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Public Works Packet 2009 01-20-09 `,QED Co. 11, 0 United City of Yorkville 800 Game Farm Road EST. '�_ 1836 Yorkville, Illinois 60560 -4 -� Telephone: 630-553-4350 Fax: 630-553-7575 p� kry;n CONrly t E X AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 20, 2009 6:00 p.m. City Hall Conference Room Presentation: None Minutes for Correction/Approval: December 16, 2008 Items Recommended for Consent Agenda: 1. PW 2009-01 Prestwick Sanitary Sewer Lift Station Agreement 2. PW 2009-02 Saravanos Development— First Midwest Bank LOC #150017273-201 3. PW 2009-03 Kleinwachter Residential Development-- Earthwork LOC Reduction #1 4. PW 2009-04 Milazzo Property— IDOT Highway Permit and Resolution 5. PW 2009-05 Bristol Bay Unit 8 — Bond Reduction #3 6. PW 2009-06 Bristol Bay Units 1-3 and 5-7 — Bond Reductions #3 7. PW 2009-07 Ordinance Amending the Code of Ordinances Declaring Dutch Elm Disease and Emerald Ash Borer as Nuisances New Business: 1. PW 2009-08 Claremont Court Stormwater Drainage Discussion 2. PW 2009-09 County Revolving Loan Program 3. PW 2009-10 Beecher Road River Crossing — History and Status 4. PW 2009-11 Stalled Development Issues 5. PW 2009-12 E-Waste Collection Agreement 6. PW 2009-13 CMAQ Grant Application— Review of Potential Projects Old Business: Additional Business: Public Works Committee January 20, 2009 Page 2 2008 City Council Goals Public Works Committee "Interim Public Works Facilti ." Alderman Allen Eric Dhuse "Explore gray water reuse by city." Alderman Plocher Eric Dhuse Alderman Werderich Scott Sleezer "Biodiesel, E85, and hybrid vehicles." Alderman Sutcliff Eric Muse Alderman Werderich Bart Olson "Bike trails and pedestrian friendly development/redevelopment, with Alderman Golinski Dave Mogle focus on increasing pedestrian access to downtown from anywhere in the Alderman Werderich Joe Wywrot city and to the schools.from anywhere in the city." UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 20, 2009 6:00 PM CITY CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTIONIAPPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 16, 2008 ❑ Approved ❑ As presented ❑ With changes ITEMS RECOMMENDED FOR CONSENT AGENDA: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2009-01 Prestwick Sanitary Sewer Lift Station Agreement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2009-02 Saravanos Development—First Midwest Bank LOC #150017273-201 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ .Informational Item ❑ Notes 3. PW 2009-03 Kleinwachter Residential Development—Earthwork LOC Reduction#1 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2009-04 Milazzo Property--IDOT Highway Permit and Resolution ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2009-05 Bristol Bay Unit 8 —Bond Reduction #3 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2009-06 Bristol Bay Units 1-3 and 5-7—Bond Reductions#3 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes 7. PW 2009-07 Ordinance Amending the Code of Ordinances Declaring Dutch Elm Disease and Emerald Ash Borer as Nuisances ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- l. PW 2009-08 Claremont Court Stormwater Drainage Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2009-09 County Revolving Loan Program ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2009-10 Beecher Road River Crossing—History and Status ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2009-11 Stalled Development Issues ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2009-12 E-Waste Collection Agreement ❑ Moved forward to CC ' - ' - consent agenda? Y N El Approved by Committ ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2009-13 CMAQ Grant Application—Review of Potential Projects ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ADDITIONAL BUSINESS: DRAFT Public Works Committee December 16, 2008 Attendees: Alderman Robyn Sutcliff Alderman Robert Allen Alderman Joe Plocher Alderman Joe Besco Brendan McLaughlin, City Administrator Joe Wywrot, City Engineer Bart Olson,Asst. City Administrator Eric Dhuse, Director of Public Works The meeting was called to order at 6 PM by Alderman Besco. Presentations: None Minutes for Approval: The November 18, 2008 minutes were approved as corrected. Items Recommended for Consent Agenda: 1. PW 2008-151 Nicor Facility Grants of Easement 2. PW 2008-1 S2 Hampton Inn Plats of Easement 3. PW 2008-153 Windrose Medical Property—Sidewalk Easement 4. PW 2008-154 Kendall Marketplace (IDOT Highway Permit#3 — 10399-07) Bond Reduction#1 5. PW 2008-155 Kendal Marketplace—Earthwork LOC Expiration 6. PW 2008-156 Fox Hill Unit 7—Letter of credit reduction#4 7. PW 2008-157 Provena-Dreyer Medical Facility—Final Acceptance Alderman Allen had questions on three items: 1) He was concerned that Nicor's paperwork had, at one time,been misplaced at city hall. Mr. Wywrot explained that the paperwork had come up missing when the gap in city attorney duties occurred. Mr. Wywrot assured Mr. Allen that the clerk's office is very organized.; 2) Joe Wywrot informed Alderman Allen that the Hampton Inn site and building plans have been approved, and that photometrics would be approved soon; 3) Windrose sidewalk will be completed after the signal at Rt. 34 and Game Farm is completed. The property is solely for use of constructing and maintaining the sidewalk. New Business 1. PW 2008-158 Water Dept. Sept. 08 report 2. PW 2008-159 Water Dept. Oct. 08 report Mr. Dhuse said that water usage is slowing down as the weather becomes colder, and that the city has experienced two water main breaks. Losses were at 600,000 and 300,000 for the breaks. Mr. Dhuse said the downtown area pressure was higher than normal this summer but that blow off pressure valves were in place. 3. PW 2008-160 Leaf pickup summary. Mr. Dhuse said he would like more advertising next year in the Record and on WSPY for awareness and education. The leaf pick up message is too long for use of the police department portable sign. This information item will be added to the administrator's weekly report. 4. PW2008-161 Revision to UCOY Water ordinance This item is being tabled. Mr. Dhuse stated there are additional changes that need to be made, after Susan Mika's and Judy Dyon. It will be discussed at a future public works meeting. 1 Old Business: 1. PW 2008-147 Game Farm/Somonauk St.—Addn. Ph. 2 Engineering This was initially reported in November, and is ready for compensation of right of way, easements, and revised areas on the plat of highway in preparing legal documentation to enter negotiations for purchasing the easement properties. Smith Engineering originally identified some of the easement property, now not needed by the city. The$60,000 original request is now for about 536,400. Funding is through MFT, and 1/-2 would be federally funded, which will be available in 2010, so this process should begin now. This will be a joint agreement through the Kane Kendall Co. of Mayors. This will go to the city council for further discussion. 2. PW 2008-94 Quiet Zone Engineering Services Agreement— This was presented to the committee 6 months ago when a resident brought it to the committee's attention. Gr. Reserve has not built out additional units, nor is there money in the budget for engineering the contract, the application, design, or construction of the improvements. Mr. Olson is asking the committee if they should start the contract prior to the developer building the crossing at Mill l Kennedy Roads. The city could begin improvements, only to find that the developer needed further upgrades to be approved by federal quiet zone guidelines. The council members are not opposed to the quiet zone,but at this time do not feel it in the city's best interest to move forward with spending. The council members will be willing to visit with the resident regarding this matter, should the resident wish to attend the next public works meeting. If not, the item will come back to this committee in 6 months. 3. PW 2007-108 In Town Road Program—Update Alderman Besco asked this be brought to the attention of committee, because it is a program of utmost importance. He would like to see ongoing solutions,phasing mentioned on the administrator's weekly, as the budget proposals for next year begin. The original in-town program started in 2003, 1"phase was build in 2005, and second phase was build in 2007. Additional Business: Alderman Allen questioned if the revolving loan program would be available for any programs. City Administrator McLaughlin will find out additional information. The Beecher Road Bridge was mentioned by Alderman Allen. In particular,this new bridge would be another access through the area, and give greater accessibility to the new hospital and county buildings. The city needs a corridor study as the first step in the process of obtaining any funding for this project. Further discussion will continue on this next month. There are a minimal amount of chip sealed roads in Yorkville.Most are paved with asphalt. There will be areas proposed for this process on the next budget,because they are more cost effective. The meeting was adjourned at 6:50 PM Minutes submitted by Annette Williams 2 Reviewed By: Agenda Item Number Z) O Legal ❑ l A l Finance F1 EST. 1$36 Engineer ❑ Tracking Number o It n City Administrator El �O Consultant ❑ Ddb Agenda Item Summary Memo Title: Prestwick sanitary sewer lift station agreement Meeting and Date: Public Works committee January 20, 2009 Synopsis: Maintenance agreement between the developer and the city for the daily costs and Maintenance of the temporary lift station on site Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: PRESTWICK OF YORKVILLE SANITARY SEWER LIFT STATION AGREEMENT THIS AGREEMENT is made and entered into this day of , 2009, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as "City" and Yorkville Farms Development, LLC, hereinafter referred to as "Owner/Developer". WITNESSETH: WHEREAS, the Owner/Developer is the owner of certain real estate situated within the existing corporate limits of the City, which real estate is the subject matter of a certain Annexation Agreement dated April 24, 2005, by and between the City and the Owner/Developer (the "Annexation Agreement"); and, WHEREAS, the terms of the Annexation Agreement recorded with the Kendall County Recorder of Deeds on December 19, 2005, as Document #200500039118 are hereby incorporated herein by this reference; and, WHEREAS, pursuant to the Annexation Agreement, the Owner/Developer is responsible to construct a temporary sanitary lift station to serve the needs of the residential subdivision to be developed on the real estate specifically described therein (the "Properly'); and, WHEREAS, the City has agreed to permit the Owner/Developer to construct a temporary sanitary sewer lift station to service the property so long as it meets all requirements of the City Code. NOW,THEREFORE,the parties hereto agree as follows: 1. The preambles hereinabove set forth are true and correct and hereby incorporated herein as if fully restated. 2. The Owner/Developer hereby agrees to construct a temporary lift station in accordance with all applicable ordinances of the City in order to adequately serve all development to be constructed on the Property. 3. The Owner/Developer hereby agrees to be responsible for all costs relating to the service, maintenance and operation of said temporary lift station for a period of no less than two years after acceptance by the City of title thereto pursuant to a Bill of Sale, in the form attached hereto and made hereof, delivered to the City upon completion of no less than 50% development of the approved subdivision plan for the Property and approval of the City Council after the approval of the City Engineer. 4. The City hereby agrees to service and maintain said temporary lift station and to pay all utility costs in connection with its operation for a period commencing with its initial usage and terminating on the second anniversary of its acceptance by the City as hereinabove stated, on the condition that simultaneously with the execution of this Agreement the Owner/Developer deposits with the City $7,500 ("Initial ReimbursemenP') for the purpose of reimbursing the City (in advance) for costs of service, maintenance and operation to be incurred by it for the succeeding twelve months and thereafter depositing an amount no less that the Initial Reimbursement plus five percent (5%) for each succeeding twelve month periods. The Initial Reimbursement amount is based on estimates as itemized in the attached Exhibit `B'. 5. The City agrees to hold the Initial Reimbursement and all subsequent reimbursement payments made by the Owner/Developer for said purposes and provide the Owner/Developer with an accounting each twelve month period following the date of the Initial Reimbursement. 6. In the event the Initial Reimbursement, plus 5%, is not anticipated to cover all of the costs for which the OwnerlDeveloper is responsible, the subsequent reimbursement by the Owner/Developer shall be increased to reflect the estimated increase in costs for the following twelve month period. 7. On the second anniversary of the date of acceptance of the temporary lift station by the City, the City shall return any unused amounts held by the City and not required for reimbursement of the aforesaid costs due and owing. 8. The Owner/Developer shall have the right to assign this Agreement to any qualified successor on the condition that such assignment is approved by the City and the assignee agrees, in writing, to be bound by the terms of this Agreement and perform all obligations of the Owner/Developer hereunder. 9. The Owner/Developer shall also be responsible for any costs incurred by the City in connection with the enforcement of any of the terms of this Agreement including, but not limited to, court costs and attorney's fees. IN WITNESS WHEREOF, the parties have executed this Agreement this day of 2009. United City of Yorkville, an Illinois municipal corporation By: Mayor Attest: City Clerk Yorkville Farms Development, an Illinois Limited liability company (Owner/Developer) By: Attest: Secretary 2 EXHIBIT`A' BILL OF SALE Seller, , in consideration of One and 00/104th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at this day of 120 . Subscribed and Sworn to before me this day of , 20_. Notary Public 3 EXHIBIT B United City of Yorkville Hourly billing rates for personnel and equipment Prestwick temporary sanitary sewer lift station Personnel Hourly Rate Administration $61.45 Foreman $39.13 Maintenance Worker $31.17 Equipment Hourly Rate Crane Truck $17.83 Sewer Cleaning Truck $28.00 Backhoe $28.33 Utility Truck $17.63 Estimated monthly utilitymaintenance bills Estimated Yearly Costs Nicor $30.00 $360.00 ComEd $200.00 $2,400.00 a AT&T $24.00 $288.00 Oxy pack sludge digesters $32.00 $384.00 Vitastim Bacteria Stimulants $118.00 $1,416.00 C.O.Y. Monthly monitoring costs $225.67 $2,708.04 $629.67 $7,556.04 monthly monitoring consists of Monday-2 person crew wet well and systems check, generator exercise, pump wet well 60 min Wednesday- 1 person general systems check 20 min Friday- 1 person general systems check 20 min 1.67 hrtweek*52 weekslyr=86.84 hr/year 112 months =7.24 hr/month"$31.171hr=$225.671mo DevBudget Page 1 of 1 PROJECT SPONSOR: Yorkville, United City of DOC 4- Development Data PROJECT TITLE: Raintree Park Development App # 58 DEVELOPMENT COST ESTIMATE Select the number of Development Items 14 0 Check To Code* Development Item Unit Amount Estimated Cost Delete C w:r., Site earthwork&drainage 1 $14,000.00 ❑ C Playground For 5-42 yr olds wt ADA surfacing 1 $116,000.00 ❑ C R; 20'x 20'Picnic Shelter wl concrete slab 1 $42,000.00 ❑ C.; Lighted Tennis Courts ' — - 4 $160,000,00 ❑ C 8'wide,looped asphalt path wl exercise stations -- 3,200 $79,000.00 ❑ C Seeded open piayfield w/backstop 1 $8,000.00 ❑ C Asphalt Parking Lot wl security lighting. $38,000.00 ❑ C Amenities:benches/trash recep!signs 1 tables 1 $14,000.00 ❑ C ;; Seeding 8 Landscaping 1 $38,000.00 ❑ Construction Costs $529,000.00 CPA Report Costs $1,500.00 A/E Design Fees(less than or equal to 15.25%of construction cost) Max Amount:$80,672.50 $18,000.00 Potential Archaeological Survey Total Estimated Cost $550,000.00 Code for Construction Method: C-Contract F-Force AWL D-Donated Labor or Materials Return to List of Applications C Save and Continue CIP Reviewed By: J= = �► Legal El City Council ❑ � EST _ 1836 Finance Engineer �a, City Administrator ❑ Agenda Item Tracking Number 4 Consultant ❑ _. �W` V u i " a CE �Vv� ❑ City Council Agenda Item Summary Memo Title: Saravanos Development—First Midwest Bank LOC#150017273-201 City Council/Committee of the Whole Date: January 20, 2009 Committee of the Whole Synopsis: The letter of credit covering earthwork-related items is due to expire on 5/1/09. Recommend calling the letter of credit unless it is renewed by 4/17/09. