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Library Board Packet 2010 01-11-10 Agenda Yorkville Public Library Board of Trustees January 11, 2010 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills S. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Finance Automation Community Relations 11. Unfinished Business Building Update District Fact Finding Freedom of Information Act 12. New Business Budget 2010/2011 13. Executive Session (if needed) For the appointment, employment, compensation,discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 14. Adjournment Page l of 5 Agenda Yorkville Public Library Board of Trustees Monday, December 14, 2009 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Trustees present: Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes Also present: Mayor Valerie Burd, City Administrator Bart Olson, Finance Director Susan Mika, Michelle Pfister-Library Director, Tom Lindblom, Gary Frisch Recognition of Visitors Chairman Gryder recognized the City officials and Gary Frisch. Amendments to the Agenda Ms. Lindblom requested an Executive Session. Minutes Ms. Lindblom noted a correction to the minutes and said that the current library levy noted on page 2, 2od paragraph should be .1111. Barb Johnson moved to approve the minutes as corrected and Carol LaChance seconded the motion. Carried unanimously on a voice vote. Correspondence A thank you note was received after a recent trustee meeting. A thank you was also received from PALS. Kathy Orton, an author originally from Yorkville, wrote a note of thanks for having the Friends of the Library sponsor her book signing on November 4`h. Public Comment-None Report of the Treasurer Financial Statement: Detailed Revenue&Expense Report Treasurer Lindblom commented on the following: 1. At the end of fiscal period 7,the budget is at 59% Page 2 of 5 2. The Library bond property tax taken in was $18,000 and $20,000 in real estate taxes 3. Received development fees for Building and Books 4. Expenses were more than taken in, balance of$500,000 FY to date. Invoices 1. $12,000 for 3M Checkpoint system--an annual expense 2. Telephone bill on page 2 is for 2 months 3. Page 4: $369, 525.01 for 2 bond payments 4. Page 5: the lobby TV screen is now installed 5. Refrigerator purchased for historic wing at cost of$729, replaces small one 6. Page 6: Patch Club—supplies for rewards for books read by club members 7. $1,268.15 for reference books in kids' department 8. Page 7: purchase of book `truck' to carry books 9. Page 8: $1,340 for installation of iron railings on outside steps 10. Page 8: additional shelving purchased for more books in young adult area 11. Page 11: "Net Library", $4,200 for downloading books/improved technology 12. Page 13: $4,064.16 to have carpet cleaned 13. Total invoices $428,705.23 which includes bond payment of$369,000+ for bond payment Cash Analysis Sheet This report reflects over$1 million, however, $325,000+ is for building development only. The bond payment is also paid out from the total. Payment of Bills Ms. Johnson made a motion to pay the invoices in the amount of$428,705.23 and the payroll in the amount of$41,404.30. Mr. Frisch seconded the motion. Roll call vote: Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance- yes, Gryder•yes, Frisch-yes, Lindblom-yes. Motion carried unanimously. The discussion then turned to the discrepancy in the levy. Ms. Lindblom and Ms. Pfister had met with the representatives of the City last week. Ms. Mika provided an explanation of how the levy