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City Council Packet 2009 11-07-09 (special cc) �s,o car o United City of Yorkville 800 Game Farm Road EST. ,• 1636 Yorkville, Illinois 60560 Telephone: 630-553-4350 g Fax: 630-553-7575 SCE `%v NOTICE I, Mayor Valerie Burd, call a Special City Council meeting on Saturday, November 7, 2009 at 9:00 a.m., pursuant to the Open Meetings Act (5 ILCS 120/). The agenda for this meeting shall include the following: 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Business a. 2010 Goal Setting Session 5. Executive Session a. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 6. Business a. FY 09/10 Revised Budget Workshop 7. Adjournment Dated this 3rd day of November, 2009. OakizAL ti"o \ Mayor Valerie Burd `QED cl; ` o United City of Yorkville o ° " 800 Game Farm Road esr. _ sse Yorkville, Illinois 60560 ® L �`� Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA SPECIAL CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 9:00 AM Saturday, November 7, 2009 Call to Order: Roll Call by Clerk: WARD I WARD lI WARD III WARD IV Wally Werderich Gary Golinski Marty Manus Rose Ann Spears George Gilson, Jr. Arden Joe Plocher Robyn Suteliff Diane Teeling Establishment of Quorum: Business : 1 . 2010 Goal Setting Session Executive Session: 1 . For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Business: 1 . FY 09/10 Revised Budget Workshop Adjournment: `�fpD C/ry Reviewed By: Agenda Item Number O J n Legal ❑ EST 1836 Finance F1 Engineer ❑ 4 ii City Administrator El Tracking Number Consultant ❑ <am ` ❑ <LE Agenda Item Summary Memo Title: 2010 Goal Setting Session Meeting and Date: Special City Council 11/7/09 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: See attached. o Memorandum To: City Council EST, 1836 From: Bart Olson, Assistant City Administrator CC: Date: November 6, 2009 Subject: FY 08/09 City Council goals LE For your reference in establishing FY 10/11 goals, I have attached the FY 08/09 City Council goals. In FY 09/10, the City Council decided not to adopt new goals, but rather to focus on the FY 09/10 budget. UNITED CITY OF • ' 11 : GOALS Category Goal Elected Officials Staff Committee to Update Police Facility Aid. Munns and Aid. Plocher I Harold Martin Public Safety Infrastructure Planning Communit Center Aid. Golinski Bart Olson Parks and Rec Park Board Interim PW Facilii Eric Dhuse Public Works City Hall I Aid Munns and Ald Plocher Bart Olson Administration ` ell Velle, Finance/Revenues Fundm for overnment an encies Kentenrn FD Ald. S ears Bart Olson Public Safe Evaluate fiscal incentives Aid Golinski Travis Miller and Susan Mika Economic Development Increase development standards, with heavy emphasis on Ald. Besco and Travis Miller Economic Development ell multi-family Aid. Werderich Facilitate large lot planning areas, with exploration on an Aid. Besco and Travis Miller Economic Development Aesthetic Principles agricultural homestead zoning district, and heavy Aid. Werderich emphasis on studying how we can make large lots economically viable in the marketplace eellll 11 1 11 Event planning, with focus on extension of Oktoberfest Aid. Plocher Glory Spies and Administration Quality of Life and Summerfest and clarifying the city's role and adding Bart Olson (Parks and Rec) Community Involvement city presence Distinction Hoover agreement Mayor Burd and Aid. Golinski Bart Olson (Parks and Rec) City Council Bridges to river islands Aid. Besco and Aid. Werderich Bart Olson (Parks and Rec) Economic Development Open space acquisition Aid. Sutcliff _ Bart Olson Economic Development ,. . ". �Explore green design/certification for public buildin s Ald. Sutcliff Bart Olson and Travis Miller Administration Aid. Plocher and Environmental Consciousness ! Explore ra water reuse by crty Aid. Werderich Eric Dhuse and Scott Sleezer Public Works Aid Sutcliff and Biodiesel E85 and hybrid vehicles Aid Werderich Eric Dhuse and Bart Olson Public Works l7le'll Fie Economic Growth Strengthen the city's role in economic development Aid Munns Brendan McLaughlin Economic Development activities and Travis Miller sell Establishing police staffing levels and long term plan with Aid. Spears Harold Martin and Susan Mika Public Safety , Public Safety focus on achieving 4 groups of officers on patrol 24/7) 'w d ..r,.n . . _ ,11 Bike trails and pedestrian friendly development/re- Aid. Golinski and Bart Olson (Parks and Rec) Public Works development, with focus on increasing pedestrian access Aid. Werderich and Joe Wywrot to downtown from anywhere in the city and to the schools Transportation from anywhere in the city Land use planning adjacent to Route 47, with research on None Travis Miller Economic Development how we can help Route 47 expansion via contact with �Springfieid el- ell I Open Governmental Action plan for consituent communications Aid Spears and Aid Plocher Glory Spies Administration Communication ,l ., ,ell Reviewed By: Agenda Item Number J� ® Legal ❑ EST �" leas Finance F-1 �\ Engineer ❑ Tracking Number City Administrator El Eal ate^ O Consultan ❑ ¢ t m a ❑ 4E Agenda Item Summary Memo Title: FY 09/10 Revised Budget — General Fund Meeting and Date: Special City Council 11 /7/09 Synopsis : Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Susan Mika Finance Name Department Agenda Item Notes: See attached. ,`tiD CITY Memorandum To: City Council EST 1336 From: Susan Mika, Finance Director .{ CC : Mayor Burd; Bart Olson Assistant City Administrator p ®i,f :l 9 Val p Date. November 3, 2009 lc "w� woly Subject: Revised FY 2009/2010 General Fund Budget LE I have included a draft of the FY 09/10 revised budget. Listed below are a majority of the adjustments that have a large impact on the revised budget. General Fund Revenues 01 -000-40-00-3993 Amusement Tax (revenue) 01 -120-78-00-9013 Amusement Tax Rebate (expense) Summer 2009 admissions into Raging Waves were lower than projected. Therefore, the corresponding revenue and expense line items are lower. 01 -000-40-00-4020 State Income Tax The local share of the state income tax is projected by the Illinois Municipal League, and they recently decreased their projections based on the State's unemployment level. The new budgeted number is based on those projections. 01 -000-40-00-4030 Municipal Sales Tax Projected revenues are not being seen, due to new shopping developments not coming on board. 01 -000-41 -00-4110 Building Permits 01 -000-42-00-4210 Development Fees Projected revenue levels have not been seen. Budget number has been decreased accordingly. 01 -000-42-00-4208 Collection Fee — YBSD The City received 50% reimbursement for its share in the utility billing function for YBSD. 01 -000-44-00-4407 Holiday Under the Stars Donations have been collected for this event. 01 -000-44-00-4490 Miscellaneous Income 01 -000-45-00-4504 Traffic Signal Revenue 01 -000-46-00-4600 Investment Income These have been adjusted based on year to date actuals. 01 -000-49-00-4915 Transfer from Water Ops 01 -000-49-00-4920 Transfer from Sewer Ops This was adjusted to reimburse the general fund for all personnel benefit expenses. 01 -000-49-00-4935 Transfer from Land Cash Decrease for year to date calculations of time spent on land cash related items by Superintendent of Parks and Parks Designer. Actual time spent on land cash related items is lower than what was originally budgeted. This figure has not been reviewed by the Park Board, but they are aware that the Interim Director was going to suggest a decrease in the transfer. New line item # Proposed Police Tows - This was approved by the Public Safety Committee and will be on the City Council agenda for approval. New line item # Repayment of Park & Ree Loan - This is an interfund loan to cover cash flow for the Parks and Recreation department operating budget. This will be paid back by April 30, 2010. New line item # Loan from Police Capital — This was proposed by the Chief, and discussed at the last Administration Committee meeting. Administration 01 -110-50-00-5106 Salaries — Administration Decrease due to furloughs and a reduction in staff hours. 01 -110-61 -00-5314 Building Inspections Decrease due to the elimination of outsourcing and bringing these functions in house. Finance O1 -120-50-00-5106 Salaries — Administrative Decrease due to elimination of personnel and furloughs. O1 - 120-50-00-5202 Unemployment Compensation O1 -120-50-00-5203 Health Insurance Decrease due to the elimination of personnel. 