City Council Packet 2009 11-24-09 `QED C17,
�a ® United City of Yorkville
° 800 Game Farm Road
esr. 1836 Yorkville, Illinois 60560
Telephone: 0-553 -4350
„. AC Fax: 630-553 -7575
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 p.m.
Tuesday, November 24, 2009
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Wally Werderich Gary Golinski Marty Manus Rose Ann Spears
George Gilson, Jr. Arden Joe Ploeher Robyn Sutcliff Diane Teeling
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting:
6:30 p.m., December 15, 2009
City Hall Conference Room
Economic Development Committee:
7 :00 p.m., December 1 , 2009
City Hall Conference Room
Administration Committee Meeting:
6:00 p.m., December 17, 2009
City Hall Conference Room
Public Safety Committee Meeting:
6:00 p.m., December 21 , 2009
City Hall Conference Room
Presentations:
1 . Proclamation and Presentation of a Medal of Recognition to a Recipient of a 2009 Studs Terkel Humanities
Service Award
2. Certificates of Appreciation for Retired Commission/Board Members: Benjamin Moe and Cecelia Sanders
3 . YEDC Membership
City Council Meeting Agenda
November 24, 2009
Page 2
Public Hearings :
1 . Tax Levy
Citizen Comments:
Consent Agenda:
1 . PW 2009-115 Fox Road LAPP Project — Change Order #4 - authorize an increase in the amount of$0. 00
Plan Commission / Zoning Board of Appeals :
Minutes for Approval (Corrections and Additions) :
Minutes of Special City Council — November 7, 2009
Bill payments for approval from the current Bill List (Corrections and Additions):
Checks total these amounts:
$ 1,268,926.96 (vendors)
$ 271 ,201 . 80 (payroll period ending 11/7/09)
$ 1,540,128 .76 (total)
Reports:
Mayor's Report:
1 . CC 2009-90 Appointment to Human Resources Commission — Ruth Jones
2. CC 2009-91 Proclamation for National Drunk and Drugged Driving (3-D) Prevention Month
3 . CC 2009-92 Approval of City Administrator Contract
4. CC 2009-93 Appointment of City Administrator
5. CC 2009-94 Approval of 3-Year Membership to the Yorkville Economic Development Corporation
6. PW 2009- 117 Ordinance Amending the Code of Ordinances by the Addition of Weight Limits on
Certain Highways (River Road Bridge)
7. PW 2009- 119 Resolution Supporting the Joint Council of Governments Water Supply Planning
Group (Illinois Waters)
8 . PW 2009- 120 Ordinance Approving an Intergovernmental Agreement Establishing the Northern
Illinois Municipal Natural Gas Franchise Consortium
9. PW 2009-104 Ordinance Providing for the Regulation of Post-Construction Implementation of
Stormwater Best Management Practices — First Reading
City Council Report:
1 . CC 2009-95 Clerestory Consulting Proposal
2. CC 2009-96 Resolution Amending the Employee Manual Regarding Reduction in Work Force
City Council Meeting Agenda
November 24, 2009
Page 3
Reports (eont'd):
City Attorney' s Report:
City Clerk' s Report:
City Treasurer's Report:
City Administrator' s Report:
Finance Director' s Report:
City Engineer's Report:
Director of Public Works Report:
Chief of Police Report:
Director of Parks & Recreation Report:
Community Development Director Report:
Community Relations Officer:
Community & Liaison Report:
Committee Reports:
Public Works Committee Report:
1 . No report.
Economic Development Committee Report:
1 . No report.
Public Safety Committee Report:
1 . PS 2009-32 Ordinance Amending the Code of Ordinances Regarding Towing of Vehicles
Administration Committee Report:
1 . No report.
Additional Business:
Executive Session:
1 . For the appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against legal counsel for the public body to
determine its validity.
Adjournment:
City Council Meeting Agenda
November 24, 2009
Page 4
COMMITTEES, MEMBERS AND RESPONSIBILITIES
;PUBLIC WORKS'ii
------------- ----- ---------
.iie--- --------------------- ------ is - — — -- -
Committee Departments Liaisons
Chairman: Alderman Plocher Water and Sewer Park Board
Vice-Chairman: Alderman Gilson Streets and Alleys YBSD
Committee: Alderman Manus Sanitation and Waste
Committee: Alderman Teeling
;ECONOMIC DEVELOPMENT)
-------------------- --------------------------------------------------------------------------
Committee Departments Liaisons
Chairman: Alderman Golinski Planning & Building & Zoning Plan Commission
Vice-Chairman: Alderman Spears Business & Economic Dev. Yorkville Econ. Dev. Corp.
Committee: Alderman Werderich Kendall Co. Plan Commission
Committee: Alderman Sutcliff Aurora Area Convention &
Visitors Bureau
-------------------------------
PUBLIC SAFETY
„-- -- --- ---- ------------------------------------------------ -------------------------------------------------------
Committee Departments Liaisons
Chairman: Alderman Werderich Police Human Resource Comm.
Vice-Chairman: Alderman Munns Schools School District
Committee: Alderman Spears Public Relations KenCom
Committee: Alderman Plocher
ADMINISTRATION
-- ------ --------------------------------- -------------------------------------------------- -----
Committee Departments Liaisons
Chairman: Alderman Sutcliff Finance Metra
Vice-Chairman: Alderman Teeling Public Properties Library
Committee: Alderman Gilson Personnel Cable Consortium
Committee: Alderman Golinski
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, November 24, 2009
7 :00 PM
CITY COUNCIL CHAMBERS
AMENDMENTS TO AGENDA:
----------------------------------------------------------------------------------------------------------------------------------------
PRESENTATIONS :
---------------------------------------------------------------
1 . Proclamation and Presentation of a Medal of Recognition to a Recipient of a 2009 Studs Terkel
Humanities Service Award
2. Certificates of Appreciation for Retired Commission/Board Members: Benjamin Moe and Cecelia Sanders
3 . YEDC Membership
-----------------------------------------------------------------------------------------------------------------------------------------
PUBLIC HEARINGS :
1 . Tax Levy
CITIZEN COMMENTS :
-----------------------------------------------------------------------------------------------------------------------------------------
CONSENT AGENDA:
-----------------------------------------------------------------------------------------------------------------------------------------
1 . PW 2009-115 Fox Road LAPP Project — Change Order #4
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
MINUTES FOR APPROVAL:
-----------------------------------------------------------------------------------------------------------------------------------------
1 . Special City Council — November 7, 2009
❑ Approved
❑ As presented
❑ As amended
----------------------------------------------------------------------------------------------------------------------------------------
BILL LIST:
-----------------------------------------------------------------------------------------------------------------------------------------
❑ Approved
❑ As presented
❑ As amended
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
MAYOR'S REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1 . CC 2009-90 Appointment to Human Resources Commission — Ruth Jones
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
2. CC 2009-91 Proclamation for National Drunk and Drugged Driving (3-D) Prevention Month
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
3 . CC 2009-92 Approval of City Administrator Contract
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
4. CC 2009-93 Appointment of City Administrator
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
----------------------------------
5 . CC 2009-94 Approval of 3-Year Membership to the Yorkville Economic Development Corporation
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
6. PW 2009-117 Ordinance Amending the Code of Ordinances by the Addition of Weight Limits on Certain
Highways (River Road Bridge)
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
7. PW 2009- 119 Resolution Supporting the Joint Council of Governments Water Supply Planning Group
(Illinois Waters)
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
8 . PW 2009- 120 Ordinance Approving an Intergovernmental Agreement Establishing the Northern Illinois
Municipal Natural Gas Franchise Consortium
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
9. PW 2009-104 Ordinance Providing for the Regulation of Post-Construction Implementation of
Stormwater Best Management Practices — First Reading
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
CITY COUNCIL REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1 . CC 2009-95 Clerestory Consulting Proposal
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
2. CC 2009-96 Amendment to Employee Manual Section 2.4 (Layoffs)
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
-----------------------------------------------------------------------------------------------------------------------------------------
REPORTS :
-----------------------------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------------------------
PUBLIC SAFETY COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1 . PS 2009-32 Ordinance Amending the Code of Ordinances Regarding Towing of Vehicles
❑ Approved: Y N ❑ Subject to
❑ Removed
❑ Bring back to Committee/future meeting
❑ Informational Item
❑ Notes
ADDITIONAL BUSINESS :
-----------------------------------------------------------------------------------------------------------------------------------------
Reviewed By: Agenda Item Number
J= 9 � Q-o Legal ❑ Public Hearing #1
leas
EST Finance ❑
Engineer ❑
Tracking Number
City Administrator ❑
�O Consultant ❑
'FLjLC� `��, ❑
Agenda Item Summary Memo
Title: Tax Levy Hearing
Meeting and Date: City Council November 24, 2009
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Susan Mika Finance
Name Department
Agenda Item Notes:
See attached memo.
♦�``° C/P
P�_ o Memorandum
To: City Council
EST 1836 From: Susan Mika, Finance Director
.4 CC: Mayor Burd; Bart Olson Assistant City Administrator
O I® ° , p Date: November 18, 2009
Subject: Tax Levy Hearing
<LE 1�'♦•
Per state statute, the City Council is required to hold a public hearing on the proposed tax levy
before approval of the tax levy. At the public hearing, the City is required to permit persons to comment
on the proposed increase. Additionally, based upon the approved referendum, the property taxes
extended for debt service for the library construction, will increase from $564,386 to $605,925 this year.
This levy is not subject to the property tax cap as it was approved by referendum.
The tax levy can be changed at any point between the public hearing and the final tax levy
ordinance adoption. However, the change cannot be an increase to the original estimate. It can only be
decreased or a change in the sub-levy distribution.
The library director has given us a verbal confirmation that they intend to use the same rate as last
year but I have not received a written confirmation yet. Alderman Plocher also confirmed this from the
Library's last board meeting. If the library changes their rate, we will amend the breakdown.
Below are the calculations on what an average homeowner will see on their tax bill as a result of
the corporate and special purpose property tax proposed levy.
Calculations
Previous year's EAV: $567,239,492
Current year's EAV estimate: $5845838,166
Last year's total levy, w/o library bond taxes: $3,046,624
Current year's est. max. total levy, w/o library bond taxes: $3, 176,306
Recommendation for tax levy, w/o library bond taxes: $3,276,306
City tax rate last year, w/o library bond taxes: $.5371 per $100 EAV
Current year' s est. max, tax rate, w/o library bond taxes: $.5431 per $ 100 EAV
Recommended tax rate: $.5602 per $ 100 EAV
City property tax bill last year, $250,000 house: $420.73
City property tax bill w/est. max tax rate: $425 .43
City property tax bill w/recommendation tax rate: $438.82
The City Council selected $3,276,306 for the corporate and special purpose property taxes. This
reflects an increase in the total EAV in the City and includes an increase based on the Consumer Price
Index. The City Council may vote to lower (abate) the property taxes in the spring.
11/02/09 _
UNITED CITY OF YORKVILLE � _
2009 TAX LEVY REQUEST
2008 EAV 2009 EAV Est)
$5671239,492 $584,838166 . - ✓i1��,- F
Rate Maximum Certified Levy-L Rate Maximum Requested Levy $_ Notes
Nameof Tax _
_- _ $683,500.00 _
-__ ._._..__ 0.0724
-- .......___.._ _. $ 466,991 .10
IM rate is 9.13%
Corporate 01329, 0.4375 $ 753,86128 0.1169 - 0.4375 _-_
- - IMRF 0 0724 $ 410,681 39 0.0798 - ---
Police 0.0550 0.6000 $ 311 ,981 .72 0.0600' 0.6000 ' $ 350,902.90
Police Pension ', 0 0573] _ _ $ 325,028 23 _ _ 0.0598 $ - 350,000.00 Goes up $25 000 every year
_ _ 0.2000 $ _ _
Audit - _ _ $ _ 57 000.00
Liab I Ins 00387 02000 $ 219,521 .68 0.0598 $ _ 350,000.00
9
Soc Seca 0.0541 $ 306,876.57 0.05421 $ 317,124.30 6.2% of salaries
Cross Gd '. 0.0043 , 0.0200 $ 24,391 30 0.0043 0.0200 ' $ 25,000.00 FY 09.10 Budget
Unemplo 0.0047. ------ __..._._...... __.
y, ! $ 26,660 26 0.0044 $ 25,788.00 ' FY 09-10 Budget
Total (Non-Library) 0.4267 `- $ 2,420,410.91 0.4491 $ 2,626,30630
._.__ .___...._...._.___-IMRFrL b ... 0.0 00 $ .. 0.00001 .. L$_._ - , ._____- _-
----- _ $ 626,213.27 - 0.0000 _- $ 650,000.00
0.1500
SS Library', 0.0000 !, $ - 0.0000!.
Total (Library) 0,1104 $ 626,21.3.27 0.1191 $ 650,000.00
• • e 1! pill o . .
5 925.
_ 64 386.05 . .. 0. 036 60 00
Debt Service • Libra 0.09951 $
♦�t�D CI py Reviewed By: Agenda Item Number
O� ft
0�0 Legal ❑ OA -t-
Finance ❑
EST. 1836
Engineer ■ Tracking Number
O L GI City Administrator ❑
?4 Consultant ❑ PW 2009-115
CE
Agenda Item Summary Memo
Title: Fox Road LAPP Project—Change Order#4
Meeting and Date• November 24, 2009 City Council
Synopsis: Recommend approval of balancing Change Order#4 in the amount of a$0.00
increase.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
= o Memorandum
esr , _ lass To: Brendan McLaughlin, City A Vek strat
04 -� From: Joe Wywrot, City Enginee
O ' m . y
-i ; p CC: Lisa Pickering, Deputy City
Date: November 12, 2009
Subject: Fox Road LAPP Project — Change Order #4
Attached find one copy of proposed Change Order #4 for the referenced project. This change
order, in the amount of a $0.00 increase, is for changing the size of stone riprap used at the new
54" culvert between the White Oak Estates and River's Edge subdivisions. The specified stone
has a 16" nominal dimension, while the stone actually used has a 12" nominal dimension. The
quarry used by the contractor did not have 16" stone but did have 12" stone, therefore we told
the contractor that the 12" stone was acceptable. Since this is a LAPP project, however, we need
to formally amend the quantities via change order to reflect the material actually used.
I recommend that Change Order #4 for the Fox Road LAPP Project (IDOT Contract #87377) in
the amount of a $0.00 increase be approved. Please place this item on the November 17, 2009
Public Works Committee agenda for consideration.
® IllnTc Departrnent Authorization No. 4 Authorization of
of ransportation sheet 1 of 1 Contract Changes
Date: 11/11/2009
❑J Contract Adjustment FHWA-Exempt County: Kendall
❑ Operational Change Order ❑ N0n-Exempt Section: 08.00037-00-RS (Yorkville)
❑ Non Operational Change Order
Consultant ❑ Major Change Route FAU 2516 (Fox Road)
❑ InHouse Minor Change District: 03
Contract: 87377
Job No.: C9302009
Consultant's Name: Engineering Enterprises, Inc. Project No.: M-9093(17)
Contractor: Aurora Blacktop
Address: 1065 Sard Avenue
Montgomery IL 60538-
The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed. The
estimated quantities are shown below at the awarded contract prices except as indicated. The first addition of an Item not in the original contract
under the fund type or county is indicated by an asterisk.
Item No. * Cat Pay Item JUnit I Quantity Unit Price A/D I Additionj Deduction
FA 1D: L23OU01 CCS Code 093I00
28100107 33 STONERIPRAPCLA4 SO YD 12.000 30.0000 D $0.00 $360.00
X9300400 * 33 STONE RIPI CL A3 SQ YD 12.000 30.0000 A $360.00 $0-00
Amount of Original Contract: $369,895.80 Totals: $360.00 $360.00
Net Change To Date: $101 ,039.96 Percent Change: 27.32% Net Change: 0.00
Project Location: Fox Road Illinois 47 to Poplar Drive THE STATE OF ILLINOIS
By the Department of Transportation
Description This change is requested to substitute class A3 riprap in
and Reason: lieu of class A4 dprap used at the new pipe culvert
Installation at station 26+90. Gary Hannig, Secretary Date
By Christine M. Reed, Director of Highways,Chief Engineer
Determination: (GI) The undersigned determine that the change is
germane to the original contract as signed, because Ann L. Schneider, Director of F8A
provision for this work is included in the original contract. Date
Ellen Schanzle-Haskins, Chief Counsel Date
Date Deputy Director Division of Highways
Regional Engineer Supervisor: Herb Jung
Supervisor Date
Date Engineer of Construction
Resident: Joe Wywrot
Date Director of Highways Chief Engineer Resident Date
if r(to9
FHWA Acceptable to Proceed: El Yes ❑ No FHWA Participation: ❑ Yes ❑ No
FHWA Representative Date
Print Date: 11111/2009 BC 22 (Rev. 06/09)
11 / 09/ 2009 17: 06 6308923481 AURORA BLACKTOP PAGE 01 /01
"ORIGINAL'
Project No
AURORA BLACKTOP INC
ASPHALT PAVING OF ALL TYPES - ROAD OILS
EXCAVATING AND GRADING
1065 SARD AVENUE • MONTGOMERY, ILLINOIS - 60538
PHONE 630-892-9389 FAX 6308924481
DATE: 11Ngl2009
Engineering Enterprises, Inc. Phn: 630408-9350
52 Wheeler Road Fax: 630466.9380
Sugar Grove, IL 60554
Dear Sir: Attn: Jerry RE: Fox Road/Yorkville
The undersigned proposes to furnish all materials & perform all labor necessary to complete the following:
Agreed to Unit Price:
Furnish and Install RR3 RAP 12 SY @ 30.00 SY $360.00
Billing by actual units used
Terms: Net 30
The buyer hereby waives trial by jury in any litigation arising out of this contract. The buyer hereby voluntarily and expressly
agrees that venue may be had in Kane or Kendall County, Illinois, at sellers election. Attorney's fees and costs Incurred by
contractor shall be paid by buyer.
Any alteration or deviation from the above specifications involving extra cost of material or labor will only be executed
upon written orders for same, and will become an extra charge over the sum mentioned in this contract. All agreements
must be made In writing.
The contractor agrees to carry Workmen's Compensation and public liability insurance, also to pay all sales taxes, old
age benefit and unemployment compensation taxes upon the material and labor furnished under this contract as required
by the United States Government and the State in which this work is performed.
Respectfully Submitted, Steve Jacobson
Contractor
ACCEPTANCE
You are herby authorized to furnish all materials and labor required to complete the work mentioned in the above proposal
for which the undersigned agrees to pay the amount in said proposal, and according to the terms thereof.
Date 2009
Minutes of the Special City Council Meeting, Saturday, November 7, 2009
DRAFT
UNITED CITY OF YORKVILLE
SPECIAL CITY COUNCIL MEETING
Conference Room
Saturday, November 7, 2009 — 9 :00am
The meeting was called to order at 9 :05am by Mayor Valerie Burd.
Roll Call by Clerk:
WARD I: Werderich Present
Gilson Present
WARD II: Golinski Present
Plocher Absent
WARD III: Munns Absent
Sutcliff Present
WARD IV: Spears Present
Teeling Present
Establishment of Quorum:
A quorum was established.
Other City Officials in Attendance:
Acting City Administrator Bart Olson Treasurer Bill Powell
Finance Director Susan Mika (an. 11 :45am)
Other Attendees :
Kathy Farren, Kendall County Record Attorney Joseph Gagliardo
Todd Milliron Tom Gilmour
Executive Session:
1 . For the appointment, employment compensation, discipline,
performance, or dismissal of specific employees of the public body or
legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against
legal counsel for the public body to determine its validity.
Mayor Burd asked that the order of business be changed to allow for the Executive
Session to be held first and she entertained a motion for this. Werderich moved and
Golinski seconded the motion to enter into Executive Session.
Motion approved on a roll call vote: 6 ayes - 0 nays
Teeling-aye, Spears-aye, Sutcliff-aye, Golinski-aye,
Gilson-aye; Werderich-aye.
1
Minutes of the Special City Council Meeting, Saturday, November 7, 2009
The Executive Session convened at 9:05 am. It was concluded at 10 :30am
following a motion by Werderich and Sutcliff.
Motion approved unanimously on roll call vote: 6 ayes — 0 nays
Teeling-aye, Spears-aye, Sutcliff-aye, Golinski-aye,
Gilson-aye, Werderich-aye
Alder-woman Spears announced that she would be recording the public meeting.
Business:
1 . 2010 Goal Setting
Acting City Administrator Bart Olson led this discussion. Following are the goals
that were set along with the Aldermen who will oversee them.
(* Denotes long term goal)
1 . Build Fund Balance (All Aldermen)
a. Increase without further burden to residents
b. Increase revenues
c. Maintain balanced budget
d. No decrease of services
2*. Long Term Budgeting (Golinski/Sutcliff)
3. Budget Discussions (Plocher/Munns)
a. More accurate reporting
4. Fiscal Responsibility/Accounting (Spears/Teeling)
a. Request by Spears to have all Councilmen receive monthly budget
b. 100% accountability, minimum inaccuracies
c. Accountable to taxpayers
d. Good staff decisions
e. Fiscal responsibility
f. Adhere to policies
5. Resident Outreach/Preparedness Plan (Sutcliff/Spears)
a. Reverse 9- 1 - 1 , possible Facebook/Twitter usage
b. E-mail for non-emergency situations
6. Minimize Litigation (Werderich/Gilson)
a. Better communication
b. Work with Aldermen/no unilateral decisions
7. Improved Communication Staff & Elected Officials (Gilson/Spears)
a. Better policies & communication with developers
b. Ward issues
2
Minutes of the Special City Council Meeting, Saturday, November 7, 2009
c. Define roles of staff & elected officials
d. Improved communication between Aldermen in same Ward
e. Ward contact list/possible email blasts
Council members briefly discussed a ward contact list to be able to send newsletters,
however, it was noted that individual Aldermen cannot send newsletters on an
individual basis. As a result of concerned residents, Alderman Werderich noted a
desire to have a ward list to advise his constituents of ward meetings. Bart Olson
noted that in the new FOIA laws, names and addresses will be protected, however,
the question is--if these communications are legal when they are on behalf of the
City. It was also noted that developers are able to obtain lists of residents through the
County.
8. Budgeting (Munns/Plocher)
a. Policy Decisions
b. Eliminate spending on non-essential items
c. Revenue estimates
d. Not include anticipated funds in budget
9. Tourism (Sutcliff/Werderich)
a. Whitewater park
b. Water Park
c. Other large ventures
10. Grant Planning (Golinski/Spears)
a. Consider all grant applications
11 . FOIA Compliance (Sutcliff)
a. Manage FOIA requests
b. Communicate with State officials on hardship to City
12*. Infrastructure Planning (Sutcliff/Plocher)
a. Roads
b. Long range capital projects (police department/city hall)
c. How to fund projects
13*. Trail Planning, Pedestrian, Bike Paths (Werderich/Golinski)
a. Continue to attract quality commercial developments to help
with these long term projects
14. Economic Development (Golinski/Munns)
a. Agreement Policy development
15. Rec Center (Make Self-Sustaining) (Werderich/Spears)
a. Property taxes
3
Minutes of the Special City Council Meeting, Saturday, November 7, 2009
Mr. Olson stated that the City pays property taxes on the Rec Center as part of the
lease agreement. He hopes that an exemption can be created by submitting a
legislative proposal.
16. Downtown Development (Golinski/Plocher)
17. Integrated Transportation Plan Implementation (Golinski/Werderich)
18. Development Slow-Down Issues (Teeling/Gilson)
a. Action plan to monitor plans for unfinished subdivisions
Mr. Olson will place this information on a spreadsheet and send to all Aldermen.
Business:
1. FY 09/10 Revised Budget Workshop
Finance Director Susan Mika presented a memo that explained budgetary changes
that would greatly impact the revised budget. She gave an overview of these items
and some were discussed at length. The following topics were discussed:
GENERAL FUND REVENUES
Amusement Tax Revenue
The water park, Raging Waves, generated less money due to decreased admissions in
2009.
Discussion—Alderman Gilson also questioned the 66% decrease in taxes for the
water park. More season passes were sold, however, weather conditions were
unfavorable this year. It was also noted this is a half year figure. Mr. Gilson said the
City should reflect a decreased number in the budget, but the Mayor noted that in this
economy, more people are staying closer to home for mini-vacations. It was noted
that the City will not be able to charge for the Whitewater Park.
State Income Tax
Based on the State's unemployment level, the local state income tax share was
decreased. The rate changed from $94 per person to $77 per person.
Building Permits & Development Fees
The budgeted number was decreased due to levels lower than predicted.
Discussion—Mr. Gilson questioned the revised Budget number of $200,000 for this
category and said the City should be more conservative. The revised number is due
to three anticipated projects that have pulled permits. Treasurer Powell said that
number appeared reasonable for the rest of the year. Bart Olson added that permit
review fees are being reviewed by EDC.
4
Minutes of the Special City Council Meeting, Saturday, November 7, 2009
"Other Licenses" were discussed and include raffles, solicitors, mobile food vending
and tobacco. Alderman Spears said anticipated license funds should not be included.
She also questioned increased solicitor licenses. The figure shown also reflects
closed businesses.
