Park Board Packet 2010 06-10-10 Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
Parks and Recreation Administration Office
7:00 p.m.
June 10, 2010
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Bart Olson, Superintendent of Recreation—Sue Swithin,
Superintendent of Parks—Scott Sleezer, Park Designer—Laura Schraw, City Council Liaison to Park Board--
Diane Teeling, Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
Park Board meeting—May 27, 2010"
Bills Review:
Bill list"
Old Business:
Athletic Field Policy
New Business:
Crawford Park Trail
Reports:
Director's Report
Recreation Report
Parks Report
Parks Designer Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: Thursday, June 24, 2010
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration Office—201 W. Hydraulic Street
Yorkville, IL 60560
Park Board Meeting Agenda
Park & Recreation Administration Office
7:00 PM May 27, 2010
Call to Order: Ken Koch called the meeting to order at 7:20 pm
Roll Call: Ken Koch -Yes, Deb Horaz-Yes, Kelly Sedgwick—Yes and Tom Nelson -Yes
Introduction of Guests:
Interim Director of Parks & Recreation — Bart Olson
Superintendent of Recreation —Sue Swithin
Superintendent of Parks—Scott Sleezer
Park Designer—Laura Schraw (arrived 7:25pm)
Guests:
Jeff Brown, The Yak Shack LLC
Susan Golinski, Reds Fundraiser
Public Comment:
Sue Golinski stated that the Yorkville Reds were having a tournament at Bridge Field on the
evening of June 4", 5cn and 6"h and the evening of the 111h, 12n and 13th. She felt that the food
provided by the City was inadequate and wanted to serve pizza via Rosatis to raise money to
help the Yorkville Reds. She said she was looking for direction on what she would need to do to
do that. Golinski said that she would be providing a benefit to Bridge Field knowing that there
would be better food and more people would be satisfied. She noted that she would not be
taking away from what the City was trying to sell. She said that she would use her own time to
help out the Reds.
Bart Olson said that they would have to amend their Park Use Policy and Sue Swithin said that
she was working with staff on their current menu and she had contacted Rosatis and other pizza
places. Swithin noted that they were working on increasing the menu items and even looking
into putting on healthy food items.
Swithin said that her main concern was if they let one group out there one day it would be
another group wanting to be out there the next. She felt that it would hurt their revenue and they
counted on the revenues generated from the concession to pay for the maintenance out on the
field and any vender out there would be hurting their sales.
Olson said that in order to mobile food vend anywhere in the City one would need a mobile food
vending license. He said Sue Golinski would need to call the City Hall to get set up.
Scott Sleezer said that every time he and staff had been approached to vend in the park they
turned them down. He felt that anyone vending were indeed competing with their sales. He said
their policy did say that they can only have one vendor in each park selling like items. He said
that they could have vendors selling t-shirts. He said that they were running lean and they need
to maximize what they were making at their concession stands.
1
Ken Koch asked if they could grill burgers. Swithin said they would have to pay for fuel and pay
someone old enough to man the grill. She also noted that if they grill a hamburger and did not
sell it would be waste. Swithin noted they were trying to do as much as they could with the least
amount of cost. Sue Golinski said she would volunteer her services to run a grill.
Swithin said that some organizations had come to them in the past and offer to sell fruit and
some kind of other desert that did not compete with their sales and they allowed that. She said
that did not hurt their bottom line in sales.
Swithin felt that right now they should look into attaching a fee to what a vendor was selling if it
were competing with what they were selling. She said that she and staff would discuss a fee
and see how their menu, they were currently working on, would compete with what vendors
would like to sell. Swithin noted there would be a park vender application that would need to be
filled out.
Sue Golinski said that they would have the Rosatis truck, a table with plates, napkins and a
hand washing station. Olson said that she would have to have a vending application from the
Parks Department and Rosatis had to have a mobile vending license. Golinski noted that they
were only looking to sell pizza.
Swithin said that she is open to getting volunteers to run concessions. Olson said that there
would not be another meeting before the first tournament and wanted to know if they should just
make a staff decision for the dates of the 4h, 5`h and 6'h-
Swithin said that there were a lot of logistics to go over before they drafted an agreement. She
said that she would get with her staff and come back to the Board they would come back with a
policy. They agreed they would have a trial on this for the first tournament on the 41", 51'and 6h-
Swithin said she would get with Golinski for the upcoming tournament weekend.
Presentations:
None
Approval of Minutes:
Park Board minutes of May 13, 2010
Deb Horaz noted on page two, eighth paragraph down, first sentence, state was spelled
incorrectly and on page five, first sentence under the EPA 319 Grant Section, Laura was spelled
incorrectly.
Ken Koch asked for a motion to approve the minutes of May 13'h with the amendments made.
Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was
unanimously approved by voice vote.
Bills Review:
Bill List& Cash Analysis from January 26"' Park Board Meeting (1120110)*
Ken Koch asked for a motion to approve the bills list and cash analysis. Kelly Made the motion
and Tom Nelson seconded the motion. The motion was approved by voice vote: Ken Koch -
Yes, Deb Horaz-Yes, Kelly Sedgwick—Yes and Tom Nelson —Yes
Going back to the bills list at 8.15 pm. Ken Koch noted there were two manual checks to pay
that were not listed in the bills list. They were the following:
2
Kendal Country Collector$26,839.85 and Central Sod for$127.10
Ken Koch asked for a motion to approve the following two checks. Deb Horaz made the motion
and Kelly Sedgwick seconded the motion. The motion was approved by voice vote: Ken Koch -
Yes, Deb Horaz-Yes, Kelly Sedgwick—Yes and Tom Nelson —Yes
Old Business:
April 2010 Budget Report-Discussion
Bart Olson said he highlighted all the numbers that changed. He said it was the same budget he
brought to the Board last week however this report showed the current bills list.
He noted that there was an $115,000 surplus in the operating budget even after this last bills list
however some bills would still come in so it would be under$115,000 after the audit was done.
Olson said that they should let the surplus sit in their bank account and recommended they wait
for at least one more year of positive budget flow before they spend any amount.
Fall 2009 Program Performance Report
Bart Olson printed a detailed report of what they talked about in the previous meeting. He
explained there were performances columns and they could see what classes performed as
expected and performed below what was expected. He noted one could look up individual
classes and revenues and expenses.
New Business:
Athletic Field Rental Policy— Youth Baseball Agreements
Bart Olson said that this was the policy for the upcoming year and he noted that that there were
not any new fields therefore creating some scheduling issues. Olson said that they would like to
build two new fields and the discussions they had with the Reds and YYBSA in donating some
of their proceeds from their agreements, to go towards the construction of two fields, fell by the
wayside.
Olson said from last year's discussions they were going to negotiate going forward this year that
they could not treat YYBSA's travel leagues the same way they treat the Reds. He said he was
looking for the Boards directions on this.
Sleezer said that the difference between the Reds and the YYBSA is that the travel teams for
YYBSA were made up of Yorkville kids. Travel teams for the Reds were made up of Yorkville
kids and kids from outside Yorkville. Some other travel teams were completely kids outside of
Yorkville. Sleezer said they need to come up with a happy medium because there were travel
teams making up their in house program as well. He felt they may have to create a two tier
systems with the in house taking priority.
Olson said that they would have to restrict the number of games each team played in each
league under each agreement with the current Field Policy they had now. He said they
negotiated, with a master field schedule, with the Reds after they approved YYBSA. YYBSA
basically had every field every Monday, Tuesday, Wednesday, Thursday, Friday and some
Saturdays and Sundays. Reds had two fields on Wednesday and Fridays. Olson said they took
Bridge completely out of it to use for themselves and they gave the Reds 12 other fields for the
rest of the week and they still did not have enough filed space for each of their leagues.
Olson said that the YYBSA would argue that they help pay for their entire program and they can
do the in house league because they can get a discount on their travel leagues and make
3
money and the Reds are going to say they are Yorkville residents and they want to be able to
come in and they only have a hundred kids.
Kelly Sedgwick said that they need a separate contract for the YYBSA travel because half of
them are not paying because they are not from Yorkville. Sleezer said that he would start
looking into some language in crafting their current agreement into two separate agreements.
Olson said that this would come back to the Board and it would be calculated out before they
submitted it to YYBSA. He noted that they should push hard to find a way to build a field before
next summer or fall. He noted that, between the Reds and YYBSA, there should be some kind
distribution based on the percentage of Yorkville residents, number of players and there should
be some other kind of random objective. He said they could possibly draw for field space
starting with whomever had the larger number of Yorkville residents.
Sue Swithin wanted to entertain a thought regarding page 1 of the policy. She wanted to change
the date November 30th to September 1" because they are finding that organizations were
contacting them a year in advance to schedule for the following year. The Board felt that was a
good idea.
Rte:
Directors Report
1. Bart Olson said REC Center memberships for full time employees did get approved by
the City Council.
2. Olson reported that a letter of evaluation on the Corlands Property per acre it appraised
for$13,000 per acre. Last year it appraised for$25,000. Olson noted the good news
was that even at the decreased amount it would still qualify for enough land for the
match for the park. The question was do they want to use it now for the land match or do
they want to wait to wait until the property value went up. Olson recommended that they
take title to it and go ahead with Riverfront Park. Tom Nelson said that it may take 10 to
15 years for the value to go up.
3. Olson said that someone did want to talk about the status of the caboose and said that
there was perhaps a potential buyer and he noted that might come up on a City agenda
and may come back to the Board. The question was if they still wanted it.
4. Olson said there that Riemenschneider Park was built with land cash and grant dollars
and they were still waiting on getting a reimbursement and that they should be getting it
this fiscal year. Olson noted they had not received any land cash dollars from the entire
development there and they used general land cash dollars to fund their half of that park.
There is a lump sum of land cash dollars due in the amount of$277,000 for that
subdivision but not until the time of the RM3 portion behind Menards is to be built. Olson
said they do not have the money now to build a parking lot however it is in their long
term plans.
Recreation Report
1. Sue Swithin said that, June 110h,before the next meeting Park Board meeting for anyone
that wanted to meet her at 6:00 pm she would walk Board members through the REC
Center.
4
Parks Report
1. Scott Sleezer said they did do their spring safety report. He noted that Rice Park had
some problems with rails and he said that they would need to be replaced; those would
cost about$800.
2. Sleezer noted that Park C at Rain Tree has been graded and seeded. The developer
paid for the City to do the work.
3. Sleezer said that their goal is to get rid of the grass in the boulevards and that would
eliminate the mowing. Kelly Sedgwick felt that they should be as maintenance free as
possible.
Parks Designer Report
1. Laura Schraw said that she had not heard from anyone on the July 3151 Play Ground
Build.
2. Schraw said she did get the plans for Hoover for the trail connection to our existing trail.
She said that she received plans from Coupland Design. Schraw said they did their bid
opening and they were asking if we could give them an idea of direction of where they
wanted to go. They want to award the project and have it completed by the fall.
Schraw noted that the entire trail section would include excavation, gravel, and asphalt.
She noted they gave them an estimate around $7,227.25. And if we do the excavation
and gravel and they do the asphalt the cost would be only $1,621. Sleezer felt that
$7,000 was a bargain because they originally thought that it was going to be $10,000.
Bart Olson said that a quote would come back but Schraw wanted to inform the Board
on where it stood.
Additional Business:
None
Executive Session:
None
Adjournment:
Ken Koch asked for a motion to adjourn the meeting 9:15 pm. Tom Nelson made the motion
and Deb Horaz seconded the motion. The motion was unanimously approved by voice vote.
Next Meeting:
Thursday, June 10, 2010
Minutes Respectfully Submitted By:
Jamie Cheatham
5
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/1012010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AQUAPURE AQUA PURE ENTERPRISES, INC.
