The URL can be used to link to this page

Park Board Packet 2010 11-18-10 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 8:00 p.m. – Revised Meeting Time November 18, 2010 REVISED: 11/17/10 Call to Order: Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Seaver Tarulis Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation – Bart Olson, Superintendent of Recreation – Sue Swithin, Superintendent of Parks – Scott Sleezer, Park Designer – Laura Schraw, City Council Liaison to Park Board – Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board meeting – October 14* Park Board meeting – October 28* Bills Review: Bill list* Old Business: Park Naming Request – Marge Cline* New Business: Discussion of 2011 Park Board dates* Athletic Field Policy* Park Rental Policy* Special Events Reports October Budget Report Strategic Planning Reports: Director’s Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: New Business continued: Adjournment: Next meeting: Thursday, December 2, 2010 (first Thursday of the month) *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Minutes Parks and Recreation Administration Office 7:00 p.m. – October 14, 2010 Call to Order: Ken Koch called the meeting to order at 7:05 pm and welcomed new board member, Seaver Tarulis. Roll Call: Ken Koch – Yes; Debbie Horaz – Yes; Kelly Sedgwick – Yes; Vickie Coveny – Yes; Seaver Tarulis – Yes Introduction of Guests, City Officials and Staff:  Interim Director of Parks and Recreation – Bart Olson  Superintendent of Parks – Scott Sleezer  Park Designer – Laura Schraw  City Council Liaison to Park Board – Diane Teeling, Ward 4 Alderwoman (arrived 7:50 pm)  Recreation Manager – Tim Evans for Sue Swithin Guests  Marty Michalisko  Matthew Zudordzny and Matthew Hess – Boy Scouts of America, Plano Troop 71 Public Comment: Marty Michalisko indicated he had talked with the Mayor about his interest in serving as a member of the Park Board. He wanted to attend a meeting and observe the organization. The two Boy Scouts needed to attend a public meeting as part of their Citizenship of the Community merit badge requirements. Presentations: None Approval of Minutes: Park Board meeting – September 23, 2010* Ken Koch asked for a motion to approve the meeting minutes of September 23, 2010. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Bill list* Members reviewed the bills list. Scott Sleezer indicated the bill paid to Illinois Valley Urban Lumberjacks was for work done after a bad windstorm at Fox Hill West Park. Ken Koch asked for a motion to approve the bills list. Debbie Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Ken Koch – Yes; Debbie Horaz – Yes; Kelly Sedgwick – Yes; Vickie Coveny – Yes; Seaver Tarulis – Yes Koch advised that as a new board member, Seaver Tarulis will be added to the bank signature list to sign checks. Bart Olson said that he delivers board packets to members, but the agenda packet is also available on-line (www.yorkville.il.us/gov_mtgs_minutes.php). Park Board Meeting Minutes – October 14, 2010 2 Old Business: None New Business: September 2010 Budget Report Bart Olson reviewed the September 2010 budget reports in the agenda packet and indicated the park district is doing fairly well. He advised that the entire city budget report is included in the packet. Members liked the new format. There were no questions. Park Naming Request – Marge Cline Olson reviewed the application for a naming request for the Riverfront Park Whitewater Recreational Facility, or the Glen Palmer Dam bypass channel as the State refers to it. The facility is going to be owned by the State, but operated and maintained by the City. The State has deferred to the City on naming the facility. The board reviewed a variety of e-mails, websites, news articles, and other information on Marge Cline. While she has not specifically contributed anything to Yorkville, she has contributed much to the paddling community for 30 years before her passing. The naming request is supported by Tom Lindblade, President of the Paddling Council, and Sigrid Pilgrim, Director of the Paddling Council. Lindblade and Pilgrim plan to attend the October 28, 2010, Park Board meeting to give a presentation and answer questions about Marge Cline. The board recommended tabling this request at this time. The board will discuss further after the October 28 presentation by Lindblade and Pilgrim. PARC Grant Bart Olson advised that the Illinois Department of Natural Resources (IDNR) released information on October 1, 2010, regarding the state’s new Park and Recreational Facility Construction (PARC) Grant Program. IDNR will accept applications from October 15 through November 29, 2010. After discussion and review of the grant program, members agreed the park board will not pursue the PARC grant application at this time. Reports: Director’s Report 1. Whitewater Park testing – Testing for the chute was conducted October 4 and 5, 2010. The “challenge” chute to the north was almost completely calm with one small drop, and the “easy” chute was quite rocky and challenging. After configuring some rocks and further construction, they expect to test again. The facility is scheduled to open mid- November. Members agreed to have the ribbon-cutting ceremony in the Spring. 2. There are two vacancies on the Park Board. Seaver Tarulis was introduced as filling the one vacancy. 3. A withdrawal notice via e-mail was received from Elizabeth Ochoa. Staff is in the process of refunding the remainder of her engineering deposit. Park Board Meeting Minutes – October 14, 2010 3 4. Town Square Park sidewalks – The storm sewer has been completed on the west side and staff is finishing the west-side sidewalk. Recreation Report A written report was included in the agenda packet. Members discussed the activities during Hometown Days. Approximately 40,000 people attended throughout the entire weekend. It was noted the carnival on Thursday went well and was good for the community. Tim Evans said that we should make budget and a detailed report will follow once all revenue and expenses have been recorded. Parks Report Scott Sleezer reported that the sidewalk construction at Town Square Park has been completed. Signs not to drive over the sidewalk will be placed in appropriate areas. The baseball field in Riemenschneider Park is complete. Parks Designer Report No report Additional Business: Diane Teeling attended the city council meeting held on Tuesday, October 12, 2010. She reported that the baseball rental agreement was discussed. According to the agreement approved by the Park Board, non-profits are given two free tables associated with each tournament. The council recommended waiving the table fee completely for non-profits and the agreement was approved with the amendment. Discussion followed in response to this action by the council. The baseball rental agreement will be brought back to the Park Board for discussion and recommendations. Suspend meeting for Executive Session: Ken Koch asked for a motion to suspend the regular meeting at 8:30 pm and go into Executive Session. Debbie Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Adjournment of Executive Session: Ken Koch asked for a motion to end the executive session at 8:45 pm and reconvene into the regular Park Board meeting. Vickie Coveny made the motion and Debbie Horaz seconded the motion. The motion was unanimously approved by voice vote. Executive Session: For the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. New Business continued: Release of executive session minutes* The board went back into regular session at 8:45 pm and Bart Olson read the executive session minutes to be released: October 11, 2007. Park Board Meeting Minutes – October 14, 2010 4 Ken Koch asked for a motion to release the October 11, 2007, executive session minutes. Kelly Sedgwick made the motion and Debbie Horaz seconded the motion. The motion was approved by roll call vote: Ken Koch – Yes; Debbie Horaz – Yes; Kelly Sedgwick – Yes; Vickie Coveny – Yes; Seaver Tarulis – Yes. Adjourn Meeting: Ken Koch asked for a motion to adjourn the regular meeting at 8:50 pm. Debbie Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, October 28, 2010 *Items needing Board approval or recommendation Respectfully Submitted By: Louise A. Beukelman Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Parks and Recreation Administration Office 7:00 p.m. October 28, 2010 Call to Order: Ken Koch called the meeting to order at 7:13 p.m. Roll Call: Ken Koch – Yes; Vickie Coveny – Yes; Seaver Tarulis – Yes The business meeting was cancelled due to the lack of a quorum. However, the guests from the Illinois Padding Council and Chicago Whitewater Association were invited to give their presentation to the members present. Introduction of Guests, City Officials and Staff: Superintendent of Recreation – Sue Swithin Superintendent of Parks – Scott Sleezer City Council Liaison to Park Board –Diane Teeling, Ward 4 Alderman Richard Hart – Chief of Police Tom Lindblade, President, Illinois Paddling Council Gary Mechanic, Vice President, Illinois Paddling Council Sigrid Pilgrim, Board Member, Illinois Paddling Council Erik Sprenne, Chicago Whitewater Association Representative Rich Hart, Yorkville Chief of Police Presentation: Sigrid Pilgrim, board member of the Illinois Paddling Council, gave a presentation to members present supporting the Illinois Paddling Council’s request to name the Riverfront Park Whitewater Recreational Facility after Marge Cline. Pilgrim spoke about the contributions that Cline made to the paddling community for 30 years before her passing. She discussed Cline’s personal involvement in teaching water safety and becoming a mentor to people who wanted to paddle. Cline was not a resident of Yorkville, but she was well known in the Chicago area and recognized nationally. Tom Lindblade, Gary Mechanic, and Eric Sprenne gave their comments and answered questions from the park board. They thanked members present for the opportunity to make the presentation on behalf of Marge Cline. The narrative Pilgrim distributed at the meeting is included in the minutes and details the many accomplishments and contributions of Marge Cline to the paddling community. The Marge Cline naming request will be brought back to the Park Board for discussion and recommendation. Public Comment: Sue Swithin took a picture of the guests from the Illinois Paddling Council and Chicago Whitewater Association presenting Rich Hart, Yorkville Chief of Police, with a donation of $500.00 from the Chicago Whitewater Association and $300.00 from the Illinois Paddling Council. Monies will be used for rescue equipment and training. The Chief thanked both organizations. Adjournment A motion was made by Vickie Coveny and seconded by Seaver Tarulis to adjourn the meeting at 8:15 p.m. The next meeting is scheduled for Thursday, November 4, 2010. Respectfully submitted, Louise A. Beukelman Park Board Meeting October 28, 2010 Page 2 of 3 The narrative from Sigrid Pilgrim that was discussed and distributed at the meeting is included in the minutes as follows: MARGE CLINE - DECEMBER 27, 1940 - OCTOBER 29, 2007 Marge Cline started paddling in 1949 in a dugout canoe and continued her involvement in the sport throughout her much too short life. Marge was an important and active member of both national and local paddling organizations. She has started and trained thousands of paddlers in the Chicago area for over 3 decades. In 2000, Marge Cline was honored by Paddler Magazine for being one of 100 "Paddlers of the 20th Century" who've made a difference. She was also given posthumously the Illinois Environmental Hero Award by then Lt Governor Pat Quinn. Marge was instrumental in bringing the American Canoe Association's instructor program to the Midwest, especially after the Red Cross discontinued its own small boat instruction classes. Marge took it upon herself to provide instructor training to numerous organizations - Boy Scouts, Girl Scouts, Nature Centers, Summer Camps, River Stewart Volunteers such as the Friends of the Chicago River, and many more. Paddlesport in Illinois and throughout the Midwest, if not the Nation, owe much to Marge by her insistence on paddling education and safety To name the Yorkville Whitewater Venue in her honor would be a tribute to her dedication to safety and recognize her achievement. Some notable accomplishments that Marge Cline has been known for:  Candidate for International Whitewater Hall of Fame 2006  President, American Whitewater Association 1982- I 988  Paddler Magazine - 100 Paddlers of the Century  1990 ACA 'Legend of Paddling' award  2002 ACA 'President's Award'  President of the Midwest Division of ACA  National board of directors of ACA  Instructor Trainer Educator with ACA (only 1 of about 20 in the country)  Editor of the CW A newsletter for 28.5 years  Judge for many years at the National Paddling Film Festival  1983 National Paddling Film Festival - Winner 8mm Film: Recreational Scenic- Gallatin and Yellowstone River My own personal memories of Marge Cline go back to the late 1970's when she joined what was then and continues to be one of the Chicago Whitewater Association's winter instructional programs at the YMCA's pool in Oak Park. Soon Marge took over the club's newsletter and was its editor for over 28 years. During that time she also started and distributed CONFLUENCE - a compilation of the best articles from other clubs' newsletters she exchanged with organizations around the country. Park Board Meeting October 28, 2010 Page 3 of 3 Marge Cline viewed paddling a canoe or kayak not only as a recreational activity, but a means to gain self confidence and self reliance, as well as to appreciate nature and respect the power of moving water. The Yorkville Whitewater Venue is a facility that has tremendous potential as has been shown in many other similar venues. I know if Marge was still with us, she would be standing in my place and already have made a commitment to conduct educational classes for anyone interested in learning the skill of putting a blade to water! But beyond offering instructional paddling programs or letting anyone just enjoy the pleasures of riding the waves, your facility also has value in teaching water safety/rescue skills, basic hydrology or limnology and in general, be a teaching resource for many environmental and outdoor subjects - all of which Marge Cline believed in and shared with her legacy of students. I am also convinced that naming the Yorkville Whitewater Venue in honor of Marge Cline, would give your city important recognition beyond your borders. Word has already spread into neighboring states and we have already received comments from paddlers there that they cannot wait to come. With Marge Cline -lovingly also known as RIVER MOM - still being so well known in the paddling community - dedicating the facility to her will quickly become widely known. The positive economic impact of whitewater venues is well known. The uniqueness of the Yorkville Facility in our region and the recognition of Marge Cline's contributions to the sport nationally, regionally, and locally, are mutually reinforcing to the benefit of your city. I greatly appreciate your consideration of naming the Yorkville Whitewater Course in honor of MARGE CLINE. Respectfully submitted Sigrid Pilgrim DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - AC T I O N A C T I O N G R A P H I X L T D 3 2 7 2 0 9 / 2 2 / 1 0 0 1 B R A T F E S T M E N U 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 2 6 . 0 0 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 2 6 . 0 0 V E N D O R T O T A L : 2 6 . 0 0 AM E R F I T N A M E R I C A N F I T N E S S W H O L E S A L E R S 5 3 5 9 5 1 0 / 2 7 / 1 0 0 1 F I T N E S S D R I N K S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 2 8 1 1/ 1 8 / 1 0 2 5 8 . 4 5 C O N C E S S I O N S E X P E N S E S I N V O I C E T O T A L : 2 5 8 . 4 5 V E N D O R T O T A L : 2 5 8 . 4 5 AQ U A P U R E A Q U A P U R E E N T E R P R I S E S , I N C . 7 0 7 1 0 1 0 / 2 7 / 1 0 0 1 R E B U I L T E X T E R N A L S P A M O T O R 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 1 1 1/ 1 8 / 1 0 3 8 0 . 