80-000-45-00-4550 '.GRANTS/SCHOLARSHIPS 91.66 916.66 1,400.00 f 1,100 00 (300.00) TOTAL REC CENTER REVENUES. ' 51,549.98 48,931.34 r= 515,500.06 410,269.09 ( 618,600 16 '.. 20b331.07 0] REC CENTER EXPENSES (1' E in 80-000-50-00-5107 SALARIES REC CENTER 2,850.00 2 630 J] 5r 28,500.00 27,491.54 34,200.00 6o708.46 SO-000-50 00 5109 SALARIES PRESCHOOL 4,00000 2 352.65 40,000.00 16 689.8] r5, 48,000 00 31,310,13 60 000 50.00 5136 .SALARIES PARTTIME 8,750,00 J 330 JS 0` 87,500.00 79 86].2] t= 105 000.00 25 132 73 80-000-50-00-5137 SALARIES OVERTIME 83.33 '. 833.32 T 1 000 00 1,000,00 80-000-50-00-5150 SALARIES-INSTRUCTORS 7,166,66 4 458 25 6- 71,666.66 45 394.61 E; 86,000 00 40,60539 80-000-62-00-5401 CONTRACTUAL SERVICES 11818.50 0 - 10 189.80 g (10,189,80) 80 000 62 00 5408 MAINTENANCE-SUPPLIES 1,000.00 972 62 g,r 10,000.00 6 911.55 12,000 00 5,088 45 80-000-62-00-5416 MAINTENANCE-OFFICE EQUIP 229.16 269,07 5^ 2,291.66 3 728.45 I ;; 2,]50 00 (978.45) 80-000-62-00-5416 MAINTENANCE-GENERAL 833.33 416.69 0;?- 8,333.32 17,678.99 -, 10,000 00 (7,678 99) 80-000-62-00-5426 GRANTS 91.66 6637 F,„ 916.66 216.32 E -� 1,100 00 883.68_ 80-000-62-00 5430 TOWEL RENTAL 83.33 (.;. 833 32 1,028_00 r` 1,000 00 f28.00) 80-000-62-00-5431 POOL REPAIR _ 625.00 - 338.75 E, 61250.00 844.95 ° ],500 00 6,655 05. 80 000-62-00-5432 LEASE PAYMENT 17,500 00 - 17,500 00 ;/ 175,000,00 192,500.00 s' 210,000 00 14,500 00 80 000-62-00-5433 LICENSES/PERMITS 83.33 € v 833 32 150.00 g " 1,000 00 850.90 80-000-62-00-5434 POOL SUPPLIES 416.66 - 98606 R" 4 166.66 3,139.62 L,,, 5,000 00 1,860 38 80 000-62-00 5435 ELECTRICITY 3,916 66 2 294 28 E 39 166,66 21,743.91 H ' 4],000 00 25,256 09 80 000-62-00 5437 TELEPHONE/INTERNET/CABLE 145.83 125.40 D 1,458.32 1,080.82 L, 1,]50 00 669.18 _ 80-600-62-00-5438 CELL PHONES 58.33 40 53 y-0r% 583,32 38624 " 700.00 313.76 80 606-62-00-5439 PROPERTY TAX 2,206 66 ^j` 22,066,66 26,320.12 26,480 00 159.88 80 000 62-00 5440 SECURITY 60 00 % SOL 220.00 p", 720.00 500.00 80 000 62-00 5603 PUBLISHING/ADVERTISIN 12500 125000 1,477__83 ' „ 1,50000 22.17 80-000-62-00-5605 BOOKS/PUSLICATION 8.33 R; 83 32 - „ 100.06 _ 100.00 80-000-64-00-5600 DUES 16.66 166.66 89.00 € ' 200.00 _ 111100 80-000-64-00-5604 TRAINING & CONFERENCES " - F _ 80-000-64-00-5605 TRAVEL EXPENSES ± - - F - - 80-006:65-00-5802 OFFICE SUPPLIES 333.33 297.20 3,333.32 2,034.05 4,000 00 1,965.95 SO-000-65-00-5803 PROGRAM EXPENSES 2,583.33 1 575.88 ,-. 25,833,32 15,033.39 . 31,000 00 _15 966.61 80 00065-00 5804 OPERATING SUPPLIES 316.66 (1 470 26) 1 3,166.66 329.49 0 3,800 00 3,470.51 SO-000-65-00-5805 RECREATION EQUIPMENT 1,666.67 16 666.66 339.98 0?, 20,000 00 19 660.02 80-000-65-00-5808 POSTAGE & SHIPPING 66.66 '', :'L. 666.66 180.00w 800.00 _ 620.00 80 000 65_-00 5812 GASOLINE 25.00 250.00 - Sty 300.00 300.00 80-000-65-00-5826 MILEAGE 20.83 ;; 208.32 - .. 250.00 _ 250.00 80-000-65-00-5828 CONCESSIONS EXPENSES 375.00 882.13 3,750.00 5,937.46 t' 4,500 00 11,437.46) 80-000-65-00-5840 SCHOLARSHIPS 41,66 - g 416.00 - P 500.00 500,00 80-000-65-00-5841 PROGRAM REFUNDS 83,33 481.00 (~r 833.32 4,265.00 1,000 00 (3,265 00) 80 000 65 (Y 5842 MEMBERSHIP REFUNDS 83.33 140,00 ^,' 833.32 1,200.00 1,000 00 (200,00) 80-000-72-00 6500 IMRF 243.50 822 43 �! 2,435.00 6 627.12 " 2,922 00 (3 705 12) 80-000-72-00:6561 SOCIAL SECURITY 1,748.00 1 271 91 c"' 17,480.00 12 511.93 20o976.00 8,464 OJ 80-000-75-00:7502 COMPUTER EQUIP & SOFT 83 33 fir. 833.32 3 178.00 1,000 00 (2,178 00) 80-000-75-00-7603 OFFICE EQUIPMENT 41.66 L63 416.66 1 - e{ 500.00 500,00 . 80 000-75-00 7500 PHONE SYSTEM 16.66 yL'; 166.66 - E" 200.00 _ 200.00 80-000-78-00-9662 NICOR j, 8,795.90 3 (8,795 90) 80 000-99-00 99]9 TRANSFER TO PARKS AND REC TOTAL REC CENTER EXPENSES. _ 57,978 88 - - 45,60098 579,789.08 517,581 21 ( 695,748 00 178,166,79 t TOTAL REC CENTER REVENUES: 51,549 98 48,931.34 0; 515,500.06 410 269.09 6180600.16 TOTAL REC CENTER EXPENSES: 57,428 88 45 660.98 t',. (64 789.06 107 5170581,21 695,]48 00 SURPLUS/DEFICIT: (6,928 90) 3 330 36 ;� (64 289A2) (IOJ o 31212) '"' (7J 14] 84) Vol {{ _ 3 - -E , _ e -. _ t r _ Z" United City of Yorkville Detailed Revenue and Expense Report for first It accounting periods in PY 09/10 (May - Mar) Report ran on April 9, 2010 @ 2:07pm rD k3D' fl'¢U65.. ow, tb „= , ,, - LAND-CASH REVENUES 5a 72-000-40-00-3999 Beginning Fund Balance (41,251 66) (41,251 66) (453,768.00) (453,]68 00) x„ (495,019.84) :: _ (41,251 84) 72-000-44-00-4413 Reimb from other govt's L 72-000-45-60 4501 Cannonball Ridge Grant - [ ' 72-0047-00 4700 OSLAD Grant 30,166.66 - 331,833. 