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Park Board Packet 2010 04-08-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. April 8, 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation— Bart Olson, Superintendent of Recreation—Sue Swithin, Superintendent of Parks—Scott Sleezer, Park Designer—Laura Schraw, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board— March 11 2010* Bills Review: Bill list* Old Business: FY 10111 Budget* New Business: Riverfront Park Open House- Discussion Feb 2010 budget report Baseball field construction Reports: Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting: Thursday, April 22, 2010 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 11, 2010 SCI to Order: Chris Rollins called the meeting to order at 7:04 pm Roll Call: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes,and Kelly Sedgwlck—Yes Introduction of Guests,City Officials and Staff: Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Park Designer--Laura Schraw + Mayor-Valarie Burd Public Comment: None Presentations- None Approval of Minutes: Park Board—February 25,2010" Ken Koch noted amendments on the following sections: Under Old Business it should read:Ken Koch noted that he spoke with Bart Olson and Bart and Steven Hanson, Red's representative,were still discussing the agreement so this agenda item would be tabled for another meeting. Under New Business the last sentence should read:She passed various samples around to the Board. Staff was in favor of a laminate product from Fossil. Under New Business fourth paragraph down the following sentence should be added:Laura Schraw felt that she could design the signs without a park name if she had to. Under the budget discussion,second paragraph should read: Ken Koch said that he spoke with Bart Olson and Bart felt that the regular Park&Recreation budget was going real well and that Is was in pretty good shape. The third paragraph under the budget report should read: Ken Koch noted that the REC Center was still In a deficit and that included the deficit of the previous year Chris Rollins asked for a motion to approve the February 25r",2010 meeting with the following amendments made. Kelly Sedgwick made the motion to approve the minutes and Ken Koch seconded the motion.The motion was unanimously approved by voice vote. Bills Review: Bill list* Chris Rollins asked for a motion to approve the bills list.Ken Koch made the motion and Deb Horaz seconded the motion.The motion was approved by roll call vote:Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes 1 Old Business: Laura Schraw said she wanted to follow up on the question Kelly had about the materials she passed around last week regarding their scratch resistance qualities. She noted that Pannier said their product was not scratch proof however 9 scratched,they could be filled with wax and buffed out. Schraw reported Fossil said their product was scratch resistant.She said they could test the samples and would follow up with the Board on what she finds after she tries to scratch the samples herself. New Business, FY 10111 Budget' Ken Koch noted that the REC Center Revenue 2009110 started with a deficit of$77,000.Then in 2010111, it was Improved to a deficit of$01,000.Ken Koch asked why the 2011112 deficit doubled to$125,000. Swlthln said the previous detich from the prior year carried over and in addition to that the revenue dropped, rent increased, maintenance fees had to be included and property taxes would double. Mayor Burd said she was still very much in favor of the REC Center.She pointed out despite the deficit, Sue still managed to have the revenue grow. Chris Rollins asked for a motion to approve the budget for FY 10/11. Kelly Sedgwick made the motion and Ken Koch seconded the motion.The motion was approved by roll call vote:Chris Rollins-Yes, Ken Koch-Yes,Debbie Horaz-Present, and Kelly Sedgwick--Yes. Riverfront Park—OSL4D Development Grant Laura Schraw presented the Bicentennial Riverfront Park conceptual site plans to the Board.She noted a request for a$400,000 OSLAD grant would be submitted.Scott Sleezer said they would be front funding so this grant would be moving forward next year, Schraw went over some of the features in the concept plan,one of them being a water park with an Interactive water feature and performance area.Schraw said she received estimates for the features they wanted to put In the park,such as shelters and playgrounds,and said this she would get more estimates for the draft budget and would email them to the Board. Chris Rollins asked if the Kayak area will be able to accommodate large crowds or spectators viewing Kayak events.Laura said once they have a better idea of what the need will be,that could be addressed with IDNR, Schraw said the next step would be to go to City Council and the public for their input on the concept plan.Then, the final revised drawing would be brought back In May. Resorts: Directors Report , Parks Report Parks Deslgner Report Chris Rollins asked that the reports be read at the Board's leisure. Recreation Report Sue Swithin said the REC Center held their first how to learn to kayak class in the pool.She said it was a three day class and It turned out well. Additional Business: Kelly Sedgwick wanted to bring up advertising at the ball field where his adult oo-ed softball team played. SedgWok said, In lieu of spending money on jerseys for their team every year with sponsors'names on them, this year they were hoping to get their own shirts and put up a sign from a sponsor on the dugout. He noted this sign would only go up and down during the game. He asked what the Board's opinion was if there were beer advertisements on the sign. 2 For example Sedgwick said,this year Bourbon Street may be their sponsor,their name would be on the banner perhaps along with it a picture of a beer bottle or something of that nature. The Board said they did not have a problem with this, however, certain discretion needed to be considered before logos and such be printed on them.They felt they should be in good taste In not having the main focal point be a beer bottle or selling the beer, making it clear that it is for sponsorship only.So there was to be no advertising their drinks or menu specials, etc. It was also noted the banner had to stay within the Ordinance and had to be a certain size. Executive Session- For the purchase or lease of real property for the use of the public body Chris Rollins asked for a motion to enter into executive session at 9:OOpm. Deb Horaz made the motion and Ken Koch seconded the motion.The motion was approved by roll call: Chris Rollins-Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes. Chris Rollins asked for a motion to end the executive session and reconvene into the regular park board meeting at 9:45. Ken Koch made the motion and Deb Horaz seconded the motion.The motion was unanimously approved by voice vote. Adiounnment: Chris Rollins asked for a motion to end the regular meeting roughly at 9:46pm.Deb Horaz made the motion and Ken Koch seconded the motion.The motion was unanimously approved by voice vote. Next Meeting: Thursday,March 25,2010 Respectfully Submitted By: Jamie Cheatham 3 DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:29:49 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 1000BULB 1,000 BULBS.COM 439865 03/05/10 01 REPLACEMENT LIGHT BULBS 79-610-65 00 5824 00403871 04/08/10 262.38 CHRISTMAS DECORATIONS INVOICE TOTAL: 262.38 442010 03/09/10 01 REPLACEMENT LIGHT BULBS 79-610-65-00-5824 00403871 04/08/10 243.18 CHRISTMAS DECORATIONS INVOICE TOTAL: 243.18 VENDOR TOTAL: 505.56 ARAMARK ARAMARK UNIFORM SERVICES 610-6772657 03/16/10 01 UNIFORMS 79, 610-62-00-5421 04/08/10 35.70 WEARING APPAREL INVOICE TOTAL: 35.70 VENDOR TOTAL: 35.70 BALDWINJ JERRY BALDWIN 031310 03/13/10 01 REFEREE 79-650-62-00-5401 04/08/10 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 BANCAMER BANC OF AMERICA LEASING 011431986 03/22/10 01 COPIER LEASE 80-000-62-00-5410 04/08/10 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BARRETTS BARRETT'S ECOWATER 187470 03/23/10 01 SALT 80 000-62-00-5406 