Library Board Packet 2010 10-11-10 Agenda
Yorkville Public Library
Board of Trustees
Monday, October 11, 2010
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Building Update
District Cost Analysis
13. New Business
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline,performance, or dismissal
of specific employees of the public body or legal counsel for the public body,including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, September 13, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Beth Gambro.
Roll Call.
Lindblom-yes,Johnson-absent, Wilkinson-yes, Gambro-yes, Gaebler-absent, Allen-yes,
LaChance-yes, Brookins-absent, Frisch-absent.
Recognition of Visitors—no visitors
Amendments to the Agenda-None
Minutes -August 9, 2010
Mr.Allen stated that he had voted no on the increase of library fines. Ms. Lindblom
moved to approve the minutes with this correction and Bob Allen seconded the motion.
Approved on a voice vote.
Correspondence—
Michelle Pfister received a letter of thanks from a teacher who had used the library
genealogy website. She also noted that a recent class had been given regarding
genealogy.
Public Comment— None
Staff Comment--- None
Report of the Treasurer
Financial Statement
Detailed Revenue&Expense Report—Highlights
1. Ms. Lindblom stated that next month should show improvement in revenue
received since taxes were paid in August.
2. Library subscription cards generated over$1,000
3. Library fines brought in$1,425
4. Mr. Allen had concerns about the bond property taxes and real estate taxes and it
was noted that not all taxes come in at the same time. Ms. Lindblom also said this
budget does not reflect the cuts of the 2011/2012 budget.
1
5. General expenses of$96,939.36 with revenues of$3,772.93. Cash analysis sheet
shows over$377,000 in money market and over$325,000 in building
development fees.
Detailed Bill List- Highlights
1. $2900 invoice for parking lot drainage,taken from building development fees
2. Page 6: OCLC is on-line library catalog. Charge is for Illinet usage when
library requests book outside of library. Currently there is no charge to patron
for obtaining these books or for shipping&handling.
Payment of Bills
Trustee Allen moved to approve the Treasurer's report and pay the payroll of$42,371.66
and invoices of$28,859.29. Carol LaChance seconded the motion.
Roll call vote: Wilkinson-yes, Gambro-yes, Allen-yes, LaChance-yes, Lindblom-yes.
Motion carried.
Treasurer Lindblom noted that since some of the development fees need to be spent, it
was recommended that$50,000 would be a realistic figure for the 2011/2012 budget.
She made a motion to place this amount in the budget and Marianne Wilkinson seconded
the motion. Mr.Allen also questioned if this money could be used for leasing additional
library space. He will verify this with Bart Olson.
Roll call vote: Lindblom-yes, LaChance-yes, Allen-yes, Gambro-yes,Wilkinson-yes.
Motion carried.
Report of the Library Director
Statistics
1. 20,223 items were circulated
2. Added 161 patrons
3. 592 items were added
4. Friends of Library are officially a non-profit organization. Their recent book sale
generated over$3,500 and remaining books donated to Goodwill.
5. 92 adults, 677 kids and 29 teens attended summer reading program
6. $500 anonymous donation for children's department
7. Recycling container placed for cell phones &ink cartridges with proceeds going
to Forest Foundation
8. Library employee Shelley Augustine will be in charge of adult services. She will
develop ideas including a bookmark and will set up displays each week
9. September is National Sign-Up for Library card and those who sign up will be
eligible for a drawing.
10. DVD rental fees and increased overdue fines are now in place
11. Michelle reported a tree in need of trimming/dead branches and obtained
additional quotes. Liability was discussed and Tom Lindblom recommended
action for safety reasons. Motion was made by Ms. LaChance to authorize bid of
$975 to remove dead branches for public safety and Sandy Lindblom seconded.
Roll call vote: Lindblom-yes,Wilkinson-yes, Gambro-yes,Allen-yes,LaChance-
yes. Motion carried.
2
City Council Liaison No report
Standing Committees
Policy committee was cancelled.
Unfinished Business
Building Update
Tom Lindblom reported that when the Library was built, 3 low-voltage systems were put
in place: the card access, security cameras and motion detectors. Huen Electric installed
them and since that time, 3 cameras have failed and there have been false alarms for the
motion detectors. Huen Electric has been called to adjust the sensitivity. The bill was
$92.50 per hour for 4 hours with a service truck charge of$80. Tom inquired about a
possible maintenance contract to avoid the service truck charge. Two proposals were
provided: 1) 40 hours of service at$92.50/hour and 2) 90 hours at$87.50 per hour.
Mr. Lindblom said a local company, Sound Incorporated,provides this type of service
and he has an appointment with them in the coming week. He will report his findings at
the next meeting. Bob Allen will also speak with another company he is familiar with.
New Business
It was decided to place the newly formed District Cost Analysis Committee under the
Building Update portion of the agenda.
