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Library Board Packet 2010 02-08-10 Agenda Yorkville Public Library Board of Trustees February 8, 2010 902 Game Farm Road 7:00 P.M. I. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Finance Automation Community Relations 11. Unfinished Business Building Update District Fact Finding 12. Executive Session: For the discussion of minutes of meetings lawfully closed under this Act, whether for the purpose of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 13. New Business Release of Executive Sessions 14. Adjournment Page 1 of 3 Agenda Yorkville Public Library Board of Trustees Monday, January 11, 2010 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Trustees present: Frisch-yes, Gryder-yes, LaChance-yes, Vorderer-yes, Gaebler-yes, Gambro-yes, Wilkinson-yes,Johnson-yes, Lindblom-yes. Also present: Library Director Michelle Pfister, Council Liaison Joe Plocher and his guest. Recoenition of Visitors Chairman Gryder welcomed Rowena Vergara from the Beacon-News. Amendments to the Agenda None Minutes A motion was made by Barb Johnson and seconded by Marianne Wilkinson to approve the December minutes as presented. Approved on voice vote. Correspondence A thank you was received from the Library staff members for their recent holiday bonus. Public Comment-None Report of the Treasurer Financial Statement: Detailed Revenue&Expense Report-Highlights 1. Received$25,000+in property taxes and$28,000+in real estate taxes,no money from development fees 2. Bond payment made in amount of$369,525,01 3. Over$56,000 in revenues, expenses of over$470,000 4. Fiscal year to date actual shows surplus of$120,529.74 Page 2 of 3 Payment of Bills 1. Due to City furloughs,few bills processed 2. New fax machine purchased with building expansion funds 3. There are 2 Nicor bills, one address is that of City Hall, will be researched 4. Trico bill for$310 for maintenance It was noted that the wrong date was on the Cash Analysis report,it should be January. Also there was a large decrease in the money market account from$900,000 to $500,000 due to the bond payment. Barb Johnson made a motion to approve payment of invoices in the amended amount (due to the questionable Nicor bill) of$7,711.21 and the payroll in the amount of $42,155.59. Zach Frisch seconded the motion. Roll call vote: Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes,Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes Motion carried unanimously. Report of the Library Director Statistics Michelle Pfister reported the following for December : 1. Circulation of 13,946, down from last year 2. 66 new patrons 3. New items added---fr02 4. Holiday parties held: Lunch time book club, Everything French,hammered dulcimer party, Santa Claus party Ms. Pfister has requested the Kendall County Record write a story on the teens associated with the Library. The teens raised money for books for a flooded library in Iowa, raised money to provide winter apparel to the Food Pantry, decorated candy canes and sold to earn money for gifts for needy families. They also started a program"Cocoa for a Cause"to provide items for a local soldier. City Council Liaison Alderman Plocher Joe said he found that the Library does not need a separate FOIA officer. Standing Committees—none Unfinished Business District Fact Finding Barb Johnson reported the committee met on this night and is assembling the Power Point presentation for the March meeting. They will make recommendations at that time. Page 3 of 3 Freedom of Information Act President Gryder noted that Tom Lindblom had shared a Fire Department document with the Board of Trustees at a previous meeting,to be used as a prototype. New Business Budget 2010/2011 Sandy Lindblom gave an overview of the