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Library Board Packet 2012 11-05-12 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, November 5, 2012 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Trivia Night City Assistance for Maintenance Letter to Newspaper/ Building Siding List of Priorities for Future Funding 13. New Business Appointment of Treasurer Approve Levy F/Y 2013-14 3M Service Agreement 14. Executive Session For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment Yorkville Public Library Board of Trustees Monday, October 8 , 2012 902 Game Farm Road — Library Historic Wing 7 : 00pm The meeting was called to order at 7 : 00pm by President Beth Gambro . Roll Call: Judy_Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Beth Gambro- yes, Carol LaChance-yes , Jo Ann Gryder (arrvd approx 7 : 06pm), Susan Chacon (arrvd approx. 7 : 15pm) Absent: Gail Gaebler, Bob Allen Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson Recognition of Visitors — Rob Fredrickson, Finance Director was recognized. Amendments to the Agenda — A new Board Treasurer will be needed and will be discussed later in the meeting. Minutes — September 10, 2012 Barb Johnson noted that on page 3 , under Standing Committees, it states the Finance Committee will meet on October 8 . That was later changed to October 16I'. Sandy Lindblom noted a correction on page 4, 1 " paragraph, last sentence should state F . E. Wheaton rather than Wickes Lumber. Ms . Lindblom moved to approve the minutes as corrected and Barb Johnson seconded the motion. Unanimous voice vote approval . j I' Correspondence — None Public Comment - None Staff Comment — None i l Report of the Treasurer Financial Statement Ms . Pfister presented the Treasurer' s report and reported the following : 1 . Some property tax money was received and the Library is now at 94. 7% of the budget according to Mr. Fredrickson. 2 . Program fees were budgeted at $2,000 and $384 was brought in 3 . DVD rentals good overall , but rentals down a bit 4 . Page 2 : Travel & Lodging, over budget a bit due to training. Michelle would like at least as much or more money to be budgeted for training since staff is required to attend meetings. 5 . Noted that Library employee Sharyl is not being reimbursed mileage for book delivery 6 . Page 3 : nothing was spent from contingency 7 . Money was received for Library debt service. Rob reported that the principal will be due on December 30th 8 . Page 4 : $ 10,000 in development fees was received last month and another $4,000 this month Bill List: 1 . Abraham Lincoln is for the microfilm 2 . Ebsco is for magazine subscription renewals for January through January 3 . Adopt A Magazine program will continue 4 . Gale Group annual invoice is for full text article database 5 . R. J . Kuhn for plumbing work 6 . Warehouse Direct invoice is for cleaning supplies Cash Statement : Ms . Pfister explained what is paid from each fund listed on this report. Also noted by Ms . Lindblom is that the debt service is approximately $600,000 while the reserve is approximately $ 300,000+ i Payment of Bills Barb Johnson moved to pay the total disbursements of $ 51 ,099 . 62 broken down as follows : Payroll in the amount of $ 36,519 . 76 Accounts payable : $ 8,633 . 23 Wire & ACH Transfers : $ 5 ,946 .63 Sandy Lindblom seconded the motion. Roll Call : Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes, j Somerlot-yes . Passed 6-0 . President Gambro said the Board will need a new Treasurer and this will be on the agenda next month for nominations and a vote. Sandy Lindblom volunteered to serve as Treasurer in the interim and Ms . Somerlot formally nominated her. Ms . Pfister asked if the bank signature cards could be redone before next month. Ms. Gambro noted that j there was nothing written in the Library Policy to address the procedure for replacement of officers . j 2 Ms. Gambro also noted that 4 Board members still need to complete the Open Meetings Act training. Report of the Library Director Statistics 1 . Anderson Book Store will present a talk sponsored by Friends of the Library 2 . Friends voted to provide Wall Street Journal to Library at cost of $413 per year 3 . Teens are raising money for Mutual Grounds and sold pie at a pie judging contest 4 . 