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City Council Minutes 2012 10-09-12 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, OCTOBER 09,2012 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Munns Absent Funkhouser Present Ward IV Spears Present Teeling Absent Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson,Police Chief Hart, Deputy Chief of Police Hilt,Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble,Director of Park and Recreation Schraw QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Funkhouser requested that Item#6 on the consent agenda,Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures (CC 2012-72),be moved to the regular agenda under Park Board.Alderman Spears requested that Item#7 on the consent agenda, Ordinance to Set a Date for a Public Hearing for the Downtown Yorkville Business Development District (EDC 2012-49), be moved to the regular agenda under Economic Development Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Certificate of Appreciation for"Big Day of Service" Mayor Golinski announced the Big Day of Service was an incredible day. There were several hundred teens from across the state that came and did service projects in Yorkville and county wide.Pastor Erik Gauss, Cross Lutheran Church,thanked the community. He acknowledged that there is no Big Day of Serving without everyone partnering together. Pastor Gauss pointed out the stats of how many bricks were laid and how many volunteers attended. Each participant paid to come in order to serve in the name of Jesus. Pastor Gauss listed some of the local area projects that the volunteers worked on. Businesses donated food,paint, and supplies. Pastor Gauss commented that he just organized the man hours. Mayor Golinski presented a certificate of appreciation to Pastor Gauss for the"Big Day of Service." Presentation to Special Olympian Jeremy Kuehn Mayor Golinski remarked that every year the City Council has a competition with the Park Board in the beer tent at Hometown Days. This is to see how many tips can be raised for a worthy cause. Alderman Spears mentioned that Jeremy Kuehn was a special Olympian in Yorkville. Jeremy Kuehn's father remarked that Jeremy Kuehn had been selected on a USA National team, for cross country skiing, to go to Korea in January. He is one of the 150 special Olympians on the team. Mayor Golinski announced that $300 in tips was raised and the City would like to donate that to Mr.Kuehn.Mayor Golinski presented a check to Special Olympian Jeremy Kuehn. Presentation of the 2012 Comprehensive Annual Financial Report Mayor Golinski stated the City has its presentation of the 2012 comprehensive annual financial report. Finance Director Fredrickson introduced Jamie Wilkey,Lauterbach&Amen, LLP,who gave an overview of the audit process. She discussed the different sections of the audit and pointed out a couple of key items in each of those sections.Mayor Golinski congratulated and thanked Finance Director Fredrickson and his team. This is the first year that the City of Yorkville has received this certificate of achievement for excellence in financial reporting. City Administrator Olson gave a power point presentation on the 2012 comprehensive annual financial report. (See attached.)He presented a historical perspective of where the City of Yorkville has been and where the numbers have been the past couple of years. The City is already working on the fiscal year 14 budget roll out. The City is proposing to do a similar process as last year. The Minutes of the Regular Meeting of the City Council—October 09,2012—Page 2 of 4 PUBLIC HEARINGS None. CITIZEN COMMENTS None. CONSENT AGENDA 1. Bills for Payment- $632,908.05 (CC 2012-71) 2. Monthly Treasurer's Report for August 2012 (ADM 2012-50) 3. Ordinance 2012-32 Amending the Code of Ordinances Regarding Cultural Commission— authorize Mayor and City Clerk to execute (ADM 2012-52) 4. Disposal of City Property—Caboose—authorize sale of the City's caboose through the sealed bid process (ADM 2012-53) 5. Ordinance 2012-33 Regarding City Council Procedures (Citizen Comments)—authorize Mayor and City Clerk to execute (CC 2012-49) 6. Ordinance 2012-34 Directing the Sale of Real Property(Lot 6 Van Emmon Street)—authorize Mayor and City Clerk to execute(EDC 2012-50) 7. Resolution 2012-25 Authorizing an Alternative Method of Sale of Surplus Property Owned by the United City of Yorkville(201 West Hydraulic Avenue)—authorize Mayor and City Clerk to execute (EDC 2012-51) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Kot; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-6 Nays-0 Colosimo-aye, Milschewski-aye, Spears-aye, Funkhouser-aye, Koch-aye, Kot-aye MINUTES FOR APPROVAL None. REPORTS MAYOR'S REPORT Appointment