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Library Board Packet 2010 03-08-10 Agenda Yorkville Public Library Board of Trustees Monday, March S, 2010 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Finance Automation Community Relations 11. Unfinished Business Building Update District Fact Finding 12. New Business Social Media Sites 13. Executive Session For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 14. Adjournment Page 1 of 4 �J Agenda Yorkville Public Library Board of Trustees Monday, February 8, 2010 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Frisch-yes, Gryder-yes, LaChance-yes, Gaebler-yes, Gambro-yes, Wilkinson, yes, Johnson-yes, Lindblom-yes Absent: Marilyn Vorderer Also present: Michelle Pfister-Library Director,Tony Scott-Kendall County Record, Gary Grossman-Ninec, Gary Frisch Recognition of Visitors President Gryder recognized Tony Scott, Gary Grossman and Gary Frisch. Amendments to the Agenda -None Minutes The minutes for January 11, 2010 were approved on a motion by Sandy Lindblom and a second by Barb Johnson. Unanimous voice vote approval. Correspondence A letter was received regarding the award of a per capita grant in the amount of $17,193.28. Public Comment None Report of the Treasurer Financial Statement: Detailed Expense &Revenue Report: Ms. Lindblom reported only a small amount of revenue ($2,600) including$1,200 for subscription cards and $900 in Library fines. She said there were more bills due to a furlough by the City. She said that the Library is still using money from the reserves, but the Cash Analysis sheet shows an abundance of money in various accounts that is 1 earmarked for certain items. Ms. Wilkinson commented that the payroll was the lowest since May of 2009. This was due in part,to an employee having surgery. Invoice Report Highlights: Page 1: ACI system,burglar& fire systems quarterly payments Page 5: Security filters on the kids' computers Page 6: Fox Valley Fire & Safety for annual required check Page 7: Quarterly copier charges for 2 copiers Page 8: $1,100 for reference books Page 10: Nicor Gas bill for$2,371.73 Page 10: Quarterly payment of$2,727 for Library system Page 11: Inspection/test for sprinkler system Page 12: Elevator maintenance charge, (1 charge is from previous month) Page 12: $2,542.50 for annual maintenance on PC reservation system. Page 12: Library purchased Wii games for teens' overnight stays at Library. Page 13: Payment for 2 month's worth of insurance. Payment of Bills: Ms. Johnson made a motion to pay the invoices in the amount of$38,505.87 and the payroll in the amount of$38,948.42. This was seconded by Zach Frisch. Roll call vote: Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes. Passed 8-0. Report of the Library Director Statistics Ms. Pfister reported the following: 1. 16,731 total circulation 2. Increase of 1,024 patrons over 2009 3. 2,418 DVD's checked out 4. 127 new patrons 5. 