27 people attended fantastic family fun night. Pizza was donated, stories were read and crafts were made 5 . Employee Rita Feltes visited Autumn Creek School, which is focusing on reading this year. Ms. Gambro spoke to the parents and discussed access to books and reading to children. 6 . Library is working with home-schooled children. The group studied about Italy and will study a different country each month. A related kids ' painting project was done at the Library. 7 . A Boy Scout brought in crafts for Grandparents ' Day 8 . A special needs girl from the high school comes once a week with an assistant, to help at the Library 9 . Teens did yard work for patron who had knee surgery and patron will donate money for 2 books 10 . No circulation numbers are available yet, but Ms. Pfister said more than 1 ,000 books are circulating each month. She said other libraries are having the same difficulty in getting numbers . 11 . Sound Inc. replaced 10 phones Report by Judy Somerlot/Friends of Library : 1 . Friends will no longer be sponsoring computer classes due to lack of participation, urged Library to try and offer with Library staff 2 . Friends committed $ 1 ,000 for the 100-year celebration and will set aside more money each year until the event 3 . Friends invited Library chairpersons to give ideas on how to use money from the Friends 4 . Fundraisers and cost of mini-golf being discussed by Friends and will work with the Board of Trustees on this idea. i President Gambro asked about the ancestry searches and "Gale sessions" and said approximately 60 searches had been made. She asked about ancestry searches vs. "hits". It was thought searches and hits are different and involve single log-ins with numerous searches . Ms . Pfister will inquire further about this . Ms . Gryder asked if "Gale searches" are promoted on the website . Ms . Pfister clarified this could include any article, magazines, academic journals, newspapers, etc . It was decided a clarification is needed 3 City Council Liaison No report Standing Committees Finance The Finance Committee will meet on October 16 at 10 : 00am to conduct a budget review and discuss the library levy. Unfinished Business Funding for Maintenance Ms . Gryder presented a handout for planning a trivia night and gave an overview of the various aspects . Some of the discussion highlights were as follows. The capacity of the Historic Room where the event would be held is 147, there would be tables of 8 , prizes would be given after each round, guests must be 21 or older if alcohol is served, play 10 rounds, gifts cards for prizes, possible silent auction, finger foods were suggested. Library trustees would be asked to volunteer along with the Friends. Ms. Johnson noted that in addition to making money, this event would provide an opportunity to promote the Library. It was suggested to hold the event in March. j The Board decided to move ahead with this idea with Ms. Somerlot in charge of organizing the event and this item will be moved to the next meeting for further discussion. City Assistance for Maintenance This item will be moved to the November agenda for discussion, j i Letter to Newspaper/Building Siding This item will be moved to the next meeting for further discussion. In addition, Ms. Gryder said that she had a notebook of details from