is determined, as follows. The levy is an estimate of the taxes needed and the amount received is based on the EAV, later certified by the County and distributed to all City departments. She said the previous Library rate was .1292. After the County certified the rate, it became .1104 and the Library actually received $25,000 more than requested. She said the Library has always received more than the original amount,but the rate changes based on the EAV. Mr. Olson agreed with this explanation and said the correct rate should be .1111. He said the property in the City had increased significantly in value. Page 3 of 5 Ms. Lindblom said she had been tracking the expenses month by month compared to last year and the Library is actually ahead this year by $12,000. Ms. Johnson expressed some concern about the levy in view of the upcoming presentation regarding the District Library. Mayor Burd said the Library can increase their levy to .15 if necessary. She added that if the amount approved at the last meeting is retained, the Library would have an increased share of over$100,000 which would come from the City budget. She expressed concern since employees have been laid off at the City. It was stated by Ms. Gambro that the Board's intent was not to increase the amount of money received, but to just have the same as last year. The Fund Balances for both the City and Library were also briefly discussed. Ms. Mika stated that she would like to come back to the Library in late Spring after the numbers are certified and again in the Fall when the levy process is complete. Mayor Burd also suggested a joint meeting next year to discuss the budget. A motion was then made by Ms. Gaebler to amend the levy to .1111 for an amount of approximately $650,000. Zach Frisch seconded the motion. Roll call vote: Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder- yes, Frisch-yes, Lindblom,Johnson-yes. Motion carried. This levy will be submitted in writing to the City. Ms. Mika will send a report to the Library in two months. Report of the Library Director Statistics Ms. Pfister presented the following highlights for November: 1. Circulation of 15,190 2. 129 new patrons 3. Added 713 new items 4. Friends of Library had meeting today and compiled programs for 2010 5. Computer class had 30 patrons attend, December class cancelled 6. Will conduct Facebook class in February, Yorkville PD to discuss security 7. 60 people attended Kathy Orton book-signing event, sold 36 books and $1.00 for each book sold was donated to Library. Her parents also donated $50 to the Library. 8. Kids' program, Patch CIub, has 7 participants 9. Teen bake sale netted $150 and new books were purchased for High School Library. Ms. Wilkinson said the group was very helpful with Santa's appearance. Page 4 of 5 10. Memorial fund of$250 was given to the Library after a patron passed away. A brick was also purchased in her name. 11. Mentioned new TV screen at front door, nice work done by Shelley 12. Net Library functioning as of December 1 st and can be accessed through Library website. All books can be uploaded onto MP3, limited on I-Pod City Council Liaison —no report Standing Committees - no report Unfinished Business Building Update Mr. Lindblom reported the railing for the back steps was installed today. District Fact-Finding An informational flier has been completed according to Barb Johnson and it will be shared with the City Liaison at the next meeting. The information will be presented at the March 8a'Library Board meeting. Ms. Lindblom