66857 05/14/10 01 POOL CHEMICALS 80-000-62-00-5434 06/10/10 1,059.77
POOL SUPPLIES
INVOICE TOTAL: 1,059.77
67048 05/21/10 01 CHEMICALS 80-000-62-00-5434 06/10/10 47.23
POOL SUPPLIES
INVOICE TOTAL: 47.23
VENDOR TOTAL: I,I07.00
ARAMARK ARAMARK UNIFORM SERVICES
610-6811640 05/11/10 01 UNIFORMS 79-610-62-00-5421 06/10/10 37.24
WEARING APPAREL
INVOICE TOTAL: 37.24
VENDOR TOTAL: 37.24
BARRETTS BARRETT'S ECOWATER
192224 05/18/10 01 SOLAR SALT 80-000-62-00-5408 06110110 34.45
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 34.45
VENDOR TOTAL: 34.45
SPAMOCO BP AMOCO OIL COMPANY
24931609-PR 05/24/10 01 GASOLINE 79-650-65 00-5812 06/10/10 137.64
GASOLINE
INVOICE TOTAL: 137.64
VENDOR TOTAL: 137.64
BURCIAGH HUMBERTO A. BURCIAGA
051810 05/18/10 01 REFEREE 79-650 62 00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/13EFORE 06/1012010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT
CHEATHAM JAMIE L. CHEATHAM
3057 05/20/10 01 MAY 13TH MEETING MINUTES 79.650-50-00-5155 06/10/10 125.13
SALARIES- RECORDING SECRET
INVOICE TOTAL: 125.13
VENDOR TOTAL: 125.13
CDMED COMMONWEALTH EDISON
1613010022-0510 05/13/10 01 BALLFIELDS 79-650-62-00-5435 06/10/10 1,442.26
ELECTRICITY
INVOICE TOTAL: 1.492.26
VENDOR TOTAL: 1,492.26
CROWNTRO CROWN TROPHY
11483 05/11/10 01 135 ENGRAVED SOCCER MEDALS 79-650-65-00-5803 06/10/10 430.65
PROGRAM EXPENSES
INVOICE TOTAL: 430.65
VENDOR TOTAL: 430.65
CYKOK CYKO, KRISTIN
74548 05/24/10 01 ROSTER CHANGE REFUND 79-650-65-00-5841 06/10/10 28.00
PROGRAM REFUND
INVOICE TOTAL: 25.00
VENDOR TOTAL: 25.00
FARREN FARREN HEATING & COOLING
6757 05/19/10 01 REPLACED GAS VALVE 80-000-62-00-5431 06/10/10 434.37
POOL REPAIR
INVOICE TOTAL: 434.37
VENDOR TOTAL: 434.37
FITZSIMF FREDERICK J. FITZSIMMONS
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 3
TIME: IS:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
FITZSIMF FREDERICK J. FITZSIMMONS
052010 05/20/10 01 REFEREE 79-650-62-00-5401 06/10/10 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
VENDOR TOTAL: 70.00
GOLDMEDA GOLD MEDAL PRODUCTS
214279 05/18/10 01 GUM, CANDY, ICE CREAM, HOT 79-650-65-00-5828 06/10/10 230.09
CONCESSIONS
02 DOGS, CHIPS, POPSICLES ** COMMENT **
INVOICE TOTAL: 230.09
214623 05/25/10 01 CANDY, SUNFLOWER SEEDS, ICE 79-650-65-00-5828 06110110 310.04
CONCESSIONS
02 CREAM, POPSICLES, PRETZELS, ** COMMENT **
03 HOT DOGS ** COMMENT **
INVOICE TOTAL: 310.04
VENDOR TOTAL: 540.13
HANNEMAK KEVIN HANNENMAN
051810 05/38/10 01 REFEREE 79-650 62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
05.2010 05/20/10 01 REFEREE 79-650-62-00-5401 06/10/10 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
VENDOR TOTAL: 175.00
HELMETSR HELMETS R US
28459 05/19/10 01 50 HELMETS 79-650-65-00-5803 06/10/10 237.50
PROGRAM EXPENSES
INVOICE TOTAL: 237.50
VENDOR TOTAL: 237.50
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HOLMANE EDDIE A. HOLMAN
052010 05/20/10 01 REFEREE 79-650-62-00-5401 06/30/10 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
VENDOR TOTAL: 70.00
HOVINPIT HOVING PIT STOP
31994 05/20/10 01 TOWN SQUARE PORT-O-LET 79-650. 62-00-5445 06/10/10 112.50
PORTABLE TOILETS
INVOICE TOTAL: 112.50
31995 05/20/10 01 RIVERFRONT PARK PORT-O-LET 79 650-62-00-5445 06/10/10 150.00
PORTABLE TOILETS
INVOICE TOTAL: 150.00
31996 05/20/10 01 CIRCLE CENTER PORT-O-LET 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
31997 05/20/10 01 VAN EMMON PARK PORT-O-LET 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
31998 05/20/20 01 FOX HILL PARK PORT-0-LET 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
31999 05/20/10 01 FOX HILT, PARK EAST PORT-O-LET 79-650-62-00-5445 06110110 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
x2000 05/20/10 01 BEECHER PLAYGROUND PORT-O-LET 79-650-62-00-5445 06/10/10 80.00
PORTABLE TOILETS
INVOICE TOTAL: 80.00
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HOVINPIT HOVING PIT STOP
32001 05/20/10 01 ROTARY PARK PORT-O-LET 79-650-62-00-5445 06/10/10 140.00
PORTABLE TOILETS
INVOICE TOTAL: 140.00
32002 05/20/10 01 PRAIRIE MEADOWS PORT-O-LET 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
32003 05/20/10 01 BRISTOL BAY PORT-O-LET 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
32004 05/20/10 01 CRIMSON & AUTUVN BASEBALL 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
02 PORT-O-LET ** COMMENT **
INVOICE TOTAL: 70.00
32005 05/20/10 01 WHISPERING MEADOWS PORT-O-LET 79-650-62-00-5445 06/10/10 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
VENDOR TOTAL: 1,042.50
ICE ICE MOUNTAIN
OOE0119455822 05/13/10 01 WATER 79-650-65-00-5804 06/10/10 7.47
OPERATING SUPPLIES
INVOICE TOTAL: 7.47
VENDOR TOTAL: 7.47
ILDEPUHE ILLINOIS DEPARTMENT OF
026989-1011 05/07/10 01 TANNING FACILITY PERMIT 80-000-62-00-5433 06/10/10 150.00
LICENSES/PERMITS
02 RENEWAL ** COMMENT **
INVOICE TOTAL: 150.00
VENDOR TOTAL: 150.00
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2x10
INVOICE 4 INVOICE ITEM
VENDOR ## DATE 4 DESCRIPTION ACCOUNT 4 P.O. #t DUE DATE ITEM AMT
ILLCO ILLCO, INC.
1191212 05/20/10 01 PVC PLUGS, PVC NIPPLES, PVC 79-610-62-00-5417 06/10/10 55.52
MAINTENANCE-PARKS
02 ADAPTERS ** COMMENT **
INVOICE TOTAL: 55.52
1191213 05/20/10 01 PVC TEES, PVC NIPPLES, PVC 79-610-62-00-5417 06/10/10 51.28
MAINTENANCE-PARKS
02 UNION, COUPLING, PVC PLUG, ** COMMENT **
03 PVC PIPE ** COMMENT **
INVOICE TOTAL: 61.28
VENDOR TOTAL: 116.80
ILPD4811 ILLINOIS STATE POLICE
052410-PR 05/24/10 01 BACKGROUND CHECKS 79-650-65-00-5803 06/10/10 102.75
PROGRAM EXPENSES
02 BACKGROUND CHECKS 79 650-65.00-5803 68.50
PROGRAM EXPENSES
INVOICE TOTAL: 171.25
VENDOR TOTAL: 171.25
JOHNSTOK KRISTEN JOHNSTON
051810 05/18/10 01 REFEREE 79-650-62-00-5401 06/10/10 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
051910 05/19/10 01 REFEREE 79-650-62-00-5401 06110110 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
052710 05/27/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 245.00
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06110/2010
INVOICE # INVOICE ITEM
VENDOR # DATE 4 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
JONESJ JIMMY E. JONES
052710 05/27/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
KCEDC KENDALL COUNTY COLLECTOR
2009015948-1 05/27/10 01 FIRST TAX INSTALLMENT FOR REC 80 000-62-00-5439 06/10/10 26,839.85
PROPERTY TAX
02 CENTER ** COMMENT **
INVOICE TOTAL: 26,839.85
VENDOR TOTAL: 26,839.85
LIPSCOMJ JEFF LIPSCOMB
052410 05/24/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
MCDOWELP PAUL MCDOWELL
052410 05/24/10 01 REFEREE 79^650-62-00-5401 06/10/10 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
VENDOR TOTAL: 70.00
MEDCO MEDCO SUPPLY COMPANY
41184945 05/19/10 01 3M ACTIVE STRIPS, ANTISEPTIC 79-650-65-00-5803 06/10/10 43.65
PROGRAM EXPENSES
02 WIPES, NON ADHERA PADS ** COMMENT **
INVOICE TOTAL: 43.65
VENDOR TOTAL: 43.65
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT
---------------------------------------------------- --------------------------------------------------------------------------------
MENLAND MENARDS YORKVILLE
92573 05/04/10 01 STEEL WHEEL 79-610-65 00 5804 06/10/10 23.92
OPERATING SUPPLIES
INVOICE TOTAL: 23.92
92578 05/04/10 01 CORD REEL WITH STAND 79-610-65-00-5804 06/10/10 8.47
OPERATING SUPPLIES
INVOICE TOTAL: 8.47
92838 05/05/10 01 CONDUIT 79-610-62 00-5417 06/10/10 26.75
MAINTENANCE-PARKS
INVOICE TOTAL: 26.75
94442 05/11/10 01 HOARDS 79-610-65-00-5804 06/10/10 22.90
OPERATING SUPPLIES
INVOICE TOTAL: 22.90
94664 05/12/10 01 WATERPROOF GREASE, SCREWDRIVER 79-610-62-00-5417 06/10/10 19.50
MAINTENANCE-PARKS
02 TEFLON TAPE, REPAIR KIT FOR ** COMMENT **
03 CHICAGO ** COMMENT **
INVOICE TOTAL: 19.50
94690 05/12/10 01 PAINT, TRAY 79-610-65-00-5804 06/10/10 35.16
OPERATING SUPPLIES
INVOICE TOTAL: 35.16
94835 05/13/10 01 GARBAGE SAGS, CLEANER, 79-610-65-00-5804 06/10/10 29.93
OPERATING SUPPLIES
02 SOFTSOAP ** COMMENT **
INVOICE TOTAL: 29.93
95133 05/14/10 01 SPF CONSTRUCTION, CDX 79-610 65 00-5804 06/10/10 20.41
OPERATING SUPPLIES
INVOICE TOTAL: 20.41
DATE: 06/02110 UNITED CITY OF YORKVILLE PAGE; 9
TIME: 15:43:52 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE it INVOICE ITEM
VENDOR # DATE 4 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
96286 05/18/10 01 PVC CEMENT, SNAP-IN-DRAINS, 79-610 62-00-5417 06/10/10 11.34
MAINTENANCE-PARKS
02 CAULK *i COMMENT •*
INVOICE TOTAL: 11.34
96353 05/18/10 01 SINGLE OUTLET, PLASTIC COVER 79-610 62 00-5417 06/10/10 11.1I
MAINTENANCE-PARKS
INVOICE TOTAL: 11.11
96369 05/18/10 01 HOSE BIBB 79-610-65-00-5894 06/10/10 4.38
OPERATING SUPPLIES
INVOICE TOTAL: 4.38
96817 05/20/10 01 OUTLET PLATE, POLE-BREAKER 79-610-62-00-5417 06/10/10 3.05
MAINTENANCE-PARKS
INVOICE TOTAL: 3.05
VENDOR TOTAL: 216.92
MORRICKS BRUCE MORRICK
052010 05/20/I0 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE 'TOTAL: 105.00
052510 05/25/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
052710 05/27/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 315.00
NANCO NANCO SALES COMPANY, INC.
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 15:43:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NANCO NANCO SALES COMPANY, INC.
6568 05/20/10 01 PAPER TOWEL, TISSUE, CLEANER 79-650-65-00 5828 06/10/10 137.59
CONCESSIONS
02 PAPER TOWEL, TISSUE, CLEANER 79-650-62 00-5408 77.04
MAINTENANCE SUPPLIES
INVOICE TOTAL: 214.63
VENDOR TOTAL: 214.63
NEXTEL NEXTEL COMMUNICATIONS
837900513-099PR 05/27/10 01 REC CENTER MONTHLY CHARGES 80-000-62-00-5438 06/10/10 29.08
CELLULAR PHONE
02 PARKS MONTHLY CHARGES 79-610-62-00-5438 145.40
CELLULAR TELEPHONE
03 RECREATION MONTHLY CHARGES 79-650-62-00-5438 174.47
CELLULAR TELEPHONE
INVOICE TOTAL: 348.95
VENDOR TOTAL: 348.95
OLEARYC CYNTHIA O'LEARY
SOFTBALL 1ST 05/20/10 01 REFEREE ASSIGNING FEE 79-650-62-00 5401 06/10/10 245.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 245.00
VENDOR TOTAL: 245.00
PEPSI PEPSI-COLA GENERAL BOTTLE
1134214008 05/20/10 01 POP, GATORADE, WATER 79-650-65-00-5828 06/10/10 196.54
CONCESSIONS
INVOICE TOTAL: 196.54
1134214702 05/27/10 01 POP, WATER, GATORADE 79-650-65-00-5828 06/10/10 184.66
CONCESSIONS
INVOICE TOTAL: 184 66
VENDOR TOTAL: 361.20
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 15:43:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE 8 INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT 9 P.O. K DUE DATE ITEM AMT
80000779 GENE SALLEE
74635 05/25/10 01 PASS CANCELLATION REFUND 00-000-65-00-5842 06/10/10 50.00
MEMBERSHIP REFUNDS
INVOICE TOTAL: 50.00
VENDOR TOTAL: 50.00
REINDERS REINDERS, INC.
