Library Board Packet 2010 07-12-10 Agenda
Yorkville Public Library
Board of Trustees
Monday, July 12, 2010
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Building Update
District Fact Finding
Trustee Direction to Continue Planning
for Library District
13. New Business Elections of Officers
Resolution of Authorization to Close Old
Second Bank Checking Account No.
624160
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint Iodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
15. Adjournment
Yorkville Public Library
Board of Trustees
Monday, June 14, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder. Ms. Gryder noted
that this date was Flag Day and she asked all attendees to join her in the Pledge of
Allegiance,
Roll Call: Gambro-yes, Gaebler-yes, Allen-yes, LaChance-yes,Gryder-yes, Frisch-yes,
Lindblom-yes, Johnson-yes, Wilkinson-yes. Quorum established
President Gryder read a quote from Longfellow and said that it captured how she felt
about the Library.
She asked all those present to identify themselves.
Reco"ition of Visitors
Michelle Pfister-Library Director, Tony Scott-Kendall County Record, Judy Somerlot,
Mayor Valerie Burd,Alderman Rose Spears, Alderman Robyn Sutcliff, Alderman
George Gilson,Tom Lindblom,Jeffrey Grezlik,Carly Seibel, Cathy Grezlik,Judy
Gilmour, Tom Gilmour, Scott Gryder, Matt Prochaska, Michael O'Connell,Marilyn
Vorderer, Russ Walter,Rose Walter, Roger Ritzman-Library Attorney, Gary Frisch,
Chuck Stucliff, Casey Sutcliff, Cedric Ferguson, Steve Lord-Beacon News
On a personal note, Ms. Gryder announced the birth of her granddaughter on May 12.
Amendments to the Agenda-None
Minutes—May 10, 2010
Ms. Johnson noted a correction on page 3 and then made a motion to approve the minutes
as amended. Marianne Wilkinson seconded the motion and it was approved on a voice
vote.
Correspondence—
Michalle Pfister said a letter had been received from the Illinois Department of Labor that
stated no hazards had been found following a recent library inspection. A thank you was
received from a Yorkville teacher who recently started a lunchtime book club. It thanked
the staff for their time.
• 1
Public Comment— Judy Somerlot thanked President Gryder for her unselfish work and
service to the Library. She described Ms. Gryder as professional and dedicated in all of
her dealings with local government and the residents. Ms. Somerlot also thanked the
Board for allowing her to serve on the Fact-Finding Committee and she urged the Board
to move forward with forming a District Library.
In other public comment, Alderman Sutcliif read a statement regarding a Letter to the
Editor in the Kendall County Record. Resident Mike O'Connell expressed his opinion
about the Library District. Mayor Burd then also read a statement and commended Ms.
Gryder for her 10 years of service. She also responded to recent Letters to the Editor.
Staff Comment--none
Report of the Treasurer
Financial Statement
Detailed Revenue&Expense Report—Highlights
1. Some development fees were received for building and book funds
2. $1500 received for subscription cards
3. $1000 in library fines
4. Zeros are shown in expenditures due to being a month behind
5. Total expenditures are$45,275.26
Detailed Bill List-Highlights
1. Switched from AT&T to Call One,2 T-1 lines still with AT&T
2. Aurora Tri State invoice for annual inspection
3. Page 2, Aurora Window Cleaning washed Library windows &cleaned eaves
4. Page 3,2 bond payments made in amount of$190,462.51
S. Page 4, Castle Insurance invoices are for bonding for Board and Library Director
6. Page 5, Invoice for Ebsco for$3532.13 is for annual magazine subscriptions
7. Page 6, Highsmith is for display case donated by Jr. Women's Club and placed in
teen section
8. Page 6, invoice for Jet Sealcoating--contingency and Building Expansion Funds
to be used
9. Page 7, $3,945 paid to Job's Landscaping for groundswork
10. Page 10 & 11, reimbursement to Library Director for summer reading program/in-
service lunch
11. $78 for service on AED unit
Payment of Bills
Ms. Johnson made a motion to pay invoices in the amount of$1,651.29 for `09/'10 and
$227, 654.71 for'10/11 and payroll in the amount of$44,152.26.
Roll call vote: Gaebler-yes,Allen-yes, LaChance-yes, Gryder-yes, Frisch-yes,
Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes. Unanimous approval.
2
Report of the Library Director
Statistics
Ms. Pfister gave a report on the statistics for the past month and also made the following
comments:
1. 29 staff members attended in-service day, activities of that day were noted
2. Summer reading program off to good start
3. Discussed the home school program and their collection of toys for needy family
4. Brick program is still available
5. 4`h of July was discussed since official day to celebrate will be Saturday/effect on
Public Notice and schedule for Library. Official holiday for Library was
considered and Library will close on Sunday and Monday.
6. Discussed landscaping and some drainage issues in parking lot. Installation of a
drain was suggested along with brick where water collects.
President Gryder welcomed new Trustee Bob Allen to the Library Board. Liaison Joe
Plocher also noted that he is now finished with classes which were held on the same night
as the Library meetings.
Unfinished Business
Building Update—no report
District Fact Finding
Barb Johnson updated the Board regarding a Library District formation. The committee
prepared a sample revenue report and expense sheet after examining all revenue received
vs. budgeted revenue.
She also talked about the $600,000 carryover that has been discussed at previous
meetings and said it should be thought of as a savings account. The proposed expenses
were also discussed and based on that information,the proposed budget would be in a
deficit.
Ms. Johnson also discussed outsourcing. A trial balance was put together by Harvest
Financial using actual bills paid. There was also an estimate of what it would cost if
Harvest Financial handled the Library's finances. A representative would also attend
Board meetings.
Another item to consider is "risk management" which includes liability insurance,
bonding, workman's comp, etc. The maximum cost for all insurance would be$28,800
per year.