01 - 120-62-00-5400 Property Insurance Decrease based on projections from upcoming Property Insurance RFP. Community Relations 01 - 130-50-00-5136 Part time salaries Decrease due to elimination of personnel. O1 -130-64-00-5607 Public Relations O1 - 130-65-00-5809 Printing & Copying 01 - 130-65-00-5810 Publishing & Advertising These reductions were done in an effort to contribute to a balanced budget. Engineering O1 -150-50-00-5107 Salaries Decrease due to the elimination of personnel and furloughs. Public Safety 01 -210-50-00-5200 Cadet Program 01 -210-50-00-5408 Maintenance - equipment 01 -210-62-00-5411 Maintenance — computers O1 -210-62-00-5442 New World Live Scan 01 -210-62-00-5443 Admin Adjudication 01 -210-64-00-5604 Training & Conferences O1 -210-64-00-5606 Community Relations 01 -210-64-00-5607 Police Commission 01 -210-65-00-5804 Operating Supplies These reductions were done in an effort to contribute to a balanced budget. Community Development 01 -220-50-00-5107 Salaries This is adjusted due to vacant positions not being filled and bringing the building department in house instead of outsourcing. 01 -220-75-00-7002 Computer Equipment & Software This reduction was done in an effort to contribute to a balanced budget. Streets 01 -410-50-00-5107 Salaries The Director of Public Works salary was transferred the Water fund to comply with the City' s ordinance. 01 -410-62-00-5415 Maintenance — Street Lights 01 -410-62-00-5420 Maintenance — Storm Sewer 01 -410-62-00-5435 Electricity These were adjusted because actual figures are lower than expected. UNITED CITY OF YORKVILLE REVISED FY 2009-2010 BUDGET GENERALFUND 2008-2009 2009.2010 2009-2010 2007-2008 2008-2009 Revised Proposed Revised DESCRIPTION Actual Budget Budget Budget As of 9.30-09 Budget $ CHANGE CHANGE Revenues Revenues 12,235,653 12,731 ,770 10,913,842 11 ,488,253 4,616,741 11 ,129,644 574,411 5% TOTAL REVENUES: 12,235,653 12,731 ,770 10,913,842 11,488,253 4,616,741 11 ,129,644 574,411 5% Expenditures Administration 2,472,040 2,041 ,703 1 ,720,367 1 ,336,282 313,429 1 ,183,230 (384,085) -22 Finance 4,666,816 4,598,950 4,307,487 4,074,822 1 ,734,761 4,083,675 (232,665) -5% Com Relations - 164,319 158,151 125,193 35,062 111 ,861 (32,958) -21 Engineering 430,507 549,097 525,240 431 ,733 94,259 407,224 (93,507) -18% Police 3,015,178 3,239,524 3,125,952 3,284,459 944,441 3,200,029 158,507 5% Com Develop 541 ,649 583,704 487,295 435,328 135,290 424,251 (51 ,967) -11 Streets 3,429,973 573,473 553,237 654,435 154,701 573,373 101 ,198 18% Health & Sanita 1 ,043,849 1 ,306,000 1 ,126,000 1 ,146,000 387,485 1 ,146,000 20,000 2% TOTAL EXPENDITURES: 15,600,012 13,056,770 12,003,729 11 ,488,253 3,799,427 11 ,129,643 (515,476) -4% CHANGE IN FUND BALANCE (3,364,359) (325,000) (1 ,089,887) (0) 817,314 0 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE GENERAL FUND REVENUES 01-000-40-00-3993 EMPLOY CONTRIB HEALTH REIMS - 93,425 128,295 78,704 126,795 (1 ,500) -1 % 01-000-40-00-3994 AMUSEMENTTAX - 111 ,083 333,249 - 112,964 1 (220,285) -66% 01-000-40-00-3996 ROAD CONTRIBUTION FEE 578,000 - - - - - #DIV/0! 01-000-40-00-4000 REAL ESTATE TAXES 1 ,832,180 2,018,496 2,450,000 2,220,750 2,450,000 - 0% 01-000-40-00-4001 TOWN ROAD/BRIDGE TAX 128,425 131 ,000 160,000 141 ,159 160,000 - 0% 01-000-40-00-4010 PERSONAL PROPERTY TAX 18,977 20,000 20,000 1 ,765 20,000 - 0% 01-000-40-00-4020 STATE INCOME TAX 1 ,053,292 1 ,008,360 1 ,595,554 - 1 ,300,000 2 (295,554) -19% 01-000-40-00-4030 MUNICIPAL SALES TAX 2,506,434 2,625,000 2,600,000 611 ,162 2,480,000 (120,000) -5% 01-000-40-00-4032 STATE USE TAX 157,093 160,000 237,063 54,621 237,063 3 (0) 0% 01-000-40-00-4040 MUNICIPAL UTILITY TAX 549,535 540,000 565,000 277,737 565,000 - 0% 01-000-40-00-4041 UTILITY TAX - NICOR 384,088 360,000 396,000 109,840 396,000 - 0% 01-000-40-00-4042 UTILITY TAX - CABLE TV 172,913 180,000 190,000 92,193 190,000 - 0% 01-000-40-00-4043 UTILITY TAX - TELEPHONE 504,019 550,000 600,000 132,430 600,000 - 0% 01-000-40-00-4044 BUSINESS DISTRICT TAX - - - 63,434 63,434 63,434 #DIV/01 01-000-40-00-4045 AUTO RENTAL TAX - - - 1 ,757 1 ,757 1 ,757 #DIV/0! 01-000-40-00-4050 HOTELTAX 22,192 20,022 20,022 8,127 20,022 - 0% 01 -000-41-00-4100 LIQUOR LICENSE 46,970 25,000 30,000 6,861 30,000 4 - 0% 01-000-41-00-4101 OTHER LICENSES 4,323 3,958 4,500 394 4,500 5 - 0% 01-000-41-00-4110 BUILDING PERMITS 867,869 481 ,947 354,300 103,061 200,000 (154,300) -44% 01 -000-42-00-4205 FILING FEES 2,561 3,624 3,000 250 3,000 6 - 0% 01 -000-42-00-4206 GARBAGE SURCHARGE 577,389 1 ,050,000 1 ,050,000 377,492 1 ,050,000 - 0% 01-000-42-00-4207 ZONING VARIANCE FEES - - - 170 170 170 #DIV/0! 01-000-42-00-4208 COLLECTION FEE - YBSD 55,916 66,000 66,000 119,121 119,120 53,120 80% 01-000-42-00-4210 DEVELOPMENT FEES 1 ,366,886 166,766 300,000 7,935 200,000 (100,000) -33% 01-000-42-00-4211 ENGINEERING CAPITAL FEE 31 ,700 - - - - - #DIV/0! 01-000-42-00-4285 BEECHER LEASE AGREEMENT - - 12,000 5,000 12,000 - 0% 01-000-42-00-4286 BEECHER RENTALS - 1 ,596 2,000 660 2,000 - 0% 01-000-42-00-4287 DEVELOPER SIGNS REIM - 5,000 5,000 - 5,000 - 0% 01-000-43-00-4310 TRAFFIC FINES 111 ,271 132,000 120,000 57,889 120,000 - 0% 01-000-4300-4312 ADMINISTRATIVE ADJUDICATION - - 30,000 - - (30,000) -100% 01-000-43-00-4315 REIMBURSE POLICE TRAINING 15,106 8,040 - - - - #DIV/01 01-000-43-00-4320 ORDINANCE FEES 4,235 2,280 7,500 23,460 50,000 7 42,500 567% 01-000-44-00-4401 DARE DONATIONS - 120 - 20 20 20 #DIV/01 01-000-44-00-4403 MISCELLANEOUS DONATIONS 480 - - - - - #DIV/01 01-000-44-00-4404 HANGING BASKET DONATIONS - 1 ,550 - 50 50 50 #DIV/01 01-000-44-00-4407 HOLIDAY UNDER THE STARS - 12,500 - 3,050 7,000 7,000 #DIV/01 01-000-44-00-4410 REIMB - FROM OTHER GOVTS 313,375 - - 17,352 17,352 17,352 #DIV/01 01-000-44-00-4411 REIMB-POLICE PROTECTION 4,555 3,300 3,300 1 ,296 3,300 - 0% 01-000-44-00-4412 INSURANCE REIMBURSEMENTS - 2,000 71 ,562 29,776 71 ,562 - 0% 01-000-44-00-4490 MISCELLANEOUS INCOME 774,327 15,001 15,000 86 1 ,000 (14,000) -93% 01-000-45-00-4504 TRAFFICE SIGNAL REVENUE 8,779 18,289 18,500 14,925 14,925 (3,575) -19% 01-000-45-00-4505 COPS GRANT - VESTS - - - - - - #DIV/01 01-000-45-00-4511 POLICE - STATE TOBACCO GRANT - - - 1 ,803 1 ,803 1 ,803 #DIV/01 01-000-45-00-4540 BEAVER ST DEVELOP GRANT - - - - - - #DIV/01 01-000-46-00-4600 INVESTMENT INCOME 142,763 195,000 30,000 1 ,257 3.000 (27,000) -90% GREEN INITIATIVES - - - - - 8 - #DIV/0! PROPOSED POLICE TOWS - - - - 50,000 50,000 #DIV/01 REPAYMENT OF PARK & REC LOAN - - - - 150,000 150,000 #DIV/0! LOAN FROM POLICE CAPITAL - - 103,148 103,148 #DIV/0! 01-000-49-00-4915 TRANSFER FROM WATER OPS - 250,000 - 18,892 75,569 75,569 #DIV/01 01-000-49-00-4920 TRANSFER FROM SEWER MAINT. - 70,000 - 14,660 58,640 58,640 #DIV 10! 01-000-49-00-4925 TRANSFER FROM SAN. SEWER IMP - 150,000 - - - - #DIV/0! 01-000-49-00-4930 TRANSFER FROM WATER IMPROVE - 200,000 - - - - #DIV/01 01-000-49-00-4935 TRANSFER FROM LAND CASH - 181 ,000 70,408 17,602 53,449 9 (16,959) -24% 01-000-49-00-4950 TRANSFER FROM FOX INDUS TIF - 25,680 - - - - #DIV/01 01-000-49-00-4955 TRANSFER FROM DOWNTOWN TIF - 25,805 - - - - #DIV/0! TOTAL REVENUES: GENERAL 12,235,653 10,913,842 11 ,488,253 4,616,741 11 ,129,644 (358,609) -3% 1of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE DEPARTMENT HEAD COMMENTS - GENERAL FUND REVENUES 1 Based on tax actually collected by Raging Waves 2 roughly $77.00 Per person ' 16,813 population depending on employment 3 roughly $14. 10 Per person " 16,813 population depending on employment 4 Increase in fees expected due to more licenses 5 Increase in fees expected due to solicitors licenses 6 This is for fees for annexation, variances, etc. 7 Increase in fees due to administration adjudication 8 Expense is recorded in the Community Relations budget 9 50% of Park Designer & 30% of Superintendent of Parks 2of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE ADMINISTRATION EXPENSES 01 -110-50-00-5100 SALARIES - MAYOR 9,960 11 ,310 11 ,310 2,375 11 ,310 - 0% 01-110-50-00-5101 SALARIES - CITY CLERK 8,525 8,980 8,980 2,225 8,980 - 0% 01-110-50-00-5102 SALARIES - CITY TREASURER 5,770 6,315 6,500 1,500 6,500 - 0% 01-110-50-00-5103 SALARIES - ALDERMAN 38,925 39,810 50,320 11 ,800 50,320 - 0% 01-110-50-00-5104 SALARIES - LIQUOR COMM 1 ,000 1 ,000 1 ,000 250 1 ,000 - 0% 01-110-50-00-5105 SALARIES - CITY ATTORNEY 310 - - - - - #DIV/0! 01-110-50-00-5106 SALARIES - ADMINISTRATIVE 519,417 414,113 278,663 85,623 301 ,042 22,379 8% 01-110-50-00-5115 SALARIES - SPECIAL CENSUS - 114,384 - - - - #DIV/0! 