661 new items 6. Patron count of 8,153 for month She said the Friends of the Library programs are strong and another book talk is being planned at the Anderson Book Store during Library Week. Also, a second art talk will be held on May 16th . The French Club is active with 12 people in the group and they will be meeting in February. The teens have raised $125 with the Cocoa for a Cause program. Finally, a staff workshop will be held on May 19th and the Library will be closed that day. Ms. Gambro asked about the ACT tests held at the Library. Fifteen students took part in this pre-ACT test. City Council Liaison none present 2 Standing Committees Ms. Wilkinson said the Personnel Committee will meet at 6pm prior to the March Trustee meeting. Zach Frisch and Carol LaChance are also on this committee. Unfinished Business - Building Update—no report District Fact Finding—Barb Johnson had a handout about the formation of a District Library and gave a brief overview. Ms. Johnson also introduced Gary Grossman who represents the co-op that bids out the City electricity. He gave a background on Ninec. His company contacts 3 suppliers of electricity to buy the lowest priced power and the annual bid for the power will occur in February or March. Ms. Johnson asked about the process if the Library becomes a district and wished to purchase power through Ninec. Contracts would be sent to the Library and Ninec would advise of the bid process. The contracts are on an annual basis, however, they can be started during the bid year. President Gryder asked if the Library would get the same rate as the City. The Library would be judged as an individual account and as part of a pool. Ms. Johnson said exact costs must be known. Mr. Grossman said the amount would not change from what the City pays. A cost printout was requested for the March meeting and it was decided that the Board would not make a hasty decision. Additional questions pertaining to districts were asked: 1. if a district is approved, do the taxpayers vote 2. the number of additional students served by a district library 3. what happens to the property the Library sits on 4. how long will current Trustees sit on the Board It was noted that the City prefers the Library to be a district. A mock budget was suggested that could be compared to other Libraries. The Board thanked Ms. Johnson for her diligent work on this project. Executive Session It was noted that each year Executive Session minutes are to be reviewed and possibly released. A motion was made by Sandy Lindblom to move into Executive Session to discuss unreleased minutes. Barb Johnson seconded the motion. Approved on unanimous voice vote. The Session convened at 7:57pm and ended at 8:12pm. Roll call was taken to return to the regular session of this meeting. Gaebler-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes. New Business Release of Executive Sessions Sandy Lindblom then made a motion to release the following Executive Session minutes: May 23, 1991, May 21, 1992, June 8, 1992,July 13, 1992, October 19, 1992, March 8, 1993, June 14, 1993, September 13, 1993,November 8, 1993,November 30, 1993, 3 December 9, 1993, December 20-1993, December(no specific date)1993, February 14, 1994, January 26, 1995, March 20, 1995, June 6, 1993, June 12, 1995, June 17, 1995, July 10, 1995,April 11, 1992, April 