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City Council Packet 2012 11-27-12 Co. 0 United City of Yorkville 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 -4 Telephone: 630-553-4350 09 � � Fax: 630-553-7575 <LE '►vti AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday,November 27, 2012 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD 11 WARD III WARD IV Carlo Colosimo Jackie Milschewski Marty Munns Rose Ann Spears Ken Koch Larry Kot Chris Funkhouser Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificates of Recognition—Yorkville High School State Champion Girls Cross Country Team 2. Certificate of Appreciation—Yorkville Trinity Church United Methodist Farmer's Market Group Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. CC 2012-88 Bills for Payment- $772,320.11 2. CC 2012-82 Chief of Police Employment Agreement—authorize Mayor to execute 3. ADM 2012-55 Treasurer's Reports for September and October 2012 4. ADM 2012-57 Resolution Approving a Revised Investment Policy—authorize Mayor and City Clerk to execute 5. ADM 2012-60 Ordinance Establishing a Fee for Collection of Delinquent Bills—authorize Mayor and City Clerk to execute 6. ADM 2012-61 Banking RFP Results—accept proposal from Castle Bank for comprehensive banking Services 7. ADM 2012-62 Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 in and for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill)—authorize Mayor and City Clerk to execute 8. ADM 2012-63 Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 in and for the United City of Yorkville Special Service Area Number 2006-119 (Sunflower Estates)—authorize Mayor and City Clerk to execute City Council Agenda November 27, 2012 Page 2 Consent Agenda (cont'd): 9. ADM 2012-64 2012 Bond Abatements a. Ordinance abating the tax hereto levied for the year 2012 to pay the principal of and interest on$2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C—authorize Mayor and City Clerk to execute b. Ordinance abating the tax levied for the year 2012 to pay the principal of and interest on the $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011 — authorize Mayor and City Clerk to execute c. Ordinance abating the tax hereto levied for the year 2012 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 —authorize Mayor and City Clerk to execute d. Ordinance abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,020,000 General Obligation Refunding Bonds, (Alternate Revenue Source), Series 2007A—authorize Mayor and City Clerk to execute e. Ordinance abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B —authorize Mayor and City Clerk to execute 10. PW 2012-63 Rush-Copley Regional Stormwater Conveyance System—Final Acceptance—accept public improvements for storm sewer as described in the Bill of Sale for ownership and maintenance and authorize reduction to Old Second Bank LOC#60101008443 in an amount not to exceed $45,700.31, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of executed Bill of Sale 11. PW 2012-64 MFT Payment for 2012 Street Rehabilitation Program—authorize MFT payment in an amount not to exceed$47,007.00 to D Construction, Inc. Minutes for Approval: 1. CC 2012-89 Minutes of the Special City Council—October 27, 2012 Mayor's Report: 1. CC 2012-90 City Insurance Renewal (Property/Casualty and Worker's Compensation) 2. CC 2012-91 Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1, 2013 and Ending April 30, 2014 for the United City of Yorkville 3. CC 2012-92 Resolution Approving a Real Estate Sale Agreement with Imperial Investments, LLC for the Sale of Property Owned by the United City of Yorkville, Illinois (Lot 6, Van Emmon Street) 4. CC 2012-93 Settlement Agreement Public Works Committee Report: 1. PW 2012-61 Kendall County Stormwater Ordinance a. Ordinance Adopting the Kendall County Stormwater Management Ordinance to Regulate Stormwater Management in the United City of Yorkville b. Resolution Seeking Certification for the Implementation of the United City of Yorkville's Adoption of the Kendall County Stormwater Management Ordinance City Council Agenda November 27, 2012 Page 3. Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: 1. CC 2012-94 Hometown Days Festival 2013 Entertainment Request Plan Commission: Zoning Board of Appeals: City Council Report: City Clerk's Report: City Treasurer's Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 2. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ;ADMINISTRATION: December 20, 2012—6:00 m.—City Hall Council Chambers' --------------- ------------------------------- --- Committee Departments Liaisons Chairman: Alderman Spears Finance Library Committee: Alderman Munns Administration Committee: Alderman Colosimo Committee: Alderman Koch City Council Agenda November 27, 2012 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES (cont'd) ——-------------------------------------------------------------------------------------------------------------———--------------------- ,ECONOMIC DEVELOPMENT: December 4,-2012—7:00 m.—City-Hall Council Chambers!, Departments��aents Liaisons Chairman: Alderman Munns Community Development Plan Commission Vice-Chairman: Alderman Funkhouser Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Milschewski Kendall Co. Plan Commission Committee: Alderman Teeling �PUBLIC SAFETY: December 6, 2012-6:30 m.—City Hall Council Chambers Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Kot School District Committee: Alderman Spears Committee: Alderman Funkhouser PUBLIC WORKS: December 18, 2M—6.00 p.m.—C�Ha#Council Chamber Committee Departments Liaisons Chairman: Alderman Teeling Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Kot Parks and Recreation Committee: Alderman Koch UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, November 27, 2012 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Certificates of Recognition—Yorkville High School State Champion Girls Cross Country Team 2. Certificate of Appreciation—Yorkville Trinity Church United Methodist Farmer's Market Group ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-88 Bills for Payment - $772,320.11 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2012-82 Chief of Police Employment Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2012-55 Treasurer's Reports for September and October 2012 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2012-57 Resolution Approving a Revised Investment Policy ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2012-60 Ordinance Establishing a Fee for Collection of Delinquent Bills ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2012-61 Banking REP Results ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2012-62 Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 in and for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2012-63 Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 in and for the United City of Yorkville Special Service Area Number 2006-119 (Sunflower Estates) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2012-64 Bond Abatements a. Ordinance abating the tax hereto levied for the year 2012 to pay the principal of and interest on$2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C ❑ Approved: Y N ❑ Subject to ❑ Removed b. Ordinance abating the tax levied for the year 2012 to pay the principal of and interest on the $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011 ❑ Approved: Y N ❑ Subject to ❑ Removed c. Ordinance abating the tax hereto levied for the year 2012 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 ❑ Approved: Y N ❑ Subject to ❑ Removed d. Ordinance abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,020,000 General Obligation Refunding Bonds, (Alternate Revenue Source), Series 2007A ❑ Approved: Y N ❑ Subject to ❑ Removed e. Ordinance abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2012-63 Rush-Copley Regional Stormwater Conveyance System—Final Acceptance ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2012-64 MFT Payment for 2012 Street Rehabilitation Program ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-89 Minutes of the Special City Council—October 27, 2012 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-90 City Insurance Renewal (Property/Casualty and Worker's Compensation) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2012-91 Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1, 2013 and Ending April 30, 2014 for the United City of Yorkville ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2012-92 Resolution Approving a Real Estate Sale Agreement with Imperial Investments, LLC for the Sale of Property Owned by the United City of Yorkville, Illinois (Lot 6, Van Emmon Street) ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2012-93 Settlement Agreement ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2012-61 Kendall County Stormwater Ordinance a. Ordinance Adopting the Kendall County Stormwater Management Ordinance to Regulate Stormwater Management in the United City of Yorkville ❑ Approved: Y N ❑ Subject to b. Resolution Seeking Certification for the Implementation of the United City of Yorkville's Adoption of the Kendall County Stormwater Management Ordinance ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2012-94 Hometown Days Festival 2013 Entertainment Request ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- REPORTS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- 0 CITY Reviewed By: Agenda Item Number d Legal ❑ `1 06 Legal CA#1 ESL -� 1836 Engineer ❑ City Administrator ❑ Tracking Number 0 —� Human Resources ❑ �� Community Development ❑ K-44 Police ❑ CC 2012-88 Public Works ❑ Agenda Item Summary Memo Title: Bill Payments - $772,320.11 Meeting and Date: City Council -November 27, 2012 Synopsis: Approval of bill payments. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE : 11 / 19 / 12 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 09 : 08 : 17 CHECK REGISTER FRG ID : AP215000 . WOW CHECK DATE : 11 / 27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514289 AA000003 DANIEL V . TRANSIER 110112 11 / 01 /12 01 POLICE-OCTOBER 3 . 17 , 24 & 29 01-210-54-00-5467 600 . 00 02 ADMIN HEARINGS ** COMMENT * * INVOICE TOTAL : 600 . 00 CHECK TOTAL : 600 . 00 514290 ACCURINT LEXISNEXIS RISK DATA MGMT . 1249304-20121031 10/31 / 12 01 POLICE-OCTOBER BACKGROUND 01-210-54-00-5462 50 . 00 02 CHECKS * * COMMENT * * INVOICE TOTAL : 50 . 00 CHECK TOTAL : 50 . 00 514291 AQUAFIX AQUAFIX. INC . 9995 11 / 05 / 12 01 SEWER OP-POLAR BLEND 52-520-56-00-5640 471 . 54 INVOICE TOTAL : 471 . 54 CHECK TOTAL : 471 . 54 514292 ARAMARK ARAMARK UNIFORM SERVICES 610-7781896 11/ 06 / 12 01 STREETS-UNIFORMS 01-410-56-00-5600 22 . 51 02 WATER OP-UNIFORMS 51-510-56-00-5600 22 . 52 03 SEWER OP-UNIFORMS 52-520-56-00-5600 22 . 51 INVOICE TOTAL : 67 . 54 610-7791325 11/ 13 / 12 01 STREETS-UNIFORMS O1-410-56-00-5600 21 . 85 02 WATER OP-UNIFORMS 51-510-56-00-5600 21 . 85 03 SEWER OP-UNIFORMS 52-520-56 -00-5600 21 . 85 INVOICE TOTAL : 65 . 55 CHECK TOTAL : 133 . 09 - 1 � Ue1e : 11 / 17 / 1z UNITED CITY OF YORKVILLE PAGE : 2 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514293 ATT AT&T 6305533436-1012 10 / 25 / 12 01 POLICE—MONTHLY CHARGES 01-210-54-00-5440 46 . 89 INVOICE TOTAL : 46 . 89 * 6305536805-1012 10 / 25 / 12 01 WATER OP—MONTHLY CHARGES 51-510-54-00-5440 98 . 70 INVOICE TOTAL : _ 98 . 70 * CHECK TOTAL : 145 . 59 514294 ATTLONG AT&T LONG DISTANCE 828932136-1012 11/ 01/ 12 01 ADMIN—OCTOBER LONG DISTANCE 01-110-54-00-5440 0 . 10 02 POLICE—OCTOBER LONG DISTANCE 01-210-54-00-5440 65 . 70 03 WATER OP—OCTOBER LONG DISTANCE 51-510-54-00-5440 82 . 55 INVOICE TOTAL : 148 . 35 CHECK TOTAL : 148 . 35 514295 BARCA BARCA ENTERPRISESe INC . 100115 09 / 06 /12 01 POLICE—ANNUAL USE , SUPPORTr 01-210-56-00-5635 300 . 00 02 AND MAINTENANCE OF THE * * COMMENT * * 03 OFFENDER REGISTRATION SYSTEM ** COMMENT * * INVOICE TOTAL : 300 . 00 CHECK TOTAL : 300 . 00 514296 BATTERYS BATTERY SERVICE CORPORATION 227255 10 /30 /12 01 STREETS—BATTERIES O1-410-56-00-5640 243 . 90 INVOICE TOTAL : 243 . 90 CHECK TOTAL : 243 . 90 514297 BKFD BRISTOL KENDALL FIRE DEPART . "Ii : 11 / ly / iz UNITED CITY OF YORKVILLE PAGE : 3 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514297 BKFD BRISTOL KENDALL FIRE DEPART . 103112-DEV 11/ 01 /12 01 TRUST/AGENCY-AUG . - OCT . 2012 95-000-24-00-2452 16 , 600 . 00 .. 02 DEVELOPEMENT FEES ** COMMENT ** INVOICE TOTAL : 16 , 600 . 00 CHECK TOTAL : 16 , 600 . 00 514298 BNYCORP THE BANK OF NEW YORK 252-1665228 11 / 06 /12 01 WATER OP-DEBT CERTIFICATE - 51-510-54-00 -5498 374 . 50 02 SERIES 2006A ADMIN FEE ** COMMENT ** INVOICE TOTAL : 374 . 50 CHECK TOTAL : 374 . 50 514299 BRENART BRENART EYE CLINICt LLC 747823 10 /29 /12 01 POLICE-EYE EXAM 01-210-54-00-5411 40 . 00 INVOICE TOTAL : 40 . 00 CHECK TOTAL : 40 . 00 514300 CAMBRIA CAMBRIA SALES COMPANY INC . 33068 11 / 05 / 12 01 SEWER OP-PAPER TOWEL 52-520-56-00 -5620 55 . 50 INVOICE TOTAL : 55 . 50 CHECK TOTAL : 55 . 50 514301 CARGILL CARGILLf INC 2900812016 11/ 06 /12 01 WATER OP-SULK ROCK SALT 51-510-56-00-5638 2 , 807 . 42 INVOICE TOTAL : 2f807 . 42 2900816316 11/ 08 / 12 01 WATER OP-BULK ROCK SALT 51-510-56-00-5636 2., 776 . 34 INVOICE TOTAL : 2 , 776 . 34 CHECK TOTAL : 51583 . 76 -3- UA'1E : 11 / 19 / 12 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 09 : 06 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11/27/ 12 CHECK # VENDOR # . INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514302 CARLSENS CARLSENS ELEVATOR SERVICES INC 57549 11 / 12 / 12 01 STREETS-CITY HALL ELEVATOR 01-410-54- 00 -5446 311 . 00 02 REPAIR * * COMMENT ** INVOICE TOTAL : 311 . 00 * CHECK TOTAL : 311 . 00 514303 CDWG CDW GOVERNMENT INC . 5308435 10 /23 /12 01 ADMIN SERVICES-USBS 01-640-54-00-5450 130 . 08 INVOICE TOTAL : 130 . 08 * 5417486 10 / 25 / 12 01 ADMIN SERVICES-ELECTRONIC 01-640-54-00-5450 560 . 24 02 PROGRAM DISTRIBUTION FOR PC ** COMMENT * * INVOICE TOTAL : 560 . 24 * ' CHECK TOTAL : 690 . 32 514304 CNASURET CNA SURETY 060115213866N-110912 11 / 09 /12 01 ADMIN-NOTARY PUBLIC RENEWAL 01-110-54-00-5462 30 . 00 INVOICE TOTAL : 30 . 00 * CHECK TOTAL : 30 . 00 514305 COLLEPRO COLLECTION PROFESSIONALS INC . 258000-J-103112 10 /31 /12 01 POLICE-COMMISSION ON 01-210-54-00-5467 59 . 06 02 COLLECTIONS ** COMMENT ** INVOICE TOTAL : 59 . 06 * CHECK TOTAL : 59 . 06 514306 COMCAST COMCAST CABLE 102612-PD 10 / 26 / 12 01 POLICE-NOVEMBER 2012 CABLE 01-210-56 -00-5620 4 . 17 INVOICE TOTAL : 4 . 17 * CHECK TOTAL : 4 . 17 -4- UA" : 11 / iy / I[ UNITED CITY OF YORKVILLE PAGE : 5 TIME : 09 : 08 : 17 CHECK REGISTER PRO ID : AP215000 . WOW CHECK DATE : 11 / 27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514307 CONED COMMONWEALTH EDISON 0185079109-1012 11 /01/ 12 01 SEWER OP-420 FAIRHAVEN 52-520 -54-00-5480 110 . 41 INVOICE TOTAL : 110 . 41 * 0435113116-1012 10 /31/ 12 01 STREETS-LIGHTS 01-410-54-00-5480 97 . 41 INVOICE TOTAL : 97 . 41 * 0908014004-1012 10/31 /12 01 WATER OP-WELLS 51 -510-54-00-5460 50 . 42 INVOICE TOTAL : 50 . 42 * 0966036077-1012 10 /29 / 12 01 STREETS-LIGHTS 01-410-54-00-5480 38 . 75 INVOICE TOTAL : 38 . 75 * 1183088101-1012 10 /29 /12 01 SEWER OP-1107 PRAIRIE CROSSING 52-520-54-00-5480 83 . 39 INVOICE TOTAL : 83 , 39 * 1407125045-1012 11 / 02 / 12 01 SEWER OP-FOXHILL 7 LIFT 52-520-54-00-5480 73 . 29 INVOICE TOTAL : 73 . 29 2019099044-1012 11 / 02 / 12 01 WATER OP-WELLS 51-510-54-00-5480 30 . 45 INVOICE TOTAL : 30 . 45 * 2819074016-1012 10 /29 /12 01 STREETS-MADDEN CT SIREN 01-410-54-00-5480 32 . 01 INVOICE TOTAL : 32 . 01 * 2961017043-1012 10 /31 /12 01 SEWER OP-LIFT STATION 52-520-54-00-5480 77 . 45 INVOICE TOTAL : 77 . 45 * 4085080033-1012 10 /30 /12 01 WATER . OP-1991 CANNONBALL TRAIL 51-510-54-00-5480 78 . 92 INVOICE TOTAL : 78 , 92 * 4449087016-1012_ 11/ 02 / 12 01 SEWER OP-LIFT STATIONS 52-520-54-00-5480 820 . 22 INVOICE TOTAL : 820 . 22 * 4475093053 -1012 10 /31 / 12 01 WATER OP-610 TOWER LANE 51-510-54- 00-5480 151 . 71 INVOICE TOTAL : 151 . 71 * -5- UHla : tt / ty / tG UNITED CITY OF YORKVILLE PAGE : 6 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11/ 27/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514307 COMED COMMONWEALTH EDISON 7090039005-1012 11 / 06 /12 01 STREETS-LIGHTS 01-410-54-00-5480 21 . 00 INVOICE TOTAL : 21 . 00 CHECK TOTAL : 11665 . 43 514308 CONSTELL CONSTELLATION NEW ENERGY 0007805538 10 / 30 /12 01 WATER OP-2224 TREMONT STREET 51 -510-54-00-5460 2 , 722 . 07 INVOICE TOTAL : 21722 . 07 0007805540 10 / 30 /12 01 WATER OP-2921 BRISTOL RIDGE 51-510-54-00-5480 3 , 637 . 69 INVOICE TOTAL : 31637 . 69 0007852609 11/ 02 /12 01 WATER OP-1 COUNTRYSIDE PKWY 51-510-54-00-5480 189 . 92 INVOICE TOTAL : 189 . 92 0007852636 11 / 02/12 01 WATER OP-WELLS 3 & 4 51-510-54-00-5480 41749 . 57 INVOICE TOTAL : 41749 . 57 0007877731 11 / 05 /12 01 SEWER OP-420 FAIRHAVEN 52-520-54-00-5480 861 . 11 INVOICE TOTAL : 861 . 11 CHECK TOTAL : 121160 . 36 514309 DAVEAUTO DAVID L CHELSEN 19675 10 / 23 /12 01 POLICE-SQUAD REPAIR 01-210-54-00-5495 395 . 00 INVOICE TOTAL : 395.. 00 19698 10 / 30 /12 01 POLICE-TIRE REPAIR 01 -210-54-00-5495 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 470 . 00 514310 DEPO , DEPO COURT REPORTING SVCr INC _ 6_ uala : it / 17 / iC UNITED CITY OF YORKVILLE PAGE : 7 TIME : 09 : 08 : 17 CHECK REGISTER FAG ID : AP215000 . WOW CHECK DATE : 11 / 27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514310 DEPO DEPO COURT REPORTING SVCf INC 15608 11/ 04/ 12 01 POLICE-OCTOBER 17 & OCTOBER 29 01-210-54-00-5467 350 . 00 02 ADMIN MEETINGS * * COMMENT * * INVOICE TOTAL : 350 . 00 CHECK TOTAL : 350 : 00 514311 ENCAP ENCAP , INC . 23746 09 / 30 / 12 01 DEVELOPER ESCROW-FOX HILL 90 -014-14-00-1111 11200 . 00 02 BASIN UNIT 7 2012 MONITORING * * COMMENT * * 03 FIELD WORK ** COMMENT ** INVOICE TOTAL : 11200 . 00 CHECK TOTAL : 1 , 200 . 00 514312 GODWINL LISA R . GODWIN 110512 11 / 09 /12 01 ADMIN-NOV . 5 EDC MEETING 01-110-54-00-5462 51 . 80 02 MINUTES * * COMMENT ** INVOICE TOTAL : 51 . 60 CHECK TOTAL : 51 . 80 514313 HDSUPPLY HD SUPPLY WATERWORKSf LTD . 5705539 10 /31/ 12 01 WATER OP-CHAMBER, GASKETS 51-510-56-00-5664 712 . 42 02 REGISTERS ** COMMENT ** INVOICE TOTAL : 712 . 42 5742332 11/ 07/ 12 01 WATER OP-MEASURE CHAMBER 51-510-56-00-5664 311 . 95 INVOICE TOTAL : 311 . 95 CHECK TOTAL : 1 , 024 . 37 514314 HOMEDEPO HOME DEPOT �7� UH" ; 11 / 1 � 11L UNITED CITY OF YORKVILLE PAGE : 8 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27/ 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514314 HOMEDEPO HOME DEPOT 13858 09/26 / 12 01 LAND CASH-LUGS 72-720-60-00-6036 33 . 90 INVOICE TOTAL : 33 . 90 6016633 10/30 / 12 01 STREETS-CLAMP , HOSE , FITTINGS 01-410-56-00-5620 27 . 16 INVOICE TOTAL : 27 . 16 8014034 09 / 28/ 12 01 LAND CASH-POWER TOOL CORD , 72-720-60-00-6036 12 . 07 02 COVER, SQUARE BOX, OUTLET ** COMMENT ** INVOICE TOTAL : 12 . 07 8014775 10/ 08 / 12 01 STREETS-BOLTS 01-410-56-00 -5640 11 . 11 INVOICE TOTAL : 11 . 11 9013953 09 / 27 / 12_ 01 LAND CASH-BOLTS , BITS , DRILL 72-720-60-00-6036 28 . 64 02 BITS ** COMMENT ** INVOICE TOTAL : 28 . 64 CHECK TOTAL : 112 . 88 514315 ILLIQUOR ILLINOIS LIQUOR CONTROL 111312 11/ 13 / 12 01 POLICE-ILCC TOBACCO GRANT 01-210-54-00-5462 598 . 84 INVOICE TOTAL : 598 . 84 CHECK TOTAL : 598 . 84 514316 ILMUNLEG ILLINOIS MUNICIPAL LEAGUE 110712 11/ 07 / 12 01 ADMIN-ANNUAL MEMBERSHIP DUES 01-110-54-00-5460 1 , 226 . 00 INVOICE TOTAL : 1 , 226 . 00 CHECK TOTAL : 1 , 226 . 00 514317 ILPSAN ILLINOIS PUBLIC SAFETY AGENCY .8. UA'1E : it / ly / 1G UNITED CITY OF YORKVILLE PAGE : 9 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27 /12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514317 ILPSAN ILLINOIS PUBLIC SAFETY AGENCY 037118 11 / 15 /12 01 POLICE-01 / 01 / 2013 - 06 / 30 /2013 01-210-54-00-5484 31330 . 00 02 ALERTS BILLING REPORT ** COMMENT * * INVOICE IOTAL : 3 , 330 . 00 CHECK TOTAL : 3 , 330 . 00 514318 JIMSTRCK JAMES GRIBBLE 143266 10 / 26 / 12 01 STREETS-TRUCK INSPECTION 01-410-54-00-5495 39 . 00 INVOICE TOTAL : 39 . 00 CHECK TOTAL : 39 . 00 514319 JOHNSOIL JOHNSON OIL COMPANY IL NP36190473 11 / 01/ 12 01 POLICE-GASOLINE 01-210-56-00-5695 1 , 588 . 60 INVOICE TOTAL : 1 , 588 . 60 CHECK TOTAL : 1 , 588 . 60 514320 JULIE JULIET INC . 2012-1807 09 /30 / 12 01 WATER OP-2012 ANNUAL 51-510 -54-00-5483 3 , 096 . 82 02 ASSESSMENT * * COMMENT * * INVOICE TOTAL : 3 , 096 . 82 CHECK TOTAL : 31096 . 82 514321 KCRECORD KENDALL COUNTY RECORD 13094 09 /27 / 12 01 ADMIN-RFP FOR SALE OF OLD JAIL 01-110 -54-00-5426 75 . 20 INVOICE TOTAL : 75 . 20 13258-CITY 10 / 04 / 12 01 DEVELOPER ESCROW-KENDALL 90-039-39-00-0011 68 . 40 - O� Lt11z : 11 / 1y / 1L UNITED CITY OF YORKVILLE PAGE : 10 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 /27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514321 KCRECORD KENDALL COUNTY RECORD 13258-CITY 10 / 04/12 02 CROSSING PLAN COMM . HEARING * * COMMENT * * INVOICE TOTAL : 68 . 40 * 13563 -CITY 10 / 11 /12 01 ADMIN-RFP FOR VAN EMMON LOT 01-110-54-00-5426 75 . 60 02 SALE ** COMMENT * * INVOICE TOTAL : 75 . 60 * 14120 10 /25/12 01 ADMIN-DOWNTOWN BUSINESS PLAN, 01-110-54-00-5426 312 . 80 02 ANNUAL TREASURERS REPORT * * COMMENT * * INVOICE TOTAL : 312 . 80 * CHECK TOTAL : 532 . 00 514322 KCSHERIF KENDALL CO . SHERIFF ' S OFFICE - 111312 11 / 13 / 12 01 ADMIN-FTA REIMBURSEMENT 01-000-24-00-2412 140 . 00 INVOICE TOTAL : 140 . 00 * CHECK TOTAL : 140 . 00 514323 MCKIRGN RANDY MCKIRGAN 73684 10/ 11/12 01 STREETS-FLEET SUPREME 01-410-56-00-5695 539 . 00 INVOICE TOTAL : 539 . 00 * 73778 10/26 /12 01 STREETS-BIO DIESEL 01-410-56-00-5695 954 . 56 02 WATER OP-BIO DIESEL 51-510-56-00-5695 954 . 56 03 SEWER OP-BIO DIESEL 52-520-56 -00-5695 954 . 56 INVOICE TOTAL : 21863 . 68 * CHECK TOTAL : 31402 . 68 514324 MCOFFICE MCGRATH OFFICE EQUIPMENT, INC . 102012 10 / 20 / 12 01 ADMIN-NOV . 2012 COPIER LEASE 01-110-54-00-5485 174 . 44 � 10� LH1L : 11 / 1N / 1L UNITED CITY OF YORKVILLE PAGE : 11 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : A2215000 . WOW CHECK DATE : 11 /27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ____________________________________________________________________________________________________________________________________ 514324 MCOFFICE MCGRATH OFFICE EQUIPMENT, INC . 102012 10 / 20 /12 02 FINANCE-NOV . 2012 COPIER LEASE 01-120-54-00 -5485 139.. 56 03 COMM/DEV-NOV . 2012 COPIER 01-220-54-00-5485 216 . 75 04 LEASE * * COMMENT ** 05 POLICE-NOV . 2012 COPIER LEASES 01-210-54-00-5485 457 . 00 06 STREETS-NOV . 2012 COPIER LEASE 01-410-54-00-5485 42 . 00 07 WATER OP-NOV . 2012 COPIER 51-510-54-00-5485 42 . 00 08 LEASE * * COMMENT * * 09 SEWER OP-NOV . 2012 COPIER 52-520-54-00-5485 42 . 00 10 LEASE * * COMMENT ** - 11 PARKS-NOV . 2012 COPIER LEASE 79 -790-54-00-5485 78 . 12 12 RECREATION-NOVEMBER 2012 79-795-54-00-5485 173 . 13 13 COPIER LEASE * * COMMENT ** 14 REC CENTER-NOVEMBER 2012 80-800-54-00-5485 137 . 00 15 COPIER LEASE ** COMMENT ** INVOICE TOTAL : 11502 . 00 * CHECK TOTAL : 11502 . 00 514325 MENLAND MENARDS - YORKVILLE , 15488 09 / 13 /12 01 WATER OP-SCREWS , CAULK 51-510-56-00-5620 10 . 97 INVOICE TOTAL : 10 . 97 * 8575 10 /29 /12 01 STREETS-WAX RING KIT W/BOLTS 01-410-56-00-5656 4 . 99 INVOICE TOTAL : 4 . 99 * 8582-12 10 /29 / 12 01 WATER OP-BATTERIES 51-510-56-00-5620 23 . 94 INVOICE TOTAL : 23 . 94 * 8660 10 /30 /12 01 STREETS-ELBOWS 01-410-56-00-5620 4 . 49 INVOICE TOTAL : 4 . 49 8743 10 /31 / 12 01 STREETS-MASKS 01-410-56-00-5620 16 . 99 INVOICE TOTAL : 16 . 99 UHlc : 11 / ly / lG UNITED CITY OF YORKVILLE PAGE : 12 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 /27/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514325 MENLAND MENARDS - YORKVILLE 6881 11 / 01 / 12 01 WATER OP-DUCK TAPE 51-510-56-00 -5620 8 . 14 INVOICE TOTAL : 8 . 14 * 9363 11 / 05 /12 01 STREETS-PROTECTANT, HANDLES , 01-410-56-00-5620 8 . 46 02 BRUSH HEADS * * COMMENT * * INVOICE TOTAL : 8 . 46 * 9446 11 / 06 /12 01 SEWER OP-BATTERIES 52-520-56-00-5630 31 . 46 INVOICE TOTAL : 31 . 46 9462 11 / 06 /12 01 WATER OP-KEY 51-510-56-00-5638 1 . 29 INVOICE TOTAL : 1 . 29 * 9467 11/ 06 / 12 01 WATER OP-DRILL BITS , CHISEL 51-510-56-00-5630 50 . 29 02 SET * * COMMENT ** INVOICE TOTAL : 50 . 29 * 9558 11/ 07 / 12 01 WATER OP-SCISSORS 51-510-56-00-5630 5 . 49 INVOICE TOTAL : 5 . 49 * 9660 11/ 08 / 12 01 WATER OP-GARBAGE BAGS , CLEANER 51-510-56-00-5636 17 . 68 INVOICE TOTAL : 17 . 68 * CHECK TOTAL : 184 . 19 514326 MERLIN DEYCOI INC . 20159 10 /31 /12 01 POLICE-OIL CHANGE 01-210-54-00-5495 32 . 00 INVOICE TOTAL : 32 . 00 CHECK TOTAL : 32 . 00 514327 MESIROW MESIROW INSURANCE SERVICES INC 788322 11 / 08 /12 01 FINANCE-PO BOND - POWELL 01 -120 -54-00-5462 100 . 00 INVOICE TOTAL : 100 . 00 - 12- ^1° = iii lviie UNITED CITY OF YORKVILLE PAGE : 13 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 /27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514327 MESIROW MESIROW INSURANCE SERVICES INC 788323 11/ 08 / 12 01 FINANCE-PO BOND - FREDRICKSON 01-120 -54-00-5462 100 . 00 INVOICE TOTAL : 100 . 00 CHECK TOTAL : 200 . 00 514328 MINER MINER ELECTRONICS CORPORATION 246599 10 / 31/ 12 01 POLICE-REPLACED COMPUTER TOUCH 01-210-54-00 -5495 795 . 00 02 SCREEN IN SQUAD * * COMMENT ** INVOICE TOTAL : 795 . 00 246800 10 /31/ 12 01 POLICE-PULLED DOCK FOR FUSE 01 -210-54-00-5495 290 . 00 02 REPAIRS * * COMMENT ** INVOICE TOTAL : 290 . 00 * 247209 11 / 07/ 12 01 POLICE-RADAR REMOTE REPAIR 01-210-54-00-5495 153 . 21 INVOICE TOTAL : 153 . 21 * CHECK TOTAL : 11238 . 21 514329 MJELECT MJ ELECTRICAL SUPPLYr INC . 1128935-01 07 / 19 / 12 01 SEWER OP-LIGHTS 52-520-56-00-5613 636 . 00 INVOICE TOTAL : 636 . 00 * 1129118-00 07 / 19 / 12 01 STREETS-BULBS 01-410-56-00-5640 166 . 80 INVOICE TOTAL : 166 . 80 * 1129843-01 09 / 13 / 12 01 WATER OP-TREATMENT PLANT 51-510-56-00-5640 338 . 00 02 LIGHTS * * COMMENT * * INVOICE TOTAL : 338 . 00 * 1129917-01 09 / 13/ 12 01 STREETS-PHOTOCONTROL 01-410-56-00-5640 62 . 50 INVOICE TOTAL : 62 . 50 * -13- UAIn : li / 19 / ic UNITED CITY OF YORKVILLE PAGE : 14 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 /27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514329 MJELECT MJ ELECTRICAL SUPPLY, INC . 1129923 -01 09 / 13 /12 01 STREETS-BALLAST KIT 01-410 -56-00-5640 55 . 00 INVOICE TOTAL : 55 . 00 * 1130702-00 - 10 / 22/ 12 01 STREETS-PULSERATED MOG, 01 -410 -56-00-5640 66 . 00 02 TWISTLOCK * * COMMENT * * INVOICE TOTAL : 66 . 00 * CHECK TOTAL : 1 , 324 . 30 514330 NCI NORTHWEST COLLECTORS INC 073178 10 / 31/ 12 01 POLICE-COMMISSION ON 01-210-54- 00-5467 48 . 00 02 COLLECTIONS ** COMMENT * * INVOICE TOTAL : 48 . 00 CHECK TOTAL : 48 . 00 514331 NEMRT NORTH EAST MULTI-REGIONAL 110112 11 / 01/12 01 POLICE-40 HOUR BASIC TRAINING 01-210-54-00-5412 375 . 00 INVOICE TOTAL : 375 . 00 162322 11/ 02 / 12 01 POLICE-MANAGING AN 01-210-54-00-5412 50 . 00 02 INVESTIGATIVE UNIT TRAINING * * COMMENT * * 03 FOR ONE PERSON ** COMMENT * * INVOICE TOTAL : 50 . 00 CHECK TOTAL : 425 . 00 514332 NICOR NICOR GAS 00 -41-22- 8748 4-1012 11 / 02 /12 01 ADMIN-1107 PRAIRIE LANE 01-110-54-00-5480 53 . 35 INVOICE TOTAL : 53 . 35 15-41-50-1000 6-1012 11 / 05 / 12 01 ADMIN-804 GAME FARM RD 01-110-54-00-5480 186 . 24 • INVOICE TOTAL : 186 . 24 - 14- U"lm ; iX / lviic UNITED CITY OF YORKVILLE PAGE : 15 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27/ 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT $ ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514332 NICOR NICOR GAS 15-63-74-5733 2-1012 10 /31 / 12 01 ADMIN-1955 BRIDGE STREET 01-110-54-00-5480 30 . 19 INVOICE TOTAL : 30 . 19 15-64-61-3532 5-1012 11 / 02 / 12 01 ADMIN-1991 CANNONBALL TRAIL 01-110-54-00-5480 30 . 36 INVOICE TOTAL : 30 . 36 20-52-56-2042 1-1012 11 / 05 /12 01 ADMIN-420 FAIRHAVEN DR 01-110-54-00-5480 77 . 65 INVOICE TOTAL : 77 . 65 23-45-91-4862 5-1012 10 / 31/ 12 Cl ADMIN-101 BRUELL STREET 01-110-54-00-5480 84 . 73 INVOICE TOTAL : 84 . 73 31-61-67 2493 1-1012 11/ 02 / 12 01 ADMIN-276 WINDHAM CIRCLE 01-110-54-00-5480 26 . 35 INVOICE TOTAL : 26 . 35 45-12-25-4081 3-1012 10 /31 /12 01 ADMIN-201 W HYDRAULIC STREET 01-110-54-00-5480 92 . 62 INVOICE TOTAL : 92 . 62 46-69-47-6727 1-1012 11 / 02 / 12 01 ADMIN-1975 BRIDGE STREET 01-110-54-00-5480 79 . 73 INVOICE TOTAL : 79 . 73 49-25-61-1000 5-1012 10 /31 / 12 01 ADMIN-1 VAN EMMON RD 01-110-54-00-5480 64 . 08 INVOICE TOTAL : 64 . 08 61-60-41-1000 9-1012 11/ 08 / 12 01 ADMIN-610 TOWER LANE 01-110-54-00-5480 146 . 68 INVOICE TOTAL : 146 . 68 66-70-44- 6942 9 -1012 11/ 05 / 12 01 ADMIN-100 RAINTREE RD 01-110-54-00-5480 94 . 06 INVOICE TOTAL : 94 . 06 * 83-80-00-1000 7-1012 11/ 08 /12 01 ADMIN-610 TOWER LANE UNIT B 01-110-54-00-5480 71 . 03 INVOICE TOTAL : 71 . 03 * CHECK TOTAL : 1 , 037 . 07 -15- UNITED CITY OF YORKVILLE PAGE : 16 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 /27 /12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514333 NUTOYS NUTOYS LEISURE PRODUCTS 39327 11 / 16 /12 01 LAND CASH-BENCHES & TRASH 72-720-60-00-6036 3 , 792 . 00 02 RECEPTACLES ** COMMENT * * INVOICE TOTAL : 3 , 792 . 00 CHECK TOTAL : 3 , 792 . 00 514334 OFFWORK OFFICE WORKS 212012 10 / 16 /12 01 SEWER OP-TRANSFER KIT 52-520-56 -00-5610 121 . 19 INVOICE TOTAL : 121 . 19 213184 11 / 13 / 12 01 COMM/DEV-PENS , ENVELOPES , 01-220-56-00-5610 57 . 45 02 LEGAL PADS * * COMMENT * * INVOICE TOTAL : 57 . 45 CHECK TOTAL : 178 . 64 514335 ORRK KATHLEEN FIELD ORR & ASSOC . 13878 11 / 05 / 12 01 ADMIN SERVICES-MISCELLANEOUS 01-640-54-00-5456 5 , 652 . 50 02 LEGAL MATTERS * * COMMENT * * 03 COMM/DEV-ELECTRONIC SIGNS 01-220-54-00-5466 807 . 50 _ 04 DEVEOPER ESCROW-KENDALL 90-039-39-00-0011 2 , 318 . 00 O5 CROSSING * * COMMENT ** 06 ADMIN SERVICES-BRISTOL BAY 01-640-54-00-5456 285 . 00 07 ANNEX * * COMMENT ** 08 ADMIN SERVICES-DOWNTOWN 01-640-54-00-5456 47 . 50 09 TOWN BUSINESS DISTRICT ** COMMENT ** 10 ADMIN SERVICES-KENDALL MARKET 01-640-54-00-5456 104 . 50 11 PLACE ** COMMENT * * 12 ADMIN SERVICES-MEETINGS 01-640-54-00-5456 1 , 000 . 00 13 FOX INDUSTRIAL-TIE MATTERS 01-000-24-00-2485 95 . 00 14 DOWNTOWN TIF-LEGAL MATTERS 88-880-54- 00-5466 190 . 00 INVOICE TOTAL : 10 , 500 . 00 CHECK TOTAL : 10 , 500 . 00 X16_ untn : lllly / lt UNIIED CITY OF YORKVILLE PAGE : 17 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . W0W CHECK DATE : 11 /27 /12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514336 PARADISE PARADISE CAR WASH 222461 11 / 01 /12 01 POLICE-OCTOBER CAR WASHES 01-210-54-00-5495 43 . 00 INVOICE TOTAL : 43 . 00 CHECK TOTAL : 43 . 00 514337 PARKREAI PARKREATION 4031 11 / 01/12 01 LAND CASH-RAINTREE PARK B 72-720-60-00-6036 41948 . 00 02 EXERCISE EQUIPMENT * * COMMENT * * INVOICE TOTAL : 41948 . 00 CHECK TOTAL : 4 , 948 . 00 514338 PATTEN PATTEN INDUSTRIES , INC . PM600212493 08 / 23 / 12 01 WATER OP-VERIFIED PROPER 51-510-56-00-5640 704 . 00 02 SYSTEM OPERAIION * * COMMENT * * INVOICE TOTAL : 704 . 00 * PM600213076 08 / 31/12 01 WATER OP-REPLACE FUSE FOR 51-510-56-00-5640 385 . 00 _ 02 GRANDE RESERVE GENERATOR ** COMMENT ** INVOICE TOTAL : 385 . 00 * PM600213243 09 / 10 / 12 01 WATER OP-GRANDE RESERVE PLANT 51-510 -56-00-5640 1 , 140 . 75 INVOICE TOTAL : 11140 . 75 * PM600214533 10 /12 / 12 01 STREETS-CITY HALL GENERATOR 01-410-54-00-5446 11487 . 89 INVOICE TOTAL : 1 , 487 . 89 * PM600214724 10 / 17 / 12 01 SEWER OP-BLACKBERRY GENERATOR 52-520-54-00-5444 5 , 880 . 00 INVOICE TOTAL : 5 , 880 . 00 * PM600214725 10 / 17 / 12 01 SEWER OP-REPAIR TO WIRE AND 52-520-54-00-5444 21150 . 13 02 RELAY ** COMMENT * * INVOICE TOTAL : 2 , 150 . 13 * CHECK TOTAL : 11 , 747 . 77 - 17 - Ln1c : 11/ 1 > / 1L UNITED CITY OF YORKVILLE PAGE : 18 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27/ 12 CHECK # VENDOR $ INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514339 QUILL QUILL CORPORATION 7038644 11/ 06 / 12 01 POLICE-RECEIPT BOOKS 01-210-56-00-5610 24 . 87 INVOICE TOTAL : 24 . 87 CHECK TOTAL : 24 , 87 514340 R0001114 STEVEN ANDEL 110112 11 / 01/ 12 01 ADMIN-REFUND OVERPAYMENT ON 01- 000-13-00-1371 59 . 76 02 FINAL BILL FOR * * COMMENT ** 03 ACCT# 0109072101-01 * * COMMENT * * INVOICE TOTAL : 59 . 76 CHECK TOTAL : 59 . 76 514341 SECSTATE SECRETARY OF STATE 111312 11 / 13 /12 01 ADMIN-NOTARY APPLICATION 01-110-54-00-5462 10 . 00 INVOICE TOTAL : 10 . 00 CHECK TOTAL : 10 . 00 514342 SHREDIT SHRED-IT 9401068796 10 /31 /12 01 POLICE-SHREDDING 01 -210-54-00-5462 97 . 32 INVOICE TOTAL : 97 , 32 CHECK TOTAL : 97 . 32 514343 SLEEZERJ SLEEZER, JOHN 34528 10 / 25 / 12 01 STREETS-PULLOVERS , SWEATSHIRTS 01-410 -56-00-5600 180 . 00 INVOICE TOTAL : 180 . 00 CHECK TOTAL : 180 . 00 X18_ 11H1 ° : Llllwlz UNITED CITY OF YORKVILLE _ PAGE : 19 TIME : 09 : 06 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27/ 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514344 SOFTWARE SOFTWARE PERFORMANCE 411147 10 / 31 / 12 01 ADMIN SERVICES-HP 6300 PRO 01-640-54-00-5450 659 . 00 INVOICE TOTAL : 659 . 00 * 411161 11 / 07 / 12 01 ADMIN SERVICES-11 / 06 / 12 TRAVEL 01-640-54-00-5450 25 . 00 02 CHARGE * * COMMENT * * INVOICE TOTAL : 25 . 00 * CHECK TOTAL : 684 . 00 514345 SPEEDWAY SPEEDWAY 1001542438-1112 11 / 11 / 12 01 SEWER OP-GASOLINE 52-520 -56-00-5695 687 . 01 02 WATER OP-GASOLINE 51-510-56-00-5695 687 . 01 03 STREETS-GASOLINE 01-410-56-00-5695 687 . 01 04 COMM/DEV-GASOLINE 01-220-56-00-5695 327 . 67 05 POLICE-GASOLINE O1-210-56 -00-5695 5 , 356 . 69 06 PARKS-GASOLINE 79 -790-56-00-5695 11095 . 06 07 RECREATION-GASOLINE 79-795-56 -00-5695 80 . 59 INVOICE TOTAL : 81921 . 04 CHECK TOTAL : 6 , 921 . 04 514346 SRHARLEY ERTOMEK INC . 20121980 11 / 02 / 12 01 POLICE-5K SERVICE CHECK 01-210-54-00-5495 249 . 34 INVOICE TOTAL : 249 . 34 CHECK TOTAL : 249 . 34 514347 STEVENS STEVEN ' S SILKSCREENING 4712 11 / 12 /12 01 POLICE-EMBROIDERY 01-210-56- 00-5600 76 . 00 INVOICE TOTAL : 76 . 00 CHECK TOTAL : 76 . 00 - 19- UNITED CITY OF YORKVILLE PAGE : 20 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : A2215000 . WOW CHECK DATE : 11/27 /12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514348 STREICH STREICHERS 1970418 11 / 01 /12 01 POLICE-BALL VEST 01-210-56-00-5600 610 . 00 INVOICE TOTAL : 610 . 00 1971407 11 / 05 /12 01 POLICE-POLO SHIRTS 01-210-56-00-5600 298 . 91 INVOICE TOTAL : 298 . 91 I971668 11 / 06 / 12 01 POLICE-POLO SHIRTS 01-210-56-00-5600 69 . 98 INVOICE TOTAL : 69 . 98 2971754 11 / 07/.12 01 POLICE-POLO SHIRTS 01 -210-56-00-5600 47 . 98 INVOICE TOTAL : 47 . 98 CHECK TOTAL : 1 , 026 . 87 514349 SUBURBAN SUBURBAN CHICAGO NEWS 0000137946 10 / 31/ 12 01 DEVELOPER ESCROW-KENDALL 90 -039-39-00-0011 380 . 78 02 CROSSING PUBLIC HEARING ** COMMENT * * INVOICE TOTAL : 380 . 78 * CHECK TOTAL : 380 . 78 514350 TAPCO TAPCO I406558 10 / 10 /12 01. MFT-SIGNS � 15-155-56-00-5619 147 . 56 INVOICE TOTAL : 147 . 56 * CHECK TOTAL : 147 . 56 514351 TIGERDIR TIGERDIRECT J18722410101 10 /31 /12 01 ADMIN SERVICES-4 LENOVO M72Z 01-640-54-00-5450 2 , 519 . 16 INVOICE TOTAL : 21519 . 16 CHECK TOTAL : 2 , 519 . 16 .20- �n18 ' ali i ' i i� UNITED CITY OF YORKVILLE PAGE : 21 TIME : 09 : 08 : 17 - CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27/ 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514352 TLCGROUP THE T . L . C . GROUP , LTD . 27815 10 /31/ 12 01 FOX HILL SSA-OCTOBER MOWING 11-111-54-00-5495 529 . 00 02 SUNFLOWER SSA-OCTOBER MOWING 12-112-54- 00-5495 500 . 00 INVOICE TOTAL : 1 , 029 . 00 CHECK TOTAL : 1 , 029 . 00 514353 TRIRIVER TRI-RIVER POLICE TRAINING 3416 11/ 02/ 12 01 POLICE-FY13 SCHOOL OF POLICE 01-210-54-00 -5412 3 , 400 . 00 02 STAFF & COMMAND TRAINING * * COMMENT ** INVOICE TOTAL : 3 , 400 . 00 CHECK TOTAL : 3 , 400 . 00 514354 VEOLIA VEOLIA ES SOLID WASTE MIDWEST T00000842506 10 / 31 / 12 01 TRUST & AGENCY-OCTOBER SERVICE 01-540-54-00-5442 10 , 978 . 20 02 SERVICE ** COMMENT ** 03 HEALTH & SANITATION-OCTOBER 01-540-54-00-5442 66 , 621 . 60 04 SERVICE ** COMMENT * * INVOICE TOTAL : 77 , 599 . 80 CHECK TOTAL : 77 , 599 . 80 514355 VERIZON VERIZON WIRELESS 2822568028 11 / 01 /12 01 COM/DEV-OCTOBER CELL PHONE 01-220-54-00-5440 157 . 20 02 POLICE-OCTOBER CELL PHONE 01-210-54-00-5440 694 . 96 03 PARKS-OCTOBER CELL PHONE 79 -790-54-00-5440 148 . 86 04 RECREATION-OCTOBER CELL PHONE 79 -795-54-00-5440 60 . 22 05 WATER OP-OCTOBER CELL PHONE 51-510-54-00-5440 257 . 15 06 SEWER OP-OCTOBER CELL PHONE 52-520-54-00-5440 77 . 41 07 STREETS-OCTOBER CELL PHONE 01-410-54-00-5440 137 . 63 INVOICE TOTAL : 1 , 533 . 45 CHECK TOTAL : 11533 . 45 -21 - uAlh : UNITED CITY OF YORKVILLE PAGE : 22 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514356 WALDENS WALDEN ' S LOCK SERVICE 13252 11/ 07/12 01 WATER OP-CYLINDER CHANGE 51-510-54-00-5445 70 . 00 INVOICE TOTAL : 70 . 00 CHECK TOTAL : 70 . 00 514357 WARREN BRIAN PARISH 121102 11,/ 02/ 12 01 STREETS-GARAGE DOOR REPAIR 01-410-54-00-5446 1 , 748 . 64 INVOICE TOTAL : 11748 . 64 CHECK TOTAL : 11748 . 64 514358 WERDERW WALLY WERDERICH 110612 11/ 06 / 12 01 POLICE-OCTOBER 10 ADMIN 01-210-54-00-5467 150 . 00 02 HEARING ** COMMENT ** INVOICE TOTAL : 150 . 00 CHECK TOTAL : 150 . 00 514359 WINDCREK WINDING CREEK NURSERY, INC 170459 10 / 10 / 12 01 LAND CASH-TREES 72-720-60-00-6036 375 . 00 INVOICE TOTAL : 375 . 00 CHECK TOTAL : 375 . 00 514360 YBSD YORKVILLE BRISTOL 103112SF 11/ 09 /12 01 ESCROW-OCTOBER 2012 95-000-24-00-2450 296 , 266 . 19 02 SANITARY FEES * * COMMENT ** INVOICE TOTAL : 296 , 266 . 19 CHECK TOTAL : 296 , 266 . 19 . 22- 11 / 1711L UNITED CITY OF YORKVILLE PAGE : 23 TIME : 09 : 06 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 /27/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514361 YORKACE YORKVILLE ACE & RADIO SHACK 143580 05/ 11 / 12 01 COMM/DEV-HAMMER, FLASH DRIVE 01-220-56 - 00-5630 27 . 98 INVOICE TOTAL : 27 . 98 145506 09 / 12 /12 01 WATER OP-BRASS HOSE WITH SHUT 51 -510-56-00-5640 10 . 99 02 OFF ** COMMENT ** INVOICE TOTAL : 10 . 99 145511 09 / 12 / 12 01 COMM/ DEV-STAPLES 01-220-56-00-5630 3 . 99 INVOICE TOTAL : 3 . 99 146076 10 /25 /12 01 STREETS-BOLTS 01 -410-56 - 00-5620 1 . 20 INVOICE TOTAL : 1 . 20 146128 10 / 30 /12 01 STREETS-HEX BUSHING, VALVE 01-410-56- 00-5620 33 . 96 02 BALLS ** COMMENT ** INVOICE TOTAL : 33 . 96 146260 - 11 / 08 /12 01 WATER OP-NAIL GLUE , AIR VALVE 51-510-56- 00-5638 24 . 94 02 SNIFTER, COUPLINGS , BUSHING ** COMMENT ** INVOICE TOTAL : 24 . 94 CHECK TOTAL : 103 . 06 514362 YORKCLER YORKVILLE CLERK' S ACCOUNT 158756 11 / 14/12 01 WATER OP-FILING WATER LIENS 51 -510-54-00-5448 245 . 00 02 PW CAPITIOL-RELEASE MOWING 21-211-54-00-5448 196 . 00 03 LIENS ** COMMENT * * 04 WATER OP-FILING MOWING LIENS 51-510-54-00-5448 196 . 00 INVOICE TOTAL : 637 . 00 CHECK TOTAL : 637 . 00 514363 YORKNAPA YORKVILLE NAPA AUTO PARTS - 23- Unlz : I UNITED CITY OF YORKVILLE PAGE : 24 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 27 /12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514363 YORKNAPA YORKVILLE NAPA AUTO PARTS 018026 10 / 03 /12 01 COMM/DEV-WIPER BLADE 01-220-54-00-5462 17 . 24 INVOICE TOTAL : 17 . 24 * 018625 10 / 09 / 12 01 STREETS-FUEL FILTERS , AIR 01-410-54-00-5495 102 . 91 02 FILTERS . OIL FILTERS * * COMMENT * * INVOICE TOTAL : 102 . 91 * 018626 10 / 09 / 12 01 STREETS-LAMP 01-410-54-00-5495 9 . 36 INVOICE TOTAL : 9 . 36 * 018689 10 / 09 / 12 01 STREETS-LAMP 01-410-54-00-5495 9 . 36 INVOICE TOTAL : 9 . 36 * 018763 10 / 10 / 12 01 STREETS-MERCHANDISE CREDIT 01-410-54-00-5495 -9 . 36 INVOICE TOTAL : -9 . 36 018829 10/ 10 /12 01 STREETS-TRACTOR MUFFLER 01-410-56-00-5640 130 . 63 INVOICE TOTAL : 130 . 63 018863 10/ 11 /12 01 STREETS-RETURNED MERCHANDISE 01-410-56 -00-5640 -2 . 92 02 CREDIT * * COMMENT * * INVOICE TOTAL : -2 , 92 * 018894 10 / 11 / 12 01 STREETS-OIL DRI , AIR FILTERS , 01-410-54-00-5495 91 . 29 02 OIL FILTERS * * COMMENT * * INVOICE TOTAL : 91 . 29 * 018918 10 / 11 / 12 01 STREETS-CABIN AIR FILTER 01-410-54-00-5495 128 . 34 INVOICE TOTAL : 128 . 34 * 018946 10 / 11 / 12 01 STREETS-OIL FILTERS , FUEL 01-410-54-00 -5495 155 . 76 02 FILTERS , AIR FILTERS ** COMMENT * * INVOICE TOTAL : 155 . 76 018947 10 / 11/ 12 01 STREETS-FUEL FILTERS , AIR 01-410-54-00 -5495 127 . 92 - 24- uai5 : 11 / 17 / 1[ UNITED CITY OF YORKVILLE PAGE : 25 TIME : 09 : 08 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11/27 / 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 514363 YORKNAPA YORKVILLE NAPA AUTO PARTS 018947 10 / 11 /12 02 FILTERS , OIL FILTERS ** COMMENT * * INVOICE TOTAL : 127 . 92 018948 10 / 11 /12 01 STREETS-FUEL FILTERS , OIL 01-410-54-00-5495 123 . 95 02 FILTERS , AIR FILTERS * * COMMENT * * INVOICE TOTAL : 123 . 95 018949 10 / 11 /12 01 STREETS-OIL FILTERS , AIR 01-410-54-00-5495 155 . 76 02 FILTERS , FUEL FILTERS ** COMMENT * * INVOICE TOTAL : 155 . 76 018951 10 / 11/ 12 01 STREETS-FUEL FILTERS , AIR 01 -410-54-00-5495 115 . 48 02 FILTERS , OIL FILTERS * * COMMENT * * INVOICE TOTAL : 115 . 48 018952 10 / 11 / 12 01 STREETS-FUEL FILTERS , OIL 01-410-54-00-5495 115 . 48 02 FILTERS , AIR FILTERS * * COMMENT * * INVOICE TOTAL : 115 . 48 018953 10 / 11/ 12 01 STREETS-AIR FILTERS , OIL 01-410-54-00-5495 115 . 48 02 FILTERS , FUEL FILTERS ** COMMENT ** INVOICE TOTAL : 115 . 48 * 018955 10 / 11 /12 01 STREETS-OIL DRI , WINDSHIELD 01-410 -54-00-5495 35 . 04 02 WASHER FLUID * * COMMENT * * INVOICE TOTAL : 35 . 04 * 018987 10 / 12 / 12 01 STREETS-FUEL FILTER 01-410-54-00-5495 3 . 97 INVOICE TOTAL : 3 . 97 * 019431 10 / 16 / 12 01 STREETS-PTEX RIGHT STUFF 01-410-54-00-5495 24 . 22 INVOICE TOTAL : 24. 22 019432 10 / 16 / 12 01 STREETS-BRAKE CLEANER 01-410-54-00-5495 3 . 77 INVOICE TOTAL : ' 3 . 77 - 25- UHlm : 44117llz UNITED CITY OF YORKVILLE PAGE : 26 TIME : 09 : 08 : 17 CHECK REGISTER PEG ID : AP215000 . WOW CHECK DATE : 11 / 27/ 12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DAIE # DESCRIPIION ACCOUNT # ITEM AMT ---------------------------------------------I--------------------------------------------------------------------------------------- 514363 YORKNAPA YORKVILLE NAPA AUTO PARTS 019658 10 / 18 /12 01 SEWER OP-AIR FILTER, OIL 52-520-56-00-5640 21 . 22 INVOICE TOTAL : 21 . 22 * 020385 10 / 25 /12 01 WATER OP-BULB 51-510-56-00-5640 4 . 79 INVOICE TOTAL : 4 . 79 * 020415 10 / 25 /12 01 STREETS-OIL FILTER 01-410-54-00-5495 8 . 20 INVOICE TOTAL : 8 . 20 * 020416 10 / 25 /12 01 STREETS-FUEL FILTER 01-410-54-00-5495 7 . 29 INVOICE TOTAL : 7 . 29 * 020419 10 /25 / 12 01 STREETS-AIR FILTERS 01-410-54-00-5495 50 . 99 INVOICE TOTAL : 50 ., 99 * 020422 10 /25 /12 01 WATER OP-STEERING DAMPER 51-510-54-00-5495 42 . 68 INVOICE TOTAL : 42 . 68 * 020475 10 / 26 /12 01 STREETS-OIL FILTERS ; AIR 01-410-54-00-5495 26 . 48 02 FILTERS * * COMMENT * * INVOICE TOTAL : 26 . 46 * 020551 10 / 26 /12 01 WATER OP-OIL FILTERS 51-510-54-00-5495 22 . 84 INVOICE TOTAL : 22 . 84 * 020696 10 / 29 /12 01 WATER OP-OIL FILTER 51-510-54-00-5495 16 . 36 INVOICE TOTAL : 16 . 36 * 18950 10 / 11/ 12 01 STREETS-AIR FILTERS , OIL 01-410-54-00-5495 115 . 48 02 FILTERS , FUEL FILTERS * * COMMENT * * INVOICE TOTAL : 115 . 48 * CHECK IOTAL : 1x770 . 21 514364 YORKPDPC YORKVILLE POLICE DEPT . . 26- Lein : 11 / 1y / iz UNITED CITY OF YORKVILLE - PAGE : 27 TIME : 09 : 06 : 17 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11/ 27/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 514364 YORKPDPC YORKVILLE POLICE DEPT . 110812 11 / 08 /12 01 POLICE-K9 SEARCH UNIT MEAL , 01-210-54-00-5415 108 . 46 02 SGT . ' S MEETING LUNCH * * COMMENT ** 03 POLICE- "BUY " MONEY, MONEY 01-210-56-00-5620 85 . 00 04 ORDER * * COMMENT * * INVOICE TOTAL : 193 . 46 CHECK TOTAL : 193 . 46 514365 YORKSCHO YORKVILLE SCHOOL DIST #115 103112-LC 11 / 01 /12 01 ESCROW-AUG . - OCT . 2012 95-000-24-00-2453 16 , 984 . 32 02 LAND CASH * * COMMENT * * INVOICE TOTAL : 16 , 964 . 32 CHECK TOTAL : 16 , 984 . 32 514366 YOUNGM MARLYS J . YOUNG 101712 11/ 03 / 12 01 ADMIN-OCT . 17 PLAN COMMISSION 01-110-54-00-5462 12 . 62 02 MEETING MINUTES ** COMMENT * * 03 DEVELOPER ESCROW-KENDALL 90-039-39-00-0011 37 . 88 04 CROSSING SPECIAL USE PERMIT ** COMMENT ** INVOICE TOTAL : 50 . 50 CHECK TOTAL : 50 . 50 TOTAL AMOUNT PAID : 510 , 317 . 07 . 27 - UNITED CITY OF YOR"ILLE CITY COUNCIL BILL LIST SUMMARY Tuesday, November 27 , 2012 PAYROLL DArE BI-WEEKLY 11 /21 /2012 $214,824.01 ELECTED OFFICIAL 11 /21 /2012 $67769.03 TOTAL PAYROLL $221 ,593.04 ACCOUNTS PAYABLE BILLS LIST - FY 13 11 /27/2012 $510,317.07 MANUAL CHECK #514282 - KRUKOWSKI BUILD PROGRAM 11 /8/2012 $10, 000 .00 MANUAL CHECK #514283 - MILLER BUILD PROGRAM 11 /8/2012 $10, 000 . 00 MANUAL CHECK #514284 - PETERSON BUILD CHECK 11 /13/2012 $ 10 , 000. 00 MAUNUAL CHECK #514287 - DOLMYER BUILD CHECK 11115/2012 $ 10, 000 . 00 MANUAL CHECK #514288 - SECRETARY OF STATE (NOTARY BONDS) 11116/2012 $250.00 MANUAL CHECK #514367 - CAYWOOD & ASSOCIATES (NOTARY BONDS) 11119/2012 $ 160.00 TOTAL BILLS PAID $5505727.07 TOTAL DISBURSEMENTS $772,320. 11 - 28- UNITED CITY OF YORKVILLE PAYROLL SUMMARY 11121 /2012 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 943.34 $ $ 943.34 $ - $ 72.17 $ 1 ,015.51 CLERK 641 .67 641 .67 23.30 37.37 702.34 TREASURER 300.00 300.00 28.92 22.95 351 .87 ALDERMAN 4,080.00 41080.00 341 .71 277.60 4,699.31 ADMINISTRATION 12,611 .79 12,611 .79 1 ,103.62 907.67 143623.08 FINANCE 6,696.20 - 61696.20 645.52 496.61 7,838.33 POLICE 799957.17 59714.56 85,671 .73 444.45 6,320.71 92,436.89 COMMUNITY DEV. 72768.55 7,768.55 684.90 572.24 9,025.69 STREETS 10,030.58 - 10,030.58 966.94 740.05 11 ,737.57 WATER 12,519.94 501 .55 133021 .49 11255.28 944.52 15,221 .29 SEWER 7,363.22 - 73363.22 709.82 548.51 83621 .55 PARKS 14,181 .86 - 143181 .86 1 ,367.13 13044.02 16,593.01 RECREATION 103603.95 - 10,603.95 992.33 784.85 127381 .13 REC. CENTER 73559.56 - 7,559.56 420.47 578.39 8,558.42 LIBRARY 15,711 .14 - 15,711 .14 901 .66 11174.25 177787.05 TOTALS $ 190,968.97 $ 63216.11 $ 197,185.08 $ 9,886.05 $ 14,521 .91 $ 221 ,593.04 TOTAL PAYROLL $ 221 ,593.04 -29- `� I] CfTy Reviewed By: X06 Legal ■ Agenda Item Number Finance El CA#2 EST. -� __ti 1838 Engineer ❑ City Administrator ■ : Human Resources ■ Tracking Number Community Development ❑ CC 2012-82 Police Public Works ❑ Agenda Item Summary Memo Title: Police Chief employment agreement corrections Meeting and Date: City Council—November 27, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Oct 2012 Action Taken: Employment agreement approved Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. 183fi From: Bart Olson, City Administrator ' CC: Date: November 21, 2012 Subject: Police Chief employment agreement corrections JILL �►�. Summary Corrections to the Police Chief employment agreement. Background This item was last discussed in October by the City Council. At that meeting, the City Council approved an updated employment agreement with the Police Chief. The agreement passed out in executive session and entered into the record during the City Council vote contained a few errors in it, which the agreement that is attached to this memo will correct. The errors were a result of basing the new contract off an older document, as opposed to the most recently approved document. The changes are: 1) The correct vacation allotment is 6 weeks per year. Mr. Hart was approved for 6 weeks vacation in the most recent contract approval, but the allotment incorrectly reverted back to 5 weeks vacation in the document that was passed out this October. 2) References to the City being in a wage freeze for all employees have been eliminated. Even though the City Council has only approved wage increases for employees for one year, we do not anticipate an ongoing wage freeze for all employees. There is a standard wage reopener language in this agreement, which is mimicked in my employment agreement. 3) References to the City paying for Mr. Hart's FBI academy training have been removed. Since the last contract document, Mr. Hart has completed the FBI academy. Recommendation I recommend approval of this cleaned up employment contract with Mr. Hart. CLEAN COPY EMPLOYMENT AGREEMENT This EMPLOYMENT AGREEMENT is made and entered into by and between the UNITED CITY OF YORKVILLE, a municipal corporation duly organized under the laws of the State of Illinois ("City"), and RICHARD T. HART, ("EMPLOYEE" or "Police Chief'), and is effective 92012. WITNESSETH WHEREAS, the City desires to appoint and employ EMPLOYEE as its Police Chief, and, WHEREAS, EMPLOYEE desires to accept employment as Police Chief of the United City of Yorkville; and, WHEREAS, both the City and EMPLOYEE agree that it is appropriate to enter into this Agreement in order to define the benefits, conditions, and term of his employment. NOW, THEREFORE, the United City of Yorkville does hereby agree to appoint and employ EMPLOYEE as its Police Chief under and in accordance with the following terms and conditions: SECTION 1. DUTIES A. As Chief Law Enforcement Officer of the City, EMPLOYEE shall be responsible for the administration and the operation of the Police Department, and perform such duties as are set forth in the job description attached hereto and incorporated herein by this reference, and as may be requested by the Mayor, and/or City Council. B. The Police Chief shall report directly to the Mayor, who is the Chief's Department Head. The Police Chief will also serve as Police Department's liaison to the City's Public Safety Committee. The Police Chief shall communicate to and cooperate with, the City Administrator to foster and develop an efficient, effective, day-to-day business operation for the City. C. The Police Chief shall at his discretion attend and participate in, and authorize appropriate City Police Personnel to attend and participate in, seminars, work shops, training sessions, conferences, schools, and meetings up to the limit set forth in the City's budget for such purposes. D. The Police Chief shall be subject to the City's Employee Manual and Police Department Rules and Regulations, as both may be amended from time to time at the discretion of the City. In the event that any of the terms and conditions of the Employee Manual and/or Rules and Regulations are in direct conflict with the terms of this Agreement, the terms contained in this Agreement shall be controlling and binding. SECTION 2. TERM A. The term of this Agreement and EMPLOYEE's employment with the City shall commence , 2012, and, unless terminated earlier as hereinafter provided, will automatically terminate with the expiration of the current term of the Mayor(the "Term"). B. The parties to this Agreement recognize and affirm that the EMPLOYEE serves in his position as Chief of Police at the will of the Mayor. The Mayor may remove EMPLOYEE from his position as Chief of Police at any time with cause with no notice or without cause upon sixty (60) days written notice, in the manner provided by law. In the event EMPLOYEE is removed as Chief, he shall revert to his previous rank of Lieutenant in the Police Department. If the EMPLOYEE is removed as Chief and is serving as Lieutenant, his salary and benefits shall be at a level commensurate with the rank of Lieutenant as of the date of his removal as Chief. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of EMPLOYEE to resign with the City at any time. D. Upon the termination of this Agreement by either party, all rights and obligations of both parties under this Agreement shall cease. SECTION 3. SALARY AND BENEFITS A. The City shall pay EMPLOYEE a salary of $103,000.00 annually, less customary deductions and withholding, payable bi-weekly in equal installments. This salary is to be effective May 1, 2012. B. The City agrees to open the employment agreement with the employee to renegotiate compensation and benefits should the City give compensation increases to any employee in the City at any point in this contract. C. The City agrees to pay EMPLOYEE the benefits that are provided under the City's Employee Manual (including longevity pay of$2000 a year), as may be amended from time to time at the discretion of the City. D. The City shall pay all reasonable fees and costs for the Police Chiefs Masters Program that he is currently attending. E. The City shall pay for the Police Chief's reasonable attendance fees, meals, travel, and lodging as set forth in the City's Personnel Policy. SECTION 4. PERFORMANCE EVALUATION A. The Mayor shall review and evaluate EMPLOYEE's performance as Police Chief at least once annually. EMPLOYEE shall be entitled to fully discuss the evaluation with the Mayor. 2 B. The Mayor shall endeavor to complete the evaluation of EMPLOYEE's job performance by April 30th of each year. SECTION 5. HOURS OF WORK A. The Police Chief shall work as many hours as are required and necessary to perform his duties as Chief of Police, as previously described herein. SECTION 6. RESIDENCE A. EMPLOYEE shall reside within 15 miles of the corporate City limits. SECTION 7. AUTOMOBILE A. EMPLOYEE shall be supplied with a vehicle for use on and off the job consistent with the City's Vehicle Policy. In the event EMPLOYEE utilizes his private vehicle to travel to City related meetings, etc. outside of city limits, he will be reimbursed for such private vehicle mileage pursuant to the terms, conditions and amounts provided in the City's Employee Manual. SECTION 8. VACATION AND SICK LEAVE A. EMPLOYEE shall be entitled to 6 (six) full weeks' paid vacation, to be scheduled in accordance with the City's Employee Manual, as that may be changed from time to time at the discretion of the City. SECTION 9. DISABILITY, HEALTH, AND LIFE INSURANCE A. The City agrees to provide EMPLOYEE with disability, health and life insurance in accordance with the City's Employee Manual, as that may be amended from time to time at the discretion of the City. SECTION 10. OUTSIDE EMPLOYMENT A. Upon written notice to the Mayor, and, to the extent that it does not interfere with his duties, EMPLOYEE may engage in teaching, writing of professional treatises or articles, and professional seminars on his own off duty hours. SECTION 11. SEVERABILITY In the event any portion of this Agreement is declared void or becomes unenforceable by operation of law, the remaining portions thereof shall remain in full force and effect. SECTION 12. INTEGRATION CLAUSE This represents the complete and entire agreement between parties. It supersedes and cancels all prior agreements between the City and EMPLOYEE, but is not meant to take away any non-conflicting benefit or privilege EMPLOYEE may enjoy under the City's Employee Manual, as that Manual may be amended from time to time at the discretion of the City. 3 IN WITNESS WHEREOF, Richard T. EMPLOYEE, and the United City of Yorkville, by its duly authorized officer, have signed this Employment Agreement on the dates indicated below. UNITED CITY OF YORKVILLE RICHARD T. HART By Mayor Dated: , 2012 ATTEST: City Clerk Dated: , 2012 4 RED-LINE COPY EMPLOYMENT AGREEMENT This EMPLOYMENT AGREEMENT is made and entered into by and between the UNITED CITY OF YORKVILLE, a municipal corporation duly organized under the laws of the State of Illinois ("City"), and RICHARD T. HART, ("EMPLOYEE" or "Police Chief'), and is effective Febmafy 1, 20129. WITNESSETH WHEREAS, the City desires to appoint and employ EMPLOYEE as its Police Chief, and, WHEREAS, EMPLOYEE desires to accept employment as Police Chief of the United City of Yorkville; and, WHEREAS, both the City and EMPLOYEE agree that it is appropriate to enter into this Agreement in order to define the benefits, conditions, and term of his employment. NOW, THEREFORE, the United City of Yorkville does hereby agree to appoint and employ EMPLOYEE as its Police Chief under and in accordance with the following terms and conditions: SECTION 1. DUTIES A. As Chief Law Enforcement Officer of the City, EMPLOYEE shall be responsible for the administration and the operation of the Police Department, and perform such duties as are set forth in the job description attached hereto and incorporated herein by this reference, and as may be requested by the Mayor, and/or City Council. B. The Police Chief shall report directly to the Mayor, who is the Chief's Department Head. The Police Chief will also serve as Police Department's liaison to the City's Public Safety Committee. The Police Chief shall communicate to and cooperate with, the City Administrator to foster and develop an efficient, effective, day-to-day business operation for the City. C. The Police Chief shall at his discretion attend and participate in, and authorize appropriate City Police Personnel to attend and participate in, seminars, work shops, training sessions, conferences, schools, and meetings up to the limit set forth in the City's budget for such purposes. The City shall pay all reasonable Senior Management institute for- Poliee by the Paliee Exeetitive D. The Police Chief shall be subject to the City's Employee Manual and Police Department Rules and Regulations, as both may be amended from time to time at the discretion of the City. In the event that any of the terms and conditions of the Employee Manual and/or Rules and Regulations are in direct conflict with the terms of this Agreement, the terms contained in this Agreement shall be controlling and binding. SECTION 2. TERM A. The term of this Agreement and EMPLOYEE's employment with the City shall commence 2012 , and, unless terminated earlier as hereinafter provided, will automatically terminate with the expiration of the current term of the Mayor(the "Term"). B. The parties to this Agreement recognize and affirm that the EMPLOYEE serves in his position as Chief of Police at the will of the Mayor. The Mayor may remove EMPLOYEE from his position as Chief of Police at any time with cause with no notice or without cause upon sixty (60) days written notice, in the manner provided by law. In the event EMPLOYEE is removed as Chief, he shall revert to his previous rank of Lieutenant in the Police Department. If the EMPLOYEE is removed as Chief and is serving as Lieutenant, his salary and benefits shall be at a level commensurate with the rank of Lieutenant as of the date of his removal as Chief. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of EMPLOYEE to resign with the City at any time. D. Upon the termination of this Agreement by either party, all rights and obligations of both parties under this Agreement shall cease. SECTION 3. SALARY AND BENEFITS The City shall pay EMPLOYEE a salary of$103,000.00 annually, less customary deductions and withholding, payable bi-weekly in equal installments. This salary is to be effective May 1, 2012. The EMPLOYEE iinQer-stands that there is The City Aer-ees that if the waee/salap� f ouzo is lifted empleyee of the tt vvicgcrsarccly-=niceirS @-that the rcy siurrcr�ie�c6 B. The City agrees to open the employment agreement with the employee to renegotiate compensation and benefits should the City give compensation increases to any employee in the City at any point in this contract. B.C. The City agrees to pay EMPLOYEE the benefits that are provided under the City's Employee Manual (including longevity pay of $2000 a year), as may be amended from time to time at the discretion of the City. C-.D. The City shall pay all reasonable fees and costs for the Police Chief s Masters Program that he is currently attending. 2 D-.E. The City shall pay for the Police Chief's reasonable attendance fees, meals, travel, and lodging as set forth in the City's Personnel Policy. SECTION 4. PERFORMANCE EVALUATION A. The Mayor shall review and evaluate EMPLOYEE's performance as Police Chief at least once annually. EMPLOYEE shall be entitled to fully discuss the evaluation with the Mayor. B. The Mayor shall endeavor to complete the evaluation of EMPLOYEE's job performance by April 30th of each year. SECTION 5. HOURS OF WORK A. The Police Chief shall work as many hours as are required and necessary to perform his duties as Chief of Police, as previously described herein. SECTION 6. RESIDENCE A. EMPLOYEE shall reside within 15 miles of the corporate City limits. SECTION 7. AUTOMOBILE A. EMPLOYEE shall be supplied with a vehicle for use on and off the job consistent with the City's Vehicle Policy. In the event EMPLOYEE utilizes his private vehicle to travel to City related meetings, etc. outside of city limits, he will be reimbursed for such private vehicle mileage pursuant to the terms, conditions and amounts provided in the City's Employee Manual. SECTION 8. VACATION AND SICK LEAVE A. EMPLOYEE shall be entitled to 6-5 (sire) full weeks' paid vacation, to be scheduled in accordance with the City's Employee Manual, as that may be changed from time to time at the discretion of the City. SECTION 9. DISABILITY, HEALTH, AND LIFE INSURANCE A. The City agrees to provide EMPLOYEE with disability, health and life insurance in accordance with the City's Employee Manual, as that may be amended from time to time at the discretion of the City. SECTION 10. OUTSIDE EMPLOYMENT A. Upon written notice to the Mayor, and, to the extent that it does not interfere with his duties, EMPLOYEE may engage in teaching, writing of professional treatises or articles, and professional seminars on his own off duty hours. 3 SECTION 11. SEVERABILITY In the event any portion of this Agreement is declared void or becomes unenforceable by operation of law, the remaining portions thereof shall remain in full force and effect. SECTION 12. INTEGRATION CLAUSE This represents the complete and entire agreement between parties. It supersedes and cancels all prior agreements between the City and EMPLOYEE, but is not meant to take away any non-conflicting benefit or privilege EMPLOYEE may enjoy under the City's Employee Manual, as that Manual may be amended from time to time at the discretion of the City. IN WITNESS WHEREOF, Richard T. EMPLOYEE, and the United City of Yorkville, by its duly authorized officer, have signed this Employment Agreement on the dates indicated below. UNITED CITY OF YORKVILLE RICHARD T. HART By Mayor Dated: Februai.�,, , 201220 ATTEST: City Clerk Dated: Febfuafy , 20120 4 Reviewed By: Agenda Item Number 4 ' �► Legal ❑ CA#3 Finance ■ EST. -�` _ ti W36 Engineer ❑ �:--- g Tracking Number �! City Administrator ❑ Consultant ❑ ❑ ADM 2012-55 ALE Agenda Item Summary Memo Title: Treasurer's Reports for September& October 2012 Meeting and Date: City Council —November 27, 2012 Synopsis: Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-55 Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ending September 30, 2012 Cash Basis %of %of Projected Beginning September Revenues YTD September Expenses YTD Ending Fund Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 01 -General 1,270,623 2,044,702 7,200,686 12,311,109 58% 1,127,379 4,163,619 11,379,867 37% 4,307,690 Special Revenue Funds 15-Motor Fuel Tax 924,857 109,513 246,686 454,547 54% 3,016 13,712 573,860 2% 1,157,831 79-Parks and Recreation 280,065 167,135 721,795 1,451,447 50% 127,836 626,525 1,506,767 42% 375,336 72-Land Cash (294,778) 7,747 29,028 420,500 7% 2,136 36,526 323,825 11% (302,276) 87-Countryside TIF 1,877,872 281 1,207 6,500 19% - 62,429 306,043 20% 1,816,650 88-Downtown TIF 257,953 12,185 37,318 70,150 53% 888 7,427 41,500 18% 287,844 11 -Fox Hill SSA 17,071 1,479 3,671 3,786 97% 529 2,819 4,500 63% 17,922 12-Sunflower SSA 12,188 2,968 7,342 7,531 97% 1,312 7,502 9,986 75% 12,028 Debt Service Fund 42-Debt Service 87,510 133,202 354,876 427,144 83% - 65,292 505,370 13% 377,095 Capital Funds 16-Municipal Building (579,374) 1,200 4,500 5,250 86% 900 2,100 - - (576,974) 22-Park and Recreation Capital 62,473 444 2,447 43,500 6% 208 1,042 52,500 2% 63,878 20-Police Capital 229,238 2,659 21,776 29,200 75% - 118,427 60,000 197% 132,587 21 -Public Works Capital 62,884 7,956 28,073 53,500 52% 12,035 45,459 169,795 27% 45,498 23-City-Wide Capital 81,196 36,888 199,793 1,303,732 15% 3,170 76,149 1,040,500 7% 204,840 Enterprise Funds 51 -Water 1,300,837 82,439 1,297,133 2,801,379 46% 112,297 1,253,784 3,085,983 41% 1,344,186 52-Sewer 3,003,537 105,408 808,208 1,639,817 49% 43,387 475,092 1,895,210 25% 3,336,653 80-Recreation Center (220,001) 39,590 230,088 622,500 37% 40,505 291,297 703,633 41% (281,210) Library Funds 82-Library Operations 388,831 269,637 700,668 817,634 86% 60,109 303,606 794,413 38% 785,893 83-Library Debt Service (1,821) 303,846 760,341 797,299 95% - 177,744 795,488 22% 580,776 84-Library Capital 6,794 4,001 17,302 16,350 106% 762 1,399 13,474 10% 22,697 Total Funds 8,767,955 3,333,281 12,672,937 23,282,875 54% 1,536,470 7,731,949 23,262,714 33% 13,708,943 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department UNITED CITY OF YORKVILLE TREASURER'S REPORT-for the period ending October 31,2012 Cash Basis %of %of Projected Beginning October Revenues YTD October Expenses YTD Ending Fund Fund Balance Revenues YTD Revenues Budget Budget Expenses YTD Expenses Budget Budget Balance General Fund 01-General 1,270,623 1,057,215 8,258,031 12,311,109 67% 755,091 4,918,710 11,379,867 43% 4,609,944 Special Revenue Funds 15-Motor Fuel Tax 924,857 31,781 278,467 454,547 61% 30,945 44,657 573,860 8% 1,158,667 79-Parks and Recreation 280,065 130,809 852,604 1,451,447 59% 91,460 717,985 1,506,767 48% 414,684 72-Land Cash (294,778) 6,922 35,950 420,500 9% (96) 36,430 323,825 11% (295,258) 87-Countryside TIF 1,877,872 290 1,497 6,500 23% 1,558 63,987 306,043 21% 1,815,382 88-Downtown TIF 257,953 1,028 38,346 70,150 55% 5,775 13,202 41,500 32% 283,097 11-Fox Hill SSA 17,071 77 3,747 3,786 99% 423 3,243 4,500 72% 17,576 12-Sunflower SSA 12,188 96 7,438 7,531 99% 400 7,902 9,986 79% 11,724 Debt Service Fund 42-Debt Service 87,510 17,521 372,397 427,144 87% - 65,292 505,370 13% 394,615 Capital Funds 16-Municipal Building (579,374) 2,659 7,159 5,250 136% 600 2,700 - - (574,915) 22-Park and Recreation Capital 62,473 345 2,792 43,500 6% 6,647 7,689 52,500 15% 57,576 20-Police Capital 229,238 2,687 24,463 29,200 84% - 118,427 60,000 197% 135,274 21-Public Works Capital 62,884 7,221 35,293 53,500 66% 9,658 55,117 169,795 32% 43,061 23-City-Wide Capital 81,196 40,615 240,407 1,303,732 18% 29,001 105,151 1,040,500 10% 216,453 Enterprise Funds 51-Water 1,300,837 475,317 1,772,450 2,801,379 63% 146,753 1,400,537 3,085,983 45% 1,672,749 52-Sewer 3,003,537 135,658 943,866 1,639,817 58% 48,192 523,284 1,895,210 28% 3,424,119 80-Recreation Center (220,001) 52,139 282,227 622,500 45% 44,152 335,449 703,633 48% (273,224) Library Funds 82-Library Operations 388,831 39,285 739,953 817,634 90% 52,243 355,849 794,413 45% 772,935 83-Library Debt Service (1,821) 18,605 778,946 797,299 98% - 177,744 795,488 22% 599,381 84-Library Capital 6,794 3,501 20,803 16,350 127% 503 1,903 13,474 14% 25,694 Total Funds 8,767,955 2,023,769 14,696,836 23,282,875 63% 1,223,306 8,955,256 23,262,714 38% 14,509,536 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. William Powell,Treasurer Prepared by the Finance Department Reviewed By: Agenda Item Number 606 Legal ❑ CA#4 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number m Human Resources ❑ `=Q Community Development ❑❑ ADM 2012-57 Police ALE ��' Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Investment Policy Meeting and Date: City Council —November 27, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-57 Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. 1 _ 1836 From: Rob Fredrickson, Finance Director O6 Date: November 5, 2012 9 Boa, =p Subject: Proposed Investment Policy Revisions KantlaElCOUnry <LE This is the first time that the investment policy has been revised since it was initially created in January of 2004. As stated in the revised policy document,the purpose of the investment policy is to invest funds in a manner which will maximize return,minimize risk,meet the daily cash flow needs of the City and conform to all applicable laws governing the investment of public funds. Most of the changes in the revised policy have to do with how the information is presented. Besides these format adjustments, other changes of note include: • The"Objectives" section on page lhas been expanded to provide greater detail regarding the investment objectives of safety, liquidity and yield. • The"Suitable and Authorized Investments" section on page 3 has been lengthened to include a greater range of allowable investment that the City could invest in,pursuant to Illinois Complied Statutes(30 ILCS 235). One item that has not changed is the City's collateralization policy for bank deposits in excess of FDIC limits. Both policies stipulate that balances in excess of FDIC insurance limits (currently at$250,000) must be collateralized by securities,which are pledged by the Bank. These securities are held by an independent third party in the name of the City. This is a key control that protects the City's position in the event of a bank failure(i.e.pledged securities would be liquidated to replace any funds lost in excess of$250,000). Both the revised and current investment policies are attached for your review and consideration. RESOLUTION NO. 2012- RESOLUTION APPROVING A REVISED INVESTMENT POLICY WHEREAS, the City Council of the United City of Yorkville has considered and discussed the importance of updating the United City of Yorkville Investment Policy, and WHEREAS, the text of the United City of Yorkville Investment Policy the City Council now desires to adopt is set forth on the attached Exhibit"A"which is incorporated herein, and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to repeal the previous Investment Policy, approved on December 16, 1999 as Resolution No. 1999-40, and adopt a revised policy titled United City of Yorkville Investment Policy in the form attached hereto in Exhibit"A". NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Investment Policy in the form set forth on Exhibit"A" attached hereto and incorporated herein is hereby adopted as the Investment Policy of the City and the previous Investment Policy heretofor adopted by the City Council is hereby repealed in its entirety. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2012. CITY CLERK Resolution No.2012- Page 1 CHRIS FUNKHOUSER DIANE TEELING LARRY KOT JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON JR Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. MAYOR Resolution No.2012- Page 2 United City of Yorkville Investment Policy L Purpose It is the policy of the United City of Yorkville(the City)to invest public funds in a manner which will maximize return,minimize risk,meet the daily cash flow needs of the City and conform to all applicable federal, state and/or local statutes governing the investment of public funds. II. Scope . 0 �11111 This policy covers all funds governed by the City Council. It does not include the investment of employee retirement funds,which is governed by other policies. A. Pooling of Funds Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. Objectives The City will invest idle funds based on the following objectives A. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. i). Credit Risk- The City will minimize credit risk, the risk of loss due to the failure of the security issuer or backer by: • Limiting investments to the safest types of securities. • Pre-qualifying the financial institutions, brokers, intermediaries and advisers with which the City will do business. • Diversifying the investment portfolio so potential losses on individual securities will be minimized. ii). Interest Rate Risk—The City will minimize interest rate risk,which is risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by: • Structuring the investment portfolio so that securities mature to meet cash flow requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity. • Investing operating funds primarily in shorter-term securities,money market mutual funds, or similar investment pools. 1 B. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands(static liquidity). Furthermore, since all possible cash demands cannot be anticipated,the portfolio should consist largely of securities with active secondary or re-sale markets (dynamic liquidity). Alternatively, a portion of the portfolio may be placed in money market mutual funds or local government investment pools which offer same day liquidity for short-term funds. C. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles,taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity. D. Local Considerations oilmnffit Where possible, funds may be invested for the betterment of the local economy. The City may accept a proposal from an eligible institution which provides a reduced rate of interest provided that such institution documents the use of deposited funds for community development projects. The portfolio shall be reviewed quarterly as to its effectiveness in meeting the City's needs for safety, liquidity,rate of return, diversification and its general performance. IV. Standards of Care A. Prudence The standard of prudence to be used by investment officials shall be the"prudent person" standard and shall be applied in the context of managing an overall portfolio. The City Treasurer, Director of Finance or their designee, acting in accordance with this policy and any other written procedures pertaining to the administration and management of City assets and exercising due diligence, shall be relieved of personal responsibility, if any, for credit risk or market price changes of a particular security,provided that deviations from expectations are timely noted and appropriate action is taken to control and prevent further adverse developments. The"prudent person" standard states that, "Investments shall be made with judgment and care, under circumstances then prevailing,which persons of prudence, discretion, and intelligence exercise in the management of their own affairs,not for speculation,but for investment, considering the safety of their capital as well as the probable income to be derived." B. Ethics and Conflicts oflnterest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, 2 or that could impair their ability to make impartial decisions. Such individuals shall disclose to the City Treasurer any material financial interests in financial institutions that conduct business within the City, and they shall further disclose any personal financial investment positions that could be related to the performance of the investment portfolio. In addition, such individuals shall subordinate their personal investment transactions to those of the investment portfolio, particularly with regard to the timing of purchases and sales. C. Delegation of Authority Authority to manage the investment program is granted to the City Treasurer and the Director of Finance, who shall act in accordance with established procedures and internal controls for the operation of the investment program consistent with this investment policy. No person may engage in an investment transaction except as provided under the terms of this policy. The City Treasurer and Director of Finance shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate or any other person involved in such transactions for the City. V. Authorized Financial Institutions,Depositories and Brokers/Dealers The Director of Finance shall maintain a list of financial institutions authorized to provide investment and depository services and provide them with a copy of the City's investment policy. All authorized financial dealers and institutions shall,prior to receiving City funds,provide the Director of Finance with an affirmative statement that they have read the City's investment policy and agree to conform to its requirements. These institutions shall comply with all qualifications and requirements as set forth in Illinois Compiled Statutes(30 ILCS 235/6) as well as any and all other laws, statutes, and fiduciary responsibilities not mentioned within this policy. : VI. Suitable and Authorized Investments The City may invest in any type of security allowed by Illinois law,notably 30 Illinois Complied Statues 235 (30 ICS 235). A summary of allowable investments is as follows: A. Passbook savings account. B. Now, Super Now, and Money Market Accounts. C. Commercial Paper- issuer must be a U.S. Corporation with more than$500 million in assets,rating must be within three highest classifications by two standard rating services,must mature within 270 days of purchase, and such purchase cannot exceed 10%of the corporations'outstanding obligations. D. Local Government Investment Pools (i.e. The Illinois Funds and Illinois Metropolitan Investment Fund(IMET). E. Money Market Mutual Funds-registered under the Investment Company Act of 1940,provided the Portfolio is limited to bonds,notes, certificates,treasury bills, or other securities which are guaranteed by the federal government as to principal and interest. F. Repurchase Agreement collateralized by U.S. Treasury securities. 3 G. Certificates of Deposit, Time Deposits and Certificate of Deposit Account Registry Service (CDARS). H. Constituting direct obligations of any bank as defined by the Illinois Banking Act and only those insured by the Federal Deposit Insurance Corporation(FDIC). I. Legally issuable by savings and loan associations incorporated under the laws of the State of Illinois or any other state or under the laws of the United States and only in those savings and loan associations insured by the FDIC. J. Bonds,notes, certificates of indebtedness,Treasury bills,. '° ther securities which are guaranteed by the full faith and credit of the United S America as to principal and interest. VII. Safekeeping and Custody A. Delivery vs. Payment All trades of marketable securities will be executed by delivery vs.paymeri *k VP)to ensure that securities are deposited in an el e financial institution prior to the release ` ids. B. Safekeeping of Securities Third party safekeeping is required for all securities. To accomplish this, the securities can be held at the following locations: • A Federal Reserve Bank or its branch office. • At another custodial facility generally in a trust department through book-entry at the Federal Reserve,unless physical securities are involved. • By an escrow agent of the pledging institution. • A financial institution on the Illinois State Treasurer's approval list of safekeeping banks. Safekeeping will be documented by an approved written agreement. This may be in the form of a safekeeping agreement,trust agreement, escrow agreement or custody agreement. C. Collateralization Funds on deposit(e.g., checking accounts, certificates of deposit, etc.)in excess of FDIC limits shall be secured by the deposit of marketable U.S. government or other approved securities or surety bonds issued by top-rated insurers,having a value of at least 110% of the deposits. Collateral is required as security whenever deposits exceed the insurance limits of the FDIC. The collateral required to secure City funds must be held in safekeeping and pursuant to written collateral agreements,which would prohibit the release or substitution of pledged assets without proper written notification and authorization of the City Treasurer. Repurchase agreements must also be collateralized in an amount of 105%of market value of principal and accrued interest. Collateral shall be held at an independent,third party institution in the name of the United City of Yorkville. The third party institution shall comply with all qualifications and requirements as set forth in the Illinois Complied Statutes 30 ILCS 235/6. 4 D. Internal Controls The City Treasurer and Director of Finance are responsible for establishing and maintaining an internal control structure designed to insure that the invested assets of the City are protected from loss,theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, misrepresentation by third parties,unanticipated changes in financial markets and imprudent actions by authorized investment officers. The system of internal controls and operational procedures shall be documented in writing and made available to individuals authorized to invest funds on behalf of the City. ILL The internal controls shall address the following points'. A • Separation of transaction authority from accounting and recordkeeping • Custodial safekeeping • Avoidance of physical delivery securities • Clear delegation of authority to subordinate staff members • Written confirmation of transactions for investments and wire transfers • Dual authorizations of wire transfers • Development of a wire transfer agreement with lead bank and third-parry custodian VIII. Investment Parameters A. Diversification welt.". It is the policy of the City to diversify its investment portfolio. Investments shall be diversified to eliminate the risk of loss resulting in over concentration in a specific maturity, issuer, or class of securities. Diversification strategies shall be determined and revised periodically by the City Treasurer and the Director of Finance. B. Maximum Maturities To the extent possible,the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow,the City will not directly invest in securities maturing more than five (5)years from the date of purchase. Reserve funds may be invested in securities exceeding five(5)years if the maturities of such investments are made to coincide as nearly as practicable with the expected use of funds. The intent to invest in securities with longer maturities shall be disclosed in writing to the City Council. IX. Reporting A report of the City's investment portfolio shall be presented to the City Council at the end of each fiscal quarter. The report should include the date of purchase,maturity,type of investment, firm invested,yield, interest rate and comparison to the benchmark(s) set forth in this policy. A. Performance Standards The City's investment portfolio shall be designed with the objective of regularly meeting or exceeding a selected performance benchmark, which could be the average return on three-month 5 U.S. Treasury bills, Illinois Funds rate, Illinois Metropolitan Investment Fund (IMET) Convenience Fund rate or the average rate of Fed funds. B. Marking to Market The market value of the portfolio shall be calculated at least quarterly and a statement of the market value of the portfolio shall be issued at least quarterly. In defining market value,the City will follow applicable GASB pronouncements. X. Approval of Investment Policy The investment policy shall be formally approved and adopted by the City Council and reviewed annually. �,�,�,� d y, 6 Investment Policy United City of Yorkville, Illinois 1.01 Police It is the policy of the United City of Yorkville (the City) to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. 1.02 She This policy rovers all funds governed by the City Council. It noes not include IMRF or Police Pension Funds, which is governed by other policies, Cash balances from various funds, which are not restricted or special use, may be pooled to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 1,03 Obi live The primary objective, in order of priority, shall be: • Legality: Conformance with federal, state and other legal requirements. • Safety: Preservation of capital and protection of investment principal • Liquidity: Maintenance of sufficient liquidity to meet operating requirements. • Yield: Attainment of market rates of return. Local Considerations: While the City desires to achieve a return at least equal to the Illinois Funds Money Market rate it recognizes the benefits of retaining money within the community for future growth and economic well being. The estimated value of these benefits is either 10 % of the Illinois Funds Money Market rate or .25 % (25 basis points) whichever,is the smaller amount as of the close of the last business day of the week. The portfolio shall be reviewed quarterly as to its effectiveness in meeting the City's needs for safety, liquidity, rate of return, diversification and its general performance, 1 1.04 Standards of Care 1. Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of'their own affairs, not for speculation, but for investment, considering the safety of their capital, as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. The Treasurer or his designees, acting in accordance with this policy and any other written procedures pertaining to the administration and management of City assets and exercising due diligence, shall be relieved of personal responsibility, if any, for credit risk or market price changes of a particular security, provided that deviations from expectations are timely noted and appropriate action is taken to control and prevent further adverse developments. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Such individuals shall disclose to the Treasurer any material financial interests in financial institutions that conduct business within the City, and they shall further disclose any personal financial investment positions that could be related to the performance of the investment portfolio, In addition, such individuals shall subordinate their personal investment transactions to those of the investment portfolio, particularly with regard to the time of purchases and sales. 3. Delegation of Authority The investment policy shall be administered in accordance with the Public Funds Investment Act (30 ILLS 235) and all applicable State of Illinois statues as well as relevant city codes and ordinances. Oversight of the investment policy is delegated to the Treasurer. Day-to-Day management and administrative responsibility for the investment policy is hereby delegated to the Finance Director- 2 1,05 Authorized Financial Dealers and Institutions The Finance Director shall maintain a Iist of local financial institutions authorized to provide investment services and provide them with a copy of the City's Investment Policy, All authorized financial dealers and institutions shall, prior to receiving City funds, provide the Finance Director with an affirmative statement that they have read the City's investment policy and agree to conform to its requirements. These institutions shall comply with all qualifications and requirements as set forth in Illinois Compiled Statutes (30 ILCS 235/6) as well as any and all other, laws, statutes, and fiduciary responsibilities not mentioned within this policy. With the exception of the Illinois Funds Money Market Fund and Prime Fund, financial institutions shall have a local presence within the City, unless they are specifically approved by the City Council.. Temporary interim deposits in outside institutions, which also require Council approval, may be permitted to establish bond issues and similar accounts. 1,06 Safekeeping;and Custody I. Securit All security transactions, including collateral for repurchase agreements, entered into by the City, shall be conducted on a delivery-versus-payment (DVP) basis, ,Securities will be held by an independent third party custodian, and evidenced by safekeeping receipts and governed by a written custodial agreement. Funds invested in Repurchase Agreements shall comply with all governing laws including Illinois Complied Statutes 30 ILCS 235/2 (g-h),. 2. Internal Control The Treasurer, working with the Finance Director, is responsible for establishing and maintaining an internal control structure designed to insure that the invested assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The controls shall be designed to prevent the loss of public funds arising form fraud, employee error, and misrepresentation by third parties, unanticipated changes in financial markets and imprudent actions by authorized investment officers. The system of internal controls and operational procedures shall be documented in writing and made available to individuals authorized to invest funds on behalf of the City. 3 In addition, an annual independent review by an external auditor will be performed, The internal controls shall address the following points, • Control of collusion • Separation of transaction authority from accounting • Custodial safekeeping • Written confirmation of'telephone transactions for investments and wire transfers 1,07 Authorized and Suitable Investments Investments may be made in savings, checking, money market accounts, certificates of deposit and the Illinois Funds Money Marker Fund and Prime Fund. Any other type of investment will require City Council approval. Investments shall be made that reflect the cash Flow needs of the fund type being invested. All investments shall be as authorized in the Illinois Compiled Statutes (30 ILCS 23512 sec 2) regarding the investment of public funds. L08 Investment Parameters I. Collateral ization Funds on deposit (checking account, certificates of deposit, etc.) in excess of FDIC limits shall be secured by the deposit of marketable US. government or other approved securities or surety bonds issued by top- rated insurers, having a value of at least 110% of the deposits. Collateral is required as security whenever deposits exceed the insurance limits of the FDIC. The collateral required to secure City funds must be held in safekeeping and pursuant to written collateral agreements, which would prohibit the release or substitution of pledged assets without proper written notification and authorization of the City Treasurer. Repurchase agreements must also be collateralized in an amount of 105% of market value of principal and accrued interest. Collateral shall be held at an independent—third party institution in the name of the City. The third party institution shall comply with ail qualifications and requirements as set forth in the Illinois Complied Statutes 30 ILCS 23516. All changes in collateral shall be sent to the City Treasurer. 2. Diversification A variety of financial instruments and maturities, properly balanced, will help to ensure liquidity and reduce risk or interest rate volatility and loss of principal. Diversifying instruments and maturities will avoid incurring unreasonable risks in the investment portfolio regarding specific security types, issuers or individual financial institutions, The City shall diversify 4 its investments to the best of its ability based on the type of funds invested and the cash flow needs of those funds, Diversification can be by type of investment, number of institutions invested in, or length of maturity. 3. Maximum Maturities To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the United City of Yorkville will not directly invest in securities maturing more than five years from the date of purchase, Reserve funds may be invested in securities exceeding five years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the finds, 1,09 Reporting; 1. financial Dealers and Institutions Monthly reports shall be provided to the City including: Account#'s, investment description, face value, purchase price, % yield on investment (net of fees), purchase dates, maturity date, custodian, and collateralization, In addition, a rate summary of the entire portfolio shall be provided on a quarterly and annual basis and compared to a benchmark of the Illinois Funds Money Market rates or other appropriate benchmark such as the average three (3) month US,. Treasury Bill return, to determine whether market average yields are being achieved. 2. The Treasurer shall prepare monthly Tr'easurer's report to the City Council and be available on request. The report shall be in a format suitable for review by the public. An annual report shall also be provided to the Council. 1.10 Performance Standards 1. This investment portfolio shall be managed in accordance with the parameters specified within this policy. The portfolio shall obtain a comparable rate of return during a market/economic environment of stable interest rates. Portfolio performance shall be compared to the current Illinois Funds Money Market rate, or other appropriate benchmark such as the average three (3) month US. Treasury Bill return, to determine whether market average yields are being achieved. 2. Marking to Market A statement of the market value of the portfolio shall be issued to the City Council quarterly. 