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize City Clerk to call the letter of credit unless it is renewed by April 17,2009. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: A Memorandum EST. 1 =� 1836 To: Brendan McLaughlin, City A ini,. a .191. �, From: Joe Wywrot, City Engineer U O� 0 CC: Lisa Pickering, Deputy City C1 Date: January 12, 2009 Subject: Stagecoach Crossing—Earthwork Letter of Credit Expiration Attached find a notice from First Midwest Bank that Letter of Credit No.150017273-201 for the referenced development will expire on May 1,2009. This letter of credit, in the amount of $26,039.10, is to guarantee satisfactory completion of earthwork and erosion control work items for the project. We will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime, however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to April 17, 2009. Please place this item on the Public Works Committee agenda of January 20, 2009 for consideration. First Midwest Bank ORIGINAL 300 North Hunt Club Road ®I I Gurnee,Illinois 60031 First Midwest December 18, 2008 Sent by Certified Mail, Return Receipt Number 7002 3150 0006 1812 9973 City of Yorkville Attn: City Clerk 800 Game Farm Road Yorkville, IL 60560 Re: First Midwest Bank Letter of Credit No. 150017273-201 Saravanos Properties, LLC Gentlemen: In accordance with the terms and conditions of the above referenced Letter of Credit issued in your favor in the current amount of $26,039.10, we hereby inform you of the impending expiration date of May 1, 2009. Sincerely, Michele Thurmond Documentation Review Specialist cc: Saravanos Properties, LLC Brian Minnis Saved as:SARAVANOS PROPERTIES 201 IMP EXP NOTICE.doe FOw NDU9KG LENDER Member FDIC =`01 C1.0.r Reviewed By: Agenda Item Number J 'U. O-Vk Legal ❑ EST. 1836 Finance Q Engineer JA)L'' b-LIO t t Tracking Number p� j�; n City Administrator ❑ �O Consultant ❑ p,�N �u U q _ U 3 ALE ti F-1 Agenda Item Summary Memo Title: Kleinwachter Residential Development—Earthwork LOC Reduction#1 Meeting and Date: January 20, 2004 Synopsis: This LOC reduction in the amount of$105,573.74 is based on work completed to date. The remaining amount of the LOC would be $121,245.16. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CITy Memorandum EST. _ 836 To: Brendan McLaughlin, City Adm' From: Joe Wywrot, City Engineer L� } �m� p CC: Lisa Pickering, Deputy City Cie <CE �� Date: January 12, 2009 Subject: Kleinwachter Residential Development Earthwork LOC Reduction#1 Attached find a request from the Kleinwachter developer's consultant to reduce the earthwork letter of credit based on work completed to date. I have reviewed the request and concur with estimate of substantially completed work. The consultant,however, failed to maintain 15%of the value of the substantially completed work in the letter of credit. After making the adjustment described above, I recommend a reduction to Castle Bank Letter of Credit No. 7000266119-900 in the amount of$105,573.74. The amount remaining in the letter of credit would be $121,245.16. Please refer to the attachment for details. Please place this reduction request on the Public Works Committee agenda of January 20, 2009 for consideration. City of Yorkville 12-Jan-09 Letter of Credit/Bond Reduction Subdivision: Kleinwachter Residential Reduction No. 1 Bond/LOC No. Castle Bank LOG 970CIO2661119-900 LOCIBond Approved Original amount Amount complete prior Amount of Amount to remain Item Eng. Est. for LOCIBond to Reduction No.1 Reduction No.1 after Red. No.1 Earthwork $185,421.00 $203,963.10 $105.19875 $99,938.81 $104,024.29 Erosion Control $20,778.00 $22,855.80 $5.931 50 $5,634.93 $17,220.88 Totals $206,199.00 $226,818.90 $111,130.25 $105,573.74 $121,245.16 Notes: a) LOCIBond amt. to be 15%of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOCIBond reduced to 10% at final acceptance. c) Manual input required for cells highlighted in yellow. SEC Group, Inc. Engineering ■ Surveying ■ Planning w Landscape Architecture January 8, 2009 Mr. Joseph A. Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Kleinwachter Property— Reduction # to Earthwork Letter of Credit SEC Job No.: KDLL-080597 Dear Mr. Wywrot: On behalf of Herb and Pam Kleinwachter we are requesting a reduction to the Earthwork Letter of Credit for the Kleinwachter Property in the amount of$111,130.25. Attached for your review and comment is one (1) copy of the Kleinwachter Property Earthwork Letter of Credit Reduction spreadsheet. If you have any questions or require any additional information, please call. I may be reached at (630) 553-7560. Sincerely, SEC GROUP, INC. G Peter J. Huinker P.E. Director Land Development KJB lams Enclosure cc: Herb and Pam Kleinwachter Dan Kramer, attorney <file> Y IJobsOSmith\2008\080597 KLEH Kleinwachter LOC Reduction\Correspondence\]elters1080597-LetterWywrot-LOC RED-01-08-08-Rjb.doc 651 Prairie Pointe Drive,Suite 201,Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.secgroupinc.com KLEINWACHTER PROPERTY UNITED CRY OF YORKVILLE SEC Group Inc• PREPARED BY SMITH ENGINEERING CONSULTANTS ORIGD4AL JOB NUMBER:KLEH-INMI.05-0 .� (LOC RED)JOB NUMBER:KLE 597 Engineering Surveying ' Plannin g ' Landsca Pe Architecture DATE:011-W20 REDUCTION OF EARTHWORK LETTER OF CREDIT#1 PA'P 9TFiI uF1Lr r Uh[2T+C{}GT OUANTI€V D45T PrCRCENT fliJJV+'?i7w 107AL TOTAL - .yoT . 1.11 EARTKWURK - m OMPLETE �oWIP4.ITRE4 rGmPLVF REMAININr t 1 TOPSOIL STr!� 2 O NON SFLT T FII L ANU 9R31',16PILEI - _ r`-l. `{-- 3 12..000 5 _ 10jw-±i4 TaNi W0.00 5 15.00.w 1.2 EARTH E'ACKYA I ION-jOW,T D FILL` -...�r 20�0 S �,,e r��s��i a✓^ In m v F 20-Aido 1.3 HAUL OFF EXCESS STRUCTURAL MATERIAL I CU.YO, Is 10.00 7,250 S 72,50D.00 75% 5,438 $ 44 375.00 S 10 125.00 1.4 TOPSOIL RESPREAD-8' Cu.YD. Is 3.50 4 285 S 14 997.50 50% 2,143 $ 7,498.75 S 7,490.73 1.5 FINE GRADE ROADWAYS• PREP.BEFORE PAVING SD.YD. S OAS 4.980 $ 4,21eA0 0% 0 S S 4,21 5.oD 1.8 FINE GRADE REAR YARDS• BEFORE UTILITIES INSTALLED FOOT S 1.50 1,885 $ 2,1127.50 O% 0 S EREDMAINNG 7.50 1.7 BACKFILL CURB FOOT S 1.00 4.2301$ 4.230.00 0% 0 $ 30.00 -tip.. - $ 145,199.7'3 $ 1.25 - PERCENT QUANTITY TOTAL L COMPLETE COMPLETE COMPLETE NG 2.1 SILT FILTER FENCE FOOT S 2.10 3 630 S 7823.00 50% 1 815 S 3 11.50 11.5O 2.2 STABILIZED CONSTRUCTION ENTRANCE EACH S 2 500.00 1 3 2 500.00 0% 0 5 0D.00 2.3 TEMPORARY SEEDING COMMERCIAL LOT 3 AND RESIDENTIAL LOTS 5 8 9 AND 10 ACRE S 2,500.00 2.4 S 0,5W.OD 0% 0 S 08.00 2.4 TEMPORARY SILTATION FABRIC INSTALLATION BETWEEN INLET FRAME AND LID ROADWAYS EACH S 25.00 19 S 475.00 D% D S 75.00 2.5 TEMPORARYSTRAW BALE SEDIMENT TRAP REAR YARDS EACH 3 120.DD 13 S 1.580.00 D% 0 S 0.00 2.6 STONE RIP-RAP CLASS A3 SO.YD. S SS.Ob 14 S 770.00 10096 i4 3 770.00 2.7 STONE RIP-RAP,CLASS A4 SO.YD. S 90.D0 15 S 1.350 DO t0D% 15 S 1,350.OD 5,931.40 0.00 TOTAL TOTAL TOTAL COST COMPLETE REMAINING SUB-TOTAL S 206,199.00 S 111130.25 S 91,0723 CONTINGENCY S 20,619.90 TOTAL S 226,818.90 S 111,13025 $ 91=7.25 roved Soed or L ftr of Credit rs $ ?26,816190 Reduction Lit to Latter of Crodit� - - - - i --111,13025 [REDUCED LETFEROFCREENTTOTAL - _- t 115,$88.65 1AY2009 KkWmachler Property-LOCKED-01-05-09.xb Page 1 011 C/p Reviewed By: Agenda Item Number J 4 % Legal ❑ �� EST. 1836 Finance E]Engineer I Tracking Number City Administrator ❑ Consultant ❑ ❑ <LE �ti Agenda Item Summary Memo Title: Milazzo Property—IDOT Highway Permit Application&Resolution Meeting and Date: January 20,2009 Public Works Committee Synopsis: This permit application is for constructing anew driveway entrance to this property. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize Mayor& City Clerk to sign application, and pass resolution guaranteeing satisfactory completion of the work. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o Memorandum EST 1836 To: Brendan McLaughlin, Ci A inistr L o ;11 f.l Z From: Joe Wywrot, City Engineer t A� p CC. Lisa Pickering, Deputy City Cl r <<E �� Date: January 13, 2009 Subject: Milazzo Property—IDOT Highway Permit Application& Resolution Attached find one copy of the IDOT highway permit application for the referenced development which is located at 843 W. Route 71, about one-quarter mile east of the intersection of Route 71 and E. Highpoint Road. This permit is required for construction of a new driveway entrance for an interim use of this property. Also attached is the standard resolution that the City Council must pass which guarantees satisfactory completion of the work. I recommend that the City Council authorize the Mayor and City Clerk to sign the application and pass the resolution, subject to the following: • Receipt of a satisfactory sidewalk covenant agreement. • Receipt of a satisfactory bond in the amount of$30,000,with IDOT listed as an additional beneficiary. • Receipt of proof of satisfactory comprehensive liability insurance coverage, with IDOT listed as an additional insured. We will not submit the permit application to IDOT until the items listed above are satisfied. Please place this item on the Public Works Committee agenda of January 20, 2009 for consideration. :f Ilnois Department of TranSpo 11 Highway Permit L-11007 District Serial No. Whereas, I (We) United City of Yorkville/ Otis Property Management a/o Koziol Engineering Services, Ltd. 1709 Ogden Avenue (Name o'.Applicant) (Mailing Address) LISIe IL 60532 hereinafter termed the Applicant, (Vty) (state) request permission and authority to do certain work herein described on the right-of-way of the State Highway known as IL Route 71 , Section from Station to Station Kenaall County.The work is described in detail on the attached plan or sketch and/or as follows: " LOCATED WEST OF ROUTE 47 Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location,a twenty-seven(27)foot in width FCC surfaced commercial entrance and related improvements as shown on the attached plans which become apart hereof. Where contamination Is encountered through excavation In the state right of way, it should be managed off ske using [DOT's generator number for Kendall County. The generator number Is 0936995003. Avoid impact to wetlands area as indicated op attached map. The applicant shall notif/John Humenick, Field Engineer, Phone: 630-663-7337 or the District Permit Section, Phone: 815-434.8490 twenty-tour hours in advance of starting any work covered by this permit Aggregate material shah be obtained frorn a state approved stockpile and shall be: SUB-BASE GRANULAR MATERIAL TYPE A(CA-6 GRADATION). All work authorized by this permit shall be completed 180 days after the date this permit is approved, otherwise the permit'becomes null and void. This permit Is subject to the condlltions and restrfctlons printed on the reverse eldest this sheet. This'permit is hereby accepted and Its provisions agreed to this day of Witness Signed /loan[ 800 Game Farm Road 800 Game Farm Road Mailing Address Mailing Address Yorkville Minois 60560 Yorkville I11inoi,s. 60560 City Mate city State SIGN AND RETURN TO: Regional Engineer Approved this day of , Department of Transportation BY: Deputy Director of Highways,Regional Engineer Printed 2127i200B OPER 1045(Rey.08(07) First: The Applicant represents and warrants that he/she is the party in interest respecting this Permit and that he/she is the agent I fact with authority to bind all parties in Interest:o the obligations and undertakings agreed to in this Permit. The Applicant represents and warrants that the property lines shown on the attached plan sheets) or sketch are true and correct, and that aY proposed work I$ accurately depicted thereon. Second: The proposed work shall be located and constructed to the satisfaction of the Regional Engineer or his/her duly authorizea representative. No revisions or additions shall be made to tae proposed work on the right-of-way without the written permission of the Regional Engineer, The Applicant agrees to complete all Work to the standards and specifications Identified by the Regional Engineer or his.?ter aulhorized representative as a condition of granting this Permit. The Applicant agreesto furnish all labor, equipment and material, and do all work and pay all costs associated with the work authorized by this Permit. The Applicant agrees to restore any and an damaged portions:of the highway right-of-way to the condition satisfactory to the Regional Engineer or his/her authorized representative including, but not limited to,aft landscape restoration, The Appficant shad not trim,cut or In any way disturb any trees or s,nrubbery along the highway without the approval of the Regional Engineer or his/her duly authorized representative. Any and all documents,writings and notes reflecting or identifying the standards, specifications, undo rstan dings and conditions applicable to the performance of the permitted work required by the Regional Engineer or his her authorized representative are hereby incorporated Into this Permit by reference as though fully set forth herein Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Part 6 (Temporary Traffic Control) of the Illinois Manual on Uniform Traffic Control Devices and with the traffic control plan H one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day,Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed may the Applicant Is for the bona fide purpose expressed and not for the purpose of, nor will fit result in, the parking or servicing of vehicles on the nighway right-of-way, Signs located on of overhanging the right-of-way shall be prohibited. Fifth: The Applicant shall engage in only the proposed work approved herein, and subject to the hazards Incident to such activities, assumes all risks associated therewith. The Applicant assumes full and strict liability far the actions of itselt, all parties in interest, Its agents and employees, contractors, subcontractors and consultants. The Applicant and all parties In interest shall save, defend, nold harmless and indemnify the State of Illinois and each of its officers, agents, employees,invitees and others associated with it from end against any and all suits, c'sims, actions, losses, Injuries. damages. judgments and expenses that are based on, or that arise or are alleged to have arisen out of the performance of the work approved herein, Including, but not limited to, any act, willful or !ntended, or negligence of the Applicant and any party In Interest, its agents and employees, contractors, subcontractors and consultants whether at law, in equity or common law. In the event the Applicant or any party in interest falls, neglects, or refuses to comply with arty provision of this indemnity, the State of Illinois may take any action necessary to protect itself from liability. including any action to pay, settle, compromise and procure the dlsenarge thereof, In which case the Applicant or any party in interest,jointly and severally, shall be liable and bound unto the State of Illinois for any and all expenses related thereto,including attorney's fees. Sixth: The State reserves the right to make such changes, additions, repairs and relocations within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, Wconstructton,widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this perrrtft Is granted to construct, locate, operate and maintain ut'tity facilities on the Stale right-of-way, the Applicant, upon written request by the Regional Engineer, shall perform such alterations cr change of location of the facilities, without expense to the State,and should the Applicard fall to make satisfactory arrangements to comply with this request within a reasonable time, the Slate reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost Incurred. Seventh: This permit is effective only Insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provlslons of any existing statutes or local regulations relating to the construction of such work. i;ighth. The Construction of access driveways Is subject to the regulations listed in the 'Policy on Perm is for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway descrlbed and constructed In accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the 'Policy on the Accommodation of Utilities on Righl-cf•Way of the Illinois State Highway System." Ninth: 1' the work covered by this permit includes conslructlon of additional lanes, turn lanes, median cross-overs or traffic signals on, along or adjacent to a highway under Department jurisdictiort, the permittee shall use only contractors)approved by the Department of Transportation for the performance of said work on the State highway. A