Library Board Packet 2010 08-09-10 Agenda
Yorkville Public Library
Board of Trustees
Monday, August 9, 2010
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
12. Unfinished Business Building Update
District Fact Finding
Disaster Plan Update
13. New Business 2011-2012 Levy and Budget
District Cost Analysis Committee
City Council Invitation to Library Board
of Trustees
Legal Compliance—Serving our Public
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline,performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
15. Adjournment
RAF
Yorkville Public Library
Board of Trustees
Monday, July 12, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by Marianne Wilkinson. She asked everyone to
join her in the Pledge of Allegiance.
Roll Call:
Allen-yes, LaChance-yes,Brookins-yes, Frisch-yes,Lindblom-yes,Johnson-yes,
Wilkinson-yes, Gambro-yes, Gaebler-yes
Recoenition of Visitors
Ms. Wilkinson asked all visitors to introduce themselves.
Michelle Pfister-Library Director, Tony Scott-Kendall County Record, Ryan Morton-
WSPY,Valerie Burd-Mayor,Jo Ann Gryder, Tom Lindblom,Art Prochaska,Judy
Gilmour, Tom Gilmour, Russ Walter, Rose Spears-Alderman, Mariann Manthei-Friends
of Library Liaison,Becki Sallee, Cedric Ferguson,Joe Plocher-Library Liaison, Gary
Frisch, George Gilson-Alderman.
Ms. Wilkinson recognized new Board Member Reginald Brookins and welcomed him to
the Board. She also recognized Bob Allen as a new Board member as of last month.
Amendments to the Agenda-.None
Minutes June 14, 2010
Corrections were noted and a motion was made and seconded by Sandy Lindblom and
Carol LaChance,respectively,to approve the minutes as corrected. Carried on a voice
vote.
Correspondence—None
Public Comment— None
Staff Comment— None
Report of the Treasurer
Financial Statement
Detailed Revenue&Expense Report—Highlights
1. Collected$46,000+in bond tax and $49,000+in real estate taxes
2. No development fees collected
3. Total revenue for month was $99,880.47
4. Library bond was paid in amount of $190,462.51
Detailed Bill List-Highlights
1. Page 4: 4 new computers purchased
2. Page 5: New security panel installed and cameras replaced at cost of$3,450
3. Page 7: $1,557 paid for landscaping, bush/tree removal, flowers planted etc.
4. Total invoices of$32,327.45
Ms. Gaebler questioned the zeros in the carryovers in the Detailed Revenue&Expense
Report. Ms.Lindblom said she had spoken with Finance Director Mika who said the
numbers will not be reflected until the audit is completed.
Payment of Bills
Ms. Johnson made a motion to pay the bills in the amount of$32,327.45 and payroll in
the amount of$42,062.09. Mr. Frisch seconded the motion.
Roll call vote: Brookins-yes,Frisch-yes, Lindblom-yes,Johnson-yes, Wilkinson-yes,
Gambro-yes, Gaebler-yes, LaChance-yes, Allen-yes. Motion carried unanimously.
Report of the Library Director
Statistics
Library Director Pfister presented the following highlights for the month of June:
1. 13,359 items circulated
2. 884 new items were added
3. Summer reading programs going well with over 500 children involved
4. Friends of the Library meeting was held in June and officers were elected on this
date
5. No computer classes held for the summer
6. Held picnic in the park
7. Patron count in June: 10,525
8. Michelle invited all Board members to arrive a half hour prior to the next Board
meeting to see items purchased in last year
9. A State required survey was conducted by Michelle regarding books that have to
be obtained from other Library systems. She said 145 books were sent to
Yorkville while this Library sent out 252 books to other libraries. The Library
pays the postage to send the books to their destination. Beth Gambro asked if the
patrons could pay the postage.
10. PALS (Prairie Area Library System) is making cuts and is closing Shorewood
facility
2
Citizen Cedric Ferguson said that many people in the community are not aware of what a
Library District means. He said he felt the best course of action was to hold a referendum
and let the people decide about becoming a District. He said the Aldermen should try to
reach as many citizens as possible and inform them.