00 0- 362,000.00 362,000 00 72T160-47-00-4701 ENBRIAR 72 47 00 4]02 BIKE PATH GRANT _ 16,666 66 103,337 31 .., 183,333 33 103,33] 31 9";� 20D,000 00 96,662 69 72 000 otm 4] 00 4703 PRAIRIE GARDEN _. `. 72-000-47-00-4705 COUNTRY HILLS v, 72 000-47-00-4707 FOX HIGHLANDS , 72-000-47-00-4709 SUNFLOWER 72-000-47-00-4712 RIVER'S EDGE 72-000-47-00-4714 W O 72-000-47-00-4715 WHITE HITE OAK K UNIT 1&2 72-000-47-00-4716 WHITE OAK UNIT 3&9 72-000-47-00-4717 KYLN S CROSSING - 72:600-47-00-471B FOXFIELD 11 PARK. . ]2000-4004]19 WllDWOOD 72-000-47-00-4722 KYLN S RIDGE Rg 72-6016-47-00-4723 HEARTLAND CIRCLE _ 72-000-47-00-4725 WINDETT RIDGE 72-000-47-60-4727 GRANDE RESERVE (103,337.3 1) 72 000 47 00 4731 MONTALBANO HOMES 72-000-47-00-4732 RAINTREE VILLAGE 2,33333 25,666 66 28000.00 28,000 00 72-000-47 06 4734 WHISPERING MEADOWS _ 3,303 34 � (3,303.34) 72-000-47-00-4735 PRAIRIE MEADOWS fz ( �; _ 72 000-47-00-4736 BRIARWOOD - 72-000-47-064737 CALEDONIA S`s 72-000 47-00-4738 AUTUMN CREEK 1,250.00 3,0]6 71 f,' 13,750.00 61,401 70 f 15,000 00 (46,401 70) 72-000-47-00-4739 WYNSTONE TOWNHOMES ? 7 000 47_00 4740 VILLAS AT THE PRESERVE €y. 72-000-47-00-4741 BAILEY MEADOWS 72-06647-00-4742 BLACKBERRY WOODS 72-000-47-00-4743 CORNEILS CROSSING 72-000-47-00-4744 HUDSON LAKES 72-00047-00-4745 WESTBURY ,W a3 72-000-47-00-4746 WESTBURY - -- �� 72-000-47-00-4747 WESTHAVEN 72-000-47-00-4748 WILLMAN 72-000-47-00-4749 BLACKBERRY WOODS 72000-4700050 KENDALLWOOD ESTATES - - tC _R 000 47-00 4]51 CANNONBALL RIDGE PARK _72-066-47-00-4752 BRISTOL BAY LAND CASH _ 4,166 66_ 45,833 33 50,000 00 50,000.00 72-000-49-00-490i TRANSFER FROM GEN FUND ;= :. - - _ 72-000-44-65T4902 TRANSFER FROM LAND ACQ 72 000 99-00 4903 TRANSFER FROM PARK & REC _ ? - TOTAL LAND-CASH REVENUES: 13,33165 (38174.95) K 146,64832 (23572565) , 159,98016 395,705.81_ LAND CASH EXPENSES _ 7266b:75-00-7308 RIVERS EDGE PARK #2 = 72 000 75-00 ]317 HEARTLAND CIRCLE Vz (22,40] 79) 72-000-75-00-7326 MOSER HOLDING COSTS 500.00 5,000 00 v 5,500 00 10,000.00 a 6,000 00 _ (4,000 00) 72-000-75-00-7327 GRANDE RESERVE PARK _ R _ 72-000-75-00-7328 PRAIRIE MEADOWS 72000-75-007330 WHISPERING MEADOWS 195,014540V (195,01459) 72-000-75-00-7332 CALEDONIA p ' " 72-000-75-00-7333 RAINTREE VILLAGE - 3,219 33 35,357 66 fe, 38,572 00 38,5]2 00_ 72-000-75 00 7334 HOOVER HOLDING COSTS " 72-000-75-66-7335 GRANDE RESERVE BIKE TRAIL qqs 2,650 00 �`' (2,650 00) 72-666t75-00-7336 WHEATON WOODS NATURE TRAIL_ 3,750 00 - P ' 41,250 00 11,214 50 R� 45,000 00 33,785 50. 77-000-99-00-9901 TRANSFER TO GEN FUND 5,867 33 - = 64,540 66 52,806 00 ' ]0,408 00 17,602 00 TOTAL LAND-CASH EXPENSES: i 13,331 66 5,000 004^-, 146,648_32 294,092 78 v 159,980 00 (134,112 ]8) TOTAL LAND-CASH REVENUES: 13,33165 (3617495) R . 14664832 (235,72565) 159,98016 TOTAL LAND CASH EXPENSES 13,331.66 5,000.00 „ 146,648.32 294,092.78 159,980.00 SURPLUS/DEFICIT (0.01) (43,174,95) (529,818,43) R 0.16 � .. "Kcarta ii[e YeeP[q- a o D flr�,e2iine,�y -8 United City of Yorkville Detailed Revenue and Expense Report for first 11 accounting periods in FY 09110 (May - Mar) Report ran on April 9, 2010 0 2:07pm - R TING REVENUES OPERATING (FUND ]9) K5 ` 79-000-40-00-3999 BEGINNING FUND BALANCE _ _ (3,416.00) (3,416 00) (32,583 19) (39,583 kV,' (40,999 84) (3,416 65) 79-000-42-00-4280 FEES FOR PROGRAMS 20,268.25 5,300 80 222,956.2B 169,714.48 g 243,225 00 93,510 52 29 000 42-00 4280 CONCESSIONS/ALL SACS ITEMS 2,250.00 13.00 " 29,250 00 33,280 13 28,000 00 (6,980 13) 79-000-42-00-4285 VENDING MACHINE INCOME _ - L3• _ _ [; 79-000-42-66:4286 RENTAL INCOME 79-000-42-004282 PARK RENTAL INCOME 1,250.00 