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Park Board Packet 2010 05-13-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. May 13, 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation – Bart Olson, Superintendent of Recreation – Sue Swithin, Superintendent of Parks – Scott Sleezer, Park Designer – Laura Schraw, City Council Liaison to Park Board – Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Bills Review: Bill list* Old Business: OSLAD Development Grant – Riverfront Park New Business: Fall 2009 Program Performance Report April 2010 Budget Report – Discussion Whispering Meadows subdivision and Bristol Station Park – parking discussion EPA 319 grant application – Riverfront Park pavers REC Center maintenance tour – selection of date Reports: Director’s Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, May 27, 2010 *Items needing Board approval or recommendation Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 Attached is the proposed budget for the 2010 Grant application. The design will be presented at the meeting. Riverfront Park - 2010 OSLAD Grant Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Majority Approval of proposed budget and design for the grant application. Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: Memorandum To: Yorkville Park Board From: Laura Schraw, City Park Designer CC: Scott Sleezer, Bart Olson Date: May 7, 2010 Subject: OSLAD 2010 Riverfront Park Grant Budget After the conceptual design was presented at the Public Meeting, Park Board meeting, and City Council meeting, the design and budget have been revised to reflect the addition of the playground instead of the interactive water feature. OSLAD 2010 Grant Budget Brick work & stairs on existing shelter $15,000 Playground & sitting area $132,000 Fishing Pier $70,000 Lighting $50,000 Parking Lot $5,000 Landscape Restoration $19,000 Shared-Use Trail (1,210 LF) $50,000 Canoe Access $5,000 Picnic Shelters (in Woods) $5,000 Memorial Area $10,000 Woodland Restoration (tree removal for wood chip path, tree planting) $25,000 Port-o-let Shelters $14,000 Total $400,000 Land Contribution (Corlands property) $332,050 City of Yorkville Contribution Application for railroad easement $2,950 Design and Project Management Fees $40,000 Brick (repair and re-laying) $20,000 Removal of small shelters in Civic Lawn area $5,000 Total $67,950 Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 A discussion of the Fall 2009 programs and their financial performance. Fall 2009 Program Performance Report Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: N / A N / A Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: MEMO To: Park Board From: Sue Swithin, Supt. of Recreation CC: Bart Olson, Interim Director of Parks and Recreation Date: 5.06.2010 Subject: Fall 2009 Programs _____________________________________________________________________ Percentage of all classes: Ran/Cancelled: 63% / 37% Percentage of classes that ran, reaching 30% profit margin exactly: 1% Percentage of classes that ran, exceeding 30% profit margin: 81% Percentage of classes that ran, below 30% profit margin: 19% 79 – Operating Budget Programs – Summary Revenues Expenses Profit Estimated $91,428 $59,549 $30,429 (33.2%) Actual $91,157 $40,534 $41,821 (45.8%) Total Revenues Top 10 Total Expenses Top 10 Men’s Recreational Softball $13,300 Pre School 1st Sem. $9,271 Pre School 1st Sem. $12,408 Pre School 2nd Sem. $9,271 Pre School 2nd Sem. $12,408 Men’s Recreational Softball $7,504 Coed Softball $10,520 Coed Softball $6,535 Chili Chase $8,202 Chili Chase $5,995 U6 Soccer League $6,125 U6 Soccer League $934 U8 Soccer League $5,955 U10 Soccer League $862 U10 Soccer League $4,075 U8 Soccer League $634 1st Grade Flag Football $2,975 Halloween Egg Hunt $600 U12 Soccer League $2,525 1st Grade Flag Football $412 Estimated Profit Top 10 Actual Profit Top 10 Pre School 1st Sem. $4,315 Men’s Recreational Softball $5,796 Pre School 2nd Sem. $4,315 U8 Soccer League $5,321 Men’s Recreational Softball $2,845 U6 Soccer League $5,191 Coed Softball $2,845 Coed Softball $3,985 U6 Soccer League $2,016 U10 Soccer League $3,213 U8 Soccer League $2,016 Pre School 