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Park Board Packet 2010 08-26-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. August 26, 2010 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Tom Nelson Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation – Bart Olson, Superintendent of Recreation – Sue Swithin, Superintendent of Parks – Scott Sleezer, Park Designer – Laura Schraw, City Council Liaison to Park Board – Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board meeting – August 5, 2010* Bills Review: Bill list* Old Business: Athletic Field Policy* REC Center New Business: June 2010 and July 2010 Budget Reports – Discussion YYBSA Agreement Reds Agreement Yorkville Travel Sports Agreement Reports: Director’s Report Recreation Report Parks Report Parks Designer Report Executive Session: For the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. New Business continued: Release of executive session minutes Additional Business: Adjournment: Next meeting: Thursday, September 9, 2010 *Items needing Board approval or recommendation 1 Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Special Meeting Parks and Recreation Administration Office 7:30 p.m. August 5, 2010 Call to Order: Ken Koch called the meeting to order at 7:43 p.m. Roll Call: Ken Koch ‐ Yes, Debbie Horaz ‐ Yes, Kelly Sedgwick – Yes and Vickie Coveny – Yes Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation, Bart Olson Superintendent of Recreation, Sue Swithin Recreation Coordinator, Tim Evans Mayor, Valerie Burd Guests names taken from sign in sheet: Ruth Ann Harvey Bruce Walter Sam Jmes Mike Franklin Jr Jenn Naumon Brenda Burton Robin Owens Cari Tennell Cindy Kilgore Penny Reynolds Gary Golinski Gavin Redmon Lori Dedmon Eddie Sierra Derek Zerman Kellie Turner Rick Turner Mary Golinski Kris Avery Geannine Megazzini Tim & Sue Shimp Steve Megazzini Kevin J. Childs Dean Lurk Michele Pierce Tom Pierce Todd Freiberg Scott Swenson Ken Brummel Ed Kurz Jeff Farwell Jason Farwell Jason Gajewski Rick Glass Travis Boyd Rusty Hyatt Lisa Rybichi Greg Lambert Dave Maaske Pau & Terri Kish Marybeth & Andy Jensen Public Comment: Bart Olson said that he received an email talking about numbers via the people that the YYBSA Board sat down and talked about. Olson said that the numbers in the email had not come from him and his recommendation would be about in line of what they were paying last year however they were changing the format around and instead a per player fee they would do a per field fee. He felt it might, incentive wise, allow more parties to schedule fields and perhaps make more sense as far as field scheduling goes. As first president of the YYBSA spoke, he did not give his name, said the number came from him and he said that those were not a 100% but were about 90% of what they used this year. He stated the numbers were based on a daily field usage and what it cost to have the fields drug and chalked. He said they had to pay $30 and $35 was the cost to drag and chalk. He concluded that games totaled 2 $65 and sometime more on the weekends and that was the breakdown of the email Olson had received. Resident did not announce who he was, said he was not part of YYBSA and due to what was going on he had his son try out for Oswego baseball. He felt what was happening here was allowing the REDS to get more filed time and he said many people questioned how many kids in the REDS were actually from Yorkville. Olson explained to the residents expressing concern that they were not taking over or destroying filed space however they were redistributing field space. A resident then explained that if they were paying fees on top of taxes than the staff should be doing the work. There were some concerns over the Parks and Recreation not doing what they should be doing as far as field maintenance. Resident felt that they were getting double slammed with taxes and having to pay fees on top of them they should be getting their moneys worth out of it. Ken Koch explained that they were not a Park District. He explained a Park District collected a tax levy. He explained they did not collect their own levy and the money they received came from the general fund that the City gave out; he said they were at the City’s mercy to what they gave out. Olson said they debate on a weekly basis on why they should run tournaments over in house or why should they run a softball team. He said that the money that is generated from those leagues allow them to hire more staff and offer more classes to the community. If they did not have those they would have to cut certain classes. Mayor Valarie Burd encouraged people to go home and check their tax bill. She noted that out of the ten million dollar budget the City is giving $900,000 to the Parks Department because they do not have a Park District. She expressed how important it was and felt that there were people who needed these services and part of the reason why people would want to live in this City. She felt that they were trying their best they could to make their programs work and in these hard times so this is not them trying to make money off of them. She noted that everyone was trying to get the through these hard times and their goal was to make everyone happy. Koch said that there should be a core group of people who meet together to discuss field prep and their other main issues. Certain residents, not giving their names, felt that they could do the own work, dragging the field etc so they did not have to pay the fees. Olson said that there is not enough field space, lighted fields, weekday night games, not enough weekend time. There were, excluding Bridge, twelve fields they open up to everyone. Olson explained Bristol Bay, Cannonball Ridge, moved along and everyone agreed with it that would be two possible new fields. Olson explained problems they might face in the development of the fields and explained what would go into the decision making process of it. A resident asked if they had gone to the REDS and YYBSA to help the City with the new fields. Olson said they did go to the REDS and YYBSA to help fund new fields. Resident said they wanted to know 3 if the organizations could volunteer not help fund new fields. Olson said that would be great however the main concern was the cash flow and they were borrowing from the general fund. Olson said he was open to three new fields, maybe two but at least one. He explained how they could redistribute field space and maximize their space. He noted, same price, more field space maybe less preferable times but it was an option. As discussions went on a resident expressed that the adult leagues should rearrange their play time if the kids had to. Resident, not giving name, felt even if they were paying more that should not give the adult leagues priority. Sue Swithin said that she would work with Shay and Monica to monitor the adult leagues and make sure that they were secured in the fields that they need and consolidate what they could to open up field space for the kids. Koch asked that they be able to set aside a meeting so they know what kind of a recommendation to take to the City Council. The Park Board felt they needed to hammer out more of the details and residents agreed. Koch stated that it sounded like the fees were not the issue it was the fields. Olson said they would negotiate the contract with all elicited parties based on this fee structure that is a consensus and under the general assumption that they are going to gain fields but if they do not they will try and make it equal or better than last year. He explained too it did not mean everybody was going to get preferred times. Deb Horaz asked if there was a code of conduct for the coaches and a resident possible YYBSA Board Member, not giving name, said that there was a code of conduct and it could be found on their website. She noted that all their Board members were listed with contact information and any parent could contact who they choose. Koch encouraged Horaz if she was approached by a parent or resident that she should direct them to the YYBSA. Alderman Gary Golinski asked a question on the Filed Policy regarding the concession stand operation. He asked why they were charging an organization a $50 fee per booth or tent, for all non‐ food items and a $100 fee to sell food items. He said that these organizations are out there fund raising and asked why they should not be able to go out there and do it for free. Olson said that they were figuring maintenance after the fact. Golinski felt that they were nickling and diming these non‐ for profit organizations. Olson said the thought the fee was initiated to track the size of the events. If a tournament or game wanted to have separate booths out there and hold like a fair or exhibition out there would be some cost encored to them. Sue Swithin said they want to control what they did so it would not get out of control. She said it was still negotiated and the Board would still have to discuss each organization and what they wanted to sell to fundraise. Swithin felt a group should get permission through them so they had a tool to monitor what was going up out there in the grass for safety and control. Olson said if the issue is control and not necessarily revenue to offset costs then he suggested making it a $10 fee. 4 Olson thanked the residents for coming and for their input. He said that he would pull up his calendar and contact everyone individually for a meeting to iron out issues they still had. He noted that there would be no action taken on the policy tonight. Approval of Minutes: Park Board meeting – July 8, 2010 Ken Koch asked for a motion to approve the July 8th meeting minutes. Deb Horaz made the motion and Vickie Coveny seconded the motion. The motion was approved unanimously by voice vote. Bills Review: Bill list from July 22nd Park Board meeting & Bill list from August 5th Park Board meeting Ken Koch said he noticed there was a legal question and an invoice for $500 on page twelve. Bart Olson said it was the appraisal for the OSLAD Grant. Ken Koch asked for a motion to approve the Bills Lists. Vickie Coveny made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Ken Koch ‐ Yes, Debbie Horaz ‐ Yes, Kelly Sedgwick – Yes and Vickie Coveny – Yes. Old Business: Athletic Field Policy* Bart Olson wanted to recap the discussion with residents. He noted that there was wiggle room with time slots on the weekend but felt they could make it work. Olson said he felt that the comments from the assistant to the superintendant to the school district were unacceptable when he asked if they wanted to be a part of the community. Olson said that they do care about the community. He said he felt that unacceptable and he felt that one of their Board members needed to sit on their Board. The Park Board agreed and it has been discussed several times and Olson noted he was working with the new superintendant on it. Tim Evans brought up the fact that when he and Scott were approached one year about YYBSA prepping their own fields they wanted to use unacceptable techniques and products such as gas. The Board agreed that somehow it needed to be monitored if organizations were going to be doing their own field prep. Sue Swithin said it was something to work at and their concerns with filed prep were valid. Olson noted that he went to Ed, with YYBSA, and told them that they were taking the market rate and that is what they would be talking about as a subsidy off. He explained they paid ten dollars roughly last year per game and the market rate was $60 and $35 of that was a field prep fee and they would be discussing of that $25 what they would be at. Olson again said it would probably be below $10 for in house and above $10 for travel. Sue Swithin felt that someone needed to address the priority of the travel programs and get it into a procedure and set precedence. Olson said that it was, in the policy, based on the percentage of Yorkville residents. Swithin recommended they put a date parameter on it and any travel team interested in rental had to submit their request by a certain date. She said YYBSA was in there first 5 with their travel then the Illinois REDS and said then they could look at the residency. Olson said that anyone is going to have to negotiate a contract with the park board by September 30th. Swithin said that they needed to tell their travel team what they have now not March 1st. Olson said that they needed to know YYBSA’s in house actual field needs by November 1st. Koch said that Ed, with YYBSA, was not going to know by that by March 1st. Olson said then to ask for 74% of the field space for their maximum allowed and that would still going to give them 26%. New Business: Review of FY 09/10 Goals Olson said these were passed in November of last year. He said that the City Council every year had approved new goals but he said he felt it was better to do them every two years. He recommended the Park Board to review the goals that they approved last year. Youth baseball agreements for summer 2011 – fees Ken Koch said that this was completed. Reports: Director’s Report Bart Olson said that the City Council agenda items that they passed were as follows: 1. Restricted parking near parks – The City Council approved an ordinance at the July 13th City Council meeting that will restrict parking on Hayden Drive and Alan Dale Lane (across from Riemenschneider Park and Bristol Station Park, respectively). The restriction will only be in effect on weekdays from 5pm to 9pm during the months of April, May, June, and July. 2. He said that one of their One of their recreation was approved for an unpaid discretionary leave. She had some issues and is still out. 3. Authorization for certain employees to receive IMRF – As approved at the June 24th Park Board meeting was approved by the City Council. Recreation Report Sue Swithin said she would like to summarize new activities and changes that occurred for the 2009/2010 fiscal year and noted that she and staff took into consideration ideas from the Board such as the big band dance and the kayak classes and expanding softball leagues. She noted they started the kids first sports classes for intermediate level; organized a flick n’ float in the pool; pre post natal swim class; offered teen/youth fit classes; resolution class for teens and adults; wine tasting was added to music under the stars; hometown days festival offered battle of the bands and bags tournament; we offered a 10K race; senior movies at Beecher; Beecher and Bridge Parks were used more for weekend tournaments; and assisted with holiday under the stars. She said this year’s new programs that were planned for 2010/2011 fiscal year were: ice hockey/skating lessons; September 25th there would be a brat fest; three wine nights with music under the stars; music under the stars – river night on August 13th. Hometown Days Festival would include touch a truck, Fox Country players, climbing wall, Thursday night $1.00 carnival night. She noted they are also going to offer zumba classes; nutrition classes and a black Friday membership promotion at the REC Center. 