01-110-50-00-5136 SALARIES - PART TIME 9,095 2,053 - - - - #DIV/01 01-110-50-00-5137 SALARIES - OVERTIME 387 - - 573 575 575 #DIV/01 01-110-61-00-5300 CORPORATE COUNSEL - - 150,000 27,015 150,000 - 0% 01-110-61-00-5300 LITIGATION COUNSEL - - 100,000 11 ,542 100,000 - 0% 01-110-61-00-5300 SPECIAL COUNSEL 311 ,369 250,000 20,000 5,319 20,000 - 0% 01-110-61-00-5301 LEGISLATIVE ATTORNEY - 10,000 10,000 - 10,000 - 0% 01-110-61-00-5311 CODIFICATION 3,342 3,500 4,000 3,930 4,000 - 0% 01-110-61-00-5314 BUILDING INSPECTIONS 721 ,278 374,772 265,765 74,778 95,278 (170,487) -64% 01-110-62-00-5401 CONTRACTUAL SERVICES 59,171 20,000 20,000 10,640 20,000 1 - 0% 01-110-62-00-5403 SPECIAL CENSUS - 5,000 - - - - #DIV/01 01-110-62-00-5404 CABLE CONSORTIUM FEE 66,562 - 40,000 - 40,000 2 - 0% 01-110-62-00-5406 OFFICE CLEANING 7,599 7,500 28,000 5,646 28,000 - 0% 01-110-62-00-5410 MAINTENANCE - OFFICE EQUIP - 100 100 - 100 - 0% 01-110-62-00-5421 WEARING APPAREL 235 - - - - - #DIV/01 01-110-62-00-5427 FACADE PROGRAM 16,100 - 10,000 - - (10,000) -100% 01-110-62-00-5436 TELEPHONE 20,140 11 ,000 11 ,000 7,520 11 ,000 - 0% 01-110-62-00-5438 CELLULAR TELEPHONE 3,501 2,040 780 732 1 ,600 820 105% 01-110-62-00-5439 TELEPHONE SYSTEMS MAIN 7,199 3,000 3,000 1 ,472 3,000 - 0% 01-110-64-00-5600 DUES 9,523 9,000 9,250 8,614 9,250 - 0% 01-110-64-00-5601 ILLINOIS MUNICIPAL LEAGUE DUES 918 918 960 - 960 - 0% 01-110-64-00-5603 SUBSCRIPTIONS/BOOKS 263 100 100 - 100 - 0% 01 -110-64-00-5604 TRAINING & CONFERENCES 6,414 5,875 1 ,200 1 ,767 1 ,767 3 567 47% 01-110-64-00-5605 TRAVEL / MEALS / LODGING 24,630 13,000 5,800 570 5,233 (567) -10% 01-110-64-00-5610 TUITION REIMBURSEMENT - 6,000 - - - - #DIV/0! 01-110-64-00-5611 KENDALL COUNTY PARATRANSIT - 13,964 23,549 - 20,000 (3,549) -15% 01-110-64-00-5606 PROMOTIONAL/MARKETING EXP'S 12,511 - - - - - #DIV/0! 01-110-64-00-5607 PUBLIC RELATIONS - 100 150 123 150 - 0% 01-110-64-00-5608 HRC SPONSORSHIPS - 250 - - - - #DIV/0! STREET NAMING PROGRAM - 1 ,250 - - - - #DIV/0! 01-110-64-00-5609 YMCA PARTNERSHIP 1 ,500 - - - - - #DIV/0! KENCOM - - - - - - #DIV/0! 01-110-65-00-5800 CONTINGENCIES 67,813 15,471 44,153 451 47,702 4 3,549 8% 01-110-65-00-5802 OFFICE SUPPLIES 12,882 7,000 8,000 2,169 8,000 - 0% 01-110-65-00-5804 OPERATING SUPPLIES 8,742 5,000 7,000 2,108 7,000 - 0% 01-110-65-00-5808 POSTAGE & SHIPPING 16,971 14,000 14,000 2,460 14,000 - 0% 01-110-65-00-5809 PRINTING & COPYING 20,609 9,000 6,750 3,289 6,750 - 0% 01-110-65-00-5810 PUBLISHING & ADVERTISING 1 ,959 2,000 2,000 264 2,000 - 0% 01-110-72-00-6500 IMRF PARTICIPANTS 40,634 38,765 29,529 5,214 31 ,434 1 ,905 6% 01-110-72-00-6501 SOCIAL SECURITY & MEDICARE 45,185 41 ,278 28,823 4,757 30,579 1 ,756 6% 01-110-75-00-7002 COMPUTER EQUIP & SOFTWARE 2,020 - 1 ,600 355 1 ,600 5 - 0% 01-110-75-00-7003 OFFICE EQUIPMENT 540 - 1 ,000 - 1 ,000 6 - 0% 01-110-78-00-9002 NICOR GAS 33,391 30,543 31 ,000 3,304 31 ,000 - 0% 01-110-78-00-9004 MISCELLANEOUS 272,462 - - - - - #DIV/0! 01-110-78-00-9005 MERIT/COLA - - - - - - #DIV/01 01-110-78-00-9007 APPRECIATION DAY - 1 ,977 1 ,000 45 1 ,000 - 0% 01-110-78-00-9008 VOLUNTEER APPRECIATION DAY 2,235 - 1 ,000 - 1 ,000 - 0% 01-110-78-00-9009 WEBSITE 232 - - - - - #DIV/01 01-110-78-00-9010 COMMUNITY EVENTS 20,802 - - - - - #DIV/01 01-110-78-00-9011 TENNIS CRT REFURBISHING 45,823 - - - - - #DIV/0! 01-110-78-00-9013 HOLIDAY UNDER THE STARS 14,096 - - - - - #DIV/0! 01-110-99-00-9970 TRANSFER TO CW CAP FOR LAND - 100,000 100,000 25,000 100,000 - 0% 01-110-99-00-9975 TRANSFER TO CITY WIDE CAPITAL - 120,000 - - - - #DIV/01 TOTAL EXPENSES: ADMINISTRATION 2,472,040 ${DV58 1 ,336,282 313,429 1 ,183,230 (153,052) -11 % 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE ADMINISTRATION - DEPARTMENT HEAD COMMENTS 1 Includes minutes, water, shredding, grant writer, etc. . Grant writing is $14K per year. 2 This figure is 50% of total fees paid out (expect a 50% rebate for the FY, per consortium committee) 3 This is for the IML conference for elected officials only. 4 Should be 3% of total general fund. 5 1 Computer due for replacement. 3 licenses for Microsoft Office due as well. 6 For various items that need to be replaced. 2 tape recorders due this fiscal year. 4of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE FINANCE EXPENSES 01-120-50-00-5106 SALARIES - ADMINISTRATIVE 325,803 328,487 287,196 95,339 269,271 (17,925) -6% 01-120-50-00-5136 SALARIES - PART TIME 3,546 237 - - - - #DIV/0! 01-120-50-00-5137 SALARIES - OVERTIME - 750 1 ,500 - - (1 ,500) -100% 01-120-50-00-5202 BENEFITS-UNEMPLOY. COMP. TAX 17,466 28,800 21 ,000 5,014 25,788 4,788 23% 01-120-50-00-5203 BENEFITS - HEALTH INSURANCE 925,178 980,000 905,818 466,368 895,455 (10,363) _1% 01-120-50-00-5204 BENEFITS - GROUP LIFE INSUR 30,707 28,240 28,240 9,509 28,240 - 0% 01-120-50-00-5205 BENEFITS - DENTAL/VISION ASST 91 ,374 83,891 97,000 30,939 97,000 - 0% 01-120-61-00-5304 AUDIT FEES & EXPENSES 32,000 40,700 50,900 30,280 50,900 - 0% 01-120-61-00-5305 ACCOUNTING ASSISTANCE - - - - - - #DIV/0i 01-120-61-00-5310 EMPLOYEE ASSISTANCE 3,000 3,500 5,000 1 ,073 5,000 - 0% 01-120-62-00-5400 INSURANCE-LIABILITY & PROPERTY 266,737 240,757 300,000 - 274,587 (25,413) -8% 01-120-62-00-5401 CONTRACTUAL SERVICES 13,847 15,000 24,500 6,137 24,500 1 - 0% 01-120-62-00-5410 MAINTENANCE - OFFICE EQUIP - 1 ,700 1 ,800 - 1 ,800 2 - 0% 01-120-62-00-5411 MAINTENANCE - COMPUTERS 125 - 1 ,500 - 1 ,500 - 0% 01-120-62-00-5412 MAINTENANCE - PHOTOCOPIERS 21 ,612 24,500 27,000 6,388 27,000 - 0% 01-120-62-00-5437 ACCTG SYSTEM SERVICE FEE 12,972 15,000 15,000 - 15,000 - 0% 01-120-62-00-5438 CELLULAR TELEPHONE 978 990 1 ,010 348 1 ,010 - 0% 01-120-64-00-5600 DUES - - 1 ,380 155 1 ,380 3 - 0% 01-120-64-00-5603 SUBSCRIPTIONS/BOOKS 128 - 500 43 500 - 0% 01-120-64-00-5604 TRAINING & CONFERENCES 3,777 2,000 - - - - #DIV/0! 01-120-64-00-5605 TRAVEL / MEALS / LODGING 2,460 1 ,500 - - - - #DIV/01 01-120-65-00-5802 OFFICE SUPPLIES 7,207 2,500 3,000 28 3,000 - 0% 01-120-65-00-5804 OPERATING SUPPLIES 8,136 4,500 4,500 1 ,109 4,500 - 0% 01-120-65-00-5808 POSTAGE & SHIPPING - 1 ,000 2,500 347 2,500 - 0% 01 -120-65-00-5809 PRINTING & COPYING - - 2,500 - 2,500 - 0% 01-120-65-00-5844 MARKETING - HOTEL TAX 18,632 19,406 20,000 4,464 20,000 - 0% 01-120-72-00-6500 IMRF PARTICIPANTS 24,986 26,277 23,962 7,913 23,962 0 0% 01-120-72-00-6501 SOCIAL SECURITY & MEDICARE 26,353 26,139 24,085 7,682 24,085 (0) 0% 01-120-75-00-7002 COMPUTER EQUIP & SOFTWARE 27,402 6,500 15,000 1 ,409 5,000 (10,000) -67% 01-120-75-00-7003 OFFICE EQUIPMENT 1 ,000 - 1 ,000 - 1 ,000 - 0% 01-120-78-00-9001 CITY TAX REBATE - 1 ,005 1 ,050 808 1 ,050 - 0% 01-120-78-00-9003 SALES TAX REBATE 376,045 500,000 620,000 331 ,309 620,000 - 0% 01-120-78-00-9004 BUSINESS DISTRICT REBATE - - - 43,367 49,553 49,553 #DIV/0! 01 -120-78-00-9005 MERIT/COLA - - - - - - #DIV/01 01-120-78-00-9009 BAD DEBT 508,438 7,540 - - - - #DIV/0! O1-120-78-00-9013 AMUSEMENT TAX REBATE - 61 ,096 183,287 20,334 63,000 4 (120,287) -66% 01-120-99-00-9925 TRANSFER TO SAN SEWER 150,000 150,000 - - - - #DIV/01 01-120-99-00-9930 TRANSFER TO WATER IMPROVE 200,000 200,000 - - - - #DIV/0! 01-120-99-00-9935 TRANSFER TO LAND CASH 48,245 - - - - - #DIV/0! 01-120-99-00-9940 TRANSFER TO PARK & REC 1 ,161 ,778 1 ,080,348 979,500 408,125 969,500 (10,000) _1 % 01-120-99-00-9941 TRANSFER TO PARK & REC LOAN - - - 150,000 150,000 150,000 #DIV/0! 01-120-99-00-9942 TRANSFER TO POLICE CAPITAL 125,000 - - - - - #DIV/0! 01-120-99-00-9945 TRANSFER TO GF FOR PD - - - - - - #DIV/01 01 -120-99-00-9965 TRANSFER TO DEBT SERVICE 231 ,884 425,124 425,094 106,274 425,094 5 - 0% TOTAL EXPENSES: FINANCE 4,666,816 4,307,487 4,074,822 1 ,734,761 4,083,675 8,853 0 5of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE FINANCE - DEPARTMENT HEAD COMMENTS 1 Bond yearly services fees $3,000; Arbitrage 2004 issues $16,500; GASB 45 calculations 2 Folding/stuffing machine maintenance contract 3 Annual Treasurer dues; GOFA dues and IGFOA dues 4 55% of the total amusement tax rebate back to the water park 5 2004C; 2005A bond payments 6of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE COMMUNITY RELATIONS 01-130-50-00-5106 SALARIES-EMPLOYEES - 65,000 65,000 21 ,750 63,750 (1 ,250) -2% 01-130-50-00-5136 PART TIME SALARIES - 9,880 9,880 2,118 4,880 (5,000) -51% 01-130-62-00-5401 CONTRACTUAL SERVICES - 5,000 4,500 3,078 4,500 1 - 0% 01-130-62-00-5438 CELLULAR TELEPHONE - - 540 130 540 - 0% 01-130-64-00-5603 SUBSCRIPTIONS / BOOKS - 400 400 - 400 - 0% 01-130-64-00-5604 TRAINING & CONFERENCES - 450 - - - - #DIV/0! 01 -130-64-00-5605 TRAVEL / MEALS / LODGING - 1 ,000 - - - - #DIV/0! 