14, 1997. Ms. Johnson seconded the motion. Roll call vote: Gambro-yes, Gaebler-yes, Lachance-yes, Gryder-yes, Frisch-yes, Lindblom-yes,Johnson-yes, Wilkinson-yes. Passed 8-0. Ms. Pfister will ask Bart Olson about the manner in which the tapes are to given to the attorney for review. Adjournment There was no further business and the meeting was adjourned at 8:16pm. Respectfully submitted by Marlys Young, Minute Taker 4 DATE: 03/02/2010 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:58:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 10 PERIODS ENDING FEBRUARY 26, 2010 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES TAXES 82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 561,150.29 564,050.00 99.4 82-000-40.00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0 02 ,000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 325,000.00 0.0 B2-000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0 B2-=000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 600,755.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 622,623.64 626,202.00 99.4 82-000-40-00-4010 PERSONAL PROPERTY TAX 636.03 4,890.79 3,720.00 131.4 ----------------- ------ --------------------------------------------- TOTAL TAXES 636 03 1,188,664.72 2,119,727.00 56.0 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 1,575.00 15,550.00 40,000.00 38.13 62-000-42-00-4215 DEVELOPMENT FEES - BOOKS 1,575.00 15,550.00 40,000.00 38.8 82-000-42 00 4260 COPY FEES 317.10 2,979.40 2,500.00 119.1 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 11518.95 12,100.00 20,000.00 60.5 82-000-42 00-42B7 LIBRARY BLDG RENTAL 90.00 998.60 1,000.00 99.8 ----------------------------- ---------- --------------------------------- TOTAL CHARGES FOR SERVICES 5,076.05 47,178.00 103,500.00 45.5 FINES 82-000-43-00-43 0 LIBRARY FINES 1,221.30 91091.05 8,000.00 113.6 TOTAL FINES 1,221.30 9,091.05 8,000.00 113.6 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 6,181.00 0.00 100.0 B2-000-44-00-4432 SALE OF BOOKS 1.50 352.17 1,000.00 35.2 B2-000-44-00-4450 MEMORIALS 0.00 4,131.00 2,000.00 206.5 ---- _---------------------- '.TOTAL MISCELLANEOUS 1.50 10,664.17 3,000.00 355.4 INTERGOVERNMENTAL 82-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0 82-000 45 00 4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4 -------------------------------------------------------------- --------------- TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 63.1 DATE: 03/02/2010 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:58:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 10 PERIODS ENDING FEBRUARY 26, 2010 FISCAL FISCAL ik ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL, ACTUAL BUDGET EXPENDED GENERAL INTEREST 82-000-46-00-4600 INVESTMENT INCOME 0.00 1,496.87 17,400.00 8.6 ------------------„_ 1------ TOTAL INTEREST 0.00 1,496.87 17,400.00 8.6 TOTAL REVENUES: GENERAL 6,934.88 1,211,649.41 2,269,127.00 56.0 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES- LIBRARY 37,876.66 373,320.53 800,000.00 46.6 82-000-50-00-5203 GROUP HEALTH INSURANCE 11,800.82 53,103.69 68,200.00 77.8 82-000-50--00-5204 GROUP LIFE