Legal Compliance-Serving Our Public
Ms. Pfister said the per capita grant had been completed this year,however, $13,000 is
still owed from last year. Michelle detailed the 9 recommended standards for serving the
„�.r,
Yuwai,.
Additional Business
Marianne Wilkinson noted that the phone number listed for her was incorrect in the
disaster plan. Ms. Pfister will correct this.
There was no further business and the meeting adj ourned on a motion by Marianne and
Carol at 7:49pm.
Minutes by Marlys Young
3
DATE: 10/07/2010 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:16:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 5 PERIODS ENDING SEPTEMBER 30, 2010
FISCAL FISCAL
ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
3ENERAL
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 61,763.69 346,270.83 605,924.00 57.1
82-OOO-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0
82-000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0
82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 66,254.82 371,449.89 650,000.00 57.1
82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 2,312.92 5,000.00 46.2
---------------------------------------------------------------------------------
TOTAL TAXES 128,018.51 720,033.64 2,059, 985.00 34.9
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 2,525.00 4,650.00 20, 000.00 23.2
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 2,525.00 4,650.00 20,000.00 23.2
82-000-42-00-4260 COPY FEES 231.35 1,513.10 3,000.00 50.4
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,200.00 5,709.50 15,000.00 38.0
82-000-42-00-4262 EXAM PROCTORING 0.00 0.00 0.00 0.0
82-000-42-00-4286 DVD RENTAL INCOME 566.00 566.00 0.00 100.0
82-000-42-00-4287 LIBRARY BLDG RENTAL 100.00 700.00 1,000.00 70.0
---------------------------------------------------------------------------------
TOTAL CHARGES FOR SERVICES 7, 147.35 17,788.60 59,000.00 30.1
FINES
82-000-43-00-4330 LIBRARY FINES 1,163.29 6,025.11 9,000.00 66.9
---------------------------------------------------------------------------------
TOTAL FINES 1, 163.29 6, 025.11 9,000.00 66.9
MISCELLANEOUS
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0
82-000-44-00-4432 SALE OF BOOKS 21.10 248.75 500.00 49.7
82-000-44-00-4450 MEMORIALS 25.00 1,191.00 3,000.00 39.7
---------------------------------------------------------------------------------
TOTAL MISCELLANEOUS 46.10 1,439.75 3,500.00 41.1
INTERGOVERNMENTAL
82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0
DATE: 10/07/2010 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:16:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 5 PERIODS ENDING SEPTEMBER 30, 2010
FISCAL FISCAL e
ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
INTERGOVERNMENTAL
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 17,500.00 0.0
---------------------------------------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 0.00 17,500.00 0.0
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 30.12 485.10 10,000.00 4.8
---------------------------------------------------------------------------------
TOTAL INTEREST 30.12 485.10 10,000.00 4.8
TOTAL REVENUES: GENERAL 136,405.37 745,772.20 2, 158,985.00 34.5
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 18, 617.36 190,191.44 650,000.00 29.2
82-000-50-00-5203 GROUP HEALTH INSURANCE 7,034.94 28,139.76 70,000.00 40.1
82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 413.40 2,000.00 20.6
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 2,053.08 6,000.00 34.2
---------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 26,268.92 220,797.68 728,000.00 30.3
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 3,222.00 5,000.00 64.4
82-000-61-00-5323 ATTORNEY 0.00 2,465.00 10,000.00 24.6
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 0.00 5,687.00 15,000.00 37.9
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 1,024.28 9,429.88 40,000.00 23.5
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 651.21 6,690.06 30,000.00 22.3
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 183.97 360.67 20,000.00 1.8
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 49.41 593.18 15,000.00 3.9
82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0