01-130-64-00-5607 PUBLIC RELATIONS - 4,000 4,000 296 2,500 (1 ,500) -38% 01-130-65-00-5802 OFFICE SUPPLIES - 750 750 202 750 - 0% 01-130-65-00-5808 POSTAGE & SHIPPING - 10,000 5,000 997 4,000 (1 ,000) -20% 01-130-65-00-5809 PRINTING & COPYING - 8,000 8,000 135 2,000 (6,000) -75% 01-130-65-00-5810 PUBLISHING & ADVERTISING - 16,000 10,000 1 ,968 5,000 (5,000) -50% 01-130-72-00-6500 IMRF PARTICIPANTS - 4,973 5,395 1 ,805 5,291 (104) -2% 01-130-72-00-6501 SOCIAL SECURITY & MEDICARE - 5,698 5,728 1 ,431 5,250 (478) _8% 01 -130-78-00-9005 MERIT/COLA - - - - - - #DIV/01 01-130-78-00-9010 COMMUNITY EVENTS - 6,000 6,000 376 6,000 2 - 0% 01-130-78-00-9013 HOLIDAY UNDER THE STARS - 21 ,000 - 777 7,000 3 7,000 #DIV/0! TOTAL EXPENSES: COMMUNITY RELATIONS - 158,151 125,193 35,062 111 ,861 (13,332) -11 % COMMUNITY RELATIONS - DEPARTMENT HEAD COMMENTS 1 This is for the videographer for the City Council Meetings. 2 This is for the Community Volunteer Appreciation Day, Theatre in the Park, Water Conservation Forum, Foreclosure Prevention Seminar, Environmental Fair and all other informational and educational public and community events. 3 Donations will be collected for this event. Please seethe revenue line item 01 -000-44-00-4407. 7of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE ENGINEERING EXPENSES 01-150-50-00-5107 SALARIES-EMPLOYEES 353,766 426,262 326,267 65,471 304,698 (21 ,569) -7% 01-150-50-00-5137 SALARIES-OVERTIME 1 ,388 200 1 ,000 - 1 ,000 - 0% 01-150-62-00-5401 CONTRACTUAL SERVICES (3,372) 15,000 30,000 14,439 30,000 1 - 0% 01-150-62-00-5403 FEES 1 ,062 1 ,000 1 ,000 1 ,000 1 ,000 2 - 0% 01-150-62-00-5409 MAINTENANCE-VEHICLES 792 1 ,000 1 ,500 114 1 ,500 - 0% 01-150-62-00-5410 MAINTENANCE-OFFICE EQUIP 347 200 1 ,000 - 1 ,000 - 0% 01-150-62-00-5411 MAINTENANCE-COMPUTERS 7 - 500 - 500 - 0% 01-150-62-00-5421 WEARING APPAREL 1 ,060 300 500 - 500 - 0% 01-150-62-00-5438 CELLULAR TELEPHONE 3,542 3,400 3,542 870 3,542 - 0% 01-150-64-00-5600 DUES 235 300 400 - 400 - 0% 01-150-64-00-5604 TRAINING & CONFERENCES 82 1 ,000 - (125) - - #DIV/0! 01-150-64-00-5605 TRAVEL EXPENSE 880 500 - - - - #DIV/0! 01-150-64-00-5608 TUITION REIMBURSEMENT - 2,000 825 418 825 3 - 0% 01-150-64-00-5616 BOOKS & PUBLICATIONS - - 100 36 100 - 0% 01-150-65-00-5801 ENGINEERING SUPPLIES 1 ,497 1 ,500 2,000 233 2,000 - 0% 01-150-65-00-5802 OFFICE SUPPLIES 1 ,181 2,000 2,000 83 2,000 - 0% 01 -150-65-00-5808 POSTAGE AND SHIPPING - - - 208 500 500 #DIV/01 01-150-65-00-5809 PRINTING & COPYING 1 ,629 1 ,000 1 ,000 476 1 ,000 - 0% 01-150-65-00-5816 ISWS GROUNDWTR STUDY - 1 ,000 - - - - #DIV/0! 01-150-72-00-6500 IMRF PARTICIPANTS 27,244 32,624 27,163 5,612 25,373 (1 ,790) -7% 01-150-72-00-6501 SOCIAL SECURITY & MEDICARE 26,759 32,454 25,036 4,800 23,386 (1 ,650) -7% 01-150-75-00-7002 COMPUTER EQUIP & SOFTWARE 9,887 3,500 6,900 624 6,900 4 - 0% 01-150-75-00-7003 OFFICE EQUIPMENT 2,521 - 1 ,000 - 1 ,000 5 - 0% 01-150-78-00-9005 MERIT/COLA - - - - - - #DIV/0! TOTAL EXPENSES: ENGINEERING 430,507 525,240 431 ,733 94,259 407224 (24,509) -6% ENGINEERING - DEPARTMENT HEAD COMMENTS 1 This line item pays for unanticipated engineering expenses that occur during the course of the year. 2 This pays our annual NPDES permit fee with the Illinois EPA. 3 For two classes plus annual subscription for Math XL software. 4 Based on computer replacement policy and anticipated license renewal fees for existing engineering software. 5 Additional tube files for record storage. 8of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE PUBLIC SAFETY/POLICE DEPT. EXPENSES 01-210-50-00-5107 SALARIES - EMPLOYEES 1 ,209,846 1 ,231 ,043 1 ,263,768 393,688 1 ,263,768 - 0% 01-210-50-00-5131 SALARIES - LIEUT./SERGEANTS/CHI 659,733 691 ,041 749,327 129,607 749,327 - 0% 01-210-50-00-5134 SALARIES - CROSSING GUARD 21 ,167 26,350 25,000 5,154 25,000 - 0% 01-210-50-00-5135 SALARIES - POLICE CLERKS 168,213 213,581 212,386 57,336 212,386 - 0% 01-210-50-00-5136 SALARIES - PART TIME 20,933 39,000 39,000 14,615 39,000 - 0% 01-210-50-00-5137 SALARIES - OVERTIME 61 ,862 60,000 60,000 15,745 60,000 - 0% 01-210-50-00-5200 CADET PROGRAM 29,640 30,000 30,000 3,673 13,500 (16,500) -55% 01-210-61-00-5300 LEGAL SERVICES 3,994 4,000 40,000 8,579 40,000 1 - 0% 01-210-62-00-5408 MAINTENANCE - EQUIPMENT 11 ,000 14,000 14,000 3,686 9,750 (4,250) -30% 01 -210-62-00-5409 MAINTENANCE - VEHICLES 41 ,818 37,000 37,000 12,234 37,000 - 0% 01-210-62-00-5410 MAINT-OFFICE EQUIPMENT 4,500 - - - - - #DIV/01 01 -210-62-00-5411 MAINTENANCE - COMPUTERS 9,971 4,812 10,000 - 3,225 (6,775) -68% 01-210-62-00-5412 MAINTENANCE - K9 567 1 ,000 1 ,000 624 1 ,000 - 0% 01-210-62-00-5414 WEATHER WARNING SIREN MAINT 5,946 6,930 6,000 1 ,538 4,000 (2,000) -33% 01-210-62-00-5421 WEARING APPAREL 26,191 18,000 18,000 2,516 10,000 (8,000) -44% 01-210-62-00-5422 COPS GRANT IV - VESTS 5,144 3,000 4,200 - 4,200 - 0% 01-210-62-00-5423 CLASY GRANT - - - - - - #DIV/0! 01-210-62-00-5429 PSYCHOLOGICAL TESTING 2,620 - 1 ,000 280 880 (120) -12% 01-210-62-00-5430 HEALTH SERVICES 4,658 500 1 ,000 40 760 (240) -24% 01-210-62-00-5431 LABORATORY FEES - 500 500 615 385 (115) -23% 01-210-62-00-5432 KENDALL CO. JUVE PROBATION - 2,685 3,000 - 2,784 (216) -7% 01 -210-62-00-5436 TELEPHONE 17,558 21 ,500 21 ,500 7,159 21 ,500 - 0% 01 -210-62-00-5438 CELLULAR TELEPHONE 16,849 17,920 17,920 6,610 17,920 - 0% 01-210-62-00-5441 MTD-ALERTS FEE 5,534 5,838 6,000 3,330 5,150 (850) -14% 01-210-62-00-5442 NEW WORLD LIVE SCAN - 8,000 10,000 7,073 5,173 2 (4,827) -48% 01-210-62-00-5443 ADMIN ADJUDICATION - - 12,000 5,390 5,757 (6,243) -52% 01-210-64-00-5600 DUES 3,725 2,000 2,000 405 1 ,000 (1 ,000) -50% 01-210-64-00-5603 SUBSCRIPTIONS 93 350 350 60 350 - 0% 01-210-64-00-5604 TRAINING & CONFERENCE 26,334 18,025 18,025 2,000 8,025 (10,000) -55% 01-210-64-00-5605 TRAVEL EXPENSES 14,548 7,575 7,575 3,576 6,575 (1 ,000) -13% 01-210-64-00-5606 COMMUNITY RELATIONS 10,000 3,250 3,250 280 280 (2,970) -91 % 01-210-64-00-5607 POLICE COMMISSION 15,727 10,000 10,000 588 5,500 (4,500) -45% 01-210-64-00-5608 TUITION REIMBURSEMENT 6,866 4,500 - - - - #DIV/0! 01 -210-64-00-5609 POLICE RECRUIT ACADEMY 13,795 - - - - - #DIV/0! 01-210-64-00-5610 GUN RANGE FEES 500 500 500 - 500 - 0% 01 -210-64-00-5611 SPECIAL RESPONSE TEAM FEE 3,722 3,500 3,500 3,500 3,500 - 0% 01 -210-64-00-5612 NEIGHBORHOOD WATCH 328 1 ,500 1 ,500 - 31 (1 ,469) -98% 01-210-64-00-5613 CITIZENS POLICE ACADEMY 2,406 1 ,775 1 ,500 339 339 (1 ,161 ) -77% 01-210-64-00-5614 CHAPLAIN PROGRAM 36 - - - - - #DIV/0! 01-210-64-00-5615 COMPLIANCE CHECKS 497 500 500 60 500 - 0% 01-210-64-00-5616 DARE PROGRAM 4,765 3,000 3,000 - 3,000 - 0% 01-210-65-00-5802 OFFICE SUPPLIES 8,879 4,700 5,000 1 ,106 3,000 (2,000) -40% 01-210-65-00-5803 EVIDENCE TECH SUPPLIES 1 ,116 1 ,500 1 ,500 98 500 (1 ,000) -67% 01-210-65-00-5804 OPERATING SUPPLIES 13,162 14,500 14,500 1 ,248 10,500 (4,000) -28% 01-210-65-00-5808 POSTAGE & SHIPPING 3,186 3,750 3,500 692 3,000 (500) -14% 01-210-65-00-5809 PRINTING & COPYING 5,331 5,000 5,000 2,627 4,500 (500) -10% 01 -210-65-00-5810 PUBLISHING & ADVERTISING 1 ,537 500 500 64 64 (436) -87% 01-210-65-00-5812 GASOLINE 80,359 100,000 85,000 24,376 85,000 - 0% 01-210-65-00-5813 AMMUNITION 6,482 800 3,500 - - (3,500) -100% 01 -210-65-00-5814 ADMIN ADJUDICATION - - - 996 1 ,004 1 ,004 #DIV/01 01-210-72-00-6500 IMRF PARTICIPANTS 15,601 18,272 17,628 4,780 17,628 - 0% 01-210-72-00-6501 SOCIAL SECURITY & MEDICARE 165,051 174,135 182,030 45,506 180,768 (1 ,262) -1% 01-210-72-00-6502 POLICE PENSION 275,144 300,000 325,000 168,226 325,000 - 0% 01-210-75-00-7002 COMPUTER EQUIP & SOFTWARE 7,500 7,000 7,000 4,423 7,000 - 0% 01-210-78-00-9004 BIKE PATROL 744 - - - - - #DIV/0! 01-210-78-00-9005 MERIT/COLA - 2,620 - - - - #DIV/01 TOTAL EXPENSES: PUBLIC SAFETY/POLICE DEPT. 3,015,178 3,125,952 3,284,459 944,441 3,200,029 (84,430) -3% 9of13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE POLICE I PUBLIC SAFETY - DEPARTMENT HEAD COMMENTS 1 Labor Negotiations 2 New World project extended to May 2008 10 of 13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE COMMUNITY DEVELOPMENT EXPENSES 01-220-50-00-5107 EMPLOYEE SALARIES 301 ,857 355,245 302,353 104,633 301 ,138 (1 ,215) 0% 01-220-61-00-5300 LEGAL SERVICES 17,435 4,000 10,000 2,730 8,000 (2,000) -20% 01-220-62-00-5401 CONTRACTUAL SERVICES 89,492 11 ,100 13,000 7,982 13,000 1 - 0% 01-220-62-00-5432 ECONOMIC DEVELOPMENT 45,000 45,000 45,000 - 45,000 - 0% 01-220-62-00-5438 CELLULAR TELEPHONE 978 1 ,440 1 ,500 334 1 ,500 - 0% 01-220-64-00-5600 DUES 1 ,397 1 ,000 1 ,500 480 1 ,050 2 (450) -30% 01 -220-64-00-5604 TRAINING & CONFERENCES 7,352 1 ,850 - 450 450 450 #DIV/0! 