INSURANCE 206.70 930.15 2,000.00 46.5 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 931.54 4,191.93 5,200.00 80.6 --------------------------------------------------------------- -------------- TOTAL PERSONNEL SERVICES 50,815.72 431,546.30 675,400 00 49.2 PROFESSIONAL SERVICES 82-000-61-00 5322 BONDING 0.00 3,222.00 3,000.00 107.4 62-000-61 00 5323 ATTORNEY 0.00 935.00 10,000.00 9.3 ------- --------------------- ----- - -------- ------- ---------------- TOTAL PROFESSIONAL SERVICES 0.00 4,157.00 13,000.00 31.9 CONTRACTUAL, SERVICES 82-000-62-00-5401 CONTRACT SERVICES 4,000.68 11,117.98 40,000.00 27.7 02-000-62-00-5407 MAINTENANCE-BLDG/JANXTORIAL 383.99 12,999.10 30,000.00 43.3 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,255.14 20,000.00 11.2 82-000.62-00-5412 MAINTENANCE-PHOTOCOPIER 257.27 2,052.85 15,000.00 13.6 82-000-62-00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0 82-000-62-00-5436 TELEPHONE' 690.37 3,045.20 7,500.00 40.6 82-000-62-00-5437 NICOR GAS 2,371.73 6,006.77 40,000.00 15.0 82=000-62-00-5438 DATABASE 0.00 13,796.00 15,000.00 91.9 ---------- ----------- ---------------- ------------------------- TOTAL CONTRACTUAL, SERVICES 7,704.04 51,273.04 175,000.00 29.2 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 252.18 3,964.95 15,000.00 26.4 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AAREN AAREN PEST CONTROL 13816 02/16/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 03/08/10 75.00 CONTRACT SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ATT AT&T 312ZB9193602-0210 02/16/10 01 MONTHLY CHARGES 82-000-62-00-5436 03/08/10 401.36 TELEPHONE INVOICE TOTAL: 401.36 312Z895841-0210 02/16/10 01 MONTHLY CHARGES 82-000-62-00-5436 03/08/10 343.01 TELEPHONE INVOICE TOTAL: 343.01 VENDOR TOTAL: 744.37 ATTLONG AT&T LONG DISTANCE 828932136-0110LXB 02/16/10 01 JANUARY LONG DISTANCE B2-000 62 00-5436 03/08/10 3.89 TELEPHONE INVOICE TOTAL: 3.89 VENDOR TOTAL: 3.B9 BAKTAY BAKER & TAYLOR 0001978392 02/11/10 01 BOOK CREDIT 82-000 65-00-5837 03/08/10 -21.98 BOOKS JUVENILE INVOICE TOTAL: -21.9B 2023993801 12/02/09 01 BOOKS B2-000-65-00-5837 03/08/10 4.99 BOOKS-JUVENILE INVOICE TOTAL: 4.99 2024219019 01/26/10 01 BOOKS 62 000-65-00-5B36 03/08/10 527.78 BOOKS-ADULT INVOICE TOTAL: 527.76 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2024224388 01/26/10 01 BOOKS 82 000-65-00-5836 03/08/10 410.78 BOOKS-ADULT INVOICE TOTAL: 410.78 2024242748 02/03/10 01 BOOKS 62 000-65-00 5837 03/08/10 1,219.23 BOOKS JUVENILE INVOICE TOTAL: 1,219.23 2024263414 02/04/10 01 BOOKS 82-000-65-00-SB41 03/08/10 246.83 MEMORIALS/GIFTS INVOICE TOTAL: 246.83 2024266452 02/07/10 01 BOOKS 82-000-65-00 5837 03/08/10 1,019.20 BOOKS-JUVENILE INVOICE TOTAL: 1,019.20 2024273521 02/08/10 01 BOOKS 82-000 65-00-5841 03/OB/10 72.37 MEMORIALS/GIFTS INVOICE TOTAL: 72.37 2024274789 02/10/10 01 BOOKS 82-000 65-00-5837 03/06/10 774.38 BOOKS JUVENILE INVOICE TOTAL: 774.38 2024274975 02/08/10 01 BOOKS 82-000-65-00-5841 03/08/10 82.35 MEMORIALS/GIFTS INVOICE TOTAL: 82.35 2024275401 02/08/10 01 BOOKS 82-000-65-00-5841 03/08/10 71.21 MEMORIALS/GIFTS INVOICE TOTAL: 71.21 2024275784 02/10/10 01 BOOKS 82-000-65-00-5841 