contractor currently pre qualified by the Department in the work rating governing the said work shall be approved. Prior to the commencement of the said work on the State highway, the applicant shall furnish the Regional Engineer a copy of the contractor's current Certificate of Eligibility, or, If the permfttee proposes ro use a contractor not currently prequalified by no Oepartment, information satisfactory to the Department evidencing the contractor's qualificat.on and ability to perform the said work No work on the State highway shall be performed until the Department issues an approval of the proposed contactor. PYinred 2/27/2049 OPFA 1045(Rev.08!07) SPECIAL PROVISIONS Tnis work shall be done according to tie cross section shown on the attached sketch,and at no place between the edge of the pavement and the ditch fine shaA the drive be higher than the edge of pavement. The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of way). The petitioner,their successors, or assigns,shall maintain that portion of the driveway on state rlgh.of way in such a manner satisfactory to the department,otherwise the department will maintain the shoulders included In the entrance driveways to the same standarc that exists on adjacent shoulders, and if necessary,such areas will be restored to the original crass section and earth shoulders. All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit Involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the Regional Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shaft be in accordance with the State of Illinols Manual of Uniform Traffic Control Devices and amendments thereof. II should be noted that standards and typical placement of devices shown In the Uniform Manual are minimums. Many locations may require addidonaJ or supplemental.devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit,the applicable supplemental permit specifications and permit drawing are fully understood. It this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy ofapproved permit shall be present on Job site at all Ernes the work Is in progress, The department reserves the right to reject or accept any contractor hired by the applicant To ensure the fulfillment of the obligations assumed by the applicant, this permit is bonded by the Otis Property Management, Inc. In the amount of thirty thousand ($30,000.00)dollars for a period of five years after the dale of approval. No persort, firm. corporation or instltutlon, public or private.shall discharge or empty any type of sewage, including the effluent from septic tanks or other sewage treatment devices, or any other domestic,commercial or indusMal waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner Into open dhches along any public street or highway, or into any drain or drainage structure installed solely for street or highway drainage purposes. Al excavations shall be promptly backfllled,thoroughly tamped and any excess material removed from the state right of way (including rock exposed during backlllling operations). Mounding or crowning of backfill will not be permitted. It Is the applicant's responsibility for Insuring that all E equirements of the Illinois Environmental Protection Agency, Division of Water Pollution Control and Division of Public Water Supplies have been satisfied. RESOLUTION WHEREAS,the United City of Yorkville Is located ir. the county of Kendall, state of Illinols,wishes to allow construction of a commercial entrance onto Illinois 71 which by law comes under the jurisdiction and control of the Department o1 Transportation of the state of Illinois,and WHEREAS,a permit from said department is required before said work can be legally undertaken by said United City of Yorkville;now TH EREFORE, be it resolved by the United City of Yorkville,county of Kendall,state of Illinois. FIRST: That we do hereby request from the Department of Transportation,state of Illinois,a permit auihodzing the United City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the commercial entrance by the developer and acceptance by the city,the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois, Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the developer to obtain a bond and a comprehensive general liiablity insurance policy In acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work Is. Is not, (delete one)to be performed by the employees cf the United City of Yorkville. FOURTH: Thal the proper officers of the United City of York-Al a are hereby Instructed and authorized to sign said permll In behalf of the United City of Yorkville. Jacquelyn Milschewski. ,hereby certify the above to be a City Clerk true copy of the resolution passed by the City Council of the United City of Yorkville,county of Kendall. State of Illinois. Dated this day of A.D. MM 2009 (Signature) (CORPORATE SEAL) RESOLUTION Ciry Reviewed By: Agenda Item Number J 'i' �► Legal ❑ #-5 7$36 EST, Finance ❑ Engineer �-' ! Tracking Number 0 City Administrator ❑ rd; �} O� Consultant ❑ C Vy (,g000[ C:, 5 Agenda Item Summary Memo Title: Bristol Bay Unit 8 Bond Reduction#3 Meeting and Date: January 20, 2049 Public Works Committee Synopsis: Recommend reductions to three bonds for earthwork and landscaping based on work completed to date. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Memorandum 4 EST. yeas To: Brendan McLaughlin, City A inistr�t X09 From: Joe Wywrot, City Engineer p CC: Lisa Pickering, Deputy City C e �� <L E ��• Date: January 15, 2009 Subject: Bristol Bay Unit 8 -Bond Reduction#3 Attached find a request from Centex Homes to reduce the earthwork and landscaping bonds for Unit 8 of the Bristol Bay development. Their request is based on work completed to date. I have reviewed the reduction requests and in general concur with the amount of work completed to date. Our Parks Department does not agree that the fertilizer/herbicide treatment claimed for Phase 1 was applied—this item is intended for application at a later date. The developer calculations also failed to retain 15%of the value of completed work in the remaining bond amounts. See the attached summary and calculation sheets for details. I recommend that Armor Assurance Company Bond 4ARM10694 for earthwork be reduced by the amount of$10,723.56. The remaining amount of the bond would be $61,913.97. I recommend that Armor Assurance Company Bond#ARM10751 for Phase 1 landscaping be reduced by the amount of$168,251.45. The remaining amount of the bond would be $108,485.55. 1 recommend that Armor Assurance Company Bond#ARM10750 for Phase 2 landscaping be reduced by the amount of$108,273.55. The remaining amount of the bond would be $74,989.45. Please place this reduction request on the Public Works Committee agenda of January 20, 2009 for consideration. CENTEX HOMES 2205 Point Blvd.,Ste,200 Elgin,111no1e 60123 Phone:(847)783-63Q0 Fax:(1147)703-6791 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Bond Reduction Request Bond#ARM10751,ARM 10750 and ARM10694 Dear Mr.Wywrot, It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time,I am iespectftilly requesting a reduction of these bond's as follows: Bond#ARM10751-Park Site IMprovements Unit 8 Phase I : Requesting a reduction of$213,737.00 to change the amount of the bond from$276,737.00 to$63,000.00 Bond#ARM 1 750-Park Site Improvements Unit 8 Phase 2: Requesting a reduction of$ 106,351.00 to change the amount of the bond from$183,263.00 to$76,912.00 Bond#ARM10694-Park Site,Mass Grading Unit 8 Phase 1: Requesting a reduction of$ 10,714.98 to change the amount of the bond from$72,637.5310$61,922.55 Copies of the Bond Recap Sheet's have been provided to facilitate the review process. if I can be of any further assistance,please do not hesitate to contact Joe Marx or myself. Sincerely, CENTEX HOMES i fA zo-p, 0� Sowers Senior Land Development Coordinator Cc. Bond#ARM 10751,ARM 10750 and ARM 10694 Joe Marx City of Yorkville 15-Jan-09 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 8 Reduction No. 3 Bond/LOC No. Armor Assurance Co.; Bond#ARM 10694(Earthwork) Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Reduction No.3 to Reduction No-3 Reduction No.3 after Red. No.3 Earthwork $412,759.90 $454,035.78 $72,637.53 $412,759.80 $10.723.56 $61,913.97 Totals $412,759.80 $454,035.78 $72,637.53 $412,759.80 $10,723.56 $61,913.97 Subdivision: Bristol Bay Unit 8 Reduction No. 3 Bond/LOC No. Armor Assurance Co.; Bond#ARM10751 (Phase 1 landscaping) Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Reduction No.3 to Reduction No.3 Reduction No.3 after Red. No.3 Seed $30,492 $30,492 $30,492 $30,492 $25,918.20 $4,573.80 Seed Bed Preparation $36,000 $36,000 $36,000 $36,000 $30,600.00 $5,400.00 Erosion Control Blanket $15,000 $15,000 $15,000 $15,000 $12,750.00 $2,250.00 Straw Mulch $36,000 $36,000 $36,000 $36,000 $30,600.00 $5,400.00 Fine Grading $30,000 $30,000 $30,000 $30,000 $25,500.00 $4,500.00 Mobilization $12,000 $12,000 $12,000 $12,000 $10,200.00 $1,800.00 Strip Vegetation $41,745 $41,745 $41,745 $41,745 $35,483.25 $6,261.75 Mowing $63,000 $63,000 $63,000 $0 -$6,300.00 $69,300.00 Fertilizer $7,500 $7,500 $7,500 $0 -$750.00 $8,250.00 Engineering/Layout $5,000 $5,000 $5,000 $5,000 $4,250.00 $750.00 Contingency K0 L0 L0, 5-0 $0.00 0.00 Totals $276,737.00 $276,737.00 $276,737.00 $206,237.00 $168,251.45 $108,485.55 Subdivision: Bristol Bay Unit 8 Reduction No. 3 Bond/LOC No. Armor Assurance Co.; Bond#ARM10750(Phase 2 landscaping) Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/bond Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No-3 Hydroseeding $47,652 $47,652 $47,652 $47,652 $40,504.20 $7,147.80 Seed/Blanket $24,351 $24,351 $24,351 $24,351 $20,698.35 $3,652.65 Fine Grading $14,348 $14,348 $14,348 $14,348 $12,195.80 $2,152.20 Mowing $42,000 $42,000 $42,000 $0 -$4,200.00 $46,200.00 Fertilizer/Herbicide $8,000 $8,000 $8,000 $0 -$800.00 $8,800.00 Additional Grading $20,000 $20,000 $20,000 $20,000 $17,000.00 $3,000.00 Trail $9,000 $9,000 $9,000 $9,000 $7,650.00 $1,350.00 Conti 1$ 7,912 1$ 7,912 $17,912 $17,912 $15,225-20 $2,686.80 Totals $183,263.00 $183,263.00 $183,263.00 $133,263.00 $108,273.55 $74,989.45 Notes: a)LOC/Bond reduced to 10%at final acceptance. Reviewed By: Agenda Item Number J � Legal El � it LO Finance EST ❑ Esr ism Engineer ` ``u°� Tracking Number -4 City Administrator 0� (N i��4 �O Consultant ❑ M�C—y P VV aouc' - G to Agenda Item Summary Memo Title: Bristol Bay Units 1-3 & 5-7—Bond Reduction#3 Meeting and Date: January 20,2009 Public Works Committee Synopsis: Recommend reductions to 18 construction guarantee bonds for Bristol Bay Units 1-3 and 5-7 totaling$2,101,873.41. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o Memorandum EST. -� _ r� 1836 To: Brendan McLaughlin, City A ministr tar o ��i 1j� From: Joe Wywrot, City Engineer U?� p CC: Lisa Pickering, Deputy City le k karat cw.,ry Date: January 14, 2009 Subject: Bristol Bay Units 1-3 & 5-7 -Bond Reduction#3 Attached find a request from Centex Homes to reduce the sitework, earthwork, and landscaping bonds for Units 1-3 and 5-7 of the Bristol Bay development. Their request is based on work completed to date and Section 11A of their annexation agreement, which states that bonds or letters of credit shall not be required for work funded by Special Service Area bonds. Centex had previously established bonds for work funded by the SSA bonds, and is now requesting that those bonds be reduced accordingly. I have reviewed the various reduction requests and in general concur with the amount of work completed to date and the amount of work covered by the SSA bonds. While the developer calculations and my own are relatively close,there were some minor differences between the requested and recommended bond reduction amounts. See the attached summary and calculation sheets for details. I recommend that the construction guarantee bonds for sitework, earthwork, and landscaping for Bristol Bay Units 1, 2, 3, 5, 6, and 7 be reduced a total amount of$2,101,873.41 as detailed on the attached summary sheet. Please place this reduction request on the Public Works Committee agenda of January 20, 2009 for consideration. CENTEX HOMES 2205 Point Blvd..Ste.200 Elgin.111nole 80123 Phone:(047)763-8300 Pax:(847)783-6761 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Bond Reduction Request Band#ARM10350,ARM10687 and 6544060 Dear Mr.Wywrot, It is nay understanding that the improvements for the bond's referenced above have been substantially completed and at this time,I am respectfully requesting a reduction of these bond's as follows: Bond#ARM10350—Phase 1 Unit 1 Public Itno o er v ments: Requesting a reduction o£$674,804.53 to change the amount of the bond from$779,683.48 to$ 104,878,95 Bond#A-RM1 0687—Phase 1 Unit 1 Mass Gradinx Requesting a reduction of$4,435.04 to change the amount of the bond from$30,016.60 to$25,581.56 Bond#6544060—Phase 1 Unit I Landscaping; Requesting a reduction of$31,383.42 to change the amount of the bond from$52,669.93 to 31,383.42 Copies of the Bond Recap Sheet's have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Beth Dismang or myself, Sincerely, CENTEX HOMES 1.L yr. �- JoAnne Bowers Senior Land Development Coordinator Cc: Bond#ARM 10350,ARM 10687 and 6544060 Joe Marx C E NTEX HOMES 2205 Point Blvd.,Ste.200 Elgin,111hols 60123 Phone;(847)783-6300 Farr(847)768-9761 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Bond Reduction Request Bond#ARM10351,ARM 10688 and 8196-77-29 Dear Mr.Wywrot, It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time,I am respectfully requesting a reduction of these bond's as follows: Bond#ARM10351—Phase 1 Unit 2 Public I rov meats: Requesting a reduction of$201,898.64 to change the amount of the bond from$350,327.05 to S 148,428.41 Bond#ARM10688—Phase I Unit 2 Mass Grading_ Requesting a reduction of$3,163.45 to change the amount of the bond from$21,490.20 to 18,326.75 Bond#8196-77-29: Requesting a reduction of$34,123.83 to change the amount of the bond from$51,212.35 to 17,088.52 Copies of the Bond Recap Sheet's have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Beth Dismang or mysolf. Sincerely, CENTEX HOMES E (�z— �,-JoAnne Bowers Senior Land Development Coordinator Cc: Bond#ARM10351,ARM10688 and 8196-77-29 Joe Marx CENTEX HOMES 2208 Pdnt Blvd.,81:.200 Vg1n,lflhda 80123 Phone:(647)783-6300 Fax:(847)763-6781 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Ganic farm Road Yorkville,IL 60560 Re: Bond Reduction Request t Bond#ARM 10352 and,ARM10691 Dear Mr,Wywrot, It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time, I am respectfully requesting a reduction of these bond's as follows: Band#A 10352--Phase 1 Unit 3 Public Improvements; Requesting a redaction of$222,205.67 to change the amount of dye bond from$378,599.02 to S 156,393.35 Bond NARM 10091—Phase 1 Unit 3 Mass Grading: Requesting a redaction of$3,308.23 to change the amount of the bond from$22,349.30 to$ 19,041.07 Copies of the Bond Recap Sheet's have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Joe Marx or myself. Sincerely, CENTEX HOMES "L�, Ste, JoAnne Bowers Senior Land Development Coordinator Cc: Bond#ARM 10352 and,ARM 10691 Joe Marx CENTEX HOMES 2205 Point Btvd.,Ste.200 Elg[n,Whola 80123 Phone:(847)7a3-8300 Fax:(847)783-8781 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Bond Reduction Request Bond#ARM 10354,ARM10691 and 6544064 Dear Mr.Wywrot, It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time,I am respectfully requesting a reduction of these bond's as follows: Bond#ARM10356—Phase 1 Unit 5 Public Improvements: Requesting a reduction of$425,337.06 to change the amount of the bond from$623,801.00 to$ 198,463.94 Bond#ARM106 —Phase 1 Unit 5 Maw Grading: Requesting a reduction of$5,909.60 to change the amount of the bond from$40,040.66 to$34,131.06 Bond#6544066—.Phase 1 Unit 5 Landscaping: Requesting a reduction of$29,682.43 to change the amount of the bond from$60,100.28 to$30,417.85 Copies of the Bond Recap Sheet's have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Joe Marx or myself. Sincerely, CENTEX HOMES JoAnne Bowers Senior Land Development Coordinator Cc; Bond#ARM10354,ARM10691 and 6544064 Joe Marx CENTEX HOMES 2205 Polnt Blvd.,Ste.200 FJg0n,8lhots 80123 Phone,(847)783-5300 Faw.