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City Council Packet 2009 03-24-09 ,<�° Cl; y A o United City of Yorkville 800 Game Farm Road esr. 1838 Yorkville, Illinois 60560 �, (itlia w Telephone: 630-553 -4350 Fax: 630-553 -7575 <LE AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, March 24, 2009 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD 11 WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Joe Besco Bob Allen Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 6:00 p.m., April 21 , 2009 City Hall Conference Room Economic Development Committee: 7:00 p.m., April 6, 2009 City Hall Conference Room Administration Committee Meeting: 7:00 p.m., April 9, 2009 City Hall Conference Room Public Safety Committee Meeting: 6 :00 p.m., March 26, 2009 City Hall Conference Room Presentations: City Council Meeting Agenda March 24, 2009 Page 2 Public Hearings: Citizen Comments: Consent Agenda: 1 . ADM 2009- 16 Monthly Treasurer' s Report for January 2009 2. ADM 2009- 17 Resolution of Authorization to Close Old Second Bank Checking Account No. 624071 for the In-Town Road Program - authorize Mayor and City Clerk to execute 3 . ADM 2009-08 Resolution Approving Local Funding for the Kendall Area Transit Project — authorize Mayor and City Clerk to execute 4. PW 2009-31 Water Department Report for January 2009 5 . PW 2009-32 Water Department Report for February 2009 6. PW 2009-33 Raintree Village (Rt. 126 Improvements) — Bond Release - authorize release of Arch Insurance Company Bond No. SU5015833 7. PW 2009-34 Menards Commercial Commons Fifth Addition — LOC Expiration - authorize City Clerk to call letter of credit if it is not renewed prior to April 24, 2009 8 . PW 2009-35 RFP Results for Fox Hill and Sunflower Estates SSA Mowing and Maintenance - award contract for mowing and maintenance for FY 09-10 to Waldschmidt and Associates, as presented 9. CC 2009-24 Amended Ordinance Designating United City of Yorkville Countryside Center Business District and Imposing a Retailers' Occupation Tax and Service Occupation Tax Therein - authorize Mayor and City Clerk to execute 10. CC 2009-25 Wheaton Woods Park Shelter RFP Results - award to Poligon (Reese Recreation Products) in an amount not to exceed $10, 385. 00 Plan Commission / Zoning Board of Appeals: 1 . ZBA 2008-09 Ordinance Approving a Variance for 604 and 620 W. Veterans Parkway Minutes for Approval (Corrections and Additions) : Minutes of City Council — February 10, 2009 and February 24, 2009 Minutes of Special City Council — February 21 , 2009 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 433 ,436.68 (vendors) $ 303 ,596.30 (payroll period ending 3/14/09) $ 737,032.98 (total) City Council Meeting Agenda March 24, 2009 Page 3 Reports : Mayor' s Report: 1 . CC 2009-26 Amended Ordinance Establishing a Zoning Commission 2. CC 2009-27 Appointment of Al Green to the Zoning Commission 3 . CC 2009-28 Appointment of Patricia Slocum to the Human Resources Commission 4. CC 2009-29 Proclamation for Annual Play Day 5 . CC 2009-30 2008 Annual Service Report 6. CC 2009-31 Amended Ordinance Authorizing the City Council to Retain Independent Legislative Counsel 7. CC 2009-32 Comp Time Discussion City Council Report : City Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator' s Report: Finance Director' s Report: Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Rem: Committee Reports: Public Works Committee Report: 1 . PW 2009-37 Resolution Authorizing Support for the Illinois Vacant and Abandoned Properties Act Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1 . ADM 2009- 18 Amended and Restated Governing Ordinance (Regarding Readings of Ordinances) Additional Business: Executive Session: City Council Meeting Agenda March 24, 2009 Page 4 Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES iPUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderwoman Sutcliff Sanitation and Waste Committee: Alderman Allen - ---- ECONOMIC DEVELOPMENTi Committee _ Departments Liaisons - __ Chairman: Alderman Golinski Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Allen Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Manus Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development -- PUBLIC SAFETI j ---------------------------------------- - ------------------------------------—------------------------------------- Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher iADMINISTRATION -------------------------------------- ------------------------------------------ Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, March 24, 2009 7 :00 PM CITY COUNCIL CHAMBERS AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS : ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1 . ADM 2009- 16 Monthly Treasurer' s Report for January 2009 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2009-17 Resolution of Authorization to Close Old Second Bank Checking Account No. 624071 for the In-Town Road Program ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3 . ADM 2009-08 Resolution Approving Local Funding for the Kendall Area Transit Project ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2009-31 Water Department Report for January 2009 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5 . PW 2009-32 Water Department Report for February 2009 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2009-33 Raintree Village (Rt. 126 Improvements) — Bond Release ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2009-34 Menards Commercial Commons Fifth Addition — LOC Expiration ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 8 . PW 2009-35 RFP Results for Fox Hill and Sunflower Estates SSA Mowing and Maintenance ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 9. CC 2009-24 Revised Ordinance Designating United City of Yorkville Countryside Center Business District Imposing a Retailers' Occupation Tax and Service Occupation Tax Therein ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 10. CC 2009-25 Wheaton Woods Park Shelter RFP Results ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PLAN COMMISSION / ZONING BOARD OF APPEALS: ----------------------------------------------------------------------------------------------------------------------------------------- 1 . ZBA 2008-09 Ordinance Approving a Variance for 604 and 620 W. Veteran's Parkway ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: 1 . City Council — February 10, 2009 ❑ Approved ❑ As presented ❑ As amended 2. City Council — February 10, 2009 ❑ Approved ❑ As presented ❑ As amended. 3 . Special City Council — February 21 , 2009 ❑ Approved ❑ As presented ❑ As amended ---------------------------------------------------------------------------------------------------------------------------------------- BILL LIST : ----------------------------------------------------------------------------------------------------------------------------------------- ❑ Approved ❑ As presented ❑ As amended ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- l . CC 2009-26 Amended Ordinance Establishing a Zoning Commission ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2009-27 Appointment of Al Green to the Zoning Commission ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/fixture meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3 . CC 2009-28 Appointment of Patricia Slocum to the Human Resources Commission ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2009-29 Proclamation for Annual Play Day ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5 . CC 2009-30 2008 Annual Service Report ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2009-31 Legislative Attorney Discussion ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2009-32 Comp Time Discussion ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes REPORTS : ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- I . PW 2009-37 Resolution Authorizing Support for the Illinois Vacant and Abandoned Properties Act ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: --------------------------------------------------------- 1 . ADM 2009- 18 Amended and Restated Governing Ordinance (Regarding Readings of Ordinances) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS : ----------------------------------------------------------------------------------------------------------------------------------------- N C/p Reviewed By: Agenda Item Number J� 0c� Legal A esr. � leas Finance El Engineer El Tracking Number 040 Lei �1 y City Administrator ❑ w �O Consultant ❑ ADM 2009- 16 Agenda Item Summary Memo Title: Monthly Treasurer's Report for January 2009 Meeting and Date: City Council — March 24, 2009 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Colleen Sullivan Finance Name Department Agenda Item Notes: United City of Yorkville Kendall County, IL Monthly Treasurer's Report Pre Audit Financial Summary As of January 31, 2009 FY FY Beginning January January Ending FYTD Budgeted FYTD Budgeted Fund Balance Revenues Expenses Balance Revenues Revenue Expenses Expenses 01 General 1,747,498 607,037 1,142,846 1,211,689 7,772,214 12,731,770 9,185,387 13,331,770 11 Fox Hill SSA (13,540) - - (13,540) 6,353 6,376 19,892 6,376 12 Sunflower SSA 2,071 - - 2,071 15,939 15,925 13,868 15,925 15 Motor Fuel Tax 285,299 27,351 71,599 241,050 184,018 614,520 318,139 614,520 16 Municipal Building (524,224) 11000 14,850 (538,074) 21,000 100,000 44,550 100,000 20 PD Capital 224,120 2,555 1,100 225,575 39,423 337,148 11,112 337,148 21 PW Capital 211,835 - 9,448 202,388 86,800 386,000 391,707 358,600 22 Parks & Rec Equip Capital 7,552 17,700 - 25,252 32,972 64,948 51,095 64,948 23 City Wide Capital (132,778) (67,500) - (200,278) 191,000 1,315,000 391,278 1,155,000 42 Debt Service (395,925) 121,131 - (274,794) 387,587 484,524 425,124 484,524 51 Water Ops. & Imprv. * 14,556,108 57,136 236,614 14,376,631 1,724,869 14,644,483 2,123,222 14,636,857 52 Sewer * 1,585,986 50,846 223,760 1,413,071 893,644 3,674,383 2,079,160 4,022,160 72 Land Cash (916,005) - 79,967 (995,972) 125,353 844,489 578,832 1,020,000 79 Parks & Recreation 152,270 (15,729) 89,295 47,245 1,256,823 1,763,798 1,181,881 1,805,547 80 Recreation Center (96,396) 56,530 36,958 (76,824) 339,651 623,006 416,593 623,005 82 Library 1,118,743 4,164 53,080 1,069,827 1,214,535 11742,519 1,029,417 1,742,519 85 Fox Industrial 311,198 51 - 311,248 208,828 174,854 80,807 174,854 87 Countryside TIF Project 21765,812 2,605 - 2,768,418 41,771 2,931,390 155,963 2,931,390 88 Downtown TIP 78,954 - 3,537 75,417 75,139 56,693 28,095 56,693 95 Trust & Agency 291,936 (638) 240,037 51,260 6,835,080 - 6,783,820 - Totals 21,260,514 864,239 2,203,091 19,921,661 21,452,998 42,511,826 25,309,943 43,481,836 Note: Revenue deficit to be offset with fund balance. As Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Full detail information is available in the Finance Department. * Restated beginning balance to reflect FYE 08 audit adjustments William Powell, Treasurer * indicates rebalance due to funds collapsing Fund Balance Reserve Jan-09 Dec-08 Nov-O8 Oct-08 Sep-08 Aug-08 Jul-08 Jun-08 General Fund 10.69% 1517% 14.98% 20.18% 25.08% 19.08% 21 .64% 18.74% Water O s. & Im r. * 98.22% -11.29% -10.19% -8.35% -10.08% -9.94% -11.24% -10.02% Sewer O s. & Im rv. * 35.13% 122.53% 134.78% 134.79% 131.14% 131 .05% 143.50% 145.32% Combined Fund Balance 56.7% 16.7% 18.8% 21.63% 22.14% 19.90% 21.90% 21 .70% Prepared by: Colleen Sullivan Ctp1, Reviewed By: Agenda Item Number Z AL OAA Legal ❑ CA Finance EST 1836 F-1 Engineer El Tracking Number Iii City Administrator El JA S1 1 It �O Consultant El ADM 2009-17 an ❑ Agenda Item Summary Memo Title: Resolution to close Old Second account no. 624071 for the In-Town Road Program Meeting and Date: City Council — March 24, 2009 Synopsis : Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Majority Submitted by: Susan Mika Finance Name Department Agenda Item Notes: STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2009- RESOLUTION OF AUTHORIZATION TO CLOSE OLD SECOND BANK CHECKING ACCOUNT NO, 624071 Whereas, the City Council of the United City of Yorkville has maintained checking account no. 624071 at Old Second Bank to maintain expenditures for the In-Town Road Program; and Whereas, it has been determined that the account is no longer necessary due to the completion of the In-Town Road Program; and NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville that the Old Second Bank Checking Account Number 624071 be closed, and that the Mayor, City Clerk, City Treasurer and Finance Director are hereby authorized to take all actions, and sign all documents necessary consistent with this Resolution. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2009. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. MAYOR C/p$0 Reviewed By: Agenda Item Number J� u o Legal ❑ CA3 EST. 1 1836 Finance ❑ Engineer ❑ Tracking Number City Administrator ❑ Consultant El ADM 2009-08 Wn ` ❑ <kEc tiv� Agenda Item Summary Memo Title: Kendall County Paratransit Committment Meeting and Date: City Council — March 24, 2009 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: `QED C/1. Memorandum To: Administration Committee Esr 1 =® 1836 From: Bart Olson, Assistant City Administrator O y CC: Brendan McLaughlin, City Administrator O Date: March 4, 2009 'f 4E `�`Q� Subject: Paratransit grant request for increased local match This item was last discussed at the February Administration Committee meeting. At that meeting, the Committee asked me to contact Jeff Wilkins, County Administrator for Kendall County, to get information on who had committed to funding their local match, who had committed to funding the increased local match, what the funding breakdown between the municipalities for the local match is, and the committee requested the survey results from an Oswego survey on seniors and transportation issues. The response to each request is listed below. Jeff Wilkins has also volunteered to attend the Administration Committee meeting to answer further questions about either the service or the funding request. The amount of the local match that is due in FY 08/09 and is payable prior to March 30`x' has been decreased from the $ 15,542 that was discussed last month, to $ 10,000. This is primarily due to the fact the roll-out of the program has been delayed. This amount will be reflected in the revised budget for FY 08/09 that is under consideration by the Council. The increase in the total local match from $ 125,000 to $150,000 that is being sought from all participating municipalities reflects the increase in the cost of the program from $500,000 to over $ 1 .6 million. The reason the cost of the program has increased is because the County thought they had access to only $500,000 worth of federal grant money. When it became apparent to them that more money was available for a new paratransit program, they decided to increase the programs scope. The end result of the increase in scope will be more flex routes and more demand- response routes in the future. Sandwich, Plano, Aurora, Plainfield, Minooka, Plattville, and Millbrook have committed to funding their local match for the next few years. Oswego and Yorkville remain the only holdouts. A breakout of the amounts that each municipality has committed to is attached. The results from the Village of Oswego's Senior Advisory Committee's survey on senior citizens' transportation needs are attached. KAT - Kendall Area Transit Project Project Description Background • Kendall County is among a small number of counties in the State of Illinois where public transit services do not exist. • Transportation and transit issues continue to top the list of concerns for public leaders and citizens. • In the communities that offer transit services, provision often becomes fragmented and lacks coordination to efficiently serve the public mainstream and "transit dependent individuals". • Community or agency specific systems serve a specific group in a specific area with little coordination with other transit systems such as PACE and METRA. • Fragmentation is what we want to avoid by partnering together to create a unified transit system that serves all areas and sectors of our citizenry. • Working Group consisting of various local governments, social service agencies, non-profits, health organizations, and others came together over the past few years to design a potential public transit program that fits the needs and resources of the County. • Process included a survey of key organizations and a strategic planning session , which resulted in the identification of a vision statement and service priorities. • Vision Statement: To implement transit service in the Kendall County area that is reliable, flexible, and financially sustainable, while satisfying the various mobility needs of the general public and individuals unable to access or operate private automobiles, principally the disabled , low-income, senior, and youth populations. Project Administration and Oversight • ] DOT prefers regional systems that serve at least one county. • To improve chances of securing grant funding , the Illinois Department of Transportation encouraged us to pursue a partnership with an existing service provider. • We are partnering with the Voluntary Action Center of DeKalb; they have provided transit services to the DeKalb County area since 1975 and receive accolades from IDOT officials for their service provision and record keeping . • Oversight structure would consist of a Partners Group, comprised of all funding organizations, and a Service Advisory Committee (SAC), consisting of 9 to 11 representatives from the following groups: municipalities, senior providers, disabled providers, workforce development, economic development, education, park districts and recreation , medical centers, county and citizens. • Each funding organization enters a funding agreement with Voluntary Action Center and Kendall County. Kendall County is the eligible local unit of government for state and federal grant agreements. The County acts as the "pass through" for state and federal grant dollars. In essence, grant dollars "pass through" Kendall County to Volunteer Action Center as the service provider. Service Basic Components • 5 to 8 routes, including 2-3 Flexible Routes in the northern area of the County. Flexible Routes are a hybrid of fixed-route and demand-response services. While a bus or van passes along fixed stops and keeps a timetable, the bus or van may deviate from its route between two stops to go to a specific location for a pre-scheduled request. • 3-5 Demand Response Routes in the mid-County area along key arterials. Demand Response Routes use coordinated scheduling to group riders efficiently meet their travel needs. Users are able to schedule rides with specific pick- up/drop-off times and locations. • Medical Transportation countywide. • 7 to 10 vehicles to service the routes, some with wheelchair/lift capabilities. • 8 vehicles at system peak times; 7AM to 7PM Monday to Friday service. • Estimate 77,000 annual rides and 250,000 miles of service. • Approved for federal grants (JARC and NF) through ] DOT to purchase 3 vehicles at no cost to local government: 2 light duty para transit and 1 super medium duty para transit vehicles. • Approved for federal grants ( NF) through RTA to purchase 4 light duty para transit vehicles. Require upfront expenditure of $224,000 . Grant will reimburse $ 172 ,800 leaving $47,200 as local match . Potential Funding and Local Match The collective resources of all will create an economy of scale and allow the community to fund a program that meets the needs of its residents. • For example, if a community provided one round trip taxi ride per day to one person , it would cost the community approximately $22 ,000. Program Funding Break Out Fares $ 57,000 State Sources (1 ) $1 ,035,000 Federal Sources (2) $ 121 ,345 County & Municipal Government (3) $ 150 ,000 1 .55 per capita based on 2007 Pop Est. Townships, Agencies & Business $ 150 ,000 Donations $ 100,000 TOTAL OPERATING PROGRAM $1 ,655 ,345 Notes: (1 ) local match required between 35% to 50% (2) local match required between 35% to 50% (3) $1 .55 per capita based on 2007 US Census estimates for each community's population only within Kendall County. Total population estimate 96,818. KAT - Kendall Area Transit Project: Phase 1 at full implementation •�\ _ __ U�� Pace Route 907 1 I I rJ1x" lcna t 1T `. i, 15 T 13 — 1 =.1+: ' I 1 v 1 Elf I * I i I c N Bask Samce Camoonenls AcIvlty Holspo6 Legend 1.opEn wor W E 5"6R...s with P hoars of bailysemce 'v mine: 2.Cty of Piano,Lift e Rook Tomsk a.Plano Cwrtmxnily Lbiary ------K.,5,.,,Annals 3.Wau1,onssss Cm nity College 2-3F-obe Routes 4.YMCA Pmvena AAetllool Center 5 �-t ReuN Sl+oppinB 8=En'ices Condo 3-5 De,it Response S.Rezh Cooley I sphal.KergaV Count'Gov nucn t Center MEtl!G'TldnepflRdlOn 5,Del Wobb RelbemeM COTnianlly Acow,Holspot' i:pg Vihlcles.Sxle U'iN oTallehilr accessibility TCtlS'of Yorkville YaMWIE PUbIIe Lteary.Senior Services Aznola5on S.H.!IStle Care CerRer.Assop'atipn for lndrvEuai Devetopmenk.Ke,sW Cpu Flexible Route Servce Cariior IXflces - - D. Fission.SEmoe Areas B-Herkape'Woods Masted Lim, (Future Ruxible Route Extenslen Sennce Areas) 10.Pax Routs Y3]Czwetins,.Public M1telra Shub's 1t.Rose ei Cswego.Oswego Pub,lo Library at�Basie Medical ilex orla(ion Service Area 13,Rose Terrace SamosAP!,.eats,dlleers an%,Care Reticence Miles 13.Dreyer Afedioal.(ten Provena Aletlieal Center 14.Soultler C CM.Center 0 2 4 8 15.7o RusMCOp'ay M1ledicel Center- Kendall Area Transit Project Proposed Local Match Contributions based on US Census 2007 Population Estimates Aurora 2, 172 2.24% $3,367 Joliet 3,988 4.12% $6,181 Lisbon 287 0.30% $445 Millbrook 314 0.32% $487 Millington 311 0.32% $482 Minooka 705 0.73% $1 ,093 Montgomery 40968 . 5.13% $7,700 Newark 10078 1 .11 % $1 ,671 Oswego 28,978 29.93% $44,916 Plainfield 952 0.98% $1 ,476 Plano 10,947 11 .31 % $16,968 Plattville 245 0.25% $380 Sandwich 156 0.16% $242 Yorkville 15,193 15.69% $23,549 Incorporated Population 70,294 72 60%° ' $108,956 Ill ell Unncorporated`Popul @tlor 26,524 : 2740% $41 ,112 I ell, TOTALS 96,818 100.00% $150,068 Government confidential 3/6/2009 Page 1 03/ 04/ 2tlby IP13y b302`JJM88 NEIL A AGENCY AGINGX PAGE 02/ 17 EXECUTIVE SUMMARY Chapter 1 : Meth ologv & Demographics • The purpose of this study Is to Investigate the need for and interest in a transportation service for older citizens in the Oswego area. • The Village of Oswego Senior Advisory Committee contracted with Health Systems Research (HSR) to mail and receive the surveys, analyze the results, and prepare this report. The study was funded through a grant from the Northeastern Illinois Area Agency on Aging. • Three-thousand two hundred and fifty-one surveys were mailed to randomly selected households with a member 62 years or older in Oswego and portions of the Bristol, Montgomery, and Yorkville zip codes in Oswego Township. • One-thousand and fifty-three surveys were completed and returned for a response rate of 32.4%. • Female respondents (56, 11 %) made up somewhat more of the sample than males (42.7%). • The median age of respondents Is 71 .5 years. Female respondents were somewhat older than male respondents with the median age of females at 72A compared to 70.2 for males. • Over half of participants (57.5%) live with a spouse, while just under one-third (31 .0%) live alone. • For those with another older adult in the household, the median age of that other older adult is 68.8 years, • Boulder Hill led subdivision of residence by a wide margin at 23.3%, followed Windcrest (3.3%), River Run (2.9%), River Run Club (2.8%), Boulder Hill Gardens (2.8%), and Mill Race Creek (2.7%). Chapter 2• Who Drives & Driving Limitations • More than eight inten (83.5%) respondentsdrivethemselves, withfarfeweransweringthatsomeone else in their home drives them (8.0%) or a family member or friend from outside the home drives (6,6%). Only a handful said that a church, agency, or social center takes them (0.2%) or they rarely go out because they have no way to go places (1 .4%). • The percentage driving themselves decreases with increasing age such that only 61 .0% of those aged 85 or older said that they still drive. • Males (90.9%) are more likely than females (78.4%) to drive themselves to appointments and activities. However, women in the sample are slightly older than males. • Though most respondents still drive, nearly one in three (29.7%) seniors reported that they have limitations which affect their driving. • Females (40.1 %) were more than twice as likely as males (17.1 %) to report driving limitations. • The percentage of respondents reporting driving limitations increases with age, from only 11 .0% of . seniors aged 60-64 up to 59.2% of those aged 85 and older. v bd/ q4/ Zeumj IY: 3y b30Y`J3146U NEIL A AGENCY AGINGX PAGE 03/17 • Two-thirds (66.8%) of those who are limited in their driving do not drive at night, while needy four in ten (39.6%) prefer not to drive farther then a few miles from home and one-quarter (27.5%) don't drive on busy streets or highways. Chanter 3: Need for Transportation Assistance Medical/dental appointments led the list of purposes for transportation assistance marked by nearly one-third (31 .3%) of respondents, followed by groceries (21 .8%), drug store (17.9%), banking (16,0%), other shopping (13.7%), going to church (11 .4%), to other appointments (11 .3%) or to social or recreational activities (9.5%). • For all transportation purposes, respondents aged 80+ answered in the highest proportions that they need transportation assistance. • The top two locations where seniors need to go most frequently were Montgomery/Oswego at 26.5% and Aurora at 25.5%. Far fewer checked Naperville (10.7%). Yorkville (10.7%), Plano/Sandwich (5.1 %), Geneva/St.CharlesBatavia (4.4%), Plainfield (2.2%), Jollet (1 .3%), or Sugar GroveMaubonsee (1 .0%). • Daytime led (27.4%) by far among the choices for when transportation assistance Is desired, followed by "all of these" (9.4%), evenings (6.6%), Sunday (4.2%), and Saturday (3.5%). • Seniors were also asked how much they would pay for one-way door-to-door service. Leading the responses was $2,00 (22.9%), followed by$5.00 (17.6%). Only 7.6% chose the $1 .00 option. A large percentage (44.8%) of participants did not answer this question, most likely those who would not use the service. • Only 7.1% of survey participants reported that they had used a transportation service such as public transit, church or senior van in the past year. Leading the list of services used were Matra (25), senior van (18), public transit (13), Pace/bus (12), and church van (5). • Asked about physical limitations or required special equipment, one in seven respondents cited needs for assistance getting in and out of a vehicle, 12.0% sometimes and 2.4% all of the time. • A small percentage surveyed require special equipment, either all of the time or sometimes. The largest number need a walker (S.1 %), followed by wheelchair (5.1%) and oxygen (3,0%). Chapter 4: Interest in Transportation Service • Just over one-quarter (27.0%) would use a door-to-door service with fees, while nearly three-fourths (7$.1 %) of participants would not likely use the service. • Just over one-third (34.4%) would use a free door-to-door service, while nearly three-fourths (65.6%) of participants would not likely use the service. • One-quarter would be interested in a group pick-up shopping service (24.2%). while three-fourths (75.8%) of participants would not likely use the service. • Most likely to take advantage of a door-to-door service with fees are females (30.8%), Montgomery residents (30.1 °/x), and those aged 75-79 (29.9%). A UJl U4 1 GUU3 1L : JO ojuz]3f4uo IYt1L H RUtNGV AU1NUA - NH[it 04( 17 • A free door-to-door service is most popular among participants aged 80.84 (39.8%), females (37.1 and 70-74 year olds (36.7%). • The idea of a group pick-up for transportation to shopping destinations was found to be most appealing to seniors aged 75-79 (28.7%), females (26.7%), and Montgomery residents (26.1 %). • Over half of participants chose very important or important for the transportation service being available at times needed (57.4%) and having reasonable fees (55.8%). Riding in a clean, attractive car or van was noted as very importantlimportent by 46.1 %, while fewer at 38.4% thought accommodating people with special needs was very Importantlimportant. Chapter 5: Final Comments • More than one-quarter (26.9%) of the seniors surveyed chose to include a written comment. • "No current need for transportation, but may need In the future" (I 11 ) led among the comments. Others said that they have no need for transportation (45), there needs to be a link to public transportation (20), they have physical or vision problems which limit their driving (18), and they need transportation to medical appointments (13). Comments suggest a great deal of support for a senior transportation service in the area, though many would not utilize the service at the present time, but would look forward to using such a service in the future. vil { Q u s 6 6 Figure 1 .2 AGE OF RESPONDENT No Answer 85+ 1 .7% 9.6% 60-64 18.3% F 80-64 11.7°6 z m Y r D D m Z O { D 75-79 65-69 H 14.9% 25.2% x 70-74 18.6% °D m 4 � Y V 03/ 04/ 2009 12 : 39 b30293l488 NEIL A AGENCY AGINGX PAGE 06/ 17 Table 1 .4 OSW EGOLAND SENIOR TRANSPORTATION SURVEY _ LIVING ARRANGEMENT OF RESPONDENT Response Number Percent My husband or wife 605 57.5% 1 live by myself 326 31 .0% My child_ 121 11 .5% My grandchildren, foster or step children 49 4.7% Child's husband or wife 36 3,4% Another relative 32 3.0% Someone not related to me 10 0.9% Other 1 Participants were also asked to check the age group of another adult in their household age 60 or older. Nearly half (46.6%) checked that no other adults aged 60+ live in the household or left the question blank. For those who do have another older adult in the household, the median age of that other older adult is 6848 years (Table 1 .5). Table 1.5 OSWEGOLAND SENIOR TRANSPORTATION SURVEY AGE GROUP OF OTHER ADULT IN HOUSEHOLD 60+ Response Number Percent 60 - 64 171 16.2% 65 - 69 145 13.8% 70 - 74 90 8.5% 75 - 79 83 7.9% 80 - 84 45 4.3% 85+ 28� 2.7% No other 491 46.6% TOTAL 1 ,053 100.0% Survey participants also wrote in the name of the subdivision In which they live. Subdivisions listed by five or more respondents are arrayed in Table 1 .6, with Boulder Hill leading by a wide margin at 23.$% of those who completed the survey. Far behind followed Windcrest (3.3%), River Run (2.9%), River Run Club (2.8%), Boulder Hill Gardens (2.8%), and Mill Race Creek (2.7%). One in five (21 .6%) did not include a subdivision. Those not living in a subdivision were instructed to write down the cross streets closest to where they live and these answers, given by 18.2% of respondents can be found in Appendix 3. _ . 5 bJ� n4� �nn7 1 .4 ; 37 bJnL7J14bb NEIL A ALNUY AGINGX PAGE 07/ 17 Chapter 2 WHO DRIVES & DRIVING LIMITATIONS Who Drives Participants were asked, "When you need to go shopping, to a medical appointment or to attend local activities, how do you usually get there?". More than eight in ten (83.5%) respondents drive themselves, with far fewer answering that someone else In their home drives them (8.0%) or a family member or friend from outside the home drives (6.6"/") (Table 2.1 ). Only a handful said that a church, agency, or social center takes them (0.2%) or they rarely go out because they have no way to go places (1 .4"/"). Table 2.1 OSWEGOLAND SENIOR TRANSPORTATION SURVEY HOW RESPONDENT GETS TO APPOINTMENTS & ACTIVITIES Response Number Percent I drive myself 879 8315% Someone else in my home drives me 84 8.0% A family member or friend from outside the home drives 69 6.6% I rarely go out because .] have no way to go places 15 1 .4% A church, agency, or social center takes me 2 0.2% No answer 4 0.4% TOTAL 11053 100.0% As seen in Table 2.2, males (90.9%) are more likely than females (78.4%) to drive themselves to appointments and activities and the percentage driving themselves decreases with increasing age such that only 61 .0% of those aged 85 or older said that they still drive. The highest percentages for rarely going out are for those aged 80-84 (3.3%) and 85+ (3.0%). Table 2,2 OSWEGOLAND SENIOR TRANSPORTATION SURVEY HOW RESPONDENT GETS TO APPOINTMENTS & ACTIVITIES BY DEMOGRAPHIC GROUP Drive Someone Frlend /Family Rarely Church/ Group Myself in Home Outside Home I Go Out Agency GENDER Male 90.9% 6.0% 2.4% '70' .7% 0,0% Female 78.4% 9.7% � 9.9% 1 .7% 0.3% TOWN/ZIP CODE Bristol-60512 83,3% 6.7% 10.0% 0.0% 0.0% Montgomery-60538_ 80.1 % 8.9% 8.9% 2.1 % 0,0% Oswego-60543 _ 85.2% 8.2% 5.2% 1 .3% ..__ 0,2% Yorkville-60560 86.7% 2.2% 8.9% 0.0% 2.2% 7 uai U41 Luuo 1Z . JJ OJGLDJl YCO INLIL H HUtNUY HUINUK NF4UE 08( 17 Table 2.2 (cont'd.) How Respondent Gets to Appointments & Activities by Demographic Group Drive Someone Friend /Family Rarely Church/� Group Myself in Home 1 Outside Home Go Out Agency AGE GROUP T- 60 - 64 92.7% 2.6% 3.1 % 1 .0% 0.5% 65 - 69 89.4% 7.5%n 2.3% 0.8% 0.0%n 70 - 74 87.2% 5.1 % 6.7% ^110% 010% 75 - 79 86.0% 10.2% _. 3.2% 0.6%n 0.0% 80 - 84 -68.0% 12.3% 15.6% 3.3% 0.8'yo 85+ 61 .0% 16.0% 20.0% 3.0% 0.0% Driving Limitations Though most respondents still drive, nearly one in three (29.7%) seniors said that they have limitations which affect their driving (Table 23). Table 2.3 OSWEGOLAND SENIOR TRANSPORTATION SURVEY RESPONDENT DRIVING LIMITATIONS Response Number Percent Yes 313 �T29.7% No limits 729 69.2% No answer 11 1 .0%, TOTAL 17053 100.0% Females (40.1 %) were more than twice as likely as males (17.1 %) to report driving limitations (Table 24), Among the towns, seniors in Montgomery-60538 (36.4%) and Bristol-60512 (33.3%) answered more often than residents of the other areas that they are limited in their driving capabilities. As might be expected, the percentage of respondents reporting driving limitations increases with age, from only 11 .0% of seniors aged 60-64 up to 59.2% of those aged 85 and older, a 06( u4/ L000 1L : 67 060[7.] ( 400 NLIL A AIiLNUY AU N1 A HAVE UyU17 Chapter 3 NEED FOR TRANSPORTATION ASSISTANCE Purposes first asked, In order to assess the need for transportation assistance in the Oswego area, participants were you need transportation assistance, for what purpose(s) do you need a ride?'. Eight purposes were listed wi"If th Instructions to check all that apply with an option to write in any other purpose. Medical/dental appointments led the list marked by nearly one-third (31 .3%) of respondents, followed by groceries (21 .8%), drug store (17.9%), banking (16.0%), and other shopping (13,7%). Somewhat fewer need transportation assistance for going to church (11 .4%), to other appointments (11 .3%) or to social or recreational activities (9.5%). The leading purposes written in were airport/train (8) and family (5) with the full array of responses available for viewing in Appendix 3. Many who indicated that they do not currently have any driving limitations answered this question, with some writing in that they de not currently need transportation to the places noted, but might In the future. Thus, the percent who actually need a ride to each of the destinations may be smaller or some who are able to drive would prefer a transportation service. Table 3.1 OSWEGOLAND SENIOR TRANSPORTATION SURVEY PURPOSES FOR TRANSPORTATION ASSISTANCE Response _ Number Percent Medical / dental appointments 330 31 .3% Groceries 230 21 .6% Drug store 188 17.9% Banking 169 16.0% Other shopping 144 13.7% Church 120 11 .4% Other appointments 119 it .$% Social or recreational activities 100 _ 9.5% Other purpose 32 3.0% The tap three purposes for transportation assistance are presented by demographic group in Table 3.2. For all purposes, respondents aged 80+ answered in the highest proportions that they need transportation assistance. 13 l7J/ U41 zl7Jtl iz : s7 bJbz`Jdr4db NEIL A AULNGY AGINGX PAGE 10/ 17 Table 3.2 OSW EGOLAND SENIOR TRANSPORTATION SURVEY PURPOSES FOR TRANSPORTATION ASSISTANCE BY DEMOGRAPHIC GROUP _Group Medical/Dental Groceries Drug Store GENDER Male 24.2% 13.8% 14.4% Female 37,1 % 21 .0% 27.7% TOWN/ZIP CODE Bristol-00512 36.7% 16.7% 16.7% Montgomery-60538 37.1 % 20.7% 26.1 %, Oswego-60643 _ 29.3% 16.9% 20.2% Yorkville-60560 20.0% 13.3% 20.0% AGEGROUP 60 - 64 21 .2% _11 .4% 15.0% 65 - 69 25.7% 14.3°h _ 18.5% 70 . 74 25.5% 11 .7% 16.8% 76 - 79 31 .8% 20.4% 24,2% 80 . 84 49.6% 29.3% 32.5% 85+ W 51 .5% 30.7% 33.7% Destination Participants needing transportation assistance were next asked where they need to go most frequently. Once again, choices were listed and Instructions were to choose all that apply or to fill in any other destination not listed. The top two locations were Montgomery/Oswego at 26.5% and Aurora at 25.5% (Table 3.3). For fewer checked Naperville (10.7%), Yorkville (10.7%), Plano/Sandwich (5.1%), and Geneva/St. Charles/Batavia (4.4%). Only a handful said that they heed transportation to Plainfield (2.2%), Joliet (1 .3%), or Sugar Grov&Waubonsee (1 .0%). Places written In included Chicago (10), Wheaton (8), and Hines VA Hospital (5). Full results are listed in Appendix 3. Table 3.3 OSWEGOLAND SENIOR TRANSPORTATION SURVEY DESTINATION FOR TRANSPORTATION ASSISTANCE Response Number Percent Montgomery/Oswego 279 26.5% Aurora _ 269 25.5% Naperville 113 10.7% Yorkville 113 10,7% Plano/Sandwich _ 54 5.1 % Geneva/St. Charies/Betavla 46 4.4% Plainfield 23 2.2% Joliet 14 1 .3% Sugar GrovelWaubons_ee 11 1 .0% Other 46 4.4%, 15 a 4 6 F n 6 6 Figure 3 .2 DESIRED TRANSPORTATION DESTINATION 4 NlongomerylOswego 26.501 4 Aurora 25.5% a a Naperville 10.7% Yorkville 16.T% Plano/Sandwich 511% Geneva/St. Charles 440/0 z rr r r Plainfield 2.2% x x R Joliet 1 .3% x Sugar GroveMaubonsee 1-0% Z x Other a % 0% 5% 10% 150/0 20% 25% 30% v 16 m J n6In41zou ] iz : ay b4J27314dd NL1L A AGLNGY AUlNGX PAGE 12/17 Fees r To gauge the amount seniors would be willing to pay for transportation assistance, respondents were asked how much they would pay for a one-way door-to-door transportation service given the choices of $1 .00, $2.00, $5.00, or any other option not listed which could be written in, A large percentage (44.8%) of participants did not answer this question, most likely those who would not use the Service. Leading the responses was $2,00 (22.9%), followed by $5.00 (17.6%). Only 7.6% chose the $1 .00 option. Responses written In included depends on the distance (29), $3.00 (9), none (9), and $2-$5 (6). See Appendix 3 for all comments. Table 3.6 OSWEGOLAND SENIOR TRANSPORTATION SURVEY FEE FOR TRANSPORTATION ASSISTANCE Response Number Percent $2.00 241 22.9% $5.00 185 17.6% $1 .00 80 7.6% Other 75 71 % No answer _ 472 44.60% TOTAL 11053 100.0% Current Use of TranSDortation Service Only 7,1 % of survey participants reported that they had used a transportation service such as public transit, church or senior van In the past year (Table 3,7). Those who said "yes" were asked to write in which service they had used. Leading the list were Metra (25), senior van (18), public transit (13), Pace/bus (12), and church van (5). Full results are presented in Appendix 3. Table 3.7 OSWEGOLANO SENIOR TRANSPORTATION SURVEY USED TRANSPORTATION SERVICE IN PAST YEAR Response Number Percent No 918 67.2% Yes 75 7,1 % Not sure _ 3 _ 0.3% No answer 57 6.4% TOTAL 1 ,053 100.0% Physical Limitations & Soe ial Ecuioment Asked about physical limitations or required special equipment, one in seven respondents cited needs for assistance getting in and out of a vehicle, 12.0% sometimes and 2.4% all of the time. The vast majority surveyed (83.6%) do not currently need any assistance In or out of a vehicle. 18 ua, uro GVV � tc . .» VJVG �VI �VV IYL1L H NUCIYhT HUlIYUh r'/-}fit 1 .'/ j / Table 3.8 OSWEGOLAND SENIOR TRANSPORTATION SURVEY NEED ASSISTANCE GETTING IN AND OUT OF VEHICLE Response Number Percent Yes, all the time 25 2.4% Sometimes 126 12.0% No 880^ 83.6% No answer 22 2.1 % TOTAL 11053 100.0% Several questions also asked about special equipment that seniors may require such as use of a wheelchair, walker, or oxygen. Table 3.9 shows that a small percentage surveyed require special equipment, either all of the time or sometimes. The largest number need a walker (8.11/6), followed by wheelchair (5.1 %) and oxygen (3.0%). Other needed equipment written in by respondents included cane (48) and scooter (3). See Appendix 3 for all these needs. Table 3.9 OSWEGOLANO SENIOR TRANSPORTATION SURVEY SPECIAL EQUIPMENT NEEDED All of the Time Sometimes Total Equipment Number Percent Number Percent Number I Percent Wheelchair 14 1 .3% 40 3.8% 54 5.1 % Walker Be 8.2% Oxygen 18 1 ,7% 14 1 .3% 32 3.0% 19 U41 L14 1 ZbL7 1Z : d'd bdnZ dfquu Nt1L A AUtNUY AUINUX PAGE 14/ 17 Chapter 4 INTEREST IN TRANSPORTATION SERVICE Likelihood of Using a Transportation Service Seniors were asked several questions to evaluate their level of interest in a transportation service in the Oswegoland area. First, they answered the likelihood that they would use a door-to-door service with fees. Nearly three in ten (29.2%) said that they were not sure or chose not to answer, most likely indicating a lack of interest. (Table 4.1) One in thirteen (7.9%) are very likely to use a service with fees with 19.1 % likely, for a total positive response from 27.0% of survey participants. Answering unlikely were 13.4% and 30.5% said they would be very unlikely to use a fee-based service for a negative response from 43.9% of seniors. If the negative responses and not sure/no answer responses are combined, the total is nearly three-fourths (73.1 %) of participants who would not likely use a door-to-door service with fees while just over one-quarter (27.0%) would use the service. Table 4.1 OSWEGOLAND SENIOR TRANSPORTATION SURVEY LIKELINESS OF USING A DOOR-TO-DOOR SERVICE WITH FEES Response Number Percent Very likely 83 7.9% Likely 201 19.1 % Unlikely 141 13.4% Very unlikely 321 30.5% Not sure 105 10.0% No answer 202 19.2% TOTAL 1 ,053 100.0% Next, the likelihood of using a free door-to-door service was asked of participants. The same number (29.2%) again chose to leave the question blank or answer with "not sure" (Table 4.2). Answering in the positive with very likely or likely were 34.4%, while nearly the same number at $6.4% said that using the free service would be unlikely or very unlikely. If the negative responses and not sure/no answer responses are combined, the total is nearly two-thirds (65.6%) of participants who would not likely use a free door-to-door service and 34.4% who would use the free service. Table 4.2 OSWEGOLAND SENIOR TRANSPORTATION SURVEY LIKELINESS OF USING A FREE DOOR-TO-DOOR SERVICE Response Number Percent Very likely 220 20.9% Likely 142 13.6% Unlikely 117 11 .1 % Very unlikely 266 25.3% Not sure 95 9110% No answer 4 213 20.2% TOTAL 1 .053 1 o0.0% 20 UJ I G4/ zuulj 1G J" bJUZ7J 14bb NL1L A AULNGY A(i1N(nX PAGE 15/ 17 Lastly on this topic, participants were asked if going to a mall or other shopping destination, would they use a service that picked up a group at a particular Oswego location. Nearly one-fourth (24.2%) said that using such a service would be very likely or likely, though 44.3% answered with unlikely or very unlikely and 31 .5% were not sure or did not answer the question (Table 4.3). If the negative responses and not sure/no answer responses are combined, the total is three-fourths (75.8%) of participants who would not likely use a group pick-up shopping service and 24.2% who would. Table 4.3 OSWEGOLAND SENIOR TRANSPORTATION SURVEY LIKELINESS OF USING A GROUP SERVICE FOR SHOPPING TRIPS Response Number Percent Very likely 85 801 % Likely 170 16.1 % Uniikel 4 139 13.2% Very unlikely 328 31 .1 % Not sure 104 9.9% No answer 227 1 21 .6% TOTAL 1 ,053 1 100.0% Likelihood (very likely and likely responses combined) of using the different types of services is presented by demographic group in Table 4.4. Most likely to take advantage of a door-to-door service with fees are females (30.8%), Montgomery residents (30.1 %), and those aged 75.79 (29.9%). A free door-to-door service is most popular among participants aged 80-84 (39.8°/x), females (37.1 %), and 7074 year olds (36.7%). The Idea of a group pick-up for transportation to shopping destinations was found to be most appealing to those aged 75- 79 (28.7%), females (26.7%), and Montgomery residents (26.1 %). Table 4,4 OSWEGOLAND SENIOR TRANSPORTATION SURVEY LIKELINESS' OF USING VARIOUS TRANSPORTATION SERVICES BY DEMOGRAPHIC GROUPS Door-to-Door poor-to-Door Pick Up Group Group With Fees Free For Shopping GENDER _ Male 22.2% 31 .3% 21 .3% Female 30.8% 37.1 % 26._7_% TOWN/ZIP CODE Bristol-60512 16.7% 20.0% 10.0% Montgomery-60538 30.1% T 36.5% 26.1 % Oswego-60543 26.8% 34.8% 24.6% Yorkville-60560 17.8% 263% 17.8% AGE GROUP 60 . 