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Library Board Packet 2010 08-09-10 Agenda Yorkville Public Library Board of Trustees Monday, August 9, 2010 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Automation Community Relations 12. Unfinished Business Building Update District Fact Finding Disaster Plan Update 13. New Business 2011-2012 Levy and Budget District Cost Analysis Committee City Council Invitation to Library Board of Trustees Legal Compliance—Serving our Public 14. Executive Session (if needed) For the appointment, employment, compensation, discipline,performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 15. Adjournment RAF Yorkville Public Library Board of Trustees Monday, July 12, 2010 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by Marianne Wilkinson. She asked everyone to join her in the Pledge of Allegiance. Roll Call: Allen-yes, LaChance-yes,Brookins-yes, Frisch-yes,Lindblom-yes,Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes Recoenition of Visitors Ms. Wilkinson asked all visitors to introduce themselves. Michelle Pfister-Library Director, Tony Scott-Kendall County Record, Ryan Morton- WSPY,Valerie Burd-Mayor,Jo Ann Gryder, Tom Lindblom,Art Prochaska,Judy Gilmour, Tom Gilmour, Russ Walter, Rose Spears-Alderman, Mariann Manthei-Friends of Library Liaison,Becki Sallee, Cedric Ferguson,Joe Plocher-Library Liaison, Gary Frisch, George Gilson-Alderman. Ms. Wilkinson recognized new Board Member Reginald Brookins and welcomed him to the Board. She also recognized Bob Allen as a new Board member as of last month. Amendments to the Agenda-.None Minutes June 14, 2010 Corrections were noted and a motion was made and seconded by Sandy Lindblom and Carol LaChance,respectively,to approve the minutes as corrected. Carried on a voice vote. Correspondence—None Public Comment— None Staff Comment— None Report of the Treasurer Financial Statement Detailed Revenue&Expense Report—Highlights 1. Collected$46,000+in bond tax and $49,000+in real estate taxes 2. No development fees collected 3. Total revenue for month was $99,880.47 4. Library bond was paid in amount of $190,462.51 Detailed Bill List-Highlights 1. Page 4: 4 new computers purchased 2. Page 5: New security panel installed and cameras replaced at cost of$3,450 3. Page 7: $1,557 paid for landscaping, bush/tree removal, flowers planted etc. 4. Total invoices of$32,327.45 Ms. Gaebler questioned the zeros in the carryovers in the Detailed Revenue&Expense Report. Ms.Lindblom said she had spoken with Finance Director Mika who said the numbers will not be reflected until the audit is completed. Payment of Bills Ms. Johnson made a motion to pay the bills in the amount of$32,327.45 and payroll in the amount of$42,062.09. Mr. Frisch seconded the motion. Roll call vote: Brookins-yes,Frisch-yes, Lindblom-yes,Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, LaChance-yes, Allen-yes. Motion carried unanimously. Report of the Library Director Statistics Library Director Pfister presented the following highlights for the month of June: 1. 13,359 items circulated 2. 884 new items were added 3. Summer reading programs going well with over 500 children involved 4. Friends of the Library meeting was held in June and officers were elected on this date 5. No computer classes held for the summer 6. Held picnic in the park 7. Patron count in June: 10,525 8. Michelle invited all Board members to arrive a half hour prior to the next Board meeting to see items purchased in last year 9. A State required survey was conducted by Michelle regarding books that have to be obtained from other Library systems. She said 145 books were sent to Yorkville while this Library sent out 252 books to other libraries. The Library pays the postage to send the books to their destination. Beth Gambro asked if the patrons could pay the postage. 