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Green Committee Packet 2010 08-23-10 C1.y o United City of Yorkville 800 Game Farm Road EST. , 1838 .�� Yorkville, Illinois 60560 o Telephone: 630-553-4350 Fax: 630-553-7575 <<E AGENDA YORKVILLE GREEN COMMITTEE Monday,August 23, 2010 7:00 P.M. Yorkville Public Library First Floor Meeting Room 902 Game Farm Road Mission Statement. To advise the City Council of the United City of Yorkville, Illinois on ways to enhance the community environment and ways to equip and encourage citizens and businesses to participate in sustainable ecological practices. Call to Order: Welcome Members and Guests: Approval of Minutes: May 24, 2010 New Business: 1. Bicycle Trail Referendum Committee Reports: 1. Share&Care Recycling Event-Fall 2010 Planning 2. Environmental Fair Committee -2011 Progress 3. Water Conservation Committee—Stormwater Management Program Plan 4. Plastic Bag Reduction 5. Chamber Green Committee-Update Recommendation Progress Reports: 1. Tree Survey Recommendation 2. Tree City Recommendation 3. Electronic Recycling Perm Program progress 4. Franchise Agreement Recommendation-Update 5. Recycling in Parks, Athletic Fields, etc- Grant Update 6. Budget Line Items Old Business: 1. Clean Air Counts 2. Earth Hour-Next Global Date March 26, 2011 3. Yorkville School Green Efforts Update 4. Building Code Update Committee-Update on ASHRAE Std 189.1 5. Zoning Ordinance Committee Update 6. Wind Turbine Ordinance Progress 7. Cool City Challenge Action Plan 8. Rain Garden Additional Business: 1. Report from Jackie Dearborn, Green Committee Staff Liaison Adjournment: 2010 Meetin g Schedule September 27 November 22 October 25 No December Meeting Meeting Minutes DRAFT YORKVILLE GREEN COMMITTEE May 24, 2010 7:00 P.M. -Yorkville Library Mission Statement. To advise the City Council of the United City of Yorkville, Illinois on ways to enhance the community environment and ways to equip and encourage citizens and businesses to participate in sustainable ecological practices. Call to Order: Marta Keane called the meeting to order at 7:06 p.m. Welcome Members and Guests: Members --Marta Keane, Anne Engelhardt, Cheryl Lee, Richard Scheffrahn, Al Green; City Liaison—Jackie Dearborn. Member Mariann Manthei resigned this past month. The committee currently has seven appointed members with open positions for three more members. John Pavilionis new member arrived at 7:15 p.m. Approval of Minutes: March Minutes and April Notes Al Green motioned to approve the March minutes and April notes. Engelhardt seconded. Green discussed corrections—date changes: Committee Reports#1. Date for Environmental Fair should read March 5, 2008 and Old Business #5 —Date for the next meeting is May 26. Green motioned to amend the motion with these two changes; Engelhardt seconded. Vote: All "yes." New Business: none Committee Reports: 1. Environmental Fair Committee 2010 & 2011 Cheryl is in the process of analyzing the procedures for organizing an environment fair and putting these into a written document for future use. 2. Share & Care Recycling Event—Fall 2010 Planning Engelhardt reported that the Smith Building on the Kendall County Fair Grounds is reserved for October 16, 2010, 8 a.m. —4:00 p.m. for the next Recycling Day, October 16, 2010. Marlin Hartman, of the Solid Waste division of the Kendall County Health Department, agreed to partner with the Green Committee in the same capacity as last year. Lee stated that when contacting the high school environmental group, replies may be more likely to occur by copying the email to the high school principal. Keane suggested Dearborn contact Taylor Coffey, Senior at Yorkville High School, to find out all the environmental activities he took charge of this past year and that the Green Committee present an award to give recognition to his environmental efforts this past year. Keane motioned to recommend to the Mayor that the Green Committee give a yearly"Green Teen Award" beginning this year at the YHS Awards program this Thursday, May 27th. Sheffrahn seconded. Vote: All "yes." Dearborn and Lee will contact Mayor Burd to seek approval and Glory Spies to make a certificate of recognition. 