said that the possibility of a District Library had been brought up to the City Administrators and they were informed that the expenses could be greater than now. A levy increase would most likely be needed if the District Library is approved. A district can be created in several ways and Mr. Lindblom said that depending on how the District is defined, the levy might not be increased. If the District Library is approved, current Board members would stay on until the next election and a District Library would have 7 Board members instead of 9. Homebound Service Policy Ms. Pfister said this is not a delivery service, but the patron must have a valid reason for using the service. Presently, 2 deliveries per month are made to 9 people. A motion was made by Ms. Gambro to adopt the Homebound Service Policy as presented. Marilyn Vorderer seconded the motion that was approved unanimously on a voice vote. New Business Freedom of Information Act An update was given on the changes coming January 1St for FOIA requests. Ms. Pfister reported there are 5 City employees who are certified to handle FOIA's. Tom had shared the Fire Department policy with Michelle and said the policy lists the documents that can be released. It was noted that a-mails are considered documents and need to be saved. Salaries, budgets, levies, etc. can also be released under FOIA's. Page 5 of 5 Chairman Gryder noted that PALS can be contacted for additional information. In conclusion, Michelle will work with the City to handle these requests and more information will be gathered. Second T1 Line from ICN Ms. Pfister reported that a second T1 line is needed due to increased computer usage. A new router is also needed at a cost of just under$3,000. A T1 line is a data line to help the computers run faster. The per-month cost for 1 line is $280 and that will double with 2 lines. A motion was made and seconded by Ms. Gambro and Ms. Johnson,respectively, to purchase a new router not to exceed $3,000 since funds will come from Building Development. Roll call vote: Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes,Frisch-yes, Lindblom-yes, Johnson-yes,Wilkinson-yes. Motion carried unanimously. Executive Session At 8:15pm a motion was made by Ms. Johnson to enter into Executive Session and it was seconded by Ms. Lindblom. Roll call vote: Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom- yes, Johnson-yes, Wilkinson-yes, Gambro-yes At 8:25pm,the regular meeting resumed. A motion was made by Sandy Lindblom to award Michelle Pfister a$500 Christmas bonus and each of the otl`,er 4 full-time employees a bonus of$250 each. Marilyn Vorderer seconded the motion. Roll call vote: Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler- yes, Vorderer-yes, LaChance-yes, Gryder-yes Motion carried unanimously. It was noted that these bonuses will be separate from payroll checks, however,the amounts will be taxed. There was a brief discussion of the disposition of Executive Session minutes and it was noted that minutes from these meetings need to be reviewed periodically for release. Adjournment The meeting was adjourned at 8:38pm. Minutes respectfully submitted by Marlys Young, Minute Taker )ATE: 01/07/2010 UNITED CITY OF YORKVILLE PAGE: 1 IME- 12.27:32 DETAILED REVENUE & EXPENSE REPORT F YR: 10 CD: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2009 FISCAL FISCAL ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED 3ENERAL tEVENUES TAXES 82-000-40 00- 3992 LIBRARY BOND PROP. TAX 25,372.39 561,150.29 564,050.00 99.4 82-000-40 00 -3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0 82-000-40- 00-3997 CARRY OVER BLDG DEV FEES 0.00 0 00 325,000.00 0.0 82-000-40-00- 3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0-0 82 000,40, 00-3999 CARRY OVER FUND BALANCE 0.00 0 00 600,755.00 0.0 82-000-40- 00 4000 REAL ESTATE TAXES 28,151.90 622,623.64 626,202.00 99.4 82 ,000 -40 00-4010 PERSONAL PROPERTY TAX 223.83 4,254.76 3,720.00 114.3 --------------------------------- TOTAL TAXES 53,748.12 1,168,028.69 2,119,727.00 56.0 CHARGES FOR SERVICES 82-000°42-00°4211 DEVELOPMENT FEES - BUILDING 0.00 13,975.00 40,000.00 34.9 82-000-42 00 .4215 DEVELOPMENT FEES - BOOKS 0.00 13, 975.00 40,000.00 34.9 82-000-42 00 4260 COPY FEES 345 00 2,344.30 2,500.00 93.7 82-000 42-00-4261 LIBRARY SUBSCRIPTION CARDS 967.50 9,377.05 20,000.00 46.8 82-000 42 00-4287 LIBRARY BLDG RENTAL 176.80 648.60 1,000.00 84.8 ------------------------------------------ TOTAL CHARGES FOR SERVICES 1,489.30 40,519.95 103,500.00 39.1 FINES 82-000-43-00-4330 LIBRARY FINES 885.45 6,973.46 8,000.00 87.1 ------------------------------------- TOTAL FINES 885.45 6,973.46 81000.00 87.1 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 6,181.00 0.00 100.0 82-000-44-00-4432 SALE OF BOOKS 36.50 324.67 1,000.00 32.4 82-000-44-00-4450 MEMORIALS 0.00 4,131.00 2,000.00 206.5 ------------------------ ------------- TOTAL MISCELLANEOUS 36.50 10,636.67 3,000.00 354.5 INTERGOVERNMENTAL 82-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4 ------------------ --------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 83.1 DATE: 01/07/2010 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:27:32 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2009 FISCAL FISCAL � ACCOUNT DECEMBER YEAR-TO DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL INTEREST 82-000-46-00-4600 INVESTMENT INCOME 253.30 1,317.98 17,400.00 7.5 ----------------------------------------------------------- --------------------- TOTAL INTEREST 253.30 1,317.98 17,400.00 7.5 TOTAL REVENUES: GENERAL 56,412.67 1,262,031.35 2,269,127.00 55.6 EXPENSES PERSONNEL SERVICES 82, 000-50-00-5107 SALARIES- LIBRARY 37,754.00 295, 046.72 800,000.00 36.8 82-000-50-00-5203 GROUP HEALTH INSURANCE 5,900.41 41,302.87 68,200.00 60.5 82 000-50-00-5204 GROUP LIFE INSURANCE 103.35 723.45 2,000.00 36.1 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 465.77 3,260.39 5,200.00 62.6 ------ - - --------------------------------------------- TOTAL PERSONNEL SERVICES 44,223.53 340,333.43 875,400.00 38.8 PROFESSIONAL SERVICES 82-000-61-00-5322 BONDING 0.00 3,222.00 3,000.00 107.4 82-000-61-00-5323 ATTORNEY 0.00 935.00 10,000.00 9.3 --------------------------- ..--- ------------ ----- ----------------------------- TOTAL PROFESSIONAL SERVICES 0.00 4,157.D0 13,000.00 31.9 CONTRACTUAL. SERVICES 82-000-62-00-5401 CONTRACT SERVICES 911.00 , 117.30 40,000.00 17.7 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL, 309.19 111,308.60 30,000.00 37.6 82-000-62.00-5410 MAINTENANCE-OFFICE EQUIPMENT 610.64 2,255.14 20,000.00 11.2 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,795.58 15,000.00 11.9 82-000-62, 00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0 82-000-62-00-5436 TELEPHONE 339.35 2,353.48 7,500.00 31.3 82-000-62-00-5437 NICOR GAS 1,408.02 2,270.12 40,000.00 5.6 82-000-62-00-5438 DATABASE 4,815.00 13,796.00 15,000.00 91.9 ----------------------------------------------------- TOTAL CONTRACTUAL SERVICES 8,393.20 40,896.22 175,000.00 23.3 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 63.00 3,656.59 15,OD0.00 