1294795-02 05/11/10 01 PUMP ASSEMBLY 79-610-62-00-5417 06/10/10 363.64
MAINTENANCE PARKS
INVOICE TOTAL: 363.64
1296198-00 05/14/10 01 SCRES, NUT-LOCKS 79-610-62-00-5408 06110110 18.56
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 18.56
1296756-00 05/18/10 01 SEAL KIT 79-610-62-00-5408 06110110 10.23
MAXNTENANCE-EQUIPMENT
INVOICE TOTAL: 18.23
VENDOR TOTAL: 400.43
ROBINSOT TRACY ROSINSON
051710 05/17/10 01 REFEREE 79-650-62-00-5401 06110110 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
052510 05/25/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 210.00
SCHNITZR RANDY J. SCHNITZ
051810 05/18/10 01 REFEREE 79-650-62-00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 15:43:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SCHNITZR RANDY J. SCHNITZ
052510 05/25/10 01 REFEREE 79-650-62 00-5401 06/10/10 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 210.00
UNIQUEPR UNIQUE PRODUCTS & SERVICE
203182 05/19/10 01 TOILET TISSUE, PAPER TOWEL, 80-000 62-00-5408 06/10/10 272.90
MAINTENANCE- SUPPLIES
02 GROUT CLEANER, LAUNDRY SOAP ** COMMENT �*
INVOICE TOTAL: 272.90
VENDOR TOTAL_ 272.90
VISA VISA
052710-PR 05/27/10 D1 STEP COMPANY MEMBERSHIP 80-000-65-00-5803 06/10/10 260.00
PROGRAM EXPENSES
02 PARK PAINT 79-610-62-00-5417 72.94
MAINTENANCE-PARKS
03 MEGA PASSES 79-650-65-00-5833 34.37
HOMETOWN DAYS EXPENSES
04 FLOWERS 79-610-75-00-7701 383.36
FLOWERS/TREES
05 FITNESS MACHINE REPAIR PARTS 80-000-62-00-5416 56.66
MAINTENANCE- GENERAL
06 COMCAST MONTHLY CHARGES SO-000-62-00-5437 116.54
TELEPHONE/INTERNET/CABLE
INVOICE TOTAL: 923.87
VENDOR TOTAL: 923.87
WALKCUST WALKER CUSTOM HOMES, INC.
YPD 07/10 05/20/10 01 JULY LEASE PAYMENT 80-000-62-00-5432 06110/10 18,000.00
LEASE PAYMENT
INVOICE TOTAL: 18,000.00
VENDOR TOTAL: 18,000.00
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 15:43°53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR ## DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WALMART WALMART COMMUNITY
051610-PR 05/I6/10 01 SPORTS TIMER, DRINK MIXES 79-650-65-00-5803 06130110 29.88
PROGRAM EXPENSES
02 PLATES, SNACKS, DRINKS, PAPER 80-000-65-00-5803 199.06
PROGRAM EXPENSES
03 TOWELS, BUTTER, CUPS, CANDY, ** COMMENT "*
04 FORKS, JUICE, FOAM SHEETS, ** COMMENT **
05 SOFT SOAP, PAINT, CONTAINERS ** COMMENT *+
INVOICE TOTAL: 228.94
VENDOR TOTAL: 228.94
WIR£WXZ WIRE WIZARD OF ILLINOIS, INC
8664 06/01/10 01 JULY - SEPT. ALARM MONITORING 80-000-62-00-5440 06/10/10 60.00
SECURITY
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
YORKACE YORKVILLE ACE & RADIO SHACK
132078 05/13/10 03 MULCH 79-610 75-00-7701 06/10/10 89.85
FLOWERS/TREES
INVOICE TOTAL: 89.85
132165 05/18/10 01 3 KEYS 79-650-65-00-5828 06/10/10 7.47
CONCESSIONS
INVOICE TOTAL: 7, 17
132177 05/19/10 01 SCREWS, ANCHOR SLEEVES 80-000-62-00-5416 06110110 1.92
MAINTENANCE- GENERAL
INVOICE TOTAL: 1.92
132309 05/26/10 01 WRENCH SET, SCREWS 80-000-62-00-5408 06/10/10 30.17
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 30.17
DATE: 06/02/10 UNITED CITY OF YORKVILLE PAGE: 14
TIME: 15:43:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/10/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YORKACE YORKVILLE ACE & RADIO SHACK
132317 05/26/10 01 SCREWS e0-000-62-00-5408 06/10/10 1.18
MAINTENANCE- SUPPLIES
INVOICE TOTAL: 1.18
VENDOR TOTAL: 130.59
TOTAL ALL INVOICES: 56.126.32
Reviewed By: Agenda Item Number
' M Parks E-1
Recreation ❑
PARKS R IeEWTIW Director ■
n City Administrator ❑ Tracking Number
� ' � Legal ❑
J �
-� Human Resources ❑
Police D
Park Board Agenda Item Tracking Document
Title: Athletic Field Policy
Agenda Date: .tune 10, 2010
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and approval or revision of suggested language
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
i Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PARrIC b 86019ATI[N CC:
Date: ,tune 4, 2010
® Subject: Athletic Field Policy
rcuru rwux�ruomu�
This item was last discussed at the May 27`h Park Board meeting. At that meeting, the
Park Board asked me to address baseball field usage under approved field use agreements and
concession sales by outside parties. 1 have included draft language that addresses the baseball
field usage. I have included no language for concession sales in the packet because the language
will be dependent upon the success/failure of the experiment with concession sales at Bridge
Field this weekend.
The language regarding concession sales usage will be drafted next week and may be
available for discussion at the Park Board meeting. The specifics of the agreement with the Reds
for this weekend was to allow only pizza sales and the Parks and Recreation department will
receive $0.50 per slice which will translate into 16% of total revenues made by the Reds.
The language regarding baseball field usage gives guidelines for priority field usage. For
two competing travel agreements, the remaining field inventory would be split up
proportionately between the two agreements based on number of Yorkville residents. For
example, if agreement one contains 100 Yorkville residents and agreement two contains 50
Yorkville residents, agreement one would receive 2/3 of the remaining field space. This field
space would attempted to be selected by mutual agreement between the two parties first, and in
the event of an impasse would be selected through some other method (i.e. an alternating
selection process).
WRKVUU UNITED CITY OF YORKVILLE
u PARKS AND RECREATION DEPARTMENT
PARKS®MTroN ATHLETIC FIELD RESERVATION POLICY
The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a
systematic method by which athletic fields (baseball, softball and soccer)may be reserved by the
residents of the community. A reservation is not required for athletic field use for occasional play or
pick up games. For league play (which includes multiple days, or week play for both games and
practices) a permit is required and will guarantee use for the dates and times specified on the pen-nit.
Objectives
• To provide maximum utilization of athletic fields through centralized scheduling
• To provide an impartial distribution of athletic fields to the various community groups who
wish to reserve fields
• To plan cooperatively with other community agencies to enhance individual and group
recreational needs
• To provide recreational activities which take into consideration the needs of the community
• To provide the best possible maintenance of athletic fields using available manpower and
monetary resources
Rental Categories
Category A Government and non-profit organizations whose participants are comprised 100% of
United City of Yorkville residents
Category B Private groups and individuals which are comprised of at least 80% United City of
Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville
boundaries.
Category D Governmental, non-profit organizations,businesses, corporations, and private groups
which are located outside the United City of Yorkville boundaries.
Athletic Field Use Priorities
When scheduling reserved use of athletic fields,the following priorities shall be established:
I. United City of Yorkville Park and Recreation sponsored programs
2. Yorkville School District
3. Youth Leagues that have approved cooperative agreements with the City of Yorkville.
i. League agreements considered in-house(i.e. primarily Yorkville residents
Waving games against other Yorkville residents) will be given first priority.
1. In the event there are multiple in-house agreements approved by the
City, priority for field use shall be given to the agreement with more
Yorkville residents as participants. Total field usage between competing
in-house agreements shall be proportional to the total amount of
Yorkville residents served by each agreement.
ii. League agreements considered travel (i.e. primarily Yorkville residents playing
games against other area leagues, groups, or organizations) will be riven second
rip orlty
1. In the event there are multiple travel league agreements approved by the
City, priority for field use shall be given to the agreement with more
Yorkville residents as participants. Total field usage between com etin g
Approved by Park Board DAI E I
Approved by City Council DATE
travel league aareernents shall be proportional to the total amount of
Yorkville residents served by each agreement.
4. Other athletic programs within the community requesting to reserve an athletic field(s)
on a seasonal basis.
5. Private groups or individuals requesting to reserve an athletic field(s) on a single or
multiple dates.
6. Other
Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a
first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized
league games. Groups or individuals with an approved reservation or permit and City programs will
have priority use.
In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make
the final decision regarding playability of all fields.
Request for Athletic Field Reservation
Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard
application for athletic field reservation. In addition, organizations, groups, and individuals shall be
required to submit the following with the application form:
• A certificate of insurance- co-naming the United City of Yorkville as an additional
insured, Assumption of liability, and Waiver of subrogation
• The team roster(s) with addresses and signed waiver forms from each player or guardian.
• The Recreation Department may request additional information from the desired individual
or groups if it is considered to be in the best interest of the City or necessary to make a
decision regarding the use of a field.
Reservation requests shall be approved beginning on the following dates:
Spring Season(March-May) March 151
Summer Season (June- August) April 15'h
Fall Season(September-November) July 15'h
Tournament Schedule- beginning December 1St
(due from YYBSA by Nov. 30th)
Holiday Maintenance Schedule
It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability
of field preparation on a holiday or holiday weekend.
TOURNAMENT ATHLETIC FIELD RESERVATION
Any groups wishing to host a tournament shall have an approved athletic field reservation prior to
submitting a bid to host a tournament. Applications for Tournament requests may be submitted
beginning Dec. 1st for the general public. The scheduling and approval is on a first come, first serve
basis.
Written requests for tournament athletic field reservations and special requests shall be submitted to
the Recreation Department according to the deadlines listed below. In addition, certificate of
insurance, team rosters and signed waiver forms for each player participant shall be submitted to the
Recreation Department at least one week prior to the tournament date. Athletic field reservation
Approved by Park Board DATE 2
Approved by City Council DAIL
requests shall be approved by the Recreation Department. Special tournament and use requests shall
be approved by the Park Board.
The group or organization requesting the use of the fields for tournament use is responsible for all
participant and players conduct while on the fields, park, surrounding areas including parking lot. All
players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and
the items listed below. Any violation of these policies can impact the current and future uses of all
City fields and/ or facilities. Furthermore, the group assumes all responsibility for the repair or
replacement of damage as a result of misuse of the field, equipment or park amenities.
Major Tournaments Deadline
Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1 st.
Major tournaments shall include, but are not limited to, national, regional and state tournaments.
Small Tournaments Deadline
Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five
(45) days prior to the tournament date, with a response from the Park and Recreation Department
guaranteed at least thirty(30) days prior to the tournament date. Small tournaments shall include, but
not limited to, city-wide or county tournaments.
Special Requests Deadline
Any special tournament requests for any variances shall be submitted in writing along with the athletic
field reservation request. Special tournament requests shall include, but are not limited to, use of field
lights, fundraising activities, extended park hours use,use of a public address system, admission
charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or
electrical access.
GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF
YORKVILLE PARKS, FIELDS AND FACILITIES
• No equipment or permanent signage will be added or installed to the park without the
permission of the United City of Yorkville Park and Recreation Department.
• No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight
plastic practice balls.
• Each party will report any damage and or maintenance concerns to the park department
immediately.
• Coordination of work involving the park department staff or use of the equipment will
generally require a two-week notice, for scheduling purposes.
• Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the
fields proper.
• All requests for use of fields, or park(s) must be in writing,
• Each group must complete a checklist ensuring that the fields are in acceptable condition after
their scheduled use. This form must be turned into the Park and Recreation Department at the
end of the season or maintenance obligation.
Approved by Park Board DATL- 3
Approwd by City Council DATE
• Due to the scheduling or early setups for the other functions, all groups and organizations are
requested to use only the area, field, or park that has been assigned to them.
• No group may meet in the United City of Yorkville parks that practices discrimination in any
manner, or partisan political activities of any kind. Non-partisan public meetings and
information forums are permitted.
• No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed
on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage
fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville
Police Department may be patrolling and monitoring the event at the discretion of the United
City of Yorkville staff.
• Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible
for litter control and pick up. Damage or excessive litter may result in a loss of privileges and
use.
• Groups may not use the fields or parks when the weather conditions are dangerous or when the
field conditions are not acceptable. All groups must adhere to the inclement weather practice
for field conditions, (no standing water, saturated turf conditions, or times when safety is a
concern).
• Groups must adhere to all city ordinances, policies and procedures when using the facilities,
parks and fields. (Sign Ordinance, Building Rental Policies, Lightning Prediction Policy, and
weather warning alarm system, and any other city guidelines that pertain to the use of City
owned property).
• When ball field lights are utilized, a park and recreation department employee, tournament
director, or the representative of a private rental, will be the designee for acquiring the key for
the electrical box and turning lights on and off according to posted instructions and for
unlocking and locking the bathrooms. The use of lights will require the payment of a fee to
offset electrical costs. In addition, a refundable deposit may be required prior to the beginning
of the season or event, which can be forfeited for unauthorized or inappropriate use of the
lights.
• All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be
turned off at 10:00 pm everyday, no exceptions.