04/08/10 34.45 MAINTENANCE- SUPPLIES INVOICE TOTAL: 34.45 VENDOR TOTAL: 34.45 DATE: 04/01/10 UNITED CITY OF YORKVIL+LE PAGE: 2 TIME: 12:29:49 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BATTERYS BATTERY SERVICE CORPORATION 195910 03/11/10 01 GARDEN TRACTOR BATTERY 79 610 62 00-5408 04/08/10 32.15 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 32.15 VENDOR TOTAL: 32.15 BPAMOCO BP AMOCO OIL COMPANY 24023927 03/24/10 01 GASOLINE 79-650-65 00-5812 04/08/10 104.85 GASOLINE INVOICE TOTAL: 104.85 VENDOR TOTAL: 104.85 BROWN) JEFFERY S. BROWN 0001 03/11/10 01 KAYAK INSTRUCTION FOR 6 PEOPLE 80-000-62-00-5401 04/08/10 600.00 CONTRACTUAL SERVICES INVOICE TOTAL: 600.00 VENDOR TOTAL: 600.00 CHEATHAM JAMIE L. CHEATHAM 3055 03/18/10 01 MARCH 11 MEETING MINUTES 79-650-50-00-5155 04/08/10 125.13 SALARIES- RECORDING SECRET INVOICE TOTAL: 125.13 VENDOR TOTAL: 125.13 COMCAST COMCAST CABLE 031310 03/13/10 01 MONTHLY CHARGES 79-650-62-00-5437 04/08/10 79.95 TELEPHONE/INTERNET INVOICE TOTAL: 79.95 VENDOR TOTAL: 79.95 COMED COMMONWEALTH EDISON DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 3 TIME; 12:29:49 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/OB/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ COMED COMMONWEALTH EDISON 1613010022-0310 03/16/10 01 BALLFIELDS 79 650-62-00-5435 04/08/10 312.54 ELECTRICITY INVOICE TOTAL: 312.54 VENDOR TOTAL: 312.54 COVALENC BERRY PLASTICS CORPORATION 2017883 03/08/10 01 TRASH BAGS 79-610-65-00 -5804 00403672 04/08/10 2,469.60 OPERATING SUPPLIES INVOICE TOTAL: 2,469.60 VENDOR TOTAL: 2,469.60 COVELLD DAVE COVELL 031310 03/13/10 01 REFEREE 79==650-62-00-5401 04/08/10 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 CUGIERD DON CUGIER 031310 03/13/10 01 REFEREE 79-650-62 00 .5401 04/08/10 75.00 CONTRACTUAL SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 DOORDOOR DOOR TO DOOR DIRECT 13545PR 04/01/10 01 8,000 PARK DISTRICT GUIDES 79-650-65-00-5808 04/08/10 996.00 POSTAGE & SHIPPING 02 DELIVERED ** COMMENT ** INVOICE TOTAL: 996.00 VENDOR TOTAL: 996.00 HOMERIND HOMER INDUSTRIES DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 12:29:49 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ HOMERIND HOMER INDUSTRIES 529207 03/11/10 01 PLAYGROUND MULCH 79-610-62 -00-5417 04/08/10 1,200.00 MAINTENANCE PARKS INVOICE TOTAL: 1,200.00 VENDOR TOTAL: 1,200.00 ITHALJ JOHN ITHAL 031310 03/13/10 01 REFEREE 79-650 62 00-5401 04/08/10 125.00 CONTRACTUAL SERVICES INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 JTHOMAS J THOMAS 5100007444 03/12/10 01 BLADES 79-610-62-00-5408 04/08/10 85.60 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 85.60 VENDOR TOTAL: 85.60 MELYX MELYX, INC. 56587 03/04/10 01 MULCH 79-610-62-00-5417 00403868 04/OB/10 1,162.58 MAINTENANCE-PARKS INVOICE TOTAL: 1,162.58 VENDOR TOTAL: 1,162.58 MEMNETTW MEMPHIS NET TWINE CO. INC. 8165 03/10/10 01 WHITE AEROSOL PAINT 79 610-65-00-5804 00403870 04/08/10 441.51 OPERATING SUPPLIES INVOICE TOTAL: 441.51 VENDOR TOTAL: 441.51 MENLAND MENARDS - YORKVILLE DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 12:29:49 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 80588 03/16/10 01 HANGERS 80-000-62-00-5434 04/08/10 7.56 POOL SUPPLIES INVOICE TOTAL: 7.56 VENDOR TOTAL: 7.56 NEXTEL NEXTEL COMMUNICATIONS 837900513-097PR 03/29/10 01 PARKS MONTHLY CHARGES 79-610-62-00-5438 04/08/10 246.71 CELLULAR TELEPHONE 02 REC CENTER MONTHLY CHARGES 80-000-62-00-5438 41.12 CELLULAR PHONE 03 RECREATION MONTHLY CHARGES 79-650-62-00-5438 246.72 CELLULAR TELEPHONE INVOICE TOTAL: 534.55 VENDOR TOTAL: 534.55 NORTHERN NORTHERN SAFETY CO. , INC. 1049732801012 03/05/10 01 GLOVES, RESPIRATOR W/VALVE 79-610-62-00-5421 04/08/10 754.11 WEARING APPAREL 02 FACE SEAL, SAFETY EYEWEAR, EAR ** COMMENT ** 03 PLUGS, CHAINSAW CHAPS, ** COMMENT ** 04 SURVEYORS VESTS ** COMMENT ** INVOICE TOTAL: 754.11 VENDOR TOTAL: 754.11 OFFWORK OFFICE WORKS 171260 03/24/10 O1 ENVELOPES, LABELS, BINDERS, 79-650-65-00-5802 04/08/10 35.73 OFFICE SUPPLIES 02 CALCULATOR TAPE ** COMMENT ** 03 ENVELOPES, CALCULATOR TAPE, 80-000-65-00-5802 35.73 OFFICE SUPPLIES 04 LABELS, BINDERS ** COMMENT ** INVOICE TOTAL: 71.46 DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 12:29:50 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/06/2010 INVOICE # INVOICE ITEM VENDOR ## DATE ## DESCRIPTION ACCOUNT # P.O. ## DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- OFFWORK OFFICE WORKS 171319 03/25/10 01 PAPER 80-000-65-00-5802 04/08/10 224.92 OFFICE SUPPLIES 02 PAPER 79-650-65-00-5802 224.93 OFFICE SUPPLIES INVOICE TOTAL: 449.85 VENDOR TOTAL,: 521.31 PITBOW PITNEY BOWES 5336185-MR10 03/13/10 01 DEC. - MARCH RENTAL CHARGES 79-650-65-00-5808 04/08/10 177.00 POSTAGE & SHIPPING INVOICE TOTAL: 177.00 VENDOR TOTAL: 177.00 R0000756 TAIRI KEARNS 71442 03/25110 01 PROGRAM REFUND 79-650 65 00-5841 04/08/10 80.00 PROGRAM REFUND INVOICE TOTAL: 80.00 VENDOR TOTAL: 80.00 REINDERS REINDERS, INC. 1286449-00 03/11/10 01 O-RING, PISTON CYLINDER, 79-610-62-00-5409 04/08/10 30.43 MAINTENANCE-EQUIPMENT 02 RING BACK-UPS, SEAL, STARTER ** COMMENT ** 03 ROD ** COMMENT ** INVOICE TOTAL: 30.43 VENDOR TOTAL: 30.43 RUSSPOWE RUSSO HARDWARE INC. 664918 03/10/10 01 2 LINE TRIMMERS 79-610-65 00 5815 04/08/10 480.00 HAND TOOLS INVOICE TOTAL: 480.00 VENDOR TOTAL: 480.00 DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 12:29:50 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SSWORLD S & S WORLDWIDE, INC. 6526634 03/08/10 01 BINGO CARDS 79-650-65-00-5803 04/08/10 48.94 PROGRAM EXPENSES INVOICE TOTAL: 48.94 VENDOR TOTAL: 48.94 UNIQUEPR UNIQUE PRODUCTS & SERVICE 200612 03/19/10 01 GROUT CLEANER, BODY SHAMPOO, 80-000-62-00-5408 04/08/10 382.58 MAINTENANCE SUPPLIES 02 TOILET TISSUE, PAPER TOWEL ** COMMENT ** INVOICE TOTAL: 382.58 VENDOR TOTAL: 382.58 VERMONT VERMONT SYSTEMS 29040A 02/08/10 01 MEMBER SWIPE CARDS 80-000-65-00 5804 04/08/10 672.80 OPERATING SUPPLIES INVOICE TOTAL: 672.80 VENDOR TOTAL: 672.80 WALMART WALMART COMMUNITY 031610-PR 03/16/10 01 JUICE, COTTON, EGGS, CLOROX 79-650-65-00-5803 04/08/10 125.56 PROGRAM EXPENSES 02 CLEANERS, PLATES, TORTILLAS, ** COMMENT ** 03 SYRUP, NAPKINS, KLEENEX, WAX ** COMMENT ** 04 PAPER, CRACKERS, PAPER TOWELS ** COMMENT ** 05 REFUND CREDIT BO-000-65-00-5802 -44.66 OFFICE SUPPLIES 06 PAPER TAPE 80-000-65-00-5802 52.82 OFFICE SUPPLIES INVOICE TOTAL: 133.74 VENDOR TOTAL: 133.74 YORKACE YORKVILLE ACE & RADIO SHACK DATE: 04/01/10 UNITED CITY OF YORKVILLE PAGE: 8 TINE: 12:29:50 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 131031 03/15/10 01 GROUNDS FOR TV PLUGS 80 000-65-00-5804 04/08/10 14.97 OPERATING SUPPLIES INVOICE TOTAL: 14.97 131093 03/19/10 01 3 KEYS 79-650-65-00-5828 04/08/10 7.47 CONCESSIONS INVOICE TOTAL: 7.47 VENDOR TOTAL: 22.44 YORKBIGB YORKVILLE BIG BAND 090510 03/29/10 01 DEPOSIT FOR SEPT. 5TH HTD 79-000-14-00-1401 04/08/10 300.00 PREPAID EXPENSE•HOMETOWN D 02 PERFORMANCE ** COMMENT *� INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 TOTAL ALL INVOICES: 13,107.08 Reviewed By: Agenda Item Number YDANVU E Parks ❑ rxRecreation ❑ �a�nsaascAwr�af Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: FY 10111 Budget Agenda Date: April 8, 2010 Synopsis• See attached memo. Action Previously Taken: Date of Action: N /A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Z 0 A � Memorandum _ i�v To: City Council 7 � — 1e From: Susan Mika, Finance Director 0 ' Bart Olson, City Administrator -p p Date: March 5,2010 Subject: FY 2010111 Budget Summary Introduction Please accept this memo as a narrative for the FY 10111 budget proposal for the Parks Capital budget,Land-Cash budget,Parks and Recreation operating budget,and REC Center budget. The intent of this memo is to give everyone insight as to bow this particular budget proposal was created and why some of the recoErnmendations to follow are being made. The budget proposal should be read as follows. The grey.verticai column represents the anticipated end-of-year totals for FY 09110. This grgy collim would have represented the numbers the City Council would have seen should a revised budget have been presented. Instead,these figures were used internally by the