Loading...
Library Board Packet 2010 04-12-10 Agenda Yorkville Public Library Board of Trustees Monday, April 12, 2010 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Finance Automation Community Relations 11. Unfinished Business Building Update District Fact Finding 12. New Business Social Media Sites Public Notice Participants in Public Act 92-0166 Non-Residents Fee Cards 13. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 14. Adjournment Agenda Yorkville Public Library Board of Trustees Monday, March 8, 2010 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes. Also present: Tony Scott-Kendall County Record, Tom Lindblom, Judy Somerlot, Russ Walter, Rose Walter, Carol Hirsch,Don Hirsch, Carol Sheeley,Eugene Sheeley, Tom Gilmour, Judy Gilmour, George Gilson, Jr, Matthew Prochaska,Dixie Debord,Rita Feltes Recognition of Visitors President Gryder recognized the visitors and asked them to introduce themselves. Amendments to the Agenda-None Minutes February 8, 2010 Barb Johnson noted a deletion on the P page where it stated the City wanted the Library to be a Library District. Ms. Lindblom then moved to approve the minutes as corrected and the motion was seconded by Ms. Johnson. Approved as corrected on a voice vote. Correspondence-.None Public Comment= President Gryder asked the attendees to pause in honor of Library Director Michelle Pfister's Mother who passed away. Beth Gambro was recognized for her recent"Reading Teacher of the Year' award and story in the Record. Ms. Gryder said the remainder of the public comment would be heard after the Library District Fact Funding presentation. 1 Report of the Treasurer Financial Statement: Detailed Expense&Revenue Report: Treasurer Lindblom said that a small amount of property tax was received and the Library is above budget on that item. Development fees were also received and library cards fees and fines were sizeable. Memorial amounts were double the amount anticipated. Total revenue from February was just under$7,000. Expenses totaled$80,805.06 and she said the fiscal year to date figures shows a deficit of just over$3,814,however,there is $785,000 in other accounts. Detailed Board Report/Invoices--Highlights: Page 4: 2 new PC's were purchased at$6,155.01 Page 5: Annual alarm inspection at$995 and repair at$1,082. Time zone wall clock purchased for$545 for youth area Page 6: Bill for$2,851.04 for lights &ballast replacement Page 8: Electric bill for$2,397.15 Page 10: $1,190.00 for attorney fees pertaining to Fact Finding committee Page 11:New HD TV purchased at$829 It was noted that a bill previously erroneously charged to the Library was switched to the City for payment. Payment of Bills: Barb Johnson made a motion to pay the bills in the amount of$33,884.68 and payroll in the amount of$42,306.39. Zach Frisch seconded the motion. Roll call vote: Gaebler-yes,Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes. Motion carried 9-0. Report of the Library Director Statistics Rita Feltes presented the Director's report. Highlights include: 144 new registrants, 696 items added for the month, 18,525 total circulation. The teen group is active and just finished"Cocoa for a Cause". A total of$225 was raised and a variety of items was purchased and sent to "Soldier's Angels". City Council Liaison—none present Standing Committees Ms. Wilkinson said the Policy Committee had met and will have updated recommendations for the Board at the next meeting. This will require an Executive Session. 2 Unfinished Business– Building Update–none District Fact Finding Barb Johnson presented information about the District Library and a handout was distributed. Ms. Johnson said that in 2008 she was asked to chair a committee exploring a possible District Library. The committee was comprised of Judy Somerlot, Jo Ann Gryder, Michelle Pfister and Ms. Johnson. In an overview, Ms. Johnson said,that as an educator, many of her students were not eligible to use the Yorkville Library. The committee interviewed employees of many district libraries throughout the area to understand how a district library was structured. She also thanked the guests for their interest and input. She detailed the goals of the committee and presented information in a Powerpoint presentation. It explored the following topics: 1. What is a Library District the committee found that every library surrounding Yorkville is a district library. 