Library Board Packet 2010 02-08-10 Agenda
Yorkville Public Library
Board of Trustees
February 8, 2010
902 Game Farm Road
7:00 P.M.
I. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Library Director Statistics
9. City Council Liaison
10. Standing Committees Policy Personnel
Finance Automation
Community Relations
11. Unfinished Business Building Update
District Fact Finding
12. Executive Session:
For the discussion of minutes of meetings lawfully closed under this Act,
whether for the purpose of approval by the body of the minutes or semi-annual
review of the minutes as mandated by Section 2.06.
13. New Business Release of Executive Sessions
14. Adjournment
Page 1 of 3
Agenda
Yorkville Public Library
Board of Trustees
Monday, January 11, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Trustees present: Frisch-yes, Gryder-yes, LaChance-yes, Vorderer-yes, Gaebler-yes,
Gambro-yes, Wilkinson-yes,Johnson-yes, Lindblom-yes.
Also present:
Library Director Michelle Pfister, Council Liaison Joe Plocher and his guest.
Recoenition of Visitors
Chairman Gryder welcomed Rowena Vergara from the Beacon-News.
Amendments to the Agenda None
Minutes
A motion was made by Barb Johnson and seconded by Marianne Wilkinson to approve
the December minutes as presented. Approved on voice vote.
Correspondence
A thank you was received from the Library staff members for their recent holiday bonus.
Public Comment-None
Report of the Treasurer
Financial Statement:
Detailed Revenue&Expense Report-Highlights
1. Received$25,000+in property taxes and$28,000+in real estate taxes,no money
from development fees
2. Bond payment made in amount of$369,525,01
3. Over$56,000 in revenues, expenses of over$470,000
4. Fiscal year to date actual shows surplus of$120,529.74
Page 2 of 3
Payment of Bills
1. Due to City furloughs,few bills processed
2. New fax machine purchased with building expansion funds
3. There are 2 Nicor bills, one address is that of City Hall, will be researched
4. Trico bill for$310 for maintenance
It was noted that the wrong date was on the Cash Analysis report,it should be January.
Also there was a large decrease in the money market account from$900,000 to $500,000
due to the bond payment.
Barb Johnson made a motion to approve payment of invoices in the amended amount
(due to the questionable Nicor bill) of$7,711.21 and the payroll in the amount of
$42,155.59. Zach Frisch seconded the motion.
Roll call vote:
Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes,Vorderer-yes,
LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes
Motion carried unanimously.
Report of the Library Director
Statistics
Michelle Pfister reported the following for December :
1. Circulation of 13,946, down from last year
2. 66 new patrons
3. New items added---fr02
4. Holiday parties held: Lunch time book club, Everything French,hammered
dulcimer party, Santa Claus party
Ms. Pfister has requested the Kendall County Record write a story on the teens associated
with the Library. The teens raised money for books for a flooded library in Iowa, raised
money to provide winter apparel to the Food Pantry, decorated candy canes and sold to
earn money for gifts for needy families. They also started a program"Cocoa for a
Cause"to provide items for a local soldier.
City Council Liaison
Alderman Plocher Joe said he found that the Library does not need a separate FOIA
officer.
Standing Committees—none
Unfinished Business
District Fact Finding
Barb Johnson reported the committee met on this night and is assembling the Power Point
presentation for the March meeting. They will make recommendations at that time.
Page 3 of 3
Freedom of Information Act
President Gryder noted that Tom Lindblom had shared a Fire Department document with
the Board of Trustees at a previous meeting,to be used as a prototype.
New Business
Budget 2010/2011
Sandy Lindblom gave an overview of the budget. Some of the items she mentioned were
as follows: the development fees were cut in half,no grants other than the per capita
grant are included, salaries reflect a decrease based on actual numbers and the
subscription cards are down based on actual numbers. The proposed budget is for
$2,158,985. It was noted that the fiscal year begins May 1'
Ms. Johnson said she was concerned about possible changes to the budget if the Library
becomes district. She said there are some categories of items that will change if that
occurs.
It was moved and seconded by Ms. Gambro and Ms. Vorderer respectively,to approve
the budget as presented.
Roll call vote:
Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes,
Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes
Carried unanimously
Chairman Gryder thanked the committee for their work on the budget.
Ms. Gryder reiterated that the district library presentation would be March 8th,not
February and it will be corrected in the paper. A possible alternative setting for the
presentation was suggested.
Adjournment
There was no further business and the meeting was adjourned at 7:32pm.