ATHLETIC FIELD RESERVATION FEES
A. Establishment
The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic
fields based on the premise that fees charged shall be used to partially offset the cost of maintaining
and upgrading the city's athletic fields. Fees shall be established in the following categories:
1. Soccer Fields and football fields
2. Baseball and softball fields, daylight use
3. Baseball and softball fields, night use with lights[
Approved by Park Board I]ATE 4
Approved by City Council nATL
4. Resident, non-resident and commercial use fees
5. Single or multiple and seasonal use fees
G. Tournament use
7. Special use
B. Resident/Non-Resident Users
To qualify for resident fees a group shall consist of 80% or more residents of the United City of
Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total
number of players using the field, not just on the group requesting use of the field. Residency shall be
determined based on the home address of the individuals as opposed to the business address or the
address of other family members. The Parks and Recreation Department may waive the residency
requirement if it is considered to be in the best interest of the City.
C. Commercial Users
Any group reserving an athletic field for profit making purposes shall be charged the commercial fee.
D. Waiver of Fees to School District, private school groups, or youth organizations
Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall
have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic
fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to
reserve an athletic field at night with lights, the established lighting costs shall be paid by the school.
The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees
for youth organizations who are party to a cooperative agreement with the City.
E. Payment of Fees
Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation
Department with payment expected according to the following schedule: one half by the first usage
date, and one half by the midpoint of the season. At the end of the season, adjustments will be made
and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary
A 20% deposit shall be required to guarantee the reservation.
Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay
the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment
of the fee. Tournament Fees shall be paid in full at the time of written request to secure the dates.
Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W.
Hydraulic St. (old Post Office).
F. Security Deposit
A security deposit will be required per event, tournament or program. The amount will be$100 per
day (no lights) or$150 per day(with Iights), to a maximum of$500. The deposit may be forfeited for
incidents such as, but not limited to, those described below:
If an athletic field is damaged due to improper use by the group or individual and requires more
than normal maintenance and/or repair to be restored to its original condition, the group or
individual shall be charged the amount necessary to cover the cost of the required maintenance
and/or repair. If the security deposit does not cover the cost of the damage, an additional
charge will be assessed.
The need for excess clean-up above and beyond normal use.
Approved by park Hoard DAJ E 5
Approved by City Councd DATE
Unauthorized or inappropriate use of lights.
Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the
security deposit shall be paid within thirty (30) days following the event, program or league.
G. Refund of Tournament Fees
A tournament is considered one entity even though it may span multiple days.
To receive a full refund of the tournament package the group or individual must provide written
notification of cancellation to the Parks and Recreation Department at least eight weeks prior to the
date reserved.
To receive a 50 percent refund of the tournament package the group or individual must provide written
notification of cancellation to the Parks and Recreation Department at least two weeks prior to the date
reserved.
To receive a fifty percent refund due to possible inclement whether the group or individual must
provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00
pin the day prior to the date reserved, for a multiple day tournament this would be the first day of the
tournament.
No credit will be given for unused rain days during tournament play.
No refunds after the reserved day has arrived.
ATHLETIC FIELD RESERVATION POLICY
ATHLETIC FIELD RESERVATION FEES
The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be
used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are
subjected to changing without notice.
Category A Government and non-profit organizations whose participants are comprised 100% of
United City of Yorkville residents
Category B Private groups and individuals which are comprised of at least 80% United City of
Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville
boundaries.
Category D Governmental, non-profit organizations, businesses, corporations, and private groups
which are located outside the United City of Yorkville boundaries.
DAILY FEES: (per field use)
Ctg A Ctg B Ctg C Ctg D
0-2 hours $20 $25 $30 $40
2-4 hours $25 $30 $35 $50
4-6 hours $30 $40 $50 $60
6-8 hours $35 $45 $55 $70
Fees are based on a "per field basis"without usage of lights.
Approved by Park Board DAT L 6
Approved by Uity Council DATE
PREPARATION OF FIELDS FEES
Baseball /softball field prep- includes bases, tine dragging and lining(one prep per day).
Weekday $35.00 per day per field
Weekend $45.00 per day per field
Soccer field prep - includes nets, lining of the field
Initial Layout Fee ..................................................................$175.00
Weekly Maintenance Fees:
Large Field (100 yds by 70 yards or 80 yds by 50 yards)............$100
Medium Field (60 yds by 40 yds or 45 yds by 30 yds)...............$80
Small Field (35 yds by 25 yds or 30 yds by 20 yds)..................$60
LIGHTS FEES
Weekday or weekend - Minimum $45 fee for first hour, $30 for each additional hour per field
SPECIAL USE FEES
Water access fee - $20
Electrical access fee.- $20 Must supply your own extension cords.
Please reference the concession stand/vendor operation policy for special use request and
tournaments.
SEASONAL/LONG TERM USE FEES:
To be determined for each organization and the requests, per Athletic Reservation Fee Schedule.
TOURNAMENT FEES
Baseball/ Softball Fields - Weekend Tournament Fees
Tournament Rental Fee- $900
Includes:
Lights at Bridge Park Fields (available from 6:OOpm to 10:OOpm each night- all play must end
by 9:45pm, no exceptions)
• Rental Time: Friday 3:00pm through Sunday l 0:00pm.
• 3 Fields
• Fields will be prepared and lined each morning Friday, Saturday, and Sunday.
• Field will be dragged and lined before championship game.
* Hours may be flexible with approval from the Recreation Dept.
* Games will not start before 9:00 am.
*Additional field may be available for additional fee($250.00 per field).
*Additional days may be available for additional fee
Approved by Park Board DATE 7
Approved by City Council DAIL
APPLICATION FORM
ATHLETIC FIELD RESERVATION
UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
Spring Season (March-May) March 1st
Summer Season (June- August) April 15th
Fall Season (September-November) July 15'"
Tournament Reservations -begins Dec. I"
Please indicate type of Group requesting use of athletic field by circling the appropriate category
Category A Government and non-profit organizations whose participants are comprised 100% of United
City of Yorkville residents
Category B Private groups and individuals which are comprised of at least 80% United City of
Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental, non-profit organizations,businesses, corporations, and private groups which
are located outside the United City of Yorkville boundaries.
Group or Individual Name
Contact Person: Address
Home Phone: Work Phone: Email
FIELDS, DATE(s)/TIME(s) REQUESTED:
Special Use requests(lights, concessions,water, electrical, other).
In order complete the athletic field request,the following documents must be forwarded to the
Recreation Department:
1) A certificate of insurance with minimum coverage of$2,000,000 aggregate-co-naming the United
City of Yorkville as an additional insured, Assumption of liability,and Waiver of subrogation.
2) The team roster(s)with addresses and signed waiver forms from each player or guardian.
------------------------------------------
OFFICIAL USE
Addition inforniation requested
Reservation Amount Deposit amount
Date of Request Date Received
Staff Initials Approved/Denied
Refund Requested Field(s)Assigned
S
Reviewed By: Agenda Item Number
YMVAU Parks ■
If r.1 Recreation ❑
FARrC a POCW ION Director ■
City Administrator ❑ Tracking Number
o Legal ❑
-� Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Crawford Park Trail
Agenda Date: June 10, 2010
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
Bart Olson
Fr
From: Scott Sleezer
PARKC L 90CWTION CC: Laura Schraw
4D =� �/. Date: 6-4-10
Subject: Crawford Park Trail Connection
Bart,
The bid for trail construction at Hoover was opened recently by KCFP. A portion of the bid
included a trail extension to our existing trail in Crawford park. This is on our property and
would provide a connection to the trail that is going to be built in Hoover. The bid includes
excavation, sub base, surface mix asphalt, removal of some existing trail and landscape
restoration. This was talked about during budget time but not budgeted for in the 2010 budget.
The cost for our portion of the trail is $7,227.25. We could pay for the trail using some of the
funds we received from the Raintree Development. These funds were paid by the developer in
lieu of taking care of punch list items in the parks. Phase 4 Lot 286 Park site C has four items on
its punch list, grade and seed the park site, replace the cracked sidewalk, replace parkway trees,
and regrade and seed the parkway areas (see cost estimate). The total for grading and seeding is
$23,874.00 this work has been done by stab'and contractors, to date we have spent$4,640.00.
We will need to spend an additional $4,000.00 to over seed, fertilize and do weed control for a
total expense of$8,640.00, this leaves a surplus of$15,234.00. if we paid for the trail out of this
surplus amount we would still have a surplus of$8,006.75 to pay for overages in other areas of
the punch list.
FIN
GARY R. WEBER ASSOCIATES, INC.
IAND PLANNING LANDSCAPE ARCHITECTURE
COST ESTIMATE MEMORANDUM
TO: Rob Zoromski
Lennar Communities of Chicago L.L.C.
2300 N. Barrington Road,Suite 600
Hoffman Estates,Illinois 60169
FROM: Lauren Boryc,ASLA
Landscape Architect
Gary R. Weber Associates,Inc.
SUBJECT: Raintree Village
Yorkville,IL.
PROJECT NO. CN0301
DATE: 10/13/09
The following is a cost estimate for Phase 4- Lot 286:
PHASE 4
item Ouantity cost
Lot 286
• Regrade and blanket DS75 w/hydromulch,top 10,380 SY $23,874.00
dress and seed. Two applications of fertilizer
and weed killer. (Top soil from onsite stock pile).
• Replace cracked sidewalk 2,220 S.F. $12,765.00
• Replace Parkway Trees 12 $3,600.00
• Regrade and reseed uneven parkway areas. 14,985 S.F. $18,600.00
Top dress and hydroseed disturbed areas(top soil
from onsite stock pile).
TOTAL $58,839,00
Please call if you have any questions or comments regarding this memo.
LiOlfioenao«m�lCatuspon6r+�ce1Z 00]_Rojea�1CH03011C!�O)OIC_[eap0�-pWk-W=MM.wpf
224 SOUTH MAIN STREET WHEATON,ILLINOIS 60187
TELEPHONE:630.66$7197 FACSIMILE 630-668.9693
Reviewed By: Agenda Item Number
IF, Parks ❑
Recreation ❑
PARK6&PSCU T M Director ■
City Administrator ❑ Tracking Number
Legal ❑
.,
V.0 Human Resources F1
Police ❑
Park Board Agenda Item Tracking Document
Title: Staff reports
Agenda Date: June 10, 2010
Synopsis: Written reports from the Interim Director and Superintendent of Recreation, and
verbal repojis from the Superintendent of Parks and City Parks Designer.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: N l A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
Park Board
From: Bart Olson, Interim Director of Parks and Recreation
p�a�CSatea�ar�nal CC:
Date: June 4, 2010
ED
r Subject: Director's Report
�J ✓
no.it NxtC41'1]t=Kr1W
1) Special Park Board meeting agenda-Don't forget,we are touring the REC Center at
6:00 pin on Thursday prior to the Park Board meeting!
2) My attendance at future Park Board meetings--1 have conflicts for the June 24th and
July 8th meetings and will not be in attendance for either meeting.
3) Park Board items in front of City Council
a. Proclamation for Annual Play Day -As part of our Playful City designation, we
are to hold an annual play day. This year, we are going to host a play day at
Riverfront Park prior to the September 25"'Bratfest event.
b. Park Board member appointment- Chris Rollins is up for reappointment on the
June 81h City Council agenda.
c. Bristol Bay Park A equipment- The equipment authorized by City Council
contained a not-to-exceed phrase within the motion. The equipment rose in cost,
so we need to get authorization from Council to order the equipment. We are on a
tight time schedule due to the park build scheduled for July 31", which
necessitated taking this straight to City Council. The amount of the increase was
less than $1,000 and the amount was authorized within the budget. Documents
are attached.
d. Riverfront Park, OSLAD grant authorization-Approved by Park Board on May
l3`h, this is up for a City Council vote. Documents are attached.
4) Future Park Board agenda items- See attached.
} Memorandum
To: City Council
f From: Bart Olson,City Administrator
4 CC:
Date: June 4,2010
Jx+y Ms T
£''��,fi Subject: OSLAD funding
Park Designer Laura Schrtw has provided the application materials for the OSLAD grant
application for your review. Those materials are a part of this agenda item and constitute the
materials that need approval by City Council prior to being;submitted to the state. While 1
suspect that most of the City Council is accepting of the park design,the budget, and the idea of
seeking grant money for local projects, I know that there is uncertainty over the commitment by
the state to reimburse the City for this grant,should we.receive it.
We have heard from various sources over the past several months that OS LAD funding
has been in jeopardy at the state level. We also know firsthand that the City has not received
other state funds in a timely manner. The logical progression of questions from these two facts is
Is OSLAD funding its jeopardy.and if so,why would the City apply for a grant if it is in
jeopardy,?,.
Reason#1
The political support for OSLAD funding is Very strong. A few years ago,a proposal
was submitted in Springfield to ternporadly raid OSLAD funding and it was immediately
opposed by legislators,municipalities and park districts. As a result,the proposal was defeated.
Legislators appreciate the program because it represents a great way to bring funding back to
their districts and the municipalities and park districts appreciate the program because it has b4m
suocessful. This support from legislators, municipalities, and park districts is not ever likely to
erode,even under a budget crisis,and because of this it would be incredibly difficult to ever have
the political backing to temporarily raid funding,let alone cancel the program after contracts
have been authorized and approved between the state and the grant recipient.