6 Swithin noted that the Black Friday promotion with the REC Center would be taking place the day after Thanks Giving and they would waive the enrollment fee for new members and giving them one month free. She said that coming events included: August 13th, Friday, Music Under the Stars / River night @ Riverfront Park August 27th, Friday, Music Under the Stars @ Town Square September 2nd, Thursday through September 5th, Sunday, Hometown Days Festival Parks Report Bart Olson said Scott’s report was attached and could be read at the Board’s leisure. Parks Designer Report Bart Olson said Laura’s report was attached and could be read at the Board’s leisure. Additional Business: Ken Koch asked about a baseball tournament taking place at Bridge during hometown days and asked what it was about. He wanted to know if the staff was taking part because he felt that staff’s time would be stretched tight that weekend for Hometown Days. Olson said that he, Scott, and Tim were organizing the cross town classic. He said they were just giving them field space and telling them to hire umpires etc. Olson said that the intent was for a fundraiser, it is being held at Beecher and the two groups were putting it on. Next meeting: Thursday, August 26, 2010 Adjournment: Ken Koch asked for a motion to adjourn the meeting at 11:30pm. Kelly Sedgwick made the motion and Deb Horaz seconded the motion. The motion was unanimously approved by voice vote. *Items needing Board approval or recommendation Minutes Respectfully Submitted: Jamie Cheatham DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 1 TI M E : 1 5 : 2 9 : 5 3 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ AC T I O N A C T I O N G R A P H I X L T D 3 2 4 5 0 8 / 0 9 / 1 0 0 1 B A N N E R 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 0 8/26/10 260.00 P R O G R A M E X P E N S E S I N V O I C E TOTAL: 260.00 3 4 0 3 0 8 / 0 2 / 1 0 0 1 M U S I C U N D E R T H E S T A R S B A N N E R 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 0 8/26/10 26.00 P R O G R A M E X P E N S E S I N V O I C E TOTAL: 26.00 3 4 0 6 0 8 / 0 5 / 1 0 0 1 H O M E T O W N D A Y S B AN N E R S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 3 3 0 8/26/10 108.00 H O M E T O W N D A Y S E X P E N S E S I N V O I C E TOTAL: 108.00 V E N D O R TOTAL: 394.00 AL L S T A R A L L S T A R S P O R T S I N S T R U C T I O N 1 0 4 4 5 0 7 / 1 2 / 1 0 0 1 S U M M E R S E S S I O N SP O R T S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 1 0 0 4 0 3 8 8 3 0 8/26/10 8,895.00 C O N T R A C T U A L S E R V I C E S 0 2 I N S T R U C T I O N * * C O M M E N T * * I N V O I C E TOTAL: 8,895.00 V E N D O R TOTAL: 8,895.00 AM E R F I T N A M E R I C A N F I T N E S S W H O L E S A L E R S 5 2 8 5 0 0 8 / 1 1 / 1 0 0 1 F I T N E S S D R I N K S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 2 8 0 8/26/10 447.90 C O N C E S S I O N S E X P E N S E S I N V O I C E TOTAL: 447.90 V E N D O R TOTAL: 447.90 AR A M A R K A R A M A R K U N I F O R M S E R V I C E S 6 1 0 - 6 8 6 4 4 1 1 0 7 / 2 7 / 1 0 0 1 U N I F O R M S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 2 1 0 8/26/10 37.24 W E A R I N G A P P A R E L I N V O I C E TOTAL: 37.24 6 1 0 - 6 8 6 9 4 1 2 0 8 / 0 3 / 1 0 0 1 U N I F O R M S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 2 1 0 8/26/10 56.71 W E A R I N G A P P A R E L I N V O I C E TOTAL: 56.71 V E N D O R TOTAL: 93.95 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 2 TI M E : 1 5 : 2 9 : 5 3 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ AR E A R E S T A R E A R E S T R O O M S O L U T I O N S 2 4 1 0 7 / 1 9 / 1 0 0 1 S T A N D A R D P O R T A B LE T O I L E T 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 65.00 O P E R A T I N G S U P P L I E S 0 2 R E N T A L * * C O M M E N T * * I N V O I C E TOTAL: 65.00 V E N D O R TOTAL: 65.00 BA N C A M E R B A N C O F A M E R I C A L E A S I N G 0 1 1 5 8 3 0 8 6 - P R 0 7 / 2 3 / 1 0 0 1 C O P I E R L E A S E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 1 0 0 8/26/10 178.00 M A I N T E N A N C E - O F F I C E E Q U I P M E 0 2 C O P I E R L E A S E 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 0 198.00 M A I N T E N A N C E - O F F I C E E Q U I P . I N V O I C E TOTAL: 376.00 V E N D O R TOTAL: 376.00 CD W G C D W G O V E R N M E N T I N C . T K B 9 4 9 2 0 7 / 2 6 / 1 0 0 1 R E P L A C E M E N T B A T TE R Y B A C K U P S 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 1 0 0 8/26/10 61.48 M A I N T E N A N C E - O F F I C E E Q U I P M E 0 2 R E P L A C E M E N T B A T TE R Y B A C K U P S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 0 61.49 M A I N T E N A N C E - O F F I C E E Q U I P . I N V O I C E TOTAL: 122.97 T L Q 6 8 4 0 0 8 / 0 3 / 1 0 0 1 M O U S E 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 2 0 8/26/10 37.22 O F F I C E S U P P L I E S I N V O I C E TOTAL: 37.22 V E N D O R TOTAL: 160.19 CH D J O H A N C H A D J O H A N S E N G O L F A C A D E M Y 1 1 1 3 0 8 / 1 2 / 1 0 0 1 B E G I N N E R & A D V A NC E D G O L F C A M P 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 0 4 0 3 8 8 2 0 8/26/10 1,125.00 C O N T R A C T U A L S E R V I C E S 0 2 I N S T R U C T I O N * * C O M M E N T * * I N V O I C E TOTAL: 1,125.00 V E N D O R TOTAL: 1,125.00 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 3 TI M E : 1 5 : 2 9 : 5 3 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ CH I G O B U L C H I C A G O B U L L S I N 0 0 2 3 1 1 0 7 / 2 8 / 1 0 0 1 B A S E B A L L C A M P S IN S T R U C T I O N 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 0 4 0 3 8 0 8 0 8/26/10 1,042.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 1,042.00 V E N D O R TOTAL: 1,042.00 CO M E D C O M M O N W E A L T H E D I S O N 6 8 1 9 0 2 7 0 1 1 - 0 8 1 0 0 8 / 0 4 / 1 0 0 1 P R B U I L D I N G S 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 3 5 0 8/26/10 499.92 E L E C T R I C I T Y I N V O I C E TOTAL: 499.92 7 9 8 2 2 0 5 0 5 7 - 0 8 1 0 0 8 / 0 2 / 1 0 0 1 2 0 2 C O U N T R Y S I D E U N I T D 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 5 0 8/26/10 189.13 E L E C T R I C I T Y I N V O I C E TOTAL: 189.13 7 9 8 2 2 0 6 0 1 8 - 0 8 1 0 0 8 / 0 3 / 1 0 0 1 2 0 2 E C O U N T R Y S I DE P K W Y U N I T E 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 5 0 8/26/10 5,406.73 E L E C T R I C I T Y I N V O I C E TOTAL: 5,406.73 V E N D O R TOTAL: 6,095.78 CO M P T O T S C O M P U T E R T O T S / C O M P U T E R E X P L O R E R C E Y P D 0 7 1 2 1 0 0 8 / 0 5 / 1 0 0 1 C O M P U T E R C L A S S IN S T R U C T I O N F O R 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 620.00 C O N T R A C T U A L S E R V I C E S 0 2 1 0 P E R S O N S * * C O M M E N T * * I N V O I C E TOTAL: 620.00 V E N D O R TOTAL: 620.00 DE L U X E D E L U X E B U S I N E S S C H E C K S 0 0 1 2 6 8 3 9 6 7 0 7 / 2 8 / 1 0 0 1 D E S K R E C E I P T S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 2 0 0 4 0 3 8 4 0 0 8/26/10 419.00 O F F I C E S U P P L I E S 0 2 D E S K R E C E I P T S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 2 419.01 O F F I C E S U P P L I E S I N V O I C E TOTAL: 838.01 V E N D O R TOTAL: 838.01 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 4 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ FI R S I L L I F I R S T I L L I N O I S S Y S T E M S , I N C . 5 5 6 6 0 8 / 0 1 / 1 0 0 1 A U G U S T P E S T C O N TR O L 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 0 8/26/10 39.00 M A I N T E N A N C E - G E N E R A L I N V O I C E TOTAL: 39.00 V E N D O R TOTAL: 39.00 FL A T S O S R A Q U E L H E R R E R A 0 7 2 6 1 0 0 7 / 2 6 / 1 0 0 1 T I R E S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 520.00 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 520.00 V E N D O R TOTAL: 520.00 GR O U N D G R O U N D E F F E C T S I N C . 2 2 2 6 6 7 0 7 / 1 9 / 1 0 0 1 M U L C H 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 49.90 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 49.90 V E N D O R TOTAL: 49.90 HA Y D E N S H A Y D E N ' S W 1 7 4 2 - 0 0 0 6 / 0 9 / 1 0 0 1 R E C E P T A C L E 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 54.00 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 54.00 W 1 8 9 2 - 0 0 0 8 / 0 6 / 1 0 0 1 B A S E B A L L S C O R E B OO K S , C O L D 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 0 8/26/10 195.00 P R O G R A M E X P E N S E S 0 2 P A C K S * * C O M M E N T * * 0 3 C O L D P A C K S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 3 52.00 P R O G R A M E X P E N S E S I N V O I C E TOTAL: 247.00 V E N D O R TOTAL: 301.00 HA Y E N R R A Y M O N D H A Y E N DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 5 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ HA Y E N R R A Y M O N D H A Y E N 0 8 1 2 1 0 0 8 / 1 2 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 105.00 HU T H M M A R K A . H U T H 0 8 0 5 1 0 0 8 / 0 5 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 105.00 IL P D 4 8 1 1 I L L I N O I S S T A T E P O L I C E 0 8 0 6 1 0 - P R 0 8 / 0 6 / 1 0 0 1 B A C K G R O U N D C H E C K 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 0 8/26/10 34.25 P R O G R A M E X P E N S E S I N V O I C E TOTAL: 34.25 V E N D O R TOTAL: 34.25 IT H A L J J O H N I T H A L 0 8 0 4 1 0 0 8 / 0 4 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 105.00 JE T S E A L J E T S E A L C O A T I N G 4 0 8 5 3 0 - 3 1 0 7 / 2 2 / 1 0 0 1 S E A L C O A T P A R K TR A I L S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 0 4 0 3 9 9 6 0 8/26/10 10,730.00 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 10,730.00 V E N D O R TOTAL: 10,730.00 JI M S T R C K J A M E S G R I B B L E DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 6 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ JI M S T R C K J A M E S G R I B B L E 1 2 5 7 0 0 0 7 / 2 2 / 1 0 0 1 I N S P E C T I O N 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 38.00 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 38.00 V E N D O R TOTAL: 38.00 JT H O M A S J T H O M A S S I 0 0 0 3 5 4 0 7 0 7 / 2 7 / 1 0 0 1 S T A R B L A D E 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 58.80 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 58.80 V E N D O R TOTAL: 58.80 KE N P R I N T A N N E T T E M . P O W E L L 1 7 8 9 4 0 8 / 1 2 / 1 0 0 1 H O M E T O W N D A Y S P OS T E R S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 3 3 0 8/26/10 75.00 H O M E T O W N D A Y S E X P E N S E S I N V O I C E TOTAL: 75.00 V E N D O R TOTAL: 75.00 KI D S F I R S K I D S F I R S T S P O R T S S A F E T Y I N C . 0 7 3 0 1 0 0 7 / 3 0 / 1 0 0 1 J U L Y 1 9 - 2 3 T E NN I S C A M P 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 0 4 0 3 8 3 6 0 8/26/10 1,107.89 C O N T R A C T U A L S E R V I C E S 0 2 I N S T R U C T I O N * * C O M M E N T * * I N V O I C E TOTAL: 1,107.89 0 7 3 0 1 0 - 2 0 7 / 3 0 / 1 0 0 1 J U L Y 2 6 - 3 0 T H TE N N I S C A M P 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 0 4 0 3 8 3 6 0 8/26/10 1,332.80 C O N T R A C T U A L S E R V I C E S 0 2 I N S T R U C T I O N * * C O M M E N T * * I N V O I C E TOTAL: 1,332.80 V E N D O R TOTAL: 2,440.69 KO N I C A M I K O N I C A M I N O L T A B U S I N E S S 2 1 5 3 1 3 7 9 6 0 7 / 3 0 / 1 0 0 1 C O P I E R C H A R G E S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 0 0 8/26/10 41.16 M A I N T E N A N C E - O F F I C E E Q U I P . I N V O I C E TOTAL: 41.16 V E N D O R TOTAL: 41.16 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 7 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ MA X R T H E P R E S T W I C K G R O U P , I N C 6 3 8 1 5 6 - P R 0 7 / 2 9 / 1 0 0 1 R E C Y C L E C A N S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 0 4 0 3 8 6 2 0 8/26/10 1,377.79 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 1,377.79 V E N D O R TOTAL: 1,377.79 MA Y E R S S C O T T M A Y E R 0 8 1 2 1 0 0 8 / 1 2 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 105.00 ME N L A N D M E N A R D S - Y O R K V I L L E 1 1 3 4 7 0 7 / 1 3 / 1 0 0 1 C O U P L I N G , P V C P IP E 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 11.24 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 11.24 1 1 3 5 7 0 7 / 1 3 / 1 0 0 1 B O A R D S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 -120.89 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: -120.89 1 1 8 7 5 0 7 / 1 5 / 1 0 0 1 C O U P L I N G , P L A S T IC M A L E E N D 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 1.98 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 1.98 1 3 1 9 8 0 7 / 2 0 / 1 0 0 1 B U G S P R A Y , C A B L E T I E S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 28.88 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 28.88 1 3 3 8 2 0 7 / 2 1 / 1 0 0 1 W E E D S P R A Y , T E F LO N T A P E , 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 45.14 M A I N T E N A N C E - P A R K S 0 2 A D A P T E R S * * C O M M E N T * * I N V O I C E TOTAL: 45.14 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 8 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ ME N L A N D M E N A R D S - Y O R K V I L L E 1 3 5 8 7 0 7 / 2 2 / 1 0 0 1 N A I L S , L I N E R E E L W I T H L I N E 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 28.36 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 28.36 1 3 6 5 1 0 7 / 2 2 / 1 0 0 1 N I P P L E , W A S H E R S , P O L E B R E A K E R S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 51.77 O P E R A T I N G S U P P L I E S 0 2 T R U C K H A N D L E * * C O M M E N T * * I N V O I C E TOTAL: 51.77 1 3 6 9 1 0 7 / 2 2 / 1 0 0 1 B O A R D S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 22.56 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 22.56 1 3 7 0 5 - 1 0 0 7 / 2 2 / 1 0 0 1 T W I S T E D P O L Y , H OL L O W B O A R D 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 11.85 O P E R A T I N G S U P P L I E S 0 2 P O L Y * * C O M M E N T * * I N V O I C E TOTAL: 11.85 1 3 8 3 2 0 7 / 2 3 / 1 0 0 1 E X P A N S I O N J O I N T , B O A R D S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 8.79 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 8.79 1 4 5 9 3 0 7 / 2 6 / 1 0 0 1 C A U L K , P L A S T I C DI P 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 13.04 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 13.04 1 4 8 1 5 0 7 / 2 7 / 1 0 0 1 S P R A Y P A I N T 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 16.68 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 16.68 1 4 8 4 0 - 1 0 0 7 / 2 7 / 1 0 0 1 U T I L I T Y K N I F E 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 1 5 0 8/26/10 1.69 H A N D T O O L S I N V O I C E TOTAL: 1.69 1 5 0 7 2 0 7 / 2 8 / 1 0 0 1 S P R A Y P A I N T 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 19.88 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 19.88 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 9 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ ME N L A N D M E N A R D S - Y O R K V I L L E 1 5 0 9 5 0 7 / 2 8 / 1 0 0 1 E L E C T R I C A L T A P E , T A P E M E A S U R E S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 1 5 0 8/26/10 118.69 H A N D T O O L S 0 2 U T I L I T Y K N I V E S , S C R E W D R I V E R S , * * C O M M E N T * * 0 3 W R E N C H S E T , B U G S P R A Y , D R I L L * * C O M M E N T * * 0 4 B I T S , S O C K E T S * * C O M M E N T * * I N V O I C E TOTAL: 118.69 1 5 2 0 4 0 7 / 2 8 / 1 0 0 1 S T E E L L O C K S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 11.48 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 11.48 1 5 6 6 8 0 7 / 3 0 / 1 0 0 1 W E D G E A N C H O R S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 11.47 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 11.47 1 6 5 2 0 0 8 / 0 3 / 1 0 0 1 M A L E H O S E M E N D E R 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 3.38 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 3.38 1 7 1 3 2 0 8 / 0 5 / 1 0 0 1 C O R D G R I P C O N N E CT O R 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 3.16 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 3.16 1 7 3 8 3 0 8 / 0 6 / 1 0 0 1 C A B L E T I E S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 19.97 O P E R A T I N G S U P P L I E S I N V O I C E TOTAL: 19.97 1 8 4 1 9 0 8 / 1 0 / 1 0 0 1 P L U G S E T , E X T E N SI O N C O R D 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 0 8/26/10 10.69 M A I N T E N A N C E - G E N E R A L I N V O I C E TOTAL: 10.69 V E N D O R TOTAL: 319.81 MJ E L E C T M J E L E C T R I C A L S U P P L Y , I N C . 1 1 1 6 4 7 9 - 0 1 0 7 / 2 9 / 1 0 0 1 P O L E B R A C K E T A D AP T E R 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 19.00 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 19.00 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 10 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ MJ E L E C T M J E L E C T R I C A L S U P P L Y , I N C . 1 1 1 6 6 7 9 - 0 0 0 7 / 2 0 / 1 0 0 1 P H O T O C O N T R O L 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 27.00 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 27.00 1 1 1 6 7 0 5 - 0 0 0 7 / 2 1 / 1 0 0 1 L I G H T 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 49.00 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 49.00 1 1 1 6 7 4 0 - 0 0 0 7 / 2 2 / 1 0 0 1 W I R E S , R O D S , B O X, B U S H I N G , 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 0 8/26/10 157.24 O P E R A T I N G S U P P L I E S 0 2 L O C K N U T S , C O R D , G F C I C O V E R * * C O M M E N T * * I N V O I C E TOTAL: 157.24 1 1 1 6 8 6 3 - 0 0 0 7 / 2 7 / 1 0 0 1 S P L I C E K I T , H E A T S H R I N K 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 93.00 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 93.00 1 1 1 6 9 0 1 - 0 0 0 7 / 2 8 / 1 0 0 1 C O M P R E S S I O N S P L IC E 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 3.95 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 3.95 1 1 1 7 0 0 5 - 0 0 0 8 / 0 3 / 1 0 0 1 T H I N W I R E S , L I G HT S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 0 8/26/10 45.43 M A I N T E N A N C E - P A R K S I N V O I C E TOTAL: 45.43 V E N D O R TOTAL: 394.62 MO R R I C K B B R U C E M O R R I C K 0 7 1 5 1 0 - 2 0 7 / 1 5 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 0 8 1 0 1 0 0 8 / 1 0 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 210.00 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 11 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ MU N N S M M U N N S , M A R T Y 0 7 3 1 1 0 0 7 / 3 1 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 140.