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City Council Packet 2009 12-22-09AGENDA  CITY COUNCIL MEETING  CITY COUNCIL CHAMBERS  7:00 p.m.  Tuesday, December 22, 2009  Call to Order:  Pledge of Allegiance:  Roll Call by Clerk: WARD I WARD II WARD III WARD IV  Wally Werderich Gary Golinski Marty Munns Rose Ann Spears  George Gilson, Jr. Arden Joe Plocher     Robyn Sutcliff Diane Teeling  Establishment of Quorum:  Introduction of Guests:  Amendments to Agenda:  Committee Meeting Dates:  Public Works Committee Meeting:  6:30 p.m., January 19, 2010  Cit y Hall Conference Room  Economic Development Committee:  6:30 p.m., January 5, 2010  Cit y Hall Conference Room  Administration Committee Meeting:  6:00 p.m., January 21, 2010  Cit y Hall Conference Room  Public Safety Co mmittee Meet ing:  6:00 p.m., January 28, 2010  Cit y Hall Conference Room  Presentations:  1. Presentation of Awards to Officer Bledsoe and Officer Hayes for Traffic Arrests  2. Presentation of Awards to Officer Ko lowski, Officer Bledsoe, and Officer Hayes for Life Saving  United City of Yorkville  800 Game Farm Road  Yorkville, Illinois 60560  Telephone: 630­553­4350  Fax: 630­553­7575 Cit y Council Meet ing Agenda  December 22, 2009  Page 2  Public Hearings:  Citizen Comments:  Consent Agenda:  1. PW 2009­113 Water Department Report for September 2009  2. PW 2009­114 Water Department Report for October 2009  3. PW 2009­118 IDOT Agreement – Route 34 / Sycamore Traffic Signal ­ approve extension of agreement  deadline to replace temporary signal with permanent signal to May 1, 2011.  4. PW 2009­122 Ordinance Amending Cit y Code Title 6 – Traffic, Chapter 3 –Traffic Schedules (Walsh  Drive and Greenbriar Road)­ authorize Mayor and City Clerk to execute  5. PW 2009­124 Fountainview Plat of Easement ­authorize Mayor and City Clerk to execute  6. PW 2009­126 Temporary Roadway Closures ­ approve temporary roadway closures in Grande Reserve  subdivision and Kendallwood Estates subdivision, as presented  7. PW 2009­128 Grant of Permanent Trail Easement (Bristol Bay Lot 1678)­authorize Mayor and City  Clerk to execute  8. ADM 2009­73 Resolut ion Repealing Resolut ion No. 2006­101 and Implement ing the Amended  Freedo m of Information Act ­authorize Mayor and City Clerk to execute  9. ADM 2009­74 Ordinance Approving a Records Request Fee Schedule ­ authorize Mayor and City  Clerk to execute  10. CC 2009­118 Ordinance Abating Special Service Area Taxes for Special Service Area No. 2003­100  (Raintree Village Project) and Approving the Amended Special Tax Ro ll ­ authorize Mayor and  City Clerk to execute  11. CC 2009­119 Ordinance Abating Special Service Area Taxes for Special Service Area No. 2004­104  (Central Grande Reserve) and Approving the Amended Special Tax Ro ll ­ authorize Mayor and  City Clerk to execute  12. CC 2009­120 Ordinance Abating Special Service Area Taxes for Special Service Area No. 2004­106  (Total Grande Reserve) and Approving the Amended Special Tax Ro ll ­ authorize Mayor and  City Clerk to execute  13. CC 2009­121 Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning  May 1, 2010 and Ending April 30, 2011 in and for the United Cit y of Yorkville Special Service Area  No. 2004­201 (Fox Hill Subdivisio n) ­ authorize Mayor and City Clerk to execute  14. CC 2009­122 Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning  May 1, 2010 and Ending April 30, 2011 in and for the United Cit y of Yorkville Special Service Area  No. 2006­119 (Sunflower Estates Subdivisio n) ­ authorize Mayor and City Clerk to execute  Plan Commission / Zoning Board of Appeals:  1. ZBA 2009­04 Ordinance Grant ing a Sign Variance at 382 E. Veteran’s Parkway (Sunfields Restaurant) Cit y Council Meet ing Agenda  December 22, 2009  Page 3  Minutes for Approval (Corrections and Additions):  Minutes of Cit y Council – November 10, 2009 and November 24, 2009  Bill payments for approval from the current Bill List (Corrections and Additions):  Checks total these amounts:  $ 1,575,136.18 (vendors)  $ 305,461.81 (payroll period ending 12/5/09)  $ 1,880,597.99 (total)  Reports:  Mayor’s Report:  1. CC 2009­111 Green Update  2. CC 2009­123 Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning May  1, 2010 and Ending April 30, 2011  3. CC 2009­124 Ordinance Approving a First Amendment to the Redevelopment Agreement for the  Downtown Redevelopment Project Area (Bridge Street Development)  4. CC 2009­125 Ordinance Authorizing the Execution of an Amended Intergovernmental Agreement  Between the United Cit y o f Yorkville and the Count y of Kane  5. CC 2009­126 Authorizat ion for Emergency Repairs to Well 9  6. CC 2090­127 Senior Center Update  Cit y Council Report:  Cit y Attorney’s Report:  Cit y Clerk’s Report:  Cit y Treasurer’s Report:  Cit y Administrator’s Report:  Finance Director’s Report:  Cit y Engineer Report:  Director of Public Works Report:  Chief of Police Report:  Director of Parks & Recreat ion Report:  Communit y Development Director Report:  Communit y Relations Officer:  Communit y & Liaiso n Report: Cit y Council Meet ing Agenda  December 22, 2009  Page 4  Committee Reports:  Public Works Committee Report:  1. PW 2009­121 Ordinance Amending the Code of Ordinances to Provide for the Regulation of Illicit  Discharges and Connect ions to the Municipal Separate Storm Sewer System – First Reading  2. PW 2009­125 Windett Ridge Unit 1 – Partial Acceptance and Bond Reduct ions  3. PW 2009­127 Prairie Meadows – Final Acceptance  4. PW 2009­129 Bristol Bay Unit s 1, 2, & 6 –Final Acceptance and Bond Adjustments  Economic Development Committee Report:  1. No report.  