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Administration Packet 2009 06-18-09 4'cso clT o United City of Yorkville a '" 800 Game Farm Road EST rM sae Yorkville, Illinois 60560 -4 Telephone: 630-553 -4350 ® L Fax: 630-553 -7575 AGENDA ADMINISTRATION COMMITTEE MEETING Thursday, June 18, 2009 6 :00 p.m. City Hall Conference Room Presentation: None Minutes for Correction/Approval: May 14, 2009 New Business : 1 . ADM 2009-35 Monthly Treasurer' s Report for April 2009 2. ADM 2009-36 Resolution of Authorization to Close Castle Bank Checking Account No. 80515096 for the North Water Tower Project 3 . ADM 2009-37 Resolution Approving an Identity Theft Prevention Program (Red Flag Rules Policy) 4. ADM 2009-38 Prevailing Wage Ordinance 5 . ADM 2009-39 Departmental Spending/Budget — Discussion 6 . ADM 2009-40 Policy on Developer Deposits 7 . ADM 2009-41 Committee Liaison Appointments Old Business : Additional Business : 2008 City Council Goals - Administration Committee "City Hall. " (Infrastructure Planning) Alderman Munns Bart Olson Alderman Plocher "Event planning, with focus on extension of Oktoberfest and Sunzn eifest Glory Spies and claming the city's role and adding city presence. " Alderman Plocher Bart Olson "Explore green design/certification for public buildings. " Alderman Suteliff Bart Olson Travis Miller Alderperson Spears Bart Olson "Action plan for constituent communications. " Alderman Plocher I Glory Spies UNITED CITY OF YORKVILLE WORKSHEET ADMINISTRATION COMMITTEE Thursday, June 18, 2009 7:00 PM City Hall Conference Room --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. May 14, 2009 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2009-35 Monthly Treasurer's Report for April 2009 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2009-36 Resolution of Authorization to Close Castle Bank Checking Account No. 8051096 for the North Water Tower Project ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3 . ADM 2009-37 Resolution Approving an Identity Theft Prevention Program (Red Flag Rules Policy) ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2009-38 Prevailing Wage Ordinance ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5 . ADM 2009-39 Departmental Spending/Budget — Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2009-40 Policy on Developer Deposits ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes 7. ADM 2009-41 Committee Liaison Appointments ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ADDITIONAL BUSINESS : --------------------------------------------------------------------------------------------------------------------------------------- N M A F T UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 ADMINISTRATION COMMITTEE MEETING City Hall, Conference Room Thursday, May 14, 2009 — 7:00 p.m. PRESENT: Chairperson Sutcliff, Committeemen Golinski, Teeling and Gilson, Jr. ABSENT: None ALSO PRESENT: City Administrator McLaughlin, Finance Director Mika, Treasurer Powell, The meeting was called to order at 7:00 p.m. in the Conference Room of City Hall. PRESENTATION: None MINUTES: The meeting minutes of April 9, 2009 were approved with corrections. NEW BUSINESS: 1. ADM 2009-32 Monthly Budget Report for March, 2009 With no discussion,this item was moved to the Consent Agenda. 2. ADM 2009-33 Monthly Treasurer's Report for March,2009 Treasurer Powell stated that the beginning balance was $20,084,965.00, with revenues of $1,427,198.00 and expenses of$2,341,370.00 for an ending balance of$19,170,793.00. The general fund balance is currently 4.68%. With no further discussion,this item was moved to City Council. 3. ADM 2009-34 Future Meeting Dates and Times—Discussion Chairperson Sutcliff stated that she emailed everyone suggesting that future meetings be held on the P Thursday of each month at 6:00 p.m. She noted that Bart Olson would be able to attend the meetings on those dates as it would no longer conflict with Park Board Meetings. The committee agreed with the suggested date. Director Mika stated that having the extra week could potentially allow the Finance Department to have more current month end reports. For example, at this meeting (May), the budget report is for March. They could potentially have the previous months reporting done by the meeting date. ADDITIONAL BUSINESS: Treasurer Powell • Signatures from all Aldermen on needed on bank signature cards. This happens every time that a change is made to the Council. Please be sure to stay a few minutes after the meeting to get this done. Thanks. Committeeman Gilson,Jr. • I'm not sure if this is the correct forum, but a resident spoke at the last City Council Meeting requesting a letter be sent to the School District regarding the misconceptions of using the water tower for antennas and to encourage them to explore other alternatives. I feel that this is a good position for the City to take. Chairperson Sutcliff stated that she spoke to people after the meeting who were not aware that the City was wireless. Administrator McLaughlin stated that he forwarded contact information and the provider will coordinate the efforts. Committeeman Gilson, Jr. asked to be copied on the email notification. Chairperson Sutcliff stated that regarding a letter to the school district, she feels it would be inappropriate as it is not something the City should take a position on. She stated that the City has tried to form a more amicable relationship with the School District and does not want anything to hinder that. Committeeman Gilson, Jr. stated that the City's position could simply be that based upon resident requests, we encourage the School District to seek other alternatives. Chairperson Sutcliff still feels it would be overstepping boundaries. Committeeman Gilson, Jr. stated that he feels that residents are confused. Committeeman Teeling feels that the City needs to look into something that won't take more than a year. Administrator McLaughlin stated that typically this portion of the meeting is for announcements, not discussions or formulating opinions as it would violate the Open Meetings Act. He informed Committeeman Gilson, Jr. that he could attempt to find 2 other Alderman who concur with his him and ask for this matter to be put on the City Council Agenda. He feels that the decision is that of either the City Council or the Mayor,not this Committee. • Additionally, he asked for clarification on agenda item 2009-13 (Representative for Park Board). Chairperson Sutcliff stated that the School District has a voting position on the Park Board; however, they have not had a representative on the board for many years. She approached the School Board and stated that they need to fill the position; the School District said they would consider it, but they only want someone to attend the meeting when an agenda item affects the School District. Administrator McLaughlin stated that about 3 weeks ago, the Mayor spoke with Dr. Engler and clarified that the Park Board would be happy with a parent, teacher or staff member, it did not have to be a School Board member. Dr. Engler stated that he would go to the school union and try to find someone to represent the School Board. Thus far, there has been no response from Dr. Engler. Committeeman Gilson, Jr. stated that the meeting minutes indicate the Dr. Engler thought he appointed Dave Dockstadter, did he? Chairperson Sutcliff stated that he was not appointed, he attends quarterly informational meetings. Committeeman Golinski, who is on the Park Board, stated that it was much more important a few years ago when there was a lot of growth in the community, however, they still want the seat filled. He feels it would be more appropriate to open the seat to a Yorkville resident. Treasurer Powell suggests sending a letter to the School Board indicating that since the City has not received any feedback, they the City needs to move on and select another candidate. Chairperson Sutcliff feels that the decision would be Park Board' s, not this committee. Administrator McLaughlin stated that ultimately, the decision would be City Council' s. Committeeman Golinski stated that he would ask Bart Olson to bring up this matter at the next Park Board Meeting. Both