0 0 P O O L R E P A I R I N V O I C E T O T A L : 3 8 0 . 0 0 V E N D O R T O T A L : 3 8 0 . 0 0 AR A M A R K A R A M A R K U N I F O R M S E R V I C E S 6 1 0 - 6 9 1 6 8 8 1 1 0 / 1 2 / 1 0 0 1 U N I F O R M S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 2 1 1 1/ 1 8 / 1 0 4 9 . 7 2 W E A R I N G A P P A R E L I N V O I C E T O T A L : 4 9 . 7 2 6 1 0 - 6 9 2 6 3 2 6 1 0 / 2 6 / 1 0 0 1 U N I F O R M S 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 2 1 1 1/ 1 8 / 1 0 3 7 . 2 4 W E A R I N G A P P A R E L I N V O I C E T O T A L : 3 7 . 2 4 V E N D O R T O T A L : 8 6 . 9 6 BA N C A M E R B A N C O F A M E R I C A L E A S I N G 0 1 1 6 8 2 1 5 6 - P R 1 2 / 0 1 / 1 0 0 1 C O P I E R L E A S E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 1 0 1 1/ 1 8 / 1 0 1 7 8 . 0 0 M A I N T E N A N C E - O F F I C E E Q U I P M E DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - BA N C A M E R B A N C O F A M E R I C A L E A S I N G 0 1 1 6 8 2 1 5 6 - P R 1 2 / 0 1 / 1 0 0 2 C O P I E R L E A S E 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 0 1 1/ 1 8 / 1 0 1 9 8 . 0 0 M A I N T E N A N C E - O F F I C E E Q U I P . I N V O I C E T O T A L : 3 7 6 . 0 0 V E N D O R T O T A L : 3 7 6 . 0 0 BA R R E T T S B A R R E T T ' S E C O W A T E R 2 0 6 3 1 9 1 0 / 2 9 / 1 0 0 1 S O L A R S A L T 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 1 6 . 1 0 M A I N T E N A N C E - S U P P L I E S I N V O I C E T O T A L : 1 6 . 1 0 V E N D O R T O T A L : 1 6 . 1 0 BE U K E L M L L O U I S E A . B E U K E L M A N 1 0 2 8 1 0 1 1 / 0 3 / 1 0 0 1 O C T O B E R 2 8 T H M E E T I N G M I N U T E S 7 9 - 6 5 0 - 5 0 - 0 0 - 5 1 5 0 1 1/ 1 8 / 1 0 7 0 . 0 0 S A L A R I E S - I N S T R U C T O R C O N T R I N V O I C E T O T A L : 7 0 . 0 0 V E N D O R T O T A L : 7 0 . 0 0 CO M E D C O M M O N W E A L T H E D I S O N 7 9 8 2 2 0 5 0 5 7 - 1 1 1 0 1 0 / 2 9 / 1 0 0 1 2 0 2 C O U N T R Y S I D E U N I T D 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 5 1 1/ 1 8 / 1 0 1 0 2 . 5 8 E L E C T R I C I T Y I N V O I C E T O T A L : 1 0 2 . 5 8 7 9 8 2 2 0 6 0 1 8 - 1 1 1 0 1 1 / 0 1 / 1 0 0 1 2 0 2 C O U N T R Y S I D E U N I T E 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 5 1 1/ 1 8 / 1 0 2 , 8 3 0 . 7 3 E L E C T R I C I T Y I N V O I C E T O T A L : 2 , 8 3 0 . 7 3 V E N D O R T O T A L : 2 , 9 3 3 . 3 1 DO O R D O O R D O O R T O D O O R D I R E C T 1 3 8 4 1 P R 1 1 / 0 4 / 1 0 0 1 8 , 0 0 0 W I N T E R S P R I N G C A T A L O G S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 8 1 1/ 1 8 / 1 0 9 9 6 . 0 0 P O S T A G E & S H I P P I N G I N V O I C E T O T A L : 9 9 6 . 0 0 V E N D O R T O T A L : 9 9 6 . 0 0 DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - FA S T E N A L F A S T E N A L C O M P A N Y I L O S W 4 8 8 4 1 1 / 0 1 / 1 0 0 1 N A I L S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 2 3 . 4 8 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 2 3 . 4 8 V E N D O R T O T A L : 2 3 . 4 8 FI T Z S I M F F R E D E R I C K J . F I T Z S I M M O N S 1 0 1 2 1 0 1 0 / 1 2 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 0 5 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 V E N D O R T O T A L : 1 0 5 . 0 0 FO X V A L L E F O X V A L L E Y T R O P H Y & A W A R D S 2 6 6 1 2 1 0 / 2 1 / 1 0 0 1 P L A S T I C S I G N 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 2 1 1/ 1 8 / 1 0 6 . 5 0 O F F I C E S U P P L I E S I N V O I C E T O T A L : 6 . 5 0 2 6 6 4 0 1 1 / 0 2 / 1 0 0 1 4 N A M E B A D G E S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 2 6 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 2 6 . 0 0 V E N D O R T O T A L : 3 2 . 5 0 FV T R A D I N F O X V A L L E Y T R A D I N G C O M P A N Y S 1 3 7 6 8 1 0 / 2 9 / 1 0 0 1 R E S O L U T I O N T - S H I R T S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 3 6 0 . 0 0 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 3 6 0 . 0 0 V E N D O R T O T A L : 3 6 0 . 0 0 HA R R I S K H A R R I S , K E R I N 0 5 2 1 - 1 6 1 1 / 0 4 / 1 0 0 1 P O L A R E X P R E S S C O O K I E S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 1 0 0 . 0 0 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 1 0 0 . 0 0 V E N D O R T O T A L : 1 0 0 . 0 0 DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - HA Y D E N S H A Y D E N ' S W 2 0 8 0 - 0 0 1 0 / 2 9 / 1 0 0 1 T A L L Y C O U N T E R S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 3 5 . 0 0 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 3 5 . 0 0 V E N D O R T O T A L : 3 5 . 0 0 HA Y E N R R A Y M O N D H A Y E N 1 0 1 2 1 0 1 0 / 1 2 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 0 5 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 V E N D O R T O T A L : 1 0 5 . 0 0 HU T H M M A R K A . H U T H 1 0 1 4 1 0 1 0 / 1 4 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 7 0 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 7 0 . 0 0 V E N D O R T O T A L : 7 0 . 0 0 IL P D 4 8 1 1 I L L I N O I S S T A T E P O L I C E 1 0 2 6 1 0 - P R 1 0 / 2 6 / 1 0 0 1 B A C K G R O U N D C H E C K S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 3 4 . 2 5 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 3 4 . 2 5 V E N D O R T O T A L : 3 4 . 2 5 JT H O M A S J T H O M A S D I S T R I B U T O R S L L C S I 0 0 0 0 4 7 6 1 1 1 0 / 2 5 / 1 0 0 1 L E F T S I D E T R A N S A X E L 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 8 7 4 . 0 0 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E T O T A L : 8 7 4 . 0 0 S I 0 0 0 0 4 8 2 1 9 1 0 / 2 9 / 1 0 0 1 G R A S S H O P P E R R E P A I R 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 1 0 6 . 6 3 M A I N T E N A N C E - E Q U I P M E N T I N V O I C E T O T A L : 1 0 6 . 6 3 V E N D O R T O T A L : 9 8 0 . 6 3 DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - KC R E C O R D K E N D A L L C O U N T Y R E C O R D 1 0 0 7 1 0 1 0 / 0 7 / 1 0 0 1 G R O U P P O W E R D I S P L A Y A D 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 4 1 . 4 0 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 4 1 . 4 0 V E N D O R T O T A L : 4 1 . 4 0 KE I T H D D E N N I S K E I T H 1 0 2 6 1 0 1 0 / 2 6 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 0 5 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 V E N D O R T O T A L : 1 0 5 . 0 0 KE N P R I N T A N N E T T E M . P O W E L L 1 8 0 3 7 1 0 / 2 8 / 1 0 0 1 P A R K B O A R D C H E C K S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 2 1 1/ 1 8 / 1 0 5 0 . 5 5 O F F I C E S U P P L I E S 0 2 P A R K B O A R D C H E C K S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 2 5 0 . 5 5 O F F I C E S U P P L I E S I N V O I C E T O T A L : 1 0 1 . 1 0 1 8 0 4 7 1 1 / 0 3 / 1 0 0 1 E N V E L O P E S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 2 1 1/ 1 8 / 1 0 1 4 4 . 6 0 O F F I C E S U P P L I E S I N V O I C E T O T A L : 1 4 4 . 6 0 V E N D O R T O T A L : 2 4 5 . 7 0 KI D S F I R S K I D S F I R S T S P O R T S S A F E T Y I N C . 1 1 0 5 1 0 1 1 / 0 5 / 1 0 0 1 V O L L E Y B A L L C L A S S I N S T R U C T I O N 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 4 9 5 . 6 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 4 9 5 . 6 0 1 1 0 5 1 0 B 1 1 / 0 5 / 1 0 0 1 B A S K E T B A L L C L A S S I N S T R U C T I O N 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 6 9 1 . 6 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 6 9 1 . 6 0 V E N D O R T O T A L : 1 , 1 8 7 . 2 0 DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - KO N I C A M I K O N I C A M I N O L T A B U S I N E S S 2 1 6 1 1 9 7 4 2 1 0 / 3 0 / 1 0 0 1 C O P I E R C H A R G E S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 0 1 1/ 1 8 / 1 0 6 4 . 8 3 M A I N T E N A N C E - O F F I C E E Q U I P . I N V O I C E T O T A L : 6 4 . 8 3 V E N D O R T O T A L : 6 4 . 8 3 ME N L A N D M E N A R D S - Y O R K V I L L E 2 5 8 9 4 0 9 / 1 0 / 1 0 0 1 W A S H M A C H I N E P A N 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 1 1/ 1 8 / 1 0 1 2 . 4 9 M A I N T E N A N C E - G E N E R A L I N V O I C E T O T A L : 1 2 . 4 9 3 5 9 1 0 1 0 / 2 0 / 1 0 0 1 B L E A C H 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 1 1 . 9 1 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 1 1 . 9 1 3 5 9 4 1 1 0 / 2 0 / 1 0 0 1 P A I N T 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 3 4 . 5 6 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 3 4 . 5 6 3 6 1 9 0 1 0 / 2 1 / 1 0 0 1 P V C C O U P L E R , P V C C A P S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 5 . 9 4 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 5 . 9 4 3 6 3 4 4 1 0 / 2 2 / 1 0 0 1 P R I M E R 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 6 . 6 8 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 6 . 6 8 3 6 3 6 3 1 0 / 2 2 / 1 0 0 1 T R O W E L S , R E I N F O R C I N G F A B R I C , 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 4 9 . 9 1 O P E R A T I N G S U P P L I E S 0 2 P L A S T I C R O O F C E M E N T * * C O M M E N T * * I N V O I C E T O T A L : 4 9 . 9 1 3 6 3 7 0 1 0 / 2 2 / 1 0 0 1 P V C C O N D U I T , P C V C O U P L I N G 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 3 . 1 1 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 3 . 1 1 DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - ME N L A N D M E N A R D S - Y O R K V I L L E 3 7 1 1 4 1 0 / 2 5 / 1 0 0 1 H E X B O L T S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 2 . 3 7 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 2 . 3 7 3 7 5 4 1 1 0 / 2 7 / 1 0 0 1 A P P L I A N C E B U L B S 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 2 4 1 1/ 1 8 / 1 0 6 . 8 6 C H R I S T M A S D E C O R A T I O N S I N V O I C E T O T A L : 6 . 8 6 3 7 6 2 7 1 0 / 2 7 / 1 0 0 1 C O N C R E T E M I X 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 5 1 . 6 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 5 1 . 6 0 3 8 6 1 0 1 0 / 3 1 / 1 0 0 1 H E A V Y D U T Y H I - T I P S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 1 1/ 1 8 / 1 0 2 . 9 4 M A I N T E N A N C E - G E N E R A L I N V O I C E T O T A L : 2 . 9 4 3 9 3 0 0 1 1 / 0 3 / 1 0 0 1 E X I T B U L B , N I T E L I G H T S , 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 3 6 . 5 8 M A I N T E N A N C E S U P P L I E S 0 2 T U B U L A R B U L B S * * C O M M E N T * * I N V O I C E T O T A L : 3 6 . 5 8 7 2 0 4 0 6 / 2 8 / 1 0 0 1 O P E N S - H O O K S , Q U I C K S N A P S , 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 1 1/ 1 8 / 1 0 1 0 . 7 0 M A I N T E N A N C E - G E N E R A L 0 2 Q U I C K L I N K S * * C O M M E N T * * I N V O I C E T O T A L : 1 0 . 7 0 V E N D O R T O T A L : 2 3 5 . 6 5 MJ E L E C T M J E L E C T R I C A L S U P P L Y , I N C . 1 1 1 8 5 8 3 - 0 0 1 0 / 2 0 / 1 0 0 1 L I G H T B U L B S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 6 5 . 0 0 M A I N T E N A N C E - S U P P L I E S I N V O I C E T O T A L : 6 5 . 0 0 1 1 1 8 6 2 3 - 0 0 1 0 / 2 0 / 1 0 0 1 C O N D U I T , T H I N W I R E , G R O U N D R O D 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 1 1/ 1 8 / 1 0 3 5 8 . 0 0 M A I N T E N A N C E - P A R K S DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - MJ E L E C T M J E L E C T R I C A L S U P P L Y , I N C . 1 1 1 8 6 2 3 - 0 0 1 0 / 2 0 / 1 0 0 2 A N C H O R B O L T S , P V C C O N D U I T * * C O M M E N T * * 1 1/ 1 8 / 1 0 I N V O I C E T O T A L : 3 5 8 . 0 0 1 1 1 8 6 8 2 - 0 0 1 0 / 2 2 / 1 0 0 1 L I G H T C O N T A C T 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 1 7 1 1/ 1 8 / 1 0 8 5 . 0 0 M A I N T E N A N C E - P A R K S I N V O I C E T O T A L : 8 5 . 0 0 V E N D O R T O T A L : 5 0 8 . 0 0 MO R R I C K B B R U C E M O R R I C K 1 0 1 2 1 0 1 0 / 1 2 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 4 0 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 1 0 1 4 1 0 1 0 / 1 4 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 0 5 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 1 0 1 9 1 0 1 0 / 1 9 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 4 0 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 1 0 2 1 1 0 1 0 / 2 1 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 0 5 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 V E N D O R T O T A L : 4 9 0 . 0 0 NI C O R N I C O R G A S 6 4 - 9 9 - 7 0 - 7 2 7 6 0 - 1 1 1 0 1 1 / 0 3 / 1 0 0 1 2 0 2 E C O U N T R Y S I D E U N I T E 8 0 - 0 0 0 - 7 8 - 0 0 - 9 0 0 2 1 1/ 1 8 / 1 0 6 6 7 . 2 0 N I C O R I N V O I C E T O T A L : 6 6 7 . 2 0 V E N D O R T O T A L : 6 6 7 . 2 0 OF F W O R K O F F I C E W O R K S DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 9 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - OF F W O R K O F F I C E W O R K S 1 8 1 0 9 8 1 0 / 2 7 / 1 0 0 1 W A L L C A L E N D A R , D U S T E R S , S C R E E N 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 2 1 1/ 1 8 / 1 0 5 2 . 5 4 O F F I C E S U P P L I E S 0 2 W I P E S * * C O M M E N T * * I N V O I C E T O T A L : 5 2 . 5 4 V E N D O R T O T A L : 5 2 . 5 4 PA V L I K B R O B E R T J . P A V L I K 1 0 1 4 1 0 1 0 / 1 4 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 7 0 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 7 0 . 0 0 V E N D O R T O T A L : 7 0 . 0 0 PE P S I P E P S I - C O L A G E N E R A L B O T T L E 1 1 3 4 2 3 0 1 0 7 1 0 / 2 8 / 1 0 0 1 W A T E R 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 2 8 1 1/ 1 8 / 1 0 1 5 0 . 9 0 C O N C E S S I O N S E X P E N S E S I N V O I C E T O T A L : 1 5 0 . 9 0 V E N D O R T O T A L : 1 5 0 . 9 0 PI T N E Y P I T N E Y B O W E S , I N C . 1 1 0 4 1 0 1 1 / 0 4 / 1 0 0 1 P O S T A G E M E T E R R E F I L L 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 8 1 1/ 1 8 / 1 0 8 0 0 . 0 0 P O S T A G E & S H I P P I N G I N V O I C E T O T A L : 8 0 0 . 0 0 V E N D O R T O T A L : 8 0 0 . 0 0 R0 0 0 0 8 3 4 M A X M A L L O N E 8 3 7 3 3 1 1 / 0 1 / 1 0 0 1 C A N C E L O F P A S S E S - M E D I C A L 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 2 1 1/ 1 8 / 1 0 3 8 . 0 0 M E M B E R S H I P R E F U N D S I N V O I C E T O T A L : 3 8 . 0 0 V E N D O R T O T A L : 3 8 . 0 0 R0 0 0 0 8 3 5 L A N E T T E Y U R T DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 0 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - R0 0 0 0 8 3 5 L A N E T T E Y U R T 8 4 5 6 4 1 1 / 0 5 / 1 0 0 1 C L A S S C A N C E L L A T I O N R E F U N D D U E 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 4 1 1 1/ 1 8 / 1 0 5 9 . 0 0 P R O G R A M R E F U N D S 0 2 T O L O W E N R O L L M E N T * * C O M M E N T * * I N V O I C E T O T A L : 5 9 . 0 0 V E N D O R T O T A L : 5 9 . 0 0 RO B I N S O T T R A C Y R O B I N S O N 1 0 1 9 1 0 1 0 / 1 9 / 1 0 0 1 R E F E R E E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 1 1 1/ 1 8 / 1 0 1 4 0 . 0 0 C O N T R A C T U A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 V E N D O R T O T A L : 1 4 0 . 0 0 RU S H Y O R K R U S H - C O P L E Y H E A L T H C A R E 2 8 8 3 1 0 / 0 1 / 1 0 0 1 R A N D O M D R U G T E S T I N G 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 5 1 1/ 1 8 / 1 0 1 2 0 . 0 0 P A R K C O N T R A C T U A L I N V O I C E T O T A L : 1 2 0 . 0 0 V E N D O R T O T A L : 1 2 0 . 0 0 UN I Q U E P R U N I Q U E P R O D U C T S & S E R V I C E 2 1 0 7 2 8 1 0 / 2 5 / 1 0 0 1 B A T T E R I E S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 1 1/ 1 8 / 1 0 2 7 2 . 9 0 M A I N T E N A N C E - G E N E R A L I N V O I C E T O T A L : 2 7 2 . 9 0 2 1 1 2 4 4 1 1 / 0 5 / 1 0 0 1 T O I L E T T I S S U E , P A P E R T O W E L S , 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 2 5 5 . 0 1 M A I N T E N A N C E - S U P P L I E S 0 2 G L O V E S * * C O M M E N T * * I N V O I C E T O T A L : 2 5 5 . 0 1 V E N D O R T O T A L : 5 2 7 . 9 1 VI S A V I S A 1 0 2 7 1 0 - P R 1 0 / 2 7 / 1 0 0 1 S N A C K S , Z I P L O C K B A G S , 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 3 1 1/ 1 8 / 1 0 3 5 6 . 