departments to make sure the budget is balanced at the end of FY 09110. We will know in late 2010 whether we succeeded or not. The represents the FY 10111 budget proposal to be reviewed and voted on the by the City Council. The final column,titled"Proposed FY 11112"budget is our fast attempt at long-tern budgeting, and is provided as an informational tool. Process The process for the creation of the FY 10/11 budget draft was handled differently than in the past. Both the City Administrator and I held one-on-one meetings with each department head and went through each department's budget line item by line item. Our goal was to keep the budget proposal similar to the internal revised budget from FY 09110. All new requests from department heads were reviewed by the Mayor,the City Administrator and myself for usefulness, cost efficiency and their relationship to established City Council goals. Some of those new requests are included within the budget proposal and are highlighted within the different department budget narratives below. Parks and Recreation Capital fund ' This is a capital fund,to be funded by the parks capital impact fee(S50 per residential building permit)for the purposes of purchasing new parks equipment to offset new growth. Revenues are based on 50 new housing starts in FY 10111 and 75 new housing starts in FY 11/12. There is a large expense in FY 10111 for completion of R.aintree Park A's capital improvements. We accepted money from the developer last year,and agreed to take on the obligations ourselves. Land-Cash fund The land-cash fund is a special fund,to be funded by park land-cash fees(variable amounts per residential building permit) for the purposes of constructing parks and acquiring land for parrs. This fund shows a significant influx of revenues in 1?Y 09110 and FY 10/11 to offset years of operating in a deficit. As you may recall, OS LAD grant projects(of which,we have three)require us to spend the money on the park construction prior to reimbursement from the state. We have completed two parks under the program and are waiting for loose ends to be tied prior to reimbursement. One reimbursement(Prairie Meadows)should be received in FY 09/10, and the other will be received in FY 10111. When these have been received,the land-cash fund will be at a surplus—until funds must be spent on Raintree Park B for the OSLAD grant project as well. As a result,this fund will likely operate in a deficit until the end of FY 11112 or the beginning of FY 12/13. Finally,we anticipate a variety of park land-cash fees to come in throughout the year, and those are represented in the revenues. Parks and Recreation fund This is a special fund for all Parks and Recreation operations that are not REC Center related. This find's revenues primarily consist of grogram fees from recreation classes,park rental fees, and a large subsidy from the general fund. In the past few years, this subsidy has been cut substantially, and we are recommending further cuts to the subsidy the next two years. The reason we are recommending that the subsidy be cut is because the general fund needs the extra money, and this budget can sustain those cuts. This particular fund will still need a loan for cash-flow purposes for the next two years,but we expect that to be decreased each year by $50,000. This fund shows a vacant Director's position for the next two fiscal years, although that could change if the overall financial picture of the City were to improve. This fund shows an overall increase from the FY 09110 budget,but that is primarily due to the loan for cash-flow purposes. We have cut expenses by trimming all costs on programs and through layoffs(already occurred). We have raised prices on many programs in order to offset a smaller subsidy by the general fund and to cover other department expenses(typically referred to as the 30%per-program profit margin). One change in the presentation of this fund is that it is now broken out to show the revenues as well as the expenses for each division. In prior year's, each divisions revenues were combined into one budget section,while each had their own expense section. This budget now shows how dependant each division is on the general fund for financial support. REC Center The REC Center has made great strides in improving its membership fees revenues in the past 2 years, and has almost doubled membership from the initial date of the lease agreement. Expenses have remained somewhat constant each year and are right within our original estimates. With that being said,the REC Center is shown in further deficit this year and next. In the first full fiscal year of operation(FY 09110)we estimated more revenues from guest fees, swim class fees, and program fees than we have been able to sustain. That coupled with a large increase in property taxes,has meant the fiscal viability of the REC Center as a health club remains in question. The City is currently seeking legislative relief from the property taxes via an amendment to the state property tax code. At this point,the City should evaluate its business plan for the building and weigh the merits of subsidizing it. While the REC Center has been operated as a health club, it has also provided a large amount of programmable space for classes(space that we would otherwise have to pay to rent elsewhere, or pay to erect a building)and for community events. No decision on subsidy must be made until December 2011,which is the date that the City must notify the property owner whether it intends to terminate the lease in July 2013,extend it for another five years from July 2013, or purchase the building in July 2013, It is wholly possible, and we will do everyffiing within our control,that the fiscal situation of the REC Center could improve by then and the policy decision would be rendered unnecessary. Until that time, we must continue the discussion of the business model of the building. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL ____ ---- - FY 2410-11 BUDGET PARKS & RECREATION CAPITAL P'n Lf -_i FY 2005-06 2006-07 1 2007-08 2008-09 2009-2010 (!O 10froorml 2011-12 ACCOUNT NUMBER +DESCRIPTION 2003-04 Actual 2004-05 Actual Actual Actual Actual Actual B;iagut Budget REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 41,500 - fi5.fi90 11.45-0 106,20_3 43,375 2a7 37,825 ----BASEBALL FIELD CONSTRUCT - - - - } 22-000-42-00.4216 PARKS CAPITAL FEE - 10,100 1.400 23,900 1 17.350L 18,800 21,650 - _- -- 3,000 3,750 22-000 42-00-4217 PARK CAPITAL DONATIONS - 7,000 - - t 11,822 2{]$,708 --- 22-000 49-00-4930 (TRANS ER FROM GENERAL FD 45,316 96.600 150,000 14,QOp - -- 22-000 49-004950 TRANSFER FROM PW CAPITAL - 42,500 - TOTAL REVENUES: 96,916 98,000_ 96,590 178,804 181,5031 76,847 - -235:468 41,575 EXPEMES 22-610-75-00-7006 PICK UP TRUCK/DUMP TRUCK 22,315 26,861 110.("20 I- - 69,-T22 21,635 1 I-- _ - RAINTREE PARK - - BASEBALL FIELD CONSTRUCT 22-610-75-00-7015 IPARKS EQUIPMENT - - tg;�57SLa( 3.�#7Q _ 59,975 22-610-75-00.7016 ICOMPUTER SERVER _ _ 9,480 1 I 4,729 22-610-75-00-7018 !PARK REDEVELOPMENTS - - 51,789 51.095 - - - TOTAL EXPENSES:PARKS 22,315 1 56.198 65,981 72,601 1 138,128 51.095 =- 42-gt70 TOTAL FUND REVENUES - 96,916 I 98,000 96.590 178,804 181,503 76,847 235-450 41.57.5 TOTAL FUND EXPENSES 22,315 56,198 65,981 72,601 138,128 51,095 42.Q0t1 - FUND SURPLUS(DEFICIT)BALANCE - 74,601 41,802 30,609 ! 