budget. Some of the items she mentioned were as follows: the development fees were cut in half,no grants other than the per capita grant are included, salaries reflect a decrease based on actual numbers and the subscription cards are down based on actual numbers. The proposed budget is for $2,158,985. It was noted that the fiscal year begins May 1' Ms. Johnson said she was concerned about possible changes to the budget if the Library becomes district. She said there are some categories of items that will change if that occurs. It was moved and seconded by Ms. Gambro and Ms. Vorderer respectively,to approve the budget as presented. Roll call vote: Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes Carried unanimously Chairman Gryder thanked the committee for their work on the budget. Ms. Gryder reiterated that the district library presentation would be March 8th,not February and it will be corrected in the paper. A possible alternative setting for the presentation was suggested. Adjournment There was no further business and the meeting was adjourned at 7:32pm. Minutes respectfully submitted by Marlys Young,Minute Taker DATE: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2010 FISCAL FISCAL w ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES TAXES 82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 561,150.29 564,050.00 99.4 82-000 40 00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0 82 000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 325,000.00 0.0 82-000-40 00 3996 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0 82 000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 600,755.00 0.0 82-000-40-00 4000 REAL ESTATE TAXES 0.00 622,623.64 626,202.00 99.4 82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 4,254.76 3,720.00 114.3 --------------------------------------------------------------------------------- TOTAL TAXES 0.00 1,188,028.69 2, 119,727.00 56.0 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 13,975.00 40,000.00 34.9 82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 13,975.00 40,000.00 34.9 82-000.42-00-4260 COPY FEES 318.00 2,662.30 2,500.00 106.4 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,204.00 10,581.05 20,000.00 52.9 82-000-42 00-4287 LIBRARY BLDG RENTAL 60.00 908.60 1,000.00 90.8 ---__--- TOTAL CHARGES FOR SERVICES 1,582.00 42,101.95 103,500.00 40.6 FINES 82-000-43-00-4330 LIBRARY FINES 896.29 7,869.75 8,000.00 98.3 --------------------------------------------------------------------------------- TOTAL FINES 896.29 7,869.75 8,000.00 98.3 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 6,181.00 0.00 100.0 82-000-44-00-4432 SALE OF BOOKS 26.00 350.67 1,000.00 35.0 82-000-44-00-4450 MEMORIALS 0.00 4,131.00 2,000.00 206.5 --------------------------------------------------------------------------------- TOTAL MISCELLANEOUS 26.00 10,662.67 3,000.00 355.4 INTERGOVERNMENTAL 62-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 83.1 DATE: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2010 FISCAL FISCAL ACCOUNT JANUARY YEAR TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL INTEREST 82-000-46-00-4600 INVESTMENT INCOME 178.89 1,496.87 17,400.00 8.6 TOTAL INTEREST 176.89 1,496.87 17,400.00 B.6 TOTAL REVENUES: GENERAL 2,683.18 1,264,714.53 2,269,127.00 55.7 EXPENSES PERSONNEL SERVICES 82 000 50 00 5107 SALARIES- LIBRARY 34,893.15 329,939.87 800,000.00 41.2 82 000-50-00-5203 GROUP HEALTH INSURANCE 0.00 41,302.87 68,200.00 60.5 82-000-50-00-5204 GROUP LIFE INSURANCE 0.00 723.45 2,000.00 36.1 82 000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 3,260.39 5,200.00 62.6 TOTAL PERSONNEL SERVICES 34,893.15 375,226 58 875,400.00 42.8 PROFESSIONAL SERVICES 82-000-61-00-5322 BONDING 0.00 3,222.00 3,000.00 107.4 82-000-61-00-5323 