03/08/10 162.73 MEMORIALS/GIFTS INVOICE TOTAL: 162.73 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2024286573 02/12/10 01 BOOKS 82 000-65-00-5837 03/08/10 612.49 BOOKS-JUVENILE INVOICE TOTAL: 612.49 2024286869 02/09/10 01 BOOKS 82 000-65-00-5841 03/08/10 417.55 MEMORIALS/GIFT& INVOICE TOTAL: 417.55 2024292874 02/16/10 01 BOOKS 82-000-65-00-5839 03/08/10 646.70 BOOKS REFERENCE INVOICE TOTAL: 646.70 2024304103 02/18/10 01 BOOKS 82-000-65-00-5841 03/08/10 91.23 MEMORIALS/GIFTS INVOICE TOTAL: 91.23 2024311796 02/19/10 01 BOOKS 62-000-65-00-5840 03/08/10 728.91 BOOKS DEVELOPMENT FEE INVOICE TOTAL: 728.91 2024330921 02/19/10 01 BOOKS 82 000-65-00-5836 03/08/10 34.32 HOOKS-ADULT INVOICE TOTAL: 34.32 2024337932 02/23/10 01 BOOKS 82-000-65-00-5837 03/OB/10 76.66 BOOKS-JUVENILE INVOICE TOTAL: 76.66 I13159870 02/05/10 01 DVD 82-000-65-00-5832 03/08/10 14.77 VIDEOS INVOICE TOTAL: 14.77 VENDOR TOTAL: 7,192.50 CDWG COW GOVERNMENT INC. DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE $ INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CDWG CDW GOVERNMENT INC. RNL6369 01/26/10 01 2 NEW PCS 62 000-75-00-7703 03/08/10 1,655.01 BUILDING EXPANSION INVOICE TOTAL: 11655.01 VENDOR TOTAL: 1,655.01 DEMCO DEMCO, INC. 3784714 02/03/10 01 MAGNETS 82 000-65-00 5834 03/08/10 69.74 LIBRARY PROGRAMMING INVOICE TOTAL: 69.74 3787505 02/05/10 01 MARVELOUS MATH INTERMEDIATE 82-000-65-00-5834 03/08/10 86.08 LXBPARY PROGRAMMING 02 DISCOVERY PACK ** COMMENT ** INVOICE TOTAL: 66.08 3788318 02/08/10 01 COLOR CODED PAPER, COLOR CODED 82-000-65-00-5802 03/08/10 39.16 OFFICE SUPPLIES 02 PAPER TAPE ** COMMENT ** INVOICE TOTAL: 39.16 3790052 02/09/10 01 ASTRONOMY DISCOVERY PACK, 82-000-65-00-5841 03/08/10 169.89 MEMORIALS/GIFTS 02 TELLING TIME DISCOVERY PACK ** COMMENT ** INVOICE TOTAL: 169.89 3792465 02/11/10 01 U.S. PRESIDENTS DISCOVERY PACK 82-000-65-00-5641 03/08/10 97.00 MEMORIALS/GIFTS INVOICE TOTAL: 97.00 3793875 02/12/10 01 FRACTIONS DISCOVERY PACK, 82-000-65-00-5841 03/08/10 173.18 MEMORIALS/GIFTS 02 PRESCHOOL MUSIC DISCOVERY ** COMMENT ** 03 PACK ** COMMENT ** INVOICE TOTAL: 173.18 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DEMCO DEMCO, INC. 3793966 02/15/10 01 TAPE DISPENSER, COLOR-CODED 82 000-65-00-5802 03/08/10 161.72 OFFICE SUPPLIES 02 PAPER TAPE, DOT CODING LABELS, ** COMMENT ** 03 CD LABELS ** COMMENT ** INVOICE TOTAL: 161.72 VENDOR TOTAL: 796.77 FELTESR FELTES, RITA 012510 01/25/10 01 POM POMS, PIPE CLEANERS, JEWEL 82-000-65-00-5834 03/08/10 23.50 LIBRARY PROGRAMMING 02 PIECES, MOVEABLE EYES ** COMMENT ** INVOICE TOTAL: 23.50 021210 02/12/10 01 CONVERSATION HEARTS, NOTEBOOKS 82-000-65-00-5834 03/08/10 20.00 LIBRARY PROGRAMMING INVOICE TOTAL: 20.00 VENDOR TOTAL: 43.50 FVFS FOX VALLEY FIRE & SAFETY 549027 01/29/10 01 ANNUAL FIRE ALARM INSPECTION 82-000-62-00-5401 03/08/10 995.00 CONTRACT SERVICES INVOICE TOTAL: 995.00 552844 02/25/10 01 FIRE ALARM REPAIR 82-000-62-00 5407 03/08/10 1,082.