106._203 4a.3725,752 2.5,752 - _ 143.41+0 41.575 I PARKS AND RECREATION CAPITAL COMMENTS: 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET LAND CASH 2009-*.0 Inlemal Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-06 2006-2009 2008-09 2009-2010 Remised 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Budget Actual Budget Budaut Budget REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE 349,962 - 442,437 (200.757) {251,283} (521,508) (272,822) (495,020) (2�5 04 ) (182,359) 72-000-44-00-0413 REIMB FROM OTHER GOVTS - - - - - 602,D26 - 72-000-47-00-4700 OSLAD GRANT-PRAIRIE MEADOW 12,000 354 - - 127,207 400,000 - - 72-ODD-47-00-4700 OSLAD GRANT-VHISPERING MEA - - 74,000 142.4631 362,000 362,000 ' 72-000-47-004701 GREENBRIAR 12,996 2,142 1.071 1,071 - - - 72-000-47-004702 BIKE PATH GRANT - - - 200,000 - 200,000 1C3.D00 � - 72-000-47-004705 COUNTRY HILLS 113JUL 15,111 6,921 3,076 - 1,700 72-OD047-00-4709 SUNFLOWER 6,664 15,236 1,805 - 361 - 72-000417-00-0712 RIVER'S EDGE 31,537 21,472 13,420 2,684 - 3,684 - - - 72-00047-00-4715 WHITE OAK UNIT 1&2 5,444 1,406 1,406 1,225 - 1,406 72-00047-00 4717 KYLYN'S CROSSING - 2,493 - - - 1,570 - 72-000-47-00-4716 FOXFIELD II PARK LC 1,688 1,668 1,688 - - - - - 72-000-47-00-4719 WILDWOOD 1,836 1,836 1,836 i 1,071 - - 72-000-47-OD•4727 GRANDE RESERVE - - - - - 72-000-47-00-4751 CANNONBALL RIDGE GRANT - - - - 128,000 - - - -_ 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH - 44,000 49,000 20,000 30,000 - 72-000-47-00-4732 RAINTREEVILLAGE 320,102 - 29,000 133,400 - - 28,000 - - OSLAD RAINTREE - - - - - - 72-000-47-004734 WHISPERING MEADOWS-(Kimball Hill) - 6,203 47,367 43,983 11,842 12,000 13,533 72-000-47-0D-4736 GemeFStene BRIARWOOD - 16,536 - - 113,043 - - " 72-0OD-47-OD-4737 CALEDONIA - - - - - 158,000 - - - - 72-000-47-OD4738 AUTUMN CREEK - - 55,241 17,844 34,750 25,000 30,999 15,000 52 19T 22-,7DC 72-000-47-0D-4744 HUDSON LAKES - - - 10,000 - - �_---_ 72-000-47-0D-4745 PRESTWICK - - 6,607 30,000 - 72-00047-00-4749 IBLACKBERRY WOODS 75,568 5,682 4,000 1,136 - _ - 72-00047-004750 KENDALLWOOD ESTATES - - - - 15,000 - - 72-000-47-00-4752 BRISTOL BAY - - - - 85,000 50,000 10D;fjr A' WHEATON WOODS GRANT - - - - - 72-000-49-00-4902 TRANSFER FROM LAND AGO - - - 150,000 48,245 - 72-000-49.00-4903 TRANSFER FROM PARK&REC - - - 4,949 - - - TOTAL REVENUES: 757,391 128,476 723,504 254,732 254.945 844,489 461,276 159,980 368:733•. _ 242.64 I EXPENSES I 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. 1,9201 50.5751 66,498 - 72-000-75-00-7304 SUNFLOWER - 4,200 1 154,120 33,221 - - - 72-000-75-00-7311 CANNONBALL ESTATE_SIKYLYNS 13,3091 263,776 65 72-000-75-00-7317 HEARTLAND CIRCLE - - - - 167,000 133,749 - 22.x08 _ 1 of 2 UNITED CITY OF YORKVILLE �— KENDALL COUNTY, IL FY 2010-11 BUDGET LAND CASH irwltiep Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-2009 2008-09 2009-2010 RaVmed 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Budget Actual Budget Buds ek B%edom LAND CASH EXPENSES CONTINUED 72-000-75-0D-7326 IMOSIER HOLDING COSTS 76,290 _- I 15.685 42,974 10,000 6.000, 6,D00 .0,00J 10.000 72-000-75-00-7327 GGRANDE RESERVE PARK DEV 42,291 17.512! 40,974 l 19,678 72-060-75-00-7328 ;PRAIRIE MEADOWS-(Menards Res.) 22.964, 231,450 ! 295,000 ! 148.206 l - 72-000-75-00-7330 I WHISPERING MEADOWS-(Kimball Hill) 19,811 . 49.248 215.865 ! 374,000 _ 134,_578 17A.000' a 72-000-75-00-7332 (CALEDONIA- - 88,000 _ — 72.000-75-0D-7333 — R_AINTREE VILLAGE 72.539 , 1,8001 70.000 3,405 38,572 f 72.000-75-00-7334 HOOVER HOLDING COSTS -�178,518 - - 72-000-75-00.7335 GRANDE RESERVE BIKE TRAIL 50.187 72.000-75-00-7336 _—WHEATON WOODS NATURE TRAIL _ -� - 45.004 A,51i3y 7 2-000-78-00-9012 REC CENTER AGREEMENT - -E— - - - • - 72-000-75-00-7700 PARKS MAINTENANCE FACILITY_ 7,750 10,306 BRISTOL BAY PARK A 72-000-99-0D-9901 �TRANSFERTO GENERAL FUND i OQd 16.000, 16.000 - 70,40 80,449 licolon TOTAL EXPENSES: 18.210 118.125 459,220 ' 508.0118 5_27.787 1,020.000, 476 125 119 900 4',. 7D.000 TOTAL FUND REVENUES 757.391 f28-476 ; 723.504: a.7341 2�41A$! 0' 419. 461.278 159.990 4 - -. 242.641 TOTAL FUND EXPENSES 18 1b 118,125 I - 459,22A 506,'J 39 ! 577 7571 1 OZVa 001 478125 1.59 960 A,GSr 70,000 FUND SURPLUS(DEFICIT)BALANCE --- _ —i 739.151 — 10,3�r2 I 2f14 264�(2Si 2a4); CA72;B224! - i�---�1!:g?7) �69.�di 172.1341 LAND CASH COMMENTS: 2 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS & RECREATION Iryia]mil] Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-OB 2008-09 2009-2010 Ravlrik 2011-12 f ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget Budget RECREATION REVENUES - 79-00040-00-3999 BEGINNING EES FOR PROGRAMS BALANCE 92,460 77,292 I 55,140 44.921 (41.000) = - — - -- - - - - 165,924 235,917 244,577 � 29,040 ; .?44,521 � _243,225 23n n06 I .__------------------- 142,356 - 14,428 15,681 '8,704 29,597 27.000 i I OCR 74-00�3-42�34 2810 DEPOS17510�1S�d�LL SALE ITEMS I 1.695 9.291 070 1 - 6.755 ; . - - — . —755 _ I - - ISLCI !42-00-e28r !,VENDING MACHINE INCOME 7141 685 'i 459 367 2.150 79_0049 X-42M ;RE=NTAL INCOME 7,667 6,295 2.360 19,55 _ 3,215 1 15.991 - _ _ 79.00,0-42-0[1.4249 GOLF OUTING REVENUE 24,716 36,251 40 1601 40,888 1 30.694 3•x.2 it 27.000 6.6' g'011 �$Oi0-t12-00-A q1 HOMETOWN.DAYS - I 7 ,543 1 :9)97 110 763 117.000 129 066 1.40;00r7 79 O0tl 44-0L�4900 MISC,RETAIL 15;575 I 17.043 1+4.843 I 10.846 18,223 15,501 3.000 100 3,500 D 14,000 4 0t 0 14,000 7R-OOU 45-0 4�r50 YOUTH SERVICES GRANT 3.000 1,009 2-0t7D 40t� 2,OtlO 2,000 - 901 3k10 � 500 — 79-000.0-911.4611)0 INVESTMENT INCOME 1;21* , 2L486 , 11,576 11,647 " 7.133 1.370 500 500 - - - - 79- 079-00_49;12 LOAN FROM GENERAL FUND - - 15O,�i150 yi + 50,000 79.000-49-00-901 TRANS FROM GE-NERAi,.FD{RFC 5]7,6118 794.036 755,90B 1,0%!,?511 1.160.778 1,080,308 r '9.500 I.9tTO.5n +11:5:151 TOTAL. RECREATION REVENUES: X � +�1 1 43'l L 11 2�6 7. 9 1.4?9,.7A 1.h89 014. 1:502.378. 1-;17 v2;' i-s'1t1,219 ' 892,801 f zs �., , I x PARKS REVENUES I 1 TRANS rROM GENF-RAL PD i REC 79-00042-004287 PARK RENTAL INCOME f 140 f 430 390 II - 15,000 111l 15.000 79-00044-004404 �TREE DONATIONS - 300 j 900 I 1.405 BOO 500 im _ 600 TOTAL PARKS REVENUES: 140.1_ 730 1.290 1.405 - 800 15,500 —u 16"50-0 534,516 i TOTAL PARKS&RECREATION REVENUES 1 1,689,014 1.50.3.176 1,389,125 1,'4134,719 ,177 B PARKS EXPENSES 79-610-50-00-5107 (SALARIES-EMPLOYEES 204.745 248,630 ,' 298,273 332.926 428,388, I 4+72,683 ; 394 SflSS 357,568 7M I"0-0"136 SALARIES-PART-TIME 33,781 32674 39,466 41,155 33;151 27,925 1010001 7•7C0 79-610-50-00-5137 1SALARIES-OVERTIME — I 14.738 -- 7,474 �_ 2.022 1.416 : 3,593 i 3.264 i S.00O 4,0N) A 79-610-61-00-5320 MASTER PLAN!COMMUNITY SURVEY 7,953 9.973 _—I 10,772 1,1551 - 79-610-62-00-5405 (PARK CONTRACTUAL 9.013 7.642 15.624 13.468 20.400 20.294 ' 3,000 2000 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 5,820 5,773 9,161 9,4991 6.254 1 7_.983 11,000 _ __ 14,t10{k r 79-610-02-00-5417 MAINTENANCE-PARKS } 32,056 33,011 - 34,250 46,2.4_0 1 47,568�� 27.282 35.000 — 34,0001 1 6f4 _ UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL FY 2010-11 BUDGET _ PARKS & RECREATION -- �9 Q I i Proposed FY 2003-OA 2004-05 2005-06 I 2006-07 2007-08 2008-09 ; 2009-2010 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual j Actual i Actual Actual Actual i Budget g Budgel PARKS EXPENSES CONTINUED T 79-610-62-00-5421 WEARING APPAREL 3.571 5,525 6,363_ 6,928 1 6,992 2.801 4,500 4,100 79-610-62-00_-5434 _RENTAL-EQUIPMENT 426 '_ 1,476 612 1,968 2,783 1,631 i 3.S90 27500 - 79-610-02-00-5438 ICELLUL_AR TELEPHONE 4,323 2,741 `3.903 4,521 4,259 3,927 4.500 3.780 79-610-62-00-5440 ILANO DEVELOPER - 27,812 554 �- - 7.556 i - - 79-610-62-00-5445 LEGAL EXPENSES_ - 1,710 i 2,213 1,125 ! f 14,385 ; 10,742 4,000 +1.000 79-610-64-00-5602 1PROFESSIONALGROWTHISUBS 968 2,165 3,681 1,1 B5 79^610-64-00-5604 _!TRAINING AND CONFERENCE - - l -_ -11 082 . 1334 79-610-64-00-5605 TRAVEL EXPENSE 712 2,688 2,792 4.337 3,109 41 _- 79-610.64-00-5612 CONTINUING EDUCATION 1,245 1,732 2,528 3,708 - --- -- - °---- -• - 79-610-65-00-5802 OFFICE SUPPLIES 676 663 1,569 6,3381 1.094 142 _ 500 300 79-610-65-00-5604 OPERATING SUPPLIES 16_,037 : 20,168 25,5_45 35.877 29,646 'I 20,214 253500, 7 ' 79-610-65-00-5812 GASOLINE - 104 ! 725 1,077 - - - - 79-610-65-00-5815 HAND TOOLS - _ 1,5041 1,923 4,116 3,657 3,450 923 1,750 + 1,750 79-610-65-00-5824 DECORATIONS 1 4.7_02 3,998 6,409 6,629 3,250 2,330 500 _ +�+ 1.000 79-610-65-00-5825 PUBLIC DECORATION 1.6_96 2,648 1,160 1,332 _1,730 - 500 I' �� 500 D_ 79-610-72-00-6500 `IMRF PARTICIPANTS 19,584 24,050 23,601 26,021 33.486 1 32,296 1 33,159 34.686 79-610-72-00-6501 SOCIAL SECURITYIMEDICARE 18,855 I�22,606 25,192 28,558 I, 35,1345 33,192 I 31,327 28,962 COMPUTER EQUIP&SOFTWARE - 79-610-75-00-7003 (OFFICE EQUIPMENT ! 