City Council Minutes 2012 10-09-12 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, OCTOBER 09,2012
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Munns Absent
Funkhouser Present
Ward IV Spears Present
Teeling Absent
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson,Police Chief Hart, Deputy
Chief of Police Hilt,Finance Director Fredrickson, EEI Engineer Sanderson, Community Development
Director Barksdale-Noble,Director of Park and Recreation Schraw
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Funkhouser requested that Item#6 on the consent agenda,Resolution Approving a Revised
Policy for Athletic Field Use Policies and Procedures (CC 2012-72),be moved to the regular agenda
under Park Board.Alderman Spears requested that Item#7 on the consent agenda, Ordinance to Set a
Date for a Public Hearing for the Downtown Yorkville Business Development District (EDC 2012-49),
be moved to the regular agenda under Economic Development Committee Report.
Amendment approved unanimously by a viva voce vote.
PRESENTATIONS
Certificate of Appreciation for"Big Day of Service"
Mayor Golinski announced the Big Day of Service was an incredible day. There were several hundred
teens from across the state that came and did service projects in Yorkville and county wide.Pastor Erik
Gauss, Cross Lutheran Church,thanked the community. He acknowledged that there is no Big Day of
Serving without everyone partnering together. Pastor Gauss pointed out the stats of how many bricks
were laid and how many volunteers attended. Each participant paid to come in order to serve in the name
of Jesus. Pastor Gauss listed some of the local area projects that the volunteers worked on. Businesses
donated food,paint, and supplies. Pastor Gauss commented that he just organized the man hours. Mayor
Golinski presented a certificate of appreciation to Pastor Gauss for the"Big Day of Service."
Presentation to Special Olympian Jeremy Kuehn
Mayor Golinski remarked that every year the City Council has a competition with the Park Board in the
beer tent at Hometown Days. This is to see how many tips can be raised for a worthy cause. Alderman
Spears mentioned that Jeremy Kuehn was a special Olympian in Yorkville. Jeremy Kuehn's father
remarked that Jeremy Kuehn had been selected on a USA National team, for cross country skiing, to go to
Korea in January. He is one of the 150 special Olympians on the team. Mayor Golinski announced that
$300 in tips was raised and the City would like to donate that to Mr.Kuehn.Mayor Golinski presented a
check to Special Olympian Jeremy Kuehn.
Presentation of the 2012 Comprehensive Annual Financial Report
Mayor Golinski stated the City has its presentation of the 2012 comprehensive annual financial report.
Finance Director Fredrickson introduced Jamie Wilkey,Lauterbach&Amen, LLP,who gave an
overview of the audit process. She discussed the different sections of the audit and pointed out a couple of
key items in each of those sections.Mayor Golinski congratulated and thanked Finance Director
Fredrickson and his team. This is the first year that the City of Yorkville has received this certificate of
achievement for excellence in financial reporting. City Administrator Olson gave a power point
presentation on the 2012 comprehensive annual financial report. (See attached.)He presented a historical
perspective of where the City of Yorkville has been and where the numbers have been the past couple of
years. The City is already working on the fiscal year 14 budget roll out. The City is proposing to do a
similar process as last year.
The Minutes of the Regular Meeting of the City Council—October 09,2012—Page 2 of 4
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
CONSENT AGENDA
1. Bills for Payment- $632,908.05 (CC 2012-71)
2. Monthly Treasurer's Report for August 2012 (ADM 2012-50)
3. Ordinance 2012-32 Amending the Code of Ordinances Regarding Cultural Commission—
authorize Mayor and City Clerk to execute (ADM 2012-52)
4. Disposal of City Property—Caboose—authorize sale of the City's caboose through the sealed bid
process (ADM 2012-53)
5. Ordinance 2012-33 Regarding City Council Procedures (Citizen Comments)—authorize Mayor
and City Clerk to execute (CC 2012-49)
6. Ordinance 2012-34 Directing the Sale of Real Property(Lot 6 Van Emmon Street)—authorize
Mayor and City Clerk to execute(EDC 2012-50)
7. Resolution 2012-25 Authorizing an Alternative Method of Sale of Surplus Property Owned by
the United City of Yorkville(201 West Hydraulic Avenue)—authorize Mayor and City Clerk to
execute (EDC 2012-51)
Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman
Kot; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-6 Nays-0
Colosimo-aye, Milschewski-aye, Spears-aye,
Funkhouser-aye, Koch-aye, Kot-aye
MINUTES FOR APPROVAL
None.