Citizen Judy Gilmour asked for a further explanation of annexation if someone is
currently not in the city limits. Art Prochaska explained that non-residents have to
request to be annexed and there must be a petition_ To determine interest in a District
Library, a non-binding referendum could be held. If a voting referendum is held and if
the area includes the entire School District, all citizens living in that area could vote.
Jo Ann Gryder also explained that if the Board decided to annex property in the School
District, a resolution could be drafted and citizens in that area would be notified. There
would be an option for those citizens to put this to a referendum. If those citizens did not
come forward,they could be absorbed into a Library District. George Gilson asked how
many people would need to sign a petition if they did not wish to be absorbed. It was
thought that only 10%of those eligible would need to sign.
Resident Gary Frisch asked about the City's position regarding a Library District.
Alderman Joe Plocher said he thought that most Aldermen would be against the District
since there would be added expenses for the Library. The Mayor added that residents
have asked the Council to oppose this venture. Alderman Rose Spears said she feels
there is not enough information,and added that the$60,000 in additional electric costs
plus a potential request for money by the City would not be favorable for a District.
Alderman Gilson said he felt a referendum would be appropriate since he is opposed to
any tax increase;aral he feels the anticipated expenses would require a tax increase.
Motion
Barb Johnson then reviewed the motion she had made: to establish a District Library as a
long-term goal and to begin budgeting to become financially independent from the City
to meet that goal. It was noted that Gail Gaebler had seconded the motion. Zach Frisch
moved to amend the motion and hold a Public Hearing so that all people could have a
voice in this matter. Bob Allen seconded the motion to amend and said that the Hearing
should be held prior to adopting the motion.
Discussion
Beth Gambro said a District Library has been a 20-year goal. She said a timeline should
be established if this will continue to be a goal. Board member Bob Allen said the Board
is answerable to the people and he felt the motion made by Zach was a valid one.
Another point expressed by Ms. LaChance was that the Board has not heard from many
people outside the city limits who would be affected by the change. Other Board
members felt a referendum should be held and Mr. Brookins stated that it would not be
right to raise taxes without a referendum. He felt information should be disseminated
through the Aldermen and Library Board members. Ms. Lindblom said a separate
committee could be formed to distribute information. Ms. LaChance said that it was
4
Resolution of Authorization to Close Old Second Bank
Checking Account No. 624160
Michelle said this resulted from the Library expansion. A check cannot be written to
establish a zero balance and three signatures are required to close the account. A motion
was made by Barb Johnson to close this account and it was seconded by Beth Gambro.
Roll call vote:
Gambro-yes, Gaebler-yes,Allen-yes,LaChance-yes,Brookins-yes,Frisch-yes,
Lindblom-yes, Johnson-yes, Wilkinson-yes. Carried unanimously.
Adiournment
There was no further business and the meeting was adjourned on a motion by Zach Frisch
and second by Reginald Brookins. Adjourned at 8:29pm.
Minutes respectfully submitted by
Marlys Young
6
DATE: 08/05/2U10 UNITED CITY OF YurcKVILLE PAGE_ 1
TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 3 PERIODS ENDING JULY 31, 2010
FISCAL FISCAL e
ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 238,305.04 284,507.14 605,924.00 46.9
82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0
82-000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0