5 l l l Investment Policy Adoption The investment policy shall be adopted by the City Council. The Treasurer shall review the policy within 90 days of the end of the fiscal year and any modifications made thereto must be approved by the City Council. Above referenced statutes may be accessed at: http://www.legis.state.il.us/le�-,,islation/iles/iles.asp 6 Reviewed By: Agenda Item Number 606 Legal 0 CA#5 Finance 0 EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number Human Resources ❑ `=Q Community Development ❑❑ ADM 2012-60 Police ALE � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Ordinance Establishing Fee for Collection of Delinquent Bills Meeting and Date: City Council —November 27, 2012 Synopsis: Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-60 Type of Vote Required: Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Ordinance No. 2012- ORDINANCE ESTABLISHING A FEE FOR COLLECTION OF DELINQUENT BILLS WHEREAS, pursuant to Ordinance No. 1993-26 passed by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois on September 9, 1993, authorization was granted to refer any delinquent utility bill to a collection agency for collection and add to the amounts due to the City an additional charge of$25.00; and, WHEREAS, pursuant to Ordinance No. 2009-59, passed by the Mayor and City Council on October 27, 2009, the City also authorized any and all fees and charges for licenses, review of development plans, annexation petitions, review of subdivision plats and numerous other services it provides to residents, businesses and developers which are not paid when due shall be forwarded to a collection agency and the cost of collection added to the amount due; and, WHEREAS, it has been determined that a charge of$25.00 for administering delinquent invoices and the costs of collection of any money owed to the City should be added to any and all outstanding invoices as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That all invoices issued by the City for any utility service, petition, review, plan, license, certification, fine or any other fee or charge imposed by the City which is not paid when due and owing shall be deemed to be delinquent, and may be forwarded to a collection agency for payment or to the City Attorney to undertake any legal action permitted by law. Section 2. That the charge of $25.00 and the cost of collection shall be added to all amounts due and shall constitute the total amount to be collected. Ordinance No.2012- Page 1 Section 3. That Ordinance Nos. 2009-59 and 1993-26 are hereby repealed. Section 4. This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2012. CHRIS FUNKHOUSER KEN KOCH CARLO COLOSIMO DIANE TEELING JACKIE MILSCHEWSKI MARTY MUNNS ROSE SPEARS LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2012. Mayor Attest: City Clerk Ordinance No.2012- Page 2 Reviewed By: Agenda Item Number 606 Legal ❑ CA#6 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number m Human Resources ❑ `=Q Community Development ❑❑ ADM 2012-61 Police ALE ��' Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Banking RFP Results Meeting and Date: City Council —November 27, 2012 Synopsis: Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Committee recommends Castle Bank for banking services. Move forward to City Item Number: ADM 2012-61 Council for approval. Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum EST. 1 _ lass To: Administration Committee O6 From: Rob Fredrickson, Finance Director Boa, p Date: November 7, 2012 <Ld N .. ,Z Subject: Request for Proposal—Banking Services Last August, the City issued a request for proposals for comprehensive banking services that was sent to all full-service banks located within the United City of Yorkville. Proposals were received by the following local area banks: Old Second, Castle, Centrue and Chase. After reviewing the submitted proposals, it is the recommendation of staff that the City accept the proposal received from Castle Bank. As indicated by their proposal and attachment A, Castle Bank is FDIC insured(for deposits up to $250,000), offers an earnings credit and interest earnings rate of.25% and .05%, respectively, and has agreed to comply with the City's collateralization policy. In addition, staff feels that Castle Bank(parent company is First National Bank of Omaha) is a solid financial institution, as indicated by its strong financial performance over the last several years (please see "2012 Year in Review" insert). Attachment B shows an analysis of estimated average monthly service charges, based on the City's actual activity during FY 2012 and the costs per item provided by the proposing banks. Both Castle and Chase have similar compensating balance requirements, with Chase being approximately$100,000 lower($1.917M compared to $2.016M). However, staff feels that the City will be able to offset the additional service costs at Castle Bank with interest income, resulting in a positive net gain for the City(Chase currently does not offer interest on its checking accounts). All four banking proposals are attached for your review and consideration. Attachment A Meets City Collateralization Earnings Credit Bank Name Location FDIC Insured Requirements Rate Interest Rate Old Second National Bank 26 W. Countryside Yes Yes 0.30% 0.05% Castle Bank 109 W. Veterans Parkway Yes Yes 0.25% 0.05% Centrue Bank 208 E. Veterans Parkway Yes Yes 0.35% 0.35% Chase Bank 110 E. Veterans Parkway Yes Yes 0.65% n/a Attachment B Average Monthly Service Charge Analysis OLD SECOND CASTLE CENTR UE CHASE Average Charge Monthly Service Charge Monthly Service Charge Monthly Service Charge Monthly Service Bank Depository Services Monthly Volume Per Item Charges Per Item Charges Per Item Char es Per Item Charges Account Maintenance Fee 5 $ 10.00 $ 50.00 $ 15.00 $ 75.00 $ 5.00 $ 25.00 $ 15.00 $ 75.00 Debits/Checks 335 $ 0.15 $ 50.25 $ 0.19 $ 63.65 $ 0.10 $ 33.50 $ 0.15 $ 50.25 Credits 26 $ 0.50 $ 13.00 $ 0.30 $ 7.80 $ 0.15 $ 3.90 $ 0.80 $ 20.80 Transit Items Deposited 1,904 $ 0.11 $ 209.44 $ 0.06 $ 114.24 $ 0.06 $ 114.24 $ 0.15 $ 285.60 Returned Items Deposited Fee 7 $ 10.00 $ 70.00 $ 4.50 $ 31.50 $ - $ - $ 10.00 $ 70.00 Redeposit Charge 8 $ 10.00 $ 80.00 $ - $ - $ 5.00 $ 40.00 $ 3.00 $ 24.00 Incoming Wire Transfers 1 $ 15.00 $ 15.00 $ 9.25 $ 9.25 $ 5.00 $ 5.00 $ 7.00 $ 7.00 Outgoing Wire Transfers 3 $ 20.00 $ 60.00 $ 9.50 $ 28.50 $ 5.00 $ 15.00 $ 10.00 $ 30.00 ACH Returns 1 $ 5.00 $ 5.00 $ 2.00 $ 2.00 $ 2.50 $ 2.50 $ 7.50 $ 7.50 ACH Credit 40 $ 0.13 $ 5.20 $ 0.30 $ 12.00 $ 0.10 $ 4.00 $ 0.25 $ 10.00 ACH Debit 26 $ 0.13 $ 3.38 $ 0.19 $ 4.94 $ 0.10 $ 2.60 $ 0.09 $ 2.34 Print Analysis Statement 1 $ 5.00 $ 5.00 $ - $ - $ - $ - $ - $ - Other Base Level Fees(not previously listed) $ - $ - $ 24.00 $ 24.00 $ 40.00 $ 40.00 $ 441.91 $ 441.91 Total Average Monthly Service Charges $ 566.27 $ 372.88 $ 285.74 $ 1,024.40 Required Average Compensating Balance $ 2,551,710 $ 2 01, 6314 $ 993 287 $ 1,917,467 i r Proposal for Banking Services The United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 October 4th, 2012 UI CASTLE BANK a)R division of First National Bank of Omaha CASTLr= BA14K (DA d sin of Fiat National Bank of Omaha Proposal Submitted By: Bank: Castle Bank, a Division of First National Bank of Omaha Address: 109 W. Veterans Parkway Yorkville, IL 60560 Telephone: (630) 554- 1543 x 7256 Email Address: SBill@CastleBank.com This proposal contains our response to the Request for Proposal, followed by the exhibits requested below: Exhibit A Compensating Balance Worksheet Exhibit A-1 New and Other Services Exhibit B Revised Merchant Processing Pricing Exhibit C Availability of Funds Schedule Exhibit D Fed Call Reports (separate Attachment) Exhibit E Moody's Rating Agency Report Exhibit F Forbes 2012 Best Bank Articles . t LW Signature Typed Name: Susan Bill Title: Cash Management Advisor Date: June 17, 2011 EXECUTIVE SUMMARY Castle Bank is a customer service-driven organization that offers the best possible service and products for our clients' banking experience. Castle Bank prides itself on our strong customer relationships, with a local history beginning in 1856. We employ high-quality, self-motivated associates that demand a higher quality outcome and strive to ultimately achieve success. Our employees are committed to going the extra mile for our customers. Castle Bank is insured by the FDIC and an on-line cash and securities member of the Federal Reserve. A division of First National Bank of Omaha, we have locations in seven states and more than 6.6 million customers across the country. First National Bank of Omaha is the largest privately held bank, and fifth largest in-house credit card processor, in the United States. First National was rated 17th in Forbes 2012 Best Banks in America. Corporate services provided to public entities: • Actively serving over 65 Public Entities with over $175 million in public deposits • A dedicated Public Banking program that includes banking services, investment management and financing options • Local relationships and decision-making with access to technology and resources of a multi-billion dollar bank SCOPE OF BANKING SERVICES Collateralization of Account Balances Castle Bank will ensure all applicable United City of Yorkville accounts are collateralized in accordance with the City's investment policy. Castle Bank will provide monthly reports within five business days of the close of the month. Accounts Included Castle Bank will open the following accounts for the City: • General Operating Account • Payroll Zero Balance Account (ZBA) • Accounts Payable Zero Balance Account (ZBA) • Clerks Checking Account • Countryside TIF Checking Account Compensating Balances and Monthly Account Analysis Castle Bank has a comprehensive analysis system that allows all fees (excluding overdrafts) to be offset by compensating balances, which currently provides an earnings credit rate of 0.25%. All charges will be accrued monthly; at the end of each month the average collected balance, less our legal federal reserve requirement of 100, will be used to calculate that month's earnings credit allowance to help offset fees. Any charges not offset by the earnings credit allowance will post to the account on the 15th of the following month. A detailed analysis statement will be sent disclosing all fees accrued and the earnings credit allowance. Interest bearing accounts are also available with a current rate of 0.05%. Your account will be reviewed on a semi-annual basis to determine what types of accounts are most beneficial for the City of Yorkville. "On-Line" Banking Services Castle Bank has a first class internet banking service platform with multi-layer security options that allow the City to operate with the utmost security. • Daily Balance Reporting is provided online, and we currently display the ledger balance and the available balance. Collected balances can be provided by any of your Castle Bank support contacts as we work to have that information displayed online in the future. • Detail for debits and credits are posted online. Images of paper items are available for online viewing and electronic payment data is provided in your transaction history with more detailed data available with our online reporting options. • Initiation of internal transfers is available, and dual control can be added if desired. Accounts can also be set up to automatically transfer and maintain peg balances. The City will not be charged for transfers between their Castle Bank accounts. • Wire transfers can be set up to recur automatically or repetitive instructions can be maintained and sent as needed. • ACH credit and debit transfers can be sent using our system. Our system would allow the City to established saved instructions or provide the ability to upload a NACHA file generated by your accounting system. • Stop payments may be placed online or with any of your bank contacts. • Castle Bank's online security system allows you to grant access to each user by function and account. You also have the option to enact dual controls for any feature. Check copies can be viewed online for 2 years after the paid date. Check copies dating back 2-7 years are available upon request from the bank. Positive Pay/ Fraud Prevention Castle Bank offers multiple fraud prevention services. Positive Pay would allow the City to send Castle Bank a data file of issued checks that contains the amount, date of issuance, check number and payee name, and then all checks are compared to those records as they attempt to clear the account to ensure they were authorized for payment. We will notify the City, via email, regarding any exception items that are created when a mismatch occurs. Those exception items would be viewed online, where the City would be able to make a pay/return decision Castle Bank also offers ACH debit block and filter. These services either stop all ACH withdrawals or require approval for all ACH withdrawals that were sent from parties not included on a list of preauthorized debitors of the account. These products can serve as a form of insurance against fraud attempts. ACH Castle Bank offers an integrated online ACH system as part of our online banking service that would accommodate the ACH processing needs of the City Any returned ACH transaction will be presented electronically along with full details on the item. As referenced earlier in our proposal, our ACH system also allows for blocks and filters to help prevent fraudulent activity. Availability of Funds See Exhibit B Daylight Overdrafts Castle Bank does allow daylight overdrafts. If a daylight overdraft were to occur, Castle Bank would contact the City for confirmation and approve the transactions as appropriate. Statement and Advice Frequency Castle Bank delivers statements online immediately following the end of the month, in addition to mailing the statement to the City's office. The City can also view paper items posted to their account within our online banking service. Deposited items are currently not available online however those items can be viewed on a monthly CD Rom and information about those deposited items can also be provided by contacting your support contacts. Designated Account Executive The City of Yorkville will be serviced by Susan Bill with support from many local contacts. Relationship Manager Susan Bill, (Cash Management Advisor) • Susan Bill has been in banking for 9 years and serves 26 public entities in Kendall, Kane and DeKalb counties. Sue's main office is in Yorkville, and she is actively involved in the Yorkville Area Chamber of Commerce, the Yorkville Sports Boosters and the Kendall County Food Pantry. • Contact information o (630) 554-1543 x7256 o shill @castlebank.com Support Team Larry Gillie, CTP (Director of Cash Management) • Larry Gillie is the director of Castle Bank's Cash Management group, and oversees the support for all public and local government clients. Larry is a member of the Risk Management and Deposit Pricing committee within Castle Bank and is a Certified Treasury Professional. • Contact information o (815) 754-5016 o laillie @castlebank.com Kari Ann Brown (Cash Management Analyst) • Kari Ann Brown will lead transition support. Kari Ann works directly with our customers to ensure a smooth implementation of all Cash Management services and provides continued support for those services. • Contact information o (815) 754-8052 o kbrown @castlebank.com Phyllis Yabsley (Branch Manager, Yorkville) • Phyllis was born and raised in Yorkville and has remained active in the Yorkville Community. She has been in banking for 38 years and with Castle Bank for 22 years. She is also a Trustee for the Bristol Kendall Fire Protection District. • Contact information o (630) 554-1543 ext. 7232 o pyabsley @castlebank.com Other Banking Services and Conditions Castle Bank will automatically redeposit all of the City's checks that are returned due to insufficient funds. If a check does need to be charged back, Castle Bank will always charge the General Operating account. The Bank also offers email notifications for these services if desired. If a deposit error occurs, Castle Bank will notify the City and provide a copy of the deposit slip and details of the error. Any Bank error will be corrected as quickly as possible, never more that five business days after notification of the error. References • Kendall County Treasurer (Jill Ferko) 1 1 1 West Fox Street Yorkville IL 60560 (630) 553-4129 • Village of Sugar Grove (Justin VanVooren) 10 South Municipal Drive Sugar Grove IL 60554 (630) 466-4507 x12 • City of DeKalb (Laura Pisarcik) 200 South 4th Street DeKalb IL 60115 (815) 748-2382 NEW/OTHER SERVICES Lockbox Our Lockbox service would allow the City to have their utility bill payments mailed to a PO Box to be collected and processed by Castle Bank. Castle Bank would scan the remittance documents and their corresponding checks, making deposits daily. The City would have the ability to review the image of the bills online to post the transactions or we can work with the City to create a data file and eliminate the manual process of payment posting. There is also the option for City customers to drop their bills off at Castle Bank locations for processing. Utilizing a Lockbox will speed up the collection process, save City workers' valuable time, and also serve as an imaging system with detailed reporting options available at your fingertips. We currently serve the City of DeKalb with our Lockbox service as a way of collecting and posting utility payments from their residents. Remote Deposit Capture Remote Deposit Capture allows you to deposit checks directly from your desk. It provides a safer, more secure, and efficient means of processing payments received at your business. We provide quick and easy set-up with on sight training. All scanned images are accessible to you and safely stored for 25 months. Dual controls and user specific reporting are available for additional security. Cut-off time for deposits to be posted on the same day is 8:00 PM. Purchasing Cards Our Purchasing Card program can help the City improve its cash flow by providing additional time for payables. Purchasing cards may be used to pay vendors or to handle any other expense that would typically be paid for with a check. The program offers detailed reporting for each payment, and a data file can be imported into your accounting system to ease the reconciliation process of those transactions. Card limits and features can be managed for each cardholder through our online banking service, with those updates occurring in real-time. SUMMARY Castle Bank will be able to provide the United City of Yorkville with all of their requested services and more. We look forward to an opportunity to deliver community banking customer service with product benefits of being part of a larger organization. Thank you for taking the time to review this proposal and please do not hesitate to call us for any further clarification. ■ CASTLE BrA14K 0 A division of First National Bank of Omaha Exhibit A Compensating Balance Worksheet Average Average Monthlv Monthly Charge Service Bank Depository Services Volume Per Item Charge Account Maintenance Fee 4 $ 15.00 $ 60.00 Debits / Checks 335 $ 0.19 $ 63.65 Credits 26 $ 0.30 $ 7.80 Transit Items Deposited 1,904 $ 0.07 * $ 133.28 Returned Items Deposited Fee 7 $ 4.50 $ 31.50 Redeposit Charge 8 $ - $ - Incoming Wire Transfers 1 $ 9.25 $ 9.25 Outgoing Wire Transfers 3 $ 9.50 ** $ 28.50 ACH Returns 1 $ 2.00 $ 2.00 ACH Credit 40 $ 0.30 $ 12.00 ACH Debit 26 $ 0.19 $ 4.94 Print Analysis Statement 1 $ - $ - Other Base Level Fees (not previously listed) See Exhibit A-1 Total Monthly Service Charges $ 352.92 Required Compensating Balance ECR 0.25% $1,908,500.00 *Transit items are $.06 for regional exchange, $.07 for transit select and $.08 for transit **$9.50-wires created online. phone in wires- $20.00 Exhibit A-1 New and Other Services Estimated Monthly Charge Per Item Monthly Service Volume Charges Lock Box Account Maintenance 1 $ 100.00 $ 100.00 Per Check Item 1000 $ 0.25 $ 250.00 Cost Per Deposit* 20 $ 1.50 $ 30.00 PO Box Rental 1 $ 20.00 $ 20.00 Remittance Stubs 1000 $ 0.07 $ 70.00 Waive Daily downloadable file* 20 $ 3.50 $ 70.00 Online viewing 1 $ 25.00 $ 25.00 Waive Total Monthly Cost $ 470.00 Additional Balance needed to offset $ 2,550,000.00 Remote Deposit Checks Deposited 1904 $ 0.11 $ 209.44 Waive File storage/viewing capabilities 1 $ 50.00 $ 50.00 Total Monthly Cost $ 50.00 Additional Balance needed to offset $ 275,000.00 Fraud Protection Positive Pay Monthly fee 1 $ 30.00 $ 30.00 Per item 330 $ 0.03 $ 9.90 Waive Per item-payee name 330 $ 0.02 $ 6.60 Debit Filtering 1 $ 30.00 $ 30.00 Debit Block 3 $ 10.00 $ 30.00 Waive Total Monthly Cost $ 66.60 Additional Balance needed to offset $ 365,000.00 ACH ACH Online Maintenance 1 $ 15.00 $ 15.00 Per Item Fee 663 $ 0.11 $ 72.93 Waive Per Batch Fee 1 $ 3.00 $ 3.00 Total Monthly Cost $ 18.00 Additional Balance needed to offset $ 100,000.00 Monthly CD Rom" Archive Maintenance 1 $ 30.00 $ 30.00 Waive CD Rom 1 $ 20.00 $ 20.00 Per Item 335 $ 0.05 $ 16.75 Total Monthly Cost $ 36.76 Additional Balance needed to offset $ 200,000.00 * Assumes one lockbox deposit per business day ** Check images are available online for 2 years at no cost CASTLE BANK A division of First National Bank of Orraho Exhibit C Availability of Funds Schedule monaay- ENDPOINTS ROUTING NUMBERS Thursday Friday Postal Money Orders 0000-0800 1 1 Government Warrants 0000-0051 1 1 Savings Bonds 0000-9000 1 1 Boston City 0110 1 1 Windsor Locks RCPC O1 1 1,01 16,01 17,01 18,01 19,021 1 2 1 Lewiston RCPC 0112 2 1 Boston RCPC O1 13,0114,01 15 2 1 New York City 0210,0260,0280 1 1 East Rutherford RCPC 0212, 0214, 0219 2 1 Utica RCPC 0213, 0223 2 1 New York Country 0215,0216 2 2 Buffalo City 0220 1 1 Philadelphia City 0310,0360 1 1 Philadelphia RCPC 0311,0312,0313,0319 2 1 Cleveland City 0410 1 1 Cleveland RCPC 0412 1 1 Cincinnati City 0420 1 1 Cincinnati RCPC 0421,0422,0423 2 1 Pittsburgh City 0430 1 1 Pittsburgh RCPC 0432,0433,0434 2 1 Columbus City 0440 1 1 Columbus RCPC 0441,0442 2 1 Richmond City 0510 1 1 Richmond RCPC 0514 2 1 Charleston RCPC 0515 2 1 Charleston City 0519 2 1 Baltimore City 0520 1 1 Baltimore RCPC 0521,0522,0540,0550,0560,0570 2 1 Charlotte City 0530 1 1 Charlotte RCPC 0531 2 1 Columbia RCPC 0532 2 1 Columbia City 0539 2 1 Atlanta City 0610 1 1 Atlanta RCPC 0611, 0612, 0613 2 1 Birmingham City 0620 1 1 Birmingham RCPC 0621, 0622 2 1 Jacksonville City 0630 1 1 Jacksonville RCPC 0631, 0632 2 1 Nashville City 0640 1 1 Nashville RCPC 0641,0642 2 1 New Orleans City 0650 1 1 New Orleans RCPC 0651,0652,0653,0654,0655 2 1 Miami City 0660 1 1 Miami RCPC 0670 2 1 Chicago City 0710 1 1 Chicago RCPC 071 1, 0712,0719 1 1 Detroit City 0720 1 1 Detroit RCPC 0724 2 1 Des Moines City 0730 1 1 Des Moines RCPC 0739 1 1 Indianapolis City 0740 1 1 Indianapolis RCPC 0749 1 1 Milwaukee City 0750 1 1 Milwaukee RCPC 0759 1 1 St. Louis City 0810 1 1 St. Louis RCPC 0812,0815,0819,0865 1 1 Little Rock City 0820 1 1 Little Rock RCPC 0829 2 1 Louisville City 0830 1 1 Louisville RCPC 0813,0839,0863 2 1 Memphis City 0840 1 1 Memphis RCPC 0841,0842,0843 2 1 Minneapolis City 0910,0960 1 1 Minneapolis Country 911, 0912, 0913, 0915 2 2 Minneapolis Country 914 2 1 Minneapolis RCPC 0918,0919 1 1 Helena City 0920 2 1 Helena RCPC 0921,0929 2 1 Kansas City City 1010 1 1 Kansas City Country 101 1,1012,1019 1 1 Denver City 1020 1 1 Denver Country 1021,1022,1023 1 1 Oklahoma City City 1030 1 1 Oklahoma Country 1031 2 1 Oklahoma City RCPC 1039 2 1 Omaha City 1040 1 1 First Nat'l Bank/Omaha 1040-0001 0 0 First Nat'l Bank/Omaha 1049-1034 0 0 First Nat'l Bank/Omaha 1049-1304 0 0 Affiliate's ABA(Routing Number) 0 0 Omaha Country 1041 1 1 Omaha RCPC 1049 1 1 Denver RCPC 1070 1 1 Dallas City 1 1 10 1 1 Dallas RCPC 1 1 1 1,1 1 19 2 1 Dallas Country 1 1 13 2 1 El Paso City 1 120 1 1 El Paso RCPC 1 122,1 123,1 163 2 1 Houston City 1 130 1 1 Houston RCPC 1131 2 1 San Antonio City 1 140 1 1 San Antonio RCPC 1 149 2 1 San Francisco City 1210 1 1 San Francisco RCPC 121 1,1212,1213 2 1 San Francisco Country 1214 3 2 Los Angeles City 1220,1223 1 1 Los Angeles RCPC 1221,1222,1224 2 1 Portland City 1230 1 1 Portland RCPC 1231,1232,1233 2 1 Salt Lake City City 1240 2 1 Salt Lake City RCPC 1241,1242,1243 2 1 Seattle City 1250 1 1 Seattle RCPC 1251,1252 2 1 All Other Domestic Cash Items 2 2 Canadian Items All Points 3 3 Travelers Checks 8000 1 1 NOTE: -Transit routing numbers 2XXX-XXXX and 3XXX-XXXX are assigned to Saving and Loan Associations and Unless noted otherwise, these items are assigned the same availability as commercial bank items in the - Rejected items may be assigned one additional day float. -This availability schedule is subject to change without notice due to changes in Federal Reserve and Corresponden availability schedules or as a result of unforeseen operational problems. - For further information or assistance regarding availability, contact your account officer at (815) 754 Exhibit E - Moody's Rating Agency Report New York New York Allen H. Tischler Robert Franklyn Young Senior Vice President MD -Financial Institutions Financial Institutions Group Financial Institutions Group Moody's Investors Service, Inc. Moody's Investors Service, Inc. JOURNALISTS: 212-553-0376 JOURNALISTS: 212-553-0376 SUBSCRIBERS: 212-553-1653 SUBSCRIBERS: 212-553-1653 Moody's changes First National Bank of Omaha's outlook to stable (deposits at Baal) New York, <Rating Date Pending>-- Moody's Investors Service changed the rating outlook of First National Bank of Omaha (FNBO)to stable from negative. The bank is rated Baal for long-term deposits, Prime-2 for short-term deposits and C- for standalone bank financial strength. FNBO is the lead bank subsidiary of its unrated parent, First National of Nebraska, Inc. (FNNI). RATINGS RATIONALE The outlook change reflects FNNI's strengthened capital and liquidity positions, improved asset quality and reduced commercial real estate concentration. These more robust credit fundamentals support a stable rating outlook. Attributes that contributed to the improvement in FNNI's credit quality are the reduction of its construction-related exposures and significantly lower credit card net charge-offs. Nonetheless, FNNI remains concentrated in consumer credit cards, an Page 1 of 4 asset class that is currently performing well, but remains susceptible to an economic downturn. This concentration, which accounts for about 40% of FNNI's loan portfolio, limits further upward rating pressure. Regarding FNNI's strengthened capital position, Moody's noted that until the second quarter of 2012, FNNI had not paid a common shareholder dividend since the first quarter of 2009. While the rating agency expects dividends will continue to be distributed going forward, FNNI's earnings retention in recent periods has been an important contributor to its improved capital profile. With respect to concentration risk, a challenge inherent in most smaller regional banks, FNNI has meaningfully reduced its commercial real estate exposure, construction in particular. Nonetheless, in addition to credit cards, FNNI has a modest concentration in agriculture lending. While that sector has performed well in recent years, it has been volatile historically, and the current Midwest drought could ultimately result in increased loan loss provisions, a possibility incorporated in the bank's current ratings. The methodology used in this rating was Moody's Consolidated Global Bank Rating Methodology published in June 2012. Please see the Credit Policy page on www.moodys.com for a copy of this methodology. REGULATORY DISCLOSURES Page 2 of 4 The Global Scale Credit Ratings on this press release that are issued by one of Moody's affiliates outside the EU are endorsed by Moody's Investors Service Ltd., One Canada Square, Canary Wharf, London E 14 5FA, UK, in accordance with Art.4 paragraph 3 of the Regulation (EC)No 1060/2009 on Credit Rating Agencies. Further information on the EU endorsement status and on the Moody's office that has issued a particular Credit Rating is available on www.moodys.com. For ratings issued on a program, series or category/class of debt, this announcement provides relevant regulatory disclosures in relation to each rating of a subsequently issued bond or note of the same series or category/class of debt or pursuant to a program for which the ratings are derived exclusively from existing ratings in accordance with Moody's rating practices. For ratings issued on a support provider, this announcement provides relevant regulatory disclosures in relation to the rating action on the support provider and in relation to each particular rating action for securities that derive their credit ratings from the support provider's credit rating. For provisional ratings, this announcement provides relevant regulatory disclosures in relation to the provisional rating assigned, and in relation to a definitive rating that may be assigned subsequent to the final issuance of the debt, in each case where the transaction structure and terms have not changed prior to the assignment of the definitive rating in a manner that would have affected the rating. For further information please see the ratings tab on the issuer/entity page for the respective issuer on www.moodys.com. Page 3 of 4 Moody's considers the quality of information available on the rated entity, obligation or credit satisfactory for the purposes of issuing a rating. Moody's adopts all necessary measures so that the information it uses in assigning a rating is of sufficient quality and from sources Moody's considers to be reliable including, when appropriate, independent third-party sources. However, Moody's is not an auditor and cannot in every instance independently verify or validate information received in the rating process. Please see Moody's Rating Symbols and Definitions on the Rating Process page on www.moodys.com for further information on the meaning of each rating category and the definition of default and recovery. Please see ratings tab on the issuer/entity page on www.moodys.com for the last rating action and the rating history. The date on which some ratings were first released goes back to a time before Moody's ratings were fully digitized and accurate data may not be available. Consequently, Moody's provides a date that it believes is the most reliable and accurate based on the information that is available to it. Please see the ratings disclosure page on our website www.moodys.com for further information. Please see www.moodys.com for any updates on changes to the lead rating analyst and to the Moody's legal entity that has issued the rating. end Page 4 of 4 DECEMBER 13,2011 1 WWW.FORBES.COM oirl iie S America's Best And Worst Banks By Kurt Badenhausen he U.S. banking industry is slowly $2.3 trillion in assets JPMorgan Chase. utive years.The stock is up 1%this year getting its footing after being on SNL provides the data, but the rankings and currently trades at 1.2 times its book life support during much of the are done by Forbes. value. past three years ago. The FDIC's 7,436 Prosperity Bancshares ranks first in The No. 2 ranked bank is Bank of banks and savings institutions collec- our third annual look at America's best Hawaii which topped our list last year. It tively earned $35 billion in the third and worst banks.The bank,with$9.6 bil- continues to be among the most prof- quarter. It was the most profitable quar- lion in assets, operates 176 branches in itable banks with a return on average ter since the three months ending in Texas with one-third located in the equity the last 12-months of 15.6% June 2007 (banks lost$38 billion in the Houston area where the bank is based. which ranks second among all banks. fourth quarter of 2008). The Texas housing market did not The biggest U.S. banks had mixed Banks have cleaned up their balance experience the boom that places like results.Citigroup fared the best at No.23 sheets and increased their capital. The Florida and California did and the down- on the strength of its hefty reserves and median risk-based capital ratio for the turn was subsequently much milder. low leverage ratio.No.48 JPMorgan also 100 largest banks is now 16% versus Texas is one of the few states where scored in the top half thanks to a return 14.3% two years ago. Bank failures are home prices are currently higher than on average equity of 11.6% that ranks down to 90 so far this year after a com- they were five years ago. The Texas tenth. bined 305 banks failed during the prior economy was one of the last states to No.79 Wells Fargo and No.91 Bank of two years. enter into a recession and one of the first America did not fare as well. Wells, the Yet, banks are far from out of the states to emerge from it. country's fourth biggest bank with $1.3 woods. Those 90 failures are more than Prosperity took advantage of the eco- trillion in assets, has one of the highest the combined total between 1994 and nomic downturn and acquired $3.6 bil- Tier 1 risk-based capital ratios at 11.3% 2007. The FDIC's problem bank list has lion in deposits and assets of Franklin of any bank.Its 9%leverage ratio is near- 844 names on it, down from 884 at the Bank in 2008 when federal regulators ly 2 percentage points higher than its end of 2010,but up dramatically from 76 closed Franklin's doors. three big bank competitors. in 2007.The problems in Europe remain Prosperity's balance sheet matches Bank of America has been under fire a great unknown and there is a fear that Texas' resilient economy as the bank's on all fronts: from Wall Street,where its they could spread to the U.S.banks. non-performing loans as a percent of stock hit a a two-year low last month; We turned to Charlottesville, Va. total loans (0.1%) and non-performing from Occupy Wall Street protests that financial data provider SNL Financial to assets as a percent of total assets (0.1%) have put the bank in its crosshairs; and gauge the health of the biggest banks. are among the lowest of any bank. The from customers who objected to the SNL supplied data on eight metrics bank's conservative nature is reflected in bank's now abandoned plan to charge regarding the asset quality, capital ade- its ratio of reserves to non-performing debit card holders a$5 monthly fee. quacy and profitability of the 100 largest loans which at 1,030%is tops among the Bank of America has gotten healthier publicly traded banks and thrifts. The 100 largest banks. the past three years,but its financial met- data is based on regulatory filings of While other big banks were forced to rics still lag its competitors. Return on banks and thrifts as of Dec. 1.The banks cut their dividends during the banking average equity was -0.8% over the last range in size from Beneficial Mutual crisis,Prosperity maintained its dividend 12-months,tenth worst among banks.Its Bancorp with $4.6 billion in assets to and has raised the payout for 12 consec- 2.2% net interest margin ranked No. 95. The stock is off 59% this year and now taken steps to improve its financial con- ous-to-permit." trades at just 0.3 times its book value. dition. The bank completed a $525 mil- "There is a recognition that the Dodd- "All of those metrics have shown sig- lion capital raise through a private place- Frank regulation did not do anything nificant progress in the last three years ment in October that raised its Tier 1 cap- towards too-big-to-fail," says bank ana- and in particular in the last year as we ital ratio to 15.5% (it was 11.1% at the lyst Nancy Bush, who is a contributing continue to work to strengthen the com- end of the third quarter). The bank has editor at SNL. Bush expects the debate pany," says a Bank of America reduced non-performing assets by $413 over the size of the biggest banks to ramp spokesman. The bank's profitability was million, or 23%, since the peak in the up even more in 2012. hampered by more than $20 billion in first quarter of 2010.Yet,First Bancorp's While banks firm up their balance charges during the second quarter from ratio of NPAs to total assets is still the sheets, their stocks continue to get pun- faulty mortgages related primarily to the highest of any bank at 10%. ished by Wall Street. The KBW Bank acquisition of Countrywide Financial in The health of the biggest banks and the Index is down 27% this year. If you are 2008. idea of"too-big-to-fail"continues to be a looking for winners and losers, our best Clocking in at No. 100 on our ranking hot button issue. Richard Fisher, presi- banks is a good place to start.Last year's of banks is First Bancorp, based in San dent of the Federal Reserve Bank of 10 best fell just I% on average and was Juan, Puerto Rico, with $13 billion in Dallas, quipped last month: "I believe 26 percentage points better than the aver- assets.A spokesperson says the bank has that too-big-to-fail banks are too-danger- age big bank. No. 17 First National of Nebraska First National of Nebraska Headquarters: Omaha, NE Assets: $15 billion NPLs*/Loans: 2.1% Reserves/NPLs: 155% *NPLs:Nonperforming loans include loans 90+days past due and nonaccrual loans. America's Best Banks* Total Return Assets on avg. NPL/ Reserves/ Tier 1 Leverage Rank* Company ($bil) equity Total Loans NPLs** ratio ratio 13 BankUnited $11 14.7% 2.6% 25% 37.3% 10.8% 14 State Street 207 8.6 0.5 39 17.9 7.8 15 National Penn Bancshares 9 6.6 1.2 214 16.9 11.6 16 Central BanCo 10 9.2 1.5 134 15 10.3 17 First National of Nebraska 15 15 2.1 155 13 9.9 18 NBT Bancorp 5 10.9 1.1 170 12 9.2 19 BancFirst 5 9.5 0.9 137 13.2 8.2 20 Hancock Holding 19 5.3 0.6 172 11.9 8.3 21 CapitalSource 7 10.6 2.4 111 16.9 13.5 *This is only a portion of the list of America's Best Banks **NPLs:Nonperforming loans include loans 90+days past due and nonaccrual loans. Source:SNL Financial Highlighting added for emphasis. Posted from www.forbes.com with permission from Forbes.com LLC Copyright 2012,Forbes.com LLC.All rights reserved. For more information about reprints from Forbes.com contact Wright's Media at 877-652-5295 or at forbes@wrightsreprints.com. 84458 First National of Nebraska 1626 Dodge Street Omaha NE 68197 402.341.6500 For Information Contact: Kevin Langin, 402-602-3541 Forbes Names First National of Nebraska One of `America's Best Banks' Bank Holding Company Ranked 17th on Magazine's 2011 List (OMAHA,Neb. December 22, 2011)—First National of Nebraska, the largest privately owned banking company in the United States, has been named to Forbes' "America's Best Banks" list for 2011. First National is 17th on the magazine's list, which ranked the country's 100 largest publicly traded banks and thrifts based on asset quality, capital adequacy and profitability. "We are honored to be named among `America's Best Banks' by such a highly-regarded publication as Forbes," said Daniel K. O'Neill, president, First National of Nebraska. "This achievement is a testament to our efforts to significantly build our capital reserves while enhancing the quality of our loan portfolio during one of the most challenging times ever for the banking industry." Forbes' data is based on the regulatory filings of public banks and thrifts as of Dec. 1, 2011. Data supplied by SNL Financial was used by the magazine to rank the financial institutions according to eight metrics of financial health, including return on average equity; net interest margin; nonperforming loans (NPLs) as a percentage of loans; nonperforming assets as percentage of assets; reserves as a percentage of NPLs; Tier 1 capital ratio; risk-based capital ratio; and leverage ratio. Following is a summary of First National of Nebraska's performance that contributed to the Forbes ranking: Total Assets $15 B Return on Average Equity 15% Non-performing Loans/Total Loans 2.1% Reserves/Non-performing Loans 155% Tier 1 Ratio 13% Leverage Ratio 9.9% Source: SNL Financial -More- First National of Nebraska 1626 Dodge Street Omaha NE 68197 402.341.6500 `America's Best Banks,' page two First National of Nebraska has grown into the largest privately owned banking company in the United States. First National and its affiliates have $17 billion in managed assets and nearly 5,000 employee associates. Primary banking offices are located in Nebraska, Colorado, Illinois, Iowa, Kansas, South Dakota and Texas. First National of Nebraska and Subsidiaries 1 Performance Trends ($in millions) MANAGED ASSETS 2011:$15,275 DEPOSITS 2011:$12,314 20000 15000 19000 14000 18000 17000 13000 16000 12000 ' - 15000 11000 14000 13000 10000 12000 9000 Positioned for Growth in a Revitalized Economy 11000 8000 10000 9000 7000 . . 8000 6000 7000 5000 When you've been as successful as First National Castle Bank,headquartered in DeKalb,Illinois; 6000 4000 5000 of Nebraska has been,and you've been in the business and First National Bank of Kansas,operating in the 4000 3000 3000 2000 of banking as long as we have,you've learned to not Kansas City metro area. In addition to strengthening 2000 1000 1000 only survive the lean times but thrive when the our financials,we expect to realize significant savings o EMEE10110010 0 YEAR 79 80 8182 83 84 85 86 87 88 89 90 9192 93 94 95 96 97 98 99 00 0102 03 04 05 06 07 08 09 10 11 YEAR 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 1011 economy springs to life. First National of Nebraska and efficiencies from this dramatic initiative. CAPITAL& MANAGED LOANS 2011:$10,389 LOAN LOSS ALLOWANCE 2011:$1,715 has weathered the Great Depression,two World Wars 15000 1800 Our credit card division,First Bankcard, 14000 1700 and numerous economic downturns,including the 1600 continued to grow its business through partnership 13000 1500 Great Recession,and finds itself today as profitable 12000 1400 agreements,most notably to issue cards for Chrysler t 1 000 and financially sound as ever. 7300 Group,American Express and Discover. With the 10000 1200 .. 9000 1100 191 Net profits in 2011 were strong,reaching addition of Amex and Discover,First National Bank of s000 1000 - $158.9 million and marking the company's second best Omaha became one of the only three banks to issue 7000 800 year in its history. Growth was driven by core deposits, credit cards on all four major card networks. 6000 700 5000 600 which increased seven percent or$788 million,to a total 4000 500 i ' First National of Nebraska received national 3000 400 of$12.3 billion.First National added more than 750,000 300 Mill attention for its success,named in December by Forbes 2000 200 new customers last year,which should bring additional 1000 100 its"2012 Best Banks in America"list. First National is too revenue to the company in 2012. 0 0 - 1711 on the magazine's list,which ranked the 100 largest YEAR 79 80 8182 83 84 85 86 87 88 89 90 9192 93 94 95 96 91 98 99 00 0102 03 04 05 06 0108 091011 YEAR 79 80 8182 83 84 85 86 87 88 89 90 9192 93 94 95 96 97 98 99 00 0102 03 04 05 06 07 06 09 10 11 Loan volume in 2011 remained soft,evidenced by publicly traded banks and thrifts in the U.S.,based on 220 NET INCOME 2011:$158.9 35 RETURN ON AVERAGE EQUITY 2011: 11.7% continued sluggishness in commercial and industrial asset quality,capital adequacy and profitability. zoo {� lending and a depression in most areas of real estate 30 While we cannot be certain of the future of our 180 ' �l lending,except home refinancing.2012 is proving to tso ear.e a stronger 5 � national economy,we remain excited about the future _ g y of First National of Nebraska. Building on one of our t 40 120 20 Il _ The year 2011 was highlighted by the completion most profitable years ever,and with a capital position too of the merger,announced in 2010,of four bank charters stronger than any time in our history,we are committed 15 so i into First National Bank of Omaha. These included to providing our customers with a superior banking 60 t o Infibank(an Atlanta based credit card operation), experience,and optimistic about our continued 40 First National Bank of Colorado,based in Fort Collins; prospects for growth. 5 20 ; 0 0 YEAR 79 80 8182 83 84 85 86 87 88 89 90 9192 93 94 95 96 97 98 99 00 0102 03 04 05 06 07 08 09 10 11 YEAR 79 80 81 B2 83 84 85 86 87 88 89 90 91 92 93 9495 96 97 98 99 00 0102 03 0405 06 07 0809 10 11 Member FDIC i First National of Nebraska and Subsidiaries First National of Nebraska and Subsidiaries Consolidated Statements of Financial Condition Consolidated Statements of Income December 31, Years ended December 31, 2011 2010 2011 2010 2009 (in thousands except share and per share data) (in thousands except share and per share data) + Interest income: Assets Interest and fees on loans and lease financing $ 795,939 $ 884,843 $ 687,562 Interest on investment securities 49,914 46,703 100,396 Cash and due from banks $ 1,813,375 $ 831,167 Interest on federal funds sold and other short-term investments 3,430 2,691 1,182 Federal funds sold and other short-term investments 126,532 327,085 Total interest income 849,283 934,237 789,140 } Total cash and cash equivalents 1,939,907 1,158,252 Interest expense: Interest-bearing time deposits due from banks 120,955 Interest on deposits 62,973 94,236 179,706 { Interest on short-term fundings 474 652 1,042 ''•�: Interest on Federal Home Loan Bank advances 1,319 2,828 6,658 Investment securities: Available-for-sale(amortized cost$1,957,295 and$2,258,485) 1,983,370 2,262,900 Interest on other borrowings 16,569 30,854 6,928 Trading, at fair value 2,291 2,228 Interest on capital notes and trust preferred securities 12,308 17,638 18,679 Total interest expense 93,643 146,208 213,013 - 13 013 �6 Other securities, at cost 38,545 44,916 p ! II Total investment securities 2,024,206 2,310,044 Net interest income 755,640 788,029 576,127 Provision for loan losses 88,286 404,856 434,348 q Loans and leases 10,393,036 10,740,130 Net interest income after provision for loan losses 667,354 383,173 141,779 IL r Less:Allowance for loan losses 325,271 492,603 Noninterest income: Unearned income 3,572 12,611 subsidiary - 4 5 R Net loans 10,064,193 10,234,916 Processing services 162,383 191,804 323,994 l4 Deposit services 51,877 60,187 64,379 of of Premises and equipment, net 247,346 260,953 Trust and investment services 42,655 38,324 35,981 1 A Other assets 642,672 771,461 Gain on sale of mortgage loans 22,744 26,374 48,008 V1 Goodwill 166,188 166,188 Intangible - - Gains from card association transactions 210,164 ible assets 69,181 67,572 g Securitization loss - - (43,994) e t� Total assets $ 15,274,648 $ 14,969,386 Other 69,434 127,945 139,024 Total noninterest income 374,093 715,898 777,556 - Liabilities and Stockholders' Equity Noninterest expense: + - Deposits: M it 1.0 Noninterest-bearing $ 3,373,947 $ 2,788,991 Salaries and employee benefits 339,259 349,334 423,719 Interest-bearing 8,939,686 8,736,222 Net occupancy expense of premises 73,223 70,861 69,027 Total deposits 12,313,633 11,525,213 Equipment rentals, depreciation and maintenance 64,124 70,489 77,626 Marketing, communications and supplies 63,329 54,255 58,274 Short-term fundings 92,159 85,254 Processing expense 37,395 41,299 57,740 Federal Home Loan Bank advances 5,246 59,451 Loan servicing expense 36,688 36,354 41,183 Other borrowings 587,651 1,239,594 Professional services 24,258 29,912 26,822 Accrued expenses and other liabilities 556,530 474,450 Intangibles amortization 12,028 14,472 17,986 Contingent litigation 53,800 - - Capital notes and trust preferred securities 330,000 340,000 Other 90,897 109,075 108,608 Total liabilities 13,885,219 13,723,962 Total noninterest expense 795,001 776,051 880,985 ?� Income before income taxes 246,446 323,020 38,350 Contingencies and commitments Income tax expense (benefit): Current 89,504 35,668 21,680 - _ - Stockholders'equity: Deferred (1,951) 80,218 (14,684) Common stock, $5 par value, 370,000 shares authorized, r _ 315,000 shares issued and outstanding 1,575 1,575 Total income tax expense 87,553 115,886 6,996 Net income $ 158,893 $ 207,134 $ 31,354 • ) _� 0 < 'fir , Additional paid in capital 2,365 2,365 ( Retained earnings 1,461,956 1,303,063 Basic earnings per common share $ 512.95 $ 668.99 $ 101.27 ° Accumulated other comprehensive loss (76,467) (61,579) Diluted earnings per common share $ 504.42 $ 657.57 $ 99.54 •. �► '.� T Total stockholders'equity 1,389,429 1,245,424 Average basic common shares outstanding 309,762 309,620 309,618 -�! {,• 8 IV � .� -;r + � �- �. -, Total liabilities and stockholders' equity $ 15,274,648 $ 14,969,386 Average diluted common shares outstanding 315,000 315,000 315,000 ,, 4� � �-� '� Cash dividends declared per common share $ $ $ 25.00 Y �J •° (201d Second START BANKING Old Second National Bank 37 South River Street, Aurora, IL 60506-4172 630-892-0202 September 28, 2012 United City of Yorkville Attn: Rob Fredrickson-Finance Director 800 Game Farm Road Yorkville, IL. 60560 Dear Rob, Thank you for allowing Old Second Bank the opportunity to provide the City with the attached proposal for banking services. The Old Second Bank-Yorkville is a locally owned bank serving the community for over 25 years. Yorkville National Bank was acquired by Old Second Bank in 1986 and has grown to be the market share leader in Kendall County. Old Second Bank was established in 1871 and is headquartered in Aurora. Old Second is proud to be the City of Yorkville's current banking service provider and is looking forward to the opportunity to serve the City for many more years to come. Kindest regard, Karen M. Nelson Senior Vice President Treasury Management Direct 630-906-5502 www. oldsecond. com Member FDIC UNITED CITY OF YORKVILLE BANKING SERVICES REQUEST FOR PROPOSAL I. INTRODUCTION The United City of Yorkville (the City), Illinois is inviting qualified financial institutions to submit proposals for comprehensive banking services for the City. The City's objective is to maximize interest earnings, minimize banking costs and improve operational efficiency through the use of technology and the internet. IL PROPOSAL INSTRUCTIONS AND QUALIFICATIONS A. Instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: rfredriekson a yorkvil le.il .us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson — Finance Director 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 4:00 p.m. on Friday, October 5, 2012. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: August 29, 2012 — Distribution of Request for Proposals October 5, 2012 — Proposals due to the City by 4:00 pm October 23, 2012 — Recommendation of award December 1 , 2012 — Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety (90) days after October 5, 2012. C. Bank Qualifications For a proposal to the RFP to be considered and evaluated, a bank must: 1 . Be insured by the Federal Deposit Insurance Corporation (FDIC). Old Second is fully FDIC insured. 2. Be eligible to be a depository of City funds with a full set-vice branch in the United City of Yorkville. Branch location is 26 W. Countryside, Yorkville 60560 3 . Be an on-line cash and securities member of the Federal Reserve. Old Second is a member of the Federal Reserve 4. Be able to provide 110% of the collateralization of all City deposits with collateral in compliance with the City's Investment Policy. Old Second can provide collateralization at 110%. 5. Provide a copy of a recent investment rating report by a nationally recognized rating agency. Not available. 6. Have the capacity of providing all "Required Services" internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Old Second can provide the required services internally. 7. Provide financial statements for the past two fiscal years, or internet location of said. These statements must also include an auditor's unqualified opinion and appropriate notes to the financial statements. Old Second's holding company, Old Second Bancorp, is publically traded on the NASDAQ exchange (OSBC). Financial statements and filings are available on line www.oldsecond.com click on Investor Relations. See attached for auditors opinion. 8. Provide a statement regarding any recent or foreseen merger or acquisition. Old Second is owned by a publically traded holding company and unless publically disclosed, we respectively refrain from commenting on any merger/acquisition activity. D. Selection Criteria The following unranked criteria will be used to evaluate the responses and select the winning proposer: I . Complete responses to all required items on the forms provided. 2. Bank located in Yorkville. 3 . Provision of adequate and desired collateral. 4. Financial condition of bank providing proposal. 5. Ability to meet current and projected service requirements over the term of the banking agreement (any past experiences with the bank will be taken into consideration). Old Second currently provides the same services as the large banks along with local decision makers and community involvement. 6. Ability to provide numerous electronic banking services. Old Second has a full suite of electronic services. 7. Best earning credit rate (ECR)/or least amount of required compensating balance. Earnings credit based on current balances is .30% 8. Best rate of interest paid on accounts. Interest being paid on operating accounts is .05% plus earnings credit of .30%. TIF balance is used for compensating balance. 9. Best availability for deposited items. Our general policy is to make funds available the first business day after the day we receive your deposit. In some situations longer delays may apply, see the attached disclosure. 10. Aggregate banking service cost, per identified activity and corresponding compensating balance. See Compensating Balance Worksheet. When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. E. Terms and Conditions 1 . The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer's response, including the total net cost to the City. 2. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this proposal. 3 . Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The bank shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the bank exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. 5 . All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer: a. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 3313-3 or 3313-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11 -42. 1 of the Illinois Compiled Statutes; c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon request; and d. Complies with the civil rights standards set forth in Title V11 of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). Confirmed 6. The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. Confirmed 74 For the purposes of this Proposal and contract, the Bank hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the Bank. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring , or contributory or comparative fault or negligence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City's or any third-party's joint, concurring, or contributory or comparative fault or negligence as either passive or active in nature; provided, however, that the Bank's obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the Bank to indemnify the City for loss when the City's negligence or other actionable fault is the sole cause of the loss. Confirmed 8. Failure to comply with any of these terms and conditions of this RFP by the awarded bank will be cause for termination of the `Banking Services Agreement" to be entered into. M. SCOPE OF BANKING SERVICES A. Term of Agreement The banking services detailed in this section will be performed for the City, on a contractual basis for five (5) years, with an option to renew for an additional two (2) year period. Agree B. Collateralization of Account Balances All City funds on deposit must be collateralized at all times according to the terns of the City's investment policy. Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either electronically or by mail. Public Fund collateralization is held by Northern Trust. On line availability to your collateral is supplied by Northern Trust and gives you 24n accessibility to your collateral position. C. Accounts Included The City will require the following separate accounts: 1 . General Operating Account 2. Payroll Zero-Balance Account (ZBA) 3 . Accounts Payable Zero-Balance Account (ZBA) 4. Clerk's Checking Account 5 . Countryside TIF Checking Account Agree D. Compensating Balances and Monthly Account Analysis The City may desire to pay for banking services it receives through a compensating balance arrangement. A non-interest bearing account entitled "Compensating Balance Account" may be established for the purpose of offsetting monthly banking service costs. The compensating balance formula is: Totally Monthly Service Charge Earnings Credit Rate All charges for banking services shall be reported on a monthly analysis statement and be delivered to the City within 10 business days after the close of the month. The analysis statement shall contain a detailed itemization of charges of types and volume, similar to those provided in Exhibit A. See Exhibit A E. "On-Line" Banking Services The City requires the successful proposer to provide "On-Line" banking services and software. Please provide a description of the bank's PC based software products and services available, as well as what security measures are in place to ensure protection of the City's assets. At a minimum, the City wishes to use internet banking for the following: • Daily Balance Reporting ledger (available and collected). • Detailed debit and credit postings (cleared checks, deposits, chargebacks, wire and ACH transfers in and out, interest payments, etc). • Initiation of internal account transfers. • Initiation of regular recurring wire transfers. • Initiation of ACH debit and credit transactions. Ability to create saved "instructions" for recurring ACH debit (collection) or credit (direct deposit) type transactions. • Placement of stop payment orders. • Multi-level security for various City staff(e.g. inquiry only vs. fall system administrator rights). • Electronic storage of cancelled checks and deposited items for a minimum of 60 days with access granted to the City. Agree Transfers between Accounts On a regular basis, the City will make transfers between the various accounts listed in Section III C. Any transfers between these accounts will be charged to the City only as transfers and not also as items deposited and checks paid. All transfers will be done electronically via the internet by the City. Agree F. Positive Pay/Fraud Prevention The City does not currently utilize positive pay; however, the City would entertain using the service. The City is very fraud conscious and is willing to entertain any suggestions/products that address this issue. Old Second recommends Positive Pay for checks and ACH debits. The cost is only $25 per month and you receive this great fraud prevention tool for both checks and ACH. G. ACH The bank must be both a "sending" and "receiving" bank on the Automated Clearing House system to accommodate a payroll direct deposit program, a utility billing electronic payment collection program as well as future revenue collection systems. This service must also include fill account blocks and filters. Presently, the City's payroll and corresponding ACH direct deposit file and utility bill collection and corresponding ACH direct deposit files are transmitted to the bank's processing center electronically. Old Second offers an on line ACH module for initiating ACH credits and debits. The bank can also provide ACH block and filters with the capability to work exceptions through the ACH Positive Pay. H. Availability of Funds All proposing banks are required to attach a copy of their current "availability schedule" to the proposal. See attached. I. Daylight Overdrafts How would the bank handle an occasional daylight overdraft? The City historically has not had one. The City would have to provide the bank with the procedures for handling the daylight overdraft and an agreement would be made. J. Statement and Advice Frenuencv Monthly bar-Ac statements will be for the full calendar month and will be delivered to the City within five (5) business days after the end of the month. The City requests that the statements, processed checks, deposit items and miscellaneous bank advices be stored, on-line, by the bank and that on-line access to be given to the City. The City also requests check truncation and a monthly CD Rom. Statements are available on line the next business day after the close of the statement. On line access to deposit tickets and check images is available for 90 days. A CD Rom of checks paid can be provided for a monthly fee of $25 . K. Designated Account Executive The City requests that the proposing banks provide the name(s) of the designated account executive, as well as an alternate. The designated account executive(s) must have the authority to make timely decisions in the normal course of business on their own. Karen Nelson, SVP Treasury Management John Annis, Vice President Treasury Management Treasury Management Product Support Michelle Klein, Treasury Support/ On Line Banking L. Other Banking Services and Conditions 1 . All returned checks due to insufficient funds will be automatically re-deposited. If the City's account ultimately needs to be debited, then the General Operating Account should be charged. Agree 2. All debit and credit memos required to adjust errors caused by the bank will not be charged to the City. All deposit errors must be accompanied by a copy of the particular deposit slip. All bank errors must be corrected within five (5) business days of notification by the City. Agree M. Reference Please provide three (3) client references of similar sized and/or municipal accounts which the bank has served over the past two years and is currently serving. Provide a contact person and telephone number for each customer. Village of Montgomery, Jeff Zoephel zoephel@ci.mont .og mer .iy l.us Village of North Aurora , Bill Hannah bhannaligvil .nortli-aurora.il.us Fox Valley Park District, Diana Erickson dericksongfvud.net N. New/Other Services Are there any additional services that your bank offers that the City may be interested in for which we did not ask about? Ironkey-attach the USB device to your computer and this product provides the user with a safe, secure and protected path to conduct banking activities on line. IV. SUMMARY All banks are requested to complete the form "Proposal for Banking Services" attach the requested forms, reports and Exhibits and return the package to the City in accordance with the instructions in Section II A. PROPOSAL FOR BANKING SERVICES UNITED CITE' OF YORKVILLE Proposal Submitted By: Bank: Old Second National Bank Address: 37 S River Street Aurora, IL 60506 Telephone: 630-906-5502 Email Address: knelson@oldsecond.com This proposal contains all of the information requested in the Request for Proposal, including the following exhibits: Exhibit A Compensating Balance Worksheet (to be filled out by Proposing Bank) Exhibit B City's Transactional Volume from Previous Fiscal Year (Informational) Exhibit C City's Investment Policy (hnformational) Signature Karen M Nelson Print Name Senior Vice President Title 10-1 -2012 Date PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit A — Compensating Balance Worksheet Bank: Old Second National Bank Average Charge Monthly Service Bank Depository Services Monthly Volume Per Item Charge Account Maintenance Fee 5 10.00 50.00 Debits / Checks 335 .15 50.25 Credits 26 .50 13.00 Transit Items Deposited 1,904 . 11 209.44 Returned Items Deposited Fee 7 10.00 70.00 Redeposit Charge 8 10.00 80.00 Incoming Wire Transfers 1 15.00 15.00 Outgoing Wire Transfers 3 20.00 60.00 ACH Returns 1 5.00 5.00 ACH Credit 40 .13 5.20 ACH Debit 26 . 13 3.38 Print Analysis Statement 1 5.00 5.00 Other Base Level Fees (notpreviously Listed) Total Monthly Service Charges $ 566.27 Required Compensating Balance $2,516,755.56 Bank Depository Services May-11 hm-11 Jill-11 Au�-ll sew Oar-rr av-11 me-11 Jan-12 Feb-12 .ym=ii A Account Maintenance Fee 4 4 4 4 4 4 4 4 4 4 4 4 Debits I Checks 390 347 344 377 306 327 369 293 320 280 314 354 Credits 28 24 23 30 27 27 25 25 25 25 29 25 Transit Items Deposited 1,580 2,237 1,707 2,117 1,718 2,103 1,594 1,955 1,912 2,083 1,739 2,098 Returned Items Deposited Fee 5 13 3 14 5 11 3 6 4 9 3 11 Redeposil Charge 3 14 4 21 1 14 4 3 10 8 - I I Incoming Wire Transfers 1 2 - 1 I - 2 2 - - 1 - Outgoing Wire Transfers 3 11 2 3 - - 3 8 2 1 1 1 ACH Returns - 2 - 1 - 3 1 2 - 2 - 2 ACH Credit 32 44 34 53 31 38 38 44 47 37 43 44 ACH Debit 26 23 23 25 26 23 27 30 23 28 31 25 Print Analysis Statement 1 1 1 1 I 1 1 1 l 1 I 1 "FUNDS AVAILABILITY DISCLOSURE " YOUR ABILITY TO WITHDRAW FUNDS . This policy statement applies to " transaction" accounts . Transaction accounts , in general , are accounts which permit an unlimited number of payments to third persons and an unlimited number of telephone and preauthorized transfers to other accounts of yours with us . Checking accounts are the most common transaction accounts . Feel free to ask us whether any of your other accounts might also be under this policy . Our general policy is to make funds from your check deposits available to you on the first business day after the day we receive your deposit . Cash deposits and funds from electronic direct deposits will be available on the day we receive the deposit . Once the funds are available , you can withdraw them in cash and we will use the funds to pay checks that you have written . Please remember that even after we have made funds available to you , and you have withdrawn the funds , you are still responsible for checks you deposit that are returned to us unpaid and for any other problems involving your deposit . For determining the availability of your deposits , every day is a business day except Saturdays , Sundays , and federal holidays . If you make a deposit before closing on a business day that we are open , we will consider that day to be the day of your deposit . - However , if you make a deposit after closing or on a day we are not open , we will consider that the deposit was made on the next business day we are open . If you make a deposit at an ATM before 12 : 00 Noon on a business day that we are open , we will consider that day to be the day of your deposit . However , if you make a deposit at an ATM after 12 : 00 NOON or on a day we are not open , we will consider that the deposit was made on the next business day we are open . If we cash a check for you that is drawn on another bank , we may withhold the availability of a corresponding amount of funds that are already in your account . Those funds will be available at the time funds from the check we cashed would have been available if you had deposited it . LONGER DELAYS MAY APPLY Case by Case Delays - In some cases , we will not make all of the funds that you deposit by check available to you on the first business day after the day of your deposit . Depending on the type of check that you deposit , funds may not be available until the second business day after the day of your deposit . However , the first $ 200 of your deposit may be available on the first business day after the day of your deposit . If we are not going to make all of the funds from your deposit available on the first business day after we receive your deposit , we will notify you at the time you make your deposit . We will also tell you when the funds will be available . If your deposit is not made directly to one of our employees , or if we decide to take this action after you have left the premises , we will mail you the notice by the business day after we receive your deposit . OSB- 07 / 2011 If you will need the funds from a deposit right away , you should ask us when the funds will be available . SAFEGUARD EXCEPTIONS . In addition , funds you deposit by check may be delayed for a longer period under the following circum- stances : • We believe a check you deposit will not be paid . • You deposit checks totalling more than $5 , 000 on any one day . • You redeposit a check that has been returned unpaid . • You have overdrawn your account repeatedly in the last six months . • There is an emergency, such as failure of computer or communications equipment . We will notify you if we delay your ability to withdraw funds for any of these reasons , and we will tell you when the funds will be available . They will generally be available no later than the seventh business day after the day of your deposit . SPECIAL RULES FOR NEW ACCOUNTS . If you are a new customer , the following special rules may apply during the first 30 days your account is open . Funds from electronic direct deposits will be available on the day we receive the deposit . Funds from deposits of cash , wire transfers , and the first $5 , 000 of a day ' s total deposit of cashier ' s , certified, teller ' s , traveler ' s , and federal , state and local govt checks will be available on the first business day , after the day of your deposit if the deposit meets certain conditions . For example , the checks must be payable to you . The excess over $5 , 000 may be available on the ninth business day after the day of your deposit . If your deposit of these checks (other than a U . S . Treasury check) is not made in person to one of our employees , the first $5 , 000 will not be available until the second business day after the day of your deposit . Funds from all other check deposits may be available on the fourth business day after the day of your deposit . DEPOSITS AT AUTOMATED TELLER MACHINES . Funds from any deposits (cash or checks ) made at automated teller machines (ATMs ) will not be available until the first business day after the day of your deposit . OLD SECOND NATIONAL BANK COUNTRYSIDE BRANCH 26 W . COUNTRYSIDE PARKWAY YORKVILLE , IL 60560 ( 630 ) 553 - 4240 OSB- 07 /2011 pj 1 *� y �(� Plante & Moran, PLLC la 1 l_/ suite2700 ®�an 225 Washington Ch 06 Chicago, IL 60606 Tel: 312.899.4460 Fax: 312.726.3262 Plantemoran.cam Report of Independent Registered Public Accounting Film Board of Directors and Shareholders Old Second Bancorp, Inc. and Subsidiaries Aurora, Illinois We have audited the accompanying consolidated balance sheets of Old Second Bancorp, Inc. and Subsidiaries as of December 31 , 2011 and 2010, and the related consolidated statements of operations, stockholders' equity and cash flows for the years then ended. The Company's management is 'responsible for these financial statements. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Our audits included examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management and evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Old Second Bancorp, Inc. and Subsidiaries as of December 31, 2011 and 20105 and the results of its operations and its cash flows for the period then ended, in conformity ,with accounting principles generally accepted in the United States of America. We also have audited, in accordance with the standards of the Public Company Accounting Oversight Board (United States), Old Second Bancorp, Inc. and Subsidiaries' internal control over financial reporting as of i December 31 , 2011, based on criteria established in Internal Control - Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) and our report dated March 13, 2012, expressed an unqualified opinion. i I Chicago, Illinois March 13, 2012 Praxity`. GLOBAL ALLIANCE OF . ' INDEPENDENT FIRMS 126 u Report of Independent 'i Registered Public Accounting Firm � Plante & Moran, PLLC j��J 1 1 ante] Sufe2700 225 W. Washington St. {!y- oray� Tet31o8L60600 jj jj jj jj (�1 A Tel: 3t2.899.A480 Fax: 312326,3262 !I p1wtemoranaom I REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM Board of Directors and shareholders Old Second Bancorp, Inc. and Subsidiaries Aurora, Illinois We have audited the accompanying consolidated balance sheet of Old Second Bancorp, Inc. and Subsidiaries as of December 31, 2010, and the related consolidated statements of operations, stockholders' equity and cash flows for the year then ended. The Company's management is responsible for these financial statements. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with the standards of the Public Company Accounting Oversight Board (United States) . Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Our audit included V examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management and evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Old Second Bancorp, Inc. and Subsidiaries as of December 31 , 2010, and the results of its operations and its cash flows for the period then ended, in conformity with accounting principles generally accepted in the United States of America. As discussed in Mote I to the consolidated financial statements, the Company changed its method of accounting for Mortgage Servicing Rights beginning on January 1, 2010. We also have audited, in accordance with the standards of the Public Company Accounting Oversight Board (United States) , Old Second Bancorp, Inc, and Subsidiaries' internal control over financial reporting as of December 31, 2010, based on criteria established in Internal Control - Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) and our report dated March 16, 2011 , expressed an unqualified opinion. Ao"4vf 004L. C Plante & Moran, PLLC � �y� Chicago, Illinois �tl =,,, March 16, 2011 INDEPENDENT FINAS • o 79 Cryptechip •Verifies password in hardware • Authenticates software updates 0 PROTECT YOUR COMMERCIAL BANKING BUSINESS • Prevents password replay attacks Criminals are increasing their targeting of online banking accounts,These • Stores password retry counter account thefts are occurring not at the bank portal, but on the end-users computers. Criminals realize the difficulty of invading a bank's security, so they Read-only, tectea take the path of least resistance, which is business and home computer high-performance environments.We tend to get lulled Into a false peace of mind with our personal memory firewalls and Internet security software, but the cyber crooks are poking holes in • Stores virtual { $ these every day environment and IronKey with Access allows you to use your online banking in a protected environment that can be used anywhere.This means your Policies rt K home, office, hotel or other public computers. 0 MEETS NACHA AND FBi SAFE BANKING GUIDELINES To combat fraud, NACHA (NationalACH Clearing House Association), the US-based Electronic Payments Association, and FBI (Federal Bureau of Investigation) developed guidelines for safe Web banldng.Trusted Access Is the only solution available that allows the Bank to offer clients safe online banking Temporary storage & cookies •Temp files cleared alter use that meets NACHA and FBI guidelines without added complexity and • Cookies stored In contained space Inconvenience. 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Member FDIC INENNINEM BANKING SERVICES PROPOSAL s f 4 � Prepared By: Jason Penman Market President Centrue Bank Presented: October 5, 2012 208 East Veterans Parkway Yorkville, IL 60560 Phone: 630-466-6156 Centrue Fax: 630-466-6169 Jason.Penman @Centrue.com FDIC � 111� a.. www.Centrue.com Centrue , yank, f October 5, 2012 i United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Thank you in advance for your consideration of the attached Banking Services Proposal. It is my sincere pleasure to provide this information to you. I have also included a brief background for our financial institution and current position. This past August,we celebrated 138 years in business and, during that time,the world around has changed in ways our founders couldn't have imagined. Through it all,though, we never lost sight of who we are or where we came from. We stayed true to our roots. We were, and remain, a community bank. That resolve has been tested in recent years. The financial crisis forced us to modify our strategy and focus inward,to defend and protect what we had built. When all was said and done, though, we were able to weather yet another economic storm by recommitting to the basic principles of community banking—making quality loans and servicing our depositors. While the global economic outlook ` remains cloudy, at Centrue, we fully expect our performance to continue on a positive trend. We are actively lending in our communities, helping businesses and Servi -N families to make them stronger. We continue to serve our depositors and to be good stewards of our community. In short,the future is bright for Centrue Suppor Bank and we look forward to building a partnership with the City of Yorkville and r. serving as your bank of choice. Success. Regards, Centered on youl A pillar in bankin g since ; 4 Jason Penman Market President, Centrue Bank Page 1 4 BANK QUALIFICATIONS Centrue Bank qualification requirements as identified within the request for proposals are outlined below... For a proposal to the RFP to be considered and evaluated, a bank must: 1. Be insured by the Federal Deposit Insurance Corporation (FDIC). Centrue Bank is Presently Insured by the FDIC. 2. Be eligible to be a depository of City funds with a full service branch in the United City of Yorkville. Centrue Bank is eligible to be a depository of City funds with a full service branch in the United City of Yorkville. 3. Be an on-line cash and securities member of the Federal Reserve. Centrue Bank is currently an on-line cash and securities member of the Federal Reserve. 4. Be able to provide 110%of the collateralization of all City deposits with collateral in compliance with the City's Investment Policy. Centrue bank is able to provide 110%of the collateralization of all City deposits with collateral in compliance with the City's Investment Policy. Please see Exhibit D for an example of collateral notification. 5. Provide a copy of a recent investment rating report by a nationally recognized rating agency. Centrue Bank is not rated at this time by a nationally recognized rating agency. 6. Have the capacity of providing all "Required Services"internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Centrue Bank has the capacity to provide all "Required Services" internally. 7. Provide financial statements for the past two fiscal years, or internet location of said. These statements must also include an auditor's unqualified opinion and appropriate notes to the financial statements. Please see attached Exhibit E for the following: • Letter from Chief Financial Officer • Centrue Bank Call Reports-12/31/2010; 12/31/2011; 06/30/2012 8. Provide a statement regarding any recent or foreseen merger or acquisition. There is no foreseen merger or acquisition activity currently under consideration. Page 2 } Collateralization of Account Balances (111.8-All City funds on deposit must be collateralized at all times according to the City's Investment policy) Centrue Bank can and will comply with all of the stipulations spelled out in Section 111.6 of the request for Proposal. See Exhibit D for an example of the collateral statement that will be mailed out on a monthly basis Accounts Included (III.C-Required City Accounts) Centrue Bank can and will comply with all of the stipulations spelled out in Section III.0 of the Request for Proposal. The following account structure is recommended: Our Public Funds Account is a superior product offered to Municipalities.This account is designed to maximize your net interest earnings.This Account can be a stand-alone account which will be assessed a monthly service charge based on your account activity or it can be paired with Compensating Balance Account(s)to offset your service charges. The recommendation is setting up all of the accounts as Public Funds Accounts without a minimum required balance. All of the account will earn the present rate of.35%. The account service charges for all accounts can be grouped together and paid from the operating account. Rate: Centrue Bank's interest rate is tied to the Fed Funds Rate as published by the Federal Reserve and the FOMC. This rate is currently set to a range from .0%to .25%.A floor of.25%will be placed for the Fed Rate and Centrue will pay .10 (10 basis points) above the Fed Rate.The initial Interest Rate paid to the United City of Yorkville will be 0.35%. The Interest Rate will be adjusted as the Fed Funds Rate is adjusted. The floor of.25%on the Fed Rate will be in place for the full term of 5 years. Compensating Balances and Monthly Account Analysis (III.D- City may desire to pay for banking services it receives through a compensating balance) Centrue Bank can and will comply with all of the stipulations spelled out in Section III.D of the Request for Proposal. Compensating Balance Formula: ($300.74/.000291667) _ $1,031,132.00 On average the fee will be approximately$300.74 monthly.The balance to offset the fee would be $1,100,000.00;this balance can be a combined balance with any accounts that are non-interest bearing held with Centrue Bank.The Earnings Credit rate will mirror the Interest Rate for your Operating Account which will be .35% initially. See Sec. III.C. Rate for additional information On-Line Banking Services (III.E- On-Line Banking Services requirements) Centrue Bank can and will comply with all of the stipulations spelled out in Section III.E of the Request for Proposal. Page 3 See Exhibit F for additional information regarding software and services available Positive Pay/Fraud Prevention (III.F-City does not currently utilize positive pay, but may entertain using the service) Centrue Bank is in the process of implementing a Positive Pay Service as spelled out in Section III.F. This service should be available in the first quarter 2013. Once it is available we will provide the City with more detailed information in regards to the product and service. ACH (111.G-Bank must be both a "sending"and "receiving"bank on ACH) Centrue Bank can and will comply with all of the stipulations spelled out in Section III.G of the Request for Proposal. See Exhibit G for additional information on the ACH Blocks& Filters Availability of Funds (III.H-Attach Availability of Funds policy) The following shall apply related to Section III.H from the Request for Proposal: Centrue Bank Funds Availability Policy This policy statement applies to all deposit accounts. Our policy is to make funds from your cash and check deposits available to you on the first business day after the day we receive your deposit. Electronic direct deposits will be available on the day we receive the deposit. Once the funds are available, you can withdraw them in cash and we will use the funds to pay checks that you have written. Please remember that even after we have made funds available to you and you have withdrawn the funds, you are still responsible for checks you deposit that are returned to us unpaid and for any other problems involving your deposit. Daylight Overdrafts (111.1-How does bank handle Daylight Overdrafts) The following shall apply related to Section 111.1 from the Request for Proposal: In the rare occurrence that the City will incur a daylight overdraft, it will be reviewed on a case by case basis by the account officer for resolutions and resolved by end of day. Statement and Advice Frequency (III.)-delivery of monthly bank statements within 5 business days of month end) Centrue Bank can and will comply with all of the stipulations spelled out in Section III.J of the Request for Proposal with the exception of the CD Rom File. Centrue is working with our service providers to create this service. You will have access to 12 months of history online and anything needed prior to that time period will be sent to you electronically at your request. Page 4 } Designated Account Executive f (III.K-city requests designated account executive(s)from the bank) The following shall apply related to Section III.K from the Request for Proposal: i` Jason Penman Diane D. Stilson Market President, Centrue Bank AVP/Branch Manager, Centrue Bank Yorkville/Plano/Sandwich Sandwich/Plano/Yorkville 208 East Veterans Parkway 202 Indian Springs Dr. Yorkville, IL 60560 Sandwich, IL 60548 Jason.Penman @Centrue.com Diane.Stilson @Centrue.com Phone: 630-466-6156 Phone: 815-786-1744 (ext. 1744) Fax: 630-466-6169 Fax: 815-786-7645 Other Banking Services and Conditions (III11-Automatic re-deposit of returns checks) Centrue Bank can and will comply with all of the stipulations spelled out in Section III11 of the Request for Proposal. (III.L2-debit and credit memos required to adjust bank errors) Centrue Bank can and will comply with all stipulations spelled out in section III12 of the Request for Proposal. Reference (III.M Client References as requested): City of Streator, IL Jim Lansford, Mayor 204 South Bloomington Street Streator, IL 61364 815/672-2517 Mayor @ci.streator.il.us Village of Coal City, IL Matt Fritz, Village Administrator 515 Broadway Coal City, IL 60416 815/643-8608 mfritz @coalcity-il.com Coal City Unit District#1 Schools Jason Smith-CSBO, Director of Business Services&Technology 100 S. Baima St. Coal City, IL 60416 P: 815.634.5031 M: 815.651.1603 jsmith @ccul.net Page 5 } New/Other Services (III.N-Any New and Other Services as requested from the Request for Proposal): • Merchant Processing: Please refer to Exhibit I for great detail on our Merchant Processing • Account Consolidation: Centrue Bank would love to be your only bank. Consolidate all of your bank deposits and reap the benefits, including: • Greater return on capital • Convenience and efficiency of dealing with one account manager and bank • Remote Deposit Services: Save time and money by electronically depositing your checks and money orders from your place of business. Centrue bank's remote capture offers you a safe convenient method for electronically depositing checks and money orders for your - business, without the trip to the bank. • Work Place Banking: You can now offer your employees a valuable package of free and discounted banking services through Centrue Bank's Workplace Banking Program. Enable your employees to take advantage of high quality financial products and services from a bank that offers everything to meet the needs of your employees'varying financial lifestyles. You and your company will benefit as well... • Provide a new employee benefit at no cost to you. • Deliver enhanced service to your employees,with on-site enrollment events. • Give your employees access to a wealth of financial services including banking, loans and wealth management services all from one source. • Increased promotion of direct deposit. It's easy to join Centrue Bank's Workplace Banking Program. We have everything you need to explain this benefit and help your employee take advantage of everything we have to offer. Page 6 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Proposal Submitted By: Bank: Centrue Bank Address: 208 E. Veterans Parkway Yorkville,IL 60560 Telephone: 630-466-6156 Email Address: Jason.Penman(kCentrue.com This proposal contains all of the information requested in the Request for Proposal, including the following exhibits: Exhibit A Compensating Balance Worksheet(to be filled out by Proposing Bank) Exhibit B City's Transactional Volume from Previous Fiscal Year(Informational) Exhibit C Checking Account and Treasury Management Services Pricing Exhibit D Collateral Pledge Statement Example Exhibit E Financial Statements: 2010,2011, and 1st/2nd Qtr. 2012 Exhibit F Online Banking Software and Services Available Exhibit G ACH Block&Filter Information Exhibit H Interest Comparison Information Exhibit I Merchant Processing Information Signature Jason Penman Print Name Market President Title October 5,2012 Date Page 7 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit A - Compensating Balance Worksheet Bank: Centrue Bank Average Charge Monthly Service Bank Depository Services Monthly Volume Per Item Charge Account Maintenance Fee 5 5.00 25.00 Debits/Checks 335 .10 33.50 Credits 26 .15 3.90 Transit Items Deposited 1,904 .06 114.24 Returned Items Deposited Fee 7 0 0 Redeposit Charge 8 5.00 35.00 Incoming Wire Transfers 1 5.00 5.00 Outgoing Wire Transfers 3 5.00 15.00 ACH Returns 1 2.50 2.50 ACH Credit 40 .10 4.00 ACH Debit 26 .10 2.60 Print Analysis Statement 1 0.00 0.00 Other Base Level Fees(not previously listed) Return Items Special Instruction 1 20.00 20.00 Online Banking 1 10.00 10.00 ACH Origination Maintenance Fee 1 5.00 5.00 ACH Block&Filter Maintenance Fee 5 5.00 25.00 Total Monthly Service Charges $300.74 Required Compensating Balance $ 1,031,132 Page 8 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit B — Transactional Volume — Fiscal Year 2012 Bank Depository Services May-11 Jun-I1 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Aur-12 Account Maintenance Fee 4 4 4 4 4 4 4 4 4 4 4 4 Debits/Checks 390 347 344 377 306 327 369 293 320 280 314 354 Credits 28 24 23 30 27 27 25 25 25 25 29 25 Transit Items Deposited 1,580 2,237 1,707 2,117 1,718 2,103 1,594 1,955 1,912 2,083 1,739 2,098 Returned Items Deposited Fee 5 13 3 14 5 11 3 6 4 9 3 11 Redeposit Charge 3 14 4 21 1 14 4 3 10 8 - 11 Incoming Wire Transfers 1 2 - 1 1 - 2 2 - - 1 - Outgoing Wire Transfers 3 11 2 3 - - 3 8 2 1 1 1 ACH Returns - 2 - 1 - 3 1 2 - 2 - 2 ACH Credit 32 44 34 53 31 38 38 44 47 37 43 44 ACH Debit 26 23 23 25 26 23 27 30 23 28 31 25 Print Analysis Statement 1 1 1 1 1 1 1 1 1 1 1 1 Page 9 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit C — Checking Account and Treasury Management Services Pricing Checking Account Services Monthly Maintenance $ 5.00 Debits $ 0.10 Credits $ 0.15 ACH Items posted $ 0.10 Items Deposited On-Us $ 0.06 Items Deposited-Other $ 0.06 Reclear NSF Deposited Item $ 0.00 Return Deposited Item $ 5.00 Deposit Adjustments $ 0.00 Stop Payments $10.00 Cash Deposited/$100 $ 0.03 Coin Purchased per Roll $ 0.02 Currency Purchased per Strap $ 0.10 Incoming Wire Transfer $ 5.00 Wire Outgoing Domestic—Phone $ 5.00 ACH Return Items $ 2.50 ACH Notice of Change (NOC) $ 2.50 Special Cutoff Statement $10.00 ACH Block&Filter Set Up Fee (one-time) $35.00 ACH Block&Filter Monthly Maintenance Fee $ 5.00 ACH Filter Suspect Fee $ .25 Commercial On-Line Banking Balance & Transaction Reporting Monthly Maintenance $ 0.00 Stop Payment $10.00 ACH Origination Monthly Maintenance $ 5.00 Per Transaction Initiated $ 0.10 Wire Transfer Monthly Maintenance $ 0.00 Wire Outgoing Domestic—Online $ 5.00 Business Access (Remote Deposit Capture) Monthly Maintenance $50.00 Per Ck21 Item $ 0.03 Page 10 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit D — Collateral Pledge Statement Example As of Date:$13112012 CENTRUE BANK FBO CITY OF YORKVILLE Bailment Customer Maturity Account Number Ticket Cusip Securit Descrt tlon Date Rata Par Value Ofk inaf Face Market Price Market Value 116,514 288003947 ti90064DE3 COAL CITY IL 17j7f2021 3900 5450.000.00 $480.000.00 $112.26 $538,948-00 116514 288003962 31367YUD7 FNMA ARM POOL 0183380 811!2071 2.238 $44,769.24 $14.279,867.00 $100.57 $47,708.34 116514 288004009 362290.196 GNMA,I ARM POOL 17120t2034 1.625 $119.310.34 $2.000.000.00 $103.99 $124.073.21 0081187 Total: $644.079.58 $110,629.56 VERIFICATION OF BAILEE The Undersigned Bailee Acknovdedges it holds She above cosodbad codaleral in safekeeping for the account of and as bailee for the account named above. SMQ I Jams Bank NA. (Name of Bailee) &A,b. (Assistant Vice President) Page 11 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit E — Financial Statements: 2010, 2011, and 1st/2nd Qtr. 2012 Centrue Bank, October 5, 2012 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 To Whom It May Concern: Centrue Bank, Streator, IL, is a wholly owned subsidiary of Centrue Financial Corporation, St. Louis, MO. As a federally insured financial institution, Centrue Bank is required to file monthly with the Federal Reserve Bank of Chicago its Call Report. This report includes a Report of Condition and Report of Income along with many supporting schedules. For the fourth quarter ended December 31, 2011 and the subsequent first and second quarters of 2012, Centrue Bank has been profitable and its risk-based capital ratios have exceeded the minimum amount to be considered "Well-Capitalized". Centrue Bank is a 138 year old bank that serves its many communities and has plans to continue to be a key partner with the United City of Yorkville and its surrounding neighbors. Please feel free to contact me with any comments or questions regarding our organization. Daniel R. Kadolph EVP/Chief Financial Officer Centrue Bank 122 West Madison Street Ottawa, I L 61350 Daniel.Kadolph @centrue.com Phone: (815)431-2838 Fax : (815)431-2820 Please Reference Financial Attachments included with proposal: Centrue Bank Call Report 12312010.pdf,•Centrue Bank Call Report 12312011.pdf,- Centrue Bank Call Report 06302012.pdf Page 12 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit F — Online Banking Software and Services Available entrue yank 3CMV4{'N.Ct`/aFf! ��}LfJt - I--;Jos.iYJh J•hn We•Vw 1411��.y,y..:r - ,r Ii,IS P, 160,en 0 24, 1., Otmh..si Apps Authorue pendnq Transact.ons TranssKt.on►/rsto.r Russnct%% Applications ["IF Jr%rar a+p.er'±{w wr.r Aui han.sr rayfer S M 11 r•yr.r.r.1. rayrFwN.s _ -_ - Irr.i.ire. frr.