01-220-64-00-5605 TRAVEL EXPENSE 1 ,376 200 - - - - #DIV/01 01-220-65-00-5804 OPERATING SUPPLIES 6,873 5,000 5,000 620 3,500 (1 ,500) -30% 01-220-65-00-5808 POSTAGE & SHIPPING - - - 385 700 01-220-65-00-5809 PRINTING & COPYING 815 500 1 ,000 633 1 ,000 - 0% 01-220-65-00-5810 PUBLISHING & ADVERTISING 972 1 ,500 500 26 26 (474) -95% 01-220-65-00-5814 BOOKS & MAPS 456 500 500 455 500 - 0% 01-220-72-00-6500 ]MIRE PARTICIPANTS 23,171 27,176 25,095 8,590 24,994 (101 ) 0% 01-220-72-00-6501 SOCIAL SECURITY & MEDICARE 23,049 27,034 23,130 7,718 23,037 (93) 0% 01-220-75-00-7002 COMPUTER EQUIP & SOFTWARE 9,994 5,700 6,250 255 255 (5,995) -96% 01-220-75-00-7003 OFFICE EQUIPMENT 11 ,432 50 500 - 100 (400) -80% 01-220-78-00-9005 MERIT/COLA - - - - - - #DIV/0! TOTAL EXPENSES: COMMUNITY DEVELOPMENT 541 ,649 487,295 435,328 135,290 424,251 (11 ,078) COMMUNITY DEVELOPMENT DEPARTMENT HEAD COMMENTS: 1 $3,500 aux sable creek study (part 2 of 2), misc trail eng, GIS data collection 2 2 APA memberships dues ($400 each); 2 ASLA membership dues ($313 each); 1 IBC dues ($100) 11 of 13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised % ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE STREETS EXPENSES 01-410-50-00-5107 SALARIES - EMPLOYEE 271 ,449 253,530 299,059 60,554 245,436 (53,623) -18% 01-410-50-00-5136 SALARIES - PART TIME 4,475 7,000 - - - - #DIV/01 01-410-50-00-5137 SALARIES - OVERTIME 32,012 11 ,328 32,000 426 32,000 - 0% 01-410-61 -00-5313 ENGINEERING - IN TOWN ROAD PG 180,651 - - - - - #DIV/0! 01-410-61-00-5314 INSPECTIONS & LICENSES 752 100 700 220 700 - 0% 01-410-62-00-5401 CONTRACTUAL SERVICES 1 ,370 1 ,000 1 ,000 587 1 ,000 - 0% 01-410-62-00-5408 MAINTENANCE-EQUIPMENT 15,214 5,000 10,000 1 ,514 10,000 - 0% 01-410-62-00-5409 MAINTENANCE-VEHICLES 11 ,933 10,000 15,000 3,342 15,000 - 0% 01-410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 14,794 14,436 15,000 2,592 15,000 - 0% 01-410-62-00-5415 MAINTENANCE-STREET LIGHTS 25,408 18,000 14,000 2,359 9,000 (5,000) -36% 01-410-62-00-5416 PROPERTY MAINTENANCE - 21 ,000 30,000 9,753 30,000 - 0% 01-410-62-00-5420 MAINTENANCE-STORM SEWER 9,508 2,000 5,000 17 2,000 (3,000) -60% 01-410-62-00-5421 WEARING APPAREL 4,676 2,114 4,200 700 4,200 - 0% 01-410-62-00-5422 RAYMOND DETENTION BASE 1 ,390 3,825 - 300 300 300 #DIV/0! 01-410-62-00-5423 RAYMD STORM SEWER OUTFLOW 530,371 - - - - - #DIV/01 01-410-62-00-5434 RENTAL-EQUIPMENT 353 1 ,000 1 ,000 300 1 ,000 - 0% 01 -410-62-00-5435 ELECTRICITY 100,847 73,526 70,000 13,042 60,000 (10,000) -14% 01-410-62-00-5438 CELLULAR TELEPHONE 3,630 2,880 4,020 870 4,020 - 0% 01-410-62-00-5440 STREET LIGHTING 2,295 230 - - - - #DIV/01 01-410-64-00-5604 TRAINING & CONFERENCES 4,395 1 ,000 - - - - #DIV/0! 01-410-65-00-5804 OPERATING SUPPLIES 10,938 14,435 14,000 854 14,000 - 0% 01-410-65-00-5810 ELECTRICAL MAINTENANCE SUPP - - 1 ,000 - 1 ,000 - 0% 01-410-65-00-5812 GASOLINE 41 ,627 31 ,332 32,000 6,399 32,000 - 0% 01-410-65-00-5815 HANDTOOLS 786 1 ,500 1 ,000 51 1 ,000 - 0% 01-410-65-00-5817 GRAVEL 2,147 2,155 2,500 334 2,500 - 0% 01-410-72-00-6500 IMRF PARTICIPANTS 23,282 19,395 27,478 6,345 23,027 (4,451 ) -16% 01-410-72-00-6501 SOCIAL SECURITY & MEDICARE 23,468 19,294 27,478 5,736 21 ,224 (6,254) -23% 01-410-75-00-4404 HANGING BASKETS 1 ,800 1 ,825 2,000 1 ,800 2,000 - 0% 01-410-75-00-5418 MOSQUITO CONTROL 28,414 29,832 30,000 30,966 30,966 966 3% 01 -410-75-00-7004 SAFETY EQUIPMENT 969 500 1 ,000 153 1 ,000 - 0% 01-410-75-00-7099 GRANDE RES PERIMETER RIDS - - - - - - #DIV/0! 01-410-75-00-7100 STREET REHAB PROJECTS 3,372 - - - - - #DIV/01 01-410-75-00-7101 IN-TOWN ROAD PROGRAM 2,036,590 - - - - - #DIV/01 01-410-75-00-7102 TREE & STUMP REMOVAL 13,150 5,000 10,000 6,790 10,000 - 0% 01-410-75-00-7103 SIDEWALK CONSTRUCTION 1 ,473 - 5,000 1 ,580 5,000 - 0% 01-410-75-00-7104 FOX HILL SSA EXPENSES 26,434 - - - - - #DIV/01 01-410-78-00-9005 MERIT/COLA - - - - - - #DIV/01 01-410-78-00-9010 PARKWAY TREE PROGRAM - - - (2,882) - - #DIV/01 01-410-99-00-9930 TRANSFER TO WATER IMPROVE - - - - - - #DIV/0! TOTAL EXPENSES: STREETS 3,429,973 553,237 654,435 154,701 573,373 (81 ,062) -12% STREETS - COMMENTS FROM DEPARTMENT HEAD 12 of 13 2008-2009 2009-2010 2007-2008 Revised 2009-2010 Revised ACCOUNT NUMBER DESCRIPTION Actual Budget Budget As of 9-30-09 Budget $ CHANGE CHANGE HEALTH & SANITATION EXPENSES 01-540-62-00-5442 GARBAGE SERVICES 1 ,038,809 1 ,120,000 1 ,140,000 386,885 1 ,140,000 - 0% 01 -540-62-00-5443 LEAF PICKUP 5,040 6,000 6,000 600 6,000 - 0% TOTAL EXPENSES: HEALTH & SANITATION 1 ,043,849 1 ,126,000 1 ,146,000 387,485 1 ,146,000 - 0% SUMMARY TOTAL GENERAL FUND REVENUES 12,235,653 10,913,842 11,488,253 4,616,741 11 ,129,644 (358,609) -3% TOTAL GENERAL FUND EXPENSES 15,600,012 12,003,730 11 ,488,253 3,799,427 11 ,129,643 (358,610) -3% FUND SURPLUS (DEFICIT) BALANCE (3,364,359) (1,089,888) (0) 817,314 0 (717,219) 13 of 13 Reviewed By: Agenda Item Number J� e . `I ® Legal F-1 Finance ❑ EST. 1836 Engineer ❑ Tracking Number City Administrator 11 �S �Ima al : ?O Consultant ❑ �� Mcwm ` ❑ tLE Agenda Item Summary Memo Title: FY 09/10 Revised Budget — Parks and Recreation Meeting and Date: Special City Council 11 /7/09 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Bart Olson Administration Name Department Agenda Item Notes: See attached. Memorandum ItYORKv LLF To: Park Board I G» � From: Bart Olson, Interim Director of Parks and Recreation PARKg B BEG ON CC: Date: November 6, 2009 ° Subject: FY 09/10 Revised Budget — Third Draft muAruF wuu�unu mum - I have included the third draft of the FY 09/10 revised budget, which has been discussed by the Park Board, but not finalized. This budget is presented to City Council as an informational item. The following items were changed from the Original FY 09/10 budget to the revised budget. Parks Capital Budget 22-000-42-00-4216 Parks Capital Fee (revenue) The City processed some unexpected building permits that have the $50 Parks Capital Impact Fee. 22-000-42-00-4217 Park Capital Donations (revenue) The Bristol Bay mowing proposal was executed this week, and the City received $48,000 for the improvements and the maintenance of the property. As discussed in the proposal, the Parks Department plans on using most of this money for the purchase of a large mower and a small amount for the maintenance of turf on the property. 22-610-75-00-7015 Parks Equipment (expense) This line item contains the expenses as described above. Land-Cash Budget 72-000-47-00-4700 OSLAD Grant Whispering Meadows or Prairie Meadows (revenue) The City has not received reimbursement for either of these grants (the budget shows Prairie Meadows being received in FY 08/09). Both of these grants expire on December 31 , 2009. Construction in both parks has been completed. In Prairie Meadows Park, (Riemenschneider Park) all invoices have been paid, and all documentation has been compiled to receive reimbursement — except for the deed to the park to be used as a land-match for the grant. Whispering Meadows Park (Bristol Station Park) has about $ 174,000 worth of invoices that will need to be paid in this fiscal year, as this grant also expires on December 31 . For both parks, the City has received draft deeds for the parks to be used as local match for the grants, and staff is working to process administrative issues prior to the recording of the deeds. I expect the City to receive $400,000 in reimbursement for the Prairie Meadows Park (Riemenschneider Park) in this fiscal year. 72-000-47-00-4702 Bike Path Grant (revenue) This is for the Blackberry Creek trail that runs through Grande Reserve. Billing was turned in to IDNR this Spring, and a few unresolved issues with the grant appeared after reimbursement was requested. As discussed previously, the work that was completed in Fall 2008 was completed after the grant expiration and thus was ineligible for grant reimbursement. The amount to be received is $ 103,000, instead of $125,000. No line item # Bristol Bay (revenue) The City received $50,000 in land-cash funds from Centex for the regional park this week. Centex has committed to paying $50,000 for Bristol Bay Park A (near the clubhouse) after April 1 , 2010 and before April 30, 2010. No line item # Wheaton Woods Grant (revenue) If the work at Wheaton Woods is completed this year, then reimbursement should also be received this fiscal year. There is no issue with physically completing the work this year, but there may not be money available to complete the work' . As the fiscal year progresses, staff will be working with the Finance Department on securing funds to pay the invoices for this work, prior to the work being authorized. 