0 6 P R O G R A M E X P E N S E S DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 1 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - VI S A V I S A 1 0 2 7 1 0 - P R 1 0 / 2 7 / 1 0 0 2 H A L L O W E E N D E C O R A T I O N S , * * C O M M E N T * * 1 1/ 1 8 / 1 0 0 3 S T I C K E R S , E R A S E R S , G L O W * * C O M M E N T * * 0 4 B R A C E L E T S , G R O U P P O W E R M O N T H L Y * * C O M M E N T * * 0 5 L I C E N S E F E E , C R A F T S * * C O M M E N T * * 0 6 3 - P I N F E M A L E C O N N E C T O R , 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 3 1 1 1 . 7 6 P R O G R A M E X P E N S E S 0 7 P R E S C H O O L F O O D & C R A F T S * * C O M M E N T * * 0 8 N R P A R E N E W A L 7 9 - 6 5 0 - 6 4 - 0 0 - 5 6 0 4 5 5 . 0 0 T R A I N I N G A N D C O N F E R E N C E S 0 9 P C 7 9 - 6 1 0 - 6 2 - 0 0 - 5 4 0 8 2 8 5 . 0 0 M A I N T E N A N C E - E Q U I P M E N T 1 0 M A G T O O L 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 1 5 4 7 . 3 7 H A N D T O O L S 1 1 M O N T H L Y C O M C A S T B I L L 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 3 7 7 9 . 9 5 T E L E P H O N E / I N T E R N E T 1 2 O F F I C E C H A I R W H E E L S 7 9 - 6 5 0 - 6 5 - 0 0 - 5 8 0 2 1 9 . 3 7 O F F I C E S U P P L I E S 1 3 M O N T H L Y C O M C A S T B I L L 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 3 7 1 1 6 . 5 5 T E L E P H O N E / I N T E R N E T / C A B L E 1 4 P L A Q U E 7 9 - 6 1 0 - 6 5 - 0 0 - 5 8 0 4 1 9 5 . 0 0 O P E R A T I N G S U P P L I E S 1 5 M E R C H A N D I S E R E T U R N 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 3 - 2 . 8 4 P R O G R A M E X P E N S E S I N V O I C E T O T A L : 1 , 2 6 3 . 2 2 V E N D O R T O T A L : 1 , 2 6 3 . 2 2 WA L D E N S W A L D E N ' S L O C K S E R V I C E 1 1 4 7 5 1 0 / 2 9 / 1 0 0 1 K E Y S 8 0 - 0 0 0 - 6 5 - 0 0 - 5 8 0 4 1 1/ 1 8 / 1 0 4 . 8 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 4 . 8 0 V E N D O R T O T A L : 4 . 8 0 WH O L T I R E W H O L E S A L E T I R E DA T E : 1 1 / 1 0 / 1 0 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 2 TI M E : 0 9 : 2 7 : 2 6 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 1 1 / 1 8 / 2 0 1 0 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # D UE D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - WH O L T I R E W H O L E S A L E T I R E 1 3 5 2 8 8 1 0 / 2 5 / 1 0 0 1 A L I G N M E N T 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 1 0 1 1/ 1 8 / 1 0 6 1 . 9 5 M A I N T E N A N C E - O F F I C E E Q U I P M E I N V O I C E T O T A L : 6 1 . 9 5 V E N D O R T O T A L : 6 1 . 9 5 YO R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 3 5 0 4 7 1 0 / 2 6 / 1 0 0 1 D U S T P A N , R I N G S 8 0 - 0 0 0 - 6 2 - 0 0 - 5 4 1 6 1 1/ 1 8 / 1 0 8 . 6 9 M A I N T E N A N C E - G E N E R A L I N V O I C E T O T A L : 8 . 6 9 1 3 5 1 6 4 1 1 / 0 2 / 1 0 0 1 E X I T B U L B 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 2 0 . 9 7 M A I N T E N A N C E S U P P L I E S I N V O I C E T O T A L : 2 0 . 9 7 1 3 5 2 4 0 1 1 / 0 7 / 1 0 0 1 D U C T T A P E , S A W H O L E 7 9 - 6 5 0 - 6 2 - 0 0 - 5 4 0 8 1 1/ 1 8 / 1 0 1 1 . 4 8 M A I N T E N A N C E S U P P L I E S I N V O I C E T O T A L : 1 1 . 4 8 V E N D O R T O T A L : 4 1 . 1 4 T O T A L AL L I N V O I C E S : 1 3 , 8 6 3 . 1 2 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 10/14/10 Discussion N / A Discussion of request Bart Olson Parks and Recreation Name Department Park Naming Request – Marge Cline See materials in the October 14th Park Board packet. Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Consultant _______________ Agenda Item Number Tracking Number Park Board Meeting Schedule for 2011 Park Board 11/18/10 Approval by Park Board Tentative Meeting Dates for 2011 Lisa Pickering Clerk’s Office Name Department The Clerk’s Office is in the process of publishing the City’s master meeting list for 2011. Listed below is a tentative schedule for the Park Board meetings for 2011. The proposed schedule has the Park Board meeting the 2nd and 4th Thursday of each month at 7:00 p.m. Please discuss this schedule at the November 4 Park Board meeting and decide if you have any changes to the dates or meeting time. Park Board 2nd and 4th Thursday – 7:00 pm January 13 & 27 July 14 & 28 February 10 & 24 August 11 & 25 March 10 & 24 September 8 & 22 April 14 & 28 October 13 & 27 May 12 & 26 November 3 & 17 (*due to holidays) June 9 & 23 December 8 & 22 Memorandum To: Park Board From: Lisa Pickering, Deputy Clerk Date: October 29, 2010 Subject: Park Board Meeting Schedule for 2011 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 10/14/10 Discussion under additional business Majority Discussion and direction Bart Olson Parks and Recreation Name Department Athletic Field Policy Discussion of the recent amendment to the athletic field policy. 1 UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT ATHLETIC FIELD & TOURNAMENT RESERVATION POLICY Athletic Field Policy The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play (which includes multiple days, or week play for both games and practices) a permit is required and will guarantee use for the dates and times specified on the permit. Objectives  To provide maximum utilization of athletic fields through centralized scheduling  To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields  To plan cooperatively with other community agencies to enhance individual and group recreational needs  To provide recreational activities which take into consideration the needs of the community  To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. i. League agreements considered in-house (i.e. primarily Yorkville residents playing games against other Yorkville residents) will be given first priority. 1. In the event there are multiple in-house agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing in-house agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 2 ii. League agreements considered travel (i.e. primarily Yorkville residents playing games against other area leagues, groups, or organizations) will be given second priority. 1. In the event there are multiple travel league agreements approved by the City, priority for field use shall be given to the agreement with more Yorkville residents as participants. Total field usage between competing travel league agreements shall be proportional to the total amount of Yorkville residents served by each agreement. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form:  A certificate of insurance – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation.  The team roster(s) with addresses and signed waiver forms from each player or guardian.  The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field.  Deposit $100.00 per field, $150.00 per field with lights. Reservation requests shall be received, beginning on the following dates: Spring Season (March – May) March 1st Summer Season (June – August) April 15th Fall Season (September – November) July 15th Tournament Schedule - beginning Sept. 1st (due from YYBSA by Aug. 31st ) Holiday Maintenance Schedule It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. ATHLETIC FIELD RESERVATION FEES A. Establishment 3 The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city’s athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident / Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District, private school groups, or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). F. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $150 per day (with lights), to a maximum of $500. The deposit may be forfeited for incidents such as, but not limited to, those described below: 4  If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed.  The need for excess clean-up above and beyond normal use.  Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City’s athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. A. Daily Fees (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $30 $40 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a “per field basis” without usage of lights. B. Preparation of Fields Fee Baseball / softball field prep – includes bases, fine dragging and lining (one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field Soccer field prep - includes nets, lining of the field Initial Layout Fee ………………………………………………………...$175.00 Weekly Maintenance Fees: Large Field (100 yds x 70 yards or 80 yds x 50 yds)………..........$100.00 Medium Field (60 yds x 40 yds or 45 yds x 30 yds)………….........$80.00 Small Field (35 yds x 25 yds or 30 yds x 20 yds)……………….....$60.00 5 C. Lights Fees Weekday or weekend - minimum $45.00 fee for first hour, $30.00 for each additional hour per field D. Special Use Fees Water access fee - $20.00 Electrical access fee.- $20.00. Must supply your own extension cords. Please reference the concession stand / vendor operation policy for special use request and tournaments. E. Seasonal / Long Term Use Fees To be determined for each organization and the requests, per Athletic Reservation Fee Schedule. General Policies and Procedures for use of the United City of Yorkville Parks, Fields and Facilities may be found on page 9.. TOURNAMENT POLICY TOURNAMENT - ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Sept. 1st for the general public. The scheduling and approval is on a first come, first serve basis. Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. A. Guidelines & Fees Baseball/ Softball Fields @ Bridge Park – Weekend Tournament Fees (Fri. – Sun) Tournament Rental Fee - $1,100.00 per event. Includes:  Bridge Park Fields (3 Fields)  Rental Time: - Friday 3:00 pm – 9:45 pm - Saturday 9:00 am – 9:45 pm 6 - Sunday 9:00 am – 6:00 pm  Lights at Bridge Park Fields (available from 6:00 pm to 9:45 pm each night – all play must end by 9:45 pm, no exceptions)  Fields will be prepared and lined each morning; Friday, Saturday, and Sunday.  One field will be dragged and lined before championship game. A fee of $150.00 will be assessed for play after 6:00 pm on Sundays (lights are available at no additional fee until 9:45 pm. All play must end by 9:45 pm no exceptions). Games will not start before 9:00 am. Additional fields may be available for an additional fee ($250.00 per field per weekend). Additional days may be available for an additional fee. A. Tournament Schedule or start & ending times and field dimensions, for each day of the tournament, are due by Monday, at 11:00 am, the week of the tournament to ensure the concession stand, field preparation, bathrooms and lights will be staffed. Any changes to the submitted schedule before or during the Tournament must be approved by the Superintendent of Parks, or the Recreation Manager. B. Special Use Fees Water access fee - $20.00 Electrical access fee - $20.00, must supply your own extension cords. Concession – please see Concession Stand Operation below. C. Payment of Fees Groups reserving a weekend tournament must pay the security deposit, 20% of the tournament fees and have an active credit card on file at time of reservation. All tournament fees will be paid in full two months before the tournament dates. D. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two months prior to the date reserved. To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least ONE MONTH prior to the date reserved. To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. 7 Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). E. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $150 per day (with lights), to a maximum of $500. The deposit may be forfeited for incidents such as, but not limited to, those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event, program or league F. Special Requests Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities (i.e. shirts, hats, photos, etc), extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or electrical access. There will be a $50.00 fee, per booth (tent), for all non-food items to be sold. Organizations that have an approved cooperative field-use agreement with the City are allowed to have two 10’x10’ booths or tents on-site each day of the tournament at no-cost. Non-profit organizations are allowed to have booths and tents at no cost. G. Concession Stand Operation The Yorkville Parks and Recreation Department will have washrooms and a concession stand available for players and spectators for the duration of the tournament. Organizations will be able to sell food products (NO BEVERAGES), for fundraising purposes, that DO NOT coincide with the Concession Stand menu. There will be a fee of $100.00 to sell items for the entire weekend. The $100 fee is waived for non-profit organizations. The menu and fee MUST be submitted to the Yorkville Parks and Recreation Department for approval, no later than two weeks before the tournament. Once approved, the Organization is responsible for contacting the Kendall County Health Department and obtaining all necessary permits. NOTE: The Kendall County Health Department has restrictions regarding the sale of meat products. You may contact them at 630-553-9100 for more information. Booth(s), tent(s) location will be determined by staff. Due to liability concerns, only city employees are allowed in Concession Stands. 8 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES  No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department.  No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls.  Each party will report any damage and or maintenance concerns to the park department immediately.  Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes.  Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper.  All requests for use of fields, or park(s) must be in writing.  Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation.  Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them.  No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted.  No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff.  Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use.  Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). 9  Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City owned property).  When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights.  All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 9:45 pm everyday, no exceptions. 10 APPLICATION FORM ATHLETIC FIELD & TOURNAMENT RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March – May) March 1st Summer Season (June – August) April 15th Fall Season (September – November) July 15th Tournament Reservations - begins Sept. 1st Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name _______________________________________________________________ Contact Person: __________________________ Address _______________________________ Home Phone: ________________________ Work Phone: ___________________ Email _______ FIELDS, DATE(s) / TIME(s) REQUESTED: __________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ Special Use requests (lights, concessions, water, electrical, other). ______________________________________________________________________________________ In order complete the athletic field request, the following documents must be forwarded to the Recreation Department: 1) A certificate of insurance with minimum coverage of $2,000,000 aggregate – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. 2) The team roster(s) with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested _____________________________________________________________ Reservation Amount _____________________ Deposit amount ___________________________ Date of Request _________________________ Date Received ____________________________ Staff Initials ____________________________ Approved / Denied _________________________ Refund Requested________________________ Field(s) Assigned __________________________ Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: This item was approved and recommended by the Yorkville Green Committee. Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 N / A N / A Discussion Jackie Dearborn Engineering Name Department Park Rental Policy Revision to Park Reservation Policy that demands compliance in regards to trash disposal and recycling. UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY Park Board approved 3/8/04 City Council approved 4/27/04 1st Revised policy - DRAFT 3/2005 2nd Revised policy – DRAFT 6/2008 Park Board meeting 3/14/05, 3/28/05 Park Board meeting 5/22/08,6/12/08,6/26/08 Committee of the Whole 4/5/05, 4/19/05 Administration Committee 6/12/08 City Council approved 4/26/05 City Council approved 6/24/08 2 TABLE OF CONTENTS Reservation Policy ………………………………………………………………..3 Rental Categories …………………………………………………………………3 Use Priorities ………………………………………………………………………4 Request for Parks and Park Amenities Reservation ………………………….4 Who Must Complete a Park Reservation ………………………………………5 Permissible Uses for Reservations ……………………………………………..5 Block Parties Community or Organization Event (Non-Fund Raisers, or Profit Making) Private Events (Family Reunions, Weddings, Private Parties) Community or Organization Event (Fund Raisers) Large-Group Policy ……………………………………………………………….5 Park, Gazebo, Shelter Reservation Fees ………………………………………6 Establishment Resident verses Non-Resident Users Commercial Users Waiver of Fees Payment of Fees Refund of Fees Park Sites and Amenities Available for Reservations ………………………7-10 General Policies and Procedures for Use ………………………………….11-12 Reservation Fees FY 2008-09 ………………………………………………13-14 Special Use Festival/Entertainment Events Standard Application for Shelters, Gazebos, and Parks Reservation ………15 3 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARK, GAZEBO, SHELTER RESERVATION POLICY The Park, Gazebo, Shelter, (non-athletic fields) Reservation policy of the United City of Yorkville has been established to provide a systematic method by which Parks and park amenities (Shelters, Gazebos and other amenities) may be reserved by the residents of the community. A reservation is not required for park use for occasional play. Multiple activities or special use (which includes use by a resident or groups, multiple days, or week play for a designated area) a permit is required and will guarantee use for the dates and times specified on the permit. All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times. Occasionally parks may be excluded from the reservation availability. Objective  To provide maximum utilization of parks through centralized scheduling  To provide an impartial distribution of park amenities, shelters or gazebo to the various community groups who wish to reserve.  To plan cooperatively with other community agencies to enhance individual and group recreational needs.  To provide recreational activities which take into consideration the needs of the community.  To provide the best possible maintenance of the parks using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Use Priorities When scheduling use or reservation of a park, or park amenities, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Groups, organization or other community bodies that have approved cooperative agreements with the United City of Yorkville. 4. Privately sponsored programs within the city limits. 5. Private groups or individuals outside the city limits, requesting use of a park on a single or multiple dates. 6. Other Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people who will be in attendance. Parks and Park amenities may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized or reserved use. Groups or individuals with an approved reservation or permit and City programs will have priority use. 4 In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding use of the park or park amenities. Request for Parks and Park Amenities Reservation Organizations, Groups and individuals desiring to reserve Parks, Park amenities including shelters, gazebos, etc, shall complete the standard application for reservation. Some parks and activities may be excluded from park reservations as determined by recommendations from the Park Board or staff. In addition, organizations, groups, and individuals shall be required to submit the following with the application form:  (For Groups and Organizations) A certificate of insurance – co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation  A signed permit request form with the name and address of the person making the request. In addition, complete information regarding the use of the park or park amenities and acknowledgement / agreement to adhere to the park use policy.  The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use. Reservation requests shall be approved beginning on the following dates: Spring Season (March – May) February 15th Summer Season (June – August) April 15th Fall Season (September – November) July 15th WHO MUST COMPLETE A PARK RESERVATION ? Any organization or individual who:  Want to reserve a certain area for a specific date and time  Require special arrangements  Are planning a special-use activity, such as pitching tents or erecting non-routine apparatuses PERMISSIBLE USES FOR RESERVATIONS Any resident, organization or group wishing to reserve a park, or park amenity for use shall have an approved reservation permit prior to publicly advertising the use of the park or location. This includes single use or multiple use requests. Each multiple use request may not exceed more than 3 days. Some activities may be determined to be not appropriate for specific parks due to location, use, or overall function of the park. Requesting party must include all activities or uses of the park when making the request. A. BLOCK PARTIES B. COMMUNITY OR ORGANIZATION EVENT (non-fund raisers, or profit making) C. PRIVATE EVENTS (family reunions, weddings, private parties) D. COMMUNITY OR ORGANIZATION EVENT (fund raisers) At the time of application, all special requests must be indicated in detail on the reservation form. These include, but are not limited to, bringing in tables and chairs, inflatable amusement equipment, selling concessions (including items to be sold and their prices), selling of miscellaneous items for fund raising or profit, extended park hours use, use of a public address system, admission charges, additional maintenance, use of snow fence, and water or electrical access. 5 No equipment or permanent signage will be added or installed to the park without the permission of the Park Board, City Council, or designated staff. No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed in any City Parks or premises. Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up. Selling of any items in the parks must be approved through the vendor permitting process. Adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City Parks, fields and / or facilities. Furthermore, the resident, group or organization assumes all responsibility for the repair or replacement of damage as a result of misuse of the park, equipment or park amenities. LARGE-GROUP POLICY Groups with more than 100 members make a serious impact on the parks. As a part of confirming the reservation for use the Police will be consulted regarding potential impacts to the Parks and City public safety. Community parks/ areas available for large private groups include Beecher, Bridge and Riverfront Parks. Unless otherwise approved by the Park and Recreation Department, parking must remain within designated areas. Fees will be set based on direct costs incurred and post event repairs and clean-up and number of participants by the Park and Recreation Department. Fees will be estimated in advance by the appropriate staff. Large group events may be subject to additional fees for public safety/police and /or traffic control and the rental of portable toilets. . PARK, GAZEBO, SHELTER RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of Park, Gazebo, Shelter based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City’s Parks and amenities. Fees shall be established in the following categories: 1. Gazebo single use 2. Large and small shelter single use 3. Park single use (non athletic fields) 4. Gazebo multiple use 5. Shelter multiple uses 6. Park multiple use (non athletic fields) 7. Resident, non-resident and commercial use fees 8. Special use (including fundraising, educational and religious) 9. Festival/Entertainment use 6 B. Resident verses Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of individuals using the park. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it is considered in the best interest of the City. C. Commercial Users Any group reserving park or park amenity for profit making purposes shall be charged the commercial fee. D. Waiver of Fees The United City of Yorkville may waive fees to schools, private groups or organization in exchange of services or agreed upon arrangements. Waiver of fees must be approved by the Human Resource Commission per the sponsorship policy and procedures set by the City Council. E. Payment of Fees Groups reserving a park or park amenity shall provide a $100.00 security deposit to guarantee the reservation. Groups or individuals reserving parks or park amenities on a single or multiple use bases shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Yorkville Park and Recreation Department - Beecher Community Center. If a park or park amenity is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and /or repair. F. Refund of Fees A refund of a park or park amenity reservation fee may be granted for the following reasons:  If the United City of Yorkville Park and Recreation Department staff feels that the park is in an unusable condition.  If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City’s Parks. All fees are subjected to changing without notice. PARK SITES AND AMENITIES AVAILABLE FOR RESERVATIONS Some parks are restricted from exclusive reservations due to the size, availability to the surrounding residents and restricted appropriate use. The park use availability will be reviewed and adjusted annually based on available parks or designs. Individual Parks or amenities available for reservation are subjected to changing without notice based on Park Board and City Council direction. 7 TOWN SQUARE – 2.55 Acres Gazebo / Shelter Available for Small picnic areas No grilling or open flames in the parks. Drinking fountain Portable tents with stakes or semi-permit shelters are not permitted BEECHER PARK – 22.6 acres Open grass for multi-play area Multi-age level Playground & swings Drinking fountain Picnic table No grilling or open flames in the parks Ball field and soccer fields (please refer to the athletic field reservation policy) Beecher Building (please refer to the Beecher building rental policy) Concession building with restrooms Riverfront Park – 5 acres Large group shelter 3 small shelter No grilling or open flames in the parks Playground, swings, sand play area, Water fountain Portable tents with stakes or semi-permit shelters are not permitted Kiwanis Park – 2 acres 1 small shelter Grass open area Playground & Swings ½ court basketball No grilling or open flames in the parks Portable tents with stakes or semi-permit shelters are not permitted Rice Park - 1 acre 1 small shelter 16x16 Picnic table No grilling or open flames in the parks Playground & swings Funnel ball Fox Hill (East) – 2 acres Basketball court (full court) Picnic table No grilling or open flames in the parks Playground & swings Fox Hill (West) – 6 acres Open grass area Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Hiding Spot Park – 1.6 acres Picnic area / tables Bocce court No grilling or open flames in the parks 8 Van Emmon Park – 1.8 acres Baseball Field (please refer to the athletic field reservation policy) No grilling or open flames in the parks Grass open area Portable tents with stakes or semi-permit shelters are not permitted Sunflower Park – 2 acres ½ court basketball 1 small shelter Playground & swings Picnic area / tables No grilling or open flames in the parks Cannonball Ridge Park – 3.2 acres ½ court basketball 1 small shelter Skateboard element Picnic area / tables No grilling or open flames in the parks Rotary Park – 12 acres Baseball/Softball Field (please refer to the athletic field reservation policy) 1 small shelter Skateboard element Playground & swings Open grass for multi-play area Picnic area / tables No grilling or open flames in the parks Steven G Bridge Park – 56 acres 3 Baseball/Softball Fields (please refer to the athletic field reservation policy) (lighted) Playground & swings Concession building with restrooms Picnic area / tables Open grass for multi-play area No grilling or open flames in the parks Stepping Stones Park – 6.9 acres Playground & swings 1 small shelter Open grass for multi-play area Riemenschneider Park – 7.1 acres Playground & swings 1 small shelter Water playground feature Recreational baseball field Picnic area / tables Autumn Creek Park A – 5.9 acres Playground & swings 1 small shelter Open grass for multi-play area Skateboard element Small sledding hill 9 GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS, OPEN SPACE AND FACILITIES:  No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department.  No ball hitting or pitching into fences or dugouts is allowed.  Each party will report any damage, accidents and or maintenance concerns to the park and recreation department immediately.  Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. All requests for park staff must be approved by the Department Head.  Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed in other areas of the parks, trails, or walkways or grass areas.  All requests for use of fields, or park(s) for organized play or private events must be in writings.  Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the schedule use identifying the group’s maintenance obligation.  Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them.  No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted.  No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff.  Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. The park should be left in equal or better condition that it was found. Please dispose of all trash and recyclables in the proper containers. Damage or excessive litter may result in a loss of privileges and fees for clean up.  Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern).  Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property).  No parking on sidewalks or grass areas in or surrounding the parks.  No grilling or open flames in the parks. 10  All United City of Yorkville Playground Areas shall remain open for public access and public pathways located within any United City of Yorkville Park shall remain open to the public at all times.  All animals must adhere to the leash control ordinance. Petting zoos for one day special events are permitted in specific parks as determined by the Park and Recreation staff, Park Board or City Council. Health codes, permits and licenses are required.  Ice skating, ice fishing, sledding, or other winter activities are limited to parks or locations where permissible and indicated by signage.  Portable tents with or without stakes or semi-permit shelters or structures are permitted in approved park locations only. Some parks are restricted from tents uses due to the size, availability to the surrounding residents and restricted appropriate use.  Groups desiring additional tables and chairs beyond what is already available must arrange for their own tables and chairs.  All groups reserving a park, shelter, gazebo or amenity must have an authorized representative 21 years or older, sign a waiver and release form, which includes a hold-harmless clause and an agreement to be responsible for cleanup and possible damages. The representative also must remain on-site during the rental use.  No vendors are allowed on City owned land or locations except when they are sponsored by an event that has been issued a permit by the United City of Yorkville Park and Recreation Department.  Activities including sound amplification should not unreasonably interfere in any way with other park users or adjacent property owners. Amplification and special lighting are allowed only if a permit is issued at the time of the reservation request.  When portable bathrooms are needed, the user must make arrangements to obtain and remove them from the park no later that 3:00 pm the day after the event.  Unauthorized use of pyrotechnics / fireworks are not allowed on park property.  