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Administration Minutes 2012 09-20-12 APPROVED W/ CORRECTIONS 10/15/12 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Thursday, September 20, 2012 at 6:00 p.m. City Hall Conference Room COMMITTEE MEMBERS IN ATTENDANCE: Chairman Rose Spears Alderman Carlo Colosimo Alderman Ken Koch Alderman Marty Munns OTHER CITY OFFICALS IN ATTENDANCE: Mayor Gary Golinksi Bart Olson, City Administrator Rob Fredrickson, Finance Director Jeff Wecbach Citizens Comments: None. Minutes for Correction/Approval: None. New Business: ADM 2012-49 Monthly Budget Report for August 2012 - Mr. Olson said there are summary memos in the packet. Mr. Olson said both municipal sales tax and non-home rule sales tax are doing better than expected. Mr. Olson said the city conservatively budgeted the non-home rule sales tax, so hopefully, there will be money in there for road improvements. Mr. Olson said last year there was 2.5 million budget for sales tax. Mr. Olson said this current fiscal year things are down a bit and he is not sure if it is due to economy, but is around where the city budgeted. Alderman Colosimo said he wants to continue to budget low. Mr. Olson said the committee will be pleased with the audit coming out October 9th, things are good. Mr. Olson said state income tax is late due to budget issues, but one of the disbursements the city received more than was expected and the state's economy is improving more than what the IML thought, so the city is hoping to receive more than budgeted for. Mr. Olson said Hometown Days ran a profit around $10,000 to $15,000 thousand dollars, which is lower than estimated, but an entire Saturday was lost due to weather. Alderman Colosimo said he likes the budget memos a lot. ADM 2012-50 Monthly Treasurer's Report for August 2012 – Mr. Fredrickson read the numbers to committee on the report. No questions or comments. ADM 2012-51 Monthly Cash Statement for July 2012 – Mr. Fredrickson said this is an informational item. No comments or questions. ADM 2012-52 Cultural Commission Discussion - Mr. Olson said there is an ordinance in the packet that will rescind the committee. Mr. Olson said there have been issues with people resigning. The committee unanimously agreed to disband the Cultural Commission. This item was moved to consent. ADM 2012-53 RFP for Sale of Caboose – Mr. Olson said this is less restrictive than selling land. Mr. Olson said the city will get this out to train interests groups etc. to find a buyer. Mayor Golinski asked about the scrap value. The committee agreed to sell the caboose. Old Business: CC 2012-49 Ordinance Regarding City Council Procedures – Citizens Comments – Mr. Olson said the ordinance in the packet would make time at beginning of meeting for agenda items only and at the end of the meeting to talk about whatever anyone wants to. He stated it is a procedural ordinance so you can do whatever you would like with it. Alderman Colosimo said with the time restrictions removed it works as long as it is at the end of the meeting, so others are not waiting on them. The committee agreed to leave this as is and remove the time limit. This item was moved to consent. Additional Business: Alderman Colosimo would like to go back to 12 full meetings during the year and out of the COW cycle during the summer, even with a lighter agenda, it doesn't work for voting etc. Alderman Colosimo would like a procedural ordinance to return to 12 months of committee meetings drafted to present to the whole council. Alderman Munns said he would like to present that to council, but then there are three to four items discussed in committee and then the items have to be discussed again, that is the benefit of the COW. Mayor Golinski said then there are a bunch of 15 minutes meetings, is that fair to staff to wait around. Mayor Golinski said the committee has all winter to think about it. There being no further business the meeting was adjourned at 6:19 p.m. Minutes Respectfully Submitted by, Lisa Godwin Minute Taker