City Council Packet 2009 10-27-09AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 p.m.
Tuesday, October 27, 2009
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Wally Werderich Gary Golinski Marty Munns Rose Ann Spears
George Gilson, Jr. Arden Joe Plocher Robyn Sutcliff Diane Teeling
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting:
6:30 p.m., November 17, 2009
Cit y Hall Conference Room
Economic Development Committee:
7:00 p.m., November 3, 2009
Cit y Hall Conference Room
Administration Committee Meeting:
6:00 p.m., November 19, 2009
Cit y Hall Conference Room
Public Safety Co mmittee Meet ing:
6:00 p.m., October 29, 2009
Cit y Hall Conference Room
Presentations:
1. Presentation to “Shop Yorkville” Logo Design Winner Aaron Rutsay
2. Presentation by Clerestory Consult ing, LLC
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 6305534350
Fax: 6305537575
Cit y Council Meet ing Agenda
October 27, 2009
Page 2
Public Hearings:
Citizen Comments:
Consent Agenda:
1. ADM 200962 Ordinance Amending Ordinance No. 199326 Establishing a Fee for the Collect ion of
Delinquent Utilit y Bills authorize Mayor and City Clerk to execute
2. PW 200996 Water Department Report for July 2009
3. PW 200997 Water Department Report for August 2009
4. PW 200998 InTown Road Program Phase 2 – Roadway Change Order #5 authorize Mayor and City
Clerk to execute
5. PW 200999 Merlin’s 200,000 Mile Shop (H&H Property Group) –Sidewalk Agreement authorize
City Administrator to execute
6. PW 2009100 Newlywed Food –Utilit y Drainage Easement authorize Mayor and City Clerk to execute
7. PW 2009101 IDOT Highway Permit and Reso lution for Kalant Office authorize Mayor and City
Clerk to execute
8. PW 2009106 Cit y/State Joint Agreement & MFT Appropriation Reso lution for Route 47 Project
authorize Mayor and City Clerk to execute
9. PW 2009107 Raintree Village – Property Conveyance accept conveyance of Raintree Village Lot 216,
Lot 286, Lot 467, and part of Lot 106 to the city
10. PW 2009108 Raintree Village Units 2 & 3 – Final Acceptance and Parks Agreement approve parks
agreement for Lots 213, 214, 215, and 286,and accept public improvements for ownership and
maintenance for Units 2 & 3, subject to satisfactory completion of the surface course paving,
receipt of satisfactory bills of sale, and confirmation that the terms of the parks agreement have been
fulfilled
Plan Commission / Zoning Board of Appeals:
Minutes for Approval (Corrections and Additions):
Minutes of Cit y Council – September 22, 2009
Minutes of Special Cit y Council (Jo int Meeting with ZBA) – September 22, 2009
Bill payments for approval from the current Bill List (Corrections and Additions):
Checks total these amounts:
$ 2,892,212.68 (vendors)
$ 272,412.27 (payro ll period ending 10/10/09)
$ 3,164,624.95 (total)
Cit y Council Meet ing Agenda
October 27, 2009
Page 3
Reports:
Mayor’s Report:
1. CC 200984 Ordinance Amending the Code of Ordinances Providing for the Imposit ion
of a Garbage and Refuse PickUp Surcharge
Cit y Council Report:
Cit y Attorney’s Report:
Cit y Clerk’s Report:
Cit y Treasurer’s Report:
Cit y Administrator’s Report:
Finance Director’s Report:
Director of Public Works Report:
Chief of Police Report:
Director of Parks & Recreat ion Report:
Communit y Development Director Report:
Communit y Relations Officer:
Communit y & Liaiso n Report:
Committee Reports:
Public Works Committee Report:
1. PW 2009109 Grande Reserve – Earthwork Letter of Credit Reduction Policy
Economic Development Committee Report:
1. No report.
Public Safety Committee Report:
1. No report.
Administration Committee Report:
1. No report.
Additional Business:
Executive Session:
Adjournment:
Cit y Council Meet ing Agenda
October 27, 2009
Page 4
COMMITTEES, MEMBERS AND RESPONSIBILITIES
PUBLIC WORKS
Committee Departments Liaisons
Chairman: Alderman Plocher Water and Sewer Park Board
ViceChairman: Alderman Gilso n Streets and Alleys YBSD
Committee: Alderman Munns Sanitation and Waste
Committee: Alderman Teeling
ECONOMIC DEVELOPMENT
Committee Departments Liaisons
Chairman: Alderman Golinski Planning & Building & Zoning Plan Co mmissio n
ViceChairman: Alderman Spears Business & Economic Dev. Yorkville Econ. Dev. Corp.