3. Water Conservation Committee—Recommendations progress report a. Storm water Management Program Plan Keane reported about a display showing a storm water runoff. This display is used for students' education about storm water run-off. It depicts a storm drain, stenciled to show it drains to river, a pipe is drawn on the display and appears to end at a pool of gold fish that are given away at fairs to increase awareness of storm water and encourage stenciling. 4. Plastic Bag Reduction Engelhardt motioned that Keane follow-up with a letter to the editor(and forward it to Glory Spies for review) to recognize the local businesses that support the reduction of plastic bags by encouraging the use of re-usable shopping bags and collecting the plastic bags for recycling. (Jewel, Wal-Mart, Home Depot, Menards, Walgreens, Target, Office Max) The motion was seconded by Scheffrahn. Vote: All yes. 5. Chamber Green Committee—Update Lee has the application for Green Business Designation on their web. The application is in PDF form right now and will be changed to a read-write form so that it can be completed on-line. Action Graphics donated the decals to use as the recognition in the designated businesses car or store-front. The one-time application fee is $20.00. Recommendation Progress Reports: 1. Tree Survey Recommendation -progress report 2. Tree City Recommendation 3. Electronic Recycling Perm Program progress Dearborn gave an update on the sign. Keane requested that Dearborn get a monthly report on the amount of E-waste that is collected by Com2 from the Yorkville Site and present this to the Green Committee each month. Engelhardt asked if it might be possible to have the E-waste site open one Saturday per month. Dearborn explained that the Public Works employees' schedule is set, and there is no money in the budget for overtime for these employees. Keane asked if volunteers from the community could staff it one Saturday morning per week. Dearborn answered that it might be possible if someone from YPD could unlock and lock the doors while they are on duty. Scheffrahn suggested contacting various groups in town for staffing the recycling facility, beginning with the summer months. 4. Franchise Agreement Recommendation—to be assigned to PW committee 5. Recycling in Parks, Athletic Fields, etc—grant update. Dearborn reported that the City received the grant for the recycling containers. From these containers all the contents need to be sorted and measured using random samples for a report indicating usage. All 31 Yorkville parks will have recycling cans. The cans will have stickers stating "recycling only" on the sides. The cans are green and have white lids with one round hole; the top has a decal that states what items can go into it. Decals will be ordered this week. Spies will publicize these recycling containers when they are ready for use. 6. Budget Line Items—Deposits, Expenses There is a negative balance due to the postage for sending in the grant application. Old Business: 1. Clean Air Counts Dearborn reported how the awards are set up, including the check list for specific clean air action items. Dearborn reported that the City is probably qualified for Bronze Award. She will continue to check with the various City Departments to find out their level of clean air action items for which they currently qualify. Scheffrahn suggested aiming for the Silver Award this year, and perhaps strive for the Gold Award next year. Dearborn will fill out the forms for Silver and make suggestions for the departments so they may continue to strive for gold level in the future. 2. Earth Hour 2010 Report This agenda item will be temporarily taken off the monthly reports. In January the Green Committee will begin planning the 2011 Earth Hour/Earth Day activities. 