he and Committeeman Gilson, Jr. feel that the seat would be better served by a Yorkville resident. Committeeman Golinski • He asked about the clarification on the procedure for Public Hearings specifically is City Council is supposed to speak during the hearing or wait until the item appears on the agenda. Administrator McLaughlin stated that the proper procedure would be to open the hearing up to testimony, then close the testimony, and then the City Council could deliberate. However, he stated that he would contact Attorney Orr to confirm that. Committeeman Golinski stated that during public comment, he does not feel that the City Council should debate those matters with the public. The public should have the opportunity to stay what they wish to say and then sit down, not debate the matter. Chairperson Sutcliff stated that she doesn't feel it is appropriate to skip subjects. Administrator McLaughlin stated that he would mention these items to the Mayor. • Should we discuss committee liaisons? Chairperson Sutcliff did not think it was appropriate at this time as it was not on the agenda. Administrator McLaughlin noted that the liaisons are Metra, Library and Cable Consortium . Chairperson Sutcliff stated it should be added to the next agenda. Committeeman Golinski stated that he was liaison to the Cable Consortium and would be willing to continue in the capacity unless someone else had interest. Chairperson Sutcliff stated that she felt that there needed to be a more fair distribution of liaisons. Committeeman Golinski stated that he felt that they were distributed based on the relative nature of the groups. He stated that EDC has the most liaisons, but they are all related to EDC. However, he does feel that the City does not need to have representation on all of those committees. Director Mika • Typically, anything that comes out of the Finance Department is put in the Administrator' s Weekly and on this committee' s agenda. However, a resolution needs to be placed on the City Council Agenda regarding Section 125 / IMRF. We are currently not in compliance and have to get this approved and on file with IMRF. If this committee doesn't mind, I would like to place this on the May 26, 2009 agenda. Treasurer Powell stated that this is a requirement of IRMF 's . With no objection, Director Mika will place this item on the May 26, 2009 City Council Agenda, Administrator McLaughlin • There was discussion at the last meeting regarding bids and RFP ' s. Here is a quick update. The City goes to bid for items such as SSA mowing contracts, salt, large equipment not included on the state bid list (last time was 2007 for a wheel loader), power, every 4-5 years for auditor services, Travis goes to bid on some bigger planned items such as ITP, and every 4 years for an investment manager for the Police Pension Fund. Chairperson Sutcliff • She has previously spoken with Administrator McLaughlin and Director Mika regarding helping the Fire Department collect donations for the fireworks. Presently, if you want to donate money, you have to send a check to the Fire Department. I thought we would allow residents to come here and make their donations. Committeeman Golinski stated that a large portion of the donation comes right after the 4th of July when the Fire Department does their boot drive. Chairperson Sutcliff stated that it is too late to put out a notice with the water bills, but still feels the City should help out. Director Mika stated that the City could process the donations as they have in the past. They would collect the funds and then issue 1 check to the Fire Department. She stated that a press release could be done indicating that residents could include a donation with their water bill, but note that it is for the Fire Department. Chairperson Sutcliff stated that residents could also use the drop box in front of City Hall. Administrator McLaughlin will contact the Fire Department Chief to determine if they would like assistance from the City. Chairperson Sutcliff stated that she is concerned that if enough funds are raised to have the fireworks display and it has to get canceled that it would probably never come back. Administrator McLaughlin recalls the Village of Oswego offering to alternate years with the City of Yorkville on hosting fireworks displays. That way Yorkville would host it every other year and have a bigger display. Some discussion took place regarding this matter. ADJOURNMENT OF THE ADMINISTRATION COMMITTEE MEETING: With no further business to discuss, the meeting adjourned at 7:32 pm. Minutes respectfully submitted by Margaret M. Hartigan. C/Ty Reviewed By: Agenda Item Number J N , O Legal ❑ NB # I EST. 1836 Finance F-1 Engineer ❑ Tracking Number ® ®i \ y City Administrator F1 �O Consultant ❑ Al) M 02 dq- 35 4. e Agenda Item Summary Memo Title: April 09 Treasurer's Report Meeting and Date: Administration Committee 6/11/09 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Colleen Sullivan Finance Name Department Agenda Item Notes: United City of Yorkville Kendall County, IL Monthly Treasurer's Report Pre Audit Financial Summary As of April 30, 2009 FY FY Revised Revised Beginning April April *Ending FYTD Budgeted FYTD Budgeted Fund Balance Revenues Expenses Balance Revenues Revenue Expenses Expenses 01 General 562,373 1,116,210 1,605,046 286,141 10,469,169 10,913,842 13,020,495 12,003,730 11 Fox Hill SSA (13,660) - - (13,660) 6,353 6,376 20,012 19,892 12 Sunflower SSA 1,949 - 850 1,099 15,939 15,925 14,840 15,925 15 Motor Fuel Tax 198,310 160,130 48,019 310,420 397,453 752,588 462,204 705,320 16 Municipal Building (546,324) 900 14,850 (560,274) 13,650 (486,524) 59,400 59,400 20 PD Capital 200,076 2,401 7,375 195,102 46,207 229,796 48,369 229,796 21 PW Capital 192,001 4,200 6,965 189,237 94,500 612,295 412,559 520,000 22 Parks & Rec Equip Capital 25,752 - 0 25,752 33,472 80,197 51,095 80,197 23 City Wide Capital (197,778) 104,600 - (93,178) 298,100 420,000 391,278 501,317 42 Debt Service (274,669) 121,281 - (153,388) 508,993 247,265 425,124 484,524 51 Water Ops. & Imprv. 14,349,492 287,886 321,281 16,601,135 21281,875 2,763,275 2,740,762 3,213,275 52 Sewer 1,449,070 170,016 128,476 2,844,439 1,203,626 3,380,199 2,311,604 1,837,188 72 Land Cash (1,162,353) 606,128 9,292 (295,847) 734,100 852,584 757,124 847,823 79 Parks & Recreation 220,816 (156,464) 181,531 (117,515) 1,542,651 1,501,602 1,632,133 1,515,159 80 Recreation Center (86,146) 53,540 45,207 (77,778) 497,992 569,650 575,924 583,632 82 Library 908,541 2,981 128,543 782,979 1,228,546 2,268,746 1,330,276 2,268,746 85 Fox Industrial 285,627 15 - 285,642 208,902 385,890 106,487 385,890 87 Countryside TIF Project 2,771,734 689 271 2,772,153 45,777 2,931,051 156,234 2,931,051 88 Downtown TIF 49,612 - 37 49,575 75,139 93,491 53,937 93,491 95 Trust & Agency 236,368 492,496 489,771 239,093 7,817,758 - 7,578,665 - Totals 19,170,793 2,967,008 2,987,516 23,271,126 27,520,201 27,538,248 32,148,522 28,296,356 Note: Revenue deficit to be onset with fund balance. As Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Full detail information is available in the Finance Department. *Ending balance may include fiscal year-end adjustments. William Powell, Treasurer Fund Balance Reserve Apr-09 Mar-09 Feb-09 Jan-09 Dec-08 Nov-08 Oct-08 Se -08 General Fund 2.38% 4.68% 8.96% 10.69% 15.37°/ 14.98% 20.18% 25.08% Water s. & Im rv. 113.42% 98.04% 98.59% 98.22% -11.29% -10.19% -8.35% -10.08% Sewer O s. & Im rv. 80.76% 36.03% 36.19% 35.13% 122.53%11 134.78% 134.79% 131.14% Combined Fund Balance 65.4% 1 53.4% 56.4%11 56.7%1 1 16.7%11 18.76% 21.63% 22.14° Prepared by: Colleen Sullivan O'D C/T` Reviewed By: Agenda Item Number J� a 0-0 Legal ❑ g #a Finance El EST. 1 leas �ti Engineer El Tracking Number 4 U .1 W City Administrator ❑ p� xa� `=O Consultant ❑ <CE ��'� ❑ Agenda Item Summary Memo Tide: Resolution to close Castle Bank account number 80515096 for the North Water Tower Project Meeting and Date: Administration Committee June 18, 2009 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Majority Submitted by: Susan Mika Finance Name Department Agenda Item Notes: STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2009- RESOLUTION OF AUTHORIZATION TO CLOSE CASTLE BANK CHECKING ACCOUNT NO, 80515096 Whereas, the City Council of the United City of Yorkville has maintained checking account no. 80515096 at Castle Bank to maintain expenditures for the North Water Tower Program; and Whereas, it has been determined that the account has a zero balance and is no longer necessary due to the project completion; and NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville that the Castle Bank Checking Account Number 80515096 be closed, and that the Mayor, City Clerk, City Treasurer and Finance Director are hereby authorized to take all actions, and sign all documents necessary consistent with this Resolution. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2009. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. MAYOR O-D Copy Reviewed By: Agenda Item Number J2 T Legal ❑ N V 113 EST. , 1836 Finance ❑ Engineer ❑ -�� g Tracking Number City Administrator ❑ Consultant ❑ ADK aOC-A— 3 Agenda Item Summary Memo Title: Red Flag Rules Meeting and Date: Administration Committee June 18, 2009 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Majority Submitted by: Susan Mika Finance Name Department Agenda Item Notes: This is an Identity Theft program/policy that is required by the Federal Trade Commission. This policy was reviewed by our City Attorney and her recommended changes were incorporated into this policy. STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2009- RESOLUTION APPROVING AN IDENTITY THEFT PREVENTION PROGRAM WHEREAS, the United City of Yorkville, as a municipal utility, is subject to the Federal Trade Commission's Red Flags Rule; and WHEREAS, the City Council of the United City of Yorkville has considered and developed an Identity Theft Prevention Program pursuant to the Federal Trade Commission' s Red Flags Rule; and WHEREAS, it has been determined to be in the best interests of the United City of Yorkville to approve an Identity Theft Prevention Program in the form attached hereto in Exhibit "A". NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Identity Theft Prevention Program in the form set forth on Exhibit "A" attached hereto and incorporated herein is hereby adopted as the Identity Theft Prevention Program of the City. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2009. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. MAYOR I. PROGRAM ADOPTION The United City of Yorkville developed this Identity Theft Prevention Program pursuant to the Federal Trade Commission' s Red Flags Rule, which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003 . 16 C. F. R. § 681 .2. This Program was developed with the approval by the City Council. After consideration of the size and complexity of the operations and account systems of the City, and the nature and scope of the activities, the City Council determined that this Program was appropriate for the United City of Yorkville, and therefore approved this Program on June 23 , 2009. IL PROGRAM PURPOSE AND DEFINITIONS A. Fulfilling requirements of the Red Flags Rule Under the Red Flag Rule, every financial institution and creditor is required to establish an "Identity Theft Prevention Program" tailored to its size, complexity and the nature of its operation. Each program must contain reasonable policies and procedures to: 1 . Identify relevant Red Flags for new and existing covered accounts and incorporate those Red Flags into the Program; 2. Detect Red Flags that have been incorporated into the Program ; 3 . Respond appropriately to any Red Flags that are detected to prevent and mitigate Identity Theft; and 4. Ensure the Program is updated periodically, to reflect changes in risks to residents or to the safety and soundness of the creditor from Identity Theft. B. Red Flags Rule definitions used in this Program The Red Flags Rule defines "Identity Theft" as "fraud committed using the identifying information of another person" and a "Red Flag" as a pattern, practice, or specific activity that indicates the possible existence of Identity Theft. According to the Rule, a municipal utility is a creditor subject to the Rule requirements. The Rule defines creditors "to include finance companies, automobile dealers, mortgage brokers, utility companies, and telecommunications companies. Where non-profit and government entities defer payment for goods or services, they, too, are to be considered creditors." All the United City of Yorkville' s accounts that are individual water, sewer and scavenger service accounts held by customers of the utility whether residential, commercial or industrial are covered by the Rule. Under the Rule, a "covered account" is: 1 . Any account the United City of Yorkville offers or maintains primarily for personal, family or household purposes, that involves multiple payments or transactions; and 2. Any other account the United City of Yorkville offers or maintains for which there is a reasonably foreseeable risk to customers or to the safety and soundness of the United City of Yorkville from Identity Theft. "Identifying information" is defined under the Rule as "any name or number that may be used alone or in conjunction with any other information, to identify a specific person," including: name, address, telephone number, social security number, date of birth, government issued driver' s license or identification number, alien registration number, government passport number, employer or taxpayer identification number, unique electronic identification number, computer's Internet Protocol address, or routing code. III. INDENTIFICATION OF RED FLAGS In order to identify relevant Red Flags, the United City of Yorkville considers the types of accounts that it offers and maintains, the methods it provides to open its accounts, the methods it provides to access its accounts, and its previous experiences with Identity Theft. The United City of Yorkville identifies the following red flags, in each of the listed categories: A. Notifications and Warnings From Credit Reporting Agencies Red Flags 1 . Report of fraud accompanying a credit report; 2. Notice or report from a credit agency of a credit freeze on a customer or applicant; 3 . Notice or report from a credit agency of an active duty alert for an applicant; and 4. Indication from accredit report of activity that is inconsistent with a customer' s usual pattern or activity. B. Suspicious Documents Red Flags 1 . Identification document or card that appears to be forged, altered or inauthentic; 2. Identification document or card on which a person' s photograph or physical description is not consistent with the person presenting the document; 3 . Other document with information that is not consistent with existing customer information (such as if a person's signature on a check appears forged); and 4. Application for service that appears to have been altered or forged. C. Suspicious Personal Identifying Information Red Flags 1 . Identifying information presented that is inconsistent with other information the customer provides (example: inconsistent birth dates); 2. Identifying information presented that is inconsistent with other sources of information (for instance, an address not matching an address on a credit report); 3 . Identifying information presented that is the same as information shown on other applications that were found to be fraudulent; 4. Identifying information presented that is consistent with fraudulent activity (such as an invalid phone number or fictitious billing address); 5 . Social security number presented that is the same as one given by another customer; 6. An address or phone number presented that is the same as that of another person; 7. A person fails to provide complete personal identifying information on a application when reminded to do so (however, by law social security numbers must not be required); and 8 . A person' s identifying information is not consistent with the information that is on file for the customer. D. Suspicious Account Activity or Unusual Use of Account Red Flags 1 . Change of address for an account followed by a request to change the account holder's name; 2. Payments stop on an otherwise consistently up-to-date account; 