ATTORNEY 0.00 935.00 10,000.00 9.3 --------------------------------------------------------------- ----------------- TOTAL PROFESSIONAL SERVICES 0.00 4,157.00 13, 000.00 31.9 CONTRACTUAL SERVICES 82-000-62-00-5401 CONTRACT SERVICES 0.00 7,117.30 40,000.00 17.7 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 1,306.51 12,615.11 30,000.00 42.0 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,255.14 20,000.00 11.2 82 000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1,795.58 15,000.00 11.9 82-000-62-00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0 82 000-62-00-5436 TELEPHONE 1.35 2,354.83 7,500.00 31.3 82-000-62-00-5437 NICOR GAS 1,364.92 3,635.04 40,000.00 9.0 82 000-62-00-5438 DATABASE 0.00 13,796.00 15,000.00 91.9 - TOTAL CONTRACTUAL SERVICES 2, 672.78 43,569.00 175,000.00 24.8 PROFESSIONAL DEVELOPMENT 62-000-64-00-5603 SUBSCRIPTIONS 56.18 3,712.77 15,000.00 24.7 DA'Z'E: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2010 FISCAL FISCAL $ ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 73.00 4,000.00 1.8 82-000-64-00-5607 PUBLIC RELATIONS 0.00 361.94 2,000.00 18.0 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 957.95 4,000.00 23.9 ---------- ----------------------------------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 56.18 5,105.66 25,000.00 20.4 OPERATIONS 82-000-65°00-5600 CONTINGENCIES 0.00 3,032.99 109,677.00 2.7 82-000-65-00-5802 OFFICE SUPPLIES 0.00 4,291.20 15,000.00 28.6 82-000-65-00-5606 LIBRARY SUPPLIES 176.53 2,907.57 20,000.00 14.5 82-000-65-00-5807 CUSTODIAL SUPPLIES 0.00 61686.39 20,000.00 33.4 82-000-65-00-5808 POSTAGE & SHIPPING 0.00 911.37 2,000.00 45.5 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 2,000.00 010 82-000-65-00-5826 MILEAGE 0.00 276.14 1,000.00 27.6 82-000-65-00-5832 VIDEOS 202.92 2,897.63 25,000.00 11.5 82-000-65-00-5834 LIBRARY PROGRAMMING 124.29 6,277.60 20,000.00 31.3 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0 82-000-65-00-5836 BOOKS-ADULT 106.60 15,555.58 50,000.00 31.1 82-000-65-00-5637 BOOKS-JUVENILE 73.31 30,244.75 50,000.00 60.4 82-000-65-00-5838 BOOKS-AUDIO 835.73 6,214.97 30,000.00 20.7 82-000-65-00-5839 BOOKS-REFERENCE 2,278.92 18,727.48 35,000.00 53.5 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 2,712.72 40,000.00 6.7 82-000-65-00-5841 MEMORIALS/GIFTS 30.00 2,656.42 2,000.00 132.8 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 13,672.73 40,000.00 34.1 82-000-65-00-5843 CD'S/MUSIC 63.95 2,415.47 15,000.00 16.1 82-000-65-00-5844 MEETING ROOM 0.00 50.00 1,000.00 5.0 -------------------------- ------------------------------------------------------- TOTAL OPERATIONS 3,892.25 119,531.01 479,677.00 24.9 DEBT SERVICE 82-000-66-00-6012 20058 LIBRARY BOND 0.00 345,125.02 345,125.00 100.0 82-000-66-00-6014 2006 LIBRARY BOND 0.00 218,925.00 218,925.00 100.0 --------------------------------------------------------------------------------- TOTAL DEBT SERVICE a.00 564,050.02 564,050.00 100.0 DATE: 02/03/2010 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:15:30 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 9 PERIODS ENDING JANUARY 31, 2010 FISCAL FISCAL # ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 1,432.92 12,108.11 22,000.00 55.0 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2, 625.35 24,666.38 55,000.00 45.2 --------------------------------------------------------------------------------- TOTAL RETIREMENT 4, 058.27 36,974.49 77,000.00 48.0 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 794.01 20,000.00 3.9 82-000-75-00-7003 AUTOMATION 0.00 18,609.66 40,000.00 46.5 82-000-75-00-7703 BUILDING EXPANSION 11090.00 20,146.81 0.00 (100.0) TOTAL CAPITAL OUTLAY 1, 090.110 39,550.48 60,000.00 65.9 OTHER OPERATING EXPENSES 82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0 