Some parks and activities may be excluded from park reservations as determined by recommendations for the Park Board or staff. 11 ATTACHMENT PARKS, GAZEBOS, SHELTERS RESERVATION POLICY RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City’s Parks and amenities. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Category A Category B Small Shelter Large group shelter Gazebo Park Small Shelter Large group shelter Gazebo Park 0-2 hours 10.00 50.00 35.00 20.00 10.00 50.00 35.00 20.00 2-4 hours 15.00 65.00 40.00 25.00 15.00 65.00 40.00 25.00 4-6 hours 20.00 80.00 55.00 30.00 20.00 80.00 55.00 30.00 6-8 hours 25.00 100.00 75.00 40.00 25.00 100.00 75.00 40.00 Category C Category D Small Shelter Large group shelter Gazebo Park Small Shelter Large group shelter Gazebo Park 0-2 hours 15.00 65.00 40.00 25.00 20.00 80.00 45.00 30.00 2-4 hours 20.00 80.00 45.00 30.00 25.00 95.00 50.00 35.00 4-6 hours 30.00 100.00 65.00 40.00 35.00 125.00 65.00 45.00 6-8 hours 45.00 125.00 90.00 55.00 50.00 150.00 80.00 65.00 Category E Category F Small Shelter Large group shelter Gazebo Park Small Shelter Large group shelter Gazebo Park 0-2 hours 20.00 80.00 45.00 30.00 30.00 90.00 55.00 45.00 2-4 hours 25.00 95.00 50.00 35.00 35.00 125.00 60.00 50.00 4-6 hours 35.00 125.00 65.00 45.00 45.00 150.00 80.00 65.00 6-8 hours 50.00 150.00 80.00 65.00 65.00 175.00 95.00 80.00 Key Deposit: $25.00 residents $35.00 non-residents 12 SPECIAL USE Water or electrical access when available $20.00 additional. Must supply your own extension cords. Please reference the concession stand / vendor operation policy for special use request. FESTIVAL / ENTERTAINMENT EVENTS Festival / Entertainment events that have the potential of drawing more than 500 people shall be subject to a $1,300.00 park rental fee to offset costs resulting from the impact of a large public attendance in a park. Festival / Entertainment events that have the potential of drawing more than 500 people to large community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be required to pay a flat rate or percentage of gross profits to the City which will be determined prior to City approval of the event. Festival / Entertainment events are subject to security requirements and the cost thereof as determined by City of Yorkville Police Department guidelines. Organizers must contact the Yorkville Police Department separately to make arrangements. 13 STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March – May) February 15th Summer Season (June – August) April 15th Fall Season (September – November) July 15th Please indicate type of Group requesting use by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name ____________________________________________________________________________________ Contact Person: __________________________ Address __________________________________________________________ Home Phone: ____________________________ Work Phone: _____________________________ Email ____________________ LOCATION REQUESTED: ___________________________________________________________________________________ DATE(s) / TIME(s) REQUESTED: ______________________________________________________________________________ PURPOSE ________________________________________________________________________________________________ Special Use requests (concessions, water, electrical, other). _________________________________________________________ Expected attendance or visitors to your event. _____________ (Please note: Public Safety may require additional Police present pending the type of event and attendance. This may result in an additional fee assessed to the group for this service). Will you be selling any products, food, or miscellaneous items? Yes (please explain)__________ No _________ Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed ________________________________________________________________ Date:_____________________________ In order complete the request, the following documents must be forwarded to the Recreation Department: (Groups or Organizations) - A certificate of insurance co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. OFFICIAL USE Addition information requested ________________________________________________________________________________ Reservation Amount _______________ Deposit amount ($100)____________ Date of Request __________________ Date Received __________________ Staff initials ______________________ Approved / Denied _______________ Refund Requested_________________ Location Assigned _______________ Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 N / A Discussion Bart Olson Parks and Recreation Name Department Special Events Reports Superintendent Swithin and Recreation Manager Evans will be present to report on Brat Fest and Hometown Days. Hometown Days Festival - Budget Report 2010 10-21-10 Summary 2010 Income Posted $132,621.35 Expense Posted $102,082.87 Total Profit $ 30,538.48 Summary Last Year – 2009 Income Posted $ 133,482.15 Expense Posted $ 100,970.64 Total Profit $ 32,511.51 2010 Breakdown 2009 Breakdown Sponsors $ 19, 865 $ 18,000 Carnival Sales: $ 43,341.25 $ 44,953.25 Beer Sales $ 33,543 $ 38,637 Car Show $ 1,615 $ 2,635 5k Run $ 2,860 $ 2,340 T-Shirts $ 125 $ 80 Vendors $ 9875 $ 9,250 Entrance Fee: $ 13,699.10 $ 11,386.90 Beer Return $ 7,448 $ 6,160 Fox Trot $ 250 Total Revenue $ 132,621.35 $133,482.15 Expenses Bands $ 17,400 $17,750 Family Entertainment Car Show $ 2,014 $ 2,000 Pet Parade $ 475 $ 500 Baby Contest $ 75 $ 100 Family Activities $ 4,400 $ 4,050 5k Run $ 1,000 $ 1,000 FIREWORKS Mad Bomber $ 4,500 $ 4,000 MISC. Sound & Stage $ 8,000 $ 6,800 Shaw’s Tents $ 4,210 $ 5,880 Electric $ 5,365 $ 5,290 DJ Car Show $ 500 $ 500 Plaques $ 730 $ 615 T-shirts $ 385 $ 410 Postage $ 1,000 $1,000 Signs $ 2,150 $1,984.33 Beverage Cost $ 13,364 $12,879 Menards/Ace $ 500 $1,250 Drinks, Food & Ice $ 1,250 $1,700 Donations(Jacob’s Well) $ 250 $ 200 Fuel $ 880 $ 320 Intern $ 500 $ 0 Glory - Record $ 1,127 $ 950 ASCME $350 $ 625 Carnival $29,157.87 $30,167.13 Part-Time Staff $2,500 $ 1,500 Total Expense $102,082.87 $100,970.64 Events Breakdown 2010 Revenue Expense Net Carnival Sales: 43,341.25 29,157.87 14,183.38.12 Beer/Alc. Sales: 40,991 13,364 27,627 (7,448 Return) 5k Run 2,860 1,000 1,860 Car Show 1,615 2,104 (399) T-Shirts 385 125 (260) Vendors (42) 9,875 9,875 Pet Parade 0 475 (475) Sponsors 19,865 19,865 Yorkville Parks and Recreation Department 201 W. Hydraulic St. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: recreation@yorkville,il.us With Liquor from HTDFW/O Liquor from HTDF Revenue Sponsors2500.00$ 500 Income 1,821.00$ 1,821 Sept. 25 - Brat Fest Total Revenue 2,321.00$ 2,321 Expenses Misc Expense$7575 Liquor $0.00170 Band $110000 1100Band$1,100.00 1,100 Food $400.00400 Signs$200.00200 Staff$250.00250 Total Expenses 2,025.00$ 2195 Summary Income Posted2,321.00$ 2,321 Expenses Posted2,025.00$ 2,195 Profit 296.00$ 126 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 N / A N / A Discussion Bart Olson Parks and Recreation Name Department October 2010 Budget Report A review of the October 2010 budget reports. UN I T E D CI T Y OF YO R K V I L L E DE T A I L E D MO N T H ‐BY ‐MO N T H RE V E N U E AN D EX P E N S E RE P O R T FO R PA R K S & RE C R E A T I O N DA T E OF RE P O R T / 11 ‐03 ‐10 AC C O U N T NU M B E R AN D DE S C R I P T I O N M a y ‐10 J u n e ‐10 J u l y ‐10 A u g u s t ‐10 S e p t e m b e r ‐10 O c t o b e r ‐10 N o v e m b e r ‐10 D e c e m b e r ‐10 J a n u a r y ‐11 F e b r u a r y ‐11 M a r c h ‐11April‐11 YEAR‐TO‐DATE TOTALS ANNUAL BUDGET LA N D CA S H RE V E N U E S 72 ‐00 0 ‐40 ‐00 ‐39 9 9 BE G I N N I N G FU N D BA L A N C ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 69,641$ 72 ‐00 0 ‐44 ‐00 ‐44 1 3 RE I M B FR O M OT H E R GO V E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐45 ‐00 ‐45 0 1 CA N N O N B A L L RI D G E GR A N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 0 OS L A D GR A N T ‐ PR A I R I E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 1 GR E E N B R I A R ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 2 BI K E PA T H GR A N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 3 PR A I R I E GA R D E N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 4 OS L A N D GR A N T ‐ WH I S P E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 320,000$ 72 ‐00 0 ‐47 ‐00 ‐47 0 5 CO U N T R Y HI L L S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 6 WH E A T O N WO O D S GR A N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 30,000$ 72 ‐00 0 ‐47 ‐00 ‐47 0 7 FO X HI G H L A N D S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 0 9 SU N F L O W E R ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 2 RI V E R ' S ED G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 4 WO O D W O R T H ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 5 WH I T E OA K UN I T 1& 2 ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 6 WH I T E OA K UN I T 3& 4 ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 7 KY L N ' S CR O S S I N G ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 8 FO X F I E L D II PA R K ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 1 9 WI L D W O O D ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 2 2 KY L N ' S RI D G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 2 3 HE A R T L A N D CI R C L E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 2 5 WI N D E T T E RI D G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 2 7 GR A N D RE S E R V E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 3 1 MO N T A L B A N O HO M E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 3 2 RA I N T R E E VI L L A G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ AC T U A L EX P E N S E S BY MO N T H 72 ‐00 0 ‐47 ‐00 ‐47 3 4 WH I S P E R I N G ME A D O W S (K ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 3,000$ 72 ‐00 0 ‐47 ‐00 ‐47 3 5 PR A I R I E ME A D O W S ( M E N A R ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 3 6 BR I A R W O O D ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 3 7 CA L E D O N I A ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 38,000$ 72 ‐00 0 ‐47 ‐00 ‐47 3 8 AU T U M N CR E E K 2 , 0 5 1 . 1 4 $ 2, 0 5 1 . 1 4 $ ‐ $ 2, 0 5 1 . 1 4 $ 4, 1 0 2 . 2 8 $ 6, 1 5 3 . 4 2 $ 16,409.12$ 22,000$ 72 ‐00 0 ‐47 ‐00 ‐47 3 9 WY N S T O N E TO W N H O M E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 0 VI L L A S AT TH E PR E S E R V ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 1 BA I L E Y ME A D O W S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 2 BL A C K B E R R Y WO O D S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 3 CO R N E I L S CR O S S I N G ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 4 HU D S O N LA K E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 5 PR E S T W I C K ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 6 WE S T B U R Y ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 7 WE S T H A V E N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 8 WI L L M A N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 4 9 BL A C K B E R R Y WO O D S ‐ $ ‐ $ 56 8 . 1 8 $ ‐ $ ‐ $ ‐ $ 568.18$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 5 0 KE N D A L L W O O D ES T A T E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 5 1 CA N N O N B A L L RI D G E PA R K ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐47 ‐00 ‐47 5 2 BR I S T O L BA Y LA N D CA S H ‐ $ ‐ $ 10 0 , 0 0 0 . 0 0 $ ‐ $ ‐ $ ‐ $ 100,000.00$ ‐$ 72 ‐00 0 ‐49 ‐00 ‐49 0 1 TR A N S F E R FR O M GE N E R A L ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐49 ‐00 ‐49 0 2 TR A N S F E R FR O M LA N D AC ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐49 ‐00 ‐49 0 3 TR A N S F E R FR O M PA R K & ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ LA N D CA S H EX P E N S E S 72 ‐00 0 ‐75 ‐00 ‐73 0 8 RI V E R S ED G E PA R K #2 ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 1 7 HE A R T L A N D CI R C L E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 2 6 MO S I E R HO L D I N G CO S T S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 10,000$ 72 ‐00 0 ‐75 ‐00 ‐73 2 7 GR A N D E RE S E R V E PA R K ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 2 8 PR A I R I E ME A D O W S (M E N A ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 3 0 WH I S P E R I N G ME A D O W S (K ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 3 2 CA L E D O N I A ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 3 3 RA I N T R E E VI L L A G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 495,000$ 72 ‐00 0 ‐75 ‐00 ‐73 3 4 HO O V E R HO L D I N G CO S T S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 3 5 GR A N D E RE S E R V E BI K E T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 1 of 4 UN I T E D CI T Y OF YO R K V I L L E DE T A I L E D MO N T H ‐BY ‐MO N T H RE V E N U E AN D EX P E N S E RE P O R T FO R PA R K S & RE C R E A T I O N DA T E OF RE P O R T / 11 ‐03 ‐10 AC C O U N T NU M B E R AN D DE S C R I P T I O N M a y ‐10 J u n e ‐10 J u l y ‐10 A u g u s t ‐10 S e p t e m b e r ‐10 O c t o b e r ‐10 N o v e m b e r ‐10 D e c e m b e r ‐10 J a n u a r y ‐11 F e b r u a r y ‐11 M a r c h ‐11April‐11 YEAR‐TO‐DATE TOTALS ANNUAL BUDGET AC T U A L EX P E N S E S BY MO N T H 72 ‐00 0 ‐75 ‐00 ‐73 3 6 WH E A T O N WO O D S NA T U R E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐75 ‐00 ‐73 3 7 BR I S T O L BA Y PA R K A ‐ $ ‐ $ 66 2 . 5 1 $ 25 , 5 5 6 . 6 4 $ 54 , 8 9 2 . 7 0 $ 2, 4 0 1 . 0 0 $ 83,512.85$ 100,000$ 72 ‐00 0 ‐78 ‐00 ‐90 0 9 RE S E R V E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐78 ‐00 ‐90 1 2 RE C CE N T E R AG R E E M E N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 72 ‐00 0 ‐99 ‐00 ‐99 0 1 TR A N S F E R TO GE N E R A L F ‐ $ ‐ $ 15 , 1 1 2 . 2 5 $ ‐ $ ‐ $ 15 , 1 1 2 . 2 5 $ 30,224.50$ 60,449$ TO T A L FU N D RE V E N U E S 2 , 0 5 1 . 1 4 $ 2, 0 5 1 . 1 4 $ 10 0 , 5 6 8 . 1 8 $ 2, 0 5 1 . 1 4 $ 4, 1 0 2 . 2 8 $ 6, 1 5 3 . 4 2 $ 116,977.30$ 482,641$ TO T A L FU N D EX P E N S E S ‐ $ ‐ $ 15 , 7 7 4 . 7 6 $ 25 , 5 5 6 . 6 4 $ 54 , 8 9 2 . 7 0 $ 17 , 5 1 3 . 2 5 $ 113,737.35$ 665,449$ FU N D SU R P L U S (D E F I C I T ) 2 , 0 5 1 . 1 4 $ 2, 0 5 1 . 1 4 $ 84 , 7 9 3 . 4 2 $ (2 3 , 5 0 5 . 5 0 ) $ (5 0 , 7 9 0 . 4 2 ) $ (1 1 , 3 5 9 . 8 3 ) $ 3,239.95$ (182,808)$ PA R K & RE C R E A T I O N OP E R A T I N G RE V E N U E S 79 ‐00 0 ‐40 ‐00 ‐39 9 9 BE G I N N I N G FU N D BA L A N C ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 388$ 79 ‐00 0 ‐42 ‐00 ‐42 7 0 FE E S FO R PR O G R A M S 8 , 9 4 2 . 5 0 $ 36 , 3 8 4 . 5 0 $ 13 , 8 5 6 . 0 0 $ 12 , 9 4 4 . 0 0 $ 6, 8 8 7 . 0 0 $ 26 , 1 0 1 . 5 0 $ 105,115.50$ 225,000$ 79 ‐00 0 ‐42 ‐00 ‐42 8 0 CO N C E S S I O N S / A L L SA L E 6 , 9 3 8 . 7 5 $ 10 , 3 0 7 . 7 6 $ 10 , 6 8 7 . 0 0 $ 70 9 . 5 0 $ 88 6 . 5 0 $ 17 4 . 5 0 $ 29,704.01$ 30,000$ 79 ‐00 0 ‐42 ‐00 ‐42 8 5 VE N D I N G MA C H I N E IN C O M ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐00 0 ‐42 ‐00 ‐42 8 6 RE N T A L IN C O M E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐00 0 ‐42 ‐00 ‐42 8 7 PA R K RE N T A L IN C O M E 2 , 9 8 5 . 0 0 $ 3, 0 6 0 . 5 0 $ 2, 7 3 5 . 0 0 $ ‐ $ 50 5 . 0 0 $ 20 0 . 0 0 $ 9,485.50$ 15,000$ 79 ‐00 0 ‐42 ‐00 ‐42 8 8 GO L F OU T I N G RE V E N U E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 9,000$ 79 ‐00 0 ‐42 ‐00 ‐42 9 1 HO M E T O W N DA Y S 2 , 5 2 0 . 0 0 $ 3, 4 7 5 . 0 0 $ 9, 9 7 0 . 0 0 $ 7, 6 1 0 . 0 0 $ 10 3 , 7 6 8 . 9 0 $ 7, 4 4 8 . 0 0 $ 134,791.90$ 130,000$ 79 ‐00 0 ‐42 ‐00 ‐42 9 5 MI S C RE T A I L ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 3,500$ 79 ‐00 0 ‐44 ‐00 ‐44 0 0 DO N A T I O N S 1 , 1 0 5 . 0 0 $ 22 5 . 0 0 $ ‐ $ 1, 7 2 8 . 0 0 $ 40 5 . 0 0 $ ‐ $ 3,463.00$ 14,000$ 79 ‐00 0 ‐44 ‐00 ‐44 0 4 TR E E DO N A T I O N S ‐ $ ‐ $ ‐ $ ‐ $ 35 0 . 0 0 $ 35 0 . 0 0 $ 700.00$ 600$ 79 ‐00 0 ‐45 ‐00 ‐45 5 0 YO U T H SE R V I C E S GR A N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 79 ‐00 0 ‐46 ‐00 ‐46 0 0 IN V E S T M E N T IN C O M E 1 3 . 1 1 $ 22 . 9 7 $ 27 . 9 5 $ 32 . 9 2 $ 26 . 8 0 $ 31 . 