Collection Fee
This number was increased due to 50% reimbursement from YBSD for their share of
the utility billing function.
Holiday Under the Stars
Donations will finance this year's activities.
Miscellaneous Income/Traffic Signal Revenue/Investment Income
There were minimal changes, however, the budget figures were adjusted based on
year to date actuals.
Discussion—Alderman Spears asked what this category included. This money is
from front desk sales including flags, maps, zoning books and FOIA copies. She also
questioned the decrease in the revenue from the FOIA copies.
Ms. Spears also questioned if money was appropriated for minute-takers for
committees such as Human Resources and Plan Commission. This money is listed
under Contractual Services.
It was requested by Alderman Spears to receive an exact accounting of what is
included in "Miscellaneous Income". The Mayor instructed Ms. Mika to include
footnotes in the future.
Transfer from Water Ops and Sewer Ops
These funds were adjusted to reimburse the general fund for personnel insurance.
Discussion-- Alderman Golinski questioned whether the transfer between Water
Operations and Sewer Maintenance is allowable. This transfer for personnel
insurance is allowable according to Ms. Mika. The City Ordinance allows 3% of
revenues or expenses to be transferred and is common among municipalities
according to Mr. Olson. It was not budgeted in the original category due to a clerical
error. In addition, Ms. Mika said the transfers are done quarterly. The money is
generated from water sales and connections fees. Alderman Gilson asked for a
breakdown of these transfers. Ms. Spears asked when the ordinance was created and
to verify its legality. Bart Olson will research this information.
5
Minutes of Special City Council Meeting, November 7, 2009
Transfer from Land Cash
There was a decrease in time spent on land cash related items by the Superintendent
of Parks and Parks Designer.
Discussion—Alderman Golinski asked how the transfer of funds could be tracked
regarding time spent in previous years. He said he still opposes transferring money
from this fund.
3 New Line Items . . .
1 . Proposed Police Tows
Approved by Public Safety Committee and will move to City Council for approval.
Discussion—Ms. Spears said in a Public Safety meeting, she had requested a 3 -year
chart of vehicles that would have qualified in the past. Ms. Mika will consult Chief
Martin for further information.
2. Repayment of Park & Rec Loan
An interfund loan to cover cash flow, to be paid back by April 30, 2010 by Parks
Department.
Discussion—This money was loaned to Parks and Rec by the Finance Department.
3 . Loan from Police Capital
Loan was proposed by Police Chief and discussed at the last Administration
Committee meeting.
Discussion—Ms. Mika said that the Police Chief had offered a loan to the General
Fund from Police Capital. Mr. Gilson said he would oppose any money loaned that
would be earmarked for new or replacement sirens. Ms. Spears noted that some
money had been removed from the siren line item since a proposed development did
not come to fruition. Mr. Golinski said he was opposed to inter-fund loans and that
they were only band-aid solutions.
Budget changes will not be readily apparently and will happen next year according to
the Mayor. Ms. Spears pointed out that some of the items cut from the police budgets
may not keep the City on par with the County. She added that instead of switching
funds, non-servicing employees should be examined. Alderwoman Spears suggested
that a comparison be done of the Police budget with that of surrounding towns.
Mayor Burd said that some departments do not have strong advocates like other
departments. An example she gave was the Public Works department that still has an
older building. For the record, Alderman Spears said personal attacks are still made
on Aldermen, even after asking the negative attacks to stop. The Mayor replied that
"this [advocates] is not a bad thing" and she would like to see advocates for all
departments.
In conclusion, the proposed inter-fund loan will be discussed further at a separate
meeting.
6
Minutes of Special City Council Meeting, Saturday, November 7, 2009
Administrative Adjudication fees were discussed. Money from adjudications are
being deposited in ordinance fee line items at this time. Ms. Mika said the Police
Department will need to be instructed to place those fees in the Adjudication line
item. This figure will be adjusted internally.
Cable Consortium refunds are shown as a credit in expense line items, but Mr.
Golinski asked if there was a more efficient way to track this money.
EXPENSES
Administration Salaries
There was discussion of the increase in this category that is due to payout of
severance money. It was noted that could not be discussed in an open meeting, so a
memo will be sent.
Legal salaries were discussed and Mayor Bard noted that a recent decision by the
Pollution Control Board has been requested to be reconsidered.
Alderman Sutcliff said that she would like to remove the $ 10,000 from the
Legislative Attorney category. However, Alderman Werderich noted that this was
approved in an ordinance and would have to be repealed. "Special Counsel" was
questioned and it includes labor attorneys. It was noted that the Police have their
own legal services and that is not included in the Administration Expenses.
Codification will occur this year and that amount will be adjusted upward.
Alderman Teeling said the office cleaning (which is outsourced) should be lowered.
The grant writer is paid $ 14,000 per year and the fee is not based on the number
written or obtained.
"Dues" covers Chamber of Commerce, Metro West, dues for professional
organizations for the City Administrators and Clerk and notary fees. The Clerk' s fees
allow access to valuable resource material. Mr. Olson recommended retaining these
organizations and fees.
Alderman Gilson requested a breakdown list of the "Subscription/Books" category.
Some Aldermen felt that the $7,000 in the training/travel and lodging line item should
be limited or eliminated.
Special meetings should be decreased.
Operating supplies is for janitorial products.
7
Minutes of Special City Council Meeting, Saturday, November 7, 2009
Alderman Sutcliff asked about the possibility of on-line billing. Ms. Mika answered
that another module would have to be added to the present accounting system at a
cost of about $ 12,000.
It was noted that the newsletter is now delivered and is paid by the Community
Relations Department.
Printing and Copying covers agenda packets and a large amount is spent for paper
and the copier contract. The full amount will be spent this year.
It was suggested to possibly cut Volunteer Appreciation Day. It will be adjusted to
reflect actual amount spent.
Finance Department
Auditors said additional employees are needed in this department because required
checks and balances are not able to be done. Yorkville was compared to other
municipalities to also make this determination. Ms. Mika said that 3 weeks are
needed for bank reconciliations alone. She said if certain reports are not done, the
bond ratings will go down. Bart Olson added that many of the Council goals are
budget-related.
In addition, Ms. Mika said 4,000 residents bounced checks for water bills and that
creates more work. She said she is averaging 55 hours of work in a given week and is
down 3 . 5 positions in her Department.
Insurance costs were also discussed and Ms. Mika expects an increase of 12-22%.
Insurance savings of I % from employee layoffs were discussed as well as the
expected costs. Alderman Werderich questioned what coverage the employee life
insurance provides. Ms. Mika will research this. She noted that all full-time
employees receive this.
GASBY compliance, operating supplies, subscriptions and business district rebates
were briefly discussed. The rebate line item is new.
The Park and Rec transfer is shown in Finance since all transfers go through that
department.
Also, a suggestion was made to move the IT employee salary from Finance to
Administration.
Community Relations
It was noted the part-time position has been eliminated.
The $400 for subscriptions was questioned—Ms. Mika will research.
8
Minutes of Special City Council Meetine, Saturday, November 7, 2009
In the past, costs for this department were included in the Administration Budget.
A breakdown will be provided for print/copying/postage costs. Alderman Gilson
pointed out the increases in the numbers.
It was noted that Holiday Under the Stars will be financed by donations this year.
Mayor Burd noted some events that had been cancelled.
Alderman Teeling asked that communications with residents not be cut and she
pointed out the need for email lists.
Alderman Sutcliff said this department is a liaison with the City and is important.
They also provide new resident packets.
Alderman Spears distributed a Letter to the Editor written in 2004 by then-Alderman
Burd. At that time, several Council members were voting against the budget due to
what Ms. Spears termed was wasteful spending. She read the letter that suggested
some believed hiring an administrative assistant for the Councilmen was a "waste of
money". The letter also stated that funding was available in that year' s budget for a
Mayoral assistant to handle publicity and special events.
In summary, Alderman Golinski said hard choices must be made now, more
personnel may need to be cut and the Fund Balance needs to be increased.
Fngineering
Alderman Golinski commented that so much money is spent on outsourcing, the
building permits are way down, but the staff remains the same. All departments need
to be examined and Gilson agreed. Mayor Bard said that personnel and hours have
been cut. Werderich said the policy of 3 months severance for laid off employees as
well as the life insurance benefit should be looked at.
Mayor Burd summarized that personnel and hours have been cut, but other revenue
sources need to be considered. She also suggested looking at possibly combining
police forces and other departments and contracting out some work. Gilson noted
that $515,476 has been cut from a projected $550,000 deficit and there is still more
need to make cuts.
Ms. Spears also noted tuition reimbursement is still shown in this budget at $825 .
Mr. Olson said the City is obligated for this as part of an agreement. Further info on
this will come in a memo to Council members.
9
Minutes of Special City Council Meeting, Saturday, November 7, 2009
Public Safety
A previous request had been made by Alderwoman Spears for an analysis of how
much is spent on public safety from other cities' general funds. Mr. Golinski said he
would like to see this also, since the Public Safety budget is increasing over last year.
Ms. Spears would also like to see documentation for the adjudication funds that are
going into the general fund. The money to pay for the recorder and attorney are
coming out of the police budget, but the money recouped is going into the general
fund. Ms. Sutcliff said the money should go to the Police. Ms. Spears also requests
that any towing funds go to the Police.
Community Development
Because of the economic downturn, Gilson suggested this is another area where
expenses can be cut.
Alderman Werderich asked if the current consulting firm could make
recommendations about further cuts. This will be discussed on a future agenda
according to Mayor Burd . The consultants would evaluate each department.
Mayor Burd said that now the City receives 100% of the fees, while previously it was
20%.
Discussion turned to possibly cutting the $45,000 YEDC yearly dues, however, it was
pointed out by Alderman Golinski that this organization obtains about $50 million
of business for the City. Council members praised Lynn Dubajic for her efforts for
the City.
Streets
Mosquito control at $30,000, was questioned by Alderman Sutcliff, however, it was
noted that this was needed for disease control. Golinski suggested possibly pooling
resources along with other communities for a lower rate. It was noted that spraying at
night is less expensive.
The $2,000 for watering downtown flower baskets was also questioned.
There was no further discussion and a motion was made by Werderich and seconded
by Golinski to adjourn the meeting.
Approved unanimously on a voice vote.
Meeting adjourned at 3 :04pm.
Minutes respectfully submitted by
Marlys Young
10
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 13 : 50 : 20 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
AA000002 JULIE VISHER
102809 10 /28 / 09 01 POLICE - 10 / 14 / 09 & 10 / 28 / 09 01 - 210 - 62 - 00 - 5443 11/ 24 / 09 300 . 00
ADMIN ADJUDICATION CONTRAC
02 ADMIN HEARINGS * * COMMENT * *
INVOICE TOTAL : 300 . 00
VENDOR TOTAL : 300 . 00
AACVB AURORA AREA CONVENTION
103109 - SUPER 11/ 09 / 09 01 FINANCE - OCTOBER HOTEL TAX 01 - 120 - 65 - 00 - 5844 11 / 09/ 09 1 , 330 . 88
MARKETING - HOTEL TAX
INVOICE TOTAL : 1 , 330 . 88
VENDOR TOTAL : 1 , 330 . 88
ACCURINT ACCURINT - ACCOUNT # 1249304
1249304 - 20091031 10 / 31 / 09 01 POLICE - OCTOBER SEARCHES 01 - 210 - 65 - 00 - 5804 11/ 24 / 09 50 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 50 . 00
VENDOR TOTAL : 50 . 00
ARAMARK ARAMARK UNIFORM SERVICES
610 - 6672805 10 /27 / 09 01 STREETS - UNIFORMS 01 - 410 - 62 - 00 - 5421 11 /24 / 09 26 . 32
WEARING APPAREL
02 WATER OP-UNIFORMS 51 - 000 - 62 - 00 - 5421 26 . 32
WEARING APPAREL
03 SEWER OP- UNIFORMS 52 - 000 - 62 - 00 - 5421 26 . 32
WEARING APPAREL
INVOICE TOTAL : 78 . 96
610 - 6677777 11/ 03 / 09 01 STREETS - UNIFORMS 01 - 410 - 62 - 00 - 5421 11 / 24 / 09 26 . 32
WEARING APPAREL
02 WATER OP - UNIFORMS 51 - 000 - 62 - 00 - 5421 26 . 32
WEARING APPAREL
_ 7 _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 13 : 50 : 20 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
ARAMARK ARAMARK UNIFORM SERVICES
610 - 6677777 11 / 03 / 09 03 SEWER OP - UNIFORMS 52 - 000 - 62 - 00 - 5421 11 / 24 / 09 26 . 32
WEARING APPAREL
INVOICE TOTAL : 78 . 96
VENDOR TOTAL : 157 . 92
ATT AT&T
6305529222 - 1009 10 /25/ 09 01 WATER OP - FOX HILL LIFT 51 - 000 - 62 - 00 - 5436 11 / 24 / 09 30 . 91
TELEPHONE
INVOICE TOTAL : 30 . 91
6305531141 - 1009 10/ 25 / 09 01 POLICE - FAX & PHONE 01 - 210 - 62 - 00 - 5436 11 /24 / 09 202 . 77
TELEPHONE
INVOICE TOTAL : 202 . 77
6305531577 - 1009 10 /25/ 09 01 WATER OP - LIFT STATIONS & WELLS 51 - 000 - 62 - 00 - 5436 11 /24 / 09 440 . 03
TELEPHONE
INVOICE TOTAL : 440 . 03
6305534349 - 1009 10 /25/ 09 01 ADMIN- CITY HALL CENTEX 01 - 110 - 62 - 00 - 5436 11/24 / 09 863 . 74
TELEPHONE
02 POLICE - CITY HALL CENTEX 01 - 210 - 62 - 00 - 5436 863 . 74
TELEPHONE
03 WATER OP - CITY HALL CENTEX S1 - 000 - 62 - 00 - 5436 863 . 75
TELEPHONE
INVOICE TOTAL : 2 , 591 . 23
6305536522 - 1009 10 /25/ 09 01 WATER OP - LIFT STATIONS & WELLS 51 - 000 - 62 - 00 - 5436 11 /24 / 09 113 . 23
TELEPHONE
INVOICE TOTAL : 113 . 23
6305537575 - 1009 10 /25/ 09 01 ADMIN- CITY HALL FAX 01 - 110 - 62 - 00 - 5436 11 /24 / 09 44 . 33
TELEPHONE
INVOICE TOTAL : 44 . 33
VENDOR TOTAL : 3 , 422 . 50
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 13 : 50 : 20 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
ATTLONG AT&T LONG DISTANCE
828932136 - 1009CITY 11 / 10 / 09 01 ADMIN- OCTOBER LONG DISTANCE 01 - 110 - 62 - 00 - 5436 11 / 24 / 09 1 . 13
TELEPHONE
02 POLICE - OCTOBER LONG DISTANCE 01 - 210 - 62 - 00 - 5436 99 . 92
TELEPHONE
03 WATER OP- OCTOBER LONG 51 - 000 - 62 - 00 - 5436 32 . 24
TELEPHONE
04 DISTANCE * * COMMENT * *
INVOICE TOTAL : 133 . 29
VENDOR TOTAL : 133 . 29
AURBLA AURORA BLACKTOP
31843 11/ 03 / 09 01 MFT - SURFACE 15 - 000 - 75 - 00 - 7111 11/ 24 / 09 159 . 30
HOT PATCH
INVOICE TOTAL : 159 . 30
VENDOR TOTAL : 159 . 30
BANKNY THE BANK OF NEW YORK
102309 - SSAAC 10 /23 / 09 01 TRUST & AGENCY-AUTUMN CREEK 95 - 000 - 78 - 00 - 9013 11 / 24 / 09 17 , 377 . 14
SSA PAYMENTS TO TRUSTEES
02 SSA DISBURSEMENT * * COMMENT * *
INVOICE TOTAL : 17 , 377 . 14
102309 - SSABRB 10/ 23 / 09 01 TRUST & AGENCY - BRISTOL BAY 95 - 000 - 78 - 00 - 9013 11 /24 / 09 31 , 668 . 72
SSA PAYMENTS TO TRUSTEES
02 SSA DISBURSEMENT * * COMMENT * *
INVOICE TOTAL : 31 , 668 . 72
102309 - SSARTV 10 /23 / 09 01 TRUST & AGENCY- RAINTREE SSA 95 - 000 - 78 - 00 - 9013 11 /24 / 09 9 , 421 . 34
SSA PAYMENTS TO TRUSTEES
02 DISBURSEMENT * * COMMENT * *
INVOICE TOTAL : 9 , 421 . 34
102309 - SSARV2 10 / 23 / 09 01 TRUST & AGENCY - RAINTREE II SSA 95 - 000 - 78 - 00 - 9013 11 /24 / 09 9 , 706 . 04
SSA PAYMENTS TO TRUSTEES
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 11 /24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
BANKNY THE BANK OF NEW YORK
102309 - SSARV2 10 /23 / 09 02 DISBURSEMENT * * COMMENT * * 11 / 24 / 09
INVOICE TOTAL : 9 , 706 . 04
VENDOR TOTAL : 68 , 173 . 24
BKFD BRISTOL KENDALL FIRE DEPART .
103109 -DEV 11 / 04 / 09 01 TRUST/AGENCY - DEVELOPMENT FEES 95 - 000 - 78 - 00 - 9010 11 / 24 / 09 15 , 600 . 00
BKFD DEV FEE PAYMENTS
INVOICE TOTAL : 15 , 600 . 00
VENDOR TOTAL : 15 , 600 . 00
BNYMGLOB THE BANK OF NEW YORK MELLON
YORKVILL2022 - 1009 10 / 16 / 09 01 WATER OP - INTEREST PYMT 51 - 200 - 66 - 00 - 6007 11 /24 / 09 16 , 575 . 00
RADIUM COMPLIANCE BOND
INVOICE TOTAL : 16 , 575 . 00
YORKVILLE04B - 1009 10 / 16 / 09 01 SEWER OP- PRINCIPAL PYMT 52 - 200 - 66 - 00 - 6008 11 /24 / 09 145 , 000 . 00
2004E PRINCIPAL PMT - CNTRYS
02 SEWER OP- INTEREST PYMT 52 - 200 - 66 - 00 - 6008 53 , 643 . 75
2004B PRINCIPAL PMT - CNTRYS
INVOICE TOTAL : 198 , 643 . 75
YORKVILLE04C- 1009 10 / 16/ 09 01 DEBT SERVICES - PRINCIPAL PYMT 42 - 000 - 66 - 00 - 6071 11 /24 / 09 90 , 000 . 00
$ 650K ROAD IMPROV PROS PRI
02 DEBT SERVICES - INTEREST PYMT 42 - 000 - 66 - 00 - 6071 8 , 257 . 50
$ 650K ROAD IMPROV FROG PRI
INVOICE TOTAL : 98 , 257 . 50
YORKVILLE0S - 1009 10/ 16 / 09 01 COUNTRYSIDE TIF- PRINCIPAL PYMT 87 - 000 - 66 - 00 - 6022 11 /24 / 09 165 , 000 . 00
BOND - INT PAYMENT
02 COUNTRYSIDE TIF- INTEREST PYMT 87 - 000 - 66 - 00 - 6022 71 , 433 . 75
BOND - INT PAYMENT
INVOICE TOTAL : 236 , 433 . 75
VENDOR TOTAL : 549 , 910 . 00
_a_
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
BURDV VALERIE BURD
103109 11 / 01/ 09 01 ADMIN- PHONE BILL REIMBURSEMENT 01 - 110 - 62 - 00 - 5438 11/ 24 / 09 45 . 00
CELLULAR TELEPHONE
INVOICE TOTAL : 45 . 00
VENDOR TOTAL : 45 . 00
CAMBRIA CAMBRIA SALES COMPANY INC .
28666 10/27 / 09 01 SEWER OP - PAPER TOWEL 52 - 000 - 65 - 00 - 5805 11 / 24 / 09 55 . 42
SHOP SUPPLIES
INVOICE TOTAL : 55 . 42
28690 11 / 02 / 09 01 ADMIN- GARBAGE BAGS , PAPER 01 - 110 - 65 - 00 - 5804 11 /24 / 09 134 . 60
OPERATING SUPPLIES
02 TOWELS , ODOR DEODORIZER * * COMMENT * *
INVOICE TOTAL : 134 . 60
VENDOR TOTAL : 190 . 02
CARGILL CARGILL , INC
2638685 10/29/ 09 01 WATER OP- BULK SALT 51 - 000 - 62 - 00 - 5407 00204364 11 /24 / 09 2 , 568 . 73
TREATMENT FACILITIES O&M
INVOICE TOTAL : 2 , 568 . 73
2642399 11 / 03 / 09 01 WATER OP- BULK SALT 51 - 000 - 62 - 00 - 5407 00204364 11 / 24 / 09 2 , 586 . 41
TREATMENT FACILITIES O&M
INVOICE TOTAL : 2 , 586 . 41
VENDOR TOTAL : 5 , 155 . 14
CENTRALL CENTRAL LIMESTONE COMPANY , INC
11532 10 / 31/ 09 01 WATER OP- GRAVEL 51 - 000 - 65 - 00 - 5817 11 / 24 / 09 154 . 79
GRAVEL
02 STREETS - GRAVEL 01 - 410 - 65 - 00 - 5817 154 . 79
GRAVEL
INVOICE TOTAL : 309 . 58
VENDOR TOTAL : 309 . 58
- 5 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O _ # DUE DATE ITEM AMT
COMCAST COMCAST CABLE
102609 - PD 10 /26/ 09 01 POLICE - MONTHLY CHARGES 01 - 210 - 65 - 00 - 5804 11 / 24 / 09 4 . 17
OPERATING SUPPLIES
INVOICE TOTAL : 4 . 17
VENDOR TOTAL : 4 . 17
COMET COMMONWEALTH EDISON
0185079109 - 1109 10 /29/ 09 01 WATER OP- 420 FAIRHAVEN DR 51 - 000 - 62 - 00 - 5435 11/ 24 / 09 123 . 32
ELECTRICITY
INVOICE TOTAL : 123 . 32
0435113116 - 1109 11 / 02 / 09 01 STREETS - LIGHTS O1 - 410 - 62 - 00 - 5435 11 / 24 / 09 107 . 21
ELECTRICITY
INVOICE TOTAL : 107 . 21
09030 - 40077 - 1109 10 / 28 / 09 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5435 11 /24 / 09 2 , 975 . 90
ELECTRICITY
INVOICE TOTAL : 2 , 975 . 90
0908014004 - 1109 10 / 30 / 09 01 WATER OP-WELLS 51 - 000 - 62 - 00 - 5435 11/24 / 09 109 . 34
ELECTRICITY
INVOICE TOTAL : 109 . 34
0966038077 - 1109 10 / 28 / 09 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5435 11 / 24 / 09 47 . 86
ELECTRICITY
INVOICE TOTAL : 47 . 86
1407125045 - 1109 11 / 02 / 09 01 SEWER OP- FOXHILL 7 LIFT 52 - 000 - 62 - 00 - 5435 11 /24 / 09 84 . 87
ELECTRICITY
INVOICE TOTAL : 84 . 87
20190 - 99044 - 1109 11/ 04 / 09 01 WATER OP-WELLS 51 - 000 - 62 - 00 - 5435 11 / 24 / 09 43 . 73
ELECTRICITY
INVOICE TOTAL : 43 . 73
- 6 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 7
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 /24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
COMED COMMONWEALTH EDISON
2668047007 - 1109 10 /27 / 09 01 SEWER OP - 1908 RAINTREE RD 52 - 000 - 62 - 00 - 5435 11 / 24 / 09 159 . 07
ELECTRICITY
INVOICE TOTAL : 159 . 07
4085080033 - 1109 10 / 30 / 09 01 WATEROP - 1991 CANNONBALL TRAIL 51 - 000 - 62 - 00 - 5435 11 / 24 / 09 124 . 38
ELECTRICITY
INVOICE TOTAL : 124 . 38
44490 - 87016 - 1109 11 / 04 / 09 01 SEWER OP - LIFT STATIONS 52 - 000 - 62 - 00 - 5435 11 / 24 / 09 756 . 23
ELECTRICITY
INVOICE TOTAL : 756 . 23
4475093053 - 1109 10 / 30 / 09 01 WATER OP- 610 TOWER LANE 51 - 000 - 62 - 00 - 5435 11 / 24 / 09 98 . 74
ELECTRICITY
INVOICE TOTAL : 98 . 74
VENDOR TOTAL : 4 , 630 . 65
CSIDEVET COUNTRYSIDE VETERINARY CLINIC
68353 10 / 14 / 09 01 POLICE - O ' NRIL WELLNESS EXAM 01 - 210 - 62 - 00 - 5412 11 /24 / 09 39 . 00
MAINTENANCE - K9
INVOICE TOTAL : 39 . 00
VENDOR TOTAL : 39 . 00
DAVEAUTO DAVID L CHELSEN
15590 11 / 02 / 09 01 POLICE -BRAKES , ROTORS , PADS 01 - 210 - 62 - 00 - 5409 11 / 24 / 09 405 . 00
MAINTENANCE - VEHICLES
INVOICE TOTAL : 405 . 00
VENDOR TOTAL : 405 . 00
DEPO DEPO COURT REPORTING SVC , INC
14207 10 / 30 / 09 01 POLICE -OCT . 28TH ADMIN HEARING 01 - 210 - 62 - 00 - 5443 11 / 24 / 09 175 . 00
ADMIN ADJUDICATION CONTRAC
INVOICE TOTAL : 175 . 00
- 7-
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 8
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
DEPO DEPO COURT REPORTING SVC , INC
14208 10 / 30 / 09 01 POLICE - OCT . 21 ADMIN HEARING 01 - 210 - 62 - 00 - 5443 11 / 24 / 09 175 . 00
ADMIN ADJUDICATION CONTRAC
INVOICE TOTAL : 175 . 00
14214 11106109 01 POLICE -NOV . 4TH ADMIN HEARING 01 - 210 - 62 - 00 - 5443 11 /24 / 09 175 . 00
ADMIN ADJUDICATION CONTRAC
INVOICE TOTAL : 175 . 00
VENDOR TOTAL : 525 . 00
DODD L . J . DODD CONSTRUCTION INC
090909 09/ 09/ 09 01 LAND CASH -WHISPERING MEADOWS 72 - 000 - 75 - 00 - 7330 00404033 11 /24 / 09 101 , 267 . 69
WHISPERING MEADOWS ( K . HIL
02 PARK CONSTRUCTION * * COMMENT * *
INVOICE TOTAL : 101 , 267 . 69
VENDOR TOTAL : 101 , 267 . 69
EASTJRDN EAST JORDAN IRON WORKS INC
3220168 11/ 03 / 09 01 WATER OP - FLAG REPAIR KIT 51 - 000 - 75 - 00 - 7507 11 /24 / 09 90 . 00
HYDRANT REPLACEMENT
INVOICE TOTAL : 90 . 00
VENDOR TOTAL : 90 . 00
EXELON EXELON ENERGY
100441500010 11 / 01/ 09 01 WATER OP - 420 FAIRHAVEN 51 - 000 - 62 - 00 - 5435 11 / 24 / 09 129 . 16
ELECTRICITY
INVOICE TOTAL : 129 . 16
100441600010 10 / 31/ 09 01 WATER OP- 2921 BRISTOL RIDGE 51 - 000 - 62 - 00 - 5435 11/ 24 / 09 3 , 137 . 58
ELECTRICITY
INVOICE TOTAL : 3 , 137 . 58
100441900010 11 / 01 / 09 01 WATER OP - WELLS 3 & 4 51 - 000 - 62 - 00 - 5435 11/24 / 09 6 , 377 . 82
ELECTRICITY
INVOICE TOTAL : 6 , 377 . 82
_ g _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 9
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
EXELON EXELON ENERGY
100587300010 10 / 31 / 09 01 WATER OP- 2224 TREMONT STREET 51 - 000 - 62 - 00 - 5435 11 /24 / 09 3 , 773 . 79
ELECTRICITY
INVOICE TOTAL : 3 , 773 . 79
VENDOR TOTAL : 13 , 418 . 35
FEDEX FEDEX
9 - 379 - 81149 10 /28 / 09 01 FINANCE - 1 PKG . TO KFO , 1 PKG . 01 - 120 - 65 - 00 - 5808 11 / 24 / 09 34 . 78
POSTAGE & SHIPPING
02 TO EMPLOYEE BENEFITS CORP . * * COMMENT * *
INVOICE TOTAL : 34 . 78
VENDOR TOTAL : 34 . 78
FOXRIVER FOX RIVER STUDY GROUP
102609 10 / 26 / 09 01 ENG- 2009 FINANCIAL 01 - 150 - 62 - 00 - 5401 11 / 24 / 09 1 , 550 . 00
CONTRACTUAL SERVICES
02 PARTICIPATION IN FOX RIVER * * COMMENT * *
03 STUDY * * COMMENT * *
INVOICE TOTAL : 1 , 550 . 00
VENDOR TOTAL : 1 , 550 . 00
GRAINCO GRAINCO FS . , INC .