6,620.00 11,75000 17,38900 ) ; 15,00000 __. (2,38900) 79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 - 24,85000 8,659003 22,00000 18,34100 79-000-42-00 4291 HOMETOWN DAYS 9,750 00_ _ z. 102,250 00 332,44] 85 ?, 132,000 00 (20,442 85) 79-06647-0-0-4295 MISC RETAIL 250.00 2,75b.06 3,000 00 3,000 00 29 000-44-00-4400 DONATIONS 1,166.66 1,075 00 „ 12,833 33 7,922 00 14,000 00 _ 6,078 00 79-000-44-00-4404 TREE DONATIONS _ 41.66 : 458.33 - 50000 500.00 -00 79-000-45 4550 YOUTH SERVICES GRANT 25.00 - 825.00 1,472 61 900.00 (572.61) 79-000-46-00-4600 INVESTMENT 250.00 27.04 2,75000 263.68 `, 3,000 00 2,736 32 79-000-49-00-4901 TRANSFER FROM GEN FUND 81,625 00 81,625 00 897,875,00 897,875 00 979,500.04 81,625 04 79-000-49-6b-4902 TRANSFER IN FROM GF (CASH) 150,000 00 (150,000 00) 79-000-49-00-4980 TRANSFER FROM REC CENTER - _ 79-000-99-00-9973 TRANSFER TO LAND ACQ _. TOTAL OPERATING REVENUES (FUND ]9): 115,76102.. 91,24484_ @^L 1221,36975 1,386,9.4556 1,389,12520 2,17964 PARKS EXPENSES (FUND ]9) 79-610-50-00-5107 SALARIES PARKS 32,875 00 22,248 72 361,625 00 30B,550.35 i L 394,500 00 85,949 65 79-610-50-66 5136 SALARIES PART TIME 833.33 - 9,166 66 7,509 00 t,L 10,000 00 2,491.00 79-610-50-00-5137 SALARIES-OVERTIME 416.6-6 - 4,58.3 33 263 56 (' 5,000 00 4,]36 44 79-610-61-00-5320 MASTER PLAN - _ "- 79-610-62-00 5465 PARK CONTRACTUAL 250.00 180 00 1t 2,750 00 750.00 3,00000 _ 2,250 00 79-610 62-00-5408 MAINTENANCE EQUIPMENT 916.66 88.40 F 10,083 33 9,826 48 11,000 00 1,123 52 29-610-62-00 5412 MAINTENANCE PARKS 2,916.66 2,633 33 32,083 33 13,506.76 35,000.00 21,493 24 79-610-62-00 5421 WEARING APPAREL 375.00 401 15 E 4,125 00 2,845 58 F - 4,500.00 1,654 42 79-610-62-00-5434 RENTAL EQUIPMENT 291.66 3,208 33 ! 3 500 00 3,500 00 79-616-62-00-5438 CELL PHONES 375.00 261.52 4,125 00 2,5_42M 4,500 00 1,958 00 79-610-62-00-5445 LEGAL EXPENSES_ ._ 333.33 3,666 86 4,119 75 � 4,000.00 _. (119,75) 79-610-64-60-5604 TRAINING & CONE _ L L _. 79-610-64-00-5605 TRAVEL EXPENSES 29 610 65 00 5802 OFFICE SUPPLIES 41,66 8.99 '"' 458.33 69.85 500.00 430.15 79-610-65-66 5804 OPERATING SUPPLIES 2,145 83 5,539 08 L 23,604 16 12,398 92 ' 25,750 00 13,351 08 79-610-65-00-5815 HAND TOOLS 145.83 - 1,604A6 846.75 1,250 00 903.25 79-610-65-00-5824 CHRISTMAS DECORATIONS 41 66 458.33 303 28 p,-= 500.00 196.73 79-610-65-00-505 PUBLIC DECORATIONS 41 66 458.33 95.95 500.00 _ 904 05 79-610-72-00-6500 IMRF PARTICIPANTS 2,263 25 2,487 81 . 30,395 75 26,335 55 x 33,159 00 _ 6,823 45 79-610-72-00-6501 SOCIAL SECURITY 2,610 58 2,034 49 28,216 41 23,614 99 E 31,327,66-- 1,322 00 7,71201 79-610-75-00-76o3 OFFICE EQUIP 41.66 129.99 458.33- 129.99 500.00 370.01 79-610-75-00-7701 FLOWERS/TREES _ 125.00 1,375 00 1,010 35 )._, 1,500 00 _ 489.65 79-610-78-00-9005 MERIT TOTAL PARKS EXPENSES (FUND ]9): 47,540 43 41,008 48 ' 522,945 64 414,719A0 570,486 00 155,766 90 RECREATION EXPENSES (FUND ]9) 1;y 79-650-50-00-5107 SALARIES REC FULL-TIME 29,894 83 24,221 66 328,843 16 28],68643 & 358,238 00 71,051.W 9-650-50-00-5108 CONCESSION STAFF 750.00 _ 8,250 00 8,217 72 1', 9,000 00 _. 782.28 79-650-50:60-5109 SALARIES PRE-SCHOOL 1,500 00 11402 76 16, ,0 500 00 16,389 52 1800 00 1,610 48 79 650-50-00-5136 SALARIES-PART-TIME 1,125 00 60000 12,325 00 11,931 00 "' 13,500 00 1,569 00 79-650-50-00-5137 SALARIES OVERTIME 29.16 326L83 350.00 1 _ 350 00 79 650.50-00 5150 SALARIES INSTRUCTOR 5,500.00 _ 836.00 60,500 00 12,79) 66 66,000 00 53,202 34 29 650-50-00 5155 SALARIES RECORDING SECRET 250.00 ll8 50 { c 2,750 00 2,159 02 ,,� _ 3,000 00 840.9B 79-650-62-00-5401 CONTRACTUAL SERVICES - 2,665 20 P{, 39,905 05 1" (39,905 05) 79-650-62 00 5908 MAINTENANCE SUPPLIES 312.50 7.49 @ 3,437 50 561 39 [ _� 3,750 00 3,188 61 79-650 62-00 5409 MAINTENANCE VEHICLES 141.66 - � 1,558 33 586.50 - 1,200 00 1,113 50_ 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIP 416.66 2]5.52 4,583 33 3,725.96 5,000.00 1,274 04 79-650-62-06:5426 YOUTH SERVICES GRANT 75.00 825.00 45.00 900.00 855 00 79-650 62-60:5435 EIECTRIC3TV 1,916 66 759.33 21,083 33 14,500 44 §' 23,000.00 8,499 56 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 88.44. 