(847)783-0781 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Bond Reduction Request Bond#ARM 10355,ARM 10692 and 6544065 Dear Mr.Wywrot, It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time,I am respectfully requesting a reduction of these bond's as follows: Bond#A 0355—Phase I Unit 6 Putlic Improvements: Requesting a reduction of$203,538.04 to change the amount of the bond from$237,370.37 to$33,832.33 Bond#ARM10692--Phase 1 Unit 6 Mass Gradinz Requesting a reduction of$5,817,48 to change the amount of the bond from$39,412.80 to$33,595.32 Bond#6544065--Phase 1 Unit 6 Landscaping. Requesting a reduction of$35,916.80 to change the amount of the bond from$57,298.88 to$21,382.08 Copies of the Bond Recap Sheet's have been provided to facilitate the review process, If 1 can be of any filrther assistance,please do not hesitate to contact Beth Dismang or myself Sincerely, CENTEX HOMES (\0 L M 64),.t,..o JoAnne Bowers Senior Land Development Coordinator Cc: Bond#ARM 10355,ARM 10692 and 6544065 Joe Marx CENTEX HOMES 2205 Point Blvd.,Ste.200 ©gln.lbiols 60123 Phone:(947)783-8300 Fax:(947)783-6761 January 12,2009 VIA Mail Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Bond Reduction Request Bond#ARM10356,ARM 10693 and 6544066 Dear Mr.Wywrot, It is my understanding that the improvements for the bond's referenced above nave been substantially completed and at this time, I am respectfully requesting a reduction of these bond's as follows: Bond#ARM10356—Phase 1 Unit 7 Public I rovements: Requesting a reduction of$272,360.35 to change the amount of the bond from$303,078.24 to$30,717.89 Bond#A AM 10693—Phase 1 Unit 7 Mass Grading: Requesting a reduction of$2,311.92 to change the amount of the bond from$15,638.44 to$ 13,326.52 Bond 96544066—phase 1 Unit 7 Landscaping- Requesting a reduction of$25,862.42 to change the amount of the bond from$38,107.83 to$ 12,245.41 Copies of the Bond Recap Sheet's have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Joe Marx or myself. Sincerely, CENTEX HOMES )OLf, •—Q hi _a_ JOAnne Bowers Senior Land Development Coordinator Cc: Bond#ARM10356,ARM10693 and 6544066 Joe Marx CITY Engineer of the completed work, so long as the balance remaining in the Security Instruments is at least equal to one hundred ten percent (110%) of the cost to complete the remaining public improvements for the applicable Phase of Development. If the DEVELOPER chooses to use a Special Service Area as a primary funding mechanism for the installation of public improvements, per United City of Yorkville's Resolution No. 2002-04, the OWNERS and DEVELOPER shall not be required to post any irrevocable letters of credit or surety bonds to guarantee the installation of those public improvements. Any public improvements installed by the OWNER and DEVELOPER as part of a special service area shall require OWNER and DEVELOPER to post a one-year maintenance bond equal to ten percent (10%) of the CITY engineer's reasonable opinion of probable cost after acceptance by the CITY of said public improvements. In the event DEVELOPER has deposited a Security Instrument with the CITY and the improvements covered by such Security instrument are subsequently included in the Special Service Area and bonds issued generally consistent with the provisions of Paragraph 27 hereof, any such Security Instrument shall be returned to DEVELOPER within thirty(30) days of such bond issuable or reduced by the amount covered by such Security Instrument which is included in such bond. B. Dedication of Perimeter Roadways and On-Site Improvements. Subject to applicable governmental laws, ordinances and regulations, perimeter roadways to the Property as reflected on the Preliminary Engineering shall be dedicated, constructed, and/or bonded by DEVELOPER during independent phases of - 22 - CH199 44 78044-3.401319.0242 Bristol Bay-Summary of Bond Reduction No.3 14-Jan-09 Developer Sitework: Proposed Staff Proposed Staff Proposed Unit Current Reduction Reduction Remaining Bond No. 1 $779,683.48 $674,804.53 $670,488.32 $109,195.16 Armor Assurance Co.; Bond#ARM10350 2 $350,327.05 $201,898.64 $184,809.87 $165,517.18 Armor Assurance Co.; Bond#ARM10351 3 $378,599.03 $222,205.67 $204,338.05 $174,260.98 Armor Assurance Co.; Bond#ARM10352 4 NIA NIA NIA NIA 5 $623,801.00 $425,337.06 $405,075.72 $218,725.28 Armor Assurance Co.; Bond#ARM10354 6 $237,370.37 $203,538.04 $202,198.64 $35,171.73 Armor Assurance Co.; Bond#ARM10355 7 $303.078.24 $272.360.35 $280,547.72 $22.530.52 Armor Assurance Co.; Bond#ARM10356 Sub-total $2,672,859.17 $2,000,144.29 $1,947,458.32 $725,400.85 Developer Earthwork: Proposed Unit Current Reduction Reduction Proposed Bond No. 1 $30,016.60 $4,435.04 $4,431.38 $25,585.22 Armor Assurance Co.; Bond#ARM10687 2 $21,490.20 $3,163.45 $3,172.62 $18,317.58 Armor Assurance Co.; Bond#ARM10688 3 $22,349.30 $3,308.23 $3,014.36 $19,334.94 Armor Assurance Co.; Bond#ARM10689 4 NIA NIA NIA NIA 5 $40,040.66 $5,909.60 $5,911.25 $34,129.41 Armor Assurance Co.; Bond#ARM10691 6 $39,142.80 $5,817.48 $5,548.55 $33,594.25 Armor Assurance Co.; Bond#ARM10692 7 $15,638.44 $2,311.92 $2,308.72 113,329.72 Armor Assurance Co.; Bond#ARM10693 Sub-total $168,678.00 $24,945.72 $24,386.89 $144,291.11 Developer Landscaping: Proposed Unit Current Reduction Reduction Proposed Bond No. 1 $52,669.93 $31,383.42 $24,642.66 $28,027.27 Safeco Insurance Co.; Bond#6544060 2 $51,212.35 $32,123.83 $28,712.47 $22,499.88 Safeco insurance Co.; Bond#6544061 3 $91,042.89 $0.00 $0.00 $91,042.89 Safeco Insurance Co.; Bond#6544062 4 NIA NIA NIA NIA 5 $60,100.28 $29,682.43 $24,510.65 $35,589.63 Safeco Insurance Co.; Bond#6544064 6 $57,298.88 $35,916.60 $29,904.91 $27,393.97 Safeco Insurance Co.; Bond#6544065 7 $38.107.83 $25.862.42 $22,257.50 $15.850.33 Safeco Insurance Co.; Bond#6544066 Sub-total $350,432.16 $154,968.70 $130,028.20 $220,403.96 Totals $3,191,969.33 $2,180,058.71 $2,101,673.41 $1,090,095.92 City of Yorkville 14-Jan-09 Letter of CredWSond Reduction Subdivision: Bristol Bay Unit 1 Reductlon No. 3 Sitework Bond/LOC No. Armor Assurance Co.;Bond#ARM10350 Bond Approved Unit 1 Unit 1 SSA Unit 1 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Item Eno.Est. Funding Funding Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Storm Sewer $949,476.32 $877,751.31 $71,725.01 $166,672.64 $0.00 $155,913.89 $10,758.75 Sanitary Sewer $361,523.47 $334,213.39 $27,310.08 $63,462.43 $0.00 $59,365.92 $4,096.51 Watermain $432,352.11 $399,691.52 $32,660.59 $75,895.80 $0.00 $70,996.71 $4,899.09 Roadway Pavement $935,331.07 $882,363.23 $52,967.84 $146,500.95 $31,546.00 $103,855.17 $42,645.78 Misc.Underground $33,000.00 $44,129.57 -$11,129.57 $4,412.96 $0.00 $6,082.40 -$1,669.44 Misc.Road wav $609.364.82 $347. $261.@02.22 $322,738.70 $8,358-50 $274.274.24 $48.464.46 Totals $3,321,047.79 $2,885,711.62 $435,336.17 $779,683.48 $39,904.30 $670,488.32 $109,195.16 Subdivision: Bristol Bay Unit 1 Reduction No. 3 Earthwork Bond1LOC No. Armor Assurance Co.;Bond#ARM10687 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng.Est. for LOClBond Reduction No.3 to Reduction N9.3 Reduction No.3 after Red.No.3 Earthwork $170.568.11 $187,624.92 $30.016.60 $170,568.11 54421.38 $25.585.22 Totals $170,568.11 $187,624.92 $30,016.60 $170,568.11 $4,431.38 $25,585.22 Subdivision: Bristol Bay Unit 1 Reduction No. 3 Landscaping BondlLOC No. Safeco Insurance Co.;Bond#5544050 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item En9TEst. for LO Redy!3i n NQ,3 to Reduction No.3 Reduction No.3 after Red.No.3 Landscaping $141,910.24 15 ¢,101.26 $52.669.93 $134.814.73 $24.642.66 $28.027.27 Totals $141,910.24 $156,101.26 $52,669.93 $134,814.73 $24,642.66 $28,027.27 Notes: a)LOCIBond reduced to 10%at final acceptance. b)Total SSA funding was spread proportionately over Units 1-7 City of Yorkville 14-Jan-09 Letter of CrediVBond Reduction Subdivision: Bristol Bay Unit 2 Reduction No. 3 Sitework Bond/LOC No. Armor Assurance Co.;Bond#ARM10351 Bond Approved Unit 2 Unit 2 SSA Unit 2 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain !WM— Eno.Est. Funding Funding Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Storm Sewer $280,611.09 $259,413.26 $21,197.83 $49,258.94 $6,658.50 $38,754.92 $10,504.02 Sanitary Sewer $405,218.60 $374,607.72 $30,610.88 $71,132.74 $0.00 $66,541.11 $4,591.63 Watermain $272,804.00 $252,195.94 $20,608.06 $47,888.46 $0.00 $44,797.25 $3,091.21 Roadway Pavement $442,546.81 $417,485.36 $25,061.45 $69,316.13 $90,592.00 -$34,094.29 $103,410.42 Misc. Underground $39,000.00 $52,153.13 -$13,153.13 $5,295.31 $3,000.00 $3,888.28 $1,327.03 Misc.Roadwav 5203.000.59 $115.785.18 187,215 1 $107.515.47 $26.627.78 $64.922.60 $42,§92____87 Totals $1,643,181.09 $1,471,640.59 $171,540.50 $350,327.05 $127,078.28 $184,609.87 $165,517.18 Subdivision: Bristol Bay Unit 2 Reduction No. 3 Earthwork Bond/LOC No. Armor Assurance Co.;Bond#ARM10688 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item En g.Est. for LOC/Bonq Reduction No.3 to Reduction No.3 Reduction No.3 after Red.N9.3 Earthwork $122.117.19 $134.328.91 $21,490.20 $122.117.19 $3.172.62 $18.317.58 Totals $122,117.19 $134,328.91 $21,490.20 $122,117.19 $3,172.62 $18,317.58 Subdivision: Bristol Bay Unit 2 Reduction No, 3 Landscaping Bond/LOC No. Safeco Insurance Co.,Bond#6544061 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng.Est. for L /Bond Reduction No.3 to Reduction No.3 Reduction No.3 after Red. No.3 Landscaping $113.923.44 $125.315.76 $51.212.35 $108.227.27 $28.712.47 $22.499.88 Totals $113,923.44 $125,315.78 $51,212.35 $108,227.27 $28,712.47 $22,499.88 Notes: a)LOC/Bond reduced to 10%at final acceptance. b)Total SSA funding was spread proportionately over Units 1-7 City of Yorkville 14-Jan-09 Letter of CredWBond Reduction Subdivision: Bristol Bay Unit 3 Reduction No. 3 Sitework BondILOC No. Armor Assurance Co.;Bond#ARM10352 Bond Approved Unit 3 Unit 3 SSA Unit 3 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Item Eng.Est. Fundina Fund' Funding Reduction No.3 to Reduction NQ Reduction No.3 after Red.No.3 Storm Sewer $305,165.94 $282,113.20 $23,052.74 $53,569.33 $0.00 $50,111.42 $3,457.91 Sanitary Sewer $427,372.00 $395,087.61 $32,284.39 $75,021.59 $0.00 $70,178.93 $4,642.66 Walermain $320,095.16 $295,914.64 $24,180.52 $56,190.04 $0.00 $52,562.96 $3,627.08 Roadway Pavement $391,864.75 $369,673.43 $22,191.32 $61,377.80 $67,047.39 -$15,703.03 $77,080.83 Misc.Underground $39,000.00 $52,153.16 -$13,153.16 $5,215.32 $0.00 $7,188.29 -$1,972.97 Misc.Rosgffg $240.214.16 5137.01Q.63 $101203.53 $127.224.95 $65.222.68 $39.99947 $87.225.48 Totals $1,723,712.01 $1,531,952.67 $191,759.34 $378,599.03 $132,270.07 $204,338.05 $174,250.98 Subdivision: Bristol Bay Unit 3 Reduction No. 3 Earthwork Bond/LOC No. Armor Assurance Co.;Bond#ARM10689 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item EnQ.Est. for LOC/Bond [3gduclion No.3 to Reduction No.3 Reduction No.3 after Red.NQ-3 Earth rk $126.998.98 $139.698.88 $22.349.30 ;„126.698.88 $3.014.36 ;1 9.33494 Totals $126,998.98 $139,698.88 $22,349.30 $126,698.88 $3,014.36 $19,334.94 Subdivision: Bristol Bay Unit 3 Reduction No. 3 Landscaping BondILOC No. Safeco Insurance Co.;Bond#6544062 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng.Est. for LOC/Bond Reduction No.3 to Reduction No.3 Reduction No.$ after Red.No.3 Landsoadina $219.48812 $241.436.93 $91.042.89 15 58.309.2 SO.OQ $91.042.89 Totals $219,488.12 $241,436.93 $91,042.89 $158,309.52 $0.00 $91,042.09 Notes: a)LOC/Bond reduced to 10%at final acceptance. b)Total SSA funding was spread proportionately over Units 1-7 City of Yorkville 14-Jan-09 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 5 Reduction No. 3 Sitework BondILOC No. Armor Assurance Co.;Bond#ARM10354 Bond Approved Unit 5 Unit 5 SSA Unit 5 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Item Ens.Est. Fundinct Funding Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Storm Sewer $1,012,034.74 $935,583.96 $76,450.78 $177,654.25 $0.00 $166,186.63 $11,467.62 Sanitary Sewer $368,615.20 $340,769.40 $27,645.80 $64,707.32 $0,00 $60,530.45 $4,176.87 Watermain $410,915.09 $379,873.89 $31,041.20 $72,132.71 $0.00 $67,476.53 $4,656.18 Roadway Pavement $544,929.14 $514,069.78 $30,859.36 $85,352.27 $91,160.94 -$19,553.67 $104,905.94 Misc.Underground $57,000.00 $76,223.81 419,223.81 $7,622.38 $0.00 $10,505.95 -$2,883.57 Misc.Roadwav $408,467J$4 $232.971.56 $175.486.28 $216.33107 $§3.708.46 $119.929.82 596,40225 Totals $2,801,952.01 $2,479,492.40 $322,459.61 $623,601.00 $154,869.40 $405,075.72 $216,725.28 Subdivision: Bristol Bay Unit 5 Reduction No. 3 Earthwork Bond/LOC No. Armor Assurance Co.,Bond#ARM10691 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain l em En g.Est. for LOCI13ond Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Earthwork $227,529.39 5�$ 0,282,13 540.040.6& $227.529.39 9$5. 11.25 $34.929.41 Totals $227,529.39 $250,282.33 $40,D40.66 $227,529.39 $5,911.25 $34,129.41 Subdivision: Bristol Bay Unit 5 Reduction No. 3 Landscaping BondILOC No. Safeco Insurance Co.;Bond#6544064 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eno.Est• for LOC/Bond Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Landscaping $127.085.25 $139.771.78 $60.100.28 $909.665.42 $24.510.§5 $35.569.63 Totals $127,065.25 $139,771.78 $60,100.28 $909,665.42 $24,510.65 $35,589.63 Notes: a)LOCBond reduced to 10%at final acceptance. b)Total SSA funding was spread proportionately over Units 1-7 City of Yorkville 14-Jan-09 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 6 Reduction No. 3 Sitework Bond/LOC No. Armor Assurance Co.;Bond#ARM10355 Bond Approved Unit 6 Unit 6 SSA Unit 6 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Item Eng.Est. Funding u i Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Storm Sewer $391,397.13 $361,830.34 $29,566.79 $68,705.50 $0.00 $664,271.48 $4,435.02 Sanitary Sewer $210,233.00 $194,351.65 $15,881.35 $36,904.65 $0.00 $34,522.45 $2,382.20 Watermain $127,586.00 $117,947.94 $9,638.06 $22,396.66 $0.00 $20,950.95 $1,445.71 Roadway Pavement $160,428.80 $151,343.71 $9,085.09 $25,127.97 $0.00 $23,765.21 $1,362.76 Misc.Underground $18,000.00 $24,070.68 -$6,070.68 $2,407.07 $0.00 $3,317.67 -$910.60 Misc.Roadway $154.499.02 $88.12t40 $66.377.62 $81.627.52 $15.000.00 $55,370.88 $26,456.64 Totals $1,062,143.95 $937,665.72 $124,478.23 $237,370.37 $15,000.00 $202,198.64 $35,171.73 Subdivision: Bristol Bay Unit 6 Reduction No. 3 Earthwork Bond/LOC No. Armor Assurance Co.;Bond#ARM10692 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng. Est• for LOCIBqDd Reduction No.3 to Reduction No.3 Reduction N". after Red.No.3 Earthwork sggg,961. $246.357.80 $39.142.80 $223.961.64 $5,54&55 $33.594.25 Totals $223,961.64 $246,357.80 $39,142.80 $223,961.64 $5,548.55 $33,594.25 Subdivision: Bristol Bay Unit 6 Reduction No. 3 Landscaping Bond/LOC No. Safeco Insurance Co.;Bond x96544065 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item En-Q.Rst for LOCIBond Reduction No.3 to Redu i n Ng.3 N .3 Reduction No.3 after Red.No.3 Landscaping $127.409.97 $140.150.97 $57.298.88 $118.891.58 $29.904.91 $27393.97 Totals $127,409.97 $140,150.97 $57,298.88 $118,691.58 $29,904.91 $27,393.97 Notes: a)LOC/Bond reduced to 10%at final acceptance. b)Total SSA funding was spread proportionately over Units 1-7 City of Yorkville 14-Jan-09 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 7 Reduction No. 3 Sitework Bond/LOC No. Armor Assurance Co.;Bond#ARMi0356 Bond Approved Unit 7 Unit 7 SSA Unit 7 non-SSA Bond amount prior to Remaining work prior Amount of Amount to remain Ism Eng. Est. Fynfin-q Fund Ing Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Stony Sewer $660,244.94 $610,368.95 $49,875.99 $115,900.48 $0.00 $108,419.08 $7,481.40 Sanitary Sewer $184,790.00 $170,830.66 $13,959.34 $32,438.34 $0.00 $30,344.44 $2,093.90 Watermain $285,444.08 $263,88116 $21,562.92 $50,107.33 $0.00 $46,872.89 $3,234.44 Roadway Pavement $152,084.22 $143,471.68 $8,612.54 $23,820.96 $0.00 $22,529.08 $1,291.88 Misc.Underground $21,000.00 $28,082.45 -$7,082.45 $2,808.25 $0.00 $3,870.62 -$1,062.37 MISC.B939we $147,277.68 $0,002.57 $§3,g75.1 1 $78002.88 5000 $68,511-61 $9,491.27 Totals $1,450,840.92 $1,300,637.47 $150,203.45 $303,078.24 $D.00 $280,547.72 $22,530.52 Subdivision: Bristol Bay Unit 7 Reduction No. 3 Earthwork Bond/LOC No. Armor Assurance Co.;Bond#ARM10693 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eng.Est. for LOC/Bond Reduction No.3 to Reduction No.3 Reduction No.3 after Red.No.3 Earthwork $86.864.79 $97.751.27 $15.638.44 $88.864.79 $2.308.72 $11329.72 Totals $88,864.79 $97,751.27 $15,638.44 $88,864.79 $2,308.72 $13,329.72 Subdivision: Bristol Bay Unit 7 Reduction No. 3 Landscaping Bond/LOC No. Safeco Insurance Co.;Bond#6544066 Theoretical Bond Approved Original amount Bond amount prior to Amount complete prior Amount of Amount to remain Item Eno.Est. for LOC/Bond Reduction No.3 to Reduction No-3 Reduglion No.3 as er Red.No.3 Landscaping $76,719.40 184,391.34 $38,107.83 $72.148.43 $22.257.50 $15.850.33 Totals $76,719.40 $84,391.34 $38,107.83 $72,148.43 $22,257.50 $15,850.33 Notes: a)LOC/Bond reduced to 10%at final acceptance. b)Total SSA funding was spread proportionately over Units 1-7 11/01/1998 95:19 5532782 PAGE 01 alp Reviewed By: Agenda Item Number S .0 Legal ❑ �sx � pass Finance ❑ Engineer ❑ Tracy Number g City Administrator ❑ Consultant ❑p �'vv �Qc� _ U'I Agenda Item Summary Memo Title: Emerald ash borer ordinance Meeting and Date: Public Works Convnittee January 20,2009 Synopsis: Update to city code to include emerald ash borer as a xmisance and outline policy - �..wrwa..rmir - Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive r.0 Council Action Requested: approval Submitted by: Eric Dhuse Public works Name Department Agenda Item Notes: 11/01/1998 05:10 5532782 PAGE 02 Memorandum To: Joe Besco, Chairman From. Eric Muse, Director of Public Works CC: Brendan McLaughlin,Administrator Date:January 14,2009 Subject:Ernerald ash borer ordinance Joe, I have attached a proposed ordinance update to section 4-2A,of our city code. The current code deals with Dutch elm disease,and I would like to include emerald ash borer as well. The proposed document was prepared by our city attorney's office to best combine the current ordinance with the new information regarding the policies for the emerald ash borer. I would ask that this be placed on the January 20,2009 public works committee for discussion. If you have any questions or concerns,please let me know. Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, DECLARING DUTCH ELM DISEASE AND THE EMERALD ASH BORER AS NUISANCES WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, pursuant to Section 5/11-20-12 of the Illinois Municipal Code (65 ILCS 511-1-1, et seq.), the corporate authorities of the City have determined that it is in the best interest of the City and the health, safety, and welfare of its residents to provide for the removal of elm trees infected with Dutch elm disease or ash trees infected with the emerald ash borer (Agrilus planipennis Fairmaire) from property not owned by the City or dedicated for public use when the owner of such property refuses or neglects to remove any such tree, and to collect from the property owner the reasonable cost thereof. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 4, Chapter 2A of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replaced with the following: CHAPTER 2 PLANTS AND WEEDS ARTICLE A. DUTCH ELM DISEASE AND EMERALD ASH BORER 4-2A-1: NUISANCES DECLARED: A. Dutch Elm Diseased and Emerald Ash Borer Trees: Any elm tree infected with Dutch elm disease and any ash tree infected with the emerald ash borer (Agrilus planipennis Fairmaire) is hereby declared to be a public nuisance and subject to abatement. It shall be unlawful for any property owner to possess or keep such a tree after notification of the infection is given pursuant to this Article. B. Dead Trees: Trees or parts thereof in a dead or dying condition that may serve as a breeding place for Dutch elm disease or the emerald ash borer (Agrilus planipennis Fairmaire) are hereby declared to be public nuisances. It shall be unlawful for any property owner to possess or keep such a tree after notification of the infection is given pursuant to this Article. 4-2A-2: NOTICE TO ABATE; DUTY OF OWNER TO REMOVE: A. The director of public works or his representative shall give a written notice of the existence of a nuisance described in Section 4-2A-1 of this Article to the owner of property whereon the public nuisance is found. Such notice shall describe the nuisance, state the city ordinance which has been violated, identify the property by common description and the tree or trees affected, and require the removal of the nuisance within thirty (30) days. After notice has been given, it shall become the duty of the property owner to abate the nuisance. The removal and disposal of the nuisance shall be under the direction and supervision of the director of public works or his representative. Said notice shall also notify the property owner that unless the nuisance is removed and disposed of in compliance with the terms of notice, the city will proceed with the removal and disposal of the nuisance and assess the property owner for one hundred percent (100%) of the cost of removal and disposal. B. Such notice shall be given by personal service or sent by registered mail to the person to whom the tax bill for the general taxes for the last precedent year on the property was sent. 4-2A-3: ABATEMENT BY CITY; COSTS: If the property owner shall neglect to abate the nuisance within thirty (30) days after notice is given and thereafter causes the removal of such nuisance by the city, then the city, by its agents, servants or independent contractors, shall have the authority to go upon such property to cut down, remove the nuisance, and spray (either before or after such removal) an area of one thousand (1,000) square feet surrounding the nuisance, and the property owner shall be assessed the sum of one hundred percent (100%) of the cost of such removal and disposal by the city, 4-2A-4: LIEN; NOTICE OF LIEN: A. Any cost incurred by the city to abate a nuisance described in this Article shall be a lien upon the real estate affected, superior to all other liens and encumbrances, except tax liens; provided that notice of the lien has been given as hereinafter described, and that within sixty (60) days after such cost is incurred the city, or person performing the service by authority of the city, in its or his/her own name, files notice of the lien in the Kendall County Recorder's Office, B. The notice of lien shall consist of a sworn statement setting out (1) a description of the real estate sufficient for identification thereof, (2) the 2 amount of money representing the cost incurred or payable for the service, and (3) the date or dates when such cost and expense was incurred by the city. C. The lien shall not be valid as to any purchaser whose rights in and to such real estate have arisen subsequent to the tree removal and prior to the filing of such notice, and the lien shall not be valid as to any mortgagee, judgment creditor or other lienor whose rights in and to such real estate arise prior to the filing of such notice. D. Upon payment of the cost by the owner of or persons interested in such property after notice of lien has been filed, the lien shall be released by the city or person in whose name the lien has been filed and the release may be filed of record as in the case of filing notice of the lien. E. The cost of such tree removal shall not be a lien upon the real estate affected unless notice is given pursuant to Section 4-2A-2 of this Article. 4-2A-5: DUTY TO REPORT EXISTENCE OF DISEASED TREES: It is hereby made the duty of any person in the city to report to the city clerk the existence of any diseased elm or ash tree of which such person has knowledge. 4-2A-6: BRINGING ELM OR ASH WOOD INTO CITY: It is unlawful for any person to bring into the city any dead or dying elm or ash limbs, branches, stumps or wood. Any cordwood, firewood, or timber brought into the city shall contain no elm or ash wood. The director of public works or his representative may stop any person from bringing such wood into the city and, if necessary, abate said nuisance by causing the removal and disposal of such wood. 4-2A-7: ENTRY POWERS: It is lawful for the city, by its agents, servants, employees or independent contractors, to go upon any private property in the city to examine any elm or ash trees for the purposes of detecting a diseased condition, removing a small portion of any branch as a sample for laboratory tests, spraying, and removing and disposing of any diseased tree. Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of 2009. 3 ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2009. Mayor Attest: City Clerk 4 `.tr40 Co. Reviewed By: Agenda Item Number J= T Legal ❑ {{ Finance f� EEST. � 1836 E] L Engineer ❑ 0 llr� � City Administrator ❑ Tracking Number Police ❑ <LEc ��'�•`� Human Resources El f stir x L'L%�l C Public Works ❑ City Council Agenda Item Summary Memo Title: Claremont Court Stonnwater Drainage Discussion City Council / Committee Agenda Date: Public Works—January 20, 2009 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N /A Action Taken: Item Number: Type of Vote Required: N /A Council Action Requested: Discussion and direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: 1*��D CIT y Memorandum To: Public Works Committee l From: Bart Olson, Assistant City Administrator; -4 ai Joe Wywrot, City Engineer x.. CC: Brendan McLaughlin, City Administrator Date: January 15 2009 kE Subject: Claremont Court stonnwater drainage issues Backy_round This item was requested by Alderman Allen. Elected officials and staff have received calls from residents along Claremont Court in the Windett Ridge subdivision in the past and more recently with concerns about rear yard drainage. During heavy stones, a significant amount of water flows through their rear yards (map attached). Much of this stormwater comes from undeveloped fannland on the west side of Route 47 and passes through the rear yards of 101-149 Claremont Court before reaching a stonnwater basin in Windett Ridge. The engineering plans for Windett Ridge identify this offsite flow and the plat of subdivision established a drainage easement to be located along the rear yards of these home sites to convey this stormwater. The offsite tributary area is about 10 acres in size, and is located at the NW corner of Route 47 and Windett Ridge Road. This area drains to a culvert beneath Route 47, and prior to development of Windett Ridge continued through a swale that ran down to a small creek near the Commonwealth Edison right-of- way. The swale was located along a line that later became Claremont Court. Illinois drainage law requires that general drainage patterns be maintained, therefore a replacement drainage swale was provided along the rear yards of the homes on the north side of Claremont Court. Resident contact The first such resident contact was made in Summer 2007, and intermittent contact has been made since then. Originally, a few residents had documented the stormwater drainage patterns in their backyards, and had asked the City if anything could be done about the amount and rate of stormwater flow and some erosion problems along fences. The issue with the drainage easement is that although the amount of stonnwater is high, the drainage easement is declared on plats of subdivision, and is functioning properly as a drainage easement. The residents have asked for relief from the stormwater flow (pictures attached) and erosion. Members of City staff have met with the residents on a few different occasions to discuss the issues. We had advised and requested some of the residents to make minor and major physical changes in their yard, and major changes. Residents have complied by moving playground equipment from the drainage easement, making minor topographical changes within the drainage easements (i.e. mini-benns), and attempting to reshape water flow near their fences. The builder had changed some of the topography in the area upstream of all of the residents, which prevented erosion and washout on land near Route 47. All of the residents on this section of Claremont Court were contacted to attend tonight's meeting (except one, who has not made contact with City Hall on this issue at any time), and all have confinned their attendance. A few have provided photos for your review prior to the meeting and would like to share their stories with the Committee. Reciuested solution from residents and alternative solutions At this point, the residents are asking for City intervention to I) reroute the stornnwater away from the drainage easement, or 2) install a stonnwater pipe. Staff does not believe it is possible to re-route the water without major engineering efforts and significant costs. This area is part of the historic drainage pattern. Issues related to installing a new stop-n sewer would include sizing (10 year storm vs. 100 year storm) and how the project would be funded. \e- yy hes l s � •, -�, 9�� 0 ! 41, - o' LF '\ j "��r` _ •,� ,a. 735- � �� f way The United City of Yorkville GIS The Data is providers without warranty or any representation of w accuracy,timeliness,or completeness.h is the responsibility of the Parcel Data and Aerial Photography "Requester"to determine accuracy,timeliness,completeness,and M R Provided By Kendal!County GIS appropriateness of its use.The United City of Yorkville makes no warranties,expressed or Implied,to the use of the Data. 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Janet Nape 630 347-7899 131 Claremont Get Kodak prints of this picture, and all your other favorites, at www kodakgailerv.com! 1/15/2009 Kodak HTML Email Page 2 of 3 F � 1 12/2712008 How to save a picture Simply right-click on it, then "Save Image As...... (Mac users: drag the picture to your desktop.) 1/15/2009 Kodak HTML Email Page 1 of 3 Bart Olson From: janetnape @comcast.net Sent: Tuesday, January 13, 2009 6:58 PM To: Bart Olson; princess1099 @sbcglobal.net;janetnape @comcast.net Subject: cont. 131 Claremont Dec 31 2008 after the rain Mr. Olson, Thought you would want to see the erosion without the running water. This hole has been filled in three times. The first time was July 2006 when we first moved in. The second time was when our neighbors built their house and the latest being August 17, 2008 when we filled the hole with wheelbarrels of dirt. I am fearfull if we let this problem progress a child will get hurt. Thank you Janet Nape 630-347-7899 131 Claremont Ct Get Kodak prints of this picture, and all your other Favorites, at www.kodakgallery.com! k I � I 3. 9 1/15/2009 . 1 ,o M r , Kodak HTML Email Page 3 of 3 a .1 How to save a picture Simply rLght-dick on it, then "Save Image As.-.". (Mac users: drag the picture to your desktop.) Enjoy your � memories all Kodak = ' year long. Order now and save 20%on N 2009 Photo Calendars,` Coupon Code: CAL2009 Or X f* Start Now Offer empires 01131109. Restrictions apply, 1/15/2009 Kodak HTML Email Page ] of 3 Bart Olson From: janetnape @comcast.net Sent: Friday, March 07, 2008 3:18 PM To: bolson @yorkville.il.us;janetnape @comcast.net Subject: ?Spam? - pictures-continued Get Kodak prints of this picture, and all your other favorites, at www.kodaak allery.com! 1/15/2009 Kodak M L f 1/15/2009 Kodak HTML Email Page 3 of 3 r How to save a picture Simply right-click on it, then "Save Image As...". (Mac users: drag the picture to your desktop.) Free Software ! "` Get 20 Free Prints Organize, print, and share your digital photos using FREE Kodak *, Get started for EasyShare software. Download the software free at kodakgallery.com and we'll give you KodakEasyShary 20 free prints ;;tt�wne (new members only). Plus, create photo mugs, books, cards, and more! 1/15/2009 Kodak HTML Email Page 1 of 4 Bart Olson From: janetnape @comcast.net Sent: Friday, March 07, 2008 3:15 PM To: bolson @yorkville.il.us;janetnape @comcast.net Subject: Pics- Nape, 131 Claremont Ct., Yorkville Dear Mr. Olson, We spoke Thurday regarding my backyard flooding issue along with Kelly and Eli Pleva. My address is 131 Claremont Ct. My phone is 630-385-2404. Please let me know that you received these pictures. Thank you. Sincerely, Janet and Michael Nape Get Kodak prints of this picture, and all your other favorites, at www.kodakgailery.com! i- - ry � i R 1/15/2009 Kodak of . ! � ■�� . �� . . . . . - � 1/15/2009 Kodak HTML Email Page 3 of 4 `4_ 776-51S.