the meetings she attended when the library was being built. Some of these details could be helpful in the building siding issue. List of Priorities for Future Funding President Gambro asked the Board members to prioritize a list of items she presented. If additional money becomes available in the future, it would be used on these items . This will be discussed next month. Landscaping/Maintenance of Grounds j Ms . Gambro asked the Board if a policy is needed for grounds maintenance . It was noted that Ms. Gaebler' s concern from a previous meeting was who makes the landscaping decisions? Ms . Johnson said the Board needs to discuss what their vision is for the grounds around the library. It was discussed that it should be an outdoor classroom and the outside atrium should be a quiet reading area. In summary, it was decided that no policy is needed, but the Library Director will bring forth any landscaping concerns to the Board for a decision. Ms . LaChance suggested that the Trustees who are in the Yorkville Garden Club could also be consulted on these decisions. i 4 i Discussion of Tax Referendum and the Potential Effect on the Levy The Trustees considered whether or not the Board should take a public position with a letter to the editor. After a brief discussion, it was decided that nothing will be put in the paper. Mr. Fredrickson also said the City will not be making a published statement and Ms . Lindblom pointed out that the referendum is non-binding. i New Business E. Books for Website Ms . Pfister said she would like to spend $3 , 500 of the recently received development fees for e-books . She would also set aside $2 ,000 for computers. She said all other libraries have e-books and she noted that some publishers do not allow them. Availability on various devices was also discussed. Ms. Pfister said the library could not go-live until the end of February. She said the yearly subscription price is $3 ,000 per year with a quarterly fee of about $75 . Ms . Somerlot also said that the Friends had voted to give $2,000 towards the cost of the e-book service for the following year if the library cannot fund it. i Ms. Johnson moved and Ms. Gryder seconded the motion to purchase an e-book subscription for one year in the amount of $3 ,000 . President Gambro said the Board should consider budgeting for this item in the future . Roll call : Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes, Chacon-yes, Somerlot- yes, Lindblom-yes. Passed 7-0 . Additional Business — None Adiournment A motion was made to adjourn by Ms . LaChance and seconded by Ms . Chacon. Meeting adjourned at 8 : 34pm. i Minutes transcribed by Marlys Young, Minute Taker I i i i i 5 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31 , 2012 AC3;,A'' B R1 X10 (CiYefi $amid) Of Fiscal 16.67°/u 3SL;. . - 3390 . d29-0 ' Sd% YeBP-to-Date ANNUAL 1ACCOUNTNUMBER DESCRM- N Maq-12 dupe T2, July=12 August-n, 4tp teinber-12 October-12 Totals BUDGET "/o ofDutiget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 98,981 246,721 9,268 421415 265,534 16,205 679, 125 700,000 97.02% 82-000-40-00-4012 PROPERTY TAXES-FOX IND TIF - - - - - - 7,500 0.00% Inter overnmental 82-000-41 -00-4120 PERSONAL PROPERTY TAX 739 - 955 115 - 727 2,536 5,000 50.71 % 82-000-41 -00-4170 STATE GRANTS - - 1 ,500 - 17,352 18,852 17,200 109.61 % Fines & Forfeits ` `:< 82-000-43-004330 LIBRARY FINES 994 888 765 572 508 837 4,562 13,000 35.09% Char es orService 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1 ,367 1 ,603 608 650 11019 452 5,700 12,000 47.50% 82-000-44-00-4422 COPY FEES 204 153 175 216 181 306 1 ,235 3,000 41 . 15% 82-000-44-00-4440 PROGRAM FEES 93 44 54 74 119 51 435 2,000 21 . 73% Investment Earnings" 82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 103 115 607 150 404.43% Reimbursements ' ,. . 