Public Safety Committee Report:  1. No report.  Administration Committee Report:  1. ADM 2009­71 City Property Insurance Proposal  Additional Business:  Executive Session:  1. For the appointment, emplo yment, compensation, discipline, performance, or dismissal of specific  emplo yees of the public body or legal counsel for the public body, including hearing testimo ny on a  complaint lodged against an emplo yee of the public body or against legal counsel for the public body to  determine its validit y.  Adjournment:  COMMITTEES, MEMBERS AND RESPONSIBILITIES  PUBLIC WORKS  Committee Departments Liaisons  Chairman:           Alderman Plocher Water and Sewer Park Board  Vice­Chairman:  Alderman Gilso n Streets and Alleys YBSD  Committee:         Alderman Munns Sanitation and Waste  Committee:         Alderman Teeling Cit y Council Meet ing Agenda  December 22, 2009  Page 5  COMMITTEES, MEMBERS AND RESPONSIBILITIES (cont’d)  ECONOMIC DEVELOPMENT  Committee Departments Liaisons  Chairman:           Alderman Golinski Planning & Building & Zoning Plan Co mmissio n  Vice­Chairman:  Alderman Spears Business & Economic Dev. Yorkville Econ. Dev. Corp.  Committee:         Alderman Werderich Kendall Co. Plan Co mmissio n  Committee:         Alderman Sutcliff Aurora Area Convent ion &  Visitors Bureau  PUBLIC SAFETY  Committee Departments Liaisons  Chairman:           Alderman Werderich Police Human Resource Comm.  Vice­Chairman:  Alderman Munns Schools School District  Committee:         Alderman Spears Public Relations KenCo m  Committee:         Alderman Plocher  ADMINISTRATION  Committee Departments Liaisons  Chairman: Alderman Sutcliff Finance Metra  Vice­Chairman:  Alderman Teeling Public Properties Library  Committee:         Alderman Gilson Personnel Cable Consortium  Committee:         Alderman Golinski MENARD, COI December 21,2009 VIA FACSIMILE TO (630)553-7575 2 PAGES City Council United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Prairie Meadows Subdivision Dear Members of the Council: Menard, Inc. respectfully requests that the City Council act to accept the public improvements for Prairie Meadows Subdivision, subject to the spring 2010 installation of approximately twenty trees and completion of minor grading repair (which repair has a value of less than $1,000.00). To date, we have already completed the remaining punchlist items,including: • Conducting the required streetlight burn test, • Tightening mast arms on all public streetlights, • Increasing the size of the storm water pond outlet, • Removal of all dead plant material from the berms adjacent to Kennedy Road and McHugh Road, and • Removal of the thistle patch adjacent to Kennedy Road near the fire station. In addition, although not required by code, we installed stone sidewalks adjacent to the vacant lots in the subdivision for the use, enjoyment and safety of the residents. The Prairie Meadows Homeowners Association has indicated its acceptance of the landscaping by letter to City Engineer Joe Wywrot dated September 1, 2009 (copy attached). With the support of the residents, we believe that it is appropriate for the Council to grant this request. Acceptance of the public improvements would allow us to reduce the amount of the subdivision bond, at a substantial savings. In these challenging economic times, any reduction of our overhead costs would be a welcome relief. Once again, in light of our substantial work in the subdivision and the support of its residents, we would like the Council to accept the public improvements for Prairie Meadows. Thank you very much for your consideration of this request. Cordiall heron J. erg, 4.eal Estate Manager Cc: Mr. Joe Wywrot,City Engineer(via e-mail) 4777 MENARD DRIVE EAU CLAIRE, WI 54703-9625 PHONE(715) 876-5911 FAX (715) 876-5901 • Tk_ ' : '% /OP Prairie Meadows Homeowners Association 1935 Coneflower Yorkville, IL 60560 September 1, 2009 Mr. Joe Wywrot City Engineer 800 Game Farm Road Yorkville, IL 60560 Re: Prairie Meadows Subdivision Dear Mr. Wywrot: The Prairie Meadows Homeowners Association hereby accepts the landscaping within the Prairie Meadows Subdivision. It is also our understanding that the following improvements will be completed by Menards: (i) the removal and replacement of all dead parkway trees within the Subdivision, (ii) removal of all dead plant material from the berms adjacent to Kennedy Road and McHugh Road, (iii) removal of the thistle patch located adjacent to Kennedy Road near the Fire Station, and (iv) the installation of CA-6 sidewalks in the locations identified on the exhibit provided by your department. If you have any questions or concerns relating to this matter, please do not hesitate to contact me. Thank You. Cordially, Ed Novak, President �._. Prairie Meadows Homeowners Association cc: Theron Berg, Menards