� A�J► v w�. rye -- - - _ - - 4 How to save a picture Simply right-click on it, then "Save Image As...". (Mac users: drag the picture to your desktop.) Free Software ! Get 20 Free Organize, print, and share your Prints digital photos using FREE Kodak Get started for 1/15/2009 Pics from 1 Pleva MOM— y I P|CS from 101 Claremont Court - P|eva - - . . � . . . � . . . . ! . �. . - � \ 2/ ` � �, ��« .. , . � . \~2 � �2 � ° • ' � «2. %j «??. . �. %. . . . . Reviewed By: Agenda Item Number J= 0 -A** Legal ❑ lass Finance ❑ —=� Engineer ❑ City Administrator F1 Tracking Number �O Police ❑ E tV Human Resources ❑ P V� 9ooq C - Public Works ❑ City Council Agenda Item Summary Memo Tale: County Revolving Loan Program City Council / Committee Agenda Date: Public Works—January 20, 2009 Synopsis: See attached inerno. Council Action Previously Taken: Date of Action: N /A Action Taken: Item Number: Type of Vote Required: N /A Council Action Requested: Discussion and direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: A 0 Memorandum To: Public Works Committee EST. -, ``� iaas From: Bart Olson, Assistant City Administrator O �� l� CC: Brendan McLaughlin, City Administrator Date: January 15, 2009 <C C Subject: Kendall County Revolving Loan Fund Background At the December Public Works Committee, the Committee asked that I gather details on Kendall County's revolving loan fund. I spoke with Jeff Wilkins shortly after the meeting, and the following is the summary of that conversation. Details of program The funds in the Revolving Loan Fund came from Community Development Assistance Program (CDAP) money from the Federal Government. This money is routed to the state and then down to the county. The primary purpose of the fund is to assist projects in which there will be job creation and/or retention of private sector jobs. Preference is given to projects that create or retain jobs which are targeted to people who reside in low to moderate income households. Low interest loans are available to government entities or private businesses which need working capital (gap funding) or money for construction projects. Assistance for construction projects is much more difficult to obtain than working capital, since various bidding laws and processes are required to be followed and documented. Additionally, loans for construction projects (i.e, roads), are much more likely to be awarded for projects in commercial/industrial areas, rather than residential areas. Loans are given for amounts at $15,000 per job created or retained, up to $750,000 per project. The County can not loan anymore than 49% of a project's total cost. In order to give a loan, the County requires collateral, usually in the form of a mortgage on a building or property. Letters of credit from a bank also can be used in place of collateral. In the past, parts of the application required many environmental reports and critiques, but not anymore. The restrictions and documentation now required within the application is almost exclusively restricted to discussion of job creation and retention. Interest rates for the loans depend on the project and the amount requested. Typically, loans for private projects will be a few points lower than the banks can give out. Loans for government entities would be similar to the current bond market (-4%). Terms and conditions of the loans are usually more flexible than banks. The maximum term for the loan is 15 years. There are no costs or fees for the loans, but the approval process is completely public, as the loan must be approved by the Kendall County Board. Past projects It was asked at the last Public Works Committee meeting if the Sandwich Best Western (located in Kendall County) was awarded a loan. It was indeed loaned $750,000 as part of this program, for job creation. A list of other projects is: • December 1988 Aurora Cord and Cable $100,000 • May 1989 City of Plano $75,000 • April 1993 Tri-R Corp $50,000 • January 1994 City of Yorkville $700,000 (Sanitary and water main extensions to Amurol/Wrigley factory) • August 1994 Boytor Enterprises $70,000 • October 1994 Ground Effects $57,072 • February 1995 National Tractor Parts $195,000 • September 1995 City of Plano $500,000 • December 1995 Accurate Enterprises $150,000 • September 1996 Super 8 520,000 • April 1999 Miro Mold $130,000 • December 2000 All Seasons Rental $50,000 • March 2006 Humidors by AROL $75,000 • May 2006 Custard Cup $95,000 C/?y Reviewed By: Agenda Item Number 0+ Legal ❑ 41 t5 Finance � EST. Engineer 1�` City Administrator Tracking Number ❑ ;A O Consultant ❑ _ E Agenda Item Summary Memo Title: Beecher Road River Crossing—History and Status Meeting and Date: January 20, 2009 Public Works Committee Synopsis: This sumM of the Beecher Road river crossing issue is presented for discussion. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Council Action Requested: None Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: h , o� Memorandum Fsi: � isss - To: Brendan McLaughlin, City A\inistrator From: Joe Wywrot, City Engineer � U 0� 1 � p CC: Travis Miller, Community Dc c opmDirector Date: December 17, 2008 Subject: Beecher Road River Crossing—History and Status Rapid growth in and around Yorkville beginning in the 1990's prompted the city to look at long- range transportation needs. In 2002 the city hired Smith Engineering Consultants to conduct a citywide transportation study. The city also hired Smith Engineering in 2002 for a separate study of a Fox River crossing for Countryside Parkway. The citywide transportation study was completed in 2003, and recommended three new roadway crossings of the Fox River,those being at Eldamain Road, Beecher Road, and Countryside Parkway. The preliminary engineering study of the Countryside Parkway crossing was also completed in 2003, and evaluated four separate alignments ranging in cost from$31,000,000 to $70,000,000 dollars. To date there has been no follow-up action regarding this project. In 2004 Kendall County assumed jurisdiction over Eldamain Road, and has proceeded with preliminary engineering for a river crossing. This $30,000,000 project is currently projected for construction in 2012, pending receipt of federal funding. In 2004, Engineering Enterprises, Inc. presented a proposal to the city to conduct a corridor study for Beecher Road, from Rt. 34 to Rt. 71. This proposal generated much debate about whether another river crossing was actually needed. Consequently,the city hired Smith Engineering in 2005 to conduct a detailed analysis based on land-use and travel patterns to determine how many river crossings would be needed when the Yorkville area was completely built out. That study, completed in 2006, concluded that a crossing in the vicinity of Beecher Road would be beneficial. In 2006 we added a proposed project to our Capital Improvement Program to define a corridor for the Beecher Road river crossing. The estimated cost of the study is $100,000, and would determine a specific alignment based on anticipated traffic demand, environmental factors, impact on nearby properties, and construction cost. The study has been budgeted for fiscal year 2008-2009, but due to the downturn in the economy the revenue source we planned to fund this work did not materialize, and we have not proceeded with the study. Please place this item on the January 20, 2009 Public Works Committee agenda for discussion. Reviewed By: Agenda Item Number J Legal ❑ M-6 W.,_1 i Finance F-1 EST. 1 ie3s Engineer 0�, t(-1 vC Tracking Number p City Administrator ❑ 20 Consultant ❑ �� dC <LE �1y ❑ Agenda Item Summary Memo Title: Stalled Development Issues Meeting and Date: January 20, 2009 Public Works Committee Synopsis: Discussion of issues related to the slow-down in build-out of residential developments. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: none Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: A. clT' 0, Memorandum EST: _ t _ 1636 To: Brendan McLaughlin, City A(kninistr o .4 �� From: Joe Wywrot, City Engineer 0� 1 c �p CC: Lisa Pickering, Deputy City C er J Date: January 16, 2009 Subject: Stalled Development Issues With the downturn in the national economy,we have seen a significant reduction in residential construction and build-out activity over the last year or so. Building permits issued for new residential dwellings for 2006, 2007, and 2008 were 821, 419, and 159, respectively. One Yorkville developer has declared bankruptcy, another is in foreclosure. Three residential developments have constructed infrastructure but have no residents. We have received complaints from some contractors of non-payment from developers. Liens have been filed in some instances, and we are aware of one lawsuit filed by a contractor attempting to obtain payment from the letter of credit established for the development. We have also received an increase in complaints from some residents in new developments about standing water, weeds, gaps in or missing sidewalks, etc. We have had limited success in addressing standing water issues. If there happens to be a construction crew working onsite at the time, sometimes we can get them to re-grade or fill in the low area. A weed complaint is a code enforcement matter initially responded to by the Building Department. If the property owner does not mow after being notified by the city,then the city arranges for the mowing and invoices the property owner. Last year most mowing was performed by the Public Works Department because we found ourselves paying a private company to mow and then not getting reimbursed. Gaps in sidewalk or missing sidewalks are an issue because sidewalk is almost always constructed across the frontage of a lot after a home is constructed on that lot. When the school district establishes bus pick-up locations,they assume that sidewalk exists at that location even though it may not. We have letters of credit in place to guarantee completion of sidewalk,but to proceed with that work prior to construction of the house would result in damaged sidewalk or the need to replace sidewalk when the house is eventually constructed because the lot grading has changed. Placing sidewalk across a vacant lot also creates an issue concerning snow removal. We have bonds or letters of credit in place for most developments that are available to complete the construction of public infrastructure. While the dollar amount of these instruments are very likely adequate to cover the cost of completing the public infrastructure,they are not a guarantee that the work will be completed regardless of cost. Calling a letter of credit is a serious undertaking, and I would not recommend that we do so until other measures are attempted to address a problem. Some developments have Special Service Area funding, and the annexation agreement typically states that a bond or letter of credit is not required for improvements funded by the SSA. While this has not been a problem to date, it does place us in a position of not having funds available towards the end of a project to make sure that punchlist work is completed. We should reconsider the use of SSA funds for future developments, or perhaps require that a certain percentage (10%-15%)of the cost of SSA-funded improvements also be covered by a bond or letter of credit for this purpose. When we reduce a bond or letter of credit, it is normally done in consideration of certain improvements having been constructed. Historically we have not required developers to provide waivers of lien from their contractors. We should consider making a policy change to this effect. Roadway maintenance and paving of surface course is another issue. Since the build-out of a development can result in pavement damage, our Standard Specifications for Improvements states that surface course shall not be paved until at least 70%of a development is built-out. If we wait too long,however,the roadway will deteriorate due to the constant pounding from construction traffic. Therefore we also have a requirement that paving of surface course should not be delayed for more than three years. We have allowed several developments to delay paving of surface course to fours years or more,with the understanding that the developer will make the necessary roadway repairs prior to paving the surface course. With a bleak housing market in our near future,we must choose between allowing the binder course to deteriorate, or having the surface course paved and then be damaged by construction activity. Please place this item on the January 20, 2009 Public Works Committee agenda for discussion. Reviewed By: Agenda Item Number J2 4 10 Legal ❑ p�, Finance ❑ EST: �� Imo[ 1836 .0 Engineer Tracking Number ❑ 0; �� r., ` City Administrator ❑ � �O Police ❑ PVV awq ! J a <LE ','`� Human Resources ❑ Public Works ❑ City Council Agenda Item Summary Memo Title: E-waste collection agreement City Council l Committee Agenda Date: Public Works —January 20, 2009 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Discussion and approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: ., �v clry J� Memorandum To: Public Works Committee Es7: 1836 From: Bart Olson, Assistant City Administrator co CC: Brendan McLaughlin, City Administrator Date: January 15, 2009 <L Ec Subject: E-waste collection agreement At the November Public Works Committee meeting, the Committee discussed a preliminary proposal from Com2 Computers to set up an a-waste collection program in the City. The contract attached to this memo is a formal agreement based upon the original proposal, but also includes some additional terms. These additional terms include a defined contract period (through April 30, 2011), clarification on disposal and recycling of all items, and agreement to conduct mobile collection days (minimum two per year) at the City's request. This contract and its services are at very limited operational cost to the City (interaction with the residents when they drop off the items, contact with Com2 for pickup), no cost for the actual pickup, and likely no cost for supplies[. A few issues remain from an operational perspective, and these are noted as comments on the contract. If the Committee is agreeable to the contract in general, I would request that the contract be put on a February City Council meeting so that I have enough time to get internal sign-offs on these issues. The first remaining operational issue is the actual payment of the fees. Fees are only required for CRT monitors ($5) and TV's ($1 per diagonal inch). The Public Works facility does not accept any payments for any City bills, so we would not want them to accept payment for a-waste collection. This can be simply remedied (and has been discussed with Public Works Director Dhuse) by having the residents pay for CRT monitors and television recycling at City Hall, and providing a receipt to the resident for presentation at the Public Works building. A second operational issue is that the Public Works crews are usually on the street, which means they will not be able to assist in unloading heavy objects from someone's car. Heavy items which will be recycled are likely to be the large CRT monitors and large TVs —both items that need to be paid. When a resident presents payment at City Hall for these items, the City Hall receptionist will ask the resident if they need assistance unloading the item. If they do, the receptionist will have to confirm that someone is available at the Public Works building, or give the resident a time later that day when someone is available to assist. The final issue is that of personal data. Section 2, paragraph C of the contract states that electronic items that contain personal data must be dropped off at one of Com2's permanent locations. I will be working with Attorney Orr to give us the option of providing a waiver of liability to the resident upon drop off these items. If the resident chooses to waive their liability for the personal data, we can accept the item and store it in a locked bin (this is where the lockable Gaylord box mentioned below fits in) until Com2 picks up all of the items. If we can not design an appropriate waiver, we will require that these items be taken to Com2 directly. To summarize, I seek your discussion and input on the contract. If it is acceptable in general, I ask that you move it forward to the February 10`h City Council meeting, to allow me enough time to work out the final details on our end. Staff has expressed interest in obtaining a lockable,plastic Gaylord box for storage of all items. Com2 does not have plastic lockable boxes,but the City staff has requested assistance in obtaining one. If we could not obtain one through Com2 or one of its vendors complimentary,the City would have to purchase a box at a cost of—$400. This would be the only cost for supplies. Com2 E-Waste Recycling Agreement This Agreement is entered into as of , 2009 by and between Com2 Computers and Technologies LLC an Illinois Company, (the "COMPANY") and the United City of Yorkville, (the "HOST"). Recitals WHEREAS, the COMPANY is a recycler of excess and surplus computers and electronics that has offered to implement an a-waste recycling program in the United City of Yorkville in the manner described below,and WHEREAS,most electronic products contain components and materials which are environmental and health risks,and WHEREAS,the Electronics Products Recycling and Reuse Act was passed by the Illinois General Assembly on September 17,2008,and bans all a-waste from landfills after January 1,2012:and WHEREAS. the HOST desires to provide a-waste recycling services on its property to its residents, NOW,'THEREFORE, in consideration of the mutual covenants and agreements herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. the parties agree as follows: 1. TERMS AND TERMINATION: a. This agreement will have an initial term from the date of execution of this agreement through April 30, 2011. After the initial term, this Agreement may be renewed through mutual agreement by both parties for two(two)additional two(2)year terms. b. The COMPANY or the HOST may terminate this agreement upon notification to the other party,providing a 90 day notification period. 