Ms. Johnson also briefly compared the situation of the Sugar Grove Library with that of
Yorkville. Sugar Grove is different since they had 2 separate issues: bonds for the
building and operating expenses. The bonds passed while the operating expenses did not.
Russ Walter said that he spoke with the Newark Library and said they were formed as a
corporate district and are not bound by IMRF. Gary Frisch asked about health insurance
for employees if the Library goes District.
3
Motion
At this point in the meeting,Ms. Johnson made a motion: 1)the Board should establish
becoming a District Library as a long term goal; 2) the Board should begin budgeting
towards financial independence from the City to meet that goal. Gail Gaebler seconded
this motion.
Discussion
Bob Allen stated that this was an important motion and was concerned that the public
should be informed prior to this to attend the meeting. He suggested tabling the motion
until the Board could publicize this information. However, other Board members said it
had been discussed at length at previous meetings.
Trustee Zach Frisch suggested that due to the magnitude of this matter, the Board should
postpone a decision until the newly appointed Library Board member assumed his
position. Ms. Johnson said she was only looking for guidance from the Board if they
wish to pursue being a District. Gary Frisch said, that part of the motion, it would be
helpful for the meeting attendees to know the reasons why the Board wishes to go
District. Ms. Johnson replied that the Library would become independent as a District
and it would be advantageous to people in the District. She added that all surrounding
libraries are District.
There was a brief discussion of the proposed budget and Mr. Allen noted there would be
approximately a$1 million deficit.
It was stressed that there is no timeline to make a decision. Some Fact Finding
committee members said they would be willing to present their findings again,however,
they felt all has been said. Mr. Allen wanted to be careful to not make a hasty decision
and to be able to show a tax savings to taxpayers. Ms. Gaebler said the State is saying
they would like libraries to become district to serve all people.
Ms. Gaebler posed the question as to how the Board would decrease expenses.
Suggestions were to increase fines and raise subscription cards and it was noted that the
biggest expense is the books and videos. Ms. LaChance added that the deficit needs to be
addressed at this time and not wait to become a District.
After this discussion, Ms. Johnson moved to table her previous motion and move it to the
next meeting or the month after. Bob Allen seconded the motion and it was approved on
a voice vote.
In further discussion,Russ Walter suggested placing a question on the November ballot
to ask the public's opinion of a Library District. The general feeling was that people
would not understand the question.
4
City Funding Request
It was noted that the City Council had voted against the$40,000 request for services
provided to the Library by the City.
New Business
Nomination of Officers
President Gryder asked for nominations of new officers and said a vote would be taken in
July. The nominees are:
President: Beth Gambro
Vice President: Barb Johnson
Secretary: Carol LaChance
Treasurer -Sandy Lindblom
Zach Frisch made a motion to accept the slate of nominations and Gail Gaebler seconded
the motion. Motion approved on a voice vote
State Report
Michelle reported the State report is complete and a copy is at the Library. She also
compiled a flier with 2009-2010 statistics and a copy will be given to the City Council.
Additional Business
Library Roger Rittman was then recognized and Board members directed questions to
him. Gail Gaebler asked if the Library levy is to be different and not affected by the City.
He replied that the City should levy the amount determined by the Board. If the Library
was a District,the levy would be determined by the County Clerk. She also asked how a
tax cap affects a Library District.
Judy Somerlot asked for clarity on the role of the Library Board and the City and who is
responsible to whom. Mr.Ritzman replied that the Library Board is appointed by the
Mayor, but the Library operates not as a department of the City,rather under a separate
set of statutes in the Library Act. The Board must comply with the Local Library Act. In
another question, it was noted that the Library Board is accountable to the residents.
At this time, President Gryder acknowledged Marilyn Vorderer who was a former
Trustee and recognized her for her work on the Board.
To end the meeting,President Gryder read a statement that stressed the importance of a
public library. She expressed her pleasure at having served on the Library Board.
Adiournment
There was no further business and the meeting was 4ourned at 8:32pm.
Minutes respectfully submitted by
Marlys Young
5
DATE: 07/04/2010 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:44:13 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 2 PERIODS ENDING JUNE 30, 2010
FISCAL FISCAL I
ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
---------------------------------------------------------------------------- -------------------------------------------------------
GENERAL
REVENUES
TAXES
82 000-40-00-3992 LIBRARY BOND PROP. TAX 46,202.10 46,202.10 605,9254.00 7.6