1st Sem. $3,137 U10 Soccer League $2,016 Pre School 2nd Sem. $3,137 Men’s Competitive Softball (cancelled) $1,814 1st Grade Flag Football $2,563 Chili Chase $,1500 U12 Soccer League $2,282 U12 Soccer League $1,020 Chili Chase $2,207 U14 Soccer League (cancelled) $1,020 Ready Set Go $880 202 East Countryside Pkwy. Yorkville, IL 60560 (630) 553-2582 (630) 553-2644 fax Email: recreation@yorkvillle.il.us www.yorkville.il.us 79 – Operating Budget Programs Summary – cont. Difference Between Estimated Net and Actual Net Profit (i.e Under-estimated Performance) Top 10 Difference Between Estimated Net and Actual Net Profit (i.e Over-estimated Performance) Bottom 10 U8 Soccer League $3,305 Men’s Competitive Softball (cancelled) $1,814 U6 Soccer League $3,175 Chili Chase $1,500 Men’s Recreational Softball $2,951 Pre School 1st Sem. $1,178 1st Grade Flag Football $2,223 Pre School 2nd Sem. $1,178 U12 Soccer League $1,262 U14 Soccer League (cancelled) $1,020 U10 Soccer League $1,197 2nd Grade Flag Football (cancelled) $340 Coed Softball $1,140 Ready Set Go (cancelled) $243 Ready Set Go $637 Guitar (cancelled) $130 Ready Set Go $637 Guitar (cancelled) $130 Nature Explorers $243 Guitar Boot Camp (cancelled) $130 REC Center Programs – Summary Revenue Expenses Profit Estimated $67,792 $28,863 $22,955 (33.9%) Actual $50,079 $26,288 $20,791 (41.5%) Total Revenue Top 10 Total Expenses Top 10 Pre School North $21,266 Pre School North $9,904 Open Gym $1,570 All Star Soccer $575 All Star Soccer $828 All Star Super Sport $433 Flow Yoga $637 Group Power 8am $560 All Star Super Sport $636 All Star Parent/Tot $385 Cheerleading $600 Group Power 1 5am $532 Tai Chi $559 Group Power 2 5am $507 All Star Parent/Tot $557 All Star T-Ball $328 All Star T-Ball $488 All Star Dodgeball $290 All Star Dodgeball $429 Indoor Cycle T/Th 8:30am $285 Estimated Profit Top 10 Actual Profit Top 10 Pre School North $6,523 Pre School North $11,362 Open Gym $1,900 Open Gym $1,570 Private Swim Lessons $1,070 Flow Yoga $482 Tai Chi 1 $297 Cheerleading $465 Tai Chi 2 $297 Tai Chi 1 $448 Pilates 1 Tues $291 Pre Tumbling $335 Pilates 1 Wed $291 Pre/post Natal Aqua $277 Pilates 2 Wed $291 Group Power 8:30am $276 Pilates 2 Tues $291 Tai Chi 2 $263 Indoor Cycle Sat. $291 Indoor Cycle 5am $263 80 – REC Center Program Summary – cont. Difference Between Estimated Net and Actual Net Profit (i.e Under-estimated Performance) Top 10 Difference Between Estimated Net and Actual Net Profit (i.e Over-estimated Performance) Bottom 10 Pre School North $4,839 Private Swim Lessons $883 Group Power 8:30am $581 Open Gym $330 Flow Yoga $410 Pilates 2 Th $252 Pre/post Natal Aqua $247 Pilates 2Wed $227 Indoor Cycle 5am $237 Indoor Cycle 2 Sat $227 Group Power 6pm $223 Indoor Cycle 1 Sat $215 Group Power Sat 9am $208 Pilates 1 Th $213 Group Power 5am $203 Pilates Tues $206 Cheerleading $202 Pilates 1 Wed $185 Group Power 8:30am $190 All Star Basketball $176 Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 A discussion of the April 2010 budget report. April 2010 Budget Report - Discussion Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: N / A N / A Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: United City of Yorkville Detailed Revenue and Expense Report for 12 accounting periods in FY 09/10 (May - Apr) Report ran on May 7, 2010 @ 9:16am Budget Line Item #Description April Budget April Actual Year-to-date budget Year-to-date actual FY 09/10 Budget Unencumbered balance LAND-CASH REVENUES 72-000-40-00-3999 Beginning Fund Balance (41,251.66) (41,251.66) (495,019.84) (495,019.84) (495,019.84) - 72-000-44-00-4413 Reimb from other govt's- - - - - - 72-000-45-00-4501 Cannonball Ridge Grant- - - - - - 72-000-47-00-4700 OSLAD Grant30,166.66 - 362,000.00 - 362,000.00 362,000.00 72-000-47-00-4701 GREENBRIAR - - - - - - 72-000-47-00-4702 BIKE PATH GRANT 16,666.66 - 200,000.00 103,337.31 200,000.00 96,662.69 72-000-47-00-4703 PRAIRIE GARDEN- - - - - - 72-000-47-00-4705 COUNTRY HILLS- - - - - - 72-000-47-00-4707 FOX HIGHLANDS- - - - - - 72-000-47-00-4709 SUNFLOWER - - - - - - 72-000-47-00-4712 RIVER'S EDGE- - - - - - 72-000-47-00-4714 WOODWORTH- - - - - - 72-000-47-00-4715 WHITE OAK