2. What does a Library District mean for the Library—it is a separate entity from the City, levies its own taxes and is responsible for all administration and utilities. Library trustees would be elected, not appointed and would be comprised of 7 members,not 9. Library boundaries have potential to expand through annexation. Current board members would stay seated until November election after implementation of district. A map showed 63%of people in the school district are not in City limits. Noted that some students off Rt. 71 have Oswego Library service. Received budgets from surrounding towns to explore needs and found that a business manager would be needed at cost of$50,000, audit at$10,000,electricity at$5-6,000 monthly. Com Ed will not extend agreement with City. 3. What does it mean for the City of Yorkville—tax levy would not be part of City's overall levy, savings of services cost,no longer responsible for payroll etc. 4. What does it mean for the taxpayers—would have same tax rate--current levy is .1111. No immediate tax impact for someone currently outside the City. As subdivisions become part of City,Library can annex into Library taxing district. 5. How does the Library convert to a District—Option 1): Library Board can adopt resolution stating they desire a district and City would adopt a resolution for district. Option 2): residents can initiate petition to become part of district, signed by 10%of voters and placed on a referendum for a vote. 6. Advantages—complete autonomy,elected officials represent people, fewer unserved students. 7. Disadvantages—lapse of time for funding, increased responsibility for Board members. Ms. Johnson said that all of the Library Districts spoken to were happy with their decision to become districts. Therefore,the committee recommended conversion to a District by joint resolution. They also suggested that this proposal be considered for a month and brought back to the April meeting for further discussion. 3 Ms. Johnson then opened the floor for questions. Following are the responses to the questions along with some of the comments: 1. It is projected that taxes will decrease due to more people paying into it, if a District is formed. 2. Unserved areas will not be automatically in library boundaries,people must vote to become part of District. Library Board can prepare ordinance asking to include certain areas in the District—the voters have 30 days to file petition and then goes onto a ballot for a vote. 3. Initially, city residents would bear the costs of the District until other areas are brought into the District. 4. Trustee Gaebler said she would like to see a map of all the unserved areas for Yorkville Schools as well as other surrounding schools. 5. The Library owns the building,however,a title search is being conducted. 6. If an individual property owner wishes to become part of the District,their property must be contiguous to the Library District. 7. Bonds from building Library remain with the City. 8. Trustee Frisch voiced concern about having enough money to purchase books, noting that Sugar Grove did not have the resources to do so. 9. Would development fees apply to District? 10. Many years ago, students in the school district received library cards. However, the State later made this practice illegal. 11. Is there a cap on a tax levy increase? The State sets limits 12. Elected officials are not paid. 13. Regarding the 5,508 taxing units not being served,how many overlap? 14. What is advantage of being in a District when you can pay$150 per family to use the Library? 15. What percentage of Yorkville residents have library cards? 