24.3 )ATE: 01/07/2010 UNITED CITY OF YORKVILLE PAGE: 3 'IME: 12:27:32 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 :D: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2009 FISCAL FISCAL $ ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ;ENERAL "XPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5604 TRAINING & CONFERENCES 60.00 73.00 4,000.00 1.8 82-000-64-00•-5607 PUBLIC RELATIONS 0.00 361.94 2,000.00 18.0 82 000-64-00-5616 EMPLOYEE RECOGNITION 904.05 957.95 4,000.00 23.9 ------------------------------- .. .---------- TOTAL PROFESSIONAL DEVELOPMENT 1,027.05 5,049.48 25,000.00 20.1 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 168.75 3,032.99 109,677.00 2.7 82-000-65-00-5802 OFFICE SUPPLIES 1,712.80 4,291.20 15,000.00 28.6 82 000-6S-00-5806 LIBRARY SUPPLIES 111.26 2,731.04 20,000.00 13.6 62-000 .65-00-5807 CUSTODIAL SUPPLIES 853.65 6,686.39 20,000.00 33.4 82-000-65-00-5808 POSTAGE & SHIPPING 0.00 911.37 2,000.00 45.5 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 21000.00 0.0 82 000-65-00-5826 MILEAGE 48.48 276.14 11000.00 27.6 82-000-65-00-5832 VIDEOS 432.15 2,694.71 25,000.00 10.7 82 000-65-00-5834 LIBRARY PROGRAMMING 831.38 6,153.31 20,000.00 30.7 82-000- 65-00-S835 LIBRARY BOARD EXPENSES 0.00 0-00 2,000.00 0.0 82-000-65-00-5836 BOOKS-ADULT 2, 516.25 15,446.98 50,000.00 30.8 82 000-65-00-5837 BOOKS-JUVENILE 7,259.99 30,171.44 50,000.00 60.3 82-000-65-00-5838 BOOKS-AUDIO 1, 076.47 5,379.24 30,000.00 17.9 82-000-65-00-5639 BOOKS-REFERENCE 3, 172.47 16,448.56 35,000.00 46.9 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 2,712.72 40,000.00 6.7 82-OOD-65-00-5841 MEMORIALS/GIFTS 135.30 2,626.42 2,000.00 131.3 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 4,064.16 13,672.73 40,000.00 34.1 82-000-65-00-5843 CD S/MUSIC 960.43 2,351.52 15,000.00 15.6 82-000-65-00-5844 MEETING ROOM 50.00 50.00 1,000, 00 5.0 - -- -- --------------------------------------- TOTAL OPERATIONS 23,393.54 115,638.76 479,677 .00 24 . 1 DEBT SERVICE 82-000-66- 00 -6012 2005B LIBRARY BOND 185,062.51 345,125.02 345, 125.00 100.0 82-000° 66.00-6014 2006 LIBRARY BOND 184,462.50 218, 925.00 218, 925.00 100.0 - -- --- TOTAL DEBT SERVICE 369,525 01 564,050.02 564, 050.00 100.0 UNITED CITY OF YORKVILLE PAGE. 4 ]ATE: 01/07/2010 F-YR: 10 £IME: 12:27:32 DETAILED REVENUE & EXPENSE REPORT I GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 8 PERIODS ENDING DECEMBER 31, 2009 I FISCAL FISCAL DECEMBER YEAR-TO-DATE YEAR COLLECTED/ ACCOUNT ACTUAL BUDGET EXPENDED NUMBER DESCRIPTION ACTUAL GENERAL RETIREMENT 10,675.19 22,000.00 48.5 82-000-72-00-6500 IMRF PARTICPANTS 1,557.42 2,844.17 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE - 241.43 55,000--- 4--- _--- TOTAL RETIREMENT -- _--__ 4,401.59^- 32,916.22 77,000.00 42.7 CAPITAL OUTLAY 794,01 20,000.00 3.9 82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 12185.40 18,609.66 40,000.00 46.5 , 82-000-75-00-7003 AUTOMATION 0.00 (100.0) 82-000-75-00-7703 BUILDING EXPANSION 7,711.50 19,056.81 - ------------------------------ --------°- °° ----- - TOTAL CAPITAL OUTLAY 19,896.90 38,460.48 60,000.00 64.1 OTHER OPERATING EXPENSES 0.00 0.00 0.0 82-000-78-00-9020 LIBRARY BOND PAYBACK 0 00 -- -- ------- -- - -- 0.00 0.40 0.0 'TOTAL OTHER OPERATING EXPENSES 0.04 TOTAL EXPENSES: GENERAL 470,860.82 1,141,501.61 2,269,127.00 50.3 TOTAL FUND REVENUES 56,412.67 1,262,031.35 2,269,127.00 55.6 TOTAL FUND EXPENSES 470,860.82 1,141,501.61 2,269,127.00 50.3 FUND SURPLUS (DEFICIT) (414,448.15) 120,529.74 0.00 100.0 DATE: 01/05110 UNITED CITY OF