REPORTS
MAYOR'S REPORT
Appointment to Board of Fire&Police Commissioners—Steve Bozue
(CC 2012-73)
Mayor Golinski entertained a motion to approve the Mayor's appointment of Steven Bozue Sr.to the
Board of Fire and Police Commissioners to serve the remainder of Margie Putzler's term of office. So
moved by Alderman Colosimo; seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes-6 Nays-0
Spears-aye, Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Koch-aye, Kot-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Electronic Signs—Proposed Sign Ordinance Amendment
(EDC 2012-53)
Mayor Golinski mentioned something was left out of the packet that was e-mailed earlier. Community
Development Director Barksdale-Noble stated what was in the packet was what was provided to the EDC
earlier this month. Staff went back to that meeting and took the comments from the EDC. Then staff put
together recommendations. She had those recommendations and stated tonight's information is
informational only. She went over the comments that staff proposed from listening to that meeting. Staff
will be presenting an ordinance to the City Council on October 23, 2012. Community Development
Director Barksdale-Noble wanted to get feedback from the City Council on their feeling of animation
versus video. Animation refers to the text moving across the screen and video would allow movement of
pictures. Staffs preference is no videos. The City would be allowed to use pictures and pictures can
transition several seconds but no animation of the actual picture. There would be animation of the text.
Mayor Golinski asked the reason for staffs recommendation. Community Development Director
Barksdale-Noble stated that animation of videos can be distracting. If the Council does want animation of
actual pictures the staff would suggest that the City limits it to developments such as movie theatre signs.
Those signs are higher up and not at the eye level of vehicles. Most communities don't allow videos.
Alderman Funkhouser was not in favor of full out animation or of limiting the transitions. Alderman
Colosimo agreed with the no video recommendation,but does like the exception for the movie theatre.
Alderman Spears agrees for the movie theatre and thinks the City should have videos for that. Mayor
Golinski stated he is in agreement with Alderman Colosimo and Alderman Spears. Alderman Koch asked
The Minutes of the Regular Meeting of the City Council—October 09,2012—Page 3 of 4
how this works with previous business when it comes to their signage. Community Development Director
Barksdale-Noble stated it is a text amendment so after it is approved, anyone can come get a sign permit
and install a digital sign as long as it meets the criteria. Alderman Colosimo asked how the content is
regulated. Community Development Director Barksdale-Noble pointed out that the City's original sign
ordinance limits that type of language. The language can only relate to each specific business.Mayor
Golinski mentioned Oswego had a shut off time for the video. He asked if Yorkville has anything like that
in the City's recommendations. Community Development Director Barksdale-Noble stated there is no
shut off time just a dimmer for after hours. She asked if the Council wanted a shut off time. Alderman
Colosimo suggested the City should have a certain radius for shut off times having to do with residential
areas. Mayor Golinski thought that made sense.
Ordinance 2012-35 to Set a Date for a Public Hearing for the Downtown
Yorkville Business Development District
(EDC 2012-49)
Mayor Golinski entertained a motion to approve an ordinance to set a date for a public hearing for the
downtown Yorkville business development district and authorize the Mayor and City Clerk to execute.
So moved by Alderman Kot; seconded by Alderman Milschewski.
City Attorney Orr was grateful to Alderman Spears for taking this off consent agenda.The date has been
set but was blank on the agreement. The date of November 13,2012,needs to be inserted. The public
notice stated that it is imposing a .5% retailer's service. The City would like to give the Council the
opportunity to use their authority and base it on different projects. So instead of saying imposing a .5%,
then say that the statue permits that it is imposing up to 1%. It doesn't mean the Council is imposing 1%,
but it means that there is flexibility for a particular business or project that may come before the Council.
City Administrator Olson stated the change from.5%to I%was a developer cost. Alderman Spears
pointed out that village is listed in several areas and on page three,item three, she would like to have that
taken out. The City has already passed an ordinance that it would never acquire a property by eminent
domain. City Attorney Orr stated the Council is voting on the ordinance setting the date for the public
hearing. Alderman Spears and City Attorney Orr discussed the downtown business district project costs.
They discussed the developer's costs and the reimbursement of the money. They discussed the City's
responsibility and the tax money. City Administrator Olson stated that at this point the developer is not
asking for any funds. City Attorney Orr appreciated the Council's input. This was distributed so the
Council could read it as many times as they felt was needed.
