Library Board Packet 2010 01-11-10 Agenda
Yorkville Public Library
Board of Trustees
January 11, 2010
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
S. Report of the Library Director Statistics
9. City Council Liaison
10. Standing Committees Policy Personnel
Finance Automation
Community Relations
11. Unfinished Business Building Update
District Fact Finding
Freedom of Information Act
12. New Business Budget 2010/2011
13. Executive Session (if needed)
For the appointment, employment, compensation,discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the
public body to determine its validity.
14. Adjournment
Page l of 5
Agenda
Yorkville Public Library
Board of Trustees
Monday, December 14, 2009
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Trustees present: Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes,
Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes
Also present: Mayor Valerie Burd, City Administrator Bart Olson, Finance Director
Susan Mika, Michelle Pfister-Library Director, Tom Lindblom, Gary Frisch
Recognition of Visitors
Chairman Gryder recognized the City officials and Gary Frisch.
Amendments to the Agenda
Ms. Lindblom requested an Executive Session.
Minutes
Ms. Lindblom noted a correction to the minutes and said that the current library levy
noted on page 2, 2od paragraph should be .1111. Barb Johnson moved to approve the
minutes as corrected and Carol LaChance seconded the motion. Carried unanimously on
a voice vote.
Correspondence
A thank you note was received after a recent trustee meeting. A thank you was also
received from PALS. Kathy Orton, an author originally from Yorkville, wrote a note of
thanks for having the Friends of the Library sponsor her book signing on November 4`h.
Public Comment-None
Report of the Treasurer
Financial Statement:
Detailed Revenue&Expense Report
Treasurer Lindblom commented on the following:
1. At the end of fiscal period 7,the budget is at 59%
Page 2 of 5
2. The Library bond property tax taken in was $18,000 and $20,000 in real estate
taxes
3. Received development fees for Building and Books
4. Expenses were more than taken in, balance of$500,000 FY to date.
Invoices
1. $12,000 for 3M Checkpoint system--an annual expense
2. Telephone bill on page 2 is for 2 months
3. Page 4: $369, 525.01 for 2 bond payments
4. Page 5: the lobby TV screen is now installed
5. Refrigerator purchased for historic wing at cost of$729, replaces small one
6. Page 6: Patch Club—supplies for rewards for books read by club members
7. $1,268.15 for reference books in kids' department
8. Page 7: purchase of book `truck' to carry books
9. Page 8: $1,340 for installation of iron railings on outside steps
10. Page 8: additional shelving purchased for more books in young adult area
11. Page 11: "Net Library", $4,200 for downloading books/improved technology
12. Page 13: $4,064.16 to have carpet cleaned
13. Total invoices $428,705.23 which includes bond payment of$369,000+ for bond
payment
Cash Analysis Sheet
This report reflects over$1 million, however, $325,000+ is for building development
only. The bond payment is also paid out from the total.
Payment of Bills
Ms. Johnson made a motion to pay the invoices in the amount of$428,705.23 and the
payroll in the amount of$41,404.30. Mr. Frisch seconded the motion.
Roll call vote:
Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-
yes, Gryder•yes, Frisch-yes, Lindblom-yes. Motion carried unanimously.
The discussion then turned to the discrepancy in the levy. Ms. Lindblom and Ms. Pfister
had met with the representatives of the City last week. Ms. Mika provided an
explanation of how the levy is determined, as follows. The levy is an estimate of the
taxes needed and the amount received is based on the EAV, later certified by the County
and distributed to all City departments. She said the previous Library rate was .1292.
After the County certified the rate, it became .1104 and the Library actually received
$25,000 more than requested. She said the Library has always received more than the
original amount,but the rate changes based on the EAV.
Mr. Olson agreed with this explanation and said the correct rate should be .1111. He said
the property in the City had increased significantly in value.
Page 3 of 5
Ms. Lindblom said she had been tracking the expenses month by month compared to last
year and the Library is actually ahead this year by $12,000.
Ms. Johnson expressed some concern about the levy in view of the upcoming
presentation regarding the District Library.
Mayor Burd said the Library can increase their levy to .15 if necessary. She added that if
the amount approved at the last meeting is retained, the Library would have an increased
share of over$100,000 which would come from the City budget. She expressed concern
since employees have been laid off at the City.