82-000-62-00-5436 TELEPHONE 688.81 2,756.25 8, 000.00 34.4
82-000-62-00-5437 NICOR GAS 129.08 728.59 40,000.00 1.8
DATE: 10/07/2010 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:16:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 5 PERIODS ENDING SEPTEMBER 30, 2010
FISCAL FISCAL o
ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
EXPENSES
CONTRACTUAL SERVICES
82-000-62-00-5438 DATABASE 0.00 0.00 15,000.00 0.0
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 2,726.76 20,558.63 176,000.00 11.6
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 512.98 5,422.69 15, 000.00 36.1
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 343.39 5,000.00 6.8
82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 50.00 93.00 4,000.00 2.3
- --------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 562.98 5,859.08 26,000.00 22.5
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 377.85 1,312.83 144,561.00 0.9
82-000-65-00-5802 OFFICE SUPPLIES 803.84 2,150.96 15, 000.00 14.3
82-000-65-00-5806 LIBRARY SUPPLIES 170.58 434.88 15,000.00 2.8
82-000-65-00-5807 CUSTODIAL SUPPLIES 1,239.32 3,334.40 20,000.00 16.6
82-000-65-00-5808 POSTAGE & SHIPPING 45.28 549.69 2,500.00 21.9
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 130.00 2,000.00 6.5
82-000-65-00-5826 MILEAGE 0.00 59.90 1,000.00 5.9
82-000-65-00-5832 VIDEOS 763.61 2,402.59 25,000.00 9.6
82-000-65-00-5834 LIBRARY PROGRAMMING 682.91 3,227.69 20,000.00 16.1
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 2, 972.97 9,666.32 50,000.00 19.3
82-000-65-00-5837 BOOKS-JUVENILE 3,725.53 14,636.91 50,000.00 29.2
82-000-65-00-5838 BOOKS-AUDIO 1,252.65 2,424.19 30,000.00 8.0
82-000-65-00-5839 BOOKS-REFERENCE 1,343.24 4,065.71 35,000.00 11.6
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 3,835.22 20,000.00 19.1
82-000-65-00-5841 MEMORIALS/GIFTS 317.33 1,069.74 3,000.00 35.6
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 2, 900.00 6,350.00 20, 000.00 31.7
82-000-65-00-5843 CD'S/MUSIC 453.68 988.30 15,000.00 6.5
82-000-65-00-5844 MEETING ROOM 0.00 0.00 1,000.00 0.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 17, 048.79 56,639.33 471,061.00 12.0
DATE: 10/07/2010 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:16:11 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 5 PERIODS ENDING SEPTEMBER 30, 2010
FISCAL FISCAL s
ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
DEBT SERVICE
82-000-66-00-6012 2005B LIBRARY BOND 0.00 159,562.51 394, 125.00 40.4
82-000-66-00-6014 2006 LIBRARY BOND 0.00 30,900.00 211,800.00 14.5
------------•---------------------------------------------------------------------
TOTAL DEBT SERVICE 0.00 190,462.51 605,925.00 31.4
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 823.65 8,229.20 22,000.00 37.4
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 1,398.95 14,296.88 55,000.00 25.9
---------------------------------------------------------------------------------
TOTAL RETIREMENT 2,222.60 22,526.08 77,000.00 29.2
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 2,820.23 20,000.00 14.1
82-000-75-00-7003 AUTOMATION 869.20 4,772.99 40,000.00 11.9
82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0)
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 869.20 13,792.77 60,000.00 22.9
OTHER OPERATING EXPENSES
82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0
TOTAL EXPENSES: GENERAL 49, 699.25 536,323.08 2,158, 986.00 24.8
TOTAL FUND REVENUES 136,405.37 745,772.20 2,158,985.00 34.5
TOTAL FUND EXPENSES 49, 699.25 536,323.08 2,158, 986.00 24.8
FUND SURPLUS (DEFICIT) 86,706.12 209,449.12 (1.00) (4912.0)
NE: 09:00:31 DETAIL BOARD REPORT
AP441000.1'
INVOICES DUE ON/BEFORE 10/10/2011
WOICE # INVOICE ITEM
VDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
REN AAREN PEST CONTROL
4674 09/23/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 10/11/10 75.00
CONTRACT SERVICES
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
T AT&T
12Z891936-0910 09/16/10 01 MONTHLY CHARGES 82-000-62-00-5436 10/11/10 261.76
TELEPHONE
INVOICE TOTAL: 261 .76
12Z895841-0910 09/16/10 01 MONTHLY CHARGES 82-000-62-00-5436 10/11/10 360.57
TELEPHONE
INVOICE TOTAL: 360.57
VENDOR TOTAL: 622.33
SUSTIS SHELLY AUGUSTINE