3,291 66 881.80 _ 1,300 00 418.20 79-650-62-00 5438 CELL PHONES 250,00 247.53 2,250 00 2,565 04 3,000 00 _. 434.96 79-650 62-00 5445 PORTABLE TOILETS 416 66 458.33 9,244 64 - 5,000 00 755.36 LI 79-650-62-00-5603 PUBSHING/ADVERTISING 2,250 00 ' 24,750 00 19,226 67 _ 27 000 00 8,]23 33_ -0 79-650-62-00 5605 BOOKS/PUBLICATIONS 8.33 r" _ 91.66 _ 104.00 00 1 00 _ (4 00) 79 650 64 0 5600 .DUES 83_.3_3 _ 916.66 1,061 00 PQ. 1,000.00 (61.00) 29-650-64-00-5604 TRAINING & CONFERENCES 79-650-64-00 5605 TRAVEL EXPENSES -, P _ 79 650 65-00 5802 OFFICE SUPPLIES 375.00 209.55 4,125 00 1,879 16 L " 4,500 00 2,620 84 79-650-65-00-5803 PROGRAM EXPENSES 4,812 50 1,849 19 52,93) 50 37,208 36 r 57,]50 00 20,542 64. 79-650-65-00-5804 OPERATING SUPPLIES 125.00 7._39 1,325 00 100 05 r`. 1,500 00 1,399 95 7V:650-65-00-580S RECREATION EQUIPMENT 250.00 r 2,750 00 285 41 r „ 3,000 00 2,719 59 79-656 65:00-5808 POSTAGE & SHIPPING 416.66 110.48 P.. 4,583.33 6,217 97 _ 5,000 00 (1,212 92)_ 79-650-65-00-5812 GASOLINE - 416.66 69.39 4,583.33 1,666 32 5,000 00 _ 3,333 63 79-650-65-00-5826 MILEAGE 33.33 366.66 400.00 400.00 79-650-65-00-5B27 GOLF OUTING EXPENSES 1,500 00 16,500,00 6,000 69 a 18,000 00 11,999.31 79-650-65-00-5828 CONCESSIONS 1,083.33 508.60 11,936 66 17,985 29 13,000 00 (4,485,29) 5833 79 650 65 00 HOMETOWN DAYS EXPENSES 7,750.00 85,250 00 100,579 28 93,000 00 (7,579.28) 79-650-65-00-5840 SCHOLARSHIPS 166.66 1,833.33 156 00 2,000 00 1,844 00 29 656-65-00-5841 PROGRAM REFUND 750.00 103.00 8,250 00 5,990 00 ' 9,000 00 _ 3,510 00 79-650-72-66:6560 IMRF PARTICIPANTS 2,483.66 _ 2,830 56. 27,320 33 26,589 1 / 29,804 00 3,214 83 79 650 72-00 6501 SOCIAL SECURITY 2,982 25 2,028 89 32,859 ]5 25,458 86 35,847.1 00 10,388 14_ 79:650-75-00-7002 COMPUTER EQUIP AND SOFTWAR 41.66 458.33 _. 98.00 � 500 00 _ . 402.00 79-650-78 66 9005 MERIT 79-650-78-00-9009 RESERVE 4,; _ TOTAL RECREATION EXPENSES (FUND ]9): 68,219.83 38,999 95 f;'"; ]48,394 Ol 655,802 45 R V 818,639 00 162,836 55 _ -. TOTAL OPERATING REVENUES (FUND ]9) 115 761 07 91,244.84 0 1,271,364,75 1 386 945 56 1,389 125 20 2,179.64 TO_ TAL EXPENSES (PARKS AND REC FUND ]9) 115,760.26 80,008.43 1,271,339.65 1 070 521 55 1,369 125 00 318,603.45 IT: , SURPLUS/DEFICCIT 0.81 11,236.41 L 25.10 316,42401 0.20 (316 423 81) SURPLUS/DEFICIT: , , S/ .. ; , , rw ,; .� '�', MaYUY YAP M�deTB 3'EaTC153I3t£ ,C"3`09/ n RCVS @Br@q ' United CRY of Yorkville Detailed Revenue and Expense Report for first 11 accounting periods in BY 09/10 (MaV - Mar) Report ran on April 9, 2010 @ 2:07PM REC CENTER REVENUES = o„ 80-000-40-00-3999 BEGINNING FUND BALANCE (6,916.66) (6,916.66) (]6,083 19) (76,083 19) (82,999 84) (6,916.65) 80-000-42-00-4200 MEMBERSHIP FEES 33,333 33 31,691 00 366,666 66 354,656M L,: 400,000 00 45,344 00. 86-000-42-00-4210 GUEST FEES 833.33 575,00 9,166 66 3,]88 00 ` 10,000 00 6,212 00 80-000A2 00 4220 SWIM CLASS 3,50000_ 3,38900 38,50000 48,23150x 42,00000 (6,23150) 80-000-42-00-4230 PERSONAL TRAINING FEE 3,666.6] 1,39].00 18,33333 12,07500 L' 20,00000 7,92500 80-000-42-00-4240 TANNING SESSIONS - 416.66 430.00 4,583 33 2,132 00 a= 5,000 00 2,668 00 80 000 42 00 42]0 FEES FOR PROGRAMS 16,166 66 9,]13 00 17],833 33 108,692 00 F; 194,000.00 85,308 00 80-000-42-00-4280 CONCESSIONS 1,000 00 1 290.78 11,000 00 11,388 22 12,000 00 _ 611,78 80 000-42-00-4285 VENDING MACHINES ,1, L: 601000-42-00-4286 RENTAL INCOME 458.33 1,025.00 5,041 66 3,500 50 f, 5,500 00 1,999.50_ 80-000-4Z166-4295 MISC RETAIL _. 