428 ` - 1,424 1,421 565 500 500 79-610_-75-00-77701 IFLOWERSITREES - - _ 3.469 - 5,396 5,746 7,372 7,108 I_ 257 1,500 1,P00 E 79-610-78-00-9005 ;MERIT - - - TOTAL EXPENSES:PARKS 391,405 472,677 l 516,931 586,758 716.468 599,9161 570,485 531;666 RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 180,610 228,500 1 261.262 1 353,326 409,665 400.557 358338 q 37S 41.7 ---- - -`- - -- } - 63 557 73,453 36.905 18,000 ' -r0 79-650-50-00-5108 CONCESSION STAFF i - 4,749 3,397 3 557 _7,905 ' 13,°, 2 I 9,00 0 I 79-650-50-00-5109 1PRE SCHOOL SALARIES 20,000 79.66"04MOS PART TIME SALARIES- 4�°G60 13.500; r 22,00k� 79-650-50-00-5137 ;OVERTIME _ _ L 93 f - 350 300 79-650-50-00-5150 1SALARIES-INSTRUCTOR CONTRACT _ -44,741 i _ 104,398 129,206 73.120 105,573 87,243 66,000 16 000 i 79-650-50-00-5155 (SALARIES-RECORDING SECRETARY 1,795 '7 2,192 - 2,0521 2,465 3.169 2.966 3,000 3,000 7.9-650-62-00-5401 1CONTRACTUAL SERVICES - _ _ 5d 0 100 of 4 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL FY 2010-11 BUDGET PARKS &r RECREATION Proposed FY 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 F4h�d a, 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Actual Actual Budget Budget RECREATION EXPENSES CONTINUED 79-650-62-00-540B MAINTENANCE SUPPLIES -5,349 5,234 6.728 5,799 1- 4,205 - 3,714 3.750 2;Oi�.O 2,tl00 1 7"5M2-00-5409 52 00-5409 MAINTENANCE-VEHICLES }I- _ 34 804 : 484 2,282 1 334 , 1,552 ;_ 700 i L10� y 17[hA . 79-650-02-00-5410 -MAINTENANCE-OFFICE EQUIPMENT 2,063 3,985 4,779 7,043 4.294 ! 4,267 5,000 l 500 0500 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES * 4,238 458 539 1 358 2,100 489 900 500 500 79-650-62-00-5435 'ELECTRICITY - - - 8.900 12,031 23,_00_ 22.400 79-650_62-00-5437 -1TELEPHONEIINTERNET 1,141 - 609 446 1_.973 1,328 i 1,179 1,300 ; SS_B 1.300 79-650-62-00-5438 CELLULAR TELEPHONE 3,623 2,306 : 4,574 4,720 5,5991 4.7171 3,000 3.EIOii 3 070 79-650-62-00-5445 _ PORTABLE TOILETS_ _ 3.341 j 3,215 3,990 ' 2,986.1_ 8,7431 5,556 5,000 NF_4. 00� 4,500 79-650-62-00-5603 PUBLISHINGIADVERTISING 23,433 23,967 23,444 21,605 ; 28.052 41,405 27,000 �7.pi10 27 001L 79-650-62-00-5605 BOOKSIPUBLICATIONS 278 360 584 581 1 321 708 100 -11 100 79-650-62-00-5606 (DEPOSIT REFUND -- 9,020 9,014 6 4,145 1 - - - 79 650-64 00-5600 1DUES i.264 1,543 1,462 2.372 3.552 1 713 1.000_ 1, 1.51;0 C 79-650-64-00-5602 PROF GROWTHISUBSCRIPT 4.029 4,740 7,426 458 7"51)4""604 TRAIN ING AND CONFERENCE - 7,609 5;2ti1 ,2,459 79-650-64-00-5605 TRAVEL EXPENSE 435 ; 3,111 1,960 1,577 1,390 354 - - - 79-650.65-00-5802 OFFICE SUPPLIES 5,534 5,292 6,058 6,993 I 6.612 j 4,599 4,500 3.0(m 79-650-65-00-5803 PROGRAM EXPENSES 15.405 39.697i 47,176 55,472 64,351 54,603 57,750 56,00!1 79-650-65-00-5804 OPERATING SUPPLIES 4,037 -2,984_1 5,191 - 3,407 643 1 1,_500 1,0D 79-650-65-00-5805 1RECREATION EQUIPMENT 2:113 2,503 1 3,544 4,018 6,424 1,788 3,000 - 79-650-65-00.5808 1POSTAGE 8 SHIPPING 5.348 7,050 7.565 1 8,597 11.086_ 12.009 5.000 S,i10d 7.9-650-65-00-5812 -GASOLINE - --_382 } 1,182 1,573 3.823 1 4,521 l 4,511 5.0!71? i 3,OOs7 _ t 852 ! 818 818 i_ 456 370 146 400 300 79-650-65-00-5826 (MILEAGE _ 79-650-05-00-5827 (GOLF OUTING EXPENSES 14.193 19,257 21,945 ' 22,177 18,77_9 I 21,457 18-,000 8,000 1 79-650-65-00-5828 CONCESSIONS 2,482 1 9,910 i� 11,660 14,011 1�25,142 18,658 1_3,000 t 18,1700 - - _ MISC RETAIL 79-650-65-00-5833 (HOMETOWN DAYS EXPENSES - - -� - I�-78,863 1� 98.780 I� 94.783 .93.0110 103.00U id]O.OGra 79-650-65-00-5840 SCHOLARSHIPS 6,911 809 1,570 413 ( 512 1.049 2,000 _ 1 0;3!1 - LOW 79-650-65-00-5841 1 PROGRAM REFUND -- - - 8,856 11,688 7,827 8,842_ 11,291 9,000 ,i1d0 7.900 79-650-72-00-6500 IMRF PARTICIPANTS 17,405 j 20,756 23,153 ! 29,623 31,891 35,095 29,804 42.215 i -- - - 79-650-72-00-6501 _ ASOCIAL SECURITYIMEDICARE 16.630 23,162 - _ __ 27,104 l 34,546 I 39,543 40,430 J 35,847 79-650-75-00-7002 ICOMPUTER_EQUIP&SOFTWARE 4,604 5.428 6.755 5,680 1.807 157 500 500 -- -- _- ,REPAYMENTOFGENFUNDLOAN I 3 of 4 — UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL _ FY 2010-11 BUDGET PARKS & RECREATION Proposed FY 2003-04 1 2004-05 2005-06 2006-07 2007-08 2008-09 2009-2010 •• � 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual i Actual Actual Budget •• Baadget RECREATION EXPENSES CONTINUED 79-650-78-00-9005 MERIT - i 79-650-78-00-9009 USE OF RESERVE - - - 16,835 7.525 440 TOTAL EXPENSES:RECREATION 380,691 546,689 633.828 8.46.811 1,004.4711 959,372 - .— 8'iJ5,6Y1 --I _ _ --- . _ . 1 - - - - TOTALFUNDREVENUES 793.763 1.034,011 1,226,763 1,488,374 _ 1,689,0141 1,503,176 1,373,625 1,427,177 TOTAL FUND EXPENSES 772,096 1,019,566 1,150,759 1,433,569 ' 1,720.9391 1,559,288 1,389,125 1,427 177 FUND SURPLUS(DEFICIT)ENDING BALANCE =1,687 14,444 76,003 54,805 _ (31,925)1 (56.112) (15,500) 0: —— - — -- — ---i---- - — --4-- I PARKS 8 RECREATION DEPARTMENT HEAD COMMEN� _ � _ _ _— A Depends on rain days for baseball B 14 staff for recertification for playground safety inspections —. C 13 Certified Park& Rec Professionals; 1 Therapeutic Recreation Certification D Replacements of flags and banners for City buildings as they deteriorate.[ E Annual flowers at City ,1 1, Library,Town Square and Riverfront 4of4 UNITED CITY OF YORIC'VILLE - --_-............_ KENDALL COUNTY, IL FY 2010-11 BUDGET RECREATION CENTER x�Oriil] 1ntarna.' Proposed FY 2007-08 2008-09 2009-2010 revised 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Bjdgw, Budget — REIVENIlES ; --- �°3 0 43-0^3°99 °BEL7V!"ltwIG BALANCE - (83,000) 17Y TFB+i� (128.075) 80-000-02-0(1_4200 MEMBERSHIP FEES 321,099 1 400,000 41ri,ly 4 + +++ 410.000 13O-00042-00-42_10 GUEST FEES — i-- - - — 7.517 . 10.000 BO-00042-00-4220 (SWIM CLASS - 17.060 42.000 42 DMJ 3,5,OG0 BO-000-42-004230 PERSONAL TRAINING FEES - 11,576 20,000 15,uriO 15.800 80-000-02-00-4240 ]TANNING SESSIONS - 2.617_, 5,000 10 ,Stf0 80.00042-00-4270 FEES FOR PROGRAM_ S 121,406 '! 194,000 1 O r.009 B0.000-0_2-00-4280_CONCESSIONS - 8.372 I_12,000_ 12.566' _ 12.000 80-000-42-00-4295 MISC RETAIL -� - j 140-= 500 B0-000-42-00-4285 VENDING MACHINES_ 80-000-42-00-4286 }RENTAL INCOME - -� 4,698 5.500 +500 I 80-00044-00-4400 DONATIONS ISPONSORSHIPS - 3,447 12,000 700 2,000 TRANSFER IN - _ 100,000 80-000-45-00-4550 GRANTS I SCHOLARSHIPS - 500 500 TOTAL REVENUES- - 597,992 618,800 691.0LM 4�c 325 EXPENSES _ 80-000`50-00-5107 (SALARIES - 27.886 — 34,200 ??iHl ++ - 34.200 8()-00G-50,00-5 109 1 SALARIES-PRE SCHOOL - 35,781 48.000 i 35.000 80 oa0 36 JSALRIES SALARIES POVERITIME _ -- - 60.600 105.000 I 171,[;00 i 8 000_ 653 _ 1.000 80-000.50-00-5150 SALARIES-INSTRUCTORS _ - 59,912 __86,000 80-000-62-00-5401 CONTRACTUAL SERVICES - - - , !14,+14t1 ®' 15.000 80.000-62-00-5408 MAINTENANCE SUPPLIES - 14.113411 12.000 11,000 _ 80-000-62-00-5410 MAINTENANCE-OFFICE EQUIP - 2.131 ! 2.750.1 'M 00 80-000.62-00-5416 I MAINTENANCE-GENERAL - 16,432 10,0_00 i 14,OG0 80-000-62-00-5426 GRANTS - 1.100 00 * 500 80-000-62-00-5430 �TOW_ELRENTAL I 5361 1.000 t s0 50o-a6 i -- 80-000-62-00-5431 (POOL REPAIR- - 10.258 7,500 80.tl00 62-OQ 5432 LEASE PAYMENT - 175,000 210,000 . 21 .040 �I-- -- .. BO-000-02-00-5433 ILICENSESIPERMITS �- - 3421 _1,000 � I,r77p� 700 60-000-02-00-5434 POOL SUPPLIES _ _ - 4.375 1 5,000 34LI 80-000-02-00.5435 ELECTRICITY - - 27119 47,000 1 of 2 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL FY 2010-11 BUDGET _ RECREATION CENTER Intrmair Proposed FY 2007-08 2008-09 2009-2010 Rofic&d 2011-12 ACCOUNT NUMBER DESCRIPTION Actual Actual Budget DLidge". Budget I---- 1� RECREATION CENTER EXPENSES CONTINUED 80.000-62-00-5437 TELEPHONE __ 1.455 1,750 1,750 I 80-000-62-04.5438 CELLULAR PHONE - 596 700 7C _600 80-000-62-MS439 (PROPERTYTAX T — 26,480 : 26:.320 5.3,000 80-000-62-00-5440 (SECURITY - -- - 200 l 720 .�w - 500 80-0OD-62-00-5603 PUBLISHING!ADVERTISING I - 859 1,500 1 'y04k 1.500 80-000-62-00-5605 BOOKS 1 PUBLICATION — - 105 100 +00 _ 50 1_ 80-0_00-64-00-5600 iDUES _ - 174 200 200 _200 80-OOD-64-00.5604 TRAINING&CONFERENCES - 6601, - -- _ BO-000-65-00-5802 IOFFICE SUPPLIES 5,045_ __ 80-00D-64-00.5605 (TRAVEL EXPENSES - 70 - - - 4.000 ' 4;000 2.60Q 80-000-655-00-5803 f PROGRAM EXPENSES _ - 18,631 ,I 31.000 27,800 �_ 17,000 80.O0D-65-00.5804 IOPERATING SUPPLIES - 2.593 3.800 3,5!71] 3.000 60-00465-004805 IRECREATION EQUIPMENT ! 