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 140.00 V E N D O R TOTAL: 140.00 NI C O R N I C O R G A S 6 4 - 9 9 - 7 0 - 7 2 7 6 0 - 0 8 1 0 0 8 / 0 6 / 1 0 0 1 2 0 2 E C O U N T R Y S I DE P K W Y U N I T E 8 0 - 0 0 0 - 7 8 - 0 0 - 9 0 0 2 0 8/26/10 565.53 N I C O R I N V O I C E TOTAL: 565.53 6 5 - 6 9 - 0 0 - 0 3 7 7 0 - 0 8 1 0 0 8 / 0 5 / 1 0 0 1 2 0 2 E C O U N T R Y S I DE P K W Y U N I T D 8 0 - 0 0 0 - 7 8 - 0 0 - 9 0 0 2 0 8/26/10 18.75 N I C O R I N V O I C E TOTAL: 18.75 V E N D O R TOTAL: 584.28 OL E A R Y M M A R T I N J . O ' L E A R Y 0 8 0 5 1 0 0 8 / 0 5 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 0 8 0 9 1 0 0 8 / 0 9 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 175.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 175.00 0 8 1 2 1 0 0 8 / 1 2 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 385.00 OR R K K A T H L E E N F I E L D O R R & A S S O C . 1 3 2 3 7 - P R 0 8 / 0 3 / 1 0 0 1 L E G A L M A T T E R S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 4 5 0 8/26/10 92.50 L E G A L E X P E N S E S I N V O I C E TOTAL: 92.50 V E N D O R TOTAL: 92.50 DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 12 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ PI T N E Y P I T N E Y B O W E S , I N C . 0 8 1 3 1 0 0 8 / 1 3 / 1 0 0 1 R E F I L L P O S T A G E ME T E R 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 8 0 8/26/10 800.00 P O S T A G E & S H I P P I N G I N V O I C E TOTAL: 800.00 V E N D O R TOTAL: 800.00 PL A T P O O L P L A T I N U M - P O O L C A R E A Q U A T E C H L T D 2 0 9 5 7 0 8 / 0 3 / 1 0 0 1 D R A I N C O V E R S F O R P O O L R E P A I R 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 1 0 8/26/10 58.50 P O O L R E P A I R I N V O I C E TOTAL: 58.50 V E N D O R TOTAL: 58.50 R0 0 0 0 6 8 2 J E N N I F E R B R O A D W A Y 7 9 2 9 9 0 8 / 0 6 / 1 0 0 1 P R E S C H O O L W I T H D RA W R E F U N D 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 148.00 P R O G R A M R E F U N D S I N V O I C E TOTAL: 148.00 V E N D O R TOTAL: 148.00 R0 0 0 0 8 0 3 K A R L A K A N E 7 8 8 8 7 0 8 / 0 3 / 1 0 0 1 P R O G R A M R E G I S T R AT I O N R E F U N D 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 61.00 P R O G R A M R E F U N D S I N V O I C E TOTAL: 61.00 V E N D O R TOTAL: 61.00 R0 0 0 0 8 0 4 G R E T C H E N H U P K E 7 8 5 4 1 0 7 / 3 0 / 1 0 0 1 C L A S S C A N C E L L A T IO N R E F U N D D U E 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 61.00 P R O G R A M R E F U N D S 0 2 T O L O W E N R O L L M E NT * * C O M M E N T * * I N V O I C E TOTAL: 61.00 V E N D O R TOTAL: 61.00 R0 0 0 0 8 0 5 K R I S T I C I S E K DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 13 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ R0 0 0 0 8 0 5 K R I S T I C I S E K 7 8 5 4 0 0 7 / 3 0 / 1 0 0 1 C L A S S C A N C E L L A T IO N R E F U N D D U E 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 61.00 P R O G R A M R E F U N D S 0 2 T O L O W E N R O L L M E NT * * C O M M E N T * * I N V O I C E TOTAL: 61.00 V E N D O R TOTAL: 61.00 R0 0 0 0 8 0 6 A M Y B A S S 7 8 5 0 6 0 7 / 2 9 / 1 0 0 1 C L A S S C A N C E L L A T IO N R E F U N D 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 10.00 P R O G R A M R E F U N D S I N V O I C E TOTAL: 10.00 V E N D O R TOTAL: 10.00 R0 0 0 0 8 0 7 S A R A H D R A G 7 9 3 3 6 0 8 / 0 9 / 1 0 0 1 P A R K D E P O S I T R E FU N D 7 9 - 0 0 0 - 2 1 - 0 0 - 2 1 0 4 0 8/26/10 95.00 D E P O S I T S I N V O I C E TOTAL: 95.00 V E N D O R TOTAL: 95.00 R0 0 0 0 8 0 8 K I M B E R L Y S C H O M E R 7 9 2 9 7 0 8 / 0 6 / 1 0 0 1 P R E S C H O O L W I T H D RA W R E F U N D 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 99.00 P R O G R A M R E F U N D I N V O I C E TOTAL: 99.00 V E N D O R TOTAL: 99.00 R0 0 0 0 8 0 9 L O R E N A C A L D R O N 7 9 4 7 7 0 8 / 1 1 / 1 0 0 1 R E F U N D E D H H C R E DI T 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 0 8/26/10 36.00 P R O G R A M R E F U N D S I N V O I C E TOTAL: 36.00 V E N D O R TOTAL: 36.00 RA C E T I M E R A C E T I M E DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 14 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ RA C E T I M E R A C E T I M E 0 9 0 4 1 0 0 3 / 1 2 / 1 0 0 1 5 K R A C E T I M E R F OR 0 9 / 0 4 / 1 0 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 3 3 0 0 4 0 3 9 9 7 0 8/26/10 450.00 H O M E T O W N D A Y S E X P E N S E S I N V O I C E TOTAL: 450.00 V E N D O R TOTAL: 450.00 RE I N D E R S R E I N D E R S , I N C . 1 3 1 0 3 8 3 - 0 0 0 8 / 0 5 / 1 0 0 1 P U M P , G A S K E T S E AL 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 376.76 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 376.76 V E N D O R TOTAL: 376.76 RO B I N S O T T R A C Y R O B I N S O N 0 7 3 1 1 0 0 7 / 3 1 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 210.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 210.00 V E N D O R TOTAL: 210.00 SC H N I T Z R R A N D Y J . S C H N I T Z 0 8 1 0 1 0 0 8 / 1 0 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 105.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 105.00 V E N D O R TOTAL: 105.00 SO M M E R S S O M M E R S C A R P E T C A R E 1 0 9 0 6 0 7 / 2 9 / 1 0 0 1 C A R P E T C L E A N I N G 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 0 8/26/10 1,044.00 M A I N T E N A N C E - G E N E R A L I N V O I C E TOTAL: 1,044.00 V E N D O R TOTAL: 1,044.00 UN I Q U E P R U N I Q U E P R O D U C T S & S E R V I C E DA T E : 0 8 / 1 8 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E PAGE: 15 TI M E : 1 5 : 2 9 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N VO I C E S D U E O N / B E F O R E 0 8 / 2 6 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE DATE ITEM AMT -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ------------------------------ UN I Q U E P R U N I Q U E P R O D U C T S & S E R V I C E 2 0 6 5 4 4 0 7 / 3 0 / 1 0 0 1 G R O U T C L E A N E R , TO I L E T T I S S U E , 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 509.72 M A I N T E N A N C E - S U P P L I E S 0 2 P A P E R T O W E L , S A NI T A R Y W A X B A G S * * C O M M E N T * * 0 3 L A U N D R Y D E T E R G E NT * * C O M M E N T * * I N V O I C E TOTAL: 509.72 V E N D O R TOTAL: 509.72 WO Z N Y R R O N A L D V . W O Z N Y 0 8 0 3 1 0 0 8 / 0 3 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 0 8/26/10 35.00 C O N T R A C T U A L S E R V I C E S I N V O I C E TOTAL: 35.00 V E N D O R TOTAL: 35.00 YO R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 3 3 7 5 2 0 8 / 0 9 / 1 0 0 1 R I N G S , C O T T E R P IN S , G R E A S E 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 0 8/26/10 47.45 M A I N T E N A N C E - G E N E R A L I N V O I C E TOTAL: 47.45 V E N D O R TOTAL: 47.45 YO R K N A P A Y O R K V I L L E N A P A A U T O P A R T S 9 2 8 7 4 0 0 7 / 2 2 / 1 0 0 1 L A M P , P I G T A I L 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 3.32 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 3.32 9 2 8 8 0 6 0 7 / 2 3 / 1 0 0 1 L A M P 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 2.84 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 2.84 9 2 9 4 5 5 0 7 / 2 8 / 1 0 0 1 T H R E A D L O C K , T H R EA D L O C K E R S T I C K 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 0 8/26/10 22.85 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E TOTAL: 22.85 V E N D O R TOTAL: 29.01 T O T A L ALL INVOICES: 42,641.07 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 Majority Approval Bart Olson Parks and Recreation Name Department Athletic Field Policy Revisions See attached memo. A track changes and clean copy of the athletic field policy revisions are attached. From last meeting’s discussion, there were two areas to study and change. The first related to tournament rentals and allowed organizations that have an approved athletic field agreement to have two booth spaces for free. This change is reflected on page 7 under item F. The last sentence has been added (shown in red on the track changes copy. The second item discussed was the rental time for tournaments. As written, the policy allows tournament play to extend until Sunday at 6pm (top of page 6) for the normal $1,100 tournament fee. This ending time may be extended through Sunday at 9:45pm for an additional $150. The discussion was whether to change the 6pm ending time to 9:45pm, and charge $1,250. Staff believes the earlier ending time with the optional 9:45pm extension for an additional charge makes for a better policy, as it gives the renter more choice and it advertises a lower rental price to a potential tournament planner. Nevertheless, the policy could be amended to change the ending time and advertised tournament rental price at the Park Board’s direction. Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation CC: Date: August 20, 2010 Subject: Athletic Field Policy 1 UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT ATHLETIC FIELD & TOURNAMENT RESERVATION POLICY Athletic Field Policy The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play (which includes multiple days, or week play for both games and practices) a permit is required and will guarantee use for the dates and times specified on the permit. Objectives  To provide maximum utilization of athletic fields through centralized scheduling  To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields  To plan cooperatively with other community agencies to enhance individual and group recreational needs  To provide recreational activities which take into consideration the needs of the community  To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house (i.e. primarily Yorkville residents playing games against other Yorkville residents) will be given first priority. 1. In the event there are multiple in-house agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 2 ii. League agreements considered travel (i.e. primarily Yorkville residents playing games against other area leagues, groups, or organizations) will be given second priority. 1. In the event there are multiple travel league agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing travel league agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form:  A certificate of insurance – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation.  The team roster(s) with addresses and signed waiver forms from each player or guardian.  The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field.  Deposit $100.00 per field, $150.00 per field with lights. Reservation requests shall be received, beginning on the following dates: Spring Season (March – May) March 1st Summer Season (June – August) April 15th Fall Season (September – November) July 15th Tournament Schedule - beginning Sept. 1st (due from YYBSA by Aug. 31st ) Holiday Maintenance Schedule It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. ATHLETIC FIELD RESERVATION FEES A. Establishment Deleted: ¶ Deleted: approved Deleted: TOURNAMENT ATHLETIC FIELD RESERVATION¶ Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Sept Deleted: Dec Deleted: . 1st for the general public. The scheduling and approval is on a first come, first serve basis. ¶ ¶ Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board.¶ ¶ The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. ¶ Deleted: ¶ Major Tournaments Deadline¶ Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1st. Major tournaments shall include, but are not limited to, national, regional and state tournaments.¶ ¶ Small Tournaments Deadline¶ Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five (45) days prior to the tournament ... [1] Deleted: ¶ ¶ Special Requests Deadline¶ Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of ... [2] Deleted: Concession Stand Operation¶ The Yorkville Parks and Recreation Department will have washrooms and a Concession Stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the ... [3] Deleted: GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES¶ ¶ <#>No equipment or permanent signage will be added or installed to the park without the permission ... [4] 3 The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city’s athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident / Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District, private school groups, or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). F. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $150 per day (with lights), to a maximum of $500. The deposit may be forfeited for incidents such as, but not limited to, those described below: Deleted: Tournament Fees shall be paid in full at the time of written request to secure the dates. 4  If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed.  The need for excess clean-up above and beyond normal use.  Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City’s athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. A. Daily Fees (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $30 $40 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a “per field basis” without usage of lights. B. Preparation of Fields Fee Baseball / softball field prep – includes bases, fine dragging and lining (one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field Soccer field prep - includes nets, lining of the field Initial Layout Fee ………………………………………………………...$175.00 Weekly Maintenance Fees: Large Field (100 yds x 70 yards or 80 yds x 50 yds)………..........$100.00 Medium Field (60 yds x 40 yds or 45 yds x 30 yds)………….........$80.00 Small Field (35 yds x 25 yds or 30 yds x 20 yds)……………….....$60.00 Deleted: G.Refund of Tournament Fees¶ A tournament is considered one entity even though it may span multiple days.¶ ¶ To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least eight weeks prior to the date reserved.¶ ¶ To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two weeks prior to the date reserved.¶ ¶ To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved, for a multiple day tournament this would be the first day of the tournament.¶ ¶ No credit will be given for unused rain days during tournament play.¶ ¶ No refunds after the reserved day has arrived.¶ 5 C. Lights Fees Weekday or weekend - minimum $45.00 fee for first hour, $30.00 for each additional hour per field D. Special Use Fees Water access fee - $20.00 Electrical access fee.- $20.00. Must supply your own extension cords. Please reference the concession stand / vendor operation policy for special use request and tournaments. E. Seasonal / Long Term Use Fees To be determined for each organization and the requests, per Athletic Reservation Fee Schedule. General Policies and Procedures for use of the United City of Yorkville Parks, Fields and Facilities may be found on page 9.. TOURNAMENT POLICY TOURNAMENT - ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Sept. 1st for the general public. The scheduling and approval is on a first come, first serve basis. Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. A. Guidelines & Fees Baseball/ Softball Fields @ Bridge Park – Weekend Tournament Fees (Fri. – Sun) Tournament Rental Fee - $1,100.00 per event. Includes:  Bridge Park Fields (3 Fields)  Rental Time: - Friday 3:00 pm – 9:45 pm - Saturday 9:00 am – 9:45 pm Deleted: 900 Deleted: Bridge Park Fields (3 Fields)¶ <#>¶ Deleted: Lights at Bridge Park Fields (available from 6:00pm to 10:00pm each night – all play must end by 9:45pm, no exceptions)¶ <#>Rental Time Deleted: <#>Rental Time: ¶ <#>Friday 3:00pm – 10:00pm¶ <#>Saturday 9:00am – 10:00pm¶ <#>Sunday 9:00am – 6:00pm Deleted: <#>ough3 Fields Deleted: <#>¶ <#>Fields will be prepared and lined each morning Friday, Saturday, and Sunday.¶ <#>Field will be dragged and lined before championship game. ¶ 6 - Sunday 9:00 am – 6:00 pm  Lights at Bridge Park Fields (available from 6:00 pm to 9:45 pm each night – all play must end by 9:45 pm, no exceptions)  Fields will be prepared and lined each morning; Friday, Saturday, and Sunday.  One field will be dragged and lined before championship game. A fee of $150.00 will be assessed for play after 6:00 pm on Sundays (lights are available at no additional fee until 9:45 pm. All play must end by 9:45 pm no exceptions). Games will not start before 9:00 am. Additional fields may be available for an additional fee ($250.00 per field per weekend). Additional days may be available for an additional fee. A. Tournament Schedule or start & ending times and field dimensions, for each day of the tournament, are due by Monday, at 11:00 am, the week of the tournament to ensure the concession stand, field preparation, bathrooms and lights will be staffed. Any changes to the submitted schedule before or during the Tournament must be approved by the Superintendent of Parks, or the Recreation Manager. B. Special Use Fees Water access fee - $20.00 Electrical access fee - $20.00, must supply your own extension cords. Concession – please see Concession Stand Operation below. C. Payment of Fees Groups reserving a weekend tournament must pay the security deposit, 20% of the tournament fees and have an active credit card on file at time of reservation. All tournament fees will be paid in full two months before the tournament dates. D. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. Deleted: 10:00pm Deleted: ¶ * Hours may be flexible with approval from the Recreation Dept. Deleted: ¶ Deleted: ¶ Deleted: or if a schedule is not complete, Deleted: the Noon Deleted: Section Deleted: Please reference the concession stand / vendor operation policy for special use request and tournaments.¶ ¶ Deleted: 2 Deleted: For refunds please see refund section. 7 Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). E. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $150 per day (with lights), to a maximum of $500. The deposit may be forfeited for incidents such as, but not limited to, those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league F. Special Requests Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities (i.e. shirts, hats, photos, etc), extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or electrical access. There will be a $50.00 fee, per booth (tent), for all non-food items to be sold. Organizations that have an approved cooperative field-use agreement with the City are allowed to have two 10’x10’ booths or tents on-site each day of the tournament at no-cost. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the Concession Stand menu. There will be a fee of $100.00 to sell items for the entire weekend. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630- 553-9100 for more information. Booth(s), tent(s) location will be determined by staff. Due to liability concerns, only city employees are allowed in Concession Stands. Deleted: F Deleted: ¶ Deleted: Deadline 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES  No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department.  No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls.  Each party will report any damage and or maintenance concerns to the park department immediately.  Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes.  Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper.  All requests for use of fields, or park(s) must be in writing.  Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation.  Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them.  No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted.  No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff.  Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use.  Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern).  Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and 9 weather warning alarm system, and any other city guidelines that pertain to the use of City owned property).  When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights.  All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 9:45 pm everyday, no exceptions. Deleted: O Formatted: Bullets and Numbering Deleted: 10 Deleted: 00 Deleted: Refund of Tournament Fees¶ A tournament is considered one entity even though it may span multiple days.¶ ¶ To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least eight weeks prior to the date reserved.¶ ¶ To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two weeks prior to the date reserved.¶ ¶ To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved, for a multiple day tournament this would be the first day of the tournament.¶ ¶ No credit will be given for unused rain days during tournament play.¶ ¶ No refunds after the reserved day has arrived.¶ 10 APPLICATION FORM ATHLETIC FIELD & TOURNAMENT RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March – May) March 1st Summer Season (June – August) April 15th Fall Season (September – November) July 15th Tournament Reservations - begins Sept. 1st Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name _______________________________________________________________ Contact Person: __________________________ Address _______________________________ Home Phone: ________________________ Work Phone: ___________________ Email _______ FIELDS, DATE(s) / TIME(s) REQUESTED: __________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ Special Use requests (lights, concessions, water, electrical, other). ______________________________________________________________________________________ In order complete the athletic field request, the following documents must be forwarded to the Recreation Department: 1) A certificate of insurance with minimum coverage of $2,000,000 aggregate – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. 2) The team roster(s) with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested _____________________________________________________________ Reservation Amount _____________________ Deposit amount ___________________________ Date of Request _________________________ Date Received ____________________________ Staff Initials ____________________________ Approved / Denied _________________________ Refund Requested________________________ Field(s) Assigned __________________________ Deleted: FIELD Page 2: [1] Deleted Tim 6/21/2010 1:22:00 PM Major Tournaments Deadline Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1st. Major tournaments shall include, but are not limited to, national, regional and state tournaments. Small Tournaments Deadline Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five (45) days prior to the tournament date, with a response from the Park and Recreation Department guaranteed at least thirty (30) days prior to the tournament date. Small tournaments shall include, but not limited to, city-wide or county tournaments. Page 2: [2] Deleted Tim 6/21/2010 1:22:00 PM Special Requests Deadline Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities (i.e. shirts, hats, photos, etc), extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or electrical access. There will be a $50.00 fee, per booth (tent), for all non-food items to be sold. Page 2: [3] Deleted Tim 6/21/2010 1:32:00 PM Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a Concession Stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the Concession Stand menu. There will be a fee of $100.00 to sell items for the entire weekend. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630-553-9100 for more information. Booth(s), tent(s) location will be determined by staff. Page 2: [4] Deleted Sue Swithin 6/23/2010 12:53:00 PM GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. No ball hitting or pitching into fences or dugouts is allowed, with the exception of light ihlii bll Each party will report any damage and or maintenance concerns to the park department immediately. Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. All requests for use of fields, or park(s) must be in writing. Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the keyfortheelectricalboxandturninglights onandoffaccordingtopostedinstructions of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights. All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 10:00 pm everyday, no exceptions. 1 UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT ATHLETIC FIELD & TOURNAMENT RESERVATION POLICY Athletic Field Policy The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play (which includes multiple days, or week play for both games and practices) a permit is required and will guarantee use for the dates and times specified on the permit. Objectives  To provide maximum utilization of athletic fields through centralized scheduling  To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields  To plan cooperatively with other community agencies to enhance individual and group recreational needs  To provide recreational activities which take into consideration the needs of the community  To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house (i.e. primarily Yorkville residents playing games against other Yorkville residents) will be given first priority. 1. In the event there are multiple in-house agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 2 ii. League agreements considered travel (i.e. primarily Yorkville residents playing games against other area leagues, groups, or organizations) will be given second priority. 1. In the event there are multiple travel league agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing travel league agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form:  A certificate of insurance – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation.  The team roster(s) with addresses and signed waiver forms from each player or guardian.  The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field.  Deposit $100.00 per field, $150.00 per field with lights. Reservation requests shall be received, beginning on the following dates: Spring Season (March – May) March 1st Summer Season (June – August) April 15th Fall Season (September – November) July 15th Tournament Schedule - beginning Sept. 1st (due from YYBSA by Aug. 31st ) Holiday Maintenance Schedule It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. ATHLETIC FIELD RESERVATION FEES A. Establishment 3 The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city’s athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident / Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District, private school groups, or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). F. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $150 per day (with lights), to a maximum of $500. The deposit may be forfeited for incidents such as, but not limited to, those described below: 4  If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed.  The need for excess clean-up above and beyond normal use.  Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City’s athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. A. Daily Fees (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $30 $40 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a “per field basis” without usage of lights. B. Preparation of Fields Fee Baseball / softball field prep – includes bases, fine dragging and lining (one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field Soccer field prep - includes nets, lining of the field Initial Layout Fee ………………………………………………………...$175.00 Weekly Maintenance Fees: Large Field (100 yds x 70 yards or 80 yds x 50 yds)………..........$100.00 Medium Field (60 yds x 40 yds or 45 yds x 30 yds)………….........$80.00 Small Field (35 yds x 25 yds or 30 yds x 20 yds)……………….....$60.00 5 C. Lights Fees Weekday or weekend - minimum $45.00 fee for first hour, $30.00 for each additional hour per field D. Special Use Fees Water access fee - $20.00 Electrical access fee.- $20.00. Must supply your own extension cords. Please reference the concession stand / vendor operation policy for special use request and tournaments. E. Seasonal / Long Term Use Fees To be determined for each organization and the requests, per Athletic Reservation Fee Schedule. General Policies and Procedures for use of the United City of Yorkville Parks, Fields and Facilities may be found on page 9.. TOURNAMENT POLICY TOURNAMENT - ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Sept. 1st for the general public. The scheduling and approval is on a first come, first serve basis. Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. A. Guidelines & Fees Baseball/ Softball Fields @ Bridge Park – Weekend Tournament Fees (Fri. – Sun) Tournament Rental Fee - $1,100.00 per event. Includes:  Bridge Park Fields (3 Fields)  Rental Time: - Friday 3:00 pm – 9:45 pm - Saturday 9:00 am – 9:45 pm 6 - Sunday 9:00 am – 6:00 pm  Lights at Bridge Park Fields (available from 6:00 pm to 9:45 pm each night – all play must end by 9:45 pm, no exceptions)  Fields will be prepared and lined each morning; Friday, Saturday, and Sunday.  One field will be dragged and lined before championship game. A fee of $150.00 will be assessed for play after 6:00 pm on Sundays (lights are available at no additional fee until 9:45 pm. All play must end by 9:45 pm no exceptions). Games will not start before 9:00 am. Additional fields may be available for an additional fee ($250.00 per field per weekend). Additional days may be available for an additional fee. A. Tournament Schedule or start & ending times and field dimensions, for each day of the tournament, are due by Monday, at 11:00 am, the week of the tournament to ensure the concession stand, field preparation, bathrooms and lights will be staffed. Any changes to the submitted schedule before or during the Tournament must be approved by the Superintendent of Parks, or the Recreation Manager. B. Special Use Fees Water access fee - $20.00 Electrical access fee - $20.00, must supply your own extension cords. Concession – please see Concession Stand Operation below. C. Payment of Fees Groups reserving a weekend tournament must pay the security deposit, 20% of the tournament fees and have an active credit card on file at time of reservation. All tournament fees will be paid in full two months before the tournament dates. D. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. 7 Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). E. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $150 per day (with lights), to a maximum of $500. The deposit may be forfeited for incidents such as, but not limited to, those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league F. Special Requests Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities (i.e. shirts, hats, photos, etc), extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or electrical access. There will be a $50.00 fee, per booth (tent), for all non-food items to be sold. Organizations that have an approved cooperative field-use agreement with the City are allowed to have two 10’x10’ booths or tents on-site each day of the tournament at no-cost. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the Concession Stand menu. There will be a fee of $100.00 to sell items for the entire weekend. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630- 553-9100 for more information. Booth(s), tent(s) location will be determined by staff. Due to liability concerns, only city employees are allowed in Concession Stands. 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES  No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department.  No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls.  Each party will report any damage and or maintenance concerns to the park department immediately.  Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes.  Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper.  All requests for use of fields, or park(s) must be in writing.  Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation.  Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them.  No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted.  No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff.  Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use.  Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern).  Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and 9 weather warning alarm system, and any other city guidelines that pertain to the use of City owned property).  When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights.  All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 9:45 pm everyday, no exceptions. 10 APPLICATION FORM ATHLETIC FIELD & TOURNAMENT RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March – May) March 1st Summer Season (June – August) April 15th Fall Season (September – November) July 15th Tournament Reservations - begins Sept. 1st Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name _______________________________________________________________ Contact Person: __________________________ Address _______________________________ Home Phone: ________________________ Work Phone: ___________________ Email _______ FIELDS, DATE(s) / TIME(s) REQUESTED: __________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ Special Use requests (lights, concessions, water, electrical, other). ______________________________________________________________________________________ In order complete the athletic field request, the following documents must be forwarded to the Recreation Department: 1) A certificate of insurance with minimum coverage of $2,000,000 aggregate – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. 