TOTAL OTHER OPERATING EXPENSES - ----- 0.00 0.00 0.00 0.0 TOTAL EXPENSES: GENERAL 46,662.63 1,188,164.24 2,269,127,00 52.3 TOTAL FUND REVENUES 2, 683.18 1,264,714.53 2,269,127.00 55.7 TOTAL FUND EXPENSES 46, 662.63 1,188,164.24 2,269,127.00 52.3 FUND SURPLUS (DEFICIT) (43, 979.45) 76,550.29 0.00 100.0 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:46:14 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AAREN AAREN PEST CONTROL 13444 01/12/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 02/08/10 75.00 CONTRACT SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ABRAHAM ABRAHAM LINCOLN 07819 01/06/10 01 KENDALL COUNTY RECORD 82-000-64-00-5603 02/08/10 33.00 SUBSCRIPTIONS 02 SUBSCRIPTION ** COMMENT ** INVOICE TOTAL: 33.00 VENDOR TOTAL: 33.00 ACI ACI SYSTEM CORP D5494 01/01/10 01 FIRE MONITORING 82-000 62-00-5401 02/08/10 240.00 CONTRACT SERVICES INVOICE TOTAL: 240.00 D5592 02/01/10 01 COMMERCIAL BURGLAR MONITORING 82-000-62-00-5401 02/08/10 299.40 CONTRACT SERVICES INVOICE TOTAL: 299.40 VENDOR 'TOTAL: 539.40 ALLVAC ALL VAC 13253 01109110 01 WIND TUNNEL SWITCH 82-000 62-00-5407 02/08/10 9.99 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 9.99 VENDOR TOTAL: 9.99 ATT AT&T 312ZB95841-0110 01/16/10 01 MONTHLY CHARGES 82 000-62-00-5436 02/08/10 353.58 TELEPHONE INVOICE TOTAL: 353.58 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ATT AT&T 312ZB95841-1209 12/16/09 01 MONTHLY CHARGES B2 000-62-00 5436 02/06/10 336.79 TELEPHONE INVOICE TOTAL: 336.79 VENDOR TOTAL: 690.37 BAKTAY BAKER & TAYLOR 2024070228 12/20/09 01 BOOKS 82-000-65-00-5836 02/08/10 951.26 BOOKS-ADULT INVOICE TOTAL,: 951.26 2024080484 12/20/09 01 BOOKS 82-000 65-00-5637 02/08/10 43.54 BOOKS-JUVENILE INVOICE TOTAL: 43.54 2024088569 12/23/09 01 BOOKS 82-000-65-00-5836 02/08/10 927.72 BOOKS-ADULT INVOICE TOTAL: 927.72 2024097103 12/2B/09 01 BOOKS 82-000-65-00-5837 02/08/10 589.15 BOOKS-JUVENILE INVOICE TOTAL: 569.15 2024104889 12/29/09 01 BOOKS 82-000 65-00 5836 02/06/10 92.71 BOOKS-ADULT INVOICE TOTAL: 92.71 2024112886 12/30/09 01 BOOKS 82-000 65-00-5837 02/08/10 533.41 BOOKS-JUVENILE INVOICE TOTAL: 533.41 2024126204 12/31/09 01 BOOKS 82-000-65-00-5839 02/08/10 46.11 BOOKS-REFERENCE INVOICE TOTAL: 46.11 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/OB/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2024128316 01/04/10 01 BOOKS 82-000 65-00-5836 02/08/10 312.70 BOOKS-ADULT INVOICE TOTAL: 312.70 2024150649 01/07/10 01 BOOKS 82-000 65 00-5836 02/08/10 95.70 BOOKS-ADULT INVOICE TOTAL: 95.70 2024153073 01/08/10 01 BOOKS 82-000-65-00-5836 02/08/10 919.70 BOOKS-ADULT INVOICE TOTAL: 919.70 2024161190 01/11/10 01 BOOKS 82-000 65-00-5837 02/OB/10 99.99 BOOKS-JUVENILE INVOICE TOTAL: 99.99 2024163906 01/12/10 01 BOOKS B2-000 65-00-5837 02/08/10 208.74 BOOKS-JUVENILE INVOICE TOTAL: 208.74 2024171406 01/13/10 01 BOOKS 82 000-65-00-5837 02/08/10 500.16 BOOKS-JUVENILE INVOICE TOTAL: 500.16 2024172136 01/13/10 01 BOOKS 82 000-65-00 5637 02/08/10 226.11 BOOKS-JUVENILE INVOICE TOTAL: 226.11 2024182254 01/15/10 01 BOOKS B2-000-65-00-5636 02/08/10 122.86 BOOKS-ADULT INVOICE TOTAL: 122.86 2024190868 01/15/10 01 BOOKS B2-000-65-00-5836 02/08/10 34.32 BOOKS-ADULT INVOICE TOTAL: 34.32 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2024201071 01/19/10 01 BOOKS 82 000-65-00 5836 02/08/10 63.04 BOOKS-ADULT INVOICE TOTAL: 63.04 2024201538 01/20/10 01 BOOKS 82-000 -65-00-5637 02/08/10 533.01 BOOKS-JUVENILE INVOICE TOTAL: 533.01 2024226776 01/27/10 01 BOOKS 82 000-65-00-5640 02/08/10 87.39 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 87.39 110209750 01/11/10 01 DVDS 82 000-65 00-5832 02/08/10 11.06 VIDEOS INVOICE TOTAL: 11.06 X12014230 01/25/10 01 DVD 82-000-65 00-5832 02/08/10 35.99 VIDEOS INVOICE TOTAL: 35.99 VENDOR TOTAL: 6,434.67 