10. PALS (Prairie Area Library System) is making cuts and is closing Shorewood facility 2 Citizen Cedric Ferguson said that many people in the community are not aware of what a Library District means. He said he felt the best course of action was to hold a referendum and let the people decide about becoming a District. He said the Aldermen should try to reach as many citizens as possible and inform them. Citizen Judy Gilmour asked for a further explanation of annexation if someone is currently not in the city limits. Art Prochaska explained that non-residents have to request to be annexed and there must be a petition_ To determine interest in a District Library, a non-binding referendum could be held. If a voting referendum is held and if the area includes the entire School District, all citizens living in that area could vote. Jo Ann Gryder also explained that if the Board decided to annex property in the School District, a resolution could be drafted and citizens in that area would be notified. There would be an option for those citizens to put this to a referendum. If those citizens did not come forward,they could be absorbed into a Library District. George Gilson asked how many people would need to sign a petition if they did not wish to be absorbed. It was thought that only 10%of those eligible would need to sign. Resident Gary Frisch asked about the City's position regarding a Library District. Alderman Joe Plocher said he thought that most Aldermen would be against the District since there would be added expenses for the Library. The Mayor added that residents have asked the Council to oppose this venture. Alderman Rose Spears said she feels there is not enough information,and added that the$60,000 in additional electric costs plus a potential request for money by the City would not be favorable for a District. Alderman Gilson said he felt a referendum would be appropriate since he is opposed to any tax increase;aral he feels the anticipated expenses would require a tax increase. Motion Barb Johnson then reviewed the motion she had made: to establish a District Library as a long-term goal and to begin budgeting to become financially independent from the City to meet that goal. It was noted that Gail Gaebler had seconded the motion. Zach Frisch moved to amend the motion and hold a Public Hearing so that all people could have a voice in this matter. Bob Allen seconded the motion to amend and said that the Hearing should be held prior to adopting the motion. Discussion Beth Gambro said a District Library has been a 20-year goal. She said a timeline should be established if this will continue to be a goal. Board member Bob Allen said the Board is answerable to the people and he felt the motion made by Zach was a valid one. Another point expressed by Ms. LaChance was that the Board has not heard from many people outside the city limits who would be affected by the change. Other Board members felt a referendum should be held and Mr. Brookins stated that it would not be right to raise taxes without a referendum. He felt information should be disseminated through the Aldermen and Library Board members. Ms. Lindblom said a separate committee could be formed to distribute information. Ms. LaChance said that it was 4 Resolution of Authorization to Close Old Second Bank Checking Account No. 624160 Michelle said this resulted from the Library expansion. A check cannot be written to establish a zero balance and three signatures are required