3 . Account used in a way that is not consistent with prior use (example: very high activity); 4. Main sent to the account holder is repeatedly returned as undeliverable; 5 . Notice to the United City of Yorkville that a customer is not receiving mail sent by the United City of Yorkville; 6. Notice to the United City of Yorkville that an account has unauthorized activity; 7. Breach in the United City of Yorkville' s computer system security; and 8 . Unauthorized access to or use of customer account information. E. Alerts from Others Red Flag 1 . Notice to the United City of Yorkville from a customer, identity theft victim, law enforcement or other person that it has opened or is maintaining a fraudulent account for a person engaged in Identity Theft. IV. DETECTING RED FLAGS A. New Accounts In order to detect any of the Red Flags identified above associated with the opening of a new account, United City of Yorkville personnel will take the following steps to obtain and verify the identity of the person opening the account: Detect 1 . Require certain identifying information such as name, date of birth, residential or business address, principal place of business for an entity, driver' s license or other identification; 2 . Verify the customer's identity (for instance, review a driver' s license or other identification card); 3 . Review documentation showing the existence of a business entity; and 4. Independently contact the customer. B. Existing Accounts In order to detect any of the Red Flags identified above for an existing account, United City of Yorkville personnel will take the following steps to monitor transactions with an account: Detect 1 . Verify the identification of customers if they request information (in person, via telephone, via facsimile, via email); 2. Verify the validity of requests to change billing addresses; and 3 . Verify changes in banking information given for billing and payment purposes. V. PREVENTING AND MITIGATING IDENTITY THEFT In the event the United City of Yorkville personnel detect any identified Red Flags, such personnel shall take one or more of the following steps, depending on the degree of risk posed by the Red Flag: Prevent and Mitisate 1 . Continue to monitor an account for evidence of Identity Theft; 2. Contact the customer; 3 . Change any passwords or other security devices that permit access to accounts; 4. Not open a new account; 5 . Close an existing account; 6. Reopen an account with a new number; 7. Notify the Program Administrator for determination of the appropriate step(s) to take; S . Notify law enforcement; or 9. Determine that no response is warranted under the particular circumstances. Protect resident identifying information In order to further prevent the likelihood of identity theft occurring with respect to United City of Yorkville accounts, the United City of Yorkville will take the following steps with respect to its internal operating procedures to protect customer identifying information: 1 . Ensure that its website is secure or provide clear notice that the website is not secure; 2. Ensure complete and secure destruction of paper documents and computer files containing customer information; 3 . Ensure that office computers are password protected and that computer screens lock after a set period of time; 4. Keep offices clear of papers containing customer information; 5 . Request only the last 4 digits of social security numbers (if any); 6. Ensure computer virus protection is up to date; and 7. Require and keep only the kinds of customer information that are necessary for utility purposes. VL PROGRAM UPDATES This Program will be periodically reviewed and updated to reflect changes in risks to customers and the soundness of the United City of Yorkville from Identity Theft. At least annually, the Program Administrator will consider the United City of Yorkville' s experiences with Identity Theft situation, changes in Identity Theft methods, changes in Identity Theft detection and prevention methods, changes in types of accounts the United City of Yorkville maintains and changes in the United City of Yorkville' s business arrangements with other entities. After considering these factors, the Program Administrator will determine whether changes to the Program, including the listing of Red Flags are warranted. If warranted, the Program Administrator will update the Program or present the City Council with his or her recommended changes and the City Council will make a determination of whether to accept, modify or reject those changes to the Program. VII. PROGRAM ADMINISTRATION A. Oversight Responsibility for developing and updating this program lies with an Identity Theft Committee for the United City of Yorkville consisting of four members appointed by the Mayor. The Finance Director shall be the Chairperson of the committee and serve as its Program Administrator. The Program Administrator will be responsible for the Program administration, for ensuring appropriate training of United City of Yorkville staff on the Program, for reviewing any staff reports regarding the detection of Red Flags and the steps for preventing and mitigating Identity Theft, determining which steps of prevention and mitigation should be taken in particular circumstances and considering periodic changes to the Program. B. Staff Training and Reports United City of Yorkville staff responsible for implementing the Program shall be trained under the direction of the Program Administrator in the detection of Red Flags, and the responsive steps to betaken when a Red Flag is detected. (All staff responsible to implement the program shall report incidents of Identity Theft to the Program Administrator) C. Service Provider Arrangements In the event the United City of Yorkville engages a service provider to perform an activity in connection with one or more accounts, the United City of Yorkville will take the following steps to ensure the service provider performs its activity in accordance with reasonable policies and procedures designed to detect, prevent, and mitigate the risk of Identity Theft. 1 . Require, by contract, that service providers have such policies and procedures in place; and 2. Require, by contract, that service providers review the United City of Yorkville' s Program and report any Red Flags to the Program Administrator, D. Specific Program Elements and Confidentiality For the effectiveness of Identity Theft prevention Programs, the Red Flag Rule envisions a degree of confidentiality regarding the United City of Yorkville' s specific practices relating to Identity Theft detection, prevention and mitigation. Therefore, under this Program, knowledge of such specific practices is to be limited to the Identity Theft Committee and those employees who need to know them for purposes of preventing Identity Theft. Because this Program is to be adopted by a public body and thus publicly available, it would be counterproductive to list these specific practices here. Therefore, only the Program' s general red flag detection, implementation and prevention practices are listed in this document. `QED C/py Reviewed By: Agenda Item Number J� 0n Legal ❑ N B 4 lq Finance esr —� isas ❑ Engineer ❑ Tracking Number I�j l City Administrator ❑ Consultant ❑ ❑ Ai) m dooq - �3 x<a� <CE `VV Agenda Item Summary Memo Title: Prevailing Wage Ordinance Meeting and Date: Administration Committee 6/18/09 Synopsis: Ordinance that declares city's compliance with the Illinois Prevailing Wage Act. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Lisa Pickering Clerk's Office Name Department Agenda Item Notes: Please see attached information. C/p` Memorandum EST. 1836 To: Administration Committee '0 —� From: Lisa Pickering, Deputy Clerk ¢ ® m M Q CC : Brendan McLaughlin, City Administrator If " 1 ~ Date: June 4, 2009 J`CE Subject: Prevailing Wage Ordinance The city is required by state statute during the month of June of each year, to investigate and ascertain the prevailing rate of wages as defined in 820 ILCS 130 - Prevailing Wage Act. To accomplish this, the city annually approves an ordinance declaring compliance with the Illinois Prevailing Wage Act. The purpose of the prevailing wage act is to ensure that the general prevailing rate of wages for laborers, mechanics, and other workers engaged in the construction of public works coming under the jurisdiction of the city are the same as the prevailing rate of wages for construction work in the Kendall County area. The rate of wages is determined by the Illinois Department of Labor. I have attached the ordinance along with the list of Kendall County prevailing wages for June 2009. After the approval of the ordinance by City Council, a copy of the ordinance will be publicly posted in the glass case in the lobby, a public notice will be placed in the newspaper, and certified copies will be filed with the Secretary of State and the Illinois Department of Labor. COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) ORDINANCE NO, 2009 - AN ORDINANCE DECLARING THE UNITED CITY OF YORKVILLE'S COMPLIANCE WITH ILLINOIS PREVAILING WAGE ACT WHEREAS, the State of Illinois has enacted "An ACT regulating wages of laborers, mechanics, and other workers employed in any public works by the State, County, City or any public body or any political subdivision or by anyone under contract for public works," approved June 26, 1941 , as amended, being Chapter 820 ILCS 130/1 - 12 Illinois Compiled Statutes; and WHEREAS, the aforesaid Act requires that the United City of Yorkville investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics, and other workers in the locality of said City employed in performing construction of public works, for said City. NOW, THEREFORE, be it ordained by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: SECTION 1 To the extent and as required by "An Act regulating wages of laborers, mechanics and other workers employed in any public works by the State, County, City or any public body or any political subdivision or by anyone under contract for public works" approved June 26, 1941 , as amended, the general prevailing rate of wages in the locality for laborers, mechanics, and other workers engaged in the construction of public works coming under the jurisdiction of this City is hereby ascertained to be the same as the prevailing rate of wages for construction work in the Kendall County area as determined by the Department of Labor and the State of Illinois as of June 2009, a copy of that determination being attached hereto as Exhibit "A" and incorporated herein by reference. The definition of any terms appearing in this Ordinance which are also used in the aforesaid Act shall be the same as in said Act. SECTION 2 Nothing herein shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works of this City to the extent required by the aforesaid Act. SECTION 3 The City Clerk shall publicly post or keep available for inspection by any interested party in the main office of this City this determination of such prevailing rate of wage. SECTION 4 The City Clerk shall mail a copy of this determination to any employer, and to any association of employers and to any person or association of employees who have filed or file their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates. SECTION 5 The City shall promptly file a certified copy of this Ordinance with both the Secretary of State Index Division and the Department of Labor of the State of Illinois. SECTION 6 The City Clerk shall cause a notice to be published in a newspaper of general circulation within the area that the determination of prevailing wages has been made. Said notice shall conform substantially to the notice attached hereto as Exhibit `B". Such publication shall constitute notice that this is the determination of the City and is effective. PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2009. City Clerk ROBYN SUTCLIFF DIANE TEELING ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2009. Mayor Kendall County Prevailing Wage for June 2009 Page 1 of 6 EXHIBIT " A " Kendall County Prevailing Wage for June 2009 Trade Name RG TYP C Base FRMAN *M- F> B OSA OSH H/W Pensn Vac Trng ASBESTOS ABT- GEN ALL 34 . 750 35 . 250 1 . 5 1 . 5 2 . 0 8 . 830 6 . 170 0 . 000 0 . 270 ASBESTOS ABT- MEC BLD 29 . 930 0 . 000 1 . 5 1 . 5 2 . 0 9 . 170 9 . 260 0 . 000 0 . 320 BOILERMAKER BLD 41 . 230 44 . 940 2 . 0 2 . 0 2 . 0 6 . 720 8 . 940 0 . 000 0 . 350 BRICK MASON BLD 38 . 030 41 . 830 1 . 5 1 . 5 2 . 0 8 . 000 9 . 970 0 . 000 0 . 550 CARPENTER ALL 39 . 770 41 . 770 1 . 5 1 . 5 2 . 0 9 . 460 7 . 800 0 . 000 0 . 490 CEMENT MASON ALL 39 . 000 41 . 000 2 . 0 1 . 5 2 . 0 7 . 250 10 . 81 0 . 000 0 . 150 CERAMIC TILE FNSHER BLD 32 . 150 0 . 000 2 . 0 1 . 5 2 . 0 6 . 150 7 . 370 0 . 000 0 . 380 COMMUNICATION TECH BLD 33 . 360 35 . 460 1 . 5 1 . 5 2 . 0 9 . 090 8 . 670 0 . 000 0 . 670 ELECTRIC PWR EQMT OF ALL 31 . 790 40 . 830 1 . 5 1 . 5 2 . 0 4 . 750 8 . 900 0 . 000 0 . 240 ELECTRIC PWR GRNDMAN ALL 24 . 630 40 . 830 1 . 5 1 . 5 2 . 0 4 . 750 6 . 900 0 . 000 0 . 180 ELECTRIC PWR LINEMAN ALL 37 . 610 40 . 830 1 . 5 1 . 5 2 . 0 4 . 750 10 . 58 0 . 000 0 . 280 ELECTRIC PWR TRK DRV ALL 25 . 440 40 . 830 1 . 5 1 . 5 2 . 0 4 . 750 7 . 120 0 . 000 0 . 190 ELECTRICIAN BLD 40 . 390 44 . 430 1 . 5 1 . 5 2 . 0 8 . 890 10 . 10 0 . 000 0 . 810 ELEVATOR CONSTRUCTOR BLD 44 . 930 50 . 550 2 . 0 2 . 0 2 . 0 9 . 525 8 . 210 2 . 700 0 . 000 FENCE ERECTOR ALL 40 . 200 42 . 210 2 . 0 2 . 0 2 . 0 8 . 140 15 . 16 0 . 000 0 . 230 GLAZIER BLD 37 . 000 38 . 500 1 . 5 1 . 5 2 . 0 7 . 340 12 . 05 0 . 000 0 . 740 HT/ FROST INSULATOR BLD 39 . 900 42 . 400 1 . 5 1 . 5 2 . 0 9 . 170 10 . 46 0 . 000 0 . 320 IRON WORKER ALL 40 . 200 42 . 210 2 . 0 2 . 0 2 . 0 8 . 140 15 . 16 0 . 000 0 . 230 LABORER ALL 34 . 750 35 . 500 1 . 5 1 . 5 2 . 0 8 . 870 6 . 130 0 . 000 0 . 270 LATHER ALL 39 . 770 41 . 770 1 . 5 1 . 5 2 . 0 9 . 460 7 . 800 0 . 000 0 . 490 MACHINIST BLD 40 . 530 42 . 530 1 . 5 1 . 5 2 . 0 7 . 000 7 . 670 0 . 650 0 . 000 MARBLE FINISHERS ALL 28 . 650 0 . 000 1 . 5 1 . 5 2 . 0 7 . 920 9 . 970 0 . 000 0 . 550 MARBLE MASON BLD 38 . 030 41 . 830 1 . 5 1 . 5 2 . 0 8 . 000 9 . 970 0 . 000 0 . 550 MATERIAL TESTER I ALL 24 . 750 0 . 000 1 . 5 1 . 5 2 . 0 8 . 870 6 . 130 0 . 000 0 . 270 MATERIALS TESTER II ALL 29 . 750 0 . 000 1 . 5 1 . 5 2 . 0 8 . 870 6 . 130 0 . 000 0 . 270 MILLWRIGHT ALL 39 . 770 41 . 770 1 . 5 1 . 5 2 . 0 9 . 460 7 . 800 0 . 000 0 . 490 OPERATING ENGINEER BLD 1 43 . 800 47 . 800 2 . 0 2 . 0 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER BLD 2 42 . 500 47 . 800 2 . 0 2 . 0 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER BLD 3 39 . 950 47 . 800 2 . 0 2 . 0 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER BLD 4 38 . 200 47 . 800 2 . 0 2 . 0 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER HWY 1 42 . 000 46 . 000 1 . 5 1 . 5 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER HWY 2 41 . 450 46 . 000 1 . 5 1 . 5 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER HWY 3 39 . 400 46 . 000 1 . 5 1 . 5 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER HWY 4 38 . 000 46 . 000 1 . 5 1 . 5 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 OPERATING ENGINEER HWY 5 36 . 800 46 . 000 1 . 5 1 . 5 2 . 0 9 . 600 6 . 550 1 . 900 1 . 000 ORNAMNTL IRON WORKER ALL 40 . 200 42 . 210 2 . 0 2 . 0 2 . 0 8 . 140 15 . 16 0 . 000 0 . 230 PAINTER ALL 39 . 680 41 . 680 1 . 5 1 . 5 1 . 5 7 . 500 7 . 250 0 . 000 0 . 750 PAINTER SIGNS BLD 30 . 820 34 . 600 1 . 5 1 . 5 1 . 5 2 . 600 2 . 470 0 . 000 0 . 000 PILEDRIVER ALL 39 . 770 41 . 770 1 . 5 1 . 5 2 . 0 9 . 460 7 . 800 0 . 000 0 . 490 PIPEFITTER BLD 39 . 500 41 . 500 1 . 5 1 . 5 2 . 0 9 . 200 10 . 24 0 . 000 1 . 060 PLASTERER BLD 38 . 100 40 . 390 1 . 5 1 . 5 2 . 0 7 . 500 8 . 440 0 . 000 0 . 400 PLUMBER BLD 39 . 500 41 . 500 1 . 5 1 . 5 2 . 0 9 . 200 10 . 24 0 . 000 1 . 060 ROOFER BLD 36 . 400 39 . 400 1 . 5 1 . 5 2 . 0 6 . 950 4 . 670 0 . 000 0 . 330 SHEETMETAL WORKER BLD 40 . 210 42 . 210 1 . 5 1 . 5 2 . 0 7 . 910 9 . 620 0 . 000 0 . 680 SPRINKLER FITTER BLD 40 . 500 42 . 500 1 . 5 1 . 5 2 . 0 8 . 500 6 . 850 0 . 000 0 . 500 STEEL ERECTOR ALL 40 . 200 42 . 210 2 . 0 2 . 0 2 . 0 8 . 140 15 . 16 0 . 000 0 . 230 STONE MASON BLD 38 . 030 41 . 830 1 . 5 1 . 5 2 . 0 8 . 000 9 . 970 0 . 000 0 . 550 TERRAZZO FINISHER BLD 33 . 810 0 . 000 1 . 5 1 . 5 2 . 0 6 . 150 9 . 850 0 . 000 0 . 