CAMBRIA CAMBRIA SALES COMPANY INC. 28958 01/11/10 01 COPY PAPER, CUPS, SUGAR, 82 000-65-00-5807 02/08/10 847.95 CUSTODIAL SUPPLIES 02 PLATES, NAPKINS, FILE FOLDERS, ** COMMENT ** 03 PENS, CLOROX WIPES, CLEANING ** COMMENT ** 04 WIPES ** COMMENT ** INVOICE TOTAL: 847.95 29072 01/21/10 01 PAPER TOWELS, VACUUM BAGS, 82-000 65-00-5807 02/08/10 592.56 CUSTODIAL SUPPLIES 02 PINE SOL, TOILET CLEANER, ** COMMENT ** 03 WINDEX, MOPHEADS ** COMMENT ** INVOxC$ TOTAL: 592.56 VENDOR TOTAL: 1,440.51 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CENTRALM CENTRAL MANAGEMENT SERVICES T1017060 12/15/09 01 ?????????????? 82-000-75-00 7003 02/08/10 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 7.20 DEMCO DEMCO, INC. 3763696 01/14/10 01 BOOK TAPE, LAMINATE, CD ALBUM, 82-000-65-00-5802 02/08/10 491.99 OFFICE SUPPLIES 02 ENVELOPES, SEE THRU STARS, ** COMMENT ** 03 CIRCULATION LABELS ** COMMENT ** INVOICE TOTAL: 491.99 VENDOR TOTAL: 491.99 EBSCO EBSCO 0007282 12/13/09 01 RATE ADJUSTMENT CREDIT 82-000-64-00-5603 02/08/10 -1.56 SUBSCRIPTIONS INVOICE TOTAL: -1.56 1281792 01/22/10 01 MAGAZINE SUBSCRIPTIONS 82-000-64-00-5603 02/08/10 220.74 SUBSCRIPTIONS INVOICE TOTAL: 220.74 VENDOR TOTAL: 219.18 ELLISON ELLISON EDUCATIONAL EQUIP 2548150 01/07/10 01 SURECUT DIE SHAPES 82-000-65.00-5834 02/08/10 148.40 LIBRARY PROGRAMMING INVOICE TOTAL: 148.40 VENDOR TOTAL: 148.40 FELTESR FELTES, RITA 121609 12/16/09 01 SNACKS 82 000-65 00-5834 02/08/10 7.63 LIBRARY PROGRAMMING INVOICE TOTAL: 7.63 VENDOR TOTAL: 7.63 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FVFS FOX VALLEY FIRE & SAFETY 547619 01/26/10 01 FIRE ALARM REPAIR 62 000-62-00-5401 02/08/10 332.00 CONTRACT SERVICES INVOICE TOTAL: 332.00 VENDOR TOTAL: 332.00 ILCENTRY ILLINOIS CENTURY NETWORK/ T1017060 12/15/09 01 COMMUNICATION CHARGES B2-000 75-00-7003 02/08/10 7.20 AUTOMATION INVOICE TOTAL: 7.20 T1021356 01/22/10 01 COMMUNICATION CHARGES 82-000-75-00-7003 02/08/10 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 14.40 ILPD4811 ILLINOIS STATE POLICE 011110-LIB 01/11/10 01 BACKGROUND CHECK 82-000-65-00-5800 02/08/10 34.25 CONTINGENCIES INVOICE TOTAL: 34.25 VENDOR TOTAL: 34.25 IWANSKIS SHARYL IWANSKX 010410 01/04/10 01 HOME DELIVERY MILEAGE 82-000-65-00-5826 02/08/10 15.15 MILEAGE 02 REIMBURSEMENT ** COMMENT �* INVOICE TOTAL: 15.15 VENDOR TOTAL: 15.15 JEWEL JEWEL 010510 01/05/10 02 MARSHMALLOWS, CUPS, HOT 82-000 65 00-5834 02/08/10 32.83 LIBRARY PROGRAMMING DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT ------------------------------------------------------------------°_------------------------------------------___------------------- JEWEL JEWEL 010510 01/05/10 02 CHOCOLATE ** COMMENT ** 02/08/10 INVOICE TOTAL: 32.83 010810 01/08/10 01 COOKIES, CRACKERS 82-000-65-00 5834 02/08/10 27.24 LIBRARY PROGRAMMING INVOICE TOTAL: 27.24 011210 01/12/10 01 COOKIES, PUNCH, CANDY 82-000-65-00-5834 02/08/10 31.65 LIBRARY PROGRAMMING INVOICE TOTAL: 31.65 012210 01/22/10 01 FRUIT, COOKIES, SNACKS 82-000-65-00-5834 02/08/10 119.56 LIBRARY PROGRAMMING INVOICE TOTAL: 119.56 122809-LIB 12/28/09 01 HANDI WIPES, CRACKERS, CANDY, 82-000-65-00-5834 02/08/10 310.90 LIBRARY PROGRAMMING 02 WATER, CHEESE & SAUSAGE TRAYS, ** COMMENT ** 03 VEGGIE TRAYS, JUICE, SNACK ** COMMENT ** 04 CAKES, SUGAR, BEANIE BABIES, ** COMMENT ** 05 COOKIES ** COMMENT ** INVOICE TOTAL: 310.90 VENDOR TOTAL: 522.18 KONICAMI KONICA MINOLTA BUSINESS 213701973 01/03/10 01 COPIER CHARGES 82-000-62-00 5412 02/08/10 6.98 MAINTENANCE-PHOTOCOPIER INVOICE TOTAL: 6.98 213702058 01/03/10 01 COPIER CHARGES 82-000 62-00-5412 02/08/10 250.29 MAINTENANCE-PHOTOCOPIER INVOICE TOTAL: 250.29 VENDOR TOTAL: 257.27 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # F.O. # DUE DATE ITEM AMT LERNER LERNER PUBLISHING GROUP 946880 01/12/10 