2. SERVICES TO BE PROVIDED BY COMPANY AND THE HOST: a. COMPANY shall set up Gaylord boxes(40"x 48"x 36")in areas,as designated by the City, where residents can drop the following electronics for recycling at the designated locations for the fee or charge as stipulated below: i. Calculators, cell phones, portable music players, mp3 players, CD players, tape players, radios, boom boxes, speakers, computer laptops, computer notebooks, desktop computers, printers, copiers, VCRs. DVD players, telephones, microwaves, and other standard household electronic devices are to be recycled at no charge to the residents or the HOST. ii. ?CRT Monitors and terminals with CRT may be recycled for a $5 per monitor or terminal fee. iii. Televisions may be recycled for a fee to be calculated at a rate of$1 per diagonal inch Comment-[1301]:operalianal note of TV screen,up to a maximum of$50. Payment will Occur arc=ry xait. :V;r b. The HOST shall collect the fees for items dropped off at the designated locations and turn the ukerecs""a''%fordrop will h'vthw to pp � lake receipt to t'W'for drop OIr. Anythtng collected fees over to the COMPANY upon pickup of the items from the HOST. which rem not he Hod h,th,mdividuaI atone must hart a sch�du'lyd drop alt'. } c. If the computer,hard drive, or other media contains personal data, said equipment must be taken to one of the COMPANY'S permanent locations, by the City or the residents, for proper destruction: Comment[eoza:Operatiomi rime- i. Com2 Lombard, 1196 C.South Main Street,Lombard,IL 60148 city habihty it 1hr residmt wom t9 drop OAT ii. Com2 Carol Stream, 195 E.Kehoe Blvd.Unit 7,Carol Stream,IL 60188 thr luad drive with pei sielat Gala. iii. Residents may opt to call Com2 for pickup,for an additional charge d. The HOST shall call the COMPANY when the Gaylord boxes are full to schedule a pick up. COMPANY shall pick up Gaylord boxes and its contents for recycling, and leave empty Gaylord boxes at the site. e. COMPANY shall document all electronics picked up from the HOST. f. COMPANY shall process all electronics according to EPA, State, and Federal guidelines. COMPANY shall not send any of the electronics or electronics components to a landfill at any time. The COMPANY shall provide a Certificate of Destruction to the HOST verifying that it has followed EPA, State, and Federal guidelines during the recycling and destruction process,and provide a report on the types and amount of items the Certificate references. g. The HOST shall support the COMPANY, by promoting the COMPANY'S recycling services in the United City of Yorkville through website promotion, quarterly newsletter, local TV and radio (when applicable) and allowing the company to partake in recycling collection events when organized by the City. h. The COMPANY shall conduct at least two mobile a-waste collection days in the City each year. Dates,times,and locations shall be at the direction of the City. The City has the right to request COMPANY'S participation at additional a-waste collection days and attendance at local recycling events during the year,above and beyond the two mandatory mobile a-waste collection days. 3. FORCE MAJEURE. Neither party shall he liable for delay or default in delivery for any cause beyond that party's reasonable control, including. but not limited to, shortage of labor, raw material,production or transportation facilities, labor difficulty involving that party or others,fire, flood or other casualty. In the event of any delay in that party's performance due in whole or in part to any cause beyond that party's reasonable control. that party shall have such additional time for performance as may be reasonably necessary under the circumstances. 4. NON-WAIVER. The waiver of any breach of the terms of this Agreement shall not constitute the waiver of any other or further breach hereunder,whether or not of a like kind or nature. 5. NOTICES. Any notice given by either party hereto to the other party shall be deemed to have been sufficiently given by overnight delivery service or by the sending thereof by facsimile and in such case confirmed by regular mail to the addresses set forth below for the other party(or at such other address as may be specified in writing by such other party from time to time): If to the Company: Com2 Computers and Technologies LLC 195 E.Kehoe Blvd. Carol Stream, IL 60188 Attention: Saheem Baloch Facsimile:(630)690-COM2(2662) If to the Host: i United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attention: City Clerk Facsimile:630-553-7575 6. ASSIGNMENT. This Agreement shall he binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. Neither party shall assign this Agreement without the prior written consent of the other party; provided that a party may assign this agreement to an affiliate or to a purchaser of its business. 7. SEVERABILITY. In the event that any one or more of these provisions is held invalid, illegal or unenforceable, such provision or provisions shall he severed and the remaining provision or provisions shall remain binding and effective. R. CONTROLLING LAW AND VENUE. This Agreement shall he construed and all the rights, powers and liabilities of the parties hereunder shall he determined in accordance with the laws of the State of Illinois. The parties hereby irrevocably consent and submit to the exclusive jurisdiction of Illinois state courts or federal courts sitting in Kendall County, Illinois, over any suit, action or proceeding which arises out of or relates in any way to this Agreement or any judgment entered in any court in respect hereof, and consents to serve of process by registered mail, return receipt requested or by any other means provided by Illinois law. The parties hereby waive the right to contest the jurisdiction and venue of said courts located in Kendall County, Illinois on the grounds of inconvenience or otherwise. 9. ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement between the parties and cancels and supersedes all previous agreements, if any, between the parties, Except as otherwise provided herein, this Agreement may he amended or modified only by a written instrument signed by the Company and the Host, respectively. No terms and conditions that may he contained in any order, acknowledgement, invoice or other form issued by either party shall he of any effect unless signed by the parties. IN WITNESS WHEREOF,the Company and the Host have duly executed this Agreement as of the date first written above. Com2 Computers and Technologies LLC By: Title: CITY OF YORKVILLE By° -- Title: F Reviewed By: Agenda Item Number Legal ❑ 6' I Finance ❑ EST. _ 1838 -C � � '� � City Administrator r � Tracking Number O �� © Consultant ■ - Agenda Item Summary Memo Title: CMAQ Grant Application— Review of Potential Projects Meeting and Date: PWC/January 20, 2009 Synopsis: Review and discussion of 3 potential CMAQ grant application project candidates Council Action Previously Taken: Date of Action: n/a Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approve resolution for each project committing to fund 20% local match if awarded the grant funding w �^ Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached memo summarizing the CMAQ Program and 3 potential projects and draft applications for each project. _ D C1T y Z) � Memorandum ' To: Public Works Committee EsT. _ 1836 From: Travis Miller Date: January 13, 2009 O =p Subject: Potential CMAQ Grant Applications jt1E Congestion Mitigation and Air Quality Improvement(CMAQ) Program— Grant Applications Staff with the assistance of EEI has prepared three potential CMAQ grant applications for the 2010 grant cycle for City Council consideration. The grant applications are due to Kane/Kendall Council of Mayors (our Subregional Planning Liaison) for a pre-review January 23, 2009 and due to CMAP February 6, 2009. Prior to the CMAP submittal, a resolution from City Council committing to the local match would be required. What is CMAQ? The source of this grant is a federal funding administered through CMAP (Chicago Metropolitan Agency for Planning) with recommendation by the Kane/Kendall Council of Mayors. CMAQ funds are used in northeastern Illinois for transportation projects that reduce congestion and related air pollution. Examples of projects that may be funded are transit service improvements, traffic signal interconnects, bicycle/pedestrian projects and diesel engine retrofits. The CMAQ program finances both bicycle and pedestrian facilities that reduce automobile travel. Recreational facilities often do not make good CMAQ project candidates. The goal is to reduce the amount of vehicle trips by providing a safe off-road bicycle or pedestrian route. Application Process and Project timing: Applications are due to the Kane/Kendall Council of Mayors (KKCM) by January 23, 2009. All projects must have been reviewed and approved by the KKCM to be considered by CMAP. Applications are due to The Chicago Metropolitan Agency for Planning(CMAP) February 6, 2009. The CMAP CMAQ Project Selection Committee selects CMAQ projects in northeastern Illinois, with subsequent approval by the Transportation Committee, Programming Coordinating Committee, CMAP Board and MPO Policy Committee. Successful projects must be initiated in calendar year 2010. Proposed Projects: With assistance offered by EEI at no charge, staff has reviewed potential eligible projects and have drafted applications for 3 projects: - Route 47 Trail Improvements—Enhancement to the IDOT widening project - US 34 Trail Improvements— Eldamain Road to Center Parkway - Kennedy Road--Route 47 to Bridge Park 1 Below is a summary of each application: Route 47 Trail Improvements: The Illinois Department of Transportation has completed Phase I Engineering and is at 90% pre- final stage for Phase II Engineering for the widening of 3 miles of Route 47 within the United City of Yorkville. The project terminus is Saravanos Drive to the south and Kennedy Road to the north. The off-road bicycle improvement will be engineered and constructed as part of the widening of Route 47. The engineering and construction will be performed by the Illinois Department of Transportation with project reimbursement from the United City of Yorkville. The construction of this facility will provide United City of Yorkville residents a safe, continuous alternative transportation method linking residents north of the Fox River to those south of the river. Residents will be able to utilize internal pedestrian facilities to connect to the Route 47 bicycle facility and thus providing residents with the connection to the commercial businesses lining Route 47. US 34 Trail Improvments: The Illinois Department of Transportation has completed Phase I Engineering and is beginning Phase II Engineering for the widening of US 34 between Center Parkway and Cannonball Trail. This does include a 10' wide asphalt trail and bridge over the Blackberry Creek. The oft-road bicycle improvement will be engineered and constructed as part of the widening of US 34. The portion of the trail that is part of the Illinois Department of Transportation Project engineering and construction will be performed by the Illinois Department of Transportation with project reimbursement from the United City of Yorkville. An off road bicycle facility is desired given the traffic volume and percentage of truck traffic. The construction of this facility will provide United City of Yorkville residents a safe, continuous alternative transportation method linking residents to one of the largest commercial areas, medical services, and the location of the government center for the county. Kennedy Road Trail Improvement: The Kennedy Road trail project connects commercial centers, the REC center, Post Office, spray park, two elementary schools, the golf course, several residential developments, regional ballfields, and to the Villages of Oswego and Montgomery in a safe off-road shared-use trail. This trail connects to the Grande Reserve Trail in three locations. Two links connect to the Oswego Park and Ride on the south side of the Burlington Northern Santa Fe railroad tracks, and on the north side of the tracks the project would connect to an existing trail that links to Oswego and then onto Montgomery and their shared-use trail system. The park and ride trail user, instead of winding through the Grand Reserve recreational trail, can easily commute to the facility through a more direct route. In addition, the trail will provide a non-vehicular connection to the only lighted ballfield complex in the City. Lastly, the trail will provide a safe route for children in neighboring developments to access the school. 2 Congestion Mitigation/Air Quality Improvement Program Transportation Control Measure Committal Agreement One copy of this page must be completed and signed by each sponsor of proposed FY 2010 CMAQ projects. The project sponsor certifies that it is willing and able to manage, maintain, and operate the project(s). The project sponsor possesses legal authority to nominate the CMAQ project proposal(s) and to finance, acquire, and construct the proposed project(s); and by this committal agreement the sponsor authorizes the submittal of the CMAQ project(s), including all understanding and assurances contained therein, and authorizes the person identified as the project contact to act in connection with the proposal(s) and to provide such additional information as may be required. The project sponsor will cause work on the project(s) to be commenced within a reasonable time after receipt of notification from the Chicago Metropolitan Agency for Planning that the project has been selected and that the project will be carried to completion with reasonable diligence. Whereas the CMAQ program funds transportation control measures (TCM), the sponsor agrees that, if selected, the project(s) may be included as a TCM in the State Implementation Plan (SIP) for attaining the applicable national ambient air quality standards. Inclusion of CMAQ projects in the SIP will follow procedures established by the CMAQ Project Selection Committee. The sponsor will provide any tracking information required in a timely fashion. Name: (Please print) Title: (Please print) (Signature) (Date) Project Sponsor: CMAP FY 2010 CMAQ PROJECT APPLICATION FORM BICYCLE AND PEDESTRIAN FACILITIES I. PROJECT IDENTIFICATION PROJECT SPONSOR CONTACT INFORMATION—NAME,TITLE, United City of Yorkville, Illinois AGENCY,ADDRESS,PHONE,E-MAIL(e-mail OTHER AGENCIES PARTICIPATING IN PROJECT required) Travis Miller, Community Development Director United City of Yorkville 800 Game Farm Road TIP PROJECT ID,IF PROJECT IS ALREADY IN FY 09-12 TIP Yorkville,IL 60560 09-94-0036 630.553.8573 tmJler(aworkville.iI.u.s II, PROJECT LOCATION Note:Projects not readily identified by location should provide a project title on the last line of the Project Location section NAME OF STREET OR FACILITY TO BE IMPROVED MARKED ROUTE# Illinois Route 47 IL 47 PROJECT LIMITS:NORTHWEST REFERENCE POINTICROSS MARKED ROUTE# MUNICIPALITY&COUNTY ST/INTERSECTION IL 47 Yorkville: Kendall County Route 47 and Kennedy Road Intersection PROJECT LIMITS: SOUTH/EAST REFERENCE POINT/CROSS MARKED ROUTE# MUNICIPALITY&COUNTY ST/INTERSECTION IL 471 IL 71 Yorkville:Kendall County Route 47 and Route 71 Intersection OTHER PROJECT LOCATION INFORMATION OR PROJECT TITLE III. PROJECT FINANCING & CMAQ FUNDING REQUEST TOTAL PHASE CMAQ FUNDS OTHER FEDERAL FUNDS STARTING COSTS REQUESTED List prior CMAQ funding here. YEAR (THOUSANDS) (THOUSANDS) FUND TYPE AMOUNT ENGINEERING PHASE 1 COMPLETE S $ $ ENGINEERING PHASE 2 COMPLETE $ $ $ RIGHT-OF-WAY 2007 S $ $ ACQUISITION CONSTRUCTION 2015 S 909,120.00 $727,296.00 $ (INCLUDING CONST ENG) ENGINEERING(FOR $ $ $ IMPLEMENTATION PROJECTS) IMPLEMENTATION $ $ S ALTERNATIVES S S $ ANALYSIS TOTAL PROJECT COSTS S 909,120.00 S 727,296.00 n' SOURCE OF LOCAL MATCHING FUNDS: GEN-OP NOTE: IF SOFT MATCHING FUNDS ARE INTENDED TO BE USED,PLEASE CONTACT CMAP STAFF. HAVE THE MATCHING FUNDS BEEN SECURED(PROVIDE DETAILS): CMAP FY 2010 CMAQ PROJECT APPLICATION FORM BICYCLE AND PEDESTRIAN FACILITIES - PAGE 2 IV. PROJECT EMISSIONS BENEFIT DATA TYPE OF PROJECT(CHECK PRIMARY USE): ❑x BICYCLE FACILITY El PEDESTRIAN FACILITY MILES OF EXISTING BICYCLEMEDESTRIAN FACILITIES INTERSECTING THE PROPOSED FACILITY:_35.88 IDENTIFY INTERSECTING FACILITIES: This project will function as the main stem trail drawing thousands of immenaitely connected residents along the community ped-way system. It provides critical linkage to over 35.88 miles of sidewalk and trail and will be a part of Yorkville's approximately 130 miles of planned trail network. From North