16. How many non-residents have the $150 Library cards? Ms. Gryder summarized the questions to be researched prior to the next meeting. She also thanked everyone for attending and for their input. New Business: Social Media Sites This will be placed on the April agenda for discussion. There was no further business and the meeting was adjourned at 8:18pm. Minutes respectfully submitted by Marlys Young 4 DATE: 04/07/2010 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 15:52:45 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 11 PERIODS ENDING MARCH 31, 2010 FISCAL FISCAL % ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ---... ------------------------------------------------------------------------------------------------------------------------------- GENERAL REVENUES TAXES 82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 561,150.29 564,050.00 99.4 82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 325,000.00 0.0 82-000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0 62-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 600,755.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 0.00 622,623.64 626,202.00 99.4 82-000-40-00-4010 PERSONAL PROPERTY TAX 248.03 5,138.82 3,720.00 138.1 - ----- -.,. ------- TOTAL TAXES 248.03 1,188,912.75 2,119,727.00 56.0 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 15,550.00 40,000.00 38.8 62-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 15,550.00 40,000.00 38.8 82-000-42-00-4260 COPY FEES 353.10 3,332.50 2,500 00 133.3 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,515.00 13,615.00 20,000.00 68.0 82-000-42-00-4287 LIBRARY BLDG RENTAL 90.00 1,088.60 1,000.00 106.8 --------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 1,958.10 49,136.10 103,500.00 47.4 FINES 82-000-43-00-4330 LIBRARY FINES 1,493.54 10,584.59 8,000.00 132.3 --- - ----------------------------------------------------------- ---------------------- - TOTAL FINES 1,493-54 10,584.59 8,000.00 132.3 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 61181.00 0.00 100.0 82-000-44-00-4432 SALE OF HOOKS 39.95 392.12 1,000.00 39.2 82-000-44-00-4450 MEMORIALS 290.00 4,421.00 2,000.00 221.0 -------------------------------------------------------------------------------.._ TOTAL MISCELLANEOUS 329.95 10,994.12 3,000.00 366.4 INTERGOVERNMENTAL 82-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4 °-------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 83.1 DAVE: 04/07/2010 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 15:52:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 11 PERIODS ENDING MARCH 31, 2010 FISCAL FISCAL E ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL INTEREST B2-000-46-00-4600 INVESTMENT INCOME 156.68 1,808.71 17,400.00 10.3 --------------------------------------------------------------------------------- TOTAL INTEREST 156.68 1,808.71 17,400.00 10.3 TOTAL REVENUES: GENERAL 4,186.30 1,275,990.87 2,269,127.00 56.2 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES- LIBRARY 37,270.25 410,590.78 800,000.00 51.3 82-000-50 00 5203 GROUP HEALTH INSURANCE 5, 900.41 59,004.10 68,200.00 86.5 82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 1,033.50 2,000.00 51.6 82-000-50 00 5205 DENTAL & VISION ASSISTANCE 465.77 4,657.70 51200.00 89.5 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 43,739.78 475,286.08 875,400.00 54.2 PROFESSIONAL SERVICES 82-000-61-00-5322 BONDING 0.00 3,222.00 3,000.00 107.4 82-000-61-00-5323 ATTORNEY 1,190.00 2,125.00 10,000.00 21.2 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL SERVICES 1, 190.00 5,347.00 13,000.00 41.1 CONTRACTUAL SERVICES 82 000 62-00-5401 CONTRACT SERVICES 1, 370.00 12,467.98 40,000.00 31.2 82-000-62-00-5407 MAINTENANCE-BLDG/,7ANITORIAL 4,233.34 17,232.44 30,000.00 57.4 82 000 62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 2,255.14 20,000.00 11.2 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 176.14 2,228.99 15,000.00 14.8 82 000-62-00 5435 ELECTRICITY 2,397.15 2,397.15 7,500.00 31.9 82. 