82-000-46-00-4670 REIMB - EMP INS CONTRIBUTIONS 724 724 724 724 724 724 4,343 6,670 65. 11% 82-000-46-00-4671 REIMB - LIFE INSURANCE 59 59 59 59 59 59 356 636 55 .92% Miscellaneous 7777 777777777 82-000-48-00-4820 RENTAL INCOME 131 150 100 100 150 150 781 25000 39.05% 82-000-48-00-4824 DVD RENTAL INCOME 349 457 537 507 374 389 2,613 4,500 58. 07% 82-000-48-00-4832 MEMORIALS 142 200 - 40 906 1 ,288 2,000 64.40% 82-00048-00-4850 MISCELLANEOUS INCOME 33 13 87 26 26 51 236 - 0.00% Other Financ!n g Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 9,733 1,801 11801 2, 151 840 960 17,286 41 ,978 41 . 18% TOTAL REVENUES: LIBRARY 113,630 252,895 159241 49,265 269,637 39,285 739,952 817,634 90.50% LIBRARY OPERATIONS EXPENDITURES Salaries & Ma es 82-820-50-00-5010 SALARIES & WAGES 18,707 19,431 18,707 28,060 18,707 18,707 122,318 245,000 49.93% 82-820-50-00-5015 PART-TIME SALARIES 149207 145193 14,085 20,716 13,594 13,930 90,726 195,000 1 46.53% YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31, 2012 , ACTUAI S 91 MONTH (Gash it s): ofFiscal Ye 8.33% 76.6790 . 23/ 3350 4290' 5090 Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION 'Se 'teriiGe02 Octoti'er-12'� Totals BUDGET % ,ofBudget Beige tts 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1 ,803 1 ,873 1,803 21705 1 ,803 15803 11 ,791 26,692 44. 18% 82-820-52-00-5214 FICA CONTRIBUTION 2,463 21517 2,453 31676 2,416 21441 15,966 38,000 42.02% 82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 8,047 51553 10,578 11 ,001 5,621 49, 109 1021877 47.74% 82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 86 86 514 1 ,410 36.42% 82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 992 496 3,471 6,826 50. 85% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 322 770 41 .77% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,035 - 350 - - 120 1 ,505 4,286 35 . 12% 82-820-52-00-5231 LIABILITY INSURANCE 8,698 1 ,801 1,801 1 ,801 840 840 15,781 375692 41 .87% Contractual Se7vices . :, , . . 82-820-54-00-5415 TRAVEL & LODGING - 200 305 135 - 640 500 128 .09% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - 751 785 1 ,321 795 481 41133 8,500 48.62% 82-820-54-00-5452 POSTAGE & SHIPPING - - - 6 2 2 11 1 ,000 1 .06% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 78 - - 210 5,401 55689 14,000 40.63% 82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 2,387 1 ,837 11648 641 11 ,419 29,000 39.37% 82-820-54-00-5466 LEGAL SERVICES - - - 360 - 360 2,000 18.00% 82-820-54-00-5468 AUTOMATION 3,385 7 - 869 31866 - 81128 353000 23 .22% 82-820-54-00-5480 UTILITIES - - 300 204 151 215 870 15,750 5 .52% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 276 91 536 214 384 1 ,500 5,000 30.00% 82-820-54-00-5498 PAYING AGENT FEES - - 375 375 - - 749 749 100.00% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 793 295 187 1 ,054 36 2,364 81000 29.55% 82-820-56-00-5620 OPERATING SUPPLIES - 228 912 11198 44 607 21989 7,500 39. 85% 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 1 ,550 - 15550 - 0.00% 82-820-56-00-5640 REPAIR & MAINTENANCE - - - 905 - 905 - 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 44 84 84 212 2,000 10.59% 82-820-56-00-5685 DVD'S - 280 204 135 95 194 908 2,000 45. 38% 82-820-56-00-5698 MEMORIALS & GIFTS - - - - - 100 100 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - - - - - - 250 0.00% YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31, 2012 AG117AL581 '1KO1VY ;�Gkefi Be3ie) ' % of Fiscal Year 8.33% 3390 42% ' 30% 7Lrar-to-Date = ANNUAL ACCOUNT NUMBER - DESCRIPTION 1Vi° -IZ < : Jim° 1 :. _ . ... . :.; Ju ;1 , .. October 2 .