82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0
82 000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0
82 000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0
82 000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 49,561.68 49,561.68 650,000.00 7.6
82-000-40-00-4010 PERSONAL PROPERTY TAX 646.74 1,569.75 5,000.00 31.3
------ ---------------------_-----------_------------
TOTAL TAXES 96,410.52 97,333.53 2,059,985.00 4.7
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 2,125.00 20,000.00 10.6
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 2,125.00 20,000.00 10.6
82-000-42-00-4260 COPY FEES 260.05 511.55 3,000.00 17.0
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,204.00 2,706.00 15,000.00 18.0
82-000-42-00-4287 LIBRARY BLDG RENTAL 90.00 360.00 11000.00 36.0
--------------------------------------------.------
TOTAL CHARGES FOR SERVICES 1,554.05 7,827.55 59,000.00 13 .2
FINES
82-000-43-00-4330 LIBRARY FINES 1,314.90 2,367.86 91000.00 26.3
----------------------------------------------------
TOTAL FINES 1,314.90 2,367.86 9,000.00 26.3
MISCELLANEOUS
82-000 44-00 4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0
82-000 44-00 4432 SALE OF BOOKS 45.00 159.00 500.00 31.8
82-000 44-00 4450 MEMORIALS 556.00 646.00 3,000.00 21.5
------------------------------------------------
TOTAL MISCELLANEOUS 601.00 805.00 3,500.00 23.0
INTERGOVERNMENTAL
82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 17,500.00 0.0
---------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 0 00 17,500.00 0.0
DATE: 07/08/2010 UNITED CITY OF YORKVILLE PAGE: 2
TIME; 09:44;13 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 2 PERIODS ENDING JUNE 30, 201D
FISCAL FISCAL
ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
--------------------------------------------------_---------------------------------------------------------------------------------
GENERAL
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 117.54 10,000.00 1.1
TOTAL INTEREST 0.00 117.54 10,000.00 1.1
TOTAL REVENUES: GENERAL 99,880.47 108,451.48 2,158,985.00 5.0
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 37,589.76 77,127.90 650,000.00 11.8
82-000-50-00-5203 GROUP HEALTH INSURANCE 7,034.94 7,034.94 70,000.00 10.0
82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 103.35 2,000.00 5.1
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 513.27 6,000.00 8.5
---------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 45,241.32 64,779.46 728,000.00 11.6
PROFESSIONAL SERVICES
82-000-61 00-5322 BONDING 11839.00 1,839.00 5,000.00 36.7
82-000-61 00-5323 ATTORNEY 0.00 0.00 10,000.00 0.0
------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 1,839.00 1,839.00 15,000.00 12.2
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 5,017.71 5,017.71 40,000.00 12.5
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 1,566. 92 1,566.92 30,000.00 5.2
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0. 00 0.00 20,000.00 0-0
82 000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 15,000.00 O.D
82 ,000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0
82-000-62-00-5436 TELEPHONE 683.17 683.17 8,000.00 8.5
82-000-62-00-5437 NICOR GAS 0.00 0.00 40,000.00 0.0
82-000.62-00-5438 DATABASE 0.00 0.00 15,000.00 0.0
TOTAL CONTRACTUAL SERVICES 7,267.80 7,267.80 176,000.00 4.1
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 3,673.13 4,471.13 15,000.00 29.8
DATE: 07/08/2010 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:44: 13 DETAILED REVENUE 6 EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 2 PERIODS ENDING JUNE 30, 2010
FISCAL FISCAL
ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82-000 64 00 5604 TRAINING & CONFERENCES 330 39 330.39 51000.00 6.6
B2-000 64-00-5607 PUBLIC RELATIONS 0 00 0.00 2,000.00 0.0
B2-000 64 00-5616 EMPLOYEE RECOGNITION 0 00 0.00 4,000.00 0.0
TOTAL PROFESSIONAL DEVELOPMENT 4,003.52 4,601.52 26,000.00 18.4
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 403.98 403-98 194,561.00 0.2
82-000-65-00-5802 OFFICE SUPPLIES B22.46 822.46 15,000.00 5.4
82-000-65-00-5806 LIBRARY SUPPLIES 0.00 0.00 151000.00 0.0
82-000-65-00-5807 CUSTODIAL SUPPLIES 850.52 850.52 20, 000.00 4.2
82. 000-65-00-5808 POSTAGE & SHIPPING 47.14 47.14 2,500-00 1.8
82 000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 2,000.00 0.0
82-000-65-00-5826 MILEAGE 0.00 0.00 1,000.00 0.0
82, 000-65-00-5B32 VIDEOS 813.87 813.87 25,000.00 3.2
82-000-65-00-5834 LIBRARY PROGRAMMING 1,175.25 1,500.25 20,000.00 7.5
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 1,634.80 1,634.80 50,000.00 3.2
82-000-65-00-5837 BOOKS-JUVENILE 3,808 55 3,808.55 50,000.00 7.6
82 000-65-00-5838 BOOKS-AUDIO 842 64 842.64 30,000.00 2.8
62 000-65-00-5839 BOOKS-REFERENCE 0 00 0.00 35,000.00 0.0
82 000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 0.00 20,000.00 0.0
82-000-65-00-5841 MEMORIALS/GIFTS 752. 41 752.41 3,000.00 25.0
82 000-65-00-5842 BLDG-DEVELOPMENT FEES 0-00 0.00 20,000.00 0.0
82-000-65-00-5843 CD'S/MUSIC 71.95 71.95 15,000.00 0.4
82--000-65-00-5844 MEETING ROOM 0.00 0.00 1,000.00 0.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 11,223.57 11,548.57 471,061.00 2.4
DEBT SERVICE
82-000-66-00-6012 2005B LIBRARY BOND 159,562-51 159, 562.51 394,125.00 40.4
82-000-66-00-6014 2006 LIBRARY BOND 30, 900.00 30, 900.00 211,800.00 14.5
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE 190,462.51 190,462.51 605,925.00 31.4