000-62 00 5436 TELEPHONE 748.26 3,793.46 7,500.00 50.5 82 000-62-00-5437 NICOR GAS 0.00 6,006.77 40,000.00 15.0 82-000-62-00 5438 DATABASE 0.00 13,796.00 15,000.00 91.9 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 8,924.89 60,197.93 175,000.00 34.3 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 0.00 3,964.95 15,000.00 26.4 DATE: 04/07/2010 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 15:52:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 11 PERIODS ENDING MARCH 31, 2010 FISCAL FISCAL ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 73 00 4,000.00 1.8 82-000 64 00-5607 PUBLIC RELATIONS 0.00 663.14 2,000.00 33.1 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 1,005.95 4,000.00 25.1 TOTAL PROFESSIONAL DEVELOPMENT 0.00 5,707.04 25,000.00 22.8 OPERATIONS 62-000-65 00°5800 CONTINGENCIES 0.00 3, 067.24 109,677.00 2.7 82-000-65-00-5802 OFFICE SUPPLIES 2, 104.98 6,888.17 15,000.00 45.9 82-000-65-00-5806 LIBRARY SUPPLIES 0.00 2,907.57 20,000.00 14.5 82-000-65, 00-5807 CUSTODIAL SUPPLIES 237.97 8,664.02 20,000.00 43.3 82-000-65-00-5808 POSTAGE & SHIPPING 297.82 1,221.98 2,000.00 61.0 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 2,000.00 0.0 B2-000° 65-00-5826 MILEAGE 31.31 322.60 1,000.00 32.2 82-000-65-00-5832 VIDEOS 470.56 3,916.94 25,000.00 15.6 82-000-65-00-5634 LIBRARY PROGRAMMING 576.82 8,857.34 20,000.00 44.2 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0 82-000-65-00-5836 BOOKS-ADULT 972.88 20,056.43 50,000.00 40.1 82-000-65-00-5837 BOOKS-JUVENILE 3,684.97 36,731.63 50,000.00 73.4 82-000-65-00-5838 BOOKS-AUDIO 328.90 7,485.57 30,000.00 24.9 82-000-65-00-5839 BOOKS-REFERENCE 1,366.50 22,258.23 35,000.00 63.5 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 728.91 3,529.02 40,000.00 8.8 B2-000-65-00-5841 MEMORIALS/GIFTS 1,584.34 4,240.76 2,000.00 212.0 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 13,672.73 40,000.00 34.1 82-000-65-00-5843 CD'S/MUSIC 13.99 2,573.37 15,000.00 17.1 82-000-65-00-5844 MEETING ROOM 0.00 50.00 1,000.00 5.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 12, 399.95 146,443.60 479,677.00 30.5 DEBT SERVICE 82-000-66-00-6012 20058 LIBRARY BOND 0.00 345,125.02 345,125.00 100.0 82-000-66-00-6014 2006 LIBRARY BOND 0.00 216,925.00 218,925.00 100.0 -------------------------------------------°_------------------------------------ TOTAL DEBT SERVICE 0.00 564,050.02 564,050.00 100.0 DATE: 04/07/2010 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 15:52:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 11 PERIODS ENDING MARCH 31, 2010 FISCAL FISCAL ACCOUNT MARCH YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 11590.61 15,876.40 22,000.00 72.1 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2, 807.15 30,948.06 55,000.00 56.2 TOTAL RETIREMENT 4,397.96 46,824.46 77,000.00 60.8 CAPITAL OUTLAY 82-000-75 00 7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 794.01 20,000.00 3.9 82-000-75-00-7003 AUTOMATION 7.20 21,358.41 40,000.00 53.3 82-000-75-00 7703 BUILDING EXPANSION 4,893.11 25,039.92 0.00 (100.0) ---------------------------_-----------------_---_------------------------------- TOTAL CAPITAL OUTLAY 4, 900.31 47,192.34 60,000.00 78.6 OTHER OPERATING EXPENSES 82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0 ---------------------------- TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: GENERAL 75,552.89 1,351,048.47 2,269,127.00 59.5 TOTAL FUND REVENUES 4,186.30 1,275,990.87 2,269,127.00 56.2 TOTAL FUND EXPENSES 75,552.89 1,351,048.47 2,269,127.00 59.5 FUND SURPLUS (DEFICIT) (71, 366.59) (75, 057.60) 0.00 100.0 ]DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:26:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AAREN AAREN PEST CONTROL 13874 03/15/10 01 MONTHLY PEST CONTROL 82-000-62-00 5407 04/12/10 75.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ALLVAC ALL VAC 13273 03/11/10 01 VACUUM REPAIR 82-000-62-00-5407 04/12/10 63.95 MAINTENANCE^BLDG/JANITORIA INVOICE TOTAL: 83.95 VENDOR TOTAL: 83.95 ATT AT&T 312289193603-0310 03/16/10 01 MONTHLY CHARGES 82-000 62 00-5436 04/12/10 261.76 TELEPHONE INVOICE TOTAL: 261.76 312ZB95841-0310 03/16/10 01 MONTHLY CHARGES 82-000 62-00-5436 04/12/10 347.48 TELEPHONE INVOICE TOTAL: 347.48 VENDOR TOTAL: 609.24 ATTDATA AT & T DATACOMM, INC 482-032803 03/04/10 01 DATA SERVICES 82-000 75-00-7703 04/12/10 2,584.63 BUILDING EXPANSION INVOICE TOTAL: 2,584.63 VENDOR TOTAL: 2,584.63 BAKTAY BAKER & TAYLOR 2024324296 02/23/10 01 BOOKS 82-000-65-00-5840 