to close the account. A motion was made by Barb Johnson to close this account and it was seconded by Beth Gambro. Roll call vote: Gambro-yes, Gaebler-yes,Allen-yes,LaChance-yes,Brookins-yes,Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes. Carried unanimously. Adiournment There was no further business and the meeting was adjourned on a motion by Zach Frisch and second by Reginald Brookins. Adjourned at 8:29pm. Minutes respectfully submitted by Marlys Young 6 DATE: 08/05/2U10 UNITED CITY OF YurcKVILLE PAGE_ 1 TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 3 PERIODS ENDING JULY 31, 2010 FISCAL FISCAL e ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES TAXES 82-000-40-00-3992 LIBRARY BOND PROP. TAX 238,305.04 284,507.14 605,924.00 46.9 82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 310,958.00 0.0 82-000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0 82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 488,103.00 0.0 82-000-40-00-4000 REAL ESTATE TAXES 255,633.39 305,195.07 650,000.00 46.9 82-000-40-00-4010 PERSONAL PROPERTY TAX 656.91 2,226.66 5,000.00 44.5 --------------------------------------------------------------------------------- TOTAL TAXES 494,595.34 591,928.87 2,059,985.00 28.7 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 2,125.00 20,000.00 10.6 82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 2,125.00 20,000.00 10.6 82-000-42-00-4260 COPY FEES 300.20 811.75 3,000.00 27.0 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 753.50 3,459.50 15,000.00 23.0 82-000-42-00-4287 LIBRARY BLDG RENTAL 120.00 480.00 1,000.00 48.0 --------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 1,173.70 9,001.25 59,000.00 15.2 FINES 82-000-43-00-4330 LIBRARY FINES 1,068.48 3,436.34 9,000.00 38.1 --------------------------------------------------------------------------------- TOTAL FINES 1,068.48 3,436.34 9,000.00 38.1 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 0.00 0.00 0.00 0.0 82-000-44-00-4432 SALE OF BOOKS 42.65 201.65 500.00 40.3 82-000-44-00-4450 MEMORIALS 20.00 666.00 3,000.00 22.2 --------------------------------------------------------------------------------- TOTAL MISCELLANEOUS 62.65 867.65 3,500.00 24.7 INTERGOVERNMENTAL 82-000-45-00-4550 GRANTS 0.00 0.00 0.00 0.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 17,500.00 0.0 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 0.00 17,500.00 0.0 DATE: 08/05/2010 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 3 PERIODS ENDING JULY 31, 2010 FISCAL FISCAL e ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL INTEREST 82-000-46-00-4600 INVESTMENT INCOME 0.00 221.52 10,000.00 2.2 ---------------------------------------------------------------------------------- TOTAL INTEREST 0.00 221.52 10,000.00 2.2 TOTAL REVENUES: GENERAL 496, 900.17 605,455.63 2,158,985.00 28.0 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES- LIBRARY 36,942.16 114,070.06 650,000.00 17.5 82-000-50-00-5203 GROUP HEALTH INSURANCE 7,034.94 14,069.88 70,000.00 20.0 82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 206.70 2,000.00 10.3 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 513.27 1,026.54 6,000.00 17.1 ---------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 44,593.72 129,373.18 728,000.00 17.7 PROFESSIONAL SERVICES 82-000-61-00-5322 BONDING 0.00 1,839.00 5,000.00 36.7 82-000-61-00-5323 ATTORNEY 0.00 0.00 10,000.00 0.0 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL SERVICES 0-00 1,839.00 15,000.00 12.2 CONTRACTUAL SERVICES 82-000-62-00-5401 CONTRACT SERVICES 1,377.89 6,395.60 40,000.00 15.9 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 949.92 2,516.84 30,000.00 