YORKVILLE PAGE. I TIME: 07:47:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/11/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. it DUE DATE ITEM AMT ATTLONG AT&T LONG DISTANCE 828932136-1109-LIB 12/15/09 01 NOVEMBER LONG DISTANCE 82-000-62-00-5436 02/11/10 1.35 TELEPHONE INVOICE TOTAL: 1.35 VENDOR TOTAL: 1.35 BAKTAY BAKER & TAYLOR 2023980409 12/02/09 01 BOOKS 82 000-65-00-5638 01/11/10 696.77 BOOKS-AUDIO INVOICE TOTAL: 696.77 2023980691 12/03/09 01 BOOKS 82-000-65-00-5837 01/11/10 44.56 BOOKS-JUVENILE INVOICE TOTAL: 44.56 2023991638 12/08/09 01 BOOKS 62 000-65-00-5839 01/11/10 619.44 BOOKS-REFERENCE INVOICE TOTAL: 619.44 2024013565 12/09/09 01 HOOKS 82-000-65-00-5839 01/11/10 586.42 BOOKS-REFERENCE INVOICE TOTAL: 586.42 2024026075 12/09/09 01 BOOKS 82-000-65-00 5837 01/11/10 28.75 BOOKS-JUVENILE INVOICE TOTAL: 26.75 2024045523 12/14/09 01 BOOKS 82-000-65-00-5839 01/11/10 1,073.06 BOOKS-REFERENCE INVOICE TOTAL: 1, 073.06 2024049022 12/15/09 01 HOOKS 82-000-65-00-5836 01/11/10 99.63 BOOKS-ADULT INVOICE TOTAL: 99.63 VENDOR TOTAL: 3, 148.63 DATE: 01/05/10 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:47:21 DETAIL BOARD REPORT ID- AP441000.WOW INVOICES DUE ON/BEFORE 01/11/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CAMBRIA CAMBRIA SALES COMPANY INC. 28874 12/16/09 01 PAPER TOWEL, GARBAGE LINERS, 82-000-62-00-5407 01/11/10 996.51 MAINTENANCE-BLDG/JANITORIA 02 WINDEX, PINE SOL, BOWL CLEANER ** COMMENT ** 03 HAND SANITIZER ** COMMENT ** INVOICE TOTAL: 996.51 VENDOR TOTAL: 996,51 EBSCO EBSCO 0039231 12/13/09 01 SEVENTEEN MAGAZINE 82-000-64-00-5603 01/11/10 5. 16 SUBSCRIPTIONS INVOICE TOTAL: 5.18 1279657 12/16/09 01 NEWSWEEK SUBSCRIPTION 82-000-64-00-5603 01/11/10 51 .00 SUBSCRIPTIONS INVOICE TOTAL: 51.00 VENDOR TOTAL: 56.18 KINGSONS KING & SONS MONUMENTS 120909 12/09/09 01 BRICK ENGRAVING 62 000-65-00-5841 01/11/10 30.00 MEMORIALS/GIFTS INVOICE TOTAL: 30.00 VENDOR TOTAL: 30.00 KONICAMI KONICA MINOLTA BUSINESS 213564974 12/14/09 01 FAX MACHINE 82-000-75-00-7703 01/11/10 1, 090.00 BUILDING EXPANSION INVOICE TOTAL: 1,090.00 VENDOR TOTAL: 1,090.00 MIDWTAPE MIDWEST TAPE 2061413 12/08/09 01 DVDS 82-000-65-00-5832 01/11/10 133.95 VIDEOS INVOICE TOTAL: 133.95 DATE: 01/05/10 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:47:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/11/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MIDWTAPE MIDWEST TAPE 2061414 12/08/09 01 CDs 82-000-65-00-5843 01/11/10 31 .97 CD'S/MUSIC INVOICE TOTAL: 31 .97 2061415 12/08/09 01 AUDIO BOOKS 82-000-65-00-5838 01/11/10 69.98 BOOKS-AUDIO INVOICE TOTAL: 69.98 2067621 12/15/09 01 DVDS 82-000-65-00-5832 01/12/10 68.97 VIDEOS INVOICE TOTAL: 68.97 2067622 12/15/09 01 CDS 82-000-65-00-5843 01/11/10 31.98 CD'S/MUSIC INVOICE TOTAL: 31.98 2067623 12/15/09 01 AUDIO BOOKS 82-000-65-00-5838 01/11/10 68-98 BOOKS-AUDIO INVOICE TOTAL: 68.98 VENDOR TOTAL: 405.83 NICOR NICOR GAS 15-41-50-1000 6-1209 12/08/09 01 804 GAME FARM RD 82-000-62-00-5437 01/11/10 79.94 NICOR GAS INVOICE TOTAL: 79.94 91-85-66-4012 8-1209 12/06/09 01 902 GAME FARM RD 82-000-62-00-5437 01/11/10 1,364.92 NICOR GAS INVOICE TOTAL: 1, 364.92 VENDOR TOTAL: 1,444 .86 OFFWORK OFFICE WORKS 166986 12/18/09 01 POST-IT NOTES, MICRO CASSETTES 82-000-65-00-5806 01/I1/10 176.53 LIBRARY SUPPLIES DATE: 01/05/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07.47:21 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/11/2010 INVOICE 4 INVOICE ITEM VENDOR 4 DATE 9 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 166986 12/18/09 02 LABELS, SHARPIE MARKERS *' COMMENT ** 01/11/10 INVOICE TOTAL: 176.53 VENDOR TOTAL: 176.53 PFXSTERM PFISTER, MICHAELEEN 100709 10/07/09 01 POSTAGE REXMBURSEMENT 82-000-65-00-5836 01/11/10 6.97 BOOKS-ADULT INVOICE TOTAL: 6.97 VENDOR TOTAL: 6.97 TRICO TRICO MECHANICAL SERVICE GROUP 2212 12/16/09 01 IT ROOM COOLING REPAIR LABOR 82-000-62-00-5407 01/11/10 310.