Minutes respectfully submitted by
Marlys Young,Minute Taker
DATE: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2010
FISCAL FISCAL w
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 561,150.29 564,050.00 99.4
82-000 40 00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0
82 000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 325,000.00 0.0
82-000-40 00 3996 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0
82 000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 600,755.00 0.0
82-000-40-00 4000 REAL ESTATE TAXES 0.00 622,623.64 626,202.00 99.4
82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 4,254.76 3,720.00 114.3
---------------------------------------------------------------------------------
TOTAL TAXES 0.00 1,188,028.69 2, 119,727.00 56.0
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 13,975.00 40,000.00 34.9
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 13,975.00 40,000.00 34.9
82-000.42-00-4260 COPY FEES 318.00 2,662.30 2,500.00 106.4
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,204.00 10,581.05 20,000.00 52.9
82-000-42 00-4287 LIBRARY BLDG RENTAL 60.00 908.60 1,000.00 90.8
---__---
TOTAL CHARGES FOR SERVICES 1,582.00 42,101.95 103,500.00 40.6
FINES
82-000-43-00-4330 LIBRARY FINES 896.29 7,869.75 8,000.00 98.3
---------------------------------------------------------------------------------
TOTAL FINES 896.29 7,869.75 8,000.00 98.3
MISCELLANEOUS
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 6,181.00 0.00 100.0
82-000-44-00-4432 SALE OF BOOKS 26.00 350.67 1,000.00 35.0
82-000-44-00-4450 MEMORIALS 0.00 4,131.00 2,000.00 206.5
---------------------------------------------------------------------------------
TOTAL MISCELLANEOUS 26.00 10,662.67 3,000.00 355.4
INTERGOVERNMENTAL
62-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4
---------------------------------------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 83.1
DATE: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2010
FISCAL FISCAL
ACCOUNT JANUARY YEAR TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 178.89 1,496.87 17,400.00 8.6
TOTAL INTEREST 176.89 1,496.87 17,400.00 B.6
TOTAL REVENUES: GENERAL 2,683.18 1,264,714.53 2,269,127.00 55.7
EXPENSES
PERSONNEL SERVICES
82 000 50 00 5107 SALARIES- LIBRARY 34,893.15 329,939.87 800,000.00 41.2
82 000-50-00-5203 GROUP HEALTH INSURANCE 0.00 41,302.87 68,200.00 60.5
82-000-50-00-5204 GROUP LIFE INSURANCE 0.00 723.45 2,000.00 36.1
82 000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 3,260.39 5,200.00 62.6
TOTAL PERSONNEL SERVICES 34,893.15 375,226 58 875,400.00 42.8
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 3,222.00 3,000.00 107.4
82-000-61-00-5323 ATTORNEY 0.00 935.00 10,000.00 9.3
--------------------------------------------------------------- -----------------
TOTAL PROFESSIONAL SERVICES 0.00 4,157.00 13, 000.00 31.9
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 0.00 7,117.30 40,000.00 17.7
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 1,306.51 12,615.11 30,000.00 42.0
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,255.14 20,000.00 11.2
82 000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,795.58 15,000.00 11.9
82-000-62-00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0
82 000-62-00-5436 TELEPHONE 1.35 2,354.83 7,500.00 31.3
82-000-62-00-5437 NICOR GAS 1,364.92 3,635.04 40,000.00 9.0
82 000-62-00-5438 DATABASE 0.00 13,796.00 15,000.00 91.9
-
TOTAL CONTRACTUAL SERVICES 2, 672.78 43,569.00 175,000.00 24.8
PROFESSIONAL DEVELOPMENT
62-000-64-00-5603 SUBSCRIPTIONS 56.18 3,712.77 15,000.00 24.7