It was stated by Ms. Gambro that the Board's intent was not to increase the amount of
money received, but to just have the same as last year.
The Fund Balances for both the City and Library were also briefly discussed.
Ms. Mika stated that she would like to come back to the Library in late Spring after the
numbers are certified and again in the Fall when the levy process is complete. Mayor
Burd also suggested a joint meeting next year to discuss the budget.
A motion was then made by Ms. Gaebler to amend the levy to .1111 for an amount of
approximately $650,000. Zach Frisch seconded the motion. Roll call vote:
Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-
yes, Frisch-yes, Lindblom,Johnson-yes.
Motion carried.
This levy will be submitted in writing to the City. Ms. Mika will send a report to the
Library in two months.
Report of the Library Director
Statistics
Ms. Pfister presented the following highlights for November:
1. Circulation of 15,190
2. 129 new patrons
3. Added 713 new items
4. Friends of Library had meeting today and compiled programs for 2010
5. Computer class had 30 patrons attend, December class cancelled
6. Will conduct Facebook class in February, Yorkville PD to discuss security
7. 60 people attended Kathy Orton book-signing event, sold 36 books and $1.00 for
each book sold was donated to Library. Her parents also donated $50 to the
Library.
8. Kids' program, Patch CIub, has 7 participants
9. Teen bake sale netted $150 and new books were purchased for High School
Library. Ms. Wilkinson said the group was very helpful with Santa's appearance.
Page 4 of 5
10. Memorial fund of$250 was given to the Library after a patron passed away. A
brick was also purchased in her name.
11. Mentioned new TV screen at front door, nice work done by Shelley
12. Net Library functioning as of December 1 st and can be accessed through Library
website. All books can be uploaded onto MP3, limited on I-Pod
City Council Liaison —no report
Standing Committees - no report
Unfinished Business
Building Update
Mr. Lindblom reported the railing for the back steps was installed today.
District Fact-Finding
An informational flier has been completed according to Barb Johnson and it will be
shared with the City Liaison at the next meeting. The information will be presented at
the March 8a'Library Board meeting. Ms. Lindblom said that the possibility of a District
Library had been brought up to the City Administrators and they were informed that the
expenses could be greater than now. A levy increase would most likely be needed if the
District Library is approved. A district can be created in several ways and Mr. Lindblom
said that depending on how the District is defined, the levy might not be increased.
If the District Library is approved, current Board members would stay on until the next
election and a District Library would have 7 Board members instead of 9.
Homebound Service Policy
Ms. Pfister said this is not a delivery service, but the patron must have a valid reason for
using the service. Presently, 2 deliveries per month are made to 9 people.
A motion was made by Ms. Gambro to adopt the Homebound Service Policy as
presented. Marilyn Vorderer seconded the motion that was approved unanimously on a
voice vote.
New Business
Freedom of Information Act
An update was given on the changes coming January 1St for FOIA requests. Ms. Pfister
reported there are 5 City employees who are certified to handle FOIA's. Tom had shared
the Fire Department policy with Michelle and said the policy lists the documents that can
be released. It was noted that a-mails are considered documents and need to be saved.
Salaries, budgets, levies, etc. can also be released under FOIA's.
Page 5 of 5
Chairman Gryder noted that PALS can be contacted for additional information. In
conclusion, Michelle will work with the City to handle these requests and more
information will be gathered.
Second T1 Line from ICN
Ms. Pfister reported that a second T1 line is needed due to increased computer usage. A
new router is also needed at a cost of just under$3,000. A T1 line is a data line to help
the computers run faster. The per-month cost for 1 line is $280 and that will double with
2 lines.
A motion was made and seconded by Ms. Gambro and Ms. Johnson,respectively, to
purchase a new router not to exceed $3,000 since funds will come from Building
Development. Roll call vote:
Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes,Frisch-yes,
Lindblom-yes, Johnson-yes,Wilkinson-yes.
Motion carried unanimously.
Executive Session
At 8:15pm a motion was made by Ms. Johnson to enter into Executive Session and it was
seconded by Ms. Lindblom. Roll call vote:
Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-
yes, Johnson-yes, Wilkinson-yes, Gambro-yes
At 8:25pm,the regular meeting resumed. A motion was made by Sandy Lindblom to
award Michelle Pfister a$500 Christmas bonus and each of the otl`,er 4 full-time
employees a bonus of$250 each. Marilyn Vorderer seconded the motion. Roll call vote:
Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-
yes, Vorderer-yes, LaChance-yes, Gryder-yes
Motion carried unanimously.
