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City Council Packet 2009 10-27-09AGENDA  CITY COUNCIL MEETING  CITY COUNCIL CHAMBERS  7:00 p.m.  Tuesday, October 27, 2009  Call to Order:  Pledge of Allegiance:  Roll Call by Clerk: WARD I WARD II WARD III WARD IV  Wally Werderich Gary Golinski Marty Munns Rose Ann Spears  George Gilson, Jr. Arden Joe Plocher     Robyn Sutcliff Diane Teeling  Establishment of Quorum:  Introduction of Guests:  Amendments to Agenda:  Committee Meeting Dates:  Public Works Committee Meeting:  6:30 p.m., November 17, 2009  Cit y Hall Conference Room  Economic Development Committee:  7:00 p.m., November 3, 2009  Cit y Hall Conference Room  Administration Committee Meeting:  6:00 p.m., November 19, 2009  Cit y Hall Conference Room  Public Safety Co mmittee Meet ing:  6:00 p.m., October 29, 2009  Cit y Hall Conference Room  Presentations:  1. Presentation to “Shop Yorkville” Logo Design Winner Aaron Rutsay  2. Presentation by Clerestory Consult ing, LLC  United City of Yorkville  800 Game Farm Road  Yorkville, Illinois 60560  Telephone: 630­553­4350  Fax: 630­553­7575 Cit y Council Meet ing Agenda  October 27, 2009  Page 2  Public Hearings:  Citizen Comments:  Consent Agenda:  1. ADM 2009­62 Ordinance Amending Ordinance No. 1993­26 Establishing a Fee for the Collect ion of  Delinquent Utilit y Bills ­ authorize Mayor and City Clerk to execute  2. PW 2009­96 Water Department Report for July 2009  3. PW 2009­97 Water Department Report for August 2009  4. PW 2009­98 In­Town Road Program Phase 2 – Roadway Change Order #5 ­ authorize Mayor and City  Clerk to execute  5. PW 2009­99 Merlin’s 200,000 Mile Shop (H&H Property Group) –Sidewalk Agreement ­ authorize  City Administrator to execute  6. PW 2009­100 Newlywed Food –Utilit y Drainage Easement ­ authorize Mayor and City Clerk to execute  7. PW 2009­101 IDOT Highway Permit and Reso lution for Kalant Office ­ authorize Mayor and City  Clerk to execute  8. PW 2009­106 Cit y/State Joint Agreement & MFT Appropriation Reso lution for Route 47 Project ­  authorize Mayor and City Clerk to execute  9. PW 2009­107 Raintree Village – Property Conveyance ­ accept conveyance of Raintree Village Lot 216,  Lot 286, Lot 467, and part of Lot 106 to the city  10. PW 2009­108 Raintree Village Units 2 & 3 – Final Acceptance and Parks Agreement ­ approve parks  agreement for Lots 213, 214, 215, and 286,and accept public improvements for ownership and  maintenance for Units 2 & 3, subject to satisfactory completion of the surface course paving,  receipt of satisfactory bills of sale, and confirmation that the terms of the parks agreement have been  fulfilled  Plan Commission / Zoning Board of Appeals:  Minutes for Approval (Corrections and Additions):  Minutes of Cit y Council – September 22, 2009  Minutes of Special Cit y Council (Jo int Meeting with ZBA) – September 22, 2009  Bill payments for approval from the current Bill List (Corrections and Additions):  Checks total these amounts:  $ 2,892,212.68 (vendors)  $ 272,412.27 (payro ll period ending 10/10/09)  $ 3,164,624.95 (total) Cit y Council Meet ing Agenda  October 27, 2009  Page 3  Reports:  Mayor’s Report:  1. CC 2009­84 Ordinance Amending the Code of Ordinances Providing for the Imposit ion  of a Garbage and Refuse Pick­Up Surcharge  Cit y Council Report:  Cit y Attorney’s Report:  Cit y Clerk’s Report:  Cit y Treasurer’s Report:  Cit y Administrator’s Report:  Finance Director’s Report:  Director of Public Works Report:  Chief of Police Report:  Director of Parks & Recreat ion Report:  Communit y Development Director Report:  Communit y Relations Officer:  Communit y & Liaiso n Report:  Committee Reports:  Public Works Committee Report:  1. PW 2009­109 Grande Reserve – Earthwork Letter of Credit Reduction Policy  Economic Development Committee Report:  1. No report.  Public Safety Committee Report:  1. No report.  Administration Committee Report:  1. No report.  Additional Business:  Executive Session:  Adjournment: Cit y Council Meet ing Agenda  October 27, 2009  Page 4  COMMITTEES, MEMBERS AND RESPONSIBILITIES  PUBLIC WORKS  Committee Departments Liaisons  Chairman:           Alderman Plocher Water and Sewer Park Board  Vice­Chairman:  Alderman Gilso n Streets and Alleys YBSD  Committee:         Alderman Munns Sanitation and Waste  Committee:         Alderman Teeling  ECONOMIC DEVELOPMENT  Committee Departments Liaisons  Chairman:           Alderman Golinski Planning & Building & Zoning Plan Co mmissio n  Vice­Chairman:  Alderman Spears Business & Economic Dev. Yorkville Econ. Dev. Corp.  Committee:         Alderman Werderich Kendall Co. Plan Co mmissio n  Committee:         Alderman Sutcliff Aurora Area Convent ion &  Visitors Bureau  PUBLIC SAFETY  Committee Departments Liaisons  Chairman:           Alderman Werderich Police Human Resource Comm.  