04/12/10 515.25 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 515.25 DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 2 TIME: OB:26:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------°-------------------------------------------------------------------------------------------------------------------------- BAKTAY BAKER & TAYLOR 2024333878 02/25/10 01 BOOKS 82-000-65-00-5840 04/12/10 723.17 BOOKS DEVELOPMENT FEE INVOICE TOTAL: 723.17 2024333936 02/24/10 01 BOOKS 82-000-65-00-5840 04/12/10 683.57 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 683.57 2024346534 02/26/10 01 BOOKS 82 000°65 00-5840 04/12/10 829.23 HOOKS-DEVELOPMENT FEE INVOICE TOTAL: 829.23 2024354011 02/26/10 01 BOOKS 82-000-65-00-5840 04/12/10 31.16 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 31.16 2024360727 03/03/10 01 BOOKS 82-000-65-00-5840 04/12/10 664.37 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 664.37 2024364007 03/08/10 01 BOOKS 82-000-65-00 5840 04/12/10 60.86 BOOKS DEVELOPMENT FEE INVOICE TOTAL: 60.86 2024380820 03/11/10 01 BOOKS 82-000-65-00-5840 04/12/10 426.48 BOOKS DEVELOPMENT FEE INVOICE TOTAL: 426.48 2024381251 03/11/10 01 BOOKS 82 000-65-00-5836 04/12/10 137.11 BOOKS-ADULT INVOICE TOTAL: 137.11 2024392677 03/10/10 01 BOOKS 82-000-65-00-5840 04/12/10 2,166.21 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 2, 166.21 HATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:26:36 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2024405397 03/12/10 01 BOOKS 82-000-65-00-5840 04/12/10 1,077.24 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 1,077.24 2024407200 03/12/10 01 BOOKS 82-000-65-00-5840 04/12/10 12.60 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 12.60 2024408053 03/12/10 01 BOOKS 82-000-65-00-5840 04/12/10 150.61 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 150.61 2024427222 03/19/10 01 BOOKS 82-000-65-00-5837 04/12/10 785.34 BOOKS-JUVENILE INVOICE TOTAL: 785.34 113386540 02/08/10 01 HOOKS 82-000 65-00-5838 04/12/10 44.99 HOOKS-AUDIO INVOICE TOTAL: 44.99 VENDOR TOTAL: 6,308.19 CAMBRIA CAMBRIA SALES COMPANY INC_ 29267 03/01/10 01 TOILET TISSUE, PAPER TOWEL, 82-000 65-00-5807 04/12/10 1,285.41 CUSTODIAL SUPPLIES 02 GARBAGE LINERS, VACUUM BAGS, ** COMMENT ** 03 BOWL CLEANER, WINDEX, GLOVES ** COMMENT ** INVOICE TOTAL: 1,285.41 29275 03/01/10 01 COPY PAPER 82 000 65-00-5807 04/12/10 191.20 CUSTODIAL SUPPLIES INVOICE TOTAL: 191.20 VENDOR TOTAL: 1,476.61 CANBLMEC CANNONBALL MECHANICAL CORP DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:26:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CANBLMEC CANNONBALL MECHANICAL CORP 21000 03/25/10 01 TEST AND CERTIFY FOUR DEVICES 82-000 62 00 5407 04/12/10 442.50 MAINTENANCE BLDG/OANITORIA INVOICE TOTAL: 442.50 VENDOR TOTAL: 442.50 COY CITY OF YORKVILLE 030310 03/03/10 01 REPAYMENT OF BOND FEES 82 000-65-00-5800 04/12/10 749.00 CONTINGENCIES 02 ORIGINALLY PAID BY THE CITY ON ** COMMENT ** 03 BEHALF OF THE LIBRARY ** COMMENT ** INVOICE TOTAL: 749.00 033110-LIB 03/31/10 01 MARCH HEALTH INSURANCE 82-000 50-00-5203 04/12/10 5,900.41 GROUP HEALTH INSURANCE 02 MARCH LIFE INSURANCE 82-000-50 00-5204 103.35 GROUP LIFE INSURANCE 03 MARCH DENTAL INSURANCE 62-000 50-00-5205 406.72 DENTAL & VISION ASSISTANCE 04 MARCH VISION INSURANCE 82-000 50-00-5205 59.05 DENTAL & VISION ASSISTANCE INVOICE TOTAL: 6,469.53 VENDOR TOTAL: 7,218.53 DEMCO DEMCO, INC. 3806205 02/26/10 01 POSTERS, DISPLAY FRAMES, EASEL 82-000-65-00-5802 04/12/10 375.73 OFFICE SUPPLIES INVOICE TOTAL: 375.73 3815496 03/09/10 01 PAPER TAPE, MEDIA POUCHES 82-000-65-00-5806 04/12/10 198.37 LIBRARY SUPPLIES INVOICE TOTAL: 198.37 VENDOR TOTAL: 574 .10 'DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:26:34 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ELLISON ELLISON EDUCATIONAL EQUIP 2567548 03/10/10 01 SURE CUT DIE LEAVES 82 000 65 00 5806 04/12/10 36.00 LIBRARY SUPPLIES INVOICE TOTAL: 36.00 VENDOR TOTAL: 36.00 FELTESR FELTES, RITA 030810 03/08/10 01 CRAFT SUPPLIES 82 000 65 00-5834 04/12/10 58.71 LIBRARY PROGRAMMING INVOICE TOTAL: 58.71 031110 03/11/10 01 BANDANAS 82-000-65-00.5834 04/12/10 13.20 LIBRARY