It was noted that these bonuses will be separate from payroll checks, however,the
amounts will be taxed.
There was a brief discussion of the disposition of Executive Session minutes and it was
noted that minutes from these meetings need to be reviewed periodically for release.
Adjournment
The meeting was adjourned at 8:38pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
)ATE: 01/07/2010 UNITED CITY OF YORKVILLE PAGE: 1
IME- 12.27:32 DETAILED REVENUE & EXPENSE REPORT F YR: 10
CD: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2009
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
3ENERAL
tEVENUES
TAXES
82-000-40 00- 3992 LIBRARY BOND PROP. TAX 25,372.39 561,150.29 564,050.00 99.4
82-000-40 00 -3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0
82-000-40- 00-3997 CARRY OVER BLDG DEV FEES 0.00 0 00 325,000.00 0.0
82-000-40-00- 3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0-0
82 000,40, 00-3999 CARRY OVER FUND BALANCE 0.00 0 00 600,755.00 0.0
82-000-40- 00 4000 REAL ESTATE TAXES 28,151.90 622,623.64 626,202.00 99.4
82 ,000 -40 00-4010 PERSONAL PROPERTY TAX 223.83 4,254.76 3,720.00 114.3
---------------------------------
TOTAL TAXES 53,748.12 1,168,028.69 2,119,727.00 56.0
CHARGES FOR SERVICES
82-000°42-00°4211 DEVELOPMENT FEES - BUILDING 0.00 13,975.00 40,000.00 34.9
82-000-42 00 .4215 DEVELOPMENT FEES - BOOKS 0.00 13, 975.00 40,000.00 34.9
82-000-42 00 4260 COPY FEES 345 00 2,344.30 2,500.00 93.7
82-000 42-00-4261 LIBRARY SUBSCRIPTION CARDS 967.50 9,377.05 20,000.00 46.8
82-000 42 00-4287 LIBRARY BLDG RENTAL 176.80 648.60 1,000.00 84.8
------------------------------------------
TOTAL CHARGES FOR SERVICES 1,489.30 40,519.95 103,500.00 39.1
FINES
82-000-43-00-4330 LIBRARY FINES 885.45 6,973.46 8,000.00 87.1
-------------------------------------
TOTAL FINES 885.45 6,973.46 81000.00 87.1
MISCELLANEOUS
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 6,181.00 0.00 100.0
82-000-44-00-4432 SALE OF BOOKS 36.50 324.67 1,000.00 32.4
82-000-44-00-4450 MEMORIALS 0.00 4,131.00 2,000.00 206.5
------------------------ -------------
TOTAL MISCELLANEOUS 36.50 10,636.67 3,000.00 354.5
INTERGOVERNMENTAL
82-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4
------------------ ---------------------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 83.1
DATE: 01/07/2010 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 12:27:32 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2009
FISCAL FISCAL �
ACCOUNT DECEMBER YEAR-TO DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 253.30 1,317.98 17,400.00 7.5
----------------------------------------------------------- ---------------------
TOTAL INTEREST 253.30 1,317.98 17,400.00 7.5
TOTAL REVENUES: GENERAL 56,412.67 1,262,031.35 2,269,127.00 55.6
EXPENSES
PERSONNEL SERVICES
82, 000-50-00-5107 SALARIES- LIBRARY 37,754.00 295, 046.72 800,000.00 36.8
82-000-50-00-5203 GROUP HEALTH INSURANCE 5,900.41 41,302.87 68,200.00 60.5
82 000-50-00-5204 GROUP LIFE INSURANCE 103.35 723.45 2,000.00 36.1