90910 09/14/10 01 TSUG MEETING MILEAGE 82-000-65-00-5826 10/11/10 16.67
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 16.67
VENDOR TOTAL: 16.67
KTAY BAKER & TAYLOR
024989254 08/30/10 01 BOOKS 82-000-65-00-5836 10/11/10 961.64
BOOKS-ADULT
INVOICE TOTAL: 961.64
024993318 08/30/10 01 BOOKS 82-000-65-00-5836 10/11/10 792.09
BOOKS-ADULT
INVOICE TOTAL: 792.09
025006737 08/31/10 01 BOOKS 82-000-65-00-5836 10/11/10 525.58
BOOKS-ADULT
INVOICE TOTAL: 525.58
NE: 09:UU:31 DETAIL BOARD REPORT
AP441000.W"
INVOICES DUE ON/BEFORE lu/10/2011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
KTAY BAKER & TAYLOR
025027121 09/09/10 01 BOOKS 82-000-65-00-5836 10/11/10 658.81
BOOKS-ADULT
INVOICE TOTAL: 658.81
025027627 09/03/10 01 BOOKS 82-000-65-00-5838 10/11/10 171 .46
BOOKS-AUDIO
INVOICE TOTAL: 171.46
025028628 09/09/10 01 BOOKS 82-000-65-00-5836 10/11/10 1, 028.26
BOOKS-ADULT
INVOICE TOTAL: 1,028.26
025047021 09/14/10 01 BOOKS 82-000-65-00-5840 10/11/10 420.73
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 420.73
025050699 09/15/10 01 BOOKS 82-000-65-00-5836 10/11/10 194 .07
BOOKS-ADULT
INVOICE TOTAL: 194.07
025057836 09/16/10 01 BOOKS 82-000-65-00-5839 10/11/10 763.55
BOOKS-REFERENCE
INVOICE TOTAL: 763.55
025060711 09/13/10 01 BOOKS 82-000-65-00-5836 10/11/10 248.96
BOOKS-ADULT
INVOICE TOTAL: 248.96
025076817 09/22/10 01 BOOKS 82-000-65-00-5837 10/11/10 524 .53
BOOKS-JUVENILE
INVOICE TOTAL: 524.53
025077864 09/22/10 01 BOOKS 82-000-65-00-5836 10/11/10 671.53
BOOKS-ADULT
INVOICE TOTAL: 671.53
IE: 09:00:31 DETAIL BOARD REPORT
AP441000.W
INVOICES DUE ON/BEFORE lu/10 12011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
KTAY BAKER & TAYLOR
025078240 09/22/10 01 BOOKS 82-000-65-00-5840 10/11/10 147.98
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 147.98
025080982 09/17/10 01 BOOKS 82-000-65-00-5840 10/11/10 92.80
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 92.80
28702060 08/27/10 01 DVD 82-000-65-00-5832 10/11/10 22.16
VIDEOS
INVOICE TOTAL: 22.16
29367650 09/07/10 01 VIDEOS 82-000-65-00-5832 10/11/10 56.87
VIDEOS
INVOICE TOTAL: 56.87
29932830 09/13/10 01 DVD 82-000-65-00-5832 10/11/10 22.16
VIDEOS
INVOICE TOTAL: 22.16
VENDOR TOTAL: 7,303.18
LLONE CALL ONE
010-7980-0000-0910L 09/15/10 01 MONTHLY LONG DISTANCE 82-000-62-00-5436 10/11/10 64.78
TELEPHONE
INVOICE TOTAL: 64.78
VENDOR TOTAL: 64.78
ABRIA CAMBRIA SALES COMPANY INC.
0211 09/01/10 01 PAPER TOWELS, GARBAGE BAGS, 82-000-65-00-5807 10/11/10 318.21
CUSTODIAL SUPPLIES
02 URINAL BLOCK, HAND SANITIZER ** COMMENT **
INVOICE TOTAL: 318.21
VENDOR TOTAL: 318.21
NE: U9:00:31 DETAIL BOARD REPORT
AP441000.W-
INVOICES DUE ON/BEFORE lu/10/2011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
BORDD DEBORD, DIXIE
90910 09/13/10 01 TSUG MEETING MILEAGE 82-000-65-00-5826 10/11/10 20.37
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 20.37
VENDOR TOTAL: 20.37
yCO DEMCO, INC.
90910 09/09/10 01 BOOK TAPE, CD LABELS, LIT 82-000-65-00-5806 10/11/10 154.77
LIBRARY SUPPLIES
02 HOLDER ** COMMENT **
INVOICE TOTAL: 154.77
VENDOR TOTAL: 154.77
ERHARM MARIANNE EBERHARDT
92110 09/21/10 01 COOKIES FOR STORYTIME WITH THE 82-000-65-00-5834 10/11/10 16.00
LIBRARY PROGRAMMING
02 MAYOR ** COMMENT **
INVOICE TOTAL: 16.00
VENDOR TOTAL: 16.00
LE THE GALE GROUP INC.
21145 09/01/10 01 GENERAL REFERENCE CENTER 82-000-62-00-5438 10/11/10 2, 898.42
DATABASE
02 DATA BASE LICENSE RENEWAL ** COMMENT **
INVOICE TOTAL: 2, 898.42
VENDOR TOTAL: 2, 898.42
NNE VERNE HENNE CONSTR. &
5359 09/02/10 01 REPLACE BALLASTS & BULBS 82-000-62-00-5407 10/11/10 384.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 384.00
IE: 0u:UU:31 DETAIL BOARD REPORT
AP441000.Wr"'
INVOICES DUE ON/BEFORE lv/10/2011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
NNE VERNE HENNE CONSTR. &
8519 09/02/10 01 REPLACE BULBS, BALLAST, 82-000-62-00-5407 10/11/10 3, 060.80
MAINTENANCE-BLDG/JANITORIA
02 CEILING FAN ** COMMENT **
INVOICE TOTAL: 3, 060.80
VENDOR TOTAL: 3, 444.80
ENELEC HUEN ELECTRIC, INC.
9227 09/20/10 01 INSTALLED NEW HARD DRIVE TO 82-000-65-00-5800 10/11/10 1, 197.50
CONTINGENCIES
02 DVR AND INSTALLED NEW PELCO ** COMMENT **
03 CAMERA ** COMMENT **
INVOICE TOTAL: 1, 197.50
VENDOR TOTAL: 1, 197.50
LABEL ID LABEL, INC.