8.3 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 0.00 20,000.00 0.0 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 15,000.00 0.0 82-000-62-00-5435 ELECTRICITY 0.00 0.00 8,000.00 0.0 82-000-62-00-5436 TELEPHONE 693.42 1,376.59 8,000.00 17.2 82-000-62-00-5437 NICOR GAS 471.80 471.80 40,000.00 1.1 82-000-62-00-5438 DATABASE 0.00 0.00 15,000.00 0.0 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 3,493.03 10,760.83 176,000.00 6.1 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 432.00 4,903.13 15,000.00 32.6 DATE: 08/05/2u,O UNITED CITY OF Y, . KVILLE PAGE. 3 TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 3 PERIODS ENDING JULY 31, 2010 FISCAL FISCAL s ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5604 TRAINING & CONFERENCES 13.00 343.39 5,000.00 6.8 82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 0.00 4,000.00 0.0 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 445.00 5,246.52 26,000.00 20.1 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 531.00 934.98 144,561.00 0.6 82-000-65-00-5802 OFFICE SUPPLIES 524.66 1,347.12 15,000.00 8.9 82-000-65-00-5806 LIBRARY SUPPLIES 216.10 216.10 15,000.00 1.4 82-000-65-00-5807 CUSTODIAL SUPPLIES 108.69 959.21 20,000.00 4.7 82-000-65-00-5808 POSTAGE & SHIPPING 4.89 52.03 2,500.00 2.0 82-000-65-00-5810 PUBLISHING & ADVERTISING 130.00 130.00 2,000.00 6.5 82-000-65-00-5826 MILEAGE 59.90 59.90 1,000.00 5.9 82-000-65-00-5832 VIDEOS 507.24 1,321.11 25,000.00 5.2 82-000-65-00-5834 LIBRARY PROGRAMMING 879.16 2,379.41 20,000.00 11.8 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0 82-000-65-00-5836 BOOKS-ADULT 2,831.89 4,466.69 50,000.00 8.9 82-000-65-00-5837 BOOKS-JUVENILE 3,485.89 7,294.44 50,000.00 14.5 82-000-65-00-5838 BOOKS-AUDIO 220.93 1,063.57 30,000.00 3.5 82-000-65-00-5839 BOOKS-REFERENCE 1,026.97 1,026.97 35,000.00 2.9 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 3,597.35 3,597.35 20,000.00 17.9 82-000-65-00-5841 MEMORIALS/GIFTS 0.00 752.41 3,000.00 25.0 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 3,450.00 3,450.00 20,000.00 17.2 82-000-65-00-5843 CD'S/MUSIC 335.76 407.71 15,000.00 2.7 82-000-65-00-5844 MEETING ROOM 0.00 0.00 1,000.00 0.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 17,910.43 29,459.00 471,061.00 6.2 DEBT SERVICE 82-000-66-00-6012 2005B LIBRARY BOND 0.00 159,562.51 394,125.00 40.4 82-000-66-00-6014 2006 LIBRARY BOND 0.00 30,900.00 211,800.00 14.5 --------------------------------------------------------------------------------- TOTAL DEBT SERVICE 0.00 190,462.51 605,925.00 31.4 DATE: 08/05/2010 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:17:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 11 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 3 PERIODS ENDING JULY 31, 2010 FISCAL FISCAL e ACCOUNT JULY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED --------------------------------------------------------------------------------------------------------------------------------- GENERAL RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 1, 647.30 4,934.60 22,000.00 22.4 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,775.50 8,574.65 55,000.00 15.5 --------------------------------------------------------------------------------- TOTAL RETIREMENT 4,422.80 13,509.25 77,000.00 17.5 CAPITAL OUTLAY 82-000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 2,820.23 2,820.23 20,000.00 14.1 82-000-75-00-7003 AUTOMATION 7.20 14.40 40,000.00 0.0 82-000-75-00-7703 BUILDING EXPANSION 0.00 6,199.55 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 2,827.43 9,034.18 60,000.00 15.0 OTHER OPERATING EXPENSES 82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: GENERAL 73,692.41 389,684.47 2,158,986.00 18.0 TOTAL FUND REVENUES 496,900.17 605,455.63 2,158,985.00 28.0 TOTAL FUND EXPENSES 73,692.41 389,684.47 2,158,986.00 18.0 FUND SURPLUS (DEFICIT) 423,207.76 215,771.16 (1.00) (7116.0) DATE: 08/04/10 UNITED CITY OF Yk-l(VILLE PAGh. 1 TIME: 10:38:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AAREN AAREN PEST CONTROL 14461 07/19/10 01 MONTHLY PEST CONTROL 82-000-62-00-5401 08/09/10 75.00 CONTRACT SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ATT AT&T 312Z891936-0710 07/16/10 01 MONTHLY SERVICE 82-000-62-00-5436 08/09/10 261.76 TELEPHONE INVOICE TOTAL: 261.76 312Z8952410-0710 07/16/10 01 MONTHLY SERVICE 82-000-62-00-5436 08/09/10 364.38 TELEPHONE INVOICE TOTAL: 364.38 VENDOR TOTAL: 626.14 BAKTAY BAKER & TAYLOR 0002020036 07/01/10 01 RETURNED BOOK CREDIT 82-000-65-00-5839 08/09/10 -150.00 BOOKS-REFERENCE INVOICE TOTAL: -150.00 2024665219 05/20/10 01 BOOKS 82-000-65-00-5837 08/09/10 106.27 BOOKS-JUVENILE INVOICE TOTAL: 106.27 2024768196 06/28/10 01 BOOKS 82-000-65-00-5836 08/09/10 407.05 BOOKS-ADULT INVOICE TOTAL: 407.05 2024791812 06/30/10 01 BOOKS 82-000-65-00-5839 08/09/10 1,206.52 BOOKS-REFERENCE INVOICE TOTAL: 1,206.52 2024806637 07/01/10 01 BOOKS 82-000-65-00-5836 08/09/10 1,718.43 BOOKS-ADULT INVOICE TOTAL: 1,718.43 DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 10:38:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2024810841 07/07/10 01 BOOKS 82-000-65-00-5837 08/09/10 513.02 BOOKS-JUVENILE INVOICE TOTAL: 513.02 2024812638 07/02/10 01 BOOKS 82-000-65-00-5836 08/09/10 101.18 BOOKS-ADULT INVOICE TOTAL: 101.18 2024827512 07/09/10 01 BOOKS 82-000-65-00-5837 08/09/10 482.94 BOOKS-JUVENILE INVOICE TOTAL: 482.94 2024832523 07/12/10 01 BOOKS 82-000-65-00-5837 08/09/10 476.54 BOOKS-JUVENILE INVOICE TOTAL: 476.54 2024838130 07/13/10 01 BOOKS 82-000-65-00-5837 08/09/10 22.32 BOOKS-JUVENILE INVOICE TOTAL: 22.32 2024843442 07/14/10 01 BOOKS 82-000-65-00-5837 08/09/10 819.97 BOOKS-JUVENILE INVOICE TOTAL: 819.97 2024860610 07/16/10 01 BOOKS 82-000-65-00-5837 08/09/10 40.59 BOOKS-JUVENILE INVOICE TOTAL: 40.59 2024860691 07/21/10 01 BOOKS 82-000-65-00-5839 08/09/10 638.98 BOOKS-REFERENCE INVOICE TOTAL: 638.98 2024862932 07/16/10 01 BOOKS 82-000-65-00-5837 08/09/10 326.42 BOOKS-JUVENILE INVOICE TOTAL: 326.42 DATE: 08/04/1, UNITED CITY OF 'i_..KVILLE PAGE 3 TIME: 10:38:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2024874945 07/21/10 01 BOOKS 82-000-65-00-5837 08/09/10 622.51 BOOKS-JUVENILE INVOICE TOTAL: 622.51 2024884239 07/23/10 01 BOOKS 82-000-65-00-5837 08109110 206.36 BOOKS-JUVENILE INVOICE TOTAL: 206.36 U20NS9719M 07/21/10 01 SILVER ON THE WEB 82-000-75-00-7003 08/09/10 665.00 AUTOMATION INVOICE TOTAL: 665.00 VENDOR TOTAL: 8,204.10 CALLONE CALL ONE 1010-7980-000-0710L 07/15/10 01 MONTHLY CHARGES 82-000-62-00-5436 08/09/10 64.71 TELEPHONE INVOICE TOTAL: 64.71 VENDOR TOTAL: 64.71 CAMBRIA CAMBRIA SALES COMPANY INC. 29866 06/29/10 01 PAPER TOWELS GARBAGE LINERS, 82-000-65-00-5807 08/09/10 1,060.51 CUSTODIAL SUPPLIES 02 PINE SOL, WINDOW CLEANER, ** COMMENT ** 03 WINDEX, STAINLESS STEEL ** COMMENT ** 04 CLEANER, BOWL CLEANER ** COMMENT ** INVOICE TOTAL: 1,060.51 VENDOR TOTAL: 1,060.51 CASTLE CASTLE BANK 270319 07/19/10 01 RENEW POLICY 82-000-61-00-5322 08/09/10 1,383.00 BONDING INVOICE TOTAL: 1,383.00 VENDOR TOTAL: 1,383.00 DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 10:38:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ COY CITY OF YORKVILLE 073110-LIB 07/31/10 01 JULY HEALTH INSURANCE 82-000-50-00-5203 08/09/10 7,034.94 GROUP HEALTH INSURANCE 02 JULY LIFE INSURANCE 82-000-50-00-5204 103.35 GROUP LIFE INSURANCE 03 JULY DENTAL