DA'Z'E: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2010
FISCAL FISCAL $
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 73.00 4,000.00 1.8
82-000-64-00-5607 PUBLIC RELATIONS 0.00 361.94 2,000.00 18.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 957.95 4,000.00 23.9
---------- -----------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 56.18 5,105.66 25,000.00 20.4
OPERATIONS
82-000-65°00-5600 CONTINGENCIES 0.00 3,032.99 109,677.00 2.7
82-000-65-00-5802 OFFICE SUPPLIES 0.00 4,291.20 15,000.00 28.6
82-000-65-00-5606 LIBRARY SUPPLIES 176.53 2,907.57 20,000.00 14.5
82-000-65-00-5807 CUSTODIAL SUPPLIES 0.00 61686.39 20,000.00 33.4
82-000-65-00-5808 POSTAGE & SHIPPING 0.00 911.37 2,000.00 45.5
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 2,000.00 010
82-000-65-00-5826 MILEAGE 0.00 276.14 1,000.00 27.6
82-000-65-00-5832 VIDEOS 202.92 2,897.63 25,000.00 11.5
82-000-65-00-5834 LIBRARY PROGRAMMING 124.29 6,277.60 20,000.00 31.3
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 106.60 15,555.58 50,000.00 31.1
82-000-65-00-5637 BOOKS-JUVENILE 73.31 30,244.75 50,000.00 60.4
82-000-65-00-5838 BOOKS-AUDIO 835.73 6,214.97 30,000.00 20.7
82-000-65-00-5839 BOOKS-REFERENCE 2,278.92 18,727.48 35,000.00 53.5
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 2,712.72 40,000.00 6.7
82-000-65-00-5841 MEMORIALS/GIFTS 30.00 2,656.42 2,000.00 132.8
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 13,672.73 40,000.00 34.1
82-000-65-00-5843 CD'S/MUSIC 63.95 2,415.47 15,000.00 16.1
82-000-65-00-5844 MEETING ROOM 0.00 50.00 1,000.00 5.0
-------------------------- -------------------------------------------------------
TOTAL OPERATIONS 3,892.25 119,531.01 479,677.00 24.9
DEBT SERVICE
82-000-66-00-6012 20058 LIBRARY BOND 0.00 345,125.02 345,125.00 100.0
82-000-66-00-6014 2006 LIBRARY BOND 0.00 218,925.00 218,925.00 100.0
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE a.00 564,050.02 564,050.00 100.0
DATE: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING JANUARY 31, 2010
FISCAL FISCAL #
ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 1,432.92 12,108.11 22,000.00 55.0
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2, 625.35 24,666.38 55,000.00 45.2
---------------------------------------------------------------------------------
TOTAL RETIREMENT 4, 058.27 36,974.49 77,000.00 48.0
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 794.01 20,000.00 3.9
82-000-75-00-7003 AUTOMATION 0.00 18,609.66 40,000.00 46.5
82-000-75-00-7703 BUILDING EXPANSION 11090.00 20,146.81 0.00 (100.0)
TOTAL CAPITAL OUTLAY 1, 090.110 39,550.48 60,000.00 65.9
OTHER OPERATING EXPENSES
82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0
TOTAL OTHER OPERATING EXPENSES - ----- 0.00 0.00 0.00 0.0
TOTAL EXPENSES: GENERAL 46,662.63 1,188,164.24 2,269,127,00 52.3
TOTAL FUND REVENUES 2, 683.18 1,264,714.53 2,269,127.00 55.7
TOTAL FUND EXPENSES 46, 662.63 1,188,164.24 2,269,127.00 52.3
FUND SURPLUS (DEFICIT) (43, 979.45) 76,550.29 0.00 100.0
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:46:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
AAREN AAREN PEST CONTROL
13444 01/12/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 02/08/10 75.00
CONTRACT SERVICES
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
ABRAHAM ABRAHAM LINCOLN
07819 01/06/10 01 KENDALL COUNTY RECORD 82-000-64-00-5603 02/08/10 33.00
SUBSCRIPTIONS
02 SUBSCRIPTION ** COMMENT **
INVOICE TOTAL: 33.00
VENDOR TOTAL: 33.00
ACI ACI SYSTEM CORP
D5494 01/01/10 01 FIRE MONITORING 82-000 62-00-5401 02/08/10 240.00
CONTRACT SERVICES
INVOICE TOTAL: 240.00