UNIT 1&2 - - - - - - 72-000-47-00-4716 WHITE OAK UNIT 3&4 - - - - - - 72-000-47-00-4717 KYLN'S CROSSING- - - - - - 72-000-47-00-4718 FOXFIELD II PARK - - - - - - 72-000-47-00-4719 WILDWOOD- - - - - - 72-000-47-00-4722 KYLN'S RIDGE- - - - - - 72-000-47-00-4723 HEARTLAND CIRCLE- - - - - - 72-000-47-00-4725 WINDETT RIDGE - - - - - - 72-000-47-00-4727 GRANDE RESERVE- - - - - - 72-000-47-00-4731 MONTALBANO HOMES- - - - - - 72-000-47-00-4732 RAINTREE VILLAGE 2,333.33 - 28,000.00 - 28,000.00 28,000.00 72-000-47-00-4734 WHISPERING MEADOWS- - - 3,383.34 - (3,383.34) 72-000-47-00-4735 PRAIRIE MEADOWS- - - - - - 72-000-47-00-4736 BRIARWOOD- - - - - - 72-000-47-00-4737 CALEDONIA - - - - - - 72-000-47-00-4738 AUTUMN CREEK 1,250.00 1,025.57 15,000.00 62,427.27 15,000.00 (47,427.27) 72-000-47-00-4739 WYNSTONE TOWNHOMES - - - - - - 72-000-47-00-4740 VILLAS AT THE PRESERVE - - - - - - 72-000-47-00-4741 BAILEY MEADOWS- - - - - - 72-000-47-00-4742 BLACKBERRY WOODS- - - - - - 72-000-47-00-4743 CORNEILS CROSSING- - - - - - 72-000-47-00-4744 HUDSON LAKES- - - - - - 72-000-47-00-4745 PRESTWICK - - - - - - 72-000-47-00-4746 WESTBURY - - - - - - 72-000-47-00-4747 WESTHAVEN- - - - - - 72-000-47-00-4748 WILLMAN- - - - - - 72-000-47-00-4749 BLACKBERRY WOODS- - - - - - 72-000-47-00-4750 KENDALLWOOD ESTATES - - - - - - 72-000-47-00-4751 CANNONBALL RIDGE PARK - - - - - - 72-000-47-00-4752 BRISTOL BAY LAND CASH4,166.66 50,000.00 50,000.00 100,000.00 50,000.00 (50,000.00) 72-000-49-00-4901 TRANSFER FROM GEN FUND - - - - - - 72-000-49-00-4902 TRANSFER FROM LAND ACQ - - - - - - 72-000-49-00-4903 TRANSFER FROM PARK & REC - - - - - - TOTAL LAND-CASH REVENUES:13,331.65 9,773.91 159,980.16 (225,871.92) 159,980.16 385,852.08 LAND-CASH EXPENSES 72-000-75-00-7308 RIVERS EDGE PARK #2- - - - - - 72-000-75-00-7317 HEARTLAND CIRCLE- - - 22,407.74 - (22,407.74) 72-000-75-00-7326 MOSER HOLDING COSTS500.00 - 6,000.00 10,000.00 6,000.00 (4,000.00) 72-000-75-00-7327 GRANDE RESERVE PARK - - - - - - 72-000-75-00-7328 PRAIRIE MEADOWS- - - - - - 72-000-75-00-7330 WHISPERING MEADOWS- - - 195,014.54 - (195,014.54) 72-000-75-00-7332 CALEDONIA - - - - - - 72-000-75-00-7333 RAINTREE VILLAGE 3,214.33 - 38,572.00 - 38,572.00 38,572.00 72-000-75-00-7334 HOOVER HOLDING COSTS- - - - - - 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL - - - - - - 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL 3,750.00 - 45,000.00 2,650.00 45,000.00 42,350.00 72-000-99-00-9901 TRANSFER TO GEN FUND 5,867.33 7,643.00 70,408.00 60,449.00 70,408.00 9,959.00 TOTAL LAND-CASH EXPENSES:13,331.66 7,643.00 159,980.00 290,521.28 159,980.00 (130,541.28) TOTAL LAND-CASH REVENUES:13,331.65 9,773.91 159,980.16 (225,871.92) 159,980.16 TOTAL LAND-CASH EXPENSES:13,331.66 7,643.00 159,980.00 290,521.28 159,980.00 SURPLUS/DEFICIT:(0.01) 2,130.91 0.16 (516,393.20) 0.16 United City of Yorkville Detailed Revenue and Expense Report for 12 accounting periods in FY 09/10 (May - Apr) Report ran on May 7, 2010 @ 9:16am Budget Line Item #Description April Budget April Actual Year-to-date budget Year-to-date actual FY 09/10 Budget Unencumbered balance OPERATING REVENUES (FUND 79) 79-000-40-00-3999 BEGINNING FUND BALANCE (3,416.00) (3,416.00) (40,999.84) (40,999.84) (40,999.84) - 79-000-42-00-4270 FEES FOR PROGRAMS20,268.75 10,355.50 243,225.00 180,069.95 243,225.00 63,155.05 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS2,250.00 5,793.00 27,000.00 39,573.13 27,000.00 (12,573.13) 79-000-42-00-4285 VENDING MACHINE INCOME- - - - - - 79-000-42-00-4286 RENTAL INCOME- - - - - - 79-000-42-00-4287 PARK RENTAL INCOME1,250.00 1,940.00 15,000.00 19,329.00 15,000.00 (4,329.00) 79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 300.00 27,000.00 8,959.00 27,000.00 18,041.00 79-000-42-00-4291 HOMETOWN DAYS9,750.00 - 117,000.00 137,447.35 117,000.00 (20,447.35) 79-000-42-00-4295 MISC RETAIL 250.00 - 3,000.00 - 3,000.00 3,000.00 79-000-44-00-4400 DONATIONS1,166.66 2,654.00 14,000.00 10,576.00 14,000.00 3,424.00 79-000-44-00-4404 TREE DONATIONS41.66 - 500.00 - 500.00 500.00 79-000-45-00-4550 YOUTH SERVICES GRANT 75.00 - 900.00 1,477.61 900.00 (577.61) 79-000-46-00-4600 INVESTMENT 250.00 24.38 3,000.00 286.06 