149.23 1 - (149 23) 80-000-44-00-4400 DONATIONS/SPONSORSHIP _ 1,000.00 _ _ t( 11,000.00 2,883 00 4' 00 9,117.00 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 91 66 - [ 1,008 33 1,400 00 E;3V 1,100 00 (300.00) TOTAL REC CENTER REVENUES: 51,549.98 42,54412 ; 567,05011 98,81226 618,60016 145 ]6].90 u _ _ F REC CENTER EXPENSES 80-000-50 00 5107 SALARIES REC CENTER 2,850 00 1,973 07 31,350 00 29,464 61 34,200 00 4,735 39 80-000 50 00 5109 SALARIES PRESCHOOL 4,000 00 2,004 90 t '' 44,000 00 18,694 77 ., 48,000 00 29,305 23 80-000-50-00-5136 SALARIES PARTTIME 8,750 00 ],910 13 96,250 00 87,]]] 40 105,000 00 17,222 60 80-000-50-00-5137 SALARIES OVERTIME 83.33 916 66 1,000 00 1,000 00_ 80-000-56 00 5150 SALARIES INSTRUCTORS 7,166 66 4382 00 Y 78,B33.33 49,776 61 86,000 00 36,223 39 80-000-62-00-5401 CONTRACTUAL SERVICES 3:761.50. ;, 13,951 30 } (13,951 30) 80-000-62-00-5408 MAINTENANCE-SUPPLIES 1,000 00 897.08 E, 11,000 00 7,808 63 L^, 12,000 00 4, 191.37 80-000-62-00-5410 MAINTENANCE OFFICE EQUIP 229.16 233.90 2,520 83 3,962 35 2,]50 00 (1,212 35) 80-00"2-00-5416 MAINTENANCE GENERAL 833.33 703.48 9,166 66 1B,382.47 10,000 00 (8,3B2.47) 80-000-62-00-5426 GRANTS 91.66 - 1,008 1,100.00 883 68 80-000-62-00 5430 TOWEL RENTAL 83.33 - 916 66 1,028 00 1,000.00 (28.00) 80-000-62 00-543 1 POOL REPAIR 625.00 4,509.42. ,' 6,87500 5,349 37 ],500 00 2,150 63 80-000-62-00-5432 LEASE PAYMENT 17,500 00 _ 17,500 00 [;^ 192,500 00 210,000 00 210,000.00 80 b()0-62-00-5433 LICENSES/PERMITS 83.33 916.66 150.00 :. 1,000 00 850.00 80-000-62-00-5434 POOL SUPPLIES 416,66 4,583 33 3,139 62 ' 5,000 00 1,860 38 80-000-62-00-5435 ELECTRICITY 3,91666 2,160 32 43,083 33 23,904 00 2 ' 47,000 00 23,096 00 80 000 62-00 593] TELEPHONE/INTERNET/CABLE 145.83 126.16 1,604 16 1,206 98 r": 1,]50 00 _-_ 543.02 80-000-62-00-5438 CELL PHONES 58.33 41.26 641.66 427 50 r(k`'✓ 700 00 272 50 80-000 62-00-5439 PROPERTY TAX 2,206.66 '„ 24,2]3 33 26,320.12 k�' 26,480 00 159.88 80 000 62-00 5440 SECURITY 60.00 60.00 660 00 280.00 E`L 720.00 440.00 80-000-62-00 5603 PUBLISHING/ADVERTISIN 125.00 - E ,. 1,375.00 1,477 83 1,500 00 22.17 80-000-62-00-5605 BOOKS/PUBLICATION .33 - _ - 91 66 700 00 100.00 80-000-64-00-5600 DUES 16 6 66 �„ 163. 33 EPA ,� 200 00 111.00 80-000-64-00 5609 TRAINING & CONFERENCES - �,", kC , -. - 80-000-64 00 5605 TRAVEL EXPENSES . - 80-000-65-00-5802 OFFICE SUPPLIES 333.33 80.48 , ? 3,666.66 2,134 53 (" ' 4,000 00 1,865.47 66:000-65-00 5803 PROGRAM EXPENSES 2,583 33 1,2]3 44 28,416 66 16,306.83 V 31,000 00 _ 14,696. 7 80-000-65-00-5604 OPERATING SUPPLIES 316.66 841.211 3,483 33 1,170.70 3,800.00 2,629 30 80-000 65-00-5805 RECREATION EQUIPMENT 1,666 67 1,950 00 �.,, 18,333 33 2,289 98 ]=%- 20,000 00 17,710.02_ 80-000-65-00-5808 POSTAGE & SHIPPING 66.66 €', 733.33 180,00 E 800.00 620.00 864)00-65-00-5812 GASOLINE 25.00 275.00 r= 300.00 300.00 80-000-65-00-5826 MILEAGE P 20.83 229.16 ([, , 250.00 250.00 80 000-65-00 5828 CONCESSIONS EXPENSES 375.00 3,898 96. E- 4,125 00 9,835 94 E„' 9,500 00 (5,335 94) 80-000-65-00-5840 SCHOLARSHIPS 41.66 458 33 `kkL 500 00 500.00 80-000-65:56 5841 PROGRAM REFUNDS 83.33 592.00 f y 916.66 4,85] 00 E? 1,000 00 (3,85] 00) 80-000-65-00-5842 MEMBERSHIP REFUNDS 83.33 391.00 916.66 1,591 00 �; 1,000 00 (593 00) 86-000- -00-6500 8 IMRF 243 50 726 22 � 2,6]8 50 ],353 34 ' • 2,922 00 _. (4,433 34) 80-000-72-66:6561 SOCIAL SECURITY 1,748 00 1,233 45. 19,228 00 13,]45 38 `-" 20,976.00 7,230 62 80-000-75-00-7002 COMPUTER EQUIP& SOFT 83.33 (:`; 916.66 3,1]8 00 1,000 00 (2,1]8 00) BO-000-75-00-7003 OFFICE EQUIPMENT 41 66 1 458 33 " 500.00 _ 500.00 80-000-75-00-7560 PHONE SYSTEM 16.66 383.33 „ 200.00 200.00 BO-000-78-00-9002 NICOR 6,793 30 _ 15,589 20 (15,589 20) 80-000-99-00-9979 TRANSFER TO PARKS AND REC TOTAL REC CENTER EXPENSES: 57,978,88- 64,037 80 637,968 87 581,638 78 R 695,74S.00 114,109 22 TOTAL REC CENTER REVENUES: 51,549 98_. 42,544 12. `" 567-05-0.11 4]2,812 26 ;, 618,600 16 _ TOTAL REC CENTER EXPENSES: 57,978 88 64,037.80 ^v 637,968 87 581,636 78 kk__ 695,746 00 _ (21,49- -- - (70,918 767 (108,826 527 [ .(77,14] 84) SURPLUS/DEFICIT: (6,428.90) N, _ . Reviewed By: Agenda Item Number 1P YDRKVIU Parks ❑ Recreation ❑ PARgC & RECR"ITON Director City Administrator ❑ Tracking Number Legal ❑ ✓ Human Resources F-1 mgmue nau�uaeunmur�n Police ❑ Park Board Agenda Item Tracking Document Title: Park rental fee waiver request — Yorkville Area Chamber of Commerce Agenda Date: April 16, 2010 Synopsis: Request from an organization to waive the park rental fee. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Vote Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum ItWAter To : Park Board Ii,.