64 _ 24.4% 34.7% 22.3% 65 . 69 26.8% 321 % 25.7% 70 - 74 28.1 % 36.7% 23.5% 75 - 79 29.9% 34,4% 28.7% 80 . 84 29.3% 39.8% 24.4% 85+ _ 23.8% 29.7% 16.8%_ 'Includes very likely & likely responses, 23 �0 amt» lt . a .I W. U4G .$1 U ' 11G1L H HUG14T HU11YUn r kuL Ib/ I l Factors in Deciding Whether to Use a Trauportation Service Four factors were listed that may affect a seniors' decision whether to use a transportation service, with instructions to indicate the importance of each factor. Results are presented In Table 4.5. Over half of participants chose very important or important for the transportation service being available at times needed (57.4%) and having reasonable fees (55.8%). Riding in a clean, attractive car or van was noted as very importantrimportant by 46.1 %, while fewer at 38.4% thought accommodating people with special needs was very importantlimportant. Around two-thirds of seniors did not answer the questions or were not sure. Table 4.5 OSWEGOLAND SENIOR TRANSPORTATION SURVEY FACTORS IN DECIDING TO USE A TRANSPORTATION SERVICE Very Important/ Somewhat Not Not Sure/ Topic Important' Important Important No Answer' Available at times needed 57.4% 4.8% 7.6% 30.2% Accommodates people w/special needs 38.4% 6.6% 15.2% 39.9% Clean, attractive car or van 46.1 % 11 .50/4 9.7% 32.8% Fees are reasonable 55.8% 7.2% 6.6% 30,4% 'Categories were separate on the survey but combined for analysis. 24 GJl G4/ zuu7 1L : J7 bJb27J l4aa NG1L H HUENUY HUINUX FADE 17117 Chapter 5 FINAL COMMENTS At the end of the survey, participants were given the opportunity to write in anything else concerning their transportation needs. More than one-quarter (26.9%) of the seniors surveyed chose to include a written comment. All verbatim comments can he found in Appendix 3. Table 5.1 OSWEGOLAND SENIOR TRANSPORTATION SURVEY LEADING FINAL COMMENTS Topic Number Do not need transportation now, but maybe in the future 111 No need for transportation service 45 Need a link to public transportation 20 Physicallvision problems limit driving 18 Need transportation to medical appointments 13 Would use a transportation service (general) g Do not drive at night or in bad weather 7 Too much traffic in the area g Categorizing verbatim comments is a subjective task, though helpful in understanding the opinions of participants. Topics mentioned by six or more respondents are listed in Table 5.1 , clearly led by "no current need for transportation but maybe in the future' (111 ). Others said that they have no need for transportation (45), there needs to be a link to public transportation (20), they have physical or vision problems which limit their driving (16), and they need transportation to medical appointments (13). Comments suggest much support for a senior transportation service in the area, though many would not utilize the service at the present time, but would look forward to using such a service in the future. 25 STATE OF ILLINOIS ) ss. COUNTY OF KENDALL ) Resolution No. 2009- RESOLUTION APPROVING LOCAL FUNDING FOR THE KENDALL AREA TRANSIT PROJECT WHEREAS, the population of the municipalities within Kendall County has grown tremendously since the Year 2000; and WHEREAS, citizens are not directly served by transit services such as demand response or flexible route services within Kendall County; and WHEREAS, transportation and transit issues continue to top the list of concerns for public leaders and citizens within Kendall County; and WHEREAS, a working group consisting of various local governments, social service agencies, non-profits, health organizations, and others assessed existing resources and transportation needs, resulting in a vision statement and service priorities, and designed a potential public transit service that fits the resources and needs of the communities; and WHEREAS, the vision statement states, "To implement transit service in the Kendall County area that is reliable, flexible, and financially sustainable, while satisfying the various mobility needs of the general public and individuals unable to access or operate private automobiles, principally the disabled, low-income, senior, and youth populations"; and WHEREAS, the Kendall Area Transit Project will strive to provide mobility for individuals that are transit dependent due to disabilities, seniors, and low income; and WHEREAS, the Kendall Area Transit Project will coordinate connections with transit providers outside the area such as PACE, METRA, and service providers in Plainfield Township, Grundy County, and DeKalb County; and WHEREAS, Kendall County is the eligible local unit of government to apply for capital and operating grants and has secured operating grants through Illinois Department of Transportation; and 1 WHEREAS, at full implementation of Phase 1 , the estimated total operating cost of the Kendall Area Transit Project is approximately $ 1 ,655,345 annually and the total annual local government match goal is $ 150,000; and WHEREAS, local municipal and county government representatives determined that population was the most logical basis for local government contributions for the Project's local match; and WHEREAS, it is agreed that the $ 150,000 local government match will be allocated amongst the local governments (County and municipalities) based on their respective percentages of Kendall County' s total population according to the US Census Bureau's population estimates in July 2007 and is equal to an amount of $ 1 .55 per capita contribution; and WHEREAS, only the population of a municipality within Kendall County will count toward local government contributions; and WHEREAS, to provide consistency for budgeting purposes, the US Census Bureau' s population estimates in July 2007 will be utilized until the 2010 Decennial Census results are received to recalculate annual contributions; and WHEREAS, it may be determined in the future that the $ 1 .55 per capita contribution may decrease as the area' s population increases or as other contributions and donations are sufficient to offset the required local government match without reducing transit services to citizens; and WHEREAS, local governments participating in the Kendall Area Transit Project will partner with the Voluntary Action Center of DeKalb, a non-profit agency that has provided transit services within DeKalb County area since 1975. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville as follows: 1 . The United City of Yorkville agrees to participate in the KENDALL AREA TRANSIT PROJECT. 2. The United City of Yorkville will provide a ONE TIME contribution to Kendall County in the amount of $7,900.00 before June 30, 2009 for up front capital purchases of buses. This payment represents 52 cents per capita population of Yorkville within Kendall County as of July, 2007 according to the US Census Bureau estimate. 3 . The United City of Yorkville will provide two semi-annual (fiscal year) contributions in the amount of $ 11 ,774.50 each, totaling $23,549 annually toward operations of the project. 4. The United City of Yorkville agrees that contributions begin when operations begin, estimated to be between August and December of 2009. If operations begin with less than six months remaining in the municipal fiscal year, contributions will be pro rated for 2 the remaining months in the fiscal year with a monthly pro ration of $ 1 ,962.50 ($ 15962.50 x 12 months = $23,549). - 5 . The United City of Yorkville understands that based on a full fiscal year, the total of the two semi-annual payments represents $ 1 .55 x per capita population within Kendall County as of July, 2007 according to the US Census Bureau estimate and that future annual contributions will adjust after the receipt of the official results of the 2010 Decennial Census conducted by the US Census Bureau. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009 ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS BOB ALLEN APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. Mayor Attest: City Clerk 3 United City of Yorkville C k A y n 1 , WATER DEPARTMENT REPORT PW ado( , 3I (iE y�r JANUARY 2009 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 204 31409,000 4 1393 542 188 7,3181000 7 1500 883 553 21770,000 8 1500 861 477 6,790,000 9 1500 1125 576 21,531,000 TOTAL 41,8181000 CURRENT MONTH'S PUMPAGE IS 441,900 GALLONS LESS THAN LAST MONTH 1,952,400 GALLONS MORE THAN LAST MONTH DAILY AVERAGE PUMPED: 1 .271.400 GALLONS DAILY MAXIMUM PUMPED: 2.276.400 GALLONS DAILY AVERAGE PER CAPITA USE: 79.5 GALLONS WATER TREATMENT CHLORINE FED: 997.6 LBS. CALCULATED CONCENTRATION: 28 MG/L FLUORIDE FED: 467.4 LBS. CALCULATED CONCENTRATION: 0.25 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S) TAKEN CONCENTRATION: 1_02 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 4 NEW CUSTOMERS RESIDENTIAL: 7 COMMERCIAL: 2 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS TWO WATERMAIN BREAKS IN COUNTRYSIDE SUBDIVISION. TWO SERVICE LEAKS ONE IN FOX HILL SUBDIVISION SECOND ONE ON WEST RIDGE ST. WATER LOST DUE TO LEAKS 1,342,000. United City of Yorkville 4� _ WATER DEPARTMENT REPORT a ' 3a FEBRUARY 2009 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 206 21246,000 4 1393 542 189 7,044,000 7 1500 883 554 21971,800 8 1500 861 476 22,972,000 9 1500 1125 578 11929,000 TOTAL 371162,800 CURRENT MONTH'S PUMPAGE IS 4.655,200 GALLONS LESS THAN LAST MONTH 2. 178300 GALLONS MORE THAN LAST MONTH DAILY AVERAGE PUMPED: 1 .259, 100 GALLONS DAILY MAXIMUM PUMPED: 1.834, 100 GALLONS DAILY AVERAGE PER CAPITA USE: 79 GALLONS WATER TREATMENT CHLORINE FED: 994.2 LBS. CALCULATED CONCENTRATION : 31 MG/L FLUORIDE FED: 190.5 LBS. CALCULATED CONCENTRATION : 0.19 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 18 SAMPLES TAKEN 18 SATISFACTORY UNSATISFACTORY (EXPLAIN) FLOORIDE: 3 SAMPLE(S) TAKEN CONCENTRATION: 1_1 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 8 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 11 NEW CUSTOMERS RESIDENTIAL: 11 COMMERCIAL: INDUSTRIAL/GOVERNMENTAL: _ COMMENTS GOOD NEWS FEBRUARY WAS QUIET FOR LEAKS. NQED cli Reviewed By: Agenda Item Number ,Z) a f 0�1% Legal ❑ (0 EST. 1836 Finance ❑ Engineer `�— City Administrator El Tracking Number 0� Iii s , Uj �O Consultant ❑ PW 2009-33 <LE Agenda Item Summary Memo Title: Raintree Village (Rt. 126 Improvements) — Bond Release Meeting and Date: City Council — March 24, 2009 Synopsis : Recommend release of the IDOT Highway Permit bond for the Route 126 improvements associated with Raintree Village. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ,CAD C CITY Memorandum ESf. ^� 1836 To: Brendan McLaughlin, City ' 'strat r y From: Joe Wywrot, City EngineerA�� CC: Lisa Pickering, Deputy City e k <LE Date: March 10, 2009 Subject: Raintree Village (Rt. 126 Improvements) — Bond Release Attached find correspondence from IDOT related to the Route 126 improvements for the Raintree Village subdivision. The punchlist is complete and IDOT has indicated that the bond may be released. I recommend that Arch Insurance Company Bond No.SU5015833, currently in the amount of $170,049.35, be released in its entirety. Resolution 2009-15 requires that final acceptance/ approval of land improvements for developments whose initial bond amounts are in excess of $ 1 ,000,000 shall be sent to the City Council for approval. Please place this item on the Public Works Committee agenda of March 17, 2009 for consideration. Illinois Department d Transportation Division of Highways / Reglon 2 / District 3 700 East Norris D I a / Ottawa, Illinois / 61350-0697 Telephone 81514346131 March 5, 2009 Raintree Village City of Yorkville Attn: Joe Wywrot 800 Game Farm Road Yorkville, IL 60560 Permit: 3-9001 -05 Dear Mr. Wywrot: Highway permit 3-9001 -05 has been final field inspected and found satisfactory for final acceptance. If you have any questions, please contact Rich Ballenni, Permit Chief, at 815- 434-8490. Sincerely, George F. Ryan, P.E. Deputy Director of Highways, Region Two Engineer 4 By: Dan L. Mestelle, P.E. Program Development Engineer Page 1 of 1 Joe Wywrot From: Mestelle, Dan L [Dan.Mestelle @illinois.gov] Sent: Tuesday, March 10, 2009 4:38 PM To: Joe Wywrot Subject: RE: Raintree Village - Rt. 126 improvements YES, Bond can be released. From: Joe Wywrot [mailto:]Wywrot @yorkville.il.us] Sent: Monday, March 09, 2009 2:23 PM To: Mestelle, Dan L Cc: Jackson, Ronald P Subject: Raintree Village - Rt.126 improvements Dan, There is currently a bond in place for about $170,000. Can that bond be released? Please let me know. Thanks, Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile 3/10/2009 `fir D C/; y Reviewed By: Agenda Item Number �A_ O� Legal ❑ 7 Finance ❑ EST leas Engineer ■ 41�� y City Administrator F1 Tracking Number �tcmq It ?D Consultant ❑ pW 2009-34 <LE Agenda Item Summary Memo Title: Menards Commercial Commons Fifth Addition — LOC Expiration Meeting and Date: City Council — March 24, 2009 Synopsis: We have been notified that the LOC will expire on May 12, 2009. Recommend that we call the LOC if it is not renewed prior to April 24, 2009. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: �� CITy L 0 Memorandum EST. 1 ` 1836 To: Brendan McLaughlin, City Administr for tp From: Joe Wywrot, City Engineer �.� } p CC: Lisa Pickering, Deputy City CPekk <4E ��'� Date: March 11 , 2009 Subject: Menards Commercial Commons — Fifth Addition Letter of Credit Expiration Attached find a notice from American Casualty Company of Reading, PA that Bond No. 929408636 for the referenced development will expire on May 12, 2009. This bond, in the amount of $418,477.23, guarantees completion of the site improvements for this project, which consisted of expanding the outdoor storage yard for the Menard store at 1800 Meadowview Drive. I will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime, however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to April 245 2009. Please place this item on the Public Works Committee agenda of March 17, 2009 for consideration. CANCELLATION NOTICE OBLIGEE: Date: February 11 , 2009 City of Yorkville Office at: 800 Game Farm Road Brookfield , WI Yorkville, IL 60560 RE: BOND NUMBER: 929408636 PRINCIPAL: Menard, Inc. , 4777 Menard Dr., Eau Claire, WI 54703 Notice is hereby given of the cancellation of this Company's Suretyship on behalf of Menard, Inc., 4777 Menard Dr. , Eau Claire, WI 54703 for . Subdivision Bond - Menard's Commercial Commons Fifth Addition under Bond # 929408636 originally issued on or about April 12th 2007 . This cancellation is to take effect May 12,-2009 in accordance with the terms of said suretyship. American Casualty Company of Reading, PA „r, . . Surety By — . — J , I M. Carey - - -- Attorney-in-Fact ' Certified Mail Cert. No.: 7006 0-8-10 0001_8961 2317 CC: Principal/Insured: Menard, Inc., 4777 Menard Dr., Eau Claire, WI 54703 Agent/Broker: Brown & Brown of WI, Inc. Fonn F5133-&2007 CITy Reviewed By: Agenda Item Number J� fi' Legal ❑ C� g leas esr. 1 Finance F-1 �\ Engineer ❑ Tracking Number 4 ��i t COD City Administrator ❑ •a • O Consultant ❑ PW 2009-35 t.E W � ❑ Agenda Item Summary Memo Title: Fox Hill / Sunflower Estates SSA area maintenance RIP results Meeting and Date: City Council — March 24, 2009 Synopsis: Copy of bid tabulations from the SSA area mowing and maintenance RFP ' s and recommendation for acceptance. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: a2��o ciry � Memorandum To: Joe Besco, Chairman EST. 1836 From: Eric Dhuse, Director of Public Works y CC: Brendan McLaughlin, Administrator Date: March 17, 2009 Subject: Recommendation for mowing and maintenance Joe, Proposals were opened on March 11 , 2009 for the mowing and maintenance of the Fox Hill and Sunflower Estates SSA areas. After compiling the data, performing reference checks and meeting with the contractor, I would like to make a recommendation to accept the proposal from Waldschmidt and Associates of Wheaton Illinois to perform the mowing and maintenance of the Fox Hill and Sunflower Estates SSA areas. I have attached a copy of the proposal to accompany the recommendation. Fox Hill Bid Form FY 09-10 3/11/2009 12:001 SSA Mowing and Maintenance Bid Form Witness: ED Cost per Season City Estimate — Item _ Unit Quantity Price per Acre_ Cost per Cutting (est 28 cuttings) - - ------ -- Mowing - - - AC - -- 529 -- $95.00 - $502.55 $0.00 Item Unit Rate Mulching CY IN PLACE $40.00 Weeding HR $40.00 — -- - _ _ Monument repairs HR $40.00 General Maintenance HR _ $40.00 Beautification HR $40.00 Vendor Estimate Cost per Season _ Item Unit Quantity Price per Acre I Cost per Cuttin est 28,cuttings) Mowing AC 5.29 Vendor Information Item Unit Rate Name Address Mulching CY IN PLACE _ - - �z21foX_B_Y�_ Weeding HR Monument repairs HR PhoneQ _ a General Maintenance HR Fax_ (z3a - _ n Beautification HR Sig ure -- — - - — -- -- -- - Sunflower Estates N FY 09-10 3/11/2009 12:00 SSA Mowing and Maintenance Bid Form Witness: ED Cost per Season City E_stim_ate Item _ _ Unit Quantity Price per Acre Cost per Cutting (est 28 cuttings) Mowing AC 5 $95.00 $475.00 $131300.00 - - --- Item Unit Rate - -- - - - -- - - _ Mulching CY IN PLACE $40.00 _ Weeding HR $40.00 Monument repairs HR $40.00 _ General Maintenance HR $40.00 _ Beautification HR $40.00 Vendor Estimate _ Cost per Season item Unit Quantity lPriceperAcre I Cost per Cuffing (est 28 cuttings) Mowing AC 5 Vendor Information Item Unit Rate Name (v _ Address Mulching CY IN PLACE Weeding HR CA po Monument repairs HR - Phone General Maintenance IHR NONNI= - - Fax L3o - aP6O Beautification HR - - — - Sign re - -- — --- FOX HILL SSA BID FORM FY09-10 Vendor Vendor Vendor Vendor it-Mar-09 Lentlsra eDesi n Care Free Lawn Men . American Time and Turt John Weldscbmldt B Assoc 1200 Estimate 1]]51 Cougar Rd ]]9 Eva men Ln PO bozBM Wdness: ED $andwich IL60 Lock or IL fi0441 Sugar Grave IL 60550 West Chica o IL60186 Item Unit quantity Price CoM 015,198-1368 815-0239]00 468-9003 0]60880 MOwind AC 5.29 595.00 $89.fi0 $29.80 S15.00 $20.50 Est. 28 cuHin a et season $14 071401 1 $13256]4 $4295.48 18885.40 $3036.46 Hem Unit $000 Rata Rate Rate Rate MulcM1in CY 5/0.00 $3550 210.00 5/5.00 540.00 Weetlin HR _ 540.00 $35.50 $30.00 $40.00 $3000 Monument re airs HR $40.00 $35.50 $30.00 $40.00 550.00 General Maintenance HR 240.00 $35.50 $30.00 "Ono $30.00 Beautification HR $40.00 $35.50 $30.00 $40.00 3000 FOX HILL SSA BID FORM FY09-10 Vendor Ventlor Vendor Vendor 11-Marvo9 Green Scene Landau ina Fox Lawn Care Rozco Lentlma in 4 Seasons Landsce in 12:00 Estimate 3515 Stem Or. 1]20 Ge Ave 11921 Marigold LN 6139 Caton Fan Rd Witness: ED SL Charles IL 60174 Amon, IL 60505 Hanover Park IL60133 Yorkville, IL 60560 Item Unit quanl Pace Cost 5135050 076844,5 546W91 0164]$]229 Mowing AC 5.29 $95.00 540.00 $79.80 580.80 Eat.28 culdr s per season $14071.40 $] 109.]6 $11.819.90 11869.fi0 $10627.61 Ihm Unit $0.00 Ram Rah Rate Rate Mulchin CY $40.00 $75.00 $40.00 rVendor Weeding HR 540.00 .00 $40.00 $30.00 Monumenlre elm HR 40.00 $45.00 40.00 E3D.DD General Ma0tenance HR $40.00 US DD S40.00 $30.00 Beautification HR WIND $45.00 $40.00 $30.00 FOX HILLSSABID FORM FY09-10 Vendor Vendor VGmuD ll-Mar-09 Classic Landsca eLian BLC Yamworim 1200 Estimate 3N471 Powis Rd 503 W. Barra Cimle Witness: ED West Chico o IL 60105 Yorkville, IL 60580 item On" DeOMity Price Cost 513-1313 669-4]9]Mowln AC 5.29 $95.00 $98.00 $]4,25 .80$140]1.40 $14515.]0 $1099].91 1.50 $0.00 Item UnH $0.00 Ram Rah Rate Rate Mulching CY $40.00 $55.00 $38.00 538.00 Weedin HR $40.00 00.00 $30.00 531.00 Monument names HR $40.00 $35.00 $30.00 $31.00 General Maintenance HR 540.00 545.00 $30.00 E34.0o Beautification HIP I ON $30.0 $30,00 34.00 SUNFLOWER ESTATES SSA BID FORM FY0940 Vendor Vendor Vendor Vendor ILA ndsca Design Care Free Lem Mount. American Two and Tun WaldschmMt"soc 1200 Estimate 17751Cougar Rd A9 Ever teen Ln PO box 844 Wiineas: ED Sandwich. IL fin Lockport, IL 60441 Su ar Gmve, IL60554 West CM1ica o, IL 60108 near Unit Quan Price Cost 815498-1368 816743-9700 466-9003 5760060 Moving AC 5 $95.00 $89,50 $28.00 $45.00 $20.50 Est. 20 cu 81n 5 araeason $13300.00 $12.530.00 $4060.00 $6300.00 $2,87000 Item Unit $0.00 Rate Rate Raw Rate Mulchlror CY $40.00 $35.50 $40.00 545.00 $40.00 Weatlin HR $40.00 $35,50 $30.00 $40.00 $30.00 Monument repairs HR 0.00 135.50 $30.00 $4000 _ $50.00 General Maintenance HR $40.00 435.50 $mron $40.00 $30.00 BeamlBCailnn HR 40.00 435.50 $30.00 $40.00 $30.00 SUNFLOWER ESTATES SSA BID FORM FY0940 Vendor Vendor Vendor Vendor Green Scene I-andscapirm Fox Lawn Care Rozco Landsca in 4 Seasons Landscaping 1200 Estimate 3515 Slam Or. 1720 Gag Ave 11921 Mari old LN 6139 Caton Farm Rd Witness- ED St. Charles IL 60174 Aurora 11-60505 Hanover Palo IL 60133 Yodvllle IL 60560 Item Unit Quantity Pnce Oast 5134050 6768445 5469791 8154767229 Mowin AC 5 $0,01 $48.00 $79.80 580.00 $71.75 V01 n $13300.00 $6720.00 $11172.00 $11200.00 $10045.00 Unit $0.00 Rant Rate Raw Rah CY 0.00 $75.00 540.00 348.00 HR _ 840.00 $45.00 $1000 4310.00 _ S30A0 Monuments main HR $40.00 $46.00 $40100 330.00 POOD General Maintenance HR $40.00 $45.00 $40.00 $30.00 $30.00 Beauli5calion HR 840.00 $45.00 $40.00 $30.00 $30.00 SUNFLOWER ESTATES SSA BID FORM FY0940 1 Vendor Vendor Vendor Vendor Classic Landsca eUndetl BLC YardwoMS Alaoiz Gmu Inc. 1200 Estimate I 3N471 Poem Rd 503 W Barberry Circle PO box 1248 Wdneas: ED West Chlca o IL 60185 YoMvlile 0.80560 EI in IL60120 ttem Unit Quantity PHCe Cost 513-1313 6694]9] 847-2091900 Mawin AC 5 $95.00 $70.00 $74,n 223.80 Est. 28 cu0in 3 er Season $13.300.00 89900.00 110,395.00 83.812.00 $0.00 Send UnR $0.00 Raw Raw Raw Raw Mulchin CV 0.00 SWOO $38.00 30.00 Weedin HR $40.00 $30.00 $30.00 $31.00 Monument repass HR $40.00 SWO0 $30.00 $31.00 Canard Maintenance HR $40.00 $4500 $30.00 $34.00 Beorifcalla HR 0.00 30.00 30.00 34.00 `QED C/p� Reviewed By: Agenda Item Number 0 Legal ❑ C - vl JA Finance ❑ EST. , 1836 '` Engineer El Tracking Number 't w �i y City Administrator ❑ Z `�O Consultant ❑ �n aw4—A LE Agenda Item Summary Memo Title: Amended Ordinance Designating Countryside Center Business District Meeting and Date: City Council—March 24,2009 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: R60- Lime V£RSI00 Ordinance No. 2009- AN AMENDED ORDINANCE DESIGNATING UNITED CITY OF YORKVILLE COUNTRYSIDE CENTER BUSINESS DISTRICT AND IMPOSING A RETAILERS' OCCUPATION TAX AND SERVICE OCCUPATION TAX THEREIN WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, the City Council previously passed Ordinance No. 2008-101 on November 25, 2008, entitled "An Ordinance Designating United City of Yorkville Countryside Center Business District and Imposing a Retailers' Occupation Tax and Service Occupation Tax Therein"; and, WHEREAS, the City desires to amend said ordinance and restate it in its entirety to add an exclusion pursuant to state law, which excludes persons selling tangible personal property titled or registered with an agency of this State's government from the Retailers' Occupation Tax. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1. Authority. The United City of Yorkville (the "City") is authorized, pursuant to the provisions of the Business District Development and Redevelopment Act, 65 ILCS 5/11-74.3 et seq. (the "Act"), to designate business districts to promote development or redevelopment in the City and to impose a retailers' occupation tax and a service occupation tax therein and to issue bonds to provide for the payment of business district project costs. Section 2. Findings. (a) The designation of the area hereinafter described as the Countryside Center Business District (the "Business District") was considered at public hearings held on October 28, 2008 and November 10, 2008 (the "Public Hearings"). The Public Hearings were held pursuant to notices duly published on October 17, 2008, in The Beacon Nerys, a newspaper of general circulation within the City, and on October 23, 2008, in The Kendall County Record, a newspaper published in the City. Certificates of publication of the notice are attached to this Ordinance as Exhibit A and Exhibit B, respectively. Said notices conform in all respects to the requirements of the Act. (b) At the Public Hearings, all interested persons were given an opportunity to be heard on the question of the designation of the Business District, the approval of a business district development plan for the Business District, the imposition of a retailers' occupation tax and a service occupation tax in the Business District for the planning, execution and implementation of the business district development plan and for the payment of business district project costs as set forth in such plan, and the issuance of obligations by the City to provide for the payment of business district project costs secured by the business district tax allocation fund established pursuant to the Act. (c) After considering the data as presented to the Mayor and City Council (the "Corporate Authorities") and at the Public Hearings, the Corporate Authorities of the City find that it is in the best interests of the City and of the residents and property owners of the Business District that the Business District be designated. (d) The Business District is contiguous and includes only parcels of real property directly and substantially benefited by the proposed business district development plan as required by the Act. (e) The Business District is a blighted area by reason of defective or inadequate street layout, unsanitary and unsafe conditions, deterioration of site improvements, obsolete platting and the existence of conditions which endanger life or property by fire or other causes, all as set forth in the Qualification Report for the United City of Yorkville Business District No. 2, Countryside Center Business District prepared by Kane, McKenna and Associates, Inc. of Chicago, Illinois. Due to such conditions, the Business District constitutes an economic liability to the public health, safety, morals or welfare in its current condition. (f) The blighting factors as stated above are widely present throughout the Business District and the presence of these conditions has hindered growth and development of this area. (g) It is in the best interests of the City that the Business District be designated for the financing of the Business District project costs as set forth in the Business District Plan hereinafter described, that a retailers' occupation tax and a service occupation tax be imposed in the Business District for the planning, execution, and implementation of the Business District Plan and for the payment of Business District Project costs as set forth in the Business District Plan, and that obligations by the City be issued to provide for the payment of Business District project costs secured by the Countryside Center Business District Tax Allocation Fund established pursuant to the Act and hereinafter described. Section 3. Designation of United City of Yorkville Countryside Center Business District. A business district to be known and designated as "United City of Yorkville Countryside Center Business District' is hereby designated and shall consist of the contiguous territory legally described in Exhibit C hereto, and outlined on the map of a portion of the City attached as Exhibit D hereto, which description and map are by this reference incorporated herein and made a part hereof. Section 4. Approval of United City of Yorkville Countryside Celater Business District Development Plan. There has heretofore been presented to the Corporate Authorities and considered at the Public Hearings a plan for the development of the Business District (the `Business District Plan"), attached as Exhibit E hereto and by this reference incorporated herein 2 and made a part hereof. The Business District Plan is found to conform to the requirements of the Business District Act and to promote the public interest. The Business District Plan is hereby approved. Section S. Imposition of'Tax, Creation of Countryside Center Business District Tax Allocation Fund. Pursuant to the Business District Act, there is hereby imposed a retailers' occupation tax upon all persons engaged in the business of selling tangible personal property iin the Business District, other than an item of tangible personal property titled or registered with an agency of this State's government, at the rate of one percent (1.0%), and a service occupation tax in the Business District at the rate of one percent (1.0 %), for the planning, execution and implementation of the Business District Plan, the payment of Business District project costs as set forth in the Business District Plan and the payment of obligations of the City issued to provide for the payment of Business District project costs. Such tax shall be collected and enforced by the Department of Revenue in and the same manner as all retailers' occupation taxes and service occupation taxes imposed in the City provided however that such taxes shall not include any tax imposed on food for human consumption that is to be consumed off the premises where it is sold (other than alcoholic beverages, soft drinks, and food that has been prepared for immediate consumption), prescription and nonprescription medicines, drugs, medical appliances, modification to a motor vehicle for the purpose of rendering it usable by a disabled person, and insulin, mine testing materials, syringes, and needles used by diabetics, for human use. The proceeds of such tax shall be deposited into a special fund of the City which is hereby created and designated the "Countryside Center Business District Tax Allocation Fund." Section 6. Filing. A certified copy of this Ordinance, together with a description of the boundaries of the Business District, shall be filed with the Department of Revenue on or before April 1, 2009. Section 7. Supercede Conflicting Ordinance. Ordinance No. 2008-101 adopted on November 25, 2008, is hereby repealed. All other ordinances or parts of ordinances in conflict with the provisions of this ordinance are also repealed to the extent of such conflict. Section 8. Effective Date.This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2009. City Clerk ROBYN SUTCLIFF JOSEPH BESCO 3 ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSESPEARS BOB ALLEN APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. Mayor Attest: City Clerk 4 Ordinance No. 2009- AN AMENDED ORDINANCE DESIGNATING UNITED CITY OF YORKVILLE COUNTRYSIDE CENTER BUSINESS DISTRICT AND IMPOSING A RETAILERS' OCCUPATION TAX AND SERVICE OCCUPATION TAX THEREIN WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, the City Council previously passed Ordinance No. 2008-101 on November 25, 2008, entitled "An Ordinance Designating United City of Yorkville Countryside Center Business District and hnposing a Retailers' Occupation Tax and Service Occupation Tax Therein"; and, WHEREAS, the City desires to amend said ordinance and restate it in its entirety to add an exclusion pursuant to state law, which excludes persons selling tangible personal property titled or registered with an agency of this State' s government from the Retailers' Occupation Tax, NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS : Section 1. Authorihy. The United City of Yorkville (the "City") is authorized, pursuant to the provisions of the Business District Development and Redevelopment Act, 65 ILCS 5/11 -74.3 et seq. (the "Act"), to designate business districts to promote development or redevelopment in the City and to impose a retailers' occupation tax and a service occupation tax therein and to issue bonds to provide for the payment of business district project costs. Section 2. Findings. (a) The designation of the area hereinafter described as the Countryside Center Business District (the "Business District") was considered at public hearings held on October 28, 2008 and November 10, 2008 (the "Public Hearings"). The Public Hearings were held pursuant to notices duly published on October 17, 2008, in The Beacon News, a newspaper of general circulation within the City, and on October 23, 2008, in The Kendall County Record, a newspaper published in the City. Certificates of publication of the notice are attached to this Ordinance as Exhibit A and Exhibit B. respectively. Said notices conform in all respects to the requirements of the Act. (b) At the Public Hearings, all interested persons were given an opportunity to be heard on the question of the designation of the Business District, the approval of a business district development plan for the Business District, the imposition of a retailers' occupation tax and a service occupation tax in the Business District for the planning, execution and implementation of the business district development plan and for the payment of business district project costs as set forth in such plan, and the issuance of obligations by the City to provide for the payment of business district project costs secured by the business district tax allocation fund established pursuant to the Act. (c) After considering the data as presented to the Mayor and City Council (the "Corporate Authorities") and at the Public Hearings, the Corporate Authorities of the City find that it is in the best interests of the City and of the residents and property owners of the Business District that the Business District be designated. (d) The Business District is contiguous and includes only parcels of real property directly and substantially benefited by the proposed business district development plan as required by the Act. (e) The Business District is a blighted area by reason of defective or inadequate street layout, unsanitary and unsafe conditions, deterioration of site improvements, obsolete platting and the existence of conditions which endanger life or property by fire or other causes, all as set forth in the Qualification Report for the United City of Yorkville Business District No. 2, Countryside Center Business District prepared by Kane, McKenna and Associates, Inc. of Chicago, Illinois. Due to such conditions, the Business District constitutes an economic liability to the public health, safety, morals or welfare in its current condition. (f) The blighting factors as stated above are widely present throughout the Business District and the presence of these conditions has hindered growth and development of this area. (g) It is in the best interests of the City that the Business District be designated for the financing of the Business District project costs as set forth in the Business District Plan hereinafter described, that a retailers' occupation tax and a service occupation tax be imposed in the Business District for the planning, execution, and implementation of the Business District Plan and for the payment of Business District Project costs as set forth in the Business District Plan, and that obligations by the City be issued to provide for the payment of Business District project costs secured by the Countryside Center Business District Tax Allocation Fund established pursuant to the Act and hereinafter described. Section 3. Designation of United City of Yorkville Counui� side Center Business District. A business district to be known and designated as "United City of Yorkville Countryside Center Business District" is hereby designated and shall consist of the contiguous territory legally described in Exhibit C hereto, and outlined on the map of a portion of the City attached as Exhibit D hereto, which description and map are by this reference incorporated herein and made a part hereof. Section 4. Approval of United City of Yorlmille Countryside Center Business District Development Plan. There has heretofore been presented to the Corporate Authorities and considered at the Public Hearings a plan for the development of the Business District (the 2 "Business District Plan"), attached as Exhibit E hereto and by this reference incorporated herein and made a part hereof. The Business District Plan is found to conform to the requirements of the Business District Act and to promote the public interest. The Business District Plan is hereby approved. Section 5. Imposition of Tax, Creation of Countryside Center Business District Tax Allocation Fund. Pursuant to the Business District Act, there is hereby imposed a retailers' occupation tax upon all persons engaged in the business of selling tangible personal property in the Business District, other than an item of tangible personal property titled or registered with an agency of this State' s government, at the rate of one percent (1 .0%), and a service occupation tax in the Business District at the rate of one percent (1 .0 %), for the planning, execution and implementation of the Business District Plan, the payment of Business District project costs as set forth in the Business District Plan and the payment of obligations of the City issued to provide for the payment of Business District project costs. Such tax shall be collected and enforced by the Department of Revenue in and the same manner as all retailers' occupation taxes and service occupation taxes imposed in the City provided however that such taxes shall not include any tax imposed on food for human consumption that is to be consumed off the premises where it is sold (other than alcoholic beverages, soft drinks, and food that has been prepared for immediate consumption), prescription and nonprescription medicines, drugs, medical appliances, modification to a motor vehicle for the purpose of rendering it usable by a disabled person, and insulin, urine testing materials, syringes, and needles used by diabetics, for human use. The proceeds of such tax shall be deposited into a special fund of the City which is hereby created and designated the "Countryside Center Business District Tax Allocation Fund." Section 6 Filing. A certified copy of this Ordinance, together with a description of the boundaries of the Business District, shall be filed with the Department of Revenue on or before April 1 , 2009. Section 7. Supercede Conflicting Ordinance. Ordinance No. 2008-101 adopted on November 25, 2008, is hereby repealed. All other ordinances or parts of ordinances in conflict with the provisions of this ordinance are also repealed to the extent of such conflict. Section 8. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2009. City Clerk 3 ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS BOB ALLEN APPROVED by nee, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. Mayor Attest: City Clerk 4 ♦�gD C17, Reviewed By: Agenda Item Number J� 0a Legal ❑ OA -91D EST Finance El SL 1836 \_ Engineer ❑ Tracking Number p ®, fel City Administrator ❑ ¢ a" �O Consultant ❑ <k ��y 11 E Agenda Item Summary Memo Title: Wheaton Woods Park Shelter RFP Award Meeting and Date: City Council, March 24, 2009 Synopsis: RFP results for the Wheaton Woods Park Shelter have been reviewed and a manufacturer was selected and approved by the Park Board. Requesting approval of shelter for purchase by the Council. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Laura Haake Parks and Recreation Name Department Agenda Item Notes: 0 cl?' . Memorandum A O 'Zo o 'n To: City Council IAN EST. 1836 From: Laura Haake, City Park Designer CC : Scott Sleezer, Superintendent of Parks ��t trl Bart Olson, Interim Director of Parks and Recreation 09 ""cn' ' ?q Date: March 19, 2009 Subject: Wheaton Woods Shelter RFP Award As part of our 2008 Illinois Department of Natural Resources Wheaton Woods Trail Grant, a trail head with a picnic shelter is included in the park/trail design. On February 3 seven different shelter representatives submitted proposals for the Wheaton Woods Park Shelter. Two representatives submitted two options. The limit for the shelter cost was $ 16,000.00. All proposals came in within budget. Staff recommended Park Board approve the 12 ' x 12 ' shelter manufactured by Poligon (Reese Recreation Products) in the amount of $ 10,385 .00. (See attached photos for examples). Park Board approved this shelter at the February 12, 2009 meeting. The representative for the shelter product is also a Female Business Enterprise (FBE) under the Business Enterprise Program for Minorities, Females, and Persons with Disabilities, which is strongly encouraged by the state for grant projects. Recommendation Approve the shelter design from Poligon (Reese Recreation Products) in the amount of $105385.00. Wheaton Woods Park Shelter Example f' Shelter example: It will be much smaller at 12' x 12'—for only one picnic table. ortal n Sample of ornamentation that will go in the peak roof area. Wording and emblem to be determined prior to ordering. Reviewed By: Agenda Item Number q� J� Q-n Legal ❑ C C -z- b� EST. 1836 Finance El es 1 Engineer ❑ Tracking Number I� y City Administrator ❑ �^sma �O Consultant ❑ �� cam, ` ZBA 2008-09 El<4E Agenda Item Summary Memo Title: Ordinance Approving a Variance for 604 and 620 W. Veteran' s Parkway Meeting and Date: City Council — March 24, 2009 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached. 315109 Dear Mayor Burd and City Alderman, I am enclosing photos of the east side of our buildings, plus some ideas of what our signage may look like upon the walls. You will notice that the Amici's current sign (photo #5) does not match the lettering in photo #4. I recently spoke to Geri Antoinette, owner , and she indicated that they may prefer using lettering rather than an internally illuminated sign. I have enclosed both of these for your. information. Picture #10 gives a view of the Fisher property to the south of us, as taken from the east side of my office. As you can see, the Fisher home, deck, andlor patio living space has no view of the rear of our buildings and would therefore have no view of the signage we request, I have included a copy of my email to you in response to the input from the 3 individuals who came to speak against our appeal at the last Council meeting. I believe that it helps to put their input into proper perspective as we sock to have our Variance request approved. Please feel fzee to call or email toe at any time with any questions or concerns. Thank you again for your support Sincerely, �4 � � ,e' Randy Burggraf, spokesperson 815-751-5269 cell randyburg@attnet Amiei's Italian Restaurant Jimmy John's Sandwich Shop Legends Bar and Grill Pearle Vision 2/26/09 Nor Mayot and City Aldermen, Thank you for taking time at the last City Cosmeil meeting to address the issue of our Variance Appeal. We have an urgent hoed and I thank you for your time end attention in reading this ema%14 I am compelled to refute the input from the 3 individuals who came to speak against our appeal, and put their statements and intent into better perspective so we can get on with consideration of the sound merits of out Appeal that is currently before you. Verne Heaae- Ivtr. Hence used intimidation and threatened us while we were seated in the Council Chambers. With a red, angry face, he turned to us and, with a menacing voice, growled: `When are you going to get witb the progratn!!?? If you keep ibis up, they're going to plant troes all across the back of your buildings and wall YOU oftl l THEN where ate you going to be??' A few more phrases may have been said by hire, but if tool® oadd W, we would be dead. I did not respond, but if 1 bad had the presence of mind at the time, I would have asked the police offxoers in the tear of the ('.o%mril chambers to intervene, remove bum from the Chamber, or move him away from us. In reality, his testimony seemed to revolve around an existing sign, placed on the property in a location determined by the City. It is owned by the Landlord, and eery lighting issues that he may have with it Call be easily handled by contacting Mr. Ratos. Regarding the issue of the banner in our rear window, plus the small panels that Jimmy Johns and Pearls vision have at the corner, they are legal and have been placed there in an attempt to help potential customer% tocste us. The small signs are temporary until Mr. Rates rents the vacant spaces that ttotmally utilhe these sign Panels , The banner is not my favorite, but it has to suffice for the present time until we get something on the east side with good visibility. Susan Kritzberg Susan Kritzberg, per the information I have been able to gather, lives in Kendall Count), not the City of Yorkville, and pays property taxes on that basis. She is 13000 feet away from our businesses, double the distance required by the appeal process for informing aeiOlbors of our intent. She may be the biggest beneficiary of the piece of land containing the pond. She doom'% own it, mow it or pay taxes on it, but she has this wide open space to look out upon. She has tried to convince you that there is a sense of peace and tranquility that all •' - f 11 •1 1 . 