2) The team roster(s) with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested _____________________________________________________________ Reservation Amount _____________________ Deposit amount ___________________________ Date of Request _________________________ Date Received ____________________________ Staff Initials ____________________________ Approved / Denied _________________________ Refund Requested________________________ Field(s) Assigned __________________________ Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 N / A N / A Discussion Bart Olson Parks and Recreation Name Department REC Center Discussion of various items related to the REC Center. At the August 10th City Council meeting, the City Council discussed the current financial state of the REC Center. During this agenda item, the Council discussed the financial status of the REC Center, the potential termination of the lease, and some maintenance issues associated with the REC Center. After the meeting, Alderman Spears had directed a question on maintenance issues to the Park Board members, which was forwarded along to staff and partially responded to by Superintendent Swithin and myself. During that exchange, Park Board member Coveny asked for a discussion on the REC Center at this meeting. I have attached the lease agreement for the REC Center and the current budget for the REC Center, and will be prepared to discuss the ongoing operation of the REC Center and the future of the lease agreement. Additionally, Mayor Burd had directed me to begin lease renegotiation discussions with the building owners a few weeks ago. The owners have been unavailable for the past week but I expect those discussions to begin next week. To the extent that I have an update appropriate for open session regarding the renegotiation, we can discuss renegotiations at the Park Board meeting. Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation CC: Date: August 20, 2010 Subject: REC Center AC C O U N T N U M B E R DE S C R I P T I O N 20 0 3 - 0 4 Ac t u a l 20 0 4 - 0 5 Ac t u a l 20 0 5 - 0 6 Ac t u a l 20 0 6 - 0 7 Ac t u a l 2 0 0 7 - 0 8 Ac t u a l 2 0 0 8 - 0 9 Ac t u a l 20 0 9 - 2 0 1 0 Bu d g e t 20 0 9 - 1 0 In t e r n a l Re v i s e d Bu d g e t Proposed FY 2010-11 BudgetProposed FY 2011-12 Budget RE V E N U E S 80 - 0 0 0 - 4 0 - 0 0 - 3 9 9 9 B E G I N N I N G B A L A N C E - - - - - - ( 8 3 , 0 0 0 ) ( 7 7 , 5 7 9 ) (61,067) (127,368) 80 - 0 0 0 - 4 2 - 0 0 - 4 2 0 0 M E M B E R S H I P F E E S - - - - - 32 1 , 0 9 9 4 0 0 , 0 0 0 4 1 0 , 0 0 0 410,000 410,000 80 - 0 0 0 - 4 2 - 0 0 - 4 2 1 0 G U E S T F E E S - - - - - 7, 5 1 7 1 0 , 0 0 0 7 , 2 0 0 3,500 3,500 80 - 0 0 0 - 4 2 - 0 0 - 4 2 2 0 S W I M C L A S S - - - - - 17 , 0 6 0 4 2 , 0 0 0 4 2 , 0 0 0 35,000 35,000 80 - 0 0 0 - 4 2 - 0 0 - 4 2 3 0 P E R S O N A L T R A I N I N G F E E S - - - - - 11 , 5 7 6 2 0 , 0 0 0 1 5 , 0 0 0 15,000 15,000 80 - 0 0 0 - 4 2 - 0 0 - 4 2 4 0 T A N N I N G S E S S I O N S - - - - - 2, 8 1 7 5 , 0 0 0 2 , 1 0 0 2,500 2,500 80 - 0 0 0 - 4 2 - 0 0 - 4 2 7 0 F E E S F O R P R O G R A M S - - - - - 12 1 , 4 0 6 1 9 4 , 0 0 0 1 9 4 , 0 0 0 125,000 125,000 80 - 0 0 0 - 4 2 - 0 0 - 4 2 8 0 C O N C E S S I O N S - - - - - 8, 3 7 2 1 2 , 0 0 0 1 2 , 5 0 0 12,000 12,000 80 - 0 0 0 - 4 2 - 0 0 - 4 2 9 5 M I S C R E T A I L - - - - - - 1 0 0 500 500 80 - 0 0 0 - 4 2 - 0 0 - 4 2 8 5 V E N D I N G M A C H I N E S - - - - - - - - - - 80 - 0 0 0 - 4 2 - 0 0 - 4 2 8 6 R E N T A L I N C O M E - - - - - 4, 6 9 8 5 , 5 0 0 4 , 5 0 0 3,000 3,000 80 - 0 0 0 - 4 4 - 0 0 - 4 4 0 0 D O N A T I O N S / S P O N S O R S H I P S - - - - - 3, 4 4 7 1 2 , 0 0 0 7 0 0 2,000 2,000 TR A N S F E R I N - - - - - 10 0 , 0 0 0 - - - 80 - 0 0 0 - 4 5 - 0 0 - 4 5 5 0 G R A N T S / S C H O L A R S H I P S - - - - - 1, 1 0 0 5 0 0 500 500 TO T A L R E V E N U E S : - - - - - 59 7 , 9 9 2 6 1 8 , 6 0 0 6 1 1 , 0 2 1 547,933 481,632 EX P E N S E S 80 - 0 0 0 - 5 0 - 0 0 - 5 1 0 7 S A L A R I E S - - - - - 27 , 8 8 6 3 4 , 2 0 0 3 4 , 2 0 0 33,543 34,200 80 - 0 0 0 - 5 0 - 0 0 - 5 1 0 9 S A L A R I E S - P R E S C H O O L - - - - - 35 , 7 8 1 4 8 , 0 0 0 3 0 , 0 0 0 35,000 35,000 80 - 0 0 0 - 5 0 - 0 0 - 5 1 3 6 S A L R I E S - P A R T T I M E - - - - - 90 , 6 0 0 1 0 5 , 0 0 0 1 0 1 , 0 0 0 98,000 98,000 80 - 0 0 0 - 5 0 - 0 0 - 5 1 3 7 S A L A R I E S - O V E R T I M E - - - - - 95 3 1 , 0 0 0 1 , 0 0 0 500 500 80 - 0 0 0 - 5 0 - 0 0 - 5 1 5 0 S A L A R I E S - I N S T R U C T O R S - - - - - 59 , 9 1 2 8 6 , 0 0 0 6 7 , 0 0 0 65,000 65,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 0 1 C O N T R A C T U A L S E R V I C E S - - - - - - - 1 8 , 0 0 0 15,000 15,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 0 8 M A I N T E N A N C E S U P P L I E S - - - - - 14 , 1 8 4 1 2 , 0 0 0 1 0 , 0 0 0 11,000 11,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 1 0 M A I N T E N A N C E - O F F I C E E Q U I P - - - - - 2, 1 3 1 2 , 7 5 0 3 , 5 0 0 4,500 4,500 80 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 M A I N T E N A N C E - G E N E R A L - - - - - 16 , 4 3 2 1 0 , 0 0 0 1 4 , 0 0 0 16,000 16,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 2 6 G R A N T S - - - - - - 1 , 1 0 0 5 0 0 500 500 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 0 T O W E L R E N T A L - - - - - 53 6 1 , 0 0 0 1 , 2 0 0 1,500 1,500 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 1 P O O L R E P A I R - - - - - 10 , 2 5 8 7 , 5 0 0 8 , 5 0 0 5,000 5,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 2 L E A S E P A Y M E N T - - - - - 17 5 , 0 0 0 2 1 0 , 0 0 0 2 1 0 , 0 0 0 216,000 220,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 3 L I C E N S E S / P E R M I T S - - - - - 34 2 1 , 0 0 0 1 , 0 0 0 700 700 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 4 P O O L S U P P L I E S - - - - - 4, 3 7 5 5 , 0 0 0 4 , 5 0 0 3,200 3,200 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 5 E L E C T R I C I T Y - - - - - 27 , 1 1 9 4 7 , 0 0 0 3 5 , 0 0 0 28,000 28,000 UN I T E D C I T Y O F Y O R K V I L L E KE N D A L L C O U N T Y , I L FY 2 0 1 0 - 1 1 B U D G E T RE C R E A T I O N C E N T E R 1 o f 3 AC C O U N T N U M B E R DE S C R I P T I O N 20 0 3 - 0 4 Ac t u a l 20 0 4 - 0 5 Ac t u a l 20 0 5 - 0 6 Ac t u a l 20 0 6 - 0 7 Ac t u a l 2 0 0 7 - 0 8 Ac t u a l 2 0 0 8 - 0 9 Ac t u a l 20 0 9 - 2 0 1 0 Bu d g e t 20 0 9 - 1 0 In t e r n a l Re v i s e d Bu d g e t Proposed FY 2010-11 BudgetProposed FY 2011-12 Budget UN I T E D C I T Y O F Y O R K V I L L E KE N D A L L C O U N T Y , I L FY 2 0 1 0 - 1 1 B U D G E T RE C R E A T I O N C E N T E R RE C R E A T I O N C E N T E R E X P E N S E S C O N T I N U E D 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 7 T E L E P H O N E - - - - - 1, 4 5 5 1 , 7 5 0 2 , 0 0 0 1,750 1,750 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 8 C E L L U L A R P H O N E - - - - - 59 6 7 0 0 7 0 0 600 600 80 - 0 0 0 - 6 2 - 0 0 - 5 4 3 9 P R O P E R T Y T A X - - - - - - 2 6 , 4 8 0 2 6 , 3 2 0 53,000 53,000 80 - 0 0 0 - 6 2 - 0 0 - 5 4 4 0 S E C U R I T Y - - - - - 20 0 7 2 0 7 2 0 500 500 80 - 0 0 0 - 6 2 - 0 0 - 5 6 0 3 P U B L I S H I N G / A D V E R T I S I N G - - - - - 85 9 1 , 5 0 0 1 , 5 0 0 1,500 1,500 80 - 0 0 0 - 6 2 - 0 0 - 5 6 0 5 B O O K S / P U B L I C A T I O N - - - - - 10 5 1 0 0 1 0 0 50 50 80 - 0 0 0 - 6 4 - 0 0 - 5 6 0 0 D U E S - - - - - 17 4 2 0 0 2 0 0 200 200 80 - 0 0 0 - 6 4 - 0 0 - 5 6 0 4 T R A I N I N G & C O N F E R E N C E S - - - - - 66 0 - - - - 80 - 0 0 0 - 6 4 - 0 0 - 5 6 0 5 T R A V E L E X P E N S E S - - - - - 70 - - - - 80 - 0 0 0 - 6 5 - 0 0 - 5 8 0 2 O F F I C E S U P P L I E S - - - - - 5, 0 4 5 4 , 0 0 0 4 , 0 0 0 2,600 2,600 80 - 0 0 0 - 6 5 - 0 0 - 5 8 0 3 P R O G R A M E X P E N S E S - - - - - 18 , 6 3 1 3 1 , 0 0 0 2 7 , 0 0 0 17,000 17,000 80 - 0 0 0 - 6 5 - 0 0 - 5 8 0 4 O P E R A T I N G S U P P L I E S - - - - - 2, 5 9 3 3 , 8 0 0 3 , 8 0 0 3,000 3,000 80 - 0 0 0 - 6 5 - 0 0 - 5 8 0 5 R E C R E A T I O N E Q U I P M E N T - - - - - 6, 6 7 8 2 0 , 0 0 0 1 0 , 0 0 0 6,000 6,000 80 - 0 0 0 - 6 5 - 0 0 - 5 8 0 8 P O S T A G E & S H I P P I N G - - - - - 73 8 0 0 8 0 0 600 600 80 - 0 0 0 - 6 5 - 0 0 - 5 8 1 2 G A S O L I N E - - - - - - 3 0 0 3 0 0 300 300 80 - 0 0 0 - 6 5 - 0 0 - 5 8 2 6 M I L E A G E - - - - - 87 2 5 0 2 5 0 200 200 80 - 0 0 0 - 6 5 - 0 0 - 5 8 2 8 C O N C E S S I O N S - - - - - 5, 2 3 4 4 , 5 0 0 4 , 5 0 0 6,000 6,000 MI S C R E T A I L - - - - - - - 7 6 300 300 80 - 0 0 0 - 6 5 - 0 0 - 5 8 4 0 S C H O L A R S H I P S - - - - - - 5 0 0 5 0 0 400 400 80 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 P R O G R A M R E F U N D S - - - - - 2, 7 0 0 1 , 0 0 0 3 , 0 4 6 4,000 4,000 80 - 0 0 0 - 6 5 - 0 0 - 5 8 4 2 M E M B E R S H I P R E F U N D S - - - - 1, 2 9 4 1 , 0 0 0 1 , 0 0 0 1,500 1,500 80 - 0 0 0 - 7 2 - 0 0 - 6 5 0 0 I M R F - - - - - 4, 0 8 8 2 , 9 2 2 1 1 , 0 0 0 10,000 10,000 80 - 0 0 0 - 7 2 - 0 0 - 6 5 0 1 S O C I A L S E C U R I T Y - - - - - 15 , 6 5 8 2 0 , 9 7 6 2 0 , 9 7 6 17,658 17,708 80 - 0 0 0 - 7 5 - 0 0 - 7 0 0 2 C O M P U T E R E Q U I P & E Q U I P - - - - - 22 , 2 7 8 1 , 0 0 0 3 , 2 0 0 3,200 1,000 80 - 0 0 0 - 7 5 - 0 0 - 7 0 0 3 O F F I C E E Q U I P M E N T - - - - - - 5 0 0 5 0 0 300 300 80 - 0 0 0 - 7 5 - 0 0 - 7 5 0 0 P H O N E S Y S T E M - - - - - 6, 0 7 4 2 0 0 2 0 0 200 200 80 - 0 0 0 - 7 8 - 0 0 - 9 9 0 9 B A D D E B T / L O S S - - - - - - - - - - 80 - 0 0 0 - 7 8 - 0 0 - 9 0 0 2 N I C O R - - - - - 15 , 5 0 9 - 1 0 , 0 0 0 11,000 11,000 80 - 0 0 0 - 9 9 - 0 0 - 9 9 7 9 T R A N S F E R T O P A R K S & R E C - - - - - - - - - - TO T A L R E C R E A T I O N E X P E N S E S : - - - - - 5 7 5 , 5 7 1 6 9 5 , 7 4 8 6 7 2 , 0 8 8 675,301 677,808 TO T A L F U N D R E V E N U E S - - - - - 59 7 , 9 9 2 6 1 8 , 6 0 0 6 1 1 , 0 2 1 547,933 481,632 TO T A L F U N D E X P E N S E S - - - - - 5 7 5 , 5 7 1 6 9 5 , 7 4 8 6 7 2 , 0 8 8 675,301 677,808 FU N D S U R P L U S ( D E F I C I T ) E N D I N G B A L A N C E - - - - - (7 7 , 5 7 9 ) ( 7 7 , 1 4 8 ) ( 6 1 , 0 6 7 ) (127,368) (196,177) 2 o f 3 AC C O U N T N U M B E R DE S C R I P T I O N 20 0 3 - 0 4 Ac t u a l 20 0 4 - 0 5 Ac t u a l 20 0 5 - 0 6 Ac t u a l 20 0 6 - 0 7 Ac t u a l 2 0 0 7 - 0 8 Ac t u a l 2 0 0 8 - 0 9 Ac t u a l 20 0 9 - 2 0 1 0 Bu d g e t 20 0 9 - 1 0 In t e r n a l Re v i s e d Bu d g e t Proposed FY 2010-11 BudgetProposed FY 2011-12 Budget UN I T E D C I T Y O F Y O R K V I L L E KE N D A L L C O U N T Y , I L FY 2 0 1 0 - 1 1 B U D G E T RE C R E A T I O N C E N T E R RE C C E N T E R D E P A R T M E N T H E A D C O M M E N T S : 3 o f 3 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 N / A Discussion Bart Olson Parks and Recreation Name Department June and July 2010 Budget Report Discussion of the May 2010 Budget Report UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JULY 2010 ACCOUNT NUMBER AND DESCRIPTION JULY 2010 BUDGET JULY 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE LAND CASH REVENUES 72‐000‐40‐00‐3999 BEGINNING FUND BALANC5,803.42$ ‐$ 17,410.26$ ‐$ 69,641.00$ 69,641.00$ 72‐000‐44‐00‐4413 REIMB FROM OTHER GOVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐45‐00‐4501 CANNONBALL RIDGE GRAN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4700 OSLAD GRANT ‐ PRAIRIE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4701 GREENBRIAR ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4702 BIKE PATH GRANT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4703 PRAIRIE GARDEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4704 OSLAND GRANT ‐ WHISPE26,666.67$ ‐$ 80,000.01$ ‐$ 320,000.00$ 320,000.00$ 72‐000‐47‐00‐4705 COUNTRY HILLS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4706 WHEATON WOODS GRANT2,500.00$ ‐$ 7,500.00$ ‐$ 30,000.00$ 30,000.00$ 72‐000‐47‐00‐4707 FOX HIGHLANDS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4709 SUNFLOWER ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4712 RIVER'S EDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4714 WOODWORTH ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4715 WHITE OAK UNIT 1&2 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4716 WHITE OAK UNIT 3&4 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4717 KYLN'S CROSSING ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4718 FOXFIELD II PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4719 WILDWOOD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4722 KYLN'S RIDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4723 HEARTLAND CIRCLE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4725 WINDETTE RIDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4727 GRAND RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4731 MONTALBANO HOMES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4732 RAINTREE VILLAGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4734 WHISPERING MEADOWS (K250.00$ ‐$ 750.00$ ‐$ 3,000.00$ 3,000.00$ 72‐000‐47‐00‐4735 PRAIRIE MEADOWS(MENAR ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4736 BRIARWOOD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4737 CALEDONIA3,166.67$ ‐$ 9,500.01$ ‐$ 38,000.00$ 38,000.00$ 72‐000‐47‐00‐4738 AUTUMN CREEK1,833.34$ ‐$ 5,500.02$ 4,102.28$ 22,000.00$ 17,897.72$ 72‐000‐47‐00‐4739 WYNSTONE TOWNHOMES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4740 VILLAS AT THE PRESERV ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4741 BAILEY MEADOWS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4742 BLACKBERRY WOODS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4743 CORNEILS CROSSING ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4744 HUDSON LAKES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4745 PRESTWICK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4746 WESTBURY ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4747 WESTHAVEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4748 WILLMAN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4749 BLACKBERRY WOODS ‐$ 568.18$ ‐$ 568.18$ ‐$ (568.18)$ 72‐000‐47‐00‐4750 KENDALLWOOD ESTATES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4751 CANNONBALL RIDGE PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4752 BRISTOL BAY LAND CASH ‐$ 100,000.00$ ‐$ 100,000.00$ ‐$ (100,000.00)$ 72‐000‐49‐00‐4901 TRANSFER FROM GENERAL ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4902 TRANSFER FROM LAND AC ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4903 TRANSFER FROM PARK &‐$ ‐$ ‐$ ‐$ ‐$ ‐$ LAND CASH EXPENSES 72‐000‐75‐00‐7308 RIVERS EDGE PARK #2 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7317 HEARTLAND CIRCLE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7326 MOSIER HOLDING COSTS833.34$ ‐$ 2,500.02$ ‐$ 10,000.00$ 10,000.00$ 72‐000‐75‐00‐7327 GRANDE RESERVE PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7328 PRAIRIE MEADOWS (MENA ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7330 WHISPERING MEADOWS (K ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7332 CALEDONIA ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7333 RAINTREE VILLAGE41,250.00$ ‐$ 123,750.00$ ‐$ 495,000.00$ 495,000.00$ 72‐000‐75‐00‐7334 HOOVER HOLDING COSTS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7335 GRANDE RESERVE BIKE T ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7336 WHEATON WOODS NATURE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7337 BRISTOL BAY PARK A 8,333.34$ 662.51$ 25,000.02$ 662.51$ 100,000.00$ 99,337.49$ 72‐000‐78‐00‐9009 RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐78‐00‐9012 REC CENTER AGREEMENT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐99‐00‐9901 TRANSFER TO GENERAL F5,037.42$ 15,112.25$ 15,112.26$ 15,112.25$ 60,449.00$ 45,336.75$ TOTAL FUND REVENUES40,220.10$ 100,568.18$ 120,660.30$ 104,670.46$ 482,641.00$ 377,970.54$ TOTAL FUND EXPENSES55,454.10$ 15,774.76$ 166,362.30$ 15,774.76$ 665,449.00$ 649,674.24$ FUND SURPLUS (DEFICIT)(15,234.00)$ 84,793.42$ (45,702.00)$ 88,895.70$ (182,808.00)$ PARK & RECREATION REVENUES 79‐000‐40‐00‐3999 BEGINNING FUND BALANC32.34$ ‐$ 97.02$ ‐$ 388.00$ 388.00$ 79‐000‐42‐00‐4270 FEES FOR PROGRAMS18,750.00$ 13,856.00$ 56,250.00$ 59,183.00$ 225,000.00$ 165,817.00$ 79‐000‐42‐00‐4280 CONCESSIONS/ALL SALE2,500.00$ 10,687.00$ 7,500.00$ 27,933.51$ 30,000.00$ 2,066.49$ 79‐000‐42‐00‐4285 VENDING MACHINE INCOM ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐000‐42‐00‐4286 RENTAL INCOME ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 1 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JULY 2010 ACCOUNT NUMBER AND DESCRIPTION JULY 2010 BUDGET JULY 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 79‐000‐42‐00‐4287 PARK RENTAL INCOME1,250.00$ 2,735.00$ 3,750.00$ 8,780.50$ 15,000.00$ 6,219.50$ 79‐000‐42‐00‐4288 GOLF OUTING REVENUE750.00$ ‐$ 2,250.00$ ‐$ 9,000.00$ 9,000.00$ 79‐000‐42‐00‐4291 HOMETOWN DAYS10,833.34$ 9,970.00$ 32,500.02$ 15,965.00$ 130,000.00$ 114,035.00$ 79‐000‐42‐00‐4295 MISC RETAIL291.67$ ‐$ 875.01$ ‐$ 3,500.00$ 3,500.00$ 79‐000‐44‐00‐4400 DONATIONS1,166.67$ ‐$ 3,500.01$ 1,330.00$ 14,000.00$ 12,670.00$ 79‐000‐44‐00‐4404 TREE DONATIONS50.00$ ‐$ 150.00$ ‐$ 600.00$ 600.00$ 79‐000‐45‐00‐4550 YOUTH SERVICES GRANT41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 79‐000‐46‐00‐4600 INVESTMENT INCOME41.67$ 27.95$ 125.01$ 64.03$ 500.00$ 435.97$ 79‐000‐49‐00‐4901 TRANSFER FROM GENERAL 35,914.50$ 35,914.50$ 107,743.50$ 107,743.50$ 430,974.00$ 323,230.50$ 79‐000‐49‐00‐4902 TRANSFER IN FROM GF ‐8,333.34$ ‐$ 25,000.02$ 100,000.00$ 100,000.00$ ‐$ 79‐000‐49‐00‐4903 TRANSFER FROM GENERAL 43,409.67$ 43,409.66$ 130,229.01$ 130,228.98$ 520,916.00$ 390,687.02$ 79‐000‐49‐00‐4980 TRANSFER