Reason#2
OSLAD funding has a dedicated revenue stream. The stream of revenue is tied to the
state's real estate transfer tax and is set into state statutes accordingly. Because of this fact. the
state statutes would have to be amended to ever remove the revenue stream. Given the reasons
regarding political support above,T don't see the state amending the code to stop the program.
Reason#3
Let's take a hypothetical scenario from#2 above, and assume the state amends its statutes
and removes the dedicated funding stream from the real estate transfer tax. This would only
affect future revenue,and would likely only cause the state to suspend the grant program in the
future(Le. they would not open the grant cycle with a call for applications). Given the
difficulties of terminating contracts mid-project.I don't think the state will attempt to cancel
contracts.
Reason#4
The state has opened the grant cycle by calling for applications. This signals to me that
they expect to have funding available for reimbursement in the future. I would expect the grant
program administrators to tailor the number of grant awards based on their available funding.
Reason#5
When open,the whitewater facility will be the only facility of its kind between South
Bend, Indiana(140 miles sway) and Wausaw,W1 (240 miles away). Both of those facilities are
engineered,narrow waterways that kayakers must pay to use. Because our facility bas;no
regional competitors,we expect a large amount of users. These users will drive downtown
,growth and other city-wide economic development.
Reason#6
In the scenatio where 1 am wrong about OSLAD funding being relatively safe,and the
state cancels our contract mid-project. We can use Downtown TIF for much of the project.
0 0 Memorandum
E:Fr To: Bart Olson, Interim Director of Parks&Recreation!
City Administrator
From,
Laura Schraw, City Park Resigner
CC. Scott Sleezer, Superintendent of Parks
Date: tune 4,2010
Soblect: GSLAn 2010 Riverrront Park Grant Prnnnsat
Bicentennial Riverrront Park Budget
Bicentennial Riverfront Park's Whitewater Canoe/Kayak Chute is expected to be completed by
the Illinois Department of Natural Resources(IDNR)in August 2010.In anticipation of the
opening,staff bas been applying for grant funding to improve the site to greater benefit park
users. In September 2009,Yorkville applied for a Boat Access and Development Grant to add a
boat launch and access drivelparking lot.Additional funds are being applied for through an EPA
319 grant to upgrade the asphalt parking lot to eoo-pavers to create a more environmentally
friendly and educational element to the park.Staff is requesting to receive additional funding for
recreational improvements through an Open Space Land Acquisition and Development
(OSL.AD)grant administered by 1DNR.This program is funded through the state's percentage of
Real Estate Transfer Tax and has an application deadline of July 1,2010. Gn mts awarded will be
announced in January 201 L
The Whitewater facility is expected to draw hundreds of users every weekend. It is theonly
facility of its kind within 200 miles of Yorkville.City staff has received numerous phone calls
from the paddling community that are excited about the opening of the chute.Many calf have
expressed interested in renting the building on the perk site downtown,purchasing property
around the park to develop canoelkayak related businesses,the canoe business=rently at the
facility has disewed expanding,and people have called about setting up day trips and busing
users in for weekend trips where they can stay at a local hotel.The monthly paddling newsletter
of the Illinois Paddling Council continues to excite users about this facility through updates and
publications on the facility,as well as scheduling a tour of the facility prior to opening.Paddlers
have remained interested throu2bout the entire project and continue to request information.
Grant applications for this park have primarily focused on river access and parking lots,This
park is a high use facility for residents that want to come have a picnic,use the playl,'round, or
host a festival under the shelter. Improvements in the design to this park include keeping existing
elements,adding new facilities,and building a park that can accommodate many users and
attract all types of visitors. In the conceptual design,the existing large shelter will remain,but
the brick stairs arc beginning to fall apart and need to be replaced with new stairs.The
playground equipment,nearing 15 years of use, is at the end of its life cycle and is due for an
update.At the request of several public meeting attendees, Park 13oard members,and City
Councii members,vwe included the playground into%t budget and temoved the intcraetive water
feature.Most felt it was more important to provide a playground element for children.that visit
the park.We do have the option of adding the water feature(or any other feature that we deem
necessary)at a later date when the City feels it is appropriate. Relocating the playground will
allow the old playground area to become a civic lawn perfect for concert seating,festival events,
or hosting a farmers market or other vendor fair. A memorial area is budgeted,but the amount
had to be reduced because the only elements that are allowed (as we were informed by our IDNR
grant administrator) are pavers and benches.A monument stone can be added outside of the
grant funding.Re-using the small wooden shelters and moving them to the woods will provide a
great picnic spots for canoe or kayak users who pull off onto the canoe beach for a lunch break
on their way down the tiler.Budgeted items also include adding port-o-let shelters for additional
restroom facilities, a sherod-use trail to connect the parr from one and to the other,and providing
vendor stations with electrical outlets at the new security lighting(our standard lights in each
park). The proiect also includes an accessible:fishing pier upstream of the data and cmeUysk
chute,no fishing will be allowed at the chute. Landscape and woodland restoration are funded to
help restore the grass for festival use,as well as improve the woodland habitat from its current
scrub trees to desired native species.Through applying for an Open $pace land Ac-quisition and
Development Grant,the City can obtain up to$400,000 to pay for these improvements to the
park.
After the conceptual design was presented at the Public Meeting,Park Board meeting,and City
Council meeting,the design and budget have been revised to reflect the addition of the
playground instead of the interactive water feature. Flom see the attached DOC-4 for the budget
breakdown.Staff has worked to budget construction items within this 5400,000 amount so that
no cash is spent from Yorkville's budget other than money spent on stuff salaries that pertain to
the park's development. Per the recommendation of the IDNR grant administrator,a line item for
architecturallengineering fees and forced labor (removing the brick stains, relocating the wooden
shelters,and Iandscapelwoodland restoration)arc included in the grant. By creating these Iine
items,if other elements of the park come in under budget,we have the ability to seek
reimbursement for Staff services or hiring consultants.
The total of$460.500 is broken down as follows:
$398,500 in construction costs: note that this does include an archaeological survey for
the Riverlront parcel,but is only required when mandated by the state,the
additional $1,500 requested will be used for the acquisition parcel appraisal
costs(our total request is $400,000). The$1,500 doted in the acquisition parcel
for an archaeological survey is to reserve that line item.We do not expect to be
required to complete a survey on this parcel.
$22,000 in forced labor:Per Parks Superintendent Scott Sleezer—"A conservative
estimate of than hours and the cost to remove the playground,drinking fountain,
and fence would be around 720hrs end$22,500.00.This doesn't include the
material cost to restore the area,but does include the manpower." (Note that the
landscape restoration is included in the budget.)
$40,000 in architectural/engineering fees(approximately l 0'/o of construction costs);a
line item and dollar amount for sttiff salary reimbursement or to hire outside
consultants if nceeSearyl
'-If necessary"means if needed to complete the project,and only if we have cost savings in another lime item in the
budget. We don't expect to use this money,but i f we program it within the application and find that we steed to use
it hater,it%till not require further IDNR appr+ovol.
Of the total estimate of cost for project improvements,$400,000 would be paid for with money
reimbursable as part of the grant program,and the other$441,500 in matching funds would be
front matching land, currently being held by Corlands,as well as Staff services.
Land Contribution (Corlands propem) approximately$378,000
A letter of valuation (sue Attachment A-9)is provided for the 29.1 acre parcel located south of
Blackbeny Creek by Thompson Appraisals.The estimated value of that parcel is$378,000. 1t is
a natural division in the 90 acre parcel,and a concept plan is attached(see Attachment A-10)for
development of the park. Development of the park must occur within 3 years of acceptance of
the final payment ofthe OSLAD grant,therefore,conceivably(if we are awarded in 2011,begin
construction immediately and receive our final payment in 2013) construction would need to be
finished by 2016. The site development plan is attached and includes a mowed trail,trail head
and map,and interpretive signage along,the path.The site currently exists as a natural Call grass
field.
STATE OF II AMS 1 DEFT,OF HATURALKBOLNUX9 DW•1!C 0nXIALMlEarbM
W LAIY VYC FRQI r APFMUCATKK Fir f 1 d]1
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The Bioatrtennial RlkWrorlt Park Is a 51.4 acre powsl dedicated to rw*Oon on the Fox Mwer.JDNR has Improved the
park dy replacing the Mann Palrow 0sm and i8 neattrrta orampletlon on tha CR O X &kw*chute,just off the Pave
houndwy line. Yorkville Is seW trg OSLAD gmnl funding to re-develop 6%park and proMe additional nxnm&nW
baneltts to this facility. IDNR plans on restoring the park to Ift anginal Condition:gravel p lot said lug .The
additional funding urrll help to melts this ft"rolAe ladttty suitable to secornodate tha Bntldpaied 600+weekend
tiama.The project includes the VlowiN items;shwed4A9 trail,lighft watt vendor hook-aps, dOo lawn.dear
playground(the existing 15 year'old equipment tnustl*rel,►ON@d OW yea,'),MOMOM area,m-usr+e of the pkntc
sheltsrs, port-o4et shat**,reptoring the worn b**sla wan to large community shelter,improving dw woodland
hablld,pMvkIrrp a lagW and wW cum sccessfagreas paint upstream of the chute,and all aft a Nd try plat In the
eastam portion of litre perk.Othergrard hands have been sought for the large paritirrg lot and aoCass zt W,as well as e
full NO ramp.
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STATE OF ILLINOIS I IDNR >)bC- "gE AMOREUMN
OSLAD/LWCF PROJECT APPLICATION
!.Project Speursor:lhdEsd CClryy YfYakWe
2.PrgJW Tine:BkenlsWW Illwbam Mmk Rt�lQVCl4l,ment
Tfie UrAnd City of Yort AIW humby ca ifia ad**wwkdgm drat it leas 100%of t>fe foods
0�1
accessary(inciudet cash and value of danuterk l.od}to glace The pouting OSLADILWCF project within firs ismtdismes
specified her,em for project exaeWioa.=dthatfiti=toadher+e to dw gwcifitd project tiaw1mmeorf iular+etopooaedrowi1h%a
project because ofin-r f iicient funds or change in local recreation prioritits is suff"iciew cause forpioject 1emt ILMMI=tiah which
will also resdt in tba ho icy of the local project slur for mbsequist Idinak DNX ootdoor recreation V=2 assim=
comideration in the next two(2)cons ecuti'm Sniot cycles Mow*g project tenawtiom
It h undeMood that the project sboasld he campicttd WiNn the tarteflZtM istablittbed in the pmjoa qXsemml ad
tlreFiW Rift raeimbmammttrgmtwXbcsubr;inadtoIDNRarsommpamrbk4$erproiec1cmpletiar.
-m tkrtrnd C Y o'Yorkvft f tFdW acknav 1Vdges end MOM*At it will
Comply With aU
fe, ,atediitiOM a dd=i-OW, of 1)fire Open Space Ian&Aogniaidon red De mlopmow(Ogi")program(17 M Adm.
t`odeSOMarfet6 r L akd&WruerCon.!.-an,ationFund(LWCF)program(17]L Adm.Codr3030),as applicable,2)the federal
L%ifb m Mocat a Acs: m e&Real Property Acquisition Polici[5 Act of 1970(P.1–91.646)*n&ortbe 111 ois Diqp]BOed
Leaps It mation Act(310IWS,40 tt.>seq.),m applicable.3)the IllimoistD--Rights Act(773 II.C'S 511-101 et.seq.).4)
Tie VIofthe CiWFighk Act of 1964,(P.L.83.352),5)tlm AgeDim3iminationAct of 1975(P-L 9d-133),45)the Civil ftWs
Ratoanti m Act of 19$8,(P.L.100-259)and 7)the Ame ricaas with Disabilities Ax;t of 1990(P1.101-33d);and wilutataimabste
prajeet�a m wa tip tmd fiefs�diboofta,lc�rA�e +esvpen is WZ gw,aa3 pabliae daa�tt�ooa►b�]r>mrta eo�statt
with the"of the mhm Dim verittea apps rw forany tbhw ge cir con L�emion o f Rpprovcd ouwoor
rexm6ou mm of tlts pojW sits prior to iailiating sum chmat a txiaver dow Brad forpopedy ecginred wigs OSLADfLW CP
a anee,agestoplaaeaereveoeuetteade imanWeptrsjeapm aty&eda tthttimaof mcmdhWthatatipnlatettheproperdy
mustbeu,ed,btpapetrtity.fmvluWcatrtd(rarre ne fi pmposrsprmeeWdtaccwiththeQSLADlLWCFprogramsandc ocont
b>c send at a in able of pint,ttr aoridser pttttlr wiWout trppm+val&+emu the ILifr�s 1DNR_
BE a nmrm mova=Hurt dae ueard Illy of qyo k%"ee vatMesio the bat of its
knowledge that the k maaatiion pm ided withk the 'r CA.
"this R.esalutittn erfAu&&&Ation Las been duly dimnmd end tdopted by tlNjC NYcfym"A*
Ondpqpd+-4
at a legal meeting bdd on the 8 day of Jum ,2010
(AuWntiW Sipaetmei)
ATrESM BY. (, )
STATE W LUMOIS1082T F HOUAN.Rummms D=-41 DEVELOPfr EW DATA
Off!LVKF PRWEGTAPPUCATK)N —T—
p gam . ~C4ty or Yarkvlm
2. read Me: gmftvW ward Pak R"wooc .