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 1,082.00 VENDOR TOTAL: 2,077.00 GARRETTS GARRETTS CLOCK SALES 021001 02/01/10 01 TIME ZONE WALL CLOCK 82 000-75-00-7703 03/08/10 545.00 BUILDING EXPANSION INVOICE TOTAL: 545.00 VENDOR TOTAL: 545.00 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HENNE VERNE HENNE CONSTR. & 26333 02/12/10 01 INSTALL TRIM RING FOR SIDEWALK 82-000-62-00-5407 03/08/10 175.30 MAINTENANCE-BLDG/JANITORIA 02 GROUND LIGHT UNIT FOR FLAG ** COMMENT ** 03 LIGHTS ** COMMENT ** INVOICE TOTAL: 175.30 28281 02/08/10 01 MOUNT TV IN LOBBY 82 000-75-00-7703 03/08/10 496.10 BUILDING EXPANSION INVOICE TOTAL: 496.10 28282 02/08/10 01 REPLACED VARIOUS LIGHTS & 82-000-62-00 5407 03/0B/10 2,851.04 MAINTENANCE-BLDG/JANITORIA 02 BALLASTS ** COMMENT ** INVOICE TOTAL: 2,851.04 VENDOR TOTAL: 3,522.44 ILCENTRY ILLINOIS CENTURY NETWORK/ T1025435 02/17/10 01 COMMUNICATION CHARGES 82-000-75-00 7003 03/08/10 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 7.20 IWANSKIS SHARYL IWANSKI 012910 01/29/10 01 HOME DELIVERY & CUG MEETING 82-000-65-00-5826 03/08/10 31.31 MILEAGE 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 31.31 VENDOR TOTAL: 31.31 KONICAMI KONICA MINOLTA BUSINESS 213961133 02/18/10 01 COPIER CHARGES 82-000-62-00-5412 03/08/10 176.14 MAINTENANCE-PHOTOCOPIER INVOICE TOTAL: 176.14 VENDOR TOTAL: 176.14 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MANTASSO MANTSEI & ASSOCIATES, LTD 2490 02/22/10 01 COMPUTER TRAINING CLASSES 82-000-62-00-5401 03/08/10 300.00 CONTRACT SERVICES INVOICE TOTAL: 300.00 VENDOR TOTAL-. 300.00 MENLAND MENARDS - YORKVILLE 74256 02/11/10 01 AIR FRESSNER, CABLE TIES, SOFT 82-000-65-00-5807 03/08/10 20.20 CUSTODIAL SUPPLIES 02 SOAP, GOO GONE COMMENT ** INVOICE TOTAL: 20.20 VENDOR TOTAL: 20.20 MIDABOOK MIDAMERICA BOOKS 181315 02/11/10 01 HOOKS 82-000-65-00-5839 03/08/10 719.80 BOOKS-REFERENCE INVOICE TOTAL: 719.80 VENDOR TOTAL: 719.80 MIDWTAPE MIDWEST TAPE 2098401 01/26/10 01 DVDS 82-000-65-00-5832 03/08/10 135.94 VIDEOS INVOICE TOTAL: 135.94 2098402 01/26/10 01 AUDIO BOOKS 82-000-65 00-5638 03/08/10 69.98 BOOKS-AUDIO INVOICE TOTAL: 69.98 2103798 02/02/10 01 DVDS 82-000-65-00-5832 03/08/10 44.98 VIDEOS INVOICE TOTAL: 44.98 2103799 02/02/10 01 CDS 82 000-65-00-5843 03/08/10 13.99 CD'S/MUSIC INVOICE TOTAL: 13.99 DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MIDWTAPE MIDWEST TAPE 2109699 02/09/10 01 DVDS 82 000-65-00-5832 03/08/10 45.98 VIDEOS INVOICE TOTAL: 45.98 2109700 02/09/10 01 AUDIO BOOKS 82-000-65-00-5838 03/08/10 113.97 BOOKS-AUDIO INVOICE TOTAL: 113.97 2116223 02116/10 01 DVDS 82-000-65-00-5832 03/08/10 65.97 VIDEOS INVOICE TOTAL: 65.97 2116224 02/16/10 01 AUDIO BOOKS 82-000-65-00-5838 03/08/10 118.97 BOOKS-AUDIO INVOICE TOTAL: 118.97 2122208 02/23/10 01 DVDS 82-000-65-00-5832 03/08/10 162.92 VIDEOS INVOICE TOTAL: 162.92 2122209 02/23/10 01 CDS 82 000-65 00-5638 03/08/10 25.98 BOOKS-AUDIO INVOICE TOTAL: 25.98 VENDOR TOTAL: 798.68 NICOR NICOR GAS 91-85-68-4012 8-0210 02/08/10 01 902 GAME FARM ROAD 82-000-62-00-5435 03/08/10 2,397. 