+.ti lwwr. tm—...t+4r.a1 w1.w ToAral": vfiV ri.•rr l«p.. ! s M17 Rra P+1.!•. :�IMrr.wlM.rl l/r/rvN7r rr•n.frrs �1 h&o Y.I+Ikrf !wl rwl'rr rerAa Mr Wr.rM[I.re 1r 1W___A/.Ir .+,+, Arkrwx.lr at.r.r. 1'r AUr.lrr fort e.xy FDIC Online Banking Internet business banking has truly come of age. Now you can fully realize the power of immediate access to well-organized information. Additionally, the time and expense of dealing with physical documents is virtually eliminated. Our online banking includes the ability to add authorization levels for audit control. Internet business banking brings together all of the following features: • Account Information-View current balance and rate information,obtain transaction detail and statement history. You can access 90 days of account activity. For additional convenience,you can download the account history information in easy-to- read formats to input into accounting packages or spreadsheet programs. • Imaging- Whether you need images of the fronts and backs of paid checks for research, documentation or an accounting function,they are now available right when you need them on the next business day. Six months images can be found online, if any additional images are needed from previous time periods they can be requested from Paula at the branch level. • Transfer Funds-Move funds from one account to another on the same day or a future date. • Wire Transfers-Enjoy the flexibility and speed of wire transfers-transactions by which funds are electronically moved from one bank to another and/or from account to account on the same day,upon your instructions. • Stop Payments-Place a stop payment on a single check or a range of checks. • ACH (Automatic Clearing House) -ACH is an electronic system used by participating financial institutions to move funds from one bank or credit union to another. ACH also can be used to move funds between Centrue Bank accounts. Common uses for ACH are payroll direct deposit files,accounts receivables and account payables. • Bill Pay-Paying bills through our online bill pay is fast and easy. • Security-This Internet Banking Solution brings together a combination of industry-approved security technologies to protect data for the bank and for you,our customer.It features password-controlled system entry,a VeriSign-issued Digital ID for the bank's server,Secure Sockets Layer(SSL)protocol for data encryption and a router loaded with a firewall. Check out our website:http://www.centrue.conV Access our Business Banking Demo: https://pib4.secureBanking.com/40810001/PassmarkSignIn.faces Page 13 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit G - ACH Block & Filter Information Centrue Bank Semice.Gcrrterrd Oil mrou! ACH BLOCKS AND FILTERS Safeguard Your Business from ACH Fraud Each year,over 40 billion checks and 30 billion electronic payments are initiated by businesses. Because of this,the increased use of the Automatic Clearing House(ACH)system to clear point-of-sale purchases,telephone sales and internet purchases adds an easy target for criminals to defraud and create unauthorized transactions.Businesses,like yours,and financial institutions are losing billions of dollars because of the rising number of check and electronic transaction fraud occurrences. How is the fraud becoming easier? Due to guidelines in which banks must comply,businesses only have a 24 hour window to return fraudulent.ACH items in a business-to-business transaction. The fraudster is hoping you will not notice or return the unauthorized ACH transaction. PROTECT 1 UR ACCOUNTS WITH ACH BLOCKS F FILTERS A You can protect your account from unauthorized ACH debits and/or credits from posting by using Centrue Bank's ACH Blocks and Filters. By placing these blocks on all business checking accounts,you will help protect company from being defrauded. • Blocks all ACH Debits(and/or Credits)from posting to your accounts • Specifies a maximum ACH amount • Establishes an identification number for each outside business and a corresponding dollar limit you have authorized to be originated • Only posts transactions to your account that match all criteria •Supplies a notification that unauthorized transactions presented for payment are available These protections ensure only transactions from authorized parties will be processed as long as they are within the specified criteria. Therefore,protecting your business account from fraud. This includes federal tax payments,state payroll taxes,insurance payments and more. The automated system allows you to protect your account without using extensive personnel and incurring a great deal of cost. To learn more about how Centrue Bank's ACH blocks and filters can protect your business, contact your Treasury Management Banker. Or simply call or visit the Centrue Bank nearest you. Page 14 PROPOSAL FOR BANKING SERVICES UNITED CITY OF YORKVILLE Exhibit H—Interest Comparison Information Net Interest Comparison with Public Funds and Compensating Balance Account Rates Average Operating account $1,886,998 Balance in fee offset Account $1,100,000 Interest Rate 0.35% Earnings Credit 0.35% Days in the month 31 Current Interest Earnings Projected August Average Annual Public Funds Interest $560.93 $6,604.49 Gross Service Charge $300.74 $3,608.88 Net Position W Public Funds 260.19 $2,962.76 Net position with Fee Offset Acct 1 233.94 1 $2,721.64 *The account fees have been updated to include all charges that are currently being assessed. This is the average monthly fee based on the transaction information provided. Interest Earning Average Monthly Annualized Net Position W/Public Funds Account 246.90 $2,995.61 Net Position with Fee Offset Account 226.80 $2,754.49 Net Position with Public Account setup $20.09 $241.12 Page 15 ,October 5, 2012 United City of Yorkville Banking Services Proposal r { r s r e � re r i OCTOBER 5 , 2092 PROPOSAL UNITED CITY OF YORKVILLE aANKING SERVICES. J Q H Z w O Z O U w Q r� } J CHASE O CONFIDENTIAL Disclaimer This document was prepared exclusively for the benefit and internal use of the party to whom it is directly addressed and delivered (the "Agency") in order to assist the Agency in evaluating certain products or services that may be provided by JPMorgan Chase Bank, N.A. or one of its banking affiliates ("Chase"). Chase is a subsidiary of JPMorgan Chase ft Co. This document contains information which is confidential and proprietary to Chase, that may only be used in order to evaluate the products and services described herein and may not be disclosed to any other person. Neither this document nor any of its contents may be used for any other purpose without the prior written consent of Chase. Chase makes no representations as to the legal, regulatory, tax or accounting implications of the matters referred to in this document. Chase is the marketing name for Retail Financial Services, Business Banking and other commercial lending and deposit services activities. All cash management arrangements, including pool implementations, are subject to the satisfaction of legal, tax and credit due diligence. Chase does not provide advice on the fiscal issues related to treasury structures and recommends that the Agency consult with its legal and tax advisors prior to entering into any agreement or pooling arrangement. The Agency is responsible for its own independent assessment as to the suitability and appropriateness of the services hereunder for the needs and requirements of its business. J.P. Morgan is licensed under U.S. Pat Nos. 5,910,988 and 6,032,137. This proposal is subject to and conditioned upon a mutually agreeable contract between the Agency and Chase. Chase also requires execution of all applicable product and service agreements. This document may contain information that is confidential and/or proprietary to Chase and JPMorgan Chase &Co. Such information may not be copied, published or used, in whole or in part, for any purpose other than as expressly authorized by Chase. ®2012 JPMorgan Chase Bank, N.A. All Rights Reserved. 1 CHASE O CONFIDENTIAL Table of contents EXECUTIVE SUMMARY 3 RELATIONSHIP TEAM 5 INTRODUCTION 6 PROPOSAL INSTRUCTIONS AND QUALIFICATIONS 6 SCOPE OF BANKING SERVICES 11 SUMMARY 21 PROPOSAL FOR BANKING SERVICES. 22 ATTACHMENTS Exhibit A Pricing Sheet & Chase Proforma Analysis Attachment A Funds Availability Schedule Attachment B Payroll Card Classic, Ink Corporate Card & Chase at Work Information Attachment C Chase Paymentech Information Attachment D Consolidated Service Terms Attachment E i f CONFIDENTIAL. EXECUTIVE SUMMARY JPMorgan Chase Bank, N.A. ("Chase") is pleased to have the opportunity to respond to the Request for Proposal for Banking Services submitted by the United City of Yorkville (the "City"). We look forward to forming a partnership with the City and will work diligently with you to implement a solution that meets your needs. JPMorgan Chase Et Co. ("JPMC") is a leading global financial services firm with assets of $2.3 trillion. JPMC has its corporate headquarters in New York. Under the Chase, JPMorgan, and JPMorgan Chase brands, we serve millions of consumers in the United States and many of the worlds most prominent corporate, institutional and government clients. Meeting Your Objectives We understand your needs and commit to partnering with you to achieve your objectives. Objective: Secure , ine of banking services that will allow the City to conduct business operations more effectively and economically. I Chase, as a recognized leader, offers a full tine of banking services. The City would receive a technologically superior, expandable product solution. Through our economies of scale we can offer competitive prices, as well as innovative ideas to help the City control costs. Our state-of-the-art Internet-based information-reporting systems, along with our unique imaging systems, provide a low cost, efficient and exceedingly convenient solution. Use JPMorgan ACCESS as your one-stop cash management source. • Receive balance and transaction reports • View images of paid checks • Place stop payments • Initiate ACH and wire transfers • Receive account reconciliation reports and bank statements i Objective. Utilize various on-line services to include, but not bi_`+flmited ta, payroll, wire transfer, and fraud prevention. � l doo Chase.com is a state-of-the-art, internet-based system that will allow the City to perform on- line transactions and manage their cash effectively. You can perform online transactions such as transfers, wires, payroll, etc. CHASE O C 0 N F I D E N T I A L Objective: Partner with a bank that can quickly provide services to aid in disaster recovery efforts. One of our highest priorities is providing a stable and secure operations environment for our customers. In accordance with federal regulatory requirements and those of our corporate compliance group, Chase has procedures in place to provide continuous operations and, in the event of a disaster, the quickest recovery time possible to minimize any potential service disruptions. This enables us to promptly and efficiently respond to your disaster recovery needs. The City has many important requirements for ensuring a successful banking relationship. Chase is the right banking partner that can deliver the best solutions to address your requirements. These solutions include: 1 ■ Subscribing to state-of-the-art fraud-mitigation tools, such as Positive Pay with Payee Verification and ACH Debit Blocking. • Providing technology offerings to operate in a paperless environment such as imaged lockbox items and checks, as well as long-term storage of images in a bank-hosted web browser. • Further automating the City's deposit and payment process by utilizing JPMorgan ACCESS for all payment initiation including wire transfers, Chase Quick Deposit for sending check deposits electronically to the bank, and our PayCard to pay unbanked employees. Conclusion The City can expect the highest levels of service to be delivered by our Local Relationship Team. Our people are committed to building solutions that help contribute to your success. Chase understands that careful attention to quality and customer service excellence is the primary difference in maintaining a strong relationship with our clients. We believe that these are the things that differentiate Chase from the competition and have made us a market leader in Cash Management services. By selecting Chase as your banking services provider, the City can be confident that it will be supported by experienced personnel, advanced technology, a consultative approach and a strong commitment to the City. i We value the opportunity to partner with the City and we want your j business, In closing, Chase would like to once again express our strong interest and commitment to winning your business. Our proposal is intended to demonstrate our capabilities and to illustrate that by choosing Chase, the City is partnering with one of the best in the industry. 4 CHASE C0 N F I D E N T i A L RELATIONSHIP TEAM John Kramolisch Senior Municipal Relationship Manager 815-730-2335 847-287-5284 Cell 866-779-1190 Fax iohn.kramotisch@chase.com Candie Gregory Senior Client Service Professional 815-730-2336 866-779-1190 Fax Candace.a.QregorYC-chase.com Nicci Gowin Cash Management Consultant 217-527-3853 866-779-2380 Fax elizabeth.n.Qowin@ipmchase.com i I CHASE CONFIDENTIAL INTRODUCTION The United City of Yorkville (the City), Illinois is inviting qualified financial institutions to submit proposals for comprehensive banking services for the City. The City's objective is to maximize interest earnings, minimize banking costs and improve operational efficiency through the use of technology and the intereet. PROPOSAL INSTRUCTIONS AND QUALIFICATIONS A. instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: rfredrickson@yorkville.il.us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson -Finance Director 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 4:00 m. on Friday, October 5 2012. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: August 29, 2012 -Distribution of Request for Proposals October 5, 2012 -Proposals due to the City by 4:00 pm October 23, 2012 - Recommendation of award December 1, 2012 - Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety(90) days after October 5, 2012. C. Bank Qualifications For a proposal to the RFP to be considered and evaluated, a bank must: 1. Be insured by the Federal Deposit Insurance Corporation (FDIC). Chase is a member FDIC. 6 CHASE CONFIDENTIAL 2. Be eligible to be a depository of City funds with a full service branch in the United City of Yorkville. The Yorkville Chase full service banking center is located at 110 E Veterans Pkwy with the following hours of operation: • Monday - Friday hours 9:00 a.m, to 7:00 p.m. Cut-off 7:00 p.m. I 0 Saturday hours 9:00 a.m. to 3:00 p.m. 3. Be an on-line cash and securities member of the Federal Reserve. Chase is a member of the Federal Reserve. 4. Be able to provide 11051,65 of the cotlateralization of all City deposits with collateral in compliance with the City's Investment Policy. Agreed. 5. Provide a copy of a recent investment rating report by a nationally recognized rating agency. Chase is routinely rated by industry experts Moody's, Standard it Poor's, and Fitch. Ratings as of June 21, 2012 are shown below. JPMorgan Chasse Pt Co. Commercial paper _P-1 A-1 F1 Senior unsecured A2 _ A A+ — Subordinate Al A- A JPMorgan Chase Bank, N.A,. and Chase Bank USA, N.k Short-term debt P-1 A-1 F1 Long-term deposits/debt Aa3 A+ AA-/A+ These credit ratings are provided for information purposes only. Credit ratings are solely the opinions of the rating agencies. JPMorgan Chase does not endorse, and accepts no responsibility for, the credit ratings issued by the rating agencies. Credit ratings may be changed, superseded or withdrawn by the rating agencies at any time. 6. Have the capacity of providing all "Required Services" internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Chase offers a wide variety of services including all of the services requested in this proposal. Chase has its own staff and technical support for all products and services. f: CHASE f, w CONFIDENT A 7. Provide financial statements for the past two fiscal years, or intereet location of said. These statements must also include an auditor's unqualified opinion and appropriate notes to the financial statements. The most recent JPMorgan Chase Et Co. Annual Report can be accessed online via the following link: http://investor.shareholder.com/ipmorganchase/index.cfm 8. Provide a statement regarding any recent or foreseen merger or acquisition. As a matter of policy, Chase does not comment on pending merger and acquisition activity. The Bank honors all agreements under contract. Chase is a publicly-traded company and as such any material information is disclosed when required in accordance with federal securities laws. D. Selection Criteria The following unranked criteria will be used to evaluate the responses and select the winning proposer: 1. Complete responses to all required items on the forms provided. 1. Bank located in Yorkville. 3. Provision of adequate and desired collateral. 4. Financial condition of bank providing proposal. 5. Ability to meet current and projected service requirements over the term of the banking agreement (any past experiences with the bank will be taken into consideration). 6. Ability to provide numerous electronic banking services. 7. Best earning credit rate (ECR)/or least amount of required compensating balance. 8. Best rate of interest paid on accounts. 9. Best availability for deposited items. 90.Aggregate banking service cost, per identified activity and corresponding compensating balance. When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. i 8 CHASE CONFIDENTIAL E. Terms and Conditions 1. The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RfP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer's response, including the total net cost to the City. 2. In the event that the proposer to whom services ore awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this proposal. 3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The bank shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the bank exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. 5. All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. Chase agrees to comply in all material respects with the laws, ordinances rules and regulations of the City and the State of Illinois to the extent that they apply to Chase as a national bank and to the extent required to perform the services requested and except to the extent that failure to do so will not have a material effect on the performance of the services requested. The Proposer: a. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; Chase aims to timely file or cause to be filed any and all tax returns and reports required to have been filed under the laws of the states in which it does business, including Illinois, and pay or cause to be paid all taxes required to have been paid by it under such laws, except taxes that are being contested in good faith by 9 CHASE C014FI DENT IAL appropriate proceedings. if there are any outstanding claims that we are notified of that we were not aware of previously, we immediately address them. c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILLS 51.2-105(A)(4), a copy of which shall be provided to the City upon request; and d. Complies with the civil rights standards set forth in Title Vll of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). 6. The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. 7. For the purposes of this Proposal and contract, the Bank hereby agrees to indemnify, defend and hold harmless the City, and its employees and agent from any and all loss where loss is caused or incurred or ulieq@d t^ ha ra„5ad OF in,+rirr,.d i>+ whale „ art as a result of the negligence or a willful misconduct actionable �fa-u4 of the Bank. it is agreed ar a pee-4ir Woment of the 49int, encurrina contributory or- r arGOV-e -GUIs or e#i..a. ce of f.h Cit.. Gny thind party anr! frrrthar r.^N44 the tan dine ants theory F! inGiuding, -but not lir..itad to a charactarimation of the Gity's , third ty' .a °t,.,.fi•,° in naturei provided, however, that the Bank's obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the Bank to indemnify the City for loss when the City's negligence or other actionable fault is the sole cause of the loss. 8. Failure to comply with any of these terms and conditions of this RFP by the awarded bank will be cause for termination of the `Banking Services Agreement” to be entered into. Any contract or agreement will be subject to Chase's standard terms and conditions for services requested, the modifications provided by Chase in this response to RFP and the mutual negotiation and agreement of the parties. 10 CHASE CONFIDENTIAL SCOPE OF BANKING SERVICES A. Term of Agreement The banking services detailed in this section will be performed for the City, on a contractual basis for five (5) years, with an option to renew for an additional two 2 year period. B. Collateralization of Account Balances All City funds on deposit must be collateralized at all �r daily according to the I terms of the City's investment policy. Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either electronically or by mail. JPMorgan Chase National Collateral Management Group (NCMG) employs a Bank developed Collateral Management System (Coast), which provides daily monitoring of deposit balances and security value. Coast is reviewed every business day by dedicated Collateral Managers for customer's collateral requirements. Collateral requirements are based upon the end-of-day ledger deposit account (checking, savings, depository CD's) information (plus accrued interest if any), less applicable FDIC coverage, the following business morning from the Bank's deposit system. For example, 09/04/12 end of day deposit information will be received the morning of 09/05/12. Also on a daily basis, NCMG monitors the market value securities pledged to our customers and compares it to total deposits. In the event a market value reduction creates an under- collateralized position, additional securities will be pledged promptly. Chase currently employs the Federal Reserve Bank ("FRB") as the primary custodian for joint-custody security accounts ("collateral account"). The Administrative Reserve Bank ("ARB") that holds the securities for the Bank is the FRB of New York (The FRB district where a bank is chartered determines the ARB). The FRB of Boston is the Federal Reserve System's national collateral account administrator. The Bank pays all cost associated with the collateral accounts held at the FRB. In order for the Public Entity to establish a collateral account at the FRB, the Public Entity must complete a FRB "Pledgee Agreement (PA) Form" and "Fed-mail Form." The Public Entity must agree to the custodial agreement terms set forth in the Federal Reserve Bank's Operating Circular 7, Appendix C, as amended from time to time. The FRB will not review or complete any tri-party custodial agreements that public depositors or banks present for collateral accounts. Reporting.- NCMG provides a monthly collateral report which will list the pledged security (description, maturity, rate), original par, current par and market value. NCMG emails the report by the 3rd business day of the following month. Customers may contact NCMG during normal business hours to request a collateral report for any specific business day. The FRB provides two types of reporting; Account Activity Report (AAR) and Monthly Holdings Report (MHR). The AAR reports account activity that is conducted within the collateral account. The MHR reports all securities held in the Public Entity's collateral account at month end. Both reports are sent within 24 hours either by email of facsimile. The FRB reports list the original par value of the securities pledged and does not report 11 CHASE C0 N F I D E N T I A L market value of securities pledged. The FRB does not provide on-line access to collateral account. C. Accounts Included The City will require the following separate accounts: ?. General Operating Account 2. Payroll Zero-Balance Account (ZBA) 3. Accounts Payable Zero-Balance Account (ZBA) 4. Clerk's Checking Account 5. Countryside TIF Checking Account I I D. Compensating Balances and Monthly Account Analysis j The City may desire to pay for banking services it receives through a compensating balance arrangement. A non-interest bearing account entitled "Compensating Balance Account"may be established for the purpose of offsetting monthly banking service costs. The compensating balance formula is: Totally Monthly Service Charge Earnings Credit Rate Chase can be compensated for services by explicit fees, compensating balances or a combination of the two. For balance-based compensation, fees owed will depend on several factors, including but not limited to balance position and Earnings Credit Rate (ECR). Chase provides an Earnings Credit Rate (ECR) to aid in the offsetting of monthly service charges. Chase is offering City an Earnings Credit Rate (ECR) of the Chase managed rate plus 40 basis points. The current managed rate is 0.25% and subject to change from time to time. The 0.65% ECR is noted on the Chase Proforma Analysis included in Attachment A. CHASE CONFIDENTIAL All charges for banking services shalt be reported on a monthly analysis statement and be delivered to the City within TO business days after the close of the month. The analysis statement shall contain a detailed itemization of charges of types and volume, similar to those provided in Exhibit A. Account Analysis Statements provide a monthly detailed summary of charges and transactions on the customers accounts. This report includes: f ■ Balance and compensation analysis ■ Activity account summary . Relationship balance compensation history Relationship billing summary The account analysis is generated, printed and mailed within eight to ten business days after the close of the billing cycle via standard U.S. Postal Service delivery. Chase provides a review of all services used during the month, product volumes and the resulting service charge and balance equivalent. Based on the account balances, customers can earn a credit allowance. If the average balances support the activity, then the earnings credit allowance offsets the service charge. When balances are not sufficient to support activity, the difference is charged and reported on the monthly bank statement. The Analysis statement captures a monthly and average year-to-date summary of the customer's balances, services charges and earning allowance. Customers can receive their Account Analysis via a paper statement and/or electronically. The electronic delivery channel allows the customer to receive, view, export and print Account Analysis statements directly from a computer using Windows software. 13 CHASE CONFIDENTIAL E. "On-Line"Banking Services The City requires the successful proposer to provide "On-Line" banking services and software. Please provide a description of the bank's PC based software products and services available, as well as what security measures are in place to ensure protection of the City's assets. At a minimum, the City wishes to use internet banking for the following: • Daily Balance Reporting ledger (available and collected). • Detailed debit and credit postings (cleared checks, deposits, chargebacks, wire and ACH transfers in and out, interest payments, etc). • Initiation of internal account transfers. • Initiation of regular recurring wire transfers. • initiation of ACH debit and credit transactions. Ability to create saved "instructions"for recurring ACH debit (collection) or credit (direct deposit) type transactions. • Placement of stop payment orders. • Multi-level security for various City staff(e.g. inquiry only vs. full system administrator rights). • Electronic storage of cancelled checks and deposited items for a minimum of 60 days with access granted to the City. Chase online banking is available daily via Chase.com • Manage Direct Deposit of payroll with ACH. • Collect ACH payments online from your customers. • Send wires to domestic or international accounts. • Monitor account activity - view balances and transactions, print or save statements, cleared checks, and deposit slips. • Transfer funds - make transfers between accounts at Chase and other institutions. • Make payments - send checks overnight, pay bills, etc. • Delegate account access with Access Manager - provide key employees or an accountant, with limited or full online account access- you specify and control what they can see and do. • Receive alerts - receive notification by phone, email, or text-message when checks clear, deposits post, balances change, and much more. • Manage your accounts - make stop payments, reorder checks and deposit tickets, change contact information, and more. in addition to Chase.com, Chase offers JPMorgan ACCESS JPMorgan ACCESS will provide the City with a secure, reliable, single point of access to a wide range of Cash Management Services and account information products via the Internet. Modular systems like JPMorgan ACCESS can be deployed to meet the City's specific Cash Management needs and can be modified to allow access to multiple products as the City's needs evolve. You will be able to view timely information, initiate transactions, and make inquiries through one consolidated window. The JPMorgan ACCESS CHASE,', CONFIDENTIAL portal integrates the various Cash Management Services information delivery, investment and transaction services, and inquiry tools in a seamless environment. These include Account Transfers, ACH Initiation, Funds Transfer, and Payables Web Services, our online account reconciliation service that includes check inquiry, stop payments, positive pay, reconciliation reporting, check print, and online check imaging capability. The City will have a complete range of Cash Management services available through JPMorgan ACCESS, as shown below. JPMorgan ACCESS Services Reporting Services ® Cash (including balances, transactions, multi-bank, checks i paid, lockbox, controlled disbursement funding) ® Disbursement • Funds transfer Cash concentration • Audit Search and sort facilities that allow clients to pinpoint transactions and manage data effectively Export features to facilitate data integration with client accounting and decision-support platforms—data from cash i reporting is available for export • Custody and investment reporting options Initiation Services • ACH • Wire (Chase and multi-bank) Inquiry Services [13 Check disbursement services (inquiries, stops, revoke stops, photocopies, issues, cancels) The City can use JPMorgan ACCESS to: • Simplify daily disbursement activities by executing and monitoring your check transactions around the clock with access to prior day information by 7:00 a.m. CT • View and print check images • Add new check file uploads • Download cleared check information and images • Initiate and track wire payments • Initiate and inquiry ACH payments including direct deposit of payroll • Initiate internal transfers between the City accounts in real-time • Print monthly statements • Place stop payments With an online system like JPMorgan ACCESS, the City will have the flexibility of assigning multiple users to the system while maintaining security features such as dual authorization capability and by account access restrictions. The City will choose its own Security Administrators (SAs). The SAs will be able to manage the City users and their access. There is no limit to the number of users that can access the application simultaneously. JPMorgan ACCESS Tour To view the features and functionality of JPMorgan ACCESS, the City can access an online tour via the Internet at viww.jpmorean.com/visit/accesstour. CHASE C 0 N F I D E N T I A L Transfers between Accounts On a regular basis, the City will make transfers between the various accounts listed in Section ll1 C. Any transfers between these accounts will be charged to the City gnly as transfers and not also as items deposited and checks paid. All transfers will be done electronically via the internet by the City. Agreed. F. Positive PavlFraud Prevention The City does not currently utilize positive pay; however, the City would entertain using the service. The City is very fraud conscious and is willing to entertain any E suggestions/products that address this issue. We offer one of the most complete Positive Pay offerings in the industry. Our Positive Pay f suite of services examines and addresses each component of the check presentment process. • Payment Verification - Provides protection against altered, counterfeit or unauthorized checks. Only those items listed by the City will be paid. • "Push" Technology - Provides daily notification of exception items online. The City will no longer have to allocate time to research transactions. Our system will notify the City of any exceptions, leaving the City free to manage other business activities. • Payee Name Verification - Reduces the risk of payee line alterations, by digitally comparing the payee field on check images being presented, to the corresponding payee name in the client's original ARP check issue file. Teller line Positive Pay - Provides further fraud protection before encashment at Chase branches, through our Teller system validation capabilities. Our Positive Pay service is designed to provide additional fraud control. With this service, clients electronically transmit each day all of the items issued against their disbursement account(s). Daily, the bank processes the checks' information that is presented against the client's input file. An exception report is generated on a next-day basis, identifying all items that are paid with mismatched or no issue information on file. The review of exception items includes an image of the front and back of each check. Chase delivers exception items daily through our web-based Payables Web Service (PWS) by 10:00 a.m. CT the day following presentment. As a part of our Positive Pay service, Chase reviews (scrubs) daily exceptions to ensure that no dollar amount or check number is mis-encoded. We send a daily e-mail notice indicating whether or not there are exceptions for review and decisioning. We provide an embedded URL within the e-mail notice that enables quick and easy access to the JPMorgan ACCESS logon screen to get to the PWS Positive Pay exception module to review exception detail with images and make pay/no pay decisions. CHASE : CONFIDENTIAL G. ACH The bank must be both a "sending" and "receiving" bank on the Automated Clearing House system to accommodate a payroll direct deposit program, a utility billing electronic payment collection program as well as future revenue collection systems. This service must also include full account blocks and filters. Presently, the City's payroll and corresponding ACH direct deposit file and utility bill collection and corresponding ACH direct deposit files are transmitted to the bank's processing center electronically. Chase is a "sending" and "receiving" bank for Automated Clearing House (ACH). ACH Debit Block ' ACH Debit Block enables The City to specify which companies are authorized to post ACH debits to its accounts, blocking unauthorized use. The system's "block all" option prevents all ACH debits from posting. The City also may set dollar limit ceilings. With ACH Debit Block Transaction Report, you receive a daily report that provides a listing of all transactions that are blocked. Data is transmitted via Secure entail to indicate blocked transactions or an optional e-mail indicating that no transactions are blocked. Direct Deposit of Payroll Our automated clearing house (ACH) direct deposit services offer you an efficient, reliable alternative to using traditional paper checks for payroll, T&E, annuities, pensions and dividend payouts. You avoid having to dedicate the enormous amount of time and resources typically required to process, distribute and reconcile multiple checks. Employees and recipients will appreciate quicker access to their money, as they no longer need to deposit or cash checks at a bank or check-cashing facility to receive their funds. How it Works You can begin using our ACH direct deposit services once your employees or other recipients authorize you to make electronic payments to their checking or savings account. Simply send us your electronic payment data and we will process this information per your scheduled delivery date- crediting your recipients' accounts and debiting the payout amount from your business account held with us. This typically occurs within 2 business days after the file is submitted. We deposit the total amount you specify electronically into the recipient's checking or savings account. All transactions pass through our ACH system - the electronic link between your direct deposit system and your employees' banks. In addition, your employees receive a record of payments on their bank account statements online or via traditional mail. Payment initiation options Choose from several methods for submitting your payment data to us including: direct file transmission, secure browser-based transaction creation, and initiation via our Internet portal. We recommend that payroll and other large batch files are submitted at least 2 business days prior to the settlement date. The cut-off time to for ACH files to be received is 9:00 PM Central Time 2 days prior to the deposit credit date. For a Friday payroll, for example, the file should be submitted by 9:00 PM Central Time on Wednesday. 17 CHASE CONFIDENTIAL H. Availability of Funds All proposing banks are required to attach a copy of their current "availability schedule" to the proposal. Availability for each item is determined by the availability schedule. The availability schedule uses the drawee bank routing/transit number, the time the deposit is processed, fractional float assignment, and in some instances the dollar amount of the item to determine the availability of the item. Please refer to the Funds Availability Schedule in Attachment B. 1. Daylight Overdrafts How would the bank handle an occasional daylight overdraft? The City historically has not had one. Overdrafts are subject to the credit policy of Chase and will be evaluated on a case-by- case basis. Overdrafts may be paid and waived, with a negative collected fee assessed on analysis at Chases then current prime rate. Daylight overdrafts may be paid at Chase's discretion without charge. Overdraft activity within the business deposit accounts is monitored by the Relationship Manager and his support staff. J. Statement and AdviceFreauencv Monthly bank statements will be for the full calendar month and will be delivered to the City within five (5)business days after the end of the month. The City requests that the statements, processed checks, deposit items and miscellaneous bank advices be stored, on-line, by the bank and that on-line access to be given to the City. The City also requests check truncation and a monthly CD Rom. Bank statements are sent within 5 business days after the cut-off date, which can be the end of the month. The City will receive monthly statements for each account from Chase. These reports provide a summary of credit, debit and paid check activity for the statement period, and balances at the start and end of the period. The statement then provides a detailed chronological listing of all credit transactions detailed chronological listing of debit transactions. For each transaction, the entry provides the ledger and value dates, the dollar value of the transaction, and detailed transaction description. The report also provides closing ledger balances. Chase's monthly account statements are available via secure Internet delivery thereby providing the City with comprehensive reporting in the most timely and efficient manner. Our Internet statements are identical to the paper statements mailed to clients and are available within 2 - 3 business days after the statement cutoff date. Chase's monthly statements include all transactions posted to the account including all checks paid by check number with paid amount. Internet statements also include images of checks paid during the statement cycle. Correction entries made by Chase will be included on the statement as well. 18 CHASE CONFIDENTIAL K. Desianated Account Executive The City requests that the proposing banks provide the name(s) of the designated account executive, as well as an alternate. The designated account executive(s)must have the authority to make timely decisions in the normal course of business era-them sVM. Chase has a local team dedicated to handling the relationship with the City. This team is experienced in all aspects of cash management and is committed to working with the City to ensure the proper solution is designed, implemented and managed successfully. Chase has all the tools of the worldwide leader in the financial services industry with the local dedication to your accounts. John Kramolisch will be the dedicated Relationship Manager. He is assisted by Client Service Professional, Candie Gregory. Candie will assist you with all your service related needs. Nicci Gowin will serve as your Cash Management Consultant and assist John in managing the deposit and online services. L. Other Banking Services and Conditions 1. All returned checks due to insufficient funds will be automatically re-deposited, If the City's account ultimately needs to be debited, then the General Operating Account should be charged. Return items can be automatically redeposited if they have been returned for a reason that is eligible for redeposit, such as Not Sufficient Funds (NSF). Return items can be redeposited one time. Re-presented check entry (RCK) allows up to 2 redeposits if an item is eligible. The redeposits can occur one time by paper and another by ACH, or through 2 ACH presentments with no paper redeposit. 2. All debit and credit memos required to adjust errors caused by the bank will not be charged to the City. All deposit errors must be accompanied by a copy of the particular deposit slip. All bank errors must be corrected within five (5) business days of notification by the City. All discrepancies are identified. We internally manage adjustments below a predetermined sundry amount without posting the corrected entries (and related fees) to your account. Our standard practice is to credit you for the dollar amount reflected on the deposit ticket or in the electronic file. If an adjustment is warranted once the deposit is verified, the adjustment amount will then be posted to your account. The standard delivery method for cash adjustment advices is the U.S. Postal Service. Adjustment advices are mailed within one business day of verification. The advice is mailed to the address Listed on the deposit ticket. The store/location number can be included on the adjustment advice. We are not able to mail an adjustment advice to an alternate address, nor are we able to send copies to multiple addresses. The adjustment will also post to electronic information reporting and the bank statement as a deposit credit or debit adjustment with the dollar amount and store Location number. ,4 CHASE CONFIDENTIAL M. Reference Please provide three (3) client references of similar sized and/or municipal accounts which the bank has served over the past two years and is currently serving. Provide a contact person and telephone number for each customer. I Chase considers information about our clients proprietary and highly confidential. Therefore, we are not at liberty to disclose specific information about any current or former clients. However, the following clients have agreed to be a reference for this proposal: Village of Shorewood Sue Berg (815) 725-2150 x30 Troy Township Jennifer Dylik (815) 744-1968 `! Village of Oak Brook Sharon Dangles (630) 368-5072 N. New/0ther Services Are there any additional services that your bank offers that the City may be E interested in for which we did not ask about? Please refer to Payroll Card Classic, Ink Corporate Liability Card and Chase at Work information included in Attachment C. i Please refer to Chase Paymentech information included in Attachment D. I 4 k I I 1 I I 20 CHASEr CONFIDENTIAL SUMMARY All banks are requested to complete the form "Proposal for Banking Services" attach the requested forms, reports and Exhibits and return the package to the City in accordance with the instructions in Section H A. 21 CHASE r" :' CONFIDENTIAL. PROPOSAL FOR BANKING SERVICES Proposal Submitted By: Bank: JPMorgan Chase Bank, N.A. ("Chase") Address: 906 West Jefferson Street Shorewood, IL, 60404 f Telephone: 615-730-2335 Email Address: iohn.kramolisch@chase.com This proposal contains all of the information requested in the Request for Proposal, including the following exhibits: Exhibit A Compensating Balance Worksheet (to be filled out by Proposing Bank) Exhibit B City's Transactional Volume from Previous Fiscal Year (Informational) Exhibit C City's Investment Policy (Informational) Sign t e ohn ramolisch rint ame Vic resident/Senior Relationship Manager Title October 5, 2012 Date i a� i E 22 CHASE O Exhibit A - Compensating Balance Worksheet Bank: JPMorgan Chase Bank, H.A. ("Chase") Average Charge Monthly Service Bank Depository Services Monthly Volume Per Item Ch_ arge Account Maintenance Fee 4 $15.00 $60.00 Debits I Checks 335 $0.20 $67.00 Credits 26 $0.80 $20.80 Transit Items Deposited 1,904 $0.20 $380.80 Returned Items Deposited Fee 7 $10.00 $70.00 Redeposit Charge 8 $3.00 $24.00 Incoming Wire Transfers 1 $7.00 $7.00 Outgoing Wire Transfers 3 $10.00 $30.00 ACH Returns 1 $5.00 $5.00 ACH Credit 40 $0.25 $10.00 ACH Debit 26 $0.09 $2.34 Print Analysis Statement 1 $0.00 $0.00 Other Base Level Fees (not previously listed) Total Monthly Service Charges $ Required Compensating Balance $ Pricing quoted herein is valid for 60 days from the date of this presentation CHASE ,F Proforma Analysis November 2012 Customer: UNITED CITY OF • - • GOWIN Balance Analysis Average Ledger Balance $1,905,600.00 Less Average Float $28,584.00 Average Collected Balance $1,877,016.00 Less Reserve Requirement Rate 0.00% $0.00 Average Available Balance $1,877,016.00 Less Balance Required $1,883,774.36 Net Available Balance -$6,758.36 Earnings Credit Allowance Rate 0.65% $1,002.79 Total Charge For Services $1,006.40 Net Credit Amount -$3.61 Service Charge Amount: $3.61 Service Analysis Number Service of Units Unit Price Charge For Service Balance Required ACCOUNT SERVICES ACCOUNT MAINTENANCE 4 $15.0000 $60.00 $112,307.69 ACCOUNT STATEMENT-PAPER 4 $0.0000 $0.00 $0.00 POST NO CHECKS MAINTENANCE 0 $0.0000 $0.00 $0.00 CASH CONCENTRATION MAINTMASTER 1 $30.0000 $30.00 $56,153.85 CASH CONCENTRATION MAINT SUB 2 $15.0000 $30.00 $56,153.85 Subtotal $120.00 $224,615.38 AUTOMATED CLEARING HOUSE CREDIT RECEIVED 40 $0.2500 $10.00 $18,717.95 DEBIT RECEIVED 26 $0.0900 $2.34 $4,380.00 Volumes and Balances on this proforma are estimated.Actual volumes and balances may be different,which will result in different charges than are specified above ** Denotes Service is a one-time charge and will not appear on customer statement on a monthly basis Page 1 of 3 Service Analysis Number Service of Units Unit Price Charge For Service Balance Required RETURN ITEM 1 $5.0000 $5.00 $9,358.97 RETURN ITEM REDEPOSIT 1 $2.5000 $2.50 $4,679.49 CREDIT ORIGINATED-JPM ACCESS 0 $0.2500 $0.00 $0.00 DEBIT ORIGINATED-JPM ACCESS 663 $0.1000 $66.30 $124,100.00 JPM ACCESS ACH MAINTENANCE 1 $40.0000 $40.00 $74,871.79 ACH RETURN EMAIL NOTIFICATION 0 $0.5000 $0.00 $0.00 DEBIT BLOCK MAINTENANCE 4 $10.0000 $40.00 $74,871.79 ACH ADA AUTHORIZED ID 4 $0.5000 $2.00 $3,743.59 Subtotal $168.14 $314,723.59 BANKING CENTER SERVICES BRANCH DEPOSIT-IMMEDIATE VERIF 0 $0.0000 $0.00 $0.00 BRANCH DEPOSIT- POST VERIF 15,000 $0.0003 $5.00 $9,358.97 Subtotal $5.00 $9,358.97 DEPOSIT INSURANCE DEPOSIT INSURANCE FEE 0 $203.6100 $203.61 $381,116.15 Subtotal $203.61 $381,116.15 DEPOSITORY SERVICES CHECK DEPOSITED-ON US 0 $0.1500 $0.00 $0.00 CHECK DEPOSITED-TRANSIT 1,904 $0.1500 $285.60 $534,584.62 CREDITS POSTED 26 $0.8000 $20.80 $38,933.33 RETURN ITEM 7 $10.0000 $70.00 $131,025.64 RETURN ITEM REDEPOSIT 7 $3.0000 $21.00 $39,307.69 Subtotal $397.40 $743,851.28 DISBURSEMENT SERVICES CHECK/DEBIT POSTED 335 $0.1500 $50.25 $94,057.69 STOP PAYMENT-ELECTRONIC 0 $25.0000 $0.00 $0.00 Subtotal $50.25 $94,057.69 FUNDS TRANSFER SERVICES ELECTRONIC FED DEBIT S/T 3 $10.0000 $30.00 $56,153.85 Volumes and Balances on this proforma are estimated.Actual volumes and balances may be different,which will result in different charges than are specified above ** Denotes Service is a one-time charge and will not appear on customer statement on a monthly basis Page 2 of 3 Service Analysis Number Service of Units Unit Price Charge For Service Balance Required FED CREDIT S/T 1 $7.0000 $7.00 $13,102.56 Subtotal $37.00 $69,256.41 JPMORGAN ACCESS JPM ACCESS MONTHLY MAINT 1 $25.0000 $25.00 $46,794.87 Subtotal $25.00 $46,794.87 Total Charge For Services $1,006.40 $1,883,774.36 Volumes and Balances on this proforma are estimated.Actual volumes and balances may be different,which will result in different charges than are specified above ** Denotes Service is a one-time charge and will not appear on customer statement on a monthly basis Page 3 of 3 OPMorganChase , J PMorgan Chase Availability Schedule Availability Schedule Policy The availability of checks deposited is based on the financial institution where the check is drawn and the location where the deposit is made. Please note: • The cutoff for same day ledger credit for deposits delivered directly to a regional processing center is 4:00 p.m. local time. Deposits received after deadline will be posted on the next business day. • Deadlines in this schedule apply to pre-encoded, sorter ready deposits that are delivered directly to the regional processing center. The availability for all other deposits is based on capture time at the regional processing center. • The availability of checks deposited at a branch will be based on the processing time at the check clearing site. The availability of pre-encoded checks deposited at the check processing site will be based on receipt time. • The Federal Reserve banking system does not allow forward processing of any check item over $99,999,999.99. JPMorgan chase will handle any such item as a collection item, with customer credit and availability deferred accordingly. • Availability schedules may be changed without notification. • The information furnished herein by JPMorgan Chase is CONFIDENTIAL and is distributed for the exclusive use in evaluating JP Morgan Chase programs and shall not be duplicated, published, or disclosed in whole or part, to any other person or entity other than the recipient, or used for other purposes, without the prior written permission of JP Morgan Chase. A JPMorganChase Company ILLINOIS AVAILABILITY SCHEDULE Sorted by Transit Routing Number Mar-10 TRANSIT •• •(S) DESCRIPTION AVAILABILITY 0000-0020, 0000-0119, 0000-0800 Postal Money Orders 1 0000-0050, 0000-0051 c U.S. Treasury Warrants 1- 0000-9000 _ E-Z Clear Bonds 0110, 0112, 0113, 0114, 0115 I Boston RCPC I I 2 0111, 0116, 0117, 0118, 0119, 0211 I Windsor Locks RCPC I 2' 0210, 0220, 0260, 0280 - I EROC RCPC - _ -� I_ - 2 0212, 0214, 0219 - I EROC RCPC I I 2 _. 0213, 0223 I Utica RCPC I I 2 0215, 0216 ; EROC Country 2 10310, 0311, 0312, 0313, 0319, 0360 _ Philadelphia RCPC I 2 _ I 0410 - - .- -_-' Cleveland City ---� ; - • �2 .0412 - � �•-_ _ _. i Cleveland RCPC I -2 ---I 0420, 0421, 0422, 0423 Cincinnati RCPC c I I 2 10430, 0432, 0433, 0434 _ I Pittsburgh RCPC I 2 0440, 0441, 0442 Columbus RCPC � � 2 0510, 0514 I Richmond RCPC I I 2 0515, 0519 _ I Charleston RCPC 2 10520 ' Baltimore RCPC I 10521, 0522, 0540, 0550, 0560, 0570 Baltimore RCPC I 2 ;0530, 0531 _- _ Charlotte RCPC I 2 X0532, 0539 Columbia RCPC I 2 0610, 0611, 0612, 0613 I Atlanta RCPC I 2 :0620, 0621, 0622 -- Birmingham RCPC I I 2 _ :0630, 0631, 0632 Jacksonville RCPC 2 .0640, 0641, 0642 Nashville RCPC I 2 0650, 0651, 0652, 0653, 0654, 0655 6 New Orleans RCPC 2y i 0660, 0670 - - � LMiami RCPC •, � - 2 .-- 10710, 0711, 0712, 0719 Chicago RCPC i 2 0720, 0724 Detroit RCPC 2 '0730, 0739 I Des Moines RCPC I r 2 -� 0740, 0749 I Indianapolis RCPC I- 2 0750, 0759 - --I Milwaukee RCPC I i _-2 ,0813, 0830, 0839, 0863 I Louisville RCPC f �2~ , 0810, 0812, 0815, 0819, 0865 'I St. Louis RCPC _ i _ 2 _ CONFIDENTIAL ILL 501B A JPMorganChase Company 1 of 2 ILLINOIS AVAILABILITY SCHEDULE Sorted by Transit Routing Number Mar-10 TRANSIT ••UTING NUMBER(S) DESCRIPTION AVAILABILITY 0820, 0829 Little Rock RCPC 2 0840, 0841, 0842, 0843 Memphis RCPC I 2 > 0910, 0918, 0919, 0960 'Minneapolis RCPC - I r--'�2 .0911, 0912, 0913, 0914, 0915 Minneapolis Country 2 0921 Helena Country I 2 0920, 0929 Helena RCPC -3 I i-- .�..2 -� 1010, 1011, 1012, 1019 Kansas City RCPC ' I 2 1020, 1070 - ... .__. Denver RCPC 2 1021, 1022, 1023 Denver Country I _- 1030, 1039 -_-_ _ �� Oklahoma RCPC �I 2 _ I 1031 _ __ Oklahoma Country _-__- I i m_ 2 �l 1040, 1049 - Omaha RCPC I I 2 �I 1041 Omaha Country I I 2 1110, 1111, 1119__ - Dallas RCPC - I 2 1113 Dallas Country _ _ 2 1120, 1122, 1123, 1163 El Paso RCPC l 19 2 I 1130, 1131 Houston RCPC I 2 �I 1140, 1149 San Antonio RCPC I 2 1210, 1211, 1 212, 1213 San Francisco RCPC I I 2 r 1 1214 San Francisco Country _ i I _ 2 - 1220, 1221, 1222, 1223, 1224 Los Angeles RCPC 2 L sl 1230, 1231, 1232, 1233 Portland RCPC I 2 1240, 1241, 1242, 1243 - i Salt Lake RCPC -- I -2 --R 1250, 1251, 1252 _ I Seattle RCPC i e 2 8000 _ _ Travelers Checks ! 2 0710-0001, 0710-0077, 0710-7452 On Us 0 CONFIDENTIAL ILL 501 B A JPMorganChase Company 2 of 2 CHASE CASH MANAGEMENT SOLUTIONS Chase Payroll Card Classic Key Features and Benefits for Business Banking • Pay employees in ways convenient for them and Automate your payroll process and save time cost-effective for you and money. • Save time and money with payroll services designed for How We Can Help Your Business Is your business looking for a way to automate its payroll process? Do • Reduce paper check payroll you have employees without bank accounts? Do they need access to processes their money around the clock? • Eliminate the costs and inefficiency of processing checks and managing Here's how Chase Payroll Card Classic can help. We offer your business abandoned property a prepaid card solution that will let you electronically disburse payroll Customer support via phone to employees that do not use direct deposit. What's more, using the 24 hours a day, seven days a Payroll Card Classic will help reduce paper, minimize check-related week fees, and improve security. How It Works The Chase Payroll Card Classic is a prepaid card solution that replaces expensive manual payroll processes. You will be able to easily manage your payroll program online, while minimizing the time and errors usually associated with the processing of traditional payroll checks. Plus, your employees wilL benefit as they will receive their pay directly to their card and can access the funds immediately. Cardholders may pay for purchases anywhere Visae debit is accepted, pay monthly bills and shop online, and get cash at ATMs and Visa Member Banks. They also need no longer worry about carrying large sums of cash, as funds are safely deposited in an FDIC-insured Chase account (purchases are protected by Visa's Purchase Protection' and Zero Liability Policies2). Your business will be able to fund accounts via ACH, enroll cardholders, and view funding history and reports through our Agent Service Center 1.This protection is valid in cases of theft or damage due to fire,vandalism,accidentally discharged water or weather. Certain restrictions may apply.2(U.S.-issued cards only)The Visa Zero Liability Policy does not apply to commercial card or ATM transactions,or to PIN transactions not processed by Visa or Interlink. See your cardholder agreement for more details. 02011 JPMorgan Chase Et Co.All rights reserved.JPMorgan Chase Bank,N.A.Member FDIC. All services are subject to areas,hte laws and regulations and service terms.Not all products and services are CHASE i available in all geographic areas.Eligibility for particular products and services is subject to Final determination by _ JPMorgan and/or its affiliates/subsidiaries and lees may apply. CHASE CASH MANAGEMENT SOLUTIONS website. Chase will provide training to your program administrator to ease the transition to payroll cards. Your employees may access their accounts on our bilingual cardholder website to view transaction history and manage their accounts. Plus, they may also call cardholder services toll free at any time. Backed by our security measures, all account information will remain confidential. 1.This protection is valid in cases of theft or damage due to fire,vandalism,accidentally discharged water or weather. Certain restrictions may apply.2(U.S.-issued cards only)The Visa Zero Liability Policy does not apply to commercial card or ATM transactions,or to PIN transactions not processed by Visa or Interlink. See your cardholder agreement for more details. -L)2011 JPMorgan Chase ft Co.All rights reserved.JPMorgan Chase Bank,N.A.Member FDIC. All services are subject to applicable laws and regulations and service terms.Not all products and services are H A 5 E available in all geographic areas.Eligibility For particular products and services is subject to fine[determination by JPMorgan and/or its affiliates/subsidiaries and fees may apply. CHASE CASH MANAGEMENT SOLUTIONS Ink Bolds"" for Business Ke y Features and Benefits Banking • Get rewarded with 25,000 points after your first The pay in full charge card for your business purchase' and an additional with premium travel rewards 25,000 points after you spend $10,000 within the first 3 months" How We Can Help Your Business Earn 5 points per $1 on the Does your business need a charge card with exceptional spending • first $50,000 in purchases power? Are you interested in earning rewards white making business annually at office supply purchases? Will you be able to pay your balance in full each month? stores, on cable, internet, Here's how our Ink Bold business card can help: Ink Bold offers you the and cellular services, and landline communications choice between Corporate Liability or Joint and Several Liability - both • with a flexible spending limit' that's designed to grow with your Earn 2 paints per $1 on the first$50,000 in purchases business. Ink Bold features a selection of premium rewards that you annually at gas stations and can earn up to 5x faster. And, what's more, you'll pay your balance in hotet accommodations full each month and never pay interest, over limit fees or foreign booked directly with the transaction fees. hotel' • Unlimited 1 point per $1 on How It Works all other card purchases' Upon approval, we will send the business cards directly to you, or Points do not expire directly to your employees. The $95 annual membership feel (free for • It takes 20%fewer points to the first year) lets you add employee cards at no extra cost, and redeem for airfare and control expenses by setting individual spending limits for each hotels through Ultimate Rewards employee. Every card earns points - making Ink Bold all the more • Access more than 350 rewarding. participating airport VIP You'll be able to easily access your account information once you enroll lounges worldwide with your card at chase.com. You wilt also be able to view and print reports complimentary LOUNGE easily. Plus, you can track your purchases using available categories, CLUBTMmemhQr%hin6 or create custom categories to track expenses on specific projects both • No foreign transaction fees online and on-the-go with Jotsm. As an added benefit, you will receive . First year free, then $95 consolidated monthly statements and access to quarterly reporting that annual feel can be easily exported to Quicken, Microsoft"Money, or a comma- • Free employee cards separated values (.CSV) file. • Accepted at twice as many locations worldwide as American Express' CHASE dnk. MP CHASE CASH MANAGEMENT SOLUTIONS 'There is no pre-set spending limit on your account. Instead, we determine a flexible spending limit for your account, whereby each charge is evaluated based on the spending and payment patterns on the account,your other relationships with us, information from credit reports obtained from credit bureaus including your experience with other creditors, and our understanding of your resources. 'For details, please read the "Pricing Information"section and the Terms and Conditions,as applicable, included with this offer. 'You will receive 25,000 bonus points with this bonus offer. You will qualify for and receive your bonus after your first purchase. First purchase does not include using your account for balance transfers or cash advances, or using any checks that access your account. After qualifying, please allow 6 to 8 weeks for bonus points to post to your account.To be eligible for this bonus offer, account must be open and not in default at the time of fulfillment.This one-time bonus offer is valid only for first-time cardmembers with new accounts. Previous and existing cardmembers/accounts are not eligible for this bonus offer. 'You will receive 25,000 bonus points with this bonus offer.To qualify and receive your bonus,you must make purchases totaling$10,000 or more during the first 3 months from account opening. Purchases do not include using your account for balance transfers or cash advances, or using any checks that access your account. After qualifying, please allow 6 to 8 weeks for bonus points to post to your account.To be eligible for this bonus offer, account must be open and not in default at the time of fulfillment.This one-time bonus offer is valid only for first time cardmembers with new accounts. Previous and existing cardmembers/accounts are not eligible for this bonus offer. 5You will earn 1 base point for each$1 of net purchases. You will earn an additional 1 point for each$1 of airfare and hotel net purchases made online through the program booking tool.You wilt also earn an additional 1 point for each$1 of net purchases made at merchants that classify their merchant location for Visa/MasterCard in any of the following categories: gas stations, hotels and motels.You will earn an additional 4 points for each$1 of net purchases made at merchants that classify their merchant location for Visa/MasterCard in any of the following categories:wireless/telecommunications services (excluding equipment such as phones and fax machines), cable and satellite television and radio services, office supply stores and wholesale distributors of office supplies. We do not determine whether merchants correctly identify and bill transactions as being made at locations in each particular category. However, we do reserve the right to determine which purchases qualify for the additional points on category purchases. Purchases not eligible to receive the additional points on category purchases include, but are not limited to, purchases made at superstores, warehouse clubs,discount stores, and their affiliates. Online and catalog purchases are not eligible to receive the additional paints on category purchases unless the merchants have correctly identified and billed the transactions.You do not earn points on cash-like charges such as travelers checks, foreign currency,and money orders, overdraft advances, unauthorized or fraudulent charges, or fees of any kind.Maximum point accumulation on net purchases earning an additional 4 points on category purchases is 200,000 points annually, which equates to$50,000 in net purchases.Maximum point accumulation on net purchases earning an additional 1 point on category purchases is 50,000 points annually, which equates to$50,000 in net purchases.There is no maximum number of points that can be earned on net purchases earning 1 base point, or the additional 1 point earned on airfare and hotel net purchases made online through the program booking tool. Bonus/Promotionat offers may have a maximum accumulation.A service fee of up to$20 per ticket may be charged for the use of our toll-free number to book or change airline itineraries. Redemptions made online do not have a service fee. See Rewards Program Rules and Regulations which will be mailed after your account is established. 'Certain terms, conditions, and exclusions apply. For full terms and conditions, please refer to the Conditions of Use section of your LOUNGE CLUB'"Lounge Directory you will receive upon enrollment. Lounge visit fees may be adjusted with prior notice. Complimentary visits may apply to Members and/or an accompanying guest. After the first two visits each year,cardholders simply pay$27 per person per visit for themselves and any accompanying guest(s)when visiting a participating lounge. 'Acceptance rates based on global, not domestic,data. Source:The Nilson Report Issue 950, June 2010. Accounts subject to credit approval. Restrictions and limitations apply.Chase credit cards are issued by Chase Bank USA, N.A. Quicken,Microsoft and Visa are registered marks of the respective owners thereof. m 2011 JPMorgan Chase li Co. All rights reserved. JPMorgan Chase Bank, N.A.Member FDIC.All services are subject to applicable laws and regulations and service terms. Not all products and services are available in all geographic areas. Eligibility for particular products and services is subject to final determination by JPMorgan and/or its affiliates/subsidiaries. CHASE CHASE CASH MANAGEMENT SOLUTIONS Ink Plussm for Business Banking Key Features and Benefits Reward your business with the right card! . Choose to pay in full or revolve a balance How We Can Help Your Business • Get rewarded with 25,000 Does your business need a credit card that provides flexibility to points after your first purchase' and an additional manage your business expenses? Are you interested in earning rewards 'ba r%r%n _r.___- on your everyday business purchases? spend $10,000 within the Here's how our Ink Plus business credit card can help: Ink Plus offers first 3 months4 you the choice between Corporate Liability or Joint and Several . Earn 5 points per $1 on the Liability - both with no pre-set spending limit' for built-in financial first $50,000 in purchases flexibility. What's more, Ink Plus features a selection of premium annually at office supply stores, on cable, internet, rewards that you can earn up to 5x faster. and cellular services, and landline communications5 How It Works • Earn 2 points per $1 on the Upon approval, we will send the business cards directly to you, or first $50,000 in purchases directly to your employees. The $95 annual membership feel (free for annually at gas stations and the first year) lets you add employee cards at no extra cost, and hotel accommodations control expenses b setting individuals booked directly with the p y g pending limits for each hotels employee. PLUS, every card earns points - making Ink Plus all the more • Unlimited 1 point per $1 on rewarding. 5 all other card purchases We offer a flexible business credit access line at a competitive rate • Points do not expire making the card a good choice for managing cash flow and short-term financing needs. There's no over-limit or foreign transaction fees and, • It takes 20%fewer points to redeem for airfare and you have the option of paying in full each month or to affordably hotels through Ultimate revolve a balance. Rewardss" You'll be able to easily access your account information, view and print 1.1 point transfers to reports when you enroll your card at chase.com. PLUS, you can track leading airline and hotel your purchases using available categories, or create custom categories to track expenses on specific projects both online and on-the-go with . Complimentary LOUNGE Jots"". As an added benefit, you will receive consolidated monthly CLUBTm membership statements and access to quarterly reporting that can be easily • No foreign transaction fees exported to Quicken, Microsoft°9 Money, or a comma-separated values First year free, then $95 (.CSV) file. annual fee; Free employee cards? CHASE ,p CHASE CASH E 'i �_ SOLUTIONS 'No pre-set spending limit does not mean unlimited spending. Each charge that causes your balance to exceed your credit access line wilt be evaluated based on your account spending and payment history and your experience with other creditors.Your minimum payment calculation each month will include any amount over your revolving credit access fine. Please see your Cardmember Agreement for complete details. We reserve the right to decline an authorization request for any transaction at any time for any reason.We also may request additional information from you at any time to evaluate a transaction request or your use of the Account generally. 2For details, please read the "Pricing Information"section and the Terms and Conditions,as applicable, included with this offer. You will receive 25,000 bonus points with this bonus offer. You will qualify for and receive your bonus after your first purchase. First purchase does not include using your account for balance transfers or cash advances, or using any checks that access your account.After qualifying, please allow 6 to 8 weeks for bonus points to post to your account.To be eligible for this bonus offer, account must be open and not in default at the time of fulfillment.This one-time bonus offer is valid only for first-time cardmembers with new accounts. Previous and existing cardmembers/accounts are not eligible for this bonus offer. 'You will receive 25,000 bonus points with this bonus offer.To qualify and receive your bonus,you must make purchases totaling$10,000 or more during the first 3 months from account opening. Purchases do not include using your account for balance transfers or cash advances, or using any checks that access your account. After qualifying, please allow 6 to 8 weeks for bonus points to post to your account.To be eligible for this bonus offer, account must be open and not in default at the time of fulfillment.This one-time bonus offer is valid only for first time cardmembers with new accounts. Previous and existing cardmembers/accounts are not eligible for this bonus offer. sYou will earn 1 base point for each 51 of net purchases. You will earn an additional 1 point for each$1 of airfare and hotel net purchases made online through the program booking too[.You will also earn an additional 1 point for each$1 of net purchases made at merchants that classify their merchant location for Visa/MasterCard in any of the following categories: gas stations,hotels and motels. You will earn an additional 4 points for each$1 of net purchases made at merchants that classify their merchant location for Visa/MasterCard in any of the following categories: wireless/telecommunications services (exc[uding equipment such as phones and fax machines),cable and satellite television and radio services, office supply stores and wholesale distributors of office supplies.We do not determine whether merchants correctly identify and bill transactions as being made at locations in each particular category. However, we do reserve the right to determine which purchases qualify for the additional points on category purchases. Purchases not eligible to receive the additional points on category purchases include, but are not limited to, purchases made at superstores, warehouse clubs, discount stores, and their affiliates. Online and catalog purchases are not eligible to receive the additional paints on category purchases unless the merchants have correctly identified and billed the transactions.You do not earn points on cash-Like charges such as travelers checks,foreign currency,and money orders, overdraft advances, unauthorized or fraudulent charges, or fees of any kind.Maximum point accumulation on net purchases earning an additional 4 points on category purchases is 200,000 points annually, which equates to$50,000 in net purchases.Maximum point accumulation on net purchases earning an additional 1 point on category purchases is 50,000 points annually, which equates to$50,000 in net purchases.There is no maximum number of points that can be earned on net purchases earning 1 base point,or the additional 1 point earned on airfare and hotel net purchases made online through the program booking tool. Bonus/Promotional offers may have a maximum accumulation. A service fee of up to$20 per ticket may be charged for the use of our toll-free number to book or change airline itineraries. Redemptions made online do not have a service fee. See Rewards Program Rules and Regulations which will be mailed after your account is established. 6Certain terms, conditions, and exclusions apply. For full terms and conditions, please refer to the Conditions of Use section of your LOUNGE CLUBD1 Lounge Directory you will receive upon enrollment. Lounge visit fees may be adjusted with prior notice.Complimentary visits may apply to Members and/or an accompanying guest. After the first two visits each year,cardholders simply pay$27 per person per visit for themselves and any accompanying guest(s)when visiting a participating lounge. Accounts subject to credit approval. Restrictions and limitations apply.Chase credit cards are issued by Chase Bank USA, N.A. Quicken,Microsoft and Visa are registered marks of the respective owners thereof. m 2011 JPMorgan Chase Ft Co. All rights reserved. JPMorgan Chase Bank, N.A.Member FDIC. All services are subject to applicable laws and regulations and service terms. Not all products and services are available in all geographic areas. Eligibility for particular products and services is subject to final determination by JPMorgan and/or its affiliates/subsidiaries. CHASE COMMERCIAL BANKING CHASE 0 CHASE AT WORK SIMPLE AND CONVENIENT PERSONAL BANKING FOR YOU AND YOUR EMPLOYEES Chase At Work is a comprehensive financial program that provides businesses and their WHAT SETS CHASE APART employees with great retail products and services.We offer these services through " Act;°i'tr'Erparti5e—Ar:cornplsltbd local leadersrFip,exceptional fsankers and on-site banking events conducted by Chase service prnfessiar'als professionals at your place of business. " 5*eadfast Relarlon5'sips—,5uceessfuL partner raps built or understanding:tie uniquen needs o}your business PARTNERING WITH CHASE R Comprehetisive 5blufiers—a Extensive iinancia!Wvice4,glo7a';scale and local • Helps you reduce your payroll expenses delivery by encouraging your employees to use " Financial Integrity r financial ivs-arutlors with 7 strong capltal position operating direct deposit responsibly in our total communities • Delivers financial solutions to your employees. Experienced bankers help You and your employees can take your employees with their financial advantage of Chase Exclusives®:Better needs rates,more rewards and bigger discounts ABOUT CHASE COMMERCIAL • Communicates financial benefit just for being a Chase checking customer. BANKING information-saving your staff time and - Mortgages3: 1%Mortgage Cash Chase Commercial Banking delivers trouble Backs' extensive industry knowledge,local • Provides employees checking products - Home Equity Lines of Credit a:Up to expertise and dedicated service to more with convenience and value: 0.50%off and additional benefits than 24,000 clients,including corporations, - You can avoid the monthly Service s municipalities,financial institutions and Fee on a Chase Total Checking sM ff not-for-profit organizations with annual standard loan rates account with monthly direct deposits revenue generally ranging from$20 million totaling$500 or more.See other - Certificates of Deposit-Higher to$2 billion.We offer a comprehensive set options to avoid this feet interest rates of financial products and services including - Investments*:IRA annual fee waiveds credit,equipment finance,real estate - FREE Online Banking and Bill Pay r Finance,treasury services and provide sM z - Chase Freedoms Credit Card - FREE Chase Mobile banking Get 10%extra points on every dollar clients with access to the investment - FREE Account Alerts services of J.P.Morgan. spent,plus 10 bonus points on every - FREE access to more than 16,500 purchase Chase ATMs and 5,300 branches nationwide Your employees have different financial - FREE access to Chase needs that deserve special attention. With DepositFriendlysm ATMs—no need Chase,a local representative will work with for deposit slips or envelopes each employee to identify a checking account and additional services to fit their personal financial objectives. For more information,contact a Chase representative or visit chase.com/commercialbanking ®2012 JPMorgan Chase&Co.All rights reserved Chase,J.P Morgan and JPMorgan Chase are marketing names for certain businesses of JPMorgan Chase&Co and its subsidiaries worldwide(collectively,"JPM C) Products and services may be provided by commercial bank affiliates,securities affiliates or other JPMC affiliates or entities In particular,securities brokerage services other than those which can be provided by commercial bank affiliates under applicable law will be provided by registered broker/dealer affiliates such as J.P.Morgan Securities LLC,J P Morgan Institutional Investments Inc,Chase Investment Services Corporation or by such other affiliates as maybe appropriate to provide such services under applicable law Such securities are not deposits or other obligations of any such commercial bank,are not guaranteed by any such commercial bank and are not Insured by the Federal Deposit Insurance Corporation. MS-450 COMMERCIAL BANKING CHASE CP 1.Service Fee:Chase Total Checki "A has no monthly Service Fee when you do one of the following each statement perod:Option#1:Have monthly direct deposits tolafing$500 or mare made to[his account;OR,Option#2:Keep the daily balance in your checking account at or above$1,500;OR,Option#3:Keep an average balance of$5.000 or more in your checking and other types of qualifying Chase accounts.Otherwise a$12 monthly Service Fee will apply($10 monthly Service Fee for CA.OR and ii The terms of the account,including any fees or features,may change.For more information,please see a banker of visit phase com,checking. 2 There is no charge from Chase,but message and data rates may apply,Such charges include those ham your communications service provider.Delivery of alerts may be delayed for various reasons,including service outages affecting your phone,wireless or Internet provider,technology failures;and system capacity limitations. 3.With the patent pending 1%Mortgage Cash Backs"program,customers can earn up to 1%cash back on their mortgage.This offer is only available for new,residential first mortgage purchase and refinance bans submitted directly to Chase.The 1%cash back award is calculated on cuslomem'scheduled monthly principal and interest payments on mortgages applied for and closed any with Chase.The award does mot apply to extra principal payments or to payments for escrowed items such as taxes and insurance. Customers must enro0 in the l4a Mortgage Cash Back program online at chase.00m within 60 days of dosing.Customers without access to ehase.com should contact their Loan Officer within 60 days of thew closing for enrollment help. The award wld be calculated and totaled over a 12-month period,starling with the origination dale of the loan.For a customer's first year in the program,the award will be calculated based on the number of automatic mortgage payments made during that year.Awards wig be paid approximately 10 days after the anniversary of a customer's origination date.Customers can choose b have the award paid by direct deposit into a Chase personal checking account or applied to their outstanding pnncoal balance Customers mustchoose.how they want to receive their 1%award when they enroll. Customers can change how they want to receive their award at any time on chase.com or by calling Customer Care at the number listed on their mortgage statement.The las lyear's award will be calculated on the actual number or payments in that year,and paid within 10 business days after a customer pays off their loan. To be eligible,a customermust Have anew or existing Chase personal checking account opened before their loan closing,and Enroll In Chase's automatic mortgage payment service.With this service,their mortgage payment will be automatically deducted from their Chase personal checking account.Payments must go directly from a Chase personal Checking aoaeunL to the Chase mortgage and not be managed by third parties. Chase will verify that a checking account is active before issuing the annual award.After any of flier fallowing events,the offer may be voided and no payment wig be made for the 12 month period involved and for any time going forward (a)cancellation of automatic mortgage payments or the Chase personal checking account,whether by customer or by Chase(as described in the automatic mortgage payment or Chase personal checking account agreement),or(b)any payoff of a mortgage included in the 1%Mortgage Cash Backs''program.other than at maturity w through a Chase to Chase refinance.If rile mortgage is refinanced with Chase or paid at maturity the customer will receive their accrued benefit for Ihalyear pro-rated through the payoff date of the first mortgage The pro-rated amount will be direct deposited into their Chase checking account The refinanced mortgage must be independently enrolled in the program on terms available at the lime for continued participation. This offer is nol transferable,is limned to one per customer at any given lime,and maybe discontinued at any time without notice. Loans where servicing is not retained by Chase are excluded.There is a$500 calendar year cap on the principal reduction or cash back amount The 1%Mortgage Cash Back may result in laii intone to the customer.We encourage customers to consul,with personal tart advisors.All home lending products ate subject to credit and property approval.Rates,program terms and conditions are subject lo change without notice.Not all products are available in all stales or for an amounts.Other restrictions and limitations apply. Visit us at www chase comlMortgaageCashBack.Deposit products provided by JPA4organ Chase Bank.N.A.Member FDIC. 4 Al I Home Equity Lines are subject to credlt and property approval.Rates,program terms and conditions are subject to change without notice.Not an products are available in all states or for all amounts.Other restrictions and limitations apply.The Hama Equity Line of Credit rate discount offer is available for new home equity lines.Rates offered wig include a 0.25%rate discount which is available for customers who open a new,or have an existing,Chase personal checking account An additional 0.25%rate discount is available for customers who open a new,or have an existing,Chase Premier Platinum personal checking account or a Chase Private Client checking account. 5.Auto L cans are subject to credit approval by JPMorgan Chase Bank,NA Additional terms and condfvons apply You may qualify,for 0.25%off the standard rates d you have a Chase personal checking account or 0.50°i off the standard rates if you have any Chase Premier Chei Chase Premier Plus Checkings or Chase Premier Platinum Cheokmg5" a=unt when you apply for the auto loan.You may qualify for an additional discount of 0.25%off standard rates If you have your monthly ban payment automatically deducted Born your Chase checking account when you enroll at loan closing. This additional discount only applies for as tong as you continue automatic deductions.Rate discounts are subject to change without nobce.Checking accounts may only be opened in a Chase branch or online. Online account opening is limited to customers who reside in a slate where Chase has branches. The rate discounts are only available for customers who open a new Chase auto loan and apply directly through a Chase branch,Chase's websits or with a Chase representative by phone. The rate discounts are not available of a Chase auto loan obtained through an automobile dealership. 6.The annual fee waiver applies separately to each Chase Traditional IRA,Traditional Rollover IRA,Raft IRA,Roth Conversion IRA,SEP or SARSEP{9RA)plan you own as long as one of the following applies to such plan as of April 30(or last business day in April):you maintain a Chase checking account,a contribution of$1,000 or mores made to the IRA during the last 12 months ending April 30(or last bustness day in Api you are a Traditional IRA,Traditional Rollover IRA,SFP or SARSEP participant age 70A or alder and are subject to taking Required Minimum Oistnbutions from your plan;or the balance in the IRA is$10,000 or more(including deposits and investments). 7.You wig earn f base point far each$1 of net purchases You wig earn an additional 1 poinitor each$1 of eligible airfare net purchases made onlne through the program booking toot As a Chase checking customer.you will also earn i bonus point for each$10 of net purchases(which equates to 10%of base pants earned),and an additional 10 bonus points for each individual net purchase.To participate in this program for checking customers.the primary caidmember must lace the We owner or a joint owner o f an open Chase checking account.Customers who do not have an open Chase checking aceeunlwill automatically be converted together with all unredeemed rewards to time program,which does not eam the bonus peirils described above.You do not earn points on balance transfers,cash advances,cash like charges such as travelers checks,foreign currency and money orders,any checks that are used to access your arcounL overdraft advances,interest,unauthorized or fraudulent charges,or fees of any kind,including fees for products that protect or insure time balances of your account.There is no maximum amount of pants that can be earned in the program,mcluding points earned for having a Chase checking account.Bonuslpronotional offers may bare a maximum accumulation.A service fee of up lo$20 per licks[may be charged for the use of our too tree number to book or Ch ange airline itineraries.Redemptions made online do not have a service fee.See Rewards Program Rules and Regulations, which will be mailed after your account is established. 'Securities(including mutual funds and variable annuities)and investment advisory services are offered through Chase Investment Services Corp.(CISC)or affiliated brokersldealers.Annuities and insurance products are provided by various insurance companies and offered through Chase Insurance Agency Inc.(CIA),a licensed insurance agency,doing business as Chase Insurance Agency Services,Inc.in Florida.CISC,a member of FINRAISIPC,and CIA are affiliates of JPMorgan Chase Bank,N A Products riot available in elf states. INVESTNENTANC INSUTANCE TRODUCTSARE: Ni NOT roll NOT nt5LR[O RYA NY}iptRAL NOTGVAAAW1171 Y NAT rfl S( VtrOSIT INii G4Vrx rw AG(M[Y TNrl if r i 112t t:cuu eoustec LENDER Deposit products are provided by JPMorgan Chase Bank,N A.Member FDIC Reviewed By: Agenda Item Number 606 Legal ❑ CA#7 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number Human Resources ❑ `=Q Community Development ❑❑ ADM 2012-62 Police ALE � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Levy and Assessment of Taxes for FY14 for SSA Number 2006-119 (Fox Hill) Meeting and Date: City Council —November 27, 2012 Synopsis: Annual levy of SSA taxes for mowing &weeding in Fox Hill Subdivision. Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-62 Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: ORDINANCE NO. 2012- AN ORDINANCE FOR THE AMENDED LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2013, AND ENDING APRIL 30, 2014 IN AND FOR THE UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2004-201 ------------------------------------------------------------ BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1: The United City of Yorkville Special Service Area Number 2004-201 has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2004-201 IN THE UNITED CITY OF YORKVILLE (FOX HILL SUBDIVISION) ADOPTED August 10, 2004 and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to section 9 of Public Act 78-901. Said Special Service Area Number 2004-201 consists of territory described in the ordinance aforesaid. The United City of Yorkville is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget, as amended, for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number 2004-201 is ascertained to be the sum of Three thousand, seven hundred eighty-six dollars ($3,786.00). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the United City of Yorkville Special Service Area Number 2004-201, said tax to be levied for the fiscal year beginning May 1, 2013, and ending April 30, 2014. Income From To Be Raised Budget Other Sources By Taxation Mowing $ 3,356.00 $0.00 $ 3,356.00 Beautification $ 0.00 $0.00 $ 0.00 Weeding $ 430.00 $0.00 $ 430.00 Mulching $ 0.00 $0.00 $ 0.00 Trail Maintenance $ 0.00 $0.00 $ 0.00 Trimming $ 0.00 $0.00 $ 0.00 Monument Repairs $ 0.00 $0.00 $ 0.00 General Maintenance $ 0.00 $0.00 $ 0.00 TOTAL FOX HILL $ 3,786.00 $0.00 $ 3,786.00 SSA EXPENDITURES Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an ordinance Establishing The United City of Yorkville Special Service Area Number 2004-201. Section 5: That there is hereby certified to the County Clerk of Kendall County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Three thousand, seven hundred eighty-six dollars ($3,786.00)which said total amount the said United City of Yorkville Special Service Area Number 2004-201 requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this ordinance. The tax roll report is attached as Exhibit A. Section 6: This ordinance shall be in full force and effect from and afterits adoption and approval as provided by law. LARRY KOT MARTY MUNNS DIANE TEELING JACKIE MILSCHEWSKI CHRIS FUNKHOUSER ROSE SPEARS CARLO COLOSIMO KEN KOCH PASSED AND APPROVED this day of , 2012 Mayor ATTEST: [SEAL] City Clerk EXHIBIT A FOX HILL SSA TAX ROLL REPORT Total amount $3,786.00 PIN # ADDRESS LEVY 02-30-102-001 1603 Cottonwood Trail $17.13 1 02-30-102-002 1605 Cottonwood Trail $17.13 2 02-30-102-003 1607 Cottonwood Trail $17.13 3 02-30-102-004 1609 Cottonwood Trail $17.13 4 02-30-102-005 1611 Cottonwood Trail $17.13 5 02-30-102-006 1613 Cottonwood Trail $17.13 6 02-30-102-007 1615 Cottonwood Trail $17.13 7 02-30-102-008 1617 Cottonwood Trail $17.13 8 02-30-102-010 1619 Cottonwood Trail $17.13 9 02-30-102-011 1701 Cottonwood Court $17.13 10 02-30-102-012 1703 Cottonwood Court $17.13 11 02-30-102-013 1705 Cottonwood Court $17.13 12 02-30-102-014 1707 Cottonwood Court $17.13 13 02-30-102-015 1706 Cottonwood Court $17.13 14 02-30-102-016 1704 Cottonwood Court $17.13 15 02-30-102-017 1702 Cottonwood Court $17.13 16 02-30-102-018 1625 Cottonwood Trail $17.13 17 02-30-102-019 1627 Cottonwood Trail $17.13 18 02-30-103-001 1628 Cottonwood Trail $17.13 19 02-30-103-002 1626 Cottonwood Trail $17.13 20 02-30-103-003 1624 Cottonwood Trail $17.13 21 02-30-103-004 1622 Cottonwood Trail $17.13 22 02-30-103-005 1620 Cottonwood Trail $17.13 23 02-30-103-007 1616 Cottonwood Trail $17.13 24 02-30-103-008 1610 Cottonwood Trail $17.13 25 02-30-103-009 1608 Cottonwood Trail $17.13 26 02-30-103-010 1606 Cottonwood Trail $17.13 27 02-30-103-011 1604 Cottonwood Trail $17.13 28 02-30-103-012 1602 Cottonwood Trail $17.13 29 02-30-103-013 1603 Cypress Lane $17.13 30 02-30-103-014 1605 Cypress Lane $17.13 31 02-30-103-015 1607 Cypress Lane $17.13 32 02-30-103-016 1609 Cypress Lane $17.13 33 02-30-103-017 1611 Cypress Lane $17.13 34 02-30-103-018 1612 Cypress Lane $17.13 35 02-30-103-019 1610 Cypress Lane $17.13 36 02-30-103-020 1608 Cypress Lane $17.13 37 02-30-103-021 1606 Cypress Lane $17.13 38 02-30-103-022 1604 Cypress Lane $17.13 39 02-30-103-023 1602 Cypress Lane $17.13 40 02-30-106-001 1319 Willow Way $17.13 41 02-30-106-002 1315 Willow Way $17.13 42 02-30-106-003 1313 Willow Way $17.13 43 02-30-106-004 1311 Willow Way $17.13 44 02-30-106-005 1309 Willow Way $17.13 45 02-30-106-006 1307 Willow Way $17.13 46 02-30-106-007 1303 Willow Way $17.13 47 02-30-106-008 1301 Willow Way $17.13 48 02-30-106-009 1225 Willow Way $17.13 49 Page 1 of 5 EXHIBIT A 02-30-106-010 1223 Willow Way $17.13 50 02-30-106-011 1221 Willow Way $17.13 51 02-30-106-012 1219 Willow Way $17.13 52 02-30-106-013 1217 Willow Way $17.13 53 02-30-106-014 1215 Willow Way $17.13 54 02-30-106-015 1213 Willow Way $17.13 55 02-30-106-016 1211 Willow Way $17.13 56 02-30-106-017 1209 Willow Way $17.13 57 02-30-106-018 1207 Willow Way $17.13 58 02-30-106-019 1205 Willow Way $17.13 59 02-30-106-020 1203 Willow Way $17.13 60 02-30-106-021 1201 Willow Way $17.13 61 02-30-107-001 1320 Willow Way $17.13 62 02-30-107-002 1318 Willow Way $17.13 63 02-30-107-003 1316 Willow Way $17.13 64 02-30-107-004 1310 Willow Way $17.13 65 02-30-107-005 1302 Willow Way $17.13 66 02-30-107-006 1226 Willow Way $17.13 67 02-30-107-007 1224 Willow Way $17.13 68 02-30-107-008 1222 Willow Way $17.13 69 02-30-107-009 1220 Willow Way $17.13 70 02-30-107-010 1218 Willow Way $17.13 71 02-30-107-011 1208 Willow Way $17.13 72 02-30-107-012 1206 Willow Way $17.13 73 02-30-107-013 1204 Willow Way $17.13 74 02-30-107-014 1202 Willow Way $17.13 75 02-30-107-015 1739 John Street $17.13 76 02-30-107-016 1737 John Street $17.13 77 02-30-107-017 1735 John Street $17.13 78 02-30-107-018 1733 John Street $17.13 79 02-30-107-019 1731 John Street $17.13 80 02-30-108-001 1722 John Street $17.13 81 02-30-108-002 1724 John Street $17.13 82 02-30-108-003 1726 John Street $17.13 83 02-30-108-004 1728 John Street $17.13 84 02-30-108-005 1732 John Street $17.13 85 02-30-108-006 1734 John Street $17.13 86 02-30-108-007 1736 John Street $17.13 87 02-30-108-008 1738 John Street $17.13 88 02-30-108-009 1742 John Street $17.13 89 02-30-109-001 1202 Evergreen Lane $17.13 90 02-30-110-001 1401 Aspen Lane $17.13 91 02-30-110-002 1405 Aspen Lane $17.13 92 02-30-110-003 1407 Aspen Lane $17.13 93 02-30-110-004 1409 Aspen Lane $17.13 94 02-30-110-005 1411 Aspen Lane $17.13 95 02-30-110-006 1415 Aspen Lane $17.13 96 02-30-110-008 1423 Aspen Lane $17.13 97 02-30-110-009 1425 Aspen Lane $17.13 98 02-30-110-010 1427 Aspen Lane $17.13 99 02-30-110-011 1429 Aspen Lane $17.13 100 02-30-110-012 1433 Aspen Lane $17.13 101 02-30-110-013 1441 Aspen Lane $17.13 102 Page 2 of 5 EXHIBIT A 02-30-110-014 1443 Aspen Lane $17.13 103 02-30-110-015 1445 Aspen Lane $17.13 104 02-30-110-016 1447 Aspen Lane $17.13 105 02-30-110-017 1449 Aspen Lane $17.13 106 02-30-110-018 1451 Aspen Lane $17.13 107 02-30-110-019 1401 White Pine Court $17.13 108 02-30-110-020 1403 White Pine Court $17.13 109 02-30-110-021 1407 White Pine Court $17.13 110 02-30-110-022 1409 White Pine Court $17.13 111 02-30-110-023 1410 White Pine Court $17.13 112 02-30-110-024 1408 White Pine Court $17.13 113 02-30-110-025 1406 White Pine Court $17.13 114 02-30-110-026 1404 White Pine Court $17.13 115 02-30-110-027 1402 White Pine Court $17.13 116 02-30-111-001 1430 Aspen Lane $17.13 117 02-30-111-002 1432 Aspen Lane $17.13 118 02-30-111-003 1434 Aspen Lane $17.13 119 02-30-111-004 1436 Aspen Lane $17.13 120 02-30-111-005 1438 Aspen Lane $17.13 121 02-30-111-006 1440 Aspen Lane $17.13 122 02-30-111-007 1442 Aspen Lane $17.13 123 02-30-111-008 1444 Aspen Lane $17.13 124 02-30-111-009 1446 Aspen Lane $17.13 125 02-30-111-010 1448 Aspen Lane $17.13 126 02-30-111-011 1450 Aspen Lane $17.13 127 02-30-111-012 1452 Aspen Lane $17.13 128 02-30-111-013 1610 John Street $17.13 129 02-30-111-014 1702 John Street $17.13 130 02-30-111-015 1704 John Street $17.13 131 02-30-112-001 1402 Aspen Lane $17.13 132 02-30-112-002 1404 Aspen Lane $17.13 133 02-30-112-003 1406 Aspen Lane $17.13 134 02-30-112-004 1408 Aspen Lane $17.13 135 02-30-112-005 1410 Aspen Lane $17.13 136 02-30-112-006 1412 Aspen Lane $17.13 137 02-30-112-007 1414 Aspen Lane $17.13 138 02-30-112-008 1416 Aspen Lane $17.13 139 02-30-112-010 1418 Aspen Lane $17.13 140 02-30-112-011 1420 Aspen Lane $17.13 141 02-30-112-012 1422 Aspen Lane $17.13 142 02-30-112-013 1424 Aspen Lane $17.13 143 02-30-112-014 1426 Aspen Lane $17.13 144 02-30-113-001 1431 Chestnut Lane $17.13 145 02-30-113-002 1429 Chestnut Lane $17.13 146 02-30-113-003 1427 Chestnut Lane $17.13 147 02-30-113-004 1423 Chestnut Court $17.13 148 02-30-113-006 1421 Chestnut Court $17.13 149 02-30-114-001 1320 Evergreen Lane $17.13 150 02-30-114-002 1318 Evergreen Lane $17.13 151 02-30-114-003 1316 Evergreen Lane $17.13 152 02-30-114-004 1314 Evergreen Lane $17.13 153 02-30-114-005 1312 Evergreen Lane $17.13 154 02-30-114-006 1310 Evergreen Lane $17.13 155 Page 3 of 5 EXHIBIT A 02-30-114-007 1308 Evergreen Lane $17.13 156 02-30-114-008 1306 Evergreen Lane $17.13 157 02-30-114-009 1304 Evergreen Lane $17.13 158 02-30-114-010 1302 Evergreen Lane $17.13 159 02-30-114-011 1228 Evergreen Lane $17.13 160 02-30-114-012 1224 Evergreen Lane $17.13 161 02-30-114-013 1222 Evergreen Lane $17.13 162 02-30-114-014 1220 Evergreen Lane $17.13 163 02-30-114-015 1218 Evergreen Lane $17.13 164 02-30-114-016 1216 Evergreen Lane $17.13 165 02-30-114-017 1214 Evergreen Lane $17.13 166 02-30-114-018 1212 Evergreen Lane $17.13 167 02-30-114-019 1210 Evergreen Lane $17.13 168 02-30-114-020 1208 Evergreen Lane $17.13 169 02-30-114-021 1206 Evergreen Lane $17.13 170 02-30-114-022 1204 Evergreen Lane $17.13 171 02-30-115-001 1319 Evergreen Lane $17.13 172 02-30-115-002 1317 Evergreen Lane $17.13 173 02-30-115-003 1315 Evergreen Lane $17.13 174 02-30-115-004 1313 Evergreen Lane $17.13 175 02-30-115-005 1309 Evergreen Lane $17.13 176 02-30-115-006 1305 Evergreen Lane $17.13 177 02-30-115-007 1303 Evergreen Lane $17.13 178 02-30-115-008 1301 Evergreen Lane $17.13 179 02-30-115-010 1227 Evergreen Lane $17.13 180 02-30-115-011 1225 Evergreen Lane $17.13 181 02-30-115-012 1223 Evergreen Lane $17.13 182 02-30-115-013 1221 Evergreen Lane $17.13 183 02-30-115-014 1217 Evergreen Lane $17.13 184 02-30-115-015 1207 Evergreen Lane $17.13 185 02-30-115-016 1203 Evergreen Lane $17.13 186 02-30-115-017 1201 Evergreen Lane $17.13 187 02-30-211-001 1439 Chestnut Lane $17.13 188 02-30-211-002 1437 Chestnut Lane $17.13 189 02-30-211-003 1433 Chestnut Lane $17.13 190 02-30-211-004 1425 Chestnut Court $17.13 191 02-30-212-002 1402 John Street $17.13 192 02-30-212-003 1404 John Street $17.13 193 02-30-212-004 1406 John Street $17.13 194 02-30-212-005 1440 Chestnut Lane $17.13 195 02-30-212-006 1438 Chestnut Lane $17.13 196 02-30-212-007 1436 Chestnut Lane $17.13 197 02-30-212-008 1432 Chestnut Lane $17.13 198 02-30-212-009 1428 Chestnut Lane $17.13 199 02-30-212-010 1426 Chestnut Lane $17.13 200 02-30-212-011 1416 Chestnut Lane $17.13 201 02-30-212-012 1412 Chestnut Lane $17.13 202 02-30-212-013 1408 Chestnut Lane $17.13 203 02-30-212-014 1406 Chestnut Lane $17.13 204 02-30-212-015 1402 Chestnut Lane $17.13 205 02-30-212-016 1401 Sequoia Circle $17.13 206 02-30-212-017 1403 Sequoia Circle $17.13 207 02-30-212-018 1405 Sequoia Circle $17.13 208 Page 4 of 5 EXHIBIT A 02-30-212-019 1407 Sequoia Circle $17.13 209 02-30-212-020 1408 Sequoia Circle $17.13 210 02-30-212-021 1406 Sequoia Circle $17.13 211 02-30-212-022 1404 Sequoia Circle $17.13 212 02-30-212-023 1402 Sequoia Circle $17.13 213 02-30-213-001 1419 Chestnut Court $17.13 214 02-30-213-002 1417 Chestnut Court $17.13 215 02-30-213-003 1415 Chestnut Lane $17.13 216 02-30-213-004 1411 Chestnut Lane $17.13 217 02-30-213-005 1409 Chestnut Lane $17.13 218 02-30-213-006 1407 Chestnut Lane $17.13 219 02-30-213-007 1405 Chestnut Lane $17.13 220 02-30-213-008 1401 Chestnut Lane $17.13 221 TOTAL $3,786.00 Page 5 of 5 Reviewed By: Agenda Item Number �•n Legal ❑ CA#8 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number Human Resources ❑ `=Q Community Development ❑❑ ADM 2012-63 Police ALE � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Levy and Assessment of Taxes for FY14 for SSA Number 2006-119 (Sunflower Estates) Meeting and Date: City Council —November 27, 2012 Synopsis: Annual levy of SSA taxes for mowing &weeding in Sunflower Estates Subdivision. Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-63 Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: ORDINANCE NO. 2012- AN ORDINANCE FOR THE AMENDED LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2013, AND ENDING APRIL 30, 2014 IN AND FOR THE UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2006-119 ------------------------------------------------------------ BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1: The United City of Yorkville Special Service Area Number 2006-119 has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2006-119 IN THE UNITED CITY OF YORKVILLE (SUNFLOWER ESTATES SUBDIVISION) ADOPTED February 27, 2007 and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to section 9 of Public Act 78-901. Said Special Service Area Number 2006-119 consists of territory described in the ordinance aforesaid. The United City of Yorkville is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget, as amended, for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number 2006-119 is ascertained to be the sum of Seven thousand, five hundred thirty-one dollars ($7,531.00). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the United City of Yorkville Special Service Area Number 2006-119, said tax to be levied for the fiscal year beginning May 1, 2013, and ending April 30, 2014. Income From To Be Raised Budget Other Sources By Taxation Mowing $ 2,959.00 $0.00 $ 2,959.00 Beautification $ 0.00 $0.00 $ 0.00 Weeding $ 555.00 $0.00 $ 555.00 Mulching $ 555.00 $0.00 $ 555.00 Pond Maintenance $ 3,462.00 $0.00 $ 3,462.00 Trimming $ 0.00 $0.00 $ 0.00 Monument Repairs $ 0.00 $0.00 $ 0.00 General Maintenance $ 0.00 $0.00 $ 0.00 TOTAL SUNFLOWER $ 7,531.00 $0.00 $ 7,531.00 SSA EXPENDITURES Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an ordinance Establishing The United City of Yorkville Special Service Area Number 2006-119. Section 5: That there is hereby certified to the County Clerk of Kendall County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Seven thousand, five hundred thirty-one dollars ($7,531.00)which said total amount the said United City of Yorkville Special Service Area Number 2006-119 requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this ordinance. The tax roll report is attached as Exhibit A. Section 6: This ordinance shall be in full force and effect from and afterits adoption and approval as provided by law. LARRY KOT MARTY MUNNS DIANE TEELING JACKIE MILSCHEWSKI CHRIS FUNKHOUSER ROSE SPEARS CARLO COLOSIMO KEN KOCH PASSED AND APPROVED this day of , 2012 Mayor ATTEST: [SEAL] City Clerk EXHIBIT A SUNFLOWER ESTATES SSA TAX ROLL REPORT $7,531.00 Levy Amount PIN # Levy 05-05-440-002 $64.37 1 05-05-440-003 $64.37 2 05-05-440-004 $64.37 3 05-05-440-005 $64.37 4 05-05-440-006 $64.37 5 05-05-440-007 $64.37 6 05-05-440-008 $64.37 7 05-05-440-009 $64.37 8 05-05-440-010 $64.37 9 05-05-440-011 $64.37 10 05-05-440-012 $64.37 11 05-05-440-013 $64.37 12 05-05-440-014 $64.37 13 05-05-440-015 $64.37 14 05-05-440-016 $64.37 15 05-05-440-017 $64.37 16 05-05-440-018 $64.37 17 05-05-440-019 $64.37 18 05-05-440-020 $64.37 19 05-05-440-021 $64.37 20 05-05-440-022 $64.37 21 05-05-440-023 $64.37 22 05-05-475-001 $64.37 23 05-05-475-002 $64.37 24 05-05-475-003 $64.37 25 05-05-475-004 $64.37 26 05-05-475-005 $64.37 27 05-05-475-006 $64.37 28 05-05-475-007 $64.37 29 05-05-475-008 $64.37 30 05-05-475-009 $64.37 31 05-05-475-010 $64.37 32 05-05-475-011 $64.37 33 05-05-475-012 $64.37 34 05-05-475-013 $64.37 35 05-05-475-014 $64.37 36 05-05-475-015 $64.37 37 05-05-475-016 $64.37 38 05-05-475-017 $64.37 39 05-05-475-018 $64.37 40 05-05-475-019 $64.37 41 05-05-443-001 $64.37 42 05-05-443-002 $64.37 43 05-05-443-003 $64.37 44 05-05-443-004 $64.37 45 05-05-443-005 $64.37 46 Page 1 of 3 EXHIBIT A SUNFLOWER ESTATES SSA TAX ROLL REPORT $7,531.00 Levy Amount 05-05-443-006 $64.37 47 05-05-443-007 $64.37 48 05-05-443-008 $64.37 49 05-05-441-001 $64.37 50 05-05-441-002 $64.37 51 05-05-441-003 $64.37 52 05-05-441-004 $64.37 53 05-05-441-005 $64.37 54 05-05-441-006 $64.37 55 05-05-441-007 $64.37 56 05-05-441-008 $64.37 57 05-05-441-009 $64.37 58 05-05-441-010 $64.37 59 05-05-441-011 $64.37 60 05-05-441-012 $64.37 61 05-05-442-001 $64.37 62 05-05-442-002 $64.37 63 05-05-442-003 $64.37 64 05-05-442-004 $64.37 65 05-05-442-005 $64.37 66 05-05-442-006 $64.37 67 05-05-442-007 $64.37 68 05-05-442-008 $64.37 69 05-05-442-009 $64.37 70 05-05-442-010 $64.37 71 05-05-442-011 $64.37 72 05-05-442-012 $64.37 73 05-05-442-013 $64.37 74 05-05-442-014 $64.37 75 05-05-442-015 $64.37 76 05-05-442-016 $64.37 77 05-05-442-017 $64.37 78 05-05-442-018 $64.37 79 05-05-442-019 $64.37 80 05-05-442-020 $64.37 81 05-05-442-021 $64.37 82 05-05-442-022 $64.37 83 05-05-442-023 $64.37 84 05-05-442-024 $64.37 85 05-05-442-025 $64.37 86 05-05-442-026 $64.37 87 05-05-442-027 $64.37 88 05-05-442-028 $64.37 89 05-05-442-029 $64.37 90 05-05-442-030 $64.37 91 05-05-445-001 $64.37 92 05-05-445-002 $64.37 93 Page 2 of 3 EXHIBIT A SUNFLOWER ESTATES SSA TAX ROLL REPORT $7,531.00 Levy Amount 05-05-445-003 $64.37 94 05-05-445-004 $64.37 95 05-05-444-001 $64.37 96 05-05-444-002 $64.37 97 05-05-444-003 $64.37 98 05-05-444-004 $64.37 99 05-05-444-005 $64.37 100 05-05-444-006 $64.37 101 05-05-443-009 $64.37 102 05-05-443-010 $64.37 103 05-05-443-011 $64.37 104 05-05-443-012 $64.37 105 05-05-443-013 $64.37 106 05-05-443-014 $64.37 107 05-05-443-015 $64.37 108 05-05-443-016 $0.00 *** 109 05-05-476-001 $64.37 110 05-05-476-002 $64.37 111 05-05-476-003 $64.37 112 05-05-477-001 $64.37 113 05-05-477-002 $64.37 114 05-05-477-003 $64.37 115 05-05-477-004 $64.37 116 05-05-477-005 $64.37 117 05-05-477-006 $64.37 118 05-05-330-001 $0.00 *** 119 05-05-330-002 $0.00 *** 120 05-05-440-001 $0.00 *** 121 $7,531.00 'These are City owned properties-which are not included on the SSA tax levy Page 3 of 3 Reviewed By: Agenda Item Number 606 Legal ❑ CA#9 Finance EST. -� __ti 1838 Engineer ❑ -- City Administrator ❑ Tracking Number m Human Resources ❑ `=Q Community Development ❑❑ ADM 2012-64 Police ALE ��' Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: 2012 Bond Abatements Meeting and Date: City Council —November 27, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Admin 11/15/12 Action Taken: Move forward to City Council for approval. Item Number: ADM 2012-64 Type of Vote Required: Council Action Requested: Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: Memorandum To: Administration Committee EST. 1 _ 1836 From: Rob Fredrickson, Finance Director O6 Date: November 5, 2012 9 Boa, p Subject: Bond Abatements KantlaElCOUnry <LE The attached spreadsheet shows the actual and proposed bond abatements for levy years 2010, 2011 and 2012. In 2010, the 2004B, 2007A, 2005D, 2008 and 2005A bonds were not abated, resulting in $2,212,735 being added to the property tax rolls. In 2011, debt service amounts included in the corporate levy were reduced to $723,683, resulting in a decrease of 67% from the previous year. For 2012, staff is proposing that the 2004B (partial), 2007A (partial) and 2005A bonds be included in the City's corporate levy, for a total of$486,146. This represents a decrease of 33% ($237,537) when compared to last year's debt service levy and is consistent with the City's policy of offsetting any increase in the corporate levy, by a larger decrease in the amount of debt service included on the property tax rolls. The ordinances abating the 2011 Refunding, 2005 Countryside, 2005C, 2007A (partial abatement) and 2004B (partial abatement)bonds are included for your consideration. The abatement ordinance for the 2005A bond is not included, since no action is required to not abate a bond. Tax Levy Year: 2010 Tax Levy Year: 2011(Last Year) Tax Levy Year: 2012(Current Year) Bonds that were Abated-Actual Bonds that were Abated-Actual Bonds to be Abated-Proposed Debt Service Debt Service Debt Service Bond Issue Amount Fund Bond Issue Amount Fund Bond Issue Amount Fund 2002 Fox Industrial 76,783 Fox Industrial TIF 2002 Fox Industrial 78,563 Fox Industrial TIF 2011 Refunding 1,137,220 Sewer 2005 Countryside 306,143 Countryside TIF 2005 Countryside 304,668 Countryside TIF 2005 Countryside 302,738 Countryside TIF 2005C 167,725 Water 2005C 164,575 Water 2005C 165,975 Water 2007A 95,014 Water 20048 253,810 Sewer Total 550,651 Total 547,806 Total 1,954,757 Bonds that were NOT Abated-Actual Bonds to NOT be Abated-Actual Bonds to NOT be Abated-Proposed 2004B 258,650 Sewer 2004B 263,850 Sewer 2004B 114,940 Sewer 2007A 133,866 Water 2007A 133,454 Water 2007A 43,027 Water 2005D 1,385,950 Sewer 2005D* - Sewer 2005A 328,179 Debt Service 2008 110,090 Sewer 2008* - Sewer 2005A 324,179 Debt Service 2005A 326,379 Debt Service Total 2,212,735 Total 723,683 Total 486,146 *The 2005D and 2008 bonds were refunded by the 2011 Bond-which is funded by Non-Home Rule Sales Taxes. ORDINANCE No. 2012- ORDINANCE abating the tax hereto levied for the year 2012 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2005- 73, adopted on the 23rd day of August, 2005 (the "Ordinance"), did provide for the issue of $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of the City that the tax heretofore levied for the year 2012 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2012 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2012 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 27th day of November, 2012, pursuant to a roll call vote as follows: LARRY KOT MARTY MUNNS KEN KOCH DIANE TEELING JACKIE MILSCHEWSKI ROSE SPEARS CHRIS FUNKHOUSER CARLO COLOSIMO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 27th day of November, 2012. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 27th day of November, 2012. Attest: CITY CLERK -2- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of , 2012, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2012 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 27th day of November, 2012, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2012 for the payment of the City's $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of , 2012. County Clerk [SEAL] ORDINANCE No.2012- ORDINANCE abating the tax levied for the year 2012 to pay the principal of and interest on the $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2011-59, adopted on the 25th day of October, 2011 (the "Ordinance"), did provide for the issue of $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011 (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2012 to pay the principal of and interest on the Bonds be abated; NOW, THEREFORE, BE IT ORDAINED by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2012 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2012 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the day of November, 2012, pursuant to a roll call vote as follows: ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the day of November, 2012. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the day of November, 2012. Attest: CITY CLERK STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of the County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2012, there was filed in my office a duly certified copy of Ordinance No. entitled: AN ORDINANCE abating the tax hereto levied for the year 2012 to pay the principal of and interest on the $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the day of November, 2012, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2012 for the payment of the City's $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011, as described in the Ordinance will be abated as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December, 2012. County Clerk [SEAL] ORDINANCE No.2012- ORDINANCE abating the tax hereto levied for the year 2012 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County, Illinois. WHEREAS, the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2005-22, adopted on the 8th day of March, 2005 (the "Ordinance"), did provide for the issue of $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Pledged Revenues (as defined in the Ordinance) have been determined by the Treasurer to provide an amount not less than 1.00 times debt service of all Outstanding Bonds (as defined in the Ordinance) in the next succeeding bond year (June 1 and December 1); and WHEREAS, the Pledged Revenues have been deposited in the Pledged Revenues Account of the 2005 Alternate Bond Fund (as created in the Ordinance) in an amount sufficient to pay debt service on all Outstanding Bonds in the next succeeding bond year; and WHEREAS, it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2012 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2012 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2012 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its passage by the Corporate Authorities and signing and approval by the Mayor. ADOPTED by the Corporate Authorities on the 27th day of November, 2012, pursuant to a roll call vote as follows: LARRY KOT MARTY MUNNS KEN KOCH CARLO COLOSIMO CHRIS FUNKHOUSER ROSE SPEARS JACKIE MILSCHEWSKI DIANE TEELING APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 27t" day of November, 2012. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 27th day of November, 2012. Attest: CITY CLERK STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of , 2012, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2012 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 27th day of November, 2012, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2012 for the payment of the City's $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of 52012. County Clerk [SEAL] ORDINANCE NO. 2012- ORDINANCE abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,020,000 General Obligation Refunding Bonds, (Alternate Revenue Source), Series 2007A, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2007-02, adopted on the 23rd day of January, 2007 (the "Ordinance"), together with a Notification of Sale, dated February 22, 2007, did provide for the issue of $3,020,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2007A (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the Pledged Revenues (as defined in the Ordinance) have been demonstrated by the City Treasurer to provide an amount not less than 1.25 times debt service of all Bonds in the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2012 to pay the principal of and interest on the Bonds be partially abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2012 in the Ordinance is hereby abated in the amount of$95,014.00 so that only $43,027.00 shall be received from property taxes. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2012 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect forthwith upon its passage by the Corporate Authorities and approval as provided by law. ADOPTED by the Corporate Authorities on the_day of November, 2012, pursuant to a roll call vote as follows: ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRISR FUNKHOUSER LARRY KOT APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the day of November, 2012. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the day of November, 2012. Attest: CITY CLERK -2- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2012, there was filed in my office a duly certified copy of Ordinance No. entitled: AN ORDINANCE abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,020,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2007A, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the day of November, 2012, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2012 for the payment of the City's $3,020,000 General Obligation Bonds (Alternate Revenue Source), Series 2007A, as described in the Ordinance will be abated in the amount of $95,014.00 as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this_day of December, 2012. County Clerk [SEAL] ORDINANCE NO. 2012- ORDINANCE abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2004-10, adopted on the 24th day of February, 2004 (the "Ordinance"), did provide for the issue of $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying a portion of the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2012 to pay the principal of and interest on the Bonds be partially abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2012 in the Ordinance is hereby abated in the amount of$253,810.00 so that only $114,940.00 shall be received from property taxes. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2012 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the day of November, 2012, pursuant to a roll call vote as follows: ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the day of November, 2012. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the day of November, 2012. Attest: CITY CLERK -2- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2012, there was filed in my office a duly certified copy of Ordinance No. entitled: AN ORDINANCE abating a portion of the tax hereto levied for the year 2012 to pay the principal of and interest on the $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the day of November, 2012, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2012 for the payment of the City's $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, as described in the Ordinance will be partially abated in the amount of$253,810.00 as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December, 2012. County Clerk [SEAL] Reviewed By: Agenda Item Number 6 Legal ❑ CA#10 Finance ❑ EST. -� __ti 1838 Engineer ■ -- City Administrator ❑ Tracking Number m Human Resources F-1 C�"Sad `=Q Community Development ❑❑ PW 2012-63 Police ALE ��' Public Works ❑ Agenda Item Summary Memo Title: Rush-Copley—Regional Stormwater Conveyance System Meeting and Date: City Council —November 27, 2012 Synopsis: Final Acceptance Consideration Council Action Previously Taken: Date of Action: PW 11/20/12 Action Taken: Forward to City Council for approval. Item Number: PW 2012-63 Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: D clr� a Memorandum _ To: Bart Olson, City Administrator EST. - _� 1936 From: Brad Sanderson,EEI O -` CC: Eric Dhuse, Director of Public Works b Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk LE Date: November 6, 2012 Subject: Rush-Copley—Regional Stormwater Conveyance System Attached please find a request from Cemcon, Ltd. to reduce the letters of credit (LOC) and accept the Regional Stormwater Conveyance System improvements for the Rush-Copley development. All outstanding punchlist items for above referenced project are complete. Attached, please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements (storm sewer) as described in the Bill of Sale be accepted for ownership and maintenance by the City. Corresponding with the final acceptance is a LOC reduction to 10% of the value of the public improvements. We recommend that Old Second Bank LOC #60101008443 for the Regional Stormwater Conveyance System be reduced by the amount of $45,700.31. The remaining amount of the LOC would be $54,474.04. The LOC would remain in place during the one-year warranty period. Please refer to the attachments for details. Per Resolution 2004-52, the City Council is to accept the improvements by resolution after the City Engineer and Director of Public Works has made recommendations on the development. The above letter of credit will be used as the ten percent (10%) maintenance bond required to be in place for one year after acceptance. Please incorporate this into the next Public Works committee meeting for discussion and the next available City Council meeting for approval. CEMCON, LTD. t CONSULTING ENGINEERS,LAND SURVEYORS&PLANNERS Revised November 2, 2012 September 6, 2012 Via e-mail: knoble cr,yorkville.il_us and U.S. Mail Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Letter of Credit Reduction Request No. 2 Regional Stormwater Conveyance System 772.001 (Task 00770) Dear Krysti: The Watermain Relocation Improvements and Regional Stormwater Conveyance System Improvements were substantially completed, inspected, and have been in service for more than a year now. Most of the Stormwater Pollution Prevention Plan Implementation Improvements, which were also a part of the Regional Stormwater Conveyance System Project, were also completed and/or (as temporary measures) were removed. Financial surety for the Watermain Relocation Improvements and Regional Conveyance System Improvements was reduced to 20% of the EOPCC (see attached) by LOC Reduction Request No. 1. Rush-Copley is now requesting final acceptance of these improvements with a reduction to 10% for the one (1) year warranty period. For the Stormwater Pollution Prevention Plan Implementation Improvements, LOC Reduction Request No. 1 reduced financial surety from $110,976.25 to $30,706.15. This reduced financial surety was to assure full vegetative grow-in. Due to poor initial germination, weed- contaminated topsoil from the County's stockpile, and the drought this year, the landscape restoration has not achieved full grow-in so Rush-Copley undertook several weeks ago remedial restoration work including overseeding with supplemental fertilizer and a follow-up application of weed and feed. Rush-Copley also has some on-going obligations for ravine stabilization (no visibie signs of any further erosion according to the recent report) and periodic mowing of parkways. This restoration work and the above obligations were covered by the surety posted for Items 10, 11, 12, 17, and 24 in the approved EOPCC (see attached) totaling $16,382.00 Rush- Copley is not seeking a reduction for these items and will post surety for 110% x $16,382.00 = $18,020.20 with adjustment to the ENR index bringing the total to $18,607.64 but with surety for the other items fully released. Accordingly, we have prepared and are submitting on behalf of Copley Ventures, Inc., the attached LOC Reduction Request No. 2. Upon approval, the interim LOC posted by Old Second Bank would be replaced with a new LOC in the amount of $54,474.04 with an expiration date to coincide one year from the Council approval date. By that time in November of 2013, full grow-in should be achieved and Copley Ventures will have fulfilled their obligations on mowing and ravine stabilization. All remaining surety would then be released. 2280 White Oak Circle,Suite 100 • Aurora,Illinois 60502-9675 Phone: 630.862.2100 Fax: 630.862.2199 Website: www.cemcon.com Ms. Krysti Barksdale-Noble September 6, 2012 Page 2 Please proceed to process LOC Reduction Request No. 2 and place it on the first available council agenda. A bill-of-sale from Copley Ventures, Inc. is forth coming. Sincerely, CEM ON, Ltd. Randall W. Bus, P.E. CEO RWB/sv Enc. Cc: Frank Ferguson Kirk Kruse Brad Sanderson, ED Sean Mikos, EEI Lisa Pickering, City of Yorkville Scott Vickers, Old Second Bank H W720011LETTERSIREV 11 02-12 Barksdale-Noble @ United City of Yorkville-LOC Reducbon Req.No.2.doc CEMCON,LTD. CONSULTING ENGINEERS,L4ND SURVEYORS&PLANNERS CITY OF YORKVILLE REV. 11/02112 LETTER OF CREDIT REDUCTION REQUEST NO. 2 RUSH-COPLEY HEALTHCARE CENTER— PHASE I Subdivision/. Project: Regional Stormwater Conveyance System Date of Original Bond LOC: 10/15/10 Reduction No. 2 60101008443 Maturity 10101112* ENR-CC Index for date of original bond, 9080 Bond/L.O.C. No. Old Second National Bank Current ENR-CC Index: 9376 LOC/Bond Amount to be Amount to Approved Completed Prior Amount of Remain After Engineer's Original Amount for to Reduction Reduction Reduction Item Estimate LOC/Bond No.2 No.2(a)(b)&(c) No. 2(a)(b)&(c) Storm Sewer&Water Main 1 $ 347,341.00 $ 382,075.10 $ 69,468.20 $ 33,601.80 $ 35,886.40 Improvements 2 Erosion &Sedimentation Control 100,887.50 110,976.25 30,706.15 12,098.51 $ 18,607.64 Improvements(Stabilization) Total) $ 448,228.50 $ 493,051.35 $ 100,174.35 $ 45,700.31 $ 54,474.04 Notes: a.) LOC/Bond amount to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. (See Exhibit A) b.) LOC/Bond reduced to 10% of final acceptance for one (1) year warranty period c.) LOC/Bond amt. to remain is updated based on Engineering News Record -Construction Cost Index d.) Manual input required for cells highlighted in yellow. see interim LOC H.17720011ENGINEER1 Rev 1,-02.12 LETTER OF CREDIT REDUCTION-REGIONAL STORMWATER CONVEYANCE SYSTEM-REQUEST NO 2 LOC#60101008443 City of Yorkville 8-Oct-12 Letter of Credit/Bond Reduction Subdivision: Regional Stormwater Conveyacne System Date of original bond/LOC: Oct-10 Reduction No. 2 ENR-CC Index for date of original bond/LOC: 9080 Bond/LOC No. 60101008443 Current ENR-CC Index: 9376 Old Second Bank LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eng.Est. for LOC/Bond Prior to Reduction No.2 to Reduction No.2 Reduction No.2 after Red.No.2 Storm Sewer&Water Main Improvements $347,341.00 $382,075.10 $69,468.20 $347,341.00 $33,601.80 $35,866.40 Erosion&Sedimentation Control Improvements(Stabilization) $100.887.50 $110,976.25 $30,706.15 $100,887.50 $12,098.51 $18,607.64 Totals $448,228.50 $493,051.35 $100,174.35 $448,228.50 $45,700.31 $54,474.04 Notes: a)LOC/Bond amt.to be 20%of substantially completed items plus 110%of uncompleted items prior to final acceptance. b)LOC/Bond reduced to 10%at final acceptance. c)LOC/Bond amt.to remain is updated based on Engineering News Record-Construction Cost Index d)Manual input required for cells highlighted in yellow. BILL OF SALE Seller, Copley Ventures, Inc. in consideration of One and 001100`"Dollar($1,00), receipt hereby acknowledged, does hereby sell,assign, transfer and convey to the Buyer,the United City of Yorkville,an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens,charges and encumbrances, and that Seller has full right, power,and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of,._ , 2012. COPLEY VENTURES, INC. By: Name: Ryan W.Asmus Title. Secretary Subscribed and Sworn to before me this_ day of , 2012. Notary Public EXHIBIT A CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR ALT. SHEETS 4A, 13A 18A PROJECT: REGIONAL CONVEYANCE SYSTEM JOB NO.: 772.001 DATE: SEPTEMBER 1, 2010 REVISED: SEPTEMBER 22, 2010 SEPTEMBER 29, 2010 OCTOBER 15,2010 _ OCTOBER 8, 2012 - APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT I, STORMWATER POLLUTION PREVENTION PLAN IMPLEMENTATION 1 Tree Removal 2 EA. $ 80.00 $ 160.00 2 Sift Fence with Maintenance 2,510 L F, 3.40 8,534 00 3 Construction Entrance with Maintenance 1 EA 1,200 00 1.200 00 4 Tree Protection Fencing with Maintenance (6' High) 230 L.F, 300 69000 5 Biodegradable Coir Log w/Maintenance 35 L.F. 70.00 2,45000 ALT. 6 Riprap RR4 with Geotextile Fabric(16"Thick w/Bedding) 15 S.Y. 7000 1,050.00 7 Energy Dissipater with Five (5) Block Stilling Basin 1 L,S. 4,800.00 4,800.00 8 Boulder Placement at End Section 1 L.S. 300.00 300.00 9 Topsoil Furnished from Existing Stockpile& Place(6"Thick) 9,390 S.Y, 3.15 29,578.50 40-Classy B-Seed-&-Fertilize 0- 8-1� ALT, 1-1-Elass 3-Northern-Fihnsis-Slope-Mix-&-Fertilize 490-5 Y—x-00 490-0a} ALT. 1-2--Class-1-L-awn-Mix-&--Fertilizer 960--S-tY'-- f-20 3 55'2:{717' 13 Erosion Control Blanket 9,390 S.Y. 1.50 14;085.00 14 Stormwater Pollution Prevention Plan Compliance 1 L.S. 3,800,00 3,800.00 15 Washed Gravel Riprap (2"+ Dia., 6"Thick) 130 S.Y, 30.00 3,900.00 16 Riprap RR3/Geotextile Fabric(Repair End Section) 5 S.Y. 50,00 250.00 1-7 Monftor-Ravine-&-Impfement-Ftrrther-Stabiliratiun-Measure -5-4 61)8-00 ALT. 18 18 Scour Protection Revetment Mat 10 S.Y, 190,00 1,900.00 ALT, 19 Emergent Wetland Plugs 100 EA, 8.00 800.00 ALT. 20 Red Maple Tree, 2-112"Caliper Balled & Burlapped 4 EA. 400,00 1,600.00 ALT, 21 River Birch, 1"Caliper Burlapped 5 EA. 150.00 750.00 ALT, 22 Herbicide Application To Catttails 1 L.s. 2,400.00 2,400.00 ALT, 23 Hand Placed Riprap at Selected Locations 1 L.S, 3,000.00 3,000.00 ALT, 2`4-Movvirrg-to-Maintain-OTassttefghts-Not-Exc€gading-8-Irrc I in 2 4T30-00-- Sub-Total Stormwater Pollution Prevention Plan Implementation Improvements $ -917-629750°- Ii, WATER MAIN RELOCATION IMPROVEMENTS 1 Temporary Line Stop 1 EA. $3,600.00 $ 3,800.00 2 16-Inch Butterfly Valve In Vault 5' Dia. Precast w/Std Fr& Lid 2 EA, 5,600.00 11,200.00 3 16-Inch DIWM Cl. 52 w/Polyethylene Wrap 207 L.F. 42.00 8,694.00 4 6-Inch DIWM Cl. 52 w/Polyethylene Wrap 14 L.F. 22.00 308.00 5 Remove&Salvage Existing Fire Hydrant 1 L,S, 600.00 600.00 6 Fire Hydrant with Aux. Valve 1 EA. 2,200.00 2,200.00 7 Auxiliary Valve (Trench Adaptor Model 6 or equal) 1 EA. - 8 Flowable Fill &Abandonment of Existing Water Main 1 L.S. 800,00 800.00 9 Pipe Bedding &Trench Backfill (CA-7) 130 G.Y. 36.00 4,680.00 10 Temporary 7' Chain Link Fence w/Leaf Gates and Posts 212 L.F, 20.00 4,240.00 11 Pavement Removal (Sawcut) 250 S.Y. 3.00 750.00 12 Bituminous Materials Prime Coat 50 GAL 3.40 170.00 13 Hot-Mix Asphalt Surface Course Mix C N50 (4"Thick) 60 TON 100.00 6,000.00 14 Remove and Relocate Excess Trench Spoil 142 C Y. 15.00 2,130.00 N,7'20011ENG!NEER 1117 2012 EOPCC CUR ZLf SIIEE7E 4A':A1aq PAGE EXHIBIT A CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR ALT. SHEETS 4A, 13A 18A PROJECT: REGIONAL CONVEYANCE SYSTEM JOB NO.: 772.001 DATE: SEPTEMBER 1, 2010 REVISED: SEPTEMBER 22, 2010 SEPTEMBER 29, 2010 OCTOBER 15, 2010 OCTOBER 8, 2012 APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT ll. WATER MAIN RELOCATION IMPROVEMENTS CONTINUED 15 Remove & Replace Curb &Gutter 10 L F. 30.00 300.00 16 Traffic Control & Protection 1 L.S. 400,00 400,00 17 Pavement Restriping&Wheel Stops 1 L.S. 200.00 200.00 18 Remove & Replace Curb&Gutter 10 L.F, 40.00 400.00 19 Restore Gravel Surface 40 S.Y. 10.00 400.00 20 Protective Bollards 2 EA. 600.00 11200.00 21 Water Main Protection 1 L.S. 1,200.00 1,200.00 Sub-Total Water Main Relocation Improvements $ 49,672.00 Ill. REGIONAL CONVEYANCE SYSTEM IMPROVEMENTS ALT. 1 Storm Sewer RCCP Cl. III, 21"w/C-361 O-Ring Joints (3-10' Deep) 169 L.F. $ 42.00 $ 7,098.00 2 Storm Sewer RCCP Cl. IV, 21"w/C-361 O-Ring Joints (3-10' Deep) 220 L F 45.00 9,900.00 3 Storm Sewer RCCP Cl, IV, 21"w/C-361 O-Ring Joints (10-15' Deep) 717 L.F. 50,00 35,850 00 4 Storm Sewer RCCP Cl. V, 21"w/C-361 O-Ring Joints (3-10' Deep) 45 L.F. 48.00 2,160.00 5 Storm Sewer RCCP Cl. V, 21"w/C-361 O-Ring Joints (10-15' Deep) 104 L.F. 55.00 5,720.00 6 Storm Sewer RCCP Cl. V, 21"w/C-361 O-Ring Joints (15-20' Deep) 1,037 L.F. 65.00 67,405,00 7 Storm Sewer RCCP Cl. IV, 21"w/C-361 O-Ring Joints (Jacked In Place With Casing Pipe & Spacers)(10-15' Deep) 75 L,F. 280,00 21,000.00 8 Storm Sewer RCCP Cl. IV, 36"w/C-361 O-Ring Joints (10-15' Deep) 90 L.F. 72.00 6,480.00 9 Storm Manhole Ty. A,4' Dia. w/Ty. 1 Fr&CL (3-10' Deep) (No Drain Holes) 3 EA. 3,400.00 10,200.00 10 Storm Manhole Ty, A,4' pia. w/Ty, 1 Fr&CL (10-15' Deep) (No Drain Holes) 6 EA. 4,200,00 25,200.00 11 Storm Manhole Ty. A, 4' Dia.w/Ty. 1 Fr& CL (15-20' Deep)(With Perforated Barrel Section &Star Drains) 2 EA. 8,800.00 17,600.00 12 Storm Manhole Ty, A w(Ty. 1 Fr& CL (15-20' Deep) With Perforated Barrel Section Only 1 EA. 5,400.00 5,400.00 13 Flared End Section w/Grate, 21" 1 EA. 2,600.00 2,60000 14 Control Structure 6' Dia. Precast with Twin Post Frames and Lids per Detail 1 FA, 9,800 00 9,800.00 15 Pipe Bedding & Trench Backfill CA-7 1.310 C.Y 36.00 47,160.00 H 'V!ENGINELF... 11--20'1 P EOPCC FOR ALI SIIEET54AQA 11A r-GE 2 EXHIBIT A CEMCON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR ALT. SHEETS 4A, 13A 18A PROJECT: REGIONAL CONVEYANCE SYSTEM JOB NO.: 772.001 DATE: SEPTEMBER 1, 2010 REVISED: SEPTEMBER 22, 2010 SEPTEMBER 29, 2010 OCTOBER 15, 2010 _ OCTOBER 8, 2012 APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT III. REGIONAL CONVEYANCE SYSTEM IMPROVEMENTS CONTINUED 16 Remove& Replace Wooden Fence 30 L.F, 50.00 1,500.00 17 Remove & Replace Existing 7' High Chain Link Fence w/Barbed Wire on New Posts 242 L.F. 60.00 14,520.00 18 Remove & Replace Segmental Concrete Block Wall 20 L.F. 40.00 800.00 19 Remove & Replace Excess Trench Spoil 1,550 C,Y, 20.00 31,000.00 20 Pavement Removal (Sawcut) 250 S.Y. 3.00 750.00 21 Hot-Mix Asphalt Surface Course Mix C N50 (4"Thick) 60 TON 100.00 6,000.00 22 Bituminous Materials Prime Coat 50 GAL 340 170.00 23 Traffic Control & Protection 1 LS 2,80000 2,80000 24 Granular Cradle Support 3 EA 1,200.00 3,60000 25 Sidewalk Removal & Replacement 100 S F, 10 00 1,00000 26 Spread & Regrade Remaining Stockpile 1 L.S. 3,200.00 3.20000 27 Internal Televising of Storm Sewer(6", 21" &36") w/DVD and Log 2,572 L.F. 2.50 6,430.00 28 Re-Set Lot Monumentation 12 EA. 100.00 1,200.00 Sub-Total Regional Conveyance System Improvements $ 346,543.00 si.nzeo=+�raciroeexi ,1G2(i1Z EC}RGG'3OF ACI JHf[E iS eP.,J�i6F Pt.GE l EXHIBIT A CEIVICON, Ltd. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR ALT. SHEETS 4A, 13A 18A PROJECT: REGIONAL CONVEYANCE SYSTEM JOB NO.: 772.001 DATE: SEPTEMBER 1, 2010 REVISED: SEPTEMBER 22, 2010 SEPTEMBER 29, 2010 OCTOBER 13, 2010 OCTOBER 8, 2012 APPROX. UNIT NO. ITEM QUANTITY UNIT PRICE AMOUNT SUMMARY I. STORMWATER POLLUTION PREVENTION PLAN IMPLEMENTATION $ -97;629750- uI,��7,�D II. WATER MAIN RELOCATION IMPROVEMENTS $ 49,672.00 III. REGIONAL CONVEYANCE SYSTEM IMPROVEMENTS $ 346,543.00 TOTAL IMPROVEMENTS $ -493;844-50- 77'{{ ,-5)o PROFESSIOINAL ENGINEER'S CERTIFICATION STATE OF ILLINOIS) SS. COUNTY OF DUPAGEI I,RANDALL W.BUS,A LICENSED PROFESSIONAL ENGINEER OF ILLINOIS,HEREBY CERTIFY THAT THIS TECHNICAL SUBMISSION WAS PREPARED ON BEHALF OF COPLEY VENTURES,INC.BY CEMCON,LTD UNDER MY PERSONAL DIRECTION. THIS TECHNICAL SUBMISSION IS INTENDED TO BE USED AS AN INTEGRAL PART OF AND IN CONJUNCTION WITH THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. DATED THIS DAY OF A.D.,2010, ILLINOIS LICENSED PROFESSIONAL ENGINEER NO.062-032381^ MY LICENSE EXPIRES ON NOVEMBER 30,2011. PROFESSIONAL DESIGN FIRM LICENSE NUMBER 184-002937 EXPIRES APRIL 30,2011. NOTE: UNLESS THIS DOCUMENT BEARS THE ORIGINAL SIGNATURE AND IMPRESSED SEAL OF THE DESIGN PROFESSIONAL ENGINEER,IT IS NOT A VALID TECHNICAL SUBMISSION. r I Jn�r ;.T�,H 3.1.13106A lAi.E h STABILIZED CONSTRUCnON d d�l I ' ENTRANCE(SEE DETAIL) f Q -' 0 Sr 0_ I 1065 F.-SILT FENCE LU C� w/MAINTENANCE(SEE DETAIL) U LJ y`I LLJ DID I I�NOAU—W Haut DUU4 G 0W... _ axsus YM PIER Doc.a 07 eaAl�aPl£1' I z- clTners we fff r I >a"°oml• 160 LF.–SILT FENCE ) 121 127 124 12'3 w/MAINTENANCE(SEE DETAIL) ; I 120 122 1 I r 5 S.Y. (TO Sl LOT 133 STORMWATER MANAGEMENT FACILITY I N.XIL 625.03 e 875 L.F.–SILT FENCE ./MAINTENANCE(SEE DETAIL) i r Z -fr+fld ! ,id 1 r:_ --ik •eK i:w �� • O LIMITS cnDN LIMITS W. 8 SEED'YIM Np,) c – r•ddW_ I NORM CARLY CIRCLE y x S PREPARED FOR: COPLEY VENTURES INC. u CEMCOlV, Ltd. NO. ME DESC,RnOR –22-16 wy--91jm—SIL ANO O"TY REMEM a0Y1 W5 2000 OGDEN AVENUE Consulting Engineers, Land Surveyors & Planners av-2o-w A09At?-p PAT 1' °.?av5n?ui9T—S'11 AURORA, ILLINOIS 60505 2260 White Oak Circle, Suite 100 1R_I5-16 TRntMl)POt GIY REME9l COMI�31tS ;' Aurora, Illinois 60502-9675 (630) 978-6200 _ Ph: 630.662.2100 Fax: 630.662.2199 1L• ea .e mean.com W tis , wWw.cemean.oane Reviewed By: Agenda Item Number 0 Legal ❑ CA#11 Finance ❑ EST. -� __ti 1838 Engineer ■ -- City Administrator ❑ Tracking Number m Human Resources F-1 C�"Sad `=Q Community Development ❑❑ PW 2012-64 Police ALE ��' Public Works ❑ Agenda Item Summary Memo Title: 2012 MFT Maintenance Meeting and Date: City Council —November 27, 2012 Synopsis: Pay Estimate Consideration Council Action Previously Taken: Date of Action: PW 11/20/12 Action Taken: Forward to City Council for approval. Item Number: PW 2012-64 Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: November 12, 2012 Mr. Bart Olson City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Engineer's Payment Estimate No. 1 and Final 2012 MFT Street Rehabilitation Program United City of Yorkville Kendall County, Illinois Mr. Olson: This is to certify that work in the amount of$47,007.00 for the 2012 MFT Street Rehabilitation Program is due to D Construction Inc., 1488 S. Broadway, Coal City, IL 60416, in accordance with our engineer's payment estimate referenced above and attached hereto. Also enclosed is a copy of the invoice, certified pay-roll, and waiver of lien submitted to us by D Construction Inc. If you have any questions or require additional information, please call. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President BPS/kdw Enclosures PC: Ms. Krysti Barksdale-Noble, Community Development Director Mr. Eric Dhuse, Director of Public Works Ms. Lisa Pickering, Deputy Clerk Mr. Rob Frederickson, Finance Director JWF, EEI \\milkyway\EEI_Storage\Does\Public\Yorkville\2012\YO1219-C 2012 WnDoc\Ipayest01.doc Road,52 Wheeler Sugar Grove, 60554 • 1 466-6700 • 1) 466-6701 fax — www.eeiw-• • Page 1 o11 ENGINEER'S PAYMENT ESTIMATE NO.1 AND FINAL FROM: STARTUP TO OCTOBER 8,2012 CONTRACT 12-00000-00-GM UNITED CITY OF YORKVILLE MFT PAYABLE TO: D CONSTRUCTION INC. UNITED CITY OF Y ORKVILLE ADDRESS:1488 S.BROADWAY,COAL CITY,IL,60416 KENDALL COUNTY,ILLINOIS COMPLETED QUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED ADDED DEDUCTED THIS PAY VALUE THIS COMPLETED COMPLETED NC, ITEMS QUANTITY UNITS VALUE QUANTITY QUANTITY UNIT PRICE PERIOD PAY PERIOD QUANTITY VALUES 1 CLASS D PATCHES,4" 536 SY $16,080.00 225 $30.00 311 $9,330.00 311 $9,330.00 2 HOT-MIX ASPHALT SURFACE REMOVAL,2" 1,064 SY $3,192.00 1,668 $3.00 2,732 $8,196.00 2,732 $8,196.00 3 HOT-MIX ASPHALT SURFACE COURSE,MIX"C",N50 118 TON $10,974.00 199 $93.00 317 $29,481.00 317 $29,48100 4 BITUMINOUS MATERIALS(PRIME COAT) 107 GAL $1.07 107 0.01 0 $0.00 0 $0.00 5 AGGREGATE(PRIME COAT) 3 TON $0.03 3 0.01 0 $0.00 0 $0.00 TOTAL 30,247.10 $47,007.00 $47,007.00 MISCELLANEOUS EXTRAS AND CREDITS VALUE 1 2 3 4 5 TOTAL MISCELLANEOUS EXTRAS AND CREDITS $0.00 TOTAL VALUE OF COMPLETED WORK $47,007.00 DEDUCT RETAINAGE 0% $0,00 MISCELLANEOUS DEBITS BALANCE DUE ON COMPLETED WORK $47,007.00 1 2 3 4 5 6 TOTAL DEBITS $0.00 7 NET AMOUNT DUE $47,007.00 PREPARED BY: .DATE: I l�r Z"_1 Z— TITLE: PROJECT IN A APPROVED BY: DATE: TITLE: PROD CT MAN GER ENGINEERING ENTERPRISES,INC,52 WHEELER ROAD,SUGAR GROVE,ILLINOIS J INVOICE "D" Construction, Inc. General Contractor 1488 South Broadway• Coal City, IL 60416 Office (815) 634-2555 • FAX (815) 634-8748 SOLD TO: United City of Yorkville INVOICE NUMBER 9541201 800 Game Farm Road INVOICE DATE 10/17/2012 Yorkville, IL 60560 OUR ORDER NUMBER 95412 YOUR ORDER NUMBER TERMS Net 30 SHIPPED TO: SALES REP Kennedy Road SHIPPED VIA Section# 12-00000-00-GM F.O.B. Kendall County PREPAID or COLLECT QUANTITY DESCRIPTION UNIT PRICE AMOUNT WORK COMPLETE - 311.00 SY CLASS D PATCHES, 4" $30.00 $9,330.00 2732.00 SY HMA SURFACE REMOVAL, 2" $3.00 $8,196.00 317.00 TON HMA SURFACE COURSE , MIX C, N50 $93.00 $29,481.00 0.00 GAL BIT MATERIALS (PRIME COAT) $0.01 $0.00 0.00 TON AGGREGATE (PRIME COAT) $0.01 $0.00 'SUBTOTAL $47,007.00 TAX FREIGHT $47,007.00 Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS Call: Ken Wilhelmi "D" Construction, Inc. AMOUNT 815-634-2555 1488 South Broadway Coal City, IL 60416 THANK YOU FOR YOUR BUSINESS! FINAL WAIVER OF LIEN STATE OF Illinois Gty# COUNTY OF Grundy SS TO WHOM IT MAY CONCERN: Escrow# WHEREAS the undersigned has been employed by United City of Yorkville to furnish Labor&Material for the premises known as Kennedy Road Resurface of which United City of Yorkville is the owner. THE undersigned,for and in consideration of Forty Seven Thousand Seven Dollars&no/100 ($ 47,007.00 ) Dollars, and other good and valuable considerations,the receipt whereof is hereby acknowledged, , do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanics' liens,with respect to and on said above-described premises, and the improvements thereon, and on the material,fixtures, apparatus or machinery furnished, and on the moneys,funds or other considerations due or to become due from the owner, on account of all labor, services, material,fixtures, apparatus or machinery, heretofore furnished, or which may be furnished at any time hereafter, by the undersigned for the above-described premises, INCLUDING EXTRAS.* DATE October 22, 2012 COMPANY NAME D. Construction, Inc. ADDRESS 1488 S. Broadway, Coal City, IL 60416 SIGNATURE AND TITLE ��'{ * Extras include but are not limited to ch a orders,both oral and written,to the contract. STATE OF Illinois SS CONTRACTOR'S AFFIDAVIT COUNTY OF Grundy TO WHOM IT MAY CONCERN: The undersigned Kenneth Sandeno being duly sworn, deposes and says that he or she is President of D. Construction, Inc. who is the contractor furnishing Labor&Material work on the building located at Yorkville, IL owned by United City of Yorkville That the total amount of the contract including extras*is$ 47,007.00 on which he has received payment of $ prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names and addresses of all parties who have furnished material or labor,or both,for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications: NAMES AND ADDRESSES WHAT FOR CONTRACT PRICE AMOUNT THIS BALANCE INCLUDING EXTRAS* PAID PAYMENT DUE D. Construction, Inc. General 27,509.77 27,509.77 0.00 Sandeno, Inc. Asphalt Material 19,497.23 19,497.23 0.00 Total Labor And Material Including Extras*To Complete 47,007.001 1 47,007.00 0.00 That there are no other contracts for said work outstanding,and that there is nothing due or to become due to any person for material,labor or other work of any kind done upon or in connection with said work other than above stated. DATE October 22, 2012 OFFI(Mgm-4-' LORI A PIERARD Subscribed and sworn before me this =(071TA ppd-STATE t7 IL1610# � O er 2012 MMISSIQN E I 114 } f*EXTRAS INCLUDE BUT ARE NOT LIMITED TO CH N f! (,�!`'�"/ Notary ORDERS,BOTH ORAL AND WRITTEN,TO THE CO TORGO SOFTWARE http://www.torgo net/ 01996-2005 ALL RIGHTS RESERVED �.t Page 1 of 1 FINAL WAIVER OF LIEN STATE OF ILLINOIS SS Gty# COUNTY OF GRUNDY Loan# TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by D. Construction, Inc. to furnish Asphalt Material for the premises known as Kennedy Rd. Resurface located at Yorkville, IL of which United City of Yorkville is the owner. THE undersigned,for and in consideration of L),iineteen thousand-four h indr-d ninety-seven dollars&23J10D do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of ILLINOIS, ($ 19,497.23 ) Dollars, and other good and valuable considerations,the receipt whereof is hereby acknowledged, relating to mechanics' liens,with respect to and on said above-described premises, and the improvements thereon, and on the material,fixtures, apparatus or machinery furnished, and on the moneys,funds or other considerations due or to become due from the owner, on account of labor services, material,fixtures, apparatus or machinery heretofore furnished, or which may be furnished at any time hereafter, by the undersigned for the above-described premises. Given under lily hand signed and seal on this 22nd day of October 12012 Signature and seal -- Sandeno, h c Kenneth Sandeno,Vice President NOTE: All waivers must be for the full amount paid. If waiver is for a corporation, corporate name should be used, corporate seal affixed and title of officer signing waiver should be set forth; if waiver is for a partnership,the partnership name should be used, partner should sign and designate himself as partner. That there are no other contracts for said work outstanding, and that there is nothing due or to become due to any person for material, labor or other work of any kind done upon or in connection with said work other than above stated. Subscribed and sworn before me this 22nd day of October 2012 f— Notary OFFICIAL SEAL TAMARA L.HANSEN Notary Public-State of Illinois My Commission Expires Oct 06,2013 TORGO SOFTWARE http://www torgo net©1996-2000 ALL RIGHTS RESERVED 0 CIP Reviewed By: Agenda Item Number J� a► Legal ❑ Minutes #1 W36 El El Engineer ❑ Tracking Number Gy City Administrator El r� �! �© Consultant El CC 2012-89 Agenda Item Summary Memo Title: Minutes of the Special City Council—October 27, 2012 Meeting and Date: City Council —November 27, 2012 Synopsis: Approval of minutes. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF YORKVILLE,KENDALL CO.,ILLINOIS HELD IN THE CONFERENCE ROOM 800 GAME FARM RD. ON SATURDAY, OCTOBER 27, 9:OOAM Mayor Gary Golinski called the meeting to order at 9:OOam and said the meeting would be conducted in an open forum. Administrator Olson will review past goals and all attendees would help set future goals. ROLL CALL Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Munns Present Funkhouser Present Ward IV Spears Present Teeling Present Also present: City Administrator Bart Olson, Chief of Police Rich Hart, City Finance Director Rob Fredrickson, Community Development Director Krysti Barksdale-Noble, Public Works Director Eric Dhuse, Parks &Recreation Director Laura Schraw, Administrative Intern Jeff Weckbach A quorum was established. CITIZEN COMMENTS None BUSINESS–Goal Setting Session Mayor Golinski commented overall that some goals were accomplished and that the 5-year budget has been a useful tool. Administrator Olson wrote past goals on the board and pointed out some of the accomplished goals and highlights since 2008: 1. Funding for KenCom 2. Aesthetics—passed various anti-monotony ordinances 3. Event Planning-privately run Oktoberfest in 2008, Harvest Moon Fest, Summer Fest—expanded in last 2 years 4. Hoover agreement 5. Bridges to river islands, not built yet 6. Open Space Acquisition--acquired Clark Park 7. Passed resolution for green design buildings 8. Gray water re-use—used on flowers downtown 9. Strengthen City's role in economic development 10. Establish police staffing levels--not at full staff level, 34 officers needed to accomplish goal of 4-group patrol 11. Action plan for constituent communication—covered under Facebook, Twitter and update of website. Communications at good level! 12. Bike trail plan approved, but not implemented 13. Increase Fund Balance—now at 13% 14. Budget Report given to each Alderman every month 15. Decreased amount of litigation 16. More conservative in budgeting 17. Tourism is ongoing 18. Grant Planning—done at staffing level, applying for all grants possible. 19. FOIA compliance—ongoing, no issues 20. Infrastructure Planning—ongoing 21. Trail Planning—discussed earlier 22. Economic Development-ongoing 23. REC Center—based on referendum results The Minutes of the Special Meeting of the City Council—October 27,2012—Page 2 of 4 24. Downtown re-development—economic slowdown issues ongoing 25. ITP Implementation The 2012 /2013 goals were then discussed and committee assignments made: 1. Build Fund Balance to 15% level—Administration Development fees will be tracked. Mayor Golinski emphasized the importance of this goal especially in relationship to capital improvement projects. The City will continue to overestimate expenses and underestimate revenues. 2. Establish Police Staffing Levels—Public Safety Two new officers per year allows for proper training etc., down 2 civilian positions. 3. Road Improvement Maintenance Program—Public Works Must find revenue sources and consider maintenance long-term. Crack-sealing and road mesh discussed. City-owned machine discussed, however, maintenance is complex and not enough personnel. State mandated sign-changes have been delayed to 2018. As roads are repaired, signs will be replaced. 4. Public Riverfront Improvement--EDC Alderman Colosimo commented that the river is the biggest asset and it should be developed to accommodate festivals, etc. Grants should be pursued and focus should be on the property to the east. River area should also be cleaned up. Mayor Golinski noted there is an upcoming presentation for a$400,000 Oslad grant. 5. Downtown Improvement/Property Cleanup--EDC Alderman Munns suggested making a"square" downtown and building businesses around it. Mayor Golinski noted the development of the downtown in Plainfield. Alderman Milschewski said the City should be aggressive with the blighted downtown areas and be stricter with the codes. 6. Stricter Code Enforcement on Property Maintenance—EDC Ms. Barksdale-Noble said documentation is needed for enforcement, also takes staff time—need a dedicated person. Liens can also be filed if City does any of the work. Alderman Milschewski noted no action can be taken after the lien,until the property changes hands. Code official Pete Ratos is certified for property maintenance. Weed inspector position was also discussed. Alderman Spears said a code enforcement program was going to be initiated about 8 years ago. Ken Koch suggested using interns to check areas for violations, however, Ms. Barksdale-Noble said the interns must attend adjudications and detailed reports must be presented. 7. Sidewalk Improvement/Maintenance—Public Works Replacement costs for sidewalks were discussed. Mr. Dhuse said a decision should be made if the City will do the replacement or if the residents will replace with the 50-50 program. Some repair options were also discussed. Eric suggested grouping repairs for sidewalks/sewer etc. on a given street and noted that Ward 2 needs the most attention. Alderman Kot suggested using money from the "Safe Route to School" for sidewalk repair. 8. Tourism—EDC Discussions to join AACVB are ongoing and Alderman Munns suggested drafting an ordinance for a 3-year agreement. Yorkville and Aurora are the only cities that have not signed on with AACVB. It was noted that Aurora hotels asked the Mayor to not join the organization. Alderman Colosimo said the City should work with YEDC and bundle packages. Ms. Teeling said the waterpark and Hampton Inn work together already. The Minutes of the Special Meeting of the City Council—October 27,2012—Page 3 of 4 9. Website Improvement--Administration It was suggested the website should be improved to make it mobile-friendly and tying it to tourism. 10. Capital Improvement Projects—Public Works This is an ongoing project assessed each year. The road study will be a very important part of this project so that infrastructure repairs can be done at the same time streets are being improved. Funding is the big issue. 11. Economic Development—Economic Development Committee Goal#10 ties into this goal. Economic development and expanded tourism to attract people will bring more money into the City. Alderman Milschewski asked what tools/outside resources are used by YEDC. YEDC uses demographic information and surveys. Mr. Colosimo suggested developing a DVD to promote Yorkville. Ms. Barksdale-Noble noted that there are inexpensive studies available that show where money is being spent. 12. Metra Station—Economic Development Ms. Barksdale-Noble said there will be a meeting with Metra in the next 2 weeks to reveal their long-term plans. The Mayor met with them recently and Yorkville has a good chance to be included in their long-range goals. Alderman Kot noted that 10 years ago Metra had a plan to extend to Plano and that Kendall County is not part of Metra. 13. Community Outreach—Administration Communication will continue regarding the Rt. 47 improvement project and the River Road bridge replacement. 14. Elected Officials Referendum Plan—Administration Alderman Milschewski brought forward the issue of elected Treasurer and City Clerk positions. 15. Home Rule Referendum—Administration Mayor Golinski said he is a proponent of home rule. Alderman Funkhouser said the public must be educated as to the purpose and advantage of it and how it will be used. Chief Hart detailed some of the police department advantages, while Mayor Golinski advised to not proceed until there is credibility with the citizens. It was suggested by Ms. Milschewski to place this type of information on the blog. 16. Update Technology in Chambers— Updated sound equipment was suggested since citizens have complained about not hearing what is said during the public meetings. An aesthetic refreshing of the Council Chamber was also suggested, including new furniture,paint and other changes. The Council members then individually ranked the top 5 goals in importance. Mayor Golinski asked that committee updates be given for these goals. The top five are: 1. Building Fund Balance 2. Road Improvement 3. Police Staffing & Economic Development 4. Downtown Improvement 5. Stricter Code Enforcement Conclusion: Alderman Kot noted that funding is the big issue. He would like to have informal dialogue with businesses just outside the City limits encouraging them to be in the City limits. Tax money is being lost and it was suggested to offer them tax incentives. Mayor Golinski suggested possible free water hook-ups. Mr. Kot stated that Ace Hardware did not join up with the Jewel parking lot when Jewel was built. Ms. Barksdale-Noble said each business outside the City limits would require an individual incentive. The Minutes of the Special Meeting of the City Council—October 27,2012—Page 4 of 4 Alderman Teeling suggested including businesses more in City activities and also promote Christmas celebrations. As part of the City tourism, Ms. Milschewski suggested Boombah be added as a"place to go". ADJOURNMENT Ms. Spears moved and Mr. Koch seconded a motion to adjourn. Meeting adjourned at 10:54am. Minutes respectfully submitted by Marlys Young, Minute Taker CfTy Reviewed By: X06 Legal Agenda Item Number Finance ❑ Mayor#1 EST. -� __ti 1838 Engineer ❑ City Administrator 0 : Human Resources ❑ Tracking Number Community Development ❑ CC 2012-90 Police Public Works ❑ Agenda Item Summary Memo Title: City property/casualty and worker's compensation insurance renewal Meeting and Date: City Council—November 27, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. 183fi From: Bart Olson, City Administrator ' CC: Date: November 20, 2012 Subject: City insurance renewal LLE�% Summary Approval of 2013 property/casualty and worker's compensation insurance policy renewals. Background The City's property/casualty and worker's compensation insurance policies expire in the middle of December. Each November, the City reviews bids collected by the City's insurance broker, Mike Alesia of Mesirow Financial, and approves a one-year contract with an insurance carrier. Last year, the City approved a contract with Glatfelter Insurance, moving away from Traveler's Insurance. The 2013 renewal proposals are attached in the book from Mike Alesia, who will be present at the City Council to go over the proposals and answer questions. At this point, Mr. Alesia is recommending the City stay with Glatfelter insurance for 2013. The deadline for the worker's compensation policy is December 15, which means the City Council has the November 27th and December 11th meetings in which to approve new insurance contracts. However, new contracts could be approved at the November 27t meeting. Recommendation Staff recommends approval of property/casualty and worker's compensation insurance policies with Glatfelter Insurance. An Insurance Proposal Exclusively for The United City of Yorkville Property & Casualty Insurance Proposal December 31 , 2012 - December 31 , 2013 Workers Compensation Insurance Proposal January 1 , 2013 - January 1 , 2014 Presented by: Michael J.Alesia Senior Vice President Insurance Services Cherita Perry Account Executive Insurance Services This proposal is prepared for the confidential use of our clients.All rights reserved.No part of this proposal may be reproduced in any form or by any means without the prior written permission of Mesirow Financial. w� Insurance Services offered through Mesirow Insurance Services,Inc. Mesirow F � The Mesirow Financial name and logo are registered service marks of Mesirow Financial Holdings,Inc.,©2011,Mesirow INSURANCE SERVICES Financial Holdings,Inc.All rights reserved.Insurance Services offered through Mesirow Insurance Services,Inc. The United City of Yorkville Insurance Proposal Table of Contents 1. The Mesirow Financial Service Team............1-3 7. Commercial Automobile ■ Limits of Insurance......................................1 2. Overview ■ Notable Exclusions 2 • Executive Summary .................................1-3 ■ MVRs ..........................................................2 • Market Responses.....................................4-6 ■ Description of Covered Auto Designation • Loss Summary.............................................7 Symbols.......................................................3 • Interests Insured..........................................8 8. Workers' Compensation 3. Premium Summary ■ Policy Type..................................................l ■ Premium Summary and Comparison........1-3 ■ Limits of Insurance......................................l 4. Interests, Locations and Values ■ Notable Exclusions......................................1 • Statement of Values..................................1-8 ■ Premium Basis.............................................2 • Vehicle Schedule....................................9-10 ■ Note.............................................................3 • Driver Schedule....................................11-12 9. Excess Liability • Inland Marine Schedule........................13-15 ■ Limits of Insurance......................................1 5. Commercial Property ■ Required Underlying Coverage...................1 • Terms and Conditions 1 ■ Endorsements...............................................2 • .........................."".' ■ Notable Exclusions 2-3 Deductibles..................................................2 • Limits of Insurance...................................2-3 10. Other Coverages • Flood/Water Damage Coverage—Flood ■ Commercial Crime .................................. 1-3 Zone Identification......................................4 ■ Employment Practices Liability............4-10 • Ancillary Coverages.................................4-5 Public Officials Liability 11-13 • Notable Exclusions......................................6 Law Enforcement Liability.................. 14-15 • Vacancy/Increased Hazard..........................6 11. Other Important Information 6. Commercial General Liability—Occurrence ■ Service Matrix......................................... 1-6 Form . Service Fee Letter.................................... 7-8 • Policy Type..................................................l ■ Important Disclosures..................................9 • Deductible/Self Insured Retention..............1 ■ Best's Reports...................................... 10-11 • Limits of Insurance......................................2 ■ Important Notice.................................. 12-13 • Coverage Highlights....................................3 ■ Claim Reporting 14 • Notable Exclusions......................................4 • Excluded Operations and Premises.............5 Appendices • Note.............................................................6 ■ Mesirow Financial's Insurance Services Division • About Mesirow Financial • Publications and Seminars Checklist Ed.11/14/12 i r' MesirowFinanciaf INSURANCE SERVICES The United City of Yorkville Insurance Proposal The Mesirow Financial Service Team Our team of professionals is dedicated to providing quality service that will meet your ongoing needs. We encourage you to contact one of our team members to discuss any changes in your insurance situation. Team Leader—Public Sector,Mackey Team/Large Lines,Mackey's Team Our team leaders are the primary advisors on each team. They are senior professionals in the insurance industry with successful histories(an average of more than 20 years)of understanding client insurance needs and delivering creative solutions. They oversee the day-to-day operations of their teams and maintain strong, active relationships with their clients through proactive risk management and consultation. They also maintain long-standing relationships with the industry's most respected insurance carriers to provide creative, cost-effective insurance and risk management programs for their clients. Michael J. Mackey Mike manages the Public Sector Services department and also serves on the Insurance Senior Managing Director Management Committee that oversees the strategic direction of the Division. He began Direct-312.595.7900 his insurance career in 1993 and joined Mesirow Financial in 2003. Mike has a bachelor Fax-312.595.7163 of business degree in finance from Loyola University Business School. mmackey @mesirowfinancial.com Producers and Account Executives Our producers and account executives are established professionals in the insurance industry. They oversee their team, support in providing day-to-day servicing, recognize and respond to client needs, maintain strong relationships with insurance carriers and oversee client-insurance carrier relationships. Our producers and account executives are a source for new business and the primary resource for renewing existing insurance programs. Michael Alesia Mike's insurance career started in 1993 and he joined Mesirow Financial in 2003. He has Senior Vice President a bachelor of science degree in economics and political science from Illinois State Direct-312.595.7161 University. Fax-312.595.7163 malesia @mesirowfinancial.com Ed.11/14/12 1.1 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Account Managers Our account managers focus on servicing our clients'day-to-day needs and responding to insurance carriers. The account managers have strong insurance knowledge and are skilled insurance and risk management program negotiators and marketers. Our account managers analyze insurance coverages,products and pricing available that best reflects the risk management needs of each client. Cherita Perry Cherita began her insurance career in 1997 and joined Mesirow Financial in 2003. She Account Executive has a bachelor's degree from Roosevelt University. Direct-312.595.7148 Fax-312.595.7163 cperry @mesirowfinancial.com Account Representatives Our account representatives and team assistants are trained to provide our clients with timely and effective responses to meet their daily service needs.Account representatives understand the importance of meeting critical client needs, including resolving client issues and providing action item follow-up and other internal administrative tasks. Ryan Schnoor Ryan joined Mesirow Financial in 2010. He is a graduate from the Katie School of Account Representative Insurance at Illinois State University where he participated in the national insurance Direct-312.595.6528 business fraternity,Gamma Iota Sigma,from 2007 to 2010. Ryan also holds a property Fax-312.595.7163 and casualty license for the State of Illinois. rschnoor @mesirowfinancial.com Other Specialties and Resources Mesirow Financial has a host of additional specialized resources available to clients to assure each critical risk or exposure is addressed. We have specialized resources in surety bonds, aviation,private client insurance and employee benefits, among others. Jacqui Norstrom Jacqui manages Mesirow Financial's surety bond operations.She began her insurance Managing Director—Surety industry career in 1982 and joined Mesirow Financial in 1997.Jacqui holds a bachelor Direct-312.595.6976 of arts degree in sociology and statistics from the University of Illinois. Fax-312.595.4374 jnorstrom @mesirowfinancial.com Ed.11/14/12 12 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Risk Management The Risk Management Services Practice combines the approaches, tools and expertise of our loss control and claim consultants to assist and advocate for our clients in identifying key opportunities for reducing loss frequency, severity and cost. Our claims staff is comprised of experienced professionals who report claims to carriers,provide coverage advocacy, negotiate reserve settings, assist customers with closing claims, obtain favorable settlements and provide guidance on catastrophic losses, and analyze claims demographics, among others.Loss control consultants help direct carrier safety service allocations, as well as provide additional claims management assistance not otherwise provided by the insurers, including life safety, sprinkler systems, value assessments, due diligence support, safety program audits and ergonomic evaluations. Bruce Slayter,ARM Bruce oversees Mesirow Financial's Risk Management Services Practice.He started in Managing Director—Risk Management the industry in 1985 and joined Mesirow Financial in 2001. Bruce holds a bachelor of Services business administration degree from Angelo State University and an Associate in Risk Direct-312.595.6295 Management(ARM)designation.He is also a licensed property casualty adjuster in Fax-312.595.6506 Minnesota. bslayter @mesirowfinancial.com Larry Rosen Larry began his insurance career in 1972 and joined Mesirow Financial in 2003. He has Senior Vice President—Risk Management a bachelor of science degree in marketing from Northern Illinois University. Services Direct-312.595.8111 Fax-312.595.6506 Irosen @mesirowfinancial.com Terry Ries,ALCM Terry started working in the insurance industry in 1980 and joined Mesirow Financial in Senior Vice President—Risk Management 2003. He has a bachelor of science degree in mechanical engineering from the Services Milwaukee School of Engineering.Additionally,Terry holds an Associate in Loss Control Direct-312.595.8133 Management(ALCM)designation. Fax-312.595.6506 tries @mesirowfinancial.com Nancy Bartusiak Nancy started in the insurance industry in 1966 and joined Mesirow Financial in 1995. Senior Claims Coordinator—Risk Management Services Direct-312.595.6296 Fax-312.595.6506 nbartusiak @mesirowfinancial.com Claims Reporting: To reach a Mesirow Financial claims professional after 5:00 PM weekdays (EST) and weekends,please call 312.595.6200 and follow the prompts. Ed.""4"2 13 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Executive Summary The Public Entity Professionals of Mesirow Insurance Services, Inc. appreciates the opportunity to present the following renewal insurance proposal to the United City of Yorkville for the 12/31/12 - 13 policy term. The Public Entity team has strived to work with the United City of Yorkville in controlling risk management costs through premium negotiation, loss control strategies and variable programs all designed to assist the City management in their overall goals to administer the business of municipal leadership and fiscal responsibility. We conducted another full marketing exercise for your insurance program due to the current market conditions. After years of rate reductions the carriers are now looking to raise rates, examine retention adequacy and more carefully review exposures. While there has not been any significant catastrophic events this year until now, 2011 was not a profitable year for many carriers with combined ratios for some over 100%. This low level of profitability combined with a low investment return environment has produced initial market responses of higher rates and retentions especially for lines of coverage that are experiencing loss activity. To ensure the City has the most comprehensive coverage at the lowest cost available,we approached 13 different insurance carriers. We marketed aggressively and negotiated strategically with your incumbents and other carriers to obtain a property and casualty renewal with a total line decrease of 13.7%. This is an excellent result in light of the 8.76%reduction we achieved last year. Unfortunately workers compensation was much more challenging this year. Please see the workers compensation section of the executive summary. The proposed terms reflect the changing environment and attitude of the industry towards municipal risks. PROPERTY The City's Blanket Real and Personal Property Limit increased from$40,579,790 to $43,200,890 or 6.4%. Your deductible remains the same at$1,000 deductible. Other notable property limits are as follows: In review of your property schedule,we encourage the City to have a property appraisal completed by a municipal property appraisal specialist. EQUIPMENT BREAKDOWN AAIC's Equipment Breakdown coverage is included in the Property Limit. The property deductible applies. CRIME AAIC is offering is a$500,000 Employee Dishonesty Limit with a$1,000 deductible. Their program includes: Forgery&Alteration,Money& Securities and Computer Fraud limits. GENERAL LIABILITY AAIC is offering a$1,000,000 per occurrence/$3,000,000 aggregate quotation with no deductible which is outlined in this proposal. AAIC includes coverage for Sewer Back-up as a result of negligence and Failure to Supply Services. With regard to Sexual Abuse and Molestation Coverage,AAIC remains silent and the excess liability follows form. The limits are the same as last year. Ed.11/14/12 2.1 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Executive Summary AUTO LIABILITY AND PHYSICAL DAMAGE The City's fleet exposure is increasing from 71 units to 76 units. Please review the auto schedule for accuracy and advise of any changes. The AAIC program offers $1,000,000 combined single limit with no liability deductible. The physical damage deductible on City's owned vehicles is $500 for comprehensive and$500 for collision. LAW ENFORCEMENT LIABILITY AAIC is offering a$1,000,000 Each Wrongful Act Limit/$3,000,000 Aggregate Limit with a$2,500 deductible. The limits are the same as last year. PUBLIC OFFICIALS LIABILITY AND EMPLOYMENT PRACTICES LIABILITY AAIC's quotation includes a$1,000,000 Each Wrongful Act Limit/$3,000,000 Aggregate Limit with a $5,000 deductible. Please note that this is a shared limit. Additional coverage for these limits if afforded under the excess liability limits. The limits are the same as last year. Coverage is placed on a Claims Made coverage form. EXCESS LIABILITY As the Excess Liability coverage is a function of the primary layers rate and exposures, its rates follow form. The excess liability limit is $10,000,000 with no deductible. WORKERS COMPENSATION We are providing a competitive renewal quotation from the Illinois Public Risk Fund(IPRF)in the amount of $155,968. This is an increase from last year's premium of$113,423. The City's payrolls are increasing from $5,114,635 to$5,326,695 or 4%. The premium increase is a result of the following: • A 4%increase in payrolls • Medical Inflation in Illinois continues to increase • Market Conditions • IPRF rate increase • Employee Classification change from 9402 Street Cleaning to 5506 Street Maintenance. Please note that the 5506 rates is almost double the 9402 rate increasing your premium by almost$15,000. • Payroll and rate increase for the police department increased your workers compensation premium by $17,000. • Adverse workers compensation claims in the 2009/10 policy year. Please note that we did receive other workers compensation quotations. They are as follows: • Illinois Counties Risk Management Trust: $221,314 • Technology Insurance Company: $296,000 As you can see from above,the IPRF is still the most cost effective workers compensation program. Please note that the IPRF is providing the City with a Safety Grant in the amount of$8,600. The grant must be used by 3/15/2012. The IPRF is changing their universal effective date of December 15 of each year to January 1 of each year. and provides limits of$2,500,000. Ed.11/14/12 2.2 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Executive Summary SUMMARY In summary the City's overall premium is increasing from$289,476 to $310,363 or 7.22%. The 2012/13 renewal premium is still lower than the premium in 2010/11. Please note that Mesirow Insurance Services, Inc. does not accept any commission on your policies. Ed.11/14/12 2.3 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Market Responses Insurance Company A.M. Coverage Responses Best Rating • Travelers Insurance Co. Property, Quoted- $179,223 Equipment Breakdown Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability • Illinois Counties Risk Property Quoted- $192,517 Management Trust Equipment Breakdown Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability • Scottsdale Insurance Property Declined to quote,too Company Equipment Breakdown competitive Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability • U.S. Specialty Insurance Property Declined to quote,too Company(HCC) Equipment Breakdown competitive Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability Ed.11/14/12 2.4 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Market Responses MARKET RESPONSES (CON'T) Insurance Company A.M. Coverage Responses Best Rating • Illinois Pubic Risk Fund Workers' Compensation Quoted- $155,968 • Illinois Counties Risk Workers Compensation Quoted- $221,314 Management Trust • Technology Insurance Workers Compensation Indication- $296,000 • One Beacon Insurance Property Quoted- $179,749 Company Equipment Breakdown Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability • Argonaut Insurance Property Quoted- $146,202 Company Equipment Breakdown Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability • QBE Insurance Company Property Declined to quote,too Equipment Breakdown competitive Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability • CNA Insurance Company Property Declined to quote,too Equipment Breakdown competitive Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability Ed.11/14/12 2.5 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Market Responses MARKET RESPONSES (CON'T) Insurance Company A.M. Coverage Responses Best Rating BRIT Insurance Company Property Quoted- $135,628 Equipment Breakdown Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability American Alternative A+ Property Quoted- $135,395 Insurance Company Equipment Breakdown Crime General Liability Automobile Liability Public Officials Liability Employment Practices Liability Law Enforcement Liability Umbrella Liability Ed,11/14/12 2.6 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Loss Summary by Line of Coverage Line of Coverage 12131107-08 12131108-09 12131109.10 12131110-11 12131111-12 Property Paid $ 4,311 $ 8,560 $ - $ - $ - Outstanding $ - $ - $ - $ - $ - Auto Physical Damage Paid $ 21,146 $ 12,971 $ - $ - $ 176 Outstanding $ - $ - $ - $ - $ 4,775 Crime Paid $ - $ - $ - $ - $ - Outstanding $ - $ - $ - $ - $ - General Liability Paid $ 483 $ 10 $ 22,472 $ - $ 365 Outstanding $ - $ - $ - $ - $ 200 Auto Liability Paid $ 543 $ 3,057 $ 1,468 $ 10,006 $ - Outstanding $ - $ - $ - $ - $ - Law Enforcement Liability Paid $ - $ - $ - $ - $ - Outstanding $ - $ - $ - $ - $ - Public Officials Liability/ Paid $ - $ - $ - $ - $ 1,101 Employment Practices Outstanding $ - $ - $ - $ - $ - Package Totals $ 26,483 $ 24,598 $ 23,940 $ 10,006 $ 6,617 Workers Compensation Paid $ 12,944 $ 14,371 $ 96,985 $ 6,213 $ 17,880 Outstanding $ - $ - $ 36,641 $ - $ 4,500 WC Totals $ 12,944 $ 14,371 $ 133,626 $ 6,213 $ 22,380 ,rim Ed.11/14/2012 2.7 Mesi row Financial" IMSWRAMCE SERWICES The United City of Yorkville Insurance Proposal Interests Insured NAMED INSURED 3 o - N £ A f l Q 1�6 U C J m J £ N T O J w N L" A T U N C T 0 U d N V _ Y N N w _ O •- C r0. 60.1 E ?� a E ` Named Insured a c� a a 3 w a a w . United City of Yorkville ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ INSURED'S DESIGNATED MAILING ADDRESS . 800 Game Farm Rd. Yorkville, IL 60560 Ed.11,14,12 2.$ Mes ow Financials INSURANCE SERVICES The United City of Yorkville Insurance Proposal Premium Summary and Comparison Glatfelter Trident BRIT Expiring Expiring Expiring Expiring Renewal Renewal Renewal Coverage 12131109-10 12131109-10 12131110-11 12131111-12 12131112-13 12131112-13 12131112-13 Property $ 29,040 $ 29,040 $ 35,799 $ 46,325 $ 37,322 $ 39,722 $ 129,506 Equipment Breakdown $ 3,507 $ 3,507 $ - Included Included Included Included Inland Marine $ 5,962 $ 5,962 $ 14,926 $ 2,086 $ 1,922 $ 2,181 Included General Liability $ 30,356 $ 30,356 $ 23,469 $ 26,569 $ 22,104 $ 20,918 Included Liquor Liability N/A N/A $ 963 $ 1,000 $ 1,050 $ 1,050 $ 1,050 Auto Liability $ 27,673 $ 27,673 $ 26,430 $ 42,146 $ 37,239 $ 23,665 Included Auto Physical Damage $ 10,639 $ 10,639 $ 10,567 Included in AL Included in AL $ 9,057 Included Law Enforcement Liability $ 15,651 $ 15,651 $ 14,412 Included in GL Included in GL $ 14,474 Included Public Officials Liability $ 5,867 $ 5,867 $ 5,467 $ 12,269 $ 12,498 $ 3,237 Included Employment Practices Liability $ 19,035 $ 19,035 $ 16,916 Included in POL Included in POL $ 8,301 Included Crime $ 2,041 $ 2,041 Included $ 879 $ 770 $ 1,189 $ 5,072 Umbrella $ 22,227 $ 22,227 $ 23,186 $ 25,779 $ 22,490 $ 22,408 Included $ 171,998 $ 171,998 $ 172,135 $ 157,053 $ 135,395 $ 146,202 $ 135,628 Workers Compensation** $ 125,189 $ 134,881 $ 121,987 $ 110,119 $ 151,425 $ 151,425 $ 151,425 IPRF Administration Fee(3%) $ 3,756 Included $ 3,660 $ 3,304 $ 4,543 $ 4,543 $ 4,543 $ 128,945 $ 134,881 $ 125,647 $ 113,423 $ 155,968 $ 155,968 $ 155,968 Mesirow Insurance Brokerage Fee* $ 6,982 $ 6,982 $ 19,000 $ 19,000 $ 19,000 $ 19,000 $ 19,000 GRAND TOTAL $ 307,925 $ 313,861 $ 316,782 $ 289,476 j $ 310,363 j $ 321,170 $ 310,596 Percent Change 1.93% 0.93% -8.62% 7.22% 10.95% 7.30% Terrorism Included Included Included Included $ 1,767 1 Ed.11/14/2012 3.1 Mesirow F�nanciar INSURANCE SERWEES The United City of Yorkville Insurance Proposal Premium Summary and Comparison PAYMENT TERMS Property and Casualty Glatfelter . Full Pay . 2 Pay Equal Installments . 