1 11 " 1 1 11 I I 1 ' 11 111 11 • 1 :f - lilll l' Ilif 1 1 11 • Ilwl ' ' 1' : 1 1 1 1 �:1 \ l K • •' YI i"Al 118-4141 1 'i. . 1 1 1 l w ♦ 1 : 1 / 1 , � 1 f : 1 v 1'1 1 1 - %n 1. 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In E tir 11 y f 1 Y :1 1 1 1 1 A� r. :I I • 1 1 1 I," - II I I I i I EAR ELEVA7ICN a.� LZ I Y � I 1 � e l @q:.`.. . .vu¢. ..v.i.......r 5l I WITH CHANNEL ] .. 064D DUIAI. •• f GREEN 1 'J 1 1 hf 1 - > f 1 - TO FASIRICAMON, SIGN 1• k OENTM OVER VANDOW. p l K SUW9M 1 WMWD UNDER SEPARATE SUBMITTAL 10 THE LANbL07 aQ�aacn �t ..,. •rc�.�,s�*v3.r,�lL��es � -r : � /A .f3�1 •N' ,t.t-- _'' C- -_Y lr-ay��11ni�}plify�l [Tt: _ YItW� r111I1 al SYSTEM Storefront Elevarlon IN 1 f ]': 1. 1] .� u M t 4 t #J i5 JIMMY OHN ' . i i 'AIN��I��! � � a s cq y United City of Vorkville 800 Game Farm Road COME+, . uPMENT tt�6 Yorkville, Illinois 60560 utrn+o :oLNT Telel}hone: 630-553-4350 9 "m O � CFax: 630-553-3436 <CE A ZBA APPLICATION VARIANCE REQUEST ZY Date of Submission: t /D� john Pnpp�.�' 1 . Name ofPetitioner(s): AftAl � � lL J rj ,(�ryf �net�bic1G ThaSfva Tim 1'�Clrra5 Address: (o D p 1,eI - 1/e terr44 5- LL±w ` ° SZO Phone Number. 630 - 931- 9}s21 Fax Number: /3d - 3 :ZKa -8207 Email Address: / n v�urar Q ff OPf 2. Name of holder of legal title, if different from #1 : _ / ru a If legal title is held in a land trust, list the names of all holders of any beneficial interest therein: `T J z ¢ a I- 4. a. Street address and physical location of subject property: �i b. Proposed name of subdivision (if any): e. Legal description of property for which zoning variance is sought: Cpl e" for i l9 (If more space is needed, attach as "Exhibit A".) d. Kendall County Parcel Number(s) of property for which variance is sought: tinned City otYorkville Vuinocc Request Application Reviud; 071152068 40 5 . Names and addresses of any adjoining or contiguous landowners and property owners within 500 feet of subject parcel for which variance is requested entitled to notice of petition under any applicable City ordinance or State Statute: (Attach a separate list as "Exhibit B".) 6. State the variance requested and the City /o�rdinance including the section numbers to be varied: 'o 4t_la W 6ur.rrerc /drbfi eatDq Saar an nrt eglf S'/de oL6[d4� V GT f 6o ai) f 6 fit/ W de-tx'tazc >°K!a 9QrM � i 7. Name, address, phone number, fax number, and email address of person to whom inquiries regarding this petition may be directed:v� R� ,r� ' (r , Cgq L 508 {Ji`A944 a l7� ICitLb =C ol , c — �' f 7S6 X70_ S tS 7S ! 37aL % br<J q) g7iI et Attorney: Name: Address: Phone Number: Fax Number: Email Address: 8. Submit application with a filing fee in the amount of $85.00. '_Vote: Owner/Developer will be responsible for payment of recording fees and costs, public hearing costs including a written transcription of public hearing and outside consultant costs (i.e. legal review, land planner, zoning coordinator, environmental, etc.)_ Should Owner/Developer not pay these fees directly, they will be responsible for reimbursing the United City of Yorkville for the aforementioned fees and costs. 9. Submit 35 copies of each of the application, proposed drawings, location map, site plan, and any other pertinent materials, and one CD containing electronic copies (pdf) of each of the application (complete with exhibits), drawings, map, and site plan to the Community Development Department Large items must be folded to fit in a 10" x 13" envelope. United City of Yorkville Variance Request RP)icetion Revised: 07/15/1008 41 whereof the following petitioner(s) have submitted this application under oath and t:ai to the best of their knowledge its contents are true and correct: Fec:Sanen s) (Legal property owner's signature must appear nth=: appl cati n. a>cr tied and sworn before me this day of 200z_- cFFlM!At IPAL' �totary Public ^Anti MAnSNALL - :uELIC, VATE OE ILLINGIS VISSIM EXPIRES 99112PN12 damp THIS APPLICATION MUST BE NOTARIZED, Unitsd City of Yorkville Verionce Request Application Revised'. 07113/2008 Llpfa f 0 LEGENDS SPORTS BAR] R JIMMY JOHN ' S Q�, I II III III ' I�I Q II II Y 1 t F 1 SCt . L9 7 � t �C��'R�r �r ��t "�lo✓] ,59 �) S f EXHIBIT A Legal description of property for which zoning variance is sought: PT LT 12 BLK 3 CIMARRON RIDGE COM SW COR SD LT SELY ALG ROW RT 34 228 .62 SW345 .26 NW 202 .02 NE 373 .79 TO POB CITY OF YORKVILLE } PLAT OF SURVEY -N- (AS-BUILT) LA I PART 44 I A IM R lk I •NFT I! In ? 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NI.PRFSI \:, Till OVtAINIAO L1kllKU I AO111it `I0 \1118 T1\O U I HL Si WLYLis AND UK SCIU:Aa Si ARL LI:1!F0. O Till — 4'AILMMAtK n.'4fiNATFn 1 N ME 1LIYMIIe II N HOIV1.OUY A.AT RAN TRUST rglmllN n At Li 0I11LR MPOT [LNATIM M lrf IAIt,In fill M\U OL D%ORK 4AS MWA RTtJI IV 111F7A611\Y IX ALLY MAY LMLOF PAVWF.\t if O41JNF TOP Di Afti4A MIX A "n II VAAMf,I II xI 'Lt41 if lj\tqt I I jl):4th UYYOf H I.A. PKI` A U ® ®® pp ASSOCIATES — R ® Q ASSOCIA i ES IL..MVI I(,\ IM"Ar, LAND SURVEYORS, INC, 0.21iItIRAI II'r\ 1 VMRf, 11.A116ry RUVN IUALI NMI'AT( IIIIA ANIAIAQ m0cy FORTARMFNJI ,"M "OVONO OWURA41NPlil IAL 4 West Main slFtbl 1 9ih�Bm ATOM9 npit �TIf a CION6 nNn\1I 9w)F�AT Onaa.1�F a AI,V I)PRA LAN�M PIo1LY1111{RNIIC♦ Qss{•J fit R stwVLVURA tnt 1111\OKA*WO li\L1TCnANMRr.OTO112 ORIGINAL I AU\\ 1116 U R"I YI'i SI Al n (6") 552-7192 LOfIKAY1.0 IN AL it Di t"LY IIIUEMAUL MW AN At TIRMUED I'Lm 08S16N FIR71 NO. 154404475 YTNH IOOP1 O434LlIDG8N0! B �Cxh /� 61 �t ,B Landowners and Property Owners Within 500 ft. of Parcel 02-29-203-013 02-29-201 -001 Esmer Capital Mgmt. Ent., LLC P.O. Box 51, Yorkville, IL 60560 02-29-201 -002 Harvest property Mgmt, P.O. Box 51 , Yorkville IL 60560 02-29-201 -003 Pepperblend property Mgmt., P.O. Box 51 , Yorkville, IL 60560 02-29-201 -004 Danny & Pamela Frantz, 10323 Rt 34, Yorkville IL 60560 02-29-201 -006 United City of Village of Yorkville, 800 Game Farm Rd, Yorkville IL 02-29-202-006 City Of Yorkville, 800 Game Farm Rd, Yorkville, IL 02-29- 127-029 Castle Bank NA c/o George Kappos, 319 Trinity Ln, Oakbrook, IL 60523 02-29- 127-030 Castle Bank c/o Peter Kappos, 304 Hambletonian Dr. Oakbrook, IL60523 02-29- 127-032 Castle bank NA 141 W. Lincoln Hwy., DeKalb, IL 60115 02-29-127-033 Castle Bank NA c/o Castle Investment Mgmt. Group, 141 W. Lincoln Hwy, DeKalb IL 60115 02-29- 127-034 Castle bank NA 141 W. Lincoln Hwy, DeKalb, IL 60115 02-29- 127-011 Old 2"d Nail. Bank c/o Diana Dittrich, P.O. Box 30, Watseka, IL 60970 02-29- 127-012 Marsha Helland, 1011A John St, Yorkville IL 60560 02-29- 127-013 Gloria M. Schwartz living trust, 1001B John St, Yorkville, IL 60560 02-29- 127-014 Faye gates, 1371 Cannonball trail, Yorkville, IL 60560 02-29- 127-015 Russell A & Lawanda T. Rados, 1009B John St, Yorkville, IL 60560 02-29- 127-016 Linda Keller, 1009A John St, Yorkville, IL 60560 02-29- 127-017 Russell & Vasilki Hanan, 1017A John St, Yorkville IL 60560 02-29- 127-018 Richard D & Marian Hester, 1017B John St, Yorkville IL 60560 02-29- 127-021 Beverly Bender, 1013A John St, Yorkville, IL 60560 02-29- 127-022 Deloris Zerfoss-Sharp, 1013B John St , Yorkville, IL 60560 02-29- 127-026 Kaifeng Li, 684 Veterans Pkwy., Yorkville IL 60560 02-29-203-002 David L & Maria P Fisher, 1002 Independence Blvd, Yorkville IL 60560 02-29-203-003 Lee E & Pearl H Heise, 1004 Independence Blvd, Yorkville IL 60560 02-29-203-007 David L & Maria P Fisher, 1002 Independence Blvd, Yorkville, IL 60560 02-29-203-009 Castle bank NC clo Carl & Catherine Deane, 1006A Independence Blvd, Yorkville IL 60560 02-29-203-010 Marc & Christine Deane, 1006B Independence Blvd, Yorkville, IL 60560 02-29-203-013 Castle Bank, 141 W. Lincoln Hwy, DeKalb, IL 60115 02-29-203-015 Lonnie T & Kristine Avery, 1000 Independence Blvd, Yorkville, IL 60560 02-29-130-008 Stephen R & Devona M Fisher, 1008 Independence Blvd, Yorkville, IL 60560 02-29- 130-009 Stephen R & Devona M Fisher, 1008 Independence Blvd, Yorkville IL 60560 02-29- 129-006 Michael Stefanski, 1018 John St, Yorkville IL 60560 02-29- 129-007 Louis J & Donna M Nauman, 1016 John St Yorkville IL 60560 02-29- 129-008 Michael D & Melissa A Akin, 1014 John St, Yorkville, IL 60560 02-29- 129-009 Arthur Jr & Andrea Prochaska, 1010 John St, Yorkville, IL 60560 02-29-129-010 Lloyd Flanagin, 1008 John St, Yorkville IL 60560 02-29-129-011 Justin B & Kelly M Buck, 1002 John St, Yorkville IL 60560 02-29-129-014 James & Bonnie Krantz, 1017 Independence Blvd, Yorkville IL 60560 02-29- 129-015 Jerry R & Pamela K Watson, 1015 Independence Blvd, Yorkville 11 60560 02-29- 129-016 Leonora Fladung, 1013 Independence Blvd, Yorkville IL 60560 02-29- 129-017 Daniel J & Diana L Lubic, 1011 Independence Blvd, Yorkville IL 60560 02-29- 129-018 Mary E & Robert J Freeman, 1009 Independence Blvd, Yorkville IL 60560 United City of Yorkville O , � County Seat of Kendall County EST. ' 1836 800 Game Farm Road c` Yorkville, Illinois, 60560 {O (r y Telephone : 630-553-4350 a� O Fax : 630-553-7264 LE ,?= Website : www .vorkville.il . us January 13, 2009 TO: City Council FROM: Anna B . Kurtzman, AICP SUBJECT: Sign Variance Request 620 and 604 W. Veterans Parkway CASE # ZBA 2008-09 PUBLIC HEARING: On January 7, 2009, the Zoning Board of Appeals (ZBA) conducted a public hearing to consider the merits of a requested variation from the City's sign code. This request affects 620 and 604 W. Veteran's Parkway (please note that the previous report had a typographical error and listed the addresses as 620 and 624 W. Veteran' s Pkwy). The applicant requested permission to have signs placed along the eastern fagade of these two buildings which is the rear of these buildings. After conducting the hearing the ZBA made a motion to recommend approval of ZBA 2008-09. This motion failed (0-6). In addition to Dr. Randall Burggraf (representing himself and the other applicants) Art Prochaska, Susan Kritzberg, Maria Fisher, and Verne Henne all attended the hearing and provided testimony. REQUEST: The petitioners, Randall Burggraf, Jeri Antoinette, Dick Johnston, John Pappas, and Jim Karras, have filed a request seeking relief from Section 8- 11 -9A2a and b. Both of these sections require that wall mounted signs be placed on facades that either have a public entrance and/or face a public right- of-way. The petitioners are seeking to have wall signage placed on the east fagade of their buildings. These facades do not meet the criteria of having either a public entrance or facing a public right-of- way. The petitioner's application, including details regarding the requested variances, is attached. CONDITIONS: This property consists of approximately 2.02 acres and is zoned B-2. The property is improved with two commercial buildings — 620 W. Veterans Pkwy is a 4 unit multi-tenant building and 604 W Veterans Pkwy is a single-tenant building that currently houses a sit-down restaurant (Amici). The tenants located at 620 W. Veterans Pkwy includes, Legends Sports Bar (encompassing 2 tenant spots), Pearle Vision and Jimmy John's. Section 8- 11 - 13 of the Municipal Code outlines some of the factors that the ZBA should consider before making a recommendation. Subsection 5 asks the ZBA to consider the speed limit along the City Council Case #ZBA 2008-059 January 13 , 2009 Page 2 of 4 road(s) where the proposed sign(s) is to be located . In this case the posted speed limit in front of this property is 35 mph, however, it is 45 mph immediately to the west of this property. Subsection 6 asks the ZBA to consider the number of vehicles that travel the adjacent road(s). According to IDOT' s web page (http://www.gettingaroundillinois.com/default.aspx?ql=aadt) this stretch of Route 34 has an average annual daily traffic count of 17,700 vehicle trips. The surrounding properties are zoned and used as indicated below: Zoning Use North Unincorporated Undeveloped South R-2 Detached Single-family Residences East Unincorporated Pond with detached single-family residence West B-2 Retail strip center STANDARDS FOR GRANTING A VARIANCE: Section 8- 11 - 13 of the Municipal Code provides direction regarding the processing of sign variances. This section indicates that the Zoning Board of Appeals is to consider two sections of standards before making a recommendation. The first set is outlined in Section 10- 14-5 of the Zoning Code and the second set is outlined in Section 8- 11 - 13 . These standards are listed below: Section 10- 14-5 (Zoning Code) 1 . Because of the particular physical surroundings, shape or topographical conditions of the specific property involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations was carried out. The ZBA determined that this property is not unique and therefore does not have any hardships. 2. The conditions upon which the petition for a variation is based are unique to the property for which the variation is sought and are not applicable, generally, to other property within the same zoning classification. The ZBA indicated that there are no unique conditions associated with this property. 3 . The alleged difficulty or hardship is caused by this Title and has not been created by any person presently having an interest in the property. The Board stated that the difficulty arose with how the underlying property owner divided the property and is not due to the application of the Zoning Code, The Board indicated that when this lot was created the property owner could have created a lot that allowed the subsequent building to be oriented towards Veterans ' Parkway instead of facing west. 4. The granting of the variation will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located. City Council Case #ZBA 2008-059 January 13, 2009 Page 3 of 4 The ZBA expressed concerns with safety of motorists should the signs be erected. They felt that having signage so far removed from the road would divert driver 's attention from the road. The ZBA also noted that motorists traveling west have limited visibility to see traffic movements located at the top of the hill. The Board indicated that these two conditions (limited visibility and diverting drivers ' attention) would be hazardous and therefore would be detrimental to the public health. 5. The proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion in the public streets, or increase the danger to the public safety, or substantially diminish or impair property values within the neighborhood. The Board indicated that wall signage would not adversely impact light and air nor would such signage increase congestion. Section 8- 11 - 13 (Sign Code) 1 . If the sign was erected legally with a sign permit. The ZBA noted that the applicant has not erected any wall signage along the rear of either building. 2. If there are any unique physical characteristics of the property As noted above, the ZBA determined that there are no unique physical characteristics associated with this property. 3 . If there are limited available locations for signage on the property The ZBA noted that there are already several signs on this property (wall signs facing west and north and a freestanding sign at the northeastern corner of the property) and therefore there is adequate signage. 4. The cost to the applicant of complying with the sign ordinance requirements The Board indicated that the applicant has already complied with the sign code requirements in placing signage on the property. 5 . If the sign is on or faces a street with a forty (40) mile per hour or higher speed limit. The ZBA referred to staff's report, which noted that the speed limit immediately adjacent to this property is 35 mph. 6. If the sign is on a street with 20,000 or higher vehicle trips per day. City Council Case #ZBA 2008-059 January 13, 2009 Page 4 of 4 The Board referred to staff's report, that noted that the amount of traffic along this street is less than 20, 000 daily trips. 7 . If the sign would be blocked by existing or required landscaping. The ZBA noted that the applicant had indicated that the pole sign (located at the northeastern corner of the property) is blocked by existing pine trees. It was determined that these trees are located on the adjacent eastern property and therefore the existing signage is not impacted by required landscaping. 8. If it is a wall sign facing a public right-of-way without a public entrance. The Board noted that the proposed wall signage would not be facing a public right-of-way. DECISSION As noted above, the ZBA ' s motion to recommend approval of this case failed. The City Council may approve the requested variance(s), approve the requested variance(s) with condition(s) or deny the requested variance(s) . Should the City Council decide to approve (with or without conditions) one or both variance requests then an ordinance would need to be adopted. /abk Attachments Filename: \\Coysemr\User Folders\AKurtzman\My Documenls\ZBA\ZBA 200&09 Burggrat\CC Report 1 -13-09.doc .. .. .. .... .. .. .. .. P Irl uVerne Henne P.e. Box 51 * Yorkville, IL 60560 DATE: 1/22/09 TO: United City of Yorkville City Clerk ZBA: 2008-09 Fax: 630-553-7575 MY PHONE: 1-630-553-5203 RE: Legal Objection MY FAX: 1-630-553-5582 No. of pages incl. cover sheet: 2 Z URGENT COMMENTS: Please find following the written notice of protest against the proposed sign variance seeking identification signs on the rear of a building (reference ZBA: 2008-09) for the City Council_me tina scheduled for January 27 2004. The written notice is being mailed via 151 class mail Aln also certified/return receipt to: United City of Yorkville City Clerk Pearle Vision Jimmy Johns Legends Bar Amici D'Amore Thank you. Verne Henne, Member/Manager for Esmer Capital Mgmt. Enterprises, LLC Harvest Property Mgmt, LLC Pepperblend Property Mgmt, LLC Vnited City of Yorkville City Clerk City Hall Z8A 2008 -09 800 Game Farm Road Yorkville , IL 60560 EETrRS: Randall Surggrof Jeri Antoinette Dick Johnston John Pappas Kim Karras LEGAL OBJECTION This is a written notice of protest against the proposed sign variance seeking identification signs on the rear of a building, According to the Public Notice, the real property is located at 620 and 624 'West Veterans Parkway, Yorkville, IL 60560, The undersigned states that according to the Illinois Compiled Statutes, he is the member/manager of Esmer Capital Management Enterprises, LLC, Harvest Property Management, LLC and Pepperblend Property Management, LLC, which constitutes more than 20% of the frontage and is requesting that the City Council of the United City of Yorkville deny the variance. Verne L. Henne, Member/Manager for lEsmer Capital Mgmt. Enterprises, LLC Harvest Property Management; LLC Pepperblend Property Management, LLC Mailing Address : PO Box 51 Yorkville, IL 60560 From the desk of SUSAN KRITZBERG 1217 Game Farm Road Yorkville, IL .60560 Telephone: 630553.7773 Email address: skritz54 @yahoo.com February 15, 2009 Mayor Valerie Burd and Member of the Yorkville City Council , including Alderpersons: Robert Allen Arden Plocher Joseph Besco Rose Spears Gary Golinski Robyn Sutcliff Marty Munns Wally Werderich Dear Mayor Burd and Members of the City Council, 1 am writing to you today to share my concerns with you regarding an appeal that will come before you on Februrary 24 for a variance on allowable signage for the commercial buildings along Route 34 that house the businesses of Legends Sports Bar &. Grill , Pearle Vision, Jimmy John's Gourmet Sandwiches, and Amici's Italian Restaurant. These buildings are located approximately one thousand feet to the west of me and their east-facing walls or "backs" of the buildings dominate my view to the west from my home and grounds. It is my understanding that the request being made is for approval to add signage to the backs of these buildings to "increase exposure" for the businesses they house. This would be in addition to existing signage on the faeades of the buildings at their front entrances, as well as a large illuminated pedestal sign along Route 34,just east of the entrance to the strip development. My name is Susan Kritzberg and I am a third generation resident of Yorkville. My home is located at 1217 Game Farm Road, which is the southwest comer of Game Farm Road and Route 34, and my property was purchased and developed in 1950 by my parents, Eugene and Irene Harberts, both now deceased. It encompasses about 4 acres and consists of natural wooded and marshy areas, as well as two fishing ponds, a well-manicured lawn and garden area, a small barn, and a summer cottage in addition to the main house. (Over the years, we have had many strangers enter our property, thinking it was a public park; needless to say, becoming quite embarrassed to learn that it was our private home). To a great extent, the Blackberry Creek serves as the western boundary of my property. It is my strong belief that additional signage or advertising in any form would be inappropriate and detrimental to the surrounding area, as well as inconsistent with guidelines and ordinances currently in place which protect and promote the long range vision of the community as outlined by the Comprehensive Plan. In the following several paragraphs, I will refer to additional support information such as city maps and design guidelines as well as several attached photos to further clarify my points. Before I begin, I would like to make one additional comment regarding Amid's Italian Resaurant. I believe that apparent consideration was given to the design of this building in terms of blending it into the surrounding landscape in a tasteful manner. The utilization of low lighting and attractive terracing to the east nicely supports their desire to incorporate the scenic beauty of the green area into the dining experience. The bulk of my comments will be directed toward the strip commercial building adjacent to Route 34. Beyond Blackberry Creek to the west, an open green space has been maintained for years which was once pastureland and which separates the commercial development from my yard. This land is privately owned by Dave and Maria Fisher, and was previously owned by their grandfather John Conover, who at one time owned much of the farmland in the northwestern section of the community. This open space includes a large pond surrounded by a well-manicured grassy area leading to the banks of the creek and it extends west to the commercial properties in question. It is attractively landscaped with trees, grasses, and wild plants, and the area provides a safe haven for a variety of wildlife. As an example, several weeks ago a bald eagle was seen soaring overhead and fishing in the creek less than one hundred feet from the highway. This area and my property (which is registered as a Wildlife Habitat by the National Wildlife Federation) are part of a much larger meandering "green" area that follows the creek from north of Bristol down to the Fox River. Collectively, these connected green areas form a unique tract of unincorporated land closely located to the core of the community. The Open Space Opportunities Map (10/07) for the City of Yorkville designates all of these areas as "Open Space Opportunities," as of 03/27/06. The Developable Land Map (10/31/07) clearly indicates that all of the above mentioned areas are not "developable," (primarily due to the fact that) the Floodplains/Watersheds Map (10/31/07) shows a large portion of these green areas to be within the 100 Year Floodplain. Simply stated, it is highly unlikely that this area will ever be absorbed into or rezoned to become future commercial, industrial , or residential development, There is strong potential for this area to remain a special , beautiful little pocket of open green space for many years to come. As a recent member of the Comprehensive Plan Citizens Advisory Committee, I was provided with many, many resources and model examples of prudent planning and conscientious decision-making by other communities throughout the country. We were also provided with a copy of the Design Guidelines included in the United City of Yorkville Comprehensive Land Use Plan Update, which specifically includes a section on Site Planning Principles. These principles echo many of the guidelines set forth as critical in other communities. In regards to View Corridors, the following is stated, "Open space is considered a valuable amenity, therefore careful consideration of vistas into open spaces for residential lots, streets, and drives is required. Maintain view corridors to provide vistas of amenities, natural features, open spaces, and other significant elements." One of the goals/objectives set forth by the Comprehensive Plan Advisory Committee urges us to "preserve and enhance the integrity of existing green spaces and natural viewsheds" I believe that the open space to the east of these commercial buildings is both an excellent example of a beautiful viewshed and an important part of a vital green space within our community. Allowing signage, illuminated or otherwise, to be placed on the backs of these building to further advertise these commercial businesses to westbound motorist on Route 34 would dramatically violate and degrade the beauty of this natural area during both daylight and night time hours. As we all know, Route 34 will eventually be expanded to a four lane highway and plans are already in place to incorporate a walking or recreational path on the south side of the highway which would connect the core of the community to the rapidly developing commercial and residential areas to the west. The refreshing scenery along the creek and throughout this natural area will become all the more important and appreciated when considering future foot, recreational, and vehicular traffic frequenting this area. On a personal note, regarding viewsheds, I have the unfortunate distinction of directly viewing the back, or "service" side of the commercial strip building that directly impacts the aesthetic enjoyment of my home and grounds. Once again, when compared to the United City of Yorkville's Design Guidelines — Site Planning Principles, it is disappointing to see what little regard was given to these guidelines by the developer of this commercial property. Please refer to the attached photos. As the commercial strip building is positioned perpendicular to Route 34, the front entrances and parking areas are located on the west side, and back of the building is also in plain view to westbound motorists and pedestrians. The Guidelines state, "The visual impact of service, delivery, trash and outdoor equipment or storage areas should be minimized, particularly relative to views from public roadways and pedestrian corridors. Thoughtful placement and integration into the architecture and site design is a priority for all sites." Another statement offers the following suggestions, "all proposed dumpsters, trash receptacles, refuse storage containers, outdoor storage and ground mounted equipment should be located within an enclosure providing screening along with landscaping along the perimeter." On a final note, guidelines recommend the following: "avoid locating service areas where they are visible from adiacent buildings or where they may impact view corridors." At next week's meeting, you will be asked to vote in favor of additional advertising signage to be located on the service entrance side of these businesses. Many of the principles of good design have already been violated in regards to this strip commercial building. Window placement facing the east is awkward and minimal , wide range lighting is in place above the service entrances, little but the bare minimum has been done to conceal the unsightly appearance of this area with screening, and a landscaping buffer is, for all practical purposes, nonexistent. Delivery trucks are frequently parked here as well. Now you will be asked to offer further leniency and, in simple terms, make a bad situation worse. Approval of additional signage will not only bring more attention to an unattractive area while imposing itself on a beautiful area, but a new precedent will be set for strip development businesses.to advertise from three separate angles. All that we learned on the Advisory Committee reinforced the need to control and reverse the adverse impact of strip commercial patterns of development by minimizing access points, adding attractive and eco-friendly landscaping and perhaps most importantly, minimizing signage. I would like to close by saying that my family has always been involved in small business here in Yorkville. I fully understand the strain that the present economic situation has placed on the ability of businesses to stay solvent. However, I cannot believe that either of these two buildings' exposure is so very compromised, as they state, that it warrants this additional signage. I have learned that the initial concern voiced by the business owners was that several evergreen trees on the Fisher property obscured the clear view of the illuminated pedestal sign along Route 34. The Fisher family has agreed, in goodwill, to allow these trees to be moved to a different location, weather permitting, which will clear the visual obstruction. Unfortunately, it seems that the developer has not responded in a cooperative manner. Last month, the ZBA unanimously denied approval of this request for signage at the public hearing. I urge each of you to do the same, and to take a moment to drive past this location and see for yourselves 1 ) that the current signage adequately identifies the businesses and allows plenty of time to approach and enter their curb cut (even with the trees in place), and 2) exactly what the east side of this building looks like. I understand that, in your busy lives, many of you may never have given much consideration to, or even noticed, these details as you occasionally pass by, but I see them every single day. I thank you for your time, and ask for your serious consideration of this issue. Respectfully , &�3� Q Susan Kritzberg Cc: Travis Miller, Community Development irector, United City of Yorkville Attachments/Photos nFF y�,�y r V)". w yA �r £ S4n a._ ��}�, � , M I e r Y 1� i t ps YI ,4 s "?�� s,.i? �"ei' ' ��J%r '�1 at - � ,. �Y as , .: � . _ a„ �: h � � � ��' STATE OF ILLINOIS ) ss. COUNTY OF KENDALL ) Ordinance No. 2009- AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A VARIANCE FOR 604 AND 620 W. VETERANS PARKWAY WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, under Section 11 - 13-5 of the Illinois Municipal Code (65 ILCS 511 - 1 - 1 et seq.), the Mayor and City Council, (the "Corporate Authorities") are authorized to vary the zoning regulations as applicable to properties within a zoning district; and, WHEREAS, James Ratos, the owner (the "Owner") of commerical property located at 604 and 620 W. Veterans Parkway, Yorkville, Illinois identified as permanent index number (PIN) 02-29-203- 013 ; and, WHEREAS, pursuant to the Zoning Code, the property at 604 and 620 W. Veterans Parkway, Yorkville, Illinois (the "Subject Property"), legally described in Exhibit A, attached and made a part of, is located in a Service Business (B-3) Zoning District; and, WHEREAS, tenants of the Owner and the Owner have applied to the Corporate Authorities to grant it relief from Section 8- 11 -9A.2.a and b of the City Code of Ordinances (the "City Code"), which requires building mounted signs to be located on exterior walls containing a public entrance or facing a public right-of-way, by approving building mounted signs on exterior walls not containing public entrance or facing a public right-of-way; and, WHEREAS, a notice of a public hearing before the Zoning Board of Appeals was published in a newspaper of general circulation in the City, not more than thirty (30) nor less than fifteen ( 15) days prior to the date set for the public hearing; and, WHEREAS, notice to property owners within 500 feet of the boundaries of the Subject Property identified for the variance was sent by certified mail; and, WHEREAS, the Zoning Board of Appeals (the "ZBA") convened and held a public hearing on the 7"' day of January, 2009, to consider the application for a variance to allow building mounted signs on walls with no public entrance and not facing a public right-of-way on the Subject Property; and, WHEREAS, the Zoning Board of Appeals reviewed the standards for a variance as set forth in Section 10-14-5(C) which provide that: 1 . Because of the particular physical surroundings, shape or topographical conditions of the specific property involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations was carried out; 2. The conditions upon which the petition for a variation is based are unique to the property for which the variation is sought and are not applicable, generally, to other property within the same zoning classification; 3 . The alleged difficulty or hardship has not been created by any person presently having an interest in the property; 4. The granting of the variation will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located; and, 5 . The proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion in the public streets, or increase the danger to the public safety, or substantially diminish or impair property values within the neighborhood; and, WHEREAS, upon conclusion of said public hearing, the Zoning Board of Appeals found that the standards in Section 10- 14-5(C) of the Zoning Code had not been met and did not recommend approval of the variance; and, WHEREAS, since the ZBA did not recommend to approval of the application for a variance, approval of the variance by the City Council requires a two-thirds (2/3) vote pursuant to the City Code; and WHEREAS, the City Council, after review of the petition for a variance and the findings of the ZBA, deemed the free standing sign in a maximum size of fifty (50) square feet to be appropriate. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are incorporated and made a part of this Ordinance. Section 2. The Corporate Authorities hereby approve the variance to permit building mounted signs on walls with no public entrance and not facing a public right-of-way for the property located at 604 and 620 W. Veterans Parkway, Yorkville, Illinois, identified as permanent index number (PIN) 02- 29-203-013 . Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A. D. 2009. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSESPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2009. MAYOR 3 Exhibit A Lesal Description of Subiect Property THAT PART OF LOT 9 IN BLOCK 1 AND LOT 12 IN BLOCK 3 OF CIMARRON RIDGE SUBDIVISION BEING DESCRIBED BY COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 9; THENCE SOUTH 84 DEGREES 57 MINUTES 39 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 91 A DISTANCE OF 830.53 FEET FOR THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 84 DEGREES 57 MINUTES 39 SECONDS EAST ALONG THE LAST DESCRIBED LINE, 230.62 FEET TO A POINT ON THE EAST LINE OF SAID LOT 12; THENCE NORTH 13 DEGREES 20 MINUTES 15 SECONDS EAST ALONG SAID EAST LINE, 344.65 FEET TO THE SOUTH LINE OF U.S. ROUTE #34; THENCE WESTERLY ALONG SAID SOUTH LINE BEING ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 7423.42 FEET, A DISTANCE OF 257.39 FEET TO A LINE BEARING NORTH 08 DEGREES 54 MINUTES 35 SECONDS EAST FROM THE POINT OF BEGINNING; THENCE SOUTH 08 DEGREES 54 MINUTES 35 SECONDS WEST ALONG SAID LINE, 377.37 FEET TO THE POINT OF BEGINNING IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. 4 DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 10, 2009 Mayor Brad called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward Allen Present Werderich Present Ward 11 Golinski Present Plocher Absent Ward 111 Munns Present Sutcliff Present Ward IV Beseo Absent Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Police Chief Martin, Lieutenant Schwartzkopf, Director of Parks & Recreation Mogle, Community Development Director Miller and Public Relations Officer Spies. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Band asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Spears asked if the Public Safety Committee report could be moved forward on the agenda after the bill payments. Amendment unanimously approved by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee 6:00 p.m., February 17, 2009 City Hall Conference Room Economic Development Committee 7:00 P.M., March 3, 2009 City Hall Conference Room Administration Committee 6:30 p.m., February 12, 2009 City Hall Conference Room Public Safety Committee 6:00 P.M., February 26, 2009 City Hall Conference Room PRESENTATIONS Middle School Mock Election Winners Mayor Burd reported that she and Administrator McLaughlin attended the Yorkville Middle School debates and she was impressed with the student's knowledge of politics and government. She recommended to the City Council the reinstating of a government day where students take over the roles of the mayor and aldermen. She presented Terry Pletka, Julia Craig and Alec Hamburg with Certificates of Appreciation for their dedication in learning about government. The student's teacher, Mr. Palmisano expressed pride in the student's work. Mr. Young, another teacher at YMS, explained that Mr. Palnisano was a first year teacher who developed the event and did a wonderful job. The Minutes of the Regular Meeting of the Citv Council — February 10, 2009 — page 2 PUBLIC HEARINGS Daniel A Laniosz (PC 2008-28) Daniel A. Laniosz, petitioner, has filed an application with the United City of Yorkville, requesting a site plan amendment to the annexation agreement. The real property consists of 3.127 acres, located at 803 W. Stagecoach Trail, Yorkville, Illinois, 60560. Please see attached Report of Proceedings by Teresa S. Grandchanip, C.S.R. from Depo Court Reporting Service for the transcription of this portion of the public hearing. CITIZEN COMMENTS Billie Rosenow, 205 E. Somonauk, addressed the City Council. She explained that she was walking her dog when it was attacked by a neighbor's Akita/Shepherd mix. This is not the first incident with the dog. The owner of the dog is a police officer for another city and has been fined several times but the dog is still terrorizing the neighborhood. She asked that something be done because this last incident cost her 3 '/z hours at an emergency veterinarian due to the injuries caused her dog. She stated that the owner of the other dog was paying for the vet bill but was very belligerent to her and she was afraid of retaliation from the dog owner. Louann Gilkey, 206 E. Spring Street, added there have been three incidents of this dog attacking her dogs. The owner does pay the vet bills however his dog is vicious and should be put down. She stated that there have been fourteen incidents in five years that four neighbors can attest to. Larry Franklin, 212 E. Spring Street, stated that he has had two incidents with the dog which resulted in his pet rabbits being killed. The rabbits were in his screen porch when the dog broke in and killed them. The dog's owner denied the incident but asked that the Police Department not be contacted. He added that whenever the police are called on this individual, he retaliates by nitpicking and calling the police on the neighbors. Sylvia Kurtz-Forbes, Somonauk Street, stated that she was walking her dog on a leash when the Akita mix got out of its yard and ran across the street toward her. She had to pick up her dog over her head to protect it. She stated she is a responsible dog owner; she uses a leash and cleans up after her pet. She felt that citizens and their pets should be protected The dog and his owner have had multiple offenses and she felt there should be escalating punishments or penalties. Chief Martin stated that he has spoken with residents and has had a Yorkville police lieutenant contact the Aurora Police Department's office of professional standards for help. The Police Department has tried to deal with the dog owner themselves and was told that the dog is only dangerous to other animals. He agreed that the dog's owner is not nice to talk to and explained that the owner can now be fined up to $750.00. He also informed the residents that the dog owner could be sued civilly. Attorney Orr added that on the agenda was a total revision of the animal control ordinance which addresses dangerous animals. The new ordinance gives the Police Department the right to impound the animal and give the owner notice. It also gives the Police Department a tool to address this type of offense however it does not have an escalating fine schedule. Mayor Burd recommended that the public call the police when they see a dog running at large. The new ordinance can't be enforced unless the Police Department is notified. Pet owners may take better care of situations if they are fined. Mr. Franklin stated that even though the owner states the dog is not aggressive toward humans, lie has seen it go after people walking. Teri Brady, W. Ridge Street, stated that she took her daughter for walks but has had to stop because of dogs bothering them. She stated she has seen owners not control their pets and she encouraged the City Council to pass the new ordinance. She explained that she has called the Police Department on a neighbors dog however the canine officer who responded was hesitant to write a ticket even though she insisted he did. Chief Martin apologized fur the officer's response and stated he would investigate the matter further if she could provide the date of the incident. Dennis Batdorf addressed the City Council with his concerns on the budget deficit. Mayor Burd explained the shortfall was caused by lower housing permits however the budget is being adjusted to meet the problem. Mr. Batdorf pointed out that there are empty parcels of land in subdivisions not being taxed at the same rate as those with a house on them. He wanted to know who was responsible for this. Administrator McLaughlin stated that he met with the county assessor who explained that under Illinois law developers are given preferential treatment until the property is titled. The property remains valued at The Minutes of the Regular Meeting of the City Council — February 10, 2009 — Inage 3 the farm rate until it is built on. What is occurring is fair and legal under Illinois state statute. Attorney Orr added that the city is a victim of the taxing district and is not the taxing body. It is the county's function to assess property. Mr. Batdorf wanted to know what deals developers pull to get lower taxes. Mayor Burd explained that the city does not give deals in real estate taxes. Mr. Batdorf asked the City Council to work for residents and complain to Kendall County. Mayor Burd stated that the City Council can authorize staff to look into the matter. Tel Hancock, 1581 Orchid Street and manager of the Naperville Humane Society explained to the City Council that they teach bite safety because there are 800,000 bites per year which need medical attention. There are over one million bites per year that are not called to the attention of the authorities. She explained that it takes a lot to call the police on dogs. She stated that dogs want to chase squirrels and meet new people and other dogs. The only way to prevent this is to keep them on a leash or in a fenced yard. She encouraged the City Council to pass the new leash law so that residents have a law on their side to protect them from dogs. Carol Foster, 1312 Chestnut Circle, stated that she had not seen the new ordinance but hoped it would take care of the altered law. Jean McBride, 1212 Evergreen Lane, submitted a petition in support of the new ordinance (see attached). She also distributed pictures of dog bite victims and told the stories behind the attacks. She also informed the City Council about pet waste and its health hazards. Adal n r Stevens, 1091 Hampton Lane stated that one week ago she took pictures of a neighbor who allows her dogs to run at large. She emailed the photos to the Police Department and City Council and thanked everyone for their responses. She stated that she was told by a police officer that he could not give out a ticket even though she had photos. The officer said he needed to see the dogs at large. He was very courteous to her and offered to speak to the neighbor which he did. Chief Martin apologized for the way the officer handled the call and explained that the photos were enough evidence. Mayor Brad recommended to Chief Martin that officers receive training if the new ordinance is passed tonight. CONSENT AGENDA 1 . Ordinance 2009-07 - Approving a Permanent Trail Easement Agreement with Raintree Village Homeowners Association - otthorke Alayor and City Clerk to execute (EDC 2009-06) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Aldennan Werderich; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-6 Nays-0 Golinski-aye, Werderich-aye, Spears-aye, Munns-aye, Sutcliff-aye, Allen-aye PLAN COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Munns to approve the minutes of the City Council meeting of January 13, 2009; seconded by Alderman Golinski. Alderman Spears noted an error on page 2 under the Plan Commission report. It indicates that a motion was made by Alderman Allen Golinski. Clerk Milschewski stated she would check her notes and correct the minutes. Mayor Bend entertained a motion to approve the minutes as corrected. So moved by Alderman Allen; seconded by Alderman Golinski. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board Report dated February 3, 2009 totaling the following amounts: checks in the amount of $417,284.06 (vendors); $299,216.06 (payroll period ending 1/31/09); for a total of $716,500.12; seconded by Alderman Golinski. Alderman Spears questioned the bill for United Parcel Service on pages 28 and 29 in the amount of $240.0. She asked if the City Council could get a better breakdown of the money spent. Director Mika stated she would provide the information. The Minutes of the Regular Meeting of the City Council — February 10 2009 — page 4 Mayor Burd asked if Alderman Spears could have asked staff this question earlier so they could have researched the answer. Alderman Spears indicated that she is unable to contact the staff during the day due to her work schedule. Motion approved by a roll call vote. Ayes-6 Nays-0 Munnsaye, Spears-aye, Sutcliff-aye, Werderich-aye, Golinski-aye, Allen-aye PUBLIC SAFETY COMMITTEE REPORT Ordinance 2009-08 Amending the Code of Ordinances Providing for the Regulation of Animals (CC 2009-13) A motion was made by Alderman Spears to approve an ordinance amending the Code of Ordinances providing for the regulations of animals and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Attorney Orr explained that she realized there were two chapters addressing animals and there was confusion between domestic and dangerous animals. She combined both chapters into the new ordinance which now addresses domestic animals, inoculations for pets, animals running at large, etc. Under this ordinance the police can investigate and if an animal is dangerous they can impound the animal. She stated that comments from the police department and the City Council were addressed and the ordinance has been re-written into a better document. Alderman Spears thanked everyone for expressing their concerns. She noted that Chief Martin submitted a memo addressing the original ordinance change explaining that it would cause a public safety issue. She asked the City Council to listen to the Chief and residents in the future however if then ordinance hadn't been amended, the city would not have this new, better written ordinance. Alderman Munns agreed with Alderman Spears. He stated that with the new ordinance the police can impound animals if necessary. He reminded pet owners to be responsible and residents who see a violation to call the police. Mayor Burd stated that the city needed to partner with residents. If the police don't respond appropriately, residents should contact her as Chief Martin and the police report to her and she will discuss any problem with the Chief. Alderman Sutcliff appreciated everyone's efforts through email and telephone calls because it brought the problem to light. She stated that the intention is not to call attention to problems between neighbors but to protect the public safety. She clarified that if the responding officer sees the animal the person calling in the offense does not need to be involved. If not, the caller will be asked to make a complaint. Aldermen Werderich thanked everyone for their input and Alderman Golinski stated he was glad some had a change of heart regarding the ordinance. Motion approved by a roll call vote. Ayes-6 Nays-0 Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye, Werderich-aye, Golinski-aye REPORTS MAYOR'S REPORT Proclamation for National Engineer Week (CC 2009-08) Mayor Burd read the proclamation for National Engineers Week, February 15-21 , 2009 (see attached). Zoning Commission Appointments (CC 2009-09) Mayor Burd entertained a motion to approve the appointment of Mike Crouch (Plan Commission), Jeff Baker (Zoning Board of Appeals), Greg Millen (Chamber of Commerce), Ralph Pfister (Yorkville-Bristol Sanitary District), Gary Never (residential developer), Phil Haugen (banker) and Pete Huinker (engineer) to the Zoning Commission. So moved by Alderman Werderich; seconded by Alderman Allen. Alderman Spears asked how people were solicited for the commission. She requested that the City Council get the resumes and letters of interest from the candidates. She also questioned the qualifications of the individuals and asked if this was publicized. The Minutes of the Regular Meeting of the City Council — February 10, 2009 — to e 8 Mayor Bard noted that some of the individuals have met with Director Miller twice already. She explained that people were called and asked to serve. Two of the people are already on the Plan Commission and two individuals were recommended by Director Miller. Director Miller added that staff looked to have a well rounded commission. Mr. Neyer and Mr. Huinker bring their expertise to the commission. He also indicated forms for interested parties were available in the clerk's office. Mayor Bold suggested that this be tabled and she asked that the information from the state statute regarding this be distributed to the City Council along with information about the candidates. She explained that this is not a permanent commission, the mayor has the right to appoint and that the City Council cannot make the selection. Alderman Golinski explained that this commission was discussed at the Economic Development Committee and that with so many new residents it could be beneficial to advertise in order to get new faces on commissions. A motion was made by Alderman Allen to table this until the February 25, 2009 meeting; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-6 Nays-0 Sutcliff-aye, Munns-aye, Spears-aye, Werderich-aye, Golinski-aye, Allen-aye, Allen-aye Resolution 2009-08 Approving Authorized Agent of the United City of Yorkville to the Illinois Municipal Retirement Fund (CC 2009-10) Mayor Burd entertained a motion to approve a resolution approving an authorized agent of the United City of Yorkville to the Illinois Municipal Retirement Fund and authorize the Mayor and City Clerk to execute. So moved by Alderman Werderich; seconded by Alderman Spears. Director Mika explained that due to the resignation of the human resource manager there was a need to appoint a new representative to the Illinois Municipal Retirement Fund. Motion approved by a roll call vote. Ayes-6 Nays-0 Werderich-aye, Golinski-aye, Allen-aye, Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye Downtown Business Meeting Mayor Build reported that on February 9, 2009 she attended a downtown business meeting at the Masonic building. She stated that thirty people attended and it was a good meeting with round table discussions on how the business could improve economics in the downtown area. Staff provided information on financial help and marketing plans. Also discussed was the widening of Route 47 and parking issues. The business owners were complimentary to the staff and were very open to assisting them. Ten people offered to form a committee to investigate making Yorkville a "main street" community. There will be more information provided at an Economic Development Committee meeting. CITY COUNCIL REPORT Suggested Procedures —Ordinances (CC 2009-11) Alderman Spears asked the City Council to consider holding public forums on any action that affects the majority of residents such as the parking and dog ordinances. She suggested following what the General Assembly does with having one reading of an ordinance before it is voted on. Alderman Allen commented that he wished he knew what this was about and he felt that more information should have been presented to the City Council so they could be better prepared to discuss it. Alderman Spears noted that she has previously mentioned this at City Council meetings so no one should be surprised to see it on the agenda. Alderman Werderich felt it was a good idea if the process could be streamlined. He felt the concept should be pursued. A motion was made by Alderman Morris to send this to the Administration Committee for further discussion; seconded by Alderman Allen. Motion approved by a roll call vote. Ayes-6 Nays-0 Munns-aye, Spears-aye, Werderich-aye, Golinski-aye, Allen-aye, Sutcliff-aye The Minutes of the Regular Meeting of the City Council — February 10 2009 — aa2c 6 State of Illinois Whistleblower Reward and Protection Act (CC 2009-12) Alderman Spears explained that this act has been in existence since 1991 with a revision in 2007. She asked the City Council to pass a resolution adopting the provision of which allows residents to "whistle blow" if they feel something is not above board. Mayor Bard stated that she did not have a problem with this but the city is subject to state law with the City Council required to uphold it. She suggested that information about the act could be distributed at city hall and place on the city's website. She explained that this is not enforced at the city level but by the state. Alderman Werderich asked for the -readers digest" version of the act. Attorney Orr explained that if anyone has information on illegal actions they can present it. The law was enacted so that average citizens can gel recourse if retaliated against. Alderman Werderich stated that he would not tike this to fit under the city's adjudication process. Mayor Burd asked the City Council if they wanted a resolution developed. Alderman Spears stated she would like to see the City Council pass a resolution of support and that a draft resolution was available on the state's website. A motion was made by Alderman Spears to direct staff to develop a resolution that will support the Protection Act; seconded by Alderman Golinski. Alderman Allen commented that since the city is covered by the state law it would be a waste of the staffs time. He asked if the Protection Act was posted in the cafeteria. Alderman Sutcliff commented that she hoped if residents saw anyone doing anything wrong they would contact the Police Department. She agreed with Alderman Allen and stated that she did not see the reason to spend money to draft a resolution. Alderman Munns questioned who on the staff would be drafting the resolution and was told that either Assistant City Administrator Olson or the clerk's office could do it in about half an hour of tine. Alderman Werderich noted that if this was put on the books as an ordinance, the enforcement of it would need to be stated. He agreed it was good to adopt but he has concerned with how it would be drafted. Mayor Burd clarified that this would be presented as a resolution of support for the state ordinance. Alderman Werderich stated he was 100% behind a resolution and publication of it. Alderman Allen asked Administrator McLaughlin to see if there was a poster regarding the Protection Act posted in the cafeteria. Administrator McLaughlin checked in the city hall lunch room and confirmed there was not poster concerning this hanging in the room. Mayor Burd explained that the concern is to make the public aware of the Act not just the staff. Motion approved by a roll call vote. Ayes-4 Nays-2 Spears-aye, Werderich-aye, Golinski-aye, Allen-nay, Allen-nay, Sutcliff-aye, Mumms-aye ATTORNEY'S REPORT No report. CITY CLERK'S REP012'P Clerk Milsehewski gave a report on the objection made to the candidate running for Ward IV alderman (see attached). She stated that it has been called to her attention by the local press that the mayor and a member of the City Council felt the whole incident was her fault and an embarrassment because she did not make the election paperwork available to candidates. Mayor Burd stated that she did not make any such comment and that she respected Clerk Milselmewski's right to make the determination regarding the availability of election paperwork. She stated that she was aware of other clerks following this procedure and understood it was done to protect the city. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Census Administrator McLaughlin reported that the preliminary census figures are in and Yorkville's population is at 16,813 which is up 5,609 from the 2005 census. The increase will bring additional revenue to the city. The Minutes of the Regular Meeting of the City Council — February 10 2009 rage 7 IDOT Meetings Administrator McLaughlin reported that he met with IDOT regarding improvements to Route 34 from Center Parkway to Cannonball Trail and Route 47 to Orchard Road. IDOT is actively pursuing a design plan. He also met with ]DOT to discuss the entrance to the emergency room at the Rush-Copley Center. There are some challenges but IDOT is assisting the facility with them. Mayor Bard added that there was a strong feeling at the meeting that a capital bill will be forth coning soon and that the widening of Route 47 is at the top of the list. Administrator McLaughlin noted that 131 pieces of property are needed along the route. Alderman Suteliff asked Administrator McLaughlin if the Routes 34 and 47 projects were not considered for stimulus funds because they are not ready. Administrator McLaughlin stated he didn't hear this but wouldn't be surprised if this was true. New Communication Procedure Administrator McLaughlin reported that a new policy regarding communication with the aldermen was implemented. As questions come in to staff, the questions and answers will be shared with all elected officials via email. Mayor Hurd added that there never was a policy implemented that staff had to write up conversations they had with the aldermen so she instituted this in order to get information to the Council. AT&T V-verse Administrator McLaughlin reported that a couple of boxes used for the AT&T v-verse program have been located on the city's borders specifically at Grande Reserve and Country Hills. These areas can access the service. Alderman Golinski asked if any franchise of peg fees were discussed. Administrator McLaughlin stated that fees are being paid and continue to increase. FINANCE DIRECTOR'S REPORT Budget Meeting Set Director Mika noted that there would be a budget meeting on February 21 , 2009 at 9:00 and that she sent entails to everyone regarding this, Mayor Bard questioned if the date for the goal meeting had been set and Administrator McLaughlin stated that he thought City Secretary Olsenn had polled the City Council in order to get a common date. He stated he would look into it further. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT Tobacco Check Chief Martin reported that the Police Department conducted a tobacco compliance check and there were no violations. BASSET Class Chief Martin reported the Police Department held a BASSET class and thirty-two people participated which is the largest class yet. The next class is scheduled for February 23, 2009. Home Depot Anniversary Chief Martin reported that Home Depot held a I" Anniversary celebration with 100 kids in attendance. McGruff the Dog made an appearance and everyone was pleased with the event. DIRECTOR OF PARKS & RECREATION'S REPORT New Intern Director Mogle introduced the new intern, Joe DeCiccio from Illinois State University, who will receive credit for his work with Yorkville. Director Mogle noted that Mr. DeCiccio has served two tours of duty in Iraq as an infantry soldier. Mayor Burd welcomed him to Yorkville. AED Director Mogle reported that the city received an AED unit to be used at the code blue unit at the Riverfront Park. It was donated by Rush-Copley and he thanked Alderman Munns for facilitating the donation. Alderman Spears asked if staff has been trained on the unit and Director Mogle stated that they had. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT No report. The Minutes of the Regular Meefin¢ of the City Council — February 10, 2009 — page 8 COMMUNITY & LIAISON REPORT Library Board Alderman Allen reported that he attended the Library Board meeting where they discussed the computer classes they will be offering. Also discussed was forming a Library District which still a long way off. The board is evaluating costs and he suggested they work with the city on this matter. Kendall County Plan Commission Alderman Werderich reported that he attended the Kendall County Plan Commission annual meeting where the chairman of the Yorkville Plan Commission, Anne Lucietto, gave a presentation. He reported that there is more information on both the city and county's websites. Viola Adjusting Routes Administrator McLaughlin reported that the city's waste hauler. Viola, is making adjustments to its routes. Letters with information on the change of pickup dates will be affixed to the garbage cans of those affected. Prairie Parkway Meeting Mayor Hurd reported that the chairman of the Kendall County Board, Anne Vickery, asked her to attend a meeting regarding the Prairie Parkway at the 111m0is Tollway Department. She arrived early and went in with others in attendance. She stayed from 9:00 to 11 :00 a.m. but had to leave before they addressed the Prairie Parkway. Ms, Vickery was encouraging the Tollway Authority to take over the project and she went along to see what was going on; not to oppose or support the project. She asked the Economic Development Committee to place this matter on their agenda for further discussion. Alderman Golinski agreed. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2009- 09 Approving an Amendment to the Annexation Agreement Of Hinsbrook Bank Trust #03-008 (Laniosz Commercial Property, Route 71) (PC 2008-28) A motion was made by Alderman Golinski to approve an ordinance approving an amendment to the Annexation Agreement Of Hinsbrook Bank Trust #03-008 (Laniosz Commercial Property, Route 71 ) and authorize the Mayor and City Clerk to execute; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-6 Nays-0 Golinski-aye, Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye, Werderich-aye Ordinance 2009-10 Amending the Code of Ordinances Regarding Signs (EDC 2009-05) A motion was made by Alderman Golinski to approve an ordinance amending the Code of Ordinances regarding signs and authorize the Mayor and City Clerk to execute; seconded by Alderman Werderich. Alderman Spears noted that there were to drafts of the ordinance in the packets and questioned which one was correct. Clerk Milsehewski explained that the first draft of the ordinance was inadvertently placed in the packets and that the second copy in the packets was the correct one. Attorney Orr added that the first draft of the ordinance contained a Scribner's error which was corrected in the second copy. Aldemran Spears asked if the concern about logos on windfeathers was addressed and Director Miller stated that this was addressed and those with logos require a permit. Motion approved by a roll call vote. Ayes-6 Nays-0 Allen-aye, Sutclifl-aye, Munnsaye, Spears-aye, Werderich-aye, Golinski-aye ADA41NISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Empty Lots Alderman Werderich followed up on Mr. Bmdm'fs complaint regarding empty lots. He questioned if the city could approach legislators to change the Gun em law. He stated that the city stands to lose tax dollars The Minutes of the Reeular MeetinP of the City Council — February 10. 2009 — aaee 9 on these lots because they will be assessed at a fain rate until they are sold. Mayor Burd stated she would like this investigated further however the problem is that this land was purchased under the current law. She cautioned the City Council to not do something that would hurt people. Attorney Our explained that closer to Chicago subdivisions were not taxed in this way and when they went into foreclosure they lost the ability for cohesive development. The consequences of this could be devastating and she explained what happens in these situations. Alderman Golinski suggested putting this on an Economic Development Committee agenda for further discussion. Beecher Center Alderman Sutcliff asked for the expenses on the Beecher Center which is being used by Senior Services. She asked if the City Council could begin looking at a contract for the center's use and asked Alderman Munns to place this on the Administration Committee agenda. Alderman Means agreed. EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the purpose of litigation, when an action against, affecting m on behalf of the particular public body has been filed and is pending before a court m administrative tribunal, or when the public body finds that an action is probable m' imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. So moved by Alderman Golinski; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes-6 Nays-0 Spears-aye, Sutcliff-aye, Werderich-aye, Golinski-aye, Allen-aye, Munns-aye The City Council entered into executive session at 9:47 p.m. The City Council returned to the regular session at 10:33 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Golinski; seconded by Alderman Munns. Motion approved unanimously by a viva voce vote. Meeting adjourned at 10:33 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CLERKS REPORT City Council Meeting February 10, 2009 As you know an objection was made to one of the candidates running for Ward 4 alderman . Yesterday, as Municipal Election Officers, Mayor Burd, Alderman Spears and 1, convened to make a ruling on the objection. The objection was sustained due to the pages of the candidate's petition not being numbered . Mr. Anthony Berry's name will not appear on the ballot. It has been called to my attention by the local press that the mayor and a member of the City Council feel this whole incident was my fault and an embarrassment because I did not make the election paperwork available to candidates. Assisting candidates by making election materials available is a choice some clerks make. On the advice of the law firm of Ancel Glink who represents the Illinois Municipal Clerks, I made the choice that the clerk's office would not distribute information but refer people to the Illinois State Board of Elections website. The information on the website is exactly what we would have printed off, at taxpayer's expense, and distributed . Neither Deputy Clerk Pickering nor I would have taken this any further. We would not have offered any advice, including how to bind and number pages, with the distribution of election materials. It is ludicrous to think Mr. Berry's errors in his paperwork would have been avoided if he had received his election materials from the clerk's office. I feel the objection filed calls attention to the possibility that the city could be open to a lawsuit if incorrect information or paperwork is inadvertently distributed and I stand by my decision. CITY COUNCIL MEETING UNITED CITY OF YORKVILLE , ILLINOIS REPORT OF PROCEEDINGS had at the meeting of the above - entitled matter taken before TERESA S . GRANDCHAMP , C . S . R . , on February 10 , 2009 , at the hour of 7 : 00 p . m . , at 800 Game Farm Road in the City of Yorkville , Illinois . D - 870609 v reporting service OUPAGE COUNTY KANE COUNTY 1212 S. Naper Blvd., Ste. 119- 185 630-983-0030 ® Fax 630-907-9710 1051 Ketel Ave. Naperville, IL 60540 Email: depocourt@comcast.net North Aurora, It 60542 2 1 P R E S E N T : 2 MS . VALERIE BURD , Mayor ; 3 MR . BOB ALLEN , Alderman ; 4 MR . GARY GOLINSKI , Alderman ; 5 MR . MARTY MUNNS , Alderman ; 6 MS . ROSE ANN SPEARS , Alderwoman ; 7 MS . ROBYN SUTCLIFF , Alderwoman ; 8 MR . WALLY WERDERICH , Alderman . 9 10 11 MR . BRENDAN McLAUGHLIN , City 12 Administrator ; 13 MR . WILLIAM POWELL , City Treasurer ; 14 MS . JACQUELYN MILSCHEWSKI , City Clerk . 15 16 A P P E A R A N C E S : 17 BY : MS . KATHLEEN FIELD ORR , 18 appeared on behalf of the United 19 City of Yorkville , Illinois . 20 - - _ 21 22 23 24 Depo = Court Reporting Service ( 630 ) 983 - 0030 3 1 ( Pledge of Allegiance ) 2 ( WHEREUPON a portion of 3 the proceedings was not 4 herein transcribed . ) 07 : 06PM 5 MAYOR BURD : The next item on our agenda 6 is a public hearing , PC 2008 - 28 , Daniel A . 7 Laniosz , petitioner , has filed an application with 8 the United City of Yorkville requesting a site 9 plan amendment to the annexation agreement . The 07 : 07PM 10 real property consists of 3 . 127 acres , located at 11 803 West Stagecoach Trail , Yorkville , Illinois . 12 Is someone here to speak on behalf 13 of the petitioner ? 14 MR . VESLEY : I rep - - - this property 07 : 07PM 15 is - - 16 MAYOR BURD : Sir , would you mind coming 17 up to the podium and stating your name once again , 18 I ' m sorry - - 19 MR . VESLEY : Okay , 07 : 07PM 20 MAYOR BURD : - - but for the record . 21 MR . VESLEY : All right . As I indicated 22 during the introduction , my name is Jim Vesley , 23 and I represent the Thistle Stop Garden Shop . 24 That ' s the business that ' s located on this Depo • Court Reporting Service ( 630 ) 983 - 0030 4 1 property . And we just are petitioning to expand 2 some of our storage area onto an adjacent lot that 3 we own . It ' s all contiguous property , but the 4 original site plan didn ' t allow for some of our 07 08P 5 growing stock to be stored on this lot next door . 6 So we ' re just petitioning to be able to do that . 7 So I ' m just here to observe , pretty 8 much . I really didn ' t have anything to say . I ' m 9 here in case anybody has any questions for the 07 : 08PM 10 company . I ' ll try to answer them to the best of 11 my ability . 12 MAYOR BURD : Okay . Is there anyone here 13 in the audience who would like to question this 14 petitioner ? Do we have any questions from the 07 : 08PM 15 public ? No . 16 Do we have any questions from the 17 aldermen ? Alderman Werderich . 18 ALDERMAN WERDERICH : I have a couple 19 questions . First ones are directed at staff and 07 : 09PM 20 legal counsel . 21 In the draft document that we ' ve 22 got , paragraphs 5 and 6 , they ' re a little bit 23 unclear to me , and I was just wondering what those 24 meant in terms of any portion of the First Depo ® Court Reporting Service ( 630 ) 983 - 0030 5 1 Amendment becoming unenforceable . 2 MS . ORR : What page are you on ? 3 ALDERMAN WERDERICH : I am looking at , on 4 the electronic document , page 20 of our packet . I 07 : 09PM 5 don ' t think that the page - - the numbers are 6 paginated in terms of the - - 7 MS . ORR : This was a document that was 8 approved in 2006 . What we ' re considering now is 9 just an amendment . So unfortunately I don ' t think 07 : 09PM 10 I can answer your question . 11 ALDERMAN WERDERICH : This is the one 12 that hasn ' t been approved yet . This is the one 13 that ' s yet to be - - 14 MAYOR BURD : The amendment ? 07 : 09PM 15 ALDERMAN WERDERICH : Yeah . 16 MS . ORR : What paragraph ? 17 ALDERMAN WERDERICH : It ' s page - - 18 paragraph 5 and 6 . And it might just be 19 semantics . There is a lot of language in there 07 : 1OPM 20 about the First Amendment that I ' m just curious as 21 to - - 22 MS . ORR : No , no , no , it ' s - - the name 23 of the document is this first amendment . 24 ALDERMAN WERDERICH : Okay . DepoeCourt Reporting Service ( 630 ) 983 - 0030 6 1 MS . ORR : That ' s what it is . 2 ALDERMAN WERDERICH : All right . 3 MS . ORR : It ' s not referring to the 4 First Amendment . 07 : IOPM 5 ALDERMAN WERDERICH : Okay , got you . 6 Contained in this first amendment . All right . 7 Good . 8 MS . ORR : Now you know why I have to 9 print my documents to read it . 07 : 10PM 10 ALDERMAN WERDERICH : Good . You know 11 what ? It ' s the $ 2 law school that made me think 12 that the - - 13 MS . ORR : No , it ' s reading them on your 14 machine as opposed to in front of you . 07 : IOPM 15 ALDERMAN WERDERICH : All right . So 16 another one that I had is : What ' s being stored on 17 that property right now ? I ' ve had some calls from 18 one of the neighbors of your property , and from 19 what I understand everything is - - the way that 07 : IOPM 20 this is all set up , he ' s fine with it , but one of 21 his concerns was what was going to be stored back 22 there and what was your future use for storage , at 23 least in the back part of the property . 24 MR . VESLEY : Yeah , the - - what ' s on the Depo • Court Reporting Service ( 630 ) 983 - 0030 7 1 property or on that particular parcel right now is 2 what we were planning to use it for . I guess we 3 assumed that we were okay to store some of our 4 growing stock , balled and burlapped trees , flats 07 : 11PM 5 of flowers or something , not realizing that the 6 original annexation agreement didn ' t allow - - or 7 didn ' t allow for that . 8 So what ' s on the - - that parcel now 9 is pretty much what we were planning to use it 07 : 11PM 10 for . We ' re just trying to get permission to do 11 what we ' ve already been doing with it . It just 12 wasn ' t written into the first annexation 13 agreement . So - - 14 ALDERMAN WERDERICH : Travis , can I ask 07 : 11PM 15 you to speak to - - I understand that you spoke 16 with one of the neighbors over there and that 17 there were some concerns that were rectified . And 18 how were those rectified ? 19 MR . MILLER : Sure . The adjacent 07 : 12pM 20 property owner to the east attended the public 21 hearing at the Plan Commission level and voiced 22 some concerns regarding the uses and making sure 23 that appropriate buffers were put along the 24 property line . Depo • Court Reporting Service ( 630 ) 983 - 0030 8 1 The City ordinance , the landscape 2 code , requires a landscape buffer yard between a 3 nonresidential and a residential use , which is the 4 situation we have here . 07 : 12PM 5 One of the complexities on this site 6 is the wooded area on the eastern portion of the 7 petitioner ' s property . It prevents feasibly 8 installing a berm and a buffer yard as is 9 contemplated under the landscape ordinance . 07 : 12PM 10 So what was proposed here on the 11 site plan was to install shrub material that would 12 fill the void between the canopy of the trees and 13 the surface along the property line . 14 So the - - both the attachment to the 07 : 12PM 15 amendment , as well as the text in the agreement 16 speaks to the buffer yard , quantity of shrubs that 17 need to be installed , a date of May 25th for the 18 material to be installed , and a provision to 19 maintain that material as a buffer yard . 07 : 13PM 20 That particular property owner , I ' m 21 assuming it ' s the same one that has spoken with 22 you , was in the office yesterday . He reviewed the 23 application , reviewed the site plan , and indicated 24 that he had no further concerns , that everything Depo • Court Reporting Service ( 630 ) 983 - 0030 9 1 that he had spoke to at the Plan Commission public 2 hearing he felt was addressed . He was aware of 3 the public hearing this evening . So - - 4 ALDERMAN WERDERICH : Great . And I spoke 07 : 13PM 5 to him on the telephone as well , and that was the 6 understanding that I had , and I thank you for 7 working with him at the City in trying to get that 8 squared away . 9 Another question that I had in terms 07 : 13PM 10 of this , and , Travis , if I could have you speak to 11 this - - 12 MR . MILLER : Sure . 13 ALDERMAN WERDERICH : - - is the trail 14 alignment . 07 : 13PM 15 MR , MILLER : Sure . 16 ALDERMAN WERDERICH : I guess my concern 17 is that at this point when we do the annexation , 18 we just have an agreement to negotiate in the 19 future . 07 : 13PM 20 MR . MILLER : Right . The annexation 21 agreement for this territory was approved in 2006 . 22 The site plan that was attached to the annexation 23 agreement didn ' t include this 1 . 124 - acre area . So 24 that although we ' re amending what ' s in front of Depo ® Court Reporting Service ( 630 ) 983 - 0030 10 1 you , the proposal and the request is to amend the 2 annexation agreement to include the site plan . 3 The property is developed by and 4 large . It ' s not being subdivided . So there was 07 : 14PM 5 discussion as this went through the plan review , 6 staff plan review and at the Plan Commission level 7 regarding two things , the trail alignment that ' s 8 proposed by the Comprehensive Plan and the Parks 9 and Recreation Master Plan , that it follows the 07 : 14PM 10 creek that basically is the eastern border of this 11 property , as well as the Beecher Road alignment . 12 The future Beecher Road extension in 13 the Comprehensive Plan and the earth care plan 14 ( phonetic ) recommends a southward extension that 07 : 14PM 15 intersects 71 . 16 The actual alignment for that has 17 not been determined conceptually . It ' s shown , you 18 know , in very close proximity to this property . 19 It may be at the edge of the property line , but 07 : 15PM 20 the engineering hasn ' t been done , the topography 21 and the studies haven ' t been done to determine 22 where that right - of - way would need to be secured 23 in order to construct the road . 24 So the staff ' s recommendation Depo • Court Reporting Service ( 630 ) 983 - 0030 11 1 through the public hearing discussion and 2 testimony offered at the Plan Commission , the 3 ultimate recommendation for coming to you tonight 4 is to include two provisions in the annexation 07 : 15PM 5 agreement when the site plan is amended , both 6 provisions talking about - - one speaking to the 7 future trail alignment and the second speaking to 8 the Beecher Road right - of - way . 9 Just acknowledging that both parties 07 : 15PM 10 have the agreement , one party being the City , the 11 second being the property owner , acknowledge that 12 the Comprehensive Plan contemplates that facility 13 in the future and both parties agree to negotiate 14 in good faith at the time those facilities would 07 : 15PM 15 be constructed . 16 Again , if the property - - typically 17 if the property is being subdivided , being 18 developed , access and right - of - way dedications are 19 often part of an annexation agreement on location . 07 : 16PM 20 This situation is slightly 21 different . It ' s a small piece of property for 22 one , and for two , we don ' t know for sure if either 23 one of those alignments , the trail or the road 24 right - of - way , is going to impact this property . DepooCourt Reporting Service ( 630 ) 983 - 0030 12 1 So to require a dedication would be premature 2 without having that information . 3 So the staff recommendation was to 4 acknowledge it in the agreement that if the 07 : 16PM 5 property transfers , at least the owners , future 6 owners would be aware of this conversation and be 7 aware of what the Comprehensive Plan contemplates , 8 and then hopefully the language " in good faith " is 9 meaningful when that time comes . 07 : 16PM 10 ALDERMAN WERDERICH : Okay . Can you just 11 speak to - - I guess my thought on this - - and I ' m 12 all for annexation , but I think that the City 13 loses an awful lot of leverage in terms of what we 14 would want to negotiate after the annexation takes 07 : 17PM 15 place . Yes , no ? 16 MS . ORR : It was all - - those provisions 17 were in the 2006 , which was already annexed , and 18 because we can ' t update it , I couldn ' t agree with 19 you more because there is nothing in my mind more 07 : 17PM 20 difficult than an agreement to agree , which is 21 what this is . 22 ALDERMAN WERDERICH : All right . I can 23 tell you that - - 24 MS . ORR : That ' s right . And I very much DepooCourt Reporting Service ( 630 ) 983 - 0030 13 1 respect your pointing this out . 2 ALDERMAN WERDERICH : But , I mean - - 3 MS . ORR : So your law school was very 4 good . 07 : 17PM 5 ALDERMAN WERDERICH : Well , my thought is 6 on this - - and with all due respect , I guess my 7 thought is - - I mean , at this point there is - - I 8 think that the City loses some leverage in the 9 future . It ' s not necessarily something that we - - 07 : 17PM 10 MS . ORR : Yeah , it was already lost in 11 2006 because this amendment only deals with the 12 usage of the 1 . 1 acres , and that was the agreement 13 originally and we have no additional information 14 to further it . 07 : 17PM 15 ALDERMAN WERDERICH : All right . I guess 16 then as a follow - up question on that , is the trail 17 easement in the new portion or in the old portion ? 18 MR . MILLER : We don ' t know . 19 ALDERMAN WERDERICH : That ' s what I 07 : 18PM 20 thought . You did say that . 21 MR . MILLER : It hasn ' t been determined . 22 MS . ORR : It ' s all been annexed . We ' re 23 just reviewing the site plan . 24 MR . VESLEY : Yeah , this is not a Depo • Court Reporting Service ( 630 ) 983 - 0030 14 1 petition to annex . The property is already wholly 2 annexed . 3 ALDERMAN WERDERICH : It ' s an amendment 4 to the annexation agreement . 07 : 18PM 5 MS . ORR : I totally respect your point , 6 but we were already locked in . 7 MR . VESLEY : It ' s just to amend the use 8 of part of it . 9 MAYOR BURD : Can we ask - - can we ask 07 : 18PM 10 you what your opinion is on - - well , ' you don ' t own 11 the property , though . 12 MR . VESLEY : I don ' t own the property , 13 but I ' m - - 14 MAYOR BURD : The property owner would 07 : 18PM 15 have to interpret . 16 MS . ORR : This was decided in 2006 . 17 MR . VESLEY : He ' s authorized me to speak 18 for the company , though , so that ' s why I ' m here . 19 MAYOR BURD : I ' m just wondering what his 07 : 18PM 20 opinion would be on a trail going - - a trail going 21 through his property . 22 MR . VESLEY : He has said to me that he 23 would have no problem discussing that with the 24 City when and if the time comes , you know . He ' s Depo = Court Reporting Service ( 630 ) 983 - 0030 15 1 not object - - - he has no objection to negotiating 2 for an easement . 3 MAYOR BURD : Any other questions ? 4 ALDERMAN WERDERICH : No . Thank you for 07 : 19PM 5 addressing my concerns , and I personally think 6 that , I mean , at this point , we ' ve got some 7 bargaining power and - - 8 MS . ORR : But this is - - right . 9 MAYOR BURD : Anyone else have any 07 : 19PM 10 questions ? No ? 11 All right . Thank you for coming in . 12 MR . VESLEY : Okay . 13 MAYOR BURD : And the public hearing is 14 concluded . 15 ( Which were all the 16 proceedings had at the 17 public hearing portion of 18 the City Council 19 meeting . ) 20 21 22 23 24 DepoeCourt Reporting Service ( 630 ) 983 - 0030 16 1 STATE OF ILLINOIS ) SS . 2 COUNTY K A N E ) 3 I , Teresa S . Grandchamp , a 4 Certified Shorthand Reporter , do hereby certify 5 that I reported in shorthand the proceedings had 6 at the hearing of the above - entitled cause and 7 that the foregoing Report of Proceedings is a 8 true , correct , and complete transcript of my 9 shorthand notes so taken at the time and place 10 aforesaid . 11 I further certify that my 12 certificate annexed hereto applies to the original 13 transcript and copies thereof , signed and 14 certified under my hand only . I assume no 15 responsibility for the accuracy of any reproduced 16 copies not made under my control or direction . 17 In testimony whereof , I have 18 hereunto set my hand this 5th day of March , A . D . , 19 2009 . 20 21 22 Teresa S . Grandcham CSR 23 CSR No . 084 - 002853 24 DepomCourt Reporting Service ( 630 ) 983 - 0030 17 I 0 accessill - 7:6, 7:7 B 15:18 CS R 121 - 16:22, 11 :18 amend [zl - �- �- Clerk [11 - 2:14 16:23 accuracy [1) - 10:1 , 14:7 close Ill - 10:18 curious Ill - 084-002853 Ill - 16:15 amended [1) - balled [il - 7:4 code [11 - 8:2 5:20 16:23 acknowledge 11 :5 bargaining ill - coming (3] - I - [21 - 11 :11 , 12:4 amending Ill 15:7 3:16, 11 :3, 15:11 p 7 acknowledging 9:24 becoming Ill - Commission lal - �- OI - 11 :9 amendment (81 - 5:1 - 7:21 , 9:1 , 10:6, 1 .1 It] - 13:12 11 :2 acres [2) - 3:10, 3:9, 5:9, 5:14, Beecher [31 - D-870609 Ill - 1 .124-acre 111 - 113:12 5:23, 6:6, 8:15, 10:11 , 10:12, company (21 - 1 :24 9:23 1 actual (+) - 13:11 , 14:3 11 :8 4:10, 14:18 Daniel Ill - 3:6 10111 - 1 :12 10:16 Amendment 131 behalf [21 - 2:18, complete 111 - date [1] - 8:17 additionalill - - 5:1 , 5:20, 6:4 3:12 16:8 deals [1) - 13:11 2 � 13:13 ANN Ill - 2:6 berm 111 - 8:8 complexities (1) decided Ill - _� addressed (11 - 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written (1) - 7:12 11 : 3, 12:3 4, subdivided [z7 - 4:23 11 :3, 12:3 secured [tl - 10:4, 11 :17 i I DepoaCourt Reporting Service ( 630 ) 983 - 0030 DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS 800 CAME FARM ROAD ON TUESDAY, FEBRUARY 24, 2009 Mayor Burd called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward 1 Allen Present Werdedch Present (arrived 7:05) Ward II Golinski Present Plocher Present Ward III Munns Present Sutchff Present Ward IV Besco Present Spears Present Also present: City Clerk Mitschewski, City Treasurer Powell, City Attorney Off, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Police Chief Martin, Lieutenant Schwartzkopf, Lieutenant Hart, Director of Parks & Recreation Mogle, Public Relations Officer Spies and City Engineer Wywrot. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Spears requested that Item #1 - Ordinance Amending the Code of Ordinances Providing for the Regulation of Fireworks (PS 2008-46) under the Public Safety Committee Report be removed from the agenda and sent back to committee. Amendment unanimously approved by a viva voce vote. Alderman Spears requested that Item #14 - Ordinance Amending the Code of Ordinances Regarding Wind Energy Systems (PC 2009-01 ) be removed from the consent agenda and placed on the regular agenda under the Public Works Committee report. Amendment unanimously approved by a viva voce vote. Mayor Burd requested that the Executive Session be moved up on the agenda to after the bill payments for approval. Amendment unanimously approved by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee 6:00 p.m., March 17, 2009 City Hall Conference Room Economic Development Committee 7:00 P.M., March 312009 City Hall Conference Room Administration Committee 6:30 p.m.; March 12, 2009 City Hall Conference Room Public Safety Committee 6:00 P.M., February 26, 2009 City Hall Conference Room PRESENTATIONS None. The Minutes of the Reeular Meetine of the City Council — February 24 2009 — aaee 2 PUBLIC HEARINGS None. ' CITIZEN COMMENTS Dennis Batdorf addressed the City Council to discuss gifted children. He explained that his daughter who is in third grade is gifted as are many other children in Yorkville and Illinois. The problem gifted programs are having is with funding from the state; gifted children have similar financial needs as special needs children do. He explained that parents of gifted children will be going to Springfield to lobby for more funding. He stated that gifted children will be the ones to come up with technology and are the country's future so they need support. He asked the City Council for a proclamation to take with when they go to Springfield in April 2009. Jim Alderman from V eolia Environmental addressed the City Council concerning the change in refuse pick up dates. He explained that residents affected by the change will be notified and he thanked the city for posting the information on their website. The pickup changes will begin March 2, 2009. Susan Kritzberg addressed the City Council about the variances on the agenda for approval. She commented that to sonic four more signs might not be significant but to her they are. She slated that signs come from a need to increase exposure for businesses however these affect the adjacent open space. She stated that there are unknowns such as if the signs will increase business, how many businesses will remain over time, will new businesses want signs, etc. She noted that the ZBA has denied this request twice and that the signs will detract from the scenic view next to the buildings. She presented information on preserving special views to the City Council and added that the Comprehensive Plan states it wants to protect these views. She asked the City Council to uphold the denial of the variance. Verne Herne distributed pictures (see attached) of various views of the signs associated with the 604 and 620 Veterans Parkway variance. He noted that the owner of Pearle Vision offered to move trees blocking the sign from being viewed by westbound traffic on Route 34. He stated that the old city code allowed for these signs however the new one does not. He noted that every code that has been rewritten has been circumvented. Plc felt that the sign should be turned offal night but isn't. CONSENT AGENDA 1 . Monthly Treasuer's Report for October 2008 (ADM 2009-04) 2. Monthly Treasurer's Report for November 2008 (ADM 2009-05) 3. Monthly 'F easmer s Report for December 2008 (ADM 2009-06) 4. Water Department Report for November 2008 (PW 2009-14) 5. Water Department Report for December 2008 (PW 2009-15) 6. Saravanos Development —Letter of Credit No. 150017273-202 — authorize City Clerk to call Letter of Credit if it is not renenved prior to May 29, 2009 (PW 2009-18) 7. Caledonia (Phases 1 & 2) — Sitework Reduction 42 and Landscaping Reduction #1 - authorize reductions to the following Old Second Bank Letters ofCredit far Sitework_ LOC No. 2912 in an amount not to exceed $345, 724.01 and LOC No. 2968 in an amount not to exceed $58, 707.63; and authorize reductions to the fallowing Old Second Bank Letters of Credit for landscaping: LOC No. 2927 in an amount not to exceed $81,284.85 and LOC No. 309000356 in all unouu not to exceed $12,160.50; with all reductions subject to verlfication that tine developer has no outstanding debt owed to the city for Ibis project (PW 2009-19) 8. Rainuee Village (Units 2-6) — Letter of Credit Expiration - authorize Car Clerk to call the following Letters of Credit if they are not renewed prior to April 17, 2009: LOC No. FGAC- 06117 for Unit 2 laud improvements, LOC No. FGAC-06118for Unit 3 land improvements, LOC No. FGAC-06108 for Unit 4 silen ork, LOC No. FGAC-05167 for Unit sitemvo k, and LOC No. FGAC-06137 f a, Unit 6 laud improvements (PW 2009-20) 9. Prairie Pointe — Final Acceptance and Letter of Credit Reductions - accept public improvements for walermain lard sanitary server, subject to receipt of bill ofsale; and authorize reduction to Castle Bank Letter ofCredit No. 7000273791-901 in an amount not to exceed $28, 792.67 with remaining amount of the letter of credit to be kept in place during the one-pear waranry+period for the waermain and sanbay .senver; and authorize reduction to Castle Bank Lefler of Credit No. 70002 73 791-900 in all amount not to exceed $23,848. 73 with the remaining amour of the letter of credit to be kept in place to guarantee the completion ofseeding work (PW 2009-21 ) 10. Resolution 2009-09 - IDOT Agreement and MFT Resolution for Route 47/Baseline Road - authorize Mayor raid City Clerk to execute (PW 2009-22) It . Ordinance 2009-09b - Repealing Ordinance Nos. 2004-18 and 2008-85 and Amending the Code of Ordinances to Provide for Regulating Development in Floodplain Areas - aulho ize Mayor and City Clerk to execute (PW 2009-23) 12. Resolution 2009-10 - Fox Road LAPP — Agreements for Engineering, Federal Participation, and MIT Resolution - authorize Mayor and Ciry Clerk to execute (PW 2009-24) The Minutes of the Regular Meeting of the City Council — February 24, 2009 — page 3 13. Resolution 2009-11 - Supplemental MFT Appropriation Resolution to Purchase Salt - authorize City Clerk to execute (PW 2009-25) ' Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Munns; seconded by Aldennan Golinski. Motion approved by a roll call vote. Ayes-8 Nays-0 Golinski-aye, Werderich-aye, Plocher-aye, Spears-aye, Munns-aye, Sutcliff-aye, Allen-aye, Besco-aye PLAN COMMISSION/ZONING BOARD OF APPEAL Ordinance Approving a Variance for 604 and 620 W. Veterans Parkway (ZBA 2008-09) A motion was made by Alderman Munns to approve an ordinance approving a variance for 604 and 620 W. Veterans Parkway and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Mayor Burd asked Mike Skinner of the Zoning Board of Appeals to address the board's decision. Mr. Skinner stated that the Board looked at the need for the variance, public input, safety and the property itself. They discussed that the sign requested was not in the code, the economic need for the additional sign and that the property was resident owned. He stated that this is the second request for a variance for a sign on the back of the building from Pearle Vision and the ZBA did not see a need for one. Their sign is visible to east bound traffic and public input was passionate against additional signage. The ZBA also felt that a sign on the back of Amici's Restaurant could create a hazard to west bound drivers looking at it. He also noted that the only business owner to come to the ZBA meeting was Dr. Burggraf from Pearle Vision and be left before the vote. The ZBA felt that if this was important to the other businesses they would have been there. Also discussed was the possible relocation of some trees but nothing was resolved regarding this. Alderman Besco noted that the City Council had not seen anything on what the signs would look like. He asked if the ZBA had this information and Mr. Skinner stated that they did not which also affected their approval. Alderman Besco felt there was no point to move forward without a schematic. Mayor Buid and Alderman Munns also expressed concern that the ZBA application did not have a schematic of the proposed sign. Alderman Sutcliff stated that she met with property owner Jim Rates and Director Miller and they walked the property last fall. She noted that there is a tree in front of the sign which blocks its visibility. She questioned if the cost to move the tree was a problem and Mr. Skinner stated that he was not privy to the discussion regarding the tree. Alderman Spears shared Alderman Sutcliff s concerti about the location of the tree. Di. Randy Burggraf, owner of Pearle Vision addressed the City Council. He stated he was speaking for all four businesses at the location. He commented that the statement regarding the other business owner's lack of concern was unfair. He explained that the owner of Amici's was recovering fi'om an accident and could not attend the meeting and the owner of Legends was busy running his business. Dr. Burggraf stated that he does not regularly attend city meetings so he was unsure as to what to do. When he was at the ZBA meeting, the members stated they were done with the public meeting and some people left at this point. He thought it was his cue to leave and lie apologized for misunderstanding the process. He noted that the businesses requesting the variance are suffering from lack of exposure. He also noted several other businesses in Yorkville with signs on their buildings not in the right of way. The businesses requesting the variance face an unnamed street and they can't place a sign in the right of way. No other businesses in the Yorkville are laid out this way. He commented that he feels fault has been placed on Jim Rates for the placement of the building however the city approved the layout. He stated that the ZBA expressed concern with safety but he has a degree in visual science and the proposed sign will be apparent front and center from Game Fami Road. Signs in the right of way cause drivers to turn their eyes. The business owners feel the request is reasonable and fair and they are asking for the same consideration given other businesses in Yorkville. Dr. Burggraf explained that he filled out the variance request, didn't withhold any infonnation and if it is approved would abide by the requirement for the size of the sign per the city's ordinance. He stated he wanted to work with the community and in the discussions for the variance found that his security lights are bothering the neighbors. He indicated that Mr. Rates is agreeable to tone down the lights. Alderman Werderich asked if the other businesses that Dr. Burggraf mentioned were in violation of the code or if they received variances for their signs. Mr. Skinner explained that (here are many signs in Yorkville that are non-compliant; most being are older signs. The Minutes of the Regular Meeting of the City Council — February 24, 2009 — oa e 4 Alderman Allen asked if Dr. Burggraf was given information on signs on the rear of the building when he leased the property. Dr. Burggraf explained that he met with Mr. Rates before the building was constructed and was told there would be a sign on the corner of the lot with all the businesses names on it. He was later told the sign would not be installed so the businesses bought and erected the sign themselves. Alderman Besco reiterated that the City Council had no information on the requested signs. Due to the lack of information he made a motion to table the ordinance; seconded by Alderman Werderich. Motion to table approved by a roll call vote. Ayes-6 Nays-I Present-1 Besco-aye, Allen-present, Sutcliff-aye, Munns-nay, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye MINUTES FOR APPROVAL A motion was made by Alderman Munns to approve the minutes of the City Council meeting of January 27, 2009; seconded by Alderman Golinski. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Menus to approve the paying of the bills listed on the Detailed Board Report dated February 17, 2009 totaling the following amounts: checks in the amount of$462,16426 (vendors); $269,623.37 (payroll period ending 2114/09); for a total of $731 ,787.63; seconded by Alderman Allen. Alderman Besco questioned what the bill on page 29 for the Yorkville Area Chamber of Commerce in the amount of $ 1 ,000.00 was for. Mayor Burd explained that this was for the 2009 Chamber guide. Alderman Besco commented that he thought that this had already been paid. Director Mika stated she would look into the bill and get back to the City Council, Alderman Spears noted that a previous bill was for membership in the Chamber. Alderman Spears questioned a bill on page 15 for Menards for a V icks steam vaporizer in the amount of $ 12.99 for the Engineering Department. City Engineer Wywrot explained that employees in the lower level of city hall found the environment very dry and requested a vaporizer so he approved the purchase. Alderman Spears asked that items such as this not be bought with taxpayers dollars. Motion approved by a roll call vote. Ayes-6 Nays? Munns-aye, Plocher-aye, Spears-nay, Sutcliff-aye, Werderich-aye, Besco-nay, Golinski-aye, Allen-aye EXECUTIVE SESSION Mayor Bond entertained a motion to go into executive session for the purpose of: • For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. • For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. She asked that Park Board members Chris Rollins and Ken Koch be included in the session. So moved by Alderman Werderich; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye, Allen-aye, Munns-aye, Plocher-aye The City Council entered into executive session at 8:04 pmt The City Council returned to regular session at 9: 12 p.m. The Minutes of the Regular Meeting of the City Council — February 24, 2009 — page 5 REPORTS MAYOR'S REPORT Ordinance 2009-1 Ob Establishing a Zoning Commission (CC 2009- 14) Mayor Burd entertained a motion to approve an ordinance establishing a Zoning Commission and authorize the Mayor and City Clerk to execute. So moved by Alderman Allen; seconded by Alderman Werderich. Alderman Spears asked if the is commission was established for boundaries and Mayor Burd explained that this establishes a code for a commission whose duty will be to recommend boundaries. There will be a public hearing and City Council vote for any boundary agreements. Motion approved by a roll call vote. Ayes-6 Nays-0 Present-2 Werderich-present, Golinski-aye, Besco-aye, Allen-aye, Sutcliff-aye, Munns-aye, Spears-present, Plocher-aye Zoning Commission Appointments (CC 2009-09) Mayor Burd entertained a motion to approve the appointment of Mike Crouch, Jeff Baker, Greg Millen, Ralph Pfister, Gary Neyer, Phil Haugen, Pete Huinker and Mike Crouch as Chairman of the Zoning Commission. So move by Alderman Golinski, seconded by Alderman Allen, Mayor But explained that two people are new to serving on a city board and that she picked people who could bring their knowledge to amending the zoning ordinance. Alderman Spears asked how many people applied to serve on the board and Mayor Burd stated that these were the only individuals. Alderman Spears asked who the two new people were and Mayor Burd indicated they were Mr. Huinker and Mr. Neyer. Motion approved by a roll call vote. Ayes-8 Nays-0 Golinski-aye, Besco-aye, Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye Human Resource Commission Appointments (CC 2009- 15) Mayo Burd entertained a motion to approve the appointment of Deanna Cross to the Human Resource Commission. So moved by Alderman Golinski; seconded by Alderman Allen. Mayor Bard explained that this applicant works for the United Way and she felt she could bring valuable expertise to the group. Motion approved by a roll call vote. Ayes-8 Nays-0 Besco-aye, Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye. Werderich-aye, Golinski-aye Human Resource Commission Appointments (CC 2009-15) Mayor Burd entertained a motion to approve the appointment of Edmont 11jazi to the Human Resource Commission. So moved by Alderman Golinski; seconded by Alderman Werderich. Mayor Burd explained that this applicant is the owner of the Silver Do0ans Restaurant and has provided food for the needy at this restaurant. Alderman Spears asked how many people applied to this commission and Mayor Burd stated these two individuals did as well at two or three more and there is still one more spot to be filled. Motion approved by a roll call vote. Ayes-8 Nays-0 Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Bescoaye The Minutes of the Regular Meeting of the Cite Council — February 24 2009 — page 6 Resolution 2009-12 Authorization to Participate in Illinois Department of Natural Resources Bike Path Program for the Kennedy Road Trail Improvements (CC 2009-10) Mayor Burd entertained a motion to approve a Resolution of Authm ization to participate in Illinois Department of Natural Resources Bike Path Program for Kennedy Road Trail Improvements and authorize the Mayor and City Clerk to execute. So moved by Alderman Werderich; seconded by Alderman Allen. Director Mogle explained that the City Council already approved the CMAQ grant for bike trails which are tied into the reconstruction of Kennedy Road. The city will know in November 2009 if it is successful with that grant but in the meantime can apply for this grant in case the CMAQ is unsuccessful. The deadline for the IDNR grant is in 1 %2 weeks. He explained that the IDNR grant will not cover the same distance; it is for only one mile of trail but is for the same amount of funds. If the CMAQ is successful, the city can pull out of this grant. Alderman Spears expressed her concerns with the city having the funds to match either grant. She stated that she spoke with constituents who indicated they didn't support a bike path if the funds were not available. She stated she did not support the resolution. Alderman Golinski noted that the city does not have funds for either grant. Director Mogle indicated that the JDNR grant was a 50/50 grant which will cost the city the same amount of money as the CMAQ which is an 80/20 grant. He indicated that use of the land cash was not necessary as this was covered by developer funds. Laura Haake added that both grants cost the same however the federal grain takes longer to get the funds. The city will be notified in November if it qualified for the CMAQ and it will be notified in January if it qualified for the IDNR grant. The bottom-line for each grant is the same however the JUNK grant is for a shorter trail. Aldemum Plocher stated that grant or no grant the city is obligated to construct a path. City Engineer Wywrot explained that both the Autumn Creek and Grande Reserve agreements call for the city to put in a sidewalk. Some developer funds were allocated fm this but they do not cover the entire amount, He stated that there is 57 .5 million from the Autumn Creek development for Kennedy Road however the current cost to improve the road is more. He stated that grant dollars help the city meet its obligation. Alderman Spears asked if [lie city was responsible for paying for the sidewalks and Mr. Wywrot explained that the sidewalks are pail of the widening of Kennedy Road however the cost of the project is more than the funds received from developers. Alderman Spears questioned when the city would receive the Ponds and the time frame for the project. Mr. Wywrot stated that it was hoped the project would be done before the Autumn Creek Elementary School opened but now the project is years down the road. He was unsure of a time limit in the agreement. Motion approved by a roll call vote. Ayes-5 Nays-2 Present-] Allen-aye, Sutcliff-aye, Munnsaye, Spears-nay, Plocher-aye, Werdericlm-aye. Golinski-nay, Besco-present CITY COUNCIL REPORT Resolution 2009- 13 Endorsing the Provisions of the Illinois Whistleblower Reward and Protection Act (CC 2009-12) A motion was made by Alderman Spears to approve a resolution adopting the provisions of the Illinois W hisdeblower Reward and Protection Act and authorize the Mayor and City Clerk to execute; seconded by Alderman Besco. Alderman Spears noted she spoke about this at the last City Council meeting and felt that passage of the resolution showed support for the state requirement. Attorney Orr stated that other communities are doing this as well, Mayor Burd asked that the motion be amended to say "supporting" the provision rather than -adopting" the provision. Alderman Plocher asked what the difTmence was. Mayor Burd stated that if the City Council "adopts" the provision the city would be responsible to enforce it. Attorney Orr stated that adopting the provisions The Minutes of the Regular Meeting of the City Council — February 24. 2009 — page 7 doesn't obligate the city to enforce. She suggested using the word "endorsing". Alderman Werderich further explained to the City Council how "adopting' obligates the city. There was a brief discussion on a approving a resolution versus an ordinance. Attorney Orr reminded the City Council that the resolution would not be codified. A motion was made by Alderman Plocher to amend the wording to endorsing; seconded by Alderman Werderich. Alderman Allen stated that the resolution supports the states position so there is no reason to approve this resolution and he did not support it. Alderman Sulcliff agreed. Motion to amend approved by a roll call vote. Ayes-6 Nays-2 Sulcliff-nay, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Allen-nay Motion approved by a roll call vote. Ayes-6 Nays-2 Sulcliff-nay, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Allen-nay ATTORNEY'S REPORT No report. CITY CLERK'S REPORT Resolution 2009-14 Releasing Closed Session Minutes (CC 2009-18) Clerk Milschewski reported that Attorney On had reviewed more Executive Session minutes and suggested the following be released. She requested a motion for a resolution to release closed session minutes and authorize the Mayor and City Clerk to execute. So moved by Alderman Allen; seconded by Alderman Spears Motion approved by a roll call vote. Ayes-8 Nays-0 Munns-aye, Spears-aye, Plocher-aye, Werderich-aye. Golinski-aye, Besco-aye, Allen-aye, Sulcliff-aye CITY TREASURER'S REPORT No repot. CITY ADMINISTATOR'S REPORT Administrator McLaughlin reported that Sherri Farley had been selected as executive director of the Chamber of Commerce. FINANCE DIRECTOR'S REPORT Director Mika reported that staff would be picking another date for the budget workshop. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT No report, DIRECTOR OF PARKS & RECREATION'S REPORT No repot. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Environmental Fair Mrs. Spies reported that the Green Committee would be hosting an environmental fair on Saturday, March 21 , 2009 from 11 :30 a.m. to 5:00 p.m. at the Rec Center. There will be twenty-five presenters, 40 exhibits including one on hybrid cars and activities for children. Emerald Ash Borer Seminar Mrs. Spies reported that there would be an Emerald Ash Borer seminar on March 31 , 2009 at 6:00 p.m. at the Library. The Minutes of the Regular Meeting of the City Council — February 24 2009 — pa e 8 COMMUNITY & LIAISON REPORT School Board Alderman Sutcliff reported that she attended the School Board meeting and made a presentation regarding the open School Board spot on the Park Board. The School Board indicated they would decide if they want to fill it. Ward I Meeting Aldermen Werdemich and Allen reported that they would be holding a Ward 1 meeting on March 5, 2009 in the City Council chambers and they invited all Ward 1 residents to attend. Alderman Werdetich stated an agenda for the meeting will be posted on the city's website. REPORTS PUBLIC WORKS COMMITTEE REPORT Com2 E-Waste Recycling Agreement (PW 2009-12) A motion was made by Alderman Besco to approve an agreement between Com2 Computers and Technologies, LLC and the United City of Yorkville and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Alderman Besco reported that this agreement was for a recycling program at the Public Works facility. There will be a charge to recycle televisions, computer monitors, etc. which will be kept inside the facility. Alderman Werderich noted that the computers will not be taken if there is any personal information on the hard drive. Assistant City Administrator Olson noted that the city could coach people on how to remove this information and City Treasurer Powell stated that there is free software available that will purge the hard drive of data. Ile indicated he would get the information to Mr. Olson. Mayor Burd stated that she supported this project and wants the information out to residents. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Allen-aye, Sutcliff-aye, Munns-aye Tree Replacement Program for the City (PW 2009-26) A motion was made by Aldennan Besco to approve a Parkway Tree Replacement Program as presented and authorize the Mayor and City Clerk to execute; seconded by Alderman Allen. Alderman Spears asked if there were funds in the budget to cover this and Director Dhuse explained that the city's match was the labor to plant the trees. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocheraye, Werderich-aye, Golinski-aye, Besco-aye, Allen-aye, Sutcliff-aye, Munns-aye, Spears-aye Resolution 2009-15 Modifying a Policy Regarding Procedure and Authority to Reduce Letters of Credit and Performance Bonds for Construction of Land Improvements (PW 2009-29) A motion was made by Alderman Besco to approve a resolution modifying a policy regarding procedure and authority to reduce Letters of Credit and Performance Bonds for construction of land improvements and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-6 Nays- I Present-I Werderich-aye, Golinski-aye, Besco-aye, Allen-nay, Sutcliff-aye, Munns-aye, Spears-present, Plocher-aye Ordinance Amending the Code of Ordinances Regarding Wind Energy Systems (PC 2009-01 ) Alderman Spears requested that the City Council hold a public hearing similar to the one Plan Commission held. She wanted residents to be aware of the ordinance. The Minutes of the Regular Meeting of the City Council — February 24 2009 — uaae 9 A motion was made by Alderman Plocher to table the ordinance until after a public hearing; seconded by Alderman Spears. , Motion approved by a roll call vote. Ayes-4 Nays-3 Present-1 Spears-aye, Plocher-aye Werderich-nay, Golinski-aye, Besco-aye, Allen-nay, Sutcliff-nay, Munns-present ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS "Spend It In Yorkville" Alderman Sutcliff reported that the "Spend It In Yorkville' campaign was discussed at the Economic Development Committee meeting. Alderman Golinski threw the idea around and asked Administrator McLaughlin to bring the idea to the Chamber of Commerce. Administrator McLaughlin noted he was going to speak to the lead groups for input. Alderman Golinski added that this was on the next Economic Development Committee meeting agenda. Hoover Alderman Werderich noted that on February 17, 2009 a letter was sent to the Kendall County Fo est Preserve District regarding the Hoover agreement. He pleaded that the matter go to mediation before any legal action is taken. Mayor Yorkville reported that the District asked fin more time to consider the agreement and she gave them to March 4, 2009. It was also suggested that the two groups meet to discuss the agreement. Alderman Moons stated that members of the City Council met with the Forest Preserve District in December 2008 and the Forest Preserve District ignored the city and the agreement. Yorkville High School Wrestlers Alderman Allen congratulated the YHS Wrestlers for finishing second in the state. Downtown Businesses Mayor Bond reported that after the meeting fa' the downtown businesses some businesses have carried the conversation on. Sixteen people met this week and broke into committees in order to help energize the downtown area. She encouraged their efforts. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Spears. Adjournment of the meetings was unanimously approved by a viva voce vote. Meeting adjourned at 10: 14 p.m. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS HELD IN THE CITY CONFERENCE ROOM 800 GAME FARM ROAD SATURDAY, FEBRUARY 21, 2009, 9:OOAM DRAFT CALL TO ORDER Mayor Valerie Bad called the meeting to order at 9:02am. ROLL CALL Ward I Allen Arrived 12:20pm Werderich Present Ward II Golinski Present Plocher Absent Ward III Manus Present Sutcliff Present Ward IV Besco Absent Spears Present Also present: City Administrator Brendan McLaughlin, Assistant City Administrator Bart Olson, Finance Director Susan Mika, Treasurer Bill Powell, Police Chief Harold Martin, Director of Parks & Recreation David Mogle QUORUM A quorum was established GUESTS : George Gilson, Tom Gilmour, Judy Gilmour, Todd Milliron BUSINESS : 1 . FY 2008-2009 Revised Budget Susan Mika led the budget discussion and each department was discussed as follows. Administration Department Alderman Golinski said be objected to including $ 130,000 fi•om the County in the Investment Income in this fiscal year since the City does not have it yet. He said that money is interest and the other $600,000 of the total amount of $700,000 is not included. Ms. Mika will include it as well. Mayor Bard disagreed and said she felt the $ 130,000 would be received soon. It was noted this item could be pulled from the budget before a final vote, if not resolved. The amusement tax was questioned and Ms. Mika said it was the amount received from Raging Waves. Page 2 of 10 The Park Planner salary was discussed and it was noted that part of that salary comes from Land Cash. Since no parks are being planned at this time, Alderwoman Spears voiced concern about using that money for salary. Alderman Golinski said he reviewed past minutes and clarified that the Planner was requested by Parks and later the position came under Community Development. He said the salary should come from Community Development. Werderich also voiced his concern about using Land Cash for salaries. Treasurer Powell offered to have his salary reduced by $ 1 ,000, however, Mayor Bard noted that the amount was set by Resolution. Alderwoman Spears requested that the Legislative Attorney position be put back into the budget. The legal services need to be scaled back where possible in regards to Attorney Orr' s billings. Alderman Golinski suggested reducing the number of phone calls placed to her and said a comparison should be done of past attorney fees. It was also noted that a "Green Committee" member had placed a call to Attorney Orr. Overall, it was decided that the phone calls should be coordinated. Alderman Werderich said questions should be asked prior to the meetings she attends since she is already being paid by the City at that time. Attorney Orr is required to attend one committee meeting per month. When ordinances are prepared by her assistant, the City is billed at a lesser rate. Alderwoman Spears said some revisions should be done in-house to save money. Finance Department Ms. Mika said one person had resigned and the position was not filled. She will adjust the salaries accordingly. The health insurance costs will be up 12% for next year. Ms. Mika briefly reviewed an HRA plan and also talked about increasing employee costs. Alderwoman Spears suggested that the City should look at proposals fi-om other insurance carriers, however, it can not be done until the following year. Community Relations One salary in this department was up 9% based on an employee evaluation. Most others were increased by 4%. Alderwoman Spears requested a copy of all pay increase percentages and also asked for an executive session to discuss particular salaries. It was noted there will be no increases for next year. Line items for postage and shipping costs are for newsletters and `welcome' packets. Alderwoman Spears suggested that new residents pick up these packets. Mr. Olson Page 3 of 10 added that some postage was decreased in Administration and moved to Community Relations. Engineering Treasurer Powell questioned the IMRF amount being 75% year to date. It resulted fi•om the difference in posting and what was actually on the budgets provided at the meeting. Public Safety Crossing guards are paid from this budget. Also, cadet funds were decreased due to a cadet leaving the program for another job. Hospital lab fees were down this year and Chief Martin said that his department tries to recoup these fees during court proceedings. Any such reimbursements are put into the general fund. Training has been cut considerably partly due to televised cable training. Chief Martin said he likes to have 40 hours of training per officer each year and in-house training is also conducted. When an additional person is promoted to Sergeant, he would like to have him/her attend a class. This would require additional money. Alderwoman Spears said she would like to see additional evidence technician supplies, however, the Chief said some money remains from this fiscal year. Community Development No discussion. Streets Health & Sanitation Ms. Mika said it was anticipated that over $ I million would have to be borrowed due to drastically reduced development fees. She will do a summary sheet for this category. Alderman Golinski said budget revisions should not be approved where there is a deficit involved. Permit fees will also be reviewed. A "Capital Budget' is now included in the overall budget which should allow for more precise reporting. Mayor Burd stated that no more of the Fund Balance can be spent. Mr. McLaughlin also commented that sales taxes are always in arrears and cannot be posted until the next fiscal year. Ms. Spears cautioned that the City should not totally rely on the sales taxes since the State of Kansas had recently withheld them. MFT This fund shows a surplus. No further discussion. Municipal Building This fund shows a deficit and a large portion of these funds will be moved to the general fund this year. Only one more bond payment for City Hall will be needed from this fund according to Ms. Mika. Page 4 of 10 Fox Hill & Sunflower The City assumed responsibility for the SSA' s for these 2 developments. Ms. Mika said the taxes for Fox Hill will always be one year in arrears. It was questioned why mowing was $7,000 in Sunflower and $2,000 in Fox Hill so this will be researched. Alderman Werderich suggested City employees should take over the maintenance to possibly help retain City jobs. A cost comparison of maintenance was also suggested. Police Capital This fund is balanced. Public Works A surplus of $92,000 was carried over from last year and will move forward to next year. Parks Capital This shows a balanced fund. City Wide Capital This fund is newly created in this year's budget and currently a deficit is shown, however, anticipated revenues should close this gap. The revenues in this portion of the budget come from road contribution fees, engineering capital fees and transfer from the general fund. The "downtown brown grant" was for a study of the parking lot near the train tacks and it is 100% reimbursible. It is important to tack the negatives for accounting proposes according to Mr. McLaughlin. Debt Service Fund A current deficit of $237,259 will be closed by April 30`x' and will come from the Water & Sewer Fund and the General Fund. Water Fund This fund is balanced. Sewer Fund A current surplus of $ 1 .6 million is shown here, however, money will soon be paid to developers relating to agreements with them. There was discussion about water tap-on fees to be repaid to MPI who is currently in foreclosure. Water expansion was also discussed. Plans for repayment will be reviewed in the future. Land Cash Ms. Mika will move the $ 130,000 discussed earlier in the meeting. She will also include the reimbursement for Prairie Meadows, however, it will not be included until the deed is obtained. Dave Mogle added that Whispering Meadows was not a donation property. Page 5 of 10 Parks & Recreation This fund shows a negative balance of (-$31 ,925). A recent money market account was added to this fund leaving a negative balance of (-$27,539). An early transfer of funds was needed to cover payroll for January and Mr. Mogle gave an explanation of this transfer. There was a lengthy review of the numbers presented and Ms. Mika and Mr. Mogle did a comparison of how they each arrived at their figures. Mayor Burd said a deficit of $208,000 was projected in this fund by the end of the fiscal year. Susan Mika will meet with Dave Mogle next week, then create a spreadsheet prior to any further meetings and will be solely responsible for reporting the budget for Parks. Library Fund Mayor Burd reported that the City cannot change the Library levy and must approve it as presented. The levy can be a maximum of 15%. It was noted that the Library budget is almost comparable to that of the Police Department. There was a brief discussion of a possible Library District. The Library payroll is processed through the City and many other services such as auditing, health benefit administration, etc. are provided to the Library at no charge. The Mayor suggested a discussion between the Library Board and City Council and at that time a list of expenses incurred by the Library for these services will be presented to them . Susan Mika will compile the figures. TIF The TIF' s are balanced and the revenues are covering the expenses. 2. 2009/2010 Proposed Budget General Fund A $230,000 shortfall is projected. Possible employee furloughs of 4 days were discussed resulting in savings of $ 100,000. This would not include police department or exempt personnel. TraffrcFines/Adjudication Fee/Other Fees Chief Martin asked that adjudication fees be listed as a separate line item. He also mentioned that grants are available for personnel and squad cars. Liquor license fees will be reviewed with a possible 10-25% increase. The line item for Beecher Center rentals includes only rentals from private citizens. Susan Mika will research where the $ 1 ,000 is deposited from the Senior rental . A recommendation was made by Alderwoman Spears to not charge the Seniors $ 1 ,000 a month for their rental at the Beecher Center. She said Golden Diners may have to discontinue their program at Beecher due to lack of funds. Page 6 of 10 Alderwoman Spears detailed the costs the Seniors have incurred over the years. They also pay for the cleaning of the building and she suggested the City repay them in some way. Township funding will also be explored. Ms. Mika will add a line item for monthly rentals. Ms. Spears also asked where the "polka money" is located in the budget. The Senior Services group generated the money in a fund-raiser. It is reflected in the Parks and Ree fund and Mayor Burd said Council approval will be needed on a bill list to release it. Betty Schoenholtz will be asked to send a request to Susan Mika for the $1 ,860.32 to be released. The money is earmarked for the Alzheimer Program according to Ms. Spears. The Council briefly discussed the increase in state income tax as well as MFT. Alderman Golinski voiced his concern for the transfer from Land Cash. He objected to the Park Planner' s salary being paid for something other than park designing. It was suggested that Engineering and Community Development should be reviewed also since development is down. It was recommended that the $ 10,000 for the Green Committee be eliminated since they do not generate any revenue. However, Mayor Burd said the money was being put in the budget so that the Green Committee could request grants. It was decided that the money will be put into a line item called Green Ad Hoc Committee Administration Treasurer Powell said that his salary could be decreased to $6500. It was noted that KenCom was under Contingency. Bart Olson explained that KenCom may reorganize and would request additional funds. Currently they are funded 100% by the County. The $50,000 amount requested in the budget should be listed in a separate line item while $20,000 is placed in contingency. Finance Director Mika noted that "Dues" on page 2, should be changed to $9,250 rather than $250. Mayor Burd noted that Waubonsee Community College is offering classes for new Aldermen. Alderman salaries were briefly discussed. Alderman Allen questioned the $250,000 budgeted for legal services, saying that the previous budget actual costs were more. Alderman Werderieh added that an in-house attorney could be hired for a reasonable rate and there would be funds left for litigators. A separate line for each "corporate counsel" and "special counsel" was suggested by Mr. McLaughlin. Alderman Golinski further stated that the legal budget should be increased Page 7 of 10 to $400,000. It was decided that $200,000 will be put into each of the two categories. . It was noted that other departments also have legal budgets. All IML conferences were initially cut from the budget for a cost savings of $ 19,000 plus expenses for all attendees. Mayor Burd said she recommended this move since other city departments have cut conferences and to not omit the IML conference would demonstrate "bad leadership". Some Aldermen disagreed and other suggestions made were to cut lodging expenses by one night or pay the registration fee only and cut meals. The final recommendation was to leave this money in the budget, but to cut the Saturday lodging and the dinner. Tuition reimbursement will be suspended for one year. Public Relations at $ 150, covers grand opening gifts/flowers. The street naming program money will be deleted until next year. An annual telephone maintenance contract costs the City $3,000. This includes quarterly inspections and maintenance. Ms. Mika said the City benefits by having the contract because it also covers moving phones, cancellations etc. Cell phones: The contract is no longer in effect according to Ms. Mika because it would cost the City more to lock into a contract. She estimated there are 79 out of 100 City employees who have City cell phones. A phone bill of $9,700 for Parks and Ree was discussed and Brendan McLaughlin and Dave Mogle will research ways to reduce those bills. Fagade Program : An amount of $ 10,000 was kept in the budget to help revitalize downtown. Office cleaning: The City Hall and Police Department have outside cleaning services twice a week. Bart Olson will complete an RFP for all cleaning services and report to the Council. Copying of City Council agenda packets has been reduced. It was suggested to combine the Appreciation Day and the volunteer/regular employee recognition in order to cut expenses by half. Finance Health insurance was discussed. The staff will look at employees sharing a greater cost and they will talk with the vendor to maintain the present cost. It was proposed to have the employee pay $50 a month for HMO and $ 100 for PPO. The police contract will also be considered when police salaries are negotiated. Page 8of10 Computer Equipment Only a few computers will be replaced this year. Ms. Mika noted a cost of $ 150-$200 an hour for tech service with a contract. Employee Assistance This is a mandatory program. Community Relations Finance Director Mika will research the contractual services in this category. The newsletter was discussed and it was suggested that perhaps it could be delivered door to door at a cost of 17 cents per house. The parks and rec catalog could be delivered at the same time. Holiday Under the Stars Revenue collected from this event is approximately $ 18,000 and some thought the cost was too high at a budgeted amount of $21 ,000. It was the opinion of most Council members that the City needs to continue holding certain events. Sponsorships also defi-ay some of the costs. It was thought that the City and Chamber of Commerce could work together on this project. Mayor Burd commented that if businesses wish to donate, the City should go ahead with the event. Community Events: Ms. Mika will research the $6,000 line item . Printing & Copying: This category will be cut to $ 1 ,000.00. Public Safety: Ms. Mika corrected a salary figure shown as $743,793 to $749,327 for the Chief, Lieutenants and Sergeants. The cost for the canine should be $ 1 ,000 rather than $ 11 ,000. Chief Martin said he will apply for a grant to fund an additional officer. Alderman Allen asked about the police pension fund and it was noted that the fund reimburses the city for their share of the audit. Alderwoman Spears said the fund should be increased to $375,000. The $325,000 amount shown is the exact amount levied according to Ms. Mika. Chief Martin said the fund is now 35% funded and it should be kept at $325,000 now and fully funded next year. Treasurer Powell said the auditors should audit this fund first so that accurate infonnation can be given to Ms. Mika. Community Development The Council briefly talked about the number of positions there are in this department. There are six including the park planner. With reduced development, fewer people in those departments was discussed. But Mayor Burd cautioned that this department handles more than just new development. It includes GIS and downtown redevelopment. Page 9of10 YEDC. Currently the City contributes $45,000 to YEDC and originally help set up the organization. The Council members talked about the possible effect of not contributing that large of an amount or not belonging to the YEDC. Alderman Munns said each of the 17 executive board members contribute $5,000 to YEDC. Mr. McLaughlin stated, that in his experience, cities usually match the dollars given by private sector businesses. This matter and the contract with YEDC will be taken to Administration for review and brought back to Council at a later time. Streets Salaries increased in this department partly due to half of the Public Works Director' s salary now being reported under Streets and half under Water/Sewer. Alderman Sutcliff said that Eric Dhuse has eliminated overtime and also part-time employees for this summer. The in-town road program has been suspended. There is some money remaining for sidewalk replacement. Health & Sanitation Susan Mika said the garbage service contract is based on the number of households. Senior citizens (400 households) receive discounts. -- Summary and Final Continents 1 . Ms. Mika said that revenues are at $ 11 . 1 and expenses are $ 11 .4 leaving a shortfall of between $200004300,000 2. Ms. Mika will research the effect of furloughs on the budget 3 . There will be a second meeting at night to finalize the budget, permanent cuts may be needed 4. Most Councilmen agreed, they will only vote for approval of a balanced budget 5 . Suggestion to put $5,000 back into sidewalk program 6. Chief Martin asked if there could be an item in the budget reflecting officers' time in schools and the parks using the schools in turn. The officers would be paid if the Parks department did not use the schools. Susan will research. 