�' ,3I1 From : Bart Olson, Interim Director of Parks and Recreation PAW & RECREAMN CC : Date: April 16, 2010 Subject: Park rental fee waiver request At the February 11 , 2010 Park Board meeting, the Park Board directed me to tell individuals and groups that were seeking a park rental fee waiver that such requests would not be heard by the Park Board. I bring this request to the Park Board because the outlook of the Parks and Recreation operating budget has changed since February, this event has been conducted successfully for a few years, and the City and the Chamber have enjoyed a renewed cooperation in the past two years. In fact and in full disclosure, I am serving on the board of the Chamber of Commerce as the City representative. Based upon the March 2010 budget report, the Parks and Recreation budget appears it will end the year in the black (although, admittedly less than the $ 150,000 in current surplus). In the FY 10/11 budget, I am also expecting a $ 15,000 surplus. The last few park rental waiver requests have been decided upon the fiscal constraints of the Parks and Recreation budget, which appears to be improving. For each of the previous two years, the Chamber of Commerce has successfully held River Night the Thursday prior to Hometown Days. While both events have seen attendance improve due to being held back-to-back, the level of assistance from staff of both organizations has been limited because of this timing. The Chamber of Commerce is now proposing to hold the event in August, more than a month in advance of Hometown Days. Not only does this allow City staff to more easily assist with River Night planning, it also means the Chamber of Commerce can more easily assist with Hometown Days. It also means the two events are not directly competing for sponsorships. Finally, the budget for River Night is less than $ 15,000 and their projected profit on the event is near $ 1 ,500. If the park rental fee waiver is not approved, the event would likely be cancelled. While the Optimist's Club Oktoberfest event was in a similar situation, that decision was made under different budgetary circumstances, and I feel the Park Board may look at this request more favorably given the recent progression of the budget, which is why this particular request has been placed on this agenda. 26 West Countryside Parkway, Yorkville, IL 60560 phone 630-553.6853 fax 630-553-0702 www.yorkvillechamber.org April 16, 2010 Bart Olson Interim Director of Parks and Recreation United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Bart, On behalf of the Yorkville Chamber Board of the Directors, I would like to submit a request for waiver of park rental fees for our annual River Night event. River Night is an event that brings Yorkville businesses and the community together for a relaxed evening of food, beverages, music and socializing. The community has responded with comments reflecting how much they enjoy coming to Riverfront Park for this activity. River Night is also a much needed fundraiser for the Chamber. The Parks and Rec Department has been a pleasure to work with, and we greatly appreciate the hard work they have done to ensure that this already beautiful park is pristine and ready for the event. This year, we are proposing to move the date to August 13 ; away from Hometown Days in an effort to minimize conflict between the two events and reduce the strain on your department. We have been very appreciative of the City's waiver of fees in the past, and would indeed offer sponsorship consideration in return. Best regards, Sherri Fa ley � Executiv r ec r STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: springSeason (March — May) Februaryl5th Summer Season (June—August) April 15th Fall Season (September — November) July 15th Please indicate type of Group requesting use by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organ¢a1lons which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall Into the predominately resident classification (Category B). Category F Business /or corporations which are located outside of the