103109 10 / 31 / 09 01 STREETS - GASOLINE 01 - 410 - 65 - 00 - 5812 11 / 24 / 09 55 . 86
GASOLINE
02 WATER OP- GASOLINE 51 - 000 - 65 - 00 - 5812 55 . 86
GASOLINE
03 SEWER OP - GASOLINE 52 - 000 - 65 - 00 - 5812 55 . 66
GASOLINE
04 STREETS - TIRES 01 - 410 - 62 - 00 - 5409 23 . 50
MAINTENANCE- VEHICLES
INVOICE TOTAL : 191 . 08
VENDOR TOTAL : 191 . 08
_ q _
DATE : 11/ 13 / 09 UNITED CITY OF YORKVILLE PAGE : 10
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
GREATAME GREATAMERICA LEASING CORP .
9057272 11 / 06 / 09 01 FINANCE- COPIER LEASE 01 - 120 - 62 - 00 - 5412 11/ 24 / 09 736 . 00
MAINTENANCE - PHOTOCOPIERS
INVOICE TOTAL : 736 . 00
VENDOR TOTAL : 736 . 00
GROUND GROUND EFFECTS INC .
209787 11 / 04 / 09 01 STREETS - HARDWOOD 01 - 410 - 78 - 00 - 9010 11 / 24 / 09 50 . 25
PARKWAY TREE PROGRAM
INVOICE TOTAL : 50 . 25
VENDOR TOTAL : 50 . 25
HARTIGAM MARGARET HARTIGAN
37 11/ 05 / 09 01 ADMIN-OCT . 29TH MEETING 01 - 110 - 62 - 00 - 5401 11/24 / 09 45 . 51
CONTRACTUAL SERVICES
02 MINUTES * * COMMENT * *
INVOICE TOTAL : 45 . 51
VENDOR TOTAL : 45 . 51
HDSUPPLY HD SUPPLY WATERWORKS , LTD .
9754525 11 / 03 / 09 01 WATER OP- 3 - STRAND WIRE 51 - 000 - 75 - 00 - 7508 11 /24 / 09 80 . 08
METERS & PARTS
INVOICE TOTAL : 80 . 08
VENDOR TOTAL : 80 . 08
ICCI INTERNATIONAL CODES
20091027 10 /28 / 09 01 ARO - FOUNTAINVIEW 01 - 000 - 13 - 00 - 1372 11 / 24 / 09 93 . 75
A/R- OTHER
INVOICE TOTAL : 93 . 75
20091102 11 / 02 / 09 01 ADMIN- OCTOBER PERMITS 01 - 110 - 61 - 00 - 5314 11 / 24 / 09 450 . 00
BUILDING INSPECTIONS
INVOICE TOTAL : 450 . 00
_ 70 _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 11
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
ICCI INTERNATIONAL CODES
20091109 11 / 09 / 09 01 ADMIN-NOVEMBER PERMITS 01 - 110 - 61 - 00 - 5314 11/ 24 / 09 4 , 689 . 90
BUILDING INSPECTIONS
INVOICE TOTAL : 4 , 689 . 90
VENDOR TOTAL : 5 , 233 . 65
ICE ICE MOUNTAIN
09J0118718238 10/ 13 / 09 01 ADMIN-WATER 01 - 110 - 65 - 00 - 5804 11 / 24 / 09 25 . 02
OPERATING SUPPLIES
02 FINANCE -WATER 01 - 120 - 65 - 00 - 5804 25 . 02
OPERATING SUPPLIES
INVOICE TOTAL : 50 . 04
09J8105151347 11 / 04 / 09 01 POLICE- WATER 01 - 210 - 65 - 00 - 5804 11/ 24 / 09 66 . 52
OPERATING SUPPLIES
INVOICE TOTAL : 66 . 52
VENDOR TOTAL : 116 . 56
IDOT ILLINOIS DEPARTMENT OF
103099 10 / 14 / 09 01 MFT - FOX ROAD PROJECT 15 - 000 - 75 - 00 - 7120 11 /24 / 09 97 , 440 . 72
FOX ROAD
INVOICE TOTAL : 97 , 440 . 72
VENDOR TOTAL : 97 , 440 . 72
ILFIREPD ILLINOIS FIRE & POLICE
100109 10 / 01 / 09 01 POLICE- 2010 MEMBERSHIP DUES 01 - 210 - 64 - 00 - 5607 11 / 24 / 09 375 . 00
POLICE COMMISSION
INVOICE TOTAL : 375 . 00
VENDOR TOTAL : 375 . 00
ILPD4811 ILLINOIS STATE POLICE
102909 - CITY 10 / 29 / 09 01 COMM/DEV- BACKGROUND CHECK 01 - 220 - 62 - 00 - 5401 11 /24 / 09 34 . 25
CONTRACTUAL SERVICES
INVOICE TOTAL : 34 . 25
VENDOR TOTAL : 34 . 25
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 12
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 - WOW
INVOICES DUE ON/BEFORE 11/ 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
ILPSAN ILLINOIS PUBLIC SAFETY AGENCY
031149 11 / 03 / 09 01 POLICE - 01 / 01 / 10 - 06 / 30 / 10 01 - 210 - 62 - 00 - 5441 00304423 11 / 24 / 09 3 , 330 . 00
MTD - ALERTS FEE
02 ALERTS FEE * * COMMENT * *
INVOICE TOTAL : 3 , 330 . 00
VENDOR TOTAL : 3 , 330 . 00
IMSA IMSA
55700 - 10 11 / 09/ 09 01 STREETS - MEMBERSHIP RENEWAL 01 - 410 - 65 - 00 - 5804 11/ 24 / 09 60 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 60 . 00
55901 - 10 11 / 09 / 09 01 STREETS -MEMBERSHIP RENEWAL 01 - 410 - 65 - 00 - 5804 11 /24 / 09 60 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 60 . 00
69417 - 10 11 / 09/ 09 01 STREETS -MEMBERSHIP RENEWAL 01 - 410 - 65 - 00 - 5804 11 / 24 / 09 60 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 60 . 00
85568 - 10 11 / 09 / 09 01 STREETS - MEMBERSHIP RENEWAL 01 - 410 - 65 - 00 - 5804 11/24 / 09 60 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 60 . 00
VENDOR TOTAL : 240 . 00
JULIE JULIE , INC .
10 - 09 - 1788 10 / 31 / 09 01 WATER OP- OCTOBER LOCATES 51 - 000 - 61 - 00 - 5303 11 / 24 / 09 8 - 25
JULIE SERVICE
INVOICE TOTAL : 8 . 25
VENDOR TOTAL : 8 . 25
JUSTSAFE JUST SAFETY , LTD
10540 10 / 19/ 09 01 SEWER OP - FIRST AID SUPPLIES 52 - 000 - 65 - 00 - 5805 11/ 24 / 09 27 . 25
SHOP SUPPLIES
INVOICE TOTAL : 27 . 25
VENDOR TOTAL : 27 . 25
_ 7p _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 13
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM '
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
KCACP KENDALL COUNTY ASSOCIATION
396611 10 / 21 / 09 01 POLICE- OCTOBER CHIEF ' S MEETING 01 - 210 - 64 - 00 - 5605 11 / 24 / 09 75 . 00
TRAVEL EXPENSES
INVOICE TOTAL : 75 . 00
VENDOR TOTAL : 75 . 00
KCRECORD KENDALL COUNTY RECORD
10 / 31 / 09 - 68 - CITY 10 / 31 / 09 01 COMM/DEV- 2 LEGAL NOTICES 01 - 220 - 65 - 00 - 5809 11 / 24 / 09 24 . 80
PRINTING & COPYING
02 ARO - GROUND EFFECTS 01 - 000 - 13 - 00 - 1372 36 . 80
A/R- OTHER
INVOICE TOTAL : 61 . 60
VENDOR TOTAL : 61 . 60
KCSHERIF KENDALL COUNTY SHERIFF ' S OFFIC
R001 10/28 / 09 01 POLICE -RANGE USER FEE 01 - 210 - 64 - 00 - 5610 11 /24 / 09 500 . 00
GUN RANGE FEES
INVOICE TOTAL : 500 . 00
VENDOR TOTAL : 500 . 00
KENPRINT ANNETTE M . POWELL
17376 11/ 09 / 09 01 FINANCE- 500 GENERAL FUND 01 - 120 - 65 - 00 - 5804 11 / 24 / 09 150 . 10
OPERATING SUPPLIES
02 CHECKS * * COMMENT * *
INVOICE TOTAL : 150 . 10
VENDOR TOTAL : 150 . 10
KONICAMI KONICAIMINOLTA BUSINESS
213292777 10 / 30 / 09 01 POLICE - COPIER CHARGES 01 - 210 - 65 - 00 - 5809 11 /24 / 09 25 . 64
PRINTING & COPYING
INVOICE TOTAL : 25 . 64
- 13 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 14
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 /24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
KONICAMI KONICA MINOLTA BUSINESS
213292778 10 / 30 / 09 01 ADMIN- COLOR COPIER CHARGES 01 - 110 - 65 - 00 - 5809 11 /24 / 09 656 . 58
PRINTING & COPYING
02 ADMIN- B/W COPIER CHARGES 01 - 110 - 65 - 00 - 5809 173 . 60
PRINTING & COPYING
INVOICE TOTAL : 830 . 18
213293340 10 / 30 / 09 01 WATER OP - COPIER CHARGES 51 - 000 - 65 - 00 - 5809 11 / 24 / 09 9 . 95
PRINTING & COPYING
INVOICE TOTAL : 9 . 95
213293341 10 / 30 / 09 01 POLICE- COPIER CHARGES 01 - 210 - 65 - 00 - 5809 11 / 24 / 09 65 . 54
PRINTING & COPYING
INVOICE TOTAL : 65 . 54
213293342 10 / 30 / 09 01 ENG- COPIER CHARGES 01 - 150 - 65 - 00 - 5809 11 / 24 / 09 155 . 78
PRINTING & COPYING
02 COMM/DEV- COPIER CHARGES 01 - 220 - 65 - 00 - 5809 155 . 77
PRINTING & COPYING
INVOICE TOTAL : 311 . 55
VENDOR TOTAL : 1 , 242 . 86
MCKIRGN RANDY MCKIRGAN
69640 10 / 08 / 09 01 STREETS - DIESEL 01 - 410 - 65 - 00 - 5812 00204313 11 / 24 / 09 793 . 61
GASOLINE
02 WATER OP - DIESEL 51 - 000 - 65 - 00 - 5812 793 . 61
GASOLINE
03 SEWER OP- DIESEL 52 - 000 - 65 - 00 - 5812 793 . 61
GASOLINE
INVOICE TOTAL : 2 , 380 . 83
VENDOR TOTAL : 2 , 380 . 83
MENLAND MENARDS - YORKVILLE
50666 10 /26/ 09 01 WATER OP -BLEACH 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 9 . 12
OPERATING SUPPLIES
INVOICE TOTAL : 9 . 12
DATE : 11/ 13 / 09 UNITED CITY OF YORKVILLE PAGE : 15
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
50952 10 /27 / 09 01 WATER OP - SUMP PUMP , TEFLON 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 152 . 95
OPERATING SUPPLIES
02 PASTE * * COMMENT * *
ZNVOICE TOTAL : 152 . 95
50979 10 / 27 / 09 01 WATER OP - BLEACH , GARBAGE BAGS 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 15 . 48
OPERATING SUPPLIES
INVOICE TOTAL : 15 . 48
51157 10 /28 / 09 01 STREETS - BOARDS , PLUG 01 - 410 - 62 - 00 - 5408 11 / 24 / 09 25 . 27
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 25 . 27
52695 11 / 04 / 09 01 WATER OP- MOP , MOP HEAD 51 - 000 - 65 - 00 - 5804 11124 / 09 15 . 98
OPERATING SUPPLIES
INVOICE TOTAL : 15 . 98
52738 11/ 04 / 09 01 WATER OP- BATTERIES 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 3 . 97
OPERATING SUPPLIES
INVOICE TOTAL : 3 . 97
53026 11 / 05/ 09 01 WATER OP - WD - 40 , DUCT TAPE , 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 27 . 79
OPERATING SUPPLIES
02 GLOVES * * COMMENT * *
INVOICE TOTAL : 27 . 79
VENDOR TOTAL : 250 . 56
METROWES METRO WEST COG
263 10 / 29 / 09 01 ADMIN- SEPT . 19TH ANVIL CLUB 01 - 110 - 64 - 00 - 5605 11 / 24 / 09 85 . 00
TRAVEL/MEALS / LODGING
02 BOARD MEETING FOR TWO PEOPLE * * COMMENT * *
INVOICE TOTAL : 85 . 00
VENDOR TOTAL : 85 . 00
_ 1F -
DATE : 11/ 13 / 09 UNITED CITY OF YORKVILLE PAGE : 16
TIME : 13 : 50 : 21 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
MIDAM MID AMERICAN WATER
58069A 10 / 14 / 09 01 WATER OP - SWIVEL BEND FLARED 51 - 000 - 65 - 00 - 5804 11/ 24 / 09 37 . 55
OPERATING SUPPLIES
INVOICE TOTAL : 37 . 55
58076A 10 / 14 / 09 01 WATER OP- CURB STOP 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 75 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 75 . 00
58282A 10 / 27 / 09 01 WATER OP- PIPE 51 - 000 - 65 - 00 - 5804 11 /24 / 09 23 . 50
OPERATING SUPPLIES
INVOICE TOTAL : 23 . 50
VENDOR TOTAL : 136 . 05
MJELECT MJ ELECTRICAL SUPPLY , INC .
104503 - 00 11/ 02 / 09 01 STREETS -MERCHANDISE RETURN 01 - 410 - 62 - 00 - 5416 11 /24 / 09 - 30 . 00
MAINTENANCE PROPERTY
INVOICE TOTAL : - 30 . 00
1111310 - 01 11 / 02 / 09 01 WATER OP - 3 200AMP FUSES 51 - 000 - 62 - 00 - 5407 00204363 11 /24 / 09 2 , 025 . 00
TREATMENT FACILITIES O&M
INVOICE TOTAL : 2 , 025 . 00
1111762 - 02 11 / 02 / 09 01 STREETS - PULSERATED MOG 01 - 410 - 62 - 00 - 5415 11 / 24 / 09 16 . 00
MAINTENANCE - STREET LIGHTS
INVOICE TOTAL : 16 . 00
1111802 - 01 10 / 25 / 09 01 STREETS - COBRA LENS 01 - 410 - 62 - 00 - 5415 11 / 24 / 09 170 . 00
MAINTENANCE - STREET LIGHTS
INVOICE TOTAL : 170 . 00
1111961 - 01 10/ 23 / 09 01 STREETS - LAMP 01 - 410 - 62 - 00 - 5416 11 / 24 / 09 69 . 50
MAINTENANCE PROPERTY
INVOICE TOTAL : 69 . 50
- 16 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 17
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
_ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
MJELECT MJ ELECTRICAL SUPPLY , INC -
1112085 - 00 10 / 25 / 09 01 STREETS - COMPACT FLUORESCENT 01 - 410 - 62 - 00 - 5416 11/ 24 / 09 30 . 00
MAINTENANCE PROPERTY
02 LAMP * * COMMENT * *
INVOICE TOTAL : 30 . 00
1112198 - 00 11 / 02 / 09 01 STREETS - COMPACT FLUORESCENT 01 - 410 - 62 - 00 - 5416 11 / 24 / 09 2 . 50
MAINTENANCE PROPERTY
02 LAMP * * COMMENT * *
INVOICE TOTAL : 2 . 50
VENDOR TOTAL : 2 , 283 . 00
NELSON NELSON ENTERPRISES , INC -
1348 - 3 - 0000 10 / 31/ 09 01 COMM/RELATIONS - OCTOBER RADIO 01 - 130 - 62 - 00 - 5401 11/ 24 / 09 216 . 00
CONTRACTUAL SERVICES
02 ADVERTISING * * COMMENT * *
INVOICE TOTAL : 216 . 00
VENDOR TOTAL : 216 . 00
NICOR NICOR GAS
15 - 41 - 50 - 1000 6 - 1109 11 / 05 / 09 01 ADMIN- 804 GAME FARM RD 01 - 110 - 78 - 00 - 9002 11 / 24 / 09 223 . 63
NICOR GAS
INVOICE TOTAL : 223 . 63
15 - 63 - 74 - 5733 2 - 1109 11 / 02 / 09 01 ADMIN- 1955 BRIDGE STREET 01 - 110 - 78 - 00 - 9002 11 / 24 / 09 50 . 34
NICOR GAS
INVOICE TOTAL : 50 . 34
15 - 64 - 61 - 3532 5 - 1109 11 / 05 / 09 01 ADMIN- 1991 CANNONBALL TRAIL 01 - 110 - 78 - 00 - 9002 11 / 24 / 09 31 . 07
NICOR GAS
INVOICE TOTAL : 31 . 07
23 - 45 - 91 - 4862 5 - 1109 11 / 03 / 09 01 ADMIN- 101 BRUELL STREET 01 - 110 - 78 - 00 - 9002 11/ 24 / 09 82 . 98
NICOR GAS
INVOICE TOTAL : 82 . 98
_ 17-
DATE : 11/ 13 / 09 UNITED CITY OF YORKVILLE PAGE : 18
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
NICOR NICOR GAS
31 - 61 - 67 - 2493 1 - 1109 11/ 05 / 09 01 ADMIN - 276 WINDHAM CIRCLE 01 - 110 - 78 - 00 - 9002 11 /24 / 09 27 - 88
NICOR GAS
INVOICE TOTAL : 27 . 88
45 - 12 - 25 - 4081 3 - 1109 11/ 02 / 09 01 ADMIN- 201 W HYDRAULIC 01 - 110 - 78 - 00 - 9002 11/ 24 / 09 129 . 14
NICOR GAS
INVOICE TOTAL : 129 . 14
49 - 25 - 61 - 1000 5 - 1109 11 / 02 / 09 01 ADMIN- 1 VAN EMMON RD 01 - 110 - 78 - 00 - 9002 11 /24 / 09 84 . 19
NICOR GAS
INVOICE TOTAL : 84 . 19
77 - 35 - 71 - 1000 4 - 1109 11 / 05 / 09 01 ADMIN- 131 E . HYDRAULIC 01 - 110 - 78 - 00 - 9002 11/ 24 / 09 86 . 69
NICOR GAS
INVOICE TOTAL : 86 . 69
83 - 13 - 42 - 8369 2 - 1109 11 / 05 / 09 01 ADMIN- 1107 PRAIRIE LANE 01 - 110 - 78 - 00 - 9002 11 /24 / 09 31 . 04
NICOR GAS
INVOICE TOTAL : 31 . 04
VENDOR TOTAL : 746 . 96
OFFWORK OFFICE WORKS
1649551 11 / 05 / 09 01 ADMIN-MICRO CASSETTES 01 - 110 - 65 - 00 - 5802 11 / 24 / 09 75 . 90
OFFICE SUPPLIES
INVOICE TOTAL : 75 . 90
VENDOR TOTAL : 75 . 90
OHERROND RAY O ' HERRON COMPANY , INC .
0014118 - IN 10/ 28 / 09 01 POLICE - 2 SHIRTS 01 - 210 - 62 - 00 - 5421 11 / 24 / 09 81 . 90
WEARING APPAREL
INVOICE TOTAL : 81 . 90
0014119 - IN 10 /28 / 09 01 POLICE- JACKET , GLOVES , BELT 01 - 210 - 62 - 00 - 5421 11/ 24 / 09 330 . 00
WEARING APPAREL
INVOICE TOTAL : 330 . 00
_ ig _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 19
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
OHERROND RAY O ' HERRON COMPANY , INC .