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 465.77 3,260.39 5,200.00 62.6
------ - - ---------------------------------------------
TOTAL PERSONNEL SERVICES 44,223.53 340,333.43 875,400.00 38.8
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 3,222.00 3,000.00 107.4
82-000-61-00-5323 ATTORNEY 0.00 935.00 10,000.00 9.3
--------------------------- ..--- ------------ ----- -----------------------------
TOTAL PROFESSIONAL SERVICES 0.00 4,157.D0 13,000.00 31.9
CONTRACTUAL. SERVICES
82-000-62-00-5401 CONTRACT SERVICES 911.00 , 117.30 40,000.00 17.7
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL, 309.19 111,308.60 30,000.00 37.6
82-000-62.00-5410 MAINTENANCE-OFFICE EQUIPMENT 610.64 2,255.14 20,000.00 11.2
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,795.58 15,000.00 11.9
82-000-62, 00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0
82-000-62-00-5436 TELEPHONE 339.35 2,353.48 7,500.00 31.3
82-000-62-00-5437 NICOR GAS 1,408.02 2,270.12 40,000.00 5.6
82-000-62-00-5438 DATABASE 4,815.00 13,796.00 15,000.00 91.9
-----------------------------------------------------
TOTAL CONTRACTUAL SERVICES 8,393.20 40,896.22 175,000.00 23.3
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 63.00 3,656.59 15,OD0.00 24.3
)ATE: 01/07/2010 UNITED CITY OF YORKVILLE PAGE: 3
'IME:
12:27:32 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
:D: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2009
FISCAL FISCAL $
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
;ENERAL
"XPENSES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5604 TRAINING & CONFERENCES 60.00 73.00 4,000.00 1.8
82-000-64-00•-5607 PUBLIC RELATIONS 0.00 361.94 2,000.00 18.0
82 000-64-00-5616 EMPLOYEE RECOGNITION 904.05 957.95 4,000.00 23.9
------------------------------- .. .----------
TOTAL PROFESSIONAL DEVELOPMENT 1,027.05 5,049.48 25,000.00 20.1
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 168.75 3,032.99 109,677.00 2.7
82-000-65-00-5802 OFFICE SUPPLIES 1,712.80 4,291.20 15,000.00 28.6
82 000-6S-00-5806 LIBRARY SUPPLIES 111.26 2,731.04 20,000.00 13.6
62-000 .65-00-5807 CUSTODIAL SUPPLIES 853.65 6,686.39 20,000.00 33.4
82-000-65-00-5808 POSTAGE & SHIPPING 0.00 911.37 2,000.00 45.5
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 21000.00 0.0
82 000-65-00-5826 MILEAGE 48.48 276.14 11000.00 27.6
82-000-65-00-5832 VIDEOS 432.15 2,694.71 25,000.00 10.7
82 000-65-00-5834 LIBRARY PROGRAMMING 831.38 6,153.31 20,000.00 30.7
82-000- 65-00-S835 LIBRARY BOARD EXPENSES 0.00 0-00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 2, 516.25 15,446.98 50,000.00 30.8
82 000-65-00-5837 BOOKS-JUVENILE 7,259.99 30,171.44 50,000.00 60.3
82-000-65-00-5838 BOOKS-AUDIO 1, 076.47 5,379.24 30,000.00 17.9
82-000-65-00-5639 BOOKS-REFERENCE 3, 172.47 16,448.56 35,000.00 46.9
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 2,712.72 40,000.00 6.7
82-OOD-65-00-5841 MEMORIALS/GIFTS 135.30 2,626.42 2,000.00 131.3
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 4,064.16 13,672.73 40,000.00 34.1