6,678 20,000 LO,CDD 6.000 80-000-65-00-5808 (POSTAGE&SHIPPING - 73 800 ° 800 600.1 80-000-65-00.5812 (GASOLINE_- — , I 300 ! — 3�0' 300 80-000-65-00-5826 MILEAGE - —_ 87_ 250 1 _ 2D 200 00.000-05-00-5828 CONCESSIONS - 5°2341 4,500 `4,6f1O 6.0^i16 MISC RETAIL - _ I 78 3i BO-000-65-00-5840 SCHOLARSHIPS - _ _ — 500 SOQ 400 80-000-65-00-5841 PROGRAM REFUNDS — 2,700 1.000 3,.0" 1 D00 BO-000-65-00-5842 MEMBERSHIP REFUNDS 1,294 1,000 80-000.72-00-65_00 JIMRF - _4.088 2,922 1 ,0150' + 10,000 80-00_0-7_2-00.6501 (SOCIAL SECURITY - 15.658 ( 20,976 2.0:'91 17 i0a 80-000-75-00-7002 {COMPUTER EQUIP&EQUIP - 22,27.8_ 1,000 3, Ci0 1.000 SO-000-75-00-7003 ;OFFICE EQUIPMENT 1 - I 500 5(jf} 300 80-000.75-00.7500 PHONE SYSTEM i - 6.074 200 201" 200 BO-000-7&00.9909 (BAD DEBT/LOSS - ---I —— - 60-000.78-00.9002 15,509 10.000 11.Of 0 130-000-99-00-9979 TRANSFER TO PARKS 8 REC - TOTAL RECREATION EXPENSES: 575,571 1 695.748 67-2,66M • s 677,808 TOTAL FUND REVENUES _ 597,992.j_ 618,600 6'!'1,L72'I 4T1Q 97S TOTAL FUND EXPENSES — 575,571 695,748 6x2,a768 977.608 FU NO SURPLUS(DEFICIT)ENDING BALANCE {�7 Wig} — (77,148} i3OG6rJ {t98_E 9} REC CENTER DEPARTMENT HEAD-CC71U MENTS. -- _ 20f2 Reviewed By: Agenda Item Number `MVULE Parks ❑ 1K Recreation ❑ PARKS&FtV.0 anCN Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Riverfront Park Open House- Discussion Agenda Date: April 8, 2010 Synopsis. Discussion on the park design of Riverfront Park and the park open house for said design, to be held at 6pm prior to the Park Board meeting. Action Previously Taken: Date of Action: N f A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number YXKV9" Parks ❑ Recreation ❑ �n s A j%rc�,n"4 Director ■ City Administrator ❑ Tracking Number Legal ❑ —� Human Resources ❑ �OltliNilE iuAil[dEdnM Police ❑ Park Board Agenda Item Tracking Document Title: February 2010 Budget Reports Agenda Date: April 8, 2010 Synopsis: See title. Action Previously Taken: Date of Action: N I A Action Taken: Item Number: Type of Vote Required: N /A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Specific line-items will be discussed at the meeting. ,,. ,• ,-_-_- _ f�Ca�Xrr. r v,�.19•ASttl YLUr°tr..9dCb 5�RencumtlereG j MIY f1 L lLl.L+!•• ..-_- LAND-CASK REVENUES � 72.000-40.00.3999 iBe�mning Fund BBIa_�cr •e{ S�6' 141,_*I 561 -_(412,516.5i): �4t,�,S-IL._�; {495,019.64}1 (82,503.30) 72-000-44.00.4413 IReimb From other 9�:i�r ! - 72.00tl•45.00.4501 'Cannonba0 Rldge G.�ni ___ ` J__ p __ - 72.000.47.00-4700 �OSLAD Grant 3ii, 68;6 ! __-f _ 301,666.66 362,000.00 362,000.00 72.004.47.00.4701 _IGREENERIAR _ 72.000.47.00.4702 F �BIKE PATH GRANT IF,iEn Gs _ 166,666.6.6_ 200,000.00 200,000.00 72.000.47.00.4703 1PRAIRIE GARDEN 72.000.47.00.4705 __ICOuNTRY HILLS - 72-000-47.00.4707 (FOX HIGHLANDS ---_-- - - - 72.000-47.00.4709 'SUNFLOWER 72.00D-47.00.471_2 'RIVER'5EDGE �- 72.000-47404714 iWOODWORTH - - - - --T- - - - 72_000-47-00.4715 _!WHITE OAK UNIT IE62 72.000-47.00.4716 _ WHITE OAK UNIT 3&4 72.000-47-00-4717__ KYLN'S CROSSING • - -- -- -- - - 72.000-47.OD-4718 FOXFIELD 11 PARK --- -- - �- -- - 72.000.47-00-4719_WILDWOOD __ _ - _ - -_ -- - - - 72.00b•47.0D-4722 KYLN'S RIDGE 72.000.47-00.4723 _HEARTLAND CIRCLE T' 72-X00.47-00.4725 W€NDETI RIDGE 72.000.47.00.4727 _ GRANDE RESERVE _ _ _I __ __103,337.31- T (103,337.31) 72-DOD-47.00-4731 MONTALBANG HOMES _ _ ____ _ - _ 72-000.47.00.4732_ RAINTREE VILLAGE - ! _ 2,33 23,333.32 2S,000.tlO 28,000.00 72-000.47-00.4734 WHISPERING MEADOWS ------ -- - _ 3 383.3-0 - _ -- 3,383.34 } 72.000.47.00.4735 PRAIRIE MEADOWS 72-000.47.00-4736 BRIARWOOD 72-DOO.47.00.4737 CALEDONIA 72-DOO.47•OD-4738~AUTUMN CREEK 1,250.00 t 3,076.71 12,50600 56,324.99 1$,GDQ 00 i (43,324.99) 72-000.47.00.4739 WYNSTONETOWNHOMES 72-000.47.00.4740_~_VILLAS AT THE PRESERVE _ 72-600.47.00.4741 BAILEY MEADOWS _ 72-000.47.00.4742 BLACKBERRY WOODS---- I- --_--- _ _- --- -_I ----_ - --- - - - -------- 72-000.47.00.4743 CORNEILS CROSSING_ - 72-000.47.00.4744 !HUDSON LAKES 72-000.47.00.474_5 PRESTWICK 72-000.47.00.4746 WESTBURY - 72-000.47.00.4747 I WESTHAVEN 72.000.47.00.4748 1 WILLMAN 72.600.47.00.4749 _ iBLACKBERRY WOODS --� -�- - -- i-- - -- 72.000.47.00.4750 1KENDALLWOODESTATES 72-000.47.00.4751 iCANNONBALL RIME?ARK 72.000.47.00.4752 (BRISTOL BAY LAND CASH 4,166.66 41,666.66 _SOJ 000.00 _ 50 0_, t10.0 72.000.49.00.4901 _I TRANSFER FROM GEN FUND __ - 72.000.49-00.4902 TRANSFER FROM LAND AC(Z 7.2.000.49.00.4903 ''TRANSFER FROM PARK&REC- TOTAL LAND-CASH REVENUES: 13,331.65{ {38,174.95 193,316.76 1�7 470.9p) 35_9,980.Ifi 1 357, 51.06 LAND-CASH EXPENSES, - 72.000.75.00.7308 _'RIVERS EDGE PARK=2 _ -- - - -_--- '-_ - 72.000-75-00-7317 HEARTLAND CIRCLE -- _ + _ - _ _ - 22,407 74 407.75 72-000-75-00-7326 'MOSER HOLDING COSTS __• 500.0 _ 5,000.00 _ 5,000.00 6,000.60__ 1,000.D0 72.000-75-00-7327_ GRANDE RESERVE PARK - 72.000.7S-004826 PRAIRIE MEADOWS 72.000-75-00-7330 WHISPERING MEADOWS _ 1 _ _ 91,108.84 iS5,01a_.Sa (€9_014,541 72.000.75-00.7332 CALEDONIA _ _ _ 72.000-75-00-7333 _RAINYRL5 VILLAGE _ _3,214 33 _ 32,143.32_ 38,572.0_0 36,572 00 72.000.75.00.7334 HOOVER HOLDING CiW.M _ _ - i_ 72-000-75-00-7335 GRANDE RESERVE S!KE Ti€E __ _ - _ _ 2.650.00 - {2,650.00 72.000.75.0 _ 0.7336 WHEATON WOODS NATURETR!.7L I 3-L%4q - _ 37,560.00 _1_214,50_ 45,000.00 3_3,785.50 _72.000.94.00-990€ _TRANSFER TO GEN FU4V.D �_ .S,�BEt.#, 64,540.66 52,906.00 70 408.00 I 17,602.00 TOTAL LAND- t!fKEUa1k,! 375_56 91,108.84 139,(83.46 - 789 0 2.76 _ 199,980.00 L129,112.78) TOTAL LAND-CASK RE4'E,NLIESa! 1 x-i (38,1)4.95)1 133,316375 159,980.16 , _ TOTAL LAND-LA3N E1[P!<RFS!_3 ' 1�,3j]5E _�1.,t7E.64 p37,163'l_.! SURPC.UFr0f€ iETT_ .. IF LSI! '2 United City of Yorkvif[� 4 June,July.Atbq�[ DEC Report ran on Mar 29 1 wt-bruPry fieer•I�Tfl 1Ax-14oTP- IMIK4fnb@r n 6 81 mom OPERATING REVENUES FUND 79 79.000.40.00-3999 ,BEGINNING FUND BALANLE -� 13 40.Ab�_ 'LL 4l¢,Q@.) _ 34,166.541 79.000.42.00.4270 'FEES FpR PRpGRANS ! 20 75_ 14_008 46 _ _202,687.$B I&&4l 5 __243,225.00 78,841-35 79.000.42.00.4280 (CONCESSIONS/ALL SALE M-M5 f ?34{� 22,500.00 _ 3!F 27,000_00 __ {6,767.13 79.000.42.00.4295 PENDING MACHIME.M C1MS i t- - - 79.000.42.00-4266 I RENTAL INCOME 79-000.42-00-4267 SPARK RENTAL[NGOME _ __.. 1,250,14., ._ _- 12,500 00 _ '13,7 ,,_i _ 15,13013.00- 4,231.0{1 79.000.42.00.4288 GOLF OUTING REVENUE � UD _ Y+ 22,500.00 8 659.00 _ 27,000.00 18,341.00 79.000.42.00.4291 T .HOMETOWN DAYS _ ysTygl Ilp _ 97,500.60 _ _137.44y485 117,DOO.00- J21) 147,g) 79.000.42.00.4295 _MISC RETAIL y4'1�i0}. _ ___ F` _ 2,500.00 - _ _ 31000.00 3,000.0D 79.000.44.00.4400 DONATIONS _ _. _ I.•L"-FA _ 11,666 66 6,847.00 _ 14,000.00 i _ 7,L53.00 79.000.44-00.4404 TREE DONATIONS ____ A1.66 _ _ _ _416.66 . - 500.00 500.00 79-000.45.00.4556 YOUTH SERVICES GRANT �� _ 750 00 1,477.61 900 00 (577.61) 79-000.46.00.4600 'INVESTMENT 250.00 22 72 _ 2,500.00 . 234,64 3,000.00 - 2,765.36 79.000.49.00-4901 TRANSFER FROM GEN FUND 81,625.00 81.625.00 816,250.00 '- 816,250.00 879,500.04 ; 163,250.04 79.060.49.00.4902 _!TRANSFER IN FROM GF CASH - - 150,000.00 79.000.49-00.4980 'TRANSFER FROM REC CENTER 79.000.99-00.9973 _ TRANSFER TO LAND ACQ TOTAL.OPERATING REVENUES(FUND 79)o, I15,761.07 92,240.67 711 157,604 28 1,295 699.34 1,389,125.20 93,425:86 PARKS EXPENSES FUND 79 79.610.50.00-5107 _(SALARIES-_PARKS _ 32,875.00 t 31,060.26 326,750.00 281.309.63 394,Sd0.00 113,190.37 79.610.50.00.5136 ISALARIES•PART-TIME _ i _ 833 33 ( 8,333.32 f_ 7,50[7.00 10,000.00 _2,491.00 79.610.50.00-5137 SALARIES-OVERTIME 416416 65 4,166_66 'r 263 56 -_ 5,000.00• 4,716.44 79.610.61.130.5320 --'MASTER PLAN _ 79.630.52.00.5405 PARK CONTRACTUAL _ - 25� 2,500.00 1_ _ 610-DO a _3,000.06 _ 2,390.00 79 650.62.66.5406 MATNTENANCE•EQUIPMENT_ 916.66 1 437 X .61 __ 166.66 i_ _ 1711. 