to Board of Fire&Police Commissioners—Steve Bozue (CC 2012-73) Mayor Golinski entertained a motion to approve the Mayor's appointment of Steven Bozue Sr.to the Board of Fire and Police Commissioners to serve the remainder of Margie Putzler's term of office. So moved by Alderman Colosimo; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-6 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Koch-aye, Kot-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Electronic Signs—Proposed Sign Ordinance Amendment (EDC 2012-53) Mayor Golinski mentioned something was left out of the packet that was e-mailed earlier. Community Development Director Barksdale-Noble stated what was in the packet was what was provided to the EDC earlier this month. Staff went back to that meeting and took the comments from the EDC. Then staff put together recommendations. She had those recommendations and stated tonight's information is informational only. She went over the comments that staff proposed from listening to that meeting. Staff will be presenting an ordinance to the City Council on October 23, 2012. Community Development Director Barksdale-Noble wanted to get feedback from the City Council on their feeling of animation versus video. Animation refers to the text moving across the screen and video would allow movement of pictures. Staffs preference is no videos. The City would be allowed to use pictures and pictures can transition several seconds but no animation of the actual picture. There would be animation of the text. Mayor Golinski asked the reason for staffs recommendation. Community Development Director Barksdale-Noble stated that animation of videos can be distracting. If the Council does want animation of actual pictures the staff would suggest that the City limits it to developments such as movie theatre signs. Those signs are higher up and not at the eye level of vehicles. Most communities don't allow videos. Alderman Funkhouser was not in favor of full out animation or of limiting the transitions. Alderman Colosimo agreed with the no video recommendation,but does like the exception for the movie theatre. Alderman Spears agrees for the movie theatre and thinks the City should have videos for that. Mayor Golinski stated he is in agreement with Alderman Colosimo and Alderman Spears. Alderman Koch asked The Minutes of the Regular Meeting of the City Council—October 09,2012—Page 3 of 4 how this works with previous business when it comes to their signage. Community Development Director Barksdale-Noble stated it is a text amendment so after it is approved, anyone can come get a sign permit and install a digital sign as long as it meets the criteria. Alderman Colosimo asked how the content is regulated. Community Development Director Barksdale-Noble pointed out that the City's original sign ordinance limits that type of language. The language can only relate to each specific business.Mayor Golinski mentioned Oswego had a shut off time for the video. He asked if Yorkville has anything like that in the City's recommendations. Community Development Director Barksdale-Noble stated there is no shut off time just a dimmer for after hours. She asked if the Council wanted a shut off time. Alderman Colosimo suggested the City should have a certain radius for shut off times having to do with residential areas. Mayor Golinski thought that made sense. Ordinance 2012-35 to Set a Date for a Public Hearing for the Downtown Yorkville Business Development District (EDC 2012-49) Mayor Golinski entertained a motion to approve an ordinance to set a date for a public hearing for the downtown Yorkville business development district and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Milschewski. City Attorney Orr was grateful to Alderman Spears for taking this off consent agenda.The date has been set but was blank on the agreement. The date of November 13,2012,needs to be inserted. The public notice stated that it is imposing a .5% retailer's service. The City would like to give the Council the opportunity to use their authority and base it on different projects. So instead of saying imposing a .5%, then say that the statue permits that it is imposing up to 1%. It doesn't mean the Council is imposing 1%, but it means that there is flexibility for a particular business or project that may come before the Council. City Administrator Olson stated the change from.5%to I%was a developer cost. Alderman Spears pointed out that village is listed in several areas and on page three,item three, she would like to have that taken out. The City has already passed an ordinance that it would never acquire a property by eminent domain. City Attorney Orr stated the Council is voting on the ordinance setting the date for the public