310 TERRAZZO MASON BLD 37 . 390 40 . 390 1 . 5 1 . 5 2 . 0 6 . 150 11 . 11 0 . 000 0 . 350 TILE MASON BLD 38 . 630 42 . 630 2 . 0 1 . 5 2 . 0 6 . 150 9 . 010 0 . 000 0 . 500 TRUCK DRIVER ALL 1 35 . 650 36 . 200 1 . 5 1 . 5 2 . 0 6 . 250 4 . 275 0 . 000 0 . 250 TRUCK DRIVER ALL 2 35 . 800 36 . 200 1 . 5 1 . 5 2 . 0 6 . 250 4 . 275 0 . 000 0 . 250 TRUCK DRIVER ALL 3 36 . 000 36 . 200 1 . 5 1 . 5 2 . 0 6 . 250 4 . 275 0 . 000 0 . 250 TRUCK DRIVER ALL 4 36 . 200 36 . 200 1 . 5 1 . 5 2 . 0 6 . 250 4 . 275 0 . 000 0 . 250 httn • //www ctate.il .us/A Pen CV/IDOL/rates/EVENMO/KENDALL9.htm 6/4/2009 &enclail County Frevallmg Wage for June 2009 Page 2 of 6 TUCKPOINTER BLD 38 . 200 39 . 200 1 . 5 1 . 5 2 . 0 6 . 580 9 . 550 0 . 000 0 . 280 Legend : M- F>8 (Overtime is required for any hour greater than 8 worked each day, Monday through Friday. OSA (Overtime is required for every hour worked on Saturday) OSH (Overtime is required for every hour worked on Sunday and Holidays) H/W (Health & welfare Insurance ) Pensn (Pension ) Vac (Vacation) Trng (Training ) Explanations KENDALL COUNTY The following list is considered as those days for which holiday rates of wages for work performed apply : New Years Day , Memorial /Decoration Day , Fourth of July , Labor Day , Veterans Day , Thanksgiving Day , Christmas Day . Generally , any of these holidays which fall on a Sunday is celebrated on the following Monday . This then makes work performed on that Monday payable at the appropriate overtime rate for holiday pay . Common practice in a given local may alter certain days of celebration such as the day after Thanksgiving for Veterans Day . If in doubt , please check with IDOL . EXPLANATION OF CLASSES ASBESTOS - GENERAL - removal of asbestos material /mold and hazardous materials from any place in a building , including mechanical systems where those mechanical systems are to be removed . This includes the removal of asbestos materials /mold and hazardous materials from ductwork or pipes in a building when the building is to be demolished at the time or at some close future date . ASBESTOS - MECHANICAL - removal of asbestos material from mechanical systems , such as pipes , ducts , and boilers , where the mechanical systems are to remain . CERAMIC TILE FINISHER The grouting , cleaning , and polishing of all classes of tile , whether for interior or exterior purposes , all burned , glazed or unglazed products ; all composition materials , granite tiles , warning detectable tiles , cement tiles , epoxy composite materials , pavers , glass , mosaics , fiberglass , and all substitute materials , for tile made in tile - like units ; all mixtures in tile like form of cement , metals , and other materials that are for and intended for use as a finished floor surface , stair treads , promenade roofs , walks , walls , ceilings , swimming pools , and all other places where tile is to form a finished interior or exterior . The mixing of all setting mortars including but not limited to thin- set mortars , epoxies , wall mud , and any other sand and cement mixtures or adhesives when used in the preparation , installation , repair , or maintenance of tile and/or similar materials . The handling and unloading of all sand , cement , lime , tile , fixtures , equipment , adhesives , or any other materials to be used in the preparation , installation , repair , or maintenance of tile and/or similar materials . Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tile work , particularly and especially after installation of said tile work . Application of any http://www.state.il.us/Agency/IDOL/rates/EVENMO/KENDALL9.htm 6/4/2009 Kendall County Yrevailhng Wage for June 2UU9 Yage 3 of b and all protective coverings to all types of tile installations including , but not be limited to , all soap compounds , paper products , tapes , and all polyethylene coverings , plywood , masonite , cardboard , and any new type of products that may be used to protect tile installations , Blastrac equipment , and all floor scarifying equipment used in preparing floors to receive tile . The clean up and removal of all waste and materials . All demolition of existing tile floors and walls to be re - tiled . COMMUNICATIONS TECHNICIAN Construction , installation , maintenance and removal of telecommunication facilities ( voice , sound , data and video ) , telephone , security , and data inside wire , interconnect , terminal equipment , central offices , PABX and equipment , micro waves , V- SAT , bypass , CATV , WAN ( wide area network ) , LAN ( local area networks ) , and ISDN ( integrated system digital network ) , pulling of wire in raceways , but not the installation of raceways . MARBLE FINISHER Loading and unloading trucks , distribution of all materials ( all stone , sand , etc . ) , stocking of floors with material , performing all rigging for heavy work , the handling of all material that may be needed for the installation of such materials , building of scaffolding , polishing if needed , patching , waxing of material if damaged , pointing up , caulking , grouting and cleaning of marble , holding water on diamond or Carborundum blade or saw for setters cutting , use of tub saw or any other saw needed for preparation of material , drilling of holes for wires that anchor material set by setters , mixing up of molding plaster for installation of material , mixing up thin set for the installation of material , mixing up of sand to cement for the installation of material and such other work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of interior marble , slate , travertine , art marble , serpentine , alberene stone , blue stone , granite and other stones (meaning as to stone any foreign or domestic materials as are specified and used in building interiors and exteriors and customarily known as stone in the trade ) , carrara , sanionyx , vitrolite and similar opaque glass and the laying of all marble tile , terrazzo tile , slate tile and precast tile , steps , risers treads , base , or any other materials that may be used as substitutes for any of the aforementioned materials and which are used on interior and exterior which are installed in a similar manner . MATERIAL TESTER I : Hand coring and drilling for testing of materials ; field inspection of uncured concrete and asphalt . MATERIAL TESTER II : Field inspection of welds , structural steel , fireproofing , masonry , soil , facade , reinforcing steel , formwork , cured concrete , and concrete and asphalt batch plants ; adjusting proportions of bituminous mixtures . TRUCK DRIVER - BUILDING , HEAVY AND HIGHWAY CONSTRUCTION Class 1 . Two or three Axle Trucks . A- frame Truck when used for transportation purposes ; Air Compressors and Welding Machines , including those pulled by cars , pick - up trucks and tractors ; Ambulances Batch Gate Lockers ; Batch Hopperman ; Car and Truck Washers ; Carry - alls ; Fork Lifts and Hoisters ; Helpers ; Mechanics Helpers and Greasers ; Oil Distributors 2 -man operation ; Pavement Breakers ; Pole http://www.state.il.us/Agency/IDOL/rates/EVENMO/KENDALL9.htm 6/4/2009 &enaaii tuounty rrevauing wage for June zuuv rage v ui o Trailer , up to 40 feet ; Power Mower Tractors ; Self - propelled Chip Spreader ; Skipman ; Slurry Trucks , 2 - man operation ; Slurry Truck Conveyor Operation , 2 or 3 man ; Teamsters ; Unskilled dumpman ; and Truck Drivers hauling warning lights , barricades , and portable toilets on the job site . Class 2 . Four axle trucks ; Dump Crets and Adgetors under 7 yards ; Dumpsters , Track Trucks , Euclids , Hug Bottom Dump Turnapulls or Turnatrailers when pulling other than self - loading equipment or similar equipment under 16 cubic yards ; Mixer Trucks under 7 yeards ; '.. Ready-mix Plant Hopper Operator , and Winch Trucks , 2 Axles . Class 3 . Five axle trucks ; Dump Crets and Adgetors 7 yards and over ; '.. Dumpsters , Track Trucks , Euclids , Hug Bottom Dump Turnatrailers or turnapulls when pulling other than self - loading equipment or similar equipment over 16 cubic yards ; Explosives and/or Fission Material Trucks ; Mixer Trucks 7 yards or over ; Mobile Cranes while in transit ; Oil Distributors , 1 -man operation ; Pole Trailer , over 