15 ELECTRICITY INVOICE TOTAL: 2,397.15 VENDOR TOTAL: 2,397.15 OFFWORK OFFICE WORKS 169076 02/04/10 01 RUBBERBANDS, TAPE, PENS, INK 82-000-65-00-5802 03/08/10 943, 54 OFFICE SUPPLIES DATE: 03/02/1C UNITED CITY OF YORKVILLE PAGE: 9 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------ ------------------------------------ OFFWORK OFFICE WORKS 169076 02/04/10 02 CARTRIDGES, PENCILS, POST-IT ** COMMENT ** 03/08/10 03 NOTES ** COMMENT ** INVOICE TOTAL: 943.54 169924 02/24/10 01 TONER 82-000-65-00-5802 03/08/10 524.94 OFFICE SUPPLIES INVOICE TOTAL: 524.94 169936 02/24/10 01 CARDS, STAPLES, TAPE DISPENSER 82-000-65-00-5802 03/08/10 435.62 OFFICE SUPPLIES 02 TAPE, STAPLERS ** COMMENT ** INVOICE TOTAL: 435.62 169939 02/24/10 01 TABLE, CHAIRS 82 000-75-00-7703 03/08/10 1,368.00 BUILDING EXPANSION INVOICE TOTAL: 1,368.00 VENDOR TOTAL: 3,272.10 PFISTERM PFISTER, MICHAELEEN 012710 01/27/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 03/08/10 11.68 POSTAGE & SHIPPING INVOICE TOTAL: 11.68 021610 02/16/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5806 03/08/10 13.93 POSTAGE & SHIPPING INVOICE TOTAL: 13.93 022310 02/23/10 01 POSTAGE REIMBURSEMENT 82-000-65 00 5808 03/08/10 8.21 POSTAGE & SHIPPING INVOICE TOTAL: 8.21 VENDOR TOTAL: 33.82 PSNRBLAW PEREGRINE, STIME, NEWMAN, DATE: 03/02/10 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 07:42:27 DETAIL BOARD REPORT ID: AP441000 WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------- ------------------------- PSNRBLAW PEREGRINE, STIME, NEWMAN, 47407 02/15/10 01 GENERAL LEGAL MATTERS 82-000-61-00-5323 03/08/10 1,190.00 ATTORNEY INVOICE TOTAL: 11190.00 VENDOR TOTAL: 1,190.00 RJKUHN R.J. KUHN INC. 5511 01/27/10 01 TOILET REPAIR 82-000-62-00 5407 03/08/10 125.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 UPSTART UPSTART 1014893903 02/02/10 01 TRAVEL MUGS, THANK YOU NOTES 62-000-65-00-5834 03/08/10 369.55 LIBRARY PROGRAMMING INVOICE TOTAL: 369.55 1014697837 02/02/10 01 MUG 82 000-65-00 5834 03/08/10 7.95 LIBRARY PROGRAMMING INVOICE TOTAL: 7.95 1014912411 02/05/10 01 RETURNED MUGS 82-000-65 00-5834 03/08/10 -87.45 LIBRARY PROGRAMMING INVOICE TOTAL: -87.45 1014934026 02/09/10 01 MUGS 82 000-65-00-5834 03/08/10 23.85 LIBRARY PROGRAMMING INVOICE TOTAL: 23.85 1014991643 02/19/10 01 MUGS 82-000-65 00-5834 03/08/10 63.60 LIBRARY PROGRAMMING INVOICE TOTAL: 63.60 VENDOR TOTAL: 377.50 DATE: 03102/10 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 07:42:27 DETAIL BOARD REPORT XD: AP441000.WOW INVOICES DUE ON/BEFORE 03/08/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. if DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VISA VISA 021010 LIB 02/10/10 01 LCD HDTV 82-000-75 00-7703 03/08/10 829.00 BUILDING EXPANSION INVOICE TOTAL: 829.00 VENDOR TOTAL: 829.00 YORKACE YORKVILLE ACE & RADIO SHACK 028182 11/20/09 01 STAIN MARKER, TUBING 82 000-65-00-5807 03/08/10 14.98 CUSTODIAL SUPPLIES INVOICE TOTAL: 14.98 129671 12/15/09 01 ICE MELTER, LIMEAWAY CLEANER, 82-000-65 00-5807 03/08/10 202.79 CUSTODIAL SUPPLIES 02 HAND SANITIZER COMMENT ** INVOICE TOTAL: 202.79 VENDOR TOTAL: 217.77 YORKGF YORKVILLE GENERAL FUND 022810 LIE 02/28/10 01 FEBRUARY HEALTH INSURANCE 82-000-50-00-5203 03/08/10 5,900.41 GROUP HEALTH INSURANCE 02 FEBRUARY LIFE INSURANCE 82-000-50-00-5204 103.35 GROUP LIFE INSURANCE 03 FEBRUARY DENTAL INSURANCE 82 000-50-00-5205 406.72 DENTAL & VISION ASSISTANCE 04 FEBRUARY VISION INSURANCE 82 000-50-00-5205 59.05 DENTAL & VISION