hearing. Alderman Spears and City Attorney Orr discussed the downtown business district project costs. They discussed the developer's costs and the reimbursement of the money. They discussed the City's responsibility and the tax money. City Administrator Olson stated that at this point the developer is not asking for any funds. City Attorney Orr appreciated the Council's input. This was distributed so the Council could read it as many times as they felt was needed. Motion approved by a roll call vote. Ayes-5 Nays-0 Abstain-1 Koch-aye,Kot-aye, Spears-aye, Colosimo-aye,Funkhouser-abstain,Milschewski-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures (CC 2012-72) Mayor Golinski entertained a motion to approve a resolution approving a revised policy for athletic field use policies and procedures and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Funkhouser. Alderman Funkhouser wanted Director of Park and Recreation Schraw to clarify some language issues. He wanted to make sure all the language read the way it should.There was discussion between them for clarification. Alderman Colosimo stated that on the first page the word permit was crossed out and replaced with the words cooperative agreement. There are various areas throughout the agreement where it refers to a permit. If the City is going to change the word permit then it should be changed throughout the whole agreement. Director of Park and Recreation Schraw stated there is a difference. If they are just renting the field for a game then that is a permit. If the cooperative agreement itself is actually between the City and the baseball organization then that is a separate executed agreement. Alderman Colosimo asked that the contract be looked through another time to make sure permit and cooperative agreement are used correctly and placed where needed. Mayor Golinski entertained a motion to table to the October 23, 2012, City Council meeting. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-6 Nays-0 Funkhouser-aye,Milschewski-aye, Koch-aye, Kot-aye, Spears-aye, Colosimo-aye The Minutes of the Regular Meeting of the City Council—October 09,2012—Page 4 of 4 PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. COMMUNITY&LIAISON REPORT Fire And Safety Festival Mayor Golinski announced that Saturday October 13,2012, is the Fire and Safety Festival. It is being held by the BKFD at the fire house on Kennedy. Mayor Golinski, Police Chief Hart, and Alderman Colosimo will all take a turn in the pie in the face booth for about ten minutes. Police Chief Hart stated that child safety seat installs will be done during the festival. STAFF REPORT No report. ADDITIONAL BUSINESS Alderman Kot's Award Alderman Spears stated Alderman Kot was presented with an outstanding award today. Alderman Spears was told that it was a great honor and he should be recognized for it. Alderman Kot stated anyone that has worked for the Illinois State Police knows that an investigation cannot be commented on,but he does appreciate Alderman Spears mentioning it. He was just doing his job. EXECUTIVE SESSION Mayor Golinski stated there is an executive session listed on the agenda, but he doesn't think the Council needs to have an executive session. Mayor Golinski is doing reviews for City Administrator Olson and Police Chief Hart. If any of the Council has any input on their reviews, Mayor Golinski stated they may contact him. ADJOURNMENT Mayor Golinski entertained a motion to adjourn the meeting. So moved by Alderman Colosimo; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-6 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye, Koch-aye, Kot-aye Meeting adjourned at 8:01 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois 1 • 1 United City of Yorkville Audit Overview City Council October 9, 2012 Award eligible? 1St time Certificate of Achievement for Excellence in Financial Reporting Award by the Government Finance Officers Association of the US and Canada in FY 11 10/9/2012 General Fund Fund Balance $7,000,00f $6,000,000 off off $3,000,000 p� a e $2,000,000 $1,000,000 0,000) FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 General Fund Budget Surplus/Deficit ac $4,000,000 �J $3,000,000 $2,000,000 $1,000,000 $(1,000,000) $(z,000,off ) FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 10/9/2012 Revenue performance Revenue Line-Item Budgeted Amount Actual Amount Property Tax $2,665,964 $2,709,936 Sales Tax (local) $2,550,000 $2,552,483 Sales Tax (non-home rule) $0 $410,327 Hotel Tax $30,600 $51,029 Utility Tax $882,300 $828,426 Income Tax $1,340,000 $1,444,426 Use Tax $210,000 $246,964 Traffic Fines $95,000 $66,028 Police Tows $90,000 $84,750 N$450,000 overage $325,000 from ProBuild incentive payout � (net savings to City over, due to