1 7 $ 154.92$ 500$ 79 ‐00 0 ‐49 ‐00 ‐49 0 1 TR A N S F E R FR O M GE N E R A L 3 5 , 9 1 4 . 5 0 $ 35 , 9 1 4 . 5 0 $ 35 , 9 1 4 . 5 0 $ 35 , 9 1 4 . 5 0 $ 35 , 9 1 4 . 5 0 $ 35 , 9 1 4 . 5 0 $ 215,487.00$ 430,974$ 79 ‐00 0 ‐49 ‐00 ‐49 0 2 TR A N S F E R IN FR O M GF ‐ 10 0 , 0 0 0 . 0 0 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 100,000.00$ 100,000$ 79 ‐00 0 ‐49 ‐00 ‐49 0 3 TR A N S F E R FR O M GE N E R A L 4 3 , 4 0 9 . 6 6 $ 43 , 4 0 9 . 6 6 $ 43 , 4 0 9 . 6 6 $ 43 , 4 0 9 . 6 6 $ 43 , 4 0 9 . 6 6 $ 43 , 4 0 9 . 6 6 $ 260,457.96$ 520,916$ 79 ‐00 0 ‐49 ‐00 ‐49 8 0 TR A N S F E R FR O M RE C CE N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐00 0 ‐99 ‐00 ‐99 7 3 TR A N S F E R TO LA N D AC Q U ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ TO T A L PA R K S & RE C R E A T I O N RE V E N U E S 2 0 1 , 8 2 8 . 5 2 $ 13 2 , 7 9 9 . 8 9 $ 11 6 , 6 0 0 . 1 1 $ 10 2 , 3 4 8 . 5 8 $ 19 2 , 1 5 3 . 3 6 $ 11 3 , 6 2 9 . 3 3 $ 859,359.79$ 1,480,378$ PA R K EX P E N S E S (F U N D 79 ) 79 ‐61 0 ‐50 ‐00 ‐51 0 7 SA L A R I E S ‐ PA R K S 2 8 , 6 9 5 . 8 9 $ 27 , 4 2 7 . 0 7 $ 26 , 8 0 4 . 8 2 $ 41 , 3 4 6 . 6 5 $ 13 , 7 8 2 . 2 2 $ 40 , 8 7 7 . 9 3 $ 178,934.58$ 350,026$ 79 ‐61 0 ‐50 ‐00 ‐51 3 6 SA L A R I E S ‐ PA R T ‐TI M E 1 , 0 2 1 . 2 5 $ 3, 8 1 3 . 7 5 $ 4, 1 7 0 . 2 5 $ 5, 6 2 9 . 0 0 $ 33 0 . 0 0 $ 57 7 . 5 1 $ 15,541.76$ 17,000$ 79 ‐61 0 ‐50 ‐00 ‐51 3 7 SA L A R I E S ‐ OV E R T I M E 2 0 6 . 1 9 $ 35 . 6 3 $ ‐ $ ‐ $ ‐ $ 24 1 . 3 7 $ 483.19$ 4,000$ 79 ‐61 0 ‐61 ‐00 ‐53 2 0 MA S T E R PL A N / CO M M U N I ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐61 0 ‐62 ‐00 ‐54 0 5 PA R K CO N T R A C T U A L ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 2, 0 2 5 . 0 0 $ 2,025.00$ 2,000$ 79 ‐61 0 ‐62 ‐00 ‐54 0 8 MA I N T E N A N C E ‐EQ U I P M E N T 6 4 1 . 4 3 $ 47 3 . 3 5 $ 91 . 9 2 $ 1, 3 3 2 . 5 2 $ 1, 4 3 8 . 8 9 $ 1, 5 0 8 . 6 7 $ 5,486.78$ 14,000$ 79 ‐61 0 ‐62 ‐00 ‐54 1 7 MA I N T E N A N C E ‐PA R K S ‐ $ 63 1 . 8 9 $ 36 5 . 0 3 $ 11 , 3 3 1 . 1 2 $ 18 1 . 9 5 $ 46 8 . 1 6 $ 12,978.15$ 34,000$ 79 ‐61 0 ‐62 ‐00 ‐54 2 1 WE A R I N G AP P A R E L 8 3 . 2 3 $ 17 4 . 9 3 $ 28 4 . 9 9 $ 13 1 . 1 9 $ 18 6 . 7 5 $ 29 5 . 4 8 $ 1,156.57$ 4,100$ 79 ‐61 0 ‐62 ‐00 ‐54 3 4 RE N T A L ‐EQ U I P M E N T ‐ $ ‐ $ 14 8 . 5 0 $ ‐ $ ‐ $ ‐ $ 148.50$ 2,500$ 79 ‐61 0 ‐62 ‐00 ‐54 3 8 CE L L U L A R TE L E P H O N E ‐ $ 14 5 . 4 0 $ 16 0 . 8 5 $ 15 2 . 9 6 $ 16 7 . 9 0 $ 14 4 . 6 1 $ 771.72$ 4,200$ 79 ‐61 0 ‐62 ‐00 ‐54 4 5 LE G A L EX P E N S E S ‐ $ ‐ $ 50 0 . 0 0 $ 92 . 5 0 $ ‐ $ ‐ $ 592.50$ 4,000$ 79 ‐61 0 ‐64 ‐00 ‐56 0 4 TR A I N I N G & CO N F E R E N C E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 1,500$ 79 ‐61 0 ‐64 ‐00 ‐56 0 5 TR A V E L EX P E N S E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐61 0 ‐65 ‐00 ‐58 0 2 OF F I C E SU P P L I E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 300$ 79 ‐61 0 ‐65 ‐00 ‐58 0 4 OP E R A T I N G SU P P L I E S ( 1 3 . 3 2 ) $ 18 6 . 8 6 $ 2, 1 0 6 . 3 2 $ 2, 2 0 8 . 9 8 $ 39 3 . 7 0 $ 1, 4 0 6 . 9 3 $ 6,289.47$ 20,000$ 79 ‐61 0 ‐65 ‐00 ‐58 1 5 HA N D TO O L S ‐ $ ‐ $ 39 . 9 5 $ 14 3 . 9 6 $ ‐ $ 22 . 9 7 $ 206.88$ 1,750$ 79 ‐61 0 ‐65 ‐00 ‐58 2 4 CH R I S T M A S DE C O R A T I O N S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 1,000$ 79 ‐61 0 ‐65 ‐00 ‐58 2 5 PU B L I C DE C O R A T I O N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 79 ‐61 0 ‐72 ‐00 ‐65 0 0 IM R F PA R T I C I P A N T S 2 , 6 0 8 . 3 7 $ 2, 5 0 4 . 1 0 $ 2, 4 4 7 . 2 9 $ 3, 7 7 4 . 9 6 $ 1, 2 5 8 . 3 2 $ 3, 7 5 4 . 2 0 $ 16,347.24$ 33,953$ 79 ‐61 0 ‐72 ‐00 ‐65 0 1 SO C I A L SE C U R I T Y / M E D I C 2 , 2 1 3 . 6 7 $ 2, 3 1 7 . 1 7 $ 2, 2 9 4 . 1 5 $ 3, 4 8 0 . 4 5 $ 1, 0 4 1 . 8 6 $ 3, 1 0 2 . 7 5 $ 14,450.05$ 28,383$ 79 ‐61 0 ‐75 ‐00 ‐70 0 2 CO M P U T E R EQ U I P & SO F T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 79 ‐61 0 ‐75 ‐00 ‐70 0 3 OF F I C E EQ U I P M E N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 79 ‐61 0 ‐75 ‐00 ‐77 0 1 FL O W E R S / T R E E S ‐ $ 47 3 . 2 1 $ ‐ $ ‐ $ ‐ $ ‐ $ 473.21$ 500$ 79 ‐61 0 ‐78 ‐00 ‐90 0 5 ME R I T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ TO T A L PA R K EX P E N S E S (F U N D 79 ) 3 5 , 4 5 6 . 7 1 $ 38 , 1 8 3 . 3 6 $ 39 , 4 1 4 . 0 7 $ 69 , 6 2 4 . 2 9 $ 18 , 7 8 1 . 5 9 $ 54 , 4 2 5 . 5 8 $ 255,885.60$ 524,712$ RE C R E A T I O N EX P E N S E S (F U N D 79 ) 79 ‐65 0 ‐50 ‐00 ‐51 0 7 SA L A R I E S ‐ RE C R E A T I O N 2 1 , 0 8 9 . 0 2 $ 22 , 4 6 3 . 9 8 $ 19 , 5 8 7 . 1 3 $ 29 , 3 8 0 . 7 3 $ 9, 7 9 3 . 5 7 $ 27 , 6 3 5 . 1 5 $ 129,949.58$ 368,532$ 79 ‐65 0 ‐50 ‐00 ‐51 0 8 CO N C E S S I O N ST A F F 2 , 6 7 5 . 5 0 $ 2, 4 8 2 . 0 0 $ 2, 1 9 2 . 7 9 $ 77 7 . 0 0 $ ‐ $ 22 2 . 7 5 $ 8,350.04$ 10,000$ 2 of 4 UN I T E D CI T Y OF YO R K V I L L E DE T A I L E D MO N T H ‐BY ‐MO N T H RE V E N U E AN D EX P E N S E RE P O R T FO R PA R K S & RE C R E A T I O N DA T E OF RE P O R T / 11 ‐03 ‐10 AC C O U N T NU M B E R AN D DE S C R I P T I O N M a y ‐10 J u n e ‐10 J u l y ‐10 A u g u s t ‐10 S e p t e m b e r ‐10 O c t o b e r ‐10 N o v e m b e r ‐10 D e c e m b e r ‐10 J a n u a r y ‐11 F e b r u a r y ‐11 M a r c h ‐11April‐11 YEAR‐TO‐DATE TOTALS ANNUAL BUDGET AC T U A L EX P E N S E S BY MO N T H 79 ‐65 0 ‐50 ‐00 ‐51 0 9 SA L A R I E S ‐ PR E SC H O O L 2 , 1 1 8 . 0 0 $ 41 7 . 9 6 $ ‐ $ 1, 2 0 9 . 0 0 $ 98 6 . 5 0 $ 3, 4 5 0 . 5 0 $ 8,181.96$ 20,000$ 79 ‐65 0 ‐50 ‐00 ‐51 3 6 SA L A R I E S ‐ PA R T TI M E 1 , 2 5 0 . 0 0 $ 1, 2 5 0 . 0 0 $ 1, 2 5 0 . 0 0 $ 1, 8 7 5 . 0 0 $ 62 5 . 0 0 $ 1, 7 8 2 . 8 8 $ 8,032.88$ 22,080$ 79 ‐65 0 ‐50 ‐00 ‐51 3 7 SA L A R I E S ‐ OV E R T I M E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 300$ 79 ‐65 0 ‐50 ‐00 ‐51 5 0 SA L A R I E S ‐ IN S T R U C T O R 1 , 0 8 7 . 5 0 $ 1, 8 3 9 . 5 1 $ 2, 3 7 2 . 7 5 $ 2, 7 1 4 . 8 9 $ 2, 2 6 7 . 7 5 $ 3, 6 0 3 . 0 2 $ 13,885.42$ 16,000$ 79 ‐65 0 ‐50 ‐00 ‐51 5 5 SA L A R I E S ‐ RE C O R D I N G S ‐ $ 22 7 . 5 1 $ 23 7 . 5 0 $ ‐ $ 28 0 . 8 8 $ 91 . 0 0 $ 836.89$ 3,000$ 79 ‐65 0 ‐62 ‐00 ‐54 0 1 CO N T R A C T U A L SE R V I C E S 5 2 5 . 0 0 $ 3, 5 4 5 . 0 0 $ 6, 5 4 9 . 6 0 $ 8, 7 4 2 . 6 9 $ 3, 0 1 0 . 0 0 $ 2, 7 6 7 . 0 0 $ 25,139.29$ 50,000$ 79 ‐65 0 ‐62 ‐00 ‐54 0 8 MA I N T E N A N C E SU P P L I E S ‐ $ 77 . 0 4 $ 62 . 7 0 $ ‐ $ 10 4 . 1 1 $ ‐ $ 243.85$ 2,000$ 79 ‐65 0 ‐62 ‐00 ‐54 0 9 MA I N T E N A N C E ‐VE H I C L E S ‐ $ ‐ $ 80 9 . 4 1 $ 49 . 3 2 $ 35 1 . 0 1 $ 93 . 0 0 $ 1,302.74$ 1,000$ 79 ‐65 0 ‐62 ‐00 ‐54 1 0 MA I N T E N A N C E ‐OF F I C E EQ ‐ $ 25 0 . 2 4 $ 24 2 . 1 8 $ 23 9 . 4 8 $ 17 8 . 0 0 $ 17 8 . 0 0 $ 1,087.90$ 3,500$ 79 ‐65 0 ‐62 ‐00 ‐54 2 6 YO U T H SE R V I C E S GR A N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 79 ‐65 0 ‐62 ‐00 ‐54 3 5 EL E C T R I C I T Y ‐ $ 1, 9 3 1 . 6 2 $ 1, 9 7 2 . 9 4 $ 2, 0 2 1 . 1 8 $ 1, 7 6 9 . 0 1 $ 1, 4 0 4 . 3 9 $ 9,099.14$ 22,000$ 79 ‐65 0 ‐62 ‐00 ‐54 3 7 TE L E P H O N E / I N T E R N E T ‐ $ ‐ $ 34 2 . 0 8 $ 34 1 . 4 0 $ 34 0 . 2 2 $ 33 9 . 1 5 $ 1,362.85$ 1,300$ 79 ‐65 0 ‐62 ‐00 ‐54 3 8 CE L L U L A R TE L E P H O N E ‐ $ 17 4 . 4 7 $ 19 3 . 0 2 $ 18 3 . 5 6 $ 20 1 . 4 7 $ 14 4 . 6 1 $ 897.13$ 3,000$ 79 ‐65 0 ‐62 ‐00 ‐54 4 5 PO R T A B L E TO I L E T S ‐ $ 1, 0 4 2 . 5 0 $ (1 , 2 2 0 . 0 0 ) $ 86 2 . 5 0 $ 55 7 . 1 4 $ 1, 0 7 7 . 5 0 $ 2,319.64$ 4,500$ 79 ‐65 0 ‐62 ‐00 ‐56 0 3 PU B L I S H I N G / A D V E R T I S I N ‐ $ ‐ $ ‐ $ 8, 1 9 6 . 7 1 $ ‐ $ 2, 5 0 0 . 0 0 $ 10,696.71$ 27,000$ 79 ‐65 0 ‐62 ‐00 ‐56 0 5 BO O K S / P U B L I C A T I O N S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 100$ 79 ‐65 0 ‐64 ‐00 ‐56 0 0 DU E S 2 2 3 . 3 2 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 223.32$ 1,500$ 79 ‐65 0 ‐64 ‐00 ‐56 0 4 TR A I N I N G AN D CO N F E R E N ‐ $ ‐ $ ‐ $ 20 0 . 0 0 $ 5. 0 0 $ ‐ $ 205.00$ 500$ 79 ‐65 0 ‐64 ‐00 ‐56 0 5 TR A V E L EX P E N S E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐65 0 ‐65 ‐00 ‐58 0 2 OF F I C E SU P P L I E S ‐ $ 12 . 4 9 $ 35 . 8 7 $ 56 3 . 6 1 $ ‐ $ 79 7 . 7 3 $ 1,409.70$ 79 ‐65 0 ‐65 ‐00 ‐58 0 3 PR O G R A M EX P E N S E S 6 , 3 3 8 . 4 7 $ 2, 3 1 2 . 3 4 $ 3, 5 5 7 . 0 3 $ 5, 7 2 9 . 7 7 $ 2, 6 4 9 . 6 0 $ 4, 3 9 3 . 5 3 $ 24,980.74$ 53,600$ 79 ‐65 0 ‐65 ‐00 ‐58 0 4 OP E R A T I N G SU P P L I E S ‐ $ 7. 4 7 $ ‐ $ 16 3 . 3 3 $ ‐ $ 1. 4 7 $ 172.27$ 1,000$ 79 ‐65 0 ‐65 ‐00 ‐58 0 5 RE C R E A T I O N EQ U I P M E N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 2,000$ 79 ‐65 0 ‐65 ‐00 ‐58 0 8 PO S T A G E & SH I P P I N G 8 0 0 . 0 0 $ ‐ $ 1, 1 7 3 . 0 0 $ 80 0 . 0 0 $ ‐ $ 17 7 . 0 0 $ 2,950.00$ 8,000$ 79 ‐65 0 ‐65 ‐00 ‐58 1 2 GA S O L I N E ‐ $ 13 7 . 6 4 $ 28 6 . 7 1 $ 27 3 . 7 5 $ 28 8 . 3 2 $ 15 4 . 9 7 $ 1,141.39$ 3,000$ 79 ‐65 0 ‐65 ‐00 ‐58 2 6 MI L E A G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 300$ 79 ‐65 0 ‐65 ‐00 ‐58 2 7 GO L F OU T I N G EX P E N S E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 6,000$ , 79 ‐65 0 ‐65 ‐00 ‐58 2 8 CO N C E S S I O N S 6 1 4 . 7 7 $ 3, 0 3 9 . 0 2 $ 5, 5 0 7 . 2 8 $ 2, 1 7 3 . 6 8 $ 92 . 6 1 $ 15 . 6 0 $ 11,442.96$ 18,000$ 79 ‐65 0 ‐65 ‐00 ‐58 3 3 HO M E T O W N DA Y S EX P E N S E ‐ $ 34 . 3 7 $ 48 , 2 9 5 . 0 0 $ 6, 9 3 3 . 0 0 $ 37 , 2 9 6 . 0 9 $ 6, 9 8 9 . 0 7 $ 99,547.53$ 100,000$ 79 ‐65 0 ‐65 ‐00 ‐58 4 0 SC H O L A R S H I P S ‐ $ ‐ $ 15 0 . 0 0 $ ‐ $ ‐ $ 71 . 0 0 $ 221.00$ 1,000$ 79 ‐65 0 ‐65 ‐00 ‐58 4 1 PR O G R A M RE F U N D 3 4 6 . 0 0 $ 27 0 . 0 0 $ 61 9 . 0 0 $ 41 7 . 0 0 $ 19 5 . 0 0 $ 43 2 . 0 0 $ 2,279.00$ 7,000$ 79 ‐65 0 ‐72 ‐00 ‐65 0 0 IM R F PA R T I C I P A N T S 2 , 1 8 7 . 7 2 $ 2, 2 0 3 . 2 3 $ 1, 9 0 2 . 4 2 $ 2, 8 5 3 . 6 1 $ 97 5 . 6 6 $ 2, 5 6 1 . 9 9 $ 12,684.63$ 41,537$ 79 ‐65 0 ‐72 ‐00 ‐65 0 1 SO C I A L SE C U R I T Y / M E D I C 2 , 1 2 2 . 7 4 $ 2, 1 2 8 . 0 8 $ 1, 9 1 3 . 3 6 $ 2, 6 5 4 . 5 3 $ 1, 0 3 1 . 0 0 $ 2, 8 1 1 . 5 9 $ 12,661.30$ 30,351$ 79 ‐65 0 ‐75 ‐00 ‐70 0 2 CO M P U T E R EQ U I P & SO F T ‐ $ 1, 6 8 2 . 0 0 $ ‐ $ 91 8 . 0 0 $ ‐ $ ‐ $ 2,600.00$ 2,600$ 79 ‐65 0 ‐78 ‐00 ‐90 0 5 ME R I T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐65 0 ‐78 ‐00 ‐90 0 9 RE S E R V E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 79 ‐65 0 ‐78 ‐00 ‐90 1 0 MI S C RE T A I L ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 3,000$ 79 ‐65 0 ‐99 ‐00 ‐99 4 1 RE P A Y M E N T OF GF LO A N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 100,000$ TO T A L RE C R E A T I O N EX P E N S E S (F U N D 79 ) 4 1 , 3 7 8 . 0 4 $ 47 , 5 2 8 . 4 7 $ 98 , 0 3 1 . 7 7 $ 80 , 2 7 3 . 7 4 $ 62 , 9 9 7 . 9 4 $ 63 , 6 9 4 . 9 0 $ 393,904.86$ 934,200$ TO T A L FU N D RE V E N U E S 2 0 1 , 8 2 8 . 5 2 $ 13 2 , 7 9 9 . 8 9 $ 11 6 , 6 0 0 . 1 1 $ 10 2 , 3 4 8 . 5 8 $ 19 2 , 1 5 3 . 3 6 $ 11 3 , 6 2 9 . 3 3 $ 859,359.79$ 1,480,378$ TO T A L FU N D EX P E N S E S 7 6 , 8 3 4 . 7 5 $ 85 , 7 1 1 . 8 3 $ 13 7 , 4 4 5 . 8 4 $ 14 9 , 8 9 8 . 0 3 $ 81 , 7 7 9 . 5 3 $ 11 8 , 1 2 0 . 4 8 $ 649,790.46$ 1,461,912$ FU N D SU R P L U S (D E F I C I T ) 1 2 4 , 9 9 3 . 7 7 $ 47 , 0 8 8 . 0 6 $ (2 0 , 8 4 5 . 7 3 ) $ (4 7 , 5 4 9 . 4 5 ) $ 11 0 , 4 0 0 . 5 3 $ (4 , 4 9 1 . 1 5 ) $ 209,569.33$ 18,466$ RE C CE N T E R RE V E N U E S 80 ‐00 0 ‐40 ‐00 ‐39 9 9 CA R R Y OV E R BA L A N C E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ (61,067)$ 80 ‐00 0 ‐42 ‐00 ‐42 0 0 ME M B E R S H I P FE E S 3 0 , 4 4 8 . 0 0 $ 34 , 6 0 8 . 8 2 $ 30 , 9 1 9 . 0 0 $ 31 , 0 5 3 . 0 0 $ 30 , 9 6 3 . 0 0 $ 30 , 7 0 7 . 0 0 $ 188,698.82$ 410,000$ 80 ‐00 0 ‐42 ‐00 ‐42 1 0 GU E S T FE E S 3 5 6 . 0 0 $ 50 6 . 0 0 $ 41 1 . 0 0 $ 42 3 . 0 0 $ 33 5 . 0 0 $ 21 4 . 0 0 $ 2,245.00$ 3,500$ 80 ‐00 0 ‐42 ‐00 ‐42 2 0 SW I M CL A S S 1 , 3 8 8 . 0 0 $ 7, 0 8 2 . 2 5 $ 4, 8 2 1 . 5 0 $ 1, 1 5 4 . 0 0 $ 1, 7 6 0 . 0 0 $ 1, 3 9 2 . 0 0 $ 17,597.75$ 35,000$ 80 ‐00 0 ‐42 ‐00 ‐42 3 0 PE R S O N A L TR A I N I N G FE E 1 , 0 0 2 . 0 0 $ 91 5 . 0 0 $ 47 6 . 0 0 $ 40 . 0 0 $ 1, 3 3 8 . 0 0 $ 25 7 . 0 0 $ 4,028.00$ 15,000$ 80 ‐00 0 ‐42 ‐00 ‐42 4 0 TA N N I N G SE S S I O N S 2 3 9 . 0 0 $ 11 5 . 0 0 $ 14 2 . 0 0 $ 43 . 0 0 $ 18 0 . 0 0 $ 40 . 0 0 $ 759.00$ 2,500$ 80 ‐00 0 ‐42 ‐00 ‐42 7 0 FE E S FO R PR O G R A M S 8 , 9 0 2 . 0 0 $ 7, 1 0 2 . 5 0 $ 4, 1 8 3 . 5 0 $ 20 , 2 8 6 . 0 0 $ 12 , 3 6 8 . 0 0 $ 12 , 1 5 5 . 7 0 $ 64,997.70$ 125,000$ 80 ‐00 0 ‐42 ‐00 ‐42 8 0 CO N C E S S I O N S 1 , 1 2 6 . 7 5 $ 1, 9 0 3 . 7 5 $ 1, 4 4 3 . 0 0 $ 90 0 . 7 5 $ 92 3 . 7 5 $ 98 8 . 2 5 $ 7,286.25$ 12,000$ 80 ‐00 0 ‐42 ‐00 ‐42 8 5 VE N D I N G MA C H I N E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 80 ‐00 0 ‐42 ‐00 ‐42 8 6 RE N T A L IN C O M E 4 0 1 . 0 0 $ 70 . 0 0 $ 14 . 0 0 $ 35 9 . 5 0 $ 1, 2 7 8 . 2 5 $ 20 9 . 0 0 $ 2,331.75$ 3,000$ 80 ‐00 0 ‐42 ‐00 ‐42 9 5 MI S C RE T A I L ‐ $ ‐ $ ‐ $ 20 9 . 5 0 $ 77 . 0 0 $ 78 . 0 0 $ 364.50$ 500$ 80 ‐00 0 ‐44 ‐00 ‐44 0 0 DO N A T I O N S / S P O N S O R S H I P ‐ $ 17 0 . 0 0 $ 90 . 0 0 $ ‐ $ ‐ $ ‐ $ 260.00$ 2,000$ 80 ‐00 0 ‐45 ‐00 ‐45 5 0 GR A N T S / S C H O L A R S H I P S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ TO T A L RE C CE N T E R RE V E N U E S 4 3 , 8 6 2 . 7 5 $ 52 , 4 7 3 . 3 2 $ 42 , 5 0 0 . 0 0 $ 54 , 4 6 8 . 7 5 $ 49 , 2 7 3 . 0 0 $ 46 , 0 4 0 . 9 5 $ 288,568.77$ 547,933$ 3 of 4 UN I T E D CI T Y OF YO R K V I L L E DE T A I L E D MO N T H ‐BY ‐MO N T H RE V E N U E AN D EX P E N S E RE P O R T FO R PA R K S & RE C R E A T I O N DA T E OF RE P O R T / 11 ‐03 ‐10 AC C O U N T NU M B E R AN D DE S C R I P T I O N M a y ‐10 J u n e ‐10 J u l y ‐10 A u g u s t ‐10 S e p t e m b e r ‐10 O c t o b e r ‐10 N o v e m b e r ‐10 D e c e m b e r ‐10 J a n u a r y ‐11 F e b r u a r y ‐11 M a r c h ‐11April‐11 YEAR‐TO‐DATE TOTALS ANNUAL BUDGET AC T U A L EX P E N S E S BY MO N T H RE C CE N T E R EX P E N S E S 80 ‐00 0 ‐50 ‐00 ‐51 0 7 SA L A R I E S ‐ RE C CE N T E R 2 , 6 3 0 . 7 8 $ 2, 6 3 0 . 7 7 $ 2, 6 3 0 . 7 7 $ 3, 9 4 6 . 1 4 $ 1, 3 1 5 . 3 9 $ 3, 9 4 6 . 1 4 $ 17,099.99$ 33,543$ 80 ‐00 0 ‐50 ‐00 ‐51 0 9 SA L A R I E S ‐ PR E S C H O O L 2 , 5 6 4 . 1 8 $ 40 0 . 0 0 $ ‐ $ 2, 1 7 2 . 7 1 $ 1, 8 2 5 . 4 1 $ 6, 1 9 5 . 2 8 $ 13,157.58$ 35,000$ 80 ‐00 0 ‐50 ‐00 ‐51 3 6 SA L A R I E S ‐ PA R T TI M E 7 , 7 6 0 . 1 3 $ 7, 3 5 9 . 5 0 $ 6, 2 9 4 . 8 8 $ 11 , 2 8 9 . 4 5 $ 3, 4 1 0 . 6 3 $ 9, 9 8 3 . 0 9 $ 46,097.68$ 98,000$ 80 ‐00 0 ‐50 ‐00 ‐51 3 7 SA L A R I E S ‐ OV E R T I M E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 80 ‐00 0 ‐50 ‐00 ‐51 5 0 SA L A R I E S ‐ IN S T R U C T O R S 4 , 0 9 6 . 0 0 $ 4, 3 7 3 . 7 5 $ 5, 4 7 1 . 9 4 $ 6, 7 7 2 . 1 9 $ 1, 5 0 4 . 5 0 $ 7, 0 0 3 . 7 6 $ 29,222.14$ 65,000$ 80 ‐00 0 ‐62 ‐00 ‐54 0 1 CO N T R A C T U A L SE R V I C E S ‐ $ ‐ $ ‐ $ 8, 8 9 5 . 0 0 $ ‐ $ 3, 2 6 3 . 0 0 $ 12,158.00$ 15,000$ 80 ‐00 0 ‐62 ‐00 ‐54 0 8 MA I N T E N A N C E ‐ SU P P L I E S 3 7 8 . 1 5 $ 64 0 . 5 0 $ 83 8 . 9 5 $ 1, 6 8 8 . 1 2 $ 92 6 . 0 1 $ 56 6 . 7 4 $ 5,038.47$ 11,000$ 80 ‐00 0 ‐62 ‐00 ‐54 1 0 MA I N T E N A N C E ‐ OF F I C E E ‐ $ 24 0 . 7 1 $ 25 9 . 2 6 $ 30 0 . 6 5 $ 27 0 . 1 9 $ 22 3 . 0 0 $ 1,293.81$ 4,500$ 80 ‐00 0 ‐62 ‐00 ‐54 1 6 MA I N T E N A N C E ‐ GE N E R A L 2 , 0 3 4 . 0 1 $ 13 3 . 4 9 $ 39 1 . 1 1 $ 1, 6 0 4 . 6 9 $ 65 9 . 9 1 $ 89 . 8 0 $ 4,913.01$ 16,000$ 80 ‐00 0 ‐62 ‐00 ‐54 2 6 GR A N T S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 500$ 80 ‐00 0 ‐62 ‐00 ‐54 3 0 TO W E L RE N T A L 5 2 3 . 1 2 $ ‐ $ ‐ $ ‐ $ 56 1 . 9 6 $ ‐ $ 1,085.08$ 1,500$ 80 ‐00 0 ‐62 ‐00 ‐54 3 1 PO O L RE P A I R 1 8 9 . 5 0 $ 43 4 . 3 7 $ 95 . 0 0 $ 58 . 5 0 $ 1, 9 8 8 . 3 1 $ 79 3 . 1 0 $ 3,558.78$ 5,000$ 80 ‐00 0 ‐62 ‐00 ‐54 3 2 LE A S E PA Y M E N T 3 5 , 0 0 0 . 0 0 $ 18 , 0 0 0 . 0 0 $ 18 , 0 0 0 . 0 0 $ 18 , 0 0 0 . 0 0 $ 18 , 0 0 0 . 0 0 $ 18 , 0 0 0 . 0 0 $ 125,000.00$ 216,000$ 80 ‐00 0 ‐62 ‐00 ‐54 3 3 LI C E N S E S / P E R M I T S 2 0 0 . 0 0 $ 15 0 . 0 0 $ ‐ $ ‐ $ ‐ $ ‐ $ 350.00$ 700$ 80 ‐00 0 ‐62 ‐00 ‐54 3 4 PO O L SU P P L I E S ‐ $ 1, 1 0 7 . 0 0 $ ‐ $ ‐ $ ‐ $ ‐ $ 1,107.00$ 3,200$ 80 ‐00 0 ‐62 ‐00 ‐54 3 5 EL E C T R I C I T Y ‐ $ 3, 6 0 5 . 1 8 $ 4, 1 1 0 . 9 0 $ 5, 5 9 5 . 8 6 $ 5, 3 3 4 . 7 9 $ 3, 2 3 9 . 2 2 $ 21,885.95$ 28,000$ 80 ‐00 0 ‐62 ‐00 ‐54 3 7 TE L E P H O N E / I N T E R N E T / C A ‐ $ 11 6 . 5 4 $ 31 5 . 4 5 $ 31 8 . 7 5 $ 39 8 . 3 5 $ 31 8 . 1 5 $ 1,467.24$ 1,750$ 80 ‐00 0 ‐62 ‐00 ‐54 3 8 CE L L U L A R PH O N E ‐ $ 29 . 0 8 $ 32 . 1 7 $ 30 . 5 9 $ 33 . 5 8 $ 28 . 9 2 $ 154.34$ 600$ 80 ‐00 0 ‐62 ‐00 ‐54 3 9 PR O P E R T Y TA X 2 6 , 8 3 9 . 8 5 $ ‐ $ 26 , 8 3 9 . 