INSURANCE 82-000-50-00-5205 454.22 DENTAL & VISION ASSISTANCE 04 JULY VISION INSURANCE 82-000-50-00-5205 59.05 DENTAL & VISION ASSISTANCE INVOICE TOTAL: 7,651.56 VENDOR TOTAL: 7,651.56 DEMCO DEMCO, INC. 3922973 07/19/10 01 AMERICAN FLAG SET 82-000-62-00-5410 08/09/10 176.70 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 176.70 VENDOR TOTAL: 176.70 EBSCO EBSCO 0094790 07/13/10 01 WEEKLY READER RATE ADJUSTMENT 82-000-64-00-5603 08/09/10 6.58 SUBSCRIPTIONS INVOICE TOTAL: 6.58 VENDOR TOTAL: 6.58 FELTESR FELTES, RITA 070510 07/05/10 01 PENCIL TOPPERS FOR BOOK CLUB 82-000-65-00-5834 08/09/10 17.64 LIBRARY PROGRAMMING INVOICE TOTAL: 17.64 072010 07/20/10 01 SUMMER READING PROGRAM PRIZES 82-000-65-00-5834 08/09/10 43.50 LIBRARY PROGRAMMING INVOICE TOTAL: 43.50 VENDOR TOTAL: 61.14 DATE: 08/04/1u UNITED CITY OF Y.,..,<VILLE PAGL 5 TIME: 10:38:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FORGET DEBORAH ZNANIECKI 17900 07/24/10 01 PLANT 82-000-64-00-5616 08/09/10 43.00 EMPLOYEE RECOGNITION INVOICE TOTAL: 43.00 VENDOR TOTAL: 43.00 GAYLORD GAYLORD BROTHERS 1445140 07/02/10 01 WOOD SUGGESTION BOX 82-000-65-00-5806 08/09/10 48.20 LIBRARY SUPPLIES INVOICE TOTAL: 48.20 VENDOR TOTAL: 48.20 HENNE VERNE HENNE CONSTR. & 28471 07/22/10 01 REPLACE UPPER STAIRWELL LIGHTS 82-000-62-00-5407 08/09/10 960.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 960.00 VENDOR TOTAL: 960.00 JEWEL JEWEL 071210-LIB 07/12/10 01 DRINKS 82-000-65-00-5834 08/09/10 27.63 LIBRARY PROGRAMMING INVOICE TOTAL: 27.63 VENDOR TOTAL: 27.63 JOBSLAND JOB'S LANDSCAPING INC. 072710 07/27/10 01 JULY MAINTENANCE & CUTTING 82-000-62-00-5401 08/09/10 560.00 CONTRACT SERVICES INVOICE TOTAL: 560.00 VENDOR TOTAL: 560.00 KONICAMI KONICA MINOLTA BUSINESS DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 10:38:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P_O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KONICAMI KONICA MINOLTA BUSINESS 215153162 07/04/10 01 COPIER CHARGES 82-000-62-00-5412 08/09/10 543.77 MAINTENANCE-PHOTOCOPIER INVOICE TOTAL: 543.77 VENDOR TOTAL: 543.77 LECUPAIN LECUYER PAINTING & DECORATING, 1389 07/22/10 01 REPAIR, PRIME & PAINT WALL 82-000-62-00-5407 08/09/10 1,600.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 1,600.00 VENDOR TOTAL: 1,600.00 MENLAND MENARDS - YORKVILLE 12093-10 07/16/10 01 JAPANESE BEETLE TRAPS 82-000-62-00-5407 08/09/10 54.70 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 54.70 12415 07/17/10 01 CLAY POTS 82-000-65-00-5834 08/09/10 13.31 LIBRARY PROGRAMMING INVOICE TOTAL: 13.31 VENDOR TOTAL: 68.01 MIDWTAPE MIDWEST TAPE 2234214 07/01/10 01 DVDS 82-000-65-00-5832 08/09/10 94.96 VIDEOS INVOICE TOTAL: 94.96 2234215 07/01/10 01 CDS 82-000-65-00-5843 08/09/10 80.94 CD'S/MUSIC INVOICE TOTAL: 80.94 2234216 07/01/10 01 AUDIO BOOKS 82-000-65-00-5838 08/09/10 39.99 BOOKS-AUDIO INVOICE TOTAL: 39.99 DATE: 08/04/1, UNITED CITY OF 1 -.KVILLE PAGE 7 TIME: 10:38:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------- -------------------------------------------------------------------------------- MIDWTAPE MIDWEST TAPE 2239043 07/08/10 01 DVDS 82-000-65-00-5832 08/09/10 21.99 VIDEOS INVOICE TOTAL: 21.99 2239044 07/08/10 01 AUDIO BOOKS 82-000-65-00-5838 08/09/10 34.99 BOOKS-AUDIO INVOICE TOTAL: 34.99 2243893 07/15/10 01 DVDS 82-000-65-00-5832 08/09/10 200.92 VIDEOS INVOICE TOTAL: 200.92 2243894 07/15/10 01 AUDIO BOOKS 82 000-65-00-5838 08/09/10 32.99 BOOKS-AUDIO INVOICE TOTAL: 32.99 2249337 07/22/10 01 DVDS 82 000-65-00-5840 08/09/10 237.87 BOOKS-DEVELOPMENT FEE INVOICE TOTAL: 237.87 2249338 07/22/10 01 CDS 82-000-65-00-5843 08/09/10 45.97 CD'S/MUSIC INVOICE TOTAL: 45-97 VENDOR TOTAL: 790.62 MOVIEUSA MOVIE