Park Board Minutes 2012 10-25-12
APPROVED 11/15/12
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
October 25, 2012 at 6:00 p.m.
Call to Order:
called the meeting to order at 6:02 p.m.
Roll Call:
Deb Horaz – no; Kelly Sedgwick – yes; Seaver Tarulis – yes; Mark Dilday – no; Dan Lane –
yes; Matt Konecki – yes; Amy Cesich – no.
Introduction of City Officials and Staff:
Laura Schraw – Director of Parks and Recreation
Tim Evans – Superintendent of Recreation
Scott Sleezer – Superintendent of Parks
Other Guests:
None.
Public Comment:
None.
Approval of Minutes:
None.
Bill Review:
Dan had a question about the jerseys for sports. Tim said they keep a supply on hand in
case someone needs another. Tim said the kids can wear the same jersey every year, it keeps costs
down.
Matt asked about the referees pay per match. Tim said for soccer they have kids paid $9.00/$10.00 per
hour. The older kids refs are around $30.00/$40.00 per hour. Tim explained the referee fees for
softball/baseball. Dan asked about the skating rink fee. Tim said it is for Holiday Under the Stars and it
is a big draw and the city gets a sponsorship for this event. Holiday Under the Stars will be held at the
Riverfront again this year.
th.
Tim said there will also be fireworks this year. Holiday Under the Stars this year is November 16 Tim
said he is working on a schedule of events. Matt asked about membership cancellations. Tim said there
were two refunds who moved out of town. There was another member that changed to a lower
membership.
Dan asked about memberships with the REC Center having an unknown future. Tim said the warm
weather hurt us this year, and he said yes, the uncertainty is hurting us. Tim said he feels they have done
a good job controlling the expenses, so we are still holding our own. Tim said he is adjusting expenses
now. Matt asked if he thinks the pricing is competitive. Tim said if we stay, he thinks it needs to be
simplified, but if we have a future, we have some ideas and prices we want to offer.
Bills list was approved. Motion made by Seaver Tarulis and seconded by Matt Konecki.
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New Business:
None.
Old Business:
None.
Reports:
None.
Additional Business:
Matt asked if the city does take over the REC Center are there expenses or any
structural things that will cost. Scott said there are a few things that will need addressed like the facade.
Scott said the city has received estimates and will have the money to do those things. Scott said the
monthly costs will go down, so the city will have the money. The first five years the city will have to put
money into the building.
Scott said the deficit over five years is $200,000. Laura said it depends on how creatively you look at
the budgeting. Parks and REC gets a million dollars a year and some years we give back $70,000 to the
general fund. Laura said the city has actually made more money and given more back than what the
deficit is and given more back to the city budget than what the deficit is.
Laura said right now it is it's own separate budget. Tim said it is a 79 and 80 budget. Tim said it has not
been a true budget because we are based out of here now and 79 budget has grown. Tim said regardless
of these big expenses, taking $60,000 in taxes off will free up $40,000 to $50,000 in funds.
Matt asked about the roof cost. Scott said the roof has a 10 year warranty on it and it was sprayed over
and gotten rid of the leaks. Scott said prior to the roof being fixed there were leaks. Dan asked about
the ceiling. Scott said that is from kids kicking balls and it is a cosmetic problem and not leaks. Scott
said the roof doesn't need addressed first.
Dan asked if the city doesn't purchase the building will there still be an option to lease. Laura said that is
still on the table. Tim said it is a non-binding referendum, so all options are still technically open. Kelly
said if the city loses this building, there will not be recreation in Yorkville. The city was paying more
before to lease more space with less recreation.
Scott said prior to being in this building, the subsidy that we got from the city was larger than it is now.
Scott said does this building pay for 100% of the operations, no, but it doesn't cover other people
working in this building that don't do things for the REC Center itself. Scott said Tim took over in 2010
and he and I came up with a game plan and within the first few months we cut the deficit in half and now
we are within $16,000. Scott said the maintenance was done by us. Scott said not having the taxes will
give us $50,000 to do what needs fixed. Laura said the city budgeted $25,000.
Scott said even if there is a new lease, we still believe that we can run even. Kelly said we need to take
into account the recreation program is not paying rent for all the space and activities that are run here,
that brings in money.
Scott said in the lease there are some things that have to be paid to the Walkers and other things that the
city should or shouldn't pay that will be negotiated for around $100,000 and he believes it will be more
than that. Matt asked what kind of things. Tim said wear and tear on equipment and gym floors and
parking lot.
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Scott said the city put some heaters in and there will be arguments back and forth. Dan asked if the city
sent the brochures about the REC Center referendum in the water bills. Laura said yes.
Adjournment:
There being no further business, motion was made by Dan Lane and seconded by Kelly
Sedgwick. The meeting was adjourned at 6:28 p.m.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
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