0014234 - IN 10 / 30 / 09 01 POLICE- SHIRT , SERVICE BARS 01 - 210 - 62 - 00 - 5421 11 / 24 / 09 50 . 65
WEARING APPAREL
02 POLICE - 4 MAGLIGHT STICK 01 - 210 - 62 - 00 - 5408 215 . 60
MAINTENANCE - EQUIPMENT
03 BATTERIES , STINGER BATTERY * * COMMENT * *
INVOICE TOTAL : 266 . 25
VENDOR TOTAL : 678 . 15
PARADISE PARADISE CAR WASH
221703 11/ 04 / 09 01 POLICE- CAR WASHES 01 - 210 - 62 - 00 - 5409 11/ 24 / 09 15 . 00
MAINTENANCE - VEHICLES
INVOICE TOTAL : 15 . 00
VENDOR TOTAL : 15 . 00
QUILL QUILL CORPORATION
1184775 10 / 27 / 09 01 ADMIN- ENVELOPES 01 - 110 - 65 - 00 - 5802 11 / 24 / 09 16 . 91
OFFICE SUPPLIES
INVOICE TOTAL : 16 . 91
1186700 10 / 27 / 09 01 POLICE- BINDING COVERS , INK 01 - 210 - 65 - 00 - 5802 11 /24 / 09 305 . 77
OFFICE SUPPLIES
02 CARTRIDGES , DVD SPINDLE , * * COMMENT * *
03 ENVELOPES * * COMMENT * *
INVOICE TOTAL : 305 . 77
1241349 10 / 29 / 09 01 ADMIN - TONER CARTRIDGE 01 - 110 - 65 - 00 - 5802 11 /24 / 09 172 . 79
OFFICE SUPPLIES
INVOICE TOTAL : 172 . 79
1252942 10 /29 / 09 01 WATER OP - PRINTER CARTRIDGE 51 - 000 - 65 - 00 - 5804 11 / 24 / 09 63 . 49
OPERATING SUPPLIES
INVOICE TOTAL : 63 . 49
- 79 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 20
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
QUILL QUILL CORPORATION
1308293 11 / 02 / 09 01 FINANCE - PRINTER CARTRIDGE 01 - 120 - 65 - 00 - 5802 11 / 24 / 09 204 . 09
OFFICE SUPPLIES
INVOICE TOTAL : 204 . 09
1402026 11 / 05 / 09 01 POLICE- PRINTER INK , BOXES , 01 - 210 - 65 - 00 - 5802 11 /24 / 09 308 . 55
OFFICE SUPPLIES
02 FOLDERS * * COMMENT * *
INVOICE TOTAL : 308 . 55
VENDOR TOTAL : 1 , 071 . 60
R0000502 ANNE ENGELHARDT
110909 11/ 09 / 09 01 COMM/ RELATIONS - EXPENSE 01 - 130 - 78 - 00 - 9010 11/ 24 / 09 46 . 78
COMMUNITY EVENTS
02 REIMBURSEMENT FOR SHARE & CARE * COMMENT * *
03 RECYCLING EVENT * * COMMENT * *
INVOICE TOTAL : 46 . 78
VENDOR TOTAL : 46 . 78
R0000594 BRIAN BETZWISER
120109 11 / 10 / 09 01 PWCAPITAL - 185 WOLF DEC . 21 - 000 - 75 - 00 - 7110 11/ 24 / 09 6 , 857 . 92
PW BUILDING PAYMENT
02 PAYMENT * * COMMENT * *
INVOICE TOTAL : 6 , 857 . 92
VENDOR TOTAL : 6 , 857 . 92
R0000726 WENDY JOHNSON
101809 11109109 01 ADMIN- BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 11/24 / 09 50 . 00
DEPOSITS PAYABLE
INVOICE TOTAL : 50 . 00
VENDOR TOTAL : 50 . 00
R0000729 SHAILI GOTAWALA
- 20 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 21
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
R0000729 SHAILI GOTAWALA
110109 11 / 09 / 09 01 ADMIN-BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 11/ 24 / 09 450 . 00
DEPOSITS PAYABLE
INVOICE TOTAL : 450 . 00
VENDOR TOTAL : 450 . 00
R0000730 RAY DANHOUR
110309 11/ 03 / 09 01 STREETS - SIDEWALK REPLACEMENT 01 - 410 - 75 - 00 - 7103 11 / 24 / 09 475 . 20
SIDEWALK CONSTRUCTION
INVOICE TOTAL : 475 . 20
VENDOR TOTAL : 475 . 20
R0000731 LILLIE SEXTON
110709 11110109 01 ADMIN- BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 11 / 24 / 09 400 . 00
DEPOSITS PAYABLE
INVOICE TOTAL : 400 . 00
VENDOR TOTAL : 400 . 00
SERVICE SERVICE PRINTING CORPORATION
21056 10/ 29 / 09 01 COMM/RELATIONS - 8 , 200 COY 01 - 130 - 65 - 00 - 5810 11/ 24 / 09 1 , 967 . 61
PUBLISHING & ADVERTISING
02 NEWSLETTERS * * COMMENT * *
INVOICE TOTAL : 1 , 967 . 61
VENDOR TOTAL : 1 , 967 . 61
SERVMASC SERVICEMASTER COMM . CLEANING
144523 10 / 15/ 09 01 ADMIN-MONTHLY CITY OFFICE 01 - 110 - 62 - 00 - 5406 11 / 24 / 09 625 . 00
OFFICE CLEANING
02 CLEANING * * COMMENT * *
INVOICE TOTAL : 625 . 00
144660 10 / 31 / 09 01 ADMIN- OCTOBER JANITORIAL 01 - 110 - 62 - 00 - 5406 11 /24 / 09 1 , 738 . 00
OFFICE CLEANING
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 22
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
SERVMASC SERVICEMASTER COMM . CLEANING
144660 10 / 31 / 09 02 SERVICES * * COMMENT * * 11 /24 / 09
INVOICE TOTAL : 1 , 738 . 00
VENDOR TOTAL : 2 , 363 . 00
SEYFARTH SEYFARTH SHAW LLP
1649067 10 /29 / 09 01 POLICE- LEGAL MATTERS 01 - 210 - 64 - 00 - 5607 11 / 24 / 09 912 . 50
POLICE COMMISSION
02 POLICE- LEGAL MATTERS 01 - 210 - 61 - 00 - 5300 182 . 50
LEGAL SERVICES
INVOICE TOTAL : 11095 . 00
VENDOR TOTAL : 1 , 095 . 00
SHREDIT SHRED- IT
021314166 10 /20 / 09 01 ADMIN- MONTHLY SHREDDING 01 - 110 - 62 - 00 - 5401 11 / 24 / 09 136 . 00
CONTRACTUAL SERVICES
INVOICE TOTAL : 136 . 00
021314167 11 / 03 / 09 01 ADMIN-MONTHLY SHREDDING 01 - 110 - 62 - 00 - 5401 11 /24 / 09 136 . 00
CONTRACTUAL SERVICES
INVOICE TOTAL : 136 . 00
VENDOR TOTAL : 272 . 00
SMIECOSY SMITH ECOLOGICAL SYSTEMS INC .
13309 10/27 / 09 01 WATER OP- POLYBRAID HOSE 51 - 000 - 62 - 00 - 5407 11 /24 / 09 37 . 96
TREATMENT FACILITIES O&M
INVOICE TOTAL : 37 . 96
VENDOR TOTAL : 37 . 96
TUFFY TUFFY AUTO SERVICE CENTER
13627 10 /28 / 09 01 POLICE- OIL CHANGE 01 - 210 - 62 - 00 - 5409 11 / 24 / 09 29 . 95
MAINTENANCE - VEHICLES
INVOICE TOTAL : 29 . 95
_ 22 _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 23
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
TUFFY TUFFY AUTO SERVICE CENTER
13635 10 /28 / 09 01 POLICE- OIL CHANGE 01 - 210 - 62 - 00 - 5409 11 / 24 / 09 29 . 95
MAINTENANCE - VEHICLES
INVOICE TOTAL : 29 . 95
13638 10 /28 / 09 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 11/ 24 / 09 25 . 95
MAINTENANCE - VEHICLES
INVOICE TOTAL : 25 . 95
13706 11 / 02 / 09 01 POLICE- OIL CHANGE 01 - 210 - 62 - 00 - 5409 11 / 24 / 09 25 . 95
MAINTENANCE - VEHICLES
INVOICE TOTAL : 25 . 95
13711 11 / 02 / 09 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 11 / 24 / 09 25 . 95
MAINTENANCE - VEHICLES
INVOICE TOTAL : 25 . 95
VENDOR TOTAL : 137 . 75
UPS UNITED PARCEL SERVICE
00004296X2439 10 / 24 / 09 01 ADMIN- 1 PKG . SAT . DELIVERY TO 01 - 110 - 65 - 00 - 5808 11 /24 / 09 50 . 68
POSTAGE & SHIPPING
02 KFO * * COMMENT * *
INVOICE TOTAL : 50 . 68
00004296X2449 10/ 31 / 09 01 ADMIN- 1 PKG TO KFO 01 - 110 - 65 - 00 - 5808 11 /24 / 09 25 . 47
POSTAGE & SHIPPING
02 POLICE- 1 PKG . TO LAW OFFICE OF 01 - 210 - 65 - 00 - 5808 35 . 26
POSTAGE & SHIPPING
03 MARK LOFTUS * * COMMENT * *
INVOICE TOTAL : 60 . 73
VENDOR TOTAL : 111 . 41
USBANKC US BANK OPERATIONS CENTER
102309 - SSAGDR 10 / 23 / 09 01 TRUST & AGENCY - GRANDE RESERVE 95 - 000 - 78 - 00 - 9013 11 / 24 / 09 12 , 733 . 19
SSA PAYMENTS TO TRUSTEES
- 23 -
DATE : 11/ 13 / 09 UNITED CITY OF YORKVILLE PAGE : 24
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . W0W
INVOICES DUE ON/BEFORE 11 / 24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
USBANKC US BANK OPERATIONS CENTER
102309 - SSAGDR 10/ 23 / 09 02 SSA DISBURSEMENT * * COMMENT * * 11 / 24 / 09
INVOICE TOTAL : 12 , 733 . 19
102309 - SSAWDR 10 /23 / 09 01 TRUST & AGENCY-WINDETTE RIDGE 95 - 000 - 78 - 00 - 9013 11 / 24 / 09 158 , 473 . 01
SSA PAYMENTS TO TRUSTEES
02 SSA DISBURSEMENT * * COMMENT * *
INVOICE TOTAL : 158 , 473 . 01
VENDOR TOTAL : 171 , 206 . 20
VEOLIA VEOLIA ES SOLID WASTE MIDWEST
T0481763 10 / 25 / 09 01 HEALTH & SANITATION- OCTOBER 01 - 540 - 62 - 00 - 5442 11/ 24 / 09 96 , 214 . 74
GARBAGE SERVICES
02 SERVICE * * COMMENT * *
INVOICE TOTAL : 96 , 214 . 74
VENDOR TOTAL : 96 , 214 . 74
WILLMAN WILLMAN & GROESCH GENERAL
882 11 / 05 / 09 01 STREETS - REPAIR URINAL 01 - 410 - 62 - 00 - 5416 11 /24 / 09 95 . 00
MAINTENANCE PROPERTY
INVOICE TOTAL : 95 . 00
VENDOR TOTAL : 95 . 00
WOLFCOMP WOLF & COMPANY
79712 - CITY 10 / 30 / 09 01 FINANCE -AUDIT BILLING 01 - 120 - 62 - 00 - 5401 11 / 24 / 09 3 , 310 . 00
CONTRACTUAL SERVICES
02 FINANCE -AUDIT BILLING 01 - 120 - 61 - 00 - 5304 17 , 730 . 00
AUDIT FEES & EXPENSES
INVOICE TOTAL : 21 , 040 . 00
VENDOR TOTAL : 21 , 040 . 00
WTRPRD WATER PRODUCTS , INC .
-24-
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 25
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 - WOW
INVOICES DUE ON/BEFORE 11 /24 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
WTRPRD WATER PRODUCTS , INC .
0217862 11 / 03 / 09 01 WATER OP-VALVE SEAT RUBBER 51 - 000 - 75 - 00 - 7507 11 / 24 / 09 236 . 88
HYDRANT REPLACEMENT
INVOICE TOTAL : 236 . 88
VENDOR TOTAL : 236 . 88
YORKCLER YORKVILLE CLERK ' S ACCOUNT
132861 11/ 05 / 09 01 WATER OP- RELEASE OF WATER LIEN 51 - 000 - 42 - 00 - 4240 11 /24 / 09 98 . 00
BULK WATER SALES
INVOICE TOTAL : 98 . 00
VENDOR TOTAL : 98 . 00
YORKECON YORKVILLE ECONOMIC DEV
4419 11 / 03 / 09 01 ADMIN-YEDC ANNUAL MEETING FOR 01 - 110 - 64 - 00 - 5605 11 / 24 / 09 100 . 00
TRAVEL/MEALS/ LODGING
02 TWO PEOPLE * * COMMENT * *
INVOICE TOTAL : 100 - 00
VENDOR TOTAL : 100 . 00
YORKLIBR YORKVILLE PUBLIC LIBRARY
102309 - BOND 10 / 23 / 09 01 ADMIN- BOND & INTEREST TAX 01 - 000 - 25 - 00 - 2582 11 / 24 / 09 18 , 155 . 71
INTERFUND LIBRARY
02 DISTRIBUTION * * COMMENT * *
INVOICE TOTAL : 16 , 155 . 71
102309 - RETAX 10 /23 / 09 01 ADMIN- REAL ESTATE TAX 01 - 000 - 25 - 00 - 2582 11 / 24 / 09 20 , 144 . 64
INTERFUND LIBRARY
02 DISTRIBUTION * * COMMENT * *
INVOICE TOTAL : 20 , 144 . 64
103109 -DEVELOP 11 / 04 / 09 01 TRUST & AGENCY - DEVELOPMENT FEE 95 - 000 - 78 - 00 - 9009 11 / 24 / 09 91550 . 00
LIBRARY DEV FEE PAYMENTS
INVOICE TOTAL : 9 , 550 . 00
VENDOR TOTAL : 47 , 850 . 35
- 25 -
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 26
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11/ 24 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . 0 - # DUE DATE ITEM AMT
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
YORKNAPA YORKVILLE NAPA AUTO PARTS
894534 10 / 02 / 09 01 SEWER OP - STARTING FLUID , 52 - 000 - 65 - 00 - 5805 11 /24 / 09 10 . 87
SHOP SUPPLIES
02 TESTER * * COMMENT * *
INVOICE TOTAL : 10 . 67
895203 10108109 01 WATER OP - FLOOR NUT 51 - 000 - 62 - 00 - 5409 11/24 / 09 23 . 17
MAINTENANCE -VEHICLES
INVOICE TOTAL : 23 . 17
895721 10 / 13 / 09 01 WATER OP - BULB 51 - 000 - 62 - 00 - 5409 11 /24 / 09 4 . 12
MAINTENANCE - VEHICLES
INVOICE TOTAL : 4 . 12
897698 10 /29 / 09 01 SEWER OP - OIL FILTER 52 - 000 - 62 - 00 - 5422 11 /24 / 09 4 . 39
LIFT STATION MAINTENANCE
INVOICE TOTAL : 4 . 39
897827 10 / 30 / 09 01 SEWER OP- HYDRAULIC FILTER 52 - 000 - 62 - 00 - 5408 11 /24 / 09 6 . 90
MAINTENANCE- EQUIPMENT
INVOICE TOTAL : 6 . 90
VENDOR TOTAL : 49 . 45
YORKPDPN YORKVILLE POLICE PENSION FUND
102309 - RETAX 10 / 23 / 09 01 POLICE - REAL ESTATE TAX 01 - 210 - 72 - 00 - 6502 11 / 24 / 09 10 , 456 . 63
POLICE PENSION
02 DISTRIBUTION * * COMMENT * *
INVOICE TOTAL : 10 , 456 . 63
VENDOR TOTAL : 10 , 456 - 63
YORKPOST YORKVILLE POSTMASTER
110309 11 / 03 / 09 01 WATER OP - 10 / 31 / 09 UTILITY BILL 51 - 000 - 65 - 00 - 5808 11 / 24 / 09 500 . 00
POSTAGE & SHIPPING
_ Zg _
DATE : 11 / 13 / 09 UNITED CITY OF YORKVILLE PAGE : 27
TIME : 13 : 50 : 22 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 11 /24 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
YORKPOST YORKVILLE POSTMASTER
110309 11 / 03 / 09 02 POSTAGE * * COMMENT * * 11 / 24 / 09
INVOICE TOTAL : 500 . 00
VENDOR TOTAL : 500 . 00
YORKPR YORKVILLE PARK & RECREATION
103109 - DEVELOP 11 / 04 / 09 01 TRUST & AGENCY -DEVELOPMENT FEE 95 - 000 - 78 - 00 - 9012 11 / 24 / 09 950 . 00
PARKS /REC CAPITAL PAYMENTS
INVOICE TOTAL : 950 . 00
VENDOR TOTAL : 950 . 00
YORKSCHO YORKVILLE SCHOOL DIST # 115
103109 - LC 11 / 04 / 09 01 TRUST & AGENCY -AUGUST , SEPT . , 95 - 000 - 78 - 00 - 9011 11 / 24 / 09 20 , 991 . 36
SCHOOL LAND CASH PMTS
02 OCT . LANDCASH * * COMMENT * *
INVOICE TOTAL : 20 , 991 . 36
VENDOR TOTAL : 20 , 991 . 36
YOUNGM MARLYS J . YOUNG
090909 09 / 20 / 09 01 ADMIN- SEPT . 9TH MEETING 01 - 110 - 62 - 00 - 5401 11 / 24 / 09 47 . 50
CONTRACTUAL SERVICES
02 MINUTES * * COMMENT * *
INVOICE TOTAL : 47 . 50
101409 10 / 29 / 09 01 ADMIN - OCT . 14TH MEETING 01 - 110 - 62 - 00 - 5401 11 /24 / 09 47 . 50
CONTRACTUAL SERVICES
02 MINUTES * * COMMENT * *
INVOICE TOTAL : 47 - 50
VENDOR TOTAL : 95 . 00
TOTAL ALL INVOICES : 1 , 268 , 926 . 96
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
11 /7/2009
REGULAR OVERTIME TOTAL IMRF S. SECURITY TOTALS
ADMINISTRATION 67083.20 289.20 62372.40 528.92 430.40 71331 .72
FINANCE 91007.75 0.00 91007.75 747.64 669.67 10,425.06
COMMUNITY REL. 21500.00 0.00 27500.00 207.50 147.37 21854.87
ENGINEERING 12,539.08 0.00 12,539.08 11040.74 920.45 142500 .27
POLICE 897692.25 2,388.89 92,081 . 14 691 .82 61490.53 99,263.49
COMMUNITY DEV. 13, 150.02 0.00 135150.02 1 ,028.37 962.40 15, 140.79
STREETS 11 ,521 .49 185.71 11 ,707.20 971 .69 872.05 13,550.94
WATER 137386.42 12.86 13,399.28 17112. 14 990.38 15,501 .80
SEWER 23,234.08 0.00 23,234.08 753.03 11742.81 25,729.92
PARKS 151125.01 0.00 15, 125.01 1 ,255.37 13126.37 17,506.75
RECREATION 16,448.44 0.00 16,448.44 11281 .36 11233. 14 187962.94
REC. CENTER 81443.48 0.00 8,443.48 381 .26 640.36 91465. 10
LIBRARY 181832.99 0.00 18,832.99 716.46 11418.70 205968. 15
TOTALS 239,96421 2,876.66 242,840.87 10,716.30 17,644.63 271 ,201 .80
TOTAL PAYROLL 11 /7/2009 271 ,201 . 80
TOTAL INVOICES 11 /24/2009 1 ,268, 926. 96
TOTAL DISBURSEMENTS 1 ,540, 128.76
- 22 -
Reviewed By: Agenda Item Number
J� 0-0 Legal ❑ M&q ov-
Finance ❑
EST. , 1836 Engineer El� Tracking Number
L fl h City Administrator ❑
9 `�O Consultant ❑ CC a009_ Cl 0
<LE ��?' ❑
Agenda Item Summary Memo
Title: Appointment to Human Resources Commission
Meeting and Date: City Council 11/24/09
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Mayor Burd
Name Department
Agenda Item Notes:
r
Date Received fC (1A',"J Initials -
United City, of Yorkville Commission & Committee Application
To be considered for a commission ar, committee, please complete this application and return to the
Deputy Clerk at: United City 6f'Yorkv1le * 800 Game Farm Road * Yorkville, Illinois 60560
630 ( 553-4350 " fax: 6301553-7575
Name Ruth Jones
Address orkville, IL 60560
Phone: Home Work
Fax
Please indicate the Commission/Committee(s) that you would like to participate on:
[ ] Fagade Program Committee [ ] Plan Commission
[ } Fire and Police Commission [ ] Park Board
[X] Human Resources Commission [ ] Zoning Board of Appeals
[ ] Library Board ( ] Yorkville Green Committee
The following questions help in selection of committee members .
1 . Indicate your experience (personal and/or work) that will help you in serving the residents of
the United City of Yorkville.
I have been the Branch Manager of the Manpower office in Yorkville for 5 years, which has
afforded me the opportunity to work with numerous businesses in Yorkville , as well as the
surrounding towns. I have been a member of the YEDC & the Yorkville Chamber since 2002 when I
began working for Manpower. As of this year, I have joined a Leads Group in the chamber & it has
been through working with this group and experiencing their commitment to the community that I
have developed the desire to contribute more myself.
2 . Why do you want to serve on a Commission/Committee for the United City of Yorkville?
I would like to participate in helping to make a difference in the community in which I live and
work. Just before moving back to Yorkville in 2002 , 1 completed an internship at Making A
Difference Foundation in Virginia Beach. It was one of the most rewarding experiences I have
ever had . I realize the Human Resources Commission is a different type of volunteer opportunity,
but I think my background and experiences will give me a solid foundation .
Thank you for your interest in being a part of the development of the United City
of Yorkville!
It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring, and its contractual
undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal
Employment Opportunity Act and all State Civil Rights Legislation .
I understand that as part of the process of being considered, it is the City's policy to perform a cursory background
inves(ig tiooncnii on anyone being considered for appointment to one of the commissions or committees.
Signa ure of Applicant Date
`��D C/Ty Reviewed By: Agenda Item Number
J= �- 0-0 Legal ❑ M0 1f ML 11-5
EST 1836
Finance ❑
1 �t Engineer ❑ Tracking Number
0� City Administrator F1
Consultant ❑ �C rd�C� _ 9q
<kE F-1
Agenda Item Summary Memo
Title: Approval of 3-Year YEDC Membership
Meeting and Date: City Council 11/24/09
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Mayor Burd
Name Department
Agenda Item Notes:
1
November 24, 2009
The United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Mayor Burd and Members of the City Council:
The Board of Directors of the Yorkville Economic Development Corporation hereby request future years
investment from the United City of Yorkville to the Yorkville Economic Development Corporation. The
request is for an additional three-year commitment from the United City of Yorkville, with annual
investments in the dollar amount of $45,000 for each year, which will include the city's fiscal years
2010 - 2011 , 2011 - 2012, and 2012 - 2013 .
The YEDC remains focused on our goals of the retention and expansion of current Yorkville business,
and attraction and creation of new business in Yorkville. We know that the next decade will certainly be
a time for opportunity for our entire community, and recognize it will be just the beginning of an even
stronger thriving business climate. This climate will positively affect the residential, civic, educational
and business sectors of the entire community of Yorkville into the future.
The YEDC will continue to find ways to expose current Yorkville businesses to programs available that
provide assistance through finance (grants and loans), operational assistance, and training/educational
programs. We will also continue to work to expose our Business Community to those entities outside
our immediate area, with knowledge that will enable expansion of customer base and prospective
opportunities for all.
We are very pleased to report that as of this date, the total number of current memberships is at a very
respectable number of 197 members. (We began with a group of 18 members. ) With the
membership numbers in mind, it should also be noted that while the dollar amount of the investment
from the City is remaining the same dollar amount as first nine years, the percentage of this investment
of the total YEDC membership budget has been reduced substantially to 18% of total membership
dollars. This has occurred due to amount of private dollars being invested in the YEDC through local
business.
Thank you for your major investment and participation in this Public/Private Partnership. We look
forward to a ilp >g rewarding future for the United City of Yorkville, its residents, and business
community. /
Sincerely,
Jason Poppen Lynn ubajic
Chairman of the Board of Directors Executive Director
Yorkyille Economic Development Corporation Yorkville Economic Development Corporation
65I Prairie Pointe Drive
YED
Suite 102
Yorbv,Ile, 0160560 r�?
lel. (630) 553-0643 3
lax (630) .553-0889
www.yedconline.or0 .=a Ycrkville Economic Development Corporation
C/py Reviewed By: Agenda Item Number
0n Legal ❑ M p * p
1836 Finance ❑
EST 1836
Tracking Number
City Administrator ❑
Consultant ❑ PW 2009-117
El W `
<k E �yV
Agenda Item Summary Memo
Title: River Road Bridge—Weight Limit Ordinance
Meeting and Date• November 24, 2009 City Council
Synopsis: This ordinance establishes weight limits for the River Road Bridge over
Blackberry Creek.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
EST. , �-� . 1836 To: Brendan McLaughlin, City A inis
04 1 From: Joe Wywrot, City Engineer
O ! ' �/
9 , � p CC: Bart Olson, Assistant City A 1 istr r
"M" ' Kathy Orr, City Attorney
<LE ��'� Lisa Pickering, Deputy City Clerk
Date: October 30, 2009
Subject: River Road Bridge — Weight Limit Ordinance
Attached find a proposed ordinance establishing weight limits for the River Road Bridge over
Blackberry Creek. IDOT has advised us (see attached letters) that this bridge should be posted
due to the new state law increasing the maximum vehicle weight to 80,000 pounds on January 1 ,
2010. The existing bridge has been rated "poor" due to the condition of the west abutment and
the deck beams. The posting is a direct consequence of the condition of these bridge elements.
I recommend that this ordinance be approved, subject to review by the city attorney. Please place
this item on the November 17, 2009 Public Works Committee agenda for consideration.