3,000.00 2,713.94 79-000-49-00-4901 TRANSFER FROM GEN FUND 81,625.00 81,625.00 979,500.04 979,500.00 979,500.04 0.04 79-000-49-00-4902 TRANSFER IN FROM GF (CASH)- (150,000.00) - - - - 79-000-49-00-4980 TRANSFER FROM REC CENTER - - - - - - 79-000-99-00-9973 TRANSFER TO LAND ACQ - - - - - - TOTAL OPERATING REVENUES (FUND 79):115,761.07 (50,724.12) 1,389,125.20 1,336,218.26 1,389,125.20 52,906.94 PARKS EXPENSES (FUND 79) 79-610-50-00-5107 SALARIES-PARKS32,875.00 413,646.64 394,500.00 349,904.99 394,500.00 44,595.01 79-610-50-00-5136 SALARIES-PART-TIME 833.33 - 10,000.00 7,509.00 10,000.00 2,491.00 79-610-50-00-5137 SALARIES-OVERTIME 416.66 - 5,000.00 263.56 5,000.00 4,736.44 79-610-61-00-5320 MASTER PLAN- - - - - - 79-610-62-00-5405 PARK CONTRACTUAL 250.00 - 3,000.00 790.00 3,000.00 2,210.00 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 916.66 149.18 11,000.00 9,974.66 11,000.00 1,025.34 79-610-62-00-5417 MAINTENANCE-PARKS2,916.66 2,401.64 35,000.00 15,908.40 35,000.00 19,091.60 79-610-62-00-5421 WEARING APPAREL 375.00 1,000.91 4,500.00 3,846.49 4,500.00 653.51 79-610-62-00-5434 RENTAL-EQUIPMENT 291.66 - 3,500.00 - 3,500.00 3,500.00 79-610-62-00-5438 CELL PHONES375.00 246.71 4,500.00 2,888.71 4,500.00 1,611.29 79-610-62-00-5445 LEGAL EXPENSES333.33 - 4,000.00 4,119.75 4,000.00 (119.75) 79-610-64-00-5604TRAINING & CONF- - - - - - 79-610-64-00-5605TRAVEL EXPENSES- - - - - - 79-610-65-00-5802 OFFICE SUPPLIES41.66 - 500.00 69.85 500.00 430.15 79-610-65-00-5804 OPERATING SUPPLIES2,145.83 4,695.41 25,750.00 17,094.33 25,750.00 8,655.67 79-610-65-00-5815 HAND TOOLS145.83 912.00 1,750.00 1,758.74 1,750.00 (8.74) 79-610-65-00-5824 CHRISTMAS DECORATIONS41.66 505.56 500.00 808.83 500.00 (308.83) 79-610-65-00-5825 PUBLIC DECORATIONS41.66 - 500.00 95.95 500.00 404.05 79-610-72-00-6500 IMRF PARTICIPANTS2,763.25 3,774.96 33,159.00 30,110.51 33,159.00 3,048.49 79-610-72-00-6501 SOCIAL SECURITY 2,610.58 3,100.07 31,327.00 26,715.06 31,327.00 4,611.94 79-610-75-00-7003 OFFICE EQUIP 41.66 - 500.00 - 500.00 500.00 79-610-75-00-7701 FLOWERS/TREES 125.00 - 1,500.00 1,010.35 1,500.00 489.65 79-610-78-00-9005 MERIT - - - - - - TOTAL PARKS EXPENSES (FUND 79):47,540.43 430,433.08 570,486.00 472,869.18 570,486.00 97,616.82 RECREATION EXPENSES (FUND 79) 79-650-50-00-5107 SALARIES-REC FULL-TIME 29,894.83 36,321.75 358,738.00 324,008.18 358,738.00 34,729.82 79-650-50-00-5108 CONCESSION STAFF 750.00 1,204.00 9,000.00 9,421.72 9,000.00 (421.72) 79-650-50-00-5109 SALARIES-PRE-SCHOOL 1,500.00 2,571.00 18,000.00 18,940.92 18,000.00 (940.92) 79-650-50-00-5136 SALARIES-PART-TIME 1,125.00 1,237.00 13,500.00 13,169.41 13,500.00 330.59 79-650-50-00-5137 SALARIES-OVERTIME 29.16 - 350.00 - 350.00 350.00 79-650-50-00-5150 SALARIES-INSTRUCTOR 5,500.00 1,044.50 66,000.00 13,842.16 66,000.00 52,157.84 79-650-50-00-5155 SALARIES-RECORDING SECRET.250.00 125.13 3,000.00 2,284.15 3,000.00 715.85 79-650-62-00-5401 CONTRACTUAL SERVICES- 1,293.60 - 41,198.65 - (41,198.65) 79-650-62-00-5408 MAINTENANCE SUPPLIES312.50 204.26 3,750.00 765.65 3,750.00 2,984.35 79-650-62-00-5409 MAINTENANCE-VEHICLES141.66 - 1,700.00 586.58 1,700.00 1,113.42 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIP 416.66 178.00 5,000.00 3,903.96 5,000.00 1,096.04 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 - 900.00 45.00 900.00 855.00 79-650-62-00-5435 ELECTRICITY 1,916.66 633.44 23,000.00 15,133.88 23,000.00 7,866.12 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 85.84 1,300.00 967.64 1,300.00 332.36 79-650-62-00-5438 CELL PHONES250.00 246.72 3,000.00 2,811.76 3,000.00 188.24 79-650-62-00-5445 PORTABLE TOILETS 416.66 - 5,000.00 4,244.64 5,000.00 755.36 79-650-62-00-5603 PUBLISHING/ADVERTISING2,250.00 8,786.73 27,000.00 28,013.40 27,000.00 (1,013.40) 79-650-62-00-5605 BOOKS/PUBLICATIONS8.33 - 100.00 104.00 100.00 (4.00) 79-650-64-00-5600 DUES83.33 - 1,000.00 1,061.00 1,000.00 (61.00) 79-650-64-00-5604 TRAINING & CONFERENCES- - - - - - 79-650-64-00-5605 TRAVEL EXPENSES- - - - - - 79-650-65-00-5802 OFFICE SUPPLIES375.00 260.66 4,500.00 2,139.82 4,500.00 2,360.18 79-650-65-00-5803 PROGRAM EXPENSES4,812.50 1,947.92 57,750.00 39,155.28 57,750.00 18,594.72 79-650-65-00-5804 