72-000-75-00-7330 Whispering Meadows Park (expense) As part of the grant project, all work must be complete on this park and all invoices for that work must be dated before December 31 , 2009. The work on the park has been completed, and almost all invoices have been received. The amount budgeted includes all remaining work for the park. 72-000-75-00-7333 Raintree Village (expense) The amount budgeted is the amount of work that can be completed in this park. This grant does not expire this year, so work does not have to be completed. However, in order to complete the park within the estimated timeframe, it would be best to complete the work budgeted in this fiscal year. As with the Wheaton Woods Grant, all expenses would be reviewed prior to authorization to make sure they can be covered by the general fund fund balance. No line item # Bristol Bay ark A (expense) This expense is tied to the money received as land-cash fees from Centex. Staff is expecting to authorize the expenses in early Spring to conduct a volunteer park-build in Summer 2010. 72-000-99-00-9901 Transfer to General Fund (expense) This line-item will be changed to equate to the corresponding transfer in the general fund. The figure in the general fund was decreased based on the actual amount of hours that the Superintendent of Parks and the Parks Designer have spent on land-cash related items this fiscal year. Operating Budget 79-000-40-00-3999 Be ig nning Fund Balance (revenue) This is the figure for the FY 08/09 operating budget deficit. 79-000-42-00-4270 Fees for Programs (revenues) Based on our summer figures, we are revising this figure downward. This decrease should also be met with a decrease in the "program expenses" line-item (79-650-65-00-5803) as discussed under the summer programs line-item at a previous meeting. At time of packet Since land-cash is in deficit, all invoices coded to land-cash get paid (temporarily) out of the general fund fund balance. creation, I did not have the exact figure for the decrease in the "program expenses" line-item, so I left the figure untouched from the previous meeting. 79-000-42-00-4280 Concessions (revenue) 79-000-42-00-4291 Hometown Days (revenue) As discussed in the past few budget reports and Park Board meetings, both concessions and Hometown Days performed better than budgeted. The concessions number should be very close to actual number, while the Hometown Days might be higher than the amount budgeted (final numbers are still very close to be finalized). 79-000-49-00-4901 Transfer from General Fund (revenues) The transfer is being decreased to assist the general fund. 79-610-50-00-5107 Salaries - Employees (Parks expense) 79-650-50-00-5107 Salaries — Employees (Recreation ex ep nse) These decreases are tied to furloughs proposed by the City between Christmas and New Years Eve, and other undetermined personnel reorganization. This has not been finalized by the City, but if it does, the Parks and Recreation Department will comply, except for the REC Center, which will remain open. 79-650-50-00-5109 Pre-School Salaries (expenses) 79-650-50-00-5136 Part-time Salaries (expenses) Both figures were changed to reflect new annual estimates. 79-650-50-00-5150 Salaries — Instructor/Contractual (expense) 79-650-62-00-5401 Contractual Services (expense) At the beginning of the fiscal year, all expenses now shown in these two line items were being coded out of the salaries line item (5150). When looking at the expenses from this line- item, Supt. Swithin and I thought it beneficial to show a separate line-item for instructors who are City employees and those who are contractors. Adding the contractual services line-item (5401 ), budgeting expenses for contractors from this line item, and decreasing the salaries line- item (5150) assures that costs can be better tracked in the fixture. 79-650-65-00-5803 Program Expenses 79-650-72-00-6500 IMRF Participants (expense) As discussed during the IMRF authorizations, the increase in the IMRF line-item is offset by a decrease in the program expenses line-item. 79-610-62-00-5417 Maintenance — Parks (expense) 79-610-62-00-5434 Rental — Equipment (expense) 79-610-65-00-5804 Operating Supplies All of these Parks expenses have been cut in the amount shown to meet the projected budget deficit within the operating budget, as discussed last week. 79-650-50-00-5137 Overtime 79-650-62-00-5408 Maintenance Supplies 79-650-62-00-5409 Maintenance - Vehicles 79-650-62-00-5410 Maintenance — Office Equipment 79-650-62-00-5435 Electricity 79-650-62-00-5445 Portable Toilets 79-650-65-00-5802 Office Supplies 79-650-65-00-5804 Operating Supplies 79-650-65-00-5805 Recreation Equipment 79-650-65-00-5812 Gasoline 79-650-65-00-5840 Scholarships All of these Recreation expenses have been cut in the amount shown to meet the projected budget deficit within the operating budget, as discussed last week. REC Center Budget No line item # Beginning Balance (revenue) I expect the FY 08/09 deficit (reflected in this line item) to be better than estimated at the beginning of the fiscal year. 80-000-42-00-4200 Membership Fees (revenue) As discussed under the Director' s Report at a past Park Board meeting, I expect Membership Fees to be higher than originally budgeted. I have increased the total year' s budgeted amount by 2% to $410,000. 80-000-42-00-4220 Swim Class (revenues) New figure reflects latest estimates. 80-000-50-00-5109 Salaries — Pre-school (expenses) This figure was decreased by $ 18,000 as a result of an un-filled position and new annual estimates. 80-000-50-00-5150 Salaries — Instructors 80-000-62-00-5401 Contractual Services These line-items are being changed for the same reasons as discussed in the operating budget. 80-000-50-00-5136 Salaries — Part-Time 80-000-65-00-5803 Program Expenses 80-000-72-00-6500 IMRF The cuts to the salaries and programs expenses line-items offset the increase in the IMRF line-item, as discussed when IMRF authorizations were sought. 80-000-62-00-5410 Maintenance-Office Equip (expenses) 80-000-62-00-5416 Maintenance-General 80-000-62-00-5426 Grants 80-000-62-00-5430 Towel Rental 80-000-62-00-5431 Pool Repair 80-000-62-00-5437 Telephone 80-000-65-00-5805 Recreation Equipment All figures were increased slightly in light of the large decrease tied to pre-school salaries UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09110 Revised Budget PARKS & RECREATION CAPITAL 2008-2009 Actual $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Through : Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August too Revised Revised i-- REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 26,948 43,375 - '.;� - N / A 22-000-42-00-4216 PARKS CAPITAL FEE 18,000 8,000 - 550 600 New- 22-000-42-00-4217 PARK CAPITAL DONATIONS - 8,822 1 48,000 New 22-000 44-00-4430 SALE OF VEHICLES/EQUIPMEN 20,000 20,000 _ _ _ - N / A 22-000-49-00-4930 TRANSFER FROM GENERAL FD - - - - - N / A 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - - N / A TOTAL REVENUES: 64,948 80,197 - 550$ : . 11 48,600 New EXPENSES — 22-610-75-00-7006 PICK UP TRUCK/DUMP TRUCK - - - - N / A 22-610-75-00-7015 PARKS EQUIPMENT 19,948 28,770 2 42,000 New 22-610-75-00-7016 COMPUTERSERVER - 8,427 - - - N / A 22-610-75-00-7018 PARK REDEVELOPMENTS 45,000 43,000 - - - N / A TOTAL EXPENSES: PARKS 64,948 80,197 - 42,000 New TOTAL FUND REVENUES 64,948 80,197 550 48,600 New TOTAL FUND EXPENSES 64,948 80,197 - - 42,000 New FUND SURPLUS (DEFICIT) BALANCE - - - 550 . . 11 6,600 PARKS AND RECREATION CAPITAL COMMENTS: 1 Money associated with Bristol Bay mowing proposal. 2 Ex enses associated with Bristol Bay mowing proposal. 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 Actual rr • r r $ CHANGE % CHANGE Revised 2009-2010 Through Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget August Revised Revised REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE (272,822) (495,020) (495,020) • r r - 0% REIMS FROM OTHER GOV'TS 600,000 - - NIA 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW 400,000 -' • rr err 400,000 N / A 72-000-47-00-4700 OSLAD GRANT - WHISPERING MEA - 362,000 -. � (362,000) -100% 72-000-47-00-4701 GREENBRIAR - - - - N / A 72000-47-00-4702 BIKE PATH GRANT - 200,000 r rrr 1 (97,000) -49% 72000-47-00-4705 COUNTRY HILLS - - - !.� - - - - N / A 72000-47-00-4709 SUNFLOWER N / A 72-000-47-00-4712 RIVER'S EDGE - - - - N / A 72-000-47-00-4715 WHITE OAK UNIT I &2 1 ,406_ - - N / A 72-000-47-00-4717 KYLYN'S CROSSING - -::� - N / A 72-000-47-00-4718 FOXFIELD II PARK LC - - -.'