82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 255,633.39 305,195.07 650,000.00 46.9
82-000-40-00-4010 PERSONAL PROPERTY TAX 656.91 2,226.66 5,000.00 44.5
---------------------------------------------------------------------------------
TOTAL TAXES 494,595.34 591,928.87 2,059,985.00 28.7
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 2,125.00 20,000.00 10.6
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 2,125.00 20,000.00 10.6
82-000-42-00-4260 COPY FEES 300.20 811.75 3,000.00 27.0
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 753.50 3,459.50 15,000.00 23.0
82-000-42-00-4287 LIBRARY BLDG RENTAL 120.00 480.00 1,000.00 48.0
---------------------------------------------------------------------------------
TOTAL CHARGES FOR SERVICES 1,173.70 9,001.25 59,000.00 15.2
FINES
82-000-43-00-4330 LIBRARY FINES 1,068.48 3,436.34 9,000.00 38.1
---------------------------------------------------------------------------------
TOTAL FINES 1,068.48 3,436.34 9,000.00 38.1
MISCELLANEOUS
82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0
82-000-44-00-4432 SALE OF BOOKS 42.65 201.65 500.00 40.3
82-000-44-00-4450 MEMORIALS 20.00 666.00 3,000.00 22.2
---------------------------------------------------------------------------------
TOTAL MISCELLANEOUS 62.65 867.65 3,500.00 24.7
INTERGOVERNMENTAL
82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 17,500.00 0.0
---------------------------------------------------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 0.00 17,500.00 0.0
DATE: 08/05/2010 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 3 PERIODS ENDING JULY 31, 2010
FISCAL FISCAL e
ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 221.52 10,000.00 2.2
----------------------------------------------------------------------------------
TOTAL INTEREST 0.00 221.52 10,000.00 2.2
TOTAL REVENUES: GENERAL 496, 900.17 605,455.63 2,158,985.00 28.0
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 36,942.16 114,070.06 650,000.00 17.5
82-000-50-00-5203 GROUP HEALTH INSURANCE 7,034.94 14,069.88 70,000.00 20.0
82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 206.70 2,000.00 10.3
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 1,026.54 6,000.00 17.1
----------------------------------------------------------------------------------
TOTAL PERSONNEL SERVICES 44,593.72 129,373.18 728,000.00 17.7
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 1,839.00 5,000.00 36.7
82-000-61-00-5323 ATTORNEY 0.00 0.00 10,000.00 0.0
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL SERVICES 0-00 1,839.00 15,000.00 12.2
CONTRACTUAL SERVICES
82-000-62-00-5401 CONTRACT SERVICES 1,377.89 6,395.60 40,000.00 15.9
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 949.92 2,516.84 30,000.00 8.3
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 0.00 20,000.00 0.0
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 15,000.00 0.0
82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0
82-000-62-00-5436 TELEPHONE 693.42 1,376.59 8,000.00 17.2
82-000-62-00-5437 NICOR GAS 471.80 471.80 40,000.00 1.1
82-000-62-00-5438 DATABASE 0.00 0.00 15,000.00 0.0
---------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 3,493.03 10,760.83 176,000.00 6.1
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 432.00 4,903.13 15,000.00 32.6
DATE: 08/05/2u,O UNITED CITY OF Y, . KVILLE PAGE. 3
TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 3 PERIODS ENDING JULY 31, 2010
FISCAL FISCAL s
ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5604 TRAINING & CONFERENCES 13.00 343.39 5,000.00 6.8
82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 0.00 4,000.00 0.0
---------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 445.00 5,246.52 26,000.00 20.1
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 531.00 934.98 144,561.00 0.6
82-000-65-00-5802 OFFICE SUPPLIES 524.66 1,347.12 15,000.00 8.9