82-000-65-00-5843 CD S/MUSIC 960.43 2,351.52 15,000.00 15.6
82-000-65-00-5844 MEETING ROOM 50.00 50.00 1,000, 00 5.0
- -- -- ---------------------------------------
TOTAL OPERATIONS 23,393.54 115,638.76 479,677 .00 24 . 1
DEBT SERVICE
82-000-66- 00 -6012 2005B LIBRARY BOND 185,062.51 345,125.02 345, 125.00 100.0
82-000° 66.00-6014 2006 LIBRARY BOND 184,462.50 218, 925.00 218, 925.00 100.0
- -- ---
TOTAL DEBT SERVICE 369,525 01 564,050.02 564, 050.00 100.0
UNITED CITY OF YORKVILLE PAGE. 4
]ATE: 01/07/2010 F-YR: 10
£IME: 12:27:32 DETAILED REVENUE & EXPENSE REPORT
I GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2009 I
FISCAL FISCAL
DECEMBER YEAR-TO-DATE YEAR COLLECTED/
ACCOUNT ACTUAL BUDGET EXPENDED
NUMBER DESCRIPTION ACTUAL
GENERAL
RETIREMENT 10,675.19 22,000.00 48.5
82-000-72-00-6500 IMRF PARTICPANTS 1,557.42
2,844.17
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE - 241.43 55,000--- 4---
_---
TOTAL RETIREMENT -- _--__ 4,401.59^- 32,916.22 77,000.00 42.7
CAPITAL OUTLAY 794,01 20,000.00 3.9
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00
12185.40 18,609.66 40,000.00 46.5
,
82-000-75-00-7003 AUTOMATION 0.00 (100.0)
82-000-75-00-7703 BUILDING EXPANSION 7,711.50 19,056.81
-
------------------------------ --------°- °° ----- -
TOTAL CAPITAL OUTLAY 19,896.90 38,460.48 60,000.00 64.1
OTHER OPERATING EXPENSES 0.00 0.00 0.0
82-000-78-00-9020 LIBRARY BOND PAYBACK 0 00
-- -- ------- -- - -- 0.00 0.40 0.0
'TOTAL OTHER OPERATING EXPENSES 0.04
TOTAL EXPENSES: GENERAL 470,860.82 1,141,501.61 2,269,127.00 50.3
TOTAL FUND REVENUES 56,412.67 1,262,031.35 2,269,127.00 55.6
TOTAL FUND EXPENSES 470,860.82 1,141,501.61 2,269,127.00 50.3
FUND SURPLUS (DEFICIT)
(414,448.15) 120,529.74 0.00 100.0
DATE: 01/05110 UNITED CITY OF YORKVILLE PAGE. I
TIME: 07:47:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/11/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. it DUE DATE ITEM AMT
ATTLONG AT&T LONG DISTANCE
828932136-1109-LIB 12/15/09 01 NOVEMBER LONG DISTANCE 82-000-62-00-5436 02/11/10 1.35
TELEPHONE
INVOICE TOTAL: 1.35
VENDOR TOTAL: 1.35
BAKTAY BAKER & TAYLOR
2023980409 12/02/09 01 BOOKS 82 000-65-00-5638 01/11/10 696.77
BOOKS-AUDIO
INVOICE TOTAL: 696.77
2023980691 12/03/09 01 BOOKS 82-000-65-00-5837 01/11/10 44.56
BOOKS-JUVENILE
INVOICE TOTAL: 44.56
2023991638 12/08/09 01 BOOKS 62 000-65-00-5839 01/11/10 619.44
BOOKS-REFERENCE
INVOICE TOTAL: 619.44
2024013565 12/09/09 01 HOOKS 82-000-65-00-5839 01/11/10 586.42
BOOKS-REFERENCE
INVOICE TOTAL: 586.42
2024026075 12/09/09 01 BOOKS 82-000-65-00 5837 01/11/10 28.75
BOOKS-JUVENILE
INVOICE TOTAL: 26.75
2024045523 12/14/09 01 BOOKS 82-000-65-00-5839 01/11/10 1,073.06
BOOKS-REFERENCE
INVOICE TOTAL: 1, 073.06
2024049022 12/15/09 01 HOOKS 82-000-65-00-5836 01/11/10 99.63
BOOKS-ADULT
INVOICE TOTAL: 99.63
VENDOR TOTAL: 3, 148.63
DATE: 01/05/10 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 07:47:21 DETAIL BOARD REPORT
ID- AP441000.WOW
INVOICES DUE ON/BEFORE 01/11/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CAMBRIA CAMBRIA SALES COMPANY INC.