D5592 02/01/10 01 COMMERCIAL BURGLAR MONITORING 82-000-62-00-5401 02/08/10 299.40
CONTRACT SERVICES
INVOICE TOTAL: 299.40
VENDOR 'TOTAL: 539.40
ALLVAC ALL VAC
13253 01109110 01 WIND TUNNEL SWITCH 82-000 62-00-5407 02/08/10 9.99
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 9.99
VENDOR TOTAL: 9.99
ATT AT&T
312ZB95841-0110 01/16/10 01 MONTHLY CHARGES 82 000-62-00-5436 02/08/10 353.58
TELEPHONE
INVOICE TOTAL: 353.58
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ATT AT&T
312ZB95841-1209 12/16/09 01 MONTHLY CHARGES B2 000-62-00 5436 02/06/10 336.79
TELEPHONE
INVOICE TOTAL: 336.79
VENDOR TOTAL: 690.37
BAKTAY BAKER & TAYLOR
2024070228 12/20/09 01 BOOKS 82-000-65-00-5836 02/08/10 951.26
BOOKS-ADULT
INVOICE TOTAL,: 951.26
2024080484 12/20/09 01 BOOKS 82-000 65-00-5637 02/08/10 43.54
BOOKS-JUVENILE
INVOICE TOTAL: 43.54
2024088569 12/23/09 01 BOOKS 82-000-65-00-5836 02/08/10 927.72
BOOKS-ADULT
INVOICE TOTAL: 927.72
2024097103 12/2B/09 01 BOOKS 82-000-65-00-5837 02/08/10 589.15
BOOKS-JUVENILE
INVOICE TOTAL: 569.15
2024104889 12/29/09 01 BOOKS 82-000 65-00 5836 02/06/10 92.71
BOOKS-ADULT
INVOICE TOTAL: 92.71
2024112886 12/30/09 01 BOOKS 82-000 65-00-5837 02/08/10 533.41
BOOKS-JUVENILE
INVOICE TOTAL: 533.41
2024126204 12/31/09 01 BOOKS 82-000-65-00-5839 02/08/10 46.11
BOOKS-REFERENCE
INVOICE TOTAL: 46.11
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/OB/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
2024128316 01/04/10 01 BOOKS 82-000 65-00-5836 02/08/10 312.70
BOOKS-ADULT
INVOICE TOTAL: 312.70
2024150649 01/07/10 01 BOOKS 82-000 65 00-5836 02/08/10 95.70
BOOKS-ADULT
INVOICE TOTAL: 95.70
2024153073 01/08/10 01 BOOKS 82-000-65-00-5836 02/08/10 919.70
BOOKS-ADULT
INVOICE TOTAL: 919.70
2024161190 01/11/10 01 BOOKS 82-000 65-00-5837 02/OB/10 99.99
BOOKS-JUVENILE
INVOICE TOTAL: 99.99
2024163906 01/12/10 01 BOOKS B2-000 65-00-5837 02/08/10 208.74
BOOKS-JUVENILE
INVOICE TOTAL: 208.74
2024171406 01/13/10 01 BOOKS 82 000-65-00-5837 02/08/10 500.16
BOOKS-JUVENILE
INVOICE TOTAL: 500.16
2024172136 01/13/10 01 BOOKS 82 000-65-00 5637 02/08/10 226.11
BOOKS-JUVENILE
INVOICE TOTAL: 226.11
2024182254 01/15/10 01 BOOKS B2-000-65-00-5636 02/08/10 122.86
BOOKS-ADULT
INVOICE TOTAL: 122.86
2024190868 01/15/10 01 BOOKS B2-000-65-00-5836 02/08/10 34.32
BOOKS-ADULT
INVOICE TOTAL: 34.32
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2024201071 01/19/10 01 BOOKS 82 000-65-00 5836 02/08/10 63.04
BOOKS-ADULT
INVOICE TOTAL: 63.04
2024201538 01/20/10 01 BOOKS 82-000 -65-00-5637 02/08/10 533.01
BOOKS-JUVENILE
INVOICE TOTAL: 533.01
2024226776 01/27/10 01 BOOKS 82 000-65-00-5640 02/08/10 87.39
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 87.39
110209750 01/11/10 01 DVDS 82 000-65 00-5832 02/08/10 11.06
VIDEOS
INVOICE TOTAL: 11.06
X12014230 01/25/10 01 DVD 82-000-65 00-5832 02/08/10 35.99
VIDEOS
INVOICE TOTAL: 35.99
VENDOR TOTAL: 6,434.67
CAMBRIA CAMBRIA SALES COMPANY INC.
28958 01/11/10 01 COPY PAPER, CUPS, SUGAR, 82 000-65-00-5807 02/08/10 847.95
CUSTODIAL SUPPLIES
02 PLATES, NAPKINS, FILE FOLDERS, ** COMMENT **
03 PENS, CLOROX WIPES, CLEANING ** COMMENT **
04 WIPES ** COMMENT **
INVOICE TOTAL: 847.95
29072 01/21/10 01 PAPER TOWELS, VACUUM BAGS, 82-000 65-00-5807 02/08/10 592.56
CUSTODIAL SUPPLIES
02 PINE SOL, TOILET CLEANER, ** COMMENT **
03 WINDEX, MOPHEADS ** COMMENT **
INVOxC$ TOTAL: 592.56
VENDOR TOTAL: 1,440.51
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CENTRALM CENTRAL MANAGEMENT SERVICES
T1017060 12/15/09 01 ?????????????? 82-000-75-00 7003 02/08/10 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
DEMCO DEMCO, INC.