.� - N / A 72-000-47-00-4719 WILDWOOD - - - � - N / A 72-000-47-00-4751 CANNONBALL RIDGE GRANT - - - N / A 72-000-47-00-4723 HEARTLAND CIRCLE _ - - -;. � - N / A 72-000-47-00-4732 RAI NTREE VILLAGE _ - 28,000 (28,000) -100% 72-000-47-00-4734 WHISPERING MEADOWS 12,000 - 11692 :.. rr 3,200 N / A 72-000-47-00-4736 BRIARWOOD - - - - N / A 72-000-47-00-4737 CALEDONIA - - - N / A 72-000-47-00-4738 AUTUMN CREEK _ _ 25,000 15,000 21 ,214. rrr 7,000 47% 72-000-47-00-4744 HUDSON LAKES - - -:. - N / A 72000-47-00-4745 PRESTWICK - - - � - N / A 72-000-47-00-4749 BLACKBERRY WOODS 2,000 -.j ® - N / A 72-000-47-00-4750 KENDALLWOOD ESTATES - - -;, � - N / A _ BRISTOL BAY _ 85,000 50,000 r rrr - 0% WHEATON WOODS GRANT { r rrr 72-000-49-00-4902 TRANSFER FROM LAND ACQ - - - - N / A 72-000-49-00-4903 TRANSFER FROM PARK & REC - - - N / A TOTAL REVENUES: _ _ 852,584 159,980 ', (472,115) : r (692,604) -29% EXPENSES 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - - ;� - N / A 72-000-75-00-7304 SUNFLOWER N / A 72-606-75-00-731-1 CANNONBALL ESTATES/KYLYNS - - N / A 72-000-75-00-7317 HEARTLAND CIRCLE 167,000 - 22,408: 22,408 New 72-000-75-00-7326 MOSIER HOLDING COSTS 6,000 6,000 5000; r rrr 4,000 67% 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - N / A 72-000-75-00-M8 PRAIRIE MEADOWS (Me cords Res.) 138,636 - - � - - N / A 72-000-75-00-7330 WHISPERING MEADOWS - (Kimball Hill) 200,000 944! rrr 1 174,000 New 72-000-75-00-7332 CALEDONIA - - - _- NIA 72-000-75-00-7333 _ RAINTREE VILLAGE 5,000 38,572 - I r • 2 39,628 _ _ 103% WHEATON WOODS NATURE TRAIL - 45,000i -j 3 (20,415) -45% 72-000-75-00-7334 HOOVER HOLDING COSTS - - - N / A GRANDE RESERVE BIKE TRAIL 50,187 - 2,650 2,650 New REC CENTER AGREEMENT 100,000 -1 72-000-75-00-7700 PARKS MAINTENANCE FACILITY - - _._ N / A BRISTOL BAY PARK A_ • r r 4 78,000 New 72-000-99-00-9901 TRANSFER TO GENERAL FUND 181 ,000 1 70,408 17,602' TOTAL EXPENSES: 1 847,823 159,980 48,604 300,277 1 of 2 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 Actual r � • r $ CHANGE % CHANGE Revised 2009-2010 Through . . - Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget August - . Revised Revised TOTAL FUND REVENUES _ 852,584 159,980 (46,800) -29 TOTAL FUND EXPENSES 847,823 159,980 300,271 188 FUND SURPLUS (DEFICIT) BALANCE 4,761 - LAND CASH COMMENTS: 1 Grant project. Must be completed and paid for by December 31 , 2009, 2 Grant project. Will not be spent unless cash-flow can be covered by general fund. 3 Grant project. Will not be spent unless cash-flow can be covered by general fund. 4 Centex owes $50,000 in land-cash funds for this park, and $50,000 in land-cash funds for another park. First payment will be made within the month, the next one expected at end of FY. 2of2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Actual ! : . It , r I $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Through{;? Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August ?- - Revised Revised REVENUES 79-000-40-00-3999 _ BEGINNING FUND BALANCE - _ _ (27,539) (41 ,000) (55000) . 11 1 (15,500) 38% 79-000-42-00-4270 FEES FOR PROGRAMS 300,000 240,000 243,225 89482: 2 (12,653) _ -5% 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 23,000 31 ,000 27,000 32,782; 1r 3 6,500 24% MISC RETAIL - - 3,000 J 11 4 (2,900) -97% 79-000-42-00-4281 DEPOSITS - - - - .:. ;i � - N / A 79-000-42-00-4285 VENDING MACHINE INCOME 700 N / A 79-000-42-00-4286 RENTAL INCOME - - N / A 79-000-42-00-4287 PARK RENTAL INCOME 4,000 15,000 15,000 9,129 - 0% 79-000-42-00-4288 GOLF OUTING REVENUE 32,100 33,130 27,000 8,659( ®: 5 (18,341) -68% 79-000-42-00-4291 HOMETOWN DAYS 115,000 110,363 117,000 23,975:: : 111 6 11 ,000 9% 79-000-44-00-4400 DONATIONS 20,000 12,000 14_,_000 3,288 - 0% 79-000-44-00-4404 TREE DONATIONS 1 ,300 2,300 500 - 4. { 11 - 0% 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 900 500 r r 7 (400) 44% 79-000-46-00-4600 _ INVESTMENT INCOME 12,000 3,000 3,000 103 11 8 _ (2,500) -83% 79-000-49-00-4901 TRANSFER FROM GENERAL FD 1 ,206,742 1 ,080,348 979,500 326,500 r 9 (10,000) -1% 79-000-49-00-4980 TRANSFER FROM REC CENTER 46,956 - - ....N / A 11 TOTAL REVENUES: 1 ,763,798 1 ,501 ,602 1 ,389,125 (44,794) _ -3% PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 412,500 393,250 394,500 79,755 11 (18,000) -5% 79-610-50-00-5136 SALARIES - PART-TIME 55,000 30,000 10,000 6,969 Ir 10 (1 ,500) , -15% 79-610-50-00-5137 SALARIES - OVERTIME 10,000 7,500 5,00.0 264 11 _ (4,_000) -80% 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 2,709 1 ,500 - - ! :�_ N / A 79-610-62-00-5405 PARK CONTRACTUAL _ 26,000 _ 22,000 3,000 a r � r _ 0% 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 10,000 7,000 11,000 1 ,845 12 - 0% 79-610-62-00-5417 MAINTENANCE-PARKS 55,000 35,000 35,000 4,646 __13 (1 ,000) -3% 79-610-62-00-5421 WEARING APPAREL 9,000 7,000 4,500 714 14 - 0% 79-610-62-00-5434 RENTAL-EQUIPMENT 4,000 2,000 3,500 (1 ,000_ ) -29% 79-610-62-00-5438 CELLULAR TELEPHONE 5,000 5,000 4,500 782 15 - 0% 79-610-62-00-5440 LAND DEVELOPER - - _ - _ - _ N / A 79-610-62-00-5445 LEGAL EXPENSES 7,200 8,200 4,000 4,120 5,00.0 125% 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS - - - N / A 79-610-64-00-5604 TRAINING AND CONFERENCE 4,500 1 ,000 - 107 16 400 New 79-610-64-00-5605 TRAVELEXPENSE _ 1 ,550 100 _ _ ? _ - _ N / A 79-610-64-00-5612 CONTINUING EDUCATION - - __ _N / A 79-610-65-00-5802 OFFICE SUPPLIES 1 ,500 500 500 � � - _ 0% 79-610-65-00-5804 OPERATING SUPPLIES 35,750 25,750 _ 25,750 1 ,037 (2000) -8% 79-610-65-00-5812 GASOLINE _-- _ ,I� � N / A 79-610-65-00-5815 _ HAND TOOLS 3,500 1 ,500 _ _1_,750 89 17 0% 79-610-65-00-5824 CHRISTMAS DECORATIONS 2,500 2,500 500 18 - _ 0% 79-610-65-00-5825 PUBLIC DECORATION 1 ,500 500 500 19 - 0% 79-610-72-00-6500 PARTICIPANTS _33,584 30,497 _33,159 6,642', 1 _ _0% 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 37,593 32,952 31 ,327 6,433. ® 0 0% 79-610-75-00-7003 OFFICE EQUIPMENT 4,000 500 500 - r � - 0% 79-610-75-00-7701 FLOWERS/TREES 6,000 4,000 1 ,500 552 20 (300) -20% 79-610-78-00-9005 MERIT 16,500 - - N / A TOTAL EXPENSES: PARKS 744,886 618,249 570,485 : r : . (22,399) -4% RECREATION EXPENSES _ 79-650-50-00-5107 EMPLOYEE SALARIES 359,525 370,282 358,738 86,105'. � (16,500) -5% 79-650-50-00-5108 CONCESSION STAFF 8,000 9,500 9,000 7,430` • 11r 0% 79-650-50-00-5109 PRE SCHOOL SALARIES 90,000 24,000 18,000 2,924 2,000 11% 79-650-50-00-5136 PART TIME SALARIES 39,110 36,110 13,500 4,738 �� _21 - 0% 79-650-50-00-5137 OVERTIME 350 1 200 350 - 1 (350) -100% 1 of 3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Actual # r • • r $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Through : - Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August Revised Revised 79-650-50-00-5150 _ SALARIES-INSTRUCTOR CONTRACT 80,000 99,000 66,000 5,198; • , . • 11 22 (50,000) -76% 79-650-50-00-5155 SALARIES-REC_ORDINGSECRETARY 2,750 2,500 3,000 732 0% 79-650-62-00-5401 CONTRACTUAL SERVICES 18,912 23 50,000 N / A 79-650-62-00-5408 MAINTENANCE SUPPLIES 52500 4,200 3,750 180 (1750) _47% 79-650-62-00-5409 MAINTENANCE-VEHICLES 3,000 2,000 1 ,700 107 (700) -41% 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 7,000 6,000 5,000 1 ,698 (500) 10% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES _ _ _2,000 1 ,000 _ 900 � • _ __ (400) -44% 79-650-62-00-5435 ELECTRICITY 10,000 10,000 23,000 5,396 (1 .000) -4% 79-650-62-00-5437 TELEPHONE/INTERNET 1 ,500 1 ,300 1 ,300 301 (650) -50% 79-650-62-00-5438 CELLULAR TELEPHONE 5,000 4,500 3,000 782.; • 11 - 0% 79-650-62-00-5445 PORTABLE TOILETS 6,000 4,500 5,000 1,768 (500) -10% 79-650-62-00-5603 PUBLISHING/ADVERTISING 29,000 29,000 27,000 11,046: rr • _ - 0% 79-650-62-00-5605 BOOKS/PUBLICATIONS 422 300 100 104:. 4 4% 79-650-62-00-5606 _ DEPOSIT REFUND - - - N / A 79-650-64-00-5600 DUES 2,750 2,000 1 ,000 213 0% 79-650-64-00-5602 PROF GROWTH/SUBSCRIPT - - - ;�_ - N / A 79-650-64-00-5604 TRAINING AND CONFERENCE 4,500 1 ,500 - - N / A 79-650-64-00-5605 TRAVEL EXPENSE 12550 700 N / A 79-650-65-00-5802_ _ OFFICE SUPPLIES 7,00_0 6,000 4,500 9471 11 (1_000) -22% 79-650-65-00-5803 PROGRAM EXPENSES 50,000 50,000 57,750 12,157 24 (1 ,750) _ -3% 79-650-65-00-5804 OPERATING SUPPLIES 3,600 3,000 1 ,500 21 ( • 11 (500) -33% 79-650-65-00-5805 RECREATION EQUIPMENT 10,000 5,000 3,000 (1 ,000) -33% 79-650-65-00-5808 POSTAGE & SHIPPING 7,800 9,600 5,000 3,04-1 1 ,000 20% 79-650-65-00-5812 GASOLINE 5,000 5,000 5,000 642; 11 (1 ,500) _.,. -30% 79-650-65-00-5826 MILEAGE 400 400 400 79-650-65-00-5827 GOLF OUTING EXPENSES 20,200 21 ,457 18,000 5,131', ® (12869) -71 % 79-650-65-00-5828 CONCESSIONS 11 ,500 18,000 13,000 16,738; : • r • 5,000 38% MISC RETAIL _ } � __._. 