8 5 $ ‐ $ ‐ $ ‐ $ 53,679.70$ 53,000$ 80 ‐00 0 ‐62 ‐00 ‐54 4 0 SE C U R I T Y ‐ $ 60 . 0 0 $ ‐ $ ‐ $ 60 . 0 0 $ ‐ $ 120.00$ 500$ 80 ‐00 0 ‐62 ‐00 ‐56 0 3 PU B L I S H I N G / A D V E R T I S I N 3 6 0 . 0 0 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 360.00$ 1,500$ 80 ‐00 0 ‐62 ‐00 ‐56 0 5 BO O K S / P U B L I C A T I O N ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 50$ 80 ‐00 0 ‐64 ‐00 ‐56 0 0 DU E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 200$ 80 ‐00 0 ‐64 ‐00 ‐56 0 4 TR A I N I N G & CO N F E R E N C E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 80 ‐00 0 ‐64 ‐00 ‐56 0 5 TR A V E L EX P E N S E S ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ 80 ‐00 0 ‐65 ‐00 ‐58 0 2 OF F I C E SU P P L I E S ‐ $ ‐ $ 63 4 . 1 1 $ 45 6 . 2 2 $ ‐ $ ‐ $ 1,090.33$ 2,600$ ,, 80 ‐00 0 ‐65 ‐00 ‐58 0 3 PR O G R A M EX P E N S E S 7 4 6 . 9 6 $ 1, 0 9 4 . 7 8 $ 1, 4 2 0 . 4 5 $ 1, 7 2 7 . 6 9 $ 1, 6 2 7 . 0 7 $ 1, 5 8 4 . 9 9 $ 8,201.94$ 17,000$ 80 ‐00 0 ‐65 ‐00 ‐58 0 4 OP E R A T I N G SU P P L I E S ‐ $ 84 . 0 0 $ 42 . 7 9 $ 20 1 . 5 9 $ ‐ $ 39 9 . 0 0 $ 727.38$ 3,000$ 80 ‐00 0 ‐65 ‐00 ‐58 0 5 RE C R E A T I O N EQ U I P M E N T ‐ $ ‐ $ 61 . 5 1 $ ‐ $ ‐ $ 60 . 0 0 $ 121.51$ 6,000$ 80 ‐00 0 ‐65 ‐00 ‐58 0 8 PO S T A G E & SH I P P I N G ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 600$ 80 ‐00 0 ‐65 ‐00 ‐58 1 2 GA S O L I N E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 300$ 80 ‐00 0 ‐65 ‐00 ‐58 2 6 MI L E A G E ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 200$ 80 ‐00 0 ‐65 ‐00 ‐58 2 8 CO N C E S S I O N S EX P E N S E S 2 1 4 . 0 8 $ 2, 3 8 8 . 2 0 $ 20 7 . 6 3 $ 90 9 . 6 6 $ 59 0 . 5 4 $ 94 1 . 8 4 $ 5,251.95$ 6,000$ 80 ‐00 0 ‐65 ‐00 ‐58 4 0 SC H O L A R S H I P S ‐ $ ‐ $ 17 . 5 0 $ ‐ $ ‐ $ 37 1 . 0 0 $ 388.50$ 400$ 80 ‐00 0 ‐65 ‐00 ‐58 4 1 PR O G R A M RE F U N D S 4 6 8 . 0 0 $ 53 3 . 0 0 $ 61 7 . 0 0 $ 64 6 . 0 0 $ 1, 2 5 3 . 0 0 $ 64 1 . 5 0 $ 4,158.50$ 4,000$ 80 ‐00 0 ‐65 ‐00 ‐58 4 2 ME M B E R S H I P RE F U N D S ‐ $ 10 3 . 0 0 $ 85 . 0 0 $ 14 9 . 0 0 $ 65 . 0 0 $ 58 . 0 0 $ 460.00$ 1,500$ 80 ‐00 0 ‐72 ‐00 ‐65 0 0 IM R F 8 6 9 . 5 1 $ 71 3 . 9 7 $ 53 8 . 4 3 $ 1, 2 6 2 . 4 6 $ 48 5 . 0 7 $ 1, 4 1 7 . 1 7 $ 5,286.61$ 10,000$ 80 ‐00 0 ‐72 ‐00 ‐65 0 1 SO C I A L SE C U R I T Y 1 , 2 9 2 . 7 6 $ 1, 1 1 7 . 7 5 $ 1, 0 8 9 . 8 0 $ 1, 8 3 2 . 5 2 $ 61 0 . 5 0 $ 2, 0 6 3 . 7 6 $ 8,007.09$ 17,658$ 80 ‐00 0 ‐75 ‐00 ‐70 0 2 CO M P U T E R EQ U I P & SO F T ‐ $ 1, 1 8 2 . 0 0 $ ‐ $ 1, 9 9 8 . 0 0 $ ‐ $ ‐ $ 3,180.00$ 3,200$ 80 ‐00 0 ‐75 ‐00 ‐70 0 3 OF F I C E EQ U I P M E N T ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 300$ 80 ‐00 0 ‐75 ‐00 ‐75 0 0 PH O N E SY S T E M ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 200$ 80 ‐00 0 ‐78 ‐00 ‐90 0 2 NI C O R ‐ $ 53 4 . 5 6 $ 61 5 . 7 9 $ 58 4 . 2 8 $ 58 1 . 2 0 $ 40 . 3 3 $ 2,356.16$ 11,000$ 80 ‐00 0 ‐78 ‐00 ‐90 1 0 MI S C RE T A I L ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ 300$ 80 ‐00 0 ‐99 ‐00 ‐99 7 9 TR A N S F E R TO PA R K S & R ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐$ ‐$ TO T A L RE C CE N T E R EX P E N S E S 8 6 , 1 6 7 . 0 3 $ 47 , 0 3 2 . 1 5 $ 70 , 6 1 0 . 2 9 $ 70 , 4 4 0 . 0 7 $ 41 , 5 0 1 . 4 1 $ 61 , 2 2 7 . 7 9 $ 376,978.74$ 675,301.00$ TO T A L FU N D RE V E N U E S 4 3 , 8 6 2 . 7 5 $ 52 , 4 7 3 . 3 2 $ 42 , 5 0 0 . 0 0 $ 54 , 4 6 8 . 7 5 $ 49 , 2 2 3 . 0 0 $ 46 , 0 4 0 . 9 5 $ 288,568.77$ 547,933.00$ TO T A L FU N D EX P E N S E S 8 6 , 1 6 7 . 0 3 $ 47 , 0 3 2 . 1 5 $ 70 , 6 1 0 . 2 9 $ 70 , 4 4 0 . 0 7 $ 41 , 5 0 1 . 4 1 $ 61 , 2 2 7 . 7 9 $ 376,978.74$ 675,301.00$ FU N D SU R P L U S (D E F I C I T ) ( 4 2 , 3 0 4 . 2 8 ) $ 5, 4 4 1 . 1 7 $ (2 8 , 1 1 0 . 2 9 ) $ (1 5 , 9 7 1 . 3 2 ) $ 7, 7 2 1 . 5 9 $ (1 5 , 1 8 6 . 8 4 ) $ (88,409.97)$ (127,368.00)$ 4 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORT FOR PARKS & RECREATIONFISCAL YEARMONTH DATE OF REPORT / NOVEMBER 3, 2010 FY10/11 OCTOBER 2010 ACCOUNT NUMBER AND DESCRIPTION OCTOBER 2010 BUDGET OCTOBER 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE LAND CASH REVENUES 72‐000‐40‐00‐3999 BEGINNING FUND BALANC5,803.42$ ‐$ 34,820.52$ ‐$ 69,641.00$ 69,641.00$ 72‐000‐44‐00‐4413 REIMB FROM OTHER GOVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐45‐00‐4501 CANNONBALL RIDGE GRAN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4700 OSLAD GRANT ‐ PRAIRIE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4701 GREENBRIAR ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4702 BIKE PATH GRANT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4703 PRAIRIE GARDEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4704 OSLAND GRANT ‐ WHISPE26,666.67$ ‐$ 160,000.02$ ‐$ 320,000.00$ 320,000.00$ 72‐000‐47‐00‐4705 COUNTRY HILLS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4706 WHEATON WOODS GRANT2,500.00$ ‐$ 15,000.00$ ‐$ 30,000.00$ 30,000.00$ 72‐000‐47‐00‐4707 FOX HIGHLANDS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4709 SUNFLOWER ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4712 RIVER'S EDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4714 WOODWORTH ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4715 WHITE OAK UNIT 1&2 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4716 WHITE OAK UNIT 3&4 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4717 KYLN'S CROSSING ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4718 FOXFIELD II PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4719 WILDWOOD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4722 KYLN'S RIDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4723 HEARTLAND CIRCLE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4725 WINDETTE RIDGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4727 GRAND RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4731 MONTALBANO HOMES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4732 RAINTREE VILLAGE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4734 WHISPERING MEADOWS (K250.00$ ‐$ 1,500.00$ ‐$ 3,000.00$ 3,000.00$ 72‐000‐47‐00‐4735 PRAIRIE MEADOWS(MENAR ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4736 BRIARWOOD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4737 CALEDONIA3,166.67$ ‐$ 19,000.02$ ‐$ 38,000.00$ 38,000.00$ 72‐000‐47‐00‐4738 AUTUMN CREEK1,833.33$ 6,153.42$ 11,000.02$ 16,409.12$ 22,000.00$ 5,590.88$ 72‐000‐47‐00‐4739 WYNSTONE TOWNHOMES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72 000 47 00 4740 VILLAS AT THE PRESERV $$$$$$72‐000‐47‐00‐4740 VILLAS AT THE PRESERV ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4741 BAILEY MEADOWS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4742 BLACKBERRY WOODS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4743 CORNEILS CROSSING ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4744 HUDSON LAKES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4745 PRESTWICK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4746 WESTBURY ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4747 WESTHAVEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4748 WILLMAN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4749 BLACKBERRY WOODS ‐$ ‐$ ‐$ 568.18$ ‐$ (568.18)$ 72‐000‐47‐00‐4750 KENDALLWOOD ESTATES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4751 CANNONBALL RIDGE PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐47‐00‐4752 BRISTOL BAY LAND CASH ‐$ ‐$ ‐$ 100,000.00$ ‐$ (100,000.00)$ 72‐000‐49‐00‐4901 TRANSFER FROM GENERAL ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4902 TRANSFER FROM LAND AC ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐49‐00‐4903 TRANSFER FROM PARK &‐$ ‐$ ‐$ ‐$ ‐$ ‐$ LAND CASH EXPENSES 72‐000‐75‐00‐7308 RIVERS EDGE PARK #2 ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7317 HEARTLAND CIRCLE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7326 MOSIER HOLDING COSTS833.33$ ‐$ 5,000.02$ ‐$ 10,000.00$ 10,000.00$ 72‐000‐75‐00‐7327 GRANDE RESERVE PARK ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7328 PRAIRIE MEADOWS (MENA ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7330 WHISPERING MEADOWS (K ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7332 CALEDONIA ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7333 RAINTREE VILLAGE41,250.00$ ‐$ 247,500.00$ ‐$ 495,000.00$ 495,000.00$ 72‐000‐75‐00‐7334 HOOVER HOLDING COSTS ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7335 GRANDE RESERVE BIKE T ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7336 WHEATON WOODS NATURE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐75‐00‐7337 BRISTOL BAY PARK A8,333.33$ 2,401.00$ 50,000.02$ 83,512.85$ 100,000.00$ 16,487.15$ 72‐000‐78‐00‐9009 RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐78‐00‐9012 REC CENTER AGREEMENT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 72‐000‐99‐00‐9901 TRANSFER TO GENERAL F5,037.42$ 15,112.25$ 30,224.52$ 30,224.50$ 60,449.00$ 30,224.50$ TOTAL FUND REVENUES40,220.09$ 6,153.42$ 241,320.58$ 116,977.30$ 482,641.00$ 365,663.70$ TOTAL FUND EXPENSES55,454.08$ 17,513.25$ 332,724.56$ 113,737.35$ 665,449.00$ 551,711.65$ FUND SURPLUS (DEFICIT)(15,233.99)$ (11,359.83)$ (91,403.98)$ 3,239.95$ (182,808.00)$ PARK & RECREATION OPERATING REVENUES 79‐000‐40‐00‐3999 BEGINNING FUND BALANC32.33$ ‐$ 194.02$ ‐$ 388.00$ 388.00$ 79‐000‐42‐00‐4270 FEES FOR PROGRAMS18,750.00$ 26,101.50$ 112,500.00$ 105,115.50$ 225,000.00$ 119,884.50$ 79 000 42 00 4270 FEES FOR PROGRAMS 18,750.00$ 26,101.50$ 112,500.00$ 105,115.50$ 225,000.00$ 119,884.50$ 79‐000‐42‐00‐4280 CONCESSIONS/ALL SALE2,500.00$ 174.50$ 15,000.00$ 29,704.01$ 30,000.00$ 295.99$ 79‐000‐42‐00‐4285 VENDING MACHINE INCOM ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 1 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORT FOR PARKS & RECREATIONFISCAL YEARMONTH DATE OF REPORT / NOVEMBER 3, 2010 FY10/11 OCTOBER 2010 ACCOUNT NUMBER AND DESCRIPTION OCTOBER 2010 BUDGET OCTOBER 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 79‐000‐42‐00‐4286 RENTAL INCOME ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐000‐42‐00‐4287 PARK RENTAL INCOME1,250.00$ 200.00$ 7,500.00$ 9,485.50$ 15,000.00$ 5,514.50$ 79‐000‐42‐00‐4288 GOLF OUTING REVENUE750.00$ ‐$ 4,500.00$ ‐$ 9,000.00$ 9,000.00$ 79‐000‐42‐00‐4291 HOMETOWN DAYS10,833.33$ 7,448.00$ 65,000.02$ 134,791.90$ 130,000.00$ (4,791.90)$ 79‐000‐42‐00‐4295 MISC RETAIL291.67$ ‐$ 1,750.02$ ‐$ 3,500.00$ 3,500.00$ 79‐000‐44‐00‐4400 DONATIONS1,166.67$ ‐$ 7,000.02$ 3,463.00$ 14,000.00$ 10,537.00$ 79‐000‐44‐00‐4404 TREE DONATIONS50.00$ 350.00$ 300.00$ 700.00$ 600.00$ (100.00)$ 79‐000‐45‐00‐4550 YOUTH SERVICES GRANT41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 79‐000‐46‐00‐4600 INVESTMENT INCOME41.67$ 31.17$ 250.02$ 154.92$ 500.00$ 345.08$ 79‐000‐49‐00‐4901 TRANSFER FROM GENERAL35,914.50$ 35,914.50$ 215,487.00$ 215,487.00$ 430,974.00$ 215,487.00$ 79‐000‐49‐00‐4902 TRANSFER IN FROM GF ‐8,333.33$ ‐$ 50,000.02$ 100,000.00$ 100,000.00$ ‐$ 79‐000‐49‐00‐4903 TRANSFER FROM GENERAL43,409.67$ 43,409.66$ 260,458.02$ 260,457.96$ 520,916.00$ 260,458.04$ 79‐000‐49‐00‐4980 TRANSFER FROM REC CEN ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐000‐99‐00‐9973 TRANSFER TO LAND ACQU ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL PARKS & RECREATION REVENUES123,364.84$ 113,629.33$ 740,189.16$ 859,359.79$ 1,480,378.00$ 621,018.21$ PARK EXPENSES (FUND 79) 79‐610‐50‐00‐5107 SALARIES‐ PARKS29,168.83$ 40,877.93$ 175,013.02$ 178,934.58$ 350,026.00$ 171,091.42$ 79‐610‐50‐00‐5136 SALARIES‐ PART‐TIME1,416.67$ 577.51$ 8,500.02$ 15,541.76$ 17,000.00$ 1,458.24$ 79‐610‐50‐00‐5137 SALARIES‐ OVERTIME333.33$ 241.37$ 2,000.02$ 483.19$ 4,000.00$ 3,516.81$ 79‐610‐61‐00‐5320 MASTER PLAN / COMMUNI ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐610‐62‐00‐5405 PARK CONTRACTUAL166.67$ 2,025.00$ 1,000.02$ 2,025.00$ 2,000.00$ (25.00)$ 79‐610‐62‐00‐5408 MAINTENANCE‐EQUIPMENT1,166.67$ 1,508.67$ 7,000.02$ 5,486.78$ 14,000.00$ 8,513.22$ 79‐610‐62‐00‐5417 MAINTENANCE‐PARKS2,833.33$ 468.16$ 17,000.02$ 12,978.15$ 34,000.00$ 21,021.85$ 79‐610‐62‐00‐5421 WEARING APPAREL341.67$ 295.48$ 2,050.02$ 1,156.57$ 4,100.00$ 2,943.43$ 79‐610‐62‐00‐5434 RENTAL‐EQUIPMENT208.33$ ‐$ 1,250.02$ 148.50$ 2,500.00$ 2,351.50$ 79‐610‐62‐00‐5438 CELLULAR TELEPHONE350.00$ 144.61$ 2,100.00$ 771.72$ 4,200.00$ 3,428.28$ 79‐610‐62‐00‐5445 LEGAL EXPENSES333.33$ ‐$ 2,000.02$ 592.50$ 4,000.00$ 3,407.50$ 79‐610‐64‐00‐5604 TRAINING & CONFERENCE125.00$ ‐$ 750.00$ ‐$ 1,500.00$ 1,500.00$ 79‐610‐64‐00‐5605 TRAVEL EXPENSE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐610‐65‐00‐5802 OFFICE SUPPLIES25.00$ ‐$ 150.00$ ‐$ 300.00$ 300.00$ 79‐610‐65‐00‐5804 OPERATING SUPPLIES1,666.67$ 1,406.93$ 10,000.02$ 6,289.47$ 20,000.00$ 13,710.53$ 79‐610‐65‐00‐5815 HAND TOOLS145.83$ 22.97$ 875.02$ 206.88$ 1,750.00$ 1,543.12$ $$$$$$79‐610‐65‐00‐5824 CHRISTMAS DECORATIONS83.33$ ‐$ 500.02$ ‐$ 1,000.00$ 1,000.00$ 79‐610‐65‐00‐5825 PUBLIC DECORATION41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 79‐610‐72‐00‐6500 IMRF PARTICIPANTS2,829.42$ 3,754.20$ 16,976.52$ 16,347.24$ 33,953.00$ 17,605.76$ 79‐610‐72‐00‐6501 SOCIAL SECURITY/MEDIC2,365.25$ 3,102.75$ 14,191.50$ 14,450.05$ 28,383.00$ 13,932.95$ 79‐610‐75‐00‐7002 COMPUTER EQUIP & SOFT41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 79‐610‐75‐00‐7003 OFFICE EQUIPMENT41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 79‐610‐75‐00‐7701 FLOWERS/TREES41.67$ ‐$ 250.02$ 473.21$ 500.00$ 26.79$ 79‐610‐78‐00‐9005 MERIT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL PARK EXPENSES (FUND 79)43,726.01$ 54,425.58$ 262,356.34$ 255,885.60$ 524,712.00$ 268,826.40$ RECREATION EXPENSES (FUND 79) 79‐650‐50‐00‐5107 SALARIES‐ RECREATION30,711.00$ 27,635.15$ 184,266.00$ 129,949.58$ 368,532.00$ 238,582.42$ 79‐650‐50‐00‐5108 CONCESSION STAFF833.33$ 222.75$ 5,000.02$ 8,350.04$ 10,000.00$ 1,649.96$ 79‐650‐50‐00‐5109 SALARIES‐ PRE SCHOOL1,666.67$ 3,450.50$ 10,000.02$ 8,181.96$ 20,000.00$ 11,818.04$ 79‐650‐50‐00‐5136 SALARIES‐ PART TIME1,840.00$ 1,782.88$ 11,040.00$ 8,032.88$ 22,080.00$ 14,047.12$ 79‐650‐50‐00‐5137 SALARIES‐ OVERTIME25.00$ ‐$ 150.00$ ‐$ 300.00$ 300.00$ 79‐650‐50‐00‐5150 SALARIES‐ INSTRUCTOR1,333.33$ 3,603.02$ 8,000.02$ 13,885.42$ 16,000.00$ 2,114.58$ 79‐650‐50‐00‐5155 SALARIES‐ RECORDING S250.00$ 91.00$ 1,500.00$ 836.89$ 3,000.00$ 2,163.11$ 79‐650‐62‐00‐5401 CONTRACTUAL SERVICES4,166.67$ 2,767.00$ 25,000.02$ 25,139.29$ 50,000.00$ 24,860.71$ 79‐650‐62‐00‐5408 MAINTENANCE SUPPLIES166.67$ ‐$ 1,000.02$ 243.85$ 2,000.00$ 1,756.15$ 79‐650‐62‐00‐5409 MAINTENANCE‐VEHICLES83.33$ 93.00$ 500.02$ 1,302.74$ 1,000.00$ (302.74)$ 79‐650‐62‐00‐5410 MAINTENANCE‐OFFICE EQ291.67$ 178.00$ 1,750.02$ 1,087.90$ 3,500.00$ 2,412.10$ 79‐650‐62‐00‐5426 YOUTH SERVICES GRANT41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 79‐650‐62‐00‐5435 ELECTRICITY1,833.33$ 1,404.39$ 11,000.02$ 9,099.14$ 22,000.00$ 12,900.86$ 79‐650‐62‐00‐5437 TELEPHONE/INTERNET108.33$ 339.15$ 650.02$ 1,362.85$ 1,300.00$ (62.85)$ 79‐650‐62‐00‐5438 CELLULAR TELEPHONE250.00$ 144.61$ 1,500.00$ 897.13$ 3,000.00$ 2,102.87$ 79‐650‐62‐00‐5445 PORTABLE TOILETS375.00$ 1,077.50$ 2,250.00$ 2,319.64$ 4,500.00$ 2,180.36$ 79‐650‐62‐00‐5603 PUBLISHING/ADVERTISIN2,250.00$ 2,500.00$ 13,500.00$ 10,696.71$ 27,000.00$ 16,303.29$ 79‐650‐62‐00‐5605 BOOKS/PUBLICATIONS8.33$ ‐$ 50.02$ ‐$ 100.00$ 100.00$ 79‐650‐64‐00‐5600 DUES125.00$ ‐$ 750.00$ 223.32$ 1,500.00$ 1,276.68$ 79‐650‐64‐00‐5604 TRAINING AND CONFEREN41.67$ ‐$ 250.02$ 205.00$ 500.00$ 295.00$ 79‐650‐64‐00‐5605 TRAVEL EXPENSE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐65‐00‐5802 OFFICE SUPPLIES250.00$ 797.73$ 1,500.00$ 1,409.70$ 3,000.00$ 1,590.30$ 79‐650‐65‐00‐5803 PROGRAM EXPENSES4,466.67$ 4,393.53$ 26,800.02$ 24,980.74$ 53,600.00$ 28,619.26$ 79‐650‐65‐00‐5804 OPERATING SUPPLIES83.33$ 1.47$ 500.02$ 172.27$ 1,000.00$ 827.73$ 79‐650‐65‐00‐5805 RECREATION EQUIPMENT166.67$ ‐$ 1,000.02$ ‐$ 2,000.00$ 2,000.00$ 79‐650‐65‐00‐5808 POSTAGE & SHIPPING666.67$ 177.00$ 4,000.02$ 2,950.00$ 8,000.00$ 5,050.00$ 79‐650‐65‐00‐5812 GASOLINE250.00$ 154.97$ 1,500.00$ 1,141.39$ 3,000.00$ 1,858.61$ 79‐650‐65‐00‐5826 MILEAGE 25.00$‐$150.00$‐$300.00$300.00$79‐650‐65‐00‐5826 MILEAGE 25.00$ ‐$ 150.00$ ‐$ 300.00$ 300.00$ 79‐650‐65‐00‐5827 GOLF OUTING EXPENSES500.00$ ‐$ 3,000.00$ ‐$ 6,000.00$ 6,000.00$ 79‐650‐65‐00‐5828 CONCESSIONS1,500.00$ 15.60$ 9,000.00$ 