7. Why are schools still being used—since City has new Rec Center. S . Parks and Rec budget to come back for review 9. Question raised on Park & Rec salaries: In 2008/2009 salaries listed as $359,525 and in 2009/2010 listed as $371 ,000. Susan will research. 10. Public Works has volunteered to help Parks & Rec with mowing, etc. 11 . Parks & Rec has cut most seasonal employees 12. Examine shift work as a cost-cutting measure 13 . Council should have goal session prior to doing the budget 14. Recommendation to postpone goal session until after election Page 10 of 10 ADJOURNMENT: Alderman Golinski made a motion to adjourn this special session and Alderman Werderich seconded the motion. Motion approved unanimously on roll call vote: Roll Call : Werderich-yes; Allen-yes, Golinski-yes, Munns-yes; Sutcliff-aye; Spears-aye. Meeting adjourned at 4 : 12pm. Minutes respectfully by Marlys Young DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AA000001 CARLO D . COLOSIMO 030509 03 / 05 / 09 01 ADMIN- 02 / 11 & 02 / 25 ADMIN 01 - 210 - 62 - 00 - 5443 03 /24 / 09 375 . 00 ADMIN ADJUDICATION CONTRAC 02 ADJUDICATION HEARING * * COMMENT * * INVOICE TOTAL : 375 . 00 VENDOR TOTAL : 375 . 00 ACCURINT ACCURINT - ACCOUNT #1249304 1249304 - 20090228 02 /28 / 09 01 POLICE- FEB . SEARCHES 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 75 . 45 OPERATING SUPPLIES INVOICE TOTAL : 75 . 45 VENDOR TOTAL : 75 . 45 ARAMARK ARAMARK UNIFORM SERVICES 610 - 6501530 03 / 03 / 09 01 STREETS - UNIFORMS 01 - 410 - 62 - 00 - 5421 03 /24 / 09 25 . 23 WEARING APPAREL 02 WATER OP-UNIFORMS 51 - 000 - 62 - 00 - 5421 25 . 23 WEARING APPAREL 03 SEWER OP-UNIFORMS 52 - 000 - 62 - 00 - 5421 25 . 25 WEARING APPAREL INVOICE TOTAL : 75 . 71 VENDOR TOTAL : 75 . 71 ATT AT&T 6305529222 - 0209 02 /25 / 09 01 WATER OP - FOX HILL LIFT 51 - 000 - 62 - 00 - 5436 03 / 24 / 09 28 . 45 TELEPHONE INVOICE TOTAL : 28 . 45 6305531141 - 0209 02 /25/ 09 01 POLICE - FAX 01 - 210 - 62 - 00 - 5436 03 /24 / 09 196 . 36 TELEPHONE INVOICE TOTAL : 196 . 36 _ \ 6305531577 - 0209 02 /25 / 09 01 WATER OP-LIFT STATIONS 51 - 000 - 62 - 00 - 5436 03 /24 / 09 404 . 75 TELEPHONE V" INVOICE TOTAL : 404 . 75 �^ C" P7 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 03 /24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ATT AT&T 6305534349 - 0209 02 /25 / 09 01 ADMIN- CITY HALL CENTEX 01 - 110 - 62 - 00 - 5436 03 / 24 / 09 787 . 86 TELEPHONE 02 POLICE - CITY HALL CENTEX 01 - 210 - 62 - 00 - 5436 787 . 86 TELEPHONE 03 WATER OP- CITY HALL CENTEX 51 - 000 - 62 - 00 - 5436 787 . 87 TELEPHONE INVOICE TOTAL : 2 , 363 . 59 6305536522 - 0209 02 / 25 / 09 01 WATER OP -LIFT STATIONS 51 - 000 - 62 - 00 - 5436 03 /24 / 09 33 . 66 TELEPHONE INVOICE TOTAL : 33 . 66 6305537575 - 0209 02 / 25 / 09 01 ADMIN- CITY HALL FAX 01 - 110 - 62 - 00 - 5436 03 / 24 / 09 46 . 52 TELEPHONE INVOICE TOTAL : 46 . 52 VENDOR TOTAL : 3 , 073 . 33 ATTGLOB AT&T GLOBAL SERVICES , INC . IL754775 01 / 07 / 09 01 ADMIN- 01 / 07 / 09 - 07 / 06/ 09 01 - 110 - 62 - 00 - 5439 03 / 24 / 09 1 , 472 . 40 TELEPHONE SYSTEMS MAINTENA 02 MAINTENANCE FEE * * COMMENT * * INVOICE TOTAL : 1 , 472 . 40 VENDOR TOTAL : 1 , 472 . 40 ATTLONG AT&T LONG DISTANCE 828932136 - 0309CITY 03 / 01/ 09 01 ADMIN- FEBRUARY LONG DISTANCE 01 - 110 - 62 - 00 - 5436 03 /24 / 09 1 . 44 TELEPHONE 02 POLICE - FEBRUARY LONG DISTANCE 01 - 210 - 62 - 00 - 5436 107 . 02 TELEPHONE 03 WATER OP- FEB LONG DISTANCE 51 - 000 - 62 - 00 - 5436 26 . 08 TELEPHONE INVOICE TOTAL : 134 . 54 VENDOR TOTAL : 134 . 54 P2 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AURTRI AURORA TRI STATE FIRE 158883 02 /24 / 09 01 STREETS -ANNUAL EXTINGUISHER 01 - 410 - 62 - 00 - 5416 03 / 24 / 09 138 . 40 MAINTENANCE PROPERTY 02 MAINTENANCE * * COMMENT * * 03 POLICE -ANNUAL EXTINGUISHER 01 - 210 - 62 - 00 - 5409 155 . 85 MAINTENANCE - VEHICLES 04 MAINTENANCE IN SQUADS * * COMMENT * * INVOICE TOTAL : 294 . 25 VENDOR TOTAL : 294 . 25 BANCAMER BANC OF AMERICA LEASING 010863161 02 /20/ 09 01 FINANCE- LEASE FOR 4 COPIERS 01 - 120 - 62 - 00 - 5412 03 / 24 / 09 836 . 00 MAITENANCE- PHOTOCOPIERS 02 WATER OP- 1 COPIER LEASE 51 - 000 - 65 - 00 - 5809 99 . 00 PRINTING & COPYING INVOICE TOTAL : 935 . 00 VENDOR TOTAL : 935 . 00 BANKNY THE BANK OF NEW YORK 022809 - BDIST 03 / 16 / 09 01 FINANCE- BUSINESS DISTRICT TAX 01 - 120 - 78 - 00 - 9004 03 /24 / 09 18 , 569 . 69 BUSINESS DISTRICT REBATE INVOICE TOTAL : 18 , 569 . 69 031409 -BDIST 03 / 16 / 09 01 FINANCE- BUSINESS DISTRICT TAX 01 - 120 - 78 - 00 - 9004 03 / 24 / 09 26 , 572 . 85 BUSINESS DISTRICT REBATE INVOICE TOTAL : 26 , 572 . 85 VENDOR TOTAL : 45 , 142 . 54 BENTLEY BENTLEY SYSTEMS , INCORPORATED 47205518 11 /21 / 08 01 ENG- STORM CAD , WATER CAD 01 - 150 - 75 - 00 - 7002 03 /24 / 09 262 . 80 COMPUTER EQUIPMENT & SOFTW INVOICE TOTAL : 262 . 80 VENDOR TOTAL : 262 . 80 P3 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - O - # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - BILLJACO BILL JACOBS JOLIET , LLC _ 030609 03 / 06/ 09 01 PD CAPITAL - 2009 CHEVY IMPALA 20 - 000 - 75 - 00 - 7005 00304401 03 /24 / 09 19 , 339 . 77 VEHICLES INVOICE TOTAL : 19 , 339 . 77 VENDOR TOTAL : 19 , 339 . 77 YORKVILLE POLICE DEPARTMENT 031009 03 / 10 / 09 01 POLICE -UNIFORMS 01 - 210 - 62 - 00 - 5421 03 / 24 / 09 259 . 72 WEARING APPAREL INVOICE TOTAL : 259 . 72 VENDOR TOTAL : 259 . 72 BRENNTAG BRENNTAG MID - SOUTH , INC . EMS617898 02 /25 / 09 01 WATER OP - CHEMICALS 51 - 000 - 62 - 00 - 5407 00204017 03 / 24 / 09 1 , 139 . 30 TREATMENT FACILITIES O&M INVOICE TOTAL : 1 , 139 . 30 BMSG17899 02 / 25 / 09 01 WATER OP - CHEMICALS 51 - 000 - 62 - 00 - 5407 00204017 03 / 24 / 09 828 . 00 TREATMENT FACILITIES O&M INVOICE TOTAL : - 828 . 00 BMS747972 02 / 27 / 09 01 WATER OP -DRUM RETURNS 51 - 000 - 62 - 00 - 5407 03 / 24 / 09 - 550 . 00 TREATMENT FACILITIES O&M INVOICE TOTAL : - 550 . 00 BMS747973 02 / 27 / 09 01 WATER OP -DRUM RETURNS 51 - 000 - 62 - 00 - 5407 03 / 24 / 09 - 400 . 00 TREATMENT FACILITIES O&M INVOICE TOTAL : - 400 . 00 VENDOR TOTAL : 1 , 017 . 30 BURDV VALERIE BURD 031609 03 / 16 / 09 01 ADMIN- CELL PHONE REIMBURSEMENT 01 - 110 - 62 - 00 - 5438 03 / 24 / 09 175 . 00 CELLULAR TELEPHONE P4 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BURDV VALERIE SURD 031609 03 / 16 / 09 02 FOR NOV- DEC 2008 , JAN-FEB 2009 * * COMMENT * * 03 /24 / 09 INVOICE TOTAL : 175 . 00 VENDOR TOTAL : 175 . 00 CARGILL CARGILL , INC 2478604 03 / 04 / 09 01 WATER OP-BULK SALT 51 - 000 - 62 - 00 - 5407 00204220 03 /24 / 09 2 , 577 . 71 TREATMENT FACILITIES O&M INVOICE TOTAL : 2 , 577 . 71 VENDOR TOTAL : 2 , 577 . 71 COMDIR COMMUNICATIONS DIRECT INC SR86118 02 / 13 / 09 01 POLICE - M- 19 FACTORY REPAIR 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 274 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 274 . 00 SRS6119 02 / 13 / 09 01 POLICE - M- 19 FACTORY REPAIR 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 210 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 210 . 00 SR86916 02 /26 / 09 01 POLICE -REPAIRED FEDERAL ROCKER 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 84 . 40 MAINTENANCE - VEHICLES 02 SWITCH * * COMMENT * * INVOICE TOTAL : 84 . 40 SRS6922 02 / 26/ 09 01 PD CAPITAL-M- 13 INSTALLATION 20 - 000 - 75 - 00 - 7006 00304402 03 / 24 / 09 3 , 040 . 70 CAR BUILD OUT 02 OF EQUIPMENT IN K- 9 CAR * * COMMENT * * INVOICE TOTAL : 3 , 040 . 70 SR86979 02 /26 / 09 01 POLICE - PROGRAMMED MODEM 01 - 210 - 62 - 00 - 5409 00304403 03 / 24 / 09 1 , 134 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 1 , 134 . 00 VENDOR TOTAL : 4 , 743 . 10 P5 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 0185079109 - 0309 03 / 04 / 09 01 WATER OP- 420 FAIRHAVEN 51 - 000 - 62 - 00 - 5435 03 / 24 / 09 150 . 61 ELECTRICITY INVOICE TOTAL : 150 . 61 09030 - 40077 - 0309 03 / 03 / 09 01 - STREETS -LIGHTS 01 - 410 - 62 - 00 - 5435 03 / 24 / 09 5 , 907 . 00 ELECTRICITY INVOICE TOTAL : 5 , 907 . 00 0908014004 - 0309 03 / 05 / 09 01 WATER OP -WELLS 51 - 000 - 62 - 00 - 5435 03 / 24 / 09 142 . 53 ELECTRICITY INVOICE TOTAL : 142 . 53 0966038077 - 0309 03 / 03 / 09 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5435 03 / 24 / 09 117 . 14 ELECTRICITY INVOICE TOTAL : 117 . 14 2668047007 - 0309 03 / 02 / 09 01 SEWER OP - 1908 RAINTREE RD 52 - 000 - 62 - 00 - 5435 03 / 24 / 09 246 . 40 ELECTRICITY INVOICE TOTAL : 246 . 40 4085080033 - 0309 03 / 04/ 09 01 WATER OP- 1991 CANNONBALL TRAIL 51 - 000 - 62 - 00 - 5435 03 /24 / 09 '327 . 68 ELECTRICITY INVOICE TOTAL : 327 . 68 4475093053 - 0309 03 / 04 / 09 01 WATER OP - 610 TOWER LANE 51 - 000 - 62 - 00 - 5435 03 / 24 / 09 260 . 52 ELECTRICITY INVOICE TOTAL : 260 . 52 83440 - 10026 - 0209 02 / 24 / 09 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5435 03 /24 / 09 5 , 510 . 39 ELECTRICITY INVOICE TOTAL : 5 , 510 . 39 VENDOR TOTAL : 12 , 662 . 27 CSIDEVET COUNTRYSIDE VETERINARY CLINIC P6 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 10 : 59 : 30 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CSIDEVET COUNTRYSIDE VETERINARY CLINIC 030609 03 / 06 / 09 01 POLICE- BANDIT BATH AND 01 - 210 - 62 - 00 - 5412 03 /24 / 09 29 . 00 MAINTENANCE - K9 02 WELLNESS EXAM * * COMMENT * * INVOICE TOTAL : 29 . 00 VENDOR TOTAL : 29 . 00 DAVEAUTO DAVID L CHELSEN 14480 02 / 25/ 09 01 POLICE- HEATER CORE , DOOR MOUNT 01 - 210 - 62 - 00 - 5409 03 /24 / 09 355 . 00 MAINTENANCE - VEHICLES 02 RIGHT REAR MANIFOLD * * COMMENT * * INVOICE TOTAL : 355 . 00 VENDOR TOTAL : 355 . 00 DEPO DEPO COURT REPORTING SVC , INC 13893 03 / 05 / 09 01 POLICE - 02 / 25/ 09 ADMIN 01 - 210 - 62 - 00 - 5443 03 / 24 / 09 175 . 00 ADMIN ADJUDICATION CONTRAC 02 ADJUDICATION HEARING * * COMMENT * * INVOICE TOTAL : 175 . 00 13897 03 / 05/ 09 01 ARO- LANIOSZ 01 - 000 - 13 - 00 - 1372 03 / 24 / 09 334 . 10 A/R- OTHER INVOICE TOTAL : 334 . 10 VENDOR TOTAL : 509 . 10 EEC EMPLOYEE BENEFITS CORPORATION 343197 02 / 25 / 09 01 FINANCE- 5/ 1/ 09 - 4 / 30 / 10 RENEWAL 01 - 120 - 62 - 00 - 5401 03 /24 / 09 450 . 00 CONTRACTUAL SERVICES 02 FEE * * COMMENT * * INVOICE TOTAL : 450 . 00 VENDOR TOTAL : 450 . 00 EXELON EXELON ENERGY P7 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT EXELON EXELON ENERGY 1517084 02 / 25 / 09 01 WATER OP - 2702 MILL RD 51 - 000 - 62 - 00 - 5435 03 /24 / 09 13 , 243 . 88 ELECTRICITY INVOICE TOTAL : 13 , 243 . 88 1519651 03 / 06/ 09 01 WATER OP -WELLS 3 & 4 51 - 000 - 62 - 00 - 5435 03 /24 / 09 5 , 634 . 37 ELECTRICITY INVOICE TOTAL : 5 , 634 . 37 1520251 03 / 09 / 09 01 WATER OP - 2921 BRISTOL RIDGE 51 - 000 - 62 - 00 - 5435 03 / 24 / 09 10 , 742 . 39 ELECTRICITY INVOICE TOTAL : 10 , 742 . 39 VENDOR TOTAL : 29 , 620 . 64 GARDKOCH GARDINER KOCH & WEISBERG H - 1845C - 64430 02 / 19 / 09 01 ADMIN- LAY- COM LEGAL MATTERS 01 - 110 - 61 - 00 - 5300 03 /24/ 09 4 , 907 . 47 LEGAL SERVICES INVOICE TOTAL : 4 , 907 . 47 H - 1847C- 64429 02 / 19 / 09 01 ADMIN- GENERAL LEGAL MATTERS 01 - 110 - 61 - 00 - 5300 03 / 24 / 09 1 , 043 . 45 LEGAL SERVICES INVOICE TOTAL : 1 , 049 . 45 H- 184SC- 64192 02 / 13 / 09 01 ADMIN- HAMMAN MATTERS 01 - 110 - 61 - 00 - 5300 03 /24 / 09 9 , 440 . 56 LEGAL SERVICES INVOICE TOTAL : 9 , 440 . 56 H - 1852C - 64431 02 / 19/ 09 01 ADMIN-OCEAN ATLANTIC MATTERS 01 - 110 - 61 - 00 - 5300 03 / 24 / 09 1 , 576 . 04 LEGAL SERVICES INVOICE TOTAL : 1 , 576 . 04 H- 1961C- 64190 02 / 13 / 09 01 ARO - KENDALL MARKETPLACE 01 - 000 - 13 - 00 - 1372 03 / 24 / 09 54 . 00 A/R- OTHER INVOICE TOTAL : 54 . 00 P8 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT GARDKOCH GARDINER KOCH & WEISBERG H- 2013C- 64193 02 / 13 / 09 01 AR- LANDFILL LEGAL MATTERS 01 - 000 - 13 - 00 - 1375 03 / 24 / 09 505 . 00 A/R- LANDFILL INVOICE TOTAL : 505 . 00 H - 2030C - 64187 02 / 13 / 09 01 ADMIN-ASPEN RIDGE MATTERS 01 - 110 - 61 - 00 - 5300 03 / 24 / 09 71360 . 64 LEGAL SERVICES INVOICE TOTAL : 7 , 360 . 64 H- 2101C- 64432 02 / 19/ 09 01 ADMIN- PRICE MATTERS 01 - 110 - 61 - 00 - 5300 03 /24 / 09 10 , 670 . 75 LEGAL SERVICES INVOICE TOTAL : 10 , 670 . 75 VENDOR TOTAL : 35 , 557 . 91 GRAINCO GRAINCO FS . , INC . 022809 02 /28 / 09 01 STREETS - FUEL 01 - 410 - 65 - 00 - 5812 00204254 03 / 24 / 09 48 . 25 GASOLINE 02 WATER OP- FUEL 51 - 000 - 65 - 00 - 5812 48 . 25 GASOLINE 03 SEWER OP- FUEL 52 - 000 - 65 - 00 - 5812 48 . 24 GASOLINE INVOICE TOTAL : 144 . 74 VENDOR TOTAL : 144 . 74 GRANTT THOMAS W . GRANT 020909 02 / 09 / 09 01 AR- LANDFILL LEGAL MATTERS 01 - 000 - 13 - 00 - 1375 03 /24 / 09 843 . 75 A/R- LANDFILL INVOICE TOTAL : 843 . 75 VENDOR TOTAL : 843 . 75 HARTIGAM MARGARET HARTIGAN 26 02 / 26/ 09 01 ADMIN- 02 /26 / 09 MEETING 01 - 110 - 62 - 00 - 5401 03 / 24 / 09 35 . 00 CONTRACTUAL SERVICES P9 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT HARTIGAM MARGARET HARTIGAN 26 02 / 26/ 09 02 ATTENDANCE - NO MINUTES * * COMMENT * * 03 / 24 / 09 03 MEETING CANCELLED * * COMMENT * * INVOICE TOTAL : 35 . 00 VENDOR TOTAL : 35 . 00 HDSUPPLY HD SUPPLY WATERWORKS , LTD . 8665526 03 / 05 / 09 01 WATER OP - MULTIREAD MODULE 8 51 - 000 - 75 - 00 - 7508 03 / 24 / 09 192 . 34 METERS & PARTS 02 CHANNEL * * COMMENT * * INVOICE TOTAL : 192 . 34 VENDOR TOTAL : 192 . 34 ICCI INTERNATIONAL CODES 20090214 02 /27 / 09 01 ADMIN- FEBRUARY PERMITS 01 - 110 - 61 - 00 - 5314 03 / 24 / 09 1 , 607 . 50 BUILDING INSPECTIONS INVOICE TOTAL : 1 , 607 . 50 20090311 03 / 11/ 09 01 ADMIN- MARCH PERMITS 01 - 110 - 61 - 00 - 5314 03 / 24 / 09 605 . 00 BUILDING INSPECTIONS INVOICE TOTAL : 6015 . 00 VENDOR TOTAL : 2 , 212 . 50 ICE ICE MOUNTAIN 09B8105151347 03 / 04 / 09 01 POLICE -WATER 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 51 . 17 OPERATING SUPPLIES INVOICE TOTAL : 51 . 17 VENDOR TOTAL : 51 . 17 IDNETWOR ID NETWORKS 162466 03 / 01/ 09 01 POLICE -ANNUAL SERVICE 01 - 210 - 62 - 00 - 5442 00304404 03 / 24 / 09 1 , 995 . 00 NEW WORLD LIVE SCAN P10 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT IDNETWOR ID NETWORKS 162466 03 / 01/ 09 02 MAINTENANCE FEE * * COMMENT * * 00304404 03 / 24 / 09 INVOICE TOTAL : 1 , 995 . 00 VENDOR TOTAL : 1 , 995 . 00 ILPROSER ILLINOIS PROSECUTOR SERVICES , 030509 03 / 05/ 09 01 POLICE - 2009 ILLINOIS CRIMINAL 01 - 210 - 64 - 00 - 5603 03 / 24 / 09 100 . 00 SUBSCRIPTIONS 02 OFFENSE GUIDE * * COMMENT * * INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 JELENIEA ANDREW JELENIEWSKI 030509 03105 / 09 01 POLICE- K- 9 SCHOOL SEARCH MEAL 01 - 210 - 64 - 00 - 5605 03 /24 / 09 28 . 50 TRAVEL EXPENSES 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 28 . 50 VENDOR TOTAL : 28 . 50 JEWEL JEWEL 022509 - PD 02 / 25/ 09 01 POLICE - NAPKINS 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 4 . 29 OPERATING SUPPLIES 02 POLICE - CHIPS , HAM & CHEESE 01 - 210 - 64 - 00 - 5606 43 . 73 COMMUNITY RELATIONS 03 TRAY , POP , WATER * * COMMENT * * INVOICE TOTAL : 48 . 02 VENDOR TOTAL : 48 . 02 KCRECORD KENDALL COUNTY RECORD 86 - 022809 02 / 28 / 09 01 FOX HILL SSA-LEGAL NOTICE 11 - 000 - 65 - 00 - 5416 03 /24 / 09 120 . 00 MAINTENANCE COMMON GROUNDS P11 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441OOO . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT KCRECORD KENDALL COUNTY RECORD 86 - 022809 02 / 28 / 09 02 SUNFLOWER SSA- LEGAL NOTICE 12 - 000 - 65 - 00 - 5416 03 /24 / 09 121 . 60 MAINTENANCE COMMON GROUNDS 03 COMM/DEV-LEGAL NOTICE 01 - 220 - 61 - 00 - 5300 19 . 60 LEGAL SERVICES INVOICE TOTAL : 261 . 20 VENDOR TOTAL : 261 . 20 KCSHERIF KENDALL COUNTY SHERIFF ' S OFFIC R003 03 / 09 / 09 01 POLICE- KENDALL COUNTY SHERIFF 01 - 210 - 64 - 00 - 5610 03 /24 / 09 500 . 00 GUN RANGE FEES 02 OFFICE RANGE USER FEE * * COMMENT * * INVOICE TOTAL : 500 . 00 VENDOR TOTAL : 500 . 00 KENDTREA KENDALL COUNTY TREASURER YPDO309 03 / 02 / 09 01 POLICE -NEW WORLD LIVE SCAN 01 - 210 - 62 - 00 - 5442 03 /24 / 09 3 , 340 . 78 NEW WORLD LIVE SCAN 02 EXPENSES * * COMMENT * * INVOICE TOTAL : 3 , 340 . 78 VENDOR TOTAL : 3 , 340 . 78 KENPRINT ANNETTE M . POWELL 16868 02 /23 / 09 01 FINANCE - 500 BUSINESS CARDS 01 - 120 - 65 - 00 - 5802 03 / 24 / 09 29 . 00 OFFICE SUPPLIES INVOICE TOTAL : 29 . 00 16893 03 / 06 / 09 01 POLICE -NOTARY STAMP 01 - 210 - 65 - 00 - 5804 03 /24 / 09 27 . 90 OPERATING SUPPLIES INVOICE TOTAL : 27 . 90 VENDOR TOTAL : 56 . 90 KONICAMI KONICA MINOLTA BUSINESS P12 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 13 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT KONICAMI KONICA MINOLTA BUSINESS 211496651 12 / 30/ 08 01 ENG- COPIER CHARGES 01 - 150 - 65 - 00 - 5809 03 /24 / 09 68 . 86 PRINTING & COPYING 02 COMM/DEV- COPIER CHARGES 01 - 220 - 65 - 00 - 5809 68 . 85 PRINTING & COPYING 03 ADMIN- COPIER CHARGES 01 - 110 - 65 - 00 - 5809 402 . 06 PRINTING & COPYING INVOICE TOTAL : 539 . 77 211876130 02 /27 / 09 01 POLICE - COPIER CHARGES 01 - 210 - 65 - 00 - 5809 03 /24 / 09 17 . 85 PRINTING & COPYING 02 WATER OP- COPIER CHARGES 51 - 000 - 65 - 00 - 5809 9 . 95 PRINTING & COPYING INVOICE TOTAL : 27 . 80 211876131 02 /27 / 09 01 ADMIN- COPIER CHARGES 01 - 110 - 65 - 00 - 5809 03 /24 / 09 625 . 71 PRINTING & COPYING 02 ENG- COPIER CHARGES 01 - 150 - 65 - 00 - 5809 127 . 68 PRINTING & COPYING 03 COMM/DEV- COPIER CHARGES 01 - 220 - 65 - 00 - 5809 127 . 67 PRINTING & COPYING INVOICE TOTAL : 881 . 06 211876132 - PD 02 / 27 / 09 01 POLICE - COPIER CHARGES 01 - 210 - 65 - 00 - 5809 03 /24 / 09 52 . 69 PRINTING & COPYING INVOICE TOTAL : 52 . 69 VENDOR TOTAL : 1 , 501 . 32 MARTINH MARTIN , HAROLD 03022009 03 / 02 / 09 01 POLICE - ILEAS CONFERENCE MEAL 01 - 210 - 64 - 00 - 5605 03 /24 / 09 29 . 90 TRAVEL EXPENSES 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 29 . 90 VENDOR TOTAL : 29 . 90 P13 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 14 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MCKIRGN RANDY MCKIRGAN 68075 02 / 10 / 09 01 STREETS - FUEL 01 - 410 - 65 - 00 - 5812 00204140 03 / 24 / 09 576 . 60 GASOLINE 02 WATER OP- FUEL 51 - 000 - 65 - 00 - 5812 576 . 60 GASOLINE 03 SEWER OP - FUEL 52 - 000 - 65 - 00 - 5812 576 . 60 GASOLINE INVOICE TOTAL : 1 , 729 . 80 68147 02 / 20/ 09 01 STREETS - FUEL 01 - 410 - 65 - 00 - 5812 00204140 03 /24 / 09 15 . 90 GASOLINE 02 WATER OP- FUEL 51 - 000 - 65 - 00 - 5812 15 . 90 GASOLINE 03 SEWER OP - FUEL 52 - 000 - 65 - 00 - 5812 15 . 90 GASOLINE INVOICE TOTAL : 47 . 70 68163 02/ 26 / 09 01 STREETS - FUEL 01 - 410 - 65 - 00 - 5812 00204140 03 / 24 / 09 368 . 28 GASOLINE 02 WATER OP - FUEL 51 - 000 - 65 - 00 - 5812 368 . 28 GASOLINE 03 SEWER OP - FUEL 52 - 000 - 65 - 00 - 5812 - 368 . 28 GASOLINE INVOICE TOTAL : 1 , 104 . 84 VENDOR TOTAL : 2 , 882 . 34 MENINC MENARDS INC 031009 03 / 10 / 09 01 FINANCE - SALES TAX REBATE 01 - 120 - 78 - 00 - 9003 03 / 24 / 09 30 , 137 . 86 SALES TAX REBATE INVOICE TOTAL : 30 , 137 . 86 VENDOR TOTAL : 30 , 137 . 86 MENLAND MENARDS - YORKVILLE 90871 02 / 13 / 09 01 ENG- POLYSTYRINE TO MAKE 01 - 150 - 65 - 00 - 5801 03 / 24 / 09 3 . 82 ENGINEERING SUPPLIES P14 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 15 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 90871 02 / 13 / 09 02 BULLETIN BOARDS * * COMMENT * * 03 / 24 / 09 03 COMM/DEV- POLYSTYRINE TO MAKE 01 - 220 - 65 - 00 - 5804 3 . 82 OPERATING SUPPLIES 04 BULLETIN BOARDS * * COMMENT * * INVOICE TOTAL : 7 . 64 92727 02 / 24 / 09 01 STREETS - BULBS 01 - 410 - 65 - 00 - 5804 03 / 24 / 09 3 . 68 OPERATING SUPPLIES INVOICE TOTAL : 3 . 68 92760 02 /24 / 09 01 STREETS - BULBS 01 - 410 - 65 - 00 - 5804 03 / 24 / 09 3 . 68 OPERATING SUPPLIES INVOICE TOTAL : 3 . 68 93170 - 08 02 / 26/ 09 01 WATER OP -WASHERS , BUSHING , 51 - 000 - 65 - 00 - 5804 03 /24 / 09 6 . 81 OPERATING SUPPLIES 02 ELBOW * * COMMENT * * INVOICE TOTAL : 6 . 81 93175 02 /26 / 09 01 STREETS -NUTS , SCREWS , CAR WASH 01 - 410 - 65 - 00 - 5804 03 /24 / 09 13 . 68 OPERATING SUPPLIES INVOICE TOTAL : '13 . 68 94038 03 / 03 / 09 01 WATER OP - TOOLBOX , EYEBOLTS , 51 - 000 - 65 - 00 - 5804 03 / 24 / 09 22 . 15 OPERATING SUPPLIES 02 NUTS * * COMMENT * * INVOICE TOTAL : 22 . 15 94076 03 / 03 / 09 01 POLICE- BATTERIES , PLASTIC 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 19 . 54 OPERATING SUPPLIES 02 MENDER , LOCK * * COMMENT * * INVOICE TOTAL : 19 . 54 94256 03 / 04 / 09 01 STREETS - SPADE , 2 -HOLE STRAPS , 01 - 410 - 62 - 00 - 5414 03 /24 / 09 19 . 92 MAINTENANCE- TRAFFIC SIGNAL P15 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 16 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MENLAND MENARDS - YORKVILLE 94256 03 / 04 / 09 02 WIRE STRIPPER * * COMMENT * * 03 /24 / 09 INVOICE TOTAL : 19 . 92 94338 03 / 04 / 09 01 POLICE - BATTERIES 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 11 . 68 OPERATING SUPPLIES INVOICE TOTAL : 11 . 68 VENDOR TOTAL : 108 . 78 METLIFE METLIFE SMALL BUSINESS CENTER 021709 02 / 17 / 09 01 FINANCE -MARCH LIFE INSURANCE 01 - 120 - 50 - 00 - 5204 03 / 24 / 09 2 , 464 . 69 BENEFITS - GROUP LIFE INSUR INVOICE TOTAL : 2 , 464 . 69 VENDOR TOTAL : 2 , 464 . 69 MIDAM MID AMERICAN WATER 91590A 02 / 27 / 09 01 WATER OP- FIRE HOSE , FLUSHING 51 - 000 - 65 - 00 - 5804 03 / 24 / 09 432 . 00 OPERATING SUPPLIES 02 ELL * * COMMENT * * INVOICE TOTAL : - 432 . 00 VENDOR TOTAL : 432 . 00 MJELECT MJ ELECTRICAL SUPPLY , INC - 1106443 - 00 02 / 13 / 09 01 ADMIN- LAMP 01 - 110 - 65 - 00 - 5804 03 /24 / 09 18 . 00 OPERATING SUPPLIES INVOICE TOTAL : 18 . 00 VENDOR TOTAL : 18 . 00 NICOR NICOR GAS 23 - 45 - 91 - 4862 5 - 0309 03 / 04 / 09 01 ADMIN- 101 BRUELL STREET 01 - 110 - 78 - 00 - 9002 03 / 24 / 09 70 . 98 NICOR GAS INVOICE TOTAL : 70 . 98 P16 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 17 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT NICOR NICOR GAS 45 - 12 - 25 - 4081 3 - 0309 03 / 03 / 09 01 ADMIN- 201 W . HYDRAULIC STREET 01 - 110 - 78 - 00 - 9002 03 /24 / 09 382 . 59 NICOR GAS INVOICE TOTAL : 382 . 59 49 - 25 - 61 - 1000 5 - 0309 03 / 03 / 09 01 ADMIN- 1 VAN EMMON RD 01 - 110 - 78 - 00 - 9002 03 /24 / 09 221 . 98 NICOR GAS INVOICE TOTAL : 221 . 98 VENDOR TOTAL : 675 . 55 NIU NORTHERN ILLINOIS UNIVERSITY 279282 01/ 30 / 09 01 ADMIN- ILLINOIS FINANCIAL 01 - 110 - 64 - 00 - 5604 03 / 24 / 09 95 . 00 TRAINING & CONFERENCES 02 FORECAST FORUM REGISTRATION * * COMMENT * * INVOICE TOTAL : 95 . 00 VENDOR TOTAL : 95 . 00 OFFWORK OFFICE WORKS 152100I 02 /25 / 09 01 POLICE- STORAGE FILE TOTE 01 - 210 - 65 - 00 - 5802 03 / 24 / 09 16 . 99 OFFICE SUPPLIES INVOICE TOTAL : 16 . 99 VENDOR TOTAL : 16 . 99 PARADISE PARADISE CAR WASH 221510 03 / 01/ 09 01 POLICE- CAR WASHES 01 - 210 - 62 - 00 - 5409 03 /24 / 09 34 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 34 . 00 VENDOR TOTAL : 34 . 00 PFPETT P . F . PETTIBONE & CO . 17239 02 / 27 / 09 01 POLICE - 2 WALLET BADGES 01 - 210 - 62 - 00 - 5421 03 /24/ 09 207 . 95 WEARING APPAREL INVOICE TOTAL : 207 . 95 VENDOR TOTAL : 207 . 95 P17 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 18 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT QUILL QUILL CORPORATION 4999939 02 / 25 / 09 01 POLICE - PRINTER CARTRIDGE 01 - 210 - 65 - 00 - 5802 03 / 24 / 09 61 . 91 OFFICE SUPPLIES INVOICE TOTAL : 61 . 91 5000156 02 /25 / 09 01 ADMIN- BATTERIES , CORRECTION 01 - 110 - 65 - 00 - 5802 03 / 24 / 09 15 . 50 OFFICE SUPPLIES 02 TAPE * * COMMENT * * INVOICE TOTAL : 15 . 50 5020696 02 /26/ 09 01 FINANCE -MESH SORTING STAND 01 - 120 - 65 - 00 - 5802 03 /24 / 09 11 . 63 OFFICE SUPPLIES INVOICE TOTAL : 11 . 63 5052393 02 / 27 / 09 01 FINANCE- FILE FRAME , CALCULATOR 01 - 120 - 65 - 00 - 5802 03 / 24/ 09 34 . 83 OFFICE SUPPLIES INVOICE TOTAL : 34 . 83 VENDOR TOTAL : 123 . 87 R0000115 S &K DEVELOPMENT LLC 030909 03 / 09 / 09 01 FINANCE - SALES TAX REBATE 01 - 120 - 78 - 00 - 9003 03 /24 / 09 622 . 68 SALES TAX REBATE INVOICE TOTAL : 622 . 68 VENDOR TOTAL : 622 . 68 R0000594 BRIAN BETZWISER 031309 03 / 13 / 09 01 PW CAPITAL - 185 WOLF STREET 21 - 000 - 75 - 00 - 7130 03 /24 / 09 6 , 857 . 92 FACILITY EXPANSION INVOICE TOTAL : 6 , 857 . 92 VENDOR TOTAL : 6 , 857 . 92 R0000657 NICOLE BRANDONISIO 030609 03 / 06 / 09 01 ADMIN- BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 03 / 24 / 09 450 . 00 DEPOSITS PAYABLE INVOICE TOTAL : 450 . 00 VENDOR TOTAL : 450 . 00 P18 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 19 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT RATOSJ RATOS , JAMES 030909 03 / 09/ 09 01 FINANCE - CANNONBALL RUN SALES 01 - 120 - 78 - 00 - 9003 03 / 24 / 09 1 , 325 . 56 SALES TAX REBATE 02 TAX REBATE * * COMMENT * * INVOICE TOTAL : 1 , 325 . 56 030909A 03 / 09 / 09 01 FINANCE - CANNONBALL II SALES 01 - 120 - 78 - 00 - 9003 03 /24 / 09 1 , 767 . 96 SALES TAX REBATE 02 TAX REBATE * * COMMENT * * INVOICE TOTAL : 1 , 767 . 96 VENDOR TOTAL : 3 , 093 . 52 SAFKLEEN SAFETY - KLEEN 0038420762 02 / 27 / 09 01 SEWER OP -WASHER SOLVENT 52 - 000 - 65 - 00 - 5802 03 / 24 / 09 194 . 83 OFFICE SUPPLIES INVOICE TOTAL : 194 . 83 VENDOR TOTAL : 194 . 83 SCHWARTD SCHWARTZKOPF , DON 022509 02 /25 / 09 01 POLICE - MEAL REIMBURSEMENT 01 - 210 - 64 - 00 - 5605 03 / 24 / 09 13 . 39 TRAVEL EXPENSES INVOICE TOTAL : 13 . 39 VENDOR TOTAL : 13 . 39 SECGROUP SEC GROUP , INC . 356105 02 / 25/ 09 01 ARC -YORKVILLE INTEGRATED 01 - 000 - 13 - 00 - 1372 03 / 24 / 09 3 , 027 . 60 A/R- OTHER 02 TRANSPORTATION PLAN * * COMMENT * * 03 COMM/DEV-YORKVILLE INTEGRATED 01 - 220 - 62 - 00 - 5401 336 . 40 CONTRACTUAL SERVICES 04 TRANSPORTATION PLAN * * COMMENT * * INVOICE TOTAL : 3 , 364 . 00 VENDOR TOTAL : 3 , 364 . 00 P19 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 20 TIME : 10 : 59 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT SHREDIT SHRED- IT 021314149 02 / 24 / 09 01 ADMIN-MONTHLY SHREDDING 01 - 110 - 62 - 00 - 5401 03 / 24 / 09 136 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 136 . 00 VENDOR TOTAL : 136 . 00 SIEMENS SIEMENS WATER TECHNOLOGIES 900001833 02/25 / 09 01 WATER OP - BRINE PUMP REPAIR 51 - 000 - 62 - 00 - 5407 03 /24 / 09 611 . 00 TREATMENT FACILITIES O&M INVOICE TOTAL : 611 . 00 VENDOR TOTAL : 611 . 00 SOSTECH SOS TECHNOLOGIES 27594 02 / 20 / 09 01 POLICE -DEFIBULATOR CASE 01 - 210 - 62 - 00 - 5408 00304399 03 /24 / 09 172 . 95 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 172 . 95 VENDOR TOTAL : 172 . 95 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC 20090203 02 /25 / 09 01 MFT - COLD PATCH 15 - 000 - 75 - 00 - 7110 00204253 03 / 24 / 09 1 , 457 . 50 COLD PATCH INVOICE TOTAL : 1 , 457 . 50 VENDOR TOTAL : 1 , 457 . 50 TUCKER TUCKER DEVELOPMENT CORP . 030909 03 / 09 / 09 01 FINANCE - TUCKER DEVELOPMENT 01 - 120 - 78 - 00 - 9003 03 / 24 / 09 40 , 660 . 14 SALES TAX REBATE 02 SALES TAX REBATE * * COMMENT * * INVOICE TOTAL : 40 , 660 . 14 VENDOR TOTAL : 40 , 660 . 14 TUFFY TUFFY AUTO SERVICE CENTER P20 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 21 TIME : 10 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT TOFFY TUFFY AUTO SERVICE CENTER 7500 10 / 15/ 08 01 POLICE- OIL CHANGE 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 8385 12 / 06 / 08 01 POLICE- OIL CHANGE , HEADLIGHT 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 58 . 82 MAINTENANCE - VEHICLES 02 BULB * * COMMENT * * INVOICE TOTAL : 58 . 82 8528 12 / 15/ 08 01 POLICE- HEAD LIGHT BULB 01 - 210 - 62 - 00 - 5409 03 /24 / 09 32 . 87 MAINTENANCE - VEHICLES INVOICE TOTAL : 32 . 87 8778 01/ 02 / 09 01 POLICE -OIL CHANGE 01 - 210 - 62 - 00 - 5409 03 /24 / 09 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 9653 02 / 27 / 09 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 9695 03 / 02 / 09 01 ENG- OIL CHANGE 01 - 150 - 62 - 00 - 5409 03 / 24 / 09 33 :95 MAINTENANCE- VEHICLES INVOICE TOTAL : 33 . 95 9757 03 / 06 / 09 01 POLICE- OIL CHANGE 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 9758 03 / 06 / 09 01 POLICE -OIL CHANGE 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 25 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 25 . 95 VENDOR TOTAL : 271 . 39 UPS UNITED PARCEL SERVICE P21 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 22 TIME : 10 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT UPS UNITED PARCEL SERVICE 00004296X2099 02 / 28 / 09 01 ADMIN- 2 PACKAGES WITH SATURDAY 01 - 110 - 65 - 00 - 5808 03 / 24 / 09 89 . 56 POSTAGE & SHIPPING 02 DELIVERY TO KATHY ORR * * COMMENT * * INVOICE TOTAL : 89 . 56 VENDOR TOTAL : 89 . 56 VEOLIA VEOLIA ES SOLID WASTE MIDWEST T0362955 02 / 25 / 09 01 HEALTH & SANITATION- MONTHLY 01 - 540 - 62 - 00 - 5442 03 / 24 / 09 93 , 373 . 49 GARBAGE SERVICES 02 SERVICE * * COMMENT * * INVOICE TOTAL : 93 , 373 . 49 VENDOR TOTAL : 93 , 373 . 49 VSP VISION SERVICE PLAN 021709 02 / 17 / 09 01 FINANCE - MARCH VISION INSURANCE 01 - 120 - 50 - 00 - 5205 03 /24 / 09 1 , 136 . 70 BENEFITS - DENTAL/ VISION A INVOICE TOTAL : 1 , 136 . 70 VENDOR TOTAL : 1 , 136 . 70 WALDENS WALDEN ' S LOCK SERVICE 10002 03 / 03 / 09 01 POLICE - KEY 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 4 . 85 OPERATING SUPPLIES INVOICE TOTAL : 4 . 85 10003 03 / 04 / 09 01 POLICE- KEY 01 - 210 - 65 - 00 - 5804 03 / 24 / 09 2 . 05 OPERATING SUPPLIES INVOICE TOTAL : 2 . 05 VENDOR TOTAL : 6 . 90 WAREHOUS WAREHOUSE DIRECT 260870 - 0 03 / 02 / 09 01 SEWER OP - PAPER TOWEL 52 - 000 - 65 - 00 - 5805 03 /24 / 09 76 . 59 SHOP SUPPLIES INVOICE TOTAL : 76 . 59 VENDOR TOTAL : 76 . 59 P22 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 23 TIME : 10 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT WATERSYS WATER SOLUTIONS UNLIMITED , INC 26232 03 / 02 / 09 01 WATER OP - PHOSPHATE 51 - 000 - 62 - 00 - 5407 00204018 03 /24 / 09 1 , 890 . 00 TREATMENT FACILITIES O&M INVOICE TOTAL : 1 , 890 . 00 VENDOR TOTAL : 1 , 890 . 00 WHOLTIRE WHOLESALE TIRE 128194 03 / 05/ 09 01 ENG- OIL CHANGE 01 - 150 - 62 - 00 - 5409 03 / 24 / 09 32 . 12 MAINTENANCE -VEHICLES INVOICE TOTAL : 32 . 12 128208 03 / 05 / 09 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 128223 03 / 06 / 09 01 POLICE - OIL CHANGE , FRONT & 01 - 210 - 62 - 00 - 5409 03 /24 / 09 706 . 97 MAINTENANCE - VEHICLES 02 REAR BRAKES , BRAKE PADS , * * COMMENT * * 03 ROTORS * * COMMENT * * INVOICE TOTAL : 706 . 97 VENDOR TOTAL : 769 . 04 WIREWIZ WIRE WIZARD OF ILLINOIS , INC 6771 03 / 01 / 09 01 WATER OP -QUARTERLY ALARM 51 - 000 - 62 - 00 - 5407 03 /24 / 09 621 . 00 TREATMENT FACILITIES O&M 02 MONITORING * * COMMENT * * INVOICE TOTAL : 621 . 00 VENDOR TOTAL : 621 . 00 WTRPRD WATER PRODUCTS , INC . 0213576 02 / 26 / 09 01 WATER OP- COUPLING 51 - 000 - 65 - 00 - 5804 03 /24 / 09 146 . 55 OPERATING SUPPLIES INVOICE TOTAL : 146 . 55 VENDOR TOTAL : 146 . 55 P23 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 24 TIME : 10 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YNB OLD SECOND BANK - YORKVILLE 022609 02 / 26 / 09 01 ADMIN-ANNUAL SAFETY DEPOSIT 01 - 110 - 62 - 00 - 5401 03 / 24 / 09 100 . 00 CONTRACTUAL SERVICES 02 BOX FEES * * COMMENT * * INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 YORKACE YORKVILLE ACE & RADIO SHACK 124640 03 / 09 / 09 01 SEWER OP- CEMENT 52 - 000 - 62 - 00 - 5419 03 / 24 / 09 15 . 99 MAINTENANCE - SANITARY SEWER INVOICE TOTAL : 15 . 99 VENDOR TOTAL : 15 . 99 YORKCLER YORKVILLE CLERK ' S ACCOUNT 126316 03 / 06 / 09 01 ARO-NORTH STAR REZONING 01 - 000 - 13 - 00 - 1372 03 /24 / 09 166 . 00 A/R- OTHER 02 WATER OP- RELEASE OF WATER LIEN 51 - 000 - 42 - 00 - 4240 147 . 00 BULK WATER SALES 03 COMM/DEV- ORDINANCE APPROVING 01 - 220 - 61 - 00 - 5300 141 . 00 LEGAL SERVICES 04 TRAIL EASEMENT * * COMMENT * * INVOICE TOTAL : 454 . 00 VENDOR TOTAL : 454 . 00 YORKLIBR YORKVILLE PUBLIC LIBRARY 030509 - PPRT 03 / 06/ 09 01 ADMIN-MARCH PPRT 01 - 000 - 40 - 00 - 4010 03 / 24 / 09 223 . 80 PERSONAL PROPERTY TAX INVOICE TOTAL : 223 . 80 VENDOR TOTAL : 223 . 80 YORKNAPA YORKVILLE NAPA AUTO PARTS 866496 02 / 03 / 09 01 WATER OP - FUSE 51 - 000 - 62 - 00 - 5409 03 /24 / 09 4 . 19 MAINTENANCE-VEHICLES INVOICE TOTAL : 4 . 19 P24 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 25 TIME : 10 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 /24 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKNAPA YORKVILLE NAPA AUTO PARTS 866543 02 / 03 / 09 01 SEWER OP- OIL 52 - 000 - 62 - 00 - 5409 03 / 24 / 09 2 . 59 MAINTENANCE -VEHICLES INVOICE TOTAL : 2 . 59 866546 02 / 03 / 09 01 WATER OP-WIPER BLADE 51 - 000 - 62 - 00 - 5409 03 / 24 / 09 20 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 20 . 00 866565 02 / 03 / 09 01 POLICE- BULB 01 - 210 - 62 - 00 - 5409 03 /24 / 09 12 . 12 MAINTENANCE - VEHICLES INVOICE TOTAL : 12 . 12 866844 02 / 06 / 09 01 WATER OP- OIL FILTER, OIL 51 - 000 - 62 - 00 - 5409 03 /24 / 09 11 . 66 MAINTENANCE -VEHICLES INVOICE TOTAL : 11 . 66 867554 02 / 12 / 09 01 POLICE -WIPER BLADES 01 - 210 - 62 - 00 - 5409 03 / 24 / 09 39 . 07 MAINTENANCE - VEHICLES INVOICE TOTAL : 39 . 07 868159 02 / 18 / 09 01 SEWER OP - GREASE FITTING 52 - 000 - 62 - 00 - 5409 03 /24 / 09 3 . 33 MAINTENANCE-VEHICLES INVOICE TOTAL : 3 . 33 868162 02 / 18 / 09 01 WATER OP-WIPER BLADES 51 - 000 - 62 - 00 - 5409 03 / 24 / 09 14 . 80 MAINTENANCE -VEHICLES INVOICE TOTAL : 14 . 80 868259 02 / 19 / 09 01 SEWER OP - OIL FILTER , TRANS 52 - 000 - 62 - 00 - 5408 03 / 24 / 09 11 . 85 MAINTENANCE- EQUIPMENT 02 FILTER * * COMMENT * * INVOICE TOTAL : 11 . 85 868303 02 / 19 / 09 01 SEWER OP - FUEL FILTER 52 - 000 - 62 - 00 - 5408 03 / 24 / 09 31 . 74 MAINTENANCE -EQUIPMENT INVOICE TOTAL : 31 . 74 P25 DATE : 03 / 17 / 09 UNITED CITY OF YORKVILLE PAGE : 26 TIME : 10 : 59 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 03 / 24 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORRNAPA YORKVILLE NAPA AUTO PARTS 868312 02 / 19 / 09 01 WATER OP - CHARGER 51 - 000 - 65 - 00 - 5815 03 / 24 / 09 53 . 36 HAND TOOLS INVOICE TOTAL : 53 . 36 868416 02 / 20 / 09 01 SEWER OP - BULB 52 - 000 - 62 - 00 - 5408 03 /24 / 09 25 . 58 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 25 . 58 VENDOR TOTAL : 230 . 29 YORKPR YORKVILLE PARK & RECREATION 043009 03 / 16/ 09 01 FINANCE -APRIL TRANSFER 01 - 120 - 99 - 00 - 9940 03 / 24 / 09 68 , 589 . 26 TRANSFER TO PARK & RECREAT INVOICE TOTAL : 68 , 589 . 26 VENDOR TOTAL : 68 , 589 . 26 YOUNGM MARLYS J . YOUNG 010709 01 / 11/ 09 01 ADMIN- 01/ 07 / 09 MEETING MINUTES 01 - 110 - 62 - 00 - 5401 03 / 24 / 09 72 . 50 CONTRACTUAL SERVICES INVOICE TOTAL : - 72 . 50 011409 01 / 23 / 09 01 ADMIN- 01/ 14 / 09 MEETING MINUTES 01 - 110 - 62 - 00 - 5401 03 / 24 / 09 60 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 60 . 00 VENDOR TOTAL : 132 . 50 TOTAL ALL INVOICES : 433 , 436 . 68 P26 UNITED CITY OF YORKVILLE PAYROLL SUMMARY 3/14/2009 REGULAR OVERTIME TOTAL IMRF S. SECURITY TOTALS ADMINISTRATION $207115.01 $0. 00 $20, 115.01 $1 ,650.40 $1 ,529.92 $23,295.33 FINANCE $ 10,622.94 $0.00 $10,622.94 $881 .70 $796.01 $12,300.65 COMMUNITY REL. $23769.50 $0.00 $2,769.50 $207.50 $211 .87 $33188.87 ENGINEERING $16, 100.37 $0.00 $16, 100.37 $1 ,336.32 $1 ,221 .00 $18,657.69 POLICE $86,984.01 $1 , 130.20 $88, 114.21 $757.81 $6,698.01 $95,570.03 COMMUNITY DEV. $11 ,628.96 $0.00 $11 ,628. 96 $965.21 $883.87 $13,478.04 STREETS $9,620.94 $0.00 $9,620. 94 $798.52 $732.34 $11 , 151 .80 WATER $12,416.92 $0.00 $12,416.92 $11030.61 $942.60 $14,390. 13 SEWER $5,992.40 $24.48 $6,016.88 $499.40 $454. 17 $63970.45 PARKS $15, 125.01 $0.00 $15, 125.01 $1 ,255.37 $1 , 157.07 $177537.45 RECREATION $49,818.73 $0. 00 $49,818.73 $3,964.32 $35810.21 $57,593.26 REC. CENTER $83844.38 $0.00 $8,844.38 $154.00 $676.58 $9,674.96 LIBRARY $173761 .46 $0.00 $17,761 .46 $667.45 $1 ,358.73 $19,787.64 TOTALS $2677800.63 $1 , 154.68 $268,955.31 $142168.61 $20,472.38 $3035596.30 TOTAL PAYROLL 3114/2009 $3033596. 30 TOTAL INVOICES 3/24/2009 $433 ,436 .68 TOTAL DISBURSEMENTS $737,032.98 P27 C/Ty Reviewed By: Agenda Item Number Legal ❑ Finance ❑ ESf. , ._ , 1836 Engineer ❑ g Tracking Number 0; f� City Administrator ❑ O Consultant ❑ Agenda Item Summary Memo Title: Amended Ordinance Establishing a Zoning Commission Meeting and Date: City Council — March 24, 2009 Synopsis: Current ordinance is being amended to increase the number of Zoning Commission members from seven to eight. Council Action Previously Taken : Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Burd Name Department Agenda Item Notes: Rc®- LI N� VEQSIUIJ Ordinance No. 2009- 1 AN AMENDED ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS, ESTABLISHING A ZONING COMMISSION WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, pursuant to Section 11-13-2 of the Illinois Municipal Code (65 ILCS 5/1-1-1, et seg.) (the "Municipal Code"), the corporate authorities of a municipality which desires to exercise the powers conferred by Section 11-13-1 of the Municipal Code, or who have exercised such power and desire to adopt a new zoning ordinance, shall appoint for a Zoning Commission with the duty to recommend the boundaries of districts and appropriate regulations to be enforced therein; and, WHEREAS, the Zoning Commission shall be appointed by the Mayor, subject to confirmation by the corporate authorities; and, WHEREAS, the Mayor and City Council now deem it necessary to establish a Zoning Commission comprised of eight seven-(P) members in order to promote the health, safety, and welfare of the City's residents; and, WHEREAS, the Zoning Commission shall prepare a tentative report and a new proposed zoning ordinance for the City, and shall hold a hearing, after due notice is given, regarding the report and proposed zoning ordinance, and afford all interested persons an opportunity to be heard. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville,Kendall County, Illinois, as follows: Section 7. The above recitals are incorporated and made a part of this Ordinance. Section Z The Corporate Authorities hereby authorize the organization of a Zoning Commission comprised of eight seven-(S7) members which shall have the duty to recommend the boundaries of districts and appropriate regulations to be enforced therein. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Ordinance No. 2009-1OB adopted on February 24, 2009 is hereby repealed. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2009. Valerie Burd, Mayor ATTEST: Jacquelyn Milschewski, City Clerk 2 C L&A- 1� VGiZS1o11 Ordinance No. 2009- AN AMENDED ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ESTABLISHING A ZONING COMMISSION WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, pursuant to Section 11 -13-2 of the Illinois Municipal Code (65 ILCS 511 - 1 -1 , et seq.) (the "Municipal Code"), the corporate authorities of a municipality which desires to exercise the powers conferred by Section 11 - 13- 1 of the Municipal Code, or who have exercised such power and desire to adopt a new zoning ordinance, shall appoint for a Zoning Commission with the duty to recommend the boundaries of districts and appropriate regulations to be enforced therein; and, WHEREAS, the Zoning Commission shall be appointed by the Mayor, subject to confirmation by the corporate authorities; and, WHEREAS, the Mayor and City Council now deem it necessary to establish a Zoning Commission comprised of eight (8) members in order to promote the health, safety, and welfare of the City' s residents; and, WHEREAS, the Zoning Commission shall prepare a tentative report and a new proposed zoning ordinance for the City, and shall hold a hearing, after due notice is given, regarding the report and proposed zoning ordinance, and afford all interested persons an opportunity to be heard. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are incorporated and made a part of this Ordinance. Section 2. The Corporate Authorities hereby authorize the organization of a Zoning Commission comprised of eight (8) members which shall have the duty to recommend the boundaries of districts and appropriate regulations to be enforced therein. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Ordinance No. 2009-1OB adopted on February 24, 2009 is hereby repealed. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLfNSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2009. Valerie Burd, Mayor ATTEST: Jacquelyn Milschewski, City Clerk 2 `�r�D C/r` Reviewed By: Agenda Item Number J� a Legal ❑ CV. Finance ❑ EST 1 1836 Engineer ❑ Tracking Number t Iii 01 � � City Administrator ❑ �p � c Wn X20 Consultant ❑ (I td ooOt <kE El Agenda Item Summary Memo Title: Appointment to Zoning Commission Meeting and Date: City Council — March 24, 2009 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Burd Name Department Agenda Item Notes: Date Received Initials United City of Yorkville Commission & Committee Application To be considered for a commission or committee, please complete this application and return to the Deputy Clerk at: United City of Yorkville * 800 Game Farm Road * Yorkville, Illinois 60560 630 / 553-4350 * fax: 630/553-7575 Name At (�ceev\ Address 4Z8 fyorwat QX (P orP- i4( L [L (9 05-60 Phone: Home 00c5 3 - [ 394 WY rk 11 S( 5- - S4s 026S' Fax Please indicate the Commission/Committee(s) that you would like to participate on: [ ] Fagade Program Committee [ ] Plan Commission CX� �onr.� cbvi-C�Sinn [ ] Fire and Police Commission [ ] Park Board [ ] Human Resources Commission [ ] Zoning Board of Appeals [ ] Library Board [ ] Yorkville Green Committee The following questions help in selection of committee members. 1 . Indicate your experience (personal and/or work) that will help you in serving the residents of the United City of Yorkville. ( e5, clu % ( f'F51, u zAJ , ✓'P� cIs4eurA AE , CTk 69i PrPs•ePew � I Wh,' }e oa(^ ( l� � e pwnevrs A Sow . 2 . Why do you want to serve on a Commission/Committee for the United City of Yorkville? RP �t� Sa � } � h Cask ! p� ont' c'owi5sfaii Thank you for your interest in being a part of the development of the United City of Yorkville! It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring, and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act and all State Civil Rights Legislation. l understand that as part of the process of being considered, it is the City's policy to perform a cursory background investigation on anyone being considered for appointment to one of the commissions or committees. lay Ze74-0 � Signature of Applicant Date D C/7-J& Reviewed By: Agenda Item Number Legal ❑ C p Q M ,3 Finance ❑ EST , 1896 Engineer En i ❑ -�� g Tracking Number 0 City Administrator ❑ �1 w" � Consultant ❑ (1 Or Qoct _ i� 18 <LE ❑ l Agenda Item Summary Memo Title: Appointment to the Human Resources Commission Meeting and Date: City Council — March 24, 2009 Synopsis: Council Action Previously Taken : Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Hurd Name Department Agenda Item Notes: Ce I I�iflv� jtt2t iah /cx Date Received ,2 / j CB Initials United City of Yorkville Commission & Committee Application To be considered for a commission or committee, please complete this application and return to the Deputy Clerk at: United City of Yorkville * 800 Game Farm Road w Yorkville, Illinois 60560 630 / 553-4350 fax: 630/553-7575 Name Patricia J . Slocum Address 443 Norway Circle Phone: Home 630-553-6736 Please indicate the Commission/Committee(s) that you would like to participate on : [ ] Fagade Program Committee [ ] Plan Commission [ ] Fire and Police Commission [ ] Park Board [X ] Human Resources Commission [ ] Zoning Board of Appeals [ ] Library Board [ ] Yorkville Green Committee The following questions help in selection of committee members. 1 . Indicate your experience (personal and/or work) that will help you in serving the residents of the United City of Yorkville. 25 years work experience in higher education establishing projects and programs through teamwork. I can identify problems , brainstorm solutions and list steps to implementation all within the framework of a cooperative team . 2 . Why do you want to serve on a Commission/Committee for the United City of Yorkville? I am recently retired and a 3plus year resident of Yorkville and would like to become involved by investing my time in working with others to improve our community. Thank you for your interest in being a part of the development of the United City of Yorkville! It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring, and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act and all State Civil Rights Legislation. I understand that as part of the process of being considered, it is the City's policy to perform a cursory background inve ation on anyone being considered for appointment to one of the commissions or committees. Si nat re of f A ' an Date O0 C/).* Reviewed By: Agenda Item Number J� s T Legal ❑ E""t �� EST. 1836 Finance ❑ , Engineer El City Administrator F1 Tracking Number �O Consultant El t�C ar C)Oq _ 31 LE A . El Agenda Item Summary Memo Title: Amended Ordinance Authorizing the City Council to Retain Independent Legislative Counsel Meeting and Date: City Council — March 24, 2009 Synopsis: Proposing amendment to current ordinance to increase the required number of aldennen consenting to retain independent legislative counsel from four to five. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor Burd Name Department Agenda Item Notes: STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO. 20098- AN AMENDED ORDINANCE AUTHORIZING THE CITY COUNCIL TO RETAIN INDEPENDENT LEGISLATIVE COUNSEL IN THE UNITED CITY OF YORKVILLE STATE OF ILLINOIS WHEREAS, the City Council of the United City of Yorkville first passed an Ordinance Authorizing the City Council to Retain Independent Legislative Counsel on January 22, 2008, as Ordinance 2008-04, and intends to amend said Ordinance and restate it in its entirety, by this Ordinance rendering this as the full text of the Ordinance Authorizing the City Council to Retain Independent Legislative Counsel; and WHEREAS, the United City of Yorkville is a municipality located in Kendall County, Illinois; and WHEREAS, the City Council may, from time to time,have divergent views and perspectives on issues coming before the Corporate Authorities due to political,philosophical and policy making differences from that of the City Mayor; and WHEREAS, the City currently retains a City Attorney who serves as the primary legal counsel to the City Council, and is appointed by the Mayor; and WHEREAS, the Alderman, from time to rime, in the exercise of their legislative duties, may wish to seek independent legal counsel; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, as follows: SECTION 1: It is in the best interests of the United City of Yorkville for the City Council to retain legislative counsel independently to advise the Aldermen on matters relating to their legislative duties which may include, but are not limited to, the drafting of ordinances, opinions on the powers of the legislative branch, analysis of the validity of actions taken by the City, review of litigation issues and providing other advise on matters within the purview of the legislative branch of municipal government. SECTION 2: The Alderman shall each be authorized to direct written questions to the independent legislative counsel upon prior approval of five four Aldermen. Furthermore, the written legal opinion shall be communicated to the City Council, City Administrator and City Attorney. The independent legislative counsel will indicate on their invoices the Alderman who initiated the contact with them and will also provide a general description of the services provided. SECTION 3: The independent legislative counsel shall be retained as an independent contractor at a rate authorized by the City Council. SECTION 4: No department or office of independent legislative counsel is hereby created. SECTION 6: If any section,paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Ordinance. SECTION 7: All other ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 8: This Ordinance shall be in full force and effect from after its passage, approval and publication as provided by law. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN'"enN LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 20098.. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of A.D. 20098. ATTEST: CITY CLERK STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO, 2009 - AN AMENDED ORDINANCE AUTHORIZING THE CITY COUNCIL TO RETAIN INDEPENDENT LEGISLATIVE COUNSEL IN THE UNITED CITY OF YORKVILLE STATE OF ILLINOIS WHEREAS, the City Council of the United City of Yorkville first passed an Ordinance Authorizing the City Council to Retain Independent Legislative Counsel on January 22, 2008, as Ordinance 2008-04, and intends to arnend said Ordinance and restate it in its entirety, by this Ordinance rendering this as the full text of the Ordinance Authorizing the City Council to Retain Independent Legislative Counsel; and WHEREAS, the United City of Yorkville is a municipality located in Kendall County, Illinois; and WHEREAS, the City Council may, from time to time, have divergent views and perspectives on issues coming before the Corporate Authorities due to political, philosophical and policy making differences from that of the City Mayor; and WHEREAS, the City currently retains a City Attorney who serves as the primary legal counsel to the City Council, and is appointed by the Mayor; and WHEREAS, the Alderman, from time to time, in the exercise of their legislative duties, may wish to seek independent legal counsel; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, as follows: SECTION 1 : It is in the best interests of the United City of Yorkville for the City Council to retain legislative counsel independently to advise the Aldermen on matters relating to their legislative duties which may include, but are not limited to, the drafting of ordinances, opinions on the powers of the legislative branch, analysis of the validity of actions taken by the City, review of litigation issues and providing other advise on matters within the purview of the legislative branch of municipal government. SECTION 2 : The Alderman shall each be authorized to direct written questions to the independent legislative counsel upon prior approval of five Aldermen. Furthermore, the written legal opinion shall be communicated to the City Council, City Administrator and City Attorney. The independent legislative counsel will indicate on their invoices the Alderman who initiated the contact with them and will also provide a general description of the services provided. SECTION 3 : The independent legislative counsel shall be retained as an independent contractor at a rate authorized by the City Council. SECTION 4: No department or office of independent legislative counsel is hereby created. SECTION 6: If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Ordinance. SECTION 7: All other ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 8: This Ordinance shall be in full force and effect from after its passage, approval and publication as provided by law. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2009. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of A.D. 2009. ATTEST: CITY CLERK `QED Clry Reviewed By: Agenda Item Number Dti+ Legal ❑ EST 1836 Finance El Engineer ❑ T Tracking Number -4 oil City Administrator F1 p a W `�O Consultant ❑ PTV 2009-37 ❑ Agenda Item Summary Memo Title: Illinois Vacant and Abandoned Properties Act Meeting and Date: City Council — March 24, 2009 Synopsis : Metro West Council of Governments is encouraging municipalities to pass a resolution of support for proposed legislation regarding vacant and abandoned properties. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes : See attached. Protect Our Communities : Enhance Municipal Power to Address the Foreclosure Crisis The Foreclosure Crisis Threatens Our Communities • In 2008, more than 115,000 properties in Illinois were subject to a foreclosure filing. • The vast majority of foreclosed properties are not purchased by new owners — they revert to lenders and may then sit vacant for months or years. • Vacant and abandoned properties destabilize neighborhoods: • They depress home values Homes on blocks with a single abandoned property are worth $6,000 less than similar homes on blocks with no abandoned property. • They weaken the tax base The value of neighboring properties falls and abandoned properties are more likely to be tax-delinquent. • They breed crime Crime rates are twice as high on blocks with an abandoned property than on similar blocks with no abandoned property. • Vacant and abandoned properties sap government resources. Municipalities usually spend at least $5,000 and sometimes as much as $34,000 to maintain and secure a single vacant and abandoned property. Municipalities Have Too Few Tools to Address the Problem • Too often, municipalities only learn that a property is vacant and abandoned after it has already caused problems in the community. • Even when a municipality knows that a property is vacant and abandoned, it is often very difficult to track down the owner or lender. • Many municipalities can't afford effective programs to maintain vacant and abandoned properties. Municipalities almost never recover the costs of enforcing property maintenance codes, securing vacant buildings, and increasing police patrols. • Even when vacant and abandoned properties are harming communities, municipalities have limited powers to return them to productive use. New Tools Will Help Municipalities Confront the Foreclosure Crisis Notice Require mortgage servicers or other relevant entities to provide municipalities notice when a foreclosure action is initiated and completed, and when a tax sale is completed. Land Banking Authorize municipalities to create land banks, which can hold property at a time when there is no private market interest ensure adequate property maintenance, and package properties to promote economic development and community revitalization. Property Maintenance Authorize municipalities to create vacant and abandoned property ordinances, hold lenders responsible for maintaining vacant and abandoned properties, and recover the costs of maintaining vacant and abandoned properties. For more information: Dan Klaff, Business and Professional People for the Public Interest (312)759-8264 Adam Gross, Business and Professional People for the Public Interest (312)759-8255 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2009- A RESOLUTION AUTHORIZING SUPPORT FOR THE ILLINOIS VACANT AND ABANDONED PROPERTIES ACT (ILB. 1195, S.B. 1409) WHEREAS, the Mayor and City Council of the United City of Yorkville are deeply concerned about the housing foreclosure crisis and the consequences for communities of the corresponding rise in vacant and abandoned properties; and WHEREAS, obtaining information regarding the existence of home foreclosures as well as the entity responsible for the maintenance and disposition of properties in foreclosure is extremely difficult and time consuming; and WHEREAS, properties in foreclosure as well as vacant and abandoned properties present difficult property maintenance issues and drain community resources; NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The foregoing recitals are incorporated into, and made a part of, this resolution as findings of the City Council. Section 2: The City Council finds that the intent and substance of two bills now before the Illinois General Assembly, H.B. 1195 and S.B. 1409, as presented in the attached draft, will be beneficial to the general public and protect the public health, safety and welfare by providing information and tools that the City can use to address home foreclosures and vacant and abandoned properties. Section 3: This resolution shall be in full force and effect upon its passage and approval by a majority of the members of the City Council. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2009. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. MAYOR VACANT AND ABANDONED PROPERTY LEGISLATION AN ACT concerning vacant and abandoned property. WHEREAS, There is a continuing need to strengthen and revitalize the economy of this state; and WHEREAS, Vacant and abandoned properties threaten communities around the state because such properties diminish property values, enable crime, and create health hazards; and WHEREAS, Municipalities are often unaware of which properties are at risk of becoming vacant and abandoned; and WHEREAS, Municipalities have an interest in knowing the status of the housing stock located in their jurisdictions; and WHEREAS, Local governments should be empowered to acquire, develop, maintain, and dispose of vacant and abandoned properties that present a threat to communities around the state; and WHEREAS, Municipalities lack many of the tools necessary to ensure adequate property maintenance; and WHEREAS, Municipalities are unable to recover the reasonable costs of their property maintenance activity; therefore Be it enacted by the People of the State of Illinois, represented in the General Assembly: This Shall be Cited as "The Illinois Vacant and Abandoned Properties Act' Section 1 . Short title. This Act shall be known and may be cited as the Illinois Land Banking Act. Section 5 . Definitions "Authority" means the land bank authority created pursuant to this act. "Intergovernmental agreement" means a contractual agreement between one or more governmental agencies, including, but not limited to, an agreement to jointly exercise any power, privilege, or authority that agencies share in common and that each might exercise separately under this act. Section 10. Authorization VACANT AND ABANDONED PROPERTY LEGISLATION A municipality may create a land bank authority with the powers and restrictions specified in this act. In creating an authority, the municipality shall provide for all of the following: (1 ) The incorporation of the authority as a public body, corporate and politic; (2) Articles of incorporation for the authority, which must specify a list of permissible purposes for authority activity under this act which may be prioritized in any way the municipality chooses; (3) The size of the board of directors for the authority, which shall be composed of an odd number of members; (4) The qualifications, methods of selection, and terms of office of the board members. Section 15 : Election of Tax Remittance A municipality may authorize a portion of the taxes collected on real property pursuant to 35 ILCS 200/1 -1 et seq. that when an authority sells or conveys property under this Act may be remitted to the authority that sold or conveyed such real property in order to further the purposes of the this Act. The municipality may elect to have up to 50 percent of such taxes remitted to the authority for up to five years after the land bank has completed the sale or conveyance of the property. Section 20. Board of Directors The board of the authority shall meet from time to time as required, and the presence of a majority of the board of directors shall constitute a quorum. A chairperson shall be elected from among the members, and he or she shall execute all deeds, leases, and contracts of the authority when authorized by the board. The board of the authority shall conduct meetings in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. The board of the authority shall adopt a code of ethics for its directors, officers, and employees. Members of the board of directors of an authority shall serve without compensation. The board of the authority shall establish policies and procedures requiring the disclosure of relationships that may give rise to a conflict of interest. The governing body of the authority shall require that any member of the governing body with a direct or indirect interest in any matter disclose the member' s interest to the governing body before the board takes any action on that matter. Section 25 . Powers VACANT AND ABANDONED PROPERTY LEGISLATION Except as otherwise provided in this act, an authority may do all things necessary or convenient to implement the purposes, objectives, and provisions of this act, including but not limited to all of the following: (a) Acquire property pursuant to Section 30 of this Act; (b) Adopt, amend, and repeal bylaws for the regulation of its affairs and the conduct of its business; (c) Sue and be sued in its own name and plead and be impleaded, including, but not limited to, defending the authority in an action to clear title to property conveyed by the authority; (d) Take any action, provide any notice, or instate any proceeding required to clear or quiet title to property held by the authority in order to establish ownership by and vest title to property in the authority; (e) Be made party to and defend any action or proceeding concerning title claims against property held by the authority; (f) Borrow money and issue bonds and notes according to the provisions of this act; (g) Enter into contracts and other instruments necessary, incidental, or convenient to the performance of its duties and the exercise of its powers, including, but not limited to, intergovernmental agreements, for the joint exercise of power under this act. Enter into contracts for the management of, the collection of rent from, and the sale of real property held by an authority. Enter into contract with others, public of private, for the provision of all or a portion of the services necessary for the management and operation of the authority; (h) Solicit and accept gifts, grants, labor, loans, and other aid from any person, or the federal government, this state, or a political subdivision of this state or any agency of the federal government, this state, a political subdivision of this state, or an intergovernmental entity created under the laws of this state or participate in any other way in a program of the federal government, this state, a political subdivision of this state, or an intergovernmental entity created under the laws of this state; (i) Procure insurance against loss in connection with the property, assets, or activities of the authority; (j) Control, hold, manage, maintain, operate, repair, lease as lessor, secure, prevent the waste or deterioration of, demolish, and take all other actions necessary to preserve the value of the property it holds or owns; (k) Remediate environmental contamination on any property held by the authority; (1) Fix, charge, and collect rents, fees, and charges for use of property under the control of the authority or for services provided by the authority; (m)Grant or acquire a license, easement, or option with respect to property as the authority determines is reasonably necessary to achieve the purposes of the act; (n) Pay any tax or special assessment due on property acquired or owned by the authority; VACANT AND ABANDONED PROPERTY LEGISLATION (o) Invest money of the authority, at the discretion of the board of directors of the authority, in instruments, obligations, securities, or property determined proper by the board of directors of the authority, and name and use depositories for its money; (p) Employ its own employees or utilize employees of the authorizing municipality or employees of the parties to intergovernmental agreements. (q) Employ legal and technical experts, other officers, agents, or employees pay them from the funds of the authority and determine the qualifications, duties, and compensation of those it employs. The board of directors of an authority may delegate to one or more of its members, officers, agents, or employees any powers or duties it considers proper. (r) Reimburse members of the board of directors of the authority for actual and necessary expenses subject to available appropriations; (s) Contract for goods and services and engage personnel as necessary and engage the services of private consultants, managers, legal counsel, engineers, accounts, and auditors for rendering professional financial assistance and advice payable out of any money available to the authority; (t) Prepare the reports or plans the authority considers necessary to assist it in the exercise of its powers under this act and to monitor and evaluate progress under this act; (u) Do all other things necessary or convenient to achieve the objectives and purposes of the authority or other laws that relate to the purposes and responsibility of the authority. The enumeration of a power in this act shall not be construed as a limitation upon the general powers of an authority. The powers granted by this act are in addition to those powers granted by any other statute or charter. Section 30. Acquisition of Property An authority may acquire by gift, devise, transfer, exchange, foreclosure, purchase, or otherwise on terms and conditions and in a manner the authority considers proper, real property within the authority' s jurisdiction, or rights or interests in real property within the authority's jurisdiction. An authority may acquire by gift, devise, transfer, exchange, foreclosure, purchase, or otherwise on terms and conditions and in a manner the authority considers proper, real property outside of the authority's jurisdiction pursuant to, an intergovernmental agreement, or rights or interests in real property outside of the authority' s jurisdiction pursuant to an intergovernmental agreement. An authority may acquire by gift, devise, transfer, exchange, foreclosure, purchase, or otherwise on terms and conditions and in a manner the authority considers proper, personal property, or rights or interests in personal property. VACANT AND ABANDONED PROPERTY LEGISLATION Real property acquired by an authority by purchase may be by purchase contract, lease purchase agreement, installment sales contract, land contract, or otherwise. An authority may hold and own in its name any property acquired by it or conveyed to it by this state, a foreclosing governmental unit, a local unit of government, an intergovernmental entity created under the laws of this state, or any other public or private person, including, but not limited to, property without clear title. All deeds, mortgages, contracts, leases, purchases, or other agreements regarding property of an authority, including agreements to acquire or dispose of real property, shall be approved by and executed in the name of the authority. The authority shall have the right to purchase properties at tax sales conducted in accordance with 35 ILCS § 200/21 - 150 et. seq. (a) The authority may tender a bid at tax sale which is a credit bid, consisting of the obligation of the authority to satisfy the component parts of the bid by payments to the respective political subdivisions. (b) A bid by the authority at a tax sale for the minimum amount shall take priority over all other bids for the same property. Section 35. Taxes When a property is acquired by the authority, the authority shall have the power to extinguish all outstanding county and city or consolidated government taxes, including school district taxes, at the time it sells or otherwise disposes of property. Property of an authority is public property devoted to an essential public and governmental function and purpose. Income of the authority is considered to be for a public and governmental purpose. The property of the authority and its income and operation are exempt from all taxes and special assessments of this state and all local units of government of this state. Bonds or notes issued by the authority, and the interest on and income from those bonds and notes, are exempt from all taxation of this state or a local unit of government. Section 40. Disposition The authority may convey, sell, transfer, exchange, lease as lessor, or otherwise dispose of property or rights or interests in property to which the authority holds a legal interest to any public or private person for value determined by the authority. Section 45 . Receipt of Taxes All monies received by an authority as payment of taxes, penalties, or interest, or from the redemption or sale of property subject to a tax lien of any taxing unit shall be returned to the appropriate local tax collecting unit in which the property is located. VACANT AND ABANDONED PROPERTY LEGISLATION Section 50. Proceeds ' Except as otherwise provided in this act, as required by other law, as required under the provisions of a deed, or as an authority otherwise agrees, any proceeds received by the authority may be retained by the authority for the purposes of this act. Section 55 : Record Maintenance The authority shall maintain a written inventory of all property held by the authority. The property shall be inventoried and classified by the authority according to title status and suitability for use. The inventory shall be available for public inspection during regular business hours. For each property held, the authority shall establish and maintain itemized records and accounts reflecting all transactions, expenditures, and revenues relating to all property held by the authority. VACANT AND ABANDONED PROPERTY LEGISLATION Section 21 . The Property Tax Code is amended by adding Section 21 -231 as follows: (35 ILCS 200/21 -231 ) (from Chap. 35, par. 21 -231 ) Sec. 21 -231 . Notice of Sales and Redemptions When any property is sold the county clerk shall send notice of the sale to the municipal clerk of the jurisdiction where the property is located of the name of the purchaser and the amount of the final bid When any property is redeemed from sale the county clerk shall send notice to the municipal clerk of the jurisdiction where the property is located of the name of the person redeeming and the redemption date These notices must be sent by registered or certified mail within 30 days of sale or redemption. Section 22. The Property Tax Code is amended by changing Section 22-240 as follows: (35 ILCS 200/22-40) (from Chap. 35, par. 22-40) Sec. 22-240. Issuance of deed; possession (a) If the redemption period expires and the property has not been redeemed and all taxes and special assessments which became due and payable subsequent to the sale have been paid and all forfeitures and sales which occur subsequent to the sale have been redeemed and the notices required by law have been given and all advancements of public funds under the police power made by a city, village or town under Section 22-35 [35 ILCS 200/22-351 have been paid and the petitioner has complied with all the provisions of law entitling him or her to a deed, the court shall so find and shall enter an order directing the county clerk on the production of the certificate of purchase and a certified copy of the order, to issue to the purchaser or his or her assignee a tax deed. The court shall insist on strict compliance with Section 22-10 through 22-25 [35 ILCS 200/22- 10 through 35 ILCS 200/22-251 . Prior to the entry of an order directing the issuance of a tax deed, the petitioner shall furnish the court with a report of proceedings of the evidence received on the application for tax deed and the report of proceedings shall be filed and made a part of the court record. (b) If taxes for years prior to the year or years sold are or become delinquent subsequent to the date of sale, the court shall find that the lien of those delinquent taxes has been or will be merged into the tax deed grantee's title if the court determines that the tax deed grantee or any prior holder of the certificate of purchase, or any person or entity under common ownership or control with any such grantee or prior holder of the certificate of purchase, was at no time the holder of any certificate of purchase for the years sought to be merged. If delinquent taxes are merged into the tax deed pursuant to this subsection, the court shall enter an order declaring which specific taxes have been or will be merged into the tax deed title and directing the county treasurer and county clerk to reflect that declaration in the warrant and judgment records; provided, that no such order shall be effective until a tax deed has been issued and timely recorded. Nothing contained in this VACANT AND ABANDONED PROPERTY LEGISLATION Section shall relieve any owner liable for delinquent property taxes under this Code from the payment of the taxes that have been merged into the title upon issuance of the tax deed. (c) The county clerk is entitled to a fee of $ 10 in counties of 3 ,000,000 or more inhabitants and $ 5 in counties with less than 3 ,000,000 inhabitants for the issuance of the tax deed. The clerk may not include in a tax deed more than one property as listed, assessed and sold in one description, except in cases where several properties are owned by one person. Upon application the court shall, enter an order to place the tax deed grantee or the grantee's successor in interest in possession of the property and may enter orders and grant relief as maybe necessary or desirable to maintain the grantee or the grantee's successor in interest in possession. (d) The court shall retain jurisdiction to enter orders pursuant to subsections (b) and (c) of this Section. This amendatory Act of the 92nd General Assembly [P.A. 92-223] and this amendatory Act of the 95th General Assembly [P .A. 95-477] shall be construed as being declarative of existing law and not as a new enactment. (e) When the deed is issued the county clerk shall send notice to the municipal clerk where the property is located of the full names and the true post office address and residence of the grantee Such notice must be sent by registered or certified mail within 30 days of the issuance of the deed. Section 11 . The Illinois Municipal Code is amended by adding Section 11 -153 and Section I1 - 154 as follows: (65 ILCS 5/11 - 153) (from Chap. 65, par. 11 -153) Sec. 11 - 153 Vacant and Abandoned Property Rules, Regulations, and Ordinances For the purposes of minimizing the hazards to persons and property resulting from vacant and abandoned property, the corporate authority of each municipality may prescribe rules regulations or ordinances for the maintenance of vacant and abandoned property. The rules regulations or ordinances under this section may include registration fees for vacant and abandoned property and fines for failure to comply with the rules, regulations, or ordinances pursuant to this section. (65 ILCS 5/11 - 154) (from Chap. 65, par. 11 - 154) See. 11 - 154 Mortgage Beneficiary Responsibility For Violations of Municipal Law VACANT AND ABANDONED PROPERTY LEGISLATION Municipalities may hold responsible for any failure to comply with rules regulations, or ordinances for the maintenance of vacant and abandoned property ( 1 ) any beneficiary / trustee who holds a deed of trust on a neglected property located within the municipality, or (2) any mortgagee who holds a mortgage on an neglected property located within the municipality, and has filed a notice of default under 735 ILCS 5/15-1503 . If a beneficiary / trustee who holds a deed of trust on an neglected property, or a mortgagee who holds a mortgage on an neglected property, is held responsible for any failure to comply with municipal law, that beneficiary / trustee or mortgagee may enter the property, after proper notice to remedy any violation of the rules regulations, or ordinances for the maintenance of vacant and abandoned property. The beneficiary / trustee or mortgagee may only enter the property if, 15 days after the beneficiary / trustee or mortgagee sent proper notice the property owners and occupants have failed to comply with the rules regulations or ordinances at issue. "Neglected" means that there has been no occupant in the property for a period of six months and two or more of the following criteria have been met: (a) Construction was initiated on the property and was discontinued prior to completion leaving the building unsuitable for occupancy, and no construction has taken place for at least six months; (b) At least one installment of property tax is unpaid and delinquent; (c) The property has had more than one uncorrected municipal code violation over the past year; (d) Gas electric or water service to the premises has been terminated; (e) Windows or entrances to the premises are boarded up or closed off, or multiple window panes are broken and unrepaired; (f) Doors to the premises are smashed through broken off, unhinged, or continuously unlocked; (g) Rubbish trash or debris has accumulated on the premises; (h) The police or sheriffs office has received at least two reports of trespassers on the premises or of vandalism or other illegal acts being committed on the premises in the past six months; (i) The property is a nuisance. Mortgagee" means M the holder of an indebtedness or obligee of a non-monetary obligation secured by a mortgage or any person designated or authorized to act on behalf of such holder and (ii) any person claiming through a mortgagee as successor. "Proper notice" means notice to all property owners and occupants by certified or registered mail stating the beneficiary / trustee or mortgagee' s intent to enter the property such notice must be sent at least 15 days before the beneficiary / trustee or mortgagee enters the property. The notice must specify the municipal law violations the beneficiary / trustee or mortgagee has been held responsible for by a mumcipalrty. Occupant ' means a person in lawful physical possession of all or part of the mortgaged real estate. VACANT AND ABANDONED PROPERTY LEGISLATION "Nuisance" means any property which because of its physical condition or use is a public nuisance or any property which constitutes a blight on the surrounding area, or any property which is not fit for human habitation under the applicable fire building and housing codes "Nuisance" also means any property on which any illegal activity involving controlled substances methamphetamine or cannabis takes place or any property on which any streetgang-related takes place. Section 13 . The Illinois Municipal Code is amended by changing Section 11 -20-13 and on 11 -20-7 and adding Section 11 -20-7.5 as follows: (65 ILCS 5/11 -20-13) (from Chap. 65, par. 11 -20- 13) Sec. 11 -20-13 Removal of garbage, debris, and graffiti from private property Sec. 11 -20-13 . The corporate authorities of each municipality may provide for the removal of garbage, debris, and graffiti from private property when the owner of such property, after reasonable notice, refuses or neglects to remove such garbage, debris, and graffiti and may collect from such owner the reasonable cost thereof except in the case of graffiti. This cost including any associated fees and other costs related to the enforcement of this Section, is a lien upon the real estate affected, superior to all subsequent liens and encumbrances, except tax liens, if within 60 days after such cost and expense is incurred the municipality, or person performing the service by authority of the municipality, in his or its own name, files notice of lien in the office of the recorder in the county in which such real estate is located or in the office of the Registrar of Titles of such county if the real estate affected is registered under "An Act concerning land titles", approved May 1 , 1897, as amended [765 ILCS 35/1 et seq.] . The notice shall consist of a sworn statement setting out (1) a description of the real estate sufficient for identification thereof, (2) the amount of money representing the cost and expense incurred or payable for the service, and (3) the date or dates when such cost and expense was incurred by the municipality. However, the lien of such municipality shall not be valid as to any purchaser whose rights in and to such real estate have arisen subsequent to removal of the garbage and debris and prior to the filing of such notice, a t ' ' r ' ' ° * and .,_ ,, prier- to the fj' Upon payment of the cost and expense by the owner of or persons interested in such property after notice of lien has been filed, the lien shall be released by the municipality or person in whose name the lien has been filed and the release may be filed of record as in the case of filing notice of lien. The lien may be enforced by proceedings to foreclose as in case of mortgages or mechanics' liens. An action to foreclose this lien shall be commenced within 2 years after the date of filing notice of lien. (65 ILCS 5/11 -20-7) (from Chap, 65, par. 11 -20-7) VACANT AND ABANDONED PROPERTY LEGISLATION Sec. 11 -20-7. Cutting of weeds Sec. 11 -20-7. The corporate authorities of each municipality may provide for the cutting of weeds or grass, the trimming of trees or bushes, and the removal of nuisance bushes or trees in the municipality, when the owners of real estate refuse or neglect to cut, trim, or remove them and to collect from the owners of private property the reasonable cost thereof. This cost including an y associated fees an d other costs related to the enforcement of this Section, is a lien upon the real estate affected, superior to all subsequent liens and encumbrances, except tax liens; provided that within 60 days after such cost and expense is incurred the municipality, or person performing the service by authority of the municipality, in his or its own name, files notice of lien in the office of the recorder in the county in which such real estate is located or in the office of the Registrar of Titles of such county if the real estate affected is registered under the Torrens system. The notice shall consist of a sworn statement setting out (1) a description of the real estate sufficient for identification thereof, (2) the amount of money representing the cost and expense incurred or payable for the service, and (3) the date or dates when such cost and expense was incurred by the municipality. However, the lien of such municipality shall not be valid as to any purchaser whose rights in and to such real estate have arisen subsequent to the cutting of weeds or grass, the trimming of trees or bushes, or the removal of nuisance bushes or trees and prior to the filing of such notice,and the Upon payment of the cost and expense by the owner of or persons interested in such property after notice of lien has been filed, the lien shall be released by the municipality or person in whose name the lien has been filed and the release may be filed of record as in the case of filing notice of lien. The cost of the cutting, trimming, or removal of weeds, grass, trees, or bushes shall not be lien on the real estate affected unless a notice is personally served on, or sent by certified mail to, the person to whom was sent the tax bill for the general taxes on the property for the last preceding year. The notice shall be delivered or sent after the cutting, trimming, or removal of weeds, grass, trees, or bushes on the property. The notice shall state the substance of this Section and the substance of any ordinance of the municipality implementing this Section and shall identify the property, by common description, and the location of the weeds to be cut. (65 ILCS 5/11 -20-7.5) (from Chap. 65, par. 11 -20-7.5) Sec. 11 -20-7.5 . Care for Vacant and Abandoned Buildings Sec 11 -20-7.5. The corporate authorities of each municipality may (11 provide for property maintenance required to correct violations of municipal vacant and abandoned property rules regulations and ordinances that would fall within such rules, regulations and ordinances contemplated by 65 ILCS 5/11 -153 when the owners of real estate refuse or neglect to correct such violations and (2) collect from the owners of private property the reasonable cost thereof. This cost including any associated fees and other costs VACANT AND ABANDONED PROPERTY LEGISLATION related to the enforcement of this Section is a lien upon the real estate affected, superior to all subsequent liens and encumbrances except tax liens: provided that within 60 days after such cost and expense is incurred the municipality, or person performing the service by authority of the municipality, in his or its own name files notice of lien in the office of the recorder in the county in which such real estate is located or in the office of the Registrar of Titles of such county if the real estate affected is registered under the Torrens system. The notice shall consist of a sworn statement setting out (1 ) a description of the real estate sufficient for identification thereof, (2) the amount of money representing the cost and expense incurred or payable for the service, and (3) the date or dates when such cost and expense was incurred by the municipality. However, the lien of such municipality shall not be valid as to any purchaser whose rights in and to such real estate have arisen subsequent to the property maintenance and prior to the filing of such notice. Upon payment of the cost and expense by the owner of or persons interested in such property after notice of lien has been filed the lien shall be released by the municipality or person in whose name the lien has been filed and the release may be filed of record as in the case of filing notice of lien. The lien may be enforced by proceedings to foreclose as in case of mortgages or mechanics' liens. An action to foreclose this lien shall be commenced within 2 years after the date of filing notice of lien. Section 15 . The Code of Civil Procedure is amended by adding Section 15- 1503 .5 and changing Section 15-1509 as follows: (735 ILCS 5/15- 1503 .5) (from Part 15, par. 15- 1503 . 5) Sec. 15- 1503 .5 . Notice of Foreclosure to Municipalities and Servicer Duties The municipality within the boundaries of which the property is located shall be provided notice of foreclosure; and all parties shall include the clerk of such municipality in any mailings or notices associated with foreclosure proceedings concerning property within the municipality's boundaries. All notices must be sent by registered or certified mail. The municipality shall not be ioined as a party unless they are joined as a party under other provisions of this section. When notice of foreclosure is sent to a municipality, it shall include (i) the names of all plaintiffs and the case number, (ii) the court in which the action was brought, (iii) the names of title holders of record (iv) a legal description of the real estate sufficient to identify it with reasonable certainty, (v) a common address or description of the location of the real estate (vi) identification of the mortgage sought to be foreclosed, (vii) the name address and phone number of the servicer, servicer' s agent, or servicer's representative and (viii) the name of a natural person 21 years or age or older who maintains a permanent residence in Illinois and who can be contacted by the municipality to answer questions relating to the maintenance of the property. Such notice must be sent within 10 days of the filing of a notice of foreclosure under & 735 ILCS 5/15-1503 with the county in which the mortgaged real estate is located. VACANT AND ABANDONED PROPERTY LEGISLATION If before a foreclosure sale is completed, there is a change in any of the relevant information above such as name, phone number, agenet, or local representative, new notice must be sent to the municipality informing the municipality of the change. Such notice must be sent within 30 days of the change. For the purposes of this section the term "servicer" means the person responsible for servicing of a loan (including the person who makes or holds a loan if such person also services the loan). For the purposes of this section, the term "servicing" means the collection or remittance or the right or obligation to collect or remit for any lender, noteowner, noteholder, or for a licensee's own account of ayments interest, principal, and trust items such as hazard insurance and taxes on a residential mortgage loan in accordance with the terms of the residential mortgage low and includes loan payment follow-up, delinquency loan follow-up loan analysis and any notifications to the borrower that are necessary to enable the borrower to keep the loan current and in good standing. Servicers have the following duties in replying to municipal inquiries: (A) In general. If any servicer of a loan receives a qualified written request from a municipality for information relating to the maintenance of the property covered by the loan the servicer shall provide a written response acknowledging the receipt of the correspondence within 20 days (excluding public holidays, Saturdays and Sundays) unless the action requested is taken within such period. (B) Qualified Written Request. For the purposes of this subsection, a qualified written request shall be a written correspondence that includes, or otherwise enables the servicer to identify, the name and account of the borrower. (C) Action with respect to inquiry. Not later than 60 days (excluding legal public holidays Saturdays and Sundays) after the receipt from any municipality of any qualified written request the servicer shall provide the information requested Any person, partnership association corporation or other entity that violates any provision of this section commits a business offense and shall be fined an amount not to exceed $ 25,000 by the Commissioner of Banks and Real Estate or a person authorized by the Commissioner, the Office of Banks and Real Estate Act [20 ILCS 3205/0. 