28874 12/16/09 01 PAPER TOWEL, GARBAGE LINERS, 82-000-62-00-5407 01/11/10 996.51
MAINTENANCE-BLDG/JANITORIA
02 WINDEX, PINE SOL, BOWL CLEANER ** COMMENT **
03 HAND SANITIZER ** COMMENT **
INVOICE TOTAL: 996.51
VENDOR TOTAL: 996,51
EBSCO EBSCO
0039231 12/13/09 01 SEVENTEEN MAGAZINE 82-000-64-00-5603 01/11/10 5. 16
SUBSCRIPTIONS
INVOICE TOTAL: 5.18
1279657 12/16/09 01 NEWSWEEK SUBSCRIPTION 82-000-64-00-5603 01/11/10 51 .00
SUBSCRIPTIONS
INVOICE TOTAL: 51.00
VENDOR TOTAL: 56.18
KINGSONS KING & SONS MONUMENTS
120909 12/09/09 01 BRICK ENGRAVING 62 000-65-00-5841 01/11/10 30.00
MEMORIALS/GIFTS
INVOICE TOTAL: 30.00
VENDOR TOTAL: 30.00
KONICAMI KONICA MINOLTA BUSINESS
213564974 12/14/09 01 FAX MACHINE 82-000-75-00-7703 01/11/10 1, 090.00
BUILDING EXPANSION
INVOICE TOTAL: 1,090.00
VENDOR TOTAL: 1,090.00
MIDWTAPE MIDWEST TAPE
2061413 12/08/09 01 DVDS 82-000-65-00-5832 01/11/10 133.95
VIDEOS
INVOICE TOTAL: 133.95
DATE: 01/05/10 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 07:47:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/11/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MIDWTAPE MIDWEST TAPE
2061414 12/08/09 01 CDs 82-000-65-00-5843 01/11/10 31 .97
CD'S/MUSIC
INVOICE TOTAL: 31 .97
2061415 12/08/09 01 AUDIO BOOKS 82-000-65-00-5838 01/11/10 69.98
BOOKS-AUDIO
INVOICE TOTAL: 69.98
2067621 12/15/09 01 DVDS 82-000-65-00-5832 01/12/10 68.97
VIDEOS
INVOICE TOTAL: 68.97
2067622 12/15/09 01 CDS 82-000-65-00-5843 01/11/10 31.98
CD'S/MUSIC
INVOICE TOTAL: 31.98
2067623 12/15/09 01 AUDIO BOOKS 82-000-65-00-5838 01/11/10 68-98
BOOKS-AUDIO
INVOICE TOTAL: 68.98
VENDOR TOTAL: 405.83
NICOR NICOR GAS
15-41-50-1000 6-1209 12/08/09 01 804 GAME FARM RD 82-000-62-00-5437 01/11/10 79.94
NICOR GAS
INVOICE TOTAL: 79.94
91-85-66-4012 8-1209 12/06/09 01 902 GAME FARM RD 82-000-62-00-5437 01/11/10 1,364.92
NICOR GAS
INVOICE TOTAL: 1, 364.92
VENDOR TOTAL: 1,444 .86
OFFWORK OFFICE WORKS
166986 12/18/09 01 POST-IT NOTES, MICRO CASSETTES 82-000-65-00-5806 01/I1/10 176.53
LIBRARY SUPPLIES
DATE: 01/05/10 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 07.47:21 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/11/2010
INVOICE 4 INVOICE ITEM
VENDOR 4 DATE 9 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
OFFWORK OFFICE WORKS
166986 12/18/09 02 LABELS, SHARPIE MARKERS *' COMMENT ** 01/11/10
INVOICE TOTAL: 176.53
VENDOR TOTAL: 176.53
PFXSTERM PFISTER, MICHAELEEN
100709 10/07/09 01 POSTAGE REXMBURSEMENT 82-000-65-00-5836 01/11/10 6.97
BOOKS-ADULT
INVOICE TOTAL: 6.97
VENDOR TOTAL: 6.97
TRICO TRICO MECHANICAL SERVICE GROUP
2212 12/16/09 01 IT ROOM COOLING REPAIR LABOR 82-000-62-00-5407 01/11/10 310.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 310.00
VENDOR TOTAL: 310.00
WALMART WALMART COMMUNITY
120309-LIB 12/03/09 01 WIPES, COFFEE, NAPKINS, 82 000-65-00-5834 01/1I/10 124.29
LIBRARY PROGRAMMING
02 CREAMER, SUGAR ** COMMENT **
INVOICE TOTAL: 124.29
VENDOR TOTAL: 124.29
TOTAL ALL INVOICES: 7,791.15
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF DECEMBER 14, 2009
FISCAL YEAR 09110
Ending Bank Balances
May June July August September October November December January February March April