United City of Yorkville boundaries. Group or individual Name ' lk e K v AP4�_ & e lFA M R C S DX) Q u nn r R c e Contact Person: Sh e r v � V�_a f I Address Vk vJ i /n r k i Home Phone: RIS -LNS 1H 51 Work Phone: Lo30 - 553 - &o M Email Sherr l/orkyillechawiber . or LOCATION REQUESTED: h i v eY for r k DATE(s) / TIME(s) REQUESTED: Ft- �u�t �F 1 2c� \a S �mSQ� wnD� m .ed� t PURPOSE C}�ajerc r e � Cmmm . v i 1 �7 r J �v ° Special Use requests (concessions, water, electrical, other). ie I cc-t-T i c \ Expected attendance or visitors to your event. boo — 6c)o (Please note: Public Safety may require additional Police present pending the type of event and attendance. Portable toilets may also be required by park and recreation department These services may result in additional fees assessed to the group). Will you be selling any products, food, or miscellaneous items??ease explain) No Security deposits will he forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR If damage occurs as a result of misuse or abuse to the United Qty of Yorkville Park and Recreation equipmentor property. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth bv the United City of Yorkville. Signed Date: In order co ere th reques the fo ments must be forwarded to the Recreation Department (Groups or Organizations) - . ce ' of i sumnce co-naming the United City of Yorkville as an additional Insured, Assumption of liability. and Waiver ofsubega on. OFFICIAL USE Additional information requested Reservation Amount_ Deposit amount Date of Request Date Received Stag fnftials Approved/ Denied Refund Requested_ Location Assigned Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No 13 Reviewed By: Agenda Item Number Itwn Parks ❑ MRecreation ❑ PAW & PecR6 nON Director City Administrator ❑ Tracking Number Legal ❑ ✓ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: April 22, 2010 Synopsis : Written reports from the Interim Director, Superintendent of Parks, and City Parks Designer, and Superintendent of Recreation. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum r To: Park Board I From: Bart Olson, Interim Director of Parks and Recreation ra.K1 x aeaTrw CC: b Date: March 1% 2010 Subject: Weekly Director's Report 1) Cost Cutting Ideas - The City Council approved a cost cutting ideas contest last month, and the parameters for the contest are attached. I have received a couple ideas that relate to Parks and Recreation, and staff is reviewing them this week and next. After the determination is made by staff whether the ideal are viable or not, we are required to report our decisions to the City Council. At that time, I will bring Parks and Recreation related reports to the Park Board also. 2) Park Board Items at City Council a. The following items will be discussed at the March 23`d City Council meeting: i. Public hearing on the City's budget ii. Review of the park design and draft budget for Riverfront Park, as part of the OSLAD Development Grant discussion - The Park Board recommended the specific park design and budget at the March 11 m Park Board meeting.. 3) Future agenda items at Park Board - A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. a= 0 Memorandum e To: City Council From: Bart Olson, City Administrator 9 L, CC: ak. p Date: February 19, 2010 Subject: Cost Cutting Ideas - Contest This item was discussed at the February 18i° Administration Committee meeting. At that meeting, the committee discussed the creation of a contest to solicit cost cutting ideas from the general public and from staff. The contest will be communicated to the public in the next City newsletter, which is set to be finalized in the next few weeks and which requires consensus on this proposal at this City Council meeting. I have drafted parameters of the contest below. These parameters were based off of a similar contest which was discussed at the Administration Committee meeting and were supplied by Alderman Golinski. Purpose of the Contest To develop cost saving and cost cutting ideas that can be adopted by City staff by providing incentives to the individual who comes up with the idea. Maximum Incentive 10% of the estimated savings, up to $1000 per proposal. Eli ibili 1) Participants must be employed by the City or reside within the City. 2) Participants may not be Elected Officials, Appointed Officials (includes board and committee members), a department head within the City, or immediate family members of any of the above. 