3. AO*Mm E)MIOpman! V"
ANTE AM&ftMcn P4olsC4-Cortipl i to x i€4 end A�6 tleldMl ffi(lblY P61fr1if m 11aV6�Cp1E1Bft-
4. DEVE.oPMErr nfEM s. uwrr AWT. 4. EsnMAIM OWT5
Now stairs @ exMmg ierige shelter 1 416,000.OD
Plenround &aitting area 1 V32,000.DD
Fishing pier 1 $70,000.00
t OMnglelechical for vendors 1 $s0,000"
Parking lot addition 1 $5,500.00
Landscape restoration 1 $19,000.00
Shared-use ttsil 1.210 $.St1,flOp.00
canoe aUSM beach (ADD) 1 $000.00
Picnic shatter relocetion 2 $s,oDD.OD
Port-o-lst Shaftsrs 2 $14,000.00
Woodland re8lmtion 1 $25.000.00
Memorid am(pom mW bona=only) 1 $5,0mbo
umbwe+'wd*WMK dwwabmft% mw 1 MODD.00
CPA ROPWiCOMS 1 $1,51Da 00
AIE r s:his r56atmisieeat 1G
WAWA
(✓)Potar"AmheealogW Survey 1 $1,50D.DD
TOTAL UTMATED COST: $46D,50D.OD
Sartre: C1earfedlsborrodaue�letidirideral rp�rafor�
(a�} projacm app, for CISLAU fimcbnq may requiie to com*bon of an 'INO clo MMM* =SW"an Mopal dit.
Esumated oast Ibrawha swoW may be rndudz-d 6i the p%er.budget
Attachment A-1; Narrative Statement
Yorkville, United City of
Bicentennial Riverfrant Park Re-development
Protect Description&bleed
Bicentennial Riverfront Pack's'Whitewater Canoe/Kayak Chute is scheduled to be completed by the
Illinois Department of Natural Resources in August 2010.In anticipation of the opening,Staff has been
applying for grant funding to improve the site to geater benefit pack users.In September 2009,Yorkville
applied f6r it Boat Access and De%vlopment Grant to add a boat launch and across drivefparkiog lot.
Additional funds am being applied for through an EPA 319 gmml to upgrade the asphalt parking lot to
eco-pavers to create a more environmentally friendly and educational element to the park.
This park will be a high profile improvement to the region as users come from all over Illinois to utilize
the whitewater facility.Froposed development at the park will consist of the following 1)Brick
removal&new stairs on existing shelter,2)a themed age M2 playground&sitting area,3)fishing
pier 4)security lighting with hookups for vendor uses for farmer's markets and festivals,5)
parking lot Improvement for building at 341 W.Hydraulic,6)landscape restorodon,7)ten foot
(1011),Kide shared-use trail(1,210 LF),8) canoe access limestone beach for safer ingressfegress in the
Fox River 9)relocated wood picnic shelters,10) memorial area for all those who have lost their lives
in the River at the Dam,11)woodland restoration(tree removal for wood chip path,tree planting),
and 11)two port-o-let shelters for facility users,
Total Wimnted cost for the proposed new park development is 5460.500.The City will use the value of
an excess donation(29.1 acres)in Grande Resmv subdivision as their local match an the projcc;l.The
value of this private de%•eloper donation is estimated at$37$,1100+.Combining the proposed donation
value with estimated park devclopincnc costs brings total eligible project costs to$841,500(including
appraiser and archaeological fees).The City is requesting$4000,000 in t1SLAD fending to help offset a
portion of the proposed project development cost.Due to the states participation in this park's
improvemem to a regional attraction.the City,especially affhaw by hard eaottomte times,is Tequasting
funding to help the recreational benefits of this perk and users statewide.
Results/Benefits Ext►ected
The proposed project addresses the following DNR statewide recreation/msource consmation priorities
as noted in the 4SLAD grant manual:
• All the proposed facilities are of high need for the community with the exception of the
playground,although the proposed playground was specifically requested in the public meetings
to provide a safe location for children to play while visiting the park.
The park site will provide a recreation bestefit to all users who chose to come use the state's
whitewatercanoel}:ayak chute.
+ The fishing pier will be the FIRST such rcareadon facilfty upstream of the dam and
eanoelltsyak ebute in the community.
The project is well supported and justified by local planning effortsldocuments.
Projects involve the use of a private"land donation"to help finance the project.
l+{-•ca+wv.rm•,.�_ twin ! •�
1�•"rM
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Gram ApplicnOon
Location t
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Tr.granr'b ekHUan.xeopry;eav�d+u,++�pwtl,rw.l�nV! �; C
M1MeM•�•d'R.rn.T�1 unw/c,y ar n+�1rw�mHt�■ar
Location a .. . .�.�« �.,�.« a�.
Jtmr�OfO rAx,I •+0arr++I•rrq�u .newgrarww,+weiar s
BICENTENNIAL .,RIVERFRONT PAF
OSLAD GRANT APPLICATIO CONCEPTUAL S1TE
'1
Y. ti..
IDE141L FISH LADDER-- -
GLEMN D.PALMEFf ----
FOX RIVER
MEMGRIAL PLAZA°
E7(ISTINC4 wDE swr--_ 1
EMMENDY POLE —ACCESS STAIF
CANOE EXIT'l0mr -
`�a'� - �REDESTRIAN E
EXISTING
PARKWG Loi-` - ---
M TING CAhD��WJtYAft GHL.TE °
RECREATION' �.l
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Div.ofGowAdmipimdau ATrACI NTA-S
pas os. SMERr STATE MRNNT( AS)
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PROJECTSPONSOR: 11M4tdt4ratY=kvl a
PROJECT TTTI.,E: BWW*MrM PAWk l PWk r
lnstructlaas:
I. Attaeh to idyls 9"dMI.1is1 a concise(no mQUe than I page) descriptiou of flit proj"t site inch ling dimmeiome NO).
pboed d analeristics(pay pa tictslar ane�►tion to iuuque fea*u eS).pod existusg t►r.pf0%'e'Dcn1s old thi prvpert}Y.
Z For eseb of tlu (o{lOVrin�r gst1ro mmul.sad social factors.ivdicatr to the beet.ofrant kAoRlydge whedw*epttapoaed
prnjrcr will havu ii Spi Fict'a 111].Neutmil ft or Adverse(A)impact cr is twos Applicable(MA). C'oQysjdet bddltaq�o[xty
Wong Colistructios,)sad 101tCt-tesna impacts
3. io [hall G tmdx'hedW I)it cam be
ammud by -um OR 2)i5 urwvoidable and emmmi be positively addmstd4W0p1ed.
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SMOdead EMM424(applicab=fir frd=VStdL wm=c ce-pa=2r5,6.7.mM 11-19)and ao a0w-f f—-h-s%I*raoyad r7s"
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mole adds )
29.XaawsPtnjsef cmalmrwsry 6091,+sW A YES No �
30.Idm*ray Cllbdr Advaw laapac(s)
COMMZKrRECnMN far"AdnvolmviaO a0iml gmmn&m vcu9es unr t®amyamrcma®rL)
DDmmbmaseha I Rqpet=saobp uve aadquw2i£rdtaaas+.er and dexuibe gec6uafh.HOW MnIGA770N WWII be Rs--4 m do
ahmaimpmt o-di"®pacu an wmvmulsbir and caanat be pasi WF*adimod�eto� . 8E COF#GI5�
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Auwh Hid(bibiik*V phy)afptmans,asmciat, eax, eta.OMSUlted iA pnpVi*g tbi#Eavbmz mmtst J4sseaimmt Statement.
ILLINOIS E.A.S. - CFRF FORM
DEPARTMENT OF NATiIR AL IMSOURCES CERP#. Lue )ate;
CULTURAL RESOURCES,ENDANGERED SPECIES do WETLANDS REVIEW REPORT
Pro*l spunwr. L%#0crt ratYw*4U Indirstr Cn=i Prog=m'iype
IlW"tertnlal RNwerfF+ani Park Rs-devekWML Imo `
f?rnject'I"rilelSinc rTame: oLr
coaract : Lmrm Schraw G lrVCF
Addtesa: WO Game Pam Road YodMle VW Acmm
SarYOVt>acbile
per: 630-55341574 Date: D1lY
Fina6: lech►orr4yorkvllle lLus R'LP
Check*ppropr,lat*te;popss: lr/] New Pro
jiYt Application
(nor viousfyrev�ewodlGOrx+rdere�IylUHl2}
] Application Resubmitbal
•It>rrstrfm>hiel,hmUcsie sire yow(s)previvady submitted:
Hes projW pmposel dhe>aged in ae deap layout imm pmmn sub=nal(#)7 ( ]Yes [ ]Na
If dill is a dewkp mcd p 9ject was I c property aogrr W with DNR footsie? ] ]Yes [ ]No
rmJeet L'Dmfinn:
c,ty;
11SM plates le LOeAMR Dpafpatfda: Tarp:3Y N RMW:T E Section:U
Pk%w a t ch: 1) project site devdopment plea
2) topogmphlc map
fA'are ��iotnmpjF DNLP title pornart of Togo IaDp►V�rs+*lov>d1e�Cr�It�Ee baotMd C'gPtstx✓��6is pa 1ar�cxl4tat 11•r 1 r".,�
{G3ear�Qef6ae+�e and ideAl� Art nYtbrlp,�k�nad�"ore dbr atop erslilr a daslte�tf bladt thee}
ZY k nblAined ftM:
111imiky Spa emlogiraf Sa #64 &but ot(Frojftiskr: _acres
Champa)gn b
017)244-2414
Te phwA=in mey aim be wvuW k from iN W amWoe mg=W pfamiag committkdotts.
Co]fEBe ProJaet besrtrtptfDn: (Also.attack 2 stets of color photos of any exisiiug bui.ldings:'struetures art project site)
The Bkenfimnlsl Rtwmrftord Paris Is a 5.4 asp parcel dedltmtad th rtweWim an 0ta Fox Rhmr.IDNR has impmved Ale
park by replacing then Glenn Pdtlmer foam wW is DMOV completion on to canoe&kayak chute,just offthe pant's
boundary title. Yorkville Is sestring OSLAD grant funding ttf re develop the park and tie additional recreational
beneftts io tMe facility. IDNR pW$on restoring the pant to its original pondition: g*VW parMyg bt ehd Umf grass.The
addkbml furAng wilt help to make this high-proflie iscilfty sukebte to ecoomodMe dw ardle 1paied 500+weekend
uses.the project Indudes the following Aems;shwed4m fr#tll,IMng with ver4orhdok-ups,civic lmrm,now
playground(site exisLrng 115 ytaar old equipment nubs vsmoved noxtyeer),rtlt moftl area,muse of the pick
shatters.port-c4vt she%M, replacing the worn i ddksWm on the large community shelter,Wnpmving Vw woodlmod
hablleL providing a larger and aafercerm access/egress poW upsumm of the chute,and creating B fishing plw In IN
eaSUm pprMon of Ihr1 pew MW have boon sought for the poWng inland mess road,se well ass ful
bog#ramp.
DErAAIIM UMT USE ONLY Appca red Approved w/Rmft 6om Cotmmccb* Gwent Adat—
C0l4Yrw Rtwwm
TAE cciiee/NP/NtrWW ArealL VR
wedwwx(Sm 40+1,am mvww aide) _
°4eC flttRC ts: .TtCt Ct71ti1Tsittl
OREFAURA `JCM Cmadhatw PAW iwsim&d 4 M m&=WL .imy t3 a*s"=nt be rsmbmwm tor jmd
3 COPMS OF THUS FORM AND THE SPEC M AT.I'ACAM$[M MUST HE SUHMt'ITED yVM AppUCAZ'ION
! -
_
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NYC K-N-4
............
ZL 16,
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Riverfront Park d ,SO 300 7M Qrin p..w ar[x+: oaf N.aarrtY ar gar r7•[ser ,i F: h
't;limrinf.,• � z'rtrr[S3.![IS ire f[spUV!sf"'y+�'i�r
y�llr�vr";.,n.•Irr.-.�nr.r,Cltti{Y L:nz!lvPS=.cert:r+';_1 N:,.I IYI/
T"apagraphic leap a„„.,..r.ra�M. . :oc.�val:,:,�_.'.,,..,A .
Irknen4tia,-r..-s^n :� '4., •,vx�.alts.Pm'.
Feel
Aws2"o r,..,, t',. =nca2�iKr.,ca„ro[c'Ycs S
AITACMMEW A
f Legend
Floodplains
Zone
A a
AE
i
iP6
1
r�;'sawsKa rrs _
jtl'�ar s�f
■ r�
Ira a.ubpwee6errmaur rw �r�rr.M.r,gMaYan nl
Riverfront Park 0 150 3aa acv+rxYwmew.�r�a�kee�r.s�,nnNrrc►penuMdr�he.