3763696 01/14/10 01 BOOK TAPE, LAMINATE, CD ALBUM, 82-000-65-00-5802 02/08/10 491.99
OFFICE SUPPLIES
02 ENVELOPES, SEE THRU STARS, ** COMMENT **
03 CIRCULATION LABELS ** COMMENT **
INVOICE TOTAL: 491.99
VENDOR TOTAL: 491.99
EBSCO EBSCO
0007282 12/13/09 01 RATE ADJUSTMENT CREDIT 82-000-64-00-5603 02/08/10 -1.56
SUBSCRIPTIONS
INVOICE TOTAL: -1.56
1281792 01/22/10 01 MAGAZINE SUBSCRIPTIONS 82-000-64-00-5603 02/08/10 220.74
SUBSCRIPTIONS
INVOICE TOTAL: 220.74
VENDOR TOTAL: 219.18
ELLISON ELLISON EDUCATIONAL EQUIP
2548150 01/07/10 01 SURECUT DIE SHAPES 82-000-65.00-5834 02/08/10 148.40
LIBRARY PROGRAMMING
INVOICE TOTAL: 148.40
VENDOR TOTAL: 148.40
FELTESR FELTES, RITA
121609 12/16/09 01 SNACKS 82 000-65 00-5834 02/08/10 7.63
LIBRARY PROGRAMMING
INVOICE TOTAL: 7.63
VENDOR TOTAL: 7.63
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
FVFS FOX VALLEY FIRE & SAFETY
547619 01/26/10 01 FIRE ALARM REPAIR 62 000-62-00-5401 02/08/10 332.00
CONTRACT SERVICES
INVOICE TOTAL: 332.00
VENDOR TOTAL: 332.00
ILCENTRY ILLINOIS CENTURY NETWORK/
T1017060 12/15/09 01 COMMUNICATION CHARGES B2-000 75-00-7003 02/08/10 7.20
AUTOMATION
INVOICE TOTAL: 7.20
T1021356 01/22/10 01 COMMUNICATION CHARGES 82-000-75-00-7003 02/08/10 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 14.40
ILPD4811 ILLINOIS STATE POLICE
011110-LIB 01/11/10 01 BACKGROUND CHECK 82-000-65-00-5800 02/08/10 34.25
CONTINGENCIES
INVOICE TOTAL: 34.25
VENDOR TOTAL: 34.25
IWANSKIS SHARYL IWANSKX
010410 01/04/10 01 HOME DELIVERY MILEAGE 82-000-65-00-5826 02/08/10 15.15
MILEAGE
02 REIMBURSEMENT ** COMMENT �*
INVOICE TOTAL: 15.15
VENDOR TOTAL: 15.15
JEWEL JEWEL
010510 01/05/10 02 MARSHMALLOWS, CUPS, HOT 82-000 65 00-5834 02/08/10 32.83
LIBRARY PROGRAMMING
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT
------------------------------------------------------------------°_------------------------------------------___-------------------
JEWEL JEWEL
010510 01/05/10 02 CHOCOLATE ** COMMENT ** 02/08/10
INVOICE TOTAL: 32.83
010810 01/08/10 01 COOKIES, CRACKERS 82-000-65-00 5834 02/08/10 27.24
LIBRARY PROGRAMMING
INVOICE TOTAL: 27.24
011210 01/12/10 01 COOKIES, PUNCH, CANDY 82-000-65-00-5834 02/08/10 31.65
LIBRARY PROGRAMMING
INVOICE TOTAL: 31.65
012210 01/22/10 01 FRUIT, COOKIES, SNACKS 82-000-65-00-5834 02/08/10 119.56
LIBRARY PROGRAMMING
INVOICE TOTAL: 119.56
122809-LIB 12/28/09 01 HANDI WIPES, CRACKERS, CANDY, 82-000-65-00-5834 02/08/10 310.90
LIBRARY PROGRAMMING
02 WATER, CHEESE & SAUSAGE TRAYS, ** COMMENT **
03 VEGGIE TRAYS, JUICE, SNACK ** COMMENT **
04 CAKES, SUGAR, BEANIE BABIES, ** COMMENT **
05 COOKIES ** COMMENT **
INVOICE TOTAL: 310.90
VENDOR TOTAL: 522.18
KONICAMI KONICA MINOLTA BUSINESS
213701973 01/03/10 01 COPIER CHARGES 82-000-62-00 5412 02/08/10 6.98
MAINTENANCE-PHOTOCOPIER
INVOICE TOTAL: 6.98
213702058 01/03/10 01 COPIER CHARGES 82-000 62-00-5412 02/08/10 250.29
MAINTENANCE-PHOTOCOPIER
INVOICE TOTAL: 250.29
VENDOR TOTAL: 257.27
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # F.O. # DUE DATE ITEM AMT
LERNER LERNER PUBLISHING GROUP
946880 01/12/10 01 BOOKS 82-000-65 00-5839 02/08/10 1,172.84
BOOKS-REFERENCE