75 New 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 95,000 94,000 93,000 50,552 10,000 11 % 79-650-65-00-5840 SCHOLARSHIPS 6,825 3,000 2,000 64 • � • _ (1 ,000) __50% 79-650-65-00-5841 PROGRAM REFUND 9,000 9,000 9,000 3,355 0% 79-650-72-00-6500 IMRF PARTICIPANTS 29,678 28,194 29,804 7,619 1,,496 5% 79-650-72-00-6501 SOCIALSECURITY/MEDICARE 45,003 33,667 35,847 8,157'- _ 0 _ 0% 79-650-75-00-7002 _ COMPUTER EQUIP & SOFTWARE 3,400 1 ,000 500 98! rr 25_ - 0% 79-650-78-00-9009 USE OF RESERVE 42,168 1 ,000 - - N / A 79-650-78-00-9005 MERIT 14,381 - - N / A TOTAL EXPENSES: RECREATION 1 ,018,912 896,910 818,639 (22,394) _ -3% TOTAL FUND REVENUES 1 ,763,798 1 ,501 ,602 1 ,389,125 (44,794) -3% TOTAL FUND EXPENSES 1 ,763,798 1 ,515,159 1 ,389,125 (44,794) -3% FUND SURPLUS (DEFICIT) ENDING BALANCE - (13,557) 0 (0) PARKS & RECREATION DEPARTMENT HEAD COMMENTS 1 (New) Beginning fund balance Increased (per audit). Previous figure was an estimate. 2 (Same) Program revenue figure taken from list of all programs, planned for FY 09110. 3(New) Concession sales stronger than anticipated. All Items that were planned for "misc retail" were coded to this line item. 4 (New) All items to this point have been coded to concessions. Anticipate only $100 of mis_ cretail sales the rest. of the year. 5 (New) Golf Outing was rained out this year. Many sponsorships were not_fllled as well _ 6 (New) Outperformed revenue estimates. Less sponsorships filled, but more carnival and alcohol sales than anticipated. 7 (New) Youth -Services Grant not offered In upcoming year. 8 (New) Investment income has decreased because Parks and Rec fund balance has been depleted _ 9 (New) _ Additional transfer money Is tied to_e-registration of classes in the Rec. computer and equip line-item. 10 (New) Didn't use PT staff as often as budgeted. PW staff assisted over th_a summer. 11 (New) Overtime costs not needed. _ _ 12 (New)_ Maintenance equipment needs greater on vehicles not turned over in 08/09 as planned. 13 (Same) Parks Maintenance line will be used for all parks plus an additional 3 new parks over lastyear. _. 14 Same Represents no new uniforms or clothing, exce t when an article is destro ed. 0 UNITED CITY OF YORK VILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET T PARKS &RECREATION 2008-2009 Actual ! � � • $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Through':.; Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August`€: - Revised Revised 15 (Same) Two floater phones eliminated. 16 (New) Additional costs for dues for professional or anizati6na. 17 (Same) Put offacgulring many hand tools in 08/09. _. 18 (Same) Using same decorations as last year. Funds for replacement of bulbs and cords. 19 (Same) _ Replacements of flags and banners for City buildings as they deteriorate. 20 (Same) Annual flowers at City Hall, Library, Town Square and Riverfront 21 (New) _ Increase tied to e-registration implementation I _ 22 (New) Created new line item (contractual services) for all referee payouts _ 23 (New) This line item now is only for referee and other instructors who are contractors. 24 (New Decrease tied to increase in IMRF costs _ 25 (New) E-registration requested to be funded by increase in transfer 3of3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 Actual 1 $CHANGE % CHANGE 2008-2009 Revised 2009-2010 through Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget August Revised Revised REVENUES BEGINNING BALANCE - - (83,000) (77,000)�r 1 6,000 -7% 80-000-42-00-4200 MEMBERSHIP FEES 423,890 333,000 400,000 122,843 2 10,000 2% 80-000-42-00-4210 GUEST FEES 7,167 7,200 10,000 1 ,308 (2,800) -28% 80-000-42-00-4220 SWIM CLASS 20,000 20,000 42,000 17,626 (7,000) -17% 80-000-42-00-4230 PERSONAL TRAININGFEES 18,750 18,750 20,000 4,590 (5,000) -25% 80-000-42-00-4240 TANNINGSESSIONS 7,500 5,000 5,000 748 (2,900) -58% 80-000-42-00-4270 FEES FOR PROGRAMS 1 125,000 159,300 194,000 34,742 0% 80-000-42-00-4280 CONCESSIONS 11 ,666 12,000 12,000 4,638;: 1 • 500 4% MISC RETAIL r New 80-000-42-00-4285 VENDING MACHINES 500 - - ',. , � - N / A 80-000-42-00-4286 RENTAL INCOME _ 4,333 4,400 5,500 : 258 (1 ,000) -18% 80-000-44-00-4400 DONATIONS / SPONSORSHIPS 3,200 9,000 12,000 690 3 (11 ,300) _ -94% 80-000-45-00-4550 IGRANTS / SCHOLARSHIPS 1 ,000 1 ,000 1 1 ,100 500 (600) -55% TOTALREVENUES: 623,006 569,650 618,600 (14,000) -2% EXPENSES 80-000-50-00-5107 SALARIES 32,000 29,000 34,200 ' 10,392:: � • _ 0% 80-000-50-00-5109 SALARIES - PRE SCHOOL 63,000 61 ,000 48,000 . 2,688;: r r � • (18,000) -38% --- . _.__. _ _ ____- 80-0005000-5136 SALARIES - PART TIME 114,515 _ 109,541 105,000 34;423: r � � _- -- (4,000) -4%_ 80-000-50-00-5137 SALARIES - OVERTIME _ 2,000 2,000 1 ,000 {. 0% 80-000-50-00-5150 SALARIES - INSTRUCTORS 8,000 47,000 86,000 22,711. 4 (19,000) -22% 80-000-62-00-5401 _ CONTRACTUAL SERVICES _ 5,385, 5 18,000 _ New 80-000-62-00-5408 MAINTENANCE - SUPPLIES 6,750 12,000 12,000 2,135,: rr � � (2,000) -17% 80-000-62-00-5410 MAINTENANCE - OFFICE EQUIP 5,650 4,000 2,750 2,176 � � _ 750 27% 80-000-62-00-5416 MAINTENANCE - GENERAL 3,800 12,000 10,000 6,565 4,000 40% 80-000-62-00-5426 GRANTS 1 ,000 1 ,000 1 ,100 - 1. 11 (600) -55% 80-000-62-00-5430 TOWEL RENTAL 900 900 1 ,000 514 200 20% 80-000-62-00-5431 POOL REPAIR 1 ,240 3,240 7,500 6 1 ,000 _ 13% 80-000-62-00-5432 LEASE PAYMENT 175,000 175,000_ 210,000 87,500. � r • - _ _ 0% 80-000-62-00-5433 LICENSES/PERMITS 5,300 1 ,000 1 ,000 150 0% 80-000-62-00-5434 POOL SUPPLIES 4,400 5,000 5,000 925 (500) -10% 80-000-62-00-5,435 47,250 27,250 _47,000 8,600 (12,000) _ -26% 80-000-78-00-9002 NICOR 2,635 10,000 New 80-000-62-00-5437 TELEPHONE 4,900 2,500 1 ,750 361 250 14% 80-000-62-00-5438 CELLULAR PHONE 50_0 _ 500 700 130; � � - 0% 80-000-62-00-5439 PROPERTY7AX - - 26,480 26,320'j� _(160) 1% 80-000-62-00-5440 SECURITY 720 720 _ _ 720 100; - _ 0% 80-000-62-00-5603 PUBLISHING / ADVERTISING 2,100 1 ,100 1 ,500 234: 11 - 0% 80-000-62-00-5605 BOOKS / PUBLICATION 100 100 100 r � - 0% 80-000-64-00-5600 DUES 900 200 200 -:; ' r r - 0% 80-000-64-00-5604 TRAINING & CONFERENCES 1 ,000 600 - - N / A 80-000-64-00-5605 TRAVELEXPENSES 500 200 - - i - N / A 80-000-65-00-5802 OFFICE SUPPLIES 4,375 5,500 4,000 961 0% 80-000-65-00-5803 PROGRAM EXPENSES 18,300 12,000 31 ,000 5,090 7 (4000) _. -13% 80-000-65-00-5804 OPERATING SUPPLIES 2,000 3,800 3,800 264.; : fir - 0% 80-000-65-00-5805 RECREATION EQUIPMENT 10,000 13,000 20,000 8 (10.000) 50% 80-000-65-00-5808 POSTAGE & SHIPPING 1 ,100 300 800 180 0% 80-000-65-00-5812 GASOLINE 1 ,000 200 300 - 1 T � r - 0% 80-000-65-00-5826 MILEAGE _ _ 300 _ 300 250 t� _ - _ 0% 80-000-65-00-5828 CONCESSIONS 9,000 8,136 4,500 1 ,864; � � _ - 0% MISC RETAIL New 80-000-65-00-5840 SCHOLARSHIPS _ 1 ,000 1 ,000 500 I. � � _ _. - 0% 80-000-65-00-5841 PROGRAM REFUNDS 4,000 2,000 1 ,000 1 ,492 2,000 200% 80-000-65-00-5842 MEMBERSHIP REFUNDS _ - - 1 ,000 135 0% 80-000-72-00-6500 IMRF 3,801 2,359 2,922 1 ,465 r � � _ 8,078 - 277% 80-000-72-00-6501 SOCIAL SECURITY 12,348 19,013 20,976 4,8205; (0) _ 0% 80-000-75-00-7002 1 COMPUTER EQUIP & SOFTWARE 16,500 13,873 1 ,000 3,178 2,200 1 220% 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 Actual r � • r $ CHANGE % CHANGE Revise 2008-2009 Revised 2009-2010 through a Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August Revised Revised 80-000-75-00-7003 OFFICE EQUIPMENT 2,500 200 500 - " • • ' � � - 0% 80-000-75-00-7500 MPHONE YSTEM 8,300 6,10 0 200 r � - 0% 80-000-78-00-9909 T / LOSS - - - - N / A 80-000-99-00-9979 ER TO PARKS & REC 46,956 - - - ` - NIA TOTAL RECREATION EXPENSES: 623,005 583,632 695,748 (23,706) -3% TOTAL FUND REVENUES S 623,006 569,650 618,600 (14,000) TOTAL FUND EXPENSES 623,005 583,632 695,748 � � (23,706) -3% FUND SURPLUS (DEFICIT) ENDING BALANCE 1 (13,982) (77,148) 9,706 REC CENTER DEPARTMENT HEAD COMMENTS: I(New) Beginning fund balance decrease through review of FY 08/09 revenues and expenses. 2 (New) Increase taken from analysis, of membership fees - j 3 (New) Took out the "Sponsor an LCD" program. If someone wants to sponsor an LCD, they still may. 4 (New) All contractual instructors are now coded out of contractual services. __"New) - Contractual services Includes all contractual Instructors. Previously budgeted in instructor line-Item above._ 6 ( ew) . Large repair paid in FY 08/09 budget. � — 7 (New) Decrease offsets increase in IMRF costs. _.. 8 New Expenses tied to "sponsor an LCD" program were removed. Pro ram is still open. 2of2