01 BOOKS 82-000-65 00-5839 02/08/10 1,172.84 BOOKS-REFERENCE INVOICE TOTAL: 1,172.84 947452 01/15/10 01 BOOKS 82-000-65-00-5837 02/0a/10 67.80 BOOKS-JUVENILE INVOICE TOTAL: 67.80 VENDOR TOTAL: 1,240.64 MENLAND MENARDS - YORKVILLE 67438 01/06/10 01 SHOPPER BAGS, SOFTSOAP, VACUUM 82-000-65-00-5807 02/06/10 259.10 CUSTODIAL SUPPLIES 02 FILTERS ** COMMENT ** INVOICE TOTAL: 259.10 67739 01/08/10 01 STANDARD PLUG 82-000-65-00-5807 02/08/10 2.96 CUSTODIAL SUPPLIES INVOICE TOTAL: 2.96 VENDOR TOTAL: 262.06 MIDABOOK MIDAMERICA BOOKS 176235 12/21/09 01 BOOKS 82-000-65-00-5839 02/08/10 945.30 BOOKS-REFERENCE INVOICE TOTAL: 945.30 VENDOR TOTAL: 945.30 MIDWTAPE MIDWEST TAPE 2072121 12/22/09 01 DVDS 82-000-65-00-5832 02/08/10 94.95 VIDEOS INVOICE TOTAL: 94.95 2072122 12/22/09 01 CDS 82-000-65-00-5843 02/08/10 81.95 CD'S/MUSIC INVOICE TOTAL: 81.95 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MIDWTAPE MIDWEST TAPE 2072123 12/22/09 01 AUDIO BOOKS 82 000-65-00 5838 02/08/10 326.92 BOOKS-AUDIO INVOICE TOTAL: 326.92 2076678 12/29/09 01 DVDS 82 000-65-00-5832 02/08/10 246.82 VIDEOS INVOICE TOTAL: 246.82 2076679 12/29/09 01 CDS 82 000-65-00-5838 02/08/10 122.92 BOOKS-AUDIO INVOICE TOTAL: 122.92 2081914 01/05/10 01 DVDS 82-000-65 00-5832 02/08/10 87.96 VIDEOS INVOICE TOTAL: 67.96 2081915 01/05/10 01 CDS 82-000-65 00-5843 02/06/10 46.97 CD.S/MUSIC INVOICE TOTAL: 46.97 2081916 01/05/10 01 AUDIO BOOKS 82 000-65 00-5838 02/08/10 59.98 BOOKS-AUDIO INVOICE TOTAL: 59.98 2086B42 01/12/10 01 DVDS 82 000-65-00 5832 02/08/10 48.98 VIDEOS INVOICE TOTAL: 48.98 2086843 01/12/10 01 CDS 82-000-65 00-5843 02/08/10 14.99 CD`S/MUSIC INVOICE TOTAL: 14.99 2086844 01/12/10 01 AUDIO BOOKS 82 000-65-00-5838 02/08/10 320.91 BOOKS-AUDIO INVOICE TOTAL: 320.91 DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MIDWTAPE MIDWEST TAPE 2092335 01/19/10 01 DVD 82-000-65-00 5832 02/08/10 22.99 VIDEOS INVOICE TOTAL: 22.99 2092336 01/19/10 01 AUDIO BOOKS 82-000-65-00 5838 02/08/10 . 110.97 BOOKS-AUDIO INVOICE TOTAL: 110.97 VENDOR TOTAL: 1,587.31 NICOR NICOR GAS 91-B5-68-4012 B-0110 01/07/10 01 902 GAME FARM RD 82-000-62-00-5437 02/08/10 2,371.73 NICOR GAS INVOICE TOTAL: 2,371.73 VENDOR TOTAL: 2,371.73 PFISTERM PFISTER, MICHAELEEN 011410 01/14/10 01 POSTAGE REIMBURSEMENT 82-000 65 00-5808 02/08/10 12.79 POSTAGE & SHIPPING INVOICE TOTAL: 12.79 121809 12/18/09 01 POSTAGE REIMBURSEMENT 82 000-65-00 5636 02/08/10 7.96 BOOKS-ADULT INVOICE TOTAL: 7.96 16700 12/16/09 01 PEACE LILY 82-000-64-00 5616 02/08/10 48.00 EMPLOYEE RECOGNITION INVOICE TOTAL: 48.00 VENDOR TOTAL: 68.75 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 12696 01/01/10 01 JAN. - MARCH PRAIRIE CAT 82-000-75-00-7003 02/08/10 2,727.15 AUTOMATION DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/06/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. if DUE DATE ITEM AMT PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 12696 01/01/10 02 OPERATING CHARGE ** COMMENT ** 02/06/10 INVOICE TOTAL: 2,727.15 VENDOR TOTAL: 2,727.15 RUDOLFD DAVE RUDOLF 041714 01/19/19 01 04/17/10 PROGRAM PERFORMANCE 82-000 65-00-5834 02/08/10 500.00 LIBRARY PROGRAMMING INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 STERLING STERLING CODIFIERS, INC. 100111 01/21/10 01 INSPECT AND TEST WET SYSTEM 62°000-62 00 5407 02/08/10 374.00 MAINTENANCE BLDG/JANITORIA INVOICE TOTAL: 374.00 VENDOR TOTAL: 374.00 TARGET TARGET BANK 012110 LIB 01/21/10 01 BATTERIES, WIX CONSOLE, 82-000-65-00-5834 02/08/10 285.94 LIBRARY PROGRAMMING 02 PRINTER INK ** COMMENT ** INVOICE TOTAL: 285.94 121609-LIB 12/18/09 01 BOXED ORNAMENTS, CANDLES, 62-000-65-00-5834 02/08/10 163.38 LIBRARY PROGRAMMING 02 WRAPPING PAPER, BOWLS, ** COMMENT ** 03 CLEANING CHEMICALS, DIGITAL ** COMMENT ** 04 MEDIA, SWIFFERS, PLATES ** COMMENT ** INVOICE TOTAL: 163.36 