1 et seq.], or this Act to act in the Commissioner's steadl.l (735 ILCS 5/15-1509) (from Part 15, par. 15- 1509) Sec. 15- 1509. Report of Sale or No Sale and Confirmation of Sale (a) Report. (i) The person conducting the sale shall promptly make a report to the court, which report shall include a copy of all receipts and, if any, certificate of sale. VACANT AND ABANDONED PROPERTY LEGISLATION kjil The person conducting the sale shall promptly make a report to the municipality, which report shall include the name of the pgAy purchasing the property if the property is sold or the name of the resulting property-holding entity if there is no sale. Such a report must be sent by registered or certified mail within 30 days of the sale proceeding. (b) Hearing. Upon motion and notice in accordance with court rules applicable to motions generally, which motion shall not be made prior to sale, the court shall conduct a hearing to confirm the sale. Unless the court finds that (i) a notice required in accordance with subsection (c) of Section 15- 1507 [735 ILCS 5/15- 15071 was not given, (ii) the terms of sale were unconscionable, (iii) the sale was conducted fraudulently or (iv) that justice was otherwise not done, the court shall then enter an order confirming the sale. The confirmation order may also: ( 1 ) approve the mortgagee's fees and costs arising between the entry of the judgment of foreclosure and the confirmation hearing, those costs and fees to be allowable to the same extent as provided in the note and mortgage and in Section 15- 1504 [735 ILCS 5/15- 1504] ; (2) provide for a personal judgment against any party for a deficiency; and (3) determine the priority of the judgments of parties who deferred proving the priority pursuant to subsection (h) of Section 15- 1506 [735 ILCS 5/15-15061, but the court shall not defer confirming the sale pending the determination of such priority. (b-5) Notice with respect to residential real estate. With respect to residential real estate, the notice required under subsection (b) of this Section shall be sent to the mortgagor even if the mortgagor has previously been held in default. In the event the mortgagor has filed an appearance, the notice shall be sent to the address indicated on the appearance. In all other cases, the notice shall be sent to the mortgagor at the common address of the foreclosed property. The notice shall be sent by first class mail. Unless the right to possession has been previously terminated by the court, the notice shall include the following language in 12-point boldface capitalized type: IF YOU ARE THE MORTGAGOR (HOMEOWNER), YOU HAVE THE RIGHT TO REMAIN IN POSSESSION FOR 30 DAYS AFTER ENTRY OF AN ORDER OF POSSESSION, IN ACCORDANCE WITH SECTION 15- 1701 (c) OF THE ILLINOIS MORTGAGE FORECLOSURE LAW. (c) Failure to Give Notice. If any sale is held without compliance with subsection (c) of Section 15- 1507 of this Article [735 ILCS 15- 1507), any party entitled to the notice provided for in paragraph (3) of that subsection (c) who was not so notified may, by motion supported by affidavit made prior to confirmation of such sale, ask the court which entered the judgment to set aside the sale, provided that such party shall guarantee or secure by bond a bid equal to the successful bid at the prior sale. Any subsequent sale VACANT AND ABANDONED PROPERTY LEGISLATION is subject to the same notice requirement as the original sale. (d) Validity of Sale. Except as provided in subsection (c) of Section 15- 1508, no sale under this Article shall be held invalid or be set aside because of any defect in the notice thereof or in the publication of the same, or in the proceedings of the officer conducting the sale, except upon good cause shown in a hearing pursuant to subsection (b) of Section 15- 1508. At any time after a sale has occurred, any party entitled to notice under paragraph (3) of subsection (c) of Section 15-1507 [735 ILLS 5/15-15071 may recover from the mortgagee any damages caused by the mortgagee's failure to comply with such paragraph (3). Any party who recovers damages in a judicial proceeding brought under this subsection may also recover from the mortgagee the reasonable expenses of litigation, including reasonable attorney's fees. (e) Deficiency Judgment. In any order confirming a sale pursuant to the judgment of foreclosure, the court shall also enter a personal judgment for deficiency against any party (i) if otherwise authorized and (ii) to the extent requested in the complaint and proven upon presentation of the report of sale in accordance with Section 15- 1508 . Except as otherwise provided in this Article, a judgment may be entered for any balance of money that may be found due to the plaintiff, over and above the proceeds of the sale or sales, and enforcement may be had for the collection of such balance, the same as when the judgment is solely for the payment of money. Such judgment may be entered, or enforcement had, only in cases where personal service has been had upon the persons personally liable for the mortgage indebtedness, unless they have entered their appearance in the foreclosure action. (f) Satisfaction. Upon confirmation of the sale, the judgment stands satisfied to the extent of the sale price less expenses and costs. If the order confirming the sale includes a deficiency judgment, the judgment shall become a lien in the manner of any other judgment for the payment of money. (g) The order confirming the sale shall include, notwithstanding any previous orders awarding possession during the pendency of the foreclosure, an award to the purchaser of possession of the mortgaged real estate, as of the date 30 days after the entry of the order, against the parties to the foreclosure whose interests have been terminated. An order of possession authorizing the removal of a person from possession of the mortgaged real estate shall be entered and enforced only against those persons personally named as individuals in the complaint or the petition under subsection (h) of Section 15- 1701 [735 ILCS 5/ 15- 17011 and in the order of possession and shall not be entered and enforced against any person who is only generically described as an unknown owner or nonrecord claimant or by another generic designation in the complaint. Notwithstanding the preceding paragraph, the failure to personally name, include, or seek an award of possession of the mortgaged real estate against a person in the confirmation order shall not abrogate any right that the purchaser may have to possession of the mortgaged real estate and to maintain a proceeding against that person for possession VACANT AND ABANDONED PROPERTY LEGISLATION under Article 9 of this Code or subsection (h) of Section 15- 1701 [735 ILCS 5/15- 17011 ; and possession against a person who (1 ) has not been personally named as a party to the foreclosure and (2) has not been provided an opportunity to be heard in the foreclosure proceeding may be sought only by maintaining a proceeding under Article 9 of this Code or subsection (h) of Section 15- 1701 [735 ILCS 5/15-17011 . ®�ryD C/ry Reviewed By: Agenda Item Number J� T Legal ❑ Ao( Yu,i VA Finance esr _ raas ❑ Engineer En ❑ g Tracking Number 14 (® �l City Administrator ❑ ®�f Consultant ❑ Nen"l Iy 11<LE ey4 Agenda Item Summary Memo Title: Amended and Restated Governing Ordinance (Regarding Readings of Ordinances) Meeting and Date: City Council — March 24, 2009 Synopsis: Amendment to the Governing Ordinance to incorporate a section regarding having multiple readings of certain ordinances prior to voting on them. Council Action Previously Taken: Date of Action: 3/12/09 Admin. Action Taken: Directed staff to amend Governing Ordinance Item Number: Type of Vote Required: majority Council Action Requested: approval Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: �cb - LIME vcPzslem STATE OF ILLINOIS ) ss. COUNTY OFKENDALL ) Ordinance No. 20098- AN ORDINANCE AMENDING AND RESTATING THE GOVERNING ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the City Council of the United City of Yorkville first passed a Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, subsequently passed amendments to the Governing Ordinance, on November 14, 2006 as Ordinance 2006- 133 , on June 26, 2007 as Ordinance 2007-49, July 10, 2007 as Ordinance 2007-50, July 24, 2007 as Ordinance 2007-53, on January 22, 2008 as Ordinance 2008-02, on April 22, 2008 as Ordinance 2008-27, and—on June 24, 2008, as Ordinance 2008-58A, and on September 23 2008, as Ordinance 2008-84, and intends to amend said Ordinance and restate it in its entirety, by this Ordinance rendering this as the full text of the Governing Ordinance of the United City of Yorkville; and, WHEREAS, the City Council of the United City of Yorkville, in accordance with Illinois Compiled State Statutes, has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City Ordinance; and, 1 WHEREAS, in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and, WHEREAS, the Council has determined that, to further ensure the orderly flow of information presented at its meetings and to protect the integrity of all in attendance at such meetings, it requires an additional written policy to clarify and amend Roberts Rules; and WHEREAS, the Council has undertaken to compile a list of ethical standards for City elected officials which the Council wishes to be included in its written policy; and, WHEREAS, the Council also has determined that it is in the best interests of all members of the City Council and the residents of the United City of Yorkville that said policy should include guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the United City of Yorkville; and, WHEREAS, the Council also requires said policy to officially establish standing committees of the Council and to outline procedures for the organization of said committees, including the selection of membership and chairmen of said committees, so that membership and chairmanship shall be unbiased and non-partisan, and offer all aldermen an equal opportunity to understand City business. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the following shall constitute the Governing Ordinance for the United City of Yorkville: Governing Ordinance, United City of Yorkville Addressing: 2 Ethical Standards — Elected Officials' Duties and Responsibilities, Meeting Standards and Committee Structure I. Ethical Standards — Elected Officials of the United City of Yorkville: A. Shall obey the Constitution and laws of the United States, of the State of Illinois, and the United City of Yorkville. B. Shall be dedicated to the concepts of effective and democratic local government. C. Shall strive to be trustworthy and to act with integrity and moral courage on behalf of one 's constituents, so as to maintain public confidence in City government and in the performance of the public trust. D. Shall make impartial decisions, free of bribes, unlawful gifts, narrow special interests, or financial or other personal interests. E. Shall not invest or hold any investment, directly or indirectly, in any financial business, commercial or other private transaction that creates a conflict with official duties. F. Shall extend equal opportunities and due process to all parties in matters under consideration. G. Shall recognize that the chief function of local government is at all times to serve the best interests of the residents of the United City of Yorkville. H. Shall work to keep the community informed on municipal affairs, encourage communication between residents and municipal officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. I. Shall work to assure that government is conducted openly, efficiently, equitably, and honorably in a manner that permits residents to make informed judgments and hold City officials accountable. J. Shall show respect for persons, confidences and information designated as "confidential". K. Shall refrain from taking any official action that would censure any other elected official, unless such member has been found guilty of a legal offense that would require such action by the City Council. L. Shall, when representing the City, act and dress in a manner appropriate for the function. II. 3 Duties and Rights of Elected Officials: Aldermen A. Shall, through their council votes, create the public policy that governs the United City of Yorkville, and provide oversight for the executive branch. B. Shall have the right to expect that the mayor and city' s staff will provide them with clear and unbiased information to help them in their decision-making process. C. May, at their discretion, hold ward meetings in their ward, or devise other ways to better understand the wishes of their constituents. This is not meant to preclude aldermen from taking a city-wide view of the impact of an item under discussion, but to underline that aldermen are empowered to act on behalf of their constituents, and should be apprised of all items that are brought to the City that in any way pertain to their Ward. It is recommended that as a courtesy the Alderman holding the meeting should contact the other alderman in the ward, in advance, about the meeting. D. Shall refrain from giving direction to any city employee. Policy is created by the entire City Council. If any alderman wishes to address any problems he or she sees occurring in the city, this problem may be brought to the attention of the mayor, the city administrator, department directors, or taken to the council as a whole for action. Requests for information are not to be considered as "giving direction." Mayor A. Shall perform all the duties which are prescribed by law, including ordinances, and shall take care that the laws and ordinances are faithfully executed. Shall from time to time and annually, give the corporate authorities information concerning the affairs of the municipality and may recommend for their consideration measures that the mayor believes expedient. (65 ILLS 5/3 . 1 -35- 10) B . Shall be a non-voting member of all standing committees. C. Shall make appointments to fill vacancies, with the advice and consent of the Council. III. Meeting Standards Applicable to City Council Meetings 4 Generally A. City Council Meetings shall be regularly scheduled to convene on the 2"d and 41h Tuesday' s of each month at 7 :00 p.m. in the City Hall Council Chambers. B. City Council Meetings shall be generally conducted according to the agenda template attached hereto. C. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the request in the form of a Notice, and an Agenda for the meeting, in writing to the City Clerk. The Clerk shall as soon as possible 1 ) deliver a copy of the Notice and Agenda to each Elected Official, 2) post the Notice and Agenda at City Hall, and 3) send a copy of the Notice and Agenda to all registered news media. No special meeting shall be called for a date less than 48 hours after the Notice and agenda have been submitted to the City Clerk. The Clerk shall submit a Certification of Notice as evidence of providing the notices set out above, including all Copies of Publication to the City Council, and said Certification of Notice shall be inserted into the record of the Special Meeting. (5 ILCS 120/2.02) D. Except during the time allotted for public discussion and comment, no person, other than a member of the council, or an officer, employee, independent contractor, or other person recognized by the presiding officer, shall address the Council, except with the consent of two of the members present. E. No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at least four days prior to the vote. F. All attendees at every city council meeting shall put their cell phones, pagers, PDA' s or similar devices on silent mode prior to all such meetings, and shall not communicate on such devices during any such meetings. Elected officials, and department heads may excuse themselves from a meeting in order to communicate on such devices. G. The standards concerning order of speaking and time limits set by this Governing Ordinance shall apply to all items, including motions, resolutions, ordinances or action items wherein a vote may be taken. Aldermen A. Shall have the right to place an item on any committee meeting agenda for discussion. Shall have the right to place an item on any Council meeting agenda with the consent of three (3) aldermen. Shall have the right to vote to suspend the rules of order (regarding the order of discussion) to provide for an open discussion. 5 B . Shall, before speaking at a meeting, first be recognized by the presiding officer, and shall address all remarks to the presiding officer, without a response from the presiding officer. C. May not move to end debate before every alderman who wishes to speak to an agenda item has had the opportunity to do so. A motion to end debate, or "call the question" shall require a two-thirds vote. (Roberts Rules (RONR (10'1' Edition) page 189, Section 16) D. May appeal a ruling by the Mayor to the Council as a whole. A majority vote can overturn the Mayor' s ruling. (Roberts Rules (RONR (IOth Edition) page 247, Section 24) E. May, by a two-thirds majority vote, expel a fellow alderman from a meeting for cause, but may not do so for the same cause a second time. (65 ILCS 3 . 1 -40- 15) F. May, upon the request of any two aldermen present, defer a report of a committee to the next regular meeting of the Council. G. Shall, during a meeting, have the option to be the first and last speaker on an item if he or she has placed the item on the Council agenda. H. Shall, after being appointed as a liaison to another city organization, be responsible for keeping all Council members informed of that organization's significant activities. L Shall limit their remarks to the question under debate. To this end, aldermen must never attack or make any allusion to the motives of aldermen. (RONR (10th Edition) page 41 , line 31) J. May, before voting, participate in a special meeting to review nominees that the mayor appoints when the appointment is either to fill a vacancy in an elective or appointed office that requires the advice and consent of the City Council. K. Shall elect from one of the Aldermen as Mayor Pro Tern pursuant to the Mayor Pro Tern Policy of the United City of Yorkville, attached hereto. Mayor A. Shall preside at every regular Council meeting fulfilling the normal and customary functions of the chairman of the meeting; in his absence the elected mayor-pro-tem shall preside. At ad hoc committee meetings of the Council, the chairman of the committee shall preside. B. Shall preserve order and decorum, may speak to points of order in preference to aldermen, and shall decide all questions of order, subject to appeal. In the case of 6 disorderly conduct, the mayor shall have the power to request that the Council Chambers be cleared. C. Shall appoint the City Attorney to be parliamentarian of the Council. D. May, without relinquishing the chair, voice his opinion on items before the City Council. The mayor shall, immediately after stating the item under discussion, ask the alderman who has requested an item to be placed on the agenda if he or she wishes to introduce the item or the applicable Committee Chairman if no particular alderman has requested that the item be placed upon the agenda. The mayor shall recognize this alderman as the last one to speak to the item if the alderman requests to do so. E. Shall recognize each alderman wishing to speak to an agenda item in turn, rotating different sides of the question, pro and con, as much as possible. He shall give preference first to an alderman who has placed the item under discussion on the Council's agenda. F. Shall insure that any information he makes available to aldermen on an agenda item is given to all aldermen in the same timely fashion, so that all aldermen can make informed decisions. It is the mayor' s responsibility to insure that any item brought to the mayor' s attention that pertains to a project or problem in a City Ward should be brought immediately to the attention of that Ward's two aldermen. G. Shall not vote on any ordinance, resolution or motion except: i. When the vote of the alderman has resulted in a tie; ii. When one-half of the aldermen elected have voted in favor of an ordinance, resolution or motion even though there is not tie; and iii. When a vote greater than a majority of the corporate authorities is required. (65 ILCS 5/3 . 1 -40-30) IV. The Standing Committees of the City Council: I. Shall include the Public Works, Public Safety, Administration, and Economic Development Committees. II. The Public Works, Public Safety, Administration, and Economic Development Committees shall include four members (one from each ward) of the City Council, including the Mayor. The Mayor is a non-voting member of each committee. III. Shall be presided over by its chairman, who will conduct the business of the meeting. In the absence of the chairman, the vice-chairman shall conduct the 7 business of the meeting. Chairman and vice-chairman shall serve two year appointments. Chairs, vice-chairs, and committee rosters shall be filled through the following process: A. For the Public Works, Public Safety, Administration, and Economic Development committees: after each election, the four committee chairmanships shall be vacated. The four vice-chairmen shall each select a committee to chair, with the most senior alderman having the first selection and progressing to the next most senior alderman, and so on. After the chairmanships have been selected, the four non-chaired aldermen shall each select a committee to vice-chair, with the most senior alderman having the first selection, and progressing to the next most senior alderman, and so on. In the same order in which chairmanships and vice- chairmanships are selected, the committee rosters shall be filled (committee chairs pick second committee first, vice chairman pick second committee after the chairman pick their committee). i. Should an incumbent alderman be defeated in an election, the incoming alderman shall be placed in the group of four "non- chaired" alderman that will select a vice-chair role in a committee. Subsequently, the most senior alderman of the "non-chaired" group shall be allowed to retain a committee chair for a consecutive year, but will select last in the group of aldermen who are selecting the committee chairs for the upcoming term. In the event there is more than one incumbent alderman allowed to serve consecutive committee chairs, those aldermen shall select committee chairs in order according to seniority, but after the group of alderman who have not served-consecutive committee chairs have selected. ii. Should there be a vacancy in the office of an alderperson, the alderperson appointed to such vacancy shall take the committee position held by his or her predecessor; provided, however, if the position of said predecessor was that of committee chair, the vice chair of the committee shall assume the office of "acting chair" and the new alderperson shall become the vice-chair. The acting chair shall complete the term of the chair which was vacated and retain eligibility for a committee chairmanship for the next succeeding term. IV. Shall control the movement of items from committee agendas to City Council agendas. Items may not move out of committee but for a vote of approval by a majority of the quorum present. When passing items out of committee, where the committee reasonably believes that if the items are approved by the City Council the hnpaets of that approval could significantly impact many residents the item should first be listed on the City Council agenda under the committee report 8 section and listed as being for first reading. The City Council at its discretion may waive a first reading if they deem it desirable Items for first reading are intended to give notice to the public that a substantial change is being contemplated and the City Council will be taking input and considering the item at their next scheduled City Council meeting For items forwarded to the City Council which are not expected to have as significant an impact should be recommended for placement on the consent agenda. Items for first reading do not literally have to be read into the record at the city council meeting, placement on agenda is sufficient. When an item is listed for first reading the chairman should explain the item being proposed and that the City Council is seeking input from the public to aid them in the decision making process. V. Shall have the sole power to assign liaisons to those city organizations that fall under that committee's specific area of business listed in the City Council agenda as follows: Public Works: Park Board, YBSD Economic Development: Chamber of Commerce, Kendall County Econ. Dev., Plan Commission, Bristol Plan Comm. Yorkville Econ. Dev. Corp., Aurora Area Conv. & Tourism Council, Downtown Re-development Public Safety: Human Resource Comm., School District, KenCom Administration: Metra, Library, Cable Consortium V. Cancellation of a Meeting: A. Regularly scheduled City Council Meetings or Special Meetings called by the Mayor may be cancelled by the Mayor if advised that a quorum shall not be in attendance or there is not a quorum of the members present at the regularly scheduled meeting. B. Special Meetings called by three (3) aldermen may be cancelled by two (2) of the three (3) aldermen that called the meeting if there is not a quorum of the members present or for any other reason. C. Committee Meetings may be cancelled by the Chairman of the committee if there is not a quorum of the members present. D. Cancellation of any of the meetings referenced in this Section requires notice by the person canceling the meeting to the City Clerk, all scheduled attendees, and all news media that has filed an annual request with the City Clerk. 9 E. Lack of a quorum for any meeting prohibits proceeding with the meeting, but permits discussion solely of agenda items so long as no prior notice of cancellation has been issued. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of 20099. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2009,9. Mayor Attest: City Clerk 10 STATE OF ILLINOIS ) ss. COUNTY OF KENDALL ) Ordinance No. 2009- AN ORDINANCE AMENDING AND RESTATING THE GOVERNING ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the City Council of the United City of Yorkville first passed a Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, subsequently passed amendments to the Governing Ordinance, on November 14, 2006 as Ordinance 2006- 133 , on June 26, 2007 as Ordinance 2007-49, July 10, 2007 as Ordinance 2007-50, July 24, 2007 as Ordinance 2007-53, on January 22, 2008 as Ordinance 2008-02, on April 22, 2008 as Ordinance 2008-27, on June 24, 2008, as Ordinance 2008-58A, and on September 23 , 2008, as Ordinance 2008-84, and intends to amend said Ordinance and restate it in its entirety, by this Ordinance rendering this as the full text of the Governing Ordinance of the United City of Yorkville; and, WHEREAS, the City Council of the United City of Yorkville, in accordance with Illinois Compiled State Statutes, has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City Ordinance; and, 1 WHEREAS, in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and, WHEREAS, the Council has determined that, to further ensure the orderly flow of information presented at its meetings and to protect the integrity of all in attendance at such meetings, it requires an additional written policy to clarify and amend Roberts Rules; and WHEREAS, the Council has undertaken to compile a list of ethical standards for City elected officials which the Council wishes to be included in its written policy; and, WHEREAS, the Council also has determined that it is in the best interests of all members of the City Council and the residents of the United City of Yorkville that said policy should include guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the United City of Yorkville; and, WHEREAS, the Council also requires said policy to officially establish standing committees of the Council and to outline procedures for the organization of said committees, including the selection of membership and chairmen of said committees, so that membership and chairmanship shall be unbiased and non-partisan, and offer all aldermen an equal opportunity to understand City business. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the following shall constitute the Governing Ordinance for the United City of Yorkville: Governing Ordinance, United City of Yorkville Addressing: 2 Ethical Standards — Elected Officials' Duties and Responsibilities, Meeting Standards and Committee Structure I. Ethical Standards — Elected Of.f cials of the United City of Yorkville: A. Shall obey the Constitution and laws of the United States, of the State of Illinois, and the United City of Yorkville. B. Shall be dedicated to the concepts of effective and democratic local government. C. Shall strive to be trustworthy and to act with integrity and moral courage on behalf of one 's constituents, so as to maintain public confidence in City government and in the performance of the public trust. D. Shall make impartial decisions, free of bribes, unlawful gifts, narrow special interests, or financial or other personal interests. E. Shall not invest or hold any investment, directly or indirectly, in any financial business, commercial or other private transaction that creates a conflict with official duties. F. Shall extend equal opportunities and due process to all parties in matters under consideration. G. Shall recognize that the chief function of local government is at all times to serve the best interests of the residents of the United City of Yorkville. H. Shall work to keep the community informed on municipal affairs, encourage communication between residents and municipal officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. I. Shall work to assure that government is conducted openly, efficiently, equitably, and honorably in a manner that permits residents to make informed judgments and hold City officials accountable. J. Shall show respect for persons, confidences and information designated as "confidential". K. Shall refrain from taking any official action that would censure any other elected official, unless such member has been found guilty of a legal offense that would require such action by the City Council. L. Shall, when representing the City, act and dress in a manner appropriate for the function. II. 3 Duties and Rights of Elected Officials : Aldermen A. Shall, through their council votes, create the public policy that governs the United City of Yorkville, and provide oversight for the executive branch. B. Shall have the right to expect that the mayor and city's staff will provide them with clear and unbiased information to help them in their decision-making process. C. May, at their discretion, hold ward meetings in their ward, or devise other ways to better understand the wishes of their constituents. This is not meant to preclude aldermen from taking a city-wide view of the impact of an item under discussion, but to underline that aldermen are empowered to act on behalf of their constituents, and should be apprised of all items that are brought to the City that in any way pertain to their Ward. It is recommended that as a courtesy the Alderman holding the meeting should contact the other alderman in the ward, in advance, about the meeting. D . Shall refrain from giving direction to any city employee. Policy is created by the entire City Council. If any alderman wishes to address any problems he or she sees occurring in the city, this problem may be brought to the attention of the mayor, the city administrator, department directors, or taken to the council as a whole for action. Requests for information are not to be considered as "giving direction." Mayor A. Shall perform all the duties which are prescribed by law, including ordinances, and shall take care that the laws and ordinances are faithfully executed. Shall from time to time and annually, give the corporate authorities information concerning the affairs of the municipality and may recommend for their consideration measures that the mayor believes expedient. (65 ILLS 5/3 . 1 -35-10) B. Shall be a non-voting member of all standing committees. C. Shall make appointments to fill vacancies, with the advice and consent of the Council. III. Meeting Standards Applicable to City Council Meetings 4 Generally A. City Council Meetings shall be regularly scheduled to convene on the 2nd and 4`h Tuesday's of each month at 7 :00 p.m. in the City Hall Council Chambers. B. City Council Meetings shall be generally conducted according to the agenda template attached hereto. C. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the request in the form of a Notice, and an Agenda for the meeting, in writing to the City Clerk. The Clerk shall as soon as possible 1 ) deliver a copy of the Notice and Agenda to each Elected Official, 2) post the Notice and Agenda at City Hall, and 3) send a copy of the Notice and Agenda to all registered news media. No special meeting shall be called for a date less than 48 hours after the Notice and agenda have been submitted to the City Clerk. The Clerk shall submit a Certification of Notice as evidence of providing the notices set out above, including all Copies of Publication to the City Council, and said Certification of Notice shall be inserted into the record of the Special Meeting. (5 ILCS 120/2.02) D. Except during the time allotted for public discussion and comment, no person, other than a member of the council, or an officer, employee, independent contractor, or other person recognized by the presiding officer, shall address the Council, except with the consent of two of the members present. E. No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at least four days prior to the vote. F. All attendees at every city council meeting shall put their cell phones, pagers, PDA' s or similar devices on silent mode prior to all such meetings, and shall not communicate on such devices during any such meetings. Elected officials, and department heads may excuse themselves from a meeting in order to communicate on such devices. G. The standards concerning order of speaking and time limits set by this Governing Ordinance shall apply to all items, including motions, resolutions, ordinances or action items wherein a vote may be taken. Aldermen A. Shall have the right to place an item on any committee meeting agenda for discussion. Shall have the right to place an item on any Council meeting agenda with the consent of three (3) aldermen. Shall have the right to vote to suspend the rules of order (regarding the order of discussion) to provide for an open discussion. 5 B . Shall, before speaking at a meeting, first be recognized by the presiding officer, and shall address all remarks to the presiding officer, without a response from the presiding officer. C. May not move to end debate before every alderman who wishes to speak to an agenda item has had the opportunity to do so. A motion to end debate, or "call the question" shall require a two-thirds vote. (Roberts Rules (RONR ( 101h Edition) page 189, Section 16) D. May appeal a ruling by the Mayor to the Council as a whole. A majority vote can overturn the Mayor' s ruling. (Roberts Rules (RONR (10t" Edition) page 247, Section 24) E. May, by a two-thirds majority vote, expel a fellow alderman from a meeting for cause, but may not do so for the same cause a second time. (65 ILCS 3 . 1 -40- 15) F. May, upon the request of any two aldermen present, defer a report of a committee to the next regular meeting of the Council. G. Shall, during a meeting, have the option to be the first and last speaker on an item if he or she has placed the item on the Council agenda. H. Shall, after being appointed as a liaison to another city organization, be responsible for keeping all Council members informed of that organization' s significant activities. I. Shall limit their remarks to the question under debate. To this end, aldermen must never attack or make any allusion to the motives of aldermen. (RONR (10°i Edition) page 41 , line 31) J. May, before voting, participate in a special meeting to review nominees that the mayor appoints when the appointment is either to fill a vacancy in an elective or appointed office that requires the advice and consent of the City Council. K. Shall elect from one of the Aldermen as Mayor Pro Tern pursuant to the Mayor Pro Tern Policy of the United City of Yorkville, attached hereto. Mayor A. Shall preside at every regular Council meeting fulfilling the normal and customary functions of the chairman of the meeting; in his absence the elected mayor-pro-tem shall preside. At ad hoc committee meetings of the Council, the chairman of the committee shall preside. B . Shall preserve order and decorum, may speak to points of order in preference to aldermen, and shall decide all questions of order, subject to appeal. In the case of 6 disorderly conduct, the mayor shall have the power to request that the Council Chambers be cleared. C. Shall appoint the City Attorney to be parliamentarian of the Council. D. May, without relinquishing the chair, voice his opinion on items before the City Council. The mayor shall, immediately after stating the item under discussion, ask the alderman who has requested an item to be placed on the agenda if he or she wishes to introduce the item or the applicable Committee Chairman if no particular alderman has requested that the item be placed upon the agenda. The mayor shall recognize this alderman as the last one to speak to the item if the alderman requests to do so. E. Shall recognize each alderman wishing to speak to an agenda item in turn, rotating different sides of the question, pro and con, as much as possible. He shall give preference first to an alderman who has placed the item under discussion on the Council' s agenda. F. Shall insure that any information he makes available to aldermen on an agenda item is given to all aldermen in the same timely fashion, so that all aldermen can make informed decisions. It is the mayor's responsibility to insure that any item brought to the mayor' s attention that pertains to a project or problem in a City Ward should be brought immediately to the attention of that Ward's two aldermen. G. Shall not vote on any ordinance, resolution or motion except: i. When the vote of the alderman has resulted in a tie; ii. When one-half of the aldermen elected have voted in favor of an ordinance, resolution or motion even though there is not tie; and iii. When a vote greater than a majority of the corporate authorities is required. (65 ILCS 5/3 . 1 -40-30) IV. The Standing Committees of the City Council. L Shall include the Public Works, Public Safety, Administration, and Economic Development Committees. II. The Public Works, Public Safety, Administration, and Economic Development Committees shall include four members (one from each ward) of the City Council, including the Mayor. The Mayor is a non-voting member of each committee. III. Shall be presided over by its chairman, who will conduct the business of the meeting. In the absence of the chairman, the vice-chairman shall conduct the 7 business of the meeting. Chairman and vice-chairman shall serve two year appointments. Chairs, vice-chairs, and committee rosters shall be filled through the following process: A. For the Public Works, Public Safety, Administration, and Economic Development committees: after each election, the four committee chairmanships shall be vacated. The four vice-chairmen shall each select a committee to chair, with the most senior alderman having the first selection and progressing to the next most senior alderman, and so on. After the chairmanships have been selected, the four non-chaired aldermen shall each select a committee to vice-chair, with the most senior alderman having the first selection, and progressing to the next most senior alderman, and so on. In the same order in which chairmanships and vice- chairmanships are selected, the committee rosters shall be filled (committee chairs pick second committee first, vice chairman pick second committee after the chairman pick their committee). i. Should an incumbent alderman be defeated in an election, the incoming alderman shall be placed in the group of four "non- chaired" alderman that will select a vice-chair role in a committee. Subsequently, the most senior alderman of the "non-chaired" group shall be allowed to retain a committee chair for a consecutive year, but will select last in the group of aldermen who are selecting the committee chairs for the upcoming term. In the event there is more than one incumbent alderman allowed to serve consecutive committee chairs, those aldermen shall select committee chairs in order according to seniority, but after the group of alderman who have not served-consecutive committee chairs have selected. ii. Should there be a vacancy in the office of an alderperson, the alderperson appointed to such vacancy shall take the committee position held by his or her predecessor; provided, however, if the position of said predecessor was that of committee chair, the vice chair of the committee shall assume the office of "acting chair" and the new alderperson shall become the vice-chair. The acting chair shall complete the term of the chair which was vacated and retain eligibility for a committee chairmanship for the next succeeding term. IV. Shall control the movement of items from committee agendas to City Council agendas. Items may not move out of committee but for a vote of approval by a majority of the quorum present. When passing items out of committee, where the committee reasonably believes that if the items are approved by the City Council, the impacts of that approval could significantly impact many residents, the item should first be listed on the City Council agenda under the committee report 8 section and listed as being for first reading. The City Council at its discretion may waive a first reading if they deem it desirable. Items for first reading are intended to give notice to the public that a substantial change is being contemplated and the City Council will be taking input and considering the item at their next scheduled City Council meeting. For items forwarded to the City Council which are not expected to have as significant an impact should be recommended for placement on the consent agenda. Items for first reading do not literally have to be read into the record at the city council meeting, placement on agenda is sufficient. When an item is listed for first reading the chairman should explain the item being proposed and that the City Council is seeking input from the public to aid them in the decision making process. V. Shall have the sole power to assign liaisons to those city organizations that fall under that committee's specific area of business listed in the City Council agenda as follows: Public Works: Park Board, YBSD Economic Development: Chamber of Commerce, Kendall County Econ. Dev., Plan Commission, Bristol Plan Comm. Yorkville Econ. Dev. Corp., Aurora Area Conv. & Tourism Council, Downtown Re-development Public Safety: Human Resource Comm., School District, KenCom Administration: Metra, Library, Cable Consortium V. Cancellation of a Meeting: A. Regularly scheduled City Council Meetings or Special Meetings called by the Mayor may be cancelled by the Mayor if advised that a quorum shall not be in attendance or there is not a quorum of the members present at the regularly scheduled meeting. B . Special Meetings called by three (3) aldermen may be cancelled by two (2) of the three (3) aldermen that called the meeting if there is not a quorum of the members present or for any other reason. C. Committee Meetings may be cancelled by the Chairman of the committee if there is not a quorum of the members present. D. Cancellation of any of the meetings referenced in this Section requires notice by the person canceling the meeting to the City Clerk, all scheduled attendees, and all news media that has filed an annual request with the City Clerk. 9 E. Lack of a quorum for any meeting prohibits proceeding with the meeting, but permits discussion solely of agenda items so long as no prior notice of cancellation has been issued. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of 2009. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSESPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2009. Mayor Attest: City Clerk 10