3. Yorkville School Green Efforts Update Engelhardt suggested that two members and Dearborn meet with the new Superintendent in July in a casual meeting to discuss partnering on Green initiatives in the school systems. Engelhardt asked to have an agenda item at next month's meeting to request input from the Green Committee on initiatives for the schools. Engelhardt, Keane, and Lee all volunteered to meet with the Superintendent. Keane offered to write a letter to communicate with all the area churches inviting them to have one (or more)representative attend the Green Committee meeting on October 25th The purpose of this meeting is to begin to network with the area churches by dialoguing about what they are currently doing as green action and what other things they would like to do. Green Committee members will create a handout with a simple check list of ways to become an environmentally friendly church. Engelhardt suggested following a similar format for the Yorkville public and private schools at the Green Committee's September 27th meeting to begin to network with the schools on environmental initiatives and interests. Keane has access to environmental checklists for schools which can be used as is or adapted. 4. Building Code Update Committee a. Update on ASHRAE Std 189.1 The recommendation was sent in to the City in March. 5. Zoning Ordinance Committee Update 6. Wind Turbine Ordinance Progress—No current action on this item. This agenda item will be taken off the list of monthly reports. 7. Cool City Challenge Action Plan 8. Rain Garden—City Rain Garden Progress Additional Business: 1. Report from Jackie Dearborn, Green Committee Staff Liaison 2. Pavilionis recently went to the Green Festival on Navy Pier. Keane asked him to share his observations with the Green Committee at the June meeting. 3. Engelhardt asked the Committee for an opinion about getting a shredding company to shred documents for residents and businesses at the Share & Care Recycling Event. All agreed that it would be a good thing to add if a financial sponsor can be found to support it. Pavilionis stated that Shred-It and Iron Mountain are two companies that shred documents. Keane and Dearborn will send contact information about these two companies to Engelhardt, who will follow up. Adjournment: Meeting adjourned the meeting at 9:01 p.m. 2010 Meeting Schedule May 24 July 26 Sept 27 Nov 22 June 28 Aug 23 Oct 25 No Dec Meeting Tra!! Referendum - Mill Project Locations �. � August 2010 Legend ,-�� ? M Montgomery Trails r ^ � Oswego Trails ' rarrQonrry 4 40 Z- ti t t 0 Mlles Project Puma CLty SWe TctslPr*cICozJ s TmU LangtiqMLIs■ 01 ftoule IT-Kane Ro■d to R.A.71 i71tl,e1tl i6TI,i0e TOOT 5000 fkndln !.W OY Roule 7l-YW■I■rn Ch LImllsto Reutelti I0,3I0 Impe ONIMOtunding 1.60 03 Rout.31-Marke[ Yoe Velm IA ALM—n Crook BAO6eVard $T7Am S3e7,100 MOTIOROfundrng 177 04 Rout.>t-Autumn Crs■k Ebukvardto&mterti CQ LOnks ie1,740 t30a,Too OW Mao lending 0,00 OS Flouts e7-Kmnnedy RAW to Ronde 30 $111010 TS-700M DDT IORO fu W kng I.7e OI K■nns Road.Rout*47t■M01 RoO 5763.610 ia/3AW ITEP Want W20 funding 791 fs du fs $601.050 OW City Sharel 63,45IIA00 ITOW PFUJSGI Costil J3.2EWJhL_9LTIn4 United City of Yorkville 800 Game Farm Road Esc 1 1836 Yorkville, Illinois, 60560 o L � Telephone: 630-553-4350 ._° Fax: 630-553-7575 Bike/Pedestrian Trails FAQs On Tuesday,August 10 the United City of Yorkville City Council voted to place a referendum for bike and pedestrian trails on the November ballot. Below is a list of FAQs regarding the referendum and the facts and figures of the proposal. Please direct any additional questions to Mayor Valerie Burd at 630.553.4350 or City Administrator Bart Olson at 630.553.8537.The information along with a map of the trails is also available on the city's website at www.yorkviIledl.us. Question 1. How much is the referendum for? The Yorkville City Council will be asking voters in the November 2010 general election to decide if the City should issue up to $1 million in bonds to pay for bike and pedestrian trails in Yorkville. Question 2. How much will this cost the average taxpayer? A 20-year bond will cost someone who owns a $300,000 house $13 a year; someone who owns a $200,000 house would pay$9 a year in additional taxes. A 10-year bond would cost$20 for someone who owns a $300,000 house and $13 for someone who owns a$200,000 house per year in additional taxes. Question 3. Why did the Mayor bring this to the Cite Council for a vote in these tough economic times? Mayor Valerie Burd has been requested by IDOT to decide if the City wants to put in a bike trail along Rt.47 (Kennedy Road to Rt. 71)when it is widened in 2012. The state is offering to pay 80%of the cost of the trail, and is asking the City to commit to 20%. They want the Mayor to sign an agreement. City