2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010
*Money
Market $403,707.43 $340,876.98 $220,279.20 $149,574.23 $73,063.63 $977,186.60 $946,655.14 $539,79637
Account
Building
Development $313,687.84 $1I8,436.37 $314,935.47 $314,485.54 $313,91715 $320,66145 $325,198.88 $324,936.32
Fees
Checking $23,574.81 $23,113.04 $22,863.17 $22,869.13 $22,966.97 $23,099.23 $23,027.29 $27,026.17
Account
Library
Expansion $33,805.63 $33,72705 $30,58815 $30,594.22 $30,600.51 $28,026.98 $25,382.42 $14,756.19
Project 2005
Month Total: $774,77571 $516,153.44 $588,665.99 $517523.12 $440,546.26 $1,348,974.26 $1,320,263.73 $906,515.05 $0.00 $0.00 $0.00 .$0.00
PAYROLL
IST PAY $20,351.65 $20,525.61 $19,767.29 $21,0I3.79 $20,002.98 $20,643.27 $20,968.15 $19,696.67 $17,926.56
2ND PAY $20,585.59 $21,278.29 $21,119.36 $20,60327 $19,890.24 $21,078.75 $20,436.15 $22,45892
3RD PAY $20,957.56 :1
Month Total $40,937.24 1 $41,803.90 $40,886.65 $41,617.06 $39,893.22 $62,67958 $41,404.30 $42.15559 $17,926.56 $0.00 1 $0.00 $000
Sheetl
Librarian's Report
December
Circulation
Fiction 2149 3821 5970
Non-Fiction 1349 0194
Audio Books 565 150 715
Audio Visual 1136 966
Music CD's 288 69 357
Kits 1 15
Periodical 238 .. 14
Sheet Music 7 7
Reference Book 314 314
Dial-A-Story 31`1 311
PALS- Books sent to other libraries 1072 387
Total Circulation 6805 7141 13946
Gain Over Previous Year
Loss Over Previous Year 3070
PALS - Books sent to our library 1327 14282 15609
Registration
Adult 50
Juvenile 12
Non-Resident Taxpayer 2
Non -Resident 2
Reciprocal
TOTAL 66
Items Added Adults Children
Books Fiction 58 54
Books Non-Fiction 171 75
Audio Books 14 42
DVD's 22 ~ 1
Reference 7 2
Kits 9
Sheet Music 25 9
Periodical 82 "'-
Music CD 21
Total 400 202 602
Page 1
December
Public Relations Articles—Photos - Kendall Country Record -
Beacon News
Meetings,Workshops
Programs,Activities Number Attending
Adult Programs Adult Book Discussion 10
2nd Thursday of each month
Lunch Time Book Club (Holiday Party) 9
2nd Wednesday of each month
Friends Meeting 9
Everything French(Holiday Party) 11
Hammered Dulcimer(Holiday Party) 33
Children Programs High School Meeting(3 times) 16
Classics Book Club 4
Open Storytime 15
Toddler Time (3 times) 120
Classic Book Club 4
Cool Classic's Book Group(times) 2
Reading Buddies 16
Patch Club 12
Read with Paws 15
Santa and Mrs. Claus 60
Head Start Visit 18
Patron Count 6,839
Volunteers
Teens Mel.Ybarra
Meeting Room Library- 12 City-2 Rent-3
Gifts and Memorials
REVENUE Library Budget 2009/2010 2010/2011
Taxes
ACCOUNT DESCRIPTION
NUMBER
82-000-40-00-3992 Library Bond 564,050 605,924
82-000-40-00-3996 Carry Over Book Dev Fee 0
82-000-40-00-3997 Carry Over - BLDG Dev Fee 325,000 310,958
82-000-40-00-3999 Beginning Fund Balance 600,755 488,103
82-000-40-00-4000 Real Estate Taxes 626,202.00 650,000
82-000-40-00-4010 Personal Property Tax 3,720 5,000
Total Taxes 2,119,727 2,059,985.00
Charges For Services
82-000-42-00-4211 Development Fees Building 40,000 20,000
82-000 42-00-4215 Development Fees Books/Tech 40,000 20,000
82-000-42-00-4260 Copy Fees 2,500 3,000
82-000-42-00-4261 Library Subscription Cards 20,000 15,000
82-000-42-4287 Library BLDG Rental 1,000 1,000