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 310.00 VENDOR TOTAL: 310.00 WALMART WALMART COMMUNITY 120309-LIB 12/03/09 01 WIPES, COFFEE, NAPKINS, 82 000-65-00-5834 01/1I/10 124.29 LIBRARY PROGRAMMING 02 CREAMER, SUGAR ** COMMENT ** INVOICE TOTAL: 124.29 VENDOR TOTAL: 124.29 TOTAL ALL INVOICES: 7,791.15 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF DECEMBER 14, 2009 FISCAL YEAR 09110 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 *Money Market $403,707.43 $340,876.98 $220,279.20 $149,574.23 $73,063.63 $977,186.60 $946,655.14 $539,79637 Account Building Development $313,687.84 $1I8,436.37 $314,935.47 $314,485.54 $313,91715 $320,66145 $325,198.88 $324,936.32 Fees Checking $23,574.81 $23,113.04 $22,863.17 $22,869.13 $22,966.97 $23,099.23 $23,027.29 $27,026.17 Account Library Expansion $33,805.63 $33,72705 $30,58815 $30,594.22 $30,600.51 $28,026.98 $25,382.42 $14,756.19 Project 2005 Month Total: $774,77571 $516,153.44 $588,665.99 $517523.12 $440,546.26 $1,348,974.26 $1,320,263.73 $906,515.05 $0.00 $0.00 $0.00 .$0.00 PAYROLL IST PAY $20,351.65 $20,525.61 $19,767.29 $21,0I3.79 $20,002.98 $20,643.27 $20,968.15 $19,696.67 $17,926.56 2ND PAY $20,585.59 $21,278.29 $21,119.36 $20,60327 $19,890.24 $21,078.75 $20,436.15 $22,45892 3RD PAY $20,957.56 :1 Month Total $40,937.24 1 $41,803.90 $40,886.65 $41,617.06 $39,893.22 $62,67958 $41,404.30 $42.15559 $17,926.56 $0.00 1 $0.00 $000 Sheetl Librarian's Report December Circulation Fiction 2149 3821 5970 Non-Fiction 1349 0194 Audio Books 565 150 715 Audio Visual 1136 966 Music CD's 288 69 357 Kits 1 15 Periodical 238 .. 14 Sheet Music 7 7 Reference Book 314 314 Dial-A-Story 31`1 311 PALS- Books sent to other libraries 1072 387 Total Circulation 6805 7141 13946 Gain Over Previous Year Loss Over Previous Year 3070 PALS - Books sent to our library 1327 14282 15609 Registration Adult 50 Juvenile 12 Non-Resident Taxpayer 2 Non -Resident 2 Reciprocal TOTAL 66 Items Added Adults Children Books Fiction 58 54 Books Non-Fiction 171 75 Audio Books 14 42 DVD's 22 ~ 1 Reference 7 2 Kits 9 Sheet Music 25 9 Periodical 82 "'- Music CD 21 Total 400 202 602 Page 1 December Public Relations Articles—Photos - Kendall Country Record - Beacon News Meetings,Workshops Programs,Activities Number Attending Adult Programs Adult Book Discussion 10 2nd Thursday of each month Lunch Time Book Club (Holiday Party) 9 2nd Wednesday of each month Friends Meeting 9 Everything French(Holiday Party) 11 Hammered Dulcimer(Holiday Party) 33 Children Programs High School Meeting(3 times) 16 Classics Book Club 4 Open Storytime 15 Toddler Time (3 times) 120 Classic Book Club 4 Cool Classic's Book Group(times) 2 Reading Buddies 16 Patch Club 12 Read with Paws 15 Santa and Mrs. Claus 60 Head Start Visit 18 Patron Count 6,839 Volunteers Teens Mel.Ybarra Meeting Room Library- 12 City-2 Rent-3 Gifts and Memorials REVENUE Library Budget 2009/2010 2010/2011 Taxes ACCOUNT DESCRIPTION NUMBER 82-000-40-00-3992 Library Bond 564,050 605,924 82-000-40-00-3996 Carry Over Book Dev Fee 0 82-000-40-00-3997 Carry Over - BLDG Dev Fee 325,000 310,958 82-000-40-00-3999 Beginning Fund Balance 600,755 488,103 82-000-40-00-4000 Real Estate Taxes 626,202.00 