DATE: 07/08/2010 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:44:13 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 2 PERIODS ENDING JUNE 30, 2010
FISCAL FISCAL
ACCOUNT JUNE YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------
GENERAL
RETxREMENT
B2-000-72-00-6500 IMRF PARTICPANTS 1,647.30 3,287.30 22, 000.00 14.9
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,825.03 51799.15 55,000.00 10.5
TOTAL RETIREMENT 4,472.33 9,086.45 77,000.00 11.B
CAPxTAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 0.00 20,000.00 0.0
82-000-75-00-7003 AUTOMATION 7.20 7.20 40,000.00 0.0
82-000-75-00-7703 BUILDING EXPANSION 61199-55 61199.55 0.00 (100.0)
TOTAL CAPITAL OUTLAY 6,206.75 6,206.75 60, 000.00 10.3
OTHER OPERATING EXPENSES
82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0
TOTAL EXPENSES: GENERAL 270,716.80 315,992.06 2,158,986.00 14 .6
TOTAL FUND REVENUES 99,880.47 108,451-48 2, 158, 985.00 5.0
TOTAL FUND EXPENSES 270,716.80 315,992.06 2,158,986.00 14.6
FUND SURPLUS (DEFICIT) (170,836.33) (207,540.58) (1-00) 4058.0
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 15:34:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
14317 06/14/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 07/12/10 75.00
CONTRACT SERVICES
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
ATT AT&T
312ZB91936 0610 06/16/10 01 MONTHLY CHARGES 82-000-62-00-5436 07/12/10 261.76
TELEPHONE
INVOICE TOTAL: 261.76
312ZO95841-0610 06/16/10 01 MONTHLY CHARGES 82-000 62-00-5436 07/12/10 355.60
TELEPHONE
INVOICE TOTAL: 355.60
VENDOR TOTAL: 617.36
ATTLONG AT&T LONG DISTANCE
8269321360-OSIOLIS 06/14/10 01 MAY LONG DISTANCE 82-000-62-00-5436 07/12/10 11.27
TELEPHONE
INVOICE TOTAL: 11.27
VENDOR TOTAL: 11.27
BAKTAY BAKER & TAYLOR
2024681212 06/01/10 01 BOOKS 82-000-65-00-5837 07/12/10 649.90
BOOKS-JUVENILE
INVOICE TOTAL: 649.90
2024684715 05/27/10 01 BOOKS 82-000-65-00-5639 07/12/10 426.65
BOOKS REFERENCE
INVOICE TOTAL: 426.65
2024692144 06/03/10 01 BOOKS 82 GOO 65-00-5836 07/12/10 93.54
BOOKS-ADULT
INVOICE TOTAL: 93.54
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 15:34:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
2024699580 06/07/10 01 BOOKS 82-000-65-00-5B36 07/12/10 2,655.96
BOOKS-ADULT
INVOICE TOTAL: 2,655.96
2024704765 06/OB/10 01 BOOKS 62-000-65-00-5840 07/12/10 525.01
BOOKS DEVELOPMENT FEE
INVOICE TOTAL: 525.01
2024707565 06/OB/10 01 BOOKS 82 000 .65-00-5840 07/12/10 231.11
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 231.11
2024711182 06108110 01 BOOKS 82-000-65-00-5840 07/12/10 333.85
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 333.85
2024713000 06/08/10 01 BOOKS 82-000-65-00-5840 07/12/10 391.24
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 391.24
2024714808 06/04/10 01 BOOKS 82-000-65-00-5837 07/12/10 78.35
BOOKS-JUVENILE
INVOICE TOTAL: 78.35
2024721726 06/13/10 01 BOOKS 82-000 65-00-5840 07/12/10 924.07
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 924.07
2024738814 06/10/10 01 BOOKS 82-000 65 00-5637 07/12/10 210.28
BOOKS-JUVENILE
INVOICE TOTAL: 210.28
2024738886 06/16/10 01 BOOKS B2-000-65-00-5840 07/12/10 1,078.31
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL; 1,078.31
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 15:34:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
2024740841 06/16/10 01 BOOKS 82-000-65-00-5839 07/12/10 527.32
BOOKS-REFERENCE
INVOICE TOTAL: 527.32
2024749003 06/18/10 01 BOOKS 82-000-65-00-5837 07/12/10 918.48
BOOKS-JUVENILE
INVOICE TOTAL: 916.48
2024763484 06/18/10 01 BOOKS 82-000-65-00-5840 07/12/10 113.76
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 113.76
2024770296 06/24/10 01 BOOKS 82-000-65-00-5837 07/12/10 1,234.36
BOOKS-JUVENILE
INVOICE TOTAL: 1,234.36
2024774954 06/24/10 01 BOOKS 82-000-65-00-5837 07/12/10 394.52
BOOKS JUVENILE
INVOICE TOTAL: 394.52
2024789488 06/28/10 01 BOOKS 82-000-65-00-5836 07/12/10 82.39
BOOKS-ADULT
INVOICE TOTAL: 82.39
VENDOR TOTAL: 10,869.10
BOOKPAG£ BOOKPAGE
RC30252 06/21/10 01 SUBSCRIPTION RENEWAL 82-000-64-00-5603 07/12/10 432.00
SUBSCRIPTIONS
INVOICE TOTAL: 432.00
VENDOR TOTAL: 432.00
CALLONE CALL ONE
1010-7980-000-0610L 06/15/10 01 MAY PHONE SERVICE B2 000-62-00-5436 07/12/10 64.79
TELEPHONE
INVOICE TOTAL: 64.79
VENDOR TOTAL: 64.79
DATE: 07/06/10 UNITED CITY OF YORKVILL,E PAGE: 4
TIME: 15:34:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CAMBRIA CAMBRIA SALES COMPANY INC.
29716 05/20/10 01 TOILET TISSUE, PAPER TOWEL, 82-000-62-00-5407 07/12/10 692.85
MAINTENANCE-BLDG/JANITORIA
02 GARBAGE HAGS, WINDEX, BOWL ** COMMENT **
03 CLEANER, BOWL MOP, ENDUST ** COMMENT **
INVOICE TOTAL: 692.85
29810 46/15/10 01 COPY PAPER, CLOROX WIPES, 82 000-65-00-5806 07/12/10 216.10
LIBRARY SUPPLIES
02 PAPER TOWEL ** COMMENT **
INVOICE TOTAL: 216.10
VENDOR TOTAL: 908.95
CDWG CDW GOVERNMENT INC.
SVV2828 06/04/10 01 LIBRARY REPLACEMENT PCS 82-000-75-00 7002 07/12/10 2,820.23
COMPUTER EQUIPMENT & SOFTW
INVOICE TOTAL: 2,820.23
VENDOR TOTAL: 2,820.23
COY CITY OF YORKVILLE
063010 LIB 06/30/10 01 JUNE HEALTH INSURANCE 82-000 50 00 5203 07/12/10 7,034.94
GROUP HEALTH INSURANCE
02 JUNE LIFE INSURANCE 82 000-50-00-5204 103.35
GROUP LIFE INSURANCE
03 JUNE DENTAL INSURANCE 82 000 50 00-5205 454.22
DENTAL & VISION ASSISTANCE
04 JUNE VISION INSURANCE 82 000 50-00-5205 59.05
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 7,651.56
VENDOR TOTAL: 7,651.56
DEMCO DEMCO, INC.