8 11,000.00 _ 1,261.92 79.610•62.DO.5417 'MAINTENANCE-PARKS _ 2.5" 216.44 29,166.66 f 10,873.43 ->�� 35 000.00 24,12fi�57 79.6!0.62.00-5421 WEARING APPAREL 375.00 155.32 T 3,750.00 2,444.43 4,500.00 2,055.57 79.610.62.00-5434 :RENTAL•EQUIPMENT 291.66 _­2 916.66 _ 3,500.00 3,500.00 79.810.62.00.5438 CELL PHONES 375.00 263L19 3,750.00 _ 2.380 48 _ 4,500.130 2 119.52 79.610.52.00.5445 LEGAL EXPENSES __ 333.33• ._ )666.66` 4.1t').75 ,t 4,000.00 (119.75} 79.610.64.00.5604 'TRAINING&CONE 79.610.64.00.5605 _~_TRAVEL EXPENSES_ 79_•610.65-00.5802 .OFFICE SUPPLIES __41.66_ 60.66 416 58 , ,! -1S# 500.00 439.14 79.610.85.00.5804 _ OPERATING SUPPLIES _ 2,145.83 305-48 74.4;Ig.3Z 6 APA L14 25,750.00 10,865-16 79.610-65.00.5615 iHAND TOOLS + 145.83 122.61 ._ 1 458;32 _ 8[l 1,150.00 903.26 79.610.65-00.5824 (CHRISTMAS DECORATIONS _-_rt 41.66 _ #I¢�§6 _3ga T 1 500.00:_ 196.73 79.610-65.00.5625 IPU13UC DECORATIONS _ 41.66 I 95.95 _ 416.64., - +96.45 i 500.00 _ 404.05 79.610-72.00.65DO T'IMRF PARTICIPANTS _ 2,763.25 I 2 920.35 77833.94 23,p.-0,74 33,159.00 9,311.26 79.610.72.00.6501 '$[(GIRL SECURITY _ 2,610.56 ,355.38 I: X6,705_6'2 - 21,50F.5=0 3',327.00 .. 9,746.50 79.610.75-Op-7003 1OFfICE EQUIP _ 41.66 L i 4#r3_Eh 500.00 500.00 79.610.75.00.7761 _.FLOWERS[TREE5 __ _ 125.00 _ 1.254,00 t D+0>5 -1,500.00 489.65 79.610.78.00.9005 J1MERTT _ _ - ---_ TOTAL PARKS EXPENSES(FUND 79):- 47,540 43 1 39,013.67 475 73B.ZZ i 3''8'3.61 _ 570,456.00 _ 196,627.39 RECREATION EXPENSES[FUND 79 --�- - ___ -- - - 79.650.50.00-5107 ISALARIES•REC FULL-TIME 1 29,694.83 29_.109.95 I 298,948.33 '(II4si rt ___356 738.00 95 273.25 75 79.650.50.00.5108 !CONCESSION STAFF __ 0_00 _ _ 7,500.80 E,:17.'�;2 -. 9,000.00 _ 782.26 79.650.50.00-5109 � SALARIES•PRE-SC1100L 1,500.00 _ 1.988.130 15,9 29 9�t..G ___ 18 000.00 3 032.84 79.650_50.00.5136 'SALARIES•PART•TIME _1125.D0 85D DO ' _ 11,250,CM I1 31 .9t 13,500.00 2 169.09 79.650.50.00.5137 SALARIES-OVERTIME 29.16 350.00 350.00 79-650.50.00-5150 SALARIES-INSTRUCTOR 5,500.013 1,241.01 _ 55,000,14b 11 461.6E 66,000.60 54,03s.34 79.650-50.00.5155 SALARIES-RECORDING SECRET. 250.00 137.38 2,500 Oil '_,980_-52 ' _3,000.00 '_X019.48 79-650.62.00_5401 CONTRACTUAL SERVICES 2,000.00_ - 739; �- f X239.35 -...- .. --- .. ._.. 79.650.62.00.5406 MAINTENANCE SUPPLIES�__ _ 312.50 65.38 __­3 125.06 , _ SS}. 0 3,750.00 3,196.10 79-650.62.00-5409 MAINTENANCE-vEHICLES 141.66 309.12 _ _1,a16..j f W }313,-s )700.00 1,163.42 79.650.62.00.5410 MAINTENANCE-OFFICE EQUIP__ _ 416.66 214.99 __4.166.66 5,000.00 1,549.56 79.650.62.00.5425 i 79.650.62.00.5435 YOUTH SERVICES GRANT- 75.00 _ 750:6 _ 4 yC� 900.00 _855.00 (ELECTRICITY 1,916.66 239 67 19.166 66 _1 qi __ 23,000.00 9,258.89 79.650.62.00.5437_- 'TELEPHONE/INTERNET 109.33 89.91 ',063.11` 793.3F 000.00 SOfi.64 79.650.62.00.5436 )CELL PHONES 25D.00 24120 - 2,500.UD 7, [%_( 3,000.00 T 682.49 79.650.62.00.5445 I PORTABLE TOILETS 416.66 4,166.6E 5,000.00 755.36_ 79.650.62.00.5603 (PUBLISHING/ADVERTISING 2,250.00 - 22,500.05 >9;;.2,,t" _ 27,000.00 7,77133 79.650-62.00.5505 BOOKS/PUBLICATIONS _ 9.33 53:12 i- 1w.O,. 160.00 _(ate 79.650.64.00.5600 'DUES 85.00 833.33 1,061 1- __ 1,000.00 - 61.00 79.650.64.00.5504 TRAINING&CONFERENCES 79.650.64-00.5605 TRAVEL EXPENSES - 79.550.65.00.5BO2_OFFICE SVPPL.IES 375.110 297.20 X5,750,40 _ 1`e D.r.: _ 4,900.00 2,830.39 79.650.65.00.5803 (PROGRAM EXPENSES _T 4,612.50 2;524.9fl J ur" 35,348.1- _ 5717SO.00 i _ 22,391.83 79.650.65.00.5804 IOPERATING SUPPLIES 125.00 13.89 _ L:-Ismia . 8?.d: 1,500.00 1 407.34 79.650.65.00.5965 RECREATION UIPMENT 250.00 285.41_ _ 3- .765 4. 3,000.06 2 714.59 79.650.65.00.5808 TPOSTAGE&SHIPPING 416.66 _ __ 4,%64,85 ' 6.1G7�i=.- - 5000.00 (1,107.49) 79.650.65.00.5812 IGASOLINE 416-66 137.53 4,I S^rc!c 5,060.00 3,403.02 79.650.55.60.5826 _IMILEAGE 33.33 - 33] _ _ 400.00 400.00 79.650.65.00-5927 _(GOLF OUTING EXPENSES 1 500.00 1 IS OP0,0A _ 6 81il�jigg..�� 18,000.00 I 11,999.31 79.650.55.00.5828 ICONCE5SIONS 1 1,083.33 , iLR]]32��� 1&°Y06%E 13,000.DO (3,976.69) 79-650.65.00-SB33 IHOMETOWN DAYS EXPENSES 7,750.00- 625.00 .r7,$00.1ag 1pg,r79_'I 93,000.DO (7,579.29) 79-650.55.00.5840 _:SCHOLARSHIPS _ 166.66 1,666 66 156-00 2,DO6.6O __ 1,844.00 79-650.65.00.5941 ',PROGRAM REFUND i 750.00 286.00 ; 7,500:09 9-351.00 _ 9 000.00 3,613.011 79.650-72.00.6500 -1MRF PARTICIPANTS 2-483.66 2,917 56 2a 836:65 $ 29,804 00 5,545.39 79-650.72.00.6501 -SOCIAL SECURITY 2,937.25 2,495.04 - _ 29 872.M.-. 2'430_4: 35,847.00 _ A2,416.99 E%LIP 79.65D•75•D0.7002 _ COMPUTER E (PANDSOFTWAR 41.66 _ _ _ 416.'5 v^.ti 50100- 402.00 79.650.76.00.9005 ,MERIT 79.656.78.00.9009 'RESERVE __ - -� ---- - -�--- TOTAL RECREATION EXPENSES{FUN)79).. "'219-83 46 749.22 ' 682,199.03 ..- - 818,639.00 201 405.11 TOTAL OPERATING REVENUES(FUND 79): 125 761.07 1 _ 92,246.67 1,389,125.20 43,425.86 .TOTAR EXPENSES(PARKS AND REC FUND 79): 115,760.26 85,762.84 1 1,389,125.00 _ 398,032.50 SURPLUS/DEFICIT-_ 0.91__ 5,477.75 0.20 (304,606.64 lind Feu w Pr,.cury is°a, (w.-Hasa - ve�rvL4-aH1a 1111e1fCUmDYrd/1. _ __ cnBtatl u .0 6 REC CENTER EVENUE5 -4 949 (BEGINNING FUND Pura _E(JU8 16fi.54 166.5 I 9g (13,833.3060O.0000 B00 200 ) . }MEMB6RSHIP FEES 53.?3d3 _ 33�447,t�d ; 333,333.32_I_ 322,465.00 400,000.011 _ 77,035.00 80.000-42.00.4210 GUEST FEES _ _ _6I?.�3 - hzap0,l 8.333.32 _3,213.00 10,000.00 _787.00 80.000.42-00.4220 SWIM CLASS _3 X0,00 1;#3b�llki_1 35 000.00 24 842.50 42.000.00 1- 17,157.50 80-0110-42.00.4230 PERSONAL TRAINIfii FEE _ 1,86fi..6Y 3,7T QQ ;. 16,666.66 10 728.00 20,000.00 1 9,272.00 q.0-400-4 -OD-4240 ?TANNING SESSIONS.-- - 416,6Q . ;ii�5{x! i 4,166.66 1 1,702 00 _ 9 1 000.00 I 3,290.00 89.000-42-00.4270 I FEES FOR PROGRAM15 1E.: II i ] 6.6 .5:1174 D - 161,666 98,979.96 194 000.00 1 95_020,04 60.000-42.OD-4280 _'CONCESSIONS 1.5111 117+ ' -.._ 10,000.00 1p 097.44 12,000.00 1 1.902_56 80-00042-00.4285 �YENDING MACHIN6-: _ - 80-000.42.004286 RENTAL INCOME �- --_ 456-33 307.50 4,563.32 2,475.50 : 5,500.00 1 3 024.50 80.000.42-00.4_295 'M15C RETAIL __ _ 149.23 _ (149.(3) 80.0gp-44.00-4400 DONATIONS/SPONSORSHIP 1,OPO.00 2,163.00 10,000.00 : 2,863.00 12,000-04 9,117.00 8©•000.45.00-4550 _ ;GRANTSISCHOLARSHIPS 91.66 ' _ _ 916.66 1 400.00 . 1 WD-00 300.00 TOTAL AEC CENTER REVCNUES:i 51,549.11B I _48 9931,34 515,SOD.C6 _ 410 269.09 618,600-16 r 208,331.07 _REC CENTER EXPENSES 60-000.50.00-5107 SALARIES-REC CENTER 7,850.00 T- 2,630.?? 28,500.00 27 491 54 34,200.00 6,708.46 80-000.50.00-5109 SALARIES-PRESCHOOL _ 4,000.00 2,352.65 40,000.00 16,669 87 _ 48 000.00 31,310113 80-000.50.00-5135 SALARIES-PARTTIME _ 8,750.00 7,330.75 87 5`0.00 79_,867.27 105,000.00 25 132.73 8fl-000.50.00-5137 'SALARIES-OVERTIME _ _ _ 83.33 �. :_ 833.32. 1,000.00 1,000.00 6fl-000.50.00-5150_ SALARIES-INSTRUCTORS 1 7,156.66 .4,458 25 _ 71,66-6&C, 45,394.61 66,000.00 40,605.39 80-000.62-00-5k03 ___CONTRACTUAL SERVICES 1,8I8.Sb - ,19,.x_44 ._(10,[89.80 60-600.62.00-5408 MAINTENANCE-SUPPLIES _ 1,000.08 972_62 10.D00dRS .16,-R 95 12,000.00 5 088.45 80-000.62-00-5410 MAINTENANCE-OFFICE EQUIP _ 229.16 269.117 2 291.E 6 _ 7,7 :yk 2,750.00-__ 978.45 90-0110.62.00-5415 MAINTENANCE-GENERAL 8 - 416.69 8,333.3;7 : 1T';6xOigq 111 DOO.pO (7,678 BD•OOO.62.00-5425 GRANTS 91.66 1 66-37 _ 916." 3111-#_ 4 _ _1,100 00 883.68 811-1100.62.00-5430 TOWEL RENTAL .i 83.33 1 _ 833.5 ,1,028:.Qq _ 1 000.00 80-000.62.00.5431 ippOLREPAIR 4 625.00 338.75 6,250.110 I .9+W9'$ 7,5QO.OQ 6,655.05 811-060.62.06.5432 'LEASE PAYMENT 17 50-0-OD _ 17,500.00 175 D, 00,04' , ] ,2540-00 2[0,000.00 17,500.00 80-000.62.00.5433 'LICENSESIPERMI•IS _ -_I 83.33 833..2. i - iSD-00 1,009,004 4 850.00 80-000.62.60.5434 'POOL SUPPLIES_ _ 416.66�- 966 D6 4,1666.06 I 3 1.3'9-- t 5,0011.00 _ 1,860.38 6D-000.62.00_5435 ELECTRICITY __ 3,916.66 2,294.28 39.166.66 21,7A�;41 -f 47 000.00 1 25,256.G9 80-000.62.00-5437 !TELEPHONEIINTERNETICABLE _' 145.83 _125.40 - 1,458.32, 1, G,62 1,750.0_6 t 669.18 80-D00 62.00-5438 �iCELL PHONES _ _ 58.33 40 53 583:3F -Yb.fk,24 700.00 313.76 BB-000.62.00-5439 1PROP5kTY TAX 2_206.66 ep-000.62.00-5440 .SECURITY _ 60.00 - - - .__ 600.00 12(E 720.00 500.00 811-000.62-00-5603 _ �PUBLISHINGIADVERTISIN, __ 125.00 .° 1 250.110 1Tr[r•3 1,500.00 22.17 80-060.62.00-5605 'BOOKS/PUBLICATION 8.33 _ 83.H [00.00 T 100.00 80.000.64.00-5600 IOUES 16.66 _ _ _166.GE OR - _ 200.00 _1.11.0.0 80-000.64.00.5604 (TRAINING&CONFERENCES 80-DOO.64.00.5605 - 'TRAVEL FXPENSES F _ 811 33 -000.65.00.5802 IOFFICE SUPPLIES _ 3.33 297.20 - 1�3. 0.3J F 0::45 4,000.00 1,965 95 80.000.65.00.5803 (PROGRAM EXPENS65 _ 2,563.33 1,575.88 25,183932 t5,6�33: __ _31,000.OD 15,966.61 80-000.65.00.5804 (OPERATING SUPPLIES 316.66 - (1,470.26). _ ?