PROGRAMMING INVOICE TOTAL: 13.20 031410 03/14/10 01 YARN, METAL RINGS, LEATHER 82-000 65 00-5834 04/12/10 53.51 LIBRARY PROGRAMMING 02 SUEDE, CARDS ** COMMENT ** INVOICE TOTAL: 53.51 031910 03/19/10 01 WORKSHOP REGISTRATION 62-000-64 00-5604 04/12/10 35.00 TRAINING & CONFERENCES INVOICE TOTAL: 35 ,00 032010 03/20/10 01 MILEAGE REIMBURSEMENT 82 000-65-00-5826 04/12/10 26.76 MILEAGE INVOICE TOTAL: 26.76 VENDOR TOTAL: 187.18 FORGET DEBORAH ZNANIECKI 16818 03/08/10 01 FRESH FUNERAL ARRANGEMENT 82-000 65 00 5841 04/12/10 50.00 MEMORIALS/GIFTS INVOICE TOTAL: 50.00 DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE. 6 TIME: 08:26:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FORGET DEBORAH ZNANIECKI 16929 03/08/10 01 FRESH FUNERAL VASE 82-000-65-00-5841 04/12/10 125.00 MEMORIALS/GIFTS INVOICE TOTAL: 125.00 VENDOR TOTAL: 175.00 GAYLORD GAYLORD BROTHERS 1396556 02/24/10 01 STOOL 82-000 62 00 5410 04/12/10 199.79 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 199.79 VENDOR TOTAL: 199.79 HUENELEC HUEN ELECTRIC, INC. 28935 03/25/10 01 SERVICE CALL TO GE ALLIANCE 82-000 62 00-5407 04/12/10 635.00 MAINTENANCE-BLDG/JANITORIA 02 SYSTEM ** COMMENT ** INVOICE TOTAL: 635.00 VENDOR TOTAL: 635.00 ILCENTRY ILLINOIS CENTURY NETWORK/ T1029632 03/15/10 01 COMMUNICATION CHARGES 82-000 75 00-7003 04/12/10 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 7.20 JEWEL JEWEL 012710-LIBR 01/27/10 01 PROGRAM SUPPLIES 82-000-65 00 5834 04/12/10 6.29 LIBRARY PROGRAMMING INVOICE TOTAL: 6.29 022410-LIBR 02/24/10 01 CUPS, HOT CHOCOLA'T'E, CUTLERY, 82 000 65 00-5834 04/12/10 42.77 LIBRARY PROGRAMMING DATE: 04106/10 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:26:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JEWEL JEWEL 022410-LIBR 02/24/10 02 BAGS ** COMMENT ** 04/12/10 INVOICE TOTAL: 42.77 VENDOR TOTAL: 49.06 MANTASSO MANTHEI & ASSOCIATES, LTD 2491 03/23/10 01 COMPUTER CLASS INSTRUCTION 82-000-62-00-5401 04/12/10 300.00 CONTRACT SERVICES INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 MIDABOOK MIDAMERICA BOOKS 181095A 02/10/10 01 BOOKS 82-000-65-00-5839 04/12/10 907.90 BOOKS-REFERENCE INVOICE TOTAL: 907.90 181362 02/11/10 01 BOOKS 82-000-65-00-5839 04/12/10 773.70 BOOKS REFERENCE INVOICE TOTAL: 773.70 181480A 02/16/10 01 BOOKS 82-000-65-00-5637 04/12/10 526.55 BOOKS JUVENILE INVOICE TOTAL: 526.55 VENDOR TOTAL: 2,208.15 MIDWTAPE MIDWEST TAPE 2128207 03/02/10 01 DVDS 82 000-65-00-5832 04/12/10 87.96 VIDEOS INVOICE TOTAL: B7.96 2128208 03/02/10 01 CDS 82-000-65-00-5843 04/12/10 24.98 CD'S/MUSIC INVOICE TOTAL: 24.98 DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: e TIME: 08:26:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------°_----------------------------------------------------------------------------_---------------------------------------- MIDWTAPE MIDWEST TAPE 2128209 03/02/10 01 AUDIO BOOKS 82-000-65-00 5838 04/12/10 142.96 BOOKS-AUDIO INVOICE TOTAL: 142.96 2134049 03/09/10 01 DVDS 82-OQO-65-00-5832 04/12/10 142.93 VIDEOS INVOICE TOTAL: 142.93 2134050 03/09/10 01 CDS 82 000=65 .00-5843 04/12/10 35.97 CD'S/MUSIC INVOICE TOTAL: 35.97 2134051 03/09/10 01 AUDIO BOOKS 82-000 65-00-5838 04/12/10 62.98 BOOKS-AUDIO INVOICE TOTAL: 62.98 2140968 03/16/10 01 DVDS 82-000 65 -00-5832 04/12/10 79.96 VIDEOS INVOICE TOTAL: 79.96 2140969 03/16/10 01 AUDIO BOOKS 82-000-65-00-5838 04/12/10 149.96 BOOKS AUDIO INVOICE TOTAL: 149.96 2147312 03/23/10 01 DVD 82-000-65-00-5832 04/12/10 21.99 VIDEOS INVOICE TOTAL: 21.99 2147313 03/23/10 01 CDS 82-000-65-00-5843 04/12/10 28.98 CD'S/MUSIC INVOICE TOTAL: 29.98 VENDOR TOTAL: 778.67 NICOR NICOR GAS DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:26:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 91-85-66-4012 8-0310 03/08110 01 902 GAME FARM ROAD 82-000-62-00-5435 04/12/10 2,405.77 ELECTRICITY INVOICE TOTAL: 2,405.77 VENDOR TOTAL: 2,405.77 OFFWORK OFFICE WORKS 170120 03/01/10 01 TONER 82-000-65-00-5802 04/12/10 1,536.87 OFFICE SUPPLIES INVOICE TOTAL: 1,536.87 170482 03/08/10 01 LABELS 62-000-65-00-5806 04/12/10 29.99 LIBRARY SUPPLIES INVOICE TOTAL: 29.99 171145 03/22/10 01 TONER 82-000-65-00.5806 04/12/10 862.95 LIBRARY