650,000 82-000-40-00-4010 Personal Property Tax 3,720 5,000 Total Taxes 2,119,727 2,059,985.00 Charges For Services 82-000-42-00-4211 Development Fees Building 40,000 20,000 82-000 42-00-4215 Development Fees Books/Tech 40,000 20,000 82-000-42-00-4260 Copy Fees 2,500 3,000 82-000-42-00-4261 Library Subscription Cards 20,000 15,000 82-000-42-4287 Library BLDG Rental 1,000 1,000 Total Charge for Services 103,500 39,000 Fines 82-000-43-00-4330 Library Fines 8,000 9,000 Total Fines 8,000 9,000 Miscellaneous 82-000-44-00-4432 Sale of Books 1,000 500 82-000-44-00-4450 Memorial 1 Gifts 2,000 3,000 Total Miscellaneous 3,000 3,500 Intergovernmental 82-000-45-00 4550 Grants 82-000-45-4560 Library Per Capta Grant 17,500 17,500 Total Intergovermental 17,500 17,500 Interest 82-000 46-00-4600 Investment Income 17,400 10,000 Total Interest 17,400 10,000 Total Revenues 2,269,127 2,158,965.00 EXPENSES Personnel Services 82-000-50-00-5170 Salaries- Employees 800,000 650,000 82-000-50-00-5203 Group Health Insurance 68,200 70,000 82-000-50-00-6204 Group Life Insurance 2,000 2,000 82-000-50-00-5205 Dental &Vision Assistance 5,200 6,000 Total Personnel Expenses 875,400 728,000.00 Professional Services 82-000-01-00-5322 Bonding 3,000 5,000 82-000-61-000-5323 Attorney 10,000 10,000 Total Professional Service 13,000 15,000 Contractual Service 82-000-02-00-5401 Contract Services 40,000 40,000 82-000-02-00-5407 Maintenanc BLDG 30,000 30,000 82-000-62-00-5410 Maintenance-Office Equipment 20,000 20,000 82-000-62-00-5412 Maintenance-Photocopier 15,000 15,000 82-000-02-00-5435 Electricity 7,500 8,000 82-000-62-00-5436 Telephone 7,500 8,000 82-000-62-00-5437 Gas Heat 40,000 40,000 Total Contractual Service 160,000 161,000 General Expenses Professional Development 82-000-64-00-5604 Training &Conferences 4,000 5,000 82-000-64-00-5607 Public Relations 2,000 2,000 82-000-64-00-5616 Employee Recognition 4,000 4,000 Total Professional Development 10,000 11,000 Operations 82-000-05-00-5800 Contingencies 109,677 144,561.00 82-000-65-00-5802 Office Supplies 15,000 15,000 82-000-05-00-5806 Library Supplies 20,000 15,000 82-000-65-00-5807 Custodial Supplies 20,000 20,000 82-000-05-00-5808 Postage & Shipping 2,000 2,500 82-000-05-00-5810 Publishing 8 Advertising 2,000 2,000 82-000-65-00-5826 Mileage 1,000 1,000 82-000-65-00-5832 DVD's 25,000 25,000 82-000-65-00-5834 Library Programming 20,000 20,000 82-000-65-00-5835 Library Board Expenses 2000 2,000 82-000-65-00-5836 Books Adult 50,000 50,000 82-000-65-00-5837 Books Juvenile 50,000 50,000 82-000-05-00-5838 Books Audio 30,000 30,000 82-000-05-00-5839 Books Reference 35,000 35,000 82-000-05-00-5840 Books Development Fee 40,000 20,000 82-000-65-00-5841 MemoriaVGifts 2,000 3,000 82-000-05-00-5842 BLDG Development Fees 40,000 20,000 82-000-05-00-5843 CD's 1 Music 15,000 15,000 82-000-65-00-5844 Meeting Room 1,000 1,000 Database 15,000 15,000 82-OOO-64-00-5603 Subscriptions 15,000 15,000 Total Operation 509,677 501,061 Debt Services 82-000-06-006012 20058 Library Bond 345,125 302,962.00 82-000-66-006014 2006 Library Bond 218,925 302,962.00 Total Debt Services 564,050 605,924.00 Retirement 82-000-72-00-6500 IMRF Particpants 22,000 22,000 82-000-72-00-6501 Social Security I Medicare 55,000 55,000 Total Retirement 77,000 77,000 Capital Outlay 82-000-75-00-7002 Computer Equipment& Software 20,000 20,000 82-000-75-00-7003 Automation 40,000 40,000 Total Capital Outlay 60,000 60,000 Total Expenses 2,269,127 2,158,985 Total Fund Revenues 2,269.127 2,158,985 Total Fund Expenses 2,269,127 2,158,985