3) A cost savings idea that reduces service levels, or quality of service is ineligible. Format 1) Proposal shall detail the estimated cost savings and the method in which those cost savings will be achieved. 2) Participant shall submit proposal via email to CostCuttinanu,vorkville.il.us, a letter to "Cost Cutting c/o City Administrator, 800 Game Farm Road, Yorkville, IL 60560", or by hand delivery to the Administration Reception Desk at City Hall. 3) Proposals will be reviewed by the City Administrator, Finance Director and department heads (to be selected by the City Administrator) affected by the proposal. 4) Projected cost savings will be reviewed and revised, if necessary, by the review team and the proposal will be approved or denied. 5) The review team will complete a report on the proposals within 30 days from the date of original submission, and said report shall be presented at the next City Council meeting after its completion as an informational item to the City Council. 6) Compensation will be paid out after one-year of implementation of the proposal, or after confirmation of the actual savings (in the case of a one-time savings). April 8, 2010 1, March 2010 budget report i. Dire.Gor's (written) 2. Fell 2009 program performance report 2. Recreation (written) 3. Parks vetban 1 . Minutes ril 22, 2010 1. Director's (written) 2 Recreation (verbal) 3, Parks (written) 4. Parks Designer written May 13, 2010 F7 1. Directors (written) 1 2. Recreation (written) f{ 3. Parks tvarban May 27, 2010 1. Director's (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer written June 10, 2010 1. Director's (written) 2. Recreation (vm'tten) 3. Parks verbal June 24, 2010 1. Directors (written) 2. Recreation (verbal) 3. Parks (written) 4. Parks Designer written Memorandum To: Park Board »7 N From: Scott Sleezer Superintendent of Parks ��nK x ��nurw CC: Bart Olson, Interim Director of Parks and Recreation Date: March 19, 2010 Subject: February Parks Report Beautification Division Tree Trimming Staff continued trimming all of the trees at each park location. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Projects Staff continued to remove invasive plant species from the forest adjacent to Bridge Fields. Staff began pricing all needed equipment and supplies for upcoming season. Staff began preparing all tracks and equipment for the upcoming season. Staff completed small tool inventory. Athletic Division Measured and striped soccer fields at Beecher Center Snow Removal Park staff works side by side with the Street Department in snow removal, two of our staff operate salt trucks, five operate pickups and one operates the tractor. During a snow event Park staff commits all personal to snow removal. Memorandum )� 9®true To: Yorkville Park Board ..\� From: Laura Haake, City Park Designer 0� L y CC: Bart Olson, Interim Director of Parks and Recreation g, �O Date: March 19, 2009 yiCLE v� Subject: Park Designer Report • ITP Task Force • Riverfront Park Design • Fox Hill Unit 7 Stormwater Basin bids out • Interim Corhmunity Development Director duties Memorandum To : Yorkville Park Board EST. 1836 From: Laura Haake, City Park Designer M4 y CC: Bart Olson, Interim Director of Parks and Recreation Date: April 16, 2010 '<kE �.� Subject: Park Designer Report • ITP meeting minutes • Riverfront Park Design and public meeting on April 8t1i • Meeting with Mark Yergler on Riverfront ■ Plan Consortium meeting and minutes • Raintree Park B bid does • Site plan reviews • Bristol Bay postcard invites for Community Build • Fox Hill Unit 7 Stormwater Basin bid return and recommendation • Staff reviews for petition applications • Interim Community Development Director duties