VENDOR TOTAL: 449.32 THYSSEN THYSSENKRUPP ELEVATOR CORP DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT THYSSEN THYSSENKRUPP ELEVATOR CORP 361770 01/01/10 01 ELEVATOR MAINTENANCE 82-000-62 00-5401 02/08/10 195.89 CONTRACT SERVICES INVOICE TOTAL: 195.89 395719 02/01/10 01 ELEVATOR MAINTENANCE 82-000 62 00 5401 02/08/10 195.89 CONTRACT SERVICES INVOICE TOTAL: 195.89 VENDOR TOTAL: 391.78 TODAYS TODAY'S BUSINESS SOLUTIONS INC 020110-24 02/01/10 O1 ANNUAL BASIC SERVICE AGREEMENT 82-000-62-00-5401 02/08/10 2,542.50 CONTRACT SERVICES 02 RENEWAL ** COMMENT ** INVOICE TOTAL: 2,542.50 VENDOR TOTAL: 2,542.50 UPSTART UPSTART 1014781334 01/12/10 01 TRAVEL MUGS, MUGS 82-000-64-00-5607 02/08/10 301.20 PUBLIC RELATIONS INVOICE TOTAL: 301.20 VENDOR TOTAL: 301.20 WALMART WALMART COMMUNITY 011210-LIB 01/12/10 01 WIT GAMES, COFFEE 82-000 65 00 5834 02/08/10 375.39 LIBRARY PROGRAMMING 02 MAKER, SWIFFER REFILLS, PLATES *• COMMENT ** 03 NAPKINS, SANDWICH BAGS, TEA, ** COMMENT ** 04 COFFEE, CREAMER, STORAGE BAGS ** COMMENT ** INVOICE TOTAL: 375.39 VENDOR TOTAL: 375.39 YORKACE YORKVILLE ACE & RADIO SHACK DATE: 02/02/10 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 10:46:15 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 030026 01/04/10 01 SOFT SOAP, HAND SANITIZER PUMP 82-000-65-00-5807 02/08/10 37.09 CUSTODIAL SUPPLIES INVOICE TOTAL: 37.09 VENDOR TOTAL: 37.09 YORKGF YORKVILLE GENERAL FUND 013110 LIB 01/31/10 01 JANUARY HEALTH INSURANCE 82-000-50-00-5203 02/08/10 5,900.41 GROUP HEALTH INSURANCE 02 JANUARY LIFE INSURANCE 82-000-50-00-5204 103.35 GROUP LIFE INSURANCE 03 JANUARY DENTAL INSURANCE 82-000-50-00-5205 406.72 DENTAL & VISION ASSISTANCE 04 JANUARY VISION INSURANCE 82-000-50-00-5205 59.05 DENTAL & VISION ASSISTANCE INVOICE TOTAL: 6,469.53 123109-LIB 01/11/10 01 DECEMBER HEALTH INSURANCE 82-000-50-00-5203 02/08/10 5,900.41 GROUP HEALTH INSURANCE 02 DECEMBER LIFE INSURANCE 82-000 50-00-5204 103.35 GROUP LIFE INSURANCE 03 DECEMBER DENTAL INSURANCE 82-000 50-00-5205 406.72 DENTAL & VISION ASSISTANCE 04 DECEMBER VISION INSURANCE 82-000-50-00-5205 59.05 DENTAL & VISION ASSISTANCE INVOICE TOTAL: 6,469.53 VENDOR TOTAL: 12,939.06 YOUNGM MARLYS J. YOUNG 011110 01/24/10 01 JAN. 11 MEETING MINUTES 82-000-62-00-5401 02/08/10 47.50 CONTRACT SERVICES INVOICE TOTAL: 47.50 121409 01/01/10 01 DECEMBER 14 MEETING MINUTES 82 000-62-00-5401 02/08/10 72.50 CONTRACT SERVICES INVOICE TOTAL: 72.50 VENDOR TOTAL: 120.00 TOTAL ALL INVOICES: 38, 505.87 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF FEBRUARY 3, 2010 FISCAL YEAR 09/I0 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 20I0 2010 2010 2010 *Money Market $403,707.43 $340,876.98 $220,279-20 $149,574.23 $73,063.63 $977,186.60 $946,655.14 $539,79637 $497,353.85 Account Building Development $313,687.84 $118,436.37 $314,935.47 $314,485.54 $313,917.15 $320,661.45 $325,198.88 $324,93632 $324,703.84 Fees Checking $23,574.81 $23,113.04 $22,863.17 $22,869.13 $22,96697 $23,099.23 $23,027.29 $27,026.17 $22,937.23 Account Library Expansion $33,805.63 $33,727-05 $30,588.15 $30,594.22 $30,600.51 $28,026.98 $25,382.42 $14,756.19 $13,669.22 Project 2005 Month Total: $774,775.71 $516,153.44 $588,665.99 $517,523.12 $440,548.26 $1,348,974.26 $1,320,263.73 $906,515.05 $858,664.14 $0.00 $0.00 $0.00 PAYROLL 1ST PAY $20,351.65 $20,525.61 $19,767.29 $21,013.79 $20,002.98 $20,643.27 $20,968.15 $19,696.67 $17,92656 2ND PAY $20,58539 $21,278.29 $21,119.36 $20,603.27 $19,890.24 $21,078.75 $20,436.15 $22,458.92 $21,021.86 3RD PAY $20,957.56 Month Total $40,937.24 $41,80390 $40,886.65 $41,617.06 $39,893.22 $62,679.58 $41,40430 $42,155.59 $38,948.42 $0.00 $0.00 $0.00 Sheets Librarian's Report January Circulation Fiction 2364 4951 7315 Non-Fiction 1902 1367 3269 Audio Books 770 190 960 Audio Visual 