�. _ . ;T4ls�i ,BUDGET °f of Budget Con in encies 1,21 1 82-820-70-00-7799 CONTINGENCIES - - - - - - - 1 ,000 0.00% Other Financft Uses 82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 1 ,822 - - - - - 1 ,822 1,511 120.58% TOTAL FUND REVENUES . , 113630 tS' lf$95 ' , , ` ' 465 r i 26937 89,28'3 817,634 9U.50% a �. ..VIIII TOTAL FUND EXPENDITURES '° ' < '; 62>0 $; 55 $1iY11 7576 1yQ9 52243; 353$4q ' 704 ' 13 , 44479% " IV FUND SURPLUS (DE�ICIfi) 51,602 �d9;528 (12,958 384,104 23421 BEGINNING FUND BALANCE. 388,831 FUND SURPLUS (DEF3CIT� 384,104 ENDING RESERVED FUND BALANCE 333,243 IV ENDING UNRESERVED FUND .BALANCE 439,692 ENDING TOTAL FUND BALANCE 772,935 �. LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 113,248 282,285 10,604 48,529 303,810 18,541 777,018 795,488 97.68% 83-000-45-00-4500 INVESTMENT EARNINGS - 6 - - 36 64 106 300 35.35% 83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 1 ,822 - - - 1 ,822 1 ,511 120.58% TOTAL REVENUES: LIBRARY DEBT SERVICE 115,070 282,291 109604 48,529 3039846 18,605 778,946 7979299 97.70% LIBRARY DEBT SERVICE EXPENDITURES 2005B Bond .. .,.„ ... a . . . S . , .. . . :. .... . . .. �... :. i ... 83-830-83-00-8000 PRINCIPLE PAYMENT - - - - - 290,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT 154,563 - - - 1545563 309, 125 50.00% 2006 Bond I "777v 83-830-84-00-8000 PRINCIPLE PAYMENT - - - - - - 150,000 183-830-84-00-8050 INTEREST PAYMENT - 23, 181 - - - - 233181 46,363 50.00% TOTAL FUND REVVENUE3 115;0'70 282,291 10,604 48;329 303444, 18,605 17$ 940 791;249 TOTAL FUND EXPENDITURES 171;744 1775744 795,488 22:84% FUND SURPLUS (DEFICIT) 115;070 ; 10'4,347 1 604 4$;529 ' 303;846 1$;603 601;202 1,811 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31, 2012 A�TUALS;$Y`MONTfC°(�as6 Basi3j= . % ofF�scalYear 8.33% ld67% 25J 3310 42% 5052 Yeor4o-Date ANNUAL 1ACCOUNTNUMBEIt DESCRIM70N , ? sNi?`:, _. teniber`I2 ; O,ctober-i2 Totals; BUDGET ✓o of Budget . LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 2,500 - - 10,800 4,000 3,500 20,800 16,250 128.00% 84-000-45-00-4500 INVESTMENT EARNINGS 0 0 0 0 1 1 3 100 2.56% TOTAL REVENUES: LIBRARY CAPITAL 2,500 0 0 10,800 41001 3,501 20,803 16,350 127.23% LIBRARY CAPITAL EXPENDITURES 84-840-56-00-5635 COMPUTER EQUASOFTWARE _ _ _ _ _ _ - - 0.00% 84-840-56-00-5683 AUDIO BOOKS - - _ _ _ - - 0.00% 84-840-56-00-5684 COMPACT DIS - - - 0.00% 84-840-56-00-5685 DVD'S _ _ _ _ _ _ _ - 0.00% 84-840-56-00-5686 BOOKS - 423 208 6 762 503 1 ,903 13,474 14. 12% TOTAL FUND REVENUES 2,500 0 0 10;800 4;001' - 3,50 20;803 16,350 127.23°/u! . : ; TOTAL FUND EXPENDITURES '423 208 6 s 1,903 13,4"14 14.12%� 762 503 FUND SURPL[1S,(DEFICIT) . 2,500 +►Zt 1#1 -4 (t � � x;239 2,997' 1800 2;876 1, 1�... , .: . LL1VL . y TIME : 14 : 57 : 15 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 05 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --- -- - - ------- ------ --- - -- ----------- -- -- ---- ----- ---- - --- --- - - ---- - ----- - ----- ------- -- - --- --- - -- --- -- -- -- ----- - --- -- ------- - -- 103267 ATT AT & T 312Z891936 - 1012 10 / 16 / 12 01 MONTHLY SERVICE 82 - 820 - 54 - 00 - 5440 . 273 . 98 INVOICE TOTAL : 273 . 98 6305534354 - 0912 09 / 25 / 12 01 MONTHLY CHARGES 82 - 820 - 54 - 00 -5440 321 . 39 INVOICE TOTAL : 321 . 39 CHECK TOTAL : 595 . 37 103268 BAKTAY BAKER & TAYLOR 2027439848 10 / 02 / 12 01 BOOKS 82 - 820 - 56 - 00 - 5698 110 . 51 INVOICE TOTAL : 110 . 51 2027450609 10 / 05 / 12 01 BOOKS 84 - 840 - 56 - 0'0 -5686 421 . 57 INVOICE TOTAL : 421 . 57 2027451600 10 / 05 / 12 01 BOOKS 84 - 840 - 56 - 00 -5686 11718 . 62 INVOICE TOTAL : 11718 •. 62 2027464768 10 / 11 / 12 01 BOOKS 84 - 840 - 56 - 00 -5686 270 . 31 INVOICE TOTAL : 270 . 31 2027473351 10 / 12 / 12 01 BOOKS ' 84 - 840 - 56 - 00 - 5686 89 . 95 INVOICE TOTAL : 89 . 95 2027488312 10 / 17 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 536 . 12 INVOICE TOTAL : 536 . 12 2027492510 10 / 18 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 • 449 . 27 INVOICE TOTAL : 449 . 