11,442.96$ 18,000.00$ 6,557.04$ 2 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORT FOR PARKS & RECREATIONFISCAL YEARMONTH DATE OF REPORT / NOVEMBER 3, 2010 FY10/11 OCTOBER 2010 ACCOUNT NUMBER AND DESCRIPTION OCTOBER 2010 BUDGET OCTOBER 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 79‐650‐65‐00‐5833 HOMETOWN DAYS EXPENSE8,333.33$ 6,989.07$ 50,000.02$ 99,547.53$ 100,000.00$ 452.47$ 79‐650‐65‐00‐5840 SCHOLARSHIPS83.33$ 71.00$ 500.02$ 221.00$ 1,000.00$ 779.00$ 79‐650‐65‐00‐5841 PROGRAM REFUND583.33$ 432.00$ 3,500.02$ 2,279.00$ 7,000.00$ 4,721.00$ 79‐650‐72‐00‐6500 IMRF PARTICIPANTS3,461.42$ 2,561.99$ 20,768.52$ 12,684.63$ 41,537.00$ 28,852.37$ 79‐650‐72‐00‐6501 SOCIAL SECURITY/MEDIC2,529.25$ 2,811.59$ 15,175.50$ 12,661.30$ 30,351.00$ 17,689.70$ 79‐650‐75‐00‐7002 COMPUTER EQUIP & SOFT216.67$ ‐$ 1,300.02$ 2,600.00$ 2,600.00$ ‐$ 79‐650‐78‐00‐9005 MERIT ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐78‐00‐9009 RESERVE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 79‐650‐78‐00‐9010 MISC RETAIL250.00$ ‐$ 1,500.00$ ‐$ 3,000.00$ 3,000.00$ 79‐650‐99‐00‐9941 REPAYMENT OF GF LOAN8,333.33$ ‐$ 50,000.02$ ‐$ 100,000.00$ 100,000.00$ TOTAL RECREATION EXPENSES (FUND 79)78,100.00$ 63,694.90$ 468,600.44$ 393,904.86$ 937,200.00$ 543,295.14$ TOTAL FUND REVENUES123,364.84$ 113,629.33$ 740,189.16$ 859,359.79$ 1,480,378.00$ 621,018.21$ TOTAL FUND EXPENSES121,826.01$ 118,120.48$ 730,956.78$ 649,790.46$ 1,461,912.00$ 812,121.54$ FUND SURPLUS (DEFICIT)1,538.83$ (4,491.15)$ 9,232.38$ 209,569.33$ 18,466.00$ REC CENTER REVENUES 80‐000‐40‐00‐3999 CARRY OVER BALANCE(5,088.92)$ ‐$ (30,533.52)$ ‐$ (61,067.00)$ (61,067.00)$ 80‐000‐42‐00‐4200 MEMBERSHIP FEES34,166.67$ 30,707.00$ 205,000.02$ 188,698.82$ 410,000.00$ 221,301.18$ 80‐000‐42‐00‐4210 GUEST FEES291.67$ 214.00$ 1,750.02$ 2,245.00$ 3,500.00$ 1,255.00$ 80‐000‐42‐00‐4220 SWIM CLASS2,916.67$ 1,392.00$ 17,500.02$ 17,597.75$ 35,000.00$ 17,402.25$ 80‐000‐42‐00‐4230 PERSONAL TRAINING FEE1,250.00$ 257.00$ 7,500.00$ 4,028.00$ 15,000.00$ 10,972.00$ 80‐000‐42‐00‐4240 TANNING SESSIONS208.33$ 40.00$ 1,250.02$ 759.00$ 2,500.00$ 1,741.00$ 80‐000‐42‐00‐4270 FEES FOR PROGRAMS10,416.67$ 12,155.70$ 62,500.02$ 64,997.70$ 125,000.00$ 60,002.30$ 80‐000‐42‐00‐4280 CONCESSIONS1,000.00$ 988.25$ 6,000.00$ 7,286.25$ 12,000.00$ 4,713.75$ 80‐000‐42‐00‐4285 VENDING MACHINES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐42‐00‐4286 RENTAL INCOME250.00$ 209.00$ 1,500.00$ 2,331.75$ 3,000.00$ 668.25$ 80‐000‐42‐00‐4295 MISC RETAIL41.67$ 78.00$ 250.02$ 364.50$ 500.00$ 135.50$ 80‐000‐44‐00‐4400 DONATIONS/SPONSORSHIP166.67$ ‐$ 1,000.02$ 260.00$ 2,000.00$ 1,740.00$ 80‐000‐45‐00‐4550 GRANTS/SCHOLARSHIPS41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ TOTAL REC CENTER REVENUES45,661.10$ 46,040.95$ 273,966.64$ 288,568.77$ 547,933.00$ 259,364.23$ REC CENTER EXPENSES $$$$$$80‐000‐50‐00‐5107 SALARIES‐ REC CENTER2,795.25$ 3,946.14$ 16,771.50$ 17,099.99$ 33,543.00$ 16,443.01$ 80‐000‐50‐00‐5109 SALARIES‐ PRESCHOOL2,916.67$ 6,195.28$ 17,500.02$ 13,157.58$ 35,000.00$ 21,842.42$ 80‐000‐50‐00‐5136 SALARIES‐ PART TIME8,166.67$ 9,983.09$ 49,000.02$ 46,097.68$ 98,000.00$ 51,902.32$ 80‐000‐50‐00‐5137 SALARIES‐ OVERTIME41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 80‐000‐50‐00‐5150 SALARIES‐ INSTRUCTORS5,416.67$ 7,003.76$ 32,500.02$ 29,222.14$ 65,000.00$ 35,777.86$ 80‐000‐62‐00‐5401 CONTRACTUAL SERVICES1,250.00$ 3,263.00$ 7,500.00$ 12,158.00$ 15,000.00$ 2,842.00$ 80‐000‐62‐00‐5408 MAINTENANCE‐ SUPPLIES916.67$ 566.74$ 5,500.02$ 5,038.47$ 11,000.00$ 5,961.53$ 80‐000‐62‐00‐5410 MAINTENANCE‐ OFFICE E375.00$ 223.00$ 2,250.00$ 1,293.81$ 4,500.00$ 3,206.19$ 80‐000‐62‐00‐5416 MAINTENANCE‐ GENERAL1,333.33$ 89.80$ 8,000.02$ 4,913.01$ 16,000.00$ 11,086.99$ 80‐000‐62‐00‐5426 GRANTS41.67$ ‐$ 250.02$ ‐$ 500.00$ 500.00$ 80‐000‐62‐00‐5430 TOWEL RENTAL125.00$ ‐$ 750.00$ 1,085.08$ 1,500.00$ 414.92$ 80‐000‐62‐00‐5431 POOL REPAIR416.67$ 793.10$ 2,500.02$ 3,558.78$ 5,000.00$ 1,441.22$ 80‐000‐62‐00‐5432 LEASE PAYMENT18,000.00$ 18,000.00$ 108,000.00$ 125,000.00$ 216,000.00$ 91,000.00$ 80‐000‐62‐00‐5433 LICENSES/PERMITS58.33$ ‐$ 350.02$ 350.00$ 700.00$ 350.00$ 80‐000‐62‐00‐5434 POOL SUPPLIES266.67$ ‐$ 1,600.02$ 1,107.00$ 3,200.00$ 2,093.00$ 80‐000‐62‐00‐5435 ELECTRICITY2,333.33$ 3,239.22$ 14,000.02$ 21,885.95$ 28,000.00$ 6,114.05$ 80‐000‐62‐00‐5437 TELEPHONE/INTERNET/CA145.83$ 318.15$ 875.02$ 1,467.24$ 1,750.00$ 282.76$ 80‐000‐62‐00‐5438 CELLULAR PHONE50.00$ 28.92$ 300.00$ 154.34$ 600.00$ 445.66$ 80‐000‐62‐00‐5439 PROPERTY TAX4,416.67$ ‐$ 26,500.02$ 53,679.70$ 53,000.00$ (679.70)$ 80‐000‐62‐00‐5440 SECURITY41.67$ ‐$ 250.02$ 120.00$ 500.00$ 380.00$ 80‐000‐62‐00‐5603 PUBLISHING/ADVERTISIN125.00$ ‐$ 750.00$ 360.00$ 1,500.00$ 1,140.00$ 80‐000‐62‐00‐5605 BOOKS/PUBLICATION4.17$ ‐$ 25.02$ ‐$ 50.00$ 50.00$ 80‐000‐64‐00‐5600 DUES16.67$ ‐$ 100.02$ ‐$ 200.00$ 200.00$ 80‐000‐64‐00‐5604 TRAINING & CONFERENCE ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐64‐00‐5605 TRAVEL EXPENSES ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 80‐000‐65‐00‐5802 OFFICE SUPPLIES216.67$ ‐$ 1,300.02$ 1,090.33$ 2,600.00$ 1,509.67$ 80‐000‐65‐00‐5803 PROGRAM EXPENSES1,416.67$ 1,584.99$ 8,500.02$ 8,201.94$ 17,000.00$ 8,798.06$ 80‐000‐65‐00‐5804 OPERATING SUPPLIES250.00$ 399.00$ 1,500.00$ 727.38$ 3,000.00$ 2,272.62$ 80‐000‐65‐00‐5805 RECREATION EQUIPMENT500.00$ 60.00$ 3,000.00$ 121.51$ 6,000.00$ 5,878.49$ 80‐000‐65‐00‐5808 POSTAGE & SHIPPING50.00$ ‐$ 300.00$ ‐$ 600.00$ 600.00$ 80‐000‐65‐00‐5812 GASOLINE25.00$ ‐$ 150.00$ ‐$ 300.00$ 300.00$ 80‐000‐65‐00‐5826 MILEAGE16.67$ ‐$ 100.02$ ‐$ 200.00$ 200.00$ 80‐000‐65‐00‐5828 CONCESSIONS EXPENSES500.00$ 941.84$ 3,000.00$ 5,251.95$ 6,000.00$ 748.05$ 80‐000‐65‐00‐5840 SCHOLARSHIPS33.33$ 371.00$ 200.02$ 388.50$ 400.00$ 11.50$ 80‐000‐65‐00‐5841 PROGRAM REFUNDS333.33$ 641.50$ 2,000.02$ 4,158.50$ 4,000.00$ (158.50)$ 80‐000‐65‐00‐5842 MEMBERSHIP REFUNDS125.00$ 58.00$ 750.00$ 460.00$ 1,500.00$ 1,040.00$ 80‐000‐72‐00‐6500 IMRF833.33$ 1,417.17$ 5,000.02$ 5,286.61$ 10,000.00$ 4,713.39$ 80‐000‐72‐00‐6501 SOCIAL SECURITY1,471.50$ 2,063.76$ 8,829.00$ 8,007.09$ 17,658.00$ 9,650.91$ 80‐000‐75‐00‐7002 COMPUTER EQUIP &SOFT 266.67$‐$1,600.02$3,180.00$3,200.00$20.00$80‐000‐75‐00‐7002 COMPUTER EQUIP & SOFT 266.67$ ‐$ 1,600.02$ 3,180.00$ 3,200.00$ 20.00$ 80‐000‐75‐00‐7003 OFFICE EQUIPMENT25.00$ ‐$ 150.00$ ‐$ 300.00$ 300.00$ 80‐000‐75‐00‐7500 PHONE SYSTEM16.67$ ‐$ 100.02$ ‐$ 200.00$ 200.00$ 3 of 4 UNITED CITY OF YORKVILLE DETAILED REVENUE AND EXPENSE REPORT FOR PARKS & RECREATIONFISCAL YEARMONTH DATE OF REPORT / NOVEMBER 3, 2010 FY10/11 OCTOBER 2010 ACCOUNT NUMBER AND DESCRIPTION OCTOBER 2010 BUDGET OCTOBER 2010 ACTUAL YEAR‐TO‐DATE BUDGET FISCAL YTD ACTUAL + ENCUMBRANCE ANNUAL BUDGET UNCOLLECTED / UNENCUMBERED BALANCE 80‐000‐78‐00‐9002 NICOR916.67$ 40.33$ 5,500.02$ 2,356.16$ 11,000.00$ 8,643.84$ 80‐000‐78‐00‐9010 MISC RETAIL25.00$ ‐$ 150.00$ ‐$ 300.00$ 300.00$ 80‐000‐99‐00‐9979 TRANSFER TO PARKS & R ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ TOTAL REC CENTER EXPENSES56,275.12$ 61,227.79$ 337,651.00$ 376,978.74$ 675,301.00$ 298,322.26$ TOTAL FUND REVENUES45,661.10$ 46,040.95$ 273,966.64$ 288,568.77$ 547,933.00$ 259,364.23$ TOTAL FUND EXPENSES56,275.12$ 61,227.79$ 337,651.00$ 376,978.74$ 675,301.00$ 298,322.26$ FUND SURPLUS (DEFICIT)(10,614.02)$ (15,186.84)$ (63,684.36)$ (88,409.97)$ (127,368.00)$ 4 of 4 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 N / A Discussion Bart Olson Parks and Recreation Name Department Strategic Planning Discussion on FY 10/11 goals and creation of FY 11/12 strategic goals. Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number November 18, 2010 N / A Discussion Bart Olson Parks and Recreation Name Department Staff reports Written reports from the Superintendent of Parks, and Superintendent of Recreation and verbal reports from the Interim Director and City Parks Designer. Athletic Field Division Softball Preparing fields for play by adding clay to fill holes, fine dragging the infields and lining the fields for games. Soccer Preparing the fields for play by painting the fields and fixing and repairing goal nets weekly. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Beautification Division Public Decor Staff removed the HTD banners from light poles and installed flags for 911. Tree Removal Staff worked along side our contractor to remove over thirty trees along the Rob Roy Creek in our Fox Hill West park site. These were large trees that were damaged and blown over in the high winds we had in July. Monument Staff made repairs to the monument in Town Square Park. Recycle Grant Staff installed twenty recycle can at various park sites in conjunction with the grant program. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Memorandum To: Park Board From: Scott Sleezer Superintendent of Parks CC: Bart Olson, Interim Director of Parks and Recreation Date: October 22, 2010 Subject: September 2010 Parks Report Weed Control Staff continues to spot apply vegetation control in and around plant beds. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Special Events Bratfest Staff prepared Riverfront Park for the event by installing temporary fencing, power, and additional picnic tables. Staff also coordinated the temporary facilities for food and beverage. Home Town Days Staff broke down the infrastructure for HTD and returned the park to working order. Projects Town Square Staff along with some of the Public Works Department removed the sidewalk and parkway on the Westside of Town Square Park. Staff then replaced the sidewalk with a six foot wide thickened edge carriage walk. This will allow for additional parking on the Westside of the park. Staff then backfilled and landscaped around the new walk. Raintree Park C Staff installed forty trees at the three acre park site, these were the trees that we received free from the nursery last fall. YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of October 2010 Our Farmers Market has come to an end for the summer season. We had approximately 18 to 19 vendors each Saturday and 30 vendors register. Many people stopped by to purchase a variety of baked goods, produce, coffee, plants and crafts. We held our 13th Halloween Egg Hunt at Town Square on October 23rd and we had over 500 people attend to find orange and black eggs hidden amongst the leaves and bushes in the park. This is always our favorite event for the year. Many parents stopped by in the Gazebo to thank us and tell us that they have attended for many years and truly enjoy the event! The Fall Soccer and Flag Football Leagues completed their season the end of October. There was a noticeable improvement in all teams from the beginning of the season and most players seemed to have an enjoyable experience. Medals and evaluations were given to each player at their final game. We hope to get evaluations back within the next couple of weeks. The Coed and Men’s Fall Softball season also ended in October. Legends won the Men’s Softball Tournament with a close game against the Ancient Warriors. The Coed Tournament had a windy end with Average Joes winning against Kendall Pub in a two game battle. The Spring/Summer season will be advertised in the Winter/Spring Catalog with registration starting in March. Basketball Registration ended in October for the Coed Youth and 5th/6th Boys Basketball Leagues with over 200 players registered. Several coaches signed up to volunteer their time this season and we plan to have a Coaches’ Meeting Monday, November 1. The 5th/6th Girls Basketball League started practices in October and had their first game on Saturday, October 23. Their season will continue through the end of December. October brought the start to the second session of the REC Center's fall/winter group fitness classes. The fairly new but ever so popular Zumba class proved once again to be a great addition to our class schedule. Our Monday night session has maxed out at 25 participants, forcing us to add a second class throughout the week for the third session of classes starting in November. We are in the planning stages to add a class on Saturday mornings at 8 am starting the middle of November. The second session of swim lessons also began in October. Our numbers are at expected levels with seven classes running between the four evenings. We are getting great reviews on new instructors we have added to our swim program, and inquiries about the program are continuing to grow. On Thursday, October 7th and Saturday, October 9th we held our quarterly launch of the ever so popular Group Power class. We went around to local business handing out flyers to employees or customers in the Yorkville area, inviting them to come join us for the hour group fitness class, and had a great turn out! We had 37 people at our Thursday night launch and about 30 at our Saturday morning class. We held free raffles and gave away a lot of great gift certificates that were given by local business such as; gift certificates to Hair Creations, Genoa Pizza, Lakeview Grille, Village Grind, and Whitetail Ridge. Also, we included our own giveaways, i.e. personal training, tanning, and monthly memberships. The event was a lot of fun and we will be doing it again in January. Seasonal Classes/Programs Fall/Winter: Adult BBall Open Gym Youth BBall Open Gym Adult Volleyball Open Gym All Star T-Ball All Star Soccer All Star Parent/Tot Kids First Tumbling Kids First Basketball Kids First Volleyball League U6 Soccer League U8 Soccer League U10 Soccer League U12 Soccer League 1st/2nd Grade Flag Football Tot Hockey Tuesday Coed Softball Thursday Men’s Softball 5th/6th Grade Girls Basketball Pre/Postnatal Aqua Aqua Bootcamp Group Training Knitting Club Cardio Collision Aqua Pre Tumblers Shake, Wiggle, Giggle Group Power The Resolution Magic Class Senior Fit Kreative Kreations Flow Yoga Silver Sneakers Indoor Cycle Resolution Class Zumba Swim Lessons Pilates Club Flex Core & More Dance Classes Short Sports Farmer’s Market Teen Fit Youth Fit Step It Up Exit Survey Summary: Surveys were received regarding aqua classes, and participants were very pleased with the instruction. We did receive a few surveys from parents with children in our Kids First Program. Some parents were not pleased with confusion regarding Kids First instructors for one particular class. Our staff has taken care of the situation, talking to the organization and sending a letter and gift certificate to all participants. Scholarships Awarded / Grants Received: Pre School $371.00 General $71.00 Special Recreation $0.00 Fall / Winter Session – Different Types: Fall/Winter – 44 Sections - 295 Enroll.- 960 Special Events – 42,100 Ran – 168 (58% ) Cancelled – 48 (17%) Pending – 73 (25%) Residents - 720 (75%) Non-res - 240 (25%). Last Fall/Winter - No Comparison – we didn’t combine two seasons last year Sections - Enroll.- Sp. Event – Ran – (% ) Cancelled – (%) Class No. - Residents - (%) Non-res - (%) Professional Development: Sue Swithin, the Recreation Superintendent has renewed her certification as a Certified Parks and Recreation Professional, having to complete over 20 hours of advanced education. Facility Agreements: (Fall/Winter) We are using the following facilities for our current programs and in the near future: Yorkville Schools: YIS and Grande Reserve. We will use our own classroom at the Riverfront Recreation Bldg. Our second Preschool is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. REC Center: The REC Center Memberships for the month of October: New: 49 Renew: 87 Total: 136 Total Passes to date: #1,300 Residents: 936 (72%) Non-Residents: 364 (28%) Male: 611 (47%) Female: 689 (53%) Special Revenue Highlights: None at this time. Upcoming Projects and Events: November 19, 2010 (Friday) Polar Express 4:30 – 7:30p Train Trips to the “North Pole” to see Santa. Holiday Under the Stars 5:00p – 9:00p November 21, 2010 (Sunday) Chili Chase – Registration 7:00 am Race – 8:30am American Legion Post #489 November 26, 2010 (Friday) Black Friday Membership Promotion at the REC Center New Members – No enrollment fee, first month free. Current Members – Bring in ad and receive one month free towards current pass. Respectfully submitted, Recreation Department Staff