40 feet ; Pole and Expandable Trailers hauling material over 50 feet long ; Slurry trucks , 1 -man operation ; Winch trucks , 3 axles or more ; Mechanic - - Truck Welder and Truck Painter . Class 4 . Six axle trucks ; Dual - purpose vehicles , such as mounted crane trucks with hoist and accessories ; Foreman ; Master Mechanic ; Self - loading equipment like P . B . and trucks with scoops on the front . OPERATING ENGINEERS - BUILDING Class 1 . Mechanic ; Asphalt Plant ; Asphalt Spreader ; Autograde ; '.. Backhoes with Caisson attachment ; Batch Plant ; Benoto ; Boiler and Throttle Valve ; Caisson Rigs ; Central Redi - Mix Plant ; Combination Back Hoe Front End- loader Machine ; Compressor and Throttle Valve ; Concrete Breaker ( Truck Mounted ) ; Concrete Conveyor ; Concrete Paver ; Concrete Placer ; Concrete Placing Boom ; Concrete Pump ( Truck Mounted) ; Concrete Tower ; Cranes , All ; Cranes , Hammerhead ; Cranes , ( GCI and similar Type ) ; Creter Crane ; Crusher , Stone , etc . ; Derricks , All ; Derricks , Traveling ; Formless Curb and Gutter Machine ; Grader , Elevating ; Grouting Machines ; Highlift Shovels or Front Endloader 2 - 1 / 4 yd . and over ; Hoists , Elevators , outside type rack and pinion and similar machines ; Hoists , one , two and three Drum ; Hoists , Two Tugger One Floor ; Hydraulic Backhoes ; Hydraulic Boom Trucks ; Hydro Vac ( and similar equipment ) ; Locomotives , All ; Motor Patrol ; Pile Drivers and Skid Rig ; Post Hole Digger ; Pre - Stress Machine ; Pump Cretes Dual Ram ; Pump Cretes ; Squeeze Cretes - screw Type Pumps ; Raised and Blind Hole Drill ; Roto Mill Grinder ; Scoops - Tractor Drawn ; Slip - form Paver ; Straddle Buggies ; Tournapull ; Tractor with Boom and Side Boom ; Trenching Machines . Class 2 . Boilers ; Broom , All Power Propelled ; Bulldozers ; Concrete Mixer ( Two Bag and Over ) ; Conveyor , Portable ; Forklift Trucks ; Greaser Engineer ; Highlift Shovels or Front Endloaders under 2 - 1 / 4 yd . ; Hoists , Automatic ; Hoists , inside Freight Elevators ; Hoists , Sewer Dragging Machine ; Hoists , Tugger Single Drum ; Laser Screed ; Rock Drill ( self - propelled) ; Rock Drill ( truck mounted) ; Rollers , All ; Steam Generators ; Tractors , All ; Tractor Drawn Vibratory Roller ; Winch Trucks with " A " Frame . Class 3 . Air Compressor ; Combination - Small Equipment Operator ; Generators ; Heaters , Mechanical ; Hoists , Inside Elevators - ( Rheostat http://www.state.il.us/Agency/IDOL/rates/EVENMO/KENDALL9.htm 6/4/2009 &enuau k_,ounty rrevaiung wage tor ,i une wuy rago v Manual Controlled) ; Hydraulic Power Units ( Pile Driving , Extracting , and Drilling ) ; Pumps , over 3 " ( 1 to 3 not to exceed a total of 300 ft . ) ; Pumps , Well Points ; Welding Machines ( 2 through 5 ) ; Winches , 4 small Electric Drill Winches ; Bobcat (up to and including 3 / 4 cu . yd . ) . Class 4 . Bobcats and/or other Skid Steer Loaders ; oilers ; and Brick Forklift . OPERATING ENGINEERS - HEAVY AND HIGHWAY CONSTRUCTION Class 1 . Craft Foreman ; Asphalt Plant ; Asphalt Heater and Planer Combination ; Asphalt Heater Scarfire ; Asphalt Spreader ; Autograder /GOMACO or other similar type machines ; ABG Paver ; Backhoes with Caisson attachment ; Ballast Regulator ; Belt Loader ; Caisson Rigs ; Car Dumper ; Central Redi - Mix Plant ; Combination Backhoe Front Endloader Machine , ( 1 cu . yd . Backhoe Bucket or over or with attachments ) ; Concrete Breaker ( Truck Mounted) : Concrete Conveyor ; Concrete Paver over 27E cu . ft . ; Concrete Placer ; Concrete Tube Float ; Cranes , all attachments ; Cranes , Hammerhead , Linden , Peco & Machines of a like nature ; Crete Crane ; Crusher , Stone , etc . ; Derricks , All ; Derrick Boats ; Derricks , Traveling ; Dowell machine with Air Compressor ; Dredges ; Field Mechanic -Welder ; Formless Curb and Gutter Machine ; Gradall and Machines of a like nature ; Grader , Elevating ; Grader , Motor Grader , Motor Patrol , Auto Patrol , Form '.. Grader , Pull Grader , Subgrader ; Guard Rail Post Driver Mounted ; Hoists , One , Two and Three Drum ; Hydraulic Backhoes ; Backhoes with '.. shear attachments ; Mucking Machine ; Pile Drivers and Skid Rig ; '.. Pre - Stress Machine ; Pump Cretes Dual Ram ; Rock Drill - Crawler or Skid '.. Rig ; Rock Drill - Truck Mounted ; Roto Mill Grinder ; Slip - Form Paver ; Soil Test Drill Rig ( Truck Mounted) ; Straddle Buggies ; Hydraulic Telescoping Form ( Tunnel ) ; Tractor Drawn Belt Loader ( with attached pusher - two engineers ) ; Tractor with Boom ; Tractaire with Attachments ; Trenching Machine ; Truck Mounted Concrete Pump with Boom ; Raised or Blind Hole ; Drills ( Tunnel Shaft ) ; Underground Boring and/or Mining Machines ; Wheel Excavator ; Widener (APSCO ) . Class 2 . Batch Plant ; Bituminous Mixer ; Boiler and Throttle Valve ; Bulldozers ; Car Loader Trailing Conveyors ; Combination Backhoe Front Endloader Machine ( less than 1 cu . yd . Backhoe Bucket or over or with attachments ) ; Compressor and Throttle Valve ; Compressor , Common Receiver ( 3 ) ; concrete Breaker or Hydro Hammer ; Concrete Grinding Machine ; Concrete Mixer or Paver 7S Series to and including 27 cu . ft . ; Concrete Spreader ; Concrete Curing Machine , Burlap Machine , Belting Machine and Sealing Machine ; Concrete Wheel Saw ; Conveyor Muck Cars ( Haglund or Similar Type ) ; Drills , All ; Finishing Machine - Concrete ; Greaser Engineer ; Highlift Shovels or Front Endloader ; Hoist - Sewer Dragging Machine ; Hydraulic Boom Trucks ( All Attachments ) ; Hydro- Blaster ; All Locomotives , Dinky ; Pump Cretes ; Squeeze Cretes - Screw Type Pumps , Gypsum Bulker and Pump ; Roller , Asphalt ; Rotory Snow Plows ; Rototiller , Seaman , etc . , self - propelled ; Scoops - Tractor Drawn ; Self - Propelled Compactor ; Spreader - Chip - Stone , etc . ; Scraper ; Scraper - Prime Mover in Tandem ( Regardless of Size ) ; Tank Car Heater ; Tractors , Push , Pulling Sheeps Foot , Disc , Compactor , etc . ; Tug Boats . Class 3 . Boilers ; Brooms , All Power Propelled ; Cement Supply Tender ; Compressor , Common Receiver ( 2 ) ; Concrete Mixer ( Two Bag and Over ) ; Conveyor , Portable ; Farm - Type Tractors Used for Mowing , Seeding , etc . ; Fireman on Boilers ; Forklift Trucks ; Grouting Machine ; Hoists , http://www.state.il .us/Agency/IDOL/rates/EVENMO/KENDALL9.htm 6/4/2009 &enaatl county Prevailing wage for June ZUU`J Page 6 of 6 Automatic ; Hoists , All Elevators ; Hoists , Tugger Single Drum ; Jeep Diggers ; Pipe Jacking Machines ; Post - Hole Digger ; Power Saw , Concrete Power Driven ; Pug Mills ; Rollers , other than asphalt ; Seed and Straw Blower ; Steam Generators ; Stump Machine ; Winch Trucks with "A" Frame ; Work Boats ; Tamper - Form - Motor Driven . Class 4 . Air Compressor ; Combination - Small Equipment Operator ; Directional Boring Machine ; Generators ; Heaters , Mechanical ; Hydraulic Power Unit ( Pile Driving , Extracting , or Drilling ) ; Hydro- Blaster ; Light Plants , All ( 1 through 5 ) ; Pumps , over 3 " ( 1 to 3 not to exceed a total of 300 ft . ) ; Pumps , Well Points ; Tractaire ; Welding Machines ( 2 through 5 ) ; Winches , 4 Small Electric Drill Winches . Class 5 . Bobcats ( all ) ; Brick Forklifts , Oilers . TERRAZZO FINISHER The handling of sand , cement , marble chips , and all other materials that may be used by the Mosaic Terrazzo Mechanic , and the mixing , grinding , grouting , cleaning and sealing of all Marble , Mosaic , and Terrazzo work , floors , base , stairs , and wainscoting by hand or machine , and in addition , assisting and aiding Marble , Masonic , and Terrazzo Mechanics . Other Classifications of Work : For definitions of classifications not otherwise set out , the '.. Department generally has on file such definitions which are available . '.. If a task to be performed is not subject to one of the classifications of pay set out , the Department will upon being contacted state which neighboring county has such a classification and provide such rate , such rate being deemed to exist by reference in this document . If no neighboring county rate applies to the task , the Department shall undertake a special determination , such special determination being then deemed to have