Total Charge for Services 103,500 39,000
Fines
82-000-43-00-4330 Library Fines 8,000 9,000
Total Fines 8,000 9,000
Miscellaneous
82-000-44-00-4432 Sale of Books 1,000 500
82-000-44-00-4450 Memorial 1 Gifts 2,000 3,000
Total Miscellaneous 3,000 3,500
Intergovernmental
82-000-45-00 4550 Grants
82-000-45-4560 Library Per Capta Grant 17,500 17,500
Total Intergovermental 17,500 17,500
Interest
82-000 46-00-4600 Investment Income 17,400 10,000
Total Interest 17,400 10,000
Total Revenues 2,269,127 2,158,965.00
EXPENSES
Personnel Services
82-000-50-00-5170 Salaries- Employees 800,000 650,000
82-000-50-00-5203 Group Health Insurance 68,200 70,000
82-000-50-00-6204 Group Life Insurance 2,000 2,000
82-000-50-00-5205 Dental &Vision Assistance 5,200 6,000
Total Personnel Expenses 875,400 728,000.00
Professional Services
82-000-01-00-5322 Bonding 3,000 5,000
82-000-61-000-5323 Attorney 10,000 10,000
Total Professional Service 13,000 15,000
Contractual Service
82-000-02-00-5401 Contract Services 40,000 40,000
82-000-02-00-5407 Maintenanc BLDG 30,000 30,000
82-000-62-00-5410 Maintenance-Office Equipment 20,000 20,000
82-000-62-00-5412 Maintenance-Photocopier 15,000 15,000
82-000-02-00-5435 Electricity 7,500 8,000
82-000-62-00-5436 Telephone 7,500 8,000
82-000-62-00-5437 Gas Heat 40,000 40,000
Total Contractual Service 160,000 161,000
General Expenses
Professional Development
82-000-64-00-5604 Training &Conferences 4,000 5,000
82-000-64-00-5607 Public Relations 2,000 2,000
82-000-64-00-5616 Employee Recognition 4,000 4,000
Total Professional Development 10,000 11,000
Operations
82-000-05-00-5800 Contingencies 109,677 144,561.00
82-000-65-00-5802 Office Supplies 15,000 15,000
82-000-05-00-5806 Library Supplies 20,000 15,000
82-000-65-00-5807 Custodial Supplies 20,000 20,000
82-000-05-00-5808 Postage & Shipping 2,000 2,500
82-000-05-00-5810 Publishing 8 Advertising 2,000 2,000
82-000-65-00-5826 Mileage 1,000 1,000
82-000-65-00-5832 DVD's 25,000 25,000
82-000-65-00-5834 Library Programming 20,000 20,000
82-000-65-00-5835 Library Board Expenses 2000 2,000
82-000-65-00-5836 Books Adult 50,000 50,000
82-000-65-00-5837 Books Juvenile 50,000 50,000
82-000-05-00-5838 Books Audio 30,000 30,000
82-000-05-00-5839 Books Reference 35,000 35,000
82-000-05-00-5840 Books Development Fee 40,000 20,000
82-000-65-00-5841 MemoriaVGifts 2,000 3,000
82-000-05-00-5842 BLDG Development Fees 40,000 20,000
82-000-05-00-5843 CD's 1 Music 15,000 15,000
82-000-65-00-5844 Meeting Room 1,000 1,000
Database 15,000 15,000
82-OOO-64-00-5603 Subscriptions 15,000 15,000
Total Operation 509,677 501,061
Debt Services
82-000-06-006012 20058 Library Bond 345,125 302,962.00
82-000-66-006014 2006 Library Bond 218,925 302,962.00
Total Debt Services 564,050 605,924.00
Retirement
82-000-72-00-6500 IMRF Particpants 22,000 22,000
82-000-72-00-6501 Social Security I Medicare 55,000 55,000
Total Retirement 77,000 77,000
Capital Outlay
82-000-75-00-7002 Computer Equipment& Software 20,000 20,000
82-000-75-00-7003 Automation 40,000 40,000
Total Capital Outlay 60,000 60,000
Total Expenses 2,269,127 2,158,985
Total Fund Revenues 2,269.127 2,158,985
Total Fund Expenses 2,269,127 2,158,985