Ordinance No. 2009-
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
BY THE ADDITION OF WEIGHT LIMITS ON CERTAIN HIGHWAYS
WHEREAS, the Mayor and City Council of the United City of Yorkville, Kendall County,
Illinois, have adopted the Illinois Motor Vehicle Code (65 ILCS 5/1 -100 et seq.) which establishes
gross weight restrictions on certain roads and highways and imposes wheel and axle loads for
commercial vehicles and trucks; and,
WHEREAS, the Mayor and City Council of the United City of Yorkville have been
informed by the Illinois Department of Transportation of the State of Illinois ("IDOT") that the
maximum legal weight limit for commercial vehicles and trucks will be increased from 73 ,280
pounds to 80,000 pounds effective January 1 , 2010; and,
WHEREAS, the Mayor and City Council of the United City of Yorkville have been
informed by IDOT that the River Road Bridge over Blackberry Creek must not carry loads greater
than the current maximum legal weight limit of 73,280 pounds due to its condition; and,
WHEREAS, 625 ILCS 5/15-316(c ) of the Illinois Vehicle Code permits local municipal
authorities, with respect to highways under the jurisdiction of the United City of Yorkville, to impose
wheel and axle loads and gross weight limitations on trucks and other commercial vehicles on
designated highways; and,
WHEREAS, in order to protect the health and welfare of the residents of this City and
maintain certain roads and bridges, the Mayor and City Council hereby adopt the weight prohibitions
as hereinafter set forth.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section L Section 6- 1 -6 of the City Code is hereby amended by replacing paragraph A
thereof with the following:
A. The wheel and axle load and gross weight restrictions contained in 625 Illinois Compiled
Statutes 5/15- 111 , as amended from time to time, are hereby adopted by Yorkville as if
set forth verbatim herein, provided however that the River Road Bridge over Blackberry
Creek, identified by the Illinois Department of Transportation as Structure 04-3007, shall
have a weight limit of 22 tons for Single Unit Vehicles, 29 tons for Combination
Vehicles with 3 or 4 axles, and 36 tons for Combination Vehicles with 5 or more axles.
Section II. All ordinances or parts of ordinances conflicting with any of the provisions of this
ordinance shall be and are hereby repealed.
Section III. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _ day of
A.D. 2009.
ROBYN SUTCLIFF GEORGE T. GILSON, JR.
ARDEN JOE PLOCHER DIANE TEELING
GARY GOLINSKI MARTY MUNNS
ROSE SPEARS WALLY WERDERICH
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of A.D. 2009.
Mayor
Attest:
City Clerk
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield , Illinois ! 62764
August 24, 2009
Bridge Rating
K, a- " Qntrtdy County - City of Yorkville
Structure Number: 047-3007
Mr. Joe Wywrot
Municipal Engineer
City of Yorkville
800 Game Farm Rd.
Yorkville, Illinois 60560
Dear Mr. Wywrot:
In accordance with your request, Section 15-317 of the Illinois Vehicle Code and
our bridge re-rating initiative as described in County Engineer's letter #96-11 , we
have completed the rating of the subject structure. The inspection was performed
by Mr. Jeff Burke and Mr. Jeff Wood of this office. The results are:
STRUCTURE GOVERNING INVENTORY OPERATING REQUIRED
NUMBER MEMBERS RATING RATING POSTING
047-3007 Masonry HS 10.8 HS 18.0 NONE
Abutment
PPC Deck HS 20.0 HS 33.2
Beams
The governing members should be given special attention during all future
inspections, as they are the weakest structural elements.
For this structure, Special Feature Inspections must be performed at 6 month
intervals, and after heavy rainfall events, to monitor the masonry abutment.
Special attention should be given to the concrete cap. If vertical cracks develop or
the existing cracks expand, please contact this office for re-evaluation of the
structure, as stability may become an issue.
In addition, NO OVERWEIGHT PERMIT LOADS should be allowed on this
structure. This office has coded ISIS item 70 as "L", and ISIS Item 70A1 has been
coded as "LL'.
Please be aware that on January 1 , 2010, new statutes become effective that
increase the maximum Illinois Legal Load to 80,000 pounds on all roadways. At
that time, this structure will require a load posting . We expect that additional
information will be provided by a Bureau of Local Roads and Streets Circular
Letter describing necessary actions for structures requiring posting due to the new
statutes.
Mr. Joe Wywrot
Page 2
August 24, 2009
Special Feature Inspections : Included is a Special Feature Inspection (SFI)
Report form (BBS SFI-1 ) for this structure. After each SFI has been completed ,
please fill in the appropriate information and submit to the IDOT District Office in
Ottawa so they can update the ISIS. Failure to perform any Special Feature
Inspection may result in posting or closure of the bridge.
The rating notes and photographs are attached for your files. Any inquiries
regarding this rating may be directed to Mr. Jeff Burke of the Local Bridge Unit at
217/785-8668.
Very truly yours,
Ralph E. Anderson
Engineer of Bridges and Structures
OW
By: Carl Puzey
Structural Services Section Chief
JCW/sah0473007-20090824
cc- George F. Ryan, District 3 / Attn: Kenneth R. Lang
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois 162764
September 24, 2009
CIRCULAR LETTER 2009-13
BRIDGE POSTING WITH 80,000 POUND LEGAL LOADS
COUNTY ENGINEERS/SUPERINTENDENTS OF HIGHWAYS
MUNICIPAL ENGINEERS/DIRECTORS OF PUBLIC WORKS
CONSULTING ENGINEERS
This Circular Letter (CL) provides information to local agencies and others
regarding recent legislation, which affects the maximum legal weight and width
of trucks operating on Illinois highways.
Public Act 96-0034 (HB 255) and P.A. 96-0037 (HB 2424) became law on
July 13, 2009 and will take effect on January 1 , 2010. These Public Acts
increase the legal load on all Illinois highways to 80,000 pounds.
Additionally, P.A. 96-0220 (SB 1450), allowing vehicle widths up to 8'-6" on all
Illinois highways, became law on August 10, 2009 and will also take effect on
January 1 , 2010. Although this legislation affects truck widths on all highways
in Illinois, no directives are currently offered by the department.
LEGAL LOAD ONLY HISTORY. Pursuant to P.A. 93-0971 , which allowed
the issuance of long term permits, the department on August 30, 2004 Issued
CL 2004-12, located at http://www.dot.il.gov/blr/manuals/cl2004-12.odf. Prior
to issuing CL 2004-12, a structural assessment of the bridge inventory was
performed by the Illinois Department of Transportation (IDOT) to evaluate the load-
carrying capacity of the bridges listed In the Illinois Structure Information System
(ISIS). This assessment resulted in a list of structures that can carry routine traffic
within the limits specified for legally configured vehicles by the Illinois Vehicle
Code, but cannot routinely carry the overweight permit vehicles allowed by that
legislation. These structures are commonly referred to as "Legal Load Only" (LLO)
bridges. Based on this assessment, CL 2004-12 established a list of structures
that is maintained on [DOT website under Public Partners/Resources for Local
Agencies at http://vww.dot.il.cov/bIdLLOBridgeList.pdf.
LLO LIST UPDATES. It is important to note that this LLO list is provided at a
certain point in time, and the website is not updated routinely. The department
provides revised load ratings to local agencies via rating letters. Local
agencies should update their list of posted and LLO structures upon receipt
CIRCULAR LETTER 2009.13
Page Two
September 24, 2009
of these rating letters. However, with the issuance of ratings letters, the
department routinely updates the coding for ISIS Item 70 as "L" and ISIS item
70A1 as "LL" for LLO structures. Local agencies may query SIMS - County
at http://www.dot.il.gov/sims/sims.html for revised bridge information.
POSTING LLO STRUCTURES. With the enactment of P.A. 96-0034 and
P.A. 96.0037, the department has determined, based primarily on structure
condition and volume of trucks, that a number of LLO structures will require
load posting starting January 1 , 2010. We anticipate such structures will be
posted at 22 tons for Single Unit Vehicles, 29 tons for Combination Vehicles
with 3 or 4 axles, and 36 tons for Combination Vehicles with 5 or more axles.
As the inventory of LLO structures is continuously updated by load ratings
performed by the department, local agencies will be notified later this year
of structures requiring the above posting.
LLO STRUCTURES TO REMAIN. LLO structures not requiring a load posting
will remain on the LLO list.
Overweight vehicles should not cross LLO bridges, and permits allowing travel
over these bridges should not be issued. Vehicles traveling with annual
permits must obey posted weight limits. Although not required, weight limit
signs erected adjacent to LLO bridges will alert vehicles operating under a
single trip or annual permit of the need to use an alternate route. Such signs
allow law enforcement to discern that overweight permit vehicles should not
traverse the LLO structure.
At their discretion, the local agency may erect weight limit signs at the structure.
If signs are erected, we recommend the signs specify a limit of 10 tons per axle,
40 tons gross vehicle weight. Attachment A provides information for a typical
"LLO" sign.
LLO structures will not be subject to the department's policy for Posting and
Closure Review,
STRUCTURE LOAD RATINGS. Since 2004, the department has made a
concerted effort to reduce the LLO list by inspecting and re-rating structures
on the LLO list. However, due to the volume of re-rates and the department's
limited resources, a significant number of structures has not yet been
inspected and analyzed.
If a local agency wishes to verify a load rating, it may request a re-rate by
contacting the Local Bridge Unit (LBU). The LBU can advise if rating history
is available and if the department can perform a rating in a timely manner.
Alternatively, the local agency may employ a licensed structural engineer
to perform load ratings of structures under its jurisdiction. However, the
department's concurrence must be obtained in accordance with the Illinois
Vehicle Code, 625 ILCS 5/15-317. This includes any bridge or other elevated
CIRCULAR LETTER 2009-13
Page Three
September 24, 2009
structure constituting a part of a highway that is not subject to the National
Bridge Inspection Standards (NBIS), such as those structures with lengths
less than or equal to 20 feet
NON-NBIS STRUCTURES (STRUCTURES <_ 20 FEET). Structures less than
or equal to 20 feet are not subject to the NBIS, and therefore, are of particular
concern.
These structures are under the authority of the department when establishing
weight limitations. It is important that local agencies Inspect such structures
for deficiencies that may affect load capacity.
Requests for load ratings for these structures should be made using the
Bureau of Local Roads and Streets' form BLR 06510 "Local Agency Load
Rating Request," located at htto://www,dot.il.gov/blr/blrforms.html and may
be directed by the local agency (through the County Engineer for non-
municipal agencies) to the Local Bridge Unit, generally through the District
Bureau of Local Roads and Streets.
The provisions noted above regarding department availability due to the
department's limited resources apply.
If you have any questions, please contact Mr. Jim Klein at (217) 782-5928.
Sincerely,
Ralph E. Anderson, P.E., S.E. Darrell W. Lewis, P.E.
Engineer of Bridges and Structures Acting Engineer of Local Roads and Streets
Attachment
cc: Dan Brydl, FHWA - Illinois Division
Gary Iles, Illinois Department of Natural Resources
Elias Ajaml, Illinois State Toll Highway Authority
Bryan Smith, Township Officials of Illinois
Les Hild, Township Highway Commissioners of Illinois (Mt. Pulaski, Logan County)
BLRS CIRCULAR LETTER 2009-13
ATTACHMENT A
ILLINOIS STANDARD
R12-1108
3.5"
Flo EIGHT LIMIT 4"�
2.5"
TONS AXLE 4 11C 24"
2.5"
40 TONS GROSS 4 93O
3.5"
36"
Black on white (retroreflective)
0.625" border
0.375" margin
1 .5" corner radius
NOTE: This sign is similar to the national standard R12-4 with the
second line modified by elimination of the "PER" to shorten the line
to better fit the sign with the two digit number. Also, note that the
first line on the national standard is not drawn to scale.
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield , Illinois / 62764
October 30, 2009
Bridge Posting
Kendall County — City of Yorkville
Structure Number: 047-3007
Mr. Joseph %Nywrct
Municipal Engineer
City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Dear Mr. Wywrot:
In accordance with Section 15-317 of the Illinois Vehicle Code and Bureau of Local
Roads and Streets Circular Letter 2009-13, the subject structure will require a load
restriction. A copy of CL2009-13 may be found on the IDOT website at
http://www.dot.il .gov/blr/manuals/infocilist.html.
The posting requirement will be as follows:
SINGLE UNIT
VEHICLES
22 TONS
COMBINATIONS
3 OR 4 AXLES
29 TONS
5 OR MORE AXLES
36 TONS
The postings must be done by January 1 , 2010 to ensure the safety of the traveling
public, and must be done in accordance with the Manual on Uniform Traffic Control
Devices for Streets and Highways. These requirements are summarized in the
IDOT Structure Information and Procedure Manual, which is available on the IDOT
website, under the description for Item 70A2 (Posted Single Unit Vehicle Weight
Limit). When the postings have been completed, please update the official Bridge
Inspection Report (IDOT Form BBS-BIR-1 or BBS-BIR-2) in your files, with
condition ratings and actual postings revised to reflect the current field status.
In addition, SUBMIT AN UPDATED "INSPECTION / APPRAISAL REPORT' (RIS-
S104 or S-104) TO THE ] DOT DISTRICT OFFICE in Ottawa in writing by January
15, 2010, with condition ratings and actual postings revised to reflect the current
field status. They will then enter the actual field postings in the Illinois Structure
Information System (ISIS) and verify the accuracy of the bridge status codes. As
of January 1 , 2010, we will enter the required postings in the Illinois Structure
Information System (ISIS).
Mr. Joseph Wywrot
Page 2
October 30, 2009
The posting requirement is based on the truck traffic and condition ratings in the
Illinois Structure Information System as of October 1 , 2009. If any work has been
completed to this structure that may affect the load capacity that our office has not
been notified of, please work with District Local Roads personnel to request a re-
evaluation.
Please forward the findings of this letter to highway officials as appropriate. If it
becomes apparent that a highway official will not take the necessary action to
satisfy the posting requirements mentioned herein, you should notify our office as
soon as possible.
Any inquiries regarding this posting may be directed to Mr. Jeff Burke of the Local
Bridge Unit at 217/785-8668.
Very truly yours,
Ralph E. Anderson
Engineer of Bridges and Structures
By: Carl Puzey
Structural Services Section Chief
J S B/kkt0473007-20091030
cc- George F. Ryan, District 3 / Attn: Kenneth R. Lang
`�tiD C/ry Reviewed By: Agenda Item 7 Number
Legal El May o R
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Engineer ❑
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Agenda Item Summary Memo
Title: Resolution of Support for Joint COGS Water Supply Planning Group
Meeting and Date: November 24, 2009 City Council
Synopsis: Resolution of support of the position paper for the joint cogs water supply planning
group.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
JOINT COGS WATER SUPPLY PLANNING GROUP
Position Statement
Introduction:
As the primary water suppliers in the region, municipalities recognize that water supply planning is a priority.
Recent research conducted in conjunction with the Northeastern Illinois Regional Water Supply Planning
Group process has highlighted areas of concern and projected potential water shortfalls in some areas before
2050. In order to responsibly respond to the water supply challenges of the future, the "Joint COGS Water
Supply Planning Group" has adopted the following planning principles.
Planning areas should be thoughtfully determined based on similarity of available resources and sensible
geographic boundaries.
Justification:
• Due to the diversity of the region's water sources, it makes little sense to conduct water supply
planning for the Fox River or the deep or shallow aquifers the same as one would for Lake Michigan.
• Water sources do not follow the political jurisdictions of municipalities, townships, counties or even
the state.
Any planning group(s) created should be advisory in nature and the majority of the membership should be
comprised of representatives from Public Water Supply Agencies. Where governance is contemplated, a
similar composition of a majority of representatives from Public Water Supply Agencies should be adopted.
Justification:
• Municipalities are the major suppliers of public water, and, as such, are a vital resource of knowledge
and expertise.
• Municipalities have made large public investments and own and operate the water infrastructure.
• Municipalities have land use planning authority and expertise.
Any future water supply planning efforts must have a strong educational component.
Justification:
• Education is key to advancing the understanding of the challenges municipal suppliers face in meeting
future water demands.
• Education is essential to the public's acceptance of water-related policies, best practices and measures
that may affect the individual.
Recent regional and local water planning initiatives should continue and be taken into account by new
water supply planning efforts.
Justification:
• The substantial investment that has already been made in studying water science, challenges and
solutions should not be wasted.
• This detailed information reveals local and regional water supply conditions, providing a foundation for
planning and targeted response.
Resolution No. 2009-
RESOLUTION SUPPORTING THE
JOINT COUNCIL OF GOVERNMENT'S
WATER SUPPLY PLANNING GROUP
(ILLINOIS WATERS)
WHEREAS, as the primary water suppliers in the region, municipalities recognize that
water supply planning is a priority and recent research conducted in conjunction with the
Northeastern Illinois Regional Water Supply Planning Group process has highlighted areas of
concern and projected potential water shortfalls in some areas before 2050; and
WHEREAS, the United City of Yorkville is a member in good standing with the Metro
West Council of Government and Metro West is a member of the Regional Water Supply
Planning Group; and,
WHEREAS, in order to responsibly respond to the water supply challenges of the future,
the Joint COGS Water Supply Planning Group has adopted a series of planning principles that
support smart and sustainable planning for water resources in the Northeastern Illinois region.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The United City of Yorkville does hereby support the Joint COGS Water
Supply Planning Group (Illinois Waters) and its four main planning principles, specifically:
I . Planning areas should be thoughtfully determined based on similarity of available
resources and sensible geographic boundaries.
2. Any planning group(s) created should be advisory in nature and the majority of the
membership should be comprised of representatives from Public Water Supply
Agencies. Where governance is contemplated, a similar composition of a majority of
representatives from Public Water Supply Agencies should be adopted.
3 . Any future water supply planning efforts must have a strong educational component.
4. Recent regional and local water planning initiatives should continue and be taken into
account by new water supply planning efforts.
Section 2. Any and all ordinances, resolutions, motions, or part(s) thereof, which are
in conflict with the provisions of this Resolution, are to the extent of any such conflict, hereby
superseded and waived.
Section 3. This Resolution shall take effect upon its passage and approval as
provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of A.D. 2009.
CITY CLERK
ROBYN SUTCLIFF DIANE TEELING
GARY GOLINSKI ARDEN JOE PLOCHER
WALLY WERDERICH MARTY MUNNS
ROSE SPEARS GEORGE GILSON, JR.
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of A.D. 2009.
MAYOR
`,��e,D Cip Reviewed By: Agenda Item Number
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0 6 Legal ❑ (A�IcR p
Finance F1 est yeas
Engineer ❑ Tracking Number
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Consultant ❑ PW 2009-120
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Agenda Item Summary Memo
Title: Ordinance Approving the Intergovernmental Agreement Establishing the Northern
Illinois Municipal Natural Gas Franchise Consortium
Meeting and Date: November 24, 2009 City Council
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
C/J y �
Memorandum
To: Public Works Committee
EST 1 ;`' 1898 From: Bart Olson, Interim City Administrator
�- CC:
O
9 � p Date: November 13 , 2009
" "` Subject: Nicor Natural Gas Franchise Agreement
CE
Our natural gas franchise agreement with Nicor expires in April 2010. This agreement
was entered into in April 1960, and had an original term of 50 years. Typically, the City would
renegotiate or extend this franchise agreement. However, dozens of other suburban
municipalities entered into franchise agreements with Nicor around the same time, and are also
looking to renegotiate with Nicor.
Our council of government (COG), MetroWest, has been in discussion with the DuPage
Mayors and Managers Conference over a coordinated effort to renegotiate franchise agreements.
Several other COGS banded together to begin negotiations on one universal franchise agreement.
These COGS reached out to MetroWest municipalities for their interest in participating, which
resulted in this agenda item.
Participation in the partnership requires a $500 payment to offset attorney' s fees and the
passage of an intergovernmental agreement, which is included within your packet. The COGs
will then coordinate to negotiate a universal franchise agreement which will then be distributed
to participating municipalities for adoption.
There is some expectation of additional attorney's fees that will be split between all
participating once negotiations get further, but there is very little possibility that those additional
fees would extend beyond an additional $500. Compared to the cost of negotiating with Nicor by
ourselves, a total figure of $ 1 ,000 would be a huge cost savings to the City.
Finally, the completion of coordinated negotiations is expected in late Summer 2010.
While this completion is beyond our current franchise agreement's expiration date, I have
received confirmation from the DuPage Mayors and Managers Conference that this shouldn't
create any problems for us. In fact, there are cities currently participating in the partnership that
already have expired franchise agreements. For all of the reasons discussed above, I recommend
approval of the intergovernmental agreement establishing the Northern Illinois Municipal
Natural Gas Franchise Consortium.
-- GAS ORDIBABOB
AN OAZZXASQR AUTB:ORIZ'ig'O RUMBAS ILLINOIS OAS
OCUrA13 , ITS 5900 365ORS A213 ASSIBNSs, TO CON67"OTO
OPERATS AND JUINTAIB A OAS OZBTRIHUTI'NO 0131SM IN
AND TBROUO$ T$B UgITLD CITZ OF TRZ VILLAQU Or
i08[7ILLBs ILLINOIS .
DB IT ORDAIN" DZ TEE CITZ COUNCIL Of T8$ UDITAD CITE OF
TNB VILLA @r or TORITZLLN! ILLINOIS $
83OTI0' Is That the rights peraissioh asd authority be and
the samo ara borebr granted to BORTMERN ILLINOIS OAS OOXPA1Is an
Illimeis corporations its eueaseeors and aaalgass ( hereinafter
referred to as %be oQV&AAee• ) s to construct# operate mad maiatain is
and through TS& UBITSD CITZ OF TUB VILLA%Z OF IORKTILLBs ( bereinafter
referred to as %bw •iluaisipality ) s in the State of Illiasims for a
tern of fifty ( SO ) ysarss a system for the produotisas dlstributiem
and sale of gas for fus1 , besting , prooeasiag and other parposse
within and outside the corporate ilaits of the Haaloipelitys and to
sonstraots lays Maintain and operate such gas pipes amass
conductors and other dsviesss apparatus and agaipaent as mar be
nssassary or soasouisat for each systes , ias undsrs along and across
each cad all of the stroetss alleyas aveauee cad other publia plaess
in the Memiaipalit' s subject is the eoaditions mad regulations
bersisafter set forth .
SZCTIOZ to All pipses aaisss oondastsrs and other
appltaamess including *causation& with serviee pipes& hereafter laid
Is ,%feats alleys, avenues or ethos pablis plasess shall be laid
under the supervision of the Cosaittes as Streets sad Allge of the
. ...... . nm--cwt- rni X43 T : ST Q3M ZO / ZZ/ SO
duniaipalitys or such other duly anthorised agO&t of the RamiCipality
as the City council mar from time to time d*oigas%ow all plpoo #
naina # conductors and other . appliamass shall be so bunted as not to
injure maneoes *as1'Sr any drains # sowers# catch basins# water pipers
pavements or otbor like public iaaprcvements# but should any drains
sowers catch basins valor Pipes pavement or other like public
Improvement be injured by such loaat3vas the Great** shall forthwith
repair the dosage Caused Ur Bush injurr to the ■atisractien of tko
Committee on $troots and Alleys& or mush other dal; avtherised &goat#
as the e#** may be* and In default thereof the ftaidipality may
repair. susb dsage and char=® the most thereof top and Collect tie
Saute fremi the Grantem * She Grant** shall be subject to all
reasonable ragulatione wbieh nay now or hereafter be prasoribed by
goner al ordisaaee et the Mani*iPalitr with r*ePest to tbo use of tks
public atreets.s. . allerc* avenues and other public place* er the
IIuatoipality.
330TICA 3 • the Grant** shall indemaifr# become sosposelilo
for and forever ease hornless the Yuaieipal3ty tram any and all
judgmaatep damagess decrees # aaeto and eapeaaess. including attorierss
fees * which the Saaioipality #may legally suffer or ineur# sr rhish
mar be legally *btaimed agaimst the Nvaicipalitys for or by season of
the use and oeeupatiem of any streots alley * aysmus Or otker public
plane in the husieipality by the Oraatee Pursuant to the terms of
this ordimamoe or legally resulting from the osoreiso 4r the Grant**
of say of the pmkvilogo* herein graatod# sad as additional security
therefor the oroatoo *hall, during the life of this erdinamsss beeP
ea fibs *I%b MM City Clark of the Euaieipality a good and sutflcisut
.. ,... ra, "IffiI ' A09- -Stl0- IN XVa TS = ST Q3A1 ZO/ ZZ/ 50
Dead is tbo . psaal a= of Five Thousand Dollars. ( 63 , CO0 ) , ooaditloaSd
to proseat and intensity the K"Ieipallty as in thlS. section
provided, and Said bond absll be sabJwct to the approval at the C14y
veunall of the Manio'ipality , and tbs Itsaiaipal.ity sball have tba
rigbt from time is time , whenever is the .Opinion at said City Comnotl
the sans may be neoiecarys to require the d:ramtae 40 remaw ' Or psrevl do
additional or etbsa saaarLty . as said bond.,.
exquei k. ♦Star tbs passage of this ardlaaase, and witbla
tbirty , (30 ) days at ter passages this erdiasmeea If aaeeptsds shall Do
aseaptod by 40 0raataa by its tiling with Abbe City Clerk of the
Municipality as unconditional written sacoptaaas berser, to be duly
szsomtod .asaardlsg to laws and a failure of the Cram.t4o to we aeospt
%bit ordsmanoa witbin said period of time shall De doomed a ro3aotioa
bersor by the 0raatwes and the sights Sad psiv1196Ws h'areim , 6sam4ad
oball after tba ' expiration of said ponied of gblrty. ( 30 ) daysik if nob
as socep4sd0 , abe LSs2Y. oaaaa and ds4ermias & mnl000 said period of
tlno . aball bo. az4sa4ed by the Mumielpelity by srdinamae "'y passed
ear tbat , parp .owe . and betors tbs azplratioa Of Said pealed Of thirty
( 30). days . :.
as41193 5 • all provisions at this ordinaaee wblah are
obligatory spen, s . ar wbiob inure to tba benefit *to 0614 Xartbaru
Illinois Gas Company sball else Us Obligatory upon amt shall inure to
the benefit of any Sad all suooaesarS and resigns of acid Company*
and . 4be word wd;aal#eee wherever appeariae. la Ohio ardlaames eba11
inelsda and . b4. takem to mean net only sal& 8orthera Illiaeis .Yaa
6saaP®sy, Duo also stab and all of ansh . smaesssars Sat aseigass
xvs 12 : 21 Cam ZO/ZZ /SO
$NOTION 6 . This ordiaaaoo, if aedrpted by 'Aho Qrsatao ; as ,
hereiSaboee provLAod, shall be iS fnll force Wad offset on sad after
219% of April 1960, aad from &ad aft+r the s6tsattva dale
shall supersede# causal, repeal sod be is lies of any and all ethor
oaistieg yr prior graste of right , peratesioe wed aatkority to said .