INVOICE TOTAL: 1,172.84
947452 01/15/10 01 BOOKS 82-000-65-00-5837 02/0a/10 67.80
BOOKS-JUVENILE
INVOICE TOTAL: 67.80
VENDOR TOTAL: 1,240.64
MENLAND MENARDS - YORKVILLE
67438 01/06/10 01 SHOPPER BAGS, SOFTSOAP, VACUUM 82-000-65-00-5807 02/06/10 259.10
CUSTODIAL SUPPLIES
02 FILTERS ** COMMENT **
INVOICE TOTAL: 259.10
67739 01/08/10 01 STANDARD PLUG 82-000-65-00-5807 02/08/10 2.96
CUSTODIAL SUPPLIES
INVOICE TOTAL: 2.96
VENDOR TOTAL: 262.06
MIDABOOK MIDAMERICA BOOKS
176235 12/21/09 01 BOOKS 82-000-65-00-5839 02/08/10 945.30
BOOKS-REFERENCE
INVOICE TOTAL: 945.30
VENDOR TOTAL: 945.30
MIDWTAPE MIDWEST TAPE
2072121 12/22/09 01 DVDS 82-000-65-00-5832 02/08/10 94.95
VIDEOS
INVOICE TOTAL: 94.95
2072122 12/22/09 01 CDS 82-000-65-00-5843 02/08/10 81.95
CD'S/MUSIC
INVOICE TOTAL: 81.95
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2072123 12/22/09 01 AUDIO BOOKS 82 000-65-00 5838 02/08/10 326.92
BOOKS-AUDIO
INVOICE TOTAL: 326.92
2076678 12/29/09 01 DVDS 82 000-65-00-5832 02/08/10 246.82
VIDEOS
INVOICE TOTAL: 246.82
2076679 12/29/09 01 CDS 82 000-65-00-5838 02/08/10 122.92
BOOKS-AUDIO
INVOICE TOTAL: 122.92
2081914 01/05/10 01 DVDS 82-000-65 00-5832 02/08/10 87.96
VIDEOS
INVOICE TOTAL: 67.96
2081915 01/05/10 01 CDS 82-000-65 00-5843 02/06/10 46.97
CD.S/MUSIC
INVOICE TOTAL: 46.97
2081916 01/05/10 01 AUDIO BOOKS 82 000-65 00-5838 02/08/10 59.98
BOOKS-AUDIO
INVOICE TOTAL: 59.98
2086B42 01/12/10 01 DVDS 82 000-65-00 5832 02/08/10 48.98
VIDEOS
INVOICE TOTAL: 48.98
2086843 01/12/10 01 CDS 82-000-65 00-5843 02/08/10 14.99
CD`S/MUSIC
INVOICE TOTAL: 14.99
2086844 01/12/10 01 AUDIO BOOKS 82 000-65-00-5838 02/08/10 320.91
BOOKS-AUDIO
INVOICE TOTAL: 320.91
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MIDWTAPE MIDWEST TAPE
2092335 01/19/10 01 DVD 82-000-65-00 5832 02/08/10 22.99
VIDEOS
INVOICE TOTAL: 22.99
2092336 01/19/10 01 AUDIO BOOKS 82-000-65-00 5838 02/08/10 . 110.97
BOOKS-AUDIO
INVOICE TOTAL: 110.97
VENDOR TOTAL: 1,587.31
NICOR NICOR GAS
91-B5-68-4012 B-0110 01/07/10 01 902 GAME FARM RD 82-000-62-00-5437 02/08/10 2,371.73
NICOR GAS
INVOICE TOTAL: 2,371.73
VENDOR TOTAL: 2,371.73
PFISTERM PFISTER, MICHAELEEN
011410 01/14/10 01 POSTAGE REIMBURSEMENT 82-000 65 00-5808 02/08/10 12.79
POSTAGE & SHIPPING
INVOICE TOTAL: 12.79
121809 12/18/09 01 POSTAGE REIMBURSEMENT 82 000-65-00 5636 02/08/10 7.96
BOOKS-ADULT
INVOICE TOTAL: 7.96
16700 12/16/09 01 PEACE LILY 82-000-64-00 5616 02/08/10 48.00
EMPLOYEE RECOGNITION
INVOICE TOTAL: 48.00
VENDOR TOTAL: 68.75
PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
12696 01/01/10 01 JAN. - MARCH PRAIRIE CAT 82-000-75-00-7003 02/08/10 2,727.15
AUTOMATION
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/06/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. if DUE DATE ITEM AMT
PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
12696 01/01/10 02 OPERATING CHARGE ** COMMENT ** 02/06/10
INVOICE TOTAL: 2,727.15
VENDOR TOTAL: 2,727.15
RUDOLFD DAVE RUDOLF
041714 01/19/19 01 04/17/10 PROGRAM PERFORMANCE 82-000 65-00-5834 02/08/10 500.00
LIBRARY PROGRAMMING
INVOICE TOTAL: 500.00
VENDOR TOTAL: 500.00
STERLING STERLING CODIFIERS, INC.