FEMA Flood Map .�+«�^aa .n.ac�ea .,.< u
w.�f+e.n.,,.r Ma+�++,ibr WAl.1 cqy of Ya'►w`O.nwirf wa
�rui1WR.ayvruM crinRpGe�•M dr rcc of Mom
Aww 2"0 Feel •Rap F+dMI�d�J'urhV W41'+f Ysilrmr u!
AT PINattl j ONT A-9
���#lkYlr a./ NWIa W041
.'14. IA e-FW1401
May 25, 2010
Mr. Bart Olson
City Administrator
800 Game Farm Rd.
Yorkville, 11. 60560
Dear Mr. Olson,
I have performed an initial examination of the estimated value for the proposed
park site referred to as 'Kennedy Road Park', in the City of Yorkville.
This proposed park now contains approximately 90.32 +1-acres of land
acoording to information supplied to this appraiser.
After examining the relevant sales data from land sales in the subject area, it
appears that an appraisal would reach a conclusion that the total estimated
value of this park site would be approximately$ 1,174,000 or about$ 13,000 per
acre(the 29.1 Ac parcel would be about$378,000).This value estimate could
change depending upon the time the actual appraisal Is completed and the
potential change in market value conditions.
Full narrative appraisals would comply with all applicable standards and be in
compliance with USPAP guidelines in place at the time of the full report.The
value conclusion reached would be under the assumption that the site would
contain the same approximate acreage as of today date and have all public
utilities available with the appropriate zoning on the property.
Sincerely,
AmY 4-
David E.Thompson
Thompson Appraisals
REAL ESTATE QUALIFICATIONS
DAVID E.THOMPSON
STATE OF ILLINOIS
Certified General Real Estate Appraiser#553.001147
NORTHERN ILLINOIS UNIVERSITY: B.S. 1986
JOLIET JUNIOR COLLEGE: A.A. 1984
COURSES
ILLINOIS DEPARTMENT OF REVENUE:
1-A Rural and Residential Workshop
1-B Commercial and Industrial Workshop
ILLINOIS PROPERTY ASSESSMENT INSTITUTE:
Certified Senior Instructor
B-100 Basic Assessment Practice
A-200 Cost, Market and Income Approach to Value
Farmland Assessment
Assessment Administration and Public Relations
Reviewing and Analyzing Narrative Appraisal Reports
Structured Format Demo Report Writing Seminar
Valuation of Shopping Centers
INTERNATIONAL ASSOCIATION OF ASSESSING OFFICIALS:
Course 2- Income Approach to Valuation
Depreciation Analysis Workshop
Course 301 - Mass Appraisal of Residential Property
Course 302 - Mass Appraisal of Income Producing Property
Course 4-Assessment Administration
SOCIETY OF REAL ESTATE APPRAISERS:
Course 101 - Introduction to Appraising Real Property
Course 102-Applied Residential Property Valuation
Al
Course 440- Professional Practice
OTHER QUALIFICATIONS:
Certified Review Appraiser-CFtA
Certified Illinois Assessing Officer-CIAO
International Association of Assessing Officials
County Assessment Officers Association of Illinois
Illinois Association County Officials
Supervisor of Assessments-Kendall County- 1989- Retired
Board of Review- Kendall County-9 years
Instructor at Waubonsee Community College
Instructor at Illinois Property Assessment Inst.
Partial List of Clients
Yorkville National Bank(Old Second)
Castle Bank-Yorkville
Millbrook-Newark Bank
First Midwest Bank-Morris
Union Bank-Sandwich, Plano
City of Yorkville
Sandwich School District
Somonauk School District
Seneca School district
Hinckley-Big Rock School District
Village of Mazon
Chicagoland Speedway
Village of Summit
Private Attorney's
Expert Witness 13th Judicial Circuit Court- LaSalle County
Expert Witness 16th Judicial Circuit Court-Kendall County
Expert Witness United States Federal Court- Northem District Illinois
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POTENTIAL PARK LAND ACQUISITIONS
A majority of riverfront property is privately owned,but when riverfront land becomes available
for purchase,the Parks Department should evaluate the potential active recreation uses for the
property for purchase.Easements sought for the Fox River Trail should be acquired during re-
zoning or property purchase or annexation by the City. 1r. addition. any nworl'runt property
acquired by the Petry:Depanaent sllall',�e dQveloped fo.active recreation use;sucli as a boat
launc li, t-islijap pier, hiking,trails. etc.
Where small parks are located next to open space or lots, to expand the property,acquisition of
additional lots shall be considered when available,
Large tracts of open space are necessary for the pltuininb of a community athletic park in each
quadrant,and the location of these fields should be conducive to lighted fields for extended field
use scheduling and maintenance time.
The Master flan is to he utilized as a guideline for development to locate parks and open space.
The City will enter into partnerships when necessary to fully implement the Mast"Plan for
acquiring and developing community parrs.
MAINTENANCE PACTLITY
The Park and Recreation Department currently shares a maintenance facility with the Public
Works Department,located on Tower Lane,north of the River,west of Route 47 in the north-
central area of town.This building currently houses and serves as the office,storage,and
maintenance yard ror all City maintenance workers.A recent purchase of a facility in the Fox
Industrial Park,south of the river,east of Route 47 in the south-central area of town, will provide
a second storage facility and maintenance building.As traffic increases and the distances grow
greater between the maintenance facility and parks,spacing out locations for storing and staging
equipment use will help to lessen the travel time and cost for park maintenance;although this
does not factor in the intensity of the maintenance required for the amenities at each racility.
As the population increases and developments are constructed further away from the central area
of town,the sprawl will require the City to analyze their staging locations of maintenance
equipment.Travel time of employees and reducing,fuel use to service parks will require
evaluation of population centers,distance to current maintenance facilidesw and traffic evaluation
to determine travel times.
To best determine the nceessity for an additional facility,the United City of Yorkville's
comprehensive plan would serve as the guide for the community for land use,policy decisions,
and facility.use.
The Citizens Advisory Committee determined goals, objectives,and action plans in the 2008
Comprehensive Plan update. An objective of Section I Community Facilities,would be to
review the current 2005 Municipal Facilities Plan and produce a public facility site study to
feasibly determine the locations which serve as the highest and best use for each new municipal
Section 3 3-27
+ Would like Stonybrook Lane Park fixed up.
• Would like to see entrance to city updated at city limits and entrances to subdivisions
have additional Iandscaping. Other then That_keep up the great work!
New programs
A women's self-defense class would be very beneficial to me being a women in her
30s. Many of my friends have also inquired about this.
• Camps Cor kids for parents who work with times lbr pick-up and drop off.
• City bus service.
* Day trips lbr seniors-like the Fox Valle?Park District has—casinos and misc.trips.
+ Golf and Tennis are a must.
• Have activities for seniors. Bus service for seniors.
• Having sports activities for all agcs from children to senior citizens would be a
healthy activity;that could help fig,lit obesity.
l am not an advocate of ideas like teen centers&day camps that allow parents to drop
off and not supervise their own children.
« I believe Spanish. English and Sign Language(ASL)classes would be beneficial to
the community as well.
I have lived in Yorkville for only a fem,months and would find it extremely helpful t4
have a map showing the location of city parks and recreation areas.If map was
offered to new residents the parks would get more immediate usage by new residents.
I think we really need to add things to our community that will keep our youth out of
trouble.
• I would like Glasses in nil and watercolor painting.Quilt making and other crafts that
are in style now.Thanks for doing this survey.
1 would like to see programs nfferesl in the afternoon for AM Kindergarten students.
+ Interest in 55160 and Laver softball leagues.
+ It is important to have programs for children, but also if not more important to have
programs for adults.especially senior citizens who are the care of a community
suburbs like Brookfield and North Riverside have treat senior programs.
h seems today that Youngsters don't knvw how to took or clean. I know h is because
both parents are working. 1 am sure you can offer something*to help. Also. I'm sure
you could get volunteers to assist—perhaps a car maintenance program.
+ It would be great to offer A.U.exercise classes with babysitting like Oswego does.
• it would he great to see more classes for young kids offered.Classes similar to
Oswego park district.An outdoor pool for the community is needed,not just a water
park that will be used by non-residents.A location For kids to do
gymnasticsltumbling,etc.would W great TItc Riwrfiroat Px-k needs to be niore kid
i riendly. les very difficult iOr the kids to t;et on die etfuip-me ni, One similar to
Beecher ?ark bt great. The mrl: disiric_ needs gathering areas.
+ It would be nice to offer classes for senior citizens on special interests/crafts.
• Moved here from a great suburban P.D.program.This to><vn's programs are horrible
for adult programs—tae-bo,step aerobics,tennis courts—where are they? Weight
rooms.dog parks! Get your act together ASAP-population boom herds services!
+ Please offer city bus services for Yorkville through anywhere or at least closest area'
Ytakr tile Park`and Rh'rremmd rXIM11mem 41 Publm 11pinim 1.4boralon
100 Mad sortie~• NoMmii Illinem UrttversuF
Pl'cV-f;:,4 2r-C gU?_&Jeq
• The cast of the program%s is too high and too crowded. The price needs to be more
affordable and have more programs.
+ The movie in the park is a great idea and a lot of fun,communication could be
slightly improved when there is a charge or cancellation of an event!
+ The park office employees are excellent and so friendly.The travel leagues for
basketball should be more competitive like other park districts(Plainfield). Also,
soccer traveling,would be great if it rain smoothly for the money one pays for it.They
should mimic Panther soccer club in Oswego.
• The parks seem to be kept Glean and in good condition.The new baseball fields are
looking good but could use better umpires and the cost is very expensive for men's
league softball once a week.Would really like to see the Riverwalk colntinuel Also,a
we11 run teen center for kids(teenagers)to hang out and stay out of trouble.The
Riverwalk would be our main focus.Naperville's is very successful and kept up and
secure.
+ The toddler t-Fall was very expensive for the training and type of program provided.
We were very disappointed in this program. However,almost all other programs we
have been involved with seemed reasonably priced and we have been happy with the
programs overall.
• To close the Riverfrunt Park on Hydraulic 31 110opm fcr. 'shermen is huillmlt is
saying that people should onbt .«USe our nuturv.$ resources on thu
govermnent°s scliedulr.
Use of free ideas from seniors in community—rvho would give free time start being
smart!
• We absolutely do not(detest)the annual"hometown"days in our backyard. Move
that venue to the Kendall County fairground or elsewhere.
• We hope the residences of Yorkville will never,ever have to undergo the fire works
noise and percussion that we heard and had at the Yorkville festivals days. PNA
Camp noise was nil to this thoughtless night of explosions.
+ We love Ms. ******'s art classes. The new location should have a community mural
done on it. I hope there are plans to cheer up the building.Also Bolingbrook puts out
an amazing brochure, however. I know they are much larger.
* We need a youth golf league.
• Wish there were more classes at night.
+ Your older soccer program was not very good.No option for a child who wanted to
play but not travel and have to go to Oswego travel.
• Your program for(roll is very disappointing regarding activities lbr seniors.
Pleased with Parks raid Recreation Deparimenj
• I have only lived here 1 11»months but am in lave with this town and see how
progressive the administration is in providing more and better Facilities and programs
foi- its residents. Keep it up!
• I like neighborhood parks for my grandkids.
• I like the thorned playgrounds.
• I only answered for my household needs. I believe the city and parks are very well
maintained.
Y mWile Parity and R"tr im Dcrarlttum 47 PuAv:c;,mw=1 abmhv±
21x17 Mail S�sve� 3i8f111em clot;Uniser�tn
►JAS
PARK 10: RIVERFRONT PARK
Riverfront Park is a 5 acre park located at the Fox lover on l=ast Hydraulic Street which
hosts many large events in the pavilion. Residents can access the Fax River for fishing in
a beautifully landscaped setting. Yorkville's newly renovated dani can be seen from this
park,which will be the host to a kayak/canoe bypass once completed in 2009. Other
amenities include it playground,picnic areas,and an asphalt path,
LOCATION:
• Subarea 8
• SE Quadrant
• East Hydraulic Street
EXISTING FEATURES:
(CM --• Age 5-12 playstructure a Asphalt path f MLLJ 112.Ob�C"iL
bs to1 x Cem0`dd r • Swims + Shelter/Pavilion
+ Recreational building=s(2) + Picnic table(s)
• Natural areas + Ornamental light
■ Fishing • Park sign
• Canoe portage
FUTURE ENHANCEMENTS.-
• Master plan park
Section 4 4-21
HISTORY OF PARK NAME:
Bicentennial Riverfront Park was built in 1976 through community volunteers.The
United City ofYorkNrille received the'Governors Hometown Award' for volunteer
efforts from the construction of this park.
Section 4 4-22
Memorandum
City Council
From: Scott Sleezer
PARKsaRsCR"TIW CC: Bart Olson, Laura Schraw
Date: 6-2-10
�W.T0 Subject: Bristol Bay Shade Structure
a .,t.=�"r�w a—
Due to a price increase on January 1, 2010 the cost of the shade structure has increased to
$9,140.00. This item was approved by the City Council at the January 26, 2010 meeting in an
amount not to exceed $8,309.00. The additional $$31.00 must be approved prior to our ordering
the structure, due to the City Council's motion. I have asked the manufacturer if they would
hold to the original price quote (given in December 2009 and guaranteed only through 2009) and
they indicated they could not.