82-000-65-00-5806 LIBRARY SUPPLIES 216.10 216.10 15,000.00 1.4
82-000-65-00-5807 CUSTODIAL SUPPLIES 108.69 959.21 20,000.00 4.7
82-000-65-00-5808 POSTAGE & SHIPPING 4.89 52.03 2,500.00 2.0
82-000-65-00-5810 PUBLISHING & ADVERTISING 130.00 130.00 2,000.00 6.5
82-000-65-00-5826 MILEAGE 59.90 59.90 1,000.00 5.9
82-000-65-00-5832 VIDEOS 507.24 1,321.11 25,000.00 5.2
82-000-65-00-5834 LIBRARY PROGRAMMING 879.16 2,379.41 20,000.00 11.8
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82-000-65-00-5836 BOOKS-ADULT 2,831.89 4,466.69 50,000.00 8.9
82-000-65-00-5837 BOOKS-JUVENILE 3,485.89 7,294.44 50,000.00 14.5
82-000-65-00-5838 BOOKS-AUDIO 220.93 1,063.57 30,000.00 3.5
82-000-65-00-5839 BOOKS-REFERENCE 1,026.97 1,026.97 35,000.00 2.9
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 3,597.35 3,597.35 20,000.00 17.9
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 752.41 3,000.00 25.0
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 3,450.00 3,450.00 20,000.00 17.2
82-000-65-00-5843 CD'S/MUSIC 335.76 407.71 15,000.00 2.7
82-000-65-00-5844 MEETING ROOM 0.00 0.00 1,000.00 0.0
---------------------------------------------------------------------------------
TOTAL OPERATIONS 17,910.43 29,459.00 471,061.00 6.2
DEBT SERVICE
82-000-66-00-6012 2005B LIBRARY BOND 0.00 159,562.51 394,125.00 40.4
82-000-66-00-6014 2006 LIBRARY BOND 0.00 30,900.00 211,800.00 14.5
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE 0.00 190,462.51 605,925.00 31.4
DATE: 08/05/2010 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 3 PERIODS ENDING JULY 31, 2010
FISCAL FISCAL e
ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
---------------------------------------------------------------------------------------------------------------------------------
GENERAL
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 1, 647.30 4,934.60 22,000.00 22.4
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,775.50 8,574.65 55,000.00 15.5
---------------------------------------------------------------------------------
TOTAL RETIREMENT 4,422.80 13,509.25 77,000.00 17.5
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 2,820.23 2,820.23 20,000.00 14.1
82-000-75-00-7003 AUTOMATION 7.20 14.40 40,000.00 0.0
82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0)
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 2,827.43 9,034.18 60,000.00 15.0
OTHER OPERATING EXPENSES
82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0
---------------------------------------------------------------------------------
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0
TOTAL EXPENSES: GENERAL 73,692.41 389,684.47 2,158,986.00 18.0
TOTAL FUND REVENUES 496,900.17 605,455.63 2,158,985.00 28.0
TOTAL FUND EXPENSES 73,692.41 389,684.47 2,158,986.00 18.0
FUND SURPLUS (DEFICIT) 423,207.76 215,771.16 (1.00) (7116.0)
DATE: 08/04/10 UNITED CITY OF Yk-l(VILLE PAGh. 1
TIME: 10:38:00 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
AAREN AAREN PEST CONTROL
14461 07/19/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 08/09/10 75.00
CONTRACT SERVICES
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
ATT AT&T
312Z891936-0710 07/16/10 01 MONTHLY SERVICE 82-000-62-00-5436 08/09/10 261.76
TELEPHONE
INVOICE TOTAL: 261.76
312Z8952410-0710 07/16/10 01 MONTHLY SERVICE 82-000-62-00-5436 08/09/10 364.38
TELEPHONE
INVOICE TOTAL: 364.38
VENDOR TOTAL: 626.14
BAKTAY BAKER & TAYLOR
0002020036 07/01/10 01 RETURNED BOOK CREDIT 82-000-65-00-5839 08/09/10 -150.00
BOOKS-REFERENCE
INVOICE TOTAL: -150.00
2024665219 05/20/10 01 BOOKS 82-000-65-00-5837 08/09/10 106.27
BOOKS-JUVENILE
INVOICE TOTAL: 106.27
2024768196 06/28/10 01 BOOKS 82-000-65-00-5836 08/09/10 407.05
BOOKS-ADULT
INVOICE TOTAL: 407.05
2024791812 06/30/10 01 BOOKS 82-000-65-00-5839 08/09/10 1,206.52
BOOKS-REFERENCE
INVOICE TOTAL: 1,206.52
2024806637 07/01/10 01 BOOKS 82-000-65-00-5836 08/09/10 1,718.43
BOOKS-ADULT
INVOICE TOTAL: 1,718.43
DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:38:01 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2024810841 07/07/10 01 BOOKS 82-000-65-00-5837 08/09/10 513.02
BOOKS-JUVENILE
INVOICE TOTAL: 513.02
2024812638 07/02/10 01 BOOKS 82-000-65-00-5836 08/09/10 101.18
BOOKS-ADULT
INVOICE TOTAL: 101.18
2024827512 07/09/10 01 BOOKS 82-000-65-00-5837 08/09/10 482.94
BOOKS-JUVENILE
INVOICE TOTAL: 482.94
2024832523 07/12/10 01 BOOKS 82-000-65-00-5837 08/09/10 476.54
BOOKS-JUVENILE
INVOICE TOTAL: 476.54
2024838130 07/13/10 01 BOOKS 82-000-65-00-5837 08/09/10 22.32
BOOKS-JUVENILE
INVOICE TOTAL: 22.32
2024843442 07/14/10 01 BOOKS 82-000-65-00-5837 08/09/10 819.97
BOOKS-JUVENILE
INVOICE TOTAL: 819.97
2024860610 07/16/10 01 BOOKS 82-000-65-00-5837 08/09/10 40.59
BOOKS-JUVENILE
INVOICE TOTAL: 40.59
2024860691 07/21/10 01 BOOKS 82-000-65-00-5839 08/09/10 638.98
BOOKS-REFERENCE
INVOICE TOTAL: 638.98
2024862932 07/16/10 01 BOOKS 82-000-65-00-5837 08/09/10 326.42
BOOKS-JUVENILE
INVOICE TOTAL: 326.42
DATE: 08/04/1, UNITED CITY OF 'i_..KVILLE PAGE 3
TIME: 10:38:01 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
BAKTAY BAKER & TAYLOR
2024874945 07/21/10 01 BOOKS 82-000-65-00-5837 08/09/10 622.51
BOOKS-JUVENILE
INVOICE TOTAL: 622.51
2024884239 07/23/10 01 BOOKS 82-000-65-00-5837 08109110 206.36
BOOKS-JUVENILE
INVOICE TOTAL: 206.36
U20NS9719M 07/21/10 01 SILVER ON THE WEB 82-000-75-00-7003 08/09/10 665.00
AUTOMATION
INVOICE TOTAL: 665.00
VENDOR TOTAL: 8,204.10
CALLONE CALL ONE
1010-7980-000-0710L 07/15/10 01 MONTHLY CHARGES 82-000-62-00-5436 08/09/10 64.71
TELEPHONE
INVOICE TOTAL: 64.71
VENDOR TOTAL: 64.71
CAMBRIA CAMBRIA SALES COMPANY INC.
29866 06/29/10 01 PAPER TOWELS GARBAGE LINERS, 82-000-65-00-5807 08/09/10 1,060.51
CUSTODIAL SUPPLIES
02 PINE SOL, WINDOW CLEANER, ** COMMENT **
03 WINDEX, STAINLESS STEEL ** COMMENT **
04 CLEANER, BOWL CLEANER ** COMMENT **
INVOICE TOTAL: 1,060.51
VENDOR TOTAL: 1,060.51
CASTLE CASTLE BANK
270319 07/19/10 01 RENEW POLICY 82-000-61-00-5322 08/09/10 1,383.00
BONDING
INVOICE TOTAL: 1,383.00
VENDOR TOTAL: 1,383.00
DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:38:01 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
COY CITY OF YORKVILLE
073110-LIB 07/31/10 01 JULY HEALTH INSURANCE 82-000-50-00-5203 08/09/10 7,034.94
GROUP HEALTH INSURANCE
02 JULY LIFE INSURANCE 82-000-50-00-5204 103.35
GROUP LIFE INSURANCE
03 JULY DENTAL INSURANCE 82-000-50-00-5205 454.22
DENTAL & VISION ASSISTANCE
04 JULY VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 7,651.56
VENDOR TOTAL: 7,651.56
DEMCO DEMCO, INC.
3922973 07/19/10 01 AMERICAN FLAG SET 82-000-62-00-5410 08/09/10 176.70
MAINTENANCE-OFFICE EQUIPME
INVOICE TOTAL: 176.70
VENDOR TOTAL: 176.70
EBSCO EBSCO
0094790 07/13/10 01 WEEKLY READER RATE ADJUSTMENT 82-000-64-00-5603 08/09/10 6.58
SUBSCRIPTIONS
INVOICE TOTAL: 6.58
VENDOR TOTAL: 6.58
FELTESR FELTES, RITA
070510 07/05/10 01 PENCIL TOPPERS FOR BOOK CLUB 82-000-65-00-5834 08/09/10 17.64
LIBRARY PROGRAMMING
INVOICE TOTAL: 17.64
072010 07/20/10 01 SUMMER READING PROGRAM PRIZES 82-000-65-00-5834 08/09/10 43.50
LIBRARY PROGRAMMING
INVOICE TOTAL: 43.50
VENDOR TOTAL: 61.14
DATE: 08/04/1u UNITED CITY OF Y.,..,<VILLE PAGL 5
TIME: 10:38:01 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
FORGET DEBORAH ZNANIECKI
17900 07/24/10 01 PLANT 82-000-64-00-5616 08/09/10 43.00
EMPLOYEE RECOGNITION
INVOICE TOTAL: 43.00
VENDOR TOTAL: 43.00
GAYLORD GAYLORD BROTHERS
1445140 07/02/10 01 WOOD SUGGESTION BOX 82-000-65-00-5806 08/09/10 48.20
LIBRARY SUPPLIES
INVOICE TOTAL: 48.20
VENDOR TOTAL: 48.20
HENNE VERNE HENNE CONSTR. &
28471 07/22/10 01 REPLACE UPPER STAIRWELL LIGHTS 82-000-62-00-5407 08/09/10 960.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 960.00
VENDOR TOTAL: 960.00
JEWEL JEWEL
071210-LIB 07/12/10 01 DRINKS 82-000-65-00-5834 08/09/10 27.63
LIBRARY PROGRAMMING
INVOICE TOTAL: 27.63
VENDOR TOTAL: 27.63
JOBSLAND JOB'S LANDSCAPING INC.
