Park Board Minutes 2012 10-15-12
APPROVED 11/15/12
Yorkville Park and Recreation Department
City Hall
800 Game Farm Road
October 15, 2012 at 6:00 p.m.
Call to Order:
Kelly Sedgwick called the meeting to order at 6:15 p.m.
Roll Call
: Deb Horaz – no; Kelly Sedgwick – yes; Seaver Tarulis – yes; Mark Dilday – no; Amy Cesich
– yes; Dan Lane – yes.
Introduction of City Officials and Staff
:
Laura Schraw – Director of Parks and Recreation
Tim Evans – Superintendent of Recreation
Scott Sleezer – Superintendent of Parks
Other Guests:
Eric – River City Roasters
Nate DeMont – DeMont Guitars
Public Comment
: None.
Presentations:
None.
Approval of Minutes
: Minutes from the September 27, 2012 were approved. Motion made by Dan
and seconded by Seaver Tarulis.
Bill Review
: The bills list was approved. Motion was made by Seaver Tarulis and seconded by Kelly
Sedgwick.
Old Business
: None.
New BusinessLease Amendment for River City Roasters
: – Eric gave an overview of what the
River City Roasters Business is and what they have done to the building. He said they have soup,
sandwiches, breads, baked goods, homemade pies, cookies, the coffee is roasted on premises inside.
Eric said the conference room is being used now for many different organizations. He stated they have
local musicians come in and play. Eric said they are trying to foster a small business atmosphere by
using products produced locally.
Eric said tonight they are here to ask for the board's approval on having DeMont Guitars sold out of
River City Roasters. Nate DeMont told about his guitar company and experience. Nate said there is not
any guitar business in Yorkville, so customers have convenience and he would like to have lessons and
some supplies located at River City Roasters.
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Nate said some guitars are displayed and there will be small things like picks and strings and lessons will
be offered. Dan asked if there will be a sign advertising DeMont Guitars. Nate said yes. Nate said there
are a lot of musicians that come through the area and it is becoming a more popular spot for musicians.
Nate said he will still work out of Oswego and Aurora and now add Yorkville. Nate said there has been
a lot of interest so far with the guitars being displayed in River City Roasters. Amy asked about the
business plan in that building for sales and lessons and will Nate be able to work around River City's
customer base. Nate said yes, they have that worked out and each of them will receive a cut of the
proceeds. Nate said lessons bring in business for River City Roasters because while the parents are
waiting for the lesson, they will drink coffee and eat. Nate said even small items like picks and strings
bring people in and they will purchase coffee and other things.
Eric said that he and Nate are working well with scheduling. Scott said the guitars are works of art and
are beautiful and there is also art in other places in the building. He stated it gives a good outlet for the
high school kids and he thinks it is a positive hang out for them and it enhances the riverfront. Dan
asked about other things they might want to sell in the future, so that the board can take care of it now.
Laura said the language in the lease covers all the things that would be sold in a coffee shop.
Kelly asked if the sales of Demont Guitars will run through River City Roasters. Laura stated yes it will
all go through Eric and River City Roasters. Eric said sales will all be detailed in the report and break it
down by item. The board voted unanimously to approve the lease amendment for River City Roasters.
Election of Officers
– This item was tabled.
Release of Executive Session Minutes –
This item was tabled.
Reports
:
Directors Report
- Laura said the city had their first public meeting for the REC Center. The tips for
Hometown Days were given to a Special Olympian. City council asked for clarification on a few items
on the Athletic Fields Policy. The city is selling the caboose. The city was asked about adding a slalom
course at the Whitewater Course and a permit from the state is needed. The city is planning on
attending the Canoecopia event again this year.
Kelly suggested to put the REC Center presentation online for people to be able to listen to it. Amy said
so many people have misinformation and we do need to get the information out to the public. Laura
said we just need to get the facts out.
Recreation Report
- Tim said the Halloween Event will be October 26. Holiday Under the Stars is set
for November 16 and there will be fireworks this year.
Parks Report
– Scott said the parking lot is finished at Raintree B and the lights are now up and
working. Scott said the board needs to decide how late we want the lights to be on 10 or 11 p.m. The
lights stay on for 20 minute increments. Scott said there is some cracking in the trail that will have to be
fixed because of the hot and dry summer.
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Scott said the big day of serving did three great big projects in Yorkville, which was wonderful and
helped out a lot. There was about 80 people volunteering and it will be sponsored again every year by
Cross Lutheran Church, so the city can use that each year.
Additional Business
: Kelly asked about if there were liens on the REC Center and if that will be an
issue if the city buys it. Laura said that has been looked at and Bart said that is not an issue.
Adjournment
: There being no further business, motion was made by Amy Cesich and seconded by Dan
Lane to adjourn. The meeting was adjourned at 7:09 p.m.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
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