27 CHECK TOTAL : 3 , 596 . 35 103269 CALLONE UNITED COMMUNICATION SYSTEMS rru� : t TIME : 14 : 57 : 15 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 05 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -- - -- -- ---- --- -- - --- ----- ---- ------- - -- ------- -- -- - ------ - ---- - --- - ---- ---- - - -- - ---- -- - - ------ - ----- - -- -- ---- - -------- ----- - 103269 CALLONE UNITED COMMUNICATION SYSTEMS 1010 - 7980 - 0000 - 1012L 10 / 15 / 12 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5480 76 . 41 INVOICE TOTAL : 76 . 41 CHECK TOTAL : 76 . 41 103270 COMCAST COMCAST CABLE 100312 10 / 03 / 12 01 10 / 10 - 11 / 09 INTERNET 82 - 820 - 54- 00 - 5480 134 . 90 INVOICE TOTAL : 134 . 90 CHECK TOTAL : 134 . 90 103271 EBSCO EBSCO INDUSTRIES , INC . 1415083 10 / 17 / 12 01 ANNUAL NOVELIST SUBSCRIPTION 82 - 820 - 54 - 00 - 5460 1 , 045 . 00 INVOICE TOTAL : 1 , 045. 00 * CHECK TOTAL : 1 , 045 . 00 103272 JEWEL JEWEL 100212 10 / 02 / 12 01 STORYTIME SNACKS 82 - 820 - 56 - 00 - 5671 11 . 80 INVOICE TOTAL : 11 . 80 * CHECK TOTAL : 11 . 80 103273 KONICAMI KONICA MINOLTA BUSINESS 222476280 10 / 03 / 12 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 5 . 90 INVOICE TOTAL : 5 . 90 222485408 10 / 04 / 12 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 257 . 71 INVOICE TOTAL : 257 . 71 CHECK TOTAL : 263 . 61 TIME : 14 : 57 : 15 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 05 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -- - --- ---------- --- - ----- -- - ---- --------------- --- -------- -- - - - - --- --- -- - ----------- ----- ------ --- - --------- - - - 103274 MENLAND MENARDS - YORKVILLE 05696 10 / 03 / 12 01 DUSTER , CLOROX , MOUSE TRAPS , 82 - 820 - 56 - 00 - 5620 73 . 66 02 DISH SOAP , SWIFFER REFILLS * * COMMENT * * INVOICE TOTAL : 73 . 66 06447 10 / 10 / 12 01 DUSTER , BATTERIES , DOOR STOPS , 82 - 820 - 56 - 00 -5620 45 . 80 02 BRUSH * * COMMENT * * INVOICE TOTAL : 45 . 80 CHECK TOTAL : 119 . 46 103275 MIDWTAPE MIDWEST TAPE 90424689 09 / 28 / 12 01 DVDS 84 - 840 - 56 - 00 - 5685 68 . 97 INVOICE TOTAL : 68 . 97 90441961 10 / 05 / 12 01 DVDS 84 - 840 - 56 - 00 - 5685 46 . 98 INVOICE TOTAL : 46 . 98 90458681 10 / 12 / 12 01 DVDS 84 - 840 - 56 - 00 -5685 45 . 98 INVOICE TOTAL : 45 . 98 90482025 10 / 22 / 12 02 DVDS 84 - 840 - 56 - 00 -5685 41 . 98 INVOICE TOTAL : 41 . 98 CHECK TOTAL : 203 . 91 103276 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0912 10 / 08 / 12 01 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 483 . 29 INVOICE TOTAL : 483 . 29 CHECK TOTAL : 483 . 29 103277 OFFWORK OFFICE WORKS - 3 - TIME : 14 : 57 : 15 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 05 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - --- - -- -- ---- -------------- --- ----------- - - -------- - --- ---- - ---- ------ --- --- ---- - --- - - --- - -- -- ---- ---- - -- - ----- ---- ---- - - 103277 OFFWORK OFFICE WORKS 212440 10 / 24 / 12 01 TONER 82 - 820 - 56 - 00 - 5610 442 . 95 INVOICE TOTAL : 442 . 95 CHECK TOTAL : 442 . 95 103278 PFISTERM PFISTER , MICHAELEEN 101212 10 / 12 / 12 01 POSTAGE REIMBURSEMENT 82 - 820 - 54 - 00 - 5452 3 . 15 INVOICE TOTAL : 3 . 15 101512 10 / 19 / 12 01 POSTAGE REIMBURSEMENT 82 - 820 - 54 - 00 - 5452 3 . 15 INVOICE TOTAL : 3 . 15 102412 10 / 24 / 12 01 POSTAGE REIMBURSEMENT 82 - 820 - 54 - 00 - 5452 5110 INVOICE TOTAL : 5 . 10 CHECK TOTAL : 11 . 40 103279 PRAIRCAT PRAIRIECAT 2084 10 / 01 / 12 01 QUARTERLY PARTICIPATION FEES 82 - 820 - 54 - 00 - 5468 3 , 836 . 41 INVOICE TOTAL : 3 , 836 . 41 CHECK TOTAL : 3 , 836 . 41 103280 PROQUEST PROQUEST INFORMATION US1735597 - 13 10 / 19 / 12 01 ANCESTRY LIBRARY ANNUAL 82 - 820 - 54 - 00 - 5460 1 , 055 . 00 02 RENEWAL * * COMMENT * * ' INVOICE TOTAL : 1 , 055 . 00 CHECK TOTAL : 1 , 055 . 