ASSISTANCE INVOICE TOTAL: 6,469.53 VENDOR TOTAL: 6,469.53 YORKPOST YORKVILLE POSTMASTER 021610 02/16/10 01 STAMPS 82 000-65-00-5808 03/08/10 264.00 POSTAGE & SHIPPING INVOICE TOTAL: 264.00 VENDOR TOTAL: 264.00 TOTAL ALL INVOICES: 33,884.68 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF FEBRUARY S, 2010 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 20I0 2010 'Money Market $403,707.43 $340,876.98 $220,279.20 $149,574.23 $73,063.63 $977,186.60 $946,655.14 $539,796.37 $497,353.85 $422,236.01 Account Building Development $313,687.84 $118,436.37 $314,935.47 $314,485.54 $313,917.15 $320,661.45 $325,198.88 $324,936.32 $324,703.84 $325,708.10 Pees Checking $23,574.81 $23,113.04 $22,863.17 $22,869.13 $22,966,97 $23,099.23 $23,027.29 $27,026,17 $22,937.23 $23,449.83 Account Library Expansion $33,805.63 $33,727.05 $30,588.I5 $30,594.22 $30,600.51 $28,026.98 $25,38242 $14,75619 $13,669.22 $13,671.84 Project 2005 Month Total $774,775.71 $516,153.44 $588,665.99 $517,523.12 $440548.26 $1,348,974.26 $1,320,263.73 $906,515.05 $858,664.14 $785,065.78 $0.00 $0.00 PAYROLL IST PAY $20,351.65 $20525.61 $19,767.29 $21,013.79 $20,002.98 $20,643.27 $20,968.15 $19,696.67 $17,926.56 $20,605.30 2ND PAY $20,585.59 $21,278.29 $21,I19.36 $20,603.27 $19,890.24 $21,078.75 $20,436.15 $22,458.92 $21,021.86 $21,701.09 3RD PAY $20,957.56 Month Total $40,937.24 $41,803.90 $40,886.65 $41,617.06 $39,893.22 $62,679.58 $41,40430 $42,155.59 $38,948.42 $42,306.39 $0.00 $0.00 February Public Relations Articles—Photos - Kendall Country Record- Beacon News Meetings,Workshops Staff Meeting Catalog--DeBord Iwanski—Circulation Anderson Book Fair-Feltes Programs,Activities Number Attending Adult Programs Adult Book Discussion 12 2"d Thursday of each month Lunch Time Book Club 9 2"d Wednesday of each month Friends Meeting 8 Computer Classes 30 Everything French b Children Programs High School Meeting(3 times) 15 Open Storytime 15 Toddler Time(4 times) 77 Reading Buddies(4 prograrns) 48 Patch Club 1 Read with Paws 7 Story Souvenirs Program 5 Home School Groups (2 ages) 9 After School Stories 10 Teen Movie Night 5 Circle Center 3th Grade Lunch Book Club 35 Montessori School Tour 13 "Cocoa for a Cause"Teens raised $125.00 to buy small gifts for a solder in Iraq. Patron Count 8153 Volunteers Anne Englehardt, Kendra Boone Teens Tori Stabil, Paige Townsend, Holly Glinski Meeting Room Library-4 City-2 Rent-4 Gifts and Memorials Sheetl Librarian's Report February Circulation Fiction 1917 3950 5867 Non-Fiction 1744 4967 6711 Audio Books 607 1514 2121 Audio Visual 1278 X196 1474 Music CD's 291 X291 Kits 27 Periodical 157 23 180 Sheet Music 3 79 82 Reference Book 1 1 Dial-A-Story 309 PALS- Books sent to other libraries 1064 398 Total Circulation 7061 11464 18525 Gain Over Previous Year 1396 Loss Over Previous Year PALS - Books sent to our library 2352 728 3080 Registration Adult 88 Juvenile 21 Non-Resident Taxpayer 1 Non-Resident 2 Reciprocal 2 TOTAL 114 Items Added Adults Children Books Fiction 140 204 Books Non-Fiction 114 93 Audio Books 8 2 DVD's 12 — 1 Reference 2 1 Kits 4 Sheet Music Periodical 92 X22 Music CD 1 Total 369 327 696 Page 1