Motion approved by a roll call vote. Ayes-5 Nays-0 Abstain-1
Koch-aye,Kot-aye, Spears-aye,
Colosimo-aye,Funkhouser-abstain,Milschewski-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
Resolution Approving a Revised Policy for Athletic Field Use Policies and Procedures
(CC 2012-72)
Mayor Golinski entertained a motion to approve a resolution approving a revised policy for athletic field
use policies and procedures and authorize the Mayor and City Clerk to execute. So moved by Alderman
Milschewski; seconded by Alderman Funkhouser.
Alderman Funkhouser wanted Director of Park and Recreation Schraw to clarify some language issues.
He wanted to make sure all the language read the way it should.There was discussion between them for
clarification. Alderman Colosimo stated that on the first page the word permit was crossed out and
replaced with the words cooperative agreement. There are various areas throughout the agreement where
it refers to a permit. If the City is going to change the word permit then it should be changed throughout
the whole agreement. Director of Park and Recreation Schraw stated there is a difference. If they are just
renting the field for a game then that is a permit. If the cooperative agreement itself is actually between
the City and the baseball organization then that is a separate executed agreement. Alderman Colosimo
asked that the contract be looked through another time to make sure permit and cooperative agreement are
used correctly and placed where needed.
Mayor Golinski entertained a motion to table to the October 23, 2012, City Council meeting. So moved
by Alderman Funkhouser; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-6 Nays-0
Funkhouser-aye,Milschewski-aye, Koch-aye,
Kot-aye, Spears-aye, Colosimo-aye
The Minutes of the Regular Meeting of the City Council—October 09,2012—Page 4 of 4
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
COMMUNITY&LIAISON REPORT
Fire And Safety Festival
Mayor Golinski announced that Saturday October 13,2012, is the Fire and Safety Festival. It is being
held by the BKFD at the fire house on Kennedy. Mayor Golinski, Police Chief Hart, and Alderman
Colosimo will all take a turn in the pie in the face booth for about ten minutes. Police Chief Hart stated
that child safety seat installs will be done during the festival.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
Alderman Kot's Award
Alderman Spears stated Alderman Kot was presented with an outstanding award today. Alderman Spears
was told that it was a great honor and he should be recognized for it. Alderman Kot stated anyone that has
worked for the Illinois State Police knows that an investigation cannot be commented on,but he does
appreciate Alderman Spears mentioning it. He was just doing his job.
EXECUTIVE SESSION
Mayor Golinski stated there is an executive session listed on the agenda, but he doesn't think the Council
needs to have an executive session. Mayor Golinski is doing reviews for City Administrator Olson and
Police Chief Hart. If any of the Council has any input on their reviews, Mayor Golinski stated they may
contact him.
ADJOURNMENT
Mayor Golinski entertained a motion to adjourn the meeting. So moved by Alderman Colosimo;
seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-6 Nays-0
Spears-aye, Colosimo-aye,Funkhouser-aye,
Milschewski-aye, Koch-aye, Kot-aye
Meeting adjourned at 8:01 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
1 • 1
United City of Yorkville
Audit Overview
City Council
October 9, 2012
Award eligible?
1St time
Certificate of Achievement for
Excellence in Financial Reporting Award
by the Government Finance Officers Association
of the US and Canada in FY 11
10/9/2012
General Fund Fund Balance
$7,000,00f
$6,000,000
off off
$3,000,000 p� a e
$2,000,000
$1,000,000
0,000)
FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12
General Fund Budget
Surplus/Deficit
ac
$4,000,000 �J
$3,000,000
$2,000,000
$1,000,000
$(1,000,000)
$(z,000,off
)
FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12
10/9/2012
Revenue performance
Revenue Line-Item Budgeted Amount Actual Amount
Property Tax $2,665,964 $2,709,936
Sales Tax (local) $2,550,000 $2,552,483
Sales Tax (non-home rule) $0 $410,327
Hotel Tax $30,600 $51,029
Utility Tax $882,300 $828,426
Income Tax $1,340,000 $1,444,426
Use Tax $210,000 $246,964
Traffic Fines $95,000 $66,028
Police Tows $90,000 $84,750
N$450,000 overage
$325,000 from ProBuild incentive payout
� (net savings to City over, due to unpaid interest)
-
Adn $225,000 from coding engineering services in this 08