3697562 06/11/10 01 FRAMES, PAPER TAPE, BOOK TAPE, 62-000-65-00-5802 07/12/10 289.66
OFFICE SUPPLIES
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 15:34:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
DEMCO DEMCO, INC.
3897562 06/11/10 02 SPINE LABELS COMMENT 07/12/10
INVOICE TOTAL: 289.86
3904452 06/21/10 01 3 POCKET LITERATURE HOLDERS 82-000-65-00-5802 07/12/10 57.41
OFFICE SUPPLIES
INVOICE TOTAL: 57.41
VENDOR TOTAL: 347.27
FELTESR FELTES, RITA
061410 06/14/10 01 MILEAGE REIMBURSEMENT 82-000-65-00-5826 07/12/10 50.00
MILEAGE
INVOICE TOTAL: 50.00
VENDOR TOTAL: 50.00
FVTRADIN FOX VALLEY TRADING COMPANY
13004 06/21/10 01 SUMMER READING SUPPLIES 62-000-65-00-5834 07/12/:10 24.00
LIBRARY PROGRAMMING
INVOICE TOTAL: 24.00
VENDOR TOTAL: 24.00
GAYLORD GAYLORD BROTHERS
1437039 06/11/10 01 SUGGESTION CARDS 82-000 65-00-5602 07/12/10 13.31
OFFICE SUPPLIES
INVOICE TOTAL: 13.31
VENDOR TOTAL: 13.31
HUENELEC HUEN ELECTRIC, INC.
28988 06116110 01 INSTALLED NEW PC BOARD IN 62-000-65-00-5842 07/12/10 3,450.00
BLDG-DEVELOPMENT FEES
02 SECURITY PANEL, REPLACED 2 ** COMMENT **
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 15:34:43 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HUENELEC HUEN ELECTRIC, INC.
28988 06/16/10 03 CAMERA'S ** COMMENT ** 07/12/10
INVOICE TOTAL: 3,450.00
VENDOR TOTAL: 3,450.00
ILCENTRY ILLINOIS CENTURY NETWORK/
T1042274 06/25/10 01 COMMUNICATION CHARGES 82 000 75 00-7003 07/12/10 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
IWANSKIS SHARYL IWANSKI
063010 06/30/10 01 ;TUNE HOME DELIVERY MILEAGE 82 000 65-00-5826 07/12/10 9.90
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 9.90
VENDOR TOTAL: 9.90
JEWEL NEWEL
060410 06/04110 01 POP, AUTOGRAPH DOGS, FLOWERS 82-000-65 00 5834 07/12/10 55.30
LIBRARY PROGRAMMING
INVOICE TOTAL: 55.30
061110 06/11/10 01 CUPS, POP, NAPKINS, PLASTIC 82-000-65-00 .5834 07/12/10 68.46
LIBRARY PROGRAMMING
02 WRAP, STICK FLAGS ** COMMENT **
INVOICE TOTAL: 68.46
061110A 06/11/10 01 PRIZES FOR SUMMER READING 82 000 65-00-5834 07/12/10 35.93
LIBRARY PROGRAMMING
02 PROGRAM ** COMMENT **
INVOICE TOTAL: 35.93
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 15:34:43 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
JEWEL JEWEL
062810-LIB 06/28/10 01 STORYTIME SUPPLIES 82-000-65-00-5834 07/12/10 16.14
LIBRARY PROGRAMMING
INVOICE TOTAL: 16.14
VENDOR TOTAL: 175.83
JOBSLAND JOB'S LANDSCAPING INC.
060810 06/08/10 01 SUPPLY AND INSTALL MULCH, 82 000-62-00-5401 07/12/10 472.00
CONTRACT SERVICES
02 FLOWERS ** COMMENT **
INVOICE TOTAL: 472.00
062810 06/28/10 01 JUNE GRASS CUTTING & 82 .000 62-00-5401 07/12/10 560.00
CONTRACT SERVICES
02 MAINTENANCE ** COMMENT **
INVOICE TOTAL: 560.00
070210 07/02/10 01 REMOVAL OF DAMAGED ASH TREE 82-000-65-00-5800 07/12/10 525.00
CONTINGENCIES
INVOICE TOTAL: 525.00
VENDOR TOTAL: 11557.00
KENPRINT ANNETTE M. POWELL
17776 06/18/10 01 LETTERHEAD 82-000-65-00-5810 07/12/10 130.00
PUBLISHING & ADVERTISING
INVOICE TOTAL: 130.00
VENDOR TOTAL: 130.00
MANTASSO MANTHEI & ASSOCIATES, LTD
2495 06/11/10 01 INTRO TO GENEALOGY COMPUTER 82-000-6200.5401 07/12/10 75.00
CONTRACT SERVICES
02 CLASS INSTRUCTION ** COMMENT **
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 15:34:43 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
3643 06/14/10 01 VACUUM FILTERS, SOFTSOAP 82-000-65-00-5807 07/12/10 108.69
CUSTODIAL SUPPLIES
INVOICE TOTAL: 108.69
787 06/03/10 01 SCREWS, WASHERS, HOOKS, 82 000 62-00-5407 07/12/10 12.07
MAINTENANCE-BLDG/JANITORIA
02 ELECTRICAL TAPE ** COMMENT **
INVOICE TOTAL: 12.07
VENDOR TOTAL: 120.76
MIDWTAPE MIDWEST TAPE
2206855 06/01/10 01 DVDS 82-000-65-00-5832 07/12/10 115.94
VIDEOS
INVOICE TOTAL: 115.94
2215557 06/10/10 01 DVDS 82-000-65-00-5832 07/12/10 141.93
VIDEOS
INVOICE TOTAL: 141.93
2215558 06/10/10 01 CDs 82-000-65-00-5843 07/12/10 153.90
CD`S/MUSIC
INVOICE TOTAL: 153.90
2215559 06/10/10 01 AUDIO BOOKS 82=000-65-00-5838 07/12/10 150.95
BOOKS-AUDIO
INVOICE TOTAL: 150.95
2221944 06/17/10 01 DVDS 82-000-65 00-5832 07/12/10 128.43
VIDEOS
INVOICE TOTAL: 128.43
2221945 06/17/10 01 CDs 82 000°65-00-5843 07/12/10 100.92
CD's/MUSIC
INVOICE TOTAL: 100.92
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 15:34:43 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2221946 06/17/10 01 AUDIO BOOKS 82-000-65-00-5838 07/12/10 69.98
BOOKS-AUDIO
INVOICE TOTAL: 69.98
2228439 06/24/10 01 DVDS 82-000-65-00, 5832 07/12/10 97.95
VIDEOS
INVOICE TOTAL: 97.95
2226440 06/24/10 01 CDS 82-000 65-00-5843 07/12/10 80.94
CD'S/MUSIC
INVOICE TOTAL: 80.94
2229751 06/26/10 01 DVDS 82-000-65-00-5832 07/12/10 22.99
VIDEOS
INVOICE TOTAL: 22.99