00 103281 R0001107 BARB NUSSBAUM - 4 - TIME : 14 : 57 : 15 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 05 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --- - -- - -- - --- - - --- -------- -- -------- - -- - - - ------- ----- --- ----- --------- - - - - - --- ---- - - --- - --- -- -- - ---- ------ -- --- - --- - --- ---- -- ---- - - 103281 R0001107 BARB NUSSBAUM 103112 10 / 31 / 12 01 QUILTING STOP 82 - 820 - 56 - 00 - 5698 85 . 00 INVOICE TOTAL : 85 . 00 CHECK TOTAL : 85 . 00 103282 SOUND SOUND INCORPORATED R117287 10 / 08 / 12 01 MAINTENANCE CONTRACT CHARGE 82 - 820 - 54 - 00 - 5462 709 . 50 02 FOR NOVEMBER - JANUARY 2012 * * COMMENT * * INVOICE TOTAL : 709 . 50 CHECK TOTAL : 709 . 50 103283 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000254124 10 / 01 / 12 01 OCTOBER ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 218 . 03 INVOICE TOTAL : 218 . 03 CHECK TOTAL : 218 . 03 103284 TRICO TRICO MECHANICAL SERVICE GROUP 2941 10 / 25 / 12 01 CLEANED UNIT AND REPLACED 82 - 820 - 54 - 00 - 5462 11980 . 68 02 FILTERS * * COMMENT * * INVOICE TOTAL : 11980 . 68 CHECK TOTAL : 11980 . 68 103285 VISA VISA 102812 -LIB 10 / 28 / 12 01 POSTAGE 82 - 820 - 54 - 00 - 5452 5 . 10 02 REPLACEMENT ELECTRODE PADS FOR 82 - 820 - 70 - 00 - 7799 50 . 00 03 AED MACHINE * * COMMENT * * INVOICE TOTAL : 55 . 10 CHECK TOTAL : 55 . 10 - 5 - TIME : 14 : 57 : 15 PRG ID : AP215000 . WOW CHECK REGISTER CHECK DATE : 11 / 05 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - --- -- --- - --- - - --- ----- ---- - -- - ----- ---- - --- ------ --- -- ---- - - --- - -- 103286 WALLSTJ WALL STREET JOURNAL 101912 10 / 19 / 12 01 WALL STREET JOURNAL RENEWAL 82 - 820 - 56 - 00 - 5698 413 . 40 INVOICE TOTAL : 413 . 40 CHECK TOTAL : 413 . 40 103287 WAREHOUS WAREHOUSE DIRECT 1706724 - 0 10 / 05 / 12 01 PAPER 82 - 820 - 56 - 00 - 5610 134 . 02 INVOICE TOTAL : 134 . 02 * 1718830 - 0 10 / 17 / 12 01 DOORSTOP , RUBBERBANDS , TAPE , 82 - 820 - 56 - 00 - 5610 240 . 38 02 SHARPIE MARKERS * * COMMENT * * INVOICE TOTAL : 240 . 38 * CHECK TOTAL : 374 . 40 103288 YORKACE YORKVILLE ACE & RADIO SHACK 145761 10 / 02 / 12 01 BATTERIES 82 - 820 - 56 - 00 - 5620 33 . 98 INVOICE TOTAL : 33 . 98 CHECK TOTAL : 33 . 98 TOTAL AMOUNT PAID : 15 , 745 . 95 YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, November 05 , 2012 PAYROLL DATE BIWEEKLY 10/12/2012 $ 18 , 688017 BI -WEEKLY 10/26/2012 $ 187192 . 92 TOTAL PAYROLL $ 36 , 881009 ACCOUNTS PAYABLE BILL LIST 11 /5/2012 $ 15 , 745095 TOTAL BILLS PAID - $ 153745m95 WIRE / ACH TRANSFERS NOVEMBER HEALTH INSURANCE 11 /1 /2012 $ 5 , 311 . 58 NOVEMBER VISION INSURANCE 11 /1 /2012 $ 53060 NOVEMBER DENTAL INSURANCE 11 /1 /2012 $495 . 86 NOVEMBER LIFE INSURANCE 11 /1 /2012 $ 85859 TOTAL WIRE TRANSFERS $ 5 , 946 . 63 TOTAL DISBURSEMENTS $58, 573. 67 _ 7 _ YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF OCTOBER 31 , 2012 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Library Operations Old Second $20,784.73 $256,867.07 $285,82168 $2581437.83 $462,957.24 $449,951 .76 - - - Building Old Second $6,794.09 $6,371 .81 $6,163.73 $15,957.99 $16,196.49 $19,693 .85 Development Fees Library Operations IMET $332,817.93 $332,891 .97 $332,969.00 $333,055.24 $333,147. 18 $333,242.74 Reserve EOperations Illinois Funds $98,976.00 $0.81 $20.45 $39.54 $39.55 $39.55 Illinois Funds $113,255.58 $282,295.24 $228,399.56 $276,929.00 $580,775.39 $599,380.44 Library Operations Earthmover $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 - - _ _ _ Total: $572,65333 $8789451.90 $8539400.42 $8849444.60 $1,3931140.85 $11402,33334 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PAYROLL 1ST PAY PERIOD $ 181358.34 $ 18,998. 14 $ 19,036.04 $ 18,194.81 $ 17,992.66 $ 18,688.17 $ $ - $ - $ 1 $ - $ _ 2ND PAY PERIOD 18,821 .20 19,016.39 18,01155 189545.97 18,527. 