100111 01/21/10 01 INSPECT AND TEST WET SYSTEM 62°000-62 00 5407 02/08/10 374.00
MAINTENANCE BLDG/JANITORIA
INVOICE TOTAL: 374.00
VENDOR TOTAL: 374.00
TARGET TARGET BANK
012110 LIB 01/21/10 01 BATTERIES, WIX CONSOLE, 82-000-65-00-5834 02/08/10 285.94
LIBRARY PROGRAMMING
02 PRINTER INK ** COMMENT **
INVOICE TOTAL: 285.94
121609-LIB 12/18/09 01 BOXED ORNAMENTS, CANDLES, 62-000-65-00-5834 02/08/10 163.38
LIBRARY PROGRAMMING
02 WRAPPING PAPER, BOWLS, ** COMMENT **
03 CLEANING CHEMICALS, DIGITAL ** COMMENT **
04 MEDIA, SWIFFERS, PLATES ** COMMENT **
INVOICE TOTAL: 163.36
VENDOR TOTAL: 449.32
THYSSEN THYSSENKRUPP ELEVATOR CORP
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
THYSSEN THYSSENKRUPP ELEVATOR CORP
361770 01/01/10 01 ELEVATOR MAINTENANCE 82-000-62 00-5401 02/08/10 195.89
CONTRACT SERVICES
INVOICE TOTAL: 195.89
395719 02/01/10 01 ELEVATOR MAINTENANCE 82-000 62 00 5401 02/08/10 195.89
CONTRACT SERVICES
INVOICE TOTAL: 195.89
VENDOR TOTAL: 391.78
TODAYS TODAY'S BUSINESS SOLUTIONS INC
020110-24 02/01/10 O1 ANNUAL BASIC SERVICE AGREEMENT 82-000-62-00-5401 02/08/10 2,542.50
CONTRACT SERVICES
02 RENEWAL ** COMMENT **
INVOICE TOTAL: 2,542.50
VENDOR TOTAL: 2,542.50
UPSTART UPSTART
1014781334 01/12/10 01 TRAVEL MUGS, MUGS 82-000-64-00-5607 02/08/10 301.20
PUBLIC RELATIONS
INVOICE TOTAL: 301.20
VENDOR TOTAL: 301.20
WALMART WALMART COMMUNITY
011210-LIB 01/12/10 01 WIT GAMES, COFFEE 82-000 65 00 5834 02/08/10 375.39
LIBRARY PROGRAMMING
02 MAKER, SWIFFER REFILLS, PLATES *• COMMENT **
03 NAPKINS, SANDWICH BAGS, TEA, ** COMMENT **
04 COFFEE, CREAMER, STORAGE BAGS ** COMMENT **
INVOICE TOTAL: 375.39
VENDOR TOTAL: 375.39
YORKACE YORKVILLE ACE & RADIO SHACK
DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 10:46:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 02/08/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YORKACE YORKVILLE ACE & RADIO SHACK
030026 01/04/10 01 SOFT SOAP, HAND SANITIZER PUMP 82-000-65-00-5807 02/08/10 37.09
CUSTODIAL SUPPLIES
INVOICE TOTAL: 37.09
VENDOR TOTAL: 37.09
YORKGF YORKVILLE GENERAL FUND
013110 LIB 01/31/10 01 JANUARY HEALTH INSURANCE 82-000-50-00-5203 02/08/10 5,900.41
GROUP HEALTH INSURANCE
02 JANUARY LIFE INSURANCE 82-000-50-00-5204 103.35
GROUP LIFE INSURANCE
03 JANUARY DENTAL INSURANCE 82-000-50-00-5205 406.72
DENTAL & VISION ASSISTANCE
04 JANUARY VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 6,469.53
123109-LIB 01/11/10 01 DECEMBER HEALTH INSURANCE 82-000-50-00-5203 02/08/10 5,900.41
GROUP HEALTH INSURANCE
02 DECEMBER LIFE INSURANCE 82-000 50-00-5204 103.35
GROUP LIFE INSURANCE
03 DECEMBER DENTAL INSURANCE 82-000 50-00-5205 406.72
DENTAL & VISION ASSISTANCE
04 DECEMBER VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 6,469.53
VENDOR TOTAL: 12,939.06
YOUNGM MARLYS J. YOUNG
011110 01/24/10 01 JAN. 11 MEETING MINUTES 82-000-62-00-5401 02/08/10 47.50
CONTRACT SERVICES
INVOICE TOTAL: 47.50
121409 01/01/10 01 DECEMBER 14 MEETING MINUTES 82 000-62-00-5401 02/08/10 72.50
CONTRACT SERVICES
INVOICE TOTAL: 72.50
VENDOR TOTAL: 120.00
TOTAL ALL INVOICES: 38, 505.87
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF FEBRUARY 3, 2010
FISCAL YEAR 09/I0
Ending Bank Balances
May June July August September October November December January February March April
2009 2009 2009 2009 2009 2009 2009 2009 20I0 2010 2010 2010
*Money
Market $403,707.43 $340,876.98 $220,279-20 $149,574.23 $73,063.63 $977,186.60 $946,655.14 $539,79637 $497,353.85
Account
Building
Development $313,687.84 $118,436.37 $314,935.47 $314,485.54 $313,917.15 $320,661.45 $325,198.88 $324,93632 $324,703.84
Fees
Checking $23,574.81 $23,113.04 $22,863.17 $22,869.13 $22,96697 $23,099.23 $23,027.29 $27,026.17 $22,937.23
Account
Library
Expansion $33,805.63 $33,727-05 $30,588.15 $30,594.22 $30,600.51 $28,026.98 $25,382.42 $14,756.19 $13,669.22
Project 2005
Month Total: $774,775.71 $516,153.44 $588,665.99 $517,523.12 $440,548.26 $1,348,974.26 $1,320,263.73 $906,515.05 $858,664.14 $0.00 $0.00 $0.00
PAYROLL
1ST PAY $20,351.65 $20,525.61 $19,767.29 $21,013.79 $20,002.98 $20,643.27 $20,968.15 $19,696.67 $17,92656