4 Pay Equal Installments 10 Pay Equal Installments (25%down payment) Workers' Compensation IPRF Direct Bill • Full Pay • Quarterly Installments Direct Bill If any policy is Direct Bill,the following Direct Bill disclosure wording must be included. . This policy is Direct bill. The premium will be invoiced to you directly by(the carrier)and must be paid directly to(the carrier). You will receive a monthly statement detailing premiums due. In the event of cancellation for non-payment, (the carrier)may not reinstate coverage. EXPLANATION OF PAYMENT TERMS Minimum and Deposit • This is the amount of premium due at inception. Although the policy is subject to adjustment based on a rate per exposure unit,under no circumstances will the annual earned premium be less than the minimum premium. Therefore,the policy may generate an additional premium on audit,but not a return. • If such a policy is cancelled mid-term,the earned premium is the GREATER of the annual minimum times the short rate or pro-rata factor, or the actual earned premium as determined by audit, subject to a short rate penalty if applicable. Minimum Earned Premium . A minimum earned premium endorsement can be attached to either a flat charge policy or an adjustable policy. In either case,this amount is the LEAST that will be retained by the GREATER of the actual earned premium whether calculated on a pro-rate or short rate basis, or the minimum earned premium. Flat Cancellations ■ Surplus lines insurance companies normally do not allow flat cancellations. Once the policy is in effect, some premium will be earned. The Payment premium are the responsibility of the retail agent. Ed.11/14/12 3.2 P, Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Premium Summary and Comparison CARRIER INFORMATION . All proposed coverages are offered by Insurance Companies that may be licensed(Admitted) insurers in your state and/or excess or surplus lines insurers (Non-Admitted) approved for use in your state. Admitted • The term Admitted carrier refers to an insurer which has been approved(Admitted)by a given state's insurance department to write business in that state. Should an insolvency(bankruptcy) of an Admitted carrier occur,the insurer is protected by the State Guaranty Fund for a maximum per claim limit—subject to the rules of the State Fund where applicable. • The scope and eligibility of protection afforded by each state's Insurance Guaranty Fund varies. For example, in Illinois,you are not eligible for participation for any first party or third party claim,by or against an Insured, if the aggregate net worth of the insured organization(including its affiliates and any person with direct or indirect 10%controlling interest as calculated on a consolidated basis on December 31 of the year next preceding the date the Insurer becomes an insolvent insurer) exceeds $25,000,000. • Please ask us for a copy of the specific Insurance Guaranty Fund statute for your state. We welcome the opportunity to discuss this in greater detail with you and/or your counsel, if you wish. Non-Admitted . A Non-Admitted carrier in a given state is not protected by the Guaranty Fund in that state should insolvency(bankruptcy) occur. Surplus lines taxes and fees will normally apply to any coverage/premiums provided by a Non-Admitted carrier. Ed.11/14/12 3.3 P, Mesirow Financial' INSURANCE SERVICES The United City of United Yorkville Insurance Proposal Commercial Property Statement of Values-Yorkville-As of 10-5-12 Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location Joisted 1.1 City Hall/Police Dept 800 Game Farm Rd. 2000 Masonry 18,988 No 1 $ 3,883,003 $ 360,500 $ 4,243,503 1.2 Generator 800 Game Farm Rd. 2004 Steel $ - $ - $ 49,939 $ 49,939 Joisted 2.1 Beecher Community Center 908 Game Farm Rd. 1982 Masonry 9423 No 1 $ 1,623,131 $ 240,503 $ - $ 1,863,634 2.2 Beecher Storage Shed 908 Game Farm Rd. 2004 Frame 50 No 1 $ 5,441 $ 6,695 $ - $ 12,136 2.3 Beecher Concession Stand 908 Game Farm Rd. 2004 Frame 250 No 1 $ 63,133 $ 15,450 $ - $ 78,583 Joisted 3.1 Public Library 902 Game Farm Rd. 1983 Masonry 40,000 No 1 $ 6,309,030 $ 2,300,000 $ - $ 8,609,030 4.1 Beecher Comm.Park Backstop 24'(5) 901 Game Farm Rd. 2005 Frame $ - $ - $ 18,540 $ 18,540 4.2 Beecher Comm.Park Sign 901 Game Farm Rd. 1995 Frame $ - $ $ 1,236 $ 1,236 4.3 Beecher Comm.Park Bench 901 Game Farm Rd. 2005 Frame $ - $ - $ 1,545 $ 1,545 4.4 Beecher Comm.Park Bench-Team(10) 901 Game Farm Rd. 2005 Frame $ - $ $ 3,090 $ 3,090 4.5 Beecher Comm.Park Drinking Fountain 901 Game Farm Rd. 2005 Steel $ - $ $ 2,060 $ 2,060 4.6 Beecher Comm.Park Dugout#1 901 Game Farm Rd. 2001 Frame $ 5,789 $ $ - $ 5,789 4.7 Beecher Comm.Park Dugout#2 901 Game Farm Rd. 2001 Frame $ 5,789 $ $ - $ 5,789 4.8 Beecher Comm.Park Fencing 901 Game Farm Rd. 1993 Steel $ - $ $ 9,682 $ 9,682 4.9 Beecher Comm.Park Picnic Tables(3) 901 Game Farm Rd. 1993 Frame $ - $ - $ 5,253 $ 5,253 4.10 Beecher Comm.Park Playground Equipment 901 Game Farm Rd. 1995 Steel $ - $ - $ 82,400 $ 82,400 5.1 Cannonball Park Basketball(3) 2087 Northland Ln. 2006 Steel $ - $ - $ 5,408 $ 5,408 5.2 Cannonball Park Equip.Set 1 2087 Northland Ln. 2006 Steel $ - $ $ 41,200 $ 41,200 Non- 5.3 Cannonball Park Equip.Set 2 2087 Northland Ln. 2006 Combustible $ - $ $ 72,100 $ 72,100 Non- 5.4 Cannonball Park Gazebo 2087 Northland Ln. 2006 Combustible $ 13,046 $ $ - $ 13,046 5.5 Cannonball Park Light 2087 Northland Ln. 2006 Steel $ - $ - $ 2,060 $ 2,060 5.6 Cannonball Park Monument 2087 Northland Ln. 2006 Cement $ - $ $ 20,600 $ 20,600 5.7 Cannonball Park Sign 2087 Northland Ln. 2006 Frame $ - $ - $ 1,236 $ 1,236 5.8 Cannonball Park Trash Cans(2) 2087 Northland Ln. 2006 Steel $ - $ $ 1,030 $ 1,030 6.1 Cobb Park Playground&Swings 109 Colonial Pkwy. 2008 Steel $ - $ $ 37,732 $ 37,732 Cobb Park Playground Site Furnishings 109 Colonial Pkwy. 2008 Non $ 7,238 6.2 Combustible $ - $ $ 7,238 6.3 Cobb Park Playground Sign 109 Colonial Pkwy. 2008 Frame $ - $ $ 973 $ 973 7.1 Fox Hill Subdivision Foot Bridge 1711 John St. 2000 Frame $ - $ $ 72,100 $ 72,100 8.1 Fox Hill Unit I Park 3 Bench Bleacher 1711 John St. 2000 Steel $ - $ - $ 618 $ 618 8.2 Fox Hill Unit 1 Park Fencing-Ball Field 1711 John St. 2000 Steel $ - $ $ 4,120 $ 4,120 Ed.11/14/2012 4.1 Mesi row Financial' INSURANCE SERVICES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location 8.3 Fox Hill Unit 1 Park Player Benches 1711 John St. 2000 Steel $ - $ - $ 1,545 $ 1,545 9.1 Fox Hill Unit 6 Park Basketball Hoops 1711 John St. 2000 Steel $ - $ - $ 3,605 $ 3,605 9.2 Fox Hill Unit 6 Park Benches(2) 1474 Sycamore Rd. 2000 Steel $ - $ - $ 1,545 $ 1,545 9.3 Fox Hill Unit 6 Park Garbage Receptacles 1474 Sycamore Rd. 2000 Steel $ - $ - $ 1,545 $ 1,545 9.4 Fox Hill Unit 6 Park Lights 1474 Sycamore Rd. 2000 Steel $ - $ - $ 10,300 $ 10,300 9.5 Fox Hill Unit 6 Park Picnic Tables(2) 1474 Sycamore Rd. 2000 Frame $ - $ - $ 1,751 $ 1,751 9.6 Fox Hill Unit 6 Park Playground Equipment 1474 Sycamore Rd. 2000 Steel $ - $ - $ 72,100 $ 72,100 9.7 Fox Hill Unit 6 Park Soccer Goals 1474 Sycamore Rd. 2000 Steel $ - $ - $ 5,150 $ 5,150 10.1 Gilbert Park Benches(3) Adrian&Washington 2006 Steel $ - $ - $ 4,635 $ 4,635 10.2 Gilbert Park Equipment Adrian&Washington 2006 Steel $ - $ - $ 61,800 $ 61,800 10.3 Gilbert Park Light Adrian&Washington 2006 Steel $ - $ - $ 2,060 $ 2,060 10.4 Gilbert Park Sign Adrian&Washington 2006 Frame $ - $ - $ 1,236 $ 1,236 10.5 Gilbert Park Trash Cans Adrian&Washington 2006 Steel $ - $ - $ 515 $ 515 11.1 Hiding Spot Park Light 307 Park St. 2008 Steel $ - $ - $ 2,060 $ 2,060 11.2 Hiding Spot Park Bench 307 Park St. 2008 Steel $ - $ - $ 1,545 $ 1,545 11.3 Hiding Spot Park Picnic Tables(2) 307 Park St. 2008 Steel $ - $ - $ 1,751 $ 1,751 11.4 Hiding Spot Park Play Equipment 307 Park St. 2008 Steel $ - $ - $ 79,310 $ 79,310 11.5 Hiding Spot Park Playground Equipment 307 Park St. 2008 Steel $ - $ - $ 61,800 $ 61,800 11.6 Hiding Spot Park Sign 307 Park St. 2008 Steel $ - $ - $ 1,236 $ 1,236 11.7 Hiding Spot Park Swings 307 Park St. 2008 Steel $ - $ - $ 3,090 $ 3,090 12.1 Kiwanis Park Basketball 1809 Country Hills Dr. 2004 Steel $ - $ - $ 1,803 $ 1,803 12.2 Kiwanis Park Bench 1809 Country Hills Dr. 2004 Steel $ - $ - $ 1,545 $ 1,545 12.3 Kiwanis Park Bench 1809 Country Hills Dr. 2004 Steel $ - $ - $ 1,545 $ 1,545 12.4 Kiwanis Park Equipment 1809 Country Hills Dr. 2004 Steel $ - $ - $ 61,800 $ 61,800 12.5 Kiwanis Park Fence 1809 Country Hills Dr. 2004 Steel $ - $ - $ 1,545 $ 1,545 12.6 Kiwanis Park Lights(2) 1809 Country Hills Dr. 2004 Steel $ - $ - $ 4,120 $ 4,120 12.7 Kiwanis Park Picnic Table 1809 Country Hills Dr. 2004 Steel $ - $ - $ 1,751 $ 1,751 Non- 12.8 Kiwanis Park Shelter 1809 Country Hills Dr. 2004 Combustible 500 No 1 $ 5,993 $ - $ - $ 5,993 12.9 Kiwanis Park Signs(2) 1809 Country Hills Dr. 2004 Frame $ - $ - $ 2,472 $ 2,472 13.1 Park Maintenance Building 131 E.Hydraulic Ave. 1970 Masonry 2152 No 1 $ 137,760 $ 113,212 $ - $ 250,972 Joisted 14.1 Park&Rec Office 201 W.Hydraulic Ave. 1985 Masonry 2000 No 1 $ 405,298 $ 75,401 $ - $ 480,699 15.1 Raintree-Park A Vlg Paver Well 524 Parkside Ln. 1985 Steel $ - $ - $ 3,543 $ 3,543 15.2 Raintree-Park A-Play Equipment 524 Parkside Ln. 1985 Steel $ - $ - $ 34,814 $ 34,814 Non- 15.3 Raintree-Park B-Playground Equipment 524 Parkside Ln. 2011 Combustible $ - $ - $ 124,289 $ 124,289 15.4 Raintree-Park B-Shelter 20'x 20' 524 Parkside Ln. 2011 Steel $ 22,660 $ - $ - $ 22,660 15.5 Raintree-Park B-PVC Tennis Fence/Backstop 524 Parkside Ln. 2011 Steel $ - $ - $ 39,115 $ 39,115 15.6 Raintree-Park B-lights at tennis courts 524 Parkside Ln. 2011 $ - $ - $ 53,803 $ 53,803 `, "I Ed.11/14/2012 4.2 Mesl row Financial' INSURANCE SERIXES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location 15.7 Raintree-Park B-baseball field 524 Parkside Ln. 2011 $ - $ $ 22,043 $ 22,043 15.8 Raintree-Park B-parking lot 524 Parkside Ln. 2012 paver bricks $ - $ - $ 15,978 $ 15,978 16.1 Price Park Basketball Hoop 525 Burning Bush Dr. 1999 Steel $ - $ - $ 1,803 $ 1,803 16.2 Price Park Light 525 Burning Bush Dr. 1999 Steel $ - $ - $ 2,060 $ 2,060 16.3 Price Park Bench-Metal(2) 525 Burning Bush Dr. 1999 Steel $ - $ - $ 1,545 $ 1,545 16.4 Price Park Picnic Tables(3) 525 Burning Bush Dr. 1999 Steel $ - $ $ 1,751 $ 1,751 16.5 Price Park Playground Equipment 525 Burning Bush Dr. 1999 Steel $ - $ $ 72,100 $ 72,100 16.6 Price Park Sign 525 Burning Bush Dr. 1999 Frame $ - $ $ 1,236 $ 1,236 17.1 Purcell Park Light 325 Fairhaven Dr. 1997 Steel $ - $ - $ 2,060 $ 2,060 17.2 Purcell Park Benches(2) 325 Fairhaven Dr. 1997 Steel $ - $ - $ 1,545 $ 1,545 17.3 Purcell Park Picnic Tables 325 Fairhaven Dr. 1997 Steel $ - $ - $ 1,751 $ 1,751 17.4 Purcell Park Playground Equipment 325 Fairhaven Dr. 1997 Steel $ - $ $ 61,800 $ 61,800 17.5 Purcell Park Sign 325 Fairhaven Dr. 1997 Frame $ - $ $ 1,236 $ 1,236 18.1 Rice Park Bench 545 Poplar Dr. 2004 Steel $ - $ $ 2,060 $ 2,060 18.2 Rice Park Equipment 545 Poplar Dr. 2004 Steel $ - $ $ 61,800 $ 61,800 18.3 Rice Park Funnelball 545 Poplar Dr. 2004 Steel $ - $ $ 1,236 $ 1,236 18.4 Rice Park Picnic Tables(2) 545 Poplar Dr. 2004 Steel $ - $ - $ 3,090 $ 3,090 Non- 18.5 Rice Park Shelter 545 Poplar Dr. 2004 Combustible 500 No 1 $ 1,751 $ - $ - $ 1,751 18.6 Rice Park Sign 545 Poplar Dr. 2004 Steel $ - $ - $ 2,060 $ 2,060 18.7 Rice Park Traffic Lamps(2) 545 Poplar Dr. 2004 Steel $ - $ - $ 4,120 $ 4,120 19.1 River Front Park Building Rec Office 301 Hydraulic 2003 Frame 1224 No 1 $ 168,237 $ 41,200 $ - $ 209,437 19.2 River Front Park Lights(24) 201 E.Hydraulic St. 1999 Steel $ - $ - $ 42,024 $ 42,024 19.3 River Front Park Pavilion 201 E.Hydraulic St. 1999 Frame 500 No 1 $ 67,064 $ $ - $ 67,064 Non- 19.4 River Front Park Picnic Table Shelters 201 E.Hydraulic St. 1999 Combustible 500 No 1 $ 12,360 $ - $ - $ 12,360 19.5 River Front Park Picnic Tables(3) 201 E.Hydraulic St. 1998 Steel $ - $ - $ 1,751 $ 1,751 19.6 River Front Park Playground Equipment 201 E.Hydraulic St. 1999 Steel $ - $ $ 61,800 $ 61,800 19.7 River Front Park Benches(9) 201 E.Hydraulic St. 1997 Steel $ - $ $ 1,545 $ 1,545 19.8 River Front Park Block Fountain 201 E.Hydraulic St. 1999 Concrete $ - $ $ 10,300 $ 10,300 19.9 River Front Park Block Planters 201 E.Hydraulic St. 1999 Concrete $ - $ $ 12,360 $ 12,360 19.10 River Front Park Concrete Planters 201 E.Hydraulic St. 1999 Concrete $ - $ $ 1,854 $ 1,854 19.1 River Front Park Drinking Fountain 201 E.Hydraulic St. 1999 Steel $ - $ - $ 2,060 $ 2,060 19.1 River Front Park Fencing 201 E.Hydraulic St. 1999 Steel $ - $ - $ 36,050 $ 36,050 19.1 River Front Park Flag Poles 201 E.Hydraulic St. 1999 Steel $ - $ - $ 10,815 $ 10,815 19.1 River Front Park Garbage Cans(10) 201 E.Hydraulic St. 1999 Steel $ - $ $ 5,150 $ 5,150 20.1 Rotary Park Back Stop 2775 Grande Trail 2004 Steel $ - $ $ 15,450 $ 15,450 20.2 Rotary Park Sign 2775 Grande Trail 2004 Frame $ - $ $ 1,236 $ 1,236 20.3 Rotary Park Benches(3) 2775 Grande Trail 2004 Steel $ - $ $ 4,635 $ 4,635 20.4 Rotary Park Bleachers(2) 2775 Grande Trail 2004 Steel $ - $ $ 1,648 $ 1,648 20.5 Rotary Park Cable Ride 2775 Grande Trail 2004 Steel $ - $ - $ 12,360 $ 12,360 iwr Ed.11/14/2012 4.3 Mesirow Financial« INSURANCE SERVICES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location 20.6 Rotary Park Equipment 2775 Grande Trail 2004 Steel $ - $ $ 7,210 $ 7,210 20.7 Rotary Park Fountain 2775 Grande Trail 2004 Steel $ - $ - $ 2,060 $ 2,060 20.8 Rotary Park Lights(8) 2775 Grande Trail 2004 Steel $ - $ $ 16,480 $ 16,480 20.9 Rotary Park Player Benches(2) 2775 Grande Trail 2004 Steel $ - $ - $ 1,030 $ 1,030 Non- 20.10 Rotary Park Shelter 2775 Grande Trail 2004 Combustible $ 13,844 $ $ - $ 13,844 21.1 Sleezer Park Benches(2) 837 Homestead Dr. 2002 Steel $ - $ - $ 1,545 $ 1,545 21.2 Sleezer Park Light 837 Homestead Dr. 2002 Steel $ - $ - $ 2,060 $ 2,060 21.3 Sleezer Park Playground Equipment 837 Homestead Dr. 2002 Steel $ - $ - $ 72,100 $ 72,100 21.4 Sleezer Park Signs(2) 837 Homestead Dr. 2002 Steel $ - $ $ 2,575 $ 2,575 22.1 Stepping Stone Park Play Equipment 3152 Grande Trail 2007 Steel $ - $ $ 103,077 $ 103,077 22.2 Stepping Stone Park Play Equipment 3152 Grande Trail 2007 Steel $ - $ $ 103,046 $ 103,046 Non- 22.3 Stepping Stone Park Shelter 3152 Grande Trail 2007 Combustible 500 No 1 $ 8,996 $ - $ - $ 8,996 23.1 Stevens Bridge Park Backstop&Fencing 3651 Kennedy Rd. 2007 Steel $ - $ $ 123,761 $ 123,761 Joisted 23.2 Stevens Bridge Park Concession Stands 3651 Kennedy Rd. 2007 Masonry 500 No 1 $ 120,422 $ 5,974 $ - $ 126,396 23.3 Stevens Bridge Park Lights 3651 Kennedy Rd. 2007 Steel $ - $ - $ 432,976 $ 432,976 23.4 Stevens Bridge -play equipment 3651 Kennedy Rd. 2007 Steel $ - $ - $ 107,847 $ 107,847 24.1 Parks Storage Shed 201 W.Hydraulic Ave. 2007 Frame 50 No 1 $ 5,441 $ 3,914 $ - $ 9,355 25.1 Sunflower Park Benches(4) 1785 Walsh Dr. 2006 Steel $ - $ - $ 6,180 $ 6,180 25.2 Sunflower Park Equipment 1785 Walsh Dr. 2006 Steel $ - $ $ 72,100 $ 72,100 25.3 Sunflower Park Light 1785 Walsh Dr. 2006 Steel $ - $ - $ 2,060 $ 2,060 25.4 Sunflower Park Picnic Tables(2) 1785 Walsh Dr. 2006 Steel $ - $ $ 3,502 $ 3,502 25.5 Sunflower Park Planters(3) 1785 Walsh Dr. 2006 Steel $ - $ - $ 1,545 $ 1,545 25.6 Sunflower Park Sign 1785 Walsh Dr. 2006 Frame $ - $ $ 1,236 $ 1,236 25.7 Sunflower Park Trash Can 1785 Walsh Dr. 2006 Steel $ - $ $ 618 $ 618 Non- 26.1 Park Tin Storage Shed 1785 Walsh Dr. 1998 Combustible 500 No 1 $ - $ 15,120 $ - $ 15,120 27.1 Town Square Park Drinking Fountain 301 N.Bridget St. 1998 Steel $ - $ - $ 2,060 $ 2,060 27.2 Town Square Park Flag Pole 301 N.Bridget St. 1998 Steel $ - $ $ 3,605 $ 3,605 27.3 Town Square Park Garbage Cans(5) 301 N.Bridget St. 1998 Steel $ - $ - $ 2,575 $ 2,575 27.4 Town Square Park Gazebo 301 N.Bridget St. 1990 Frame 100 No 1 $ 23,072 $ $ - $ 23,072 27.5 Town Square Park Lights 301 N.Bridget St. 1998 Steel $ - $ $ 22,660 $ 22,660 27.6 Town Square Park Monument 301 N.Bridget St. 1960 Steel $ - $ $ 36,050 $ 36,050 27.7 Town Square Park Sign 301 N.Bridget St. 1990 Frame $ - $ $ 1,236 $ 1,236 27.8 Town Square Park Sign/Announce Board 301 N.Bridget St. 1998 Frame $ - $ $ 824 $ 824 28.1 Van Emmon Park Backstop 24'-Metal 374 E.Van Emmon Rd. 2003 Steel $ - $ - $ 3,605 $ 3,605 28.2 Van Emmon Park Bench-Team Metal(2) 374 E.Van Emmon Rd. 1999 Steel $ - $ - $ 1,030 $ 1,030 28.3 Van Emmon Park Fencing 374 E.Van Emmon Rd. 1999 Steel $ - $ - $ 1,906 $ 1,906 28.4 Van Emmon Park Sign 374 E.Van Emmon Rd. 1999 Steel $ - $ - $ 1,236 $ 1,236 Ed.11/14/2012 4.4 Mesi row Financial INSURANCE SERVICES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location Whispering Meadows Park Burlington 29.1 Caboose-1967 Wissmiller Rd. 1967 Steel&Wood 250 No 1 $ - $ $ 10,815 $ 10,815 Non- 30.1 Booster Pry Station Raintree 1908 Raintree Rd. 2005 Combustible 250 No 1 $ - $ $ 389,417 $ 389,417 Non- 31.1 Central Booster Pump 101 E.Beaver St. 1986 Combustible 250 No 1 $ - $ $ 381,100 $ 381,100 Non- 32.1 Countryside Lift Station 1975 N.Bridge St. 2007 Combustible 250 No 1 $ - $ $ 1,575,900 $ 1,575,900 33.1 Public Works Garage Tower Rd. 1980 Frame 500 No 1 $ 56,742 $ $ - $ 56,742 Non- 34.1 Public Works Lift Station 101 Bruell St. 2005 Combustible 150 No 1 $ - $ $ 557,230 $ 557,230 Non- 35.1 Public Works Lift Station 276 Windham Circle 2002 Combustible 150 No 1 $ - $ - $ 209,804 $ 209,804 Non- 36.1 Public Works Lift Station 420 Fairhaven Lane 1994 Combustible 150 No 1 $ - $ $ 103,818 $ 103,818 Non- 37.1 North Booster Pump 1991 Cannonball Trail 2005 Combustible 150 No 1 $ 61,800 $ 309,000 $ - $ 370,800 Non- 38.1 North Central Pry Station Kennedy Rd 2007 Combustible 150 No 1 $ 36,050 $ 154,500 $ - $ 190,550 Non- 39.1 Public Works North Tower 4600 N.Bridge St. 2004 Combustible 150 No 1 $ - $ - $ 1,415,533 $ 1,415,533 Non- 40.1 Public Works Office&Garage Tower Rd. 1976 Combustible 7086 No 1 $ 488,583 $ 51,582 $ - $ 540,165 Non- 41.1 Public Works Pry Station 2009 S.Bridge St. 2005 Combustible 250 No 1 $ 36,050 $ 154,500 $ - $ 190,550 102 Schoolhouse/ Non- 42.1 Raintree Village Tower 2224 Tremont 2005 Combustible 250 No 1 $ - $ - $ 1,648,000 $ 1,648,000 43.1 Salt Storage Building 610 Tower Rd. 1981 Frame 1700 No 1 $ 38,079 $ - $ - $ 38,079 Non- 44.1 Treatment Facility Well 3&4 610 Tower Lane 2007 Combustible 100 No 1 $ - $ - $ 3,090,000 $ 3,090,000 Non- 45.1 Treatment Facility Well 7 2224 Tremont 2004 Combustible 100 No 1 $ - $ - $ 1,715,380 $ 1,715,380 Non- 46.1 Treatment Facility Well 8&9 3299 Lehman Crossing 2005 Combustible 100 No 1 $ - $ - $ 3,090,000 $ 3,090,000 47.1 Water Tower Northeast 3299 Lehman Crossing 2005 Steel $ - $ - $ 1,854,000 $ 1,854,000 48.1 Water Tower North Central 610 Tower Lane 1974 Steel $ - $ - $ 772,500 $ 772,500 49.1 Water Tower South Central Route 71 West of Wildwood 1987 Steel $ - $ - $ 1,605,976 $ 1,605,976 Non- 50.1 Well 3 Incl Equipment Alley Off Rte 47 1950 Combustible 100 No 1 $ - $ - $ 80,182 $ 80,182 Non- 51.1 Well 4 Incl Equipment 610 Tower Lane 1974 Combustible 100 No 1 $ - $ - $ 672,432 $ 672,432 iA Ed.11/14/2012 4.5 Mesirow Financial« INSURANCE SERVEES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location 52.1 BLANK $ - $ $ - $ - Non- 53.1 Well 8 Incl Equipment 3299 Lehman Crossing 2005 Combustible 100 No 1 $ - $ - $ 545,900 $ 545,900 Non- 54.1 Well 9 2921 Bristol Ridge Rd. 2005 Combustible 100 No 1 $ - $ $ 489,250 $ 489,250 Non- 55.1 Recreation Center Contents 202 E.Countryside Parkway 2008 Combustible $ - $ 357,678 $ - $ 357,678 56.1 Green's Standard Filling Station Park(Autumn 2376 Autumn Creek Blvd. 2008 Steel $ 46,157 Creek)Playground $ - $ - $ 46,157 56.2 Green's Standard Filling Station Park(Autumn 2376 Autumn Creek Blvd. 2008 Steel $ 4,770 Creek)Swings $ - $ - $ 4,770 56.3 Green's Standard Filling Station Park(Autumn 2376 Autumn Creek Blvd. 2008 Steel $ 12,633 Creek)Truck,Roadster,Gas Pumps $ - $ - $ 12,633 56.4 Green's Standard Filling Station Park(Autumn 2376 Autumn Creek Blvd. 2008 Steel $ 7,238 Creek)Site Furnishings $ - $ - $ 7,238 56.5 Green's Standard Filling Station Park(Autumn 2376 Autumn Creek Blvd. 2008 Steel $ 2,177 Creek)Lights $ - $ - $ 2,177 56.6 Green's Standard Filling Station Park(Autumn 2376 Autumn Creek Blvd. 2008 Frame $ 973 Creek)Sign $ - $ - $ 973 Green's Standard Filling Station Park(Autumn 56.7 Creek) 2376 Autumn Creek Blvd. 2008 Frame $ 6,489 Baseball Back Stop $ - $ - $ 6,489 Green's Standard Filling Station Park(Autumn 56.8 Creek) 2376 Autumn Creek Blvd. 2008 Steel $ 643 Player Benches $ - $ - $ 643 Green's Standard Filling Station Park(Autumn 56.9 Creek) 2376 Autumn Creek Blvd. 2008 Steel $ 11,488 Skate Park Improvements $ - $ - $ 11,488 Green's Standard Filling Station Park(Autumn 56.10 Creek) 2376 Autumn Creek Blvd. 2008 Steel $ 18,030 Shelter $ - $ - $ 18,030 57.1 Bristol Bay A Park Playground(5-12 age)& 2010 Steel $ 55,743 Swings $ - $ - $ 55,743 57.2 Bristol Bay A Park Playground(2-5 age) 2010 Steel $ - $ - $ 11,078 $ 11,078 57.3 Bristol Bay A Park Playground Site Furnishings 2008 Steel $ - $ - $ - $ - 57.4 Bristol Bay A Park Playground Shelter 2008 Steel $ - $ - $ 9,414 $ 9,414 58.1 Heartland Circle Junior Women's Club Park 1267 Taus Circle 2008 Steel $ 51,500 Playground&Swings $ - $ - $ 51,500 58.2 Heartland Circle Junior Women's Club Park 1267 Taus Circle 2008 Steel $ 33,187 Basketball Court and Goals $ - $ - $ 33,187 �Ir Ed.11/14/2012 4.6 Mesi row Financial` INSURANCE SERVICES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location 58.3 Heartland Circle Junior Women's Club Park 1267 Taus Circle 2008 Steel $ 611 Backhoe Digger $ - $ $ 611 58.4 Heartland Circle Junior Women's Club Park Site 1267 Taus Circle 2008 Steel $ 5,003 Furnishings $ - $ $ 5,003 58.5 Heartland Circle Junior Women's Club Park Lights 1267 Taus Circle 2008 Steel $ $ $ 1,236 $ 1,236 58.6 Heartland Circle Junior Women's Club Park Sign 1267 Taus Circle 2008 Steel $ $ $ 973 $ 973 58.7 Heartland Circle Junior Women's Club Park Skate 1267 Taus Circle 2008 Steel $ 12,214 Park Improvements $ $ $ 12,214 58.8 Heartland Circle Junior Women's Club Park Shelter 1267 Taus Circle 2008 Steel $ $ $ 9,136 $ 9,136 59.1 Bristol Station Park(Whispering Meadows) 2753 Alan Dale Lane 2007 Steel $ 13,387 Playground(2-5 age) $ - $ $ 13,387 59.2 Bristol Station Park(Whispering Meadows) 2753 Alan Dale Lane 2007 Steel $ 51,177 Playground(5-12 age) $ - $ $ 51,177 59.3 Bristol Station Park(Whispering Meadows) 2753 Alan Dale Lane 2007 Steel $ 7,268 Swings $ $ $ 7,268 59.4 Bristol Station Park(Whispering Meadows)Shelter 2753 Alan Dale Lane 2007 Steel $ $ $ 28,628 $ 28,628 59.5 Bristol Station Park(Whispering Meadows)Entry 2753 Alan Dale Lane 2007 Steel $ 7,725 Arch $ - $ $ 7,725 59.6 Bristol Station Park(Whispering Meadows)Site 2753 Alan Dale Lane 2007 Steel $ 8,136 Furnishings $ $ $ 8,136 59.7 Bristol Station Park(Whispering Meadows)Lights 2753 Alan Dale Lane 2007 Steel $ $ $ 6,373 $ 6,373 59.8 Bristol Station Park(Whispering Meadows)Sign 2753 Alan Dale Lane 2007 Frame $ $ $ 973 $ 973 59.9 Bristol Station Park(Whispering Meadows) 2753 Alan Dale Lane 2007 Steel $ 38,316 Baseball Field and Back Stop $ - $ $ 38,316 59.10 Bristol Station Park(Whispering Meadows) 2753 Alan Dale Lane 2007 Steel $ 1,745 Bleachers and Player Benches $ $ - $ 1,745 60.1 Riemenschneider Park(Prairie Meadows) 600 Hayden Drive 2007 Steel $ 28,325 Playground(2-5 age)&Swings $ $ $ 28,325 60.2 Riemenschneider Park(Prairie Meadows) 600 Hayden Drive 2007 Steel $ 24,286 Playground(5-12 age)&Swings $ - $ $ 24,286 60.3 Riemenschneider Park(Prairie Meadows)Spray 600 Hayden Drive 2007 Steel $ 30,905 Area $ - $ $ 30,905 60.4 Riemenschneider Park(Prairie Meadows)Shelter 600 Hayden Drive 2007 Steel $ $ - $ 18,025 $ 18,025 Ed.11/14/2012 4.7 Mesi row Financial` INSURANCE SERVICES The United City of United Yorkville Insurance Proposal Loc. Year Replacement Outdoor Total by No. Description Address Built Construction Sq.Ft. Sprinklered Stories Cost Building Contents Property Location 60.5 Riemenschneider Park(Prairie Meadows) 600 Hayden Drive 2007 Steel $ 5,562 Supernova $ - $ $ 5,562 60.6 Riemenschneider Park(Prairie Meadows)Site 600 Hayden Drive 2008 Steel $ 6,359 Furnishings $ - $ - $ 6,359 60.7 Riemenschneider Park(Prairie Meadows)Lights 600 Hayden Drive 2008 Steel $ $ $ 3,955 $ 3,955 60.8 Riemenschneider Park(Prairie Meadows)Sign 600 Hayden Drive 2008 Steel $ - $ $ 1,311 $ 1,311 60.9 Riemenschneider Park(Prairie Meadows)Baseball 600 Hayden Drive 2008 Steel $ 5,088 Field and Back Stop $ - $ $ 5,088 60.10 Riemenschneider Park(Prairie Meadows)Electric 600 Hayden Drive 2008 Steel $ - $ $ 680 $ 680 61.1 Wheaton Woods 205 Wheaton Avenue 2009 Steel $ - $ $ 10,697 $ 10,697 62.1 Public Works Garage(Frame Building) 185 Wolf Street 2008 Frame 10,000 No 1 $ 1,339,000 $ $ - $ 1,339,000 63.1 Historic Jail-will be used for a museum 111 W.Madison St. 1910 Frame 5,000 No 3 $ 372,860 $ 515 $ - $ 373,375 $ 15,330,424 $ 4,205,744 $ 23,519,842 $ 43,056,010 Client Signature Date Bart Olson Client Name `, IF it Ed.11/14/2012 4.8 MBSirowf Inanda�' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Vehicle Schedule As of 8123112 Number Year Make Model Vin Value Department #in book Class Code 1 2002 Chevrolet Impala 2G1WF52E929306632 $ 11,217 POLICE 1 7911 2 2007 Ford Explorer 1FMEU73E47UB50282 $ 19,537 C.DEV. 4 7398 3 2007 Ford Explorer 1FMEU73E27UB50281 $ 19,537 STREETS 5 1499 4 2005 Ford F250 IFTSX21575EC28484 $ 22,060 STREETS 3 1499 5 2004 Ford Pickup Truck 2FTRX18W04CA79086 $ 18,836 C.DEV. 2 1479 6 2001 Aluma Ltd Trailer IYGUS18281B001671 $ 700 POLICE 52 69499 7 2003 Chevrolet Impala 2G1WF52K639109327 $ 14,902 POLICE 37 7911 8 2004 Chevrolet Impala 2G1WF52E249416120 $ 16,598 POLICE 42 7911 9 2006 Chevrolet Impala 2G1WU581769360558 $ 21,123 POLICE 48 7911 10 2007 Chevrolet Impala 2G1WS55R679417933 $ 18,656 POLICE 53 7911 11 2007 Chevrolet Impala 2G1WS55R779418282 $ 18,656 POLICE 54 7911 12 2009 Chevrolet Impala 2G1WS57M391252152 $ 19,340 POLICE 59 7911 13 1994 Chevrolet Sportvan IGBEG25KXRF118689 $ 1,000 POLICE 33 7912 14 2005 Chevrolet Tahoe 1GNEK13V15J232189 $ 28,709 POLICE 44 7912 15 2008 Ford Crown Victoria 2FAFP71VX8X142870 $ 21,914 POLICE 55 7911 16 2009 Ford Crown Victoria 2FAHP71V79X115720 $ 21,354 POLICE 56 7911 17 2011 Ford Crown Victoria 2FABP7BV8BX102002 $ 21,155 POLICE 87 7911 18 2011 Ford Crown Victoria 2FABP7BVXBX102003 $ 21,155 POLICE 88 7911 19 2004 Ford Expedition 1FMPU16L64LA17301 $ 25,626 POLICE 41 7912 20 2008 Ford Explorer IFMEU73888UA17066 $ 21,310 POLICE 51 7912 21 2003 Hauhnark Trailer 16HCB12153HI12082 $ 2,200 POLICE 40 68499 22 2003 Chevrolet Impala 2G1WF52E239274284 $ 13,000 PARKS 11 7398 23 2006 Dodge Grand Caravan 1D4GP24E66B731334 $ 16,000 PARKS 18 7398 24 2007 Doolittle Trailer IDGRS20257M072481 $ 2,995 PARKS 22 69499 25 2004 Ford F150 2FTRF17224CA79916 $ 11,000 PARKS 12 1499 26 2003 Ford F150 2FTRF17273CA61524 $ 12,597 PARKS 24 1499 27 2005 Ford F350 1FDWF36Y95EC37003 $ 28,000 PARKS 15 1499 28 2007 Ford F350 1FDWF37Y57EA13941 $ 30,940 PARKS 16 1499 29 2007 Ford F350 1FDWF37Y37EA13940 $ 31,072 PARKS 17 1499 30 2008 Ford F350 IFTWF31528EA08412 $ 22,795 PARKS 19 1499 31 2008 Ford F350 IFTWF31568EA08414 $ 22,795 PARKS 20 1499 32 2008 Ford F350 1FTWF31548EA08413 $ 22,795 PARKS 21 1499 33 2003 Ford F350 1FDWF37S83ED42302 $ 29,440 PARKS 23 1499 34 2003 Ford F350 1FTSF31S13ED42301 $ 22,530 PARKS 25 1499 35 2008 Ford F350 IFTWF31528ED44867 $ 21,635 PARKS 26 1499 36 2005 Ford Taurus 1FAFP53U25A155061 $ 12,000 PARKS 14 7398 37 2000 GMC Safari Van 1GKDM19W8YB540252 $ 5,000 PARKS 6 7398 38 2000 Homemade Trailer no title $ 5,000 PARKS 9 69499 39 2004 Tarco Trailer M2212XX8174M02 $ 8,000 PARKS 89 69499 40 2002 United Express Trailer no title $ 2,000 PARKS 93 69499 41 1998 Cronkhite Trailer-2 axel 160 473271926W 1101575 $ 3,000 PW 60 69499 42 2006 F550 Aerial Lift Truck 1FSAF57P56EC54524 $ 69,270 STREETS 68 1499 43 2004 Ford F150 2FTRF17WX4CA17005 $ 12,500 C.DEV. 69 1499 44 2008 Ford F150 1FTRF14W98KD16085 $ 17,225 WATER 75 1499 45 2003 Ford F150 2FTRF17W63CA55586 $ 17,000 WATER 92 1499 46 2007 Ford F250 1FTNF215X7EA47544 $ 30,000 WATER 66 1499 47 2007 Ford F250 1FTNF21587EA47543 $ 30,000 STREETS 67 1499 48 2003 Ford F350 1FTSF31SX3EA32518 $ 35,000 WATER 64 1499 WA Ed. 11/14/2012 4.9 Mesirow Financial The United City of Yorkville Insurance Proposal Number Year Make Model Vin Value Department #in book Class Code 49 2008 Ford F350 1FDWF37Y28ED57177 $ 37,300 SEWER 77 1499 50 2008 Ford F350 1FDWF37Y08ED57176 $ 23,000 STREETS 91 1499 51 2005 Freightliner Truck-HC80 1FVAB6BV75DN04463 $ 143,900 STREETS 71 21499 52 Haulmark Trailer-Enclosed(TH85/20WT3) no title $ 5,000 PW 63 69499 53 2004 International Dump Truck 1HTWDADR94JO92578 $ 220,375 STREETS 70 1479 54 2008 International Dump Truck 1HTWDAAN48J648495 $ 99,666 STREETS 78 1479 55 2006 International Truck 1HTWDAAN46J218804 $ 89,068 STREETS 65 21479 56 2007 International Truck-7400 1HTWDAAR37J429772 $ 87,825 STREETS 72 21479 57 2007 International Truck-7400 1HTWDAAR17J429771 $ 87,825 STREETS 73 21479 58 2008 International Truck-7400 1HTWHAAR78J648496 $ 110,814 STREETS 74 21479 59 2004 Mac Lander Trailer 4UVPF202X41005505 $ 2,000 PW 90 69499 60 1998 Towmaster Trailer-Single axel 12' 4KNTT1412WL160456 $ 2,000 PW 61 69499 61 1993 Doolittle Trailer IDGRS1227PM019515 $ 1,000 PARKS 62 69499 62 2008 Doolittle Trailer 1DGRS20228MO79941 $ 3,274 PARKS 76 69499 63 2002 Ford F350 1FDWF37S92ED27323 $ 38,000 STREETS 80 1499 64 2004 Ford F350 1FDWF37SX4ED64867 $ 36,000 STREETS 83 1499 65 2004 International Dump Truck IHTWDAAR74JO83169 $ 72,000 STREETS 81 21479 66 2004 International Dump Truck 1HTWDAAR44JO20059 $ 76,000 STREETS 82 21479 67 2006 International Dump Truck 1HTWHAAR36J218803 $ 45,525 STREETS 85 21479 68 2003 International Truck 1HTWDAAR13JO52563 $ 75,000 STREETS 84 21499 69 2005 Ford F350 1FDWF37Y25EC37004 $ 54,841 SEWER 79 1499 70 2003 Ford F350 1FDWF37SX3ED42303 $ 39,000 WATER 86 1499 71 2011 Harley Davidson leasing/Ultra Classic Electra Glide IHDlFMM18BB676733 $ 30,000 POLICE 97 7942 72 2011 Harley Davidson leasing/Ultra Classic Electra Glide IHDIFMM17BB676030 $ 30,000 POLICE 98 7942 73 2002 Chevrolet Truck 1GCHK29G12E265539 $ 5,700 POLICE 96 7912 74 2003 GMC Yukon 1GKEK13ZX3J341537 $ 14,025 POLICE 99 7912 75 2012 Chevrolet Impala 2G1WD5E34C1303024 $ 19,726 POLICE 100 7911 76 2012 Chevrolet Impala 1G1WD5E35C1305686 $ 19,726 POLICE 101 7911 TOTAL $ 2,367,764 wil Ed. 11/14/2012 4.10 Mesirow Financial The United City of Yorkville Insurance Proposal Inland Marine Schedule $10,000 and greater per item Number Year Make Model VIN Value Department 1 2007 Caterpillar 930G Wheel Loader R03117 $ 126,750 PWRK 2 2000 Caterpillar Backhoe-436C R01868 $ 85,000 PWRK 3 2007 Caterpillar Backhoe-420E W01344 $ 76,000 PWRK 4 2004 Toro Mower-GM4000 000528 $ 40,857 PRK 5 2008 Toro Ground Master 4000-D/Wing-Style 000136 $ 36,087 PRK 6 2004 Tarco Leaf Vacuum-M02-4-04(Tarrant) XX-8174 $ 35,500 PWRK 7 2002 Alpha Trailer-Speed Monitor 597032 $ 22,190 POL 8 Trailer-Speed Monitor 597034 $ 20,300 POL 9 1998 Wolfpack AVR4000 Roller 898069 $ 18,000 PWRK 10 Map Plotter $ 19,882 POL 11 1995 Jacobsen 72"Mower-Turf Cat 66148 $ 15,000 PRK 12 Truck Scales(2 sets/4 per set) $ 30,000 POL 13 1999 John Deere 460 /4500 Tractor 253566 $ 13,000 PWRK 14 2003 Smith Co. Ball Field Groomer 12640 $ 11,000 PRK 15 2000 Grasshopper Mower w/Vacuum/721 d 115648 $ 10,000 PRK 16 Bobcat S300 P36864 $ 36,000 PWRK 17 2008 John Deere 3320/Utility Tractor 140285 $ 15,000 PRK $ 610,566 Under$10,000 Number Year Make Model VIN Value Department 1 VRM's(in-car modems) (x14) $ 56,000 POL 2 MDT's(in-car computers) (x14) $ 56,000 POL 3 2005 Proline 36-Walk-Behind/36" 105 $ 3,500 PRK 4 2004 Sokia Crash Total Station $ 9,999 POL 5 Toro Z-Turn Mower-Zero Turn 72" 275 $ 9,388 PRK 6 2003 Toro Mower-Mid-Size Turf Cat 287L 6075 $ 9,500 PRK 7 2005 Toro Workman/Utility Cart $ 9,000 PRK 8 2005 Push Camera Gator Cam $ 7,800 PWRK 9 2007 Terex RL4000 Light Tower 71080 $ 7,500 POL 10 Bobcat Grader 633 $ 6,250 PWRK 11 Speed Sign(Fixed/Located Downtown) $ 5,503 POL 12 1980 Massey Ferguson Tractor-MF1030 41486 $ 5,000 PWRK 13 Pressure Washer $ 5,000 PWRK 14 Harley Power Box Rake T-6 6YA018 $ 5,000 PWRK 15 1999 Alamo SHD88 Mower 16069 $ 4,100 PWRK 16 Digital Patrollers(14) $ 70,000 POL 17 Honda M-50 Generator 107913 $ 1,500 PWRK 18 1995 Jacobsen Mower w/Wing Style 03-6315 $ 4,000 PRK 19 2005 Toro Line Painter- 1200 $ 3,479 PRK 20 Ultralyte Speed Detection Laser $ 3,300 POL 21 Honda 3"Trash Pump WT30X 537860 $ 1,500 PWRK 22 2003 Ryan Sod Cutter- 18" $ 3,000 PRK 23 Squad Lights-LED's $ 3,000 POL 24 1992 Dynapac LF140 Compactor 400013 $ 1,800 PWRK 25 Zephyr Antenna Kit 251419 $ 2,525 POL 26 Mueller Tapping Machine(x2) $ 5,000 PWRK A Ed.11/14/2012 4.13 Meslrow Financial. INSURANCE SERVICES The United City of Yorkville Insurance Proposal Number Year Make Model VIN Value Department 27 Valve Operator $ 2,500 PWRK 28 1998 Landa #7-00033 Pressure Washer 555111 $ 2,500 PWRK 29 Campbell/Hausefield Air Compressor#C1103120HB 2-00028 $ 1,500 PWRK 30 Miller Millermatic 250X Welder 082627 $ 2,000 PWRK 31 1993 Motorola Radio(2) $ 2,000 POL 32 Pipe Laser $ 1,500 PWRK 33 Radar Set-Golden Eagle(x12) $ 9,600 POL 34 1993 Radar Set-Hand Held(xl) $ 1,300 POL 35 1989 Homelite 3"Trash Pump RTP3 510033 $ 1,000 PWRK 36 Gill Landscape Equipment 112752 $ 1,000 PWRK 37 American Air Compressor L6560V $ 1,000 PWRK 38 Flatbed Wagon $ 1,000 PWRK 39 1992 Motorola Radiophone(Low Band) $ 750 POL 40 Boss RT3 Straight Blade Snow Plow(x4) 810" $ 14,800 PWRK 41 Stihl Chainsaw(x4) $ 3,000 PWRK 42 Squad Radios/High-Band(x21) $ 10,500 POL 43 Boss RT3 Straight Blade Snow Plow(x8) 816" $ 30,400 PWRK 44 Bicycle(5) $ 5,700 POL 45 Woods Gill GHT60 Rototiller 626830 $ 1,800 PWRK 46 Cosmo S-50OU Fertilizer Spreader 601257 $ 600 PWRK 47 Massey Ferguson MF1026 Snow Plow 000209 $ 2,000 PWRK 48 Bobcat Breaker B950 012164 $ 7,000 PWRK 49 Bobcat Pallet Forks 712927 $ 600 PWRK 50 Bobcat 74"Tooth Bucket 731421 $ 1,000 PWRK 51 Bobcat 74"Utility Bucket 732305 $ 700 PWRK 52 Bluebird S22 Seeder(S22H5DA) 329413 $ 1,400 PWRK 53 Shindaiwa Weedwip T230X 107322 $ 350 PWRK 54 Shindaiwa Weedwip S230 143469 $ 350 PWRK 55 Lincoln Arc Welder AC-225 9422-604 $ 400 PWRK 56 Tru-Drill Press#921F 9082 $ 400 PWRK 57 Boss RT3 Straight Blade Snow Plow(x1) T6" $ 3,600 PWRK 58 Honda 3"Trash Pump WT30X 846493 $ 1,500 PWRK 59 Woods Gill Aerator PL72 890308 $ 1,600 PWRK 60 Huskey Plow/Rake $ 500 PWRK 61 Stihl Cut Off Saws(x3) $ 3,200 PWRK 62 Stihl Extend Chain Saw HT75 $ 700 PWRK 63 Master Heater 150,000 BTU 29456 007401 $ 400 PWRK 64 Toro Powerlite Snow Blower#38172 16" 014073 $ 450 PWRK 65 Yard King Snow Blower#629104X89D 29" 211304 $ 1,600 PWRK 66 Bobcat 10' Snow Plow $ 500 PWRK 67 Monroe Snow Plow- 11'MP41R11-ISCT-MB1 03-05-1262 $ 4,000 PWRK 68 Monroe Salt Spreader-RTS3645-6-OW 03-05-3113 $ 2,200 PWRK 69 Monroe Snow Plow- 11'MP41R11-ISCT-MB1 02-04-1116 $ 4,000 PWRK 70 Monroe Salt Spreader-RTS8637-OW1G 02-04-3163 $ 2,200 PWRK 71 Monroe Snow Plow- 11'MP41R11-ISCT-MB1 03-11-1716 $ 4,000 PWRK 72 Monroe Salt Spreader-RTS3645-6-OW 03-11-3481 $ 2,200 PWRK 73 Monroe Snow Plow- 11'MP41R12-ISCT-MB1 05-04-1064 $ 4,000 PWRK 74 Monroe Salt Spreader $ 2,200 PWRK 75 Monroe Sand/Rock Spreader#MS10318 05-05-3151 $ 3,700 PWRK 76 Monroe Snow Plow- I F MP41R11-ISCT-MB1 05-05-1088 $ 4,000 PWRK 77 Monroe Salt Spreader RTS3645-6-RFMS 05-10-3482 $ 2,200 PWRK A Ea.11/14/2012 4.14 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Number Year Make Model VIN Value Department 78 Monroe Snow Plow- 11'MP4IRI I-ISCT-MB1 06-07-1260 $ 4,000 PWRK 79 Monroe Salt Spreader-RTS3645-6-RFMS 06-06-3206 $ 2,200 PWRK 80 Monroe Snow Plow- 11'MP41RI I-ISCT-MB1 06-07-1259 $ 4,000 PWRK 81 Monroe Salt Spreader-RTS3645-6-RFMS 06-06-3207 $ 2,200 PWRK 82 1992 Saw-Concrete(2) $ 1,600 PWRK 83 Graco Lazer Line F06A/248862 BA1937 $ 4,500 PWRK 84 United Enclosed Trailer/U712TA2T $ 3,800 PRK 85 2005 Honda 2000i Inverter $ 1,000 PRK Miscellaneous Small Engine Equipment for 86 Parks&Rec $ 15,110 PRK 87 Squad Lights-Supervisor/Hidden $ 1,500 POL 88 Squad Lights-Bar Lights $ 6,400 POL 89 Squad Radios/Low-Band(x21) $ 10,500 POL 90 Squad Radios/UHF(x20) $ 12,000 POL 91 Kenwood Handheld Radios(x20) $ 10,000 POL 92 Motorola Handheld Radios(0) $ 1,500 POL Miscellaneous Equipment&Hand Tools 93 for Public Works $ - PWRK 94 Springfield Armory Rifle M-14(2) list on file $ - POL 95 H&R Arms Rifle M-14(3) list on file $ - POL 96 Colt Rifle M16A1 semi-automatic(5) list on file $ - POL 97 Bushmaster Rifle(12) list on file $ - POL 98 Calvary Arms M-4 Rifle(2) list on file $ - POL 99 DPMS A-15 Rifle(4) list on file $ - POL 100 Smith&Wesson M&P 15 Rifle(3) list on file $ - POL 101 Remington 870 Shotgun(18) list on file $ - POL 102 Penn Arms Sage Gun(1) list on file $ - POL 103 Glock Handgun(37) list on file $ - POL $ 536,354 VI Ed.11/14/2012 4.15 Meslrow Financial. INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Property TERMS AND CONDITIONS Expiring Renewal American Alternative American Alternative • Special Form—Subject to Policy Exclusions Yes Yes • Definition of Cause of Loss Form Special: Provides coverage for risk of direct physical loss or damage subject to policy exclusions, Yes Yes conditions, and limitations listed in the policy. • A protective safeguard endorsement is included in the proposed coverages.You must inform Mesirow Yes Yes Financial immediately of any proposed suspension or impairment of these systems (i.e., automatic sprinkler,burglar alarms). • Real and Personal Property Definition of Building Foundation(s) Excluded Excluded Underground Plumbing Excluded Excluded Replacement Cost Valuation Yes Yes 100%Coinsurance Agreed Value Agreed Value Inflation Guard 4% 4% All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 5.1 Mesi ow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Property DEDUCTIBLES PER OCCURRENCE Expiring Renewal American Alternative American Alternative $1,000 Per Occurrence All Perils Except: . $1,000 Per Occurrence All Perils Except: ■ $25,000 Flood . $25,000 Flood $25,000 Earthquake . $25,000 Earthquake No Waiting Period . No Waiting Period LIMITS OF INSURANCE Coverage Expiring Renewal American Alternative American Alternative • Specific Values Scheduled Per Schedule of Locations and Values Refer to Statement Refer to Statement of Values, Section of Values, Section IV IV • Blanket Real Property $40,579,790 $43,200,890 • Blanket Personal Property Included Included • Contractors Equipment Schedule $516,194 $565,294 • Blanket Tool&Equipment $255,427 $202,677 • Miscellaneous Property Schedule Included Included • Blanket Business Income $1,000,000 $1,000,000 100%Coinsurance Yes Yes Includes Ordinary Payroll 120 Days Yes Yes • Flood—Annual Aggregate Excluding Zones A,AO,AH,Al-30,AE,A99,V,VE,V 1-30, B or X- $5,000,000 $5,000,000 Shaded-Applies to Building/PP/BI • Animal Mortality N/A $10,000 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. P, Ed.11/14/12 5.2 Mesi ow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Property LIMITS OF INSURANCE (CON'T) Coverage Expiring Renewal American Alternative American Alternative • Earthquake—Annual Aggregate Applies to Building/PP/BI(must select) $5,000,000 $5,000,000 • Leased/Rented Items $100,000 Per Item $100,000 Per Item Not exceed Not exceed $100,000 $100,000 • Building Ordinance Building Limit Building Limit Coverage B Limit—Demolition Cost Included Included Coverage C Limit—Increased Cost of Construction Excluding Business Interruption Included Included • Electronic Data Processing Data/Media Limit $500,000 Hardware $500,000 Hardware $100,000 Software $100,000 Software Extra Expense Limit Covered Under Covered Under Property Property Computer Virus Limit Excluded Excluded • Equipment Breakdown Expediting Expenses $100,000 $100,000 Spoilage $100,000 $100,000 Hazardous Substances $100,000 $100,000 CFC Refrigerants Excluded Excluded • Computer Equipment-Actual Cash Value(ACV) Included Included • Computer Transit Limit-Actual Cash Value (ACV) Included Included • Extra Expense $500,000 $500,000 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. P, Ed.11/14/12 5.3 Mesi ow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Property FLOODMATER DAMAGE COVERAGE-FLOOD ZONE IDENTIFICATION n Flood, Surface Water,Broad Form Water Damage, Sewer and Drain Backup coverages exclude the Flood Zones identified above. You should identify in which flood zone each of your properties is located in. You may obtain your flood zone identification from your lender or FEMA (Federal Emergency Management Agency). Alternatively,Mesirow Financial can obtain for you for a fee. Terms, Conditions, Subjectivities and Exclusions Applicable to the Above Locations . Flood coverage on property located within 1,000 feet of Flood Zone"A"is limited to $1,000,000. the minimum deductible on Flood coverage for property located within 1,000 feet of a Flood Zone"A"is $100,000. Note: • Flood Zones are Subject to Change Based on Changes to FEMA Re-Mapping • Mesirow Financial is Not Responsible for Determining Flood Zones ANCILLARY(OR ADDITIONAL) COVERAGES Expiring Renewal American Alternative American Alternative • Personal Property at any Other Location $5,000 $5,000 • Personal Property In Transit $250,000 $250,000 • Service Interruption Included Included • Backup of Sewers and Drains Included Included • Pollutant Clean Up &Removal $25,000 $25,000 • Computer Breakdown Included Included • Accounts Receivable $250,000 $250,000 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. P, Ed.11/14/12 5.4 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Property ANCILLARY(OR ADDITIONAL) COVERAGES Expiring Renewal American Alternative American Alternative • Valuable Papers $1,000,000 $1,000,000 • Property of Others in Your Care, Custody, Control $5,000 $5,000 • Fine Arts $50,000 $50,000 • Commercial Articles Included Included • Confiscated Property Replacement Cost Replacement Cost of Property of Property • Fire Department Service Charge $5,000 $5,000 • Newly Acquired Property-Building for 180 Days $1,000,000 $1,000,000 • Newly Acquired Property-Personal Property for 180 Days $500,000 $500,000 • Debris Removal 25%of loss 25%of loss • Off Premises Utility Failure -Direct Damage Included Included • Outdoor Property—Maximum$10,000 per Item $50,000 $50,000 • Pollution Clean Up and Removal $25,000 $25,000 • Claims Expense Excluded Excluded • Limited Coverage for Fungus,Wet&Dry Rot $25,000 $25,000 • Rewards Excluded Excluded • Law Enforcement Animal Protection $10,000 $10,000 • Preservation of Property Included Included • Expediting Expenses $100,000 Included • Rented on Borrowed Equipment Extension Limit $100,000 $100,000 • Watrercraft Extension Limit $25,000 $25,000 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. P, Ed.11/14/12 5.5 Mesi ow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Property NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Expiring Renewal American Alternative American Alternative • Mold,Fungus, Spores Exclusion Yes Yes • Nuclear and Biological Acts Exclusion Yes Yes • War Exclusion Yes Yes • Certified Acts of Terrorism(TRIA)—Optional Quote Provided Included Included • Non-Certified Acts of Terrorism Included Included • Please Refer To Your Policy For All Exclusions Yes Yes VACANCY/INCREASED HAZARD Policy provisions vary and should be carefully reviewed. Some policy conditions state that the policy shall be invalidated by an increase in hazard by any means within the control and knowledge of the Insured. Others state that if a building is vacant or unoccupied for more than 60 consecutive days, the carrier will not pay for any loss or those due to vandalism, sprinkler leakage, glass breakage,water damage,theft or attempted theft. Please refer to your policy for exact terms and conditions. CARRIER American Alternative Insurance Company Admitted Coverage Term December 31, 2012- December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes maybe available after review and acceptance by insurer. P, Ed.11/14/12 5.6 Mesi ow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial General Liability POLICY TYPE Expiring Renewal American Alternative American Alternative • Occurrence Form Occurrence Form Occurrence Form • Defense Outside Limit Outside Limit DEDUCTIBLE/SELF-INSURED RETENTION Expiring Renewal American Alternative American Alternative Per Occurrence—Deductible None None All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 6.1 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial General Liability LIMITS OF INSURANCE Expiring Renewal American Alternative American Alternative • Bodily Injury and/or Property Damage Per Occurrence $1,000,000 $1,000,000 • Annual Aggregate Per Policy $3,000,000 $3,000,000 • Annual Aggregate Products/Completed Operations $3,000,000 $3,000,000 • Personal Injury Advertising Liability(Excludes Employment-Related Practices, such $1,000,000 $1,000,000 as Discrimination and Wrongful Termination) • Fire Legal Liability—Damage to Rented Premises $1,000,000 $1,000,000 • Medical Payments Per Person $10,000 $10,000 • Employee Benefits Liability(Claims-Made) Each Occurrence $1,000,000 $1,000,000 Aggregate $3,000,000 $3,000,000 Deductible $1,000 $1,000 Retroactive Date None None • Sewer Backup (Resulting from Negligence) Included Included • Failure to Supply Services Included Included • Sexual Abuse Limitation with General Total Sublimit Sexual Abuse Each Person Limit Silent Silent Sexual Abuse Total Limit Silent Silent All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 6.2 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial General Liability COVERAGE HIGHLIGHTS Expiring Renewal American Alternative American Alternative All Premises/Operations and Products and Completed Operations Including: Blanket Contractual for Insured Contracts (per policy definition) Yes Yes Host Liquor Liability Excluded Excluded Incidental Medical Malpractice(if medical payments if purchased) Yes Yes Non-Owned Watercraft(Under 25 Feet) Yes Yes Explosion, Collapse and Underground Property Damage Liability Yes Yes Additional Insured If Required by Written If Required by Written Contract Contract Waiver of Subrogation If Required by Written If Required by Written Contract Contract All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 6.3 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial General Liability NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Expiring Renewal American Alternative American Alternative • Absolute Pollution Exclusion Yes Yes • Asbestos Exclusion Yes Yes • Fellow Employee Exclusion Yes Yes • Employment Practices Exclusion Yes Yes • ERISA Exclusion Yes Yes • Fungus, Spores or Mold Exclusion Yes Yes • Lead Exclusion Yes Yes • Mobile Equipment Exclusion—If a vehicle is subject to any of the following, it must be Yes Yes insured on a Commercial Auto Policy: License Plate Registration Yes Yes State Mandated Minimum Auto Liability Limits Yes Yes Uninsured or Underinsured Motorist Laws Yes Yes No Fault Coverage Yes Yes Similar State Laws Yes Yes • Nuclear Energy Exclusion Yes Yes • Professional Services Exclusion Yes Yes • Silica Exclusion Yes Yes • War Exclusion Yes Yes • Certified Acts of Terrorism(TRIA)—Optional Quote Provided Yes Yes • Please Refer To Your Policy For All Exclusions Yes Yes All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 6.4 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial General Liability EXCLUDED OPERATIONS AND PREMISES Expiring Renewal American Alternative American Alternative • Airport,Including Any Airfield, Runway, Hangar, Terminal or Other Property in Yes Yes Connection with Aviation Activities • Dams, Levees, or Dikes No No • Day Care,Day Camp,Nursery or Similar Facility Yes Yes • Electric Utility Yes Yes • Fire District or Department Yes Yes • Gas Utility Yes Yes • Halfway House,Emergency Shelter or Other Group Home Yes Yes • Hospital,Nursing Home,Medical Clinic or Other Type of Medical Facility Yes Yes • Housing Project or Authority Yes Yes • Organized or Sponsored Racing or Stunting Activity or Event Involving Wheeled Yes Yes Vehicles,Including Skateboards or Rollerblades • Port,Harbor or Terminal District Yes Yes • Transportation System Yes Yes • School District of System Yes Yes • Water Park Yes Yes All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 6.5 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial General Liability NOTE: Expiring Renewal American Alternative American Alternative Not Subject to Audit Yes Yes In some states,third parties held liable for a work-related injury may seek contribution from the injured worker's employer,but such contribution may be capped by the amount of applicable Workers Compensation benefits.This cap is named for an Illinois case that first imposed it(Kotecki vs. Cyclops Welding).If the employer has indemnified the negligent third party,that indemnity agreement may be viewed in certain jurisdictions as a waiver of the Kotecki cap. Please have your contract indemnification clauses reviewed by your attorney to confirm that they do not constitute Kotecki waivers which may be uninsured. CARRIER American Alternative Insurance Company Admitted Coverage Term December 31, 2012- December 31, 201\3 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 6.6 Mesirow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Automobile LIMITS OF INSURANCE Expiring Renewal American Alternative American Alternative Coverage Symbol Limits Symbol Limits • Bodily Injury and Property Damage Liability Combined Single Limit 1 $1,000,000 1 $1,000,000 • Hired and Non-Owned Liability 1 Included 1 Included • Medical Payments Excluded 2 $10,000 • Uninsured Motorists 2 $1,000,000 2 $1,000,000 • Underinsured Motorists 2 $1,000,000 2 $1,000,000 • Uninsured Motorist Property Damage EXCLUDED EXCLUDED • Comprehensive Coverage Deductible 7 $500 7 $500 • Collision Coverage Deductible 7 $500 7 $500 • Towing and Labor EXCLUDED EXCLUDED • Rental Reimbursement EXCLUDED EXCLUDED • Hired Physical Damage Coverage Included Included • Lease Gap Coverage Not Offered Not Offered • Fellow Employee Exclusion Endorsement Endorsement Applies Applies • Vehicles Rented by Employees Excluded Excluded PLEASE NOTE(SYMBOL 7): . COVERAGE IS PROVIDED ONLY FOR THE SPECIFIED SCHEDULED VEHICLES. IT IS IMPERATIVE THAT YOU NOTIFY OUR OFFICE PRIOR TO TAKING POSSESSION OF ANY NEW OR REPLACEMENT VEHICLE. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 7.1 Mesirow Financial© INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Automobile NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Expiring Renewal Travelers American Alternative • Expected or Intended Injury ✓ ✓ • Handling of Property and Movement of Property by Mechanical Device Exclusion ✓ ✓ • Operations of Mobile Equipment Unless Subject to a Compulsory or Financial Responsibility ✓ ✓ Law Where Licensed or Garaged Exclusion • Pollution Except for Upset and Overthrow ✓ ✓ • Movement of Property by Mechanical Device Exclusion ✓ ✓ • War ✓ ✓ • Operation of Cherry Pickers ✓ ✓ • Please Refer To Your Policy For All Exclusions MVR'S When ordering MVRs,it is your responsibility to comply with any Fair Credit Reporting Acts provisions, including,but not limited to obtaining prior written consent of the employee or the applicant for employment. CARRIER American Alternative Insurance Company Admitted/ Coverage Term December 31, 2012 - December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes maybe available after review and acceptance by insurer. Ed.11/14/12 72 Mesirow Financial© INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Automobile DESCRIPTION OF COVERED AUTO DESIGNATION SYMBOLS Symbol Description 1 Any Auto 2 Owned Autos Only—only autos you own(and for liability coverage, any trailers you don't own while attached to power units you own),this includes those autos you acquire ownership of after the policy begins. 3 Owned Private Passengers Autos Only—Only the private passenger autos you own. This includes those private passenger autos you acquire ownership of after the policy begins. 4 Owned Autos Other Than Private Passenger Autos Only—Only these autos you own that are not of the private passenger types (and for Liability Coverage any trailers you don't own while attached to power units you own). This includes those autos not of the private passenger type you acquire ownership of after the policy begins. 5 Owned Autos Subject to No-Fault—Only those autos that are required to have No-Fault benefits in the state where they are licensed or principally garaged. This includes those autos you acquire ownership of after the policy begins provided they are required to have No-Fault benefits in the state where they are licensed or principally garaged. 6 Owned Autos Subject to a Compulsory Uninsured Motorist Law—Only those autos you own that because of the law in the state where they are licensed or principally garaged are required to have and cannot reject Uninsured Motorists Coverage. This includes those autos you acquire ownership of after the policy begins provided they are subject to the same state uninsured motorists requirements. 7 Specifically Described Autos—Only those autos described on the policy schedule of covered vehicles for which a premium charge is shown and for Liability Coverage for any trailer you don't own while attached to any power unit described in the schedule of covered vehicles. 8 Hired Autos Only—Only those autos you lease,hire,rent or borrow. This does not include any auto you lease,hire,rent or borrow from any of your employees or partners, or members of their households. 9 Non-owned Autos Only—Only those autos you do not own, lease,hire,rent or borrow that are used in connection with your business. This includes only autos owned by your employees or partners or members of their households,but only while used in your business or your personal affairs. 13 Uninsured Motorist Coverage—Applies to any auto you do not own and that is a covered auto under this policy for liability insurance and it is licensed or principally garaged in Illinois. 19 Mobile Equipment Subject To Compulsory or Financial Responsibility or Other Motor Vehicle Insurance Law Only—Only those"autos"that are land vehicles and that would qualify under the definition of"mobile equipment"under this policy if they were not subject to a compulsory or financial responsibility law or other motor vehicle insurance law where they are licensed or principally garaged. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 73 MesirowFinancia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Automobile Workers' Compensation POLICY TYPE . Guaranteed Cost Plan LIMITS OF INSURANCE Limits • Coverage A—Workers' Compensation Statutory Limits -Per State(IL) • Coverage B—Employers Liability Bodily Injury By Accident—Each Accident $2,500,000 Bodily Injury By Disease—Each Employee $2,500,000 Bodily Injury By Disease—Policy Limit $2,500,000 • Stop Gap Endorsement Excluded • Certified Terrorism Coverage Included • Coverage C—Other States Coverage EXCLUDED • Voluntary Compensation Endorsement State Specific Included • Domestic Terrorism,Earthquake&Catastrophic Industrial Included Accidents (DTEC) NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: • Leased Employees Exclusion • Temporary Employees Exclusion • USL&H/Jones Act Exclusion • Volunteer Workers Exclusion • Waiver of Subrogation Exclusion—Must Request On An Individual Basis • Please Refer to Your Policy For All Exclusions All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 $' Mesi row Financia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal PREMIUM BASIS Estimated Payroll 2012/2013 Estimated Estimated Class Estimated Estimated Rate Rate Premium Premium Code Description 2011/2012 201212013 2001112012 201212013 2011/2012 201212013 5506 Street Maintenance $ - $ 295,000 0.000 10.208 $ - $ 30,114 7520 Waterworks Operation $ 329,765 $ 333,000 4.137 4.716 $ 13,642 $ 15,704 7580 Sewage Disposal Plant Operations $ 258,000 $ 212,000 3.428 3.758 $ 8,844 $ 7,967 7720 Police Officers $ 1,991,817 $ 2,170,500 1.753 2.376 $ 34,917 $ 51,571 8810 Clerical $ 669,313 $ 742,395 0.157 0.183 $ 1,051 $ 1,359 9015 Buildings Operations $ 63,205 $ 46,955 2.656 3.476 $ 1,679 $ 1,632 9063 Recreation Center: All Other $ 510,500 $ 495,800 0.913 1.107 $ 4,661 $ 5,489 9101 Library/School $ 377,035 $ 393,045 3.218 4.279 $ 12,133 $ 16,818 9102 Parks:NOC $ 390,000 $ 430,000 2.168 2.883 $ 8,455 $ 12,397 9402 Street Cleaning $ 285,000 $ - 5.917 0.000 $ 16,863 $ - 9410 Municipal $ 240,000 $ 208,000 3.281 4.026 $ 7,874 $ 8,374 $ 5,114,635 $ 5,326,695 $ 110,119 $ 151,425 Administration Fee-3% $ 3,304 $ 4,543 Estimated Annual Premium $ 113,423 $ 155,968 Safety Grant $ 6,200 $ 8,600 W Ed.11/14/2012 $.2 Mesiraw Financial° INSURANCE SERVICES The United City of Yorkville Insurance Proposal Workers Compensation NOTE: . Policy is Subject to Audit In some states, third parties held liable for a work-related injury may seek contribution from the injured worker's employer, but such contribution may be capped by the amount of applicable Workers Compensation benefits. This cap is named for an Illinois case that first imposed it (Kotecki vs. Cyclops Welding). If the employer has indemnified the negligent third party, that indemnity agreement may be viewed in certain jurisdictions as a waiver of the Kotecki cap. Please have your contract indemnification clauses reviewed by your attorney to confirm that they do not constitute Kotecki waivers which may be uninsured. CARRIER Illinois Public Risk Fund Admitted Coverage Term January 1, 2013—January 1, 2014 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 8.3 Mes ow Financial' INSURANCE SERVICES The United City of Yorkville Insurance Proposal Excess Liability LIMITS OF INSURANCE Expiring Renewal St.Paul Fire&Marine St.Paul Fire&Marine • Each Occurrence $10,000,000 $10,000,000 • General Aggregate 10,000,000 10,000,000 • Deductible 10,000 None • Defense Inside/Outside Limit Inside Inside Higher Limits Are Available Upon Request REQUIRED UNDERLYING COVERAGE Expiring Renewal St.Paul Fire&Marine* St.Paul Fire&Marine • General Liability Per Occurrence $1,000,000 $1,000,000 Annual Aggregate $2,000,000 $3,000,000 Annual Aggregate Products/Completed Operations $2,000,000 $3,000,000 • Employee Benefits Liability Each Occurrence $1,000,000 $1,000,000 Aggregate $3,000,000 $3,000,000 • Automobile Liability • Employers Liability EXCLUDED EXCLUDED • Public Officials Liability $1,000,000 $1,000,000 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 g., Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Excess Liability ENDORSEMENTS Expiring Renewal St.Paul Fire&Marine St.Paul Fire&Marine • State Amendatory(where applicable) Yes Yes • Real&Persona Property in the Insured's Care, Custody or Control Exclusion-Coverage A&B Yes Yes • Personal Injury-Coverage B Yes Yes • Notice of Loss(Notice of accident, loss or occurrence is to be given as soon as practicable after knowledge) Yes Yes NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Expiring Renewal St.Paul Fire&Marine St.Paul Fire& Marine • Asbestos Exclusion Yes Yes • ERISA Exclusion Yes Yes • Employment-Related Practices Exclusion Yes Yes • Failure to Supply Yes Yes • Fungus, Spores and Mold Exclusion Yes Yes • Insured vs. Insured Exclusion—Coverage B Yes Yes • Intellectual Property Exclusion Yes Yes • Lead Exclusion Yes Yes • Millennium Total Exclusion- Coverage A&B Yes Yes • Nuclear Energy Exclusion Yes Yes • Pollution Exclusion Yes Yes • Professional Liability Exclusion Yes Yes • Real and Personal Property in the Insured's Care, Custody or Control Exclusion Yes Yes All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 9.2 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Excess Liability NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: (CON'T) Expiring Renewal St.Paul Fire&Marine St.Paul Fire& Marine • Sewer Backup Yes Yes • Silica Exclusion Yes Yes • This policy Is Not Excess of Uninsured or Underinsured Motorist Liability Yes Yes • War Exclusion Yes Yes • Certified Acts of Terrorism(TRIA)—Optional Quote Provided Yes Yes • Please Refer to Your Policy for All Exclusions Yes Yes NOTE: • Subject to Audit/Not Subject to Audit • Minimum Earned Premium • Deposit is Minimum Premium CARRIER St. Paul Fire & Marine. Admitted Coverage Term December 31, 2012 - December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes maybe available after review and acceptance by insurer. Ed.11/14/12 9.3 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Crime NOTE: This insurance is canceled as to any employee upon discovery of any dishonest act committed by that employee either before or after becoming employed by the insured. Coverage can be reinstated only after carrier review and written consent. LIMITS OF INSURANCE American Alternative Coverage Limits Deductible—Per Claim • Employee Dishonesty $500,000 $1,000 • Forgery or Alteration $250,000 $1,000 • Money and Securities—Inside the Premises $250,000 $1,000 • Money and Securities—Outside the Premises $250,000 $1,000 • Money Order $100,000 $1,000 • Counterfeit Paper Currency $100,000 $1,000 • Robbery or Safe Burglary of Other Property—Inside Premises $5,000 $1,000 • Computer Fraud $100,000 $1,000 • Faithful Performance Included • Panel Counsel Required for Claim Defense Yes COVERAGE HIGHLIGHTS • Coverage is Discovery Based • ERISA Compliance' • Territory—United States,U.S.Virgin Islands,Puerto Rico or Canada. For loss under employee dishonesty coverage, an extension applies to employees while temporarily outside the coverage territory for a period of not more than 90 days. ERISA requirement is 10%of plan assets,including all employee health and welfare and profit sharing plans, subject to a minimum of$1,000 and a maximum of$500,000. If the plan includes employee securities other than as a part of a broadly diversified fund such as a mutual or index fund,the maximum required amount of insurance is$1,000,000. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 10.1 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Crime NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Travelers American Alternative • Treasurer or Tax Collector excluded under Employee Theft • Employees required by law to be individually bonded excluded under Employee Theft • Law Enforcement Officials excluded under faithful performance of duty • Acts Committed by the Insured, Partners or Members Exclusion • Acts of Employees Whose Prior Dishonesty was Known Exclusion • Indirect Loss Exclusion • Legal Expenses Exclusion • Please Refer to Your Policy For All Exclusions DEFINITION OF EMPLOYEE INCLUDES • Any natural person: 1. While in your service(and for 30 days after termination), and 2. That you compensate directly by wages, salary, or commissions, and 3. That you have the right to direct and control while performing service for you • Any natural person employed by a substitute or temporary employment firm while under your direction and control while performing services for you. Excludes such persons while having care and custody of property outside the premises • Director or trustee while acting as a member of any of your elected or appointed committees(and not for general directorial acts) • Persons serving as chairman or committee members,whether compensated or not • Non-compensated officers • Non-compensated volunteers (other than fund solicitors) • Former employees, directors,partners,members,representatives or trustees performing consulting duties • Student interns/guest students on premises • Any natural person who is your partner or member of limited liability corporations,but excluding loss caused by any partner or member unless the amount of the loss exceeds the sum of: 1. Amounts you owe that partner or member, or 2. The value of that partner's or member's partnership/ownership interest, and 3. Any deductible EMPLOYEE DOES NOT INCLUDE • Any agent,broker, or person furnished by a labor leasing firm, factor, commission merchant, consignee, independent contractor, or representative of the same general character, or • Any manager, director,partner,member of trustee except while performing acts coming within the scope of the usual duties of an employee All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 10.2 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Commercial Crime PANEL COUNSEL PROCESS If the insurance company requires use of panel counsel,this means that the Insured is required to select from a list of pre-approved defense attorneys. Please note this list differs from carrier to carrier and from coverage to coverage. CARRIER American Alternative Insurance Company Admitted Coverage Term December 31, 2012 - December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 10.3 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Employment Practices Liability Claims Made Coverage POLICY TYPE Expiring Renewal American Alternative American Alternative • Claims Made and Reported Coverage Claims Made Claims Made • Defense Inside of Limit Yes Yes LIMIT OF INSURANCE Expiring Renewal American Alternative American Alternative • Aggregate Limit of Liability $3,000,000 $3,000,000 • Each Loss Limit $1,000,000 $1,000,000 Retention—Each Loss (Applies to Loss and Defense Expense) $5,000 $5,000 NOTE: Please note that the American Alternative program has shared limits with the Public Officials POLICY PROVISIONS Expiring Renewal American Alternative American Alternative • Pay On Behalf or Indemnification Form • Duty to Defend Yes Yes • Continuity Date: December 31,2009 December 31,2009 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 10.4 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Employment Practices Liability Claims Made Policy DEFINITION OF INSURED American Alternative American Alternative • Organization Yes Yes • Subsidiaries Yes Yes • Directors and Officers Yes Yes • Employees Yes Yes • Former Employees Yes Yes • Prospective Employees Yes Yes • Leased Employees Yes Yes • Independent Contractors Yes Yes • Volunteers Yes Yes COVERAGE HIGHLIGHTS (EDIT AS APPROPRIATE) American Alternative American Alternative • Employment Practices Liability Yes Yes • Right and Duty to Defend a Claim Yes Yes • Right to Defend an Administrative Proceeding or Hearing that does not Seek Damages Yes Yes • Transfer of Control of Defense Yes Yes • Right to Appeal a Judgment Against a Protected Person Yes Yes • Additional Payments Yes Yes • Bodily Injury Yes Yes • Breach of Contract Yes Yes • Contract Liability Yes Yes • Criminal,Dishonest,Fraudulent, or Malicious Acts Yes Yes • Declaratory, Injunctive, or Other Non-Monetary Relief Costs Yes Yes • Employment Termination or Relocation Due to Operational Decisions Yes Yes • Known Wrongful Employment Practice Offenses Yes Yes All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 10.5 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Employment Practices Liability Claims Made Policy NOTABLE EXCLUSIONS INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: American Alternative American Alternative • ADA Accommodations Exclusion Yes Yes • Bodily Injury, Sickness,Disease Exclusion Yes Yes • Captive Insurance Company Exclusion Yes Yes • Class Action Suits Exclusion Yes Yes • COBRA, OSHA,FLSA,National Labor Relations Act Exclusion Yes Yes • Contractual Liability Exclusion Yes Yes • Downsizing/Plant Closings Exclusion Yes Yes • ERISA Violations Exclusion Yes Yes • Fines or Penalties Exclusion Yes Yes • Malicious Intent Exclusion Yes Yes • Nuclear Energy Exclusion Yes Yes • Professional Liability Exclusion Yes Yes • Public Offering of Securities Exclusion Yes Yes • Strikes/Lockouts Exclusion Yes Yes • Wage and Hour Claims Exclusion Yes Yes • War Exclusion Yes Yes • WARN Violations Exclusion Yes Yes • Willful Violation of Law Exclusion Yes Yes • Workers Compensation Exclusion Yes Yes • Please Refer to Your Policy For All Exclusions Yes Yes All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11/14/12 10.6 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Employment Practices Liability Claims Made Policy IMPORTANT: When replacing or renewing Claims-Made coverage,it is imperative that any potential incident that could give rise to a claim be reported under the terms of the policy. CARRIER American Alternative Insurance Company Admitted Coverage Term December 31, 2012- December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed 11,14,12 10.7 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Claims Reporting The Employment Practices Liability coverage provided is triggered by a Claims-Made date rather than by the occurrence date. The Claims-Made date is the date that your company receives notice of a claim. The Employment Practices Liability policy defines a claim as follows: . Means a Suit or Written Demand Which Seeks Damages If it is necessary to file a claim as described above and within the policy language, send written notice to the Insurance Company immediately at the address below and include your Policy Number and all documentation. n Attn: Claims Glatfelter Public Practice P.O. Box 2726 York,PA 17405 P 800-233-1957 F 717-747-7033 The ramification of the current insurance market condition from the claims prospective is that insurance carriers are much stricter in claims being reported promptly. Therefore,we recommend all of our clients when aware of an incident, accident,lawsuit, or circumstance which could give rise to a claim inform us or your appropriate carrier as soon as possible. What could happen if you delay reporting a new claim? • The carrier could reserve rights against you and offer less than 100%of what is due. • The claim could be denied in its entirety. Prompt claim reporting begins with the immediate investigation into the facts and circumstances of an accident or work related injury. Every accident no matter how minor should be investigated as soon as possible after it occurs. In order to assist you in preparing and reporting claims,Mesirow Financial maintains a directory of accident investigation forms and contact numbers for your insurers claim departments. These comprehensive forms along with Claim Handling Tips and reporting instructions for your insurer's claims departments can be accessed by visiting our website,http://www.mesirowfinancial.com/, follow the down links,Insurance Services,Property and Casualty, Claim Reporting. If you have difficulty reporting any claim,you can also contact our claim department who will assist in filing the matter with the insurance company. You may call, fax or email your claim materials to our office: • Phone: 312.595.6200(available 24/7) • Fax: 312.595.6506 • Email: claimsreporting @mesirowfinancial.com All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 10.8 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Employment Practices Liability Claims Made Policy PANEL COUNSEL PROCESS If the insurance company requires use of panel counsel,this means that the Insured is required to select from a list of pre-approved defense attorneys. Please note this list differs from carrier to carrier and from coverage to coverage. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 10.9 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Public Officials Claims Made Coverage POLICY TYPE Expiring Renewal American Alternative American Alternative • Claims Made Yes Yes • Defense Inside/Outside the Limit(choose one) • Retroactive Date December 31, 2009 December 31, 2009 LIMITS OF INSURANCE Expiring Renewal American Alternative American Alternative • Aggregate Limit—Per Policy $3,000,000 $3,000,000 • Each Loss Limit $1,000,000 $1,000,000 • Deductible Per Claim $5,000 $5,000 Higher Limits are Available Upon Request COVERAGE AGREEMENT Expiring Renewal American Alternative American Alternative This agreement is designed to cover damages (other that bodily injury,personal injury, Yes Yes advertising injury or property damage) any protected person is legally required to pay for covered loss that results from the conduct of duties by or for a public entity and is caused by a wrongful act. Wrongful act is defined as any act, error or omission. However,wrongful employment practice offenses are not covered. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ir, Ed.11/14/12 10.11 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Public Officials-Claims Made Coverage NOTE: Please note that the American Alternative program has a shared limit with Employment Practices Liability ADDITIONAL FEATURES Expiring Renewal American Alternative American Alternative • Public Entity Management Liability Yes Yes • Right and Duty to Defend a Claim Yes Yes • Additional Payments Yes Yes • Right to Appeal a Judgment against a Protected Person Yes Yes TYPES OF CLAIMS(THIS POLICY WILL COVER) Public Entity Management Liability We will pay amounts any protected person is legally required to pay as damages for covered loss that: • Results from the conduct of duties by or for a public entity; • Is caused by a wrongful act committed on or after the retroactive date and before the ending date of this agreement; and • Results in a claim first made or brought while this agreement is in effect, or during the limited reporting period or the extended reporting period, if either one applies. IMPORTANT: When replacing or renewing Claims-Made coverage,it is imperative that any potential incident that could give rise to a claim be reported under the terms of the policy. CARRIER American Alternative Insurance Company Admitted Coverage Term December 31, 2012- December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes maybe available after review and acceptance by insurer. Ir, Ed.11/14/12 10.12 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Claims Reporting The Public Officials Liability coverage provided is triggered by a Claims-Made date rather than by the occurrence date. The Claims-Made date is the date that your company receives notice of a claim. The Public Officials Liability policy defines a claim as follows: . Means a Suit or Written Demand Which Seeks Damages If it is necessary to file a claim as described above and within the policy language, send written notice to the Insurance Company immediately at the address below and include your Policy Number and all documentation. . Attn: Claims Glatfelter Public Practice P.O. Box 2726 York,PA 17405 P 800-233-1957 F 717-747-7033 The ramification of the current insurance market condition from the claims prospective is that insurance carriers are much stricter in claims being reported promptly. Therefore,we recommend all of our clients when aware of an incident, accident,lawsuit,or circumstance which could give rise to a claim inform us or your appropriate carrier as soon as possible. What could happen if you delay reporting a new claim? • The carrier could reserve rights against you and offer less than 100% of what is due. • The claim could be denied in its entirety. Prompt claim reporting begins with the immediate investigation into the facts and circumstances of an accident or work related injury. Every accident no matter how minor should be investigated as soon as possible after it occurs. In order to assist you in preparing and reporting claims,Mesirow Financial maintains a directory of accident investigation forms and contact numbers for your insurers claim departments. These comprehensive forms along with Claim Handling Tips and reporting instructions for your insurer's claims departments can be accessed by visiting our website,http://www.mesirowfinancial.com/, follow the down links,Insurance Services,Property and Casualty, Claim Reporting. If you have difficulty reporting any claim,you can also contact our claim department who will assist in filing the matter with the insurance company. You may call, fax or email your claim materials to our office: • Phone: 312.595.6200(available 24/7) • Fax: 312.595.6506 • Email: claimsreporting @mesirowfinancial.com All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. w P' Ed.11/14/12 10.13 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Public Officials-Claims Made Coverage Panel Counsel Process If the insurance company requires use of panel counsel,this means that the Insured is required to select from a list of pre-approved defense attorneys. Please note this list differs from carrier to carrier and from coverage to coverage. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. w P' Ed.11/14/12 10.14 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Law Enforcement Liability LIMITS OF INSURANCE Expiring Renewal American Alternative American Alternative • Aggregate Limit of Liability $3,000,000 $3,000,000 • Each Loss Limit $1,000,000 $1,000,000 • Deductible Per Loss $2,500 $2,500 Higher Limits Are Available Upon Request DEFINITION OF INSURED Expiring Renewal American Alternative American Alternative • United City of Yorkville Yes Yes • Elected or Appointed Officials Yes Yes • Employees-Current&Former Yes Yes • Volunteer Workers Yes Yes All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ir, Ed.11/14/12 10.15 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Law Enforcement Liability COVERAGE AGREEMENT Expiring Renewal American Alternative American Alternative This agreement is designed to cover the premises and operations exposures and the Yes Yes professional liability of law enforcement agencies, including jail operations. It covers amounts any protected person is legally required to pay as damages for covered injury or damage that results from the conduct of law enforcement duties by or for your law enforcement agency and is caused by a wrongful act. Wrongful act is defined as any act, error or omission. Includes coverage for the following: Bodily Injury Personal Injury and Property Damage Yes Yes Authorized Moonlighting Yes Yes Canine and Equine Exposures Yes Yes False Arrest,Detention or Imprisonment Yes Yes False or Improper Service of Process Yes Yes Handling and Treatment of Corpses and Dispensing of Medication Yes Yes Injury Due to the Use of Mace,Pepper Spray or Tear Gas Yes Yes Mental Anguish, Emotional Distress, Humiliation Yes Yes Mutual Aid Agreements Yes Yes Violation of Civil Protected Under Any Federal, State or Local Law Yes Yes TYPES OF CLAIMS(THIS POLICY WILL COVER) We will pay amounts any protected person is legally required to pay as damages for covered loss that: • Results from the conduct of law enforcement duties by or for your law enforcement agency; • Happens while this agreement is in effect; and • Is caused by a wrongful act. CARRIER American Alternative Insurance Company Admitted Coverage Term December 31, 2012 - December 31, 2013 All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes maybe available after review and acceptance by insurer. Ed.11/14/12 10.96 Mesirrow Financial® INSURANCE SERVICES The United City of Yorkville Insurance Proposal Coverage & Service Matrix OTHER POLICIES/COVERAGES KNOWN OR AVAILABLE, BUT NOT WRITTEN THROUGH MESIROW FINANCIAL 'Following please find a list of property and casualty coverages that we may also be able help place for your organization. Coverage YIN Coverages YIN • Builders Risk . Security/Privacy,Errors& • Event Cancellation Omissions and Media Liability • Pollution/Remediation Legal ■ Volunteer Accident Coverage Liability . Workplace Violence ' This is not a complete list,but only the policies or coverage that we are aware of We do not have current information on these coverage(s).We are willing to assist you in gathering the information necessary to provide a competitive quotation for your review on these and other coverages. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 Mesi row Financia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal Service Matrix OTHER PRODUCTS/SERVICES AVAILABLE THROUGH MESIROW FINANCIAL Following please find a list of products and services that are available through Mesirow Insurance Services, Inc. and/or other Mesirow Financial affiliates of the insurance brokerage. Additional Insurance and Benefits Services Service Area Description Check if You Desire Additional Information Private Client Services Place and advise on personal insurance lines of coverage, including: ❑ • Homeowners • Renters • Vehicles • Watercraft • Aircraft • Fine art,jewelry, furs and fine wines • Excess liability • Kidnap and ransom • Domestic staff Employee Benefits Focus on enhancing benefits plans, streamlining administration and ❑ increasing employees' awareness and appreciation of their benefits. Programs include: • Group insurance plans • Health promotion programs • Voluntary benefits plans • Self-funded plans • Key executive programs including nonqualified and deferred compensation plans FIRSTHR Deliver big-company automation and an exceptional portfolio of ❑ critical human resources (HR) services to help employers manage the essential aspects, including payroll,of the HR function Retirement Plan Provide retirement plan sponsors comprehensive consulting services ❑ Advisory including 401(k) and 403(b)programs Compensation& Help companies recruit,retain,motivate and reward key talent, ❑ Executive Benefit including: Strategies . Plan design • Communication and education • Plan financing • Actuarial consulting services All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed. 1,14,12 11.2 Mesirow Financia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal Service Matrix Service Area Description Check if You Desire Additional Information Life Products Place and advise on life insurance coverages, including: ❑ Corporate life Executive life and disability Key man life Investment Management . Currency ❑ Commodities U.S. value equity International equity Investment advisory Fixed income Investment strategies Investment Banking . Merger and acquisition advisory ❑ Strategic alternatives analysis Restructuring and special situations Fairness and solvency opinions Board of directors advisory Special committee representation Corporate Consulting . Services focused on distressed companies ❑ Valuation services Litigation services Investment and Consulting Services Service Area Description Check if You Desire Additional Information Investment Management . Currency ❑ • Commodities • U.S. value equity • International equity • Investment advisory • Fixed income • Investment strategies All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 113 Mesi row Financia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal Service Matrix Service Area Description Check if You Desire Additional Information Investment Banking . Merger and acquisition advisory ❑ Strategic alternatives analysis Restructuring and special situations Fairness and solvency opinions Board of directors advisory Special committee representation Corporate Consulting . Services focused on distressed companies ❑ Valuation services Litigation services OTHER PRODUCTS/SERVICES AVAILABLE THROUGH MESIROW FINANCIAL VENDOR ALLIANCES Following please find a list of other products and services that are available through Mesirow Financial vendor alliances. Service Area Description Check if You Require Additional Information OrigamiRisk . Risk management information system(RMIS)provider ❑ Allows users to consolidate claim data from multiple sources and over multiple years, as well as policy and exposure data Tracks and manages claims and produces reports to help monitor overall cost of risk Allows users to identify trends,pinpoint problem areas and forecast losses www.origamirisk.com Global Risk Consultants . Independent,property loss prevention company with a local ❑ presence in 13 countries served by 31 offices worldwide Offers a complete portfolio of in-house services and specific site analyses,including: Fire protection engineering Boiler and machinery engineering Infrared thermographic surveys Jurisdictional boiler&pressure vessel inspections Natural hazard analysis www.globalriskconsultants.com All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 114 Mesi row Financia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal Service Matrix Service Area Description Check if You Require Additional Information Certificate Tracking: . Tracks and manages certificates of insurance from vendors, ❑ • CertTrackNOW tenants and other providers (EBIX) . Validates certificate data against a set of requirements, like • myCOI requirements in a contract or lease Generates automated notifications to vendors when certificates are non-compliant or about to expire www.ebix.com/trackcertsnow.aspx www.mycoionline.com PureSafety . Web-based safety training ❑ Allows employers to provide environmental health and safety courses to their employees Allows employees to learn at their own pace and lets employers measure and track results Accessible 24/7 over the internet www.puresafety.com Risk Manager Pro . Web-based software solution that offers a variety of tools for ❑ risk management, safety,business continuity, disaster planning and business insurance needs. Developed with the input of risk managers to help them handle day-to-day tasks Provides a database for tracking exposure data. Provides a communication platform for users, allowing them to share key process knowledge and important documents such as policies, safety manuals, claim reporting processes, etc. Topiary is unique is this space as it offers a wide array of tools and is located here in Chicago. They have been willing to work with clients to modify the application to meet clients' specific needs. RiskManagerProTM can be purchased directly or through brokers (like Mesirow Financial)that have contracted with Topiary to offer it to clients Solves problems: sharing policy and program information for a risk purchasing group, tracking vendors/insurance certificate expirations, managing business continuity and disaster plan communications managing safety meeting tracking/compliance for 300+ locations. All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 115 Mesi row Financia[ INSURANCE SERVICES The United City of Yorkville Insurance Proposal Service Matrix Service Area Description Check if You Require Additional Information RiskMeter Determine the distance-to-shore,FEMA flood zones, State ❑ windpool eligibility, storm surge and distance-to-fault lines for any property in the U.S. • www.riskmeteronline.com NetDiligence . Cyber risk assessment services ❑ • Identifies potentially ruinous a-perils such as: • System and process vulnerabilities • Hacker exploits • Privacy policy violations Web content intellectual property infringement • www.netdiligence.com All coverages and exclusions are not included on this page.Please refer to policy for all applicable terms and conditions.Additional limits and/or changes may be available after review and acceptance by insurer. Ed.11,14,12 116 Mesi row Financia[ INSURANCE SERVICES Mesirow Financial Service Fee Letter — Service Fee Only - No commission in addition to Service Fee Mr. Bart Olson United City of Yorkville 800 Game Farm Rd. Yorkville,IL 60560 Re: Service Fee Acknowledgement Dear Mr. Olson: This letter is an acknowledgment of the annual service fee of$19,000 payable to Mesirow Insurance Services,Inc. ("MIS") as indicated in our proposal. This fee will be shown as a separate and clearly identified item on your invoice. The service fee set out above will be fully earned as of the inception date of the annual service and/or policies'term. Amendments or modifications to the agreed upon fee must be received in writing and signed by an authorized representative of both parties. In addition to fees, commissions or other compensation retained by Mesirow Insurance Services, Inc. ("MIS"), it is understood and agreed that other parties, such as surplus lines brokers, administrators and similar parties, may earn and retain usual and customary commissions and/or fees in the course of providing insurance products. As is common practice in the industry,MIS has entered into arrangements with certain insurance carriers,wholesale brokers and administrators providing for compensation, in addition to commissions and fees,to be paid to MIS based upon various factors, including,but not limited to, premium volume,underwriting profitability,the number of covered lives and persistency with the insurer,wholesale broker or administrator through which the policies are underwritten. This additional compensation may include non-cash awards and other benefits. The insurance coverage you purchase through MIS may be issued by or through an insurance carrier,wholesale broker or administrator who has such an agreement with our firm. Additionally, MIS may receive fees from premium finance transactions. Should you have specific questions concerning such compensation, please contact your MIS executive. Ed.11/14/12 11.7 Mesirow Financial INSURANCE SERVICES Mesirow Financial Policies to which the this agreement is applicable: Policy Insurance Company Policy Term Property & Casualty American Alternative Insurance Company 12/31/12-13 Workers Compensation Illinois Public Risk Fund 1/1/13-14 Excess Liability St. Paul Fire&Manual Please acknowledge your receipt of this correspondence by signing it in the space provided below. Please return the signed original to me at your earliest convenience. If you have any questions,please contact me at 312-595-7161 or malesia @mesirowfinancial.com Sincerely, Michael J. Alesia Mesirow Insurance Services, Inc. Signature of Insured Title Date Date Ed.11/14/12 11.8 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Important Disclosures Our proposal is an outline of the coverage offered by the insurers,based on the information provided by your company—including but not limited to the insurance Application,which we have relied upon in preparing this proposal. If changes need to be made,please notify our office immediately. All changes are subject to review and acceptance by the insurance company. This proposal does not constitute a contract and does not include all the terms, coverage, exclusions, limitations, or conditions of the actual contract language. You must read the policies for those details. For your reference,policy forms will be made available upon request. In addition to fees, commissions or other compensation retained by Mesirow Insurance Services, Inc. ("MIS"),it is understood that in some circumstances other parties necessary to arrange placement of coverage may earn usual and customary commissions and/or fees in the course of providing insurance products. In addition, as is a common practice in the industry,MIS benefits from programs implements by certain insurers, wholesale brokers (property& casualty) and administrators(benefits)providing for compensation, in addition to commissions and fees,to be paid to MIS based upon differing factors. This additional compensation may include non-cash awards and benefits. The insurance you purchase through MIS may be issued by an insurer, wholesale broker(property & casualty) or administrator(benefits)who has such a program. Further,MIS may receive fees from premium finance transactions (property&casualty). Additionally,MIS may share non-identifiable commercial insurance program data with third-parties for benchmarking purposes(property &casualty). Should you have specific questions concerning MIS' compensation or data sharing,please contact your MIS executive. Ed.11/14/12 11.9 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Best's Insurance Reports Best's Insurance Reports,published annually by A. M. Best Company, Inc.,presents comprehensive reports on the financial position,history, and transactions of insurance companies operating in the United States and Canada. Companies licensed to do business in the United States are assigned a Best's Rating which attempts to measure the comparative position of the company or association against industry averages. A Best's Financial Strength Rating(FSR)is an opinion of an insurer's ability to meet its obligations to policyholders. The Best's Financial Strength Rating is based on analysis,which gives consideration to a number of factors of varying importance. While the analysis is believed to be reliable,we cannot guarantee the accuracy of the rating or the financial stability of the insurance company. A copy of the Best's Insurance Report on the insurance companies quoted is available upon request. BEST'S RATINGS Description A++ A+ Superior A,A- Excellent B++,B+ Good B,g_ Fair C++a C+ Marginal C, C- Weak D Poor E Under Regulatory Supervision F In Liquidation S Rating Suspended Ed.11/14/12 11.10 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Best's Insurance Reports FINANCIAL STRENGTH RATING Description • Class I $ 0 to $ 1,000,000 • Class 11 1,000,000 to 2,000,000 • Class 111 2,000,000 to 5,000,000 • Class IV 5,000,000 to 10,000,000 • Class V 10,000,000 to 25,000,000 • Class VI 25,000,000 to 50,000,000 • Class VII 50,000,000 to 100,000,000 • Class VIII 100,000,000 to 250,000,000 • Class IX 250,000,000 to 500,000,000 • Class X 500,000,000 to 750,000,000 • Class XI 750,000,000 to 1,000,000,000 • Class XII 1,000,000,000 to 1,250,000,000 • Class XIII 1,250,000,000 to 1,500,000,000 Class XIV 1,500,000,000 to 2,000,000,000 Class XV 2,000,000,000 to or more RATING MODIFIER Modifier Descriptor Definition u Under Review A modifier that generally is event-driven(positive,negative or developing) and is assigned to a company whose Best's rating opinion is under review and may be subject to change in the near- term, generally defined as six months. pd Public Data Assigned to insurers that do not subscribe to Best's interactive rating process. Best's"pd"Ratings reflect qualitative and quantitative analyses using public data and information. S Syndicate Assigned to syndicates operating at Lloyd's. Best's Ratings for proposed company(ies) at time of presentation are indicated on each page for each individual coverage. Ed.11,14,12 11.11 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal IMPORTANT NOTICE HOW TO PROTECT COVERAGE UNDER YOUR CLAIMS MADE POLICY WHAT YOU MUST KNOW DURING THE POLICY TERM Your policy only covers claims made while the policy term is in effect. Coverage may not be available if the claim is not reported during the same policy term during which the claim was made, or during the same policy term when you first received notice of the claim. IMMEDIATELY Your policy will only cover a claim reported to the Insurer as soon as practicable after you receive first notice. In any case,you must report the claim before the end of the policy period. WHEN IS IT A CLAIM? Claims made policies define"Claim"broadly to mean ANY written demand for monetary or non-monetary relief. Examples of claims that may not be recognized and result in late reporting: • Employee filings with the EEOC, state commissions, or similar agencies; • Requests for remedy other than a monetary amount; • E-mail messages making demands for relief of any kind; • Requests for an agreement to toll a statute of limitations; • Lawsuits or other proceedings against a company. (These can be D&O claims even if a director or officer is not named.) • If you are named,please report, even if you don't believe that the claim has any basis. YOU MUST REPORT CLAIMS IMMEDIATELY • Please report a claim as soon as you know of it and definitely BEFORE the end of the policy period,no matter who the carrier is. • Failure to give notice"as soon as practicable"may be grounds for the carrier to deny coverage for the claim even if notice is given during the policy period. • Be aware that mentioning a claim in an application or materials submitted with an application is not considered notice to the insurer. • Remember that costs incurred before notice to the insurer will not be covered nor will defense costs incurred by an attorney who has not been approved by the insurer. ATTORNEY SELECTION To maximize coverage that may be available to you,please discuss selection of defense counsel with the insurer before any work is done. Under many policies,the insurer has the right to select counsel to defend you if coverage is available for the claim. Ed.11/14/12 11.12 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Claims Reporting Handout COURT DEADLINES Please notify your adjuster in writing of any due dates for the filing of an answer or motion,mediation, hearing, or court date for your claim. SETTLEMENT DISCUSSIONS Prior to having any discussion with a claimant or a claimant's attorney regarding possible settlement of a claim,please notify your adjuster in writing. An insurer is entitled to approve any offer exchanged with the other side. To maximize reimbursement of any part of a settlement that your policy may provide to you, it is important that you share the information with your adjuster in writing and ahead of any offer you make,no matter how small. MAXIMIZE COVERAGE UNDER YOUR CLAIMS MADE POLICY PLEASE ASK MESIROW FINANCIAL IF YOU HAVE QUESTIONS ABOUT CLAIM REPORTING You can access Claim Handling Tips and helpful Reporting Instructions on our website at http://www.mesirowfinancial.com. Follow the links,Insurance Services,Property and Casualty, and Claim Reporting. . If you have difficulty reporting a claim,you can also contact Mesirow Financial. Our Claims Professionals will assist you with filing your claim with the insurance company. You may send it 24/7 in the following order of preference: . claimsreporting @mesirowfinancial.com . 