OPERATING SUPPLIES125.00 - 1,500.00 100.05 1,500.00 1,399.95 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 225.00 3,000.00 510.41 3,000.00 2,489.59 79-650-65-00-5808 POSTAGE & SHIPPING416.66 1,173.00 5,000.00 7,390.97 5,000.00 (2,390.97) 79-650-65-00-5812 GASOLINE416.66 104.85 5,000.00 1,771.22 5,000.00 3,228.78 79-650-65-00-5826 MILEAGE33.33 - 400.00 - 400.00 400.00 79-650-65-00-5827 GOLF OUTING EXPENSES1,500.00 - 18,000.00 6,000.69 18,000.00 11,999.31 79-650-65-00-5828 CONCESSIONS1,083.33 3,541.90 13,000.00 21,027.19 13,000.00 (8,027.19) 79-650-65-00-5833 HOMETOWN DAYS EXPENSES7,750.00 - 93,000.00 100,579.28 93,000.00 (7,579.28) 79-650-65-00-5840 SCHOLARSHIPS166.66 - 156.00 - 2,000.00 2,000.00 79-650-65-00-5841 PROGRAM REFUND750.00 426.00 9,000.00 5,916.00 9,000.00 3,084.00 79-650-72-00-6500 IMRF PARTICIPANTS2,483.66 3,493.10 29,804.00 30,082.27 29,804.00 (278.27) 79-650-72-00-6501 SOCIAL SECURITY 2,987.25 3,194.02 35,847.00 28,652.88 35,847.00 7,194.12 79-650-75-00-7002 COMPUTER EQUIP AND SOFTWAR 41.66 - 500.00 98.00 500.00 402.00 79-650-78-00-9005 MERIT - - - - - - 79-650-78-00-9009 RESERVE- - - - - - TOTAL RECREATION EXPENSES (FUND 79):68,219.83 68,298.42 816,795.00 723,926.76 818,639.00 94,712.24 - TOTAL OPERATING REVENUES (FUND 79):115,761.07 (50,724.12) 1,389,125.20 1,336,218.26 1,389,125.20 52,906.94 TOTAL EXPENSES (PARKS AND REC FUND 79):115,760.26 498,731.50 1,387,281.00 1,196,795.94 1,389,125.00 192,329.06 SURPLUS/DEFICIT:0.81 (549,455.62) 1,844.20 139,422.32 0.20 (139,422.12) United City of Yorkville Detailed Revenue and Expense Report for 12 accounting periods in FY 09/10 (May - Apr) Report ran on May 7, 2010 @ 9:16am Budget Line Item #Description April Budget April Actual Year-to-date budget Year-to-date actual FY 09/10 Budget Unencumbered balance REC CENTER REVENUES 80-000-40-00-3999 BEGINNING FUND BALANCE (6,916.66) (6,916.66) (82,999.84) (82,999.84) (82,999.84) - 80-000-42-00-4200 MEMBERSHIP FEES33,333.33 33,269.00 400,000.00 387,925.00 400,000.00 12,075.00 80-000-42-00-4210 GUEST FEES833.33 515.00 10,000.00 4,303.00 10,000.00 5,697.00 80-000-42-00-4220 SWIM CLASS3,500.00 2,717.75 42,000.00 30,949.00 42,000.00 11,051.00 80-000-42-00-4230 PERSONAL TRAINING FEE 1,666.67 528.00 20,000.00 12,603.00 20,000.00 7,397.00 80-000-42-00-4240 TANNING SESSIONS416.66 457.50 5,000.00 2,589.50 5,000.00 2,410.50 80-000-42-00-4270 FEES FOR PROGRAMS16,166.66 14,023.25 194,000.00 122,716.21 194,000.00 71,283.79 80-000-42-00-4280 CONCESSIONS1,000.00 1,368.75 12,000.00 12,756.97 12,000.00 (756.97) 80-000-42-00-4285 VENDING MACHINES- - - - - - 80-000-42-00-4286 RENTAL INCOME458.33 555.50 5,500.00 4,056.00 5,500.00 1,444.00 80-000-42-00-4295 MISC RETAIL - - - 149.23 - (149.23) 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1,000.00 293.00 12,000.00 3,176.00 12,000.00 8,824.00 80-000-45-00-4550 GRANTS/SCHOLARSHIPS91.66 - 1,100.00 1,400.00 1,100.00 (300.00) TOTAL REC CENTER REVENUES:51,549.98 46,811.09 618,600.16 499,624.07 618,600.16 118,976.09 - REC CENTER EXPENSES - 80-000-50-00-5107 SALARIES-REC CENTER 2,850.00 3,946.15 34,200.00 33,410.76 34,200.00 789.24 80-000-50-00-5109 SALARIES-PRESCHOOL 4,000.00 3,331.75 48,000.00 22,026.52 48,000.00 25,973.48 80-000-50-00-5136 SALARIES-PARTTIME8,750.00 11,944.38 105,000.00 99,721.78 105,000.00 5,278.22 80-000-50-00-5137 SALARIES-OVERTIME 83.33 - 1,000.00 - 1,000.00 1,000.00 80-000-50-00-5150 SALARIES-INSTRUCTORS 7,166.66 6,519.25 86,000.00 56,295.86 86,000.00 29,704.14 80-000-62-00-5401 CONTRACTUAL SERVICES- 1,055.00 - 15,006.30 - (15,006.30) 80-000-62-00-5408 MAINTENANCE-SUPPLIES1,000.00 1,167.36 12,000.00 8,975.99 12,000.00 3,024.01 80-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 229.16 351.91 4,314.26 - 2,750.00 2,750.00 80-000-62-00-5416 MAINTENANCE-GENERAL 833.33 (4,624.80) 10,000.00 13,757.67 10,000.00 (3,757.67) 80-000-62-00-5426 GRANTS91.66 - 1,100.00 216.32 1,100.00 883.68 80-000-62-00-5430 TOWEL RENTAL 83.33 - 1,000.00 1,028.00 1,000.00 (28.00) 80-000-62-00-5431 POOL REPAIR 625.00 662.51 7,500.00 6,011.88 7,500.00 1,488.12 80-000-62-00-5432 LEASE PAYMENT 17,500.00 - 210,000.00 210,000.00 210,000.00 - 80-000-62-00-5433 LICENSES/PERMITS83.33 - 1,000.00 150.00 1,000.00 850.00 80-000-62-00-5434 POOL SUPPLIES416.66 25.88 5,000.00 3,165.50 5,000.00 1,834.50 80-000-62-00-5435 ELECTRICITY 3,916.66 2,368.17 47,000.00 26,272.40 47,000.00 20,727.60 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 145.83 1.46 1,750.00 1,208.44 1,750.00 541.56 80-000-62-00-5438 CELL PHONES58.33 41.12 700.00 468.62 700.00 231.38 80-000-62-00-5439 PROPERTY TAX 2,206.66 - 26,480.00 26,320.12 26,480.00 159.88 80-000-62-00-5440 SECURITY 60.00 - 720.00 280.00 720.00 440.00 80-000-62-00-5603 PUBLISHING/ADVERTISIN125.00 - 1,500.00 1,477.83 1,500.00 22.17 80-000-62-00-5605 BOOKS/PUBLICATION8.33 - 100.00 - 100.00 100.00 80-000-64-00-5600 DUES16.66 - 200.00 89.00 200.00 111.00 80-000-64-00-5604 TRAINING & CONFERENCES- - - - - - 80-000-64-00-5605 TRAVEL EXPENSES- - - - - - 80-000-65-00-5802 OFFICE SUPPLIES333.33 268.81 4,000.00 2,383.34 4,000.00 1,616.66 80-000-65-00-5803 PROGRAM EXPENSES2,583.33 2,123.17 31,000.00 18,430.00 31,000.00 12,570.00 80-000-65-00-5804 OPERATING SUPPLIES316.66 14.97 3,800.00 1,185.67 3,800.00 2,614.33 80-000-65-00-5805 RECREATION EQUIPMENT 1,666.67 1,809.96 20,000.00 4,099.94 20,000.00 15,900.06 80-000-65-00-5808 POSTAGE & SHIPPING66.66 - 800.00 180.00 800.00 620.00 80-000-65-00-5812 GASOLINE25.00 - 300.00 - 300.00 300.00 80-000-65-00-5826 MILEAGE20.83 - 250.00 - 250.00 250.00 80-000-65-00-5828 CONCESSIONS EXPENSES375.00 1,042.71 4,500.00 10,878.65 4,500.00 (6,378.65) 80-000-65-00-5840 SCHOLARSHIPS41.66 - 500.00 - 500.00 500.00 80-000-65-00-5841 PROGRAM REFUNDS83.33 976.00 1,000.00 5,833.00 1,000.00 (4,833.00) 80-000-65-00-5842 MEMBERSHIP REFUNDS83.33 363.00 1,000.00 1,954.00 1,000.00 (954.00) 80-000-72-00-6500 IMRF 243.50 133.95 2,922.00 8,687.29 2,922.00 (5,765.29) 80-000-72-00-6501 SOCIAL SECURITY 1,748.00 1,958.09 20,976.00 15,703.47 20,976.00 5,272.53 80-000-75-00-7002 COMPUTER EQUIP & SOFT 83.33 - 1,000.00 3,178.00 1,000.00 (2,178.00) 80-000-75-00-7003 OFFICE EQUIPMENT 41.66 - 500.00 - 500.00 500.00 80-000-75-00-7500 PHONE SYSTEM16.66 - 200.00 - 200.00 200.00 80-000-78-00-9002 NICOR - 1,721.09 - 17,310.29 - (17,310.29) 80-000-99-00-9979 TRANSFER TO PARKS AND REC - - - - - - TOTAL REC CENTER EXPENSES:57,978.88 37,201.89 697,312.26 615,706.64 695,748.00 80,041.36 TOTAL REC CENTER REVENUES:51,549.98 46,811.09 618,600.16 499,624.07 618,600.16 TOTAL REC CENTER EXPENSES:57,978.88 37,201.89 697,312.26 615,706.64 695,748.00 SURPLUS/DEFICIT:(6,428.90) 9,609.20 (78,712.10) (116,082.57) (77,147.84) Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 A discussion of traffic flow and parking around Bristol Station Park. Whispering Meadows subdivision and Bristol Station Park – parking issues Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: N / A N / A Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 Discussion of an upcoming grant cycle that will allow us to expand upon the Riverfront Park redevelopment project. EPA 319 grant application – Riverfront Park pavers Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: N / A N / A Discussion Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: Memorandum To: Yorkville Park Board From: Laura Schraw, City Park Designer CC: Bart Olson, Interim Director of Parks and Recreation, Scott Sleezer, Superintendent of Parks, Krysti Noble, Community Development Director Date: May 7, 2010 Subject: EPA 319 Grant Application The Illinois Environmental Protection Agency, Division of Water Pollution Control, announced they will be accepting applications for the Section 319 grant applications for Nonpoint Source Pollution (NPS) Control. The Fox River Ecosystem Partnership (FREP) is working on organizing a package of grants for FY2011. FREP is the agency in charge of reviewing, supporting, and submitting applications for our Fox River Watershed. Final applications are due to the Environmental Protection Agency (EPA) by July 30, 2010. The Illinois Environmental Protection Agency (IEPA) receives federal funds through the EPA 319 grant to provide financial assistance to work with local units of government and other organizations towards the goal of protecting the quality of water in the state by controlling NPS pollution. NPS