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City Council Packet 2009 07-28-09 to car (�t�l 0 Memorandum To: City Council EST.gkii 1836 �n n From: Mayor Burd& Susan Mika,Finance Director ' r CC: Brendan McLaughlin,City Administrator O� It 1 l • Date: July 21, 2009 cw a secs «e� nY 4‘440 Subject: FY 08/09 Budget The definition of a deficit budget is one which is running in the red,i.e. where expenditures exceed income and assets,resulting in a negative overall balance. The City at the end of the last fiscal year had a projected surplus of$1.6 million. FY 08/09 The FY 08/09 General Fund Budget was: Revised Budget was: Reduction: Revenue Projection $12,731,770 $10,913,842 $1,817,928 Administration $2,316,703 $1,720,367 $596,336 Finance $4,598,950 $4,307,487 $291,463 Comm Relations $164,319 $158,151 $6,168 UIS (A.a 4I5, bcO Engineering $549,097 $525,240 $23,857 Cit (A• )yic Police $3,239,524 $3,125,952 $113,572 Comm Develop $583,704 $487,295 $96,409 tc kte4.- ih Streets $573,473 $553,237 $20,236 j�,eu ,A- Health & Sanitation $1,306,000 $1,126,000 $180,000 '""�Zf Total Expenses $13,331,770 $12,003,729 $1,328,041 Included with those reductions, the following positions were eliminated and their expenses removed from the FY 08/09 budget: Janitor(benefits) 4 new officers for the police department Assistant Finance Director Human Resource Manager (3 months salary&benefits) Planner (2 months salary&benefits) Part Time Accounting Clerk The budgeted transfer to the Parks &Recreation department was to be reduced by$144,350. However, the actual expenses were not reduced, and their total expenses exceeded their revenues at year end. With a deficit beginning balance of$31,925 and a year end deficit of approximately$173,165,their total year end is a deficit of approximately $205,090 prior to any year end auditor's adjustments . By approval from the City Council, the General Fund has issued a short term loan to the Parks&Recreation department to help cover their shortfall as is to be paid back to the City within one fiscal year. Additional major expenses in last year's budget were related to legal costs based on actions of the previous administration. Costs attributable to fighting the landfill appeal were$299,450.91 and costs associated with the Aspen Ridge case were$59,423.59 and Lay Corn was $121,711.45. The City Council authorized the use of$600,000in Reserves from Fund Balance when the original budget was approved. At mid-year the budget was reviewed by the City Council and the decision was made to reduce the budget for expenditures by$1,328,041 in recognition of lowered revenue expectations. At that time, the City Council authorized an additional use of reserves in the amount of$489,887. The total authorized use of reserves for the last fiscal year was $1,089,887. The actual projected use of reserve is $1,053,000 which is slightly less than the amount authorized. Below is a summary of the status of the General Fund pending year end journal entries and final audit review: Beginning Fund Balance as of May 1, 2008 $2,700,000 Use of Fund balance thru April 30, 2009 ($1,053,000) Anticipated Fund Balance as of April 30, 2009 (Un-audited) $1,647,000 If you have any questions,please let me know. STATE OF ILLINOIS )  )ss  COUNTY OF KENDALL )  RESOLUTION NO. 2009­ _____  RESOLUTION RECOGNIZING WATER CONSUMPTION FOR BURST PIPES  WHEREAS, the United Cit y of Yorkville owns and operates a municipal water utilit y; and  WHEREAS, there are occasio nal water pipe bursts which result  in significant water loss  fro m the Cit y water system; and  WHEREAS, on occasion the loss occurs on the “customer” side of the meter; and  WHEREAS, these losses can occur through no negative act ions by the water customer; and  WHEREAS, recognizing this water as being “consumed” would result in an overly  burdenso me ut ilit y bill; and  WHEREAS, it is appropriate to classify this water as “loss” as it is not truly “consumed” by  the customer.  NOW THEREFORE BE IT RESOLVED, by the Mayor and Cit y Council of the United  Cit y o f Yorkville, Kendall County, Illino is, that the Cit y Council authorizes the adjust ment of  water consumed to estimated water consumed based on normal consumpt ion patterns in cases  where a water loss occurs on the “customer” side of the meter and such loss comes as a result o f  a burst pipe outside the control o f the consumer provided that the consumer exercised  appropriate efforts to prevent further water loss. Passed by the Cit y Council o f the United Cit y of Yorkville, Kendall Count y, Illino is this  ________ day of ____________________, A.D. 2009. ______________________________  CITY CLERK  ROBYN SUTCLIFF ________ DIANE TEELING ________  GARY GOLINSKI ________ ARDEN JOE PLOCHER ________  WALLY WERDERICH ________ MARTY MUNNS ________  ROSE SPEARS ________ GEORGE GILSON, JR. ________  Approved by me, as Mayor o f the United Cit y o f Yorkville, Kendall Count y, Illino is, this  ________ day of ____________________, A.D. 2009. ______________________________  MAYOR