„jlZ.i6-H6 .'W 4+11 3,800.00 3,470.51 80-000.65.00-5605 ;RECREATION EQUIPMENT 1 666.67 __ S6,SFiC-{r5. 33!1.91 ( 20,000.00 19 660.02 80-000.65.00.58116 POSTAGE&SHIPPING 66.66 I=Dfl 800.00 620.00 80-000.65.00-5812 GASOLINE 25.00 �,;om _ 300.00 1 300.00 80-DOO.65.00.5826_ MILEAGE _ 20.83 _ - -a7k6: i _ 250.00 _ 250.00 8D-000.65.00.5828 ICONCESSIONS EXPENSES 375.00 862.13 7?59 Da 1 3_� _ 4,500.00 _ (1,437.46 8_10-QOO.65.00•58411 SCHOLARSHIPS _ 41.66_� - -�41fi. 500.00' 500.00 80-000.65.00.5841 (PROGRAM REFUNDS 83.33 481.00_ _ 1W3-.,i 4 2,�fi6_UO 1,000.00 (3,265.00 80-600.65.00.5842 (MEMBERSHIP REFUNDS 83.33 140.00 _8}3.32 1�:208.dQ,. I,D00.00 (2011.00 BO-000-72.00.6500 ;IMRF _._ 243.50 822.43 �4}5,04 6,'627:17.' 21922.00 _ (3,705.12 BO-000.72.00.6501 _ SOCIAL SECURITY 1,748.00 1,271.41 1�40-• 011 1.2511.91 _ 20,976.00 8,464.07 80-000.75.00-7002 (COMPUTER EQUIP&SOFT 83.33 1 _ _ ®. 5.a5.w }.178',00 _ I,Otl0.00 (2,178.00) 80-000.75.00-7003 OFFICE EQUIPMENT _41.56 •_ _ i1(i-8'4 __ 500.00 500.00 80-000.75.00-7500 iPHOHE SYSTEM _16.66_ ___ )66,511, _ - 200.0() 200.00 80-000.78.00.9002 INICOR _ - _ _ _ _ __ 8 745.90 80.0 RA 00.99.00.9979 ITNSFER TO PARKS AND REC _ TOTAL REC CENTER EXPENSES: 57,978.88.1 906054 579,789.08 517,561 21 695,748_00 178,166.79 TOTAL REC CENTER REVENUES: 51,549.98 4B 931.34 515,500.06 416,269 C9 618,600.16 TOTAL REC CENTER EXPENSES: 57,478.88 45,600.98 579,789.06 517,581.21 I4-- 695,748.00 SURPLUS/DEFICIT:' (6428�9p1 _ 3r 33036 (6-4 289.02 _ (107,312.12 77,147.84)- '- I Reviewed By: Agenda Item Number ,WVXLE Parks ❑ PI Recreation ❑ pApr6 A{wrWTTa 4 Director ■ City Administrator ❑ Tracking Number Legal ❑ - Human Resources Police ❑ Park Board Agenda Item Tracking Document Title: Baseball field construction Agenda Date: April 8, 2010 Synopsis: Proposal to build two baseball fields in FY 10111 to meet demand from local baseball organizations. Action Previously Taken: Date of Action: N i A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Specifics of the proposal will be discussed under the FY 10111 budget discussion and passed out at the meeting. Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PARKC 6 ftFC "n00 Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ TOASNlf flRRillflElllWiiB1�IB11 Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: April S, 2010 Synopsis: Written reports from the Interim Director, Superintendent of Parks, and City Parks Designer, and a verbal report from the Superintendent of Recreation. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum TT To: .Park Board From: Bart Olson,Interim Director of Parks and Recreation Date: March 19,2010 Subject: 'Weekly Director's Report 1) Cost Cutting Ideas—The City Council approved a cost cutting ideas contest last month, and the parameters for the contest are attached. I have received a couple ideas that relate to Parks and Recreation, and staff is reviewing them this week and next. After the determination is made by staff whether the ideaq are viable or not,we are required to report our decisions to the City Council. At that time,I will bring Parks and Recreation related reports to the Park Board also. 2) Park Board Items at City Council a. The following items will be discussed at the March 23d City Council meeting: i. Public hearing on the City's budget ii. Review of the park design and draft budget for River&ont Park, as part of the OSLAD Development Grant discussion—The Park Board recommended the specific park design and budget at the March 11"Park Board meeting.. 3) Future agenda items at park Board—A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. Memorandum To: City Council From: Bart Olson, City Administrator CC: sd• 4 Date: February 19,2010 Subject: Cost Cutting Ideas-Contest This item was discussed at the February 18*Administration Committee meeting. At that meeting,the committee discussed the creation of a contest to solicit cost cutting ideas from the general public and from staff. The contest will be communicated to the public in the next City newsletter,which is set to be finalized in the next few weeks and which requires consensus on this proposal at this City Council meeting. I have drafted parameters of the contest below. These parameters were based off of a similar contest which was discussed at the Administration Committee meeting and were supplied by Alderman Golinski. Furn,gge,of the Contest To develop cost saving and cost cutting ideas that can be adopted by City staff by providing incentives to the individual who comes up with the idea. Maximum Incentive 10%of the estimated savings,up to$1000 per proposal. EligibilLty 1) Participants must be employed by the City or reside within the City. 2) Participants may not be Elected Officials,Appointed Officials(includes board and committee members), a department head within the City, or immediate family members of any of the above. 3) A cost savings idea that reduces service levels,or quality of service is ineligible. Format 1) Proposal shall detail the estimated cost savings and the method in which those cost savings will be achieved. 2) Participant shall submit proposal via email to CostCuttin_^ orkville.il.us,a letter to "Cost Cutting c/o City Administrator, 800 Game Farm Road, Yorkville,IL 60560", or by hand delivery to the Administration Reception Desk at City Hall. 3) Proposals will be reviewed by the City Administrator,Finance Director and department heads (to be selected by the City Administrator)affected by the proposal. 4) Projected cost savings will be reviewed and revised,if necessary,by the review team and the proposal will be approved or denied. 5) The review team will complete a report on the proposals within 30 days from the date of original submission,and said report shall be presented at the next City Council meeting after its completion as an informational item to the City Council. 6) Compensation will be paid out after one-year of implementation of the proposal,or after confirmation of the actual savings(in the case of a one-time savings). lrl[�I�11111fR0A1 { � AprU 9.2010 1. March 2010 huriget reporl 1.Direelor•s( 4nrl) 2 Fall 2009 program performance report 2 Recreation(written) 3 P rks rbe 'i. Minutes April 22.2010 1.Dkeetafe(wrltten) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer May 13.2010 1.Dlredol's(written) 2.Recreation(wri(ten) 3.Parks(ye an May 27,2010 1.DrredOM(written) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer 'lten _ June 10,2010 1.Dlreelor's(written) 2.Recreation(written) 3.Parka fye rhal) June 24,2010 1.Director's(vrraten) 2.Recreation(verbal) 3.Parks(Written) 4.Parks Designer written Memorandum To: Park Board y From: Scott Sleezer Superintendent of Parks }r, rMPAMM+ CC: Hart Olson,interim Director of Parks and Recreation Date: March 19, 2010 LD _ Subject: February Parks Report Beautification Division Tree Trimming Staff continued trimming all of the trees at each park location. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware.Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings,climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground.Raked area so it is uniform and smooth in appearance and level with transition areas. Projects Staff continued to remove invasive plant species from the forest adjacent to Bridge Fields. Staff began pricing all needed equipment and supplies for upcoming season. Staff began preparing all trucks and equipment for the upcoming season. Staff completed small tool inventory. Athletic Division Measured and striped soccer fields at Beecher Center Snow Removal Park staff works side by side with the Street Department in snow removal,two of our staff operate salt trucks, five operate pickups and one operates the tractor.During a snow event Park staff commits all personal to snow removal. Memorandum s� x,11 x,'r s;E To: 'Yorkville Park Board =. 1 Fxnm Laura Haake, City,Park Designer o LE, �- CC: Bart Olson,Interim Director of Parks and Recreation rC Date: March 19,2009 ALE X Subject: Park Designer Report ■ TIP Task Force Riverfront Park Design Fox Hill Unit 7 Stormwater Basin bids out ■ Interim Corhmunity Development Director duties