pollution is the diffuse, intermittent runoff of pollutants from various sources. Precipitation moving over and through the ground picks up pollutants from these sources and carries them into rivers. The maximum federal funding is 60% (60/40 grant). Our current Boat Access and Development Grant (BAAD) application calls for an asphalt parking lot at Riverfront Park, with a bioswale to catch and filter the stormwater runoff. The EPA 319 grant would upgrade the parking lot from asphalt to eco-pavers or permeable pavement to help reduce the pollutant and sediment loading of the Fox River. Both grants can be used for the same area the funding would be 40% from the BAAD grant (state funding) and 60% from the EPA 319 grant (federal funding). A draft application will be submitted to FREP by May 15th. FREP Application timeline ■ 319 Grant Overview — January 20, 2010 FREP Meeting, 1:00 PM, Judson Univ., Elgin ■ Draft Applications Due to FREP — May 15, 2010 ■ Review by FREP Water Resources Committee & Workshop with applicants — June 3, 2010 ■ Final Draft Applications Due to FREP — July 10, 2010 ■ Review by FREP Water Resources Committee — Mid-July, 2010 ■ Final applications due at IEPA — July 30, 2010 ■ Announcement by Illinois EPA — early 201 ■ Contracts signed — Mid 2011 Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 Discussion of selecting a date for a tour of the REC Center to look at maintenance procedures. REC Center maintenance tour – selection of date Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: N / A Majority Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Agenda Item Number Tracking Number Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: May 13, 2010 Written reports from the Interim Director and Superintendent of Recreation, and verbal reports from the City Parks Designer, and Superintendent of Parks. Staff reports Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: N / A Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation CC: Date: May 7, 2010 Subject: Director’s Report 1) Park Board items in front of City Council a. FY 10/11 budget – The FY 10/11 budget was approved by City Council on April 27 with one change. The Parks Department’s line item for “flowers and trees” was reduced from $1000 to $500. b. Police Union contract – While this wasn’t a Park Board agenda item, one of the provisions within the contract is a free basic membership for all police officers during the term of the contract (two years). c. REC Center memberships for employees – Free basic memberships for all employees under the City’s health insurance plan will be discussed at the May 20th Administration Committee meeting. 2) Van Emmon port-a-potty orientation – Per discussion at the last Park Board meeting, the port-a-potty at Van Emmon Park was reoriented so the door does not open to face the road. 3) Future Park Board agenda items – The agenda spreadsheet is blank for the next few meetings, as we currently have nothing scheduled other than staff reports. YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of April 2010 Highlights and Summary: The Youth Spring Soccer League began practices on Monday, April 5. All teams will practice twice a week for the first two weeks. The games began on Saturday, April 17. The U6, U8, and U10 teams play at Rotary Park against other Yorkville in-house teams. The U12 team is playing an Academy and Sandwich team on the Beecher Soccer Fields. The season is scheduled for six games and will end Saturday, May 22. Registration continued throughout March and April and ended Friday, April 16 for the Adult Softball Leagues. We expanded the Softball Leagues and created two Coed Leagues that play on Monday or Tuesday and two Men’s Recreational Leagues that play on Wednesday or Thursday. The Coed Monday League has a total of 6 teams and will begin their season Monday, May 3. The Coed Tuesday League filled with a total of 12 teams and will begin their season Tuesday, May 11. The Men’s Recreational Wednesday League has a total of 7 teams and will begin their season, Wednesday, May 12. The Men’s Recreational Thursday League filled with a total of 12 teams and will begin Thursday, May 