312.595.6506 (fax) . 312.595.6200 (phone) You can page a Claim Professional after business hours by following the prompts. Ed.11,14,12 11.13 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Claim Reporting The ramification of the current insurance market condition from the claims prospective, is that insurance carriers are much stricter in claims being reported promptly. Therefore,we recommend all of our clients when aware of an incident, accident,lawsuit, or circumstance which could give rise to a claim inform us or your appropriate carrier as soon as possible. What could happen if you delay reporting a new claim? • The carrier could reserve rights against you and offer less than 100%of what is due. • The claim could be denied in its entirety. Prompt claim reporting begins with the immediate investigation into the facts and circumstances of an accident or work related injury. Every accident no matter how minor should be investigated as soon as possible after it occurs. In order to assist you in preparing and reporting claims,Mesirow Financial maintains a directory of accident investigation forms and contact numbers for your insurers claim departments. These comprehensive forms along with Claim Handling Tips and reporting instructions for your insurer's claims departments can be accessed by visiting our website,http://www.mesirowfinancial.com/, follow the down links,Insurance Services,Property and Casualty, Claim Reporting. If you have difficulty reporting any claim,you can also contact our claim department who will assist in filing the matter with the insurance company. You may call, fax or email your claim materials to our office: • Phone: 312.595.6200(available 24/7) • Fax: 312.595.6506 • Email: claimsreportin mesirowfinancial.com Ed.11/14/12 11.14 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Mesirow Financial Insurance Services Division INSURANCE SERVICES DIVISION Each has experience in designing,placing, and The Insurance Services Division was established servicing the most complex programs to satisfy in 1972,the first year the New York Stock property/casualty,human resource, executive Exchange allowed member firms to offer life compensation and business planning needs. insurance. Our services were subsequently An integral part of our problem-solving success expanded to include property and casualty, is our long-standing and close relationships with employee benefits and personal insurance. As many major insurance companies, as well as our additional lines of insurance have been added, ability to create self-funded programs,where Mesirow Financial has grown to become the appropriate. largest independent insurance agency in Chicago and among the top 25 in the nation. ADDITIONAL SERVICES Our more than 300 professionals have extensive ■ Aggressive claims services review experience in the industry and our long-standing ■ Draft authority for certain claims relationships with insurance carriers equal . Safety and engineering services in conjunction significant negotiating leverage. Backed by the with Mesirow Financial Risk Management financial strength and resources of Mesirow Services and insurance company personnel Financial, our objective is to assist clients in . Annual internal audit of service and coverages attaining their business and financial goals. We ■ Expertise in employee benefits, disability, work toward building long-term relationships non-qualified deferred compensation,medical based on the highest levels of integrity, service and performance. and life insurance programs . Structured settlements APPROACH . Mergers and acquisitions insurance due Fully understanding your business enables us to diligence create strategies and programs that fulfill your risk management needs. To service these needs, Mesirow Financial utilizes a team approach. The teams are directed by principals of the firm who have devoted their entire professional careers to the insurance industry. Office Locations Chicago Highland Park Oakbrook Terrace Bannockburn 353 North Clark 610 Central Avenue, One Oakbrook 1500 S. Lakeside 114 Street Suite 200 Terrace Drive Mesirow Financial' Chicago, Illinois Highland Park, Oakbrook Terrace, Bannockburn, IL INSURANCE SERVICES 60654 Illinois 60035 Illinois 60181 60015 312-595-6200 847-681-2300 630-705-2000 847-444-1060 Ed.11,14,12 ApA.1 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal About Mesirow Financial About Mesirow Financial Mesirow Financial is a diversified financial The firm's 30 operating departments are services firm headquartered in Chicago. supported by extensive corporate resources in Founded in 1937, it is an independent, economic analysis, led by the firm's chief employee-owned firm with more than 1,200 economist Diane Swonk, as well as accounting, employees in locations across the country and in information technology, legal/compliance, London and Hong Kong.With expertise in marketing and security processing. The mission Investment Management, Global Markets, of this core infrastructure group is to support our Insurance Services and Consulting, Mesirow professionals in meeting their clients' needs. Financial strives to meet the financial needs of The firm's entrepreneurial culture empowers our institutions,public sector entities, corporations professionals to do what's right for each client. and individuals. It has enabled our firm to grow and prosper in The firm was founded in 1937 when Norman every market environment and to attract leading Mesirow purchased a seat on the New York professionals who want to control their own Stock Exchange(NYSE). destinies. Since then,we have become a leading provider of financial services known for its independent minds and innovative solutions. The company has been a strong performer in all market environments. Table 1.1:Mesirow Financial's Core Values ■ Innovation to keep anticipating and meeting our client's needs ■ Integrity that ensures we work hard to win and keep our client's trust Services offered through:Mesirow Financial Investment Management, ■ Long-term,stable relationships with both clients and Inc.,Mesirow Insurance Services,Inc.,Mesirow Financial Structured employees Settlements,LLC,Mesirow Realty services,Inc.,Mesirow Real Estate ■ Social responsibility and commitment to our communities Investments,Inc.,Mesirow Realty Management,Inc.,Mesirow Financial Real Estate Brokerage,Inc.,Mesirow Financial Real Estate,Inc., Mesirow Realty Sale-Leaseback,Inc.,Mesirow Advanced Strategies, Inc.,Mesirow Financial Private Equity,Inc.,Mesirow Financial Private Table 1.2:Mesirow Financial's Distinguishing Characteristics Equity Advisors,Inc.,Mesirow Financial Commodities Management, LLC,Mesirow Financial Services,Inc.,Mesirow Financial Consulting, ■ Independent—unbiased and objective advice that is free from LLC,Mesirow Financial Interim Management,LLC,Mesirow Financial conflicts International UK Limited.Mesirow Financial International UK,Limited ■ Employee-owned—which aligns our interests and motivates is authorized and regulated by the Financial Services Authority. our professionals Securities offered through Mesirow Financial,Inc.Member NYSE, ■ Diversified—unique depth and breadth of services SIPC.Pastperformance is not necessarily indicative offuture results. ■ Well-capitalized—strong balance sheet and available Nothing contained herein constitutes an offer to sell nor a solicitation of an offer to buy an interest in any financial investment vehicle(s).Any resources offer can be made only through the appropriate Offering Memorandum. Mesirow Financial refers to Mesirow Financial Holdings,Inc.and its divisions,subsidiaries and affiliates.The Mesirow Financial name and logo are registered service marks of Mesirow Financial Holdings,Inc. ©2011,Mesirow Financial Holdings,Inc.All rights reserved. P' Ed.11/14/12 ApB.1 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal In addition to the Insurance Services Division ■ A leading investment bank for middle-market that was previously described, other divisions transactions include the following. n Specialized originator and structurer of sale- INVESTMENT MANAGEMENT leaseback capital transactions Multiproduct money manager of more than$57 ■ Chicago-based investment brokerage firm billion in assets for institutions, as well as with a 70-year history of delivering investment advisory for private clients: personalized financial solutions with expertise in options strategies • A widely recognized manager of hedge fund strategies CONSULTING • A leading private equity firm with a strong ■ A high-quality financial advisory practice with track record of investing in private equity a broad platform of capabilities partnerships and operating companies ■ Corporate recovery expert in many of the • A pioneer and thought leader in currency largest multi-national restructurings in the management world • An innovator in commodity management ■ Objective litigation and investigative services • A provider of institutional real estate consultant on matters related to complex investment solutions business disputes • A distinguished money manager with an array ■ Third-party valuation services provider for of U.S. value and international equity assets, liabilities, equity and illiquid portfolios investments • A highly-regarded fixed income money ■ Award-winning firm that assists troubled or manager that focuses on duration-neutral under-performing companies by assuming key strategies interim management positions as well as by providing operations and performance • Specialist in personalized investment advisory improvement services services for private clients and 401(k)plan � sponsors ■ Distressed M&A and capital raising services expert involving businesses in transition • Leading practitioner of plan sponsor ■ Innovative technology advisory services consulting services and other investment provider, including complex data analytics and strategies electronic discovery GLOBAL MARKETS ■ Highly-sophisticated real estate consultant • A well-capitalized broker/dealer for with 38 years of experience with complex institutions and other financial entities projects in all classes of real estate • A leading regional fixed income sales and ■ Leading provider of compensation and trading group executive benefit strategies • Credit tenant lease financing, loan structuring and private placements • Developer of efficient, forward-thinking public finance strategies • A long-term and stable provider of high- quality clearing services for broker/Dealer's $Interim Management services provided by Mesirow Financial Interim Management,LLC. and investment advisors §Distressed M&A and Capital Raising Services provided by Mesirow Financial Consulting Capital(a division of Mesirow Financial,Inc). P' Ed.11/14/12 ApB.2 Mesirow Financial INSURANCE SERVICES The United City of Yorkville Insurance Proposal Publications and Seminars Checklist Please use the following checklist to subscribe to Mesirow Financial's publications � w Q y' L � � d � � a m w � as ca O R Y J J d fA to 'i N N d d N O > > C C First, LastNarne Title First, LastNarne Title Ed,11/14/12 ApC.1 Mesirow INSURANCE SERVICES 0 CIP Reviewed By: Agenda Item Number J� $ ae► Legal : Mayor#3 Finance ESL -� 1836 Engineer ❑ -_� City Administrator ❑ Tracking Number .4 City y Human Resources El Gwn sw �© Community Development ❑ CC 2012-92 � Police ❑ Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Tax Levy Ordinance Meeting and Date: City Council —November 27, 2012 Synopsis: Tax levy for FY 13-14 Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Rob Fredrickson Finance Name Department Agenda Item Notes: STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) Ordinance No. 2012- (2013-2014 TAX LEVY) AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1,2013 AND ENDING APRIL 30,2014 FOR THE UNITED CITY OF YORKVILLE BE IT ORDAINED by the City Council of the United City of Yorkville, Kendall County, Illinois: Section 1: That the total amount of the budget for all corporate purposes and public library purposes legally made to be collected from the tax levy of the current fiscal year is hereby ascertained to be the sum of$3,650,692. Section 2: That the sum of $3,650,692 being the total of the budget expenditures heretofore legally made and which is to be collected in part from the levy of the current fiscal year of the United City of Yorkville and further for purposes of providing for the Illinois Municipal Retirement Fund, Police Fund, Police Pension Fund, Social Security Fund, Unemployment Fund, School Crossing Guard Fund, Audit Fund, General Corporate Purpose Fund, Library Fund and Insurance for Liability purposes, as budgeted for the current fiscal year by the annual Budget Ordinance of the United City of Yorkville for the fiscal year beginning May 1, 2013, and ending April 30, 2014, as passed by the City Council of the United City of Yorkville at a legally convened meeting prior to said fiscal year, the sum of$3,650,692 is hereby levied upon all of the taxable property in the United City of Yorkville subject to taxation for the current year, the specific amounts as levied for the various funds heretofore named being included herein by being placed in separate columns under the heading "To be Raised by Tax Levy", which appears over the same, the tax so levied being for the current fiscal year of the United City of Yorkville and for the said budget to be collected from said tax levy, the total of which has been ascertained as aforesaid and being as follows: Section 3: That the total amount of$3,650,692 tax levy, ascertained as aforesaid, be and the same is hereby levied and assessed on all property subject to taxation with the United City of Yorkville, according to the value of said property as the same is assessed and equalized for State and County purposes for the current year. Section 4: (a) That the item of$450,000 levied for Illinois Municipal Retirement Fund for City purposes and for Library Municipal Retirement Fund purposes is levied without regard to any statutory rate,pursuant to Statutes of the State of Illinois. (b) That the item of$40,000 levied for Liability Insurance is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (c) That the item of$30,000 levied for the Audit Fee is levied without regard to any statutory rate,pursuant to Statutes of the State of Illinois. (d) That the item of $50,000 levied for Unemployment Insurance is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (e) That the item of$350,000 levied for Police Protection Tax is levied in an amount not exceeding the maximum tax rate of 0.60%. (f) That the item of $662,538 levied for Police Pension is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (g) That $0.00 levied for Garbage is levied not exceeding the maximum tax rate of 0.20%. 2 (h) That the item of $300,000 levied for Social Security is levied without regard to any statutory rate,pursuant to Statutes of the State of Illinois. (i) That the item of$25,000 levied for School Crossing Guard is not exceeding the maximum tax rate of 0.02%. 0) That the item of $1,043,154 levied for General Corporate is levied pursuant to Statutes of the State of Illinois not to exceed the maximum tax rate of 0.4375%. (k) That the item of$700,000 levied for Library is levied not exceeding the maximum tax rate of 0.15%. Section S: That here is hereby certified to the County Clerk of Kendall County the several sums aforesaid constituting said total amount of $3,650,692 which said total amount of said United City of Yorkville requires to be raised by taxation for the current fiscal year of said city of said County, on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. Section 7: In the event any section of this Ordinance is declared invalid the remaining portion thereof shall be binding and given full effect. ADOPTED this day of , 2012, pursuant to roll call vote as follows: CHRIS FUNKHOUSER DIANE TEELING JACKIE MILSCHEWSKI CARLO COLOSIMO LARRY KOT MARTY MUNNS ROSE SPEARS KEN KOCH 3 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , 2012. Mayor Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of 32012. Attest: City Clerk 4 SUMMARY OF 2012 TAX LEVY General Corporate Tax (65 ILCS 5/8 3-1) $1,043,154 I.M.R.F. (40 ILCS 5/7-171) $450,000 Social Security(40 ILCS 5/7-171) $300,000 Police Pension(40 ILCS 5/3-125) $662,538 Police Protection Tax (65 ILCS 5/11-1-3) $350,000 Garbage (65 ILCS 5/11-1-3) $0 Audit (65 ILCS 5/11-19-4) $30,000 Liability Insurance Tax (745 ILCS 10/9-107) $40,000 School Crossing Guard(65 5/11-80-23) $25,000 Unemployment Insurance (745 ILCS 10/9-107) $50,000 Library (pg.4 DCCA Levy Man.) (75 ILCS 5/3-1, 5/3-4, 5/3-7) $700,000 5 CERTIFICATE The undersigned, Gary J. Golinski, Mayor of the United City of Yorkville, hereby certifies that I am the presiding officer of the United City of Yorkville, and as such presiding officer, I hereby certify that the Tax Levy Ordinance, a copy of which is appended hereto, was adopted pursuant to, and in all respects in compliance with, the provisions of Section 4-7 of the so-called "The Truth in Taxation Act". Dated this day of , 2012. Gary J. Golinski, Mayor 6 CERTIFICATE The undersigned, Beth Warren, City Clerk of the United City of Yorkville, hereby certifies that an announcement was made at a regular City Council meeting of the United City of Yorkville, that the 2013-2014 Tax Levy would be $3,650,692, a sum in excess of 105% of the tax levy extended by the County of Kendall Clerk; said disclosure having been made in compliance with the Truth in Taxation Act, and an announcement of the tentative tax levy having been made at the November 13, 2012, City Council meeting; that said Levy was in excess of 105% of the Levy for 2013-2014. Beth Warren, City Clerk 7 STATE OF KENDALL ) ) ss. COUNTY OF KENDALL ) I, Beth Warren, City Clerk of the United City of Yorkville, hereby certify the foregoing to be a true, perfect and correct copy of the Ordinance passed by the City Council at a regular meeting of the City Council on , 2012. Testimony Whereof, I have hereunto set my hand and seal this day of 2012. Beth Warren, City Clerk TRUTH IN TAXATION CERTIFICATE OF COMPLIANCE I, the undersigned, hereby certify that I am the presiding officer of the United City of Yorkville and as such presiding officer I certify that the Levy Ordinance, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 4 through 7 of the "truth in Taxation Act". The notice and hearing requirements of Section 6 of the Act are applicable. This certificate applies to the 2013-2014 Tax Levy. Date : , 2012 Presiding Officer: Gary J. Golinski, Mayor CfTy Reviewed By: X06 Legal Agenda Item Number Finance ❑ Mayor#3 EST. -� __ti 1838 Engineer ❑ City Administrator 0 : Human Resources ❑ Tracking Number Community Development ❑ CC 2012-92 Police Public Works ❑ Agenda Item Summary Memo Title: Purchase Agreement for Lot 6 on Van Emmon Street Meeting and Date: City Council—November 27, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Nov 13, 2012 Action Taken: RFP opening Item Number: Type of Vote Required: 3/4 of Mayor and City Council Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council EST. 183fi From: Bart Olson, City Administrator CC: Date: November 21, 2012 Subject: Ordinance Approving a Purchase Agreement for Lot 6 Van ALE�"►�' Emmon Street Summary Consideration of a purchase agreement between the City and Imperial Investments for sale of the Lot 6 on Van Emmon Street. Background This item was last discussed by the City Council at the October 23rd meeting. At that meeting, the sealed bids for purchase of the parking lot were opened and read aloud. Only one bid was received: Imperial Investments. Their bid is attached. Per City Council direction, a purchase agreement was drafted by the City Attorney which contains the following terms: 1) Purchase price of$13,500. 2) A blanket easement over the entire lot for the City to access utilities. 3) A requirement that the parking facility must be open to the general public. 4) A requirement that the parking facility must be improved by the purchaser by the end of 2013. 5) Closing within 90 days from approval of the agreement by both parties. Analysis When considering whether the City should sell a parking lot to a private entity, we note that the purchase agreement both requires the property to remain publicly available parking in the future, removes the ongoing maintenance burden by the City, and allows the City access to utilities beneath the parking lot. Further,the only commercial entity in the immediate area is Imperial Investments, which is the buyer of the lot. Recommendation The purchase agreement is drafted according to the terms submitted in the Imperial Investments proposal. Staff recommends approval of the attached purchase agreement should City Council be accepting of the terms outlined above. IMPERIAL INVESTMENTS, LLC November 12, 2012 Bid Response - Lot 6 United City of Yorkville, Illinois 800 Game Farm Road Yorkville, Illinois 60560 Attention: Mr. Bart Olson, City Administrator Subject: Imperial Investments, LLC., Bid submittal to purchase a public parking lot (Lot 6)within the downtown region of Yorkville, Illinois from the owner and operator, The United City of Yorkville, Illinois Dear Mr. Olson: In response to the Request For Proposal, Imperial Investments, LLC ("the Buyer") greatly appreciates the opportunity to submit this formal Bid to purchase real property from the United City of Yorkville, Illinois (the"Seller"). This said property is presently a municipal outdoor parking lot located within the downtown region of Yorkville and more specifically, to the West of Cobblestone Bakery and Bistro and adjacent to West Van Emmon Street, also referred to as Lot 6. As further confirmation per this bid submittal, please take note of"Exhibit A" attached hereto as it contains an aerial photograph outlining the said parcel in its entirety. As a part of this formal Bid submittal and included below are two sections. Section "A" represents a transparent overview explaining both Imperial Investments thought process and reasons for acting on this RFP, and the fact that this is a win/win for both parties involved. Section "B" contains the business terms and conditions that we would like the Seller to consider and accept so that we may finalize this process with the intention to close on this property as soon as possible. Imperial Investments Bid 11/12/2012(cont.) 202 Boombah Blvd Yorkville, IL 60560 A. Defining reasons and intentions for the acquisition of Lot 6 . 1 . Imperial Investments will cover all costs to fully improve Lot 6 which will include demolishing/grinding of existing surface down to the dirt base , and to construct a new lot inclusive of restriping . The timing for completion is weather based and cannot be installed properly until spring . In the mean-time we will patch and clean until the weather breaks in the spring . 2 . It is estimated that the cost to demolish and repair the existing lot will range from $ 15 , 000 to $25 , 000 . 3 . Lot 6 will become much more prevalent and a focal point based on the repositioning of the commercial store fronts . As part of the Imperial Investments rehabilitation plan the 1 primary point of entry for all of the West side buildings , with the exception of the Rivers Edge Theater, will now face to the West and thus the parking lot becomes part of the primary landscape . As mentioned above our goal is to make those upgrades happen to Lot 6 . 4 , Lot 6 will remain as a public parking lot to all residents and visitors of Yorkville ' s downtown . 5 . Imperial Investments will be responsible to maintain Lot 6 ongoing , thus removing the i maintenance and repair burden and associated costs away from the United City of Yorkville . 6 . A sale to a private entity such as Imperial will place the property on the Tax Roll which will benefit the United City of Yorkville . B . Business Terms and Conditions 1 . Property Description . Lot 6 , Van Emmon Street , Yorkville , IL 60560 . A 5 , 500 square foot municipal parking lot including approximately 15 parking spots . Furthermore and as noted per the Kendall County GIS Map , Parcel Number 05-38- 283-009 (the " Property") and as shown on " Ex . A" attached hereto , a 5 , 500 square feet municipal parking lot 2 . Legal Description . Part of Lot 6 , Block 1 , Black's Addition to Yorkville , as described in Deed Records Book 63 , page 290 in the Recorder' s Office of Kendall County , Illinois as more particularly described as follows : Beginning at the Southwest corner of Lot 6 of Block 1 of Black' s Addition to the Village of Yorkville , Kendall County, Illinois ; running thence Northerly along the East line of an alley, 87 feet; thence Easterly along the North line of said Lot 6 , 57 feet ; thence Southerly 87 feet more or less , to the North line of Van Emmon Street ; thence Westerly along said Van Emmon Street , 57 feet to the place of beginning Imperial Investments Bid 11 /12/2012 (cont. ) 202 Boombah Blvd Yorkville, IL 60560 3. Purchase Price. Thirteen Thousand & Five Hundred Dollars ($13,500) 4. Property Conditions. AS IS 5. Escrow. Shall be handled through a title company or other approved method by the United City of Yorkville. 6. Deposit. Buyer shall deposit with Escrow Agent $5,000.00 (the "Earnest Money") within five (5) days after bid is accepted. 7. Documents. If available the Seller shall provide the Buyer with all books, records, legal documents, and other information concerning the physical condition of the Property, including, but not limited to, surveys, title insurance policies, permits, plans and specifications, covenants, conditions and restrictions, soil tests, environmental assessment reports, documents concerning pending or threatened legal actions, notices of violations of laws, Reciprocal Easement Agreement and any Development Agreement that may affect this Property. 8. Due Diligence Period. This shall be for a period commencing the date that the contract is fully executed which shall be no longer than 30 days. 9. Delivery of the Property. Seller will deliver the Property free and clear of any and all liens, encumbrances, or any and all matters directly or indirectly related to legal actions against the seller for any reason that may be pending or that may occur prior to closing. Furthermore the seller will fully indemnify the buyer against any such actions. 10.Closing. The close of escrow shall occur within fifteen (15) days after the contract is fully executed by the Buyer and Seller unless agreed to otherwise by both parties. 11. Purchase Agreement. A formal and binding contract further discussing any and all terms and conditions will be prepared by the Seller and will be fully executed by both the Seller and the Buyer prior to the closing. Thank you for your time and consideration. Sincerely, Stuart Oseroff Imperial Investments, LLC 204 Boombah Blvd Yorkville IL, 60560 202 Boombah Blvd Yorkville, IL 60560 I Exhibit A Site Plan i i i I i i i I i I I I i I 202 Boombah Blvd Yorkville, IL 60560 i „•� '*+liM�; i� I I 1 - R ± t MowL- mail AL � �� •:.r � 1 it ' I .� _ I � - lr �• _ Y i �f .k� _�-..' k�'Ie c',`mss •'_'_ ..- � 'i '-.,� -- 1 I � i .-. 1 l .� ..41,A f e _ Resolution No. 2012- A RESOLUTION APPROVING A REAL ESTATE AGREEMENT WITH IMPERIAL INVESTMENTS LLC FOR THE SALE OF PROPERTY OWNED BY THE UNITED CITY OF YORKVILLE, ILLINOIS (LOT 6 Van Emmon Street) Whereas, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, Whereas, the Mayor and City Council of the City have determined that it is no longer necessary, appropriate or in the best interests of the City that it retain title to certain real property, and that the real property is not required for the use of, or profitable to the City. The real property is legally described as: Part of Lot 6, Block 1, Black's Addition to Yorkville, as described in Deed Records Book 63, page 290 in the Recorder's Office of Kendall County, Illinois as more particularly described as follows: Beginning at the Southwest corner of Lot 6 of Block I of Black's Addition to the Village of Yorkville, Kendall County, Illinois; running thence Northerly along the East line of an alley, 87 feet; thence Easterly along the North line of said Lot 6, 57 feet; thence Southerly 87 feet more or less, to the North line of Van Emmon Street; thence Westerly along said Van Emmon Street, 57 feet to the place of beginning, in the United City of Yorkville, Kendall County , Illinois (the "Subject Property") and commonly known as Lot 6 on Van Emmon Street and currently used as a public parking facility; and, Whereas, pursuant to section 11-76-2 of the Illinois Municipal Code (65 ILCS 11-76-2) the City adopted an ordinance seeking bids for the sale of the Subject Property; and, Whereas, the City received bid proposals for the purchase of the Subject Property and finds that the proposal from Imperial Investments, LLC to be in the best interest of the City with such terms incorporated into an agreement for the sale of the Subject Property. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the REAL ESTATE SALE AGREEMENT FOR THE SALE OF PROPERTY OWNED BY THE UNITED CITY OF YORKVILLE, ILLINOIS (Lot 6, Van Emmon Street) attached hereto and made a part hereof by reference as Exhibit A, be and is hereby approved and Bart Olson, City Administrator is authorized to execute the agreement on behalf of the City. Resolution No.2012- Page 1 Section 2. That Bart Olson, City Administrator is further authorized to execute any additional documents necessary for the completion of the sale of the Subject Property pursuant to the Agreement. Section 3. That this Resolution shall be in frill force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , 2012. CITY CLERK ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , 2012. MAYOR Resolution No.2012- Page 2 REAL ESTATE SALE AGREEMENT FOR THE SALE OF PROPERTY OWNED BY THE UNITED CITY OF YORKVILLE, ILLINOIS (Lot 6, Van Emmon Street) This AGREEMENT ("Agreement") is made this day November, 2012 between The United City of Yorkville, a municipal corporation of the County of Kendall, Illinois ("Seller"), and Imperial Investments, LLC, an Illinois limited liability company ("Purchaser") RECITALS WHEREAS, Seller published notice of the proposed sale of Seller's property currently used as a public parking lot and commonly known as Lot 6 at the southwest corner of West Ally and West Van Emmon Street; and WHEREAS,the notice advertising the property for sale was published once a week for three successive weeks with the first notice at least 30 days before the date set for the opening of those bids pursuant to Section 11-76-2 of the Illinois Municipal Code (65 ILCS 5/11-76-2) including the provision of off-street parking as a consideration of the sale; and WHEREAS,the Seller received requests for proposals and after deliberation determined that the proposal of the Purchaser dated November 12, 2012 attached hereto and made a part hereof by reference as Exhibit A is in the best interest of the Seller; and, WHEREAS, Seller, through Bart Olson, its Village Administrator, is the Village's designated agent for purposes of execution of this Agreement; and WHEREAS, Seller desires to sell, and Purchaser desires to buy, the real estate hereafter described, at the price and on the terms and conditions hereinafter set forth. WITNESSETH NOW, THEREFORE, in consideration of mutual covenants hereafter set forth, and other good and valuable consideration, the receipt and sufficiency of which are mutually acknowledged by Seller and Purchaser it is agreed by and between the parties as follows: 1. Purchase and Sale- Purchase Price. Purchaser agrees to purchase, and Seller agrees to sell, on the terms and provisions set forth herein and pursuant to the Illinois Municipal Code, the real estate legally described as: Part of Lot 6, Block 1, Black's Addition to Yorkville, as described in Deed Records Book 63, page 290 in the Recorder's Office of Kendall County, Illinois as more particularly described as follows: Beginning at the Southwest corner of Lot 6 of Block 1 of Black's Addition to the Village of Yorkville, Kendall County, Illinois; running thence Northerly along the East line of an alley, 87 feet; thence Easterly along the North line of said Lot 6, 57 feet; thence Southerly 87 feet more or less, to the North line of Van Emmon Street; thence Westerly along said Van Emmon Street, 57 feet to the place of beginning, in the United City of Yorkville, Kendall County, Illinois. The property is currently used as a public parking facility, with Property Index Number of 02-32-283-009 located at the southwest corner of West Ally and West Van Emmon Street in the United City of Yorkville, Illinois (the "Property"),which has approximately 5,500 square feet and the aforesaid Property is sold and purchased in its present "as is" condition, for a Purchase Price of Thirteen Thousand Five Hundred Dollars ($13,500) ("Purchase Price"), subject and according to the terms and conditions set forth in this Agreement. Purchaser acknowledges that no representations, warranties or guarantees with respect to the condition of the Property have been made by Seller or Sellers's employees or agents. 2. Payment of Purchase Price (a) Purchaser represents and warrants to Seller that Purchaser has reserve funds on deposit to pay the Purchase Price, at the Closing,by wire transfer or certified check. (b) Purchaser agrees to deposit, as earnest money with Seller, Five Thousand Dollars ($5,000) (the "Earnest Money")upon execution of this Agreement by the Purchaser. The balance of the Purchase Price shall be paid at closing. 3. Title/Conveyance. Permitted Title Exceptions. Seller agrees to convey the Property to Purchaser free and clear title thereto by recordable Warranty Deed, as of the Closing,with said Deed to be subject only to the following listed title exceptions ("Permitted Title Exceptions"): (A)Encroachment by a building owned by the Purchaser; and (B)Easement/s for public utilities including a blanket easement over the entire Property for existing and future City and public utilities; and (C)A covenant or restriction by deed that the Property shall only be used by Purchaser for an off-street parking facility open to the general public and no building or structure, except Purchaser's existing building, shall be constructed on the Property. Purchaser agrees to maintain the off-street parking facility and shall construct a new off-street parking facility on the Property in 2013 in compliance with all ordinances of the Seller. 4. Evidence of Title. 2 (a) Title Commitment. Seller, at its cost shall deliver, or cause to be delivered to Purchaser or Purchaser's attorney, a Title Commitment for an Owner's Title Insurance Policy with extended coverage issued by Chicago Title Insurance Company, ("the Title Insurer") in the amount of the Purchase Price, covering title to the Property on or after the date hereof, showing title to the Property in the Seller, subject only to the foregoing Permitted Title Exceptions. The Title Commitment shall be conclusive evidence of good title as therein shown as to all matters to be insured by the policy, subject only to the exceptions as therein stated. (b) Unpermitted Title Exceptions. If the Title Commitment, discloses either unpermitted exceptions or boundary overlaps,unpermitted easements, or encroachments, except Purchaser's building, ("Title Defects") Seller shall have thirty-five (35) days from the date of delivery thereof to have the exceptions removed from the Commitment or to correct such Title Defects or to have the Title Insurer commit to insure against loss or damage that may be occasioned by such exceptions or Title Defects and, in such event, the time of Closing shall be thirty-five (35) days after delivery of the Commitment, or the Closing Date as specified in paragraph 6, whichever is later. If Seller fails to have the exception/s removed, or correct any Title Defects, or in the alternative, to obtain for the Commitment for Title Insurance specified above waivers as to such exceptions, within the specified time, Purchaser may terminate this Agreement or may elect,upon notice to Seller within ten(10) days after the expiration of the Thirty-five (35) day period, to take title as it then is with the right to deduct from the Purchase Price liens or encumbrances of a definite or ascertainable amount. If Purchaser does not so elect, this Agreement shall become null and void without further action of the parties and the earnest money returned by Seller to Purchaser within 30 days. 5. Survey. (a) Seller, at Seller's expense, agrees to furnish not less than two (2) business days prior to closing to Purchaser a survey for the Property which meets ALTA Minimum Standard Detail Requirements for Land Title Surveys per latest date ALTA/ACSM Standards ("the Survey"). The Survey shall be certified, by the licensed surveyor, or Civil Engineer, preparing the Survey, to Seller, Purchaser, and the Title Company, as follows: (i)to be in compliance with the specified ALTA/ASCM minimum standards for land title surveys; (ii) show the boundary lines of the Property; and the length of each boundary line; (iii) show the location and course of all visible and recorded easements and rights of way; (iv) show access from the Property to public rights of way; (v) show any utilities, including water, sanitary sewer, storm sewer, and gas lines to the point of connection with the public system, if any such connection exists, 3 or else access to such systems, if any, from the Property; and(vi) certify the number of square feet and portions thereof lying with the boundary lines of the Property. (b) If the legal description of the Property, as set forth on the Survey, varies from the legal description set forth on Exhibit A the legal description from the Survey shall prevail and shall be used by the Seller for the Deed and by the Title Insurer for the Title Commitment. 6. Escrow Closing and Prorations. The Closing on this transaction shall after Seller has delivered the Survey, at the offices of the Title Insurer as agreed to by the attorneys for Seller and Purchaser; or at such earlier, or later date, as agreed upon in writing by the Purchaser and Seller, or by their attorneys, provided all conditions hereof have been fulfilled, and this Agreement has not been terminated pursuant to Seller's default, or by Purchaser pursuant to the provisions hereof. (a) Closing. This transaction shall be closed through an Escrow with the Title Insurer, in accordance with the general provisions of the usual form of deed and money escrow agreement then in use by the Title Insurer, with such special provisions inserted in the Escrow Agreement as may be required to conform with this Agreement. On the creation of such escrow, anything herein to the contrary notwithstanding, payment of the Purchase Price and delivery of Deed shall be made through the Escrow and this Agreement. The cost of the Escrow shall be divided by Purchaser and by Seller. The closing shall take place not more than ninety(90) days from the date of this Agreement or the Agreement shall be void. (b) Prorations. This Property is currently exempt from Real Estate Taxes. 7. Broker's Commission. Seller represents that Seller has not contacted any broker and has not engaged a real estate broker in the connection with the execution of this Agreement, or in connection with the sale of the Property. Seller represents that, as a consequence of Seller's execution of this Agreement, and as a consequence of the intended sale, no broker shall be entitled to a commission at the Closing, or otherwise, as a consequence of Seller's actions. 8. Representations,Warranties and Covenants of Seller. Seller hereby makes the following representations, warranties and covenants to and with Purchaser, each of which representations, warranties and covenants are material and true as of the date hereof and which shall continue to be true at the Closing and shall where applicable survive the Closing: 4 (a) There is not pending or, to the best of Seller's knowledge any threatened, litigation or proceedings before any court, tribunal or other governmental agency respecting the Property, or the ownership of the Property by Seller. (b) There are no pending or, to the best of Seller's knowledge, any threatened, condemnation or eminent domain proceedings against the Property, or any part thereof. Seller will advise Purchaser of any notice of condemnation or eminent domain proceedings which Seller receives. Further, there are no claims or causes of action, nor is there any other litigation or proceeding or pending threatened with respect to the ownership, occupancy or development of the Property, or any part thereof. (c) There are no leases affecting any portion of the Property and there exists no contracts, verbal or written, including without limitation, service contracts or maintenance contracts, affecting the Property, which will survive the Closing. (d) i) Seller hereby agrees that Purchaser shall have thirty(30) days after Purchaser's receipt of this Agreement, executed by Seller("Feasibility Period") to use whatever efforts, at Purchaser's sole cost, it deems necessary to satisfy itself, by visual examination and physical inspection of the Property, and that all physical aspects and conditions of the Property are acceptable to Purchaser. If Purchaser is not satisfied, in its sole and absolute discretion, with respect to the physical aspects and conditions of the Property, Purchaser shall have the right to terminate this Agreement by delivering a written notice of such termination to Seller on or before the last day of the Feasibility Period, in which event all obligations of the parties hereunder shall cease and this Agreement shall be of no further force and effect and the earnest money shall be returned by the Seller to the Purchaser. If Purchaser fails to deliver to Seller, on or before the expiration of the Feasibility Period, such a written notice of termination, then Purchaser shall be deemed to have waived its right to terminate this Agreement and all other provisions of this Agreement shall remain in full force and effect. ii) Purchaser, and Purchaser's Agents, are granted the license of access to the Property, during the Feasibility Period, and Purchaser may inspect the Property immediately before the Closing (the "Closing Inspection"). 9. Conditions to Purchaser's Obligation to Close. Purchaser shall not be obligated to proceed with the Closing unless and until each of the following conditions has been either fulfilled or waived by Purchaser: (a) There shall have been no uncured breach of any material representation, warranty or covenant given by Seller herein which was untrue as of the 5 date hereof or as of Closing. Seller shall have a period of fifteen(15) days to cure a breach under this subparagraph(a), such cure period to com- mence upon the date of Seller's receipt of written notice from Purchaser that such breach exists. (b) This Agreement shall not have been previously terminated pursuant to any other provision hereof or by reason of any default by Seller. (c) Seller shall be prepared to deliver to Purchaser all instruments and docu- ments to be delivered to the Title Insurer and Purchaser, at the Closing, pursuant to Paragraph 11 or any other provision of this Agreement. (d) There shall not exist any environmental contamination of the Property or other environmental condition of the Property unacceptable to Purchaser whereby Purchaser has terminated this Agreement. 10. Conditions to Seller's Obligation to Close. Seller shall not be obligated to proceed with the Closing unless and until each of the following conditions has been fulfilled or waived by Seller: (a) Purchaser, or the Title Insurer shall be prepared to pay to Seller the Net Purchase Price to be paid to Seller at the Closing pursuant to the provisions of this Agreement and the Closing documents; (b) This Agreement shall not have been previously terminated pursuant to any other provision hereof or by reason of any Purchaser default. 11. Closing Deliveries. (a) At the Closing, Seller shall deliver or cause to be delivered to Purchaser, through the escrow each of the following: (i) The Deed to the Property provided for in Paragraph 3 hereof, (ii) An Affidavit of Title to Purchaser, and an ALTA Statement to Purchaser and to the Title Insurer, certifying that there are no tenants or manager of the Property and that Seller has not performed any work on the Property or ordered any materials therefor which would give rise to a mechanic's lien against the Property; (iii) Such other documents and instruments as may be specifically required by any other provision of this Agreement or as may reasonably be required to carry out the terms and intent of this Agreement. (b) At the Closing, Purchaser shall deliver or cause to be delivered to Seller, through the escrow each of the following: 6 (i) The Net Purchase Price due to Seller per the Closing Statement as approved by the Seller's and Purchaser's attorneys, which Closing Statement will contain all prorations for recording releases of Seller's liens, and other credits to Purchaser for the payment of Seller's Closing expenses, if any, which are to be paid via the Closing; and (ii) Such other documents and instruments as may be specifically required by any other provision of this Agreement or as may reasonably be required to carry out the terms and intent of this Agreement. 12. Expenses. At the Closing the expenses shall be paid as follows: (a) One half(1/2) of escrow fees, all Title charges for an Owner's Policy and all other Seller's closing costs, charges and expenses, shall be borne and paid by Seller. Purchaser represents that the conveyance provided for herein is an Exempt transaction pursuant to 35 ILCS 200/31-45 (b)(1) and that no real estate transfer taxes shall be payable to the State of Illinois, the County of Kendall, or the Seller as a consequence of this conveyance. Purchaser shall provide Purchaser's Exempt Stamp for the Deed and the application therefor, at the Closing. (b) One half(1/2) of escrow fees, and all of the charges for recording fees for the Deed, shall be paid by Purchaser. (c) Seller shall pay any recording charges for release documentation or title clearance matters caused by Sellers liens or Seller's Title Defects. (d) Each party shall pay its own respective attorneys' fees and costs. 13. Inspection/Access. Purchaser and Purchaser's designated agents and representatives shall be permitted reasonable access of the Property prior to Closing for the Feasibility Period and the Closing Inspection as provided for in this Agreement. 14. Miscellaneous Provisions. (a) This Agreement constitutes the entire agreement and understanding of the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous written or oral agreements,undertakings, promises, representations, warranties or covenants not contained herein, all of which prior agreements are hereby terminated and of no force or effect. (b) This Agreement may be amended only by a writing executed by both Purchaser and Seller. (c) This Agreement may not be assigned by Purchaser. 7 (d) No waiver of any provision or condition of this Agreement by either party shall be valid unless in writing signed by such party. No such waiver shall be taken as a waiver of any other or similar provision or of any future event, act, or default. (e) In the computation of any period of time provided for in this Agreement or by law, the day of the act or event from which said period of time runs shall be excluded, and the last day of such period shall be included, unless it is a Saturday, Sunday, or legal holiday, in which case the period shall be deemed to run until the end of the next day which is not a Saturday, Sunday, or legal holiday. (f) In the event that any provision of this Agreement shall be unenforceable in whole or in part, such provision shall be limited to the extent necessary to render the same valid, or shall be excised from this Agreement, as circum- stances require, and this Agreement shall be construed as if said provision had been incorporated herein as so limited, or as if said provision had not been included herein, as the case may be. (g) Headings of paragraphs are for convenience of reference only, and shall not be construed as a part of this agreement. (h) This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective lawful successors. This Agreement shall continue and be valid beyond the closing until the Purchaser has reconstructed the parking lot pursuant to paragraph 3 above. (i) Whenever a written notice is required or permitted pursuant to this Agreement notice shall be delivered pursuant to this clause when notice is delivered to the courier, or deposited for delivery by the U.S. Postal Service. All notices required or desired to be given hereunder shall be deemed given if and when delivered personally, or on the day of being deposited with a national overnight courier service, or on the day of being deposited in the Untied States certified or registered mail, return receipt requested,postage prepaid, addressed to a party at its address set forth below, or such other address as the party to receive such notice may have designated to all other parties by notice in accordance herewith: If to Purchaser: Imperial Investments, LLC 204 Boombah Blvd. Yorkville, IL 60560 Phone: Attention: Stuart Oseroff With a copy to: 8 If to Seller: United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-553-8537 Attention: Bart Olson With a copy to: Kathleen Field Orr&Associates 53 West Jackson Blvd. Suite 935 Chicago, IL 60604 Phone: 312-382-2113 Attention: James Binninger (j) Time is of the essence of this Agreement. SELLER: The United City of Yorkville By: Its: Date: 92012 PURCHASER: Imperial Investments, LLC By: Its: Date: , 2012 9 Reviewed By: Agenda Item Number 606 Legal ❑ PW #1 Finance ❑ EST. -� __ti 1838 Engineer ■ -- City Administrator ❑ Tracking Number m Human Resources F1 C�"Sad `=Q Community Development ❑❑ PW 2012-61 Police Public Works ❑ Agenda Item Summary Memo Title: Kendall County Stormwater Ordinance Meeting and Date: City Council —November 27, 2012 Synopsis: Ordinance &Resolution Review and Consideration Council Action Previously Taken: Date of Action: PW 11/20/12 Action Taken: Move forward to City Council. Item Number: PW 2012-61 Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: D C/T Memorandum 0 J e ''6 To: Bart Olson, City Administrator EST. ' 1836 From: Brad Sanderson, EEI -� CC: Laura Schraw, Interim Director of Parks and Recreation 41 (4 Krysti Barksdale-Noble, Community Development Director 09 MMACo tV O Eric Dhuse, Director of Public Works <LE Date: November 15, 2012 Subject: Kendall County Stormwater Ordinance Background The Kendall County Board approved a Countywide Stormwater Management Ordinance on June 19, 2012. Kendall County was granted authority over countywide stormwater management by Illinois State Statute 55 ILCS 5/5-1062.2. The Ordinance becomes effective in all areas of Kendall County on January 1, 2013. In order for the City to continue to regulate stormwater, they must petition the County for certification to enforce the ordinance by December 315'2012. Certification Requirements The County has provided a sample petition for certification that outlines the requirements as follows: • Adopt the Countywide Ordinance by reference before December 31,2012 • Identify the City Implementation Plan which includes: • Naming Oversight Committee • Naming Administrator • Identifying professional staff and consulting firm(s) • Agree to include compliance with Ordinance in all Annexation Agreements • Agree to be bound by the rules and procedures of the County Stormwater Management Committee • Provide a list of"grandfathered"projects Discussion—Ordinance Adoption The City Attorney has provided the attached Ordinance Adopting the Kendall County Stormwater Management Ordinance. The main provisions of the ordinance include adoption of the Countywide Ordinance by reference and as amended from time to time and that all ordinances of parts or ordinances in conflict with the provisions of the new Ordinance are repealed to the extent of the conflict. In addition, the ordinance calls out specific existing ordinances that are to be repealed and replaced by the Countywide Ordinance. There are currently items in the City's ordinances that cover stormwater management that are not covered by the Countywide Ordinance and some areas that could be viewed as more stringent than the Countywide Ordinance. The adopting ordinance repeals ordinances and parts of ordinances that conflict with the Countywide Ordinance. For areas where the City covers items not addressed by the Countywide Ordinance this will not be an issue as those areas will continue to be covered by the City ordinances. The primary examples of this situation would be the City's Wetland Ordinance and Post-Construction Implementation of Stormwater Best Management Practices Ordinance. In addition, parts of the subdivision ordinance that address material and construction requirements (RCP pipe in ROW, inlet spacing) that are not addressed in the Countywide Ordinance would also remain in effect as only the conflicting design requirements are repealed in the adopting ordinance. For items that are more stringent than the Countywide Ordinance, the adopting ordinance allows these items to continue to be enforced under current city ordinances. These items are summarized later in this memo. Discussions—Differences between Existing Ordinances and Countywide Ordinance In general the Kendall County Ordinance is similar to the existing City ordinances; however, it does contain some items that are different than the existing City ordinances. The following discussion highlights some of these differences. The Floodplain Management regulations in the new ordinance reflect the current FEMA standards and adopting the new ordinance brings the City Code into regulatory compliance. The existing ordinance was due for an update based on FEMA requirements. One significant change is the increase in the required flood protection elevation from one to two feet. Similarly, the Soil Erosion and Sediment Control regulations in the new ordinance bring the City Code into compliance with current standards and practices. For example, elimination of the use of straw bales which are no longer included in the Illinois Urban Manual used by IEPA and IDOT. The Stormwater Management regulations in the new ordinance address some items not specifically covered by the existing subdivision ordinance stormwater requirements. These include design requirements for overland flow routes, depressional storage standards, storm sewer inlet capacity, stormwater storage in the floodplain, and long term maintenance requirements for detention basins. These items are generally noted in the existing ordinance,but the new ordinance is more specific. The new ordinance allows for fee-in-lieu of stormwater detention for redevelopment projects, including road widening projects. This item can be a useful, if determined necessary. Discussion—Implementation Plan and Grandfathered Proiects The City needs to identify which Committee will act as the Oversight Committee. This is often a Council subcommittee, such as the Public Works Committee. The City also needs to identify the staff position that will act as the Ordinance Administrator. Lastly, the City will need to identify the staff and firm(s) that will implement the ordinance. Staff suggestions as to the items noted above are located later in this memo. The City needs to create and adopt an appropriate fee schedule for permit applications. There is a section in the Adoption Ordinance reserved for Permit Fees. The City needs to identify a list of grandfathered projects. The ordinance requirements for grandfathered projects are: developments with a substantially approved stormwater plan, developments covered by a contractual agreement exempting the project from the stormwater regulations of the City that was entered into before the effective date of the ordinance. Developments that are substantially complete are exempt and do not need to be on the list but any developments that are approved but were not constructed would have to be added to the list if the City wishes to allow them to proceed in the future under the ordinances at the time of their approval. Discussion—Existing City Ordinance Items more stringent than Countywide Ordinance The City currently has a three tiered release rate requirement for detention basins (2 year, 0.04 cfs/acre, 25 year, 0.08 cfs/acre, 100 year 0.15 cfs/acre) while the new ordinance only has the 2 year and 100 year requirements. This is proposed to be maintained in the new ordinance. The City currently enforces a 0.10 cfs/acre release rate in the Aux Sable Watershed. This is proposed to be maintained in the new ordinance. The current City Ordinance requires detention basins to follow the Park Development Standards which contain the following more stringent items: • Wet ponds require an undulating shoreline (vs. no requirement), a minimum size of 2 acres (vs. no requirement), a minimum depth of 6 feet (vs. no requirement), 25% of the pond be 12 feet deep if fish are to be maintained (vs. 10 feet deep), a 5-10 foot safety shelf(vs. 8 feet), desilting basins required at 500 cubic feet/tributary impervious area, 5 to 1 side slopes with a six foot perimeter around the pond at 2-5% (vs. 4 to 1), a 50 foot buffer area to property line with bike path and 30 foot otherwise (vs. no requirement), and aeration(vs. no aeration required). • Dry Ponds require buffers same as wet ponds (vs. no requirement), a 2 year low flow underdrain system (vs. no requirement), a minimum slope of 2 percent (vs. no requirement), a maximum water depth below the HWL of 4 feet(vs. no requirement). This is proposed to be maintained in the new ordinance. Action Required In order to become certified by the December 31,2012 deadline,The City may want to consider the following schedule: Public Works Committee November, 20, 2012 Adoption by City Council November 26,2012 or December 11,2012 The required action items include: • Adopting the Countywide Ordinance by reference before December 31,2012 • Identifying the City Implementation Plan which includes: • Naming Oversight Committee—Public Works Committee • Naming Administrator—City Administrator • Identifying professional staff and consulting firm(s) -Krysti Barksdale-Noble/EEI • Agreeing to include compliance with Ordinance in all Annexation Agreements • Agreeing to be bound by the rules and procedures of the County Stormwater Management Committee • Providing a list of"grandfathered"projects If you have any questions or need additional information,please let us know. December XX, 2012 Ms. Angela Zubko, Senior Planner Kendall County Planning, Building&Zoning 111 West Fox Street Yorkville, IL 60560-1498 Subject: Petition for Certification—Kendall County Stormwater Management Ordinance Dear Ms. Zubko: Please be advised that the United City of Yorkville desires to enforce the provisions of the Kendall County Stormwater Ordinance within its borders and hereby submits a petition for certification in accordance with the ordinance. The corporate authorities of the United City of Yorkville find and hereby agree to the following: a. United City of Yorkville will adopt by reference all provisions, regulation and requirements of this ordinance by Date (before December 31, 2012); b. The community's plan for the implementation and enforcing of this Ordinance, includes the following; 1. The Public Works Committee will be named as the Oversight Committee for the Ordinance. 2. The City Administrator will be named as the Administrator of the ordinance. 3. United City of Yorkville will utilize the following named staff employees, Krysti J. Barksdale-Noble and professional services from the following firm Engineering Enterprises, Inc. c. United City of Yorkville agrees to include a provision requiring every other party to a new annexation agreement to affirmatively agree to comply with the provisions of this Ordinance as amended from time to time; d. United City of Yorkville agrees that it will be bound by the rules and procedures of the Stormwater Management Committee by which certification is granted or revoked and county jurisdiction is reasserted over the enforcement of this ordinance within the boundaries of the Community; e. United City of Yorkville hereby submits a list of projects to which some or all of the Kendall County Stormwater Management Ordinance do not apply (grand fathered projects) pursuant to the requirements of Article 8 of the Kendall County Stormwater Management Ordinance. The afore-noted provisions will be made official through a resolution of the corporate authorities of United City of Yorkville on or before December 31, 2012. Please contact me directly at 630-553-8573 should you have any questions. Sincerely, Krysti J. Barksdale-Noble, AICP Community Development Director Ordinance No. 2012- AN ORDINANCE ADOPTING THE KENDALL COUNTY STORMWATER MANAGEMENT ORDINANCE TO REGULATE STORMWATER MANAGEMENT IN THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, all development, stormwater management activities, soil erosion control practices, and floodplain protection measures within Kendall County must comply with the Kendall County Stormwater Management Ordinance, whether or not such activities occur within an incorporated municipality; and, WHEREAS, the City desires to adopt by reference the Kendall County Stormwater Management Ordinance to require that all development, stormwater management activities, soil erosion control practices, and floodplain protection measures within the City are subject to and must comply with the Kendall County Stormwater Management Ordinance, and further for the purpose of providing the City with enforcement rights against activities which do not comply with the Kendall County Stormwater Management Ordinance, to the extent permitted by law; and, WHEREAS, pursuant to section 5/1-3-2 of the Illinois Municipal Code (65 ILCS 5/1-3- 2) the City may adopt by reference public records including ordinances of Kendall County; and, WHEREAS, three copies of the Kendall County Stormwater Management Ordinance to be adopted by reference were filed in the office of the City Clerk and kept available for public use, inspection and examination for a period of 30 days before the adoption of this ordinance; and, WHEREAS, the Mayor and City Council find that the adoption and enforcement of the Kendall County Stormwater Management Ordinance will promote the public health, safety and welfare of the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above-stated Recitals are hereby restated and incorporated into this Section 1 as though fully set forth herein. Section 2: That Title 8, Chapter 7, Sections 8-7-1 through 8-7-13 of the Yorkville City Code, as amended, be and is hereby repealed and replaced with the following: "CHAPTER 7 STORMWATER AND FLOODPLAIN REGULATIONS Ordinance No.2012- Page 1 8-7-1 GENERAL; ADOPTION BY REFERENCE A. Adoption by Reference. The Kendall County Stormwater Management Ordinance adopted December 15, 2011, with all prior revisions and as last revised by the Kendall County Board on May 10, 2012, is hereby adopted by reference as a part of this chapter to regulate stormwater management within the corporate limits of the City, with such addition or amendments as hereinafter stated. B. Additions and penalties. (1) The oversight committee shall be the Public Works Committee. The Administrator shall be the City Administrator or his or her designee. (2) Applicants for permits for special management areas on property in the City shall obtain floodplain review and approval from the administrator and wetland review and approval from the United States Army Corps of Engineers. (3) Whenever there is a conflict between the regulations contained in the Kendall County Stormwater Management Ordinance herein adopted by reference and any other regulation of this Municipal Code including but not limited to the City's Standard Specifications adopted by Resolution No. 2004-39, Ordinance No. 2005-59, and Resolution No. 2010-23 and as further amended, and the City's Park Development Standards adopted by Ordinance No. 2009-50 and as further amended, that regulation which is the most restrictive shall apply. (4) Permit Fees. The following fees shall be paid for the following permits: Stormwater Permit Fee in the amount of$100.00. (5) Penalties. Any person violating any provision of paragraph A. above as amended in this Section shall be punished by a fine of not less than $100.00 nor more than $750.00. Each day during which such violation is committed, continued, or permitted shall constitute a separate violation and shall be fined as such. C. Section 203.2 is amended by adopting the Aux Sable Watershed release rate. D. Section 500.Le is amended by deleting "43,560 sf' and replacing it with"10,000 square feet." E. Section 1201.Lb. is amended by deleting in the second line "one hundred ten percent (110%)" and replacing it with "one hundred twenty percent (120%)" F. Section 1202.La. is amended by deleting in the second line "one hundred ten percent (110%)" and replacing it with "one hundred twenty percent (120%)" G. No subdivision, planned unit development or other development within the corporate limits of the City shall be approved unless it is served by a minor drainage system and a major drainage system. H. All storm sewers which are installed in the public right-of-way or in easements serving a central system shall be dedicated to the City. Every subdivision or development shall have storm sewers separate and independent of the sanitary sewer system and with an adequate outlet or connection with the existing storm system. The outfall of said storm sewer systems shall be designed to prevent the transportation of eroded solid and floating matter to downstream points of discharge whether they be creeks, lakes or a municipal or privately owned storm sewer system." Ordinance No.2012- Page 2 Section 3: That Title 8, Chapter 13, Sections 8-13-2 through 8-13-5 of the Yorkville City Code, as amended, be and is hereby repealed and replaced with the following: "8-13-2 STANDARDS AND REQUIREMENTS All clearing, grading, stripping, excavating and filing which is subject to the permit requirements of this Code shall be subject to the applicable standards and requirements set forth in Section 8-7-1" Section 4: That Title 11, Chapter 5, Section 11-5-13.0 of the Yorkville City Code, as amended, be and is hereby amended to read as follows: "C. Designed planning of surface water drainage facilities shall be performed by, or under the supervision of, a professional engineer, registered in the State of Illinois. The storm water drainage system shall be as specified in the city's standard specifications for improvements and the Kendall County Stormwater Management Ordinance adopted by reference in this Code." Section 5: All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. Section 6: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of 12012. CITY CLERK ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , 2012. MAYOR Ordinance No.2012- Page 3 7'HE COUNV U NDALL FEBRUARY 19' 1841 Kendall County Stormwater Management Ordinance December 15, 2011 Revised March 15, 2012 April 3, 2012 May 10, 2012 Kendall County, Illinois KENDALL COUNTY STORMWATER MANAGEMENT ORDINANCE TABLE OF CONTENTS Section No. Title Page 1 AUTHORITY, PURPOSE,AND DEFINITIONS 100 Statutory Authority 101 Kendall County Stormwater Management Plan 102 Purposes of this Ordinance 103 Reference to Watershed Plans 104 Definitions 105 Reserved for Watershed and/or Interim Watershed Plans 2 REQUIREMENTS FOR STORMWATER MANAGEMENT 200 General Information 200.1 Other Applicable Articles 201 General Stormwater Requirements 201.1 Requirements Applicable to All Development 201.2 Building Permits 201.3 Single Parcel Developments 201.4 Overland Flow Paths 201.5 Protection of Buildings 201.6 Depressional Storage 202 Site Runoff Requirements 202.1 Stormwater Facility Discharges 202.2 Minor Stormwater System Criteria 202.3 Major Stormwater System Criteria 202.4 Existing Sub-Surface and Surface Drainage Systems 202.5 Design Runoff Rate 202.6 Design Rainfall 202.7 Stormwater System Easements 202.8 Flow Depths 202.9 Diversion of Flow Between Watershed 203 Site Runoff Storage Requirements(Detention/Extended Detention) 203.1 Applicability of Site Runoff Storage Requirements 203.2 Release Rate 203.3 Design Methods 203.4 Existing Release Rate Less Than Allowable 203.5 Downstream Water Surface Elevations 203.6 Extended Detention Requirement 203.7 Stormwater Management Basin Design Requirements 203.8 Site Runoff Storage Volume Within the Regulatory Floodplain 203.9 Site Runoff Storage Volume Within the Regulatory Floodway 203.10 Site Runoff Storage Volume—Channel Impoundment 203.11 Off-Site Facilities 3 SEDIMENT AND EROSION CONTROL 300 General Principles 301 Soil Erosion and Sediment Control Plan 302 Design and Operations Standard Requirements 302.01 Site Design Requirements 302.02 Handbooks Adopted by Reference 303 Maintenance of Erosion Control Measures 304 Inspections 305 Special Precautions 306 Amendment of Plans KENDALL COUNTY STORMWATER MANAGEMENT ORDINANCE 4 PROTECTION OF SPECIAL MANAGEMENT AREAS 400 General 401 Floodplain,Regulatory Floodplain,Base Flood Elevation(BFE)and Regulatory Floodway Locations 401.1 Base Flood Elevation 401.2 Floodway 402 General Performance Standards 402.1 Public Health Protection Standards 402.2 Building Protection Standards 403 Compensatory Storage Volume Standards 404 Floodway Standards 405 Riverine Floodplain 406 Disclaimer 5 STORMWATER MANAGEMENT PERMIT SUBMITTAL REQUIREMENTS 500 General Requirements 500.1 Stormwater Management and Other Permits Required 500.2 Permit Review Fees 500.3 Professional Seals and Certifications Required 501 Duration and Revision to Permits 501.1 Permit Expiration 501.2 Permit Extension 501.3 Permit Revision 502 Required Submittals 502.1 Modification of Submittal Requirements 502.2 Application and Project Overview Plan 502.3 Erosion Control Plan Set Submittal 502.4 Plan Set Submittal 502.5 Stormwater Submittal 502.6 Floodplain Submittal 502.7 Performance Security 502.8 Maintenance Plan, Schedule and Funding 503 Record Drawings 504 Issuance or Denial of Permit and Appeal of Permit Denial 6 LONG TERM MAINTENANCE 600 Long-Term Maintenance 601 Transfer to Permitting Authority or Other Public Entity 602 Transfer to Homeowner's or Similar Association 603 Conveyance to One or More Persons 604 Require Maintenance Plan—Required Submittals 605 Incorporation of Maintenance Obligations in Stormwater Management Permit 605 Funding of Long Term Maintenance of Stormwater Facilities 606 Enforcement 7 ENFORCEMENT AND PENALTIES 700 Inspection and Maintenance Authority 701 Required Inspections 702 Offenses 702.1 Permit Violation—Notice 703 Offenses—Penalties:Remedies KENDALL COUNTY STORMWATER MANAGEMENT ORDINANCE GENERAL PROVISIONS 800 Scope of Regulation 801 Exemptions 802 Community's List of Proposed Exempt Developments 803 Interpretation 804 Warning and Disclaimer of Liability 805 Choice of Planning Jurisdiction 806 Violations 807 Severability 808 Amendments 809 Effective Date 9 VARIANCES 900 Purpose 901 Application for Variance 901.1 Local Variance 901.2 County Variance 901.3 Administrator Responsibilities 901.4 Application Format 902 Application Fee 903 Public Hearing 904 Granting of Variances 904.1 Variance Standards 904.2 Floodway 905 Procedure and Recommendations 905.1 Local Variance 905.2 County Variance 906 Conditions 10 ADMINISTRATION 1000 Responsibility for Administration 1001 Duties of Director 1002 Duties of Administrator 1003 Representative Capacity 1004 Oversight Committee 1005 Non-Certified Communities 1006 Service 1007 Publication 11 CERTIFIED COMMUNITY ENFORCEMENT 1100 Authority 1101 Petition for Certification and Waiver of Enforcement 1102 Filing and Contents of Petition for Certification 1103 Committee Consideration of Petition for Certification 1104 Standards for Grant of Petition 1105 Certified Community Records 1105.1 Permit Records 1105.2 Stormwater Facilities and Drainage Systems 1105.3 Records Inspections 1105.4 Annual reporting and Recertification 1106 Committee Review of Enforcement by a Certified Community 1107 Investigations;Complaints 1107.1 Initiation of Investigation and Complaint 1107.2 Community Notification and Response 1108 Hearing on Complaint 1109 Committee Decision KENDALL COUNTY STORMWATER MANAGEMENT ORDINANCE 12 PERFORMANCE SECURITY 1200 General Security Requirements 1201 Performance Security 1202 Sediment and Erosion Control Security 1203 Maintenance Security 1204 Letters of Credit 13 FEE-IN-LIEU OF ON-SITE DETENTION 1300 Fee-in-Lieu of On-Site Runoff Storage ARTICLE 1. AUTHORITY, PURPOSE AND DEFINITIONS. Sec. 100 Statutory Authority 100.1 This Ordinance shall be known, and may be cited, as the Kendall County Stormwater Management Ordinance (the "KCSMO"). 100.2 The Kendall County Board adopts this Ordinance pursuant to its authority to regulate Stormwater Management and governing the location, width, course, and release rate of all stormwater runoff channels, streams, and basins in the County, in accordance with the Kendall County Stormwater Management Plan. The statutory authority for this Ordinance is contained in 55 ILCS 515- 1062.2, 55 ILCS 5/5-1041, 55 ILCS 5/5-1063, 65 ILCS 5/1-2-1, 5/4-12-12, 5/11- 30-2, 5/11-30-8, and 5/11-31-2 and other applicable authority, all as amended from time to time. 100.3 As applicable, the Communities within the County adopt and enforce this Ordinance or in the alternative adopt and enforce a municipal ordinance that is consistent with and at least as strict as the County Ordinance. Pursuant to 55 ILCS 515- 1062.2, 55 ILCS 5/5-1041, 55 ILCS 5/5-1063, 65 ILCS 5/1-2-1, 5/4-12-12, 5/11-30-2, 5/11-30-8, and 5/11-31-2 and other applicable authority, all as amended from time to time. Sec. 101 Kendall County Stormwater Management Plan The Kendall County Stormwater Management Plan was recommended by the Kendall County Stormwater Management Committee and adopted by the County Board, after review by the appropriate agencies and a public hearing on December 12, 2010. The Plan is available for public inspection in the office of the Kendall County Clerk. Sec. 102 Purposes of this Ordinance 102.1 The purpose of this ordinance is to diminish threats to public health, safety and welfare caused by excess stormwater runoff from new development and redevelopment. This ordinance seeks to establish stormwater management practices and promote sustainable planning and design to counter increases in stormwater runoff quantity and rate and the impairment of water quality from development and land improvement throughout the entire County. 102.2 This ordinance is adopted to accomplish the following objectives: a. To assure that new development does not create or increase flood hazards or cause damages due to erosion; b. To protect existing buildings, new buildings and major improvements to buildings from flood damage due to increased stormwater runoff, c. To protect human life and health from the hazards of increased flooding; 4/3/2012 Article 1 Page I d. To lessen the burden on the taxpayer for stormwater management, flood control projects, repairs to flood-damaged public facilities and utilities and correction of channel erosion conditions from new development; e. To protect and conserve land and water resources in the context of orderly land development; f. To make federally subsidized flood insurance available; g. To reasonably preserve the natural hydrologic and hydraulic functions of watercourses, floodplains and open space areas and to protect water quality and aquatic habitats; h. To control soil erosion due to development and provide effective sediment management measures on construction sites; i. To require the design and evaluation of site Stormwater Management plans consistent with watershed capacities; j. To require stormwater storage and encouraging the use of and infiltration of stormwater in preference to stormwater conveyance; k. To minimize conflicts between agricultural and urban drainage systems and maintaining agriculture as a viable and productive land use; 1. To encourage cooperation and consistency in Stormwater Management activities within and between the units of government having floodplain and Stormwater Management jurisdiction; m. To establish requirements and promote regular, planned maintenance of Stormwater Management facilities; n. To provide a procedure by which Communities throughout the County may petition the Committee for authority to implement and enforce the provisions of this Ordinance; o. To require strict compliance with and enforcement of this Ordinance. 102.3 The purposes of this Ordinance are intended to be consistent with and supercede the Kendall County Unified Stormwater Management Plan for those applicable sections. Sec. 103 Reference to Watershed Plans 103.1 This Ordinance recognizes the integrated nature of the watershed system and the need to study certain flood control alternatives and other Stormwater Management functions on a watershed-wide basis. A generalized process for development of watershed plans was recommended in the adopted "Kendall County Stormwater Management Plan." This process includes a public hearing review and approval by the Committee, and adoption by the County. 4/3/2012 Article 1 Page 2 103.2 Individual watershed plans or interim watershed plans which recognize the unique attributes of each watershed may be prepared and periodically updated for the major watersheds, to identify management projects and establish criteria for development. These plans may also recommend changes to this Ordinance effective within the study boundary. Watershed Plans or Interim Watershed Plans may be adopted which recommend more or less stringent criteria than the criteria in this Ordinance. When adopted by the County Board, these watershed-specific criteria established in such Watershed Plans or Interim Watershed Plans shall be set forth as Sections 105 through 117 of this Ordinance. Sec. 104 Definitions Within the context of this Ordinance or a Certified Community Ordinance, the following words and terms shall have the meanings set forth except where otherwise specifically indicated. Words and terms not defined shall have the meanings indicated by common dictionary definition. Administrator. The person designated by Resolution of the permitting authority to administer and enforce this Ordinance; Administrative Violation. An administrative violation of the ordinance occurs when rules and procedures regarding permit applications and Stormwater Management permits are not followed. Agricultural Use. Agriculture includes the growing of farm crops, truck garden crops, animal and poultry husbandry, apiculture, aquiculture, dairying, floriculture, horticulture, nurseries, tree farms, sod farms, pasturage, viticulture, wholesale greenhouses, and the growing, developing, processing, conditioning, or selling of hybrid seed corn, seed beans, seed oats, or other farm seeds including agricultural structures and accessories thereto. In interpreting the foregoing definition, it is the intent of this Ordinance to make the definition of agriculture as used herein identical to the definition of agriculture used in 55 ILCS 5/5-12001, as amended from time to time, exempting agriculture from the zoning authority of the County Board. Cultivating the ground, including the harvesting of crops, and rearing and management of livestock: tillage; husbandry; farming. In a broader sense, the science and art of the production of plants and animals useful to man, including to a variable extent, the preparation of these products for man's use not including a manufacturing activity or use. It includes grain storage, horse stables, nurseries, animal feed, commercial feeding, dairy and the like. Agricultural Subsurface Drainage. A water management technique driven by economic and safety concerns, where the rate at which surplus groundwater should be removed is determined primarily by the moisture/air requirements of the vegetation (commonly called "Tiles, "Field Tiles", etc.) Applicable Engineering Practice. Procedures, methods, or materials recommended in standard engineering textbooks or references as suitable for the intended purpose. Applicant. Any Person, Firm or Governmental Agency who executes the necessary forms to procure official approval of a development or permit to carry out construction of a development from the County or appropriate Certified Local Governmental unit. 4/3/2012 Article 1 Page 3 Base Flood. The flood having a one percent probability of being equaled or exceeded in a given year. (BFE) Base Flood Elevation. The highest water surface elevation that can be expected during the base flood expressed in a numeric value relative to North American Vertical Datum of 1988 (NAVD 88). Basement. Any area of the building having its floor subgrade (below ground level) on all sides. (BMP) Best Management Practices. A measure used to control the adverse stormwater-related effects of development. BMPs include structural devices (e.g., swales, filter strips, infiltration trenches, and stormwater management basins basins) designed to remove pollutants, reduce runoff rates and volumes, and protect aquatic habitats. BMPs also include nonstructural approaches, such as public education efforts to prevent the dumping of household chemicals into storm drains, street sweeping, etc. Building. See the definition for Structure. Buffer. An area of predominantly vegetated land located adjacent to channels, wetlands, lakes or ponds for the purpose of reducing contaminants in stormwater that flows to such areas. Bulletin 70. "Frequency Distributions and Hydroclimatic Characteristics of Heavy Rainstorms in Illinois"by Floyd Huff and James Angel of the Illinois State Water Survey(1989). Bypass Flows. Stormwater runoff or groundwater from upstream properties tributary to a property's drainage system but not under its control. Certified Community. A Community which has met the requirements to be delegated the responsibility for ordinance enforcement as determined by the Stormwater Committee. Channel. Any river, stream, creek, brook, branch, natural or artificial depression, ponded area, flowage, slough, ditch, conduit, culvert, gully, ravine, wash, or natural or manmade drainage way, which has a definite bed and bank or shoreline, in or into which surface, groundwater, effluent, or industrial discharges flow either perennially or intermittently. Channel Modification. Alteration of a channel by changing the physical dimensions or materials of its bed or banks. Channel modification includes damming, rip rapping (or other armoring), widening, deepening, straightening, relocating, lining, and significant removal of bottom or woody rooted vegetation but does not include the clearing of debris or removal of trash or dredging to previously documented thalweg elevations and side slopes. Clearing. Any activity which removes vegetative ground cover. Committee. The Kendall County Stormwater Management Committee. Community. The County or any city or village within the County. 4/3/2012 Article 1 Page 4 Compensatory Storage. An excavated, hydrologically and hydraulically equivalent volume of storage created to offset the loss of existing flood storage. (CLOMR) Conditional Letter of Map Revision. A CLOMR is FEMA's comment on a proposed project that would, upon construction, affect the hydrologic or hydraulic characteristics of a flooding source and thus result in the modification of the existing regulatory floodway, the effective base flood elevations, or the Special Flood Hazard Area(SFHA).. COE. The United States Army Corps of Engineers. Conservation Planning. The practices and procedures associated with the management of soil, water, plants, plant nutrients and other elements of agricultural production. Documentation of the management system shall only be as required by the NRCS or in cases of a complaint, as requested by the Administrator in response to a notification of a complaint. Control Structure. A structure designed to limit the rate of flow of stormwater runoff that passes through the structure to a specific rate, given a specific upstream and downstream water surface elevation. County. Kendall County, Illinois. Critical Duration. The duration of a storm event that results in the greatest peak runoff. Dam. Any obstruction, wall embankment, or barrier, together with any abutments and appurtenant works, constructed to store or divert water or to create a pool (not including underground water storage tanks). Department. Kendall County Planning, Building and Zoning Department. Depressional Storage. The volume contained below a closed contour on a 1-foot contour interval topographic map, the upper elevation which is determined by the topographic overflow elevation or the critical duration base flood elevation whichever is less. Developer. A person who creates or causes development. Development. The cumulative man-made changes to real property after the effective date of this ordinance including: a) Construction, reconstruction or replacement of a building or an addition to a building, with the exception of agricultural structures and accessories thereto outside the floodplain; b) Installing a manufactured home on a site, preparing a site for a manufactured home, or installing a travel trailer or recreational vehicle on a site for more than 180 days.; c) Drilling, mining, installing utilities, construction of roads, bridges or similar projects; 4/3/2012 Article 1 Page 5 d) Construction or erection of levees, walls, fences, dams, or culverts, channel modifications, filling, dredging, grading, excavating, paving, or other non-agricultural alterations of the ground surface, storage materials, deposit of solids or liquid waste; e) Any other activity of man that might change the direction, height, or velocity of flood or surface water, including extensive vegetation removal; The following are not considered development so long as these activities occur outside the floodplain: a) Maintenance of existing drainage systems limited for the purpose of agricultural use and for maintaining cultivated areas and crop production; b) Improvements undertaken for an agricultural use pursuant to an NRCS conservation plan. Director. The Kendall Board Chairman or his or her designee by Resolution, charged with performing the duties specified in this Ordinance. Drainage Area. The land area above a given point that may contribute runoff flow at that point from rainfall. Effective Date. The date to be determined by the County Board. Elevation Certificates. An official record that shows new buildings and substantial improvements in all identified Special Flood Hazard Areas (SFHAs)are properly elevated. This elevation information is needed to show compliance with the floodplain management ordinance. Permitting authorities shall use the most current version of the Elevation Certificate developed by FEMA. Communities participating in the Community Rating System (CRS) are required to use the FEMA Elevation Certificate. Ephemeral Stream. A stream whose bed elevation does not intersect the groundwater table, it carries flow only during and immediately after a runoff producing rainfall event. Erosion. The general process whereby soil is detached by the action of water, wind or construction activities. Existing Manufactured Home Park or Subdivision. A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to affixed or buildings to be constructed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by the community. Expansion to an Existing Manufactured Home Park or Subdivision. The preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). 4/3/2012 Article 1 Page 6 Extended Detention. A volume of runoff temporarily detained and released over a long period of time to reflect pre-development hydrology(ref. Section 203.6). (FEMA) Federal Emergency Management Agency. The Federal Agency and its regulations, at 44 CFR 59-79, effective as of September 29, 1989 or as amended. Flood. A general and temporary condition of partial or complete inundation of normally dry land areas from overflow of inland or tidal ways or the unusual and rapid accumulation of runoff of surface waters from any source. Flood Frequency. Normally expressed as a period of years, based on a percent chance of occurrence in any given year from statistical analysis, during which a flood of a stated magnitude may be expected to be equaled or exceeded. For example, the 2-year flood frequency has a fifty percent (50%) chance of occurrence in any given year. Similarly, the 100-year flood frequency has a one percent(1%) chance of occurrence in any given year. Flood Fringe. That portion of the floodplain outside of the designated floodway. (FIRM) Flood Insurance Rate Map. A map issued by FEMA that is an official Community map, on which map FEMA has delineated both the special flood hazard areas and the risk premium zones applicable to the Community. This map may or may not depict floodways. (FIS) Flood Insurance Study. A study of flood discharges and flood profiles for a Community, adopted and published by FEMA. Floodplain and Special Flood Hazard Area (SFHA).These two terms are synonymous. The land in the flood plain within the County subject to a 1 percent or greater chance of flooding in any given year. The floodplains of the Aux Sable Creek, Blackberry Creek, Clear Creek, Dave- Bob Creek, East Branch Little Rock Creek, Big Rock Creek, Fox River, Harvey Creek, Middle Aux Sable Creek,North Arm Saratoga Creek, Waubansee Creek, and West Aux Sable Creek are generally identified on the countywide Flood Insurance Rate Map of Kendall County prepared by the Federal Emergency Management Agency and dated February 4, 2009. Floodplain also includes those areas of known flooding identified by the County or Administrator. (FPE) Flood Protection Elevation. The elevation of the BFE plus two feet of freeboard for structures within the plan limits of the base flood elevation. Outside the plan limits, the water table or 100-year design water surface elevation of any overland flood path or adjacent stormwater management basin, whichever is higher,plus two feet of freeboard. FloodprooL Any combination of structural and non-structural additions, changes or adjustments to structures or property which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. Floodproofing Certificate. A form published by FEMA that is used to certify that a building has been designed and constructed to be structurally dry flood proofed to the FPE. 4/3/2012 Article 1 Page 7 Floodway or Designated Floodway. The floodway includes the channel, on stream lakes, and that portion of the floodplain adjacent to a stream or channel which is needed to store and convey the critical duration 100-year frequency flood discharge with no more than a 0.1 foot increase in flood stage due to the loss of flood conveyance or storage, and no more than a 10% increase in velocities. Floodway Conveyance. The measure of the flow carrying capacity of the floodway section and is defined using Manning's equation as, K = 1.4863 AR2/3n where "n" is Manning's roughness factor, "A" is the effective area of the cross-section, and "R" is ratio of the wetted area to the wetted perimeter. Freeboard. An increment of height added to the BFE or 100-year design water surface elevation to provide a factor of safety for uncertainties in calculations, unknown local conditions, wave actions and unpredictable effects such as those caused by ice or debris jams. Functional. In the context of the usage in this Ordinance, functional refers to stormwater facilities, which serve their primary purpose but may not be completed. Groundwater. Water that is located within soil or rock below the surface of the earth. Same as subsurface water. Groundwater Control System. A designed system which may consist of tiles, under drains, French drains, or other appropriate stormwater facilities whose purpose is to lower the groundwater table to a predictable elevation throughout the year. Hydraulics. The science and study of the mechanical behavior of water in physical systems and processes. Hydraulically Connected Impervious Area. Hydraulically connected impervious area shall consist of those areas of concrete, asphalt and gravel surfaces along with roof tops which convey flows directly to an improved drainage system consisting of storm sewers or paved channels. Rooftops whose downspouts discharge to unpaved surfaces which are designed for the absorption and filtration of stormwater runoff shall not be considered as hydraulically connected impervious surfaces. Roadways whose primary conveyance is through open ditches and swales shall not be considered as hydraulically connected impervious surface. Roadways drained by curb and gutter and storm sewer, and driveways hydraulically connected to those roadways shall be considered as directly connected impervious surface. Hydraulically Equivalent Compensatory Storage. Compensatory storage either adjacent to the floodplain fill or not located adjacent to the development but can be shown by analysis to be hydrologically and hydraulically equivalent to compensatory storage located adjacent to the development. Hydrologically Disturbed. An area where development causes the land surface to be cleared, grubbed, compacted, or otherwise modified that changes runoff volumes or rates; or that changes runoff direction. 