Grantee ar . aey predecessor coapanise or assignors et. the Oraatee tW
o®astract, operate and w&latala our systaa for the prodoatioap
distribstiou and sale of gas ter faun' hoatiagy proasasiag and other,
parpeses sithia sad oatsid.e the corporate Baits of this lle,ai*ip&lity,
ioolediag the beroaghs thereof, Wad this oadiaance . oh &ll iihssiso
*&Seal all of, %he abligstieas suder said es3.stieg oft prior greatsa
PA$3Y8 D1 Ta.E OITI OOYEO=L 09 Tag V ITIN OXTI OF Sag
TILLAGE OT IOaIQILLE, ILLIDOIB , THIS 218t DAT OF April ,
Wayne C . Larson
y �
APPKOVMD 51 Tag aA2.O8 OP THE HEITga OIT= Or THE VILLA62 OF
IORIVILLE, luamcID , Tax$ 21st DAS . G? April , A .D . 1960 •
111sworth P . Wiadett
qer
( seal )
as:EST•
s
Wayne C . Larson
7 e
_ . . ._ • •1�x • nn�--crr�- iN XF3 ZS : ST aam ZO/ZZ / SO
STATS or T3d•IioI6
cowzrs or craoaa.L aa .
BSiTS9 alit Of THS VILLAOS Or 7rcuavix
alty clerk of
The Vatted City of the vllla6e of TorkTilloo 111iaotss do hereby
Dow%Sly that the foregoing is a true sad oorrost espy of an
Ordinance. daly passed by the city coansll of said city an tka
21st day of April . • e9 . 196.6v and duly approved by
Lhs Kayor o! said oity as Lhs 218t day of Anr11 n
A • Ds 196fls the orislaal of rhioh Ordinances ie now an file is ay
•Sites .
I do farther sertify that I an the 1' 601 osatodiaz of
all papOrs , seatr4otem doaaaeats and "*orde of said City •
VIS8S6g ,V hand and $be sfllstal seal Of eeid tits this
1.21st day o! April A •D • 1180.
/s/ Wayne 0 . Larson
aity clerk
Yorkville , Illinois
Address
( 6wa13
OK as to form
J;/ 20/60 R . GoBo
onn rm - 'ttnos- -see- ixa zsst aaa� zoizziso
n2C®r FAX COVER SHEET
G A 5
Nleor Gas Date: May 22, 2002
1238
Phone To: zy�
Fax
Fax: 630-553-7575
From: Shirley Moy-Lee
Phone: 630-983-8676, ext. 2827
Pages: 6
COMMENTS
Per your request, following is the franchise agreement for the Ci r of
Yorkville. Please do not hesitate to call me if you have any questions.
_ _ _ ,z • -rmr • nnn--cam- tnt Xti3 OS : ST Q3A� ZO/ZZ/SO
Natural Gas Franchise Consortium
Draft Intergovernmental Agreement
Summary of Key Terms
The Consortium' s Steering Committee has prepared a draft Intergovernmental
Agreement creating the Northern Illinois Municipal Natural Gas Franchise Consortium. The
Agreement defines the Consortium' s membership, creates structure and procedures for doing
business, provides for management of contributed funds, and sets standards for withdrawal
and dissolution. This joint effort will give participating municipalities greater negotiating
power with the natural gas utilities and will reduce the cost to each municipality of drafting,
negotiating, and finalizing a new gas franchise. Here is a list identifying key terms (with
references to the draft Agreement in parentheses) :
• Each municipality that signs the Agreement and makes the first, nonrefundable $500
payment becomes a Member of the Consortium (Preamble).
• Each Member designates one of its key officials as its representative to the
Consortium (§ 313).
• Key decisions and day-to-day operations of the Consortium are handled by a Steering
Committee (§ 3C).
• Steering Committee responsibilities include preparation of a draft franchise
agreement, negotiation of that agreement with the gas companies, and decision-
making on behalf of the Consortium (§ 30).
• The Steering Committee will meet periodically (§ 3C5). All Consortium Members
will get notice of, and may attend, Steering Committee meetings.
• The Consortium will meet as a whole at least twice, and more as determined by the
Steering Committee (§ 3C6). The first meeting will be to obtain concurrence
regarding the draft franchise agreement to be negotiated with the gas companies.
Other meetings will be held as negotiations proceed and as the final terms are
formulated. Members may participate in the meetings by telephone (§ 3C7).
• Membership on the Steering Committee is coordinated through the Councils of
Governments (the "COGS"). Each COG appoints positions on the Steering Committee
from among the municipalities that are members of that COG (§ 3C2). The number of
Steering Committee members that each COG gets to appoint is based on the number
of Consortium members in that COG, as follows:
--> COGs with 10 or fewer Members = 1 Steering Committee member.
4 COGS with 11 to 20 Members = 2 Steering Committee members.
-> COGs with 21 or more Members = 3 Steering Committee members.
- 1 -
• Based on that formula, the Steering Committee will have 15 initial members, as
follows:
Name of COG Consortium Members Steering Comm.
DuPage Mayors and Managers Conf: 22 3
Lake County Municipal League: 11 2
McHenry Council of Governments: 4 1
Metro West Council of Governments: 5 1
Northwest Municipal Conference: 22 3
South Suburban Mayors and Managers Conf: 0 1
Southwest Council of Mayors: 1 1
West Central Municipal Con£ 8 1
Will County Government League: 3 1
Other (Normal): 1 1
• A municipality is counted in the total for each COG of which that municipality is a
member.
• The Administrator of the Consortium is the DuPage Mayors and Managers Conference
and its executive director Mark Baloga (§ 30 (f)). The Administrator will administer
the business affairs of the Consortium, including the budget and expenses. The
Administrator will not be paid for services but may be reimbursed for reasonable and
appropriate costs incurred on behalf of the Consortium.
• Each Member must pay the initial, nonrefundable $500 contribution (§ 5A3). The
Steering Committee may require additional contributions to fund future Consortium
activities. Future contributions may be equal among Members or on a reasonable pro
rata basis determined by the Steering Committee. The Steering Committee will
provide an explanation of the need for each additional contribution.
• A Member may voluntarily withdraw from the Consortium at any time. A Member
need not pay an additional contribution if that Member withdraws within 30 days after
notice that an additional contribution is required.
• The Consortium will dissolve on the written decision of at least two-thirds of the then-
current Members or if the Steering Committee determines that the Consortium should
dissolve (§ 6D).
• Amendments to the Agreement require a three-fourths vote of the then-current
Members.
• If your attorney has questions about the Agreement, please contact Mark Baloga,
Executive Director, DuPage Mayors and Managers Conference, 630-571 -0480, x223 ;
or mbalo a c ,dmmc-cog.org.
-2-
Ordinance No. 2009-
AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE NORTHERN
ILLINOIS MUNICIPAL NATURAL GAS FRANCHISE CONSORTIUM
WHEREAS, by granting a natural gas franchise to Nicor Gas (the " Utility"), the
United City of Yorkville (the "City ") makes natural gas and related facilities and utilities
available to the United City of Yorkville' s residents, businesses, and land owners; and
WHEREAS, the United City of Yorkville's current franchise agreement with the
Utility will expire in April 2010 (the "Existing Franchise Agreement"); and
WHEREAS, the Existing Franchise Agreement provides the terms and conditions
under which the Utility utilizes the United City of Yorkville's public rights-of-way in the
provision of natural gas; and
WHEREAS, it is in the best interests of the United City of Yorkville and its
residents, businesses, and land owners to negotiate and enter into a new franchise agreement with
the Utility that includes all of the standard and necessary terms, provisions, and protections, plus
modern provisions and protections such as energy efficiency provisions that require not only
levels of efficiencies on the part of utilities, but also energy audits and other conservation-related
services from the Utility; and
WHEREAS, a number of northern Illinois municipalities plan to create a
consortium of participating municipalities to cooperate and jointly prepare and negotiate a model
franchise agreement for natural gas with the Utility and with other utilities that serve these
northern Illinois municipalities; and
WHEREAS, participating in this joint effort will give the United City of
Yorkville greater negotiating power with the natural gas utilities and will reduce the cost to the
City of drafting, negotiating, and finalizing a new gas franchise agreement; and
WHEREAS, a steering committee of the participating municipalities has
prepared an intergovernmental agreement that will establish the "Northern Illinois Municipal
Natural Gas Franchise Consortium" (the "Consortium") for the purpose of preparing and
negotiating a model franchise agreement for natural gas utilities; and
WHEREAS, the Corporate Authorities of the United City of Yorkville have
determined that it is in the best interests of the City to approve and authorize the execution of the
intergovernmental agreement and become a member of the Consortium pursuant to the terms of
the agreement;
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
1
Section 1. The foregoing recitals are incorporated into this Ordinance as the findings
of the City Council of the United City of Yorkville.
Section 2. The "Intergovernmental Agreement Establishing the Northern Illinois
Municipal Natural Gas Franchise Consortium," in form and substance substantially the same as
Exhibit A to this Ordinance (the "Intergovernmental Agreement'), is hereby approved.
Section 3. The Mayor and the City Clerk are authorized and directed to execute and
attest the Intergovernmental Agreement on behalf of the United City of Yorkville.
Section 4. This Ordinance shall be effective following passage by the City Council of
the United City of Yorkville in the manner required by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
day of A.D. 2009.
ROBYN SUTCLIFF GEORGE T. GILSON, JR.
ARDEN JOE PLOCHER DIANE TEELING
GARY GOLINSKI MARTY MUNNS
ROSE SPEARS WALLY WERDERICH
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of A.D. 2009,
Mayor
Attest:
City Clerk
2
EXHIBIT A
Intergovernmental Agreement
3
11 /2109
AN INTERGOVERNMENTAL AGREEMENT
ESTABLISHING
THE NORTHERN ILLINOIS MUNICIPAL
NATURAL GAS FRANCHISE CONSORTIUM
Entered Into By Various Illinois Municipalities
as of
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11/2109
AN INTERGOVERNMENTAL AGREEMENT
ESTABLISHING
THE NORTHERN ILLINOIS MUNICIPAL
NATURAL GAS FRANCHISE CONSORTIUM
THIS INTERGOVERNMENTAL AGREEMENT is made and entered into as of
11 2009, (the "Effective Date") by each of the Illinois home rule and non home
rule municipalities that (i) have executed a signature page confirming that they are parties to this
Agreement as of the Effective Date and (ii) have paid the initial $500 contribution required under
Paragraph 5.A.3 of this Agreement (individually the "Parties" and collectively the " Consortium,"
with each Party automatically a "Member" of the Consortium only for so long as the Member is
a Party to this Agreement):
WITNESSETH :
WHEREAS, Illinois municipalities make natural gas and related facilities and utilities
available to the residents, businesses, and land owners within their respective corporate
boundaries by granting franchises to natural gas utilities; and
WHEREAS, natural gas franchise agreements provide the terms and conditions under
which gas utility companies may utilize public rights-of-way in the provision of natural gas; and
WHEREAS, natural gas franchise agreements ordinarily have lengthy terms of years
and contain numerous important fiscal and regulatory requirements regarding , for example,
rights-of-way standards, municipal compensation , customer service standards, equipment
maintenance and capital commitments, and emergency response and preparedness; and
WHEREAS, the terms of many existing natural gas franchise agreements for many
Illinois municipalities have expired or will expire in the near future; and
WHEREAS; new natural gas franchise agreements should include modern provisions
and protections for Illinois municipalities and their constituents and significant energy efficiency
provisions that require not only levels of efficiencies on the part of the utilities, but also energy
audits and other conservation-related services from utilities; and
WHEREAS , the Parties have individually and collectively determined that it is
appropriate and in each of their best interests to jointly develop and negotiate a model franchise
agreement for natural gas utilities; and
WHEREAS, to achieve these and other related objectives , the Parties desire to utilize
the powers and authority granted to them under Article VII, Section 10 of the Illinois Constitution
of 1970; the Intergovernmental Cooperation Action, 5 ILCS 220/1 et seq. ; the Local Land
Resource Management Planning Act, 50 ILCS 805/1 et seq. ; and other applicable authority,
including without limitation the home rule powers of various Consortium Members; and
WHEREAS, after full consideration of all planning , fiscal, and other intergovernmental
issues effecting this matter, each of the Parties has determined that it is in the best interests of
its residents and the general public welfare that this Agreement be executed and implemented
by all of the Parties; and
11/2/09
WHEREAS, each of the initial Parties to this Agreement (the "Founding Parties") has
approved this Agreement by an ordinance or resolution duly adopted by the Party's corporate
authorities, which approval is evidenced by the signature page of the Party attached to this
Agreement;
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
herein made and pursuant to all applicable statutes and local ordinances noted above, all of the
Parties enter into the following :
SECTION 1 . RECITALS
The foregoing recitals are, by this reference, incorporated into and made a part of this
Agreement.
SECTION 2. PURPOSE
This Agreement is made for the purpose of establishing the Northern Illinois Municipal
Natural Gas Franchise Consortium and endowing it with all of the authority, powers , and
resources necessary and convenient to allow the Parties jointly to most effectively and efficiently
address common and necessary issues related to the establishment of a model franchise
agreement for natural gas utilities. This Agreement is further intended to allow the Parties to
jointly seek any available local, state, and federal funds and other resources to assist in
addressing the natural gas utility issues identified by the Parties as necessary, and being
appropriate for, the joint action of the Parties.
SECTION 3. ESTABLISHMENT AND ORGANIZATION
A. Formation of Consortium. By this Agreement, the Parties establish the Northern
Illinois Municipal Natural Gas Franchise Consortium . The Consortium shall act in the manner
set forth in this Agreement in furtherance of the preparation and negotiation of a model natural
gas utility franchise agreement.
B. Membership and Member Representatives. Each Party is a Member of the
Consortium. As such, each Party must designate as its representative on the Consortium (the
"Member Representative") either (i) the Member's chief administrative officer or the chief
administrator officer's duly authorized representative or (ii) if the Member does not have a chief
administrative officer, then the Member's mayor or president or the mayor's or president's duly
authorized representative. Each Member Representative shall operate and act with respect to
Consortium affairs and actions only pursuant to action duly authorized by the Member
Representative's corporate authorities.
C. Steering Committee Governance. The Consortium shall be managed and
operated by a Steering Committee comprised of Member Representatives from the Parties as
determined pursuant to this Subsection.
1 . Councils of Government. The municipalities that are Parties to this
Agreement are members of various councils of government each separately established ,
organized , and managed under Illinois law to provide joint planning and intergovernmental
cooperation among their respective members. The councils of government represented by the
Members of the Consortium are listed in Exhibit A to this Agreement (" Consortium COGS").
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11 /2/09
2. Selection of Steering Committee Members .
(a) COG Appointments. Each Consortium COG will appoint from
among its municipalities Consortium Members to serve on the Steering Committee.
Appointments to, and the length of service on , the Steering Committee will be at the discretion
of the appointing Consortium COG. Only COG members that are Parties to this Agreement
may have a Member Representative sit on the Steering Committee.
(b) Allotment of Appointments. The number of Steering Committee
appointments for each Consortium COG will be based on the number of members of a COG
that are Parties to this Agreement. A COG with 10 or fewer Parties to this Agreement will have
one appointment to the Steering Committee; a COG with at least 11 but no more than 20
Parties to this Agreement will have two appointments to the Steering Committee; and a COG
with more than 20 Parties to this Agreement will have three appointments to the Steering
Committee. A Party will be counted in the total for each Consortium COG of which that Party is
a member.
(c) Initial Steering Committee Composition and Roster. Based on the
Founding Parties, the Steering Committee will initially have sixteen ( 16) members. The specific
composition of the Committee and the distribution of its members and appointments among the
Consortium COGS is set forth in Exhibit B to this Agreement ("Steering Committee Roster").
(d) Adjustments. On a yearly basis, the "Administrator" (as set forth
in Paragraph 3(f) of this Section) shall monitor COG member participation in the Consortium
and shall make adjustments to the Steering Committee membership as necessary to ensure
compliance with this Subsection. The Administrator will distribute to all Consortium Members
any amended Steering Committee Roster. Amended Steering Committee Rosters will be
deemed to replace automatically the Steering Committee Roster attached to this Agreement as
of the Effective Date and any subsequent amended Roster, as the case may be, without the
need for an amendment to this Agreement.
(e) Replacements. If a Member designated to appoint a Member
Representative to the Steering Committee does not name its Member Representative within
fourteen ( 14) calendar days after its designation, the Member's COG shall immediately appoint
another of its Members to name a Member Representative to serve on the Steering Committee.
3. Steering Committee Responsibilities. The Steering Committee is
responsible for the following matters:
(a) Consortium Operations. The Steering Committee is responsible
for all Consortium operations, management, and activities, including without limitation
establishing the contribution amounts to be paid by Consortium members in order to maintain
membership in the Consortium , as further provided in Section 5 of this Agreement.
(b) Draft Franchise Agreement. The Steering Committee will provide
for the preparation of a draft model natural gas franchise agreement (the "Draft Franchise
Agreement') that will be used in negotiation with natural gas utility companies that serve
Consortium members (the " Gas Utilities"). The Steering Committee is authorized to establish a
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drafting committee and other subcommittees as it deems necessary to prepare the Draft
Franchise Agreement.
(c) Negotiation of Franchise Agreement. After preparation of the
Draft Franchise Agreement and concurrence of the Consortium , the Steering Committee will
undertake negotiations with the Gas Utilities. The Steering Committee may establish a
negotiating committee and other subcommittees as it deems necessary to prepare for and
undertake negotiations for a final model franchise agreement for natural gas (a "Final
Franchise Agreement').
(d) Communications. The principal goals of the Consortium are
preparation of a Draft Franchise Agreement and negotiation of a Final Franchise Agreement
that is acceptable to the greatest number of the Members as possible. Accordingly, in preparing
the Draft Franchise Agreement and negotiating the Final Franchise Agreement, the Steering
Committee shall advise and consult with Member Representatives from time to time regarding
procedural, substantive, and strategic issues in a continuing effort to achieve these goals.
(e) Appointed Counsel . The Steering Committee shall retain legal
counsel to represent the interests of the Consortium in the preparation of this Agreement, the
preparation of the Draft Franchise Agreement, and the preparation and negotiation of the Final
Franchise Agreement.
(f) Consortium Administrator. The Steering Committee shall select a
person or agency to administer the business affairs of the Consortium and to undertake such
other activities as assigned by the Steering Committee (the "Administrator '). The
Administrator will not be paid a fee for services, but the Steering Committee may reimburse the
Administrator for reasonable and appropriate costs and expenses, including without limitation
administrative overhead costs. The Administrator is specifically responsible for, among other
things (i) overseeing the finances of the Consortium, (ii) compiling and maintaining cost and
expenditure information regarding Consortium activities, and (iii) making recommendations to
the Steering Committee on Consortium costs and expenditures and on establishing required
contribution amounts from the Members as further set forth in Section 5 of this Agreement. The
Administrator, in consultation with the Steering Committee, also is responsible for preparing
periodic status reports not less than once every two (2) months, which reports will include the
status of all drafting and negotiations and a financial report including all expenditures from the
Consortium Fund established pursuant to Section 5 of this Agreement. The Members approve
the selection of the DuPage Mayors and Managers Conference and its executive director Mark
Baloga as the Administrator as of the Effective Date.
4. Officers.
(a) Chairperson . Steering Committee Member Representatives shall
choose from among themselves a Member Representative to serve as Chairperson of the
Steering Committee. The Chairperson will preside at all meetings of the Steering Committee
and will perform all other duties as may be prescribed by the Steering Committee.
(b) Vice Chairperson . Steering Committee Member Representatives
shall choose from among themselves a Member Representative to serve as Vice Chairperson of
the Steering Committee. The Vice Chairperson shall serve as Chairperson in the absence of
the Chairperson at any Steering Committee meeting and the Vice Chairperson shall have and
be assigned the additional powers and duties as the Steering Committee may prescribe.
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(c) Secretary. The Administrator shall serve as Secretary of the
Steering Committee, responsible for taking and keeping the minutes of all Steering Committee
meetings and for undertaking any additional powers and duties as the Steering Committee may
prescribe.
5. Steering Meetings and Notices. The Steering Committee will meet
periodically at times and places determined by the Steering Committee. A majority of the then-
current Steering Committee Members will be necessary to establish a quorum . All Member
Representatives may attend all meetings of the Steering Committee and provide comments.
Unless otherwise determined by the Steering Committee, all meetings of the Steering
Committee shall be kept confidential. The Steering Committee will provide notice of its
meetings to each Consortium Member as far in advance of the meeting as practicable,
preferably at least seven (7) calendar days, except when a time-sensitive matter demands
attention sooner. Notices will include, at a minimum, the time and place of the meeting and a
description of the topics to be covered at the meeting .
6. Full Consortium Meetings. In addition to Steering Committee meetings,
the Steering Committee will schedule and hold, at a minimum, two (2) meetings of the Member
Representatives from all Consortium Members, one of which will be to review and obtain the
concurrence of the Consortium on the terms and conditions of the Draft Franchise Agreement.
One third of the then-current Members of the Consortium will be necessary to establish a
quorum for Consortium meetings. As it deems necessary, the Steering Committee will
schedule additional meetings as negotiations are undertaken with the Gas Utilities and as the
Final Franchise Agreement is prepared and finalized . The Steering Committee will provide
notice to each Consortium Member of all full meetings of the Consortium as far in advance of
the meeting as practicable, preferably at least seven (7) calendar days, except when a time-
sensitive matter demands attention sooner. Notices will include, at a minimum , the time and
place of the meeting and a description of the topics to be covered at the meeting . The
Chairperson of the Steering Committee, or in the Chairperson's absence, the Vice Chairperson
of the Steering Committee, shall preside at all full Consortium meetings. The Administrator will
take and keep the minutes of all full Consortium meetings.
7. Telephone Meeting Participation. Members may participate in Steering
Committee meetings and in full Consortium meetings by telephone. The Steering Committee
and the Administrator will establish appropriate rules and procedures to govern telephonic
participation in these meetings. Participation by telephone shall constitute the presence of a
Member at the meeting for purposes of establishing a quorum.
D. Additional Members. The Steering Committee may accept additional
municipalities as parties to this Agreement and as Members of the Consortium ("New
Members") provided that a prospective New Member, prior to acceptance ( 1 ) must pay to the
Consortium the full amount of the contributions assessed pursuant to Paragraph 5.A.3 of this
Agreement as of the date of acceptance and (2) must properly approve and execute this
Agreement and deliver the fully-executed signature page to the Administrator.
E. Duration of Commission . The Consortium will remain in place unless dissolved
and terminated as provided in Subsection 6. D of this Agreement.
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SECTION 4. GENERAL COOPERATION
The Members agree to cooperate with each other in furtherance of the purposes, goals,
and objectives of the Consortium. Cooperation required by this Agreement specifically includes,
but without limitation , the sharing and joint use by and among the Members of information and
other materials possessed or developed by the Members, either individually or collectively, and
necessary to investigate, identify, and otherwise document matters relevant to the preparation
and negotiation of the Draft Franchise Agreement and the Final Franchise Agreement and to
otherwise provide information and documents necessary to promote and achieve the purposes
and objectives of the Consortium as provided in this Agreement.
SECTION 5. REVENUES AND EXPENSES
A. Franchise Fund.
1 . Establishment and Administration. The Consortium shall create and
maintain a fund (the "Franchise Fund') to pay the costs and expenses incurred or to be
incurred by the Consortium (the "Shared Costs"). The Franchise Fund will be administered by
the Administrator as set forth in this Agreement and as determined by the Steering Committee.
2. Shared Costs. Shared Costs include only costs incurred directly by the
Consortium for the common purposes of the Members as set forth in this Agreement. Shared
Costs include, without limitation , attorney's fees and costs for the Appointed Counsel ,
extraordinary out-of-pocket expenses incurred by the Consortium in preparing the Draft
Franchise Agreement and in preparing and negotiating the Final Franchise Agreement, the
Administrator's costs and expenses, and any other professional services determined by the
Steering Committee to be necessary for the Consortium to meet its objectives as provided in
this Agreement. As specifically determined by the Steering Committee, Shared Costs may also
include extraordinary expenses incurred by a Consortium COG in furtherance of the purposes,
goals, and intent of this Agreement and the Consortium . The Members agree to use their staffs
and resources, including the Member Representatives, at no cost to the Consortium for joint
projects or actions undertaken by or on behalf of the Consortium . Shared Costs specifically but
without limitation do not include (a) fees and costs of attorneys other than the Appointed
Counsel and (b) salaries or other compensation paid to employees or agents of a Member. The
service to the Consortium of a Member and the Member's Representative is not a Shared Cost
as a general matter, the Members expecting and intending that each Member will contribute to
the operation of the Consortium at its own expense except as otherwise specifically approved in
advance by the Steering Committee.