LICENSING USA 1463310 07/21/10 01 ANNUAL COPYRIGHT COMPLIANCE 82-000-62-00-5401 08/09/10 385.00 CONTRACT SERVICES 02 SITE LICENSE ** COMMENT ** INVOICE TOTAL: 385.00 VENDOR TOTAL: 385.00 NICOR NICOR GAS DATE: 08/04/10 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 10:38:01 DETAIL I3OARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/09/2010 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NICOR NICOR GAS 91-85-68-4012 8-0710 07/07/10 01 902 GAME FARM RD 82-000-62-00-5437 08/09/10 127.71 NICOR GAS INVOICE TOTAL: 127.71 VENDOR TOTAL: 127.71 PFISTERM PFISTER, MICHAELEEN 070210 07/02/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 08/09/10 4.52 POSTAGE & SHIPPING INVOICE TOTAL: 4.52 071510 07/15/10 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 08/09/10 7.86 POSTAGE & SHIPPING INVOICE TOTAL: 7.86 VENDOR TOTAL: 12.38 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 13423 07/01/10 01 PRAIRIE CAT OPERATING CHARGE 82-000-75-00-7003 08/09/10 3,224.39 AUTOMATION INVOICE TOTAL: 3,224.39 VENDOR TOTAL: 3,224.39 PSNRBLAW PEREGRINE, STIME, NEWMAN, 48395 07/08/10 01 GENERAL LEGAL SERVICES 82-000-61-00-5323 08/09/10 2,465.00 ATTORNEY INVOICE TOTAL: 2,465.00 VENDOR TOTAL: 2,465.00 TRICO TRICO MECHANICAL SERVICE GROUP 2329 06/29/10 01 HVAC SERVICE 82-000-62-00-5401 08/09/10 845.00 CONTRACT SERVICES INVOICE TOTAL: 845.00 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF JUNE 31, 2010 FISCAL YEAR 10/11 Ending Bank Balances May June July August September October November December January February March April 2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011 *Money Market $192,587.35 $25,626.92 $449,476.67 Account Building Development $326,306.92 $326,180.17 $325,670.27 Fees Checking Account $24,554.56 $23,122.45 $22,997.53 Library Expansion $6,199.55 ACCOUNT CLOSED Project 2005 Month Total: $549,648.38 $374,929.54 $798,144.47 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PAYROLL IST PAY $21,539.70 $20,506.80 $21,299.84 $21,494.87 2ND PAY $22,612.56 $21,555.29 $20,065.12 3RD PAY Month Total $44,152.26 $42,062.09T $41,364.96 1 $21,494.87 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 August Public Relations Articles—Photos - Kendall Country Record WSPY—Aurora Beacon News Meetings, Workshops Dept. Head Staff Meeting Programs,Activities Number Attending Adult Programs Adult Book Discussion 12 2nd Thursday of each month Lunch Time Book Club 7 2nd Wednesday of each month Friends Meeting 12 Computer Classes Adult Reading Program 92 Children Programs Artsy Smartsy (2 Programs) 50 Teen Craft Day 17 Teen Book Club (2 Programs) 10 Patch Club (3 Programs) 15 Monday Movie Madness 65 Dino Pets 52 Read with Paws! 35 Tween Craft Group 13 Kiddy Campus Tour and Activities 33 Come Garden with Me 32 Summer Reading Club Teens 29 Youth 648 Total 677 Patron Count 1007 Volunteers Teens Karina Godinez Meeting Room Library- 8 City-4 Rent-3 Gifts and Memorials $500.00 Donation for Children's Dept. Sheet1 Librarian's Report August Circulation ADULTS YOUTH TOTAL Fiction 2723 6255 8978 Non-Fiction 1946 1400 3346 Audio Books 664 210 Audio Visual 1613 3051 Music CD's 363 479 Kits 27 --`27 Periodical 262 333 Sheet Music Reference Book Dial-A-Story 469 PALS - Books sent to other libraries 1774 892 2666 Total Circulation 9345 20223 Gain Over Previous Year —403 Loss Over Previous Year -- PALS - Books sent to our library 1386 430 1816 Renistration Adult 104 Juvenile 48 Non-Resident Taxpayer 1 Non -Resident 4 Reciprocal 4 TOTAL 161 Items Added Adults Children Books Fiction 74 —gg Books Non-Fiction 126 94 Audio Books 24 9 DVD's 22 17 Reference 6 Kits 3 Sheet Music Periodical 82 Music CD 25 Total 359 233 592 Page 1