Committee: Alderman Werderich Kendall Co. Plan Co mmissio n
Committee: Alderman Sutcliff Aurora Area Convent ion &
Visitors Bureau
PUBLIC SAFETY
Committee Departments Liaisons
Chairman: Alderman Werderich Police Human Resource Comm.
ViceChairman: Alderman Munns Schools School District
Committee: Alderman Spears Public Relations KenCo m
Committee: Alderman Plocher
ADMINISTRATION
Committee Departments Liaisons
Chairman: Alderman Sutcliff Finance Metra
ViceChairman: Alderman Teeling Public Properties Library
Committee: Alderman Gilson Personnel Cable Consortium
Committee: Alderman Golinski
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, October 27, 2009
7:00 PM
CITY COUNCIL CHAMBERS
AMENDMENTS TO AGENDA:
PRESENTATIONS:
1. Presentation to “Shop Yorkville” Logo Design Winner Aaron Rutsay
2. Presentation by Clerestory Consult ing, LLC
CITIZEN COMMENTS:
CONSENT AGENDA:
1. ADM 200962 Ordinance Amending Ordinance No. 199326 Establishing a Fee for the Collect ion of
Delinquent Utilit y Bills
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
2. PW 200996 Water Department Report for July 2009
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
3. PW 200997 Water Department Report for August 2009
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
4. PW 200998 InTown Road Program Phase 2 – Roadway Change Order #5
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
5. PW 200999 Merlin’s 200,000 Mile Shop (H&H Property Group) –Sidewalk Agreement
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
6. PW 2009100 Newlywed Food –Utilit y Drainage Easement
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
7. PW 2009101 IDOT Highway Permit and Reso lution for Kalant Office
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
8. PW 2009106 Cit y/State Joint Agreement & MFT Appropriation Reso lution for Route 47 Project
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
9. PW 2009107 Raintree Village – Property Conveyance
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
10.PW 2009108 Raintree Village Units 2 & 3 – Final Acceptance and Parks Agreement
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
MINUTES FOR APPROVAL:
1. Cit y Council – September 22, 2009
□ Approved ________
□ As presented
□ As amended
2. Special Cit y Council – September 22, 2009
□ Approved ________
□ As presented
□ As amended
BILL LIST:
□ Approved ________
□ As presented
□ As amended
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
MAYOR’S REPORT:
1. CC 200984 Ordinance Amending the Code of Ordinances Providing for the Imposit ion of a Garbage and
Refuse PickUp Surcharge
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Bring back to Committee/future meet ing _______________________________________________
□ Informational Item __________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
REPORTS:
PUBLIC WORKS COMMITTEE REPORT:
1. PW 2009109 Grande Reserve – Earthwork Letter of Credit Reduction Policy
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Bring back to Committee/future meet ing _______________________________________________
□ Informational Item __________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
ADDITIONAL BUSINESS:
LENNAIT
October27,2009
Mr.Joe Wywrot
Yorkville City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Re: Raintree Village Subdivision Units 2 and 3
Mr.Wywrot:
This letter serves as Lennar's commitment that all outstanding improvements remaining to be placed on maintenance
in Raintree Village Units 2 and 3 will be completed to meet the City of Yorkville's requirements.We also ask at this
time,based on this commitment,that approval of Units 2 and 3 for maintenance remain on the Consent Agenda for
today's City Council meeting.
The improvements in question include:
1. All items on Punchlist dated October 22,2009.
2. Lennar and our subcontractor Greg Greenhill Construction will take the necessary steps to fulfill the milling and
resurfacing requirements of the City of Yorkville. This work will be performed on Hampton Lane(Bluebird Lane to
Prairie Crossing Drive),Bluebird Lane(Canary Avenue to Prairie Crossing Drive),Parkside Lane(Unit 1 boundary
to Deerpoint Lane),and Country Hills Drive(Fawn Ridge Lane to Unit 5 boundary)
Upon completion of said items the City of Yorkville will issue Lennar a letter accepting the improvements onto
maintenance. The one year maintenance period will begin the date the letter is issued not the date of City Council
acceptance.
Please sign as indicated below if you,as a representative of the City of Yorkville,accept this arrangement for
completion of outstanding items in Units 2 and 3.
Should you have any questions or concerns please contact me at 847-252-5029.
Sincerely,
Tenn Richmond
ice President Land
Lennar Chicago
UNITED CITY OF YORKVILLE Acceptance of Agreement:
By:
Name:
Title:
Date:
2300 N.Barrington Rd,Suite 650,Hoffman Estates,IL 60169, Phone—847.252.5000,Fax—847.252.5045