3 Funding the Franchise Fund. The Franchise Fund will be funded by
contributions from the Members as determined from time to time by the Steering Committee on
the recommendation of the Administrator. The Steering Committee will set contribution
amounts only to the extent reasonably necessary to pay Shared Costs. The contribution
required from each Member as of the Effective Date is a nonrefundable five hundred dollars
($500. 00) (the "Initial Contribution"). As Consortium operations proceed, the Steering
Committee, through the Administrator, will provide notice and direction to all Consortium
members of additional contribution amounts necessary to fund the Franchise Fund in order to
pay Shared Costs (the "Additional Contributions"). Additional Contributions may be equal
among the Members or may be on a pro rata basis based on Member populations or other
factors as determined by the Steering Committee. For the purpose of permitting voluntary
withdrawal from the Consortium under Subsections 6. 13 and 6.0 of this Agreement without
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liability for an Additional Contribution , an Additional Contribution will not be binding on a
voluntarily withdrawing Member until thirty (30) calendar days after the notice required by this
Paragraph.
4. Contributions Non-Refundable. No contribution to the Franchise Fund is
refundable, regardless of a Member's withdrawal or expulsion or any other circumstance. Any
funds remaining in the Franchise Fund at the time of dissolution of the Franchise Fund will be
distributed as provided in Paragraph 5.A. 5 of this Agreement.
5. Franchise Fund Dissolution; Distribution of Remaining Funds. The
Franchise Fund must remain in place until all monetary obligations of the Consortium have been
fulfilled and no future obligations are anticipated. After all monetary obligations have been
fulfilled and when no future obligations are anticipated , the Steering Committee shall dissolve
the Franchise Fund. All money remaining in the Franchise Fund at the time of its dissolution will
be distributed only to the Members as of the date of the dissolution (the "Final Members").
Distributions will not necessarily be equal among the Final Members, but may be based , to the
extent practicable and in the discretion of the Steering Committee, on Additional Contributions
made by the Final Members or other factors.
B. Official Payee. For purposes of documentation and receipt of all funds and other
resources obtained by or on behalf of the Consortium pursuant to this Agreement, the DuPage
Mayors and Managers Conference will serve as the official payee for the Consortium.
SECTION 6. EXPULSION ; WITHDRAWAL
A. Automatic Expulsion for Breach. If a Member does not ( 1 ) pay a contribution as
provided in Section 5 of this Agreement within the time provided by the Steering Committee for
payment or (2) commits a significant violation of a provision of this Agreement as determined by
the Steering Committee, then that Member is in breach of this Agreement. If the breach is not
cured within fourteen ( 14) calendar days after notice from the Administrator, or within such
additional time granted by the Steering Committee in advance of the expiration of the fourteen
( 14) calendar day deadline, then that Member is expelled from the Consortium automatically
and without any vote or other action required by the remaining Members, the Steering
Committee, or the Administrator.
B. Voluntary Withdrawal. Any Member may voluntarily withdraw as a Member by
delivering to the Administrator, not later than twenty-one (21 ) calendar days before the intended
effective date of withdrawal, a certified copy of an ordinance or resolution of that Member's
corporate authorities declaring the Member's withdrawal from the Consortium as of a date
certain set forth in the ordinance or resolution.
C. Required Terms of Expulsion or Withdrawal. Any Member that has been
expelled or that is withdrawing ( 1 ) must pay in full all Additional Contributions to the Franchise
Fund approved and binding under Paragraph 5.A.3. of this Agreement, (2) is not entitled to any
refund of any money from the Franchise Fund at any time, and (3) must continue to keep all
business of the Consortium confidential to the fullest extent permitted by law. The provisions of
this Subsection C survive, and are enforceable against a Member after, expulsion or withdrawal.
D. Dissolution of the Consortium . The Consortium will be declared dissolved ( 1 )
upon the written notice executed by no less than two-thirds of the then-current Members, or (2)
as otherwise determined by the Steering Committee.
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SECTION 7. COMPLIANCE
The Consortium and each Member must, and hereby agrees to, comply with all federal,
State of Illinois, and municipal laws, ordinances, rules, regulations, and orders, and the rules,
regulations , and orders of all duly constituted governmental agencies and authorities now in
force or that may hereafter be in force.
SECTION 8. GENERAL PROVISIONS
A. Notices. All notices and other materials required to be delivered to the
Consortium must be delivered to the Administrator. All notices and other materials required to
be delivered to the Members must be delivered to the Member Representatives. All notices
provided or required under this Agreement will be delivered using e-mail, to the e-mail
addresses provided to the Consortium by each Member. It is the responsibility of each Member
Representative to ensure that the Administrator has the correct e-mail address for the Member
Representative. The Administrator will provide a service list for notices on a periodic basis,
updated as necessary with current Member Representatives and their e-mail addresses.
B. Entire Agreement. There are no representations, covenants, promises, or
obligations not contained in this Agreement that form any part of this Agreement or on which
any Party is relying in entering into this Agreement.
C. Severability. If any provision of this Agreement is construed or held to be void ,
invalid , or unenforceable in any respect, then the remaining provisions of this Agreement will not
be affected thereby but will remain in full force and effect until and only if determined otherwise
by the Steering Committee.
D. Interpretation. It is the express intent of the Parties that this Agreement will be
construed , interpreted , and applied so as to preserve its validity and enforceability as a whole .
In case of any conflict among provisions of this Agreement, the provision that best promotes
and reflects the intent of the Parties will control.
E. Amendments and Modifications . This Agreement may be modified , changed,
altered , or amended only with the duly authorized and written consent of three-fourths of the
then-current Members by their corporate authorities and pursuant to ordinances or resolutions
duly adopted and approved by the Members' corporate authorities. No amendment or
modification to this Agreement will be effective until it is reduced to writing and approved by the
corporate authorities of three-fourths of the then-current Members and properly executed in
accordance with all applicable statutory procedures.
F. Authority to Execute. Each Party hereby warrants and represents to each other
Party and to the Consortium that the person executing this Agreement on its behalf has been
properly authorized to do so by the corporate authorities of the Party.
G. No Third Party Beneficiaries. This Agreement does not create any rights or
interests in any third party and no provision of this Agreement may be interpreted , construed , or
applied to create any such right or interest.
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H . Execution. This Agreement may be executed by the Parties in identical original
duplicates, and all of the executed duplicates taken together constitute one Agreement.
IN WITNESS WHEREOF, the duly authorized representative of each Member has
executed this Agreement by signing this Page as of the Effective Date.
Name of Member:
Signature of Member Representative:
Printed Name of Member Representative:
Title of Member Representative:
E-Mail Address of Member Representative:
[ADDITIONAL EXECUTION PAGES ATTACHED]
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1112109
ATTACHMENT A
CONSORTIUM COGs
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ATTACHMENT B
STEERING COMMITTEE ROSTER
# 8817124_v6
- 11-
ORDINANCE NO, 2009-
AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE NORTHERN
ILLINOIS MUNICIPAL NATURAL GAS FRANCHISE CONSORTIUM
Passed by the City Council, 2009
Printed and Published, 2009
Printed and Published in Pamphlet Form
by Authority of the
Mayor and City Council
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
I hereby certify that this document
was properly published on the date
stated above.
City Clerk
4
\� D C/Tk Reviewed By: Agenda Item Number
J� qI'� 0n Legal ❑ M n ,, 'iF
esr. Finance
leas ❑ `"`�
Engineer Tracking Number
-4 fir to City Administrator n
consultant ❑ W 90,Q)0% — I L
y<<E N w F-1 `�
Agenda Item Summary Memo
Title: Proposed Stonnwater BMP Maintenance Ordinance
Meeting and Date: November 24, 2009 City Council
Synopsis: This ordinance will help us comply with some of the requirements of our NPDES
stormwater permit that is issued by the Illinois EPA.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
0 Memorandum
ESL , 1836 To: Bart Olson, Assistant City A inistrat r
oFrom: Joe Wywrot, City Engineer
9
p CC: Kathy Orr, City Attorney
Lisa Pickering, Deputy City erk
<CE
Date: November 18, 2009
Subject: Proposed Stolmwater BMP Maintenance Ordinance
Attached find a copy of a proposed ordinance regarding post-construction maintenance of
stormwater best management practices (BMP's). This ordinance will help us achieve one of the
goals required by our NPDES stonnwater permit that was issued by the Illinois EPA.
This ordinance has been revised since it was reviewed at the October Public Works Committee
meeting. I have added language from a model ordinance regarding plan submittal,maintenance
records, and maintenance agreements, added a section regarding back-up special service areas,
and made general text revisions. Kathy Orr has also made several revisions.
Please place this proposed ordinance on the November 24, 2009 City Council agenda for first
reading.
Ordinance No. 2009-
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS, PROVIDING FOR THE REGULATION OF
POST-CONSTRUCTION IMPLEMENTATION OF STORMWATER
BEST MANAGEMENT PRACTICES
WHEREAS, the United City of Yorkville (the "City") is a duly organized and
validly existing non-home-rule municipality created in accordance with Article VII,
Section 7 of the Constitution of the State of Illinois of 1970; and,
WHEREAS, pursuant to 35 Ill. Administrative Code, Subtitle C, Chapter 1 , the
United City of Yorkville storm sewer system has been identified by the Illinois
Environmental Protection Agency (IEPA) as a Small Municipal Separate Storm Sewer
System (MS4); and,
WHEREAS, the IEPA has issued a National Pollutant Discharge Elimination
System (NPDES) General Storm Water Permit for the United City of Yorkville' s Small
MS4; and,
WHEREAS, said NPDES permit requires the United City of Yorkville to adopt
an ordinance or other regulatory mechanism related to post-construction runoff minimum
control measures; and,
WHEREAS, proper implementation of stormwater Best Management Practices
are essential to minimizing the pollutant content of storm water discharges to receiving
streams,
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1 . That the United City of Yorkville Standards for Regulating Post-
Construction Maintenance of Stormwater Best Management Practices, dated October 12,
2009, a copy of which is attached as Exhibit "A", is hereby approved and adopted.
Section 2. This ordinance shall be in full force and effect upon its passage,
approval and publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
Day of A.D. 2009.
ATTEST:
CITY CLERK
1
ROBYN SUTCLIFF DIANE TEELING
GARY GOLINSKI ARDEN JOSEPH PLOCHER
WALTER WERDERICH MARTY MUNNS
ROSE ANN SPEARS GEORGE GILSON, JR.
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this Day of A.D. 2009.
MAYOR
2
Exhibit "A"
Nov. 16, 2009
UNITED CITY OF YORKVILLE
STANDARDS FOR REGULATING POST-CONSTRUCTION
IMPLEMENTATION OF STORMWATER BEST MANAGEMENT
PRACTICE(S)
This document establishes stormwater Best Management Practice(s) which shall be used
to meet the requirements of the National Pollutant Discharge Elimination System and the
Illinois Environmental Protection Agency Small Municipal Separate Storm Sewer Systems
(MS4' s).
Section 1. Definitions
For the purposes of these standards, the following definitions are adopted:
1 . Best Management Practice (BMP) - Any technique, process, activity,
structure, prohibition of practices, general good housekeeping practices,
pollution prevention and educational practices, maintenance procedures, and
other management practices to prevent or reduce the discharge of pollutants
directly or indirectly to stormwater, receiving waters, or stormwater
conveyance systems. Best Management Practice(s) also include treatment
practices, operating procedures, and practices to control site runoff, spillage or
leaks, sludge or water disposal, or drainage of raw materials storage.
2. City — The United City of Yorkville, Kendall County, Illinois.
3 . Development - Any man-made change to real estate including, but not limited
to :
a. More than fifty percent (50%) increase in impervious area of an existing
building and/or the affected parcel.
b. Installation of utilities, construction of roads, bridges, culverts or similar
projects.
c. Construction or erection of levees, dams, walls or fences.
d. Drilling, mining, filling, dredging, grading, excavating, paving, or other
alterations of the ground surface.
e. Storage of materials including the placement of gas and liquid storage
tanks, and channel modifications or any other activity that might change
the direction, height, or velocity of flood or surface waters.
3
f. Development does not include routine maintenance or existing buildings
and facilities, resurfacing roads, or gardening, plowing, and similar
practices that do not involve filling, grading, or construction of levees.
4. Maintenance Agreement — An agreement between the City and the
Responsible Party, recorded against the real estate to which it pertains, that
acts as a property deed restriction and which provides for long-term operation
and maintenance of stormwater Best Management Practice(s).
5 . Responsible Party — The developer, organization, property owner or entity
owning the property upon which the stormwater Best Management Practice(s)
is required to be performed.
6. Violation- The failure of a developer, organization, property owner, or other
entity to be fully compliant with the City's Post-Construction Stormwater Best
Management Practice ordinance.
Section 2. Best Management Practices
Examples of structural stormwater Best Management Practice(s) include but are not
limited to:
Application Benefit
Buffer Strips Provides additional distance between homes and natural
areas; attenuates runoff rates and promotes infiltration.
Created Wetlands Can move existing wetlands and re-create at a new
location.
Infiltration Trenches Attenuates runoff rates and promotes infiltration.
Naturalized Basins Attenuates runoff rates and promotes infiltration.
Sand Filters Allows additional water infiltration.
Stream Bank Reinforcement Reduces long-term erosion of stream banks.
Turf Reinforcement Mat Prevents rainfall from washing away plant seeds.
Vegetated Filter Strips Attenuates runoff rates and promotes infiltration.
Examples of non-structural stormwater Best Management Practice(s) include but are not
limited to:
Method
Education and enforcement campaigns
Educational and participation programs
Pollution prevention practices and procedures (street sweeping, fertilizer control, etc.)
Regulatory controls
Stormwater drain stenciling
Strategic planning
Town planning controls
Training programs
4
Section 3. Implementation
All redevelopment of previously developed properties and all development of previously
undeveloped properties shall incorporate stormwater Best Management Practice(s) into
the design, construction, operation, and maintenance requirements of those properties.
The final design of stormwater Best Management Practice(s) is subject to approval as
provided in Section 7 of these Standards. Said Best Management Practice(s) shall vary
based on specific characteristics of the property, and may include but are not limited to
grassy swales, disconnected impervious areas, minimization of impervious areas, green
roofs, naturalized stormwater basins, etc. All stormwater Best Management Practice(s)
shall be operated, maintained, or performed by the Responsible Party as necessary to
ensure that the intended function and/or benefit of the stormwater Best Management
Practice(s) is realized.
Proposed developments/re-developments shall submit a plan detailing specific
stormwater Best Management Practice(s), and shall include:
• A written or graphic inventory of the natural resources at the site and surrounding
area as it exists prior to commencement of the project and a description of the
watershed and its relation to the project site. This description shall include a
discussion of soil conditions, forest cover, topography, wetlands, and other native
or man-made vegetative areas on the site. Particular attention should be paid to
environmentally sensitive features that provide particular opportunities or
constraints for development.
• A specific analysis to show that the proposed stormwater Best Management
Practice(s) are capable of improving or maintaining the quality or stormwater
runoff from the site.
• A written description of the required operation and maintenance requirements for
compliance with proposed Best Management Practice(s).
Section 4. Inspections
1 . All Responsible Parties shall adequately construct, operate, maintain and/or
perform the stormwater Best Management Practice(s) that have been incorporated
into the design of their property. Said stormwater Best Management Practice(s)
shall be subject to inspection by the City at least once a year. Responsible Parties
shall keep records of all maintenance and repairs, and shall retain the records for a
minimum of 5 years. These records shall be made available to the City during
inspection of the stormwater Best Management Practice(s) and at other rimes
upon request.
5
Section 5. Maintenance Agreements
1 . All stormwater Best Management Practice(s) shall be subject to an enforceable
Maintenance Agreement to ensure that the system functions as designed. This
agreement will include any and all maintenance easements required to access and
inspect the stormwater Best Management Practice(s), and to perform routine
maintenance as necessary to ensure proper functioning of the stormwater Best
Management Practice(s). In addition, a legally binding covenant specifying the
parties responsible for the proper operation and maintenance of all Best
Management Practice(s) shall be secured prior to issuance of any building permits
or recording of plats of subdivision for the property in question.
Section 6. Previously Developed Properties
1 . Most stormwater facilities inherently result in some improvement to stormwater
quality and meet the requirements of a stormwater Best Management Practice(s) .
Such facilities shall be operated and maintained by the Responsible Party as
approved in their original design. No changes shall be made to tributary
conveyances, basins, or outfalls without specific approval from the City.
Section 7. Administration
1 . The City Administrator or his/her designee shall be responsible for the general
administration of these standards and ensure that all development and/or
maintenance activities within the United City of Yorkville meet the requirements
of these standards. Specifically, the City Administrator or his/her designee shall:
a. Perform periodic site inspections of all properties that have stormwater
facilities to ensure compliance with this ordinance.
b. Meet with the Responsible Parties regarding construction, operation,
maintenance and/or performance of stormwater Best Management
Practice(s) as necessary to ensure that they understand their
responsibilities regarding stormwater Best Management Practice(s).
c. At his/her discretion, issue a stop-work order requiring the suspension
of the subject development or activity if there is a violation of these
standards. The stop-work order shall be in writing, indicate the reason
for the issuance, and shall order the action, if necessary, to resolve the
circumstances requiring the stop-work order.
d. Arrange for city personnel or contractors to mitigate/repair any
damage to stormwater Best Management Practice(s) if the Responsible
Party does not perform the work within 60 days (or other timeframe
specified by the City) of written direction from the City to do so. The
cost of mitigation/repair and any related administrative or legal
activities shall be borne by the Responsible Party.
6
e. If the Responsible Party does not perform the work or reimburse the
City within the specified timeframe, the City Administrator or his/her
designee shall prosecute the Responsible Party through the
administrative adjudication process or other available means.
Section 8. Variances
1 . If a Responsible Party feels that these standards place undue hardship on a
specific development proposal or property, the Responsible Party may apply
to the City Administrator for a variance. The City Administrator or his/her
designee shall review the applicant's request for a variance and shall submit
his/her recommendation to the City Council. The City Council may attach
such conditions to granting of a variance as it deems necessary to further the
intent of these standards.
2. No variance shall be granted unless the applicant demonstrates that all of the
following conditions are met.
a. An exceptional hardship would result if the variance were not granted.
Economic hardship is not a valid reason to grant a variance.
b. The relief requested is the minimum necessary.
c. The applicant' s circumstances are unique and do not establish a pattern
inconsistent with the intent of the city' s NPDES General Storm Water
Permit.
Section 9. Best Management Practice(s) Lien Claim
1 . Lien Claim: All costs for work performed under Section 7. Ld of these
Standards are the responsibility of the Responsible Party. Whenever a bill for
such costs remains unpaid for thirty (30) days after it has been rendered, the
clerk may file with the recorder of deeds of Kendall County a lien claim. This
lien claim shall contain the legal description of the property, the costs incurred
and the date(s) when the work was performed.
2. Notice Of Lien Claim: Notice of such lien claim shall be mailed to the
responsible party at the last known address of such Responsible Party; provided,
however, that failure of the clerk to record such lien claim or to mail such
notice, or the failure of the Responsible Party to receive such notice, shall not
affect the rights of the city to collect for such charges as provided in this
section.
7
Section 10. Backup Special Service Areas
1 . For properties that have back-up special service areas established or allowed by
agreement to fund maintenance of common areas, the city may activate said SSA to
collect un-reimbursed costs or to fund ongoing or future costs related to operation,
maintenance, or performance of stormwater Best Management Practice(s).
Section 11. Conflicts
1 . These standards do not repeal, abrogate, or impair any existing easements,
covenants, or deed restrictions. Where this ordinance and other easements,
covenants or deed restrictions conflict or overlap, whichever imposes the more
stringent restrictions shall prevail.
Section 12. Separability
1 . The provisions and sections of these standards shall be deemed separable and the
invalidity of any portion of these standards shall not affect the validity of the
remainder.
8
♦<e0,,D Cl). Reviewed By: Agenda Item Number
J2 T Legal ❑ Cj wv Li L
Finance ❑
EST. ', 1836
Engineer ❑ Tracking Number
t iii fa q City Administrator ❑
¢ � �O Consultant ❑ 1 -9 _ Ll j
SCE`�♦, ❑
Agenda Item Summary Memo
Title: Clerestory Consulting Proposal
Meeting and Date: City Council 11/24/09
Synopsis: See attached written proposal from Clerestory Consulting LLC.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
This agenda item was requested by Alderman Sutcliff with consent from Alderman Teeling
and Alderman Munns.
`rGD C/; �
t O� Memorandum
To: City Council
EST 1836 From: Bart Olson, Interim City Administrator
CC :
op I Gta., p Date: November 19, 2009
Subject: Clerestory Proposal
kE
This agenda item was scheduled to be on the November Administration Committee
meeting, which was cancelled due to lack of a quorum. This proposal does not need to be voted
on by the Council, because it is within the Mayor' s authority to execute. However, we are
seeking the Council's input on the proposal since the Administration meeting was cancelled.
CLERESTORY
c0NS� 1! l_1IN ( -y LLC.
November 10, 2009
Ms. Valerie Burd
Mayor
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Municipal Operations and Budget Assessment
Thank you for the opportunity to assist the United City of Yorkville in a Municipal Operations and Budget
Assessment. This letter describes our proposed engagement and terms.
Call to Action
The unprecedented economic deterioration has negatively impacted the United City of Yorkville. These economic
realities pose great challenges immediately and to the city's 2010/2011 budget process. The following economic
realities must be addressed in the 2010/2011 budget:
• Balance a budget that includes significant revenue declines
• Align city services and resources with the needs of the city
• Position Yorkville to respond flexibly to either ongoing revenue challenges or resumed growth
Based on what we learned during our discussion with Mayor Valerie Burd and Finance Director Susan Mika on
October 21 , 2009, Clerestory Consulting LLC has developed a proposal which would enable The United City of
Yorkville to address the challenges by:
• Developing city-wide solutions with city leadership — Often conflicting priorities are magnified in tough
times. In order to develop a budget that goes beyond departmental issues and meets the short and long
term needs of the community, the budget must be developed with an understanding of the needs across all
departments versus department specific needs
• Stimulating strategic thinking by all department directors — Understanding that all easy budget cuts
have been made, the city must now look for new ways to decrease the overall 2010/2011 operating budget
while minimizing the impact to residents; and
• Developing an operating structure that is fiscally responsible yet maintains the character of the city
— Many agree that the decreased revenue levels may continue for a number of years. Therefore, it is
imperative that The United City of Yorkville review its operations for long-term foundational change.
420 WE'[ EML V1 f2EEF 1 sum: 330 I CHICAGO, ILLINOIS 60654 1 "M , 640.5777 I lnlWWCLF.R(-SrC)RYCOFSUCI"I H& CONI
The United City of Yorkville
Re: Municipal Operations and Budget Assessment
November 10
Page 2
Engagement Objectives & Scope
• Perform interviews with key department managers and SME's in the following departments:
— Mayor
— Administration
— Community Development
— Parks and Recreation Department
— Streets/Sewer/Water
— Finance
— Library
— Police
— Engineering
• Conduct an interview with one City Council Member
• Identify changes that the city can make to streamline and improve operations. These changes will identify how,
in certain areas, the city can deliver the same level of services with fewer staff or at a lower cost.
• Present multiple budget scenarios that have different mix of revenue increases and budget cuts to facilitate
decision making
• Facilitate a cross-functional session with department managers to:
— Review revenue enhancement and cost cutting scenarios
— Prioritize areas for operational improvement based on the identified assessment criteria
— Group the actions into a continuum logical scenarios — each with different mixes of tax increases and budget
cuts
• Document and present findings to the Mayor, Finance Director and other key stakeholders
Key Deliverables
✓ Municipal Operations Assessment
— Objective evaluation along more than 20 assessment components
— Examines factors that significantly impact operational results and costs
— Incorporates detailed criteria and assessment techniques designed to be clinical, objective and independent
• Alternative Budget Scenarios
— Fact-based scenarios to use in decision making
— Categorized by areas of impact to residents
— Illustrates different cost-cutting and revenue enhancement balance points
• Detailed Opportunity Analysis
— Inventory of all potential opportunities grouped into scenarios
— Combination of potential budget reductions and revenue increases
— Identifies impact including both to services and budget impact ranges
The United City of Yorkville
Re: Municipal Operations and Budget Assessment
November 10
Page 3
Project Approach
To meet the project objectives and aggressive timeframes, Clerestory will work with Yorkville to conduct the following
activities:
OEM
Weeks 0 Schedule Kick-off Meeting and Facilitation sessions TBD
Project Preparation Identify interviewees, including department managers, and select
elected official
• Review background information provided by the city including:
— Current budget
— Current organizational charts
— Overview of current budget shortfalls and challenges
— Summary of previous years budget activities and tactics
— Listing of current projects/initiatives
— Detailed fixed asset replacement schedule
— Any documentation on upcoming revenue raising or budget
cutting options
Week 1 Conduct Kick-off Meeting: TBD
Fact-finding and — Describe project goals, objectives and timelines as well as what is
Analysis expected from each person on the Management Team
— Schedule interviews for Management Team and elected official
• Conduct interviews to understand:
— Key department activities and services
— Recent budget efforts
— Operational changes recently completed, in-process, or planned
(e.g., centralization of activities, resource sharing, elimination of
services)
— Opportunities for future budget cuts
— Priorities for service delivery
• Document cost-cutting opportunities and issues including:
— Detailed descriptions of possible actions
— Details on cost savings
— High-level service impact analysis
— Identification of affected positions
The United City of Yorkville
Re: Municipal Operations and Budget Assessment
November 10
Page 4
� .
