Human Resources Commission Packet 2010 04-21-10 o UNITED CITY OF YORKVILLE
J T HUMAN RESOURCES COMMISSION
1836 COMMITTEE MEETING
0 800 Game Farm Road I Yorkville, Illinois 60560
4t.E ��-`�a AGENDA
Date: Wednesday, April 21, 2010
Time: 6:30PM
City Conference Room
Call to Order:
Establish a Quorum:
Introduction of Guests:
Citizen Comments:
Approval of Minutes: February 17, 2010 and March 10, 2010
Mayor's Report:
Staff Reports:
Committee Reports:
New Business:
1. Ideas for Fundraising/Charitable Events
Old Business:
1. Historical Street Naming Application Revisions
2. Government Day Update
3. Kendall Cares — Discussion
Items for Next Meeting Agenda:
Additional Business:
Adjournment:
DRAFT
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
HUMAN RESOURCES COMMISSION MEETING
City Hall, Conference Room
Wednesday, February 17, 2010 — 6:30 P.M.
CALL TO ORDER:
The meeting was called to order at 6:38 pm.
ESTABLISH A QUORUM:
PRESENT:
Chairperson Gengler, Commissioners Pat Slocum, Margene Westlund
ABSENT:
Commissioners Cross, Harker, Knutson
ALSO PRESENT:
Glory Spies— Community Relations Director, Amy Baudouin
As there was not a quorum, this meeting continued with discussion only.
OLD BUSINESS
1. HRC Involvement in March 6th AID Telethon
Ms. Spies previously suggested that the committee volunteer to man the phones for the
AID Telethon, however it appeared that there were not enough volunteers to cover the
2-3 hour minimum commitment. The Environmental Fair is being held the same day
and many members have made a commitment to that event. Amy Baudouin,
Commissioner Westlund, Chairperson Gengler and Ms. Spies volunteered to be at the
telethon at Sam for training and would man the phones from 9-10 am. Ms. Spies will
make sure the time slot is still available.
2. Government Day Updates and Progress
Chairperson Gengler tried to contact Mr. Dunn but has not received a response yet. He
hopes to have the plans finalized at the next meeting.
3. Volunteer Community Appreciation Day Forms and 2010 Letter
Ms. Spies reported that she created the cover letter and included notification that all
nominees will be recognized. The event will be held on October 20, 2010 at the
Library. Ms. Baudouin advised that she has contacts with a jazz band that might be
willing to volunteer or play for a small fee.
Commissioner Slocum feels that the cover letter is appropriate.
Chairperson Gengler asked if the group was to start contacting the local groups within
the school district boundaries to seek nominees. Ms. Spies suggested that the group
divide the local groups at the next meeting and then everyone could get started.
I nominee from each category will be selected, including the new senior category. The
Mayor will present every nominee with a certificate and the winners will receive
plaques.
4. Historical Street Naming Brochure Update
Ms. Spies suggested that the group start with the brochure as it needs to be refined.
Commissioner Slocum stated that since there was not a quorum, no action could be
taken,but she agrees that the layout needs to be changed.
Commissioner Slocum stated with regards to the entries the group is reviewing, she
feels the commission should sends letters to those that require more information. She
also feels that information such as the number of years the person resided here, what
committees the person has been on, whether or not they were in a position of leadership,
did their contribution result in a positive change and whether or not the person is
deceased is all important information for the future entry form.
Commissioner Slocum offered to create a mock application and will email it to
everyone for review prior to the next meeting.
ADDITIONAL DISCUSSION
Ms. Spies
• Suggested the next meeting be changed from March 17, 2010 to March 10, 2010
at 6:30pm. Chairperson Gengler will check with the absent members and email
Ms. Spies and Meghan regarding the meeting date change.
• Mayor Burd asked her to bring up Old Second Bank as the building is currently
empty. is there anything this committee can think of to put there?
Commissioner Slocum noted that the construction project on Route 47 and
Route 34 included a proposal to remove the buildings on the east side of the
street which would include the bank. The proposal stated that they would
continue to purchase the land and houses to be demolished, therefore, she feels
that needs to be determined first. Ms. Spies stated that the Mayor will probably
be in attendance at the next meeting and this item could be discussed more.
Commissioner Slocum
■ Asked if any feedback had been received about Holiday Under the Stars. She
noted that some neighbors complained about it being on a Friday and causing
traffic issues. Ms. Spies responded that most employees will not come back for
events on Saturdays. Additionally, she added that there is a pretty solid plan in
place regarding traffic for next year. Commissioner Westlund commented that
there needs to be 2 horse carriages, to which Ms. Spies responded that there was
not enough funding this year. Ms. Spies stated that next year there will be
funding for buses to resolve traffic issues and 2 horse carriages. She stated that
signs will be posted in advance of the event advising motorists of alternate
routes.
ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION:
The meeting adjourned at 7:27 pm.
Minutes respectfully submitted by Margaret M. Hartigan.
2
DRAFT
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
HUMAN RESOURCES COMMISSION MEETING
City Hall, Conference Room
Wednesday, March 10, 2010 — 6:30 P.M.
CALL TO ORDER:
The meeting was called to order at 6:34 pm.
ESTABLISH A QUORUM:
PRESENT:
Chairperson Gengler, Commissioners Pat Slocum, Joan Knutson, Amy Baudouin,
Jill Harker and Margene Westlund
ABSENT:
Commissioner Cross
ALSO PRESENT:
Glory Spies — Community Relations Director (late arrival) and Mike Dunn -
Yorkville High School
Chairperson Gengler stated that Mr. Dunn needed to leave, therefore, the commission
would discuss Government Day first.