2ND PAY $20,58539 $21,278.29 $21,119.36 $20,603.27 $19,890.24 $21,078.75 $20,436.15 $22,458.92 $21,021.86
3RD PAY $20,957.56
Month Total $40,937.24 $41,80390 $40,886.65 $41,617.06 $39,893.22 $62,679.58 $41,40430 $42,155.59 $38,948.42 $0.00 $0.00 $0.00
Sheets
Librarian's Report
January
Circulation
Fiction 2364 4951 7315
Non-Fiction 1902 1367 3269
Audio Books 770 190 960
Audio Visual 1356 1062
Music CD's 328 94 4 2
Kits 14 "`
Periodical 272 55 327
Sheet Music 4 4
Reference Book 2
Dial-A-Story 3 2 302
PALS- Books sent to other libraries 1273 425 1698
Total Circulation 8269 8462
Gain Over Previous Year
Loss Over Previous Year
PALS -Books sent to our library 1693 811 2504
Registration
Adult 80
Juvenile 36
Non-Resident Taxpayer 1
Non -Resident 6
Reciprocal 4
TOTAL 127
items Added Adults Children
Books Fiction 73 92
Books Non-Fiction 123 184
Audio Books 16 5
DVD's 28 8
Reference 5 2
Kits
Sheet Music
Periodical 95 13
Music CD 14
Total 354 307 661
Pagel
January
Public Relations Articles--Photos-Kendall Country Record-
Beacon News
Meetings,Workshops Staff Meeting Catalog—DeBord Iwanski—Circulation
Monarch Award Committee Meeting- Feltes
Programs,Activities Number Attending
Adult Programs Adult Book Discussion 10
2nd Thursday of each month
Lunch Time Book Club 9
2"d Wednesday of each month
Friends Meeting 8
Everything French
Children Programs High School Meeting (3 times) 15
Open Storytime 15
Toddler Time (4 times) 77
Reading Buddies(4 programs) 48
Patch Club 12
Read with Paws 7
Parkview Christian Visit 11
Story Souvenirs Program 3
Home School Groups (2 ages) 9
After School Stories 5
ACT Test 15
Teen Shopping Trip 5
Montessori School Visit 5
"Cocoa for a Cause" Teens raised$125.00
to buy small gifts for a solder in Iraq.
Patron Count 8153
Volunteers Kendra Boone
Teens Alyssa Heimbach,Alyssa Beerup,Julia Busco
and Kristin Busco
Meeting Room Library- 7 City-4 Rent-2
Gifts and Memorials
CONVERSION OF CITY LIBRARY TO A LIBRARY DISTRICT
(for discussion purposes only)
I• Basic Options
A, Joint action by the Library Board and the City. Both the Library Board and the
City adopt a Resolution approving the conversion.
B. The Library Board adopts a Resolution calling for conversion and then certifies
the question fnr a referendum. A majority vote is required.
This option likely does not apply per the City's formation of the Library (see
statute),
C. Residents present a Petition calling for conversion. The Petition must be signed
by at least 10% of the voters in the City. The City certifies the question for a
referendum. A majority vote is required.
II. Court Order Approving Conversion
A. If the conversion is approved (either by referendum or by the joint action of the
Library Board and City), a Petition is filed with the Circuit Court seeking_ an
Order of Court finalizing the conversion.
B. The Order of Court finalizing the conversation must include the following:
I) Approve the conversion;
2) Name the District;
3) Designate the incumbent Trustees as Trustees of the new
District;
4) Fix the District's boundaries;
5) Specify the tax rate;
6) Specify the first fiscal year of the District;
7) Specify the first year when the District may levy taxes;
8) Specify the effective date of
a. the conversion;
b. the acquisition of assets;
C. the assumption of liabilities
9) Specify the date when the District shall commence to render
library service.
C. Other items for inclusion in the Court Order (not mentioned in the Statute):
l) Coordinate 1MRF benefits;
2) City to forward tax money received after conversion;
3) Assignment of existing contracts.
Ill. Post-conversion
A. Tax Levy process—see Annual Chronology ("connect the dots");
B. Intergovernmental Agreements — City services (accounting, payroll,
maintenance, snow plowing, etc.)— economies of scale.
IV. Merits/Pros & Cons
A. Complete autonomy over finances;
B. Capital improvement projects (a 4`h facility?);
C. Election of Trustees (vs. politics of appointment);
D. Annexation of territory;
E. Franchise benefits — utilities expenses.
Roger A. Ritzman
PEREGRINE, STIME, NEWMAN
RITZMAN & BRUCKNER, LTD.
221 E. Illinois Street
P. O. Box 564
Wheaton, Illinois 60189-0564
630-665-1900