072710 07/27/10 01 JULY MAINTENANCE & CUTTING 82-000-62-00-5401 08/09/10 560.00
CONTRACT SERVICES
INVOICE TOTAL: 560.00
VENDOR TOTAL: 560.00
KONICAMI KONICA MINOLTA BUSINESS
DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 10:38:01 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P_O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
KONICAMI KONICA MINOLTA BUSINESS
215153162 07/04/10 01 COPIER CHARGES 82-000-62-00-5412 08/09/10 543.77
MAINTENANCE-PHOTOCOPIER
INVOICE TOTAL: 543.77
VENDOR TOTAL: 543.77
LECUPAIN LECUYER PAINTING & DECORATING,
1389 07/22/10 01 REPAIR, PRIME & PAINT WALL 82-000-62-00-5407 08/09/10 1,600.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 1,600.00
VENDOR TOTAL: 1,600.00
MENLAND MENARDS - YORKVILLE
12093-10 07/16/10 01 JAPANESE BEETLE TRAPS 82-000-62-00-5407 08/09/10 54.70
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 54.70
12415 07/17/10 01 CLAY POTS 82-000-65-00-5834 08/09/10 13.31
LIBRARY PROGRAMMING
INVOICE TOTAL: 13.31
VENDOR TOTAL: 68.01
MIDWTAPE MIDWEST TAPE
2234214 07/01/10 01 DVDS 82-000-65-00-5832 08/09/10 94.96
VIDEOS
INVOICE TOTAL: 94.96
2234215 07/01/10 01 CDS 82-000-65-00-5843 08/09/10 80.94
CD'S/MUSIC
INVOICE TOTAL: 80.94
2234216 07/01/10 01 AUDIO BOOKS 82-000-65-00-5838 08/09/10 39.99
BOOKS-AUDIO
INVOICE TOTAL: 39.99
DATE: 08/04/1, UNITED CITY OF 1 -.KVILLE PAGE 7
TIME: 10:38:01 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------------------------------- --------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
2239043 07/08/10 01 DVDS 82-000-65-00-5832 08/09/10 21.99
VIDEOS
INVOICE TOTAL: 21.99
2239044 07/08/10 01 AUDIO BOOKS 82-000-65-00-5838 08/09/10 34.99
BOOKS-AUDIO
INVOICE TOTAL: 34.99
2243893 07/15/10 01 DVDS 82-000-65-00-5832 08/09/10 200.92
VIDEOS
INVOICE TOTAL: 200.92
2243894 07/15/10 01 AUDIO BOOKS 82 000-65-00-5838 08/09/10 32.99
BOOKS-AUDIO
INVOICE TOTAL: 32.99
2249337 07/22/10 01 DVDS 82 000-65-00-5840 08/09/10 237.87
BOOKS-DEVELOPMENT FEE
INVOICE TOTAL: 237.87
2249338 07/22/10 01 CDS 82-000-65-00-5843 08/09/10 45.97
CD'S/MUSIC
INVOICE TOTAL: 45-97
VENDOR TOTAL: 790.62
MOVIEUSA MOVIE LICENSING USA
1463310 07/21/10 01 ANNUAL COPYRIGHT COMPLIANCE 82-000-62-00-5401 08/09/10 385.00
CONTRACT SERVICES
02 SITE LICENSE ** COMMENT **
INVOICE TOTAL: 385.00
VENDOR TOTAL: 385.00
NICOR NICOR GAS
DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 10:38:01 DETAIL I3OARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/09/2010
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
NICOR NICOR GAS
91-85-68-4012 8-0710 07/07/10 01 902 GAME FARM RD 82-000-62-00-5437 08/09/10 127.71
NICOR GAS
INVOICE TOTAL: 127.71
VENDOR TOTAL: 127.71
PFISTERM PFISTER, MICHAELEEN
070210 07/02/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 08/09/10 4.52
POSTAGE & SHIPPING
INVOICE TOTAL: 4.52
071510 07/15/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 08/09/10 7.86