Vice­Chairman:  Alderman Munns Schools School District  Committee:         Alderman Spears Public Relations KenCo m  Committee:         Alderman Plocher  ADMINISTRATION  Committee Departments Liaisons  Chairman:           Alderman Sutcliff Finance Metra  Vice­Chairman:  Alderman Teeling Public Properties Library  Committee:         Alderman Gilson Personnel Cable Consortium  Committee:         Alderman Golinski UNITED CITY OF YORKVILLE  WORKSHEET  CITY COUNCIL  Tuesday, October 27, 2009  7:00 PM  CITY COUNCIL CHAMBERS  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  AMENDMENTS TO AGENDA:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  PRESENTATIONS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. Presentation to “Shop Yorkville” Logo Design Winner Aaron Rutsay  2. Presentation by Clerestory Consult ing, LLC ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  CITIZEN COMMENTS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  CONSENT AGENDA:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. ADM 2009­62 Ordinance Amending Ordinance No. 1993­26 Establishing a Fee for the Collect ion of  Delinquent Utilit y Bills  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  2. PW 2009­96 Water Department Report for July 2009  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  3. PW 2009­97 Water Department Report for August 2009  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  4. PW 2009­98 In­Town Road Program Phase 2 – Roadway Change Order #5  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  5. PW 2009­99 Merlin’s 200,000 Mile Shop (H&H Property Group) –Sidewalk Agreement  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  6. PW 2009­100 Newlywed Food –Utilit y Drainage Easement  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  7. PW 2009­101 IDOT Highway Permit and Reso lution for Kalant Office  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  8. PW 2009­106 Cit y/State Joint Agreement & MFT Appropriation Reso lution for Route 47 Project  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  9. PW 2009­107 Raintree Village – Property Conveyance  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  10.PW 2009­108 Raintree Village Units 2 & 3 – Final Acceptance  and Parks Agreement  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  MINUTES FOR APPROVAL:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1.   Cit y Council – September 22, 2009  □ Approved ________  □ As presented  □ As amended  2.   Special Cit y Council – September 22, 2009  □ Approved ________  □ As presented  □ As amended  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  BILL LIST:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  □ Approved ________  □ As presented  □ As amended  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  MAYOR’S REPORT:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. CC 2009­84 Ordinance Amending the Code of Ordinances Providing for the Imposit ion of a Garbage and  Refuse Pick­Up Surcharge  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Bring back to Committee/future meet ing  _______________________________________________  □ Informational Item __________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  REPORTS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  PUBLIC WORKS COMMITTEE REPORT:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  1. PW 2009­109 Grande Reserve – Earthwork Letter of Credit Reduction Policy  □ Approved: Y ______ N ______ □ Subject to __________________________________________  □ Removed ________________________________________________________________________  □ Bring back to Committee/future meet ing  _______________________________________________  □ Informational Item __________  □ Notes _____________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­  ADDITIONAL BUSINESS:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ LENNAIT October27,2009 Mr.Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Raintree Village Subdivision Units 2 and 3 Mr.Wywrot: This letter serves as Lennar's commitment that all outstanding improvements remaining to be placed on maintenance in Raintree Village Units 2 and 3 will be completed to meet the City of Yorkville's requirements.We also ask at this time,based on this commitment,that approval of Units 2 and 3 for maintenance remain on the Consent Agenda for today's City Council meeting. The improvements in question include: 1. All items on Punchlist dated October 22,2009. 2. Lennar and our subcontractor Greg Greenhill Construction will take the necessary steps to fulfill the milling and resurfacing requirements of the City of Yorkville. This work will be performed on Hampton Lane(Bluebird Lane to Prairie Crossing Drive),Bluebird Lane(Canary Avenue to Prairie Crossing Drive),Parkside Lane(Unit 1 boundary to Deerpoint Lane),and Country Hills Drive(Fawn Ridge Lane to Unit 5 boundary) Upon completion of said items the City of Yorkville will issue Lennar a letter accepting the improvements onto maintenance. The one year maintenance period will begin the date the letter is issued not the date of City Council acceptance. Please sign as indicated below if you,as a representative of the City of Yorkville,accept this arrangement for completion of outstanding items in Units 2 and 3. Should you have any questions or concerns please contact me at 847-252-5029. Sincerely, Tenn Richmond ice President Land Lennar Chicago UNITED CITY OF YORKVILLE Acceptance of Agreement: By: Name: Title: Date: 2300 N.Barrington Rd,Suite 650,Hoffman Estates,IL 60169, Phone—847.252.5000,Fax—847.252.5045