SUPPLIES INVOICE TOTAL: 862.95 VENDOR TOTAL: 2,429.81 ORIENTAL ORIENTAL TRADING CO INC 637286335-01 03/22/10 01 CARROT SHAPED BAGS, SEED POTS, 82-000 65 00-5834 04/12/10 44.86 LIBRARY PROGRAMMING 02 JELLY BEANS ** COMMENT ** INVOICE TOTAL: 44.86 VENDOR TOTAL: 44.86 PFISTERM PFISTER, MICHAELEEN 030310 03/03/10 01 POSTAGE REIMBURSEMENT 82-000-65-00 5808 04/12/10 27.28 POSTAGE & SHIPPING INVOICE TOTAL: 27.28 031910 03/19/10 01 POSTAGE REIMBURSEMENT 62-000 65 00-5808 04/12/10 14.30 POSTAGE & SHIPPING INVOICE TOTAL: 14.30 VENDOR TOTAL: 41.58 DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 08:26:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ROSENPUB ROSEN PUBLISHING 488195 12/10/09 01 BOOKS 82-000-65-00-5837 04/12/10 778.05 BOOKS-JUVENILE INVOICE TOTAL: 778.05 496295 03/05/10 01 BOOK 82-000-65-00-5836 04/12/10 19.95 BOOKS-ADULT INVOICE TOTAL: 19.95 VENDOR TOTAL: 798.00 STERLIFP STERLING FIRE PROTECTION, LLC 100111 01/21/10 01 INSPECT AND TEST WET SYSTEM 82-000-62 00-5401 04/12/10 374.00 CONTRACT SERVICES INVOICE TOTAL: 374.00 VENDOR TOTAL: 374.00 SUBURBAN SUBURBAN CHICAGO NEWSPAPERS AD 021610-LIB 02/16/10 01 ANNUAL SUBSCRIPTION RENEWAL 82-000-64 00$603 04/12/10 195.00 SUBSCRIPTIONS INVOICE TOTAL: 195.00 VENDOR TOTAL: 195.00 THYSSEN THYSSENKRUPP ELEVATOR CORP 425233 03/01/10 01 ELEVATOR MAINTENANCE 82-000 62 00-5401 04/12/10 195.89 CONTRACT SERVICES INVOICE TOTAL: 195.89 VENDOR TOTAL: 195.89 VISA VISA 022410-CITY/LIBR 02/14/10 01 MONITOR, PROGRAM 82-000 75-00-7003 04/12/10 60.43 AUTOMATION INVOICE TOTAL: 60.43 DATE: 04/06/10 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 08:26:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 04/12/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT VISA VISA 032810-CITY/LIBR 03/23/10 01 SOUND CARD 82-000-75-00-7002 04/12/10 32.67 COMPUTER EQUIPMENT & SOFTW INVOICE TOTAL: 32.67 VENDOR TOTAL: 93.10 YOUNGM MARLYS J. YOUNG 020810 02/28/10 01 FEBRUARY 8TH MEETING MINUTES 82 000-62-00-5401 04/12/10 66.00 CONTRACT SERVICES INVOICE TOTAL: 66.00 VENDOR TOTAL: 66.00 TOTAL ALL INVOICES: 32,592.81 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF APRIL 12, 2010 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 *Money Market $403,707.43 $340,876.98 $220,279.20 $149,574.23 $73,063.63 $977,186.60 $946,655.14 $539,796.37 $497,353.85 $422,236.01 $334,633.66 Account Building Development $313,687.84 $118,436.37 $314,935.47 $314,485.54 $313,917.15 $320,661.45 $325,198.88 $324,936.32 $324,703.84 $325,708.10 $325,467.18 Fees Checking $23,574.81 $23,113.04 $22,86317 $22,869.13 $22,966.97 $23,099.23 $23,027.29 $27,026.17 $22,937.23 $23,449.83 $23,455.84 Account Library Expansion $33,805.63 $33,727.05 $30,58$.15 $30,594.22 $30,600.51 $28,026.98 $25,382.42 $14,756.19 $13,669.22 $13,671.64 $8,781.11 Project 2005 Month Total: $774,775.71 $516,153.44 $588,665.99 L$517,523.12 $440,548.26 $I,348,974.26 $1,320,263.73 $906,515.05 $858,664.14 $785,065.78 $692,337.79 $0.00 PAYROLL X DPAY $20,351.65 $20,525.61 $19,767.29 $21,013.79 $20,002.98 $20,643.27 $20,968.15 $19,696.67 $17,926,56 $20,605.30 $20,291.01 $21,464.24 PAY $20585.59 $21,278.29 $21,119.36 $20,603.27 $19,890.24 $21,078.75 $20,436.15 $22,458.92 $21,021,86 $21,701.09 $2I,377.20 3RD PAY $20,957.56 Month Total $40,937.24 $41,803.90 $40,866.65 1 $41,617.06 $39,893.22 $62,679.58 $41,404.30 $42,155.59 $38,948.42 $42,306.39 $41,668.21 1 $21,464.24 Sheetl Librarian's Report March Circulation Fiction 2274 6897 9171 Non-Fiction 2138 1500 3638 Audio Books 705 185 890 Audio Visual 1456 1271 Music CD's 401 Kits 38 38 Periodical 270 44 314 Sheet Music Reference Book 329 Dial-A-Story �- PALS - Books sent to other libraries 1272 505 1777 Total Circulation 8516 10 g 19395 Gain Over Previous Year 2559 Loss Over Previous Year PALS - Books sent to our library 1787 736 2523 Registration Adult Juvenile B9 Non-Resident Taxpayer 14 Non -Resident 7 Reciprocal TOTAL 90 Items Added Adults Children Books Fiction 107 Books Non-Fiction 285 X43 Audio Books 10 7 DVD's 23 10 Reference 5 1 Kits Sheet Music Periodical 100 21 Music CD 4 1 Total 534 289 823 Page 1 March Public Relations Articles--Photos -Kendall Country