045914-IN 09/21/10 01 BAR CODES 82-000-65-00-5802 10/11/10 95.76
OFFICE SUPPLIES
INVOICE TOTAL: 95.76
VENDOR TOTAL: 95.76
ENTRY ILLINOIS CENTURY NETWORK/
1100567 08/31/10 01 COMMUNICATION CHARGE 82-000-75-00-7003 10/11/10 7.20
AUTOMATION
INVOICE TOTAL: 7.20
1104459 09/21/10 01 COMMUNICATION CHARGES 82-000-75-00-7003 10/11/10 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 14.40
4NSKIS SHARYL IWANSKI
4E: 09:UU:31 DETAIL BOARD REPORT
AP441000.6'
INVOICES DUE ON/BEFORE 1 /10/2011
NVOICE # INVOICE ITEM
VDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
4NSKIS SHARYL IWANSKI
92810 09/28/10 01 CUG MEETING & HOME DELIVERY 82-000-65-00-5826 10/11/10 39.89
MILEAGE
02 MILEAGE REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 39.89
1647000 10/01/10 01 CONFERENCE LODGING 82-000-64-00-5604 10/11/10 226.71
TRAINING & CONFERENCES
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 226.71
VENDOR TOTAL: 266.60
AEL JEWEL
91410 09/14/10 01 COOKIES, RAID 82-000-65-00-5834 10/11/10 43.48
LIBRARY PROGRAMMING
INVOICE TOTAL: 43.48
91510 09/15/10 01 PLATES, APPLES 82-000-65-00-5834 10/11/10 13.03
LIBRARY PROGRAMMING
INVOICE TOTAL: 13.03
91910 09/19/10 01 JUICE, SNACKS 82-000-65-00-5834 10/11/10 51 .44
LIBRARY PROGRAMMING
INVOICE TOTAL: 51 .44
92710 09/27/10 01 CANDY, DRINKS, CHIPS 82-000-65-00-5834 10/11/10 23.52
LIBRARY PROGRAMMING
INVOICE TOTAL: 23.52
VENDOR TOTAL: 131 .47
BSLAND JOB'S LANDSCAPING INC.
92810 09/28/10 01 REMOVAL OF DEAD BRANCHES FROM 82-000-65-00-5800 10/11/10 975.00
CONTINGENCIES
yE: U9:UU:31 DETAIL BOARD REPORT
AP441000.W"'
INVOICES DUE ON/BEFORE lu/1012011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
BSLAND JOB'S LANDSCAPING INC.
92810 09/28/10 02 WHITE PINES ** COMMENT ** 10/11/10
INVOICE TOTAL: 975.00
93010 09/30/10 01 SEPTEMBER GRASS CUTTING & 82-000-62-00-5401 10/11/10 560.00
CONTRACT SERVICES
02 MAINTENANCE ** COMMENT **
INVOICE TOTAL: 560.00
VENDOR TOTAL: 1,535.00
NICAMI KONICA MINOLTA BUSINESS
14375859 04/04/10 01 COPIER CHARGES 82-000-62-00-5412 10/11/10 192.24
MAINTENANCE-PHOTOCOPIER
INVOICE TOTAL: 192.24
4308961 04/15/09 01 KEY COUNTER RETURNED 82-000-62-00-5412 10/11/10 -67.48
MAINTENANCE-PHOTOCOPIER
INVOICE TOTAL: -67.48
VENDOR TOTAL: 124.76
NTASSO MANTHEI & ASSOCIATES, LTD
503 09/09/10 01 INSTRUCTION FOR 4 COMPUTER 82-000-62-00-5401 10/11/10 300.00
CONTRACT SERVICES
02 TRAINING CLASSES ** COMMENT **
INVOICE TOTAL: 300.00
VENDOR TOTAL: 300.00
NLAND MENARDS - YORKVILLE
7973 09/18/10 01 VACUUM, VACUUM BAGS, 1 YEAR 82-000-65-00-5800 10/11/10 259.93
CONTINGENCIES
02 SERVICE PLAN ** COMMENT **
INVOICE TOTAL: 259.93
VENDOR TOTAL: 259.93
IE: U9:UU:31 DETAIL BOARD REPORT
AP441000.W
INVOICES DUE ON/BEFORE lu/10/2011
NVOICE # INVOICE ITEM
VDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------7------------------------------------------------------------------------------------------------------
DABOOK MIDAMERICA BOOKS
98706 09/15/10 01 BOOKS 82-000-65-00-5837 10/11/10 801.60
BOOKS-JUVENILE
INVOICE TOTAL: 801.60
98790 09/16/10 01 BOOKS 82-000-65-00-5837 10/11/10 717.60
BOOKS-JUVENILE
INVOICE TOTAL: 717.60
VENDOR TOTAL: 1, 519.20
DWTAPE MIDWEST TAPE
285820 09/02/10 01 DVDS 82-000-65-00-5832 10/11/10 272.84
VIDEOS
INVOICE TOTAL: 272.84
285821 09/02/10 01 CDS 82-000-65-00-5838 10/11/10 75.94
BOOKS-AUDIO
INVOICE TOTAL: 75.94
285822 09/02/10 01 AUDIO BOOKS 82-000-65-00-5843 10/11/10 97.97
CD'S/MUSIC
INVOICE TOTAL: 97.97
29183 09/16/10 01 DVDS 82-000-65-00-5832 10/11/10 83.95
VIDEOS
INVOICE TOTAL: 83.95