VENDOR TOTAL: 1,063.93
NICOR NICOR GAS
91-85-68-4012 8-0610 06/08/10 01 MONTHLY SERVICE 82-000-62-00-5437 07/12/10 471.80
NICOR GAS
INVOICE TOTAL: 471.60
VENDOR TOTAL: 471.80
OFFWORK OFFICE WORKS
175267 06/29/10 01 BUSINESS CARDS, PHOTO BOOK, 62°000-65-00-5802 07/12/10 252.23
OFFICE SUPPLIES
02 HIGHLIGHTERS, SUMMER FUN PACKS ** COMMENT **
INVOICE TOTAL: 252.23
175306 06/30/10 01 LASER CARDS 82-000-65-00-5602 07/12/10 -155.88
OFFICE SUPPLIES
INVOICE TOTAL: -155.68
VENDOR TOTAL: 96.35
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 15:34:43 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE #E INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ORIENTAL ORIENTAL TRADING CO INC
638722877-01 06/09/10 01 CARDBOARD SHIELDS, DESIGN YOUR 82-000-65-00-5834 07/12/10 223.74
LIBRARY PROGRAMMING
02 OWN CROWNS, STICKERS, ** COMMENT **
03 UNFINISHED WOOD FIGURES, ** COMMENT �*
04 INFLATABLE DUCK POOL, BEAN ** COMMENT **
05 BAGS, PRINCESS HATS ** COMMENT **
INVOICE TOTAL: 223.74
VENDOR TOTAL: 223.74
PFISTERM PFISTER, MICHAELEEN
062510 06/25/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 07/12/10 4.89
POSTAGE & SHIPPING
INVOICE TOTAL: 4.89
26167 06/03/10 01 ENGRAVING SERVICES 62-000-65-00-5600 07/12/10 6.00
CONTINGENCIES
INVOICE TOTAL: 6.00
VENDOR TOTAL: 10.89
PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
13293 06111110 01 PRAIRIE CAT USER GROUP MEAL 82-000 64-00 5604 07/12/10 13.00
TRAINING & CONFERENCES
02 CHARGE COMMENT �*
INVOICE TOTAL: 13.00
VENDOR TOTAL: 13.00
TARGET TARGET BANK
061010 06/10/10 01 STICKERS, PENS, GLUE, INDEX 82-000-65-00-5802 07/12/10 67.73
OFFICE SUPPLIES
02 DIVIDERS, LABELS, TABS ** COMMENT **
INVOICE TOTAL: 67.73
DATE: 07/06/10 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 15:34:43 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 07/12/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.Q. # DUE DATE ITEM AMT
TARGET TARGET BANK
061610 06116110 01 FOURTH OF JULY DECORATIONS 82-000-65-00-5834 07/12/10 22.94
LIBRARY PROGRAMMING
INVOICE TOTAL: 22.94
VENDOR TOTAL: 90.67
THOMWEST THOMPSON WEST
820756496 06/04/10 01 BOOK 82-000-65-00-5839 07/12/10 73.00
BOOKS-REFERENCE
INVOICE TOTAL: 73.00
VENDOR TOTAL: 73.00
THYSSEN THYSSENKRUPP ELEVATOR CORP
550291 07/02/10 01 ELEVATOR MAINTENANCE 82-000-62-00-5401 07/12/10 195.89
CONTRACT SERVICES
INVOICE TOTAL: 195.89
VENDOR TOTAL: 195.89
TRICO TRICO MECHANICAL SERVICE GROUP
2314 06/25/10 01 AIR CONDITIONER SERVICE 82-000-62-00-5407 07/12/10 245.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 245.00
VENDOR TOTAL: 245.00
UPSTART UPSTART
1015574078 06/01/10 01 BOOKMARKS, LANYARDS 82-000-65-00-5834 07/12/10 457.65
LIBRARY PROGRAMMING
INVOICE TOTAL: 457.65
1015590438 06/04/10 01 FREIGHT CREDIT 62-000-65-00-5834 07/12/10 25.00
LIBRARY PROGRAMMING
INVOICE TOTAL: 25.00
VENDOR TOTAL: 432.65
TOTAL ALL INVOICES: 32,327.45
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF JUNE 30, 2010
FISCAL YEAR 10111
Ending Bank Balances
May June July August September October November December January February March April
2010 2010 2010 2010 20I0 2010 2010 2010 2011 2011 2011 2011
*Money
Market $192,587.35 $25,626.92
Account
Building
Development $326,306.92 $326,180.17
Fees
Checking $24554.56 $23,122.45
Account
Library
Expansion $6,199.55 $0.00
Project 2005
Month Total: $549,648.38 $374,929.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
1ST PAY $21,539.70 $20.506.80
2ND PAY $22,612.56 $21,555.29
3RD PAY
Month Total $44,152.26 $42,062.09 $0.00 $0.00 $0.00 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00 $0.00
Sheetl
Librarian's Report
June
Circulation ADULTS YOUTH
Fiction 2759 2587 5346
Non-Fiction 1772 2599
Audio Books 565 218 883
Audio Visual 1359 1340 2699
Music CD's 359 96
Kits 23 23
Periodical 304 75 379
Sheet Music 9 g
Reference Book 1 1
Dial-A-Story 365
PALS-Books sent to other libraries 1286 501
Total Circulation 5754 7805 13559
Gain Over Previous Year 265
Loss Over Previous Year
PALS - Books sent to our library 1766 641 2407
Reaistration
Adult 108
Juvenile 89
Non-Resident Taxpayer
Non Resident 6
Reciprocal 7
TOTAL 210
Items Added Adults Children
Books Fiction 158 262
Books Non-Fiction 246 X633
Audio Books 5 7
DVD's 15 15
Reference 4 3
Kits
Sheet Music
Periodical 73 11
Music CD 20
Total 521 363 884
Page 1
June
Public Relations Articles--Photos-Kendall Country Record
Meetings, Workshops Staff Meting
Programs, Activities Number Attending
Adult Programs Adult Book Discussion 15
2"d Thursday of each month
Lunch Time Book Club 12
2°d Wednesday of each month
Friends Meeting 8
Computer Classes
Children Programs
Kick-Off Summer Reading Puppet Show 102