10 18,192.92 3RD PAY PERIOD - - 18,416.76 Total $ 379179.54 $ 38,014.53 $ 379048.59 55,157.54 369519.76 365881.09 OCTOBER CIRC STATS October 2012, All Patron Types, All Item Types Check- Check- All Holds Holds Check- out+ outs Renewals Placed Filled ins Usage Renewals Yorkville Public yk 9109 7670 1439 79 1029 7578 0 Library Item Location -Added Items Oct 2012 Sep 2012 Aug 2012 Jul 2012 Fj un 2012 Yorkville Public yk 334 142 176 348 57277 Library Added Patrons by Patron Type Oct 2012 Sep 2012 Aug 2012 Jul 2012 Jun 2012 YK- 144 92 85 129 122 7968 REGULAR We borrowed 1,379 items from other libraries We lent 1,970 items to other libraries October Public Relations Articles — Photos - Kendall Country Record Patch-Beacon News Meetings, Workshops Staff Meeting Web Conference PrairieCat Delegates Assembly - Pfister Web Conference Augustine - DeBord Programs, Activities Number Attending Adult Programs Adult Book Discussion 2"d Thursday of each month 5 Lunch Time Book Club 7 2"d Wednesday of each month Friends Meeting 16 Threads and More 13 Next Great Book — Anderson Bookshop 39 Young Adult Programs Teen Meeting (3 Times) 21 Pre-Teen Meeting 3 Times) 48 HELP - Helping Environments for Local People Teens Collected over 400 Warm Items for Food Pantry Children Programs Read with Paws 14 Tot' s and Toddlers 29 Little Reader' s Book Club 12 Home School Program 45 Add-A-Bead Book Club 12 Story Time Field Trip (Jewels Food Store) 10c/12p After School Adventure 7 Ghost Hunt 56 Fox River Academy of Music and Art Concert 54 Patron Count 7020 Teens Volunteers Michelle Kush, Miranda Knox, May Priegel, Sophie Bolanos, LexiWeiss, Madison Moga, Matthew Rashaczk and Karina Godin Special Need Student from YHS Meeting Room Library-9 City- Rent-3 Gifts and Memorials $50.00 Donation Yorkville Women of the Moose j $413 . 00 Donation from the Friends for the Wall Street Journal $24 .00 Adopt-A-Magazine — Sharyl Iwanski $25 . 00 Adopt-A-Magazine — Michelle Pfister $344 . 00 Donation for Children' s Dept. from Concert Press release for 11 / 8/ 12 edition Valuable t se offered at the Yorkville Library . One of the several databases that the Yorkville Public Library subscribes to is Gale General Reference Center Gold . Here you can find newspaper , magazine , and journal articles and more right at your fingertips . General Reference Center Gold is perfect for research at all levels . This tool integrates popular publications with a state - of- the - art interface that is intuitive and easy to use . Access newspapers , journals , magazines , videos , and more in an easy to use environment that allows you to perform a variety of searches . Homework and research papers have never been so easy with these tools to help find what you are looking for : ® National News Magazines ® Encyclopedia Entries ® Business Journals ® More than 5 , 100 publication titles ® More than 20 reference books ® 25 years of information archived for your use j In addition to these resources , General Reference Center Gold provides users with a variety of ways to access information as well as ways to use information . Print from your browser , email a document to yourself, and access citations in multiple formats . With tools to aid users by translating text into other languages , providing ReadSpeaker technology to listen to audio versions of articles and integrating Web 2 . 0 technology for easy sharing , General Reference Center Gold is the best choice to begin your research . i Simply go to the library 's website at www . yorkville . lib . il . us and on the left hand side of the screen click on databases . From here you will see a list of all the databases available to you . Scroll down to Gale Reference Center Gold and click . You will need to enter your library card number and you are on your way to finding what you 're looking for , i i