existed under this determination . If a project requires these , or any classification not listed , please contact IDOL at 618 / 993 - 7271 for wage rates or clarifications . LANDSCAPING Landscaping work falls under the existing classifications for laborer , operating engineer and truck driver . The work performed by landscape plantsman and landscape laborer is covered by the existing classification of laborer . The work performed by landscape operators ( regardless of equipment used or its size ) is covered by the classifications of operating engineer . The work performed by landscape truck drivers ( regardless of size of truck driven ) is covered by the classifications of truck driver . http://www.state.il.us/Agency/IDOL/rates/EVENMO/KENDALL9.htm 6/4/2009 Exhibit "B" Public Notice Notice of Ordinance No. Prevailing Wage Rates The United City of Yorkville has passed an Ordinance establishing the prevailing rate of wages hereby ascertained to be the same as the prevailing rate of wages for construction work in the Kendall County area as determined by the Department of Labor and the State of Illinois as of June 2009. Anyone wishing to inspect the ordinance may do so at: City Hall, 800 Game Farm Road, Yorkville, Illinois, Monday through Friday, between the hours of 8 :00 A.M. and 4:30 P.M. JACQUELYN MILSCHEWSKI City Clerk BY: Lisa Pickering Deputy Clerk ♦�eD C/;y Reviewed By: Agenda Item Number J� O� Legal ❑ NB #5 esr ��sas Finance F1 1 Engineer El Tracking Number 6 - City Administrator F1� ��, �l s 20 Consultant ❑ A t)M a U0 61 <kE ❑ Agenda Item Summary Memo Title: Departmental Spending/Budget—Discussion Meeting and Date: Administration—6/18/09 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Alderman Gilson Name Department Agenda Item Notes: See attached. Brendan McLaughlin From : Robyn Sutcliff [robyn3rdward @sbcglobal.net] Sent: Wednesday, June 10, 2009 10:50 AM To: Brendan McLaughlin Subject: Georges email Georges Message Robyn, Is it still possible to add the following discussion to the admin agenda for June 18th? I would like to discuss my concerns with our budget as it pertains to over spending from a departmental perspective. Based on my observations with our finances and future expectations with meeting our budget, I would like to entertain the possibility of a monthly oral report at each council meeting by each individual department head on their CURRENT spending and expectations as it pertains to the budget, and if they are over spending, a detailed account given AT THE COUNCIL MEETING of all invoices that they have spent over the budget and an explanation as to why. This is not meant to be confrontational or difficult. I am concerned about the direction of our budget and spending as it pertains to that budget, especially in light of the current economy and the mounting liabilities to the city. Please provide your feedback. If you are OK with this, I will submit an official memo for the packet if necessary. Respectfully, George Gilson Alderman - Ward I i �,,D C/py Reviewed By: Agenda Item Number J= A 0� Legal ❑ Finance ❑ EST. ` 1836 City Administrator r ❑ Tracking Number t� a y Consultant ❑ ADM /��q_ qD <LE Eby F-1 Agenda Item Summary Memo Title: Policy on Developer Deposits Meeting and Date: Administration—6/18/09 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: See the attached policy drafted by City Attorney Orr. POLICY ON DEVELOPER DEPOSITS WHEREAS, simultaneously with the submittal of any proposal for development within the City or any petition to annex, the City requires the deposit of sums sufficient to cover certain administrative costs incurred in connection with the review thereof, including, but not limited to, legal and engineering; and, WHEREAS, in order to assure the proper accounting for the use of said deposit and the payment of costs incurred by the City in connection with any development proposal or petitioner for annexation, the Mayor and City Council have established the following policy: 1 . Without exception, simultaneously with the submittal of any proposal for development, subdivision of land or petition for annexation, the applicant or petitioner, as the case may be, shall deposit with the City a sum sufficient to pay certain administrative costs incurred in connection with the review thereof, including, but not limited to, notice and publication requirements, legal and engineering (the "Developer Escrow") all as established pursuant to Resolution 2002-27 passed by the Mayor and City Council on August 13 , 2002. 2. Upon receipt by the City of the Developer's Escrow, the Finance Director shall establish a record of such deposit and deduct therefrom all costs incurred by the City in connection with the processing and review of said application or petition until the matter is concluded. 3 . No plan for development, subdivision plat or petition for annexation shall be processed until the required Developer Escrow has been established with the City. 4. In the event the costs incurred by the City exceed the amount in the Developer Escrow, the applicant or the petitioner shall be required to deposit an amount estimated to be equal to the costs yet to be incurred and in the event such additional amount is not deposited into the Developer Escrow within fourteen ( 14) days of receipt of an invoice, all proceedings shall be suspended until such additional amount is so deposited. 5. In the event there are any amounts due and owing to the City by any applicant or petitioner which is not paid within thirty (30) days of the date of an invoice from the City, such invoice shall be referred to the City's collection agency if the amount due is less than $30,000 or if the amount is $30,000 or more, shall be forwarded to the City Attorney who is hereby authorized to undertake such action, including legal proceedings in any court having jurisdiction over the matter in order to attain collection. 6. In the event an applicant or petitioner has any suns due and owing to the City for any reason, the City may refuse to process any application or petition until such sums due and owing are paid in full. clTy Reviewed By: Agenda Item Number J= -�T Legal El N B #7 ESE 1e3e Finance F-1 Engineer ❑ Tracking Number City Administrator ❑ consultant ❑ Ab m aoo°+ - El �l 1 Agenda Item Summary Memo Title: Committee Liaison Appointments Meeting and Date: Administration—6/18/09 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council.Action Requested: Submitted by: Meghan Gehr Administration Name Department Agenda Item Notes: The Administration Committee serves as liaison to the Metra Board of Directors, the Library Board, and the Fox Valley Cable Consortium. The committee should select one member to serve as the liaison to each of these boards. See attached for meeting schedules. CITY COUNCIL COMMITTEE LIAISONS ADMINISTRATION COMMITTEE What When Where Who Metra Board of Directors 2"d Friday @ 9:00 a.m. 547 W. Jackson Blvd., Chicago Library Board 2" Monday @ 7:00 p.m. Library- Board Room Cable Consortium 1n Thursday @ 5:30 p.m. Waubonsee Community College— Sugar Grove ECONOMIC DEVELOPMENT COMMITTEE What When Where Who Plan Commission 2nd Wednesday @ 7:00 p.m. Library- 1st Floor Meeting Room Alderman Golinski Yorkville Economic Development d YEDC Office 2 Wednesday @ 4:30 p.m. Alderman Golinski Corporation 651 Prairie Pointe Dr. Kendall County Regional 4 Wednesday County Office Building Alderman Werderich Plan Commission y @ 7:00 p.m. 111 W. Fox St. Aurora Area Convention &Visitors 4th Thursday @ 8:00 a.m. 43 W. Galena Blvd., Aurora Alderman Sutcliff Bureau (AACVB) PUBLIC SAFETY COMMITTEE What When Where Who Human Resources Commission 3rd Wednesday @ 6:30 p.m. City Hall Conference Room Alderman Plocher KenCom Executive Board Quarterly, Wednesday @ 5:30 p.m. Kendall Co. Public Safety Center Alderman Spears 1102 Cornell Lane School District Board 4th Monday @ 7:30 p.m. District Office Board Room Alderman Munns 602A Center Pkwy PUBLIC WORKS What When Where Who Yorkville Bristol Sanitary District 2 Monday YBSD Office Alderman Gilson (YBSD) y @ 5:00 p.m. 304 River Street Park Board 2nd &4th Thursdays @ 7:00 p.m. Park & Rec. Office Alderman Teeling 201 W. Hydraulic Revised:5/29/09