unpaid interest) - Adn $225,000 from coding engineering services in this 08 department, instead of in its own department 68 (net savings to City of about $75,000 per year) COmml En $150,000 from final bad debt from landfill 23 application and litigation 420 Commun, 53 Public Works/Stre,' / 595,870 505,482 Admin Services t/ 3,511,807 3,960,773 Library Operations 727,775 691,525 Parks 553,510 549,089 Recreation 622,200 602,009 Sewer Operations 437,530 417,622 Water Operations 1,204,850 1,175,425 REC Center 691,738 657,479 3 10/9/2012 General Fund Performance Revenues 11,491,374 Budgeted Actual Variance '' 12,179,353 .: Total Expenses (9,766,042) (9,671,380) 94,662 Transfers Out (961,450) (965,450) (4,000) . :: 778,641 $410,327 of new revenues from non-home rule sales tax Fund Balance - different types Page 7 - fund balance amounts Page 46 - definition of different fund balances Nonspendable for prepaids FY 13 expenses Assigned for Game Farm Road Library fees Unassigned for anything 10/9/2012 Deficit fund equity - page 27 Negative fund balances must be addressed, per auditor comments Land-cash will self-correct REC Center is an ongoing discussion Municipal Building Fund will be addressed in FY 14 Budget Pensions Page 57 IMRF - state controlled, and City is compliant Police - City controlled, will be actuarially compliant by FY 15 10/9/2012 Other items of note Long term debt summary on on pages 35-43 Debt service schedules on pages 110- 128 Developer commitment narratives start on page 48 Other items of note Historical trends on pages 131-132 Public Safety budget at 2007-2008 levels Community Development budget at 2006-2007 level Public Works budget at pre-2005 levels Parks and Recreation at 2005 levels General Government highest since before 2005, primarily due to health insurance, ProBuild payout and TIF liquidation 10/9/2012 Other items of note Page 139, breakdown of largest non- residential properties 8 out of top 10 properties recruited to City in last decade Pages 146-147, breakdown of historical debt levels Page 155, breakdown of largest employers 7 out of top 12 employers recruited to City in last decade Other items of note Pages 156-157, employee counts 69 full-time employees in 2012 68 full-time employees in 2005 Pages 158-162, miscellaneous service data Traffic violations Permits issued Streets resurfaced, in miles Street inventory New housing starts per year 10/9/2012 EAV Breakdown by yea r ., :, 50.0% --i—Residentid MOVE - 2CO4 2005 2006 2DO7— -- — ,,: 2009 2010 EAV Breakdown Residential Commercial Industrial Yorkville 75.0% 23.0% 1.5% Oswego 84.0% 14.9% 1.0% Aurora 76.6% 15.6% 7.6% Schaumburg 40.6% 46.6% 12.8% Downers Grove 75.0% 22.0% 3.0% 10/9/2012 Property Tax Levies $10.00 ■YBSD $9.00 Kendall County Forest Preserve $5.00 — — �' � Yorkville Public Library Bristol Township • Waubonsee Community College District#516 54.00 BKFD $3.00 w Kendall County 52.00 Total City $1.00 ■Yorkville Community Unit School 5- District#115 FY FY FY FY FY FY FY FY FY FY 2002 2003 2004 2005 2006 2007 2008 2D09 2010 2011 Sales Tax, industry breakdown $3.000,000 Sales Tax by Category ,0,00 w Apparel General Merchandise 0 Furniture,H.H.&Radio v Agriculture G 0 Manufacturers $1.000,000 IN Dining m food $500,000 E Lumber,Building Hardwar, so N Drugs and Miscellaneous H FY FY FY FY FY FY FY FY FY 2002 2003 2004 200S 2006 2007 2008 2009 2010 2011 I 10/9/2012 Management Letter Recommendation #1 Eliminate the fund deficits in Land- Cash, REC Center, and Municipal Building Land-cash is self correcting REC Center will be addressed Municipal Building will be addressed in FY 14 Management Letter Recommendation #2 Funds below fund balance policy requirements General Fund at N12%, requirement at 15% Ongoing budget discussion REC Center in negative fund balance Ongoing budget discussion 10 1 • 1 Management Letter Recommendation #3 Too many funds! Management will review fund structures and make a streamlined fund proposal in the FY 14 budget Upcoming 2012 Tax Levy discussion October 18th Administration Committee November 13th City Council meeting November 27th City Council meeting for public hearing December 11th City Council meeting December 19th City Council meeting (if necessary) 10/9/2012 Upcoming FY 14 Budget rollout October 27 goal setting session Nov-Dec budget preparation January 3, 2013 finalized January 8, 2013 City Council presentation February 12, 2013 City Council presentation February 26, 2013 City Council presentation March 12, 2013 public hearing March 26, 2013 City Council discussion April 9, 2013 City Council discussion April 23, 2013 City Council approval REGULAR CITY COUNCIL MEETING 1 a C20 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: 3awle vv 1k ?- � i�cYbC�/�l-� w- � , LL f L L SIGNIN