4/3/2012 Article 1 Page 8 Hydrology. The science of the behavior of water, including its dynamics, composition, and distribution in the atmosphere, on the surface of the earth, and underground. IDNR-OWR. The Illinois Department of Natural Resources, Office of Water Resources. Impervious Surfaces. Areas that cause the majority of rainfall to be converted to direct runoff including asphalt, concrete, roofing systems and compacted gravel not designed nor constructed to promote infiltration or storage of stormwater runoff. Interim Watershed Plan. A regional study of a watershed which does not address the entire range of purposes, goals and objectives outlined in the Countywide Stormwater Management Plan approved by the Committee and adopted by the County. Intermittent Stream. A stream whose bed intersects the groundwater table for only a portion of the year on the average or any stream which flows continuously for at least one month out of the year but not the entire year. (LOMA) Letter of Map Amendment. FEMA's determination that either an entire legally defined parcel of land, or the lowest grade adjacent to a structure, is above the base flood elevation and is therefore the specific structure is excluded from the SFHA. A LOMA amends the effective FLOOD HAZARD BOUNDARY MAP, FLOOD BOUNDARY FLOODWAY MAP, or FLOOD INSURANCE RATE MAP. (LOMR)Letter of Map Revision. FEMA's modification to an effective Flood Insurance Rate Map (FIRM), or Flood Boundary and Floodway Map (FBFM), or both. LOMRs are generally based on the implementation of physical measures that affect the hydrologic or hydraulic characteristics of a flooding source and thus result in the modification of the existing regulatory floodway, the effective base flood elevations, or the SFHA. The LOMR officially revises the FIRM or FBFM, and sometimes the Flood Insurance Study (FIS) report, and, when appropriate, includes a description of the modifications. The LOMR is generally accompanied by an annotated copy of the affected portions of the FIRM, FBFM, or FIS report. Lake. A natural or artificial body of water encompassing an area of two or more acres, which retains water throughout the year. (LOMR) Letter of Map Revision. A formal indication of Map change by FEMA will to revise base flood elevations, flood insurance rate zones, flood boundaries, or floodways as shown on an effective FLOOD INSURANCE RATE MAP based on approved record drawings. Lowest Floor. The lowest floor of the lowest enclosed area(including basement). An unfinished or flood resistant enclosure usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor. Provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of this Ordinance. 4/3/2012 Article 1 Page 9 Major Stormwater System. That portion of a stormwater facility needed to store and convey flows beyond the capacity of the minor stormwater system. A constructed Major Stormwater System shall be designed to convey the 100-year flood frequency runoff event. Manufactured Home. A structure transportable in one or more sections, which is built on a permanent chassis and is designated for use with or without a permanent foundation when attached to the required utilities. The term Manufactured Home also includes park trailers, travel trailers, and other similar vehicles placed on site for more than 180 consecutive days. The term Manufactured Home does not include a recreational vehicle. Manufactured Home Park or Subdivision. A parcel (or contiguous parcels) of land divided into two or more Manufactured Home lots for rent or sale. Mass Grading. Development in which the primary activity is a change in topography affected by the movement of earth materials. Minor Stormwater System. Shall consist of all infrastructure including but not limited to curb, gutter, culverts, roadside ditches and roadside swales, storm sewers, and sub-surface drainage systems intended to convey stormwater runoff on a frequent basis. The recurrence frequency for design purposes shall be the 10-year event. Mitigation. Measures taken to offset negative impacts from development in wetlands or the floodplain. (NFIP) National Flood Insurance Program. A Federal program whose requirements are codified in Title 44 of the Code of Federal Regulations. Net Watershed Benefit in Water Quality. The institution of best management practices as part of a development that when compared to the pre-development condition can be judged to reduce downstream sediment loading or pollutant loadings. Net Watershed Benefit in Flood Control. A finding that, when compared to the existing condition, the developed project will do one of the following: substantially reduce (more than 10%) downstream peak discharges; reduce downstream flood stages (more than 0.1 ft.); or reduce downstream damages to structures occurring in the pre-development condition. The demonstration of one of these conditions must be through detailed hydrologic and hydraulic analysis of watersheds on a regional scale as approved by the Administrator. New Construction. (for the purposes of floodplain management) structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community or the County and includes any subsequent improvements to such structures. New Manufactured Home Park or Subdivision. A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to 4/3/2012 Article 1 Page 10 be affixed(including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by a community or the County. Non-riverine. Areas not associated with a stream or river such as isolated depressional storage areas,ponds and lakes. NRCS. The United States Department of Agriculture,Natural Resources Conservation Service. Observation Structures. Structures (manholes) built on a field tile where the pipe inflow and outflow is visible upon removal of a lid. Open Channel. A conveyance system with a definable bed and banks carrying the discharge from field tiles and surface drainage. Open channels do not include grassed swales within farm fields under agricultural production, which are ephemeral in nature. Ordinary High Water Mark (OHWM). The point on the bank or shore up to which the presence and action of surface water is so continuous so as to leave a distinctive mark, such as by erosion, destruction or prevention of terrestrial vegetation, predominance of aquatic vegetation, or other easily recognized characteristic. Overland Flow Path. A design feature of the major stormwater system which carries flows in excess of the minor stormwater system design capacity in an open channel or swale, or as sheet flow or weir flow over a feature designed to withstand the particular erosive forces involved. Oversight Committee. A Certified Community's body of officials charged by the Certified Community with overseeing variance of the Stormwater Management Ordinance within the Certified Community. The Oversight Committee may be a body of elected or appointed officials. See Section 1004. Perennial Streams. Riverine watercourses whose thalweg generally intersects the groundwater table elevation and flows throughout the year. Permitting Authority. The County or a Certified Community. Plan. The Kendall County Stormwater Management Plan, adopted by the Kendall County Board on 12-12-2010, as amended from time to time. Pond. A body of water of less than two acres, which retains a normal water level year round. Primary Gravity Outlet. The outlet device designed to meet the release rate requirements of this Ordinance. Professional Land Surveyor. A land surveyor registered in the State of Illinois, under The Illinois Land Surveyors Act. (225 ILCS 330/1, et seq.), as amended. 4/3/2012 Article 1 Page I I Professional Engineer. An engineer registered in the State of Illinois, under The Illinois Professional Engineering Practice Act. (225 ILCS 325/1 et seq.), as amended. Property. Contiguous land under single ownership or control. Public Bodies of Water. All open public streams and lakes capable of being navigated by watercraft in whole or in part for commercial uses and purposes and all lakes, rivers and streams, which in their natural conditions were capable of being improved and made navigable, or that are connected with or discharge their waters into navigable lakes or rivers within, or upon the borders of the State of Illinois, together with all bayous, sloughs, backwaters, and submerged lands that are open to the main channel or body of water directly accessible thereto. Public Flood Control Project. A flood control project, which will be operated and maintained by a public agency to reduce flood damages to existing buildings and structures, which includes a hydrologic and hydraulic study of the existing and proposed conditions of the watershed. Nothing in this definition shall preclude the design, engineering, construction or financing in whole or in part of a flood control project by persons or parties who are not public agencies. Public Flood Easement. An easement acceptable to the appropriate jurisdictional body that meets the regulations of the IDNR-OWR, the County, and the Community, and that provides legal assurances that all areas subject to flooding will remain open to allow flooding. Record Drawings. Drawings prepared, signed, and sealed by a registered professional engineer or registered land surveyor representing the final "as-built" record of the actual in-place elevations, location of drainage systems, and topography. Recreational Vehicle.A vehicle which is: (a) Built on a single chassis; (b)400 square feet or less when measured at the largest horizontal projection; (c) Designed to be self-propelled or permanently towable by a light duty truck; and (d) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. Redevelopment. Development on a parcel upon which the existing condition prior to the effective date of the Ordinance is a non-agricultural land use and includes infrastructure associated with non-agricultural activities. Widening of an existing street by a unit of local government, including but not limited to the Kendall County Highway Department and Township Road Districts, may be considered redevelopment. Registered Structural Engineer. A person licensed under the laws of the State of Illinois as a structural engineer. Regulatory Floodplain. The floodplain as depicted on maps recognized by FEMA as defining the limits of the SFHA. 4/3/2012 Article 1 Page 12 Regulatory Floodway. Regulatory floodways are those portions of the floodplain depicted on maps as floodway and recognized by the IDNR-OWR for regulatory purposes. Removal of Vegetation. Cutting vegetation to the ground or stumps, complete extraction, or killing vegetation by spraying. Retention Facility.A retention facility stores stormwater runoff without a gravity release. Riverine. Related to, formed by, or resembling a channel (including creeks and rivers). Runoff. The waters derived from melting snow or rain falling within a tributary drainage basin that exceeds the infiltration capacity of the soils of that basin. Seasonal High Groundwater Table. The upper limits of the soil temporarily saturated with water, being usually associated with spring wetness conditions. This may be indicated by soil mottles with a Munsell color of 2 chroma or less. Sedimentation. The process that deposits hydraulically moved soils, debris, and other materials either on other ground surfaces or in bodies of water or stormwater drainage systems. Sediment Trap. A device or area that allows for the temporary deposit and removal or disposal of sediment materials from stormwater runoff. Seepage. The movement of drainable water through soil and rock. (SFHA) Special Flood Hazard Area. See the definition for Floodplain. Start of Construction. (for other than new construction or substantial improvements under the Coastal Barrier Resources Act(Pub. L. 97-348)), includes substantial improvement, and means the date the building permit was issued provided the actual start of construction, repair, reconstruction, rehabilitation, addition placement, or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. Stormwater Facility. All ditches, channels, conduits, bridges, culverts, levees, ponds, natural and man-made impoundments, wetlands, riparian environment, tile, swales, sewers, or other 4/3/2012 Article 1 Page 13 natural or artificial drainage systems, devices or measures which serve as a means of draining surface and subsurface water from land. Stormwater Management Basin. (Detention) A constructed stormwater facility for the temporary storage of stormwater runoff at a controlled release rate. Stormwater Management Permit. The permit issued under Article 5. Stripping. Any activity that removes the vegetative surface cover including tree removal, clearing, and storage or removal of topsoil. Structure. for floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. Substantial Improvement. When work is performed on an existing building and any of the following three conditions occur, or any combination thereof, the work is classified as a substantial improvement and the entire building must comply with the building protection standards. 1) an improvement made to a building whose cost is equal or greater than fifty percent (50%) of the structure market value prior to the start of construction; 2) reconstruction or repair of a building, the cost of which or is equal or greater than fifty percent (50%) of the structure market value prior to the start of construction ir; or 3) additions to an existing building whose cost or is equal or greater than fifty percent (50%) of the structure market value prior to the start of construction, or increases the floor area by more than 20%. Note that if a building is substantially improved, then the entire building must comply with the building protection standards. Subsurface Drainage. The removal of excess soil water to control water table levels at predetermined elevations for structural, environmental or other reasons in areas already developed or being developed for residential, industrial, commercial, or recreational uses. Subsurface Water. Water beneath the ground or pavement surface. Sometimes referred to as ground water or soil water. Technical Manual. The manual adopted by the County Board, which refers to this Ordinance and provides additional explanations and examples. Thalweg.A line along the lowest point in a channel. Transition Section. Reaches of the stream or floodway where water flows from a narrow cross- section to a wide cross-section, or vice versa. Waterbody. Any water holding lake, pond, basin, wetland, quarry, or natural or man-made water impoundment that has a definite bed and banks or shoreline, into which surface or groundwater flows and is impounded, either perennially or intermittently. 4/3/2012 Article 1 Page 14 Watercourse. Any river, stream, creek, brook, branch, flowage, ravine, or natural or man-made drainageway that has a definite bed and banks or shoreline, in or into which surface or groundwater flows, either perennially or intermittently. Water Table. The upper limit of a free water surface in a saturated soil or underlying material. Waters of the U.S. As defined by the United States Army Corps of Engineers in their Federal Methodology for the Regulation of Wetlands. For purposes of this Ordinance, waters of the U.S. include wetlands, lakes, rivers, streams, creeks, bogs, fens, and ponds. Waters of the U.S. do not include maintained stormwater facilities. Watershed. All land area drained by, or contributing water to, the same stream, lake, stormwater facility, or draining to a point. Watershed Characteristics. Watershed characteristics include land use, physiology, habitat, climate, drainage system and community profile. Watershed Plan. A study and evaluation of an individual drainage basin's stormwater management, floodplain management, water quality and flood control needs and capabilities. Wetland. Land area defined in the 1987 Corps of Engineers Wetland Delineation Manual, technical report Y-87-1, U.S. Army engineers Waterways experiment Station, Vicksburg, Mississippi (the "1987" Manual) or other current Federal methodology recognized by the U.S. Army Corps of Engineers for regulatory purposes. Sections 105 Reserved for Watershed and/or Interim Watershed Plans. 4/3/2012 Article 1 Page 15 ARTICLE 2. REQUIREMENTS FOR STORMWATER MANAGEMENT. Sec. 200 General Information 200.1 Other Applicable Articles All developments shall meet the requirements specified for general stormwater requirements (Section 201), site runoff requirements (Section 202), sediment and erosion control (Article 3), long term maintenance (Article 6) and performance security(Article 12). Sec. 201 General Stormwater Requirements 201.1 Requirements Applicable to All Development All development shall ensure the development site is reasonably safe from flooding. No development shall: a. Result in any new or additional expense to any person other than the developer for flood protection; nor b. Increase flood elevations or decrease flood conveyance capacity upstream or downstream of the area under the ownership or control of the developer. This requirement shall not prohibit the removal or reduction of built obstructions to flow, such as increasing culvert capacity or lowering roadway elevations. 201.2 Building Permits Stormwater facilities shall be functional before building permits are issued for residential and non-residential subdivisions. 201.3 Single Parcel Developments Stormwater facilities shall be functional where practicable for single parcel developments before building construction begins. 201.4 Overland Flow Paths The development shall have an overland flow path that will pass the base flood flow from disturbed areas to the project stormwater facilities or stormwater management basin without increasing damage to structures or property. If the upstream drainage area is less than 20 acres, a storm sewer system and inlets sized for the base flood can be constructed in lieu of providing an overland flow path. Such storm sewer systems shall be considered part of the major stormwater system. Overland flow paths internal to the site shall be considered part of the major stormwater system and shall be designed for conveyance of the base flood (critical duration) or at a minimum one (1) cfs per tributary acre, without damage to structures. 201.5 Protection of Buildings All space in new buildings or added to existing buildings hydraulically connected to a stormwater management basin or Base Flood Elevation shall be elevated, flood proofed, or otherwise protected to at least two (2) feet above the 100-year design water surface elevation or 4/3/2012 Article 2 Page 1 current FIS elevation, whichever is greater. The design water surface elevation of the stormwater management basin is determined as the elevation associated with the design release rate as determined in Section 202.3. All space in new buildings or added to existing buildings hydraulically connected to a major stormwater system, or overland flow path with a tributary area of 20 acres or greater shall be elevated, flood proofed, or otherwise protected to at least two (2) feet above the 100-year design water surface elevation or current FIS elevation, whichever is greater. All space in new buildings or added to existing buildings hydraulically connected to a major stormwater system, or overland flow path with a tributary area less than 20 acres shall be elevated, flood proofed, or otherwise protected to at least one (1) foot above the 100-year design water surface elevation or current FIS elevation, whichever is greater. 201.6 Depression al Storage The function of existing on-site depressional storage shall be preserved for up to the base flood event. The function of existing on-site depressional storage shall be preserved for both on-site and off-site tributary flows in addition to required site runoff storage volume. When depressional storage is removed it must be compensated for in the stormwater management basin at a 1 to 1 ratio provided that offsite areas tributary to the existing depressional storage are routed through the stormwater management basin. This requirement is in addition to the stormwater management basin required in Section 203. Sec. 202 Site Runoff Requirements 202.1 Stormwater Facility Discharges Stormwater facilities shall be required and designed so that runoff exits the site at a point where it exited prior to the subject development and in a manner such that flows will not increase flood damage to adjacent property except when otherwise approved in writing by the Administrator. Concentrated discharges from new developments must enter conveyance systems capable of carrying the design flow rate without increasing flood damages or maintenance costs downstream. 202.2 Minor Stormwater System Criteria Minor stormwater systems shall be sized to convey runoff from the tributary watershed under pre-development or fully developed conditions as may create the greatest amount of runoff. The recurrence frequency for design purposes shall be the 10-year event. The rainfall data shall be from ISWS Bulletin 70. Inlet capacity shall generally be provided such that depth of ponding does not exceed 6 inches to facilitate the 10-year event. Pipe capacity shall generally be provided such that the calculated hydraulic grade line does not exceed the top of pipe elevation. The extent and determination of minor (and major) stormwater systems shall be at the discretion of the permitting authority based on project conditions. 202.3 Major Stormwater System Criteria Major stormwater systems shall be sized to carry the base flood without causing additional flood damage. A constructed major stormwater system shall be designed to convey the critical 4/3/2012 Article 2 Page 2 duration base flood event from all tributary areas under developed or undeveloped conditions whichever may result in greater flows. The extent and determination of major (and minor) stormwater systems shall be at the discretion of the permitting authority based on project conditions. 202.4 Existing Sub-Surface and Surface Drainage Systems Stormwater systems shall properly incorporate and be compatible with existing subsurface and surface drainage systems including agricultural systems. Designs shall not cause damage to the existing drainage system(s) or the existing adjacent or tributary land including those with agricultural uses. The following principles and requirements shall be observed in the design: a. Off-Site Outfall: Agricultural subsurface and surface drainage systems shall be evaluated with regard to their capacity and capability to properly convey low flow groundwater and stormwater management basin release without damage to downstream drainage systems and land use on the adjacent property. If the outfall drain tile and surface drainage systems prove to be inadequate it will be necessary to modify the existing systems or construct new systems which will not conflict with the existing systems and will not impact the existing agricultural land use. Existing subsurface systems shall only be used as an outfall if extended detention volume is provided in the stormwater management basin. b. On-Site: Agricultural drainage systems shall be located and evaluated on-site. All existing on-site agricultural drain tile not serving a beneficial use shall be abandoned by trench removal prior to other development and documented on record plans. If any existing drain tiles continue to upland watersheds the applicant must maintain drainage service at all times including during construction. c. Off-Site Tributary: Existing drainage systems shall be evaluated with regard to existing capabilities and reasonable future expansion capacities. All flows from existing tributary drain tiles shall be facilitated by the proposed stormwater conveyance system including observation structures located at the property limits as appropriate. The proposed stormwater system shall provide a free flow discharge from tributary drain tiles and shall not allow surface runoff to enter the system. Off site surface flows (including agricultural) shall be facilitated by the proposed project with consideration given to water quality and sediment control and mitigation measures. d. New roadway construction and utility construction shall preserve existing sub-surface systems within the right-of-way and the entire project area. 202.5 Design Runoff Rate Design runoff rates shall be calculated using event hydrograph methods. Acceptable hydrograph methods shall be determined by the Administrator. Design runoff rates for minor stormwater systems may be calculated using the Rational Method if the tributary area is less than 20 acres. 202.6 Design Rainfall 4/3/2012 Article 2 Page 3 Any design runoff rate calculation shall use Illinois State Water Survey Bulletin 71 isohyetal rainfall data to calculate flow from all tributary area upstream of the point of design. Peak discharges for conveyance design purposes shall be based on the critical duration event considering the appropriate rainfall distribution. Rational method design of conveyance systems may use Illinois State Water Survey Bulletin 70 sectional rainfall data based intensity-duration- frequency curves. 202.7 Storm water System Easements For projects involving subdivision, major and minor storm water systems shall be located within easements or rights-of-way explicitly providing for public access and maintenance of such facilities. For all other projects requiring a permit, easements are required to provide public access for maintenance of new stormwater facilities (or for modifications) involving stormwater management basins or components of a drainage system that conveys runoff from off-site properties. 202.8 Flow Depths Maximum flow depths for new transverse stream crossings shall not exceed one foot at the crown of the road during the base flood condition. The maximum flow depth on a roadway shall not exceed 6" at the crown for flow parallel to the roadway. For flow over a new roadway or parallel to a new roadway the product of the flow depth (in feet) and velocity(in feet per second) shall not exceed four for the base flood condition. 202.9 Diversion of Flow Between Watersheds Transfers of waters between watersheds (diversions) shall be prohibited except when such transfers will not violate the provisions of Section 201.1 and are otherwise lawful. Watersheds for purpose of regulation under this section shall be the watershed divides as defined in the Kendall County Stormwater Plan. Sec. 203 Site Runoff Storage Requirements 2 03.1 Applicability of Site Runoff Storage Requirements All developments shall comply with the site runoff storage requirements provided in Section 203 of this Ordinance in which: a. Single family - detached land use property consisting of five or more residential structures having an average lot size of three acres or less; b. A non-residential land use or a residential land use other than single family - detached property of contiguous ownership equal to or greater than three acres and: 1. resulting in more than 45,000 square feet of development, or; 2. ii. resulting in more than 32,000 square feet of impervious surface area The area of development and impervious surface shall be determined on an aggregate basis from the effective date of this ordinance. 4/3/2012 Article 2 Page 4 c. A non-residential land use or a residential land use other than single family - detached property of contiguous ownership less than three acres and resulting in 25% or more of the site area as impervious surface. The area of impervious surface shall be determined on an aggregate basis from the effective date of this ordinance; d. Public roadway developments in rights-of-way under the ownership or control of a unit of local governments where the new impervious surface area tributary to any drainage outlet exceeds two acres. New impervious surface includes PCC & asphalt pavement, sidewalks and paved trails but does not include previously paved areas; e. The developer of a Redevelopment project may request that a fee-in-lieu of detention (site runoff storage volume) be approved provided that all of the following are demonstrated to the sole satisfaction of the Administrator: 1. The drainage plan will not increase existing flood damages, and 2. ii. The drainage plan provides a net watershed benefit in water quality compared to the existing development. The Administrator shall determine the appropriate fee to be collected as defined in Article 13, and his or her decision in the matter shall be considered final. The following projects / work activities are not considered development nor subject to the site runoff storage requirements of this section: a. Maintenance or repair of existing buildings and facilities; b. Repair and replacement of existing parking lots outside the floodplain provided: 1. The net impervious surface is not increased 2. There is no increase in peak flows 3. There is no change in the location or type of stormwater discharge (sheet flow or point discharge); c. Repair and replacement of existing parking lots outside the floodplain with an increase in impervious surface provided: 1. The net impervious surface increases by no more than 10% of the area of the parking lot but in no case shall the impervious surface increase by more than 45,000 sf. 2. Best Management Practices are constructed. 3. The Best Management Practices provide a reduction in total runoff volume or reduction in pollutant load. This shall be documented with a quantitative evaluation of before project and after project conditions. d. Resurfacing of streets or highways outside the floodplain; 4/3/2012 Article 2 Page 5 e. Resurfacing publicly owned streets and highways within the floodplain provided elevation changes are limited to two inches or less; f. Excavation or removal of vegetation in rights-of-way or public utility easements for the purpose of installing or maintaining utilities not including storm sewers; 203.2 Release Rate Sufficient excess runoff/ flood storage volume shall be provided so that the proposed project will not discharge at a rate greater than 0.15 cfs/acre of disturbance for a rainfall event with a 100-year recurrence frequency. Additionally, sufficient excess runoff / flood storage volume shall be provided so that the proposed project will not discharge at a rate greater than 0.04 cfs/acre of disturbance for a rainfall event with a 2-year recurrence frequency. The area of hydrologic disturbance for the entire project shall be used to calculate the site runoff storage volume requirements. 203.3 Design Methods Event hydrograph routing methods shall be used to calculate runoff storage volume requirements for stormwater management basins with total tributary areas greater than five acres. The hydrograph routing shall be HEC-1, (SCS methodology), HEC-HMS, TR-20, or TR-55 tabular method or as otherwise approved by the Administrator. Event hydrograph methods shall incorporate the following assumptions: a. Antecedent moisture condition=2; and b. Appropriate Huff rainfall distribution; and c. 24-hour duration storm with a 1% probability (100-year frequency) of occurrence in any one year as specified by Illinois State Water Survey Bulletin 71 isohyetal rainfall data. Runoff storage volume requirements for stormwater management basins with total tributary areas equal to or less than five acres may utilize the % Impervious to unit Area Detention nomograph developed by NIPC (now known as CMAP) depicted in Table 203. 203.4 Existing Release Rate Less Than Allowable For sites where the undeveloped release rate is less than the maximum release rate in Section 203.2, the developed release rate and corresponding site runoff storage volume requirement shall be based on the existing undeveloped release rate for the development. 203.5 Downstream Water Surface Elevations All hydrologic and hydraulic computations must utilize appropriate assumptions for downstream water surface elevations, from low flow through the base flood elevation, considering the likelihood of concurrent flood events. 203.6 Extended Detention Requirement The requirements of this section will apply only when the outfall from a stormwater management basin is proposed to connect to an off-site agricultural drain tile system. The first 0.75 inches of 4/3/2012 Article 2 Page 6 runoff from a rainfall event over the hydraulically connected impervious area of the development shall be stored below the elevation of the primary gravity outlet (extended detention) of the stormwater management basin. The facility may be designed to allow for evapotranspiration or infiltration of this volume into a subsurface drainage system and shall not be conveyed through a direct positive connection to downstream areas. The hydraulically connected impervious area used in the calculation of required extended detention volume may be reduced by the Administrator if the soils are prepared to maximize infiltration and deep rooted grasses or other plants selected for their ability to promote infiltration or water absorption are planted in areas appropriately dedicated. The reduction in hydraulically connected impervious area used in the calculation shall be equal to the area of the development meeting the above soils/native planting requirement. Subsurface drainage systems may be designed as a component of the extended detention portion of the stormwater management basin to assist in infiltration in accordance with the following criteria: a. The extended detention volume shall be discharged at a rate no greater than that required to empty the calculated extended detention volume within 5 days of the storm event and at a rate no less than that required to empty the calculated extended detention volume within 30 days of the storm event. b. No subsurface drainage pipe shall be located within 10 feet of drainage pipes directly connected to the stormwater management basin. c. For purposes of meeting the maximum subsurface drainage discharge requirements, flow control orifices and weirs may be used. d. All design extended detention volume shall be provided above the seasonal high ground water table or the invert elevation of the groundwater control system. e. Farm field tile shall not be considered a subsurface drainage system. 203.7 Storm water Man agem en t Basin Design Requirements Stormwater management basins shall be designed and constructed with the following characteristics: a. The stormwater management basin shall provide 1 (one) foot of freeboard above the design high water elevation or BFE. b. The stormwater management basin shall be located on the site and designed such that they are accessible by motorized maintenance equipment necessary for regular and long term maintenance operations. The route to the basin shall be formalized with an access easement and that the surface of such route shall be easily traversable by maintenance equipment / operations as determined by the Administrator. 4/3/2012 Article 2 Page 7 c. All site runoff storage volume shall be provided above the seasonal high groundwater table or above the invert of the groundwater control system. d. Stormwater management basins shall facilitate sedimentation and catchment of floating material. Unless specifically approved by the Administrator, impervious low-flow ditches shall not be used in stormwater management basins. Stormwater management basins shall maximize the normal flow distance between stormwater management basin inlets and outlets, to the extent possible e. Stormwater management basins shall reduce impacts of stormwater runoff on water quality by incorporating best management practices. f. Stormwater management basins shall be designed with an emergency overflow weir capable of passing the inflow from the critical duration base flood event under developed conditions. The predicted emergency water surface elevation shall be below the top of embankment for any other portion of the stormwater management basin. The weir design shall provide appropriate erosion control measures. g. Stormwater management basins with single pipe outlets shall have a minimum inside diameter of 12 inches. If design release rates necessitate a smaller outlet, flow control devices such as perforated risers, or flow control orifices shall be used. h. Stormwater management basins intended to support potential fish habitat with a permanent pool, shall be at least ten feet deep over 25 percent of the bottom area. i. Stormwater management basins shall have a maximum side slope of four to one. j. Stormwater management basins with a permanent pool shall have a safety shelf at least eight feet wide a maximum of two feet below the normal water pool. k. Stormwater management basins shall have a maximum drawdown time of 72 hours for a 24-hour duration rainfall event with 100-year recurrence frequency. j. All stormwater management basins shall comply with IDNR dam safety requirements where applicable. 203.8 Site Runoff Storage Volume Within The Regulatory Floodplain Stormwater management basins and other facilities to satisfy site runoff storage volume requirements located within the regulatory floodplain shall: a. Conform to all applicable requirements specified in Article 4 of this Ordinance; and b. Store the required amount of site runoff to meet the release rate requirement under all stream flow and backwater conditions in the receiving stream up to the 10-year flood elevation; and 4/3/2012 Article 2 Page 8 c. Site runoff storage volume provided by enlarging existing regulatory floodplain storage without providing a flow control device regulating discharge (on-stream detention) will be allowed only as a variance. The applicant must demonstrate that flood damages are not increased and the development will not increase flood flows for both the 2-year and 100-year floods on the stream with developed conditions on the site; and d. The Administrator may approve designs which can be shown by detailed hydrologic and hydraulic analysis to provide a net watershed benefit in flood control not otherwise realized by strict application of the requirements in a through c above. 203.9 Site Runoff Storage Volume Within The Regulatory Floodway Stormwater management basins and other facilities to satisfy site runoff storage volume requirements located within the regulatory floodway shall: a. Meet the requirements for locating stormwater management basins in the regulatory floodplain; and b. Be evaluated by performing hydrologic and hydraulic analysis consistent with the standards and requirements for any adopted watershed plans; and c. Provide a net watershed benefit in flood control. 203.10 Site Runoff Storage Volume - Channel Impoundment Flow control structures constructed across any channel to impound water to meet site runoff storage requirements shall be prohibited on any perennial stream unless part of a public flood control project with a net watershed benefit in flood control. Those streams appearing as blue on a USGS Quadrangle map shall be assumed perennial unless better data is obtained. All cross- stream flow control structures for the purpose of impounding water to provide site runoff storage in all cases on perennial and intermittent streams must demonstrate that they will not cause short term or long-term stream channel instability. 203.11 Off-Site Stormwater Management Basins Stormwater management basins and other facilities to satisfy site runoff storage volume requirements may be located off-site if the following conditions are met: a. The off-site stormwater management basin meets all of the requirements of this Article 2; and b. Adequate storage capacity in the off-site facility is dedicated to the development; and c. The development includes means to convey stormwater to the off-site stormwater management basin. 4/3/2012 Article 2 Page 9 Table 203 m C) C) U) w m Ln > f C� Co z � U � cap � LJ < 0 o CJ m`° °' Cr Q N O W O a C E. .. U > LL H 14 - < C:; a rk WLLI aS M rt W z 0 W rn P4 4-4 U CN a � r © n; o 0 z zQ u � Q W �, o �.— N ) �s / U ue rd �n m cy o m >1 0 o Q o c� o I CN 4/3/2012 Article 2 Page 10 ARTICLE 3. SOIL EROSION AND SEDIMENT CONTROL Sec. 300 General Principles Measures taken to control soil erosion and sediment runoff should be adequate to assure that sediment is not transported from the site. The following principles shall apply to all development activities within the County. a. Erosion and sediment control planning shall be part of the initial site planning process. In planning the erosion and sediment control strategy, preference shall be given to reducing erosion rather than controlling sediment. b. Development shall be related to the topography and soils of the site to create the least potential for erosion. Areas of steep slopes where high cuts and fills may be required shall be avoided, and natural contours should be followed. c. Natural vegetation shall be retained and protected. Areas immediately adjacent to natural watercourses, lakes, ponds, and wetlands shall be left undisturbed to the greatest extent possible. Temporary crossings of watercourses, when permitted, must include appropriate watercourse and bank stabilization measures. d. Special precautions shall be taken to prevent damages resulting from any necessary development activity within or adjacent to any stream, lake, pond, or wetland. Preventative measures shall reflect the sensitivity of these areas to erosion and sedimentation. e. The smallest practical area of land shall be exposed for the shortest practical time during development. f. Sediment basins or traps, filter barriers, diversions, and any other appropriate sediment or erosion control measures shall be installed prior to or concurrent with site clearing and grading. Measures implemented onsite shall be maintained to prevent erosion and remove sediment from run-off waters from land undergoing development. g. The selection of erosion and sediment control measures shall be based on assessment of the probable frequency of climatic and other events likely to contribute to erosion (and at a minimum a rainfall event with a 25 year recurrence frequency). h. Provision shall be made to accommodate the increased run-off caused by changed soil and surface conditions during and after development. Drainageways shall be designed so that their final gradients and the resultant velocities and rates of discharge will not create additional erosion onsite or downstream. i. Permanent vegetation and drainage systems shall be installed and functional at the earliest possible time during development. 3/15/2012 Article 3 Page 1 J. Those areas being converted from agricultural purposes to other land uses shall be vegetated with an approved protective cover prior to development. k. All waste generated as a result of site development activity shall be properly disposed of and prevented from being carried off the site by either wind or water. 1. All construction sites shall provide measures to prevent sediment from being tracked onto public or private roadways. m. Temporary vegetation or, where appropriate, mulching or other non-viable cover shall be used to protect areas exposed during development. All development shall comply with the minimum requirements of NPDES regulations for construction activities. This ordinance may provide other requirements but is not intended to relieve NPDES requirements. Sec. 301 Soil Erosion and Sediment Control Plan A Soil Erosion and Sediment Control Plan shall be provided showing all measures necessary to meet the objectives of this ordinance throughout all phases of construction and permanently after completion of development of the site, including: a. The plan shall provide a description of the nature of the construction activity, the name of the receiving water(s), an estimate of the total area of the site and the total area of the site that is expected to be disturbed by excavation, grading or other activities. b. A site map indicating drainage patterns and approximate slopes anticipated before and after major grading activities. c. Location and description of all offsite tributary areas that will cause runoff and the potential to cause sediment flow on to the project site and or within the project limits. The extent of off-site area, nature of land use and off-site land cover shall be identified. Depict and identify the on-site erosion control and sediment control measures to facilitate potential off-site flows and sediment. d. The proposed phasing of development of the site, including stripping and clearing, rough grading and construction, and final grading and landscaping. Phasing should identify the expected dates and the sequences of installation of temporary sediment control measures, installation of temporary soil stabilization measures, clearing and grading, estimated duration of exposure of cleared areas, installation of storm drainage, paving of streets and parking areas, final grading, establishment of permanent vegetative cover, and the removal of temporary measures. It shall be the responsibility of the applicant to notify the permitting authority of any significant changes that occur in the site development schedule after the Soil Erosion and Sediment Control Plan has been approved. e. Location and description, including specifications, of all erosion control measures, including temporary or permanent seeding, mulching, erosion control blanket, and types of non-vegetative stabilization measures. 3/15/2012 Article 3 Page 2 f. Location and description, including standard details and design specifications, of all sediment control measures including but not limited to methods to prevent tracking of sediment offsite, diversions, sediment traps, sediment basins, inlets and outlets, as appropriate. g. Description of dust control measures. h. Locations of stockpiles and description of stabilization methods. i. Descriptions of off-site fill or borrow volumes, locations, and methods of stabilization. j. Provisions for construction dewatering, if needed, to address water that is pumped or discharged from the site during construction. Means shall be provided to prevent erosion from a dewatering operation as well as filter or treat water to prevent sediment from discharging offsite. k. Location of outfall(s). 1. Provisions for maintenance of control measures, including type and frequency of maintenance. These submissions shall be prepared in accordance with the requirements of this ordinance and the standards and specifications contained in the Illinois Urban Manual (2010 or current edition) which standards and requirements are hereby incorporated into this ordinance by reference. Erosion and sediment control planning shall be in accordance with the "Procedures and Standards for Urban Soil Erosion and Sedimentation Control in Illinois" (The Green Book, 1988 or current edition), The permitting authority may waive specific requirements for the content of submissions upon finding that the information submitted is sufficient to show that the work will comply with the objectives and principles of this ordinance. See. 302 Design and Operations Standards and Requirements The following division establishes the design features and the design criteria, standards, and methods to be used in developing a Soil Erosion and Sedimentation Control Plan. 302.01 Site Design Requirements a. On-site soil erosion and sediment control measures, as specified by the following criteria, shall be constructed and functional prior to initiating clearing, grading, stripping, excavating or fill activities on the site. 1. Disturbed areas draining less than 1 acre shall, at a minimum, provide filter barriers (including silt fences, or equivalent control measures) to control all on- site and off-site runoff as specified in referenced handbooks. Vegetated filter 3/15/2012 Article 3 Page 3 strips, with a minimum width of 25 feet located on the subject property, may be used as an alternative only where runoff in sheet flow is expected. 2. Disturbed areas draining more than 1 but less than 5 acres, shall, at a minimum, be protected by a sediment trap or equivalent control measure and such protection shall be constructed at the downslope point of the disturbed area as specified in referenced handbooks. 3. Disturbed areas draining more than 5 acres, shall, at a minimum, be protected by a sediment basin with a dewatering device or equivalent control measure and such protection shall be constructed at the downslope point of the disturbed area as specified in referenced handbooks. 4. Sediment basin and sediment trap designs shall provide for both detention storage and sediment storage. The detention storage shall be composed of equal volumes of"wet" detention storage and "dry" detention storage and each shall be sized for the 2-year, 24-hour runoff from the site under maximum runoff conditions during construction. The release rate of the basin shall be that rate required to achieve minimum detention times of at least 10 hours. The elevation of the control structure shall be placed such that it only drains the dry detention storage. 5. The sediment storage shall be sized to store the estimated sediment load generated from the site over the duration of the construction period with a minimum storage equivalent to the volume of sediment generated in one year. For construction periods exceeding 1 year, a sediment removal schedule shall be provided. b. Stormwater conveyance channels, including ditches, swales, and diversions, and the outlets of all channels and pipes shall be designed and constructed to withstand the expected flow velocity from the 10-year frequency storm without erosion. All constructed or modified channels shall be stabilized within 48 hours. c. Soil disturbance shall be conducted in such a manner as to minimize erosion. Areas of the development site that are not to be graded shall be protected from construction traffic or other disturbance until final seeding is performed. Soil stabilization methods shall consider the time of year, site conditions and use of temporary or permanent measures. d. Properties and channels adjoining development sites shall be protected from erosion and sedimentation. At points where concentrated flow leaves a development site, energy dissipation devices shall be placed at discharge locations and along the length of any outfall channel as necessary to provide a non-erosive velocity of flow from the drainage outlet to the watercourse. e. Development in excess of 20 acres shall provide a detailed schedule for earthwork including a timeline in days for stripping, excavating, filling, and establishment of erosion controls. Such schedule shall consider phasing of operations to limit the area of 3/15/2012 Article 3 Page 4 disturbance on site at any one time. The erosion control plan must ensure temporary or permanent soil erosion and sediment control measures can be maintained. £ Disturbed areas shall be stabilized with temporary or permanent measures within 7 calendar days following the end of active disturbance, or re-disturbance, consistent with the following criteria: 1. Appropriate temporary or permanent stabilization measures shall include seeding, mulching, erosion control blanket, sodding, and/or non-vegetative measures in accordance with the Illinois Urban manual. 2. Areas having slopes greater than 12 percent shall be stabilized with turf reinforcement mat, or blanket in combination with seeding, or equivalent. 3. The seven (7) day stabilization requirement may be precluded by snow cover or when construction activity will resume within fourteen (14) days from when activities have creased, then stabilization measures do not have to be initiated on that portion of the site by the 7th day after construction activity temporarily ceased given that portion of the site has appropriate soil erosion and sediment controls. g. Land disturbance activities in stream channels shall be avoided, where possible. If disturbance activities are unavoidable, the following requirements shall be met: 1. Construction vehicles shall be kept out of the stream channel to the maximum extent practicable. Where construction crossings are necessary, temporary crossings shall be constructed of non-erosive material, such as riprap or gravel. 2. The time and area of disturbance of stream channels shall be kept to a minimum. The stream channel, including bed and banks, shall be restabilized within 48 hours after channel disturbance is completed, interrupted, or stopped. 3. Whenever channel relocation is necessary, the new channel shall be constructed dry and fully stabilized before flow is diverted. h. Storm sewer inlets and culverts shall be protected by an appropriate sediment control measure. i. Soil storage piles containing more than 10 cubic yards of material shall not be located with a downslope drainage length of less than 25 feet to a roadway or drainage channel. Filter barriers, including filter fence, or equivalent, shall be installed immediately on the downslope side of the piles. j. If dewatering devices are used, discharge locations shall be protected from erosion. All pumped discharges shall be routed through an effective sediment control measure (e.g. an appropriately designed sediment traps or basins, or equivalent) and monitored for performance and compliance with the approved plan. 3/15/2012 Article 3 Page 5 k. Each site shall have a stabilized mat of aggregate underlain with filter cloth (or other appropriate measure) of sufficient length and width and stone gradation to prevent sediment or stone from being tracked onto public or private roadways at any point where traffic will be entering or leaving a construction site to or from n entrance roads, access drives, and parking areas. Any sediment reaching a public or private road shall be removed by shoveling or street cleaning (not flushing) before the end of each workday and transported to a controlled sediment disposal area. 1. The applicant shall provide adequate receptacles for the deposition of all construction material debris generate during the development process. The applicant shall not cause or permit the dumping, depositing, dropping, throwing, discarding or leaving of construction material debris upon or into any development site, channel, watercourse or water body. m. All temporary and permanent erosion and sediment control practices must be maintained and repaired as needed to assure effective performance of their intended function. n. All temporary erosion and sediment control measures shall be maintained until site stabilization is achieved with permanent soil stabilization measures. In the case of bare ground seeding, erosion controls must be maintained until a minimum of 70% density of cover and two inches of growth is established. Trapped sediment and other disturbed soils resulting from the disposition of temporary measures should be permanently stabilized to prevent further erosion and sedimentation. o. The condition of the construction site for the winter shutdown period shall address proper erosion and sediment control early in the fall growing season so that slopes and other bare earth areas may be stabilized with temporary and/or permanent vegetative cover and other cover types / stabilization methods. All open areas that are to remain idle throughout the winter shall receive temporary erosion control measures prior to the end of the fall growing season. The areas to be worked beyond the end of the growing season must incorporate soil stabilization measures that do not rely on vegetative cover. 302.02 Handbooks Adopted by Reference The standards and specifications contained in the Illinois Urban Manual (2010 or current edition) and the "Procedures and Standards for Urban Soil Erosion and Sedimentation Control in Illinois" (The Green Book, 1988 or current edition) are hereby incorporated into this Section and made a part hereof by reference for the purpose of delineating procedures and methods of operation under site development. In the event of conflict between provisions of said manuals and of this ordinance, this ordinance shall govern. Sec. 303 Maintenance of Erosion Control Measures a. All soil erosion and sediment control measures necessary to meet the requirements of this ordinance shall be maintained by the applicant or subsequent land owner during the period of land disturbance and development of the site in a satisfactory manner to ensure adequate performance. Soil erosion and sediment control measures shall be inspected in 3/15/2012 Article 3 Page 6 accordance with NPDES requirements or at least weekly and following an equivalent 1/2 inch rainfall event, and repaired or replaced as necessary. b. With issuance of the Stormwater Permit by the permitting authority the applicant agrees to maintain the soil erosion and sediment control measures and shall execute a maintenance agreement with future owners of the property to maintain the property's Soil Erosion and Sediment Control Plan and Storm Water Pollution Prevention Plan as applicable. c. The applicant also specifically authorizes representatives or subcontractors of the permitting authority to enter onto the property for the purpose of inspections and maintenance of the drainage system. d. If the permitting authority notifies the property owner in writing of maintenance problems that require correction, the property owner shall make such corrections within seven calendar days of such notification. e. If the corrections are not made within this time period the permitting authority may issue a Stop-Work Order and revoke the permit. Sec. 304 Inspection a. The permitting authority or their agent shall make inspections as hereinafter required and shall either approve that portion of the work completed or shall notify the Permittee wherein the work fails to comply with the Stormwater Permit or Soil Erosion and Sediment Control Plan as approved. b. Plans for grading, stripping, excavating, and filling work approved by the permitting authority shall be maintained during progress of the work. Revisions to the approved plan (including formal revisions and field revisions) shall be maintained at the site. c. In order to ensure compliance with the Stormwater Permit and approved Soil Erosion and Sediment Control Plan, Storm Water Pollution Prevention Plan and this Ordinance, the permitting authority may perform inspections in conjunction with scheduled building inspections. d. Performance inspections shall be scheduled by the Permittee for all development requiring a stormwater permit. e. For performance inspections, Permittee shall notify the permitting authority within two working days of the construction stages specified below: 1. After establishment of erosion controls concurrent with the start of stripping and clearing, 2. After final grading, 3/15/2012 Article 3 Page 7 3. After seeding and landscaping deadlines, and 4. After final stabilization and landscaping, prior to removal of sediment controls. f. If stripping, clearing, grading and/or landscaping are to be done in phases or areas, the Permittee shall give notice and request inspection at the completion of each of the above work stages in each phase or area. Sec. 305 Special Precautions a. If at any stage of development the permitting authority determines by inspection that the nature of the site is such that further work authorized by an existing permit is likely to imperil any property, public way, stream, lake, wetland, or drainage structure, the permitting authority may require, as a condition of allowing the work to be done, that such reasonable special precautions to be taken as is considered advisable to avoid the likelihood of such peril. b. "Special precautions" may include, but shall not be limited to, a more level exposed slope, construction of additional drainage facilities, berms, terracing, or cribbing, installation of plant materials for erosion control, and recommendations of a registered soils engineer, a Certified Professional in Erosion and Sediment Control (CPESC), a Registered Professional engineer and/or an engineering geologist. c. Where it appears that storm damage may result because the grading on any development site is not complete, work may be stopped and the Permittee required to install temporary erosion control devices or measures or take such other measures as may be required to protect adjoining property or the public safety. d. On large developments or where unusual site conditions prevail, the permitting authority may specify the time of starting grading and time of completion or may require that the operations be conducted in specific stages so as to insure completion of protective measures or devices prior to the advent of seasonal rains. Sec. 306 Amendment of Plans Major amendments of the site development plan, Soil Erosion and Sediment Control Plan, Storm water Pollution Prevention Plan or Stormwater permit shall be submitted to the permitting authority and shall be processed and approved or disapproved in the same manner as the original plans. Field modifications of a minor nature may be authorized by the permitting authority by written authorization to the Permittee. 3/15/2012 Article 3 Page 8 ARTICLE 4. PROTECTION OF FLOODPLAIN AND FLOODWAY Sec. 400 General This article sets forth requirements for developments within floodplains and floodways. References to IDNR/OWR permits or approvals in this Section shall be construed as "their designee"where a portion or all of their authority has been delegated. Development that qualifies for any of the self-issuing statewide or regional permits administered by IDNR/OWR (Statewide Permit Nos. 2 through 14) are similarly permitted under this Article. The developer need only submit a permit application to the Administrator with such information as shall show the Administrator that the development qualifies for the particular statewide or regional permit in question under the regulations established by IDNR/OWR for such permit and no further submittal need be made under this Article. All other provisions of this ordinance applicable to such development, however, continue to apply. Sec. 401 Floodplain, Regulatory Floodplain, Base Flood Elevation (BFE) and Regulatory Floodway Locations The BFE shall be delineated onto the site topography to establish the Regulatory Floodplain area limits for regulation under this Ordinance. Regulatory floodplains shall be delineated onto the site map from the current FEMA FIRM or LOMR and include those areas of the SFHA which are not Regulatory Floodplains. Each Community, whether Certified or not, remains responsible for maintaining the effective FIS and a list of FIRM panels for their respective Communities. 401.1 Base Flood Elevation The BFE shall be: a. The base flood elevation for the floodplains of Aux Sable Creek, Blackberry Creek, Clear Creek, Dave-Bob Creek, East Branch Little Rock Creek, Big Rock Creek, Fox River, Harvey Creek, Middle Aux Sable Creek, North Arm Saratoga Creek, Waubansee Creek, and West Aux Sable Creek shall be as delineated on the 100-year flood profiles in the countywide Flood Insurance Study of Kendall County prepared by the Federal Emergency Management Agency on February 4, 2009. b. In the case of FEMA delineated "AH Zones" the elevation noted on the map shall be the BFE. In the case of FEMA delineated "AO Zones" the BFE shall be the depth number shown on the countywide Flood Insurance Rate Map of Kendall County. c. The base flood elevation for each of the remaining floodplains delineated as an "A Zone" on the countywide Flood Insurance Rate Map of Kendall County shall be according to the best data available from federal, state, or other sources. All best available data and sources will be verified by the Administrator prior to the use of the data. Should no other data exist, an engineering study must be financed by the applicant to determine the base flood elevations. The base flood elevations shall be determined using a site specific floodplain study by a Professional Engineer using appropriate hydrologic and hydraulic models as follows: 4/3/2011 Article 4 Page 1 1. Hydrologic models: TR-20, HEC-1, HEC-HMS 2. Hydraulic models: HEC-2, HEC-RAS, WSP-2 3. Or a technique approved by the Administrator and the IDNR/OWR. Where a channel has a tributary drainage area of 640 acres or more in an urban area or 6400 acres or more in a rural area, the above analyses shall be submitted to the IDNR/OWR for concurrent approval. d. For floodplains that are not regulatory, are not draining more than 640 acres in an urban area or 6400 acres or more in a rural area, and with no BFE determined, the Administrator may require a site-specific floodplain study for the purpose of establishing an FPE for the development. 401.2 Floodway The location of the Regulatory Floodway shall be as delineated on the current effective regulatory maps maintained by each Community. The location of the Regulatory Floodway boundary shall be scaled onto the site plan using references common to both the map and the plan (typically the centerlines of adjacent roadways). Where an interpretation is needed to determine the exact location of the Regulatory Floodway boundary, IDNR/OWR should be contacted. Note: If an area of the site is located in the Regulatory Floodway that is higher than the BFE, that area is subject to the Floodway Standards of Section 404 until such time as a LOMR is received from FEMA with concurrence by IDNR/OWR. General criteria for analysis of flood elevations in the regulatory floodway are as follows: a. The flood profiles, flows, and data in the current effective FIS must be used for analysis of the base conditions. If the study data appears to be in error or conditions have changed, FEMA and IDNR/OWR shall be contacted for approval and concurrence on the appropriate base conditions data to use. The Director shall be copied on all related correspondence. b. If the BFE at the site of the proposed development is affected by backwater from a downstream receiving stream with a larger drainage area, the proposed development shall be shown to meet the requirements of this section with the receiving stream at both the normal water and BFEs. c. If the applicant is informed by IDNR/OWR, local governments, or a private owner that a downstream or upstream restrictive bridge or culvert is scheduled to be removed, reconstructed, modified, or a regional flood control project is scheduled to be built, removed, constructed or modified within the next five years, the proposed development shall be analyzed and shown to meet the requirements of this section for both the existing 4/3/2011 Article 4 Page 2 conditions and the expected flood profile conditions when the bridge, culvert or flood control project is built, removed or modified as applicable. d. IDNR/OWR will review all proposed floodway modifications, including BFE, and issue permits for any work modifying the floodway. Sec. 402 General Performance Standards The following general performance standards are applicable to all development in a Regulatory Floodplain. The standards of this section apply except when superseded by more stringent requirements in the other sections. a. No development except as allowed in Section 404 shall be allowed in the Regulatory Floodplain that singularly or cumulatively creates an increase in flood stage or velocity off-site, or a damaging or potentially damaging increase in flood heights or velocity on- site or threat to public health, safety and welfare. b. For all projects involving a channel modification, fill, stream maintenance or a levee, the flood conveyance and storage capacity of the regulatory floodplain shall not be reduced. c. If the proposed development would result in a change in the BFE and Regulatory Floodplain, the applicant shall obtain a LOMR from FEMA. No buildings may be built in the existing or proposed Regulatory Floodplain until the LOMR receives concurrence from IDNR/OWR and is issued by FEMA and the building meets all the Building Protection Standards (Section 402.2). Proposed changes to the Regulatory Floodway delineation and the BFE must also be submitted to IDNR/OWR for concurrence. d. If the development is located in a public body of water, as defined by IDNR/OWR, a permit or a waiver of a permit must also be received from IDNR/OWR. e. For public flood control projects, the Floodplain Management standards will be considered met if the applicant can demonstrate to IDNR/OWR and Kendall County or the Certified Community that each of the following conditions are met: 1. Demonstrate by hydraulic and hydrologic modeling that the proposed project will not singularly or cumulatively result in increased flood heights outside the project site or demonstrate that any increases will be contained in easements for all flood events up to and including the base flood event. 2. Demonstrate that the project will be operated and maintained by a public agency. 3. Demonstrate that the project will reduce flood damage to an existing building or structure. These standards do not preclude the design, engineering, construction or financing, in whole or in part of a public flood control project by persons who are not public agencies. f. Proposals for new Subdivisions, Planned Unit Developments (PUDs) and additions to subdivisions or PUDs shall include base flood or 100-year frequency flood elevation data and floodway delineations. 402.1 Public Health Protection Standards Public health standards must be met for all floodplain development. In addition to the requirements of this article and Sections 404 and 405 of the following standards apply: a. No development in the floodplain shall include location or storing chemicals, explosives, buoyant materials, flammable liquids, pollutants, or other hazardous or toxic materials 4/3/2011 Article 4 Page 3 below the flood protection elevation unless such materials are stored in a flood proofed and anchored storage tank and certified by a Professional Engineer or flood proofed building constructed according to the requirements of Section 402.2 of this article. b. Public utilities and facilities such as sewer, gas and electric shall be located and constructed to minimize or eliminate flood damage. c. New and replacement on-site sanitary sewer lines or waste disposal systems shall be located and constructed to avoid impairment to them or contamination from them during flooding. Manholes or other above ground openings located below the flood protection elevation shall be watertight. d. New on-site waste disposal systems, such as septic systems, shall not be constructed within the floodplain. An applicant seeking a variance to this restriction shall comply with all provisions of Article 9 and with the following minimum standards. 1. The invert of any wastewater distribution lines shall be a minimum of 2 feet above the water surface elevation of the base flow of any perennial stream; 2. The lateral distance from a ditch, creek, or other riverine source to the wastewater distribution lines shall be a minimum of 75 feet; 3. The elevation of any areas which are to receive wastewater distribution shall be above the ordinary high water mark; 4. The soil of the receiving field shall be of a type suitable for septic fields; 5. The tank shall be placed out of the floodplain with the invert of the outlet about the BFE. e. New, substantially improved or replacement wastewater treatment plants shall have watertight openings for those openings located below the FPE. Such facilities should be located to avoid impairment to the facility or contamination of floodwaters during the base flood. f. New and replacement water supply facilities shall be designed and constructed to minimize or eliminate infiltration of flood water g. If a proposed building site is in a floodplain, all new construction and substantial improvements shall: 1. be designed (or modified) and adequately anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy, 2. be constructed with materials resistant to flood damage, 4/3/2011 Article 4 Page 4 3. be constructed by methods and practices that minimize flood damages, 4. be constructed with electrical, heating, ventilation, plumbing, and air conditioning equipment and other service facilities that are designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. h. Subdivision proposals and other proposed new development, including manufactured home parks or subdivisions shall be reasonably safe from flooding including the following requirements. 1. all such proposals are consistent with the need to minimize flood damage within the flood-prone area, 2. all public utilities and facilities, such as sewer, gas, electrical, and water systems are located and constructed to minimize or eliminate flood damage, 3. adequate drainage is provided to reduce exposure to flood hazards; 402.2 Building Protection Standards The lowest floor including basements of all new construction and substantial improvements must have the lowest floor elevated to the FPE except non-residential buildings may be dry-flood proofed up to the flood protection elevation instead of having the lowest floor elevated as noted in 402.2.c. An attached garage for a structure must be elevated up to at least 0.5 feet above the BFE. a. The building protection requirements applies to the following situations: 1. Construction or placement of a new building or alteration or addition to an existing building valued at more than one thousand dollars ($1,000) or seventy (70) square feet. 2. Substantial improvements or structural alteration made to an existing building that increases the floor area by more than twenty percent (20%) or is equal or greater than fifty percent (50%) of the structure market value prior to the start of construction of the improvements. Alteration shall be figured cumulatively during a ten year period from the date of the permit application. If substantially improved, the existing structure and the addition must meet the flood protection standards of this section. 3. Repairs made to a substantially damaged building. These repairs shall be figured cumulatively during the life of the building. If substantially damaged the entire structure must meet the flood protection standards of this section. 4/3/2011 Article 4 Page 5 4. Any combination of new construction or improvements, figured cumulatively during a ten year period from the date of the permit application, regardless of whether some or all of the improvements are characterized as repairs, remodeling, reconstruction, addition, improvement, betterment, renewal, etc, that equals or exceeds 50% of the market value of the building, must result in a requirement to bring the building into compliance 5. Installing a manufactured home on a new site or a new manufactured home on an existing site. (The building protection requirements do not apply to returning a manufactured home to the same site it lawfully occupied before it was removed to avoid flood damage). If the manufactured home was originally placed after the effective date of flood regulations adopted by the County then placing it back on the site after it was removed to avoid flood damage must be in compliance with the regulations (ordinance, FIRM and FIS or FHBM) that were in effect at the time it was originally placed. 6. Installing a travel trailer or recreational vehicle on a site for more than one hundred eighty(180) days per year. b. Residential or non-residential buildings can meet the building protection requirements by one of the following methods: 1. The building may be constructed on permanent land fill in accordance with the following: i. The lowest floor (including basement) shall be at or above the flood protection elevation. ii. The fill shall be placed in layers no greater than six inches before compaction and should extend at least ten (10) feet beyond the foundation before sloping below the flood protection elevation. iii. The fill shall be protected against erosion and scour during flooding by vegetative cover, riprap, or other structural measure. iv. The fill shall be composed of rock or soil and not incorporated debris or refuse material, and v. shall not adversely affect the flow of surface drainage from or onto neighboring properties and when necessary stormwater management techniques such as swales and basins shall be incorporated. 2. The building may be elevated by structural means in accordance with the following: 4/3/2011 Article 4 Page 6 i. The building or improvements shall be elevated on stilts, piles, walls, crawlspace, or other foundation that is permanently open to flood waters. ii. The lowest floor and all electrical, heating, ventilating, plumbing, and air conditioning equipment and utility meter shall be located at or above the flood protection elevation. iii. If walls are used, all enclosed areas below the flood protection elevation shall address hydrostatic pressures by allowing the automatic entry and exit of flood waters. Designs must either be certified by a registered Professional Engineer or by having a minimum of one (1) permanent opening on each wall not more than one (1) foot above grade with a minimum of two (2) openings. The openings shall provide a total net area of not less than one (1) square inch for every one (1) square foot of enclosed area subject to flooding below the base flood elevation, the lowest inside grade must match the lowest existing outside grade adjacent to the structure and, iv. The foundation and supporting members shall be anchored, designed, and certified so as to minimize exposure to hydrodynamic forces such as current waves, ice and floating debris. v. All structural components below the flood protection elevation shall be constructed of materials resistant to flood damage. vi. Water and sewer pipes, electrical and telephone lines, submersible pumps, and other service facilities may be located below the flood protection elevation provided they are waterproofed. vii. The area below the flood protection elevation shall be used solely for parking or building access and not later modified or occupied as habitable space, or viii. In lieu of the above criteria, the design methods to comply with these requirements shall be certified by a registered Professional Engineer. 3. The building may be constructed with a crawlspace located below the flood protection elevation provided that the following conditions are met: i. The building must be designed and adequately anchored to resist floatation, collapse, and lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy. ii. The area below the flood protection elevation shall be used solely for parking or building access and not later modified or occupied as habitable space. 4/3/2011 Article 4 Page 7 iii. Any enclosed area below the flood protection elevation shall have openings that equalize hydrostatic pressures by allowing for the automatic entry and exit of floodwaters. A minimum of one opening on each wall having a total net area of not less than (1) square inch per one (1) square foot of enclosed area. The openings shall be no more than one (1) foot above grade. iv. An adequate drainage system must be installed to remove floodwaters from the interior area of the crawlspace within a reasonable period of time after a flood event. v. Portions of the building below the flood protection elevation must be constructed with materials resistant to flood damage, and vi. utility systems within the crawlspace must be elevated above the flood protection elevation. c. Non-residential buildings may be structurally dry flood proofed (in lieu of elevation) provided a registered Professional Engineer or Registered Structural Engineer certifies that: 1. Below the flood protection elevation the structure and attendant utility facilities are watertight and capable of resisting the effects of the base flood. 2. The building design accounts for flood velocities, duration, rate of rise, hydrostatic and hydrodynamic forces, the effects of buoyancy and the impact from debris and ice. 3. Flood proofing measures will be incorporated into the building design and operable without human intervention and without an outside source of electricity (levees, berms, floodwalls and similar works are not considered flood proofing for the purpose of this subsection). d. Manufactured home or travel trailers to be permanently installed on site shall be: 1. Elevated to or above the flood protection elevation in accordance with Section 402.2.b, and 2. anchored to resist floatation, collapse, or lateral movement by being tied down in accordance with the rules and regulations for the Illinois Mobile Home Tie-Down Act issued pursuant to 77 111. Adm. Code & 870. e. Travel trailers and recreational vehicles on site for more than one hundred eighty (180) days per year shall meet the elevation requirements of section 402.2.d unless the following conditions are met: 4/3/2011 Article 4 Page 8 1. The vehicle must be either self propelled or towable by a light duty truck. 2. The hitch must remain on the vehicle at all times. 3. The vehicle must not be attached to external structures such as decks and porches. 4. The vehicle must be designed solely for recreation, camping, travel or seasonal use rather than as a permanent dwelling. 5. The vehicles largest horizontal projections must be no larger than four hundred (400) square feet. 6. The vehicle's wheels must remain on axles and inflated. 7. Air conditioning units must be attached to the frame so as to be safe for movement out of the floodplain. 8. Propane tanks as well as electrical and sewage connections must be quick- disconnect and above the 100-year flood elevation. 9. The vehicle must be licensed and titled as a recreation vehicle or park model and must either : i. Entirely be supported by jacks, or ii. have a hitch jack permanently mounted, have the tires touching the ground and be supported by block in a manner that will allow the block to be easily removed by use of the hitch jack. £ Garages, sheds, or other minor accessory structures constructed ancillary to an existing residential use may be permitted provide the following conditions are met: 1. The garage or shed must be non-habitable. 2. The garage or shed must be used only for the storage of vehicles and tools and cannot be modified later into another use. 3. The garage or shed must be located outside of the floodway or have the appropriate state and/or federal permits. 4. The garage or shed must be on a single family lot and be accessory to an existing principle structure on the same lot. 5. Below the base flood elevation, the garage or shed must be built of material not susceptible to flood damage. 4/3/2011 Article 4 Page 9 6. All utilities, plumbing, heating, air conditioning and electrical must be elevated above the flood protection elevation. 7. The garage or shed must have at least one permanent opening on each wall not more than one (1) foot above grade with one (1) square inch of opening for every one (1) square foot of floor area. 8. The garage or shed must have a value less than ten thousand dollars ($10,000) in market value or replacement cost whichever is greater or be less than less than five hundred(500) square feet in total floor area. 9. The structure shall be anchored to resist floatation and overturning. 10. All flammable or toxic materials (gasoline,paint, insecticides, fertilizer, etc.) shall be stored above the flood protection elevation. 11. The lowest floor elevation should be and documented and the owner advised of the flood insurance implications. 12. Accessory structures that do not meet all of the above criteria may be constructed if they are dry flood proofed or elevated at least '/z of one foot above the BFE. Sec. 403 Compensatory Storage Volume Standards The following standards apply within the regulatory floodplain: a. Hydraulically equivalent compensatory storage volume will be required for development in a riverine regulatory floodplain and shall be at least equal to the regulatory floodplain flood storage volume displaced. To the greatest extent practicable storage volume displaced below the existing 10-year frequency flood elevation must be replaced below the proposed 10-year frequency flood elevation. To the greatest extent practicable storage volume displaced above the 10-year existing frequency flood elevation must be replaced above the proposed 10-year frequency flood elevation. b. Compensatory storage volume for development in a non-riverine regulatory floodplain area that is also adjacent to a lake shall be equal to the storage volume displaced. c. Compensatory storage volume requirements for development in a non-riverine Regulatory Floodplain that is not adjacent to a lake shall be replaced in accordance with the requirements for the loss of depressional storage in Section 201.6. d. Compensatory storage areas shall be designed to drain freely and openly to the channel and shall be located adjacent to the development. This standard does not apply to non- riverine Regulatory Floodplain. e. A recorded covenant or easement running with the land is required to maintain the compensatory storage volume in areas modified to provide compensatory storage volume. Sec. 404 Floodway Standards 4/3/2011 Article 4 Page 10 Within any floodway identified on the countywide Flood Insurance Rate Map, and within all other floodplains where a floodway has not been delineated, the following standards shall apply: a. Except as provided in Section 404(B) of this ordinance, no development shall be allowed which, acting in combination with existing and anticipated development will cause any increase in flood height or velocities or threat to public health and safety. The following specific development activities shall be considered as meeting this requirement: 1. Bridge and culvert crossing of streams in rural areas meeting all conditions of the Illinois Department of Natural Resources, Office of Water Resources Statewide Permit Number 2: 2. Barge fleeting facilities meeting all conditions of IDNR/OWR Statewide Permit Number 3: 3. Aerial utility crossings meeting all conditions of IDNR/OWR Statewide Permit Number 4: 4. Minor boat docks meeting all conditions of IDNR/OWR Statewide Permit Number 5: 5. Minor, non-obstructive activities meeting all conditions of IDNR/OWR Statewide Permit Number 6: 6. Outfall pipes, devices and drainage ditch outlets meeting all conditions of IDNR/OWR Statewide Permit Number 7: 7. Underground pipeline and utility crossings meeting all the conditions of IDNR/OWR Statewide Permit Number 8: 8. Bank stabilization projects meeting all the conditions of IDNR/OWR Statewide Permit Number 9: 9. Accessory structures and additions to existing residential buildings meeting all conditions of IDNR/OWR Statewide Permit Number 10: 10. Minor maintenance dredging activities meeting all conditions of IDNR/OWR Statewide Permit Number 11: 11. Bridge and culvert replacement structures and bridge widening meeting all conditions of IDNR/OWR Statewide Permit Number 12: 12. Temporary construction activities meeting all conditions of IDNR/OWR statewide Permit Number 13: 4/3/2011 Article 4 Page 11 13. Special Uses of Public Waters meeting all conditions of IDNR/OWR statewide Permit Number 14: 14. Any development determined by IDNR/OWR to be located entirely within a flood fringe area shall be exempt from State Floodway permits requirements. b. Other development activities not listed in Sec. 404(A) may be permitted only if: 1. If the development will result in a change in the Regulatory Floodway location or a change in the BFE, the applicant shall submit the information required to be issued a Conditional Letter of Map Revision (CLOMR) to IDNR/OWR, FEMA and the Administrator. Filling, grading, dredging or excavating may not take place until issuance of a CLOMR from FEMA, an IDNR/OWR permit and approval from the Administrator. Subsequent to completion of work within the floodway the applicant shall submit record plans and information to the Administrator and FEMA for consideration of the final LOMR. No further development activities shall take place in the existing or proposed floodplain until a Letter of Map Revision (LOMR) is issued by FEMA unless such activities meet all the requirements of the Section 402 of this Ordinance. The Director shall be copied on all related correspondence. 2. At a minimum, the following information shall be submitted to IDNR/OWR for their review and concurrence. i. Analysis of the flood profile due to a proposed bridge, culvert crossings and roadway approaches. ii. An engineer's determination that an existing bridge, culvert crossing or approach road is not a source of flood damage and the analysis indicating the proposed flood profile. iii. Alternative transition sections and hydraulically equivalent compensatory storage. See. 405 Riverine Floodplain These standards apply to Riverine Regulatory Floodplains without a Regulatory Floodway. The Applicant shall obtain approval from IDNR/OWR for all development any portion of which is located partially or completely within the Regulatory Floodplain (without a delineated Regulatory Floodway) with a tributary drainage area of 640 acres or more in an urban area or 6400 acres or more in a rural area. a. The development shall not singularly or cumulatively result in an obstruction of flood flows or potential flood damages outside the site due to an increase in flood heights, velocities, or loss of floodplain area storage. b. A Professional Engineer shall submit a study that demonstrates one of the following: 4/3/2011 Article 4 Page 12 1. Determine a floodway which meets the definition of a Regulatory Floodway and demonstrate that the proposed development meets the Floodway Standards in Section 404, or 2. Determine a BFE and demonstrate that the proposed development will maintain the existing conditions conveyance, will not increase flood velocities, will not increase flood profiles and will compensate for any lost floodplain storage. Sec. 406 Disclaimer Nothing in this ordinance purports to alter or affect the regulatory program administered by IDNR-OWR. Anything in this ordinance to the contrary notwithstanding, if under the rules and regulations administered by IDNR-OWR a submittal need not be made to IDNR-OWR, or a review, approval or permit from IDNR-OWR need not be obtained, then nothing in this ordinance shall be construed to impose a requirement that such a submittal be made or that such a review, approval or permit be obtained from IDNR-OWR. Similarly, if IDNR-OWR has delegated its regulatory authority to another entity, then anything in this ordinance to the contrary notwithstanding, if required by such entity, such submittal shall be made or such review, approval or permit shall be obtained from such entity. 