292073 09/09/10 01 DVDS 82-000-65-00-5832 10/11/10 215.87
VIDEOS
INVOICE TOTAL: 215.87
292074 09/09/10 01 CDS 82-000-65-00-5843 10/11/10 39.97
CD'S/MUSIC
INVOICE TOTAL: 39.97
IE: U9:0U:S1 DETAIL BOARD REPORT
AP441000.10'"
INVOICES DUE ON/BEFORE lu/10/2011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------
DWTAPE MIDWEST TAPE
292075 09/09/10 01 AUDIO BOOKS 82-000-65-00-5838 10/11/10 114.96
BOOKS-AUDIO
INVOICE TOTAL: 114.96
293066 09/10/10 01 AUDIO BOOKS 82-000-65-00-5838 10/11/10 34.99
BOOKS-AUDIO
INVOICE TOTAL: 34.99
297830 09/15/10 01 AUDIO BOOKS 82-000-65-00-5838 10/11/10 34.99
BOOKS-AUDIO
INVOICE TOTAL: 34.99
299184 09/16/10 01 AUDIO BOOKS 82-000 65-00-5838 10/11/10 198.94
BOOKS-AUDIO
INVOICE TOTAL: 198.94
300149 09/17/10 01 AUDIO BOOKS 82-000-65-00-5838 10/11/10 29.99
BOOKS-AUDIO
INVOICE TOTAL: 29.99
300961 09/20/10 01 AUDIO BOOKS 82-000-65-00-5838 10/11/10 39.99
BOOKS-AUDIO
INVOICE TOTAL: 39.99
306179 09/23/10 01 DVDS 82-000-65-00-5832 10/11/10 93.96
VIDEOS
INVOICE TOTAL: 93.96
306180 09/23/10 01 AUDIO BOOKS 82-000-65-00-5838 10/11/10 93.97
BOOKS-AUDIO
INVOICE TOTAL: 93.97
VENDOR TOTAL: 1, 428.33
COR NICOR GAS
AE: 09:UU:31 DETAIL BOARD REPORT
AP441000.W'
INVOICES DUE ON/BEFORE iu/10/2011
VVOICE # INVOICE ITEM
VDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------------------------------------------------------------------------------------
RVMAST SERVICEMASTER OF AURORA &
15072 09/30/10 01 CARPET AND UPHOLSTERY CLEANING 82-000-65-00-5800 10/11/10 620.29
CONTINGENCIES
INVOICE TOTAL: 620.29
VENDOR TOTAL: 620.29
ICO TRICO MECHANICAL SERVICE GROUP
370 09/10/10 01 REPLACED FILTERS, CLEANED 82-000-62-00-5401 10/11/10 1, 025.00
CONTRACT SERVICES
02 CONDENSOR, CLEANED BOILERS, ** COMMENT **
03 ADDED BLEEDS ** COMMENT **
INVOICE TOTAL: 1,025.00
VENDOR TOTAL: 1, 025.00
START UPSTART
016107844 09/16/10 01 DESK CALENDARS, BUTTONS, 82-000-65-00-5802 10/11/10 166.31
OFFICE SUPPLIES
02 T-SHIRTS, PENCILS, CUPS ** COMMENT **
INVOICE TOTAL: 166.31
VENDOR TOTAL: 166.31
RKGF YORKVILLE GENERAL FUND
93010-LIB 09/30/10 01 SEPTEMBER HEALTH INSURANCE 82-000-50-00-5203 10/11/10 7, 034.94
GROUP HEALTH INSURANCE
02 REIMBURSEMENT ** COMMENT **
03 SEPTEMBER LIFE INSURANCE 82-000-50-00-5204 103.35
GROUP LIFE INSURANCE
04 REIMBURSEMENT ** COMMENT **
05 SEPTEMBER DENTAL INSURANCE 82-000-50-00-5205 954.22
DENTAL & VISION ASSISTANCE
06 REIMBURSEMENT ** COMMENT **
07 SEPTEMBER VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL & VISION ASSISTANCE
AE: UN:UU:j1 DETAIL BOARD REPORT
AP441000.TA"
INVOICES DUE ON/BEFORE iu/10/2011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
RVMAST SERVICEMASTER OF AURORA &
15072 09/30/10 01 CARPET AND UPHOLSTERY CLEANING 82-000-65-00-5800 10/11/10 620.29
CONTINGENCIES
INVOICE TOTAL: 620.29
VENDOR TOTAL: 620.29
ICO TRICO MECHANICAL SERVICE GROUP
370 09/10/10 01 REPLACED FILTERS, CLEANED 82-000-62-00-5401 10/11/10 1, 025.00
CONTRACT SERVICES
02 CONDENSOR, CLEANED BOILERS, ** COMMENT **
03 ADDED BLEEDS ** COMMENT **
INVOICE TOTAL: 1, 025.00
VENDOR TOTAL: 1, 025.00
START UPSTART
016107844 09/16/10 01 DESK CALENDARS, BUTTONS, 82-000-65-00-5802 10/11/10 166.31
OFFICE SUPPLIES
02 T-SHIRTS, PENCILS, CUPS ** COMMENT **
INVOICE TOTAL: 166.31
VENDOR TOTAL: 166.31
RKGF YORKVILLE GENERAL FUND
93010-LIB 09/30/10 01 SEPTEMBER HEALTH INSURANCE 82-000-50-00-5203 10/11/10 7, 034.94
GROUP HEALTH INSURANCE
02 REIMBURSEMENT ** COMMENT **
03 SEPTEMBER LIFE INSURANCE 82-000-50-00-5204 103.35
GROUP LIFE INSURANCE
04 REIMBURSEMENT ** COMMENT **