OLD BUSINESS
1. Government Day Updates and Progress
It was determined that Mr. Dunn would promote the students attending the City
Council Meeting of May 11, 2010 and he would offer extra credit for attending
the meeting and reflecting on it. The students would also spend time covering
Roberts Rules in order to conduct a mock City Council meeting. It was suggested
that the students attend the City Council Meeting, spend approximately 1 week
covering Roberts Rules, local government and conducting an election. Then
come for a tour of the facility during a class period. Finally, they would come for
a half day field trip to conduct the mock City Council Meeting. Mr. Dunn will
come back in April to finalize the plans.
Ms. Spies stated that dates need to be scheduled in order to book the rooms
needed. She added that Mayor Burd will be in attendance at the next meeting to
finalize the dates and plans. Commissioner Baudouin asked what was needed
from the commission. Commission Slocum suggested that some members be in
attendance during the mock trial to help the process flow, etc.
I
APPROVAL OF MINUTES
The minutes of the December 18, 2009 and January 20, 2010 meetings were approved as
presented.
OLD BUSYNESS
3. Historical Street Naming Program
Commissioner Slocum stated that historical refers to a point in time, whereas
historic refers to something noteworthy or significant, therefore, she suggests
changing the program name to Historic Street Naming Program, to which the
entire commission agreed. She also suggested removing an event as something a
street could be named for.
The commission reviewed the guidelines. Commissioner Slocum will put the
changes into the document and present it at the next meeting. Ms. Spies added
that she would have Jennifer get together copies of the letters that are presently
used for the commission to review.
2. Volunteer Community Appreciation Day
Ms. Spies could not recall why this item was on the agenda, but stated that she
would email the forms to the commissioners so they could start getting them out.
The event will be held on October 20, 2010 at 6:30 pm. Commissioner Baudouin
stated that she would try to get a 3 piece jazz band to play from 6:30 - 8 pm.
Furthermore, she asked if food needed to be donated. Ms. Spies stated that there
is a budget for food and that it will be purchased. Commissioner Knutson will put
this event on the library calendar.
NEW BUSYNESS
1. Historical Street Naming Recognition Event
Ms. Spies suggests having an event to recognize those whose names have been
selected for this program as many people say that they never hear anything after
their submittal. She suggests that the Mayor give the family a certificate and a
map indicating where the street is located. The first event could recognize all
names that have already been selected. Once the program has been updated, she
suggests returning this item to the agenda for more discussion.
2. Support for the Yorkville Art Community- Ideas and Discussion
Ms. Spies stated that Mayor Burd is seeking suggestions on how we can support
the art community. Commissioner Knutson stated that there is an annual event
where teachers submit art projects to the county and the projects are then judged
at the event. Ms. Spies stated that they are looking to include the art community
as a whole. It was noted that an organization in Elgin takes empty store fronts
and puts art in the windows.
If anyone has ideas, they should send them to Ms. Spies and she will place them
on the next agenda.
3. Kendall Cares Clinic
The commission discussed this upcoming event on May 1, 2010 that brings
together many social service agencies together to for those in need. This item was
2
placed on the agenda to make everyone aware of the event and in case anyone
wishes to volunteer, Commissioner Westlund stated that the group is in need of
advocates who are assigned to individuals for the day to be sure that they get all
of the services they need. This item will be placed on the Old Business section of
the next agenda.
ADDITIONAL DISCUSSION
None
ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION:
The meeting adjourned at 7:57 pm.
Minutes respectfully submitted by Margaret M. Hartigan.
3
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Agenda Item Summary Memo
Title: Historical Street Nanning Application Revisions
Meeting and Date: HRC 4/21/10
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Name Department
Agenda Item Notes:
Historic Street Name Nomination Form
Nominated individuals,families, or companies must reside or be located within the Greater Yorkville
Area and have made a significant contribution to the community. The nominee's character should be
above reproach and their contributions to the Yorkville community should be above and beyond
defined job responsibilities.
Name of nominated individual,family,or company:
Name as it would appear on the street sign (limit of 19 spaces;first and last name required):
If living has the person been notified of the nomination and do they approve of their name being placed
in nomination?
If deceased has the person's family been notified of the nomination and given their approval?
*Number of years nominee was a resident of the Greater Yorkville Area. (Please provide specific range
of years if available; for example, 1965 to 1989.)
*Nature of significant contribution to the community:
*Financial (please explain)
*Voluntary and Public Service
List names of groups and agencies and number of years involved in each:
(Please provide specific range of years if available.)
Positions of leadership:
(Please provide specific range of years if available.)
Has the individual completed their service contribution to the community?
*Please explain how these contributions have enriched or improved the community forth e people living
in the Greater Yorkville Area.
Name of Nominator:
Address:
Phone Number:
Email:
Please feel free to enclose any other additional comments, newspaper articles, or commendations about
your nominee. The HRC will contact the nominator if additional information is needed.
Mail Nomination Form and Documentation to:
United City of Yorkville
Historic Street Naming Program/Engineering Department
800 Game Farm Road.
Yorkville, IL 60560
For information: 630-553-8528
Guidelines:
Compilation of the list of names will be ongoing; new names added as they are approved.This List will
be maintained by the Engineering Department.
Priorities for naming may be established by the Human Resource Commission and/or the City Council.
Full names will be required to be on the street sign (19 spaces).
10%of the street names within a development must be selected by the developer from the approved
list of historic street names.
All nominations will be reviewed by the Human Resource Commission; recommended names will be
reviewed by the City Engineering Department, KenCom and the U.S. Post Office to avoid duplication.
The recommended and reviewed nominations will be forwarded to the City Council, which will have final
approval of the nomination.
Engineering Department will notify the nominee and the nominator of the City Council approval.
,Engineering Department will notify the nominee upon selection of the name and the intended location.
Announcement of selected names and map location will appear in the Kendall County Record once per
year.