FROM REC CEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐000‐99‐00‐9973 TRANSFER TO LAND ACQU ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL PARKS & RECREATION REVENUES123,364.87$ 116,600.11$ 370,094.61$ 451,228.52$ 1,480,378.00$ 1,029,149.48$ PARK & RECREATION EXPENSES 79‐610‐50‐00‐5107 SALARIES‐ PARKS29,168.84$ 26,804.82$ 87,506.52$ 82,927.78$ 350,026.00$ 267,098.22$ 79‐610‐50‐00‐5136 SALARIES‐ PART‐TIME1,416.67$ 4,170.25$ 4,250.01$ 9,005.25$ 17,000.00$ 7,994.75$ 79‐610‐50‐00‐5137 SALARIES‐ OVERTIME333.34$ ‐$ 1,000.02$ 241.82$ 4,000.00$ 3,758.18$ 79‐610‐61‐00‐5320 MASTER PLAN / COMMUNI ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐610‐62‐00‐5405 PARK CONTRACTUAL 166.67$ ‐$ 500.01$ ‐$ 2,000.00$ 2,000.00$ 79‐610‐62‐00‐5408 MAINTENANCE‐EQUIPMENT1,166.67$ 91.92$ 3,500.01$ 1,206.70$ 14,000.00$ 12,793.30$ 79‐610‐62‐00‐5417 MAINTENANCE‐PARKS2,833.34$ 365.03$ 8,500.02$ 996.92$ 34,000.00$ 33,003.08$ 79‐610‐62‐00‐5421 WEARING APPAREL 341.67$ 284.99$ 1,025.01$ 543.15$ 4,100.00$ 3,556.85$ 79‐610‐62‐00‐5434 RENTAL‐EQUIPMENT208.34$ 148.50$ 625.02$ 148.50$ 2,500.00$ 2,351.50$ 79‐610‐62‐00‐5438 CELLULAR TELEPHONE350.00$ 160.85$ 1,050.00$ 306.25$ 4,200.00$ 3,893.75$ 79‐610‐62‐00‐5445 LEGAL EXPENSES333.34$ 500.00$ 1,000.02$ 500.00$ 4,000.00$ 3,500.00$ 79‐610‐64‐00‐5604 TRAINING & CONFERENCE125.00$ ‐$ 375.00$ ‐$ 1,500.00$ 1,500.00$ 79‐610‐64‐00‐5605 TRAVEL EXPENSE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐610‐65‐00‐5802 OFFICE SUPPLIES25.00$ ‐$ 75.00$ ‐$ 300.00$ 300.00$ 79‐610‐65‐00‐5804 OPERATING SUPPLIES1,666.67$ 2,106.32$ 5,000.01$ 2,279.86$ 20,000.00$ 17,720.14$ 79‐610‐65‐00‐5815 HAND TOOLS145.84$ 39.95$ 437.52$ 39.95$ 1,750.00$ 1,710.05$ 79‐610‐65‐00‐5824 CHRISTMAS DECORATIONS83.34$ ‐$ 250.02$ ‐$ 1,000.00$ 1,000.00$ 79‐610‐65‐00‐5825 PUBLIC DECORATION41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 79‐610‐72‐00‐6500 IMRF PARTICIPANTS2,829.42$ 2,447.29$ 8,488.26$ 7,559.76$ 33,953.00$ 26,393.24$ 79‐610‐72‐00‐6501 SOCIAL SECURITY/MEDIC2,365.25$ 2,294.15$ 7,095.75$ 6,824.99$ 28,383.00$ 21,558.01$ 79‐610‐75‐00‐7002 COMPUTER EQUIP & SOFT41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 79‐610‐75‐00‐7003 OFFICE EQUIPMENT41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 79‐610‐75‐00‐7701 FLOWERS/TREES41.67$ ‐$ 125.01$ 473.21$ 500.00$ 26.79$ 79‐610‐78‐00‐9005 MERIT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐50‐00‐5107 SALARIES‐ RECREATION30,711.00$ 19,587.13$ 92,133.00$ 63,140.13$ 368,532.00$ 305,391.87$ 79‐650‐50‐00‐5108 CONCESSION STAFF833.34$ 2,192.79$ 2,500.02$ 7,350.29$ 10,000.00$ 2,649.71$ 79‐650‐50‐00‐5109 SALARIES‐ PRE SCHOOL 1,666.67$ ‐$ 5,000.01$ 2,535.96$ 20,000.00$ 17,464.04$ 79‐650‐50‐00‐5136 SALARIES‐ PART TIME1,840.00$ 1,250.00$ 5,520.00$ 3,750.00$ 22,080.00$ 18,330.00$ 79‐650‐50‐00‐5137 SALARIES‐ OVERTIME25.00$ ‐$ 75.00$ ‐$ 300.00$ 300.00$ 79‐650‐50‐00‐5150 SALARIES‐ INSTRUCTOR1,333.34$ 2,372.75$ 4,000.02$ 5,299.76$ 16,000.00$ 10,700.24$ 79‐650‐50‐00‐5155 SALARIES‐ RECORDING S250.00$ 237.50$ 750.00$ 465.01$ 3,000.00$ 2,534.99$ 79‐650‐62‐00‐5401 CONTRACTUAL SERVICES4,166.67$ 6,549.60$ 12,500.01$ 10,619.60$ 50,000.00$ 39,380.40$ 79‐650‐62‐00‐5408 MAINTENANCE SUPPLIES166.67$ 62.70$ 500.01$ 139.74$ 2,000.00$ 1,860.26$ 79‐650‐62‐00‐5409 MAINTENANCE‐VEHICLES83.34$ 809.41$ 250.02$ 809.41$ 1,000.00$ 190.59$ 79‐650‐62‐00‐5410 MAINTENANCE‐OFFICE EQ291.67$ 242.18$ 875.01$ 492.42$ 3,500.00$ 3,007.58$ 79‐650‐62‐00‐5426 YOUTH SERVICES GRANT41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 79‐650‐62‐00‐5435 ELECTRICITY1,833.34$ 1,972.94$ 5,500.02$ 3,904.56$ 22,000.00$ 18,095.44$ 79‐650‐62‐00‐5437 TELEPHONE/INTERNET108.34$ 342.08$ 325.02$ 342.08$ 1,300.00$ 957.92$ 79‐650‐62‐00‐5438 CELLULAR TELEPHONE250.00$ 193.02$ 750.00$ 367.49$ 3,000.00$ 2,632.51$ 79‐650‐62‐00‐5445 PORTABLE TOILETS375.00$ (1,220.00)$ 1,125.00$ (177.50)$ 4,500.00$ 4,677.50$ 79‐650‐62‐00‐5603 PUBLISHING/ADVERTISIN2,250.00$ ‐$ 6,750.00$ ‐$ 27,000.00$ 27,000.00$ 79‐650‐62‐00‐5605 BOOKS/PUBLICATIONS8.34$ ‐$ 25.02$ ‐$ 100.00$ 100.00$ 79‐650‐64‐00‐5600 DUES125.00$ ‐$ 375.00$ 223.32$ 1,500.00$ 1,276.68$ 79‐650‐64‐00‐5604 TRAINING AND CONFEREN41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 79‐650‐64‐00‐5605 TRAVEL EXPENSE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐65‐00‐5802 OFFICE SUPPLIES250.00$ 35.87$ 750.00$ 48.36$ 3,000.00$ 2,951.64$ 79‐650‐65‐00‐5803 PROGRAM EXPENSES4,466.67$ 3,557.03$ 13,400.01$ 12,207.84$ 53,600.00$ 41,392.16$ 79‐650‐65‐00‐5804 OPERATING SUPPLIES83.34$ ‐$ 250.02$ 7.47$ 1,000.00$ 992.53$ 79‐650‐65‐00‐5805 RECREATION EQUIPMENT166.67$ ‐$ 500.01$ ‐$ 2,000.00$ 2,000.00$ 79‐650‐65‐00‐5808 POSTAGE & SHIPPING666.67$ 1,173.00$ 2,000.01$ 1,973.00$ 8,000.00$ 6,027.00$ 79‐650‐65‐00‐5812 GASOLINE250.00$ 286.71$ 750.00$ 424.35$ 3,000.00$ 2,575.65$ 79‐650‐65‐00‐5826 MILEAGE25.00$ ‐$ 75.00$ ‐$ 300.00$ 300.00$ 79‐650‐65‐00‐5827 GOLF OUTING EXPENSES500.00$ ‐$ 1,500.00$ ‐$ 6,000.00$ 6,000.00$ 79‐650‐65‐00‐5828 CONCESSIONS1,500.00$ 5,507.28$ 4,500.00$ 9,161.07$ 18,000.00$ 8,838.93$ 79‐650‐65‐00‐5833 HOMETOWN DAYS EXPENSE8,333.34$ 48,295.00$ 25,000.02$ 48,329.37$ 100,000.00$ 51,670.63$ 79‐650‐65‐00‐5840 SCHOLARSHIPS83.34$ 150.00$ 250.02$ 150.00$ 1,000.00$ 850.00$ 79‐650‐65‐00‐5841 PROGRAM REFUND583.34$ 619.00$ 1,750.02$ 1,235.00$ 7,000.00$ 5,765.00$ 79‐650‐72‐00‐6500 IMRF PARTICIPANTS3,461.42$ 1,902.42$ 10,384.26$ 6,293.37$ 41,537.00$ 35,243.63$ 2 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JULY 2010 ACCOUNT NUMBER AND DESCRIPTION JULY 2010 BUDGET JULY 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 79‐650‐72‐00‐6501 SOCIAL SECURITY/MEDIC2,529.25$ 1,913.36$ 7,587.75$ 6,164.18$ 30,351.00$ 24,186.82$ 79‐650‐75‐00‐7002 COMPUTER EQUIP & SOFT216.67$ ‐$ 650.01$ 1,682.00$ 2,600.00$ 918.00$ 79‐650‐78‐00‐9005 MERIT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐78‐00‐9009 RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐78‐00‐9010 MISC RETAIL250.00$ ‐$ 750.00$ ‐$ 3,000.00$ 3,000.00$ 79‐650‐99‐00‐9941 REPAYMENT OF GF LOAN8,333.34$ ‐$ 25,000.02$ ‐$ 100,000.00$ 100,000.00$ TOTAL PARKS & RECREATION EXPENSES121,826.19$ 137,445.84$ 365,478.57$ 299,992.42$ 1,461,912.00$ 1,161,919.58$ TOTAL FUND REVENUES123,364.87$ 116,600.11$ 370,094.61$ 451,228.52$ 1,480,378.00$ 1,029,149.48$ TOTAL FUND EXPENSES121,826.19$ 137,445.84$ 365,478.57$ 299,992.42$ 1,461,912.00$ 1,161,919.58$ FUND SURPLUS (DEFICIT)1,538.68$ (20,845.73)$ 4,616.04$ 151,236.10$ 18,466.00$ REC CENTER REVENUES 80‐000‐40‐00‐3999 CARRY OVER BALANCE(5,088.92)$ ‐$ (15,266.76)$ ‐$ (61,067.00)$ (61,067.00)$ 80‐000‐42‐00‐4200 MEMBERSHIP FEES34,166.67$ 30,990.00$ 102,500.01$ 96,533.82$ 410,000.00$ 313,466.18$ 80‐000‐42‐00‐4210 GUEST FEES291.67$ 411.00$ 875.01$ 1,273.00$ 3,500.00$ 2,227.00$ 80‐000‐42‐00‐4220 SWIM CLASS2,916.67$ 4,821.50$ 8,750.01$ 13,291.75$ 35,000.00$ 21,708.25$ 80‐000‐42‐00‐4230 PERSONAL TRAINING FEE1,250.00$ 476.00$ 3,750.00$ 2,393.00$ 15,000.00$ 12,607.00$ 80‐000‐42‐00‐4240 TANNING SESSIONS208.34$ 142.00$ 625.02$ 496.00$ 2,500.00$ 2,004.00$ 80‐000‐42‐00‐4270 FEES FOR PROGRAMS10,416.67$ 4,183.50$ 31,250.01$ 20,188.00$ 125,000.00$ 104,812.00$ 80‐000‐42‐00‐4280 CONCESSIONS1,000.00$ 1,441.00$ 3,000.00$ 4,471.50$ 12,000.00$ 7,528.50$ 80‐000‐42‐00‐4285 VENDING MACHINES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐42‐00‐4286 RENTAL INCOME250.00$ 14.00$ 750.00$ 485.00$ 3,000.00$ 2,515.00$ 80‐000‐42‐00‐4295 MISC RETAIL41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 80‐000‐44‐00‐4400 DONATIONS/SPONSORSHIP166.67$ 90.00$ 500.01$ 260.00$ 2,000.00$ 1,740.00$ 80‐000‐45‐00‐4550 GRANTS/SCHOLARSHIPS41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ TOTAL REC CENTER REVENUES45,661.11$ 42,569.00$ 136,983.33$ 139,392.07$ 547,933.00$ 408,540.93$ REC CENTER EXPENSES 80‐000‐50‐00‐5107 SALARIES‐ REC CENTER2,795.25$ 2,630.77$ 8,385.75$ 7,892.32$ 33,543.00$ 25,650.68$ 80‐000‐50‐00‐5109 SALARIES‐ PRESCHOOL 2,916.67$ ‐$ 8,750.01$ 2,964.18$ 35,000.00$ 32,035.82$ 80‐000‐50‐00‐5136 SALARIES‐ PART TIME8,166.67$ 6,294.88$ 24,500.01$ 21,414.51$ 98,000.00$ 76,585.49$ 80‐000‐50‐00‐5137 SALARIES‐ OVERTIME41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 80‐000‐50‐00‐5150 SALARIES‐ INSTRUCTORS5,416.67$ 5,471.94$ 16,250.01$ 13,941.69$ 65,000.00$ 51,058.31$ 80‐000‐62‐00‐5401 CONTRACTUAL SERVICES1,250.00$ ‐$ 3,750.00$ ‐$ 15,000.00$ 15,000.00$ 80‐000‐62‐00‐5408 MAINTENANCE‐ SUPPLIES916.67$ 838.95$ 2,750.01$ 1,857.60$ 11,000.00$ 9,142.40$ 80‐000‐62‐00‐5410 MAINTENANCE‐ OFFICE E375.00$ 259.26$ 1,125.00$ 499.97$ 4,500.00$ 4,000.03$ 80‐000‐62‐00‐5416 MAINTENANCE‐ GENERAL1,333.34$ 391.11$ 4,000.02$ 2,558.61$ 16,000.00$ 13,441.39$ 80‐000‐62‐00‐5426 GRANTS41.67$ ‐$ 125.01$ ‐$ 500.00$ 500.00$ 80‐000‐62‐00‐5430 TOWEL RENTAL 125.00$ ‐$ 375.00$ 523.12$ 1,500.00$ 976.88$ 80‐000‐62‐00‐5431 POOL REPAIR416.67$ 95.00$ 1,250.01$ 718.87$ 5,000.00$ 4,281.13$ 80‐000‐62‐00‐5432 LEASE PAYMENT18,000.00$ 18,000.00$ 54,000.00$ 71,000.00$ 216,000.00$ 145,000.00$ 80‐000‐62‐00‐5433 LICENSES/PERMITS58.34$ ‐$ 175.02$ 350.00$ 700.00$ 350.00$ 80‐000‐62‐00‐5434 POOL SUPPLIES266.67$ ‐$ 800.01$ 1,107.00$ 3,200.00$ 2,093.00$ 80‐000‐62‐00‐5435 ELECTRICITY2,333.34$ 4,110.90$ 7,000.02$ 7,716.08$ 28,000.00$ 20,283.92$ 80‐000‐62‐00‐5437 TELEPHONE/INTERNET/CA145.84$ 315.45$ 437.52$ 431.99$ 1,750.00$ 1,318.01$ 80‐000‐62‐00‐5438 CELLULAR PHONE50.00$ 32.17$ 150.00$ 61.25$ 600.00$ 538.75$ 80‐000‐62‐00‐5439 PROPERTY TAX4,416.67$ 26,839.85$ 13,250.01$ 53,679.70$ 53,000.00$ (679.70)$ 80‐000‐62‐00‐5440 SECURITY41.67$ ‐$ 125.01$ 60.00$ 500.00$ 440.00$ 80‐000‐62‐00‐5603 PUBLISHING/ADVERTISIN125.00$ ‐$ 375.00$ 360.00$ 1,500.00$ 1,140.00$ 80‐000‐62‐00‐5605 BOOKS/PUBLICATION4.17$ ‐$ 12.51$ ‐$ 50.00$ 50.00$ 80‐000‐64‐00‐5600 DUES16.67$ ‐$ 50.01$ ‐$ 200.00$ 200.00$ 80‐000‐64‐00‐5604 TRAINING & CONFERENCE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐64‐00‐5605 TRAVEL EXPENSES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐65‐00‐5802 OFFICE SUPPLIES216.67$ 634.11$ 650.01$ 634.11$ 2,600.00$ 1,965.89$ 80‐000‐65‐00‐5803 PROGRAM EXPENSES1,416.67$ 1,314.45$ 4,250.01$ 3,156.19$ 17,000.00$ 13,843.81$ 80‐000‐65‐00‐5804 OPERATING SUPPLIES250.00$ 42.79$ 750.00$ 126.79$ 3,000.00$ 2,873.21$ 80‐000‐65‐00‐5805 RECREATION EQUIPMENT500.00$ 61.51$ 1,500.00$ 61.51$ 6,000.00$ 5,938.49$ 80‐000‐65‐00‐5808 POSTAGE & SHIPPING50.00$ ‐$ 150.00$ ‐$ 600.00$ 600.00$ 80‐000‐65‐00‐5812 GASOLINE25.00$ ‐$ 75.00$ ‐$ 300.00$ 300.00$ 80‐000‐65‐00‐5826 MILEAGE16.67$ ‐$ 50.01$ ‐$ 200.00$ 200.00$ 80‐000‐65‐00‐5828 CONCESSIONS EXPENSES500.00$ 207.63$ 1,500.00$ 2,809.91$ 6,000.00$ 3,190.09$ 80‐000‐65‐00‐5840 SCHOLARSHIPS33.34$ 17.50$ 100.02$ 17.50$ 400.00$ 382.50$ 80‐000‐65‐00‐5841 PROGRAM REFUNDS333.34$ 617.00$ 1,000.02$ 1,618.00$ 4,000.00$ 2,382.00$ 80‐000‐65‐00‐5842 MEMBERSHIP REFUNDS125.00$ 156.00$ 375.00$ 746.00$ 1,500.00$ 754.00$ 80‐000‐72‐00‐6500 IMRF833.34$ 538.43$ 2,500.02$ 2,121.91$ 10,000.00$ 7,878.09$ 80‐000‐72‐00‐6501 SOCIAL SECURITY1,471.50$ 1,089.80$ 4,414.50$ 3,500.31$ 17,658.00$ 14,157.69$ 80‐000‐75‐00‐7002 COMPUTER EQUIP & SOFT266.67$ ‐$ 800.01$ 1,182.00$ 3,200.00$ 2,018.00$ 80‐000‐75‐00‐7003 OFFICE EQUIPMENT25.00$ ‐$ 75.00$ ‐$ 300.00$ 300.00$ 80‐000‐75‐00‐7500 PHONE SYSTEM16.67$ ‐$ 50.01$ ‐$ 200.00$ 200.00$ 80‐000‐78‐00‐9002 NICOR916.67$ 615.79$ 2,750.01$ 1,150.35$ 11,000.00$ 9,849.65$ 80‐000‐78‐00‐9010 MISC RETAIL25.00$ ‐$ 75.00$ ‐$ 300.00$ 300.00$ 80‐000‐99‐00‐9979 TRANSFER TO PARKS & R ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL REC CENTER EXPENSES56,275.19$ 70,575.29$ 168,825.57$ 204,261.47$ 675,301.00$ 471,039.53$ 3 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JULY 2010 ACCOUNT NUMBER AND DESCRIPTION JULY 2010 BUDGET JULY 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE TOTAL FUND REVENUES45,661.11$ 42,569.00$ 136,983.33$ 139,392.07$ 547,933.00$ 408,540.93$ TOTAL FUND EXPENSES56,275.19$ 70,575.29$ 168,825.57$ 204,261.47$ 675,301.00$ 471,039.53$ FUND SURPLUS (DEFICIT)(10,614.08)$ (28,006.29)$ (31,842.24)$ (64,869.40)$ (127,368.00)$ 4 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JUNE 2010 ACCOUNT NUMBER AND DESCRIPTION JUNE 2010 BUDGET JUNE 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE LAND CASH REVENUES 72‐000‐40‐00‐3999 BEGINNING FUND BALANC5,803.42$ ‐$ 11,606.84$ ‐$ 69,641.00$ 69,641.00$ 72‐000‐44‐00‐4413 REIMB FROM OTHER GOVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐45‐00‐4501 CANNONBALL RIDGE GRAN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4700 OSLAD GRANT ‐ PRAIRIE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4701 GREENBRIAR ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4702 BIKE PATH GRANT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4703 PRAIRIE GARDEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4704 OSLAND GRANT ‐ WHISPE26,666.67$ ‐$ 53,333.34$ ‐$ 320,000.00$ 320,000.00$ 72‐000‐47‐00‐4705 COUNTRY HILLS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4706 WHEATON WOODS GRANT2,500.00$ ‐$ 5,000.00$ ‐$ 30,000.00$ 30,000.00$ 72‐000‐47‐00‐4707 FOX HIGHLANDS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4709 SUNFLOWER ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4712 RIVER'S EDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4714 WOODWORTH ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4715 WHITE OAK UNIT 1&2 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4716 WHITE OAK UNIT 3&4 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4717 KYLN'S CROSSING ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4718 FOXFIELD II PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4719 WILDWOOD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4722 KYLN'S RIDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4723 HEARTLAND CIRCLE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4725 WINDETTE RIDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4727 GRAND RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4731 MONTALBANO HOMES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4732 RAINTREE VILLAGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4734 WHISPERING MEADOWS (K250.00$ ‐$ 500.00$ ‐$ 3,000.00$ 3,000.00$ 72‐000‐47‐00‐4735 PRAIRIE MEADOWS(MENAR ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4736 BRIARWOOD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4737 CALEDONIA3,166.67$ ‐$ 6,333.34$ ‐$ 38,000.00$ 38,000.00$ 72‐000‐47‐00‐4738 AUTUMN CREEK1,833.34$ 2,051.14$ 3,666.68$ 4,102.28$ 22,000.00$ 17,897.72$ 72‐000‐47‐00‐4739 WYNSTONE TOWNHOMES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4740 VILLAS AT THE PRESERV ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4741 BAILEY MEADOWS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4742 BLACKBERRY WOODS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4743 CORNEILS CROSSING ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4744 HUDSON LAKES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4745 PRESTWICK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4746 WESTBURY ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4747 WESTHAVEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4748 WILLMAN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4749 BLACKBERRY WOODS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4750 KENDALLWOOD ESTATES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4751 CANNONBALL RIDGE PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4752 BRISTOL BAY LAND CASH ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4901 TRANSFER FROM GENERAL ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4902 TRANSFER FROM LAND AC ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4903 TRANSFER FROM PARK &‐$ ‐$ ‐$ ‐$ ‐$ ‐$ LAND CASH EXPENSES 72‐000‐75‐00‐7308 RIVERS EDGE PARK #2 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7317 HEARTLAND CIRCLE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7326 MOSIER HOLDING COSTS833.34$ ‐$ 1,666.68$ ‐$ 10,000.00$ 10,000.00$ 72‐000‐75‐00‐7327 GRANDE RESERVE PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7328 PRAIRIE MEADOWS (MENA ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7330 WHISPERING MEADOWS (K ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7332 CALEDONIA ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7333 RAINTREE VILLAGE41,250.00$ ‐$ 82,500.00$ ‐$ 495,000.00$ 495,000.00$ 72‐000‐75‐00‐7334 HOOVER HOLDING COSTS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7335 GRANDE RESERVE BIKE T ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7336 WHEATON WOODS NATURE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7337 BRISTOL BAY PARK A 8,333.34$ ‐$ 16,666.68$ ‐$ 100,000.00$ 100,000.00$ 72‐000‐78‐00‐9009 RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐78‐00‐9012 REC CENTER AGREEMENT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐99‐00‐9901 TRANSFER TO GENERAL F5,037.42$ ‐$ 10,074.84$ ‐$ 60,449.00$ 60,449.00$ TOTAL FUND REVENUES40,220.10$ 2,051.14$ 80,440.20$ 4,102.28$ 482,641.00$ 478,538.72$ TOTAL FUND EXPENSES55,454.10$ ‐$ 110,908.20$ ‐$ 665,449.00$ 665,449.00$ FUND SURPLUS (DEFICIT)(15,234.00)$ 2,051.14$ (30,468.00)$ 4,102.28$ (182,808.00)$ PARK & RECREATION REVENUES 79‐000‐40‐00‐3999 BEGINNING FUND BALANC32.34$ ‐$ 64.68$ ‐$ 388.00$ 388.00$ 79‐000‐42‐00‐4270 FEES FOR PROGRAMS18,750.00$ 36,384.50$ 37,500.00$ 45,327.00$ 225,000.00$ 179,673.00$ 79‐000‐42‐00‐4280 CONCESSIONS/ALL SALE2,500.00$ 10,307.76$ 5,000.00$ 17,246.51$ 30,000.00$ 12,753.49$ 79‐000‐42‐00‐4285 VENDING MACHINE INCOM ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐000‐42‐00‐4286 RENTAL INCOME ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 1 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JUNE 2010 ACCOUNT NUMBER AND DESCRIPTION JUNE 2010 BUDGET JUNE 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 79‐000‐42‐00‐4287 PARK RENTAL INCOME1,250.00$ 3,060.50$ 2,500.00$ 6,045.50$ 15,000.00$ 8,954.50$ 79‐000‐42‐00‐4288 GOLF OUTING REVENUE750.00$ ‐$ 1,500.00$ ‐$ 9,000.00$ 9,000.00$ 79‐000‐42‐00‐4291 HOMETOWN DAYS10,833.34$ 3,475.00$ 21,666.68$ 5,995.00$ 130,000.00$ 124,005.00$ 79‐000‐42‐00‐4295 MISC RETAIL291.67$ ‐$ 583.34$ ‐$ 3,500.00$ 3,500.00$ 79‐000‐44‐00‐4400 DONATIONS1,166.67$ 225.00$ 2,333.34$ 1,330.00$ 14,000.00$ 12,670.00$ 79‐000‐44‐00‐4404 TREE DONATIONS50.00$ ‐$ 100.00$ ‐$ 600.00$ 600.00$ 79‐000‐45‐00‐4550 YOUTH SERVICES GRANT41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 79‐000‐46‐00‐4600 INVESTMENT INCOME41.67$ 22.97$ 83.34$ 36.08$ 500.00$ 463.92$ 79‐000‐49‐00‐4901 TRANSFER FROM GENERAL 35,914.50$ 35,914.50$ 71,829.00$ 71,829.00$ 430,974.00$ 359,145.00$ 79‐000‐49‐00‐4902 TRANSFER IN FROM GF ‐8,333.34$ ‐$ 16,666.68$ 100,000.00$ 100,000.00$ ‐$ 79‐000‐49‐00‐4903 TRANSFER FROM GENERAL 43,409.67$ 43,409.66$ 86,819.34$ 86,819.32$ 520,916.00$ 434,096.68$ 79‐000‐49‐00‐4980 TRANSFER FROM REC CEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐000‐99‐00‐9973 TRANSFER TO LAND ACQU ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL PARKS & RECREATION REVENUES123,364.87$ 132,799.89$ 246,729.74$ 334,628.41$ 1,480,378.00$ 1,145,749.59$ PARK & RECREATION EXPENSES 79‐610‐50‐00‐5107 SALARIES‐ PARKS29,168.84$ 27,427.07$ 58,337.68$ 56,122.96$ 350,026.00$ 293,903.04$ 79‐610‐50‐00‐5136 SALARIES‐ PART‐TIME1,416.67$ 3,813.75$ 2,833.34$ 4,835.00$ 17,000.00$ 12,165.00$ 79‐610‐50‐00‐5137 SALARIES‐ OVERTIME333.34$ 35.63$ 666.68$ 241.82$ 4,000.00$ 3,758.18$ 79‐610‐61‐00‐5320 MASTER PLAN / COMMUNI ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐610‐62‐00‐5405 PARK CONTRACTUAL 166.67$ ‐$ 333.34$ ‐$ 2,000.00$ 2,000.00$ 79‐610‐62‐00‐5408 MAINTENANCE‐EQUIPMENT1,166.67$ 473.35$ 2,333.34$ 1,114.78$ 14,000.00$ 12,885.22$ 79‐610‐62‐00‐5417 MAINTENANCE‐PARKS2,833.34$ 631.89$ 5,666.68$ 631.89$ 34,000.00$ 33,368.11$ 79‐610‐62‐00‐5421 WEARING APPAREL 341.67$ 174.93$ 683.34$ 258.16$ 4,100.00$ 3,841.84$ 79‐610‐62‐00‐5434 RENTAL‐EQUIPMENT208.34$ ‐$ 416.68$ ‐$ 2,500.00$ 2,500.00$ 79‐610‐62‐00‐5438 CELLULAR TELEPHONE350.00$ 145.40$ 700.00$ 145.40$ 4,200.00$ 4,054.60$ 79‐610‐62‐00‐5445 LEGAL EXPENSES333.34$ ‐$ 666.68$ ‐$ 4,000.00$ 4,000.00$ 79‐610‐64‐00‐5604 TRAINING & CONFERENCE125.00$ ‐$ 250.00$ ‐$ 1,500.00$ 1,500.00$ 79‐610‐64‐00‐5605 TRAVEL EXPENSE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐610‐65‐00‐5802 OFFICE SUPPLIES25.00$ ‐$ 50.00$ ‐$ 300.00$ 300.00$ 79‐610‐65‐00‐5804 OPERATING SUPPLIES1,666.67$ 186.86$ 3,333.34$ 173.54$ 20,000.00$ 19,826.46$ 79‐610‐65‐00‐5815 HAND TOOLS145.84$ ‐$ 291.68$ ‐$ 1,750.00$ 1,750.00$ 79‐610‐65‐00‐5824 CHRISTMAS DECORATIONS83.34$ ‐$ 166.68$ ‐$ 1,000.00$ 1,000.00$ 79‐610‐65‐00‐5825 PUBLIC DECORATION41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 79‐610‐72‐00‐6500 IMRF PARTICIPANTS2,829.42$ 2,504.10$ 5,658.84$ 5,112.47$ 33,953.00$ 28,840.53$ 79‐610‐72‐00‐6501 SOCIAL SECURITY/MEDIC2,365.25$ 2,317.17$ 4,730.50$ 4,530.84$ 28,383.00$ 23,852.16$ 79‐610‐75‐00‐7002 COMPUTER EQUIP & SOFT41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 79‐610‐75‐00‐7003 OFFICE EQUIPMENT41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 79‐610‐75‐00‐7701 FLOWERS/TREES41.67$ 473.21$ 83.34$ 473.21$ 500.00$ 26.79$ 79‐610‐78‐00‐9005 MERIT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐50‐00‐5107 SALARIES‐ RECREATION30,711.00$ 22,463.98$ 61,422.00$ 43,553.00$ 368,532.00$ 324,979.00$ 79‐650‐50‐00‐5108 CONCESSION STAFF833.34$ 2,482.00$ 1,666.68$ 5,157.50$ 10,000.00$ 4,842.50$ 79‐650‐50‐00‐5109 SALARIES‐ PRE SCHOOL 1,666.67$ 417.96$ 3,333.34$ 2,535.96$ 20,000.00$ 17,464.04$ 79‐650‐50‐00‐5136 SALARIES‐ PART TIME1,840.00$ 1,250.00$ 3,680.00$ 2,500.00$ 22,080.00$ 19,580.00$ 79‐650‐50‐00‐5137 SALARIES‐ OVERTIME25.00$ ‐$ 50.00$ ‐$ 300.00$ 300.00$ 79‐650‐50‐00‐5150 SALARIES‐ INSTRUCTOR1,333.34$ 1,839.51$ 2,666.68$ 2,927.01$ 16,000.00$ 13,072.99$ 79‐650‐50‐00‐5155 SALARIES‐ RECORDING S250.00$ 227.51$ 500.00$ 227.51$ 3,000.00$ 2,772.49$ 79‐650‐62‐00‐5401 CONTRACTUAL SERVICES4,166.67$ 3,545.00$ 8,333.34$ 4,070.00$ 50,000.00$ 45,930.00$ 79‐650‐62‐00‐5408 MAINTENANCE SUPPLIES166.67$ 77.04$ 333.34$ 77.04$ 2,000.00$ 1,922.96$ 79‐650‐62‐00‐5409 MAINTENANCE‐VEHICLES83.34$ ‐$ 166.68$ ‐$ 1,000.00$ 1,000.00$ 79‐650‐62‐00‐5410 MAINTENANCE‐OFFICE EQ291.67$ 250.24$ 583.34$ 250.24$ 3,500.00$ 3,249.76$ 79‐650‐62‐00‐5426 YOUTH SERVICES GRANT41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 79‐650‐62‐00‐5435 ELECTRICITY1,833.34$ 1,931.62$ 3,666.68$ 1,931.62$ 22,000.00$ 20,068.38$ 79‐650‐62‐00‐5437 TELEPHONE/INTERNET108.34$ ‐$ 216.68$ ‐$ 1,300.00$ 1,300.00$ 79‐650‐62‐00‐5438 CELLULAR TELEPHONE250.00$ 174.47$ 500.00$ 174.47$ 3,000.00$ 2,825.53$ 79‐650‐62‐00‐5445 PORTABLE TOILETS375.00$ 1,042.50$ 750.00$ 1,042.50$ 4,500.00$ 3,457.50$ 79‐650‐62‐00‐5603 PUBLISHING/ADVERTISIN2,250.00$ ‐$ 4,500.00$ ‐$ 27,000.00$ 27,000.00$ 79‐650‐62‐00‐5605 BOOKS/PUBLICATIONS8.34$ ‐$ 16.68$ ‐$ 100.00$ 100.00$ 79‐650‐64‐00‐5600 DUES125.00$ ‐$ 250.00$ 223.32$ 1,500.00$ 1,276.68$ 79‐650‐64‐00‐5604 TRAINING AND CONFEREN41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 79‐650‐64‐00‐5605 TRAVEL EXPENSE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐65‐00‐5802 OFFICE SUPPLIES250.00$ 12.49$ 500.00$ 12.49$ 3,000.00$ 2,987.51$ 79‐650‐65‐00‐5803 PROGRAM EXPENSES4,466.67$ 2,312.34$ 8,933.34$ 8,650.81$ 53,600.00$ 44,949.19$ 79‐650‐65‐00‐5804 OPERATING SUPPLIES83.34$ 7.47$ 166.68$ 7.47$ 1,000.00$ 992.53$ 79‐650‐65‐00‐5805 RECREATION EQUIPMENT166.67$ ‐$ 333.34$ ‐$ 2,000.00$ 2,000.00$ 79‐650‐65‐00‐5808 POSTAGE & SHIPPING666.67$ ‐$ 1,333.34$ 800.00$ 8,000.00$ 7,200.00$ 79‐650‐65‐00‐5812 GASOLINE250.00$ 137.64$ 500.00$ 137.64$ 3,000.00$ 2,862.36$ 79‐650‐65‐00‐5826 MILEAGE25.00$ ‐$ 50.00$ ‐$ 300.00$ 300.00$ 79‐650‐65‐00‐5827 GOLF OUTING EXPENSES500.00$ ‐$ 1,000.00$ ‐$ 6,000.00$ 6,000.00$ 79‐650‐65‐00‐5828 CONCESSIONS1,500.00$ 3,039.02$ 3,000.00$ 3,653.79$ 18,000.00$ 14,346.21$ 79‐650‐65‐00‐5833 HOMETOWN DAYS EXPENSE8,333.34$ 34.37$ 16,666.68$ 34.37$ 100,000.00$ 99,965.63$ 79‐650‐65‐00‐5840 SCHOLARSHIPS83.34$ ‐$ 166.68$ ‐$ 1,000.00$ 1,000.00$ 79‐650‐65‐00‐5841 PROGRAM REFUND583.34$ 270.00$ 1,166.68$ 616.00$ 7,000.00$ 6,384.00$ 79‐650‐72‐00‐6500 IMRF PARTICIPANTS3,461.42$ 2,203.23$ 6,922.84$ 4,390.95$ 41,537.00$ 37,146.05$ 2 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JUNE 2010 ACCOUNT NUMBER AND DESCRIPTION JUNE 2010 BUDGET JUNE 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 79‐650‐72‐00‐6501 SOCIAL SECURITY/MEDIC2,529.25$ 2,128.08$ 5,058.50$ 4,250.82$ 30,351.00$ 26,100.18$ 79‐650‐75‐00‐7002 COMPUTER EQUIP & SOFT216.67$ 1,682.00$ 433.34$ 1,682.00$ 2,600.00$ 918.00$ 79‐650‐78‐00‐9005 MERIT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐78‐00‐9009 RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐78‐00‐9010 MISC RETAIL250.00$ ‐$ 500.00$ ‐$ 3,000.00$ 3,000.00$ 79‐650‐99‐00‐9941 REPAYMENT OF GF LOAN8,333.34$ ‐$ 16,666.68$ ‐$ 100,000.00$ 100,000.00$ TOTAL PARKS & RECREATION EXPENSES121,826.19$ 85,711.83$ 243,652.38$ 162,546.58$ 1,461,912.00$ 1,299,365.42$ TOTAL FUND REVENUES123,364.87$ 132,799.89$ 246,729.74$ 334,628.41$ 1,480,378.00$ 1,145,749.59$ TOTAL FUND EXPENSES121,826.19$ 85,711.83$ 243,652.38$ 162,546.58$ 1,461,912.00$ 1,299,365.42$ FUND SURPLUS (DEFICIT)1,538.68$ 47,088.06$ 3,077.36$ 172,081.83$ 18,466.00$ REC CENTER REVENUES 80‐000‐40‐00‐3999 CARRY OVER BALANCE(5,088.92)$ ‐$ (10,177.84)$ ‐$ (61,067.00)$ (61,067.00)$ 80‐000‐42‐00‐4200 MEMBERSHIP FEES34,166.67$ 34,800.82$ 68,333.34$ 65,543.82$ 410,000.00$ 344,456.18$ 80‐000‐42‐00‐4210 GUEST FEES291.67$ 506.00$ 583.34$ 862.00$ 3,500.00$ 2,638.00$ 80‐000‐42‐00‐4220 SWIM CLASS2,916.67$ 7,082.25$ 5,833.34$ 8,470.25$ 35,000.00$ 26,529.75$ 80‐000‐42‐00‐4230 PERSONAL TRAINING FEE1,250.00$ 915.00$ 2,500.00$ 1,917.00$ 15,000.00$ 13,083.00$ 80‐000‐42‐00‐4240 TANNING SESSIONS208.34$ 115.00$ 416.68$ 354.00$ 2,500.00$ 2,146.00$ 80‐000‐42‐00‐4270 FEES FOR PROGRAMS10,416.67$ 7,102.50$ 20,833.34$ 16,004.50$ 125,000.00$ 108,995.50$ 80‐000‐42‐00‐4280 CONCESSIONS1,000.00$ 1,903.75$ 2,000.00$ 3,030.50$ 12,000.00$ 8,969.50$ 80‐000‐42‐00‐4285 VENDING MACHINES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐42‐00‐4286 RENTAL INCOME250.00$ 70.00$ 500.00$ 471.00$ 3,000.00$ 2,529.00$ 80‐000‐42‐00‐4295 MISC RETAIL41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 80‐000‐44‐00‐4400 DONATIONS/SPONSORSHIP166.67$ 170.00$ 333.34$ 170.00$ 2,000.00$ 1,830.00$ 80‐000‐45‐00‐4550 GRANTS/SCHOLARSHIPS41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ TOTAL REC CENTER REVENUES45,661.11$ 52,665.32$ 91,322.22$ 96,823.07$ 547,933.00$ 451,109.93$ REC CENTER EXPENSES 80‐000‐50‐00‐5107 SALARIES‐ REC CENTER2,795.25$ 2,630.77$ 5,590.50$ 5,261.55$ 33,543.00$ 28,281.45$ 80‐000‐50‐00‐5109 SALARIES‐ PRESCHOOL 2,916.67$ 400.00$ 5,833.34$ 2,964.18$ 35,000.00$ 32,035.82$ 80‐000‐50‐00‐5136 SALARIES‐ PART TIME8,166.67$ 7,359.50$ 16,333.34$ 15,119.63$ 98,000.00$ 82,880.37$ 80‐000‐50‐00‐5137 SALARIES‐ OVERTIME41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 80‐000‐50‐00‐5150 SALARIES‐ INSTRUCTORS5,416.67$ 4,373.75$ 10,833.34$ 8,469.75$ 65,000.00$ 56,530.25$ 80‐000‐62‐00‐5401 CONTRACTUAL SERVICES1,250.00$ ‐$ 2,500.00$ ‐$ 15,000.00$ 15,000.00$ 80‐000‐62‐00‐5408 MAINTENANCE‐ SUPPLIES916.67$ 640.50$ 1,833.34$ 1,018.65$ 11,000.00$ 9,981.35$ 80‐000‐62‐00‐5410 MAINTENANCE‐ OFFICE E375.00$ 240.71$ 750.00$ 240.71$ 4,500.00$ 4,259.29$ 80‐000‐62‐00‐5416 MAINTENANCE‐ GENERAL1,333.34$ 133.49$ 2,666.68$ 2,167.50$ 16,000.00$ 13,832.50$ 80‐000‐62‐00‐5426 GRANTS41.67$ ‐$ 83.34$ ‐$ 500.00$ 500.00$ 80‐000‐62‐00‐5430 TOWEL RENTAL 125.00$ ‐$ 250.00$ 523.12$ 1,500.00$ 976.88$ 80‐000‐62‐00‐5431 POOL REPAIR416.67$ 434.37$ 833.34$ 623.87$ 5,000.00$ 4,376.13$ 80‐000‐62‐00‐5432 LEASE PAYMENT18,000.00$ 18,000.00$ 36,000.00$ 53,000.00$ 216,000.00$ 163,000.00$ 80‐000‐62‐00‐5433 LICENSES/PERMITS58.34$ 150.00$ 116.68$ 350.00$ 700.00$ 350.00$ 80‐000‐62‐00‐5434 POOL SUPPLIES266.67$ 1,107.00$ 533.34$ 1,107.00$ 3,200.00$ 2,093.00$ 80‐000‐62‐00‐5435 ELECTRICITY2,333.34$ 3,605.18$ 4,666.68$ 3,605.18$ 28,000.00$ 24,394.82$ 80‐000‐62‐00‐5437 TELEPHONE/INTERNET/CA145.84$ 116.54$ 291.68$ 116.54$ 1,750.00$ 1,633.46$ 80‐000‐62‐00‐5438 CELLULAR PHONE50.00$ 29.08$ 100.00$ 29.08$ 600.00$ 570.92$ 80‐000‐62‐00‐5439 PROPERTY TAX4,416.67$ ‐$ 8,833.34$ 26,839.85$ 53,000.00$ 26,160.15$ 80‐000‐62‐00‐5440 SECURITY41.67$ 60.00$ 83.34$ 60.00$ 500.00$ 440.00$ 80‐000‐62‐00‐5603 PUBLISHING/ADVERTISIN125.00$ ‐$ 250.00$ 360.00$ 1,500.00$ 1,140.00$ 80‐000‐62‐00‐5605 BOOKS/PUBLICATION4.17$ ‐$ 8.34$ ‐$ 50.00$ 50.00$ 80‐000‐64‐00‐5600 DUES16.67$ ‐$ 33.34$ ‐$ 200.00$ 200.00$ 80‐000‐64‐00‐5604 TRAINING & CONFERENCE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐64‐00‐5605 TRAVEL EXPENSES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐65‐00‐5802 OFFICE SUPPLIES216.67$ ‐$ 433.34$ ‐$ 2,600.00$ 2,600.00$ 80‐000‐65‐00‐5803 PROGRAM EXPENSES1,416.67$ 1,094.78$ 2,833.34$ 1,841.74$ 17,000.00$ 15,158.26$ 80‐000‐65‐00‐5804 OPERATING SUPPLIES250.00$ 84.00$ 500.00$ 84.00$ 3,000.00$ 2,916.00$ 80‐000‐65‐00‐5805 RECREATION EQUIPMENT500.00$ ‐$ 1,000.00$ ‐$ 6,000.00$ 6,000.00$ 80‐000‐65‐00‐5808 POSTAGE & SHIPPING50.00$ ‐$ 100.00$ ‐$ 600.00$ 600.00$ 80‐000‐65‐00‐5812 GASOLINE25.00$ ‐$ 50.00$ ‐$ 300.00$ 300.00$ 80‐000‐65‐00‐5826 MILEAGE16.67$ ‐$ 33.34$ ‐$ 200.00$ 200.00$ 80‐000‐65‐00‐5828 CONCESSIONS EXPENSES500.00$ 2,388.20$ 1,000.00$ 2,602.28$ 6,000.00$ 3,397.72$ 80‐000‐65‐00‐5840 SCHOLARSHIPS33.34$ ‐$ 66.68$ ‐$ 400.00$ 400.00$ 80‐000‐65‐00‐5841 PROGRAM REFUNDS333.34$ 533.00$ 666.68$ 1,001.00$ 4,000.00$ 2,999.00$ 80‐000‐65‐00‐5842 MEMBERSHIP REFUNDS125.00$ 295.00$ 250.00$ 590.00$ 1,500.00$ 910.00$ 80‐000‐72‐00‐6500 IMRF833.34$ 713.97$ 1,666.68$ 1,583.48$ 10,000.00$ 8,416.52$ 80‐000‐72‐00‐6501 SOCIAL SECURITY1,471.50$ 1,117.75$ 2,943.00$ 2,410.51$ 17,658.00$ 15,247.49$ 80‐000‐75‐00‐7002 COMPUTER EQUIP & SOFT266.67$ 1,182.00$ 533.34$ 1,182.00$ 3,200.00$ 2,018.00$ 80‐000‐75‐00‐7003 OFFICE EQUIPMENT25.00$ ‐$ 50.00$ ‐$ 300.00$ 300.00$ 80‐000‐75‐00‐7500 PHONE SYSTEM16.67$ ‐$ 33.34$ ‐$ 200.00$ 200.00$ 80‐000‐78‐00‐9002 NICOR916.67$ 534.56$ 1,833.34$ 534.56$ 11,000.00$ 10,465.44$ 80‐000‐78‐00‐9010 MISC RETAIL25.00$ ‐$ 50.00$ ‐$ 300.00$ 300.00$ 80‐000‐99‐00‐9979 TRANSFER TO PARKS & R ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL REC CENTER EXPENSES56,275.19$ 47,224.15$ 112,550.38$ 133,686.18$ 675,301.00$ 541,614.82$ 3 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORTFISCAL YEARMONTH DATE OF REPORT / AUGUST 12, 2010 FY10/11JUNE 2010 ACCOUNT NUMBER AND DESCRIPTION JUNE 2010 BUDGET JUNE 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE TOTAL FUND REVENUES45,661.11$ 52,665.32$ 91,322.22$ 96,823.07$ 547,933.00$ 451,109.93$ TOTAL FUND EXPENSES56,275.19$ 47,224.15$ 112,550.38$ 133,686.18$ 675,301.00$ 541,614.82$ FUND SURPLUS (DEFICIT)(10,614.08)$ 5,441.17$ (21,228.16)$ (36,863.11)$ (127,368.00)$ 4 of 4 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 N / A Majority Discussion, direction and approval – if consensus achieved with YYBSA Bart Olson Parks and Recreation Name Department YYBSA Agreement 2011 A first draft of the agreement for 2011. YYBSA has preliminarily reviewed it and changes to the 1st section of the agreement will be presented at the meeting. 1 DRAFT (08-20-2010) AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this ______ day of _______ 2010, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the “Association”). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association’s use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City’s athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association’s use of the parks and fields designated by the city shall be nonexclusive. a. YYBSA registration records for leagues played in the spring/summer 2010 shall be used to determine the amount of fields available to the Association in spring/summer 2011, as dictated by the Athletic Field Rental Policy. b. Selection of fields by YYBSA for the in-house league shall be made by DATE. c. Selection of fields by YYBSA for the travel league shall be made by DATE if no other field use agreement containing a travel team is approved by City Council. i. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of $5 per in-house game and $19 per travel game shall be paid by YYBSA to the city according to the following payment schedule: 50% by DATE, 50% by DATE. Fees for 2010 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2010. The fees exclude tournaments which have a separate fee structure. Tournament schedule dates must be submitted to the Recreation Department by November 30, 2010 to guarantee set dates. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. Deleted: 16 Deleted: 1. Deleted: designated by the city at those times that are mutually acceptable to each of the parties for a Deleted: April 1 Deleted: 0 Deleted: September 30, 2010 Deleted: The Association’s use of the parks designated by the city shall be subject to the city’s ordinances, policies and direction of the city’s officers and as otherwise hereinafter provided. Master Schedules must be submitted to the city for use of the fields, inclusive of rain dates by March 1, 2010. Schedules will be approved by the city based on availability. Any changes to the schedule by YYBSA are due to the City by 9:00 am the Friday prior to the week of play. If a game is rained out, the game may not be rescheduled within the same week; the earliest it may be rescheduled is the following week Formatted Deleted: <#>.¶ <#>¶ <#>2.Use. The Association agrees to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the city, the Association agrees to adhere to all city ordinances, use policies and procedures while in the parks and fields.¶ <#>¶ 3. Deleted: $15 per player for all registered players of YYBSA that ¶ use city owned fields and facilities shall be paid Deleted: March 1 Deleted: May 1, 2010 Deleted: , YYBSA registration records for 2010 shall be used to determine the total fee to be paid to the city, with said records being open for city review upon request. Deleted: 09 2 The fee for field usage will be waved for YYBSA’s Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks & Recreation Department thirty days in advance of the event. The City Parks and Recreation Department agrees to inform the Association by August 30, 2010 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks.  