1St Grade visit 65
Little Kings and Queens (2 Programs) 70
Surf the Stacks Book Club with Miss]ill
(5 to 8 Graders) 10
Artsy Smartsy (2 Programs) 25
Not Your Mama's Fairytale 8
Teen Craft Day 8
Royal Writing Society 15
Patch Club 7
Read With Paws 26
Father's Day Craft 5
Monday Movies (2 weeks) 35
Picnic in the Park 35
Patron Count 10,525
Volunteers Kendra Boone
Teens Tori Stabil, Alyssa Heimbach,
Margaret Labedz,Andrew Gatz
Meeting Room Library- 6 City-2 Rent-5
Gifts and Memorials
Prairie Area Library System (PALS)
FY 2011 Priority Services and Staffing Plan
PALS Board Approved: 15 June 2010
Funding for most PALS services comes from grants approved by the Illinois General
Assembly and administered by Secretary of State Jesse White. So far, we've received
$1,299,805 of our$2,275,534 state allotment for the fiscal year ending 30 June 2010.
PALS hopes to receive the rest of our FY 2010 state grant in the December 2010 time-
frame. Though system appropriations are unchanged, and the State Comptroller says
system vouchers will be paid, the state's 6-month payment delays will likely grow longer,
and will probably remain over the next several years. These persistent state payment
delays mean PALS lacks the cash flow to sustain current service levels.
Our agreement with the Illinois State Library
Illinois State Library Director Anne Craig has urged regional library systems to focus on
delivery and shared catalogs (PraideCat). Illinois library systems and the State Library
have also agreed to work on a restructuring process, which will result in fewer systems
statewide. Adopting these survival strategies and imposing budget cuts will enable us to
sustain priority services—PrairieCat and delivery—until state funding streams resume.
PALS priority services and staffing plan
In response to these developments, PALS will support delivery and PrairieCat through
30 June 2011, assuming we receive remaining FY 2010 funds late this year. PALS will
also provide staffing and monetary support for the system restructuring initiative, in con-
cert with other Illinois library systems.
To fulfill these commitments, PALS must cut expenses. Therefore, we have to suspend
other services such as Consulting, Continuous Leaming, and On--Site Technology Sup-
port on 30 June 2010. Here is a listing of our plans with regard to specific services:
• Buildings. We've received Board authorization to sell our Shorewood and Coal
Valley properties. If a sale occurs, and as the restructuring proceeds, PALS may
need to move some operations. If that happens, PALS is committed to providing the
same level of service from our new location(s). We will retain our leased space in
Rockford so long as necessary. Contact Michael Piper (michaelp @palsnet.info)
• Consulting. Effective 30 June 2010, we must drop advocacy and consulting until
normal state payments resume. Our revised budget includes a proposal to dismiss
four employees from this work group. Contact: Brian Smith (brians @palsnet.info)
• Continuous learning. We will drop this service and dismiss staff associated with
this activity, effective 30 June 2010. PraideCat training activities will continue. Con-
tacts: Brian Smith (brians @palsnet.info) or Judy Hutchinson Oudyh @palsnet.info)
• Delivery. This service will continue at current levels. Contact: Judy Hutchinson
• Electronic mailing lists. PALS intends to continue supporting these key commun-
ications channels. We will make some back-end changes to simplify administration
of PALS and PrairieCat e-lists. Email lists that are own edladministered by members
to communicate with library patrons are included in the price structure for Email and
Web hosting, described below. Contact: Jeff Mahan 6effm @palsnet.info)
• Email and Web hosting. We've requested approval to implement fees for these
services. Once we receive the State Library's OK, we will invoice participants, per
the fee schedule approved by the PALS Board. We're planning to move these serv-
ices to other arrangements by 30 June 2011. PALS is negotiating for the company
that hosts the PALS SiteMaker service to become the primary support provider for
SiteMaker Web sites. Contact: Jeff Mahan aeffm @pal sn et.info)
• Governance and advisory groups. PALS will keep supporting the PALS Board and
the Librarians' Advisory Committee, along with PrairieCat working groups. Contacts:
Judy Hutchinson Oudyh @palsnet.info)or Michael Piper (michaelp @palsnet.info)
• Group purchasing. Once we receive approval for our proposed 2-percent fee,
PALS will invoice e-resource subscribers for the upcoming FY 2011 service period.