Although the quote is higher than authorized by Council,this expense is well within the
budget for the entire park, and the FY 1011 l budget approved by City Council. It will take four
to six weeks to manufacture the shade structure so we are unsure if it will arrive before the
playground build. The manufacturer said they would try to expedite the order.
The Minutes of the Reeular Meeting of the Citv Council—Jaauary 26,2010—ogee 66
She stated that while ad hoe committees do not need the approval of the City Council,she brought this
item forward. She stated that the City Council members will be Aldermen Spears and Plocher. Other
appointees are Billy McCue(residential builder),Jeremy Caravan(fire district representative),Lynn
Dubajic(YEDC representative),Mike Skinner(ZBA representative),Don Duffy(Chamber of Commerce
representative),Cheryl Lee(architect),Richard Scheffrahn(Green Committee representative)and Stan
Free(bankerlftnancW representative). She entertained a motion to approve the appointees to the Building
Code Update Committee. So moved by Alderman Sutcliff;seconded by Alderman Spears.
Alderman Gilson noted that he and Aldermen Golinski and Werdcrich have asked in the past that
information on appointees he included in the City Council packets so that there would be transparency for
those reading it online. Mayor Eurd stated that she was being very transparent and that she was not asked
to put information in the packets. She reminded Alderman Gilson that the City Council doesn't even
need to vote on this. She also noted that the Green Commitiee Just and the night before and brought forth
their representative so she just completed the list earlier in the day.
Alderman Spears commented that Cheryl Lee was extremely qualified and knowledgeable and a good
addition to the committee.
Alderman Golinski asked who was overseeing the committee's meetings. Mayor Burd stated that
currently eleven applicants are being interviewed for Director Miller's vacated position and that when it is
filled,the new dirzctor will oversee it Until then,City Administrator Olson would stand in. Alderman
Golinski asked if there was a timeline to updating the codes and Administrator Olson indicated that it
could take up to six months after the committee begins meeting. Mayor Burd suggested that the timeline
be discussed by the Economic Development Committee for input.
Motion approved by a roll call vote. Aycs-7 Nays-0 Abram-I
Gilson-aye,Sutcliff-aye,Manes-aye,Spears-aye,
Plocher-abstain,Werderich-aye,Golinski-aye,Teeling-aye
Appointments to Ad boc Committee on Senior Issues
(CC 2010-04)
Mayor Burd reported that she was appointing Eldon Madden,former mayor of Yorkville and Rita
Murphy,participant in Beecher Center programs(Salvation Army)to the Ad hoc Committee on Senior
Issues. She entertained a motion to approve the appointment of the nominees to the Ad hoc Conuniitee
on Senior Issues. So moved by Alderman Sutcliff;seconded by Alderman Golinski.
Motion approved by a roll call vole. Ayes-B Nays-0
Sutcliff-aye,Munns-aye,Spears-aye,Plocher-aye,
Werderich-aye,Golinski-,aye,Teeling-aye,Gilson-aye
Green Committee Update
(CC 2010-09)
Jackie Dearborn gave a Green Committee update:
• Since April 2009,22,119 pounds of electronic equipment has been collected through the
recycling program. Half of it was collected at the Share and Care Event in October 2009, The
Environmental Protection Agency(EPA)has a new act allowutg televisions and computer
monitors to be mcoed for free. There has been an increase of televisions being recycled.
• The Second Annual Go Green Fair will be held March 6,2010 at the Rec Center at 11:00 a.m.
The committee is looking for exhibitors,presenters and volunteers The event is free and family
friendly. More information can be found on the city's website.
Alderman Werderich asked what type of exhibits would be at the fair and Mrs.Dearborn explained that
there would be exhibits for rain barrels,energy efficient products,etc. She added that booths are$35 00
and that recently Sandwich held a similar event and charged$350,001btath.
Bristol Bay Park A REP Award
(CC 2010-10)
Mayor Burd entertained a motion award contracts to NuToys for the age 5-12 playground equipment and
swings in an amount not to exceed$54,119.00,to Parkmation,Inc,for the age 2-5 play structure in an
amount not to exceed S 10,755.69 and to Team REIL for the shade structure in an amount not to exceed
S8,309.00. So moved by Alderman Golinski;seconded by Alderman Werderich.
Alderman Gilson stated that he supports the Park&Recreation Department however be questioned the
ordering of equipment at this time with other city expenditures pending due to lack of funding. City
tra�r�f
Team►R.&L me.
fus•AMWIM 4 COMS aA7"
17421 Marengo Rd. EQUIPMENT QUOTATION
Union, IL 60180
815-923-2099 ph
815-923-2204 fx
Date: 5/26/10-REVISED quote: 09-9588—SHADE ONLY
Bill To: City of Yorkville Ship To: City of Yorkville
800 Game Farm Rd. 800 Game Farm Rd.
Yorkville,IL 605GO Yorkville,IL 60S60
Contact: Laura Schraw Contact: Laura Schraw
Phone: 630-553-8574 Phone: 630-553-8574
Fax, tFAC)— 5�5-A_ &-;21p Fax:
MANUFACTURER:
TERMS: Terms are 5096 down payment at order placement and 50%payment upon delivery. Government
agencies are Net 30 days. Contractors are required to provide a copy of the payment bond for job prior to order
for all government jobs.
Item# Description City Price
SHADE STRUCTURE ti
SUPERIOR 20'X 8 SOLAR SHADE STRUCTURE OCTAGON;8 EMBEDDED
COLUMNS, POWDER COATING COLUMNS&HOOPS;GLIDE ELBOW 1 1550
Total Equipment Delivered: $9,140
dolcw : 9-Cd 1 Wh I-tL a_Hf_ r)CL_n* t1 �ohad
�l (� reC�, W hl
Thank you for the opportunity to provide this quote!
Approved by: Date:
This bid s valid 30 days and cannot be extended without expressed written confirmation from TeamRE1L,Inc.
Above Sales tax, if applicable is not included. There will be a 1%charge to change any colors after the order has
been placed..jVo retentions allowed..bid
This proposal contains CONFIDENTIAL INFORMATION Intended only for the use of the address*s)named above.
You are hereby notified that any dissemination or copying of this proposal is prohibited.
Team REIL,Inc.
Additional Em2cu!!M�
Prosoritatmns i ns
June 24,2010 1. Selection of strategic plannrng diate for FY 11112 11.Director's(wrilten)
i 2.Recreation(verbal)
3.Parks(written)
4.Parks Designer
_ _ _ (written)
July 8,2010 1. May 2010 Budget Report 1.Director's(written)
2.Recreation(written)
'3.Parks(verbal)
July 22,2010 i 11. Review of FY 10/11 Goals 1.Director's(written)
12. Youth baseball agreements-fees for 2011 2.Recreation(verbal)
3.Parks(written)
I4.Parks Designer
i(written)
August 12,2010 1.June 2010 Budget Report 11.Director's(written)
2,July 2010 Budget Report 12.Recreation(written)
3.YYBSA In-House Agreement 3.Parks(verbal)
4.YYBSA Travel Agreement
5,Reds Travel Agreement
August 26,2010 1.Director's(written)
2 Recreation(verbal)
3. Parks(written)
4, Parks Designer
(written)
September 9.2010 - -- - -- -11, Director's(written) - - -
12.Recreation(written)
1_ August 2010 Budget Report 3_.Parks(verbal)
September 23,2010 ° 1 Director's(written)
2.Recreation(verbal)
° 3.Parks(written)
4.Parks Designer I
(written)
October 14,2010 1,Director's(written)
2.Recreation(written)
_ _ 1. September 2010 Budget Report _ 3.Parks(verbal)
October 28,2010 1.Director's(written)
I2. Recreation(verbal)
3. Parks(written)
4, Parks Designer
(written) - - -- -
November 4.2010 1,Director's(written)
(First Thursday) l 2.Recreation(written)
__ 1. Audit presentation(TENTATIVE) 3.Parks(verbal)
November 18,2010 1.Director's(written)
(Third Thursday) 12.Recreation(verbal)
13.Parks(written)
4.Parks Designer
1._October 2010 Budget Report (written.)---
December 2.2010 1.Director's(written)
(First Thursday) 2. Recreation(written)
3.Parks verbal
December 16.2010 1.Director's(written)
(Third Thursday) I 12.Recreation(verbal)
3.Parks(written)
4.Parks Designer
1.November 2010 Budget Report wri tten
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of May 2010
Highlights and Summary:
The Parkers' Playtime Preschool had their graduation ceremony this month. The children sang their
favorite songs and had their artwork displayed in the gym/room for all the parents to see. They are
very excited to start kindergarten in the fall. The three year old students finished with an end of the
year party at Riemenschneider Park. They also sang some of their favorite songs and had games
and snacks to complete their first year of preschool.
We are putting the finishing touches on our summer events, which includes Fanner's Market, Music
Under the Stars, Outdoor Movies in the Park,National Night Out, &Wine Nights. And of course
we can't forget that we end the summer with the 18th annual Hometown Days Festival.
The Youth Spring Soccer League ran throughout the month of May and ended on Saturday, May
22. Evaluations and medals were handed out to each player. Only a few evaluations have been
completed and returned and all marks were in the good and excellent category. Due to the low
number of teams available to play in the U 12 Division, we are currently working with the Oswego
Park District to hopefully combine our teams to play for the fall. This will give the players a more
well-rounded and competitive experience.
The Summer Softball Season began the first two weeks of May. The scores are recorded and
weekly standings are sent out to the teams and posted in the Kendall County Record. Registration
for the Fall League will begin June 21 with the Fall League beginning the first week of August.
Due to the popularity of the Kayak Encounter a third session was offered in May at the REC Center
pool. The class filled with a total of five participants. I heard many positive comments about the
class including that the reduced number of people in the pool, compared to the total of 10
participants in the previous session, allowed the participants to move more freely around the pool
while learning the skills.
As May brought thoughts of Summer time the registrations for swim lessons started pouring in! We
were able to service 47 children through our swim program grossing$2,424 for the REC Center's
popular program. The phone calls didn't stop there, however, we were able to service about 15
other children through our private swim lesson program receiving another$800 for the month of
May.
The first session of Spring/Summer fitness classes kicked off in May and as expected sign-up was a
little less then the Winter sessions, but better than last Summer. Flow Yoga is still proving to be a
very popular class with the public as well as Group Power, Indoor Cycle, Cardio Collision, Group
Training, and the NEW Get 5k Fit. Normally throughout the summer we see a slight drop off in
class participation, but so far this summer is holding strong.
Seasonal Classes/Programs Springy/Summer:
Adult BBall Open Gym Youth BBall Open Gym Women's BBall Open Gym
Adult Volleyball Open Gym All Star T-Ball All Star Basketball
Kayak Encounter U6 Spring Soccer U8 Spring Soccer
U10 Sprint; Soccer U12 Spring Soccer Monday Coed Softball
Tuesday Coed Softball Wednesday Men's Softball Thursday Men's Softball
Knitting Club Ready, Set, Go Parker's Playtime Preschool
Pre Tumblers Shake, Wiggle, Giggle Group Power
The Resolution Magic Class Fun on Fridays
Kreative Kreations Little Learners Interval Bootcamp
Indoor Cycle Resolution Class Club Flex
Swim Lessons Pilates Group Training
Core & More Dance Classes Short Sports
Silver Sneakers Flow Yoga Senior Fit
Cardio Collision Aqua Pre/Postnatal Aqua
Teen Fit Youth Fit
Exit Survey Summary:
We received positive surveys for our Aqua Classes as well as our Pilates Classes.
Approximately 10 surveys were returned for the U6 Soccer League and all categories were marked
excellent or good.
Scholarships Awarded/Grants Received:
Pre School $.00
General $.00
Special Recreation $.00
Spring/Summer Session: 5///2010 5/31/2010
Different Types: Spring/Summer Curriculum—44
Sections - 339 Enroll.- 560 Special Events— 0 Ran-- 65 (19% ) Cancelled—6 (1%)
Pending— 268 (80%)
Class No. Residents—424 (76%) Non-res - 136 (24%)
Last Spring/Summer - No comparison—we didn't combine two seasons last year.
Sections - Enroll.- Sp. Event— Ran— (% ) Cancelled— (%)
Class No. - Residents - (%) Non-res - (%)
Professional Development:
None for this month.
Facility Agreements: SpringgfSummer)
■ We are using the following facilities for our current programs and in the near future:
Yorkville Schools: (Intermediate, Circle Center Grade School, Bristol Bay and Grande Reserve
Elementary). We will use the tennis courts and High School Track for programs. We will use
our own classroom at the Riverfront Recreation Bldg.. Our second Preschool is located at the
Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the
REC Center,
REC Center:
The REC Center Memberships for the month of May:
New: 100 Renew: 12l Total: 221
Total Passes to date: #1,212
Residents: 852 (70%) Non-Residents: 360 (30%)
Male: 580 (48%) Female: 632 (52%)
Special Revenue Highlights:
None at this time.
Upcomint: Projects and Events:
Safety Town - June 14— 18.
1" Music Under the Stars &Wine Night, Fri. June 11.
Outdoor Movie in the Park - Fri. June 18.
Respectfully submitted,
Recreation Department Staff