4/3/2011 Article 4 Page 13 ARTICLE 5. STORMWATER MANAGEMENT PERMIT SUBMITTAL REQUIREMENTS Sec. 500 General Requirements 500.1 Storm water Man agem en t an d Oth er Perm its R equ ired A Stormwater Management Permit shall be required if: a. The development or a substantial improvement is located in the regulatory floodplain or there is regulatory floodplain within the property boundary; or b. Any land disturbing activity to be performed in a water course or water body; or c. Fill that will exceed three (3) feet in vertical height at its highest point measured from the natural ground surface where such fill violates the purpose or objectives of this ordinance, as determined by the permitting authority; or d. Any land disturbing activity requiring a site runoff storage facility; or e. The development disturbs more than 43,500 square feet of ground cover, unless the development solely involves one or more of the following: 1. Installation, renovation, or replacement of a septic system, potable water service line, or other utility to serve an existing structure; or 2. Maintenance, repair, or at grade replacement of: a. existing lawn b. garden or cultivated areas c. residential driveway not otherwise requiring a stormwater permit under this Ordinance; or 3. Maintenance of an existing stormwater facility, not requiring other state or federal permits or approvals. 4. Excavation below final grade for tanks, vaults, tunnels, swimming pools, cellars, or for basements and/or footings of a single-family residence and appurtenant structures on a site that is part of an engineered and final platted subdivision or for which a building permit has been issued by the permitting authority, unless the site would otherwise require a Stormwater Management Permit. 5. Public Roadway or Bridge projects; consisting of improvement to an existing public roadway or public bridge sponsored by a public roadway agency and contracted as a public bid project. 4/3/2011 Article 5 Page 1 The following activities shall be exempt from this ordinance and shall not require a stormwater management permit. 1. Tilling of the soil for fire protection purposes. 2. Engaging in the following only if in connection with a farming or other agricultural or conservation enterprise, purpose, or use and only if there is no placement of fill within the floodplain: a. Construction of sod waterways; b. Construction of terraces; c. Construction of surface water diversions (but not across watershed boundaries); d. Construction of grade stabilization berms or systems; or e. Tilling of the soil. f. The implementation of conservation measures included in a farm conservation plan approved by the Kendall County Soil and Water Conservation District. 3. Agricultural use of land and development on un-platted residentially zoned property larger than three acres in size, except that the and/or paved surfaces with an impervious area totaling more than 43,560 square feet and construction of any structure(s) or any substantial improvement to a building within the floodplain shall require a Stormwater Management Permit. All development shall secure all Federal, State, Regional and local approvals, including, without limitation, an IDNR-OWR Floodway/F000dplain Construction permit, a USACOE permit and an IDNR-OWR Dam Safety permit if required, meeting all Federal, State, Regional and local approvals prior to the issuance of a Stormwater Management Permit for proposed work and areas of a site requiring such other approvals. 500.2 Permit Review Fees All permit fees shall be paid at the time of application. Permit fees shall be established by separate resolution of the permitting authorities. Fees may include, but are not limited to, the cost of permit administration, review and inspections prior to construction, during construction and within the permanent cover establishment period following construction. 500.3 Professional Seals and Certifications Required a. The design of stormwater facilities, calculations for the determination of the regulatory floodplain, or calculations of the impacts of development shall meet the standards of this Ordinance and shall be prepared, signed, and sealed by a Professional Engineer. The Professional Engineer shall provide an opinion that the technical submittal meets the criteria required by this Ordinance or the applicable certified community ordinance; and 4/3/2011 Article 5 Page 2 b. For flow control / containment dams, walls, weir or devices (not including earth embankments) that are subject to a differential water pressure greater than 3 feet the submittal shall include evidence that the subject design has been reviewed by a qualified professional who shall, as a minimum, have registration as a Professional Engineer. Such reviews shall include stability of the dam, wall, weir or device under design conditions considering the protection of downstream life and property in the event of a failure. When directed by the Administrator the calculations submitted for such dam, wall, weir or device shall be reviewed, signed and sealed by a Registered Structural Engineer. For projects which include earth embankments which are subjected to differential water pressure the submittal shall include evidence that the embankment design and construction specifications are adequate for the design conditions. This review shall include consideration of the existing foundation soils for the embankment, the materials from which the embankment is to be constructed, compaction requirements for the embankment and protection of the embankment from failure due to overtopping. Construction and materials specifications for all such embankments shall be included with the plan set submittal. When directed by the Administrator, or when the impounded water pressure differential exceeds three feet, or when appropriate considering the volume impounded and water surface elevation differential to which the embankment is subjected, these calculations may be required to be reviewed, signed and sealed by a qualified Geotechnical or Structural Engineer; c. A topographical map of the site, record drawings, and other required drawings shall be prepared, signed, and sealed by a Professional Land Surveyor or Professional Engineer and tied to North American Vertical Datum, 1988 adjustment and any FEMA benchmarks. See. 501 Duration and Revision to Permits 501.1 Permit Expiration Permits shall expire and become null and void if the work authorized by the permit has not been commenced within 365 days from the date of Permit issuance. Permits expire December 31 of the third year following the date of permit issuance or upon expiration of state or federal permits required for any development activities. 501.2 Permit Extension If the permitted activity has been started but is not completed by the expiration date of the permit, and the permittee intends to pursue the permitted activity, then the permittee may submit a written request that the expiration date be extended. Upon receipt of such request, the Administrator may extend the expiration date in one-year increments a maximum of 3 times for permitted activities outside regulatory floodplains and floodways. Expiration dates for permitted activities in regulatory floodplains and floodways may be extended in one-year increments a maximum of 3 times provided the activity is in compliance with the then current requirements of this Ordinance or the applicable Certified Community Ordinance. 501.3 Permit Revision 4/3/2011 Article 5 Page 3 If, after permit issuance, the permittee decides to revise the approved plans, the permittee shall submit revised plans to the Director or the Administrator, along with a written request for approval. If the Director or the Administrator determines that the revised plans are in compliance with the then current requirements of this Ordinance or the applicable Certified Community Ordinance, an approval of the revised plans may be issued. Sec. 502 Required Submittals All permit submittals shall include the material listed in the Sections noted in Table 502 for the applicable type of development, unless the submittal requirements are specifically modified by the procedure in Section 502.1. Table 502 Required Submittals(refer to Sections listed for specific material) Section No./Description 502.2 502.3 502.4 502.5 502.6 502.7 502.8 Application Erosion and Project Control Engineering Maintenance Stormwater Floodplain Performance Overview Plan Set Plan Set Submittal Submittal Security Schedule and Plan Submittal Submittal Funding All Development Requiring a X X X Permit All Development Requiring X X X X X X Detention/Retention All Development Requiring a X X X X X X Permit>20 ac. All Developments on Sites X X X X X X with Floodplains All Applications Requesting X X X X If on site X X Variances 502.1 Modification of Submittal Requirements The Administrator may, at his discretion, modify the submittal requirements on a case-by-case basis considering the size, complexity and likelihood that a development will affect the discharge of stormwater. Such modifications may increase or decrease the submittal requirements noted above. The Administrator's shall note in writing the specific submittal requirements and relevant findings to support the modified requirements. 502.2 Application and Project Overview Plan All applicants for a stormwater permit shall provide the following information as a minimum, on forms or in a format approved by the Administrator: Application: a. The name and legal address of the owner(s) of the site and the permit applicant; and b. The common address, legal description, property identification number (PIN) of the site; and c. The name of the project, area of the site in acres, type of development; and 4/3/2011 Article 5 Page 4 d. A general narrative description of the development, existing and proposed conditions, stormwater management practices being employed and project planning principles considered, including Best Management Practices used; and e. Affidavits signed by the owner or the applicant's authorized representative attesting to their understanding of the requirements of this Ordinance or the applicable Certified Community Ordinance and their intent to comply therewith; and f. A statement of opinion by a qualified person either denying or acknowledging the presence of floodplain on the development site; and g. Copies of other stormwater related permits or permit applications by other jurisdictions or agencies; and h. An engineer's estimate of probable construction cost of the stormwater facilities. Project Overview Plan: a. A location map or description providing township, range, and nearest roadways to accurately locate the development site; and b. Acreage and zoning of property area; and c. Property area lines and dimensions including rights-of-way, easements, and setback lines; and d. Existing and proposed site conditions including all buildings, roads, impervious surfaces, and ground elevations where site grading is proposed; and; e. Proposed limits and restoration of disturbed areas; and f. Existing and proposed drainage features such as culverts, conduits, swales, streams, ponds, wetlands, etc. ; and g. Location and report of on-site subsurface drains and tiles and all off-site drain tiles (upstream or downstream)potentially impacted by the development; and h. Location of wells, septic systems, water mains, and sanitary sewers; 502.3 Erosion Control Plan Set Submittal All applicants for a stormwater permit shall submit a Sediment and Erosion Control Plan meeting the requirements of Article 3, Section 301 and such submittal shall be accompanied by a Notice of Intent for Construction Activities as well as a Stormwater Pollution prevention Plan as required by current NPDES regulation. 502.4 Plan Set Submittal All applicants required to submit a Plan Set in accordance with Table 502 shall provide the following basic plan exhibits: Site Topographic Map, General Plan View Drawing, Sediment/Erosion Control Plan, and a Vicinity Topographic Map. Each exhibit may be on more 4/3/2011 Article 5 Page 5 than one drawing for clarity. The specific information to be included on each exhibit shall be as noted below. a. Site Topographic Map meeting the following requirements shall be submitted: 1. Map scales as 1 inch= 100 feet (or less) and accurate to+/- 0.5 feet; and 2. Existing and proposed contours on-site and within 100 feet of site; and 3. Existing and proposed drainage patterns and watershed boundaries; and 4. Delineation of pre-development regulatory floodplain/floodway limits; and 5. Delineation of post-development regulatory floodplain/floodway limits; and 6. Location of cross-sections and any other hydrologic/hydraulic computer modeled features; and 7. Location of all on-site drain tiles and all off-site drain tiles (upstream or downstream) potentially impacted by the development; and 8. Location of all wells, septic systems, water main, sanitary sewer and storm sewers; and 9. Boundary of all wetlands, lakes,ponds, etc. with normal water elevation noted; and 10. Location of all existing buildings and those to remain on the site noted; and 11. Nearest base flood elevations; and 12. FEMA and any site-specific benchmarks (tied to County benchmarks) used; and 13. Highlight all contours used in the calculation of depressional storage. b. General Plan View Drawing meeting the following requirements shall be submitted: 1. Drawing at the same scale as the Site Topographic Map; and 2. Existing major and minor stormwater systems; and 3. Proposed major and minor stormwater systems; and 4. Design details for stormwater facilities (i.e. drainage system and outlet work detail drawings, etc.); and 5. Scheduled maintenance program for permanent stormwater facilities including BMP measures; and 4/3/2011 Article 5 Page 6 6. Planned maintenance access routes, tasks and schedule; and 7. Identification of entities responsible for maintenance; and 8. Permanent public access maintenance easements granted or dedicated to, and accepted by, a government entity; and 9. Proposed regulatory floodplain and floodway location (with the base flood and flood protection elevations noted); and 10. Highlight all plan areas at elevations below the 100-year high water elevation of site runoff storage facilities. c. Vicinity Topographic Map meeting the following requirements shall be submitted. 1. Vicinity topographic map identifying all off-site areas draining to the development and downstream to the receiving intermittent or perennial stream. (A 2' contour map is preferred at a scale readable by the reviewer but a USGS Quadrangle map is acceptable); and 2. Watershed boundaries for areas draining through or from the development; and 3. Soil types related to hydrologic soils group, vegetation and land cover affecting runoff upstream of the site for any area draining through the site; and 4. Location of development site within the major watershed(s); and 5. Show the overland flow path from the downstream end of the development to the receiving intermittent or perennial stream. 502.5 Storm water Submittal All applicants required to submit a Stormwater Submittal in accordance with Table 502 shall provide a narrative discussion and calculations to support a finding that the proposed development complies with the technical requirements of the permitting authority's ordinance. The submittal shall consist of, at a minimum, the following material. a. A narrative description of the existing and proposed site drainage patterns and conditions. Include description of off-site conditions, which help to identify stormwater issues considered in the design. b. A schedule for implementation of the site stormwater plan. c. On-site and off-site runoff calculations which address the following: 1. Documentation of the procedures/assumptions used to calculate hydrologic and hydraulic conditions for sizing major and minor systems; and 4/3/2011 Article 5 Page 7 2. Cross-section data for open channels; and 3. Hydraulic grade line and water surface elevations under design now conditions; and 4. Hydraulic grade line and water surface elevations under base flood now conditions. d. Site Runoff Storage Calculations, which address the following: 1. Calculation of hydraulically connected impervious area and corresponding retention volume. 2. Documentation of the procedures/assumptions used to calculate hydrologic and hydraulic conditions for determining the allowable release rate. 3. Documentation of the procedures/assumptions used to calculate on-site depressional storage. 4. Documentation of the procedures/assumptions used to calculate hydrologic and hydraulic conditions for determining the storage volume. 5. Elevation-area-storage data and calculations for site runoff storage. 6. Elevation-discharge data and calculations specifically related to the outlet control structure depicted in the plan. 7. The General Plan View Drawing of Section 502.3(b) shall indicate all impervious areas including directly connected impervious areas. 502.6 Floodplain Submittal The applicant shall obtain approval from IDNR-OWR and FEMA for those cases in which their permitting authority applies or as noted in Article 4 of this Ordinance. The Stormwater Management Permit will not be issued until such approval is received. Documentation supporting a finding that the proposed development is in compliance with Article 4 shall be submitted with the application. At a minimum, the following material shall be submitted for approval with the application. a. Regulatory floodplain boundary determination: 1. Provide source of flood profile information. 2. Provide all hydrologic and hydraulic study information for site-specific floodplain studies, unnumbered Zone A area elevation determinations, and floodplain map revisions. 4/3/2011 Article 5 Page 8 b. Floodway hydrologic and hydraulic analyses for the following conditions: 1. Existing conditions (land used and stream systems). 2. Proposed conditions (land used and stream systems). 3. Tabular summary of 100-year flood elevations and discharges for existing and proposed conditions. 4. Calculations used for model development. 5. Hydraulic/hydrologic computer model input/output. c. Floodplain fill and compensatory storage calculations for below and above 10-year flood elevation up to the base flood elevation: 1. Tabular summary for below and above 10-year flood elevation of fill, compensatory storage, and compensatory storage ratios provided in proposed plan. 2. Cross-sections used for the above calculations. d. Flood proofing Measures: 1. Narrative discussion of flood proofing measures including material specifications, calculations, and design details, operation summary. e. Flood Protection Easements when required by this Ordinance or the applicable Certified Community Ordinance. 502.7 Performance Security Performance security in accordance with Article 12 shall be required for any constructed land improvements or temporary erosion control measure prior to permit issuance. 502.8 Maintenance Plan, Schedule and Funding A comprehensive maintenance plan for the Stormwater Management Facilities, Floodplain / Floodway protection or Natural resource Protection Areas, in accordance with Article 6 shall be submitted including identification of the entity responsible for maintenance, primary funding and back-up funding sources for maintenance in accordance with Article 6. Sec. 503 Record Drawings The developer is required to submit record drawings of all permitted stormwater management facilities including but not limited to storm sewers, culverts, overland flow paths and stormwater management basins. The record drawings shall include the following: a. The Record Drawings shall be in the same format and include the same sheet count as the approved permitted engineering plans. Supplemental topographic plans may be added to better detail stormwater management basins or overland flow paths. Submittal of Record 4/3/2011 Article 5 Page 9 drawings shall be on such media and in such format as the Certified Community determines. b. All storm sewers and culverts shall depict actual location and elevation of all pipe inverts at all manholes and end sections. Rim elevation of all storm sewer frames and grates shall be noted. Pipe material and size shall be noted. All sump pump locatiosn and connections shall be noted. c. All pipe slopes shall be calculated based on constructed elevations and lengths. The approved slope shall be crossed out and the record slope noted adjacent to the approved slope. d. All design cross sections shall be surveyed and record elevation and widths noted. Overland flow path slopes shall be surveyed and record elevation and locations noted. Design water surface elevations shall be calculated where cross section area or slope is less than the approved plan. e. Stormwater management basins and floodplain compensatory storage shall be surveyed and a one foot topographic map provided. The flow control structure shall indicate type, size and elevation of the control device. Overflow measures such as control weirs, etc, shall be surveyed noting material, location, width and elevation. The record drawings shall include calculations verifying that the volumes of detention and compensatory storage required in the permit have been provided. The calculations shall compare proposed to actual volumes at one foot elevation intervals. f. The plans shall be signed and sealed by a Professional Engineer who shall state that the project is constructed and will function in substantially conformance and with the approved and permitted plans and calculations. g. The plans shall identify the entity with current maintenance responsibility and the entity with future maintenance responsibility for stormwater management facilities including but not limited to: 1. Stormwater Management Basins 2. Storm Sewers 3. Drainage Ditches 4. Overland Flood Routes 5. Wetlands and Natural Areas The plans shall identify a schedule for transfer of maintenance responsibility and the status of funding for maintenance activities. 4/3/2011 Article 5 Page 10 Sec. 504 Issuance or Denial of Permit and Appeal of Permit Denial The Administrator shall either issue or deny a Stormwater permit within 30 calendar days of receiving a complete Permit application and all required submittals and fees, unless additional time is agreed upon by both the Administrator and the Applicant. Failure of the Administrator to respond in writing within 30 calendar days of the complete submittal shall be construed as approval of the Permit as submitted. Denial of a permit shall be provided to the applicant in writing and shall be accompanied by specific reasons for denial. If a permit is denied, the applicant may appeal the Administrators decision to the Director provided such appeal is made in writing within 15 business days of the date of the notification of denial. Such appeal shall state the reasons for denial and provide responses demonstrating compliance with this ordinance (County Stormwater Management Ordinance) and Certified Community ordinance amendments as appropriate. If the permit denial is found to be based on non-compliance with a Certified Community ordinance amendment the Director shall not be required to respond. If the permit denial is based on non-compliance with this ordinance only (County Stormwater Management Ordinance) the Director shall render a decision to issue the Stormwater permit or uphold the Administrators denial of the permit. The Director shall render his decision within 30 calendar days of the appeal. Failure of the Director to respond in writing within 30 calendar days of the appeal shall be construed as approval of the Permit as submitted. Denial of a permit shall be provided to the applicant in writing and shall be accompanied by specific reasons for denial. Upon denial by the Director, the applicant may file an appeal in writing within calendar 15 business days of the denial to the County Board. Such appeal shall state the reasons for denial and provide responses demonstrating compliance with this ordinance (County Stormwater Management Ordinance) and Certified Community ordinance amendments as appropriate. If the permit denial is found to be based on non-compliance with a Certified Community ordinance amendment the County Board shall not be required to respond. If the permit denial is based on non-compliance with this ordinance only(County Stormwater Management Ordinance) the County Board shall render a decision to issue the Stormwater permit or uphold the Directors denial of the permit. The County Board shall render his decision within 30 calendar days of the appeal. Failure of the County Board to respond in writing within 30 calendar days of the appeal shall be construed as approval of the Permit as submitted. Denial of a permit shall be provided to the applicant in writing and shall be accompanied by specific reasons for denial. 4/3/2011 Article 5 Page I I ARTICLE 6. LONG TERM MAINTENANCE. Sec. 600 Long-Term Maintenance Unless and until maintenance responsibility has been delegated to and accepted by another qualified entity under this section, the owner shall maintain that portion of a stormwater drainage system and stormwater facilities located upon his land. With the approval of the Administrator the stormwater drainage system and stormwater facilities, or specified portions thereof, may be: a. Dedicated or otherwise transferred to and accepted by the certified community or other public entity; or b. Conveyed or otherwise transferred to and accepted by a homeowner's association, or similar entity, the members of which are to be the owners of all of the lots or parcels comprising the development; or c. Conveyed to one or more persons or in one or more undivided interests to one or more persons. Included for all applications for a stormwater permit shall be a plan for the long-term management, operation and maintenance of the stormwater drainage facilities and a description of ownership and the sources of funding therefore. sec. 601 Transfer to Permitting Authority or Other Public Entity Those portions of the stormwater facilities to be dedicated or otherwise transferred to the permitting authority or other public entity under Section 600(a), shall have reserved appropriate easements for protection of drainage rights, ingress and egress and maintenance of such portions of stormwater facilities for the benefit of the permitting authority and such other public entity on the final plat. Sec. 602 Transfer to Homeowner's or Similar Association Those portions of the stormwater facilities to be dedicated or otherwise transferred to a homeowner's or similar association under Section 600(b) then: a. Appropriate easements for protection of drainage rights, ingress and egress and maintenance of stormwater facilities of such portions of stormwater facilities shall be reserved for the benefit of such association and the permitting authority on the final plat; b. The final plat shall contain a provision reserving the right of the permitting authority to enter upon the land to perform the maintenance required in this section if the owner does not do so and to place a lien against the land for the cost thereof; c. The final plat shall contain a legend imposing the maintenance obligations of this section upon the grantee and his successors in interest as a covenant running with the land and incorporating by reference the plan of long term maintenance set forth in the application for a Stormwater Management Permit, with approved amendments; 12/15/2011 Article 6 Page 1 d. The association shall be duly incorporated and a copy of the Certificate of Incorporation, duly recorded, and bylaws, and any amendment to either of them, shall be delivered to the Administrator; e. The bylaws of the association shall, at a minimum, contain: 1. A provision acknowledging and accepting the association's obligation to maintain certain portions of the stormwater drainage system as required by this ordinance; 2. A mechanism for imposing an assessment upon the owners of all of the lots or parcels comprising the development sufficient, at a minimum, to provide for the maintenance of those portions of the stormwater drainage system as required by this Ordinance and the payment of all taxes levied thereon; 3. A provision adopting the plan of long term maintenance set forth in the application for a Stormwater Management Permit, with approved amendments; 4. A provision identifying the officer of the association responsible for carrying out the obligations imposed upon the association under this ordinance, and an obligation to inform the Administrator of the name, address and phone number of this officer and any changes thereto; 5. A provision requiring the consent of the permitting authority to any amendment of the bylaws changing any of the provisions of the bylaws required by this ordinance; and 6. A provision requiring the consent of the permitting authority to the dissolution of the association f. Any conveyance or other instrument of transfer delivered under Section 600(b) shall include a covenant affirmatively imposing upon the association the obligations set forth in this section and the association's affirmative acceptance thereof. Sec. 603 Conveyance to One or More Persons Those portions of the stormwater facilities to be conveyed to one or more persons under Section 600(c), then: a. Appropriate easements for protection of drainage rights, ingress and egress and maintenance of stormwater facilities of such portions of stormwater facilities shall be reserved for the benefit of such association and the permitting authority on the final plat; b. The final plat shall contain a provision reserving the right of the permitting authority to enter upon the land to perform the maintenance required in this section if the owner does not do so and to place a lien against the land for the cost thereof; 12/15/2011 Article 6 Page 2 c. The final plat shall contain a legend imposing the maintenance obligations of this section upon the grantee and his successors in interest as a covenant running with the land and incorporating by reference the plan of long term maintenance set forth in the application for a Stormwater Management Permit, with approved amendments; d. Any conveyance delivered under Section 600(c), and any subsequent conveyance, shall include a covenant affirmatively imposing upon the grantee the obligations, restrictions and provisions set forth in this section and the grantee's affirmative acceptance thereof. Sec. 604 Require Maintenance Plan -Permit Submittals All permit submittals where stormwater facilities are proposed shall include a maintenance plan. The entities (public or private) responsible for maintenance of all elements of stormwater facilities shall be identified in the maintenance Plan as part of the permit application. All stormwater elements, including but not limited to, stormwater basins, storm sewers, swales, natural areas and wetlands shall be included. All entities and their respective maintenance responsibilities shall be listed. Maintenance responsibilities proposed shall be approved by the Administrator. The maintenance plan shall include the following elements as appropriate and as determined by the designer and approved permitting agency: a. Emergency Procedure and Contact List 1. Emergency Condition Procedure 2. Call List&protocol b. Subdivision Information 1. Subdivision Plat&Easements 2. Engineering Plans (Record Drawings—hard copy and electronic format) 3. Stormwater Management Permit and calculations 4. Covenants and By Laws 5. HOA Official Contact List(after established) 6. Management Company Contact List& Tennant contact list c. Inspections &Record Keeping 1. Routine Inspections 2. Post Rainfall Inspection 3. Incident Inspection 4. Annual reporting format 5. Inspector qualifications 6. Inspection checklists d. Annual Maintenance Guidelines& Schedule 1. Flushing, cleaning and sediment removal 2. Vegetation management 3. Stormwater Management Basin 4. Televising, lamping 5. Operations budget 12/15/2011 Article 6 Page 3 e. Maintenance & Expense Log £ Inspection/Report Log g. Appendix 1. Guideline Copy and Revision Log 2. Applicability 3. Definitions 4. Additional contacts and resources 5. Quick Guide/Education Resources h. Capital Budget Sec. 605 Incorporation of Maintenance Obligations in Stormwater Management Permit The provisions of this Article shall be incorporated by reference in the Stormwater Management Permit and the applicant's acceptance of the permit shall be deemed to be the applicant's acceptance and assumption of the obligations imposed under this section. At the option of the Administrator, the Stormwater Management Permit may be recorded. Sec. 606 Funding for Long Term Maintenance of Stormwater Facilities As a condition of approval of any application for a Stormwater Management Permit, unless the maintenance responsibility for the stormwater facilities in connection therewith has been accepted by a public entity, the Administrator shall require the establishment of a special service area pursuant to 35 ILCS 200/27-5, et seq, as a backup means of providing for the long term maintenance of the facilities in the event the entity designated by the applicant as having primary maintenance responsibility fails to adequately carry out its duties. If the establishment of a special service area is required, the Administrator shall require a good faith estimate by the applicant of the funding levels required to support the maintenance activities identified in the maintenance plan and the tax rate and tax to be levied upon all taxable property within the area benefitted by stormwater facilities. The applicant shall submit the same to the permitting authority for approval. The Administrator shall incorporate the approved rate into its ordinances necessary for enactment and establishment of the tax to support long term maintenance of the stormwater facilities. Sec. 606 Enforcement Failure to comply with the Maintenance Plan approved with the Stormwater Permit is considered a violation 12/15/2011 Article 6 Page 4 ARTICLE 7. ENFORCEMENT AND PENALTIES Sec. 700 Inspection and Maintenance Authority Pursuant to the authority granted by 55 ILCS 5/5-1104 and 5-1062, the County may, after 30 days notice to the owner or occupant, enter upon any lands or waters within the County for the purpose of inspecting and/or maintaining stormwater facilities or causing the removal of any obstruction to an affected watercourse. Sec. 701 Required Inspections Any development constructed pursuant to a Stormwater Management Permit shall be subject to periodic inspections by the Administrator, Director or their designee to ensure conformity with permit provisions and conditions. Sec. 702 Offenses Any person who violates, disobeys, omits, neglects, refuses to comply with, or resists the enforcement of any provision of this ordinance ("ordinance violation") or any requirement or condition in any permit issued pursuant to this ordinance ("permit violation"), and, in the case of a permit violation, fails to correct such violation, omission or neglect, or cease such disobedience, refusal or resistance after notice and reinspection as provided in Sec. 702.1 below, shall be guilty of an offense under this ordinance. 702.1 Permit Violation —Notice Whenever the Administrator or Director determines that a permit violation exists, he shall give notice of the violation in the manner prescribed in Section 1006 to the permittee. Such notice shall state the nature of the violation and fix a date not less than 10 days after the date of the notice when the site will be reinspected. Sec. 703 Offenses—Penalties: Remedies a. Any person found guilty of an offense under this ordinance shall pay a civil fine in an amount not less than $25 and not more than $750. Each calendar day during which such violation continues to exist shall constitute a separate offense. b. In addition to any fine imposed under 703.a, the Administrator or the Director may revoke any Stormwater Management Permit issued to such person. c. In addition to any fine imposed under Subsection 703.a or action taken under Subsection 703.b, the Administrator or the Director may issue an order requiring the suspension of any further work on the site. Such stop-work order shall be in writing, shall indicate the reason for its issuance, and shall specify the action, if any, required to be taken in order to resume work and shall provide a reasonable period to cure deficiencies based on the risks associated with non-compliance. One copy of the stop-work order shall be posted on the site in a conspicuous place and one copy shall be delivered in the manner prescribed in Section 1006 to the permittee, if any, or if none, to the person in whose name the site was last assessed for taxes as disclosed by the records of the Supervisor of Assessments. d. In the enforcement of this ordinance, the Administrator or the Director may bring any action, legal or equitable, including an action for injunctive relief that may be necessary. 12/15/2011 Article 7 Page 1 ARTICLE 8. GENERAL PROVISIONS Sec. 800 Scope of Regulation This ordinance applies to all development within the County, including that under the control of any governmental entity, agency, or authority. Development within the regulatory floodway, requiring a permit, shall obtain such permit from IDNR-OWR prior to issuance of a stormwater management permit. All units of local government shall obtain stormwater management permits from the permitting authority within whose boundaries the development is located. Sec. 801 Exemptions This ordinance does not apply to: a. Development which has been substantially completed before the effective date of the Ordinance; and b. Development, which has been determined to be exempt by the permitting authority. c. Nonconforming structures existing before the effective date of the Ordinance; however if such structures are replaced, altered or substantially improved within the floodplain they may no longer be exempt and shall comply with Article 4 accordingly. Sec. 802 Community's list of proposed exempt developments a. The County or a Community may place a property on its list of exempt Developments only if: 1. A site specific stormwater plan, master plan, or a regional master plan has been submitted and substantially approved by the Certified Community's Professional Engineer; or 2. A contractual agreement, specifically exempting the development from the stormwater regulations of the Community, was entered into before the effective date of the ordinance. b. A Community's list of exempt developments shall be adopted by an official action of the corporate authorities of the Community and shall be included in the Stormwater Management Ordinance Adopted by the Certified Community. Each exempt development shall be defined by a legal description (subdivision plat, annexation agreement, metes and bounds, etc.). Prior to taking such action, the Community shall publish the exempt development list in accordance with Section 1007, a notice in substantially the following form: On [date], at [time], the [corporate authorities] of the [type of community] of [community] will consider and take formal action with respect to the approval of the following list of developments proposed as exempt from the provisions of the Kendall County Stormwater Management Ordinance, adopted by the Kendall County Board on Month Date, Year. Any person wishing to do so, may attend the meeting and be heard prior to the [corporate authorities] taking such action. 3/16/2011 Article 8 Page 1 [List of proposed exempt developments] c. Prior to the effective date of the Countywide Stormwater Ordinance and upon similar notice and by similar official action, a Community may revise the list by adding or deleting developments there from. If a development is to be deleted from the list, an additional notice shall be served in the manner set forth in Section 1006 upon the affected developer. Revisions to the list shall be submitted to the Director. Subsequent to the effective date of the Countywide Stormwater Ordinance the list may not be changed without review and recommendation by the Committee, which shall be forwarded to the County Board for approval. Sec. 803 Interpretation a. This ordinance shall be liberally construed to protect the health, welfare, safety, and the environment of the residents of the County and to effectuate the purposes of this ordinance and the enabling legislation. b. Nothing in this ordinance shall be deemed to consent to, license, permit to locate, construct, or maintain any structure, site, facility or operation, or to carry on any trade, industry, occupation, or activity. c. When provisions of this ordinance differ from any other applicable law, statute, ordinance, rule or regulation, the more stringent provision shall apply. d. The provisions of this ordinance are cumulative of all other laws, statutes, ordinances, rules and regulations which relate to the subject matter hereof and, except as otherwise expressly provided herein, nothing in this ordinance shall be construed as a limitation upon the application or enforcement of any such law, statute, ordinance, rule or regulation. To the greatest extent possible, the provisions of this ordinance shall be construed to be consistent with the provisions of such other laws, statutes, ordinances, rules or regulations, and with each other, to the end that all such provisions may be given their fullest application. Sec. 804 Warning and disclaimer of liability a. The degree of flood protection provided by this ordinance is considered reasonable for regulatory purposes and is based upon engineering experience and scientific methods of study. Increased flooding may result from causes beyond the control of any governmental authority. This ordinance does not, therefore, guarantee that areas outside the floodplain or permitted land uses within the floodplain will be free from flooding and associated damages. b. Nothing in this ordinance shall be construed or applied in any manner to create liability on the part of or a cause of action against the County, any municipality or other governmental authority, or any elected official, or any officer, agent, or employee of any 3/16/2011 Article 8 Page 2 of the foregoing, or any certified review specialist for any flood damage resulting from reliance on the provisions of this ordinance. Sec. 805 Choice of planning jurisdiction Pursuant to 55 ILCS 5/5-1062.2 (b), a community that is located in more than one county may choose, at the time of the formation of the Committee, and based upon watershed boundaries, to participate in the stormwater management planning program of either or both of the counties. The Committee shall include such community within the scope of its planning and enforcement jurisdiction unless the community provides evidence of its participation or intent to participate in the stormwater management-planning program of another county. Sec. 806 Violations a. It shall be unlawful for any person to undertake any development without first securing a stormwater management permit as required by this ordinance. b. It shall be unlawful for any person to violate, disobey, omit, neglect and refuse to comply with, or resist enforcement of any provision of this ordinance or any condition of a stormwater management permit. Sec. 807 Severability a. The several provisions of this ordinance shall be severable in accordance with the following rules: 1. If any court of competent jurisdiction shall adjudge any provision of this ordinance to be invalid, such judgment shall not affect any other provision of this ordinance. 2. In any court of competent jurisdiction shall adjudge to be invalid the application of any provision of this ordinance, to a particular parcel of land, a particular structure, or a particular development, such judgment shall not affect the application of said provision to any other land, structure or development. Sec. 808 Amendments No amendment to this ordinance may be passed without a public hearing first being held before the Kendall County Board upon notice as provided in Section 1007. Sec. 809 Effective Date This Ordinance shall take effect for all purposes, and its effective date shall be 1-1-2013. 3/16/2011 Article 8 Page 3 ARTICLE 9.VARIANCES Sec. 900 Purpose In order to provide a narrowly circumscribed means by which relief may be granted when strict compliance with the requirements of the County Stormwater Management Ordinance is impossible or impracticable, variances from the specific provisions of this ordinance may be granted according to the standards set forth in this Article. Sec. 901 Application for Variance An application for a variance to the Certified Community and/or County Stormwater Management Ordinance, signed by the owner or developer of the development shall be filed with the Administrator. No application for a variance will be accepted for filing unless it relates to a previously or contemporaneously filed application for a stormwater management permit. Applications for a variance shall be filed in such number of duplicate copies as the Administrator may designate. No action will be taken on an application for a variance unless it, and the corresponding application for a stormwater management permit to which it relates, are complete as determined by the Administrator. 901.1 Local Variance Variances to Certified Community requirements which are more stringent than this ordinance do not require approval by the Director or the County Board provided they result in full compliance with the County Stormwater Management Ordinance. 901.2 County &Floodplain Variances Variances to County Stormwater Management Ordinance requirements or any variance of Article 4 require approval by the Certified Community, the Director and the County Board in accordance with the procedures set forth herein. 901.3 Administrator Responsibilities The Administrator shall send a copy of the complete application to the Director with a Certified Community determination of compliance related to Certified Community and County Stormwater Ordinance requirements. The Administrator shall also send a copy of the complete application to all other certified communities within the same watershed. 901.4 Application Format Applications for a variance need not be made upon any specific form, but shall contain the information set forth herein. a. The common addresses and legal descriptions of all lands comprising the development; b. The names and addresses of all owners of record of the legal title of all lands comprising the development; c. If title to any of the land comprising the development is held in trust, the names and addresses of all beneficiaries of the trust; d. The names and addresses of the developers of the land, if different from the owner; 3/15/2012 Article 9 Page 1 e. The names and addresses of all consultants retained by the developer in connection with the application for a variance; f. The names and addresses of all property owners within 250 feet of the development; g. The specific feature or features of the development that require a variance; h. The specific provision of the Certified Community Stormwater Ordinance from which a variance is sought and the precise extent of the variance there from; i. The specific provision of the County Stormwater Ordinance from which a variance is sought and the precise extent of the variance there from; j. A statement of the characteristics of the development that prevent compliance with the provisions of this ordinance; k. A statement that the variance requested is the minimum variance necessary to permit the development; 1. A statement as to how the variance requested satisfies the standards set forth in Section 904 of this ordinance; Sec. 902 Application Fee With the filing of the application for a variance, the applicant shall pay all fees prescribed by the Administrator and Director. See. 903 Public Hearing When the application is deemed complete and acceptable by Administrator a public hearing on the application before the Certified Community Oversight Committee may be scheduled and the Applicant notified. Not more than 30 nor less than 15 days before the hearing, notice of the hearing shall be sent by first class mail, postage prepaid, to the applicant, to the Director, to all property owners within 250 feet of the development as disclosed in the application, and to each Certified Community within the same watershed as the development and to the Certified Community Oversight Committee. Within the same time period, notice of the hearing shall be published at least once in a newspaper published within the Certified Community having jurisdiction over the application, or within the county if the county has jurisdiction over the application. If no newspaper is published within the Certified Community, then the notice shall be published in a newspaper with a general circulation within the Certified Community, which is published in the County. The notices given under the section shall set forth the common name, address and legal description of the development and a brief description of the variance is requested. 3/15/2012 Article 9 Page 2 Sec. 904 Granting of Variances 904.1 Variance Standards The Oversight Committee shall not recommend nor shall the County Board or Corporate Authority grant a variance for a project from the provisions of the County Stormwater Ordinance unless the variance is consistent with the purpose of this Ordinance (Section 102) and meets the following standards based upon substantial evidence submitted with the variance application or at the hearing: a. The variance will not increase the probability of flood damage or create an additional threat to the public health, safety or welfare. b. The variance requested is the minimum relief necessary to accomplish the objectives of the development without compromising the objectives of Section 102 of this Ordinance. c. The variance will not result in a reduction of water quality benefits as compared to compliance with ordinance requirements. d. The variance is not requested solely for the purpose of reducing site runoff storage requirements. e. The variance shall not cause conveyance of stormwater from the project to increase peak discharges beyond design capacity of existing offsite conveyance facilities for any storm event from the 2-year to the 100-year recurrence frequency. £ The variance shall seek to preserve valuable environmental and biological resources including but not limited to stands of native trees, existing wetlands and natural floodplain storage. In addition to the standards noted above any variance to any part of Article 4 shall be restricted as noted herein or meet the following additional standards: a. Variances shall not be issued by the permitting agency within any designated regulatory floodway if any increase in flood levels during the base flood discharge would result; b. Variances may be issued by the permitting agency for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, in conformance with the following procedures of this section; 1. Variances shall only be issued by the permitting agency upon i. A showing of good and sufficient cause, ii. A determination that failure to grant the variance would result in exceptional hardship to the applicant, 3/15/2012 Article 9 Page 3 iii. A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances; 2. Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief, 3. A permitting agency shall notify the applicant in writing over the signature of the Administrator that i. The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as $25 for$100 of insurance coverage and ii. Such construction below the base flood level increases risks to life and property. Such notification shall be maintained with a record of all variance actions as required in this section; 4. The permitting agency shall i. Maintain a record of all variance actions, including justification for their issuance, and ii. Report such variances issued in its annual or biennial report submitted to the Federal Insurance Administrator. 904.2 Floodway No variance shall be granted for any development in the regulatory floodway, the effect of which would be to create regulation less restrictive than the federal or state minimum standards applicable to development in such areas. Sec. 905 Procedure and Recommendations 905.1 Local Variance The Administrator shall send a copy of the complete application to the Director with a Certified Community determination of compliance with the County Stormwater Ordinance. The Administrator or his or her designee shall review the application for a variance and present his or her written recommendations to the Oversight Committee at the public hearing with a copy to the Director. Not more than 45 days after the close of the hearing, the Oversight Committee shall forward the application with its written recommendations to the Corporate Authorities and the Director. The written recommendations of the Oversight Committee, when forwarded, shall be accompanied 3/15/2012 Article 9 Page 4 by written findings of fact with respect to each of the considerations set forth in Section 904 with citations to the evidence taken at the public hearing. The Corporate Authorities shall grant the variation, grant the variation with modifications or conditions, or deny the variation in writing within 45 days after receipt of the written recommendations of the Oversight Committee and shall forward its final decision to the Director. In the event the Corporate Authorities do not act on the recommendations of the Oversight Committee then the recommendation from the Oversight Committee is considered to be endorsed and adopted by the Corporate Authorities. 905.2 County &Floodplain Variance The Administrator shall send a copy of the complete application to the Director with a Certified Community determination of non-compliance with the County Stormwater Ordinance. The Administrator or his or her designee shall review the application for a variance and present his or her written recommendations to the Oversight Committee at the public hearing with a copy to the Director. Not more than 45 days after the close of the hearing, the Oversight Committee shall forward the application with its written recommendations to the County Board and the Director. The written recommendations of the Oversight Committee, when forwarded, shall be accompanied by written findings of fact with respect to each of the considerations set forth in Section 904 with citations to the evidence taken at the public hearing. The County Board shall grant the variation, grant the variation with modifications or conditions, or deny the variation in writing within 45 days after receipt of the written recommendations of the Oversight Committee and shall forward its final decision to the Director. In the event the County Board does not act on the recommendations of the Oversight Committee then the recommendation from the Oversight Committee is considered to be endorsed and adopted by the Corporate Authorities. See. 906 Conditions 9061 A variance less than or different from that requested may be granted when the record supports the applicant's right to some relief, but not to the relief requested. 9062 In granting a variance, the County Board or Corporate Authorities may impose such specific conditions and limitations concerning any matter relating to the purposes and objectives of this ordinance on the applicant as may be necessary or appropriate. 9063 Whenever any variance is granted subject to any condition or limitation to be met by the applicant, upon meeting such conditions, the applicant shall file evidence to that effect with the Administrator. 3/15/2012 Article 9 Page 5 ARTICLE 10. ADMINISTRATION Sec. 1000 Responsibility for Administration a. The County Board shall determine policy related to this ordinance. b. The Director and Administrator shall administer this ordinance. In performing their duties, the Director and the Administrator may delegate and oversee enforcement of responsibilities to any named designee. c. Each community shall remain solely responsible for its standing in the National Flood Insurance Program, including: 1. The maintenance of all records and the submission of all reports required for eligibility in the program, including elevation certificates, flood proofing certificates, and lowest floor elevations; and 2. The notification of the Director, FEMA and IDNR-OWR of any proposed amendment to this ordinance. d. The Director, or his/her designee, shall be solely responsible for administering this ordinance relative to any Kendall County Department of Transportation projects on the County Highway System or any Township Road District project on the Township Road District System regardless of the jurisdictions in which the project may lie. Sec. 1001 Duties of Director The Director shall: a. Supervise the enforcement of this ordinance; b. Supervise the development, revision and implementation of the Plan for approval by the Committee and the County Board; c. Supervise the review of complex stormwater management permits for any community that requests such assistance; d. Notify all of the communities in the County, FEMA, IDNR-OWR, USACOE, the Illinois Environmental Protection Agency, and the United States Environmental Protection Agency of any amendments to the Plan or to this ordinance. e. Review variance requests for the Committee. f. Assume the duties of the Administrator for the unincorporated County and non-certified Communities including Kendall County Department of Transportation projects on the County Highway System or any Township Road District project on the Township Road District System. 12/15/2011 Article 10 Page 1 Sec. 1002 Duties of Administrator The Administrator shall: a. Receive a listing of all required federal, state, regional and County permit applications filed for the project prior to issuing a permit under this ordinance for areas covered by other stormwater related jurisdictions. The Administrator may request copies of the stormwater related permit applications; b. Ascertain whether any floodplains/floodways exist on any site which is the subject of an application for a permit under this ordinance and whether or not any new development is within the SFHA; c. Review permit applications and determine whether to issue or deny permits; d. Ensure that the required notice of an application for a variance has been given in accordance with Section 1006 and 1007; e. Notify the Director of an application for a variance, a CLOMR or a LOMR; f. Provide for inspections of developments as required by this ordinance; g. Investigate complaints of violations of this ordinance within his or her community; h. Notify violators within regulatory floodplains that failure to comply with the provisions of the National Flood Insurance Program could make them ineligible to receive flood insurance; i. Initiate any proceeding necessary to enforce this ordinance within his or her community; j. Advise, consult and cooperate with other governmental agencies to promote the purposes of this ordinance; k. Maintain copies of all applications and submittals, federal and state permits, variances, CLOMR, LOMR, CLOMA, LOMA and all documentation associated with any of the foregoing for public inspection; 1. Maintain documentation and data on the cost of any improvement to a structure in the floodplain in order to enforce the provisions of this ordinance pertaining to substantial improvements to such structures; m. Notify adjacent communities in writing 30 days prior to issuing a permit for the alteration or relocation of a watercourse affecting the adjacent community. Sec. 1003 Representative Capacity In all cases when any action is taken by the Director or the Administrator, or his or her duly appointed designee, to enforce the provisions of this ordinance, such action shall be taken either in the name of the County or the certified community as the case may be, and neither the Director nor the Administrator, nor his or her designee, in so acting shall be rendered personally liable. 12/15/2011 Article 10 Page 2 Sec. 1004 Oversight Committee The corporate authorities of each community within the County shall establish an oversight committee to oversee the implementation and enforcement of this ordinance within its jurisdiction and to perform the duties assigned to the oversight committee in this ordinance. The oversight committee may be comprised of the corporate authorities or any committee thereof, plan commission, zoning board of appeals, or other existing body, or the corporate authorities may, according to their own rules and procedures, establish a separate oversight committee. The County Board Committee of the Whole shall act as the oversight committee for the County. Sec. 1005 Non-Certified Communities The Director may delegate the duties of the Administrator for Non-Certified Communities. The County may designate an Oversight Committee in these Non-Certified Communities. Sec. 1006 Service Unless otherwise provided herein, service of any notice or instrument under this ordinance may be made upon any person in one of the following manners: a. By Certified Mail/Return Receipt Requested, Postage prepaid & addressed to the address then on file for such person, if any, or if none, to such person's last known address; or b. By any method prescribed under the Illinois Code of Civil Procedure. Sec. 1007 Publication Unless otherwise provided herein, publication of any notice or other instrument under this ordinance shall be made by publishing such notice or other instrument once in a newspaper published within the community having jurisdiction over the matter to which the publication relates (or, if no newspapers published within the Community then a newspaper published in the County and having a general circulation within the Community), such publication being not less than fifteen or more than thirty days before the hearing or other event to which the publication relates. 12/15/2011 Article 10 Page 3 ARTICLE 11. CERTIFIED COMMUNITY ENFORCEMENT Sec. 1100 Authority Pursuant to Section 5-1062 of the Counties Code (55 ILCS 515 —1062 (1996), the provisions of this Ordinance shall not be enforced by the County in any Certified Community. Sec. 1101 Petition for Certification and Waiver of Enforcement Any community that desires to enforce the provisions of this Ordinance within its borders shall file a petition for certification and waiver of enforcement ("petition for certification"), on or before December 1, 2012. After December 1, 2012, petitions for such certification may be filed during the month of November of each year. Sec. 1102 Filing and Contents of Petition for Certification A petition for certification shall be filed with the Director. The petition need not be on any particular form but, at a minimum, shall set forth and be accompanied by: a. The agreement of the corporate authorities of the community to adopt, if certified, the provisions of this ordinance by reference; b. The community's plan for the implementation and enforcing of this Ordinance, including proposed staffing; c. The agreement of the corporate authorities of the community to include in any new annexation agreement a provision requiring every other party to the agreement to affirmatively agree to comply with the provisions of this Ordinance as amended from time to time; d. The agreement of the corporate authorities of the community that the community will be bound by the rules and procedures of the Committee by which certification is granted or revoked and county jurisdiction is reasserted over the enforcement of this ordinance within the boundaries of the Community; e. The list of projects to which this Ordinance or some portion of this Ordinance do not apply(grand fathered projects)pursuant to the requirements of Article 8. Sec. 1103 Committee Consideration of Petition for Certification The Committee shall consider each properly filed petition for certification at a regular or special meeting called for such purpose not later than 60 days after the filing of the petition. The meeting may be continued from time to time. The Committee may adopt rules for the taking of evidence and conduct of such meetings. Sec. 1104 Standards for Grant of Petition Upon a finding of the committee that the community has complied with Sections 1101 and 1102, that the community's plan for the implementation and enforcement of this ordinance is reasonably feasible, the Committee shall grant the petition for certification. The Committee's decision shall be in writing, and shall specify the reasons for granting or denying the petition 3/15/2011 Article 11 Page 1 Sec. 1105 Certified Community Records 1105.1 Permit Records Every certified community shall maintain adequate records of every Stormwater Management Permit issued and every variance granted under this ordinance for development within its borders. 1105.2 Stormwater Facilities and Drainage Systems Every certified Community shall retain record drawings of all drainage systems and stormwater management facilities erected or constructed pursuant to a Stormwater Management Permit issued or variance granted by such community. 1105.3 Records Inspections The records of each Certified Community maintained under this Ordinance may be periodically inspected by the Dircetor or Committee. 1105.4 Annual Reporting&Recertification The Administrator of every Certified Community shall report annually to the Director on forms provided by the Director reporting the following information: a. Staff and/or consultant staff names performing stormwater permit reviews b. Stormwater Management Permits; total number and those involving: 1. Site Runoff Storage Facility 2. Floodplain Fill/Modification 3. Floodway Construction c. Wetland Permit(USACE) d. IDNR—OWR Permit e. Variances—Local & County Ordinance f. Active construction projects/sites (any time during the reporting period) g. Stormwater facilities formally accepted by the Certified Community or acknowledged as complete for private maintenance during the reporting period. h. Enforcement actions or complaint responses i. Backup SSA's established, SSA's levied for stormwater management maintenance j. Fee In Lieu of On-Site Detention received by the Certified Community 3/15/2011 Article 11 Page 2 The reporting period shall be based on the calendar year January through December. Reports shall be submitted to the Director no later than January 3 I st of the year following the reporting period. The Director shall review and provide comments to the Administrator by March 15th of the year following the reporting period. Certified Communities which do not submit an annual report by January 31 st of the year following the reporting period will cause the initiation of an investigation and complaint in accordance with Section 1107. The Director may offer written comments or response to the Certified Community Annual Report and all permits records and supporting documents are subject to audit at any time by the Director. If the Director offers no written comments or response to the annual report then the Certified Community is automatically Re-Certified for an additional calendar year. A Certified Community's standing as "Certified" remains valid and in effect unless and until it is changed in writing by the County Board. Sec. 1106 Committee Review of Enforcement by a Certified Community The Committee shall periodically review the implementation and enforcement of this Ordinance by each Certified Community. Sec. 1107 Investigations; Complaints I 10 7.1 In itiation of Investigation and Complaint The Director upon his own initiative or at the request of any person may conduct an investigation into a Certified Community's implementation and enforcement of this Ordinance. Such investigation may include, without limitation, making an inspection of all relevant records maintained by the Community and making field inspections of relevant developments, drainage systems, or stormwater facilities. If, upon such investigation, the Director determines that the Community has failed in some significant way, or has repeatedly failed, to implement or enforce this Ordinance, then he shall prepare a report of his findings along with a complaint for the revocation or partial revocation of the Community's Certification and then file the same with the Committee. The complaint shall contain a short and plain statement describing how the Certified Community has failed in some significant way, or has repeatedly failed, to implement or enforce this Ordinance. 1107.2 Community Notification and Response Upon receipt of a written complaint, the Committee shall serve a copy thereof along with a copy of the report of the Director upon the Community named therein. As appropriate, a copy of the complaint and report shall also be sent to IDNR-OWR, FEMA, impacted Communities within the same watershed, and to any person who has requested an investigation of the Community's enforcement of this Ordinance by the Director within 6 months immediately preceding the filing of the complaint. The Community may file a written answer to the complaint but shall do so within 30 days of being served in order to be considered by the Committee. Sec. 1108 Hearing on Complaint The Committee shall conduct a hearing on the complaint not less than 45 nor more than 90 days after service of the complaint upon the Community. Notice of the hearing shall be given to the 3/15/2011 Article 11 Page 3 Community. The hearing may be continued from time to time. The Committee may adopt rules for the taking of evidence and conduct of such hearings. Sec. 1109 Committee Decision Within 30 days of the conclusion of the hearing, the Committee shall recommend to the County Board what action to be taken which may include whether or not to revoke in whole or in part the Certification of the Community. The recommendation of the Committee shall be in writing and shall include the specific findings and conclusions supporting its determination. The County Board shall decide appropriate remedies, and shall take any actions necessary to implement the remedies. A copy of the decision County Boards and order, if any, shall be served upon the Community. The decision of the County Board to revoke the Certification of the Community is final, subject only to the right of the community to reapply for certification at or after such time as the County shall specify in its order of revocation. 3/15/2011 Article 11 Page 4 ARTICLE 12. PERFORMANCE SECURITY Sec. 1200 General Security Requirements 1200.1 As security to the County or the Certified Community for the performance by the applicant to complete the construction of any and all stormwater facilities required by the Stormwater Management Permit, to pay all costs, fees and charges due from the applicant pursuant to the permitting authorities of this Ordinance and to otherwise faithfully perform the applicant's / developer's undertakings pursuant to this Ordinance or the applicable Certified Community Ordinance, the applicant shall post,: a. Construction Performance Security as provided in Section 1201 of this Ordinance prior to issuance of a Stormwater Management Permit; and b. Sediment and Erosion Control Security as provided in Section 1202 of this Ordinance, prior to issuance of a Stormwater Management Permit if a sediment and erosion control plan is required pursuant to Section 502 of this Ordinance. c. Maintenance Security as provided in Section 1203 of this Ordinance prior to acceptance of stormwater management facilities by any public or private entity. Nothing contained herein shall prevent the applicant from submitting financial security that combines purposes set forth above so long as that security is for acceptable by the County or the Certified Community. 1200.2 The applicant / developer or their agent shall bear the full cost and responsibility of securing and maintaining the securities required by this Section. Sec. 1201 Performance Security 1201.1 A Construction Performance Security shall be posted and shall include: a. A schedule, agreed upon by the applicant / developer and the Administrator, for the completion of the construction of any stormwater facilities required by the permit; and b. An irrevocable letter of credit, or such other adequate security as the Administrator may approve, in an amount equal to not less than one hundred ten percent (110%) of the estimated probable cost to complete the construction of any stormwater facilities required by the Stormwater Management Permit, which estimated probable cost shall be prepared by a Registered Professional Engineer and shall be approved by the Administrator; and c. A statement signed by the applicant granting the Administrator the right to draw on the security and the right to enter the development site to complete required work in the event that work is not completed according to the work schedule; and d. A statement signed by the applicant that the applicant shall indemnify the Community and the County for any additional costs incurred attributable to the concurrent activities of or conflicts between the applicant's contractor and the Community or County's remedial contractor at the site. 12/15/2011 Article 12 Page 1 1201.2 The security required by this Section shall be maintained and renewed by the applicant, and shall be held in escrow by the Administrator until the conditions set forth in this Section or other applicable provisions are satisfied. 1201.3 The Administrator may approve periodic reductions in the letter of credit based on progress of construction. However, not more than 90% of the security provided for in this section may be released prior to approval of record drawings and final inspection. Sec. 1202 Sediment and Erosion Control Security 1202.1 If a sediment and erosion control plan is required pursuant to Section 502 of this Ordinance, then a Sediment and Erosion Control Security shall be required. Such a security shall include: a. An irrevocable letter of credit, or such other adequate security as the Administrator shall approve, in an amount equal to not less than one hundred ten percent (110%) of the estimated probable cost to install and maintain the sediment and erosion control measures, which estimated probable cost shall be approved by the Administrator; and b. A statement signed by the applicant granting the Administrator, as applicable, the right to draw on the security and the right to enter the development site to complete or maintain sediment and erosion control measures in the event that such measures are not installed and/or maintained according to the established schedule. 1202.2 The security required by this Section shall be maintained and renewed by the applicant, and shall be held in escrow by the Administrator, as applicable, until the conditions set forth in this Section are satisfied. 1202.3 The Administrator may approve periodic reductions in the letter of credit based on progress of construction. However, not more than 90% of the security provided for in this section may be released prior to completion of all construction, establishment of vegetation, removal of all sediment from stormwater facilities, and final inspection and approval by the Administrator. Sec. 1203 Maintenance Security 1203.1 Maintenance Security shall be posted and shall include: a. A schedule, agreed upon by the applicant / developer and the Administrator, for the follow up inspection and maintenance repair of any stormwater facilities required by the permit. Generally the maintenance period will be a minimum of one year; and b. An irrevocable letter of credit, or such other adequate security as the Administrator may approve, in an amount equal to not less than ten percent (10%) of the estimated probable cost to complete the construction of any stormwater facilities required by the Stormwater Management Permit, which estimated probable cost shall be prepared by a Registered Professional Engineer and shall be approved by the Administrator; and 12/15/2011 Article 12 Page 2 c. A statement signed by the applicant granting the Administrator the right to draw on the security and the right to enter the development site to complete required work in the event that stormwater facilities require maintenance according to the work schedule; and d. A statement signed by the applicant that the applicant shall indemnify the Community and the County for any additional costs incurred attributable to the concurrent activities of or conflicts between the applicant's contractor and the Community or County's remedial contractor at the site. 1203.2 The security required by this Section shall be maintained and renewed by the applicant, and shall be held in escrow by the Administrator until the conditions set forth in this Section or other applicable provisions are satisfied. Sec. 1204 Letters of Credit 1204.1 Letters of credit posted pursuant to Sections 1200, 1201, 1202 and 1203 of this Ordinance shall be in a form satisfactory to the Director or the Administrator, as applicable. 1204.2 Each letter of credit shall be from a lending institution: (a) acceptable to the Director or the Administrator, as applicable; (b) having capital resources of at least ten million dollars ($10,000,000), or such other amount acceptable to the Director or the Administrator; (c) with an office in Kendall County or an adjacent County or within the Chicago Metropolitan Area; and (d) insured by the Federal Deposit Insurance Corporation. 1204.3 Each letter of credit shall, at a minimum, provide that: a. It shall not be canceled without the prior written consent of the Director or the Administrator; and shall not expire without written notification of the Director or Administrator at least 45 days prior to expiration, and b. It shall not require the consent of the developer prior to any draw on it by the Director or the Administrator; and c. If at any time it will expire within 45 or any lesser number of days, and if it has not been renewed and the renewal submitted to the Director or the Administrator, and if any applicable obligation of the developer for which its security remains uncompleted or is unsatisfactory, then the Director or the Administrator may, without notice and without being required to take any further action of any nature whatsoever, call and draw down the letter of credit and thereafter either hold all proceeds as security for the satisfactory completion of all such obligations or employ the proceeds to complete all such obligations and reimburse the County or the Certified Community for any and all costs and expenses, including legal fees and administrative costs, incurred by the County or the Certified Community, as the Director or the Administrator shall determine. 1204.4 If at any time the Director or the Administrator determines that the funds remaining in the letter of credit are not, or may not be, sufficient to pay in full the remaining unpaid cost of all stormwater facility construction or sediment and erosion control measures, then, within ten (10) days following a demand by the Director or the Administrator, the developer shall increase the 12/15/2011 Article 12 Page 3 amount of the letter of credit to an amount determined by the Director or the Administrator to be sufficient to pay such unpaid costs. Failure to so increase the amount of the security shall be grounds for the Director or the Administrator to draw down the entire remaining balance of the letter of credit. 1204.5 If at any time the Director or the Administrator determines that the bank issuing the letter of credit is without capital resources of at least ten million dollars ($10,000,000), is unable to meet any federal or state requirement for reserves, is insolvent, is in danger of becoming any of the foregoing, or is otherwise in danger of being unable to honor such letter of credit at any time during its term, or if the Director or the Administrator otherwise reasonably deems the bank to be insecure, then the Director or the Administrator shall have the right to demand that the developer provide a replacement letter of credit from a bank satisfactory to the Director or the Administrator. Such replacement letter of credit shall be deposited with the Director or the Administrator not later than ten (10) days following such demand. Upon such deposit, the Director or the Administrator shall surrender the original letter of credit to the developer. 1204.6 If the developer fails or refuses to meet fully any of its obligations under this Ordinance or the applicable Certified Community Ordinance, then the Director or the Administrator may, in his or her discretion, draw on and retain all or any of the funds remaining in the letter of credit. The Director or the Administrator thereafter shall have the right to take any action he or she deems reasonable and appropriate to mitigate the effects of such failure or refusal, and to reimburse the County or the Certified Community from the proceeds of the letter of credit for all of its costs and expenses, including legal fees and administrative expenses, resulting from or incurred as a result of the developer's failure or refusal to fully meet its obligations under this Ordinance or the applicable Certified Community Ordinance. If the funds remaining in the letter of credit are insufficient to repay fully the County or the Certified Community for all such costs and expenses, and to maintain a cash reserve equal to the required letter of credit during the entire time such letter of credit should have been maintained by the developer, then the developer shall, upon demand of the Director or the Administrator therefore, immediately deposit with the Director of the Administrator such additional funds as the Director or the Administrator determines are necessary to fully repay such costs and expenses and to establish such cash reserve. 12/15/2011 Article 12 Page 4 ARTICLE 13. FEE-IN-LIEU OF SITE RUNOFF STORAGE Sec. 1300 Fee-in-Lieu of Site Runoff Storage 1300.1 Fee-in-Lieu of Site Runoff Storage shall only be allowed for redevelopment projects as defined by this ordinance. 1300.2 The Administrator may allow the payment of a fee-in-lieu of site runoff storage to fulfill all or part of the site runoff storage requirement for a development. Fee-in-lieu of site runoff storage shall be the lesser of: a. The fee computed for each acre-foot or part thereof of detention required and approved in accordance with the procedures and schedules as approved and adopted by the County or the Certified Community; or b. The estimated construction cost, as approved by the County or the Certified Community of the applicant's proposed and approved site runoff storage, including land costs. 1300.3 The following fee-in-lieu of detention procedures apply to communities with adopted procedures for requiring and collecting fee-in-lieu of revenues for detention requirements: a. The Administrator may allow Vie, or the applicant may submit, a written request for the payment of a fee-in-lieu of site runoff storage to fulfill all of part of the site runoff storage requirement in accordance with Section 203 a request for fee-in-lieu of site runoff storage shall be either rejected or approved within forty five (45) days of the written request unless additional engineering studies are required. b. Approval of a request for fee-in-lieu of site runoff storage on a development site shall be determined by the Administrator. c. A fund will be maintained by the Certified Community or the County for Non-Certified Communities for each of the major watersheds for the purpose of identifying and controlling all revenues and expenses related to stormwater drainage services resulting from fee-in-lieu of site runoff storage approvals. All monies collected for fee-in-lieu of site runoff storage shall be deposited in these funds and may only be used for purposes related to stormwater management as noted in Section 1300.3(d). d. Fee-in-lieu of site runoff storage revenues from development site may be used to plan, design or construct an upgrade to existing or future stormwater management systems if the upgrade is consistent with a watershed plan, floodplain study or stormwater system improvement that has been approved by the County for Non-Certified Communities or the community elected board of officials in a Certified Community. 12/15/2011 Article 13 Page 1 Resolution No. 2012- A RESOLUTION SEEKING CERTIFICATION FOR THE IMPLEMENTATION OF THE UNITED CITY OF YORKVILLE'S ADOPTION OF THE KENDALL COUNTY STORMWATER MANAGEMENT ORDINANCE Whereas, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, Whereas,the Mayor and City Council (the "Corporate Authorities") adopted Ordinance No. 2012- on November , 2012, entitled, AN ORDINANCE ADOPTING THE KENDALL COUNTY STORMWA TER MANAGEMENT ORDINANCE TO REGULATE STORMWA TER MANAGEMENT IN THE UNITED CITY OF YORKVILLE; and, Whereas,the Corporate Authorities desire to petition Kendall County for certification of its authority to enforce the Kendall County Stormwater Ordinance within its corporate limits. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Corporate Authorities have adopted the Kendall County Stormwater Management Ordinance by Ordinance No. 2012- (the "City's Stormwater Ordinance"). Section 2. That implementation of the City's Stormwater Ordinance will be by the City's Community Development Director, currently Krysti Barksdale-Noble, and City Engineer, currently Engineering Enterprises, Inc. Section 3. That the City agrees that all annexation agreements entered into by the City will contain a requirement that development of the territory annexed shall comply with the City's Stormwater Ordinance. Section 4. That the City agrees to be bound by the rules and procedures of the Stormwater Management Committee of Kendall County. Section 5. That the City hereby attaches a list of development projects, attached hereto and made a part hereof by reference as Exhibit A, to which some or all of the City's Stormwater Ordinance does not apply. Section 6. That therefore the City hereby requests certification from Kendall County for the City's enforcement of the Kendall County Stormwater Management Ordinance as adopted in the City's Stormwater Ordinance within the corporate limits of the City. Resolution No.2012- Page 1 Section 7. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , 2012. CITY CLERK ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , 2012. MAYOR Resolution No.2012- Page 2 Exhibit"A" STORMWATER MANAGEMENT ORDINANCE EXEMPT DEVELOPMENTS ASPEN RIDGE ESTATES AUTUMN CREEK BLACKBERRY WOODS BORNEMAN FARMS BRIARWOOD(FKA: Cornerstone or Morrissey Property) BRISTOL BAY BRISTOL CLUB (Lay-Com, Inc.) CALEDONIA CHRISTOFFERSON(KUCZKOWSKI) COBBLESTONE COMMONS COUNTRYSIDE CENTER FOX HILL GRANDE RESERVE HEARTLAND CENTER HEARTLAND CIRCLE HUDSON LAKES INLAND OFFICE CENTER(FKA.Eldamain Center for Business) KENDALL CROSSING KENDALL MARKETPLACE KENDALLWOOD ESTATES MENARD'S MENARD'S COMMERCIAL COMMONS 5TH ADDITION NORTH STAR TRUST PARCEL A NORTH STAR TRUST PARCEL B OLD SWIM CLUB PROPERTY PRESTWICK OF YORKVILLE (Stewart Farm) RAINTREE VILLAGE (FKA. The Highlands) ROUTE 47/CORNEILS (SW Corner) TANGLEWOOD TRAILS WESTBURY VILLAGE WHISPERING MEADOWS (Fisher Property)(Kimball Hill Homes) WORSLEY/GAWNE LANE YORKSHIRE ESTATES YORKVILLE CROSSINGS (Hamman) Reviewed By: Agenda Item Number 6 Legal ❑ pKBD#1 Finance ❑ EST. -� __ti 1838 Engineer ❑ -- City Administrator ■ Tracking Number m Human Resources ❑ �s 3! = Community Development El CC 2012-94 ` Parks&Recreation Public Works ❑ Agenda Item Summary Memo Title: 2013 Hometown Days Festival National Act Meeting and Date: City Council —November 27, 2012 Synopsis: Staff, with the approval of Park Board, is requesting to pursue a national act band for the 2013 Hometown Days Festival. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve staff to pursue a national act for the 2013 Hometown Days Festival. Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Please see the attached memo. D C/T Memorandum J -n EST. �- Ij 1836 To: Yorkville City Council From: Laura Schraw, Interim Director of Parks and Recreation CC: Bart Olson, City Administrator �;i �4 Tim Evans, Superintendent of Recreation j<LE r° Scott Sleezer, Superintendent of Parks Date: November 19, 2012 Subject: Hometown Days Festival National Act for 2013 The Hometown Days Festival has been operated by the Parks &Recreation Department since 2006. Over the past 7 years, the total profit of this event totals $124,389.00. This profit is linked to the expansion of events including the Pancake Breakfast, Bean Bag Tournament, 5K run, 4 nights of live music and the family carnival. Staff continually explores options to improve the festival each year. For 2013, staff has suggested a national act for one of the evening performances for Friday or Saturday night. Sunday night already has a steady large draw with our headliner band and we believe that a national act for Friday or Saturday night would increase the overall attendance and profitability of the event. The approximate cost of a national act is roughly$15,000 - $25,000 for bands such as Asia, Paul Revere &the Raiders, Starship, John Waite, Blue Oyster Cult, Foghat, Bad Company- (Brian Howe), Little River Band, Peter Noone (Herman's Hermits), Sister Hazel,Night Ranger. Bands such as Cheap Trick and REO Speedwagon cost approximately$50,000. When booking a national act, Staff must negotiate a contract with the band, which also includes other items such as hotel stays and transportation to/from the airport. Staff would negotiate with local businesses to help be a headline sponsor to defray some of the cost of the event. In addition, a$5 gate entry fee would be charged the night of the national act versus the $2 fee on other nights to help cover the cost of the band. Any increase in attendance would directly affect the profit from liquor sales. Overall, staff believes that a national act would help to grow the recognition of the event, increase attendance and profit, and continue the success of Hometown Days Festival. The previous two years expenses and revenues are shown below. Both years we had rain on Saturday night, and yet were still able to have a profitable event. Hometown Days Festival 2011 2012 Revenue 104,959 119,234 Expense -85,473 -91,712 Profit 19,486 27,522 The Park Board approved staff pursuing a national act in the $25,000 range for the 2013 Hometown Days Festival. Due to the large expenditure for Saturday night, event insurance will be purchased for that night as well. Due to the short timeframe, approximately 9 months, Staff will need authority to negotiate with the bands and secure a contract on behalf of the City. Park Board is seeking approval by City Council for staff to pursue a national act for the 2013 Hometown Days Festival in the $25,000 range.