We are unable to arrange any new group purchases. Contact: Brian Smith
• L.2. The future is uncertain for L2, the statewide events calendar and resource-
sharing directory. We'll keep you informed as we learn more. Contact: Brian Smith
(brians @palsnet.info)
• Networking groups. PALS can no longer facilitate or staff networking groups. We
will provide meeting space on an as-available basis for member networking groups.
Contact: Rhonda Krahl (rhondak @palsnet.info)
• On-site technology support. PALS staffing for this service will end, as of 30 June
2010. Contact: Jeff Mahan aeffm @palsnet.info)
• PrairieCat. This service will continue at current levels within the existing budget
approved by PrairieCat members. Judy Hutchinson audyh @palsnet.info)
• SiteMaker. Please see Email and Web hosting above. Contact: Brian Smith
• System restructuring. PALS Board and staff will support efforts to restructure
Illinois systems. Even if funding for PALS staff ends, the PALS Board will continue
supporting these restructuring efforts. Michael Piper(michaelp @palsnet.info)
• Web site. PALS will keep supporting our Web site, at a reduced level to reflect our
revised priority services plan. PraideViews and the PrairieVisions blog will remain
our primary PALS communications channels, so please monitor them for updates.
Contact: Brian Smith (brians @palsnet.info)
PALS Priority Services And Staffing Plan I Approved: 15 June 2010 Page 2
Inventory
2006 fumishin and equipping the library from bond mane
Furniture cost Equipment Li htin 600,000.00
Furnishing used from existing library _ 10,000.00
Total 610,000.00
Items purchased in 2007/2008
Cart 498.00
2 Dictionary holders 39.00
Tele hone System 11,984.00
.Computers 14,679.00
toaster Oven 199.00
Shelving 1,109.00
Theatre Post 457.00
Coin bill tower 2,095 00
.Computers 4,746.00
.Checkpoint system 112,227.00
Garment rack 460.00
Steel organizer for workroom 306.00
Shelves 923.00
Microwave&refrigerator 908.00
cabinets 298.01)
2 laminators 506.00
laser Printer 603.00
Printer 342.00
Tables for meeting room 1,700.00
shedder 200.00
Coin and bill tower 2,095.00
Bar code scanner 516.00
Coffee maker 99.00
.Headphones 357.00
Fireside art pw,e 2,500.00
_Framed historical pictures 1,400.00
Signs 414.00
Christmas decoration 644-00
2 Microwaves 318.00
Wireless-G access point 174.00
makers for projectors 50.00
Projector 1,000.00
Projector stand _ _-300.00
Easel 78.00
File Cabinet 439.00
Palm tree 188.00
Receipt Printer _203.00
-Display sin 136.00
-Digital Reader Printer 9,987.00
Konica Minolta color printer
7.936_00
Konica Minolta second floor 4,192.00
.Phillips heart start 2,119.00
Book truck 961.00
2 Rocking chairs 434.00
Oak furniture children's 407.00
lamp 200.00
Art picture winter 350.00
Art picture summer 350.00
Art picture fall 350.00
Coat rack 203.00
Laser printer 1,209.00
3 Smoker Stations 504.00
2 Microwaves 318.00
Projector, speakers, stand 50.00
Laptop 1,085.00
2 Picnic tables 618.00
Total 196,463.00
Items Purchased in 2048/2009
Ivy plant 9&00
.Rugs, plants, wall hangings 1,066.00
.Ease] bookshelves, bean bag chairs 796.00
Wall clocks .�,...... 261.00
Book truck 548.00
_Signs-Pollock 1,560-00
Shelves 899.00
2 Receipt rinters 598.00
Easel 186.00
Heart start cabinet 200.00
Konica Mlnolta scanner/copier 4,048.00
3 Rocidng Chairs 450.00
.Activity table 356.00
Book truck 1,001.00
4 Floor lams 900.00
Activi center 419.00
_10 laptop computers 7,000.00
.rocking chair 200.00
5ecuri Camera's 9,525.00
2 Floor lamp 502.00
Table lam -- 187.00
Motorized roller shade 2,218.00
-Magnifier Reader 2,898.00
Disk re it unit 1,421.00
2 Bookshelves 700.00
Total 38,037.00
Items Purchased in 2009-2010
Kids Chairs 290.00
Lectern 300.00
Easel 200.00
Hands on Activity Panel 264.00
Framed Print 217.00
.Microscope Slide Set 452.00
.Microscope 434.00
Printer 1 119.00
Various Die Cuts 254.00
Fax Machine 1,090.00
Window Signs Poblocki 85.00
Sign Holders 284.00
Die Cuts 1 61.00
Ellision Equipment 856.00
Chairs 1 289.00
Folding Tables 392.00
Folding Chairs 589.00
2 Computers 1,655.00
2 Chairs 264.00
Table 312.00
6 Chairs 792.00
4 Computers 2,773.00
Total 11,972.00
Items Purchased In 2010-2011
Teens Display Cabinet 535.00
FN 06 610,000.00
FN 07-08 196,463.00
FN 08-09 38,037.00
FN 09-10 11,972.00
Books etc 1,328,049.00
Total 2,184,521.00
Total Items Total Retail Value
Books $27.00 44,663 1.205,900.F
CD's $45.00 1184 53,280.00
Music CD's $16.00 1191 19,056.00
Magazines $6.00 1665 9,990.00
Micro film $48.00 143 6,864.00
DVD's $23.00 1433 32,959.00
Total 1,328,049.00