POSTAGE & SHIPPING
INVOICE TOTAL: 7.86
VENDOR TOTAL: 12.38
PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
13423 07/01/10 01 PRAIRIE CAT OPERATING CHARGE 82-000-75-00-7003 08/09/10 3,224.39
AUTOMATION
INVOICE TOTAL: 3,224.39
VENDOR TOTAL: 3,224.39
PSNRBLAW PEREGRINE, STIME, NEWMAN,
48395 07/08/10 01 GENERAL LEGAL SERVICES 82-000-61-00-5323 08/09/10 2,465.00
ATTORNEY
INVOICE TOTAL: 2,465.00
VENDOR TOTAL: 2,465.00
TRICO TRICO MECHANICAL SERVICE GROUP
2329 06/29/10 01 HVAC SERVICE 82-000-62-00-5401 08/09/10 845.00
CONTRACT SERVICES
INVOICE TOTAL: 845.00
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF JUNE 31, 2010
FISCAL YEAR 10/11
Ending Bank Balances
May June July August September October November December January February March April
2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011
*Money
Market $192,587.35 $25,626.92 $449,476.67
Account
Building
Development $326,306.92 $326,180.17 $325,670.27
Fees
Checking
Account $24,554.56 $23,122.45 $22,997.53
Library
Expansion $6,199.55 ACCOUNT CLOSED
Project 2005
Month Total: $549,648.38 $374,929.54 $798,144.47 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
IST PAY $21,539.70 $20,506.80 $21,299.84 $21,494.87
2ND PAY $22,612.56 $21,555.29 $20,065.12
3RD PAY
Month Total $44,152.26 $42,062.09T $41,364.96 1 $21,494.87 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
August
Public Relations Articles—Photos - Kendall Country Record
WSPY—Aurora Beacon News
Meetings, Workshops Dept. Head Staff Meeting
Programs,Activities Number Attending
Adult Programs Adult Book Discussion 12
2nd Thursday of each month
Lunch Time Book Club 7
2nd Wednesday of each month
Friends Meeting 12
Computer Classes
Adult Reading Program 92
Children Programs Artsy Smartsy (2 Programs) 50
Teen Craft Day 17
Teen Book Club (2 Programs) 10
Patch Club (3 Programs) 15
Monday Movie Madness 65
Dino Pets 52
Read with Paws! 35
Tween Craft Group 13
Kiddy Campus Tour and Activities 33
Come Garden with Me 32
Summer Reading Club Teens 29
Youth 648
Total 677
Patron Count 1007
Volunteers
Teens Karina Godinez
Meeting Room Library- 8 City-4 Rent-3
Gifts and Memorials $500.00 Donation for Children's Dept.
Sheet1
Librarian's Report
August
Circulation ADULTS YOUTH TOTAL
Fiction 2723 6255 8978
Non-Fiction 1946 1400 3346
Audio Books 664 210
Audio Visual 1613 3051
Music CD's 363 479
Kits 27 --`27
Periodical 262 333
Sheet Music
Reference Book
Dial-A-Story 469
PALS - Books sent to other libraries 1774 892 2666
Total Circulation 9345 20223
Gain Over Previous Year —403
Loss Over Previous Year --
PALS - Books sent to our library 1386 430 1816
Renistration
Adult 104
Juvenile 48
Non-Resident Taxpayer 1
Non -Resident 4
Reciprocal 4
TOTAL 161
Items Added Adults Children
Books Fiction 74 —gg
Books Non-Fiction 126 94
Audio Books 24 9
DVD's 22 17
Reference 6
Kits 3
Sheet Music
Periodical 82
Music CD 25
Total 359 233 592
Page 1