Record- Meetings,Workshops Staff Meeting Programs,Activities Number Attending Adult Programs Adult Book Discussion 12 2"d Thursday of each month Lunch Time Book Club 9 2"d Wednesday of each month Friends Meeting 6 Computer Classes 30 Everything French Children Programs High School Meeting(3 times) 23 Open Storytime 24 Toddler Time(4 times) 85 Reading Buddies(4 programs) 24 Patch Club 21 Read with Paws 15 Story Souvenirs Program 7 Home School Groups (2 ages) 16 After School Stories 7 Teen Movie Night 5 Circle Center 3th Grade Lunch Book Club 10 Boy Scout Tour 22 Patron Count 8,781 Volunteers Stacey Mott, Kendra Boone Teens Tori Stabil, Holly Glinski,Alyssa Heimbach, Margaret Labedz Meeting Room Library- 7 City-4 Rent-4 Gifts and Memorials $100.00 Memorial for Alice Corrigan from Friends of the Yorkville Public Library PUBLICNOTICE By action of the Yorkville Public Library Board of Trustees, the Library Board will meet on the second Monday of each month at 7:00 P.M. at the Library located at 902 Game Farm Road. Fiscal Year 201012010. May 10 June 14 July 12 August 9 September 13 October 11 November 8 December 13 January 10 February 14 March 14 April 11 PUBNOTIC PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library will be closed the following holidays for the fiscal year 2010 1 2010 2010 Mother's Day May 9 Sunday Memorial Day May 31 Monday Father's Day June 20 Sunday Independence Day July 4 Sunday Independence Day (observed) July 5 Monday Labor Day September 6 Monday Veteran's Day November 11 Thursday Thanksgiving Eve November 24 closing at 5:00 p.m. Thanksgiving November 25 Thursday Christmas Eve December 24 Friday Christmas Day December 25 Saturday New Year's Eve December 31 Friday 2011 New Year's Day January 1 Saturday Martin Luther King Day January 17 Monday Presidents Day February 21 Monday Good Friday April 22 Closing at 1:00 p.m. Easter April 24 Sunday PUBNOTIC CIP F o United City of Yorkville 800 Game Farm Road EST. -� � 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 o l ' �'' Fax: 630-553-7575 March 9, 2010 Dear Library Board and Director Pfister, As you are aware, the City has had to cut its budget in order to meet falling revenues. These budget cuts have meant that certain services available to residents have been cut. Fortunately, it does not appear that the Library is suffering from the same problems as the City, which is why I respectfully seek assistance from the Library Board. Our most recent audit shows that the Library has $488,103 in operating funds and 5310,959 in capital funds available for use. This represents a 37% fund balance, which is much higher than the City's fund balance, which is approaching 0%. The City has a policy that the general fund must be between 15% and 25%, so you can see our cause for concern, especially considering the state is months behind on providing the City with its share of state tax revenues. Accordingly, and with great reluctance, I ask that the Library Board consider offsetting the City's subsidy of financial, accounting, and maintenance services to the Library. I have estimated the cost of our subsidy to the Library Board for payroll processing, budgeting, accounting, snow removal and landscaping at $$35,000 per year. Considering that we are shorthanded in our Finance Department and we have not been able to replace personnel who have left, this assistance would allow us to hire a new position within the Finance Department. The City would be very appreciative if you could assist us in these tough economic times. This assistance would allow us to continue to offer payroll processing, budgeting and accounting functions. If you had to hire someone to complete this work for the Iibrary, your cost to replace these services may be higher or require more time in coordination between the Library staff and Finance Department. 1 greatly appreciate the Library Board's vote on the 2009 property tax rate for the Library. That tax rate approval will help the City through the next fiscal year. Unfortunately, the economic crisis has continued and we now ask you for further assistance. Sincerely, V vo,i,B4 Valerie Burd Mayor