05 SEPTEMBER DENTAL INSURANCE 82-000-50-00-5205 454.22
DENTAL & VISION ASSISTANCE
06 REIMBURSEMENT ** COMMENT **
07 SEPTEMBER VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL & VISION ASSISTANCE
NE: 09:UU:31 DETAIL BOARD REPORT
AP441000.W'-'
INVOICES DUE ON/BEFORE lv/10/2011
4VOICE # INVOICE ITEM
gDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-----------------------------------------------------------------------------------------------------------------------------------
ISTERM PFISTER, MICHAELEEN
)0110 09/27/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 10/11/10 33.96
POSTAGE & SHIPPING
INVOICE TOTAL: 33.96
31410 09/14/10 01 PLATES, APPLES 82-000-65-00-5834 10/11/10 12.37
LIBRARY PROGRAMMING
INVOICE TOTAL: 12.37
)2910 09/29/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 10/11/10 7.52
POSTAGE & SHIPPING
INVOICE TOTAL: 7.52
VENDOR TOTAL: 53.85
\IRIE PRAIRIE AREA LIBRARY SYSTEM
3652 08/31/10 01 WEB & EMAIL HOSTING FEES 82-000-75-00-7003 10/11/10 65.00
AUTOMATION
INVOICE TOTAL: 65.00
VENDOR TOTAL: 65.00
sSSEDU PRESS EDUCATION
379C 09/07/10 01 BOOKS 82-000-65-00-5839 10/11/10 245.00
BOOKS—REFERENCE
INVOICE TOTAL: 245.00
379D 09/16/10 01 BOOK 82-000-65-00-5837 10/11/10 20.95
BOOKS—JUVENILE
INVOICE TOTAL: 20.95
VENDOR TOTAL: 265.95
;ENPUB ROSEN PUBLISHING
)9118 09/14/10 01 BOOKS 82-000-65-00-5840 10/11/10 1, 892.82
BOOKS—DEVELOPMENT FEE
INVOICE TOTAL: 1, 892.82
VENDOR TOTAL: 1, 892.82
IE: U9:UU:32 DETAIL BOARD REPORT
AP441000.W '
INVOICES DUE ON/BEFORE iu/10/2011
NVOICE # INVOICE ITEM
NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
----------------------------------------------------------------------------------------------------------------------------------
RKGF YORKVILLE GENERAL FUND
93010-LIB 09/30/10 08 REIMBURSEMENT ** COMMENT ** 10/11/10
INVOICE TOTAL: 7, 651.56
VENDOR TOTAL: 7, 651.56
JNGM MARLYS J. YOUNG
91310 09/29/10 01 SEPTEMBER 13 MEETING MINUTES 82-000-62-00-5401 10/11/10 53.75
CONTRACT SERVICES
INVOICE TOTAL: 53.75
VENDOR TOTAL: 53.75
TOTAL ALL INVOICES: 35, 157.44
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF OCTOBER 11,2010
FISCAL YEAR 10/11
Ending Bank Balances
May June July August September October November December January February March April
2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011
*Money
Market $192,587.35 $25,626.92 $449,476.67 $377,65539 $418,762.79
Account
Building
Development $326,306.92 $326,180.17 $325,670.27 $325,708.80 $328,247.23
Fees
Checking
Account $24,554.56 $23,122.45 522,997.53 $23,627.47 $23,618.69
Library
Expansion $6,199.55 ACCOUNT CLOSED
Pro'ect 2005
Month Total: $549,648.38 $374,929.54 $798,144.47 $726,991.66 $770,628.71 50.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
1ST PAY $21,539.70 $20,506.80 $21,299.84 521,494.87 $21,92659 $21,671.69
2ND PAY $22,612.56 $21,555.29 $20,065.12 $20,876.79 $20,839.96
3RD PAY
Month Total $44,152.26 $42,062.09 $41,364.96 $42,371.66 $42,766.55 1 $21,671.69 $0.00 1 $0.00 $0.00 $0.00 50.00 $0.00
Sheet1
Librarian's Report
September
Circulation ADULTS YOUTH TOTAL
Fiction 2368 4897 7265
Non-Fiction 1743 2039 3782
Audio Books 539 160 699
Audio Visual 456 425 881
Music CD's 230 75 305
Kits 23 23
Periodical 239 114 353
Sheet Music 6
Reference Book 1
Dial-A-Story 296 296
PALS-Books sent to other libraries 1169 554 1723
Total Circulation 6751 8583 15334
Gain Over Previous Year
Loss Over Previous Year 1190
PALS- Books sent to our library 1311 692 2003
Registration
Adult 82
Juvenile 32
Non-Resident Taxpayer 2