department, instead of in its own department 68
(net savings to City of about $75,000 per year)
COmml
En $150,000 from final bad debt from landfill 23
application and litigation 420
Commun, 53
Public Works/Stre,' / 595,870 505,482
Admin Services t/ 3,511,807 3,960,773
Library Operations 727,775 691,525
Parks 553,510 549,089
Recreation 622,200 602,009
Sewer Operations 437,530 417,622
Water Operations 1,204,850 1,175,425
REC Center 691,738 657,479
3
10/9/2012
General Fund Performance
Revenues 11,491,374 Budgeted Actual Variance ''
12,179,353 .:
Total Expenses (9,766,042) (9,671,380) 94,662
Transfers Out (961,450) (965,450) (4,000)
. :: 778,641
$410,327 of new revenues from
non-home rule sales tax
Fund Balance - different types
Page 7 - fund balance amounts
Page 46 - definition of different fund
balances
Nonspendable for prepaids
FY 13 expenses
Assigned for Game Farm Road
Library fees
Unassigned for anything
10/9/2012
Deficit fund equity - page 27
Negative fund balances must be
addressed, per auditor comments
Land-cash will self-correct
REC Center is an ongoing discussion
Municipal Building Fund will be
addressed in FY 14 Budget
Pensions
Page 57
IMRF - state controlled, and City is
compliant
Police - City controlled, will be
actuarially compliant by FY 15
10/9/2012
Other items of note
Long term debt summary on on
pages 35-43
Debt service schedules on pages 110-
128
Developer commitment narratives
start on page 48
Other items of note
Historical trends on pages 131-132
Public Safety budget at 2007-2008 levels
Community Development budget at
2006-2007 level
Public Works budget at pre-2005 levels
Parks and Recreation at 2005 levels
General Government highest since
before 2005, primarily due to health
insurance, ProBuild payout and TIF
liquidation
10/9/2012
Other items of note
Page 139, breakdown of largest non-
residential properties
8 out of top 10 properties recruited to City in
last decade
Pages 146-147, breakdown of historical
debt levels
Page 155, breakdown of largest employers
7 out of top 12 employers recruited to City in
last decade
Other items of note
Pages 156-157, employee counts
69 full-time employees in 2012
68 full-time employees in 2005
Pages 158-162, miscellaneous service
data
Traffic violations
Permits issued
Streets resurfaced, in miles
Street inventory
New housing starts per year
10/9/2012
EAV Breakdown by yea r
.,
:,
50.0% --i—Residentid
MOVE -
2CO4 2005 2006 2DO7— -- —
,,: 2009 2010
EAV Breakdown
Residential Commercial Industrial
Yorkville 75.0% 23.0% 1.5%
Oswego 84.0% 14.9% 1.0%
Aurora 76.6% 15.6% 7.6%
Schaumburg 40.6% 46.6% 12.8%
Downers Grove 75.0% 22.0% 3.0%
10/9/2012
Property Tax Levies
$10.00
■YBSD
$9.00
Kendall County Forest Preserve
$5.00
— — �' � Yorkville Public Library
Bristol Township
• Waubonsee Community College
District#516
54.00
BKFD
$3.00
w Kendall County
52.00
Total City
$1.00
■Yorkville Community Unit School
5- District#115
FY FY FY FY FY FY FY FY FY FY
2002 2003 2004 2005 2006 2007 2008 2D09 2010 2011
Sales Tax, industry breakdown
$3.000,000 Sales Tax by Category
,0,00
w Apparel
General Merchandise
0 Furniture,H.H.&Radio
v Agriculture
G
0 Manufacturers
$1.000,000 IN Dining
m food
$500,000 E Lumber,Building Hardwar,
so N Drugs and Miscellaneous
H FY FY FY FY FY FY FY FY FY
2002 2003 2004 200S 2006 2007 2008 2009 2010 2011
I
10/9/2012
Management Letter
Recommendation #1
Eliminate the fund deficits in Land-
Cash, REC Center, and Municipal
Building
Land-cash is self correcting
REC Center will be addressed
Municipal Building will be addressed in
FY 14
Management Letter
Recommendation #2
Funds below fund balance policy
requirements
General Fund at N12%, requirement at
15%
Ongoing budget discussion
REC Center in negative fund balance
Ongoing budget discussion
10
1 • 1
Management Letter
Recommendation #3
Too many funds!
Management will review fund structures
and make a streamlined fund proposal in
the FY 14 budget
Upcoming
2012 Tax Levy discussion
October 18th Administration Committee
November 13th City Council meeting
November 27th City Council meeting for
public hearing
December 11th City Council meeting
December 19th City Council meeting
(if necessary)
10/9/2012
Upcoming
FY 14 Budget rollout
October 27 goal setting session
Nov-Dec budget preparation
January 3, 2013 finalized
January 8, 2013 City Council presentation
February 12, 2013 City Council presentation
February 26, 2013 City Council presentation
March 12, 2013 public hearing
March 26, 2013 City Council discussion
April 9, 2013 City Council discussion
April 23, 2013 City Council approval
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