Weeks 2 Conduct validation session including: TBD
Review of cost saving opportunities identified
Solution — Discuss cross-departmental impact of opportunities
Development — Identify priorities (e.g., how to compare the criticality of a service)
— Group opportunities into scenarios
— Review impact of specific opportunities
— Review overall scenario impacts
— Discuss additional opportunities to improve the Yorkville
infrastructure
• Document budget scenarios and supporting details
• Summarize issues, observations, and opportunities identified in
working sessions
• Present findings and deliver finalized plan
The United City of Yorkville
Re: Municipal Operations and Budget Assessment
November 10
Page 5
Professional Arrangements
Clerestory Staffing & Fees • Two dedicated Clerestory professionals under the leadership of
Clerestory Principal John Wick
• 2 weeks
• $9,000. Includes all professional fees and delivery of final report
(up to S copies). Local travel expenses will be billed as incurred
Terms & Conditions
Clerestory will invoice Yorkville according to the following fee schedule:
Milestone Professional Fees
Completion of Project $ 9,000
Total $ 91000
Assumptions
• Yorkville staff will be available as needed to allow for the project to be completed in 2 weeks
• Clerestory will conduct 12 interviews of management team and city council member
• Yorkville will schedule the interviews so they can be completed in 3 days
• Yorkville will schedule interviews and meeting logistics (location, room reservations, etc.)
• Yorkville will provide timely access to requested information
• Yorkville is responsible for the implementation of all recommendations and project outcomes
The United City of Yorkville
Re: Municipal Operations and Budget Assessment
November 10
Page 6
Agreement
The signatures below acknowledge joint agreement to the terms and conditions stated in this Engagement Letter.
We are tremendously grateful for the opportunity to work with the United City of Yorkville on this project.
The United City of Yorkville Clerestory Consulting LLC
Signature: Signature:
Name: Name: John Wick
Title: Title: Principal
Date: Date: November 9, 2009
QED cl py Reviewed By: Agenda Item Number
J= W 0� Legal ❑ (�
�,1Ty lA1nyU('1 L -tla
EST 1836 Finance F]
1 — Engineer ❑
City Administrator F-1 Tracking Number
Consultant ❑ �C 80011 , (l�
<kE ��?' ❑
Agenda Item Summary Memo
Title: Resolution Approving Amendment to the Employee Manual Regarding Layoffs
Meeting and Date: City Council 11/24/09
Synopsis: Proposed reduction in the amount of notice required for layoffs.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
See attached memo and track changes.
This agenda item was requested by Alderman Sutcliff with consent from Alderman Teeling
and Alderman Munns.
Memorandum
AAA To: City Council
Esr. leas From: Bart Olson, Interim City Administrator
CC:
Date: November 19, 2009
Subject: Proposed amendment to employee manual
CE
The attached resolution is my recommendation for a proposed amendment to the
employee manual, based off of results of a survey I conducted of other communities' layoff
policies.
Original Section
It may become necessary to require an employee's involuntary separation from City service
without pay, due to lack of work or funds. The required number of employees may be laid off in
the order of their relative length and quality of service. However, careful consideration shall be
given to maintaining a work force reflecting the needs of the community. The City expressly
reserves the right to make layoffs in any order. Employees shall be notified by certified mail at
least ninety (90) days before their separation. Reasons for selecting the employees to be
separated shall be documented and maintained on file to support action taken. In the event of a
layoff, employees laid off shall be placed on a preferential hiring list for a period of no less than
two (2) years. Re-hiring shall be in reverse order of separation, providing that the employee laid
off has the skills and ability for the job to be filled. No employee may be reduced in rank, pay, or
title for any reason other than disciplinary reasons. Reduction of rank,pay, or title requires 2/3
vote of the City Council for all employees.
Track Changes Section
It may become necessary to require an employee's involuntary separation from City service
without pay, due to lack of work or funds. The required number of employees may be laid off in
the order of their relative length and quality of service. However, careful consideration shall be
given to maintaining a work force reflecting the needs of the community. The City expressly
reserves the right to make layoffs in any order. Employees shall be notified in writingiby
eery ti cd mail at least fourteenninety (I 49G) days before their separation, or in lieu of notice a
minimum of two (2) weeks severance pay shall be granted to the employee. Additional severance
packages may be given at the discretion of the Mayor. Reasons for selecting the employees to be
separated shall be documented and maintained on file to support action taken. In the event of a
layoff, employees laid off shall be placed on a preferential hiring list for a period of no less than
two (2) years. Re-hiring shall be in reverse order of separation, providing that the employee laid
off has the skills and ability for the job to be filled. No employee maybe reduced in rank, pay, or
title for any reason other than disciplinary reasons. Reduction of rank,pay, or title requires 2/3
vote of the City Council for all employees.
STATE OF ILLINOIS )
) ss.
COUNTY OFKENDALL )
Resolution No. 2009-
RESOLUTION AMENDING UNITED CITY OF YORKVILLE EMPLOYEE MANUAL
REGARDING REDUCTION IN WORK FORCE
WHEREAS, the United City of Yorkville has approved an Employee Manual
dated February 10, 2004, by Resolution No. 04-02 which has been amended from time to
time; and,
WHEREAS, the City Council of the United City of Yorkville has further
considered amending said Employee Manual, and has discussed said proposed
amendment.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, that the Employee Manual of the
United City of Yorkville is hereby amended by deleting Section 2.4 thereof and replacing
it with Section 2.4 in the form attached hereto as Exhibit A .
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of , A.D. 2009.
CITY CLERK
ROBYN SUTCLIFF DIANE TEELING
ARDEN JOE PLOCHER WALLY WERDERICH
GARY GOLINSKI MARTY MUNNS
ROSE SPEARS GEORGE GILSON, JR.
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this day of A.D. 2009.
MAYOR
Exhibit "A "
It may become necessary to require an employee's involuntary separation from City
service without pay, due to lack of work or funds. The required number of employees
may be laid off in the order of their relative length and quality of service. However,
careful consideration shall be given to maintaining a work force reflecting the needs of
the community. The City expressly reserves the right to make layoffs in any order.
Employees shall be notified in writing at least fourteen (14) days before their separation,
or in lieu of notice a minimum of two (2) weeks severance pay shall be granted to the
employee. Additional severance packages may be given at the discretion of the Mayor.
Reasons for selecting the employees to be separated shall be documented and maintained
on file to support action taken. In the event of a layoff, employees laid off shall be placed
on a preferential hiring list for a period of no less than two (2) years. Re-hiring shall be in
reverse order of separation, providing that the employee laid off has the skills and ability
for the job to be filled. No employee may be reduced in rank, pay, or title for any reason
other than disciplinary reasons. Reduction of rank, pay, or title requires 2/3 vote of the
City Council for all employees.
`QED ct r6 Reviewed By: Agenda Item Number
J`� T Legal El p5
EST , 1e36 Finance F]
Engineer El-�-� Tracking Number
-4 ��i City Administrator El Im
sum �O Consultant ❑ PS 2009-32
<kE
Agenda Item Summary Memo
Title: Ordinance Amending City Code Regarding Towing of Vehicles
Meeting and Date: City Council 11/24/09
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Harold O. Martin III Police
Name Department
Agenda Item Notes:
Ordinance No. 2009-
AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINIOS
WHEREAS, it is imperative that those persons operating vehicles do so in a safe manner with
the express permission of its owner; and,
WHEREAS, it is imperative that vehicles are not left unattended on public ways or are used in
connection with any prohibited conduct; and,
WHEREAS, it has been determined that if vehicles are abandoned or disabled, or used in
connection with any prohibited conduct, it is in the best interests of the general public that such vehicles
be removed or placed under the control of the City's Police Department all as hereinafter set forth.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City
of Yorkville, Kendall County, Illinois, that the City Code be amended as follows:
Section L Section 6-2-7 of Chapter 2 of Title 6 of the City Code be deleted in its entirety.
Section 11. The following new Chapter 5 is hereby added to Title VI of the City Code:
TOWING OF VEHICLES
6-5-1. Definitions.
The following definitions shall apply unless the context clearly indicates or requires a different
meaning. Any term not defined herein shall have the meaning ascribed to it in ILLS, Ch. 625, Act 5 .
Abandoned Vehicle.
1 . A vehicle parked or otherwise located on a public way in such state of disrepair that
it is incapable of being driven, has no license plates and appears to have been
abandoned; or a vehicle that has been unmoved for a period of at least 24 hours, has
no license plates or valid registration, and the period during which it has not been
moved, and appears to have been abandoned by its owner; or;
2. Vehicles parked in a public parking lot or on private property without the consent of
the lot owner, proprietor, or agency of the property, which person has requested that
the vehicle be towed.
Hazardous Vehicle.
1 . A vehicle that has been involved in an accident and is disabled or cannot be
immediately moved by the owner or operator of the vehicle; or,
2. A vehicle that presents an immediate danger to the health or welfare of the members
of the public; or,
3 . A vehicle abandoned or disabled on a public street or public way, that is impeding
the orderly flow of traffic or poses a potential danger to pedestrians and other
operators of vehicles; or,
4. A vehicle that must be moved to allow for proper municipal snow removal from a
public street, way or alley.
Owner. A person who holds legal title to the vehicle.
Unlawful Vehicle.
1 . A vehicle that has been reported stolen or is the subject of a search and seizure by the
Police Department; or,
2. A vehicle parked in violation of state statutes or ordinances of the City which
prohibit parking at the location in question or for the period of time for which the
vehicle has been parked, and where either the statute or the ordinance authorize the
vehicle to be towed, and the signs posted at the general location note that fact.
Vehicle. Any device in, upon, or by which any person or property is or may be transported or
drawn upon a street, highway, or any public way, except devices moved by human
power, devices used exclusively upon stationary rails or tracks, and snowmobiles.
6-5-2. Authorization for Towing.
A. Generally. The towing of vehicles by the municipality, or by its approved towing service
operators on behalf of the City, shall be authorized only by the Police Department and only
under the circumstances herein provided. Towed vehicles shall be impounded at facilities
designated by the Police Department until lawfully claimed or disposed of pursuant to ILCS
Ch. 625, Act 5.
B. Towing without notice; immediate tows. Hazardous or unlawful vehicles may be towed
without prior notice; except that, when an unlawful vehicle is one that has been reported as
stolen and is not towable for some other specific reason, the owner should be, when
practicable, notified by telephone or other means and given the opportunity to claim or move
the vehicle, if he/she so wishes, to avoid incurring the expenses of a police-ordered tow.
However, the vehicle may be towed if the owner permitted the tow to be made when the
vehicle was reported stolen or at any time thereafter. Within 24 hours after towing a vehicle
pursuant to this Chapter, a notice shall be sent to or personally delivered to the owner of the
vehicle affording the opportunity for a hearing, as provided in 6-5-4.
C. Towing with prior notice; abandoned vehicles. Abandoned vehicles may be towed after the
mailing or delivery of prior notice and the affording of an opportunity for a hearing as
provided in 6-5-4 (c) of this Chapter.
6-5-3. Pre-Tow Notice for Abandoned Vehicles.
A. Notice pursuant to this section shall be personally delivered to the owner by personal service
or shall be forwarded by mail, to the address of the owner of the vehicles as indicated in the
most current registration list of the Secretary of State. The notice shall be in the form
provided in 6-5-5. In the event that an out-of-state vehicle is proposed to be towed, inquiry
by computer, telephone, or letter shall be made of the Secretary of State of the particular
jurisdiction for the furnishing of the most current registered name and address of the owner of
the vehicle, and notice shall be made as provided herein to the address furnished, though in
no case will the City be required to delay towing more than seven (7) days after the date of
the mailing or personal delivery of the notice if no request for a hearing has been received
within that seven-day period.
B. A notice of intent to tow sticker with the earliest date upon which the tow may take place and
the address and phone number of the Police Department shall be placed on the vehicle.
6-5-4. Pre-Tow Hearing Procedures.
A. Opportunity for hearing. The owner or person entitled to possession of a vehicle to be towed
as an abandoned vehicle shall have seven days after the date of mailing or personal delivery
of the notice to request, in writing, a pre-tow hearing. Subsequent to this seven-day period,
the vehicle may be towed, if the owner has not filed a written hearing request within the
seven-day period, and any hearing rights under the provisions of this subchapter will be
deemed waived.
B. Request for a Hearing. Requests for a hearing are to be made in person to the Chief of Police.
Requests for hearing by persons who reside more than 50 miles from the municipality may be
made by mail. Forms for such requests shall be made available at the Police Department. At
the time of making the request, the owner will be provided a hearing date and time by mail or
in person, as the circumstances require.
C. Preliminary Hearing. If the owner or person entitled to a hearing must request within seven
days after the mailing or personal delivery of the notice, preliminary hearings shall be
conducted by a hearing officer appointed by the Chief of Police within 24 hours after receipt
of the request, excluding Saturdays, Sundays and legal holidays. All interested persons shall
be given a reasonable opportunity to be heard and the formal rules of evidence will not apply
and hearsay evidence shall be admissible only if it is the type commonly relied upon by
reasonably prudent persons in the conduct of their affairs.
D. The hearing officer shall make a written decision upon a preponderance of the evidence as to
whether towing of the vehicle is authorized by the laws of the state or the ordinances of the
City, with a specific statutory or ordinance section cited in the decision. The owner shall be
provided a copy of the pre-tow hearing decision.
E. Decision to tow and rates to be charged. If the preponderance of the evidence supports
towing and compliance with the provisions of this chapter, the hearing officer shall direct that
the vehicle be towed, with any towing and storage costs to then be imposed upon the owner.
The fees to be charged for towing and storage services shall be no more than the maximum
rates set by the Chief of Police pursuant to the provisions of this Chapter. The owner of the
vehicle having had such a hearing may avoid the towing by immediately removing the
vehicle from the improper location to a proper, lawful location and correcting any unlawful
condition of the vehicle.
F. Establishment of maximum towing and storage rates. The owner shall pay fees to the towing
service operator for towing and storage on police-ordered tows at rates that do not exceed
maximum amounts to be administratively established by the Chief of Police and which may
be revised from time to time. However, nothing in this chapter is intended to prevent a
competitive towing service operator from charging less than the established maximum rates
for police-ordered or any other tows. In arriving at the maximum rates for various services,
the Chief of Police shall consider such matters as the prevalent market rates in the area for the
different types of vehicles, the types of storage and area requirements for categories such as
large trucks and commercial vehicles, and the relative difficulties and amount of work
required to perform various types of towing operations. For particularly difficult or unusual
towing jobs, such as large or serious accidents, the Chief of Police is authorized to allow
towing operators to charge rates above those established for normal situations. All special
charges must be based upon the cost of services provided, taking into account such matters as
the man-hours and equipment time required for the job. A towing service operator must fully
itemize in writing the details of such a billing at special rates for a particularly difficult or
unusual tow, and supply a copy of the itemized bill to the owner and to the Police
Department. Any special rates charged must be customary in the towing industry in the area
for the nature and extent of the services provided. Every towing service operator and the
Police Department shall have available a copy of the complete current rate schedule and any
special rate policy established by the Chief of Police, for vehicle owners to view upon
request.
6-5-5. Form for Pre-Tow Notice.
The following form shall be utilized for the mailing of delivery of pre-tow notices to owners:
To:
(Name)
(Address)
Date of Mailing:
Date and Time of and Name of Person making personal delivery:
PRE-TOW NOTICE
You are listed as the registered Owner or person entitled to possession of the following
described vehicle: (make) (model/year) (other identifying features) (license plate number and
Stato which is located on location in an apparently abandoned or unusable condition, to
wit: (facts forming basis of proposed tow) as defined in (ordinance or statutory section).
The United City of Yorkville will tow the vehicle or cause it to be towed after seven (7) days
from the above date of mailing or personal delivery unless you move the vehicle to a lawful
location or request a hearing as set forth below. Any such hearing will only concern the
proposed towing, and will not be determinative of or adjudicate any parking ticket or other
citation concerning the vehicle. If the vehicle is towed, you will be required to pay all towing
and storage charges before the vehicle is released.
The towing is authorized by Section 6-5-2 of the City Code of the United City of Yorkville.
If you wish to request a hearing on the legality of the present location and condition of your
vehicle, you must contact the office listed below and file in person a request for such hearing
within 7 days of the above date of mailing or personal delivery, unless you live more than 50
miles from the municipality, in which case you may mail a request for hearing that must be
received by the office listed below within 7 days from the mailing or persona delivery of this
Notice.
6-5-6 Seizure and Impoundment of Motor Vehicles.
A. Conduct Prohibited. A motor vehicle operated with the permission, express or implied, of
the owner of record, that is used in connection with any of the following violations shall be
subject to seizure and impoundment by the City. The owner of record of said vehicle shall be
liable to the City for an administrative penalty of $500.00 in addition to any towing and
storage fees, and other fees deemed applicable. As used in this section, the owner of record
of a motor vehicle means the record title holder:
(i) Any vehicle which is operated by a person driving while his/her driver's license, permit
or privilege to operate a motor vehicle is suspended or revoked in violation of 625
ILCS 5/6-303 . For the purposes of this section, the terms "revoked" or "suspended,"
when used in the context of driving privileges or driver licenses, shall have the same
meaning as contained in the Illinois Vehicle Code, 625 ILCS 5/6-100 et seq.
(ii) Any vehicle which is operated by a person driving while under the influence of alcohol,
other drug or drugs, intoxicating compound or compounds of any combination thereof,
in violation of 625 ILCS 5/11 -501 (a).
(iii) Any vehicle which is operated by a person driving against whom a warrant has been
issued by a Circuit Court in Illinois for failing to answer charges that the driver violated
(i) or (ii).
(iv) Any vehicle that contains any controlled substance or cannabis, as defined in the
Illinois Controlled Substances Act, 720 ILCS 570/100 et seq. , and the Illinois Cannabis
Control Act, 720 ILCS 55011 et seq. , or that is used in the purchase, attempt to
purchase, sale or attempt to sell such controlled substances or cannabis.
(v) Any vehicle used in connection with the unlawful use of weapons in violation of 720
ILCS 5/24-1 , et seq. , ("Deadly Weapons") of the Illinois Criminal Code, or that
contains a firearm or ammunition for which a Firearms Owner's Identification Card is
required under the Illinois Owners Identification Card Act, 430 ILCS 65/0.01 et seq.
(vi) Any vehicle that is used in the commission of prostitution as defined in the Illinois
Criminal Code, 720 ILCS 5111 et seq. , solicitation of a prostitute or a sexual act as
defined in said Code, or pimping or juvenile pimping as defined in said Code.
(vii) Any vehicle that is used by a person who does not hold a valid Illinois driver's license
or permit or a restricted driver's permit issued under sections 6-205, 6-206 or 6-113 of
the Illinois Motor Vehicle Code, 625 ILCS 5/6-205, 6-206 or 6-113.
(viii) Any vehicle which is used by a person during the aiding or abetting or commission of a
misdemeanor, felony or forcible felony as those terms are defined in the Illinois
Criminal Code, 720 ILCS 5/2-7, 2-8 and 2-11 .
B. Driving While Intoxicated; Standard of Evidence. A sworn report of a police officer,
prepared in conformity with Section 11 .501 . 1 of the Illinois Vehicle ' Code, 625 ILCS
5 111 .501 . 1 , establishing that person has refused testing or has submitted to a test that
discloses a blood alcohol concentration of 0.08 or more, or any amount of a drug, substance,
or intoxicating compound in the person's breath, blood or urine resulting from the unlawful
use or consumption of cannabis listed in the Cannabis Control Act, controlled substance
listed in the Controlled Substances Act, or an intoxicating compound listed in the Use of
Intoxicating Compounds Act, shall constitute prima facie evidence under this chapter
sufficient to establish a finding of the vehicle owner's liability under this chapter. The
presumption may be rebutted by clear and convincing evidence.
6-5- 7. Exceptions.
This chapter shall not apply to:
A. A vehicle used in the violation was stolen at the time of the violation and the theft was
reported to the appropriate police authorities within twenty-four (24) hours after the theft was
discovered or reasonably should have been discovered;
B . If the vehicle is operating as a common carrier and the violation occurs without the
knowledge of the person in control of the vehicle; or
C. With respect to subsections 6-5-6 (iv) or 6-5-6 (v) of this chapter, the owner proves that the
item found is not unlawful.
6-5-8. Seizure and Impoundment.
A. Whenever a police officer has probable cause to believe that a vehicle is subject to seizure
and impoundment pursuant to 6-5-6, the police officer shall provide for the towing of the
vehicle to a facility authorized by the City. At the time the vehicle is towed, the police
officer shall notify any person identifying him/herself as the owner, or any person who is
found to be in control of the vehicle at the time of the alleged violation, of the fact of the
seizure and the vehicle owner's right to request a vehicle impoundment hearing as hereinafter
provided.
6-5-9. Vehicle Impoundment Hearings.
A. Preliminary Hearing. If the owner of record of the vehicle seized pursuant to this chapter
desires to appeal the seizure, said owner must make a request within twenty-four (24) hours
of the seizure for a vehicle impoundment hearing. Said request shall be made in person and
in writing and filed with the Chief of Police or his/her designated agent. If the appeal is
timely filed, a preliminary hearing shall be conducted by a hearing officer appointed by the
Chief of Police with the consent of the Mayor, within twenty-four (24) hours after receipt of
the written request, excluding Saturdays, Sundays and legal holidays. All interested persons
shall be given a reasonable opportunity to be heard at the preliminary vehicle impoundment
hearing. The formal rules of evidence will not apply at the hearing, and hearsay evidence
shall be admissible only if it is the type commonly relied upon by reasonably prudent persons
in the conduct of their affairs. If, after the hearing, the hearing officer determines there is
probable cause to believe that the vehicle is subject to seizure and impoundment pursuant to
this chapter, the hearing officer shall order the continued impoundment of the vehicle, unless
the owner of the vehicle posts a cash bond in the amount of $500.00 with the City and pays
the towing company any applicable towing and storage fees. If the hearing officer determines
that there is no such probable cause, the vehicle will be returned to the owner of record of the
vehicle without penalty or other fees.
6-5-10. Administrative Hearing.
A. Within ten (10) business days after a vehicle has been seized and impounded pursuant to this
chapter the City shall notify by United States mail, the registered owner of record of the date,
time and location of the scheduled hearing which shall be held pursuant to Chapter 13 of this
Code. The name and address of the person to whom a vehicle is registered as shown on the
records of the State in which the vehicle is registered shall be conclusive evidence of the
name and address of the owner of record of the vehicle, unless the owner of record has given
the City actual written notice of a different name and/or address. The hearing shall be
scheduled and conducted in accordance with the requirement of Chapter 13 of this Code.
6-5-11. Vehicle Possession.
A. Except as otherwise specifically provided by law, no owner, lienholder or other person shall
be legally entitled to take possession of as vehicle impounded under this chapter until the
civil penalty and applicable fees under this chapter have been paid. However, whenever a
person with a lien of record against an impounded vehicle has commenced foreclosure
proceedings, possession of the vehicle shall be given to that person if he/she agrees in writing
to refund the City the amount of the net proceeds of any foreclosure sale, less any amounts
required to pay lienholders of record, not to exceed $500.00 plus the applicable fees.
Section III: Severability. If any provision, clause, sentence, paragraph, section, or part of this
Ordinance or application thereof to any person, firm, corporation, public agency or circumstance, shall,
for any reason, be adjudicated by a court of competent jurisdiction to be unconstitutional or invalid, said
judgment shall not affect, impair or invalidate the remainder of this Ordinance and the application of such
provision to other persons, firms, corporations, or circumstances, but shall be confined in its operation to
the provision, clause, sentence, paragraph, section or part thereof, directly involved in the controversy in
which such judgment shall have been rendered and to the person, firm, corporation, or circumstances
involved. It is hereby declared to be the legislative intent of the Mayor and City Council of the United
City of Yorkville that this Ordinance would have been adopted had such unconstitutional or invalid
provision, clause, sentence, paragraph, section, or part thereof not been included.
Section IV: This Ordinance shall be in full force and effect immediately from and after its
passage and approval according to law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _
day of A.D. 2009.
ROBYN SUTCLIFF GEORGE T. GILSON, JR.
ARDEN JOE PLOCHER DIANE TEELING
GARY GOLINSKI MARTY MUNNS
ROSE SPEARS WALLY WERDERICH
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of A.D. 2009.
Mayor
Attest:
City Clerk