Inspect the fields prior to use daily  Litter control through daily collection when scheduled use by the Association  Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City’s “General policies and procedures for use of the United City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by YYBSA under the terms of this agreement, while YYBSA activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department’s “Sponsorship Terms and Policies”. Advertisements are limited to 3’ x 5’ in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. Deleted: c Deleted: September Deleted: a Deleted: maintenance fee Deleted: 1 Deleted: . Deleted: The fee is to be applied toward the maintenance costs of the fields and facilities to be used by the Association in 2010, excluding tournaments which have a separate fee structure. The intent to charge this fee and its amount will be proposed in the 2010 Agreement between the city and the Association and is subject to approval by the City Council Deleted: . 3 c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days’ prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association’s liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association’s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the 4 parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association’s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association’s duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association’s sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city’s approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association’s liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 5 THE UNITED CITY OF YORKVILLE By: ___________________________________ Mayor, United City of Yorkville By: ___________________________________ Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: _______________________________ President Attest: ___________________________ Representative 6 Exhibit A Parks Policies and Procedures 1 DRAFT (08-20-2010) AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this ______ day of _______ 2010, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the “Association”). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association’s use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City’s athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association’s use of the parks and fields designated by the city shall be nonexclusive. a. YYBSA registration records for leagues played in the spring/summer 2010 shall be used to determine the amount of fields available to the Association in spring/summer 2011, as dictated by the Athletic Field Rental Policy. b. Selection of fields by YYBSA for the in-house league shall be made by DATE. c. Selection of fields by YYBSA for the travel league shall be made by DATE if no other field use agreement containing a travel team is approved by City Council. i. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of $5 per in-house game and $19 per travel game shall be paid by YYBSA to the city according to the following payment schedule: 50% by DATE, 50% by DATE. Fees for 2010 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2010. The fees exclude tournaments which have a separate fee structure. Tournament schedule dates must be submitted to the Recreation Department by November 30, 2010 to guarantee set dates. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. 2 The fee for field usage will be waved for YYBSA’s Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks & Recreation Department thirty days in advance of the event. The City Parks and Recreation Department agrees to inform the Association by August 30, 2010 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks.  Inspect the fields prior to use daily  Litter control through daily collection when scheduled use by the Association  Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City’s “General policies and procedures for use of the United City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by YYBSA under the terms of this agreement, while YYBSA activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department’s “Sponsorship Terms and Policies”. Advertisements are limited to 3’ x 5’ in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. 3 c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days’ prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association’s liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association’s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the 4 parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association’s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association’s duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association’s sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city’s approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association’s liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 5 THE UNITED CITY OF YORKVILLE By: ___________________________________ Mayor, United City of Yorkville By: ___________________________________ Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: _______________________________ President Attest: ___________________________ Representative 6 Exhibit A Parks Policies and Procedures Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 N / A Majority Discussion, direction and approval – if consensus achieved with Reds Bart Olson Parks and Recreation Name Department Reds Agreement 2011 A first draft of the agreement for 2011. The terms have been preliminarily Discussed with the Reds, but as of Friday they have not reviewed the agreement. 1 DRAFT (08-20-2010) AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE REDS This agreement is made and entered into this ______ day of _______ 2010, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and the YORKVILLE REDS, an Illinois not-for-profit corporation (the “Association”). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association’s use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City’s athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association’s use of the parks and fields designated by the city shall be nonexclusive. a. Association registration records for leagues to be played in the spring/summer 2011 shall be used to determine the amount of fields available to the Association, as dictated by the Athletic Field Rental Policy. i. Selection of fields by the Reds for the travel league shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of $5 per in-house game and $19 per travel game shall be paid by the Association to the city according to the following payment schedule: 50% by March 1, 50% by May 1, 2010. Fees for 2010 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2010. The fees exclude tournaments which have a separate fee structure. Tournament schedule dates must be submitted to the Recreation Department by November 30, 2010 to guarantee set dates. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 2010 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 2 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks.  Inspect the fields prior to use daily  Litter control through daily collection when scheduled use by the Association  Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City’s “General policies and procedures for use of the United City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement, while the Association’s activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department’s “Sponsorship Terms and Policies”. Advertisements are limited to 3’ x 5’ in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days’ prior written notice to the city, and shall contain the following 3 endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association’s liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association’s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association’s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association’s duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole 4 discretion, may participate in the defense of such claims at the Association’s sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city’s approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association’s liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: ___________________________________ Mayor, United City of Yorkville By: ___________________________________ 5 Park and Recreation Board Yorkville Reds By: _______________________________ President Attest: ___________________________ Representative 6 Exhibit A Parks Policies and Procedures Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 N / A Majority Discussion, direction and approval – if consensus achieved with YTS Bart Olson Parks and Recreation Name Department YTS Agreement 2011 A first draft of the agreement for 2011. The terms have been preliminarily discussed with YTS. 1 DRAFT (08-20-2010) AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE TRAVEL SPORTS This agreement is made and entered into this ______ day of _______ 2010, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and YORKVILLE TRAVEL SPORTS, an Illinois not-for-profit corporation (the “Association”). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association’s use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City’s athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2011 and ending October 15, 2011. The parties agree that the Association’s use of the parks and fields designated by the city shall be nonexclusive. a. Association registration records for leagues played in the spring/summer 2011 shall be used to determine the amount of fields available to the Association in spring/summer 2011, as dictated by the Athletic Field Rental Policy. i. Selection of fields by the Association for the travel league shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. 2. Fees. A fee equal to the amount of $5 per in-house game and $19 per travel game shall be paid by the Association to the city according to the following payment schedule: 50% by March 1, 50% by May 1, 2010. Fees for 2010 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2010. The fees exclude tournaments which have a separate fee structure. Tournament schedule dates must be submitted to the Recreation Department by November 30, 2010 to guarantee set dates. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 2010 of its intent to charge field rental fees for the 2012 season, its amount, and a date by which the fee must be paid in full. 2 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks.  Inspect the fields prior to use daily  Litter control through daily collection when scheduled use by the Association  Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City’s “General policies and procedures for use of the United City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement, while the Association’s activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department’s “Sponsorship Terms and Policies”. Advertisements are limited to 3’ x 5’ in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days’ prior written notice to the city, and shall contain the following 3 endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association’s liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association’s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association’s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association’s duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole 4 discretion, may participate in the defense of such claims at the Association’s sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city’s approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association’s liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: ___________________________________ Mayor, United City of Yorkville By: ___________________________________ 5 Park and Recreation Board YORKVILLE TRAVEL SPORTS By: _______________________________ President Attest: ___________________________ Representative 6 Exhibit A Parks Policies and Procedures Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number August 26, 2010 N / A Discussion Bart Olson Parks and Recreation Name Department Staff reports Written reports from the Interim Director, City Parks Designer and verbal reports from the Superintendent of Parks and Superintendent of Recreation. 1) Park Board Items at City Council a. The following items were on the August 10th City Council agenda: i. Bike Trail Referendum – While this agenda item did not go in front of the Park Board, it deals with a recreation amenity. The City Council chose to approve a resolution that authorizes a public question to be placed on the ballot for the November 2010 election, which asks for $1 million for bike trails in the City. ii. REC Center discussion – The discussion on the REC Center resulted in no official action. Details of the discussion are included within my memo for the REC Center item at this meeting. b. The following items are on the August 24th City Council agenda: i. Route 47 easements – A strip of Town Square Park will be taken as a result of the Route 47 widening, which we have known for some time. Of recent news, the strip will impact the current landscaping and park sign at the southeast corner of the park. IDOT will be giving the City money ($5,000) to replace and move the landscaping and sign. ii. Finance Director interview (closed session) – The executive session for personnel on the City Council agenda is to interview a Finance Director candidate. Contingent upon a successful interview, mayoral appointment, and City Council confirmation, a new Finance Director could be in place by the end of September. 2) Town Square Park sidewalks – Town Square sidewalks are being replaced one length at a time. The north side of the park was torn up and concrete was poured this week. These projects were authorized under the City-wide capital fund. 3) Baseball field updates – Locations for ballfields to be located in the Bristol Bay regional park and Cannonball Ridge Park will be brought to the Park Board in the very near future. We have access to funds through land-cash (Bristol Bay), budget surplus and earthwork bonds (Cannonball Ridge) to build both fields. The construction of both of these fields prior to April 2011 will solve our field supply issues, but must be debated and authorized by the Park Board. 4) Future agenda items at Park Board – A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation CC: Date: August 20, 2010 Subject: Weekly Director’s Report Fu t u r e P a r k B o a r d A g e n d a I t e m s Me e t i n g D a t e P r e s e n t a t i o n s O l d B u s i n e s s N e w B u s i n e s s S t a f f R e p o r t s Se p t e m b e r 9 , 2 0 1 0 1. B a s e b a l l f i e l d c o n s t r u c t i o n f o r 2 0 1 1 1 . A u g u s t 2 0 1 0 B u d g e t R e p o r t 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( w r i t t e n ) 3. P a r k s ( v e r b a l ) Se p t e m b e r 2 3 , 2 0 1 0 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( v e r b a l ) 3. P a r k s ( w r i t t e n ) 4. P a r k s D e s i g n e r (w r i t t e n ) Oc t o b e r 1 4 , 2 0 1 0 1. S e p t e m b e r 2 0 1 0 B u d g e t R e p o r t 2. S t r a t e g i c P l a n n i n g 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( w r i t t e n ) 3. P a r k s ( v e r b a l ) Oc t o b e r 2 8 , 2 0 1 0 1. S t r a t e g i c p l a n n i n g 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( v e r b a l ) 3. P a r k s ( w r i t t e n ) 4. P a r k s D e s i g n e r (w r i t t e n ) No v e m b e r 4 , 2 0 1 0 (F i r s t T h u r s d a y ) 1. A u d i t p r e s e n t a t i o n ( T E N T A T I V E ) 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( w r i t t e n ) 3. P a r k s ( v e r b a l ) No v e m b e r 1 8 , 2 0 1 0 (T h i r d T h u r s d a y ) 1. O c t o b e r 2 0 1 0 B u d g e t R e p o r t 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( v e r b a l ) 3. P a r k s ( w r i t t e n ) 4. P a r k s D e s i g n e r (w r i t t e n ) De c e m b e r 2 , 2 0 1 0 (F i r s t T h u r s d a y ) 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( w r i t t e n ) 3. P a r k s ( v e r b a l ) De c e m b e r 1 6 , 2 0 1 0 (T h i r d T h u r s d a y ) 1. N o v e m b e r 2 0 1 0 B u d g e t R e p o r t 1. D i r e c t o r ' s ( w r i t t e n ) 2. R e c r e a t i o n ( v e r b a l ) 3. P a r k s ( w r i t t e n ) 4. P a r k s D e s i g n e r (w r i t t e n ) Additional BusinessExecutive Sessions  Attended Northern Illinois Hunting and Fishing Days meeting  EPA 319 Grant – Riverfront Parking Lot  Illinois Transportation Enhancement Program Grant – Kennedy Road  Boat Access and Development Grant (re-submission)  Full Circle Grant  Bristol Bay A prep and build day Memorandum To: Yorkville Park Board From: Laura Schraw, City Park Designer CC: Bart Olson, Interim Director of Parks and Recreation Date: August 18, 2010 Subject: Park Designer Report