13. With a total of 37 teams throughout all of the leagues, this is the most number of teams ever to participate in the Yorkville Recreation Department’s Softball Leagues in one season. Due to the popularity of the Volleyball Open Gym and several requests we have decided to continue offering the open gym throughout the summer. The Volleyball Open Gym allows volleyball enthusiasts to come and play volleyball on the first and third Wednesday of every month at the REC Center. April brought the biggest swim sign-up of the year to date, as we had 2 instructors in the pool with full classes on both Monday/Wednesday and Tuesday/Thursday. We serviced 52 children in one month and received $2,706 in revenue. We are projecting May’s sign-up to be just as successful. The end of the Winter/Spring fitness sessions came the last week of April. We added some new and very successful classes this winter and are very excited to see how they grow over the next year! The biggest success being the new “Resolution” class has really proven to be a great class for weight loss and muscle definition. We randomly selected ten out of the 30 participants and those ten people lost a total of 44 pounds, 51 inches, and 22% of body fat in 8 weeks. Over the weekend of Saturday April 18th & Sunday April 19th the Recreation Department held the Tax Dodge Run . On Saturday morning runners picked up their race packets as well as registered for the race at the REC Center. Then on Sunday, 170 runners participated in our 2nd annual Tax Dodge Run. While this was our 2nd year of the 5K run, it was our first 10K run. In addition to the Tax Dodge Run, the athletic fields, concession stands and tournament play got under way in April. The 1st tournament of the season was held on the weekend of April 10-11, with a soccer tournament at Beecher Park. Bridge Park then held two youth baseball tournaments the following weekends. Beginning the last weekend of April, through June, youth baseball, softball and soccer games will be held at various athletic fields throughout Yorkville. Seasonal Classes/Programs Winter/Spring: Adult BBall Open Gym Youth BBall Open Gym Women’s BBall Open Gym Adult Volleyball Open Gym All Star T-Ball All Star Basketball Kayak Encounter U6 Spring Soccer U8 Spring Soccer U10 Spring Soccer U12 Spring Soccer Kid Rock I Kid’s First Volleyball Games Only Knitting Club Ready, Set, Go Pre Tumblers Shake, Wiggle, Giggle Group Power The Resolution Magic Class Fun on Fridays Kreative Kreations Kayak Encounters Little Learners Indoor Cycle Jungle Safari Resolution Class Parker’s Playtime Preschool Swim Lessons Pilates Core & More Dance Classes Short Sports Interval Bootcamp Group Training Club Flex Silver Sneakers Flow Yoga Senior Fit Cardio Collision Aqua Pre/Postnatal Aqua Teen Fit Youth Fit Exit Survey Summary: We received positive surveys for our Aqua Classes as well as our Pilates Classes. Scholarships Awarded / Grants Received: Pre School $.00 General $.00 Special Recreation $.00 Winter/Spring Session – FINAL Different Types: Winter/Spring Curriculum – 33 Sections - 352 Enroll.- 984 Special Events – 880 Ran – 237 (68% ) Cancelled – 115 (32%) Class No. Residents – 981 (76%) Non-res - 309 (24%) Last Winter - Sections - 250 Enroll.- 1,139 Sp. Event – 600 Ran – 184 (74% ) Cancelled – 66 (26%) Class No. - Residents - 854 (75%) Non-res - 285 (25%) Professional Development: None this month. Facility Agreements: (Winter) We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Intermediate, Circle Center Grade School, Bristol Bay and Grande Reserve Elementary). We will use our own classroom at the Riverfront Recreation Bldg.. Our second Preschool is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. REC Center: The REC Center Memberships for the month of April: New: 51 Renew: 132 Total: 183 Total Passes to date: #1,200 Residents: 842 (70%) Non-Residents: 358 (30%) Male: 556 (46%) Female: 644 (54%) Special Revenue Highlights: Tax Dodge 5K and 10K Run. Upcoming Projects and Events: Pre-School Graduation, Fri. May 21. Safety Town, June 14 – 18. 1st Music Under the Stars & Wine Night, Fri. June 11. Respectfully submitted, Recreation Department Staff