1356 1062 Music CD's 328 94 4 2 Kits 14 "` Periodical 272 55 327 Sheet Music 4 4 Reference Book 2 Dial-A-Story 3 2 302 PALS- Books sent to other libraries 1273 425 1698 Total Circulation 8269 8462 Gain Over Previous Year Loss Over Previous Year PALS -Books sent to our library 1693 811 2504 Registration Adult 80 Juvenile 36 Non-Resident Taxpayer 1 Non -Resident 6 Reciprocal 4 TOTAL 127 items Added Adults Children Books Fiction 73 92 Books Non-Fiction 123 184 Audio Books 16 5 DVD's 28 8 Reference 5 2 Kits Sheet Music Periodical 95 13 Music CD 14 Total 354 307 661 Pagel January Public Relations Articles--Photos-Kendall Country Record- Beacon News Meetings,Workshops Staff Meeting Catalog—DeBord Iwanski—Circulation Monarch Award Committee Meeting- Feltes Programs,Activities Number Attending Adult Programs Adult Book Discussion 10 2nd Thursday of each month Lunch Time Book Club 9 2"d Wednesday of each month Friends Meeting 8 Everything French Children Programs High School Meeting (3 times) 15 Open Storytime 15 Toddler Time (4 times) 77 Reading Buddies(4 programs) 48 Patch Club 12 Read with Paws 7 Parkview Christian Visit 11 Story Souvenirs Program 3 Home School Groups (2 ages) 9 After School Stories 5 ACT Test 15 Teen Shopping Trip 5 Montessori School Visit 5 "Cocoa for a Cause" Teens raised$125.00 to buy small gifts for a solder in Iraq. Patron Count 8153 Volunteers Kendra Boone Teens Alyssa Heimbach,Alyssa Beerup,Julia Busco and Kristin Busco Meeting Room Library- 7 City-4 Rent-2 Gifts and Memorials CONVERSION OF CITY LIBRARY TO A LIBRARY DISTRICT (for discussion purposes only) I• Basic Options A, Joint action by the Library Board and the City. Both the Library Board and the City adopt a Resolution approving the conversion. B. The Library Board adopts a Resolution calling for conversion and then certifies the question fnr a referendum. A majority vote is required. This option likely does not apply per the City's formation of the Library (see statute), C. Residents present a Petition calling for conversion. The Petition must be signed by at least 10% of the voters in the City. The City certifies the question for a referendum. A majority vote is required. II. Court Order Approving Conversion A. If the conversion is approved (either by referendum or by the joint action of the Library Board and City), a Petition is filed with the Circuit Court seeking_ an Order of Court finalizing the conversion. B. The Order of Court finalizing the conversation must include the following: I) Approve the conversion; 2) Name the District; 3) Designate the incumbent Trustees as Trustees of the new District; 4) Fix the District's boundaries; 5) Specify the tax rate; 6) Specify the first fiscal year of the District; 7) Specify the first year when the District may levy taxes; 8) Specify the effective date of a. the conversion; b. the acquisition of assets; C. the assumption of liabilities 9) Specify the date when the District shall commence to render library service. C. Other items for inclusion in the Court Order (not mentioned in the Statute): l) Coordinate 1MRF benefits; 2) City to forward tax money received after conversion; 3) Assignment of existing contracts. Ill. Post-conversion A. Tax Levy process—see Annual Chronology ("connect the dots"); B. Intergovernmental Agreements — City services (accounting, payroll, maintenance, snow plowing, etc.)— economies of scale. IV. Merits/Pros & Cons A. Complete autonomy over finances; B. Capital improvement projects (a 4`h facility?); C. Election of Trustees (vs. politics of appointment); D. Annexation of territory; E. Franchise benefits — utilities expenses. Roger A. Ritzman PEREGRINE, STIME, NEWMAN RITZMAN & BRUCKNER, LTD. 221 E. Illinois Street P. O. Box 564 Wheaton, Illinois 60189-0564 630-665-1900