Council must approve the agreement.This offer will only be available at the time [DOT is widening Rt. 47. Many people have asked for trails; others think trails are frivolous and a waste of money.The Mayor wanted to give the residents of the City the chance to make this important decision, and a majority of the City Council agreed to put the question on the ballot and let the people decide. Question 4. Is the $1 million just for Rt.47? No. The$1 million bond would pay for six projects and up to 13.25 miles of bike trails --all trails where the City would get at least an 80%match.That will include the other state routes IDOT has slated to be widened in the next five years: sections of Rt. 34 and Rt. 71 and additional sections of Rt. 47. It also includes Kennedy Road because the City is applying for an Illinois Transportation Enhancement Program (ITEP)grant that would also pay the 80/20 split. The city will receive 13.25 miles of bike/pedestrian trails for$691,880 with an estimated value of$3.5 million. The average cost of trail per mile is $250,000 including engineering and easement purchase. The projects, length of each trail, and the cost of each individual trail is listed below: 1. Route 47-Kennedy Road to Route 71,2.44 miles, City cost $115,640 2. Route 71-Western City limits to Route 126, 1.59 miles, City cost $80,360 3. Route 34-Marketplace Drive to Autumn Creek Blvd., 1.47 miles, City cost $77,420 4. Route 34-Autumn Creek Blvd. to Eastern City limits, .96 miles, City cost $61,740 5. Route 47-Kennedy Road to Route 30, 3.78 miles, City cost $194,040 6. Kennedy Road-Route 47 to Mill Road, 3.01 miles, City cost $162,680 Question 5. If the City has no money, hors can it afford to pay for bike trails? The City cannot afford to pay for bike trails.The City currently cannot take on any other financial obligations. The City does not have any extra money at this time. That is why residents are being asked to slightly increase their taxes.The tax increase will totally pay for the trails --principle and interest. Question 6. Why doesn't the mayor and Council just cut the City's budget to pay for these trails? Aren't you already getting enough of my real estate tax dollars? Why do you need more? The City of Yorkville actually does not get a lot of money from your property tax bill. The majority of your real estate taxes-- 62%-- go to the school district. Out of a $7,000 tax payment, the City gets $635, and $220 of that is dedicated by referendum to the Yorkville Public Library. In total, from all residents and commercial and industrial property owners,the City gets about $2.5 million a year in property taxes, which makes up only one-quarter of the City's current budget. The Mayor, City staff, and Council have already drastically cut the City budget. $2 million has been cut over the last three years as the revenues have fallen.The City has reduced its staff by 20%, instituted wage freezes on all employees, cut benefits, has staff doing furloughs, has cut out all conferences and travel unless needed for accreditation, and is even carefully rationing paper and paper clips. For the past three years, the City has also been stuck with unanticipated expenses including more than $1 million in legal fees for landfill related lawsuits, more than $1.2 million in unpaid developer's fees. and over $800,000 in water connection fees that should have been collected, set aside, and reimbursed to the Grande Reserve developers during the real estate boom years of 2004, 2005, 2006, and 2007. Question 7. Why did the mayor originally asked for more than the$1 million? The City has created an Integrated Transportation Plan in response to all the residents who had requested trails and walkways.That Plan identifies prospective trail routes throughout the City. A task force has been working for two years to prioritize which trails should be constructed first.The original question brought to the Council included the most important trail segments per this Plan, and allowed the City Council the opportunity to decide how much burden should be placed on our taxpayers if the referendum is approved. The Council decided to ask for money to only do the trails where there would be an 80/20 split, with the City only having to pay 20% or less.