Non -Resident 5
Reciprocal
TOTAL 121
Items Added Adults Children
Books Fiction 129 205
Books Non-Fiction 127 184
Audio Books 21
DVD's 30 15
Reference 7 2
Kits
Sheet Music
Periodical 86 15
Music CD 9 4
Total 409 425 834
Page 1
September
Public Relations Articles—Photos-Kendall Country Record
Aurora Beacon News
Meetings,Workshops Dept. Head Staff Meeting
Cataloging Meeting—Augustine/DeBord
"Back in Circulation Again" Conference/Iwanski
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2nd Thursday of each month 13
Lunch Time Book Club 9
2nd Wednesday of each month
Friends Meeting 12
Computer Classes 35
Children Programs Artsy Smartsy (2 Programs) 21
Tween Craft Day 6
Teen Book Club (2 Programs) 10
Patch Club 8
Read with Paws! 25
Bedtime Stories with Mayor Burd 50
After School Stories 12
Culture Club 11
Toddler Time( 8 time) 128
Teen Meeting 10
Patron Count 8,885
Volunteers
Teens Karina Godinez
Rebecca Armitage
Meeting Room Library- 7 City-3 Rent-2
Gifts and Memorials $25.00 Donation from the Kendall County Republican Women
New release for beginning of September
Library Card Sign-up Month @ the Yorkville Public Library
September is Library Card Sign-up Month—a time when the American Library
Association and the libraries across the country remind parents that a library card is the
most important school supply of all.
Libraries play an important role in the education and development of children. Studies
show that children who are read to in the home and who use the library perform better in
school and are more likely to continue to use the library as a source of lifetime learning.
In support of Library Card Sign-up month,the Yorkville Public Library is kicking off a
year long activity on"52 ways to use your library card". Each week the library will
highlight one of the many different ways that a patron can utilize their library card. In the
weeks to come, a special display will be located at the circulation desk for all to see and
learn more about. Also in the month of September,the library will hold a weekly prize
drawing for every new patron that signs up for a library card that week. Please stop by
and help us celebrate the smartest card of all—your library card!
1"week winner John J. Daley —25 new cards
2nd week winner Maribel Lopez —31 new cards
3`a week winner LuAnne Thorne 24 new cards
4'h week winner Kathleen Bauer 29 new cards
Total of 109 new cards for the month of September 2010
Maintenance Contracts
October, 2010
Spent Maintenance
(to date) Contract(Sound
Inc.)
Security System (recorders, cameras, etc. $3,500.00 $2,58
Access Control (server, card readers, door.contacts)
Fire Alarm Inspection $995.00 $642.50
Fire Alarm Maintenance $2,394.00 1,869.0
Sprinkler System Inspection $37� $578.60
Backflow Preventers Inspection $442.50 $701.80
We Will Have The Vote!
A Tea with Elizabeth Cady Stanton
October 12, 2010 (Tuesday)
7:00 pm
at the
Yorkville Public Library
Sponsored by
The Friends of the Library
Elisabeth Cady Stanton (1815-1902)
was an American social activist,
abolitionist, and leading figure of the
early woman's movement who is often
credited with initiating the first
organized woman's rights and suffrage
movements in the United States.
Jeanmarie Dwyer-Wrigley will portray
this uncompromising revolutionary
who set the stage for eight million
women who went to the polls for the
first time in 1920.
The program is free.
No registration required.
,Questions?
Contact Mariann at 630-553-6287
Email: mmanthei @comcast.net