to South: Kennedy Road running northeast(sidewalk);Carpenter Street running east(sidewalk);Countryside Parkway running east(sidewalk): US 34 running east(sidewalk); Landmark Avenue running east(sidewalk),Walnut Street running east(sidewalk),Appletree Court running west(sidewalk); Park Street running east(sidewalk),Somonauk Street running east/west(sidewalk); Spring Street running east(sidewalk),Center Street running east/west(sidewalk);Main Street running east/west(sidewalk);River Road running west (sidewalk);Hydraulic Avenue running cast/west(sidewalk);Van Emmon Street running east/west(sidewalk);Fox Road running east/west(sidewalk);Washington Street running east/west(sidewalk);Orange Street running east/west(sidewalk);Route 126/Schoolhouse Road running southeast(sidewalk); Colonial Parkway running east(sidewalk),Garden Street running west (sidewalk) TRIP ATTRACTORS LINKED DIRECTLY TO THE PROPOSED FACILITY: As the major corridor in the community,Route 47 traverses the heart of this rapidly growing community and includes all possible trip attractors from schools,to commercial centers,to recreation facilities to residential areas. The project offers non-vehicular transportation to residents for both work,commercial access and local community activities. From North to South: Yorkville's indoor fitness facility called the REC Center is located on Countryside Lane which is connected to the proposed facility via sidewalk.Further down Countryside Lane is the City's Post Office and Yorkville's Spray park and firefighter memorial at Riemenschneider Park.At the US 34/Route 47 intersection numerous stores and restaurants are connected to the project.Just south of this intersection,residents can access the music-themed Hiding Spot Park,Jaycee Pond,and Town Square Park(the home of many Yorkville events including the Halloween Egg Hunt,Music Under the Stars,summer Farmer's Market,and Holiday Under the Stars.) Parking is very limited for this intensely used park. Game Farm Road/Somonauk Street has an approved trail link planned for a 2010 completion.This trail, which will connect between the Route 47 trail and US 34,directly links to the Yorkville Public Works/Parks Department Facility,Yorkville Grade School, Yorkville High School Academy,Yorkville High School,all high school athletic fields and tennis courts,Parkview Christian Academy,Yorkville City Hall,Yorkville Public Library,Yorkville Police Station,Beecher Community Center,and Beecher Park (the location of Yorkville's Labor Day Festival called Hometown Days which hosts approximately 45,000 people over the three day festival.) Further south is the Fox River,the site of the new Canoe/Kayak Chute currently under construction by the Illinois Department of Natural Resources and the Bicentennial Riverfront Park, another popular park for festivals in Yorkville.The Yorkville Downtown Business District is also located in this area including shopping and restaurant destinations. Near the southern end of the Route 47 trail, Orange Street sidewalk connects to the Yorkville Intermediate School and Circle Center Grade School.Another fitness facility and commercial area is located at the intersection of Route 126 and Route 47,and south along Route 47 is another developing business district including a pharmacy and multiple restaurant destinations. Over 2,000 homes, approximately 5,300 residents,are located within a half-mile of this proposed facility. OFF-STREET BICYCLE FACILITY-PROVIDE TRAFFIC VOLUMES,SPEEDS AND PERCENT TRUCKS ON ADJACENT ROADWAY. IN ADDITION,PLEASE IDENTIFY EXISTING DESIGNATED BICYCLE FACILITIES IN THE PROXIMITY OF THE PROPOSED FACILITY. SUPPLY A MAP FROM RELEVANT BICYCLE PLAN(S),IF AVAILABLE. AADT vehicle(truck)-From Route 71 to Garden St- 17,400 @ 22.9% trucks(4000);from Garden St. to Route 126- 18,500 @ 18.1% trucks(3350);from Route 126 to River Road- 19,200 @ 21.4%trucks(4100); from River Road to Route 34-23,500@ 20.2% trucks(4750), from US 34 to Countryside Lane- 19,200 @ 14.3%trucks(2750); from Countryside Lane to Kennedy Road, 16,100 @ 16.1% trucks(2600). Posted Speed-From Route 71 to Elizabeth Street-45 MPH; from Elizabeth Street to Fox Road-35 MPH; from Fox Road to Hydraulic Avenue--30 MPH;from Hydraulic Avenue to Landmark Avenue-35 MPH; from Landmark Avenue to Menard Drive-40 MPH; from Menard Drive to Kennedy Road-45 MPH. V. PROGRAM MANAGEMENT INFORMATION IS RIGHT-OF-WAY ACQUISITION REQUIRED FOR THIS PROJECT? 0 YES ❑ NO IF SO, HAS RIGHT-OF-WAY BEEN ACQUIRED? 0 YES- not complete ❑ NO INDICATE THE STATUS OF THE PRELIMINARY DESIGN: ❑N.A. ❑Not Begun ❑ Underway❑ Submitted 0 Approved ESTIMATED COMPLETION YEAR: 2015 VI. PROJECT DESCRIPTION AND MAP 1. PLEASE DESCRIBE PROJECT. FOR OUTREACH,PROMOTION OR MARKETING EFFORTS GIVE SPECIFIC DETAILS OF THE CAMPAIGN. DESCRIBE THE COORDINATION OF THESE EFFORTS WITH RESPECT TO OTHER SUCH CAMPAIGNS(SEE SECTION I.6 ON PAGE 31 OF THE INSTRUCTIONS): The United City of Yorkville is the county seat of Kendall County.It has the distinction of being the fastest growing county in the nation.With a population increase of 77.5%from 2000 to 2007(according to the United States Census Bureau). Between the 2000 decennial Census and the 2005 Yorkville Special Census Yorkville's population increased 81%from 6,189 to 11,204. Yorkville staff projected the 2007 population at 15,240, a 36%increase in population in two years. This burgeoning population requires both increased transportation planning and non-vehicular transportation opportunities to accommodate the concomitant increase ADT. The United City of Yorkville works with IDOT(Illinois Tomorrow Corridor Planning Program Grant)and IDNR(Bike Path Program) as well as local agencies and surrounding municipalities to update and implement its Community Bicycle and Pedestrian Plan. The project addressed in this application is a priority for ADT reduction,public safety,and the presence of regional trip attractors. Illinois Route 47 spans approximately 160 miles from the Wisconsin State Line(Wisconsin Route 120)to Mahomet,Illinois(Illinois Route 10). Of these 160 miles, 8.39 miles are located in the United City of Yorkville. Within the City,Route 47 intersects with two US highways,US 30 and US 34,two state highways,Route 126 and Route 71,two railroad lines,the Burlington Northern Santa Fe and the Illinois Railway,and the Fox River. Given the numerous key intersections,commercial development is prevalent along the stretch of Route 47 with residential development offset from Route 47. Despite commercial development serving as a trip generator no continuous alternative transportation mode is currently provided to connect the 5,300 residents within a 1/z mile of Route 47 to the businesses located there. The Illinois Department of Transportation has completed Phase I Engineering and is at 90%pre-final stage for Phase II Engineering for the widening of 3.64 miles of Route 47 within the United City of Yorkville. The project termini are Saravanos Drive to the south and Kennedy Road to the north. The off-road bicycle and pedestrian improvements will be engineered and constructed as part of the widening of Route 47. The engineering and construction will be performed by the Illinois Department of Transportation with project reimbursement from the United City of Yorkville. An off road bicycle facility(trail)in addition to a pedestrian facility(sidewalk) is desired given the traffic volume and percentage of truck traffic,as listed above. The construction of this facility will provide United City of Yorkville residents a safe,continuous alternative transportation method linking residents north of the Fox River to those south of the river. Residents will be able to utilize internal pedestrian facilities to connect to the Route 47 bicycle facility and thus providing residents with the connection to the commercial businesses lining Route 47. The project also meets objectives of United City of Yorkville Bike/Pedestrian Plans,United City of Yorkville Comprehensive Plan,and Kendall County Forest Preserve District Trails and Greenways Plan, 2. PROJECT MAP. PLEASE ATTACH A MAP TO THE APPLICATION FORM. INFORMATION MUST BE SUFFICIENT TO ACCURATELY LOCATE THE PROJECT ON A LOCAL STREET MAP. HAND DRAWN MAPS OR MAPS PRODUCED BY GIS SYSTEMS ARE ACCEPTABLE. MAPS FROM TELEPHONE BOOKS WILL NOT BE ACCEPTED. 3, CMAQ FY 2008 PEDESTRIAN FACILITY SUPPLEMENT. IF THE PROPOSED FACILITY IS PRIMARILY A PEDESTRIAN FACILITY,COMPLETE THE PEDESTRIAN FACILITY SUPPLEMENT. 4. Planning Liaison Reviewed (see pp 18-20 of application book for your Liaison, applications are due to the Liaison by January 23,2009) ❑ Complete ❑ Missing information—must be completed before application will be processed ❑ Missing information that will result in immediate rejection CMAP FY 2010 CMAQ PROJECT SUPPLEMENTARY INFORMATION FOR PEDESTRIAN FACILITY PROJECTS Project Description: _Illinois Route 47 Side(s)of street on Side(s)of which new street with Land use(s)along this seg- Street on which the segment Intersecting street where seg- Intersecting street where seg- sidewalk will existing side- ment; Residential,Commer- will be built ment begins ment ends be built walk cial,Industrial,Park,etc Route 47 South of Tommy Hughes Way Route 71 West Commercial Route 47 Greenbriar Road Garden Street West Commercial Route 47 North of Garden Street South of Beaver Street West Commercial Commercial, Office, and Route 47 South of Colonial Parkway Van Emmon Street West Residential Route 47 Van Emmon Street Fox River Bride East/West East/West Commercial Route 47 Center Street Park Street East West Commercial and Residential Route 47 Park Street Walnut Street East Commercial and Residential Route 47 Landmark Street Countryside Parkway East Commercial Route 71 West of Route 47 Walsh Drive North Commercial Route 71 Route 47 Village View Drive South Commercial and Residential Route 34 Route 47 Center Parkway South Commercial Route 34 Route 47 West of Marketplace Drive South South Commercial • _ -a •~- r __ _ - _ ABM_ _ _ _ -��J - �r� 1 — — — FUTURE BIKE PATH t -' 1 1 ' t 0 2.000 _ 1 EXISTING BIKE PATH ++—' aaa i FEET rd CMAQ APPLICATION BIKE PATH • 1� � 1 ♦ 10 ♦ f `a fi 1 a a 1 1 1 a [ _ r^ - - ' !lam. ♦w , r 1 l • 1 BRIDGE ST 1 r ! Farg 1 lv 1 � sl 1 IL RT 4T CL • 1 . �f 1 1 ' r� ♦ Z a m tar , — iWl > 1� f j r� � ♦ G-� r f 41, ! L r! tt t 1� • a ! Q SCHOOL © LIBRARY � POSTOFFICE ® RECCENTER i la aaaa U POLICE Q PUBLIC C:'ORKS ® COURTHOUSE 13 CANDE LAUNCH f J t I ® FI ® G13LFCOURSE • ,f ,/ r`r ,♦ � - RE COVERNtENT PRRK 8 f Engineering Enterprises, Inc. CONGESTION MITIGATION PROJECT LOCATION Sage- Grove, I!,!no.s 6OSS4 AND AIR QUALITY (CMAQ) ILLINOIS ROUTE 47 (630,-466- 70c° PROJECT APPLICATION BIKE TRAIL UNITED CITY OF YORKVILLE, ILLINOIS ++..._r.k..:+r.Rr�°:.EZ3.:B'•(Yi't?'v?i;'.•'_�7•_CAIa�_,L�-dG'::s-d-iz3':z:•39TH:4FFF.4.c+ur ..5:acc,C_...fFe'S - - - u Congestion Mitigation/Air Quality Improvement Program Transportation Control Measure Committal Agreement One copy of this page must be completed and signed by each sponsor of proposed FY 2010 CMAQ projects. The project sponsor certifies that it is willing and able to manage, maintain, and operate the project(s). The project sponsor possesses legal authority to nominate the CMAQ project proposal(s) and to finance, acquire, and construct the proposed project(s); and by this committal agreement the sponsor authorizes the submittal of the CMAQ project(s), including all understanding and assurances contained therein, and authorizes the person identified as the project contact to act in connection with the proposal(s) and to provide such additional information as may be required. The project sponsor will cause work on the project(s) to be commenced within a reasonable time after receipt of notification from the Chicago Metropolitan Agency for Planning that the project has been selected and that the project will be carried to completion with reasonable diligence. Whereas the CMAQ program funds transportation control measures (TCM), the sponsor agrees that, if selected, the project(s) may be included as a TCM in the State Implementation Plan (SIP) for attaining the applicable national ambient air quality standards. Inclusion of CMAQ projects in the SIP will follow procedures established by the CMAQ Project Selection Committee. The sponsor will provide any tracking information required in a timely fashion. Name: (Please print) Title: (Please print) (Signature) (Date) Project Sponsor: CMAP FY 2010 CMAQ PROJECT APPLICATION FORM BICYCLE AND PEDESTRIAN FACILITIES I. PROJECT IDENTIFICATION PROJECT SPONSOR CONTACT INFORMATION--NAME,TITLE, United City of Yorkville,Illinois AGENCY,ADDRESS,PHONE,E-MAIL(e-mail OTHER AGENCIES PARTICIPATING IN PROJECT required) Travis Miller,Community Development Director United City of Yorkville 800 Game Farm Road TIP PROJECT ID, IF PROJECT 1S ALREADY IN FY 09-12 TIP Yorkville,IL 60560 630.553.8573 irniller(dyorkvillejl.us 11. PROJECT LOCATION Note:Projects not readily identified by location should provide a project title on the last line of the Project Location section NAME OF STREET OR FACILITY TO BE IMPROVED MARKED ROUTE# US 34 US 34 PROJECT LIMITS:NOR'r"fWEST REFERENCE POINT/CROSS STANTERSECTION MARKED ROUTE# MUNICIPALITY&COUNTY Eldamain Road County Route 7 Yorkville:Kendall County PROJECT LIMITS:SOUTHEAST REFERENCE POINT/CROSS ST/INTERSECTION MARKED ROUTE# MUNICIPALITY&COUNTY Center Parkway Yorkville: Kendall County OTHER PROJECT LOCATION INFORMATION OR PROJECT TITLE III. PROJECT FINANCING & CMAQ FUNDING REQUEST TOTAL PHASE CMAQ FUNDS OTHER FEDERAL FUNDS STARTING COSTS REQUESTED List prior CMAQ funding here. YEAR (THOUSANDS) (THOUSANDS) FUND TYPE AMOUNT ENGINEERING PHASE 1 2010 S74,700.00 $59,760.00 $ ENGINEERING PHASE 2 2011 $74,700.00 $59,760.00 S RIGHT-OF-WAY ACQUISITION $ S S CONSTRUCTION 2012 $821,575.00 S 657,260.00 $ (INCLUDING CONTT ENG) ENGINEERING(FOR $ $ $ IMPLEMENTATION PROJECTS) IMPLEMENTATION S S S ALTERNATIVES $ $ $ ANALYSIS ?. TOTAL PROJECT COSTS S 970,975.00 $776,780.00 SOURCE OF LOCAL MATCHING FUNDS: GEN-OP NOTE: IF SOFT MATCHING FUNDS ARE INTENDED TO BE USED,PLEASE CONTACT CMAP STAFF. HAVE THE MATCHING FUNDS BEEN SECURED(PROVIDE DETAILS): CMAP FY 2010 CMAQ PROJECT APPLICATION FORM BICYCLE AND PEDESTRIAN FACILITIES - PAGE 2 IV. PROJECT EMISSIONS BENEFIT DATA TYPE OF PROJECT(CHECK PRIMARY USE): 0 BICYCLE FACILITY ❑ PEDESTRIAN FACILITY MILES OF EXISTING BICYCLE/PEDESTRIAN FACILITIES INTERSECTING THE PROPOSED FACILITY:_17.57_ IDENTIFY INTERSECTING FACILITIES: Project provides critical linkage to over 17.57 miles of trail and sidewalk and will be a part of Yorkville's approximately 130 miles of planned trail network. From East to West: Center Parkway running north and south(sidewalk); Game Farm Road running south(trail—2010);Cannonball Trail running north and south(trail north and sidewalk south);Beecher Road running south(trail);Sycamore Road running south(sidewalk);Diehl Farm Road running south(sidewalk) TRIP ATTRACTORS LINKED DIRECTLY TO THE PROPOSED FACILITY: From East to West: Traveling west from the Route 47/US 34 intersection,the trail project links commercial and residential trip altraetors including numerous businesses/restaurants and the Hillside Nursing home.It would then intersect with Game Farm Road/Somonauk Street. An intersecting trail,approved for 2010 construction,connects multiple public and private facilities:Yorkville Public Workstparks Department Facility,Yorkville Grade School,Yorkville High School Academy,Yorkville High School,all high school athletic fields and tennis courts,Parkview Christian Academy,Yorkville City Hall,Yorkville Public Library,Yorkville Police Station,Beecher Community Center,and Beecher Park (the location of Yorkville's Labor Day Festival called Hometown Days which hosts approximately 45,000 people over the three day festival.) The project furthers community safety as currently high school students, during their lunch hour,walk along Game Farm and US 34,which currently has no bicycle or pedestrian facilities,to access a variety of restaurants. Continuing the trail from Game Farm Road over the Blackberry Creek links to another residential development,the Kendall County government center,and a major commercial district,Kendall Marketplace, located just past Cannonball Trail.The project would connect to existing trail in front of the new Rush Copley Medical Center,the current home of an urgent care center and future hospital site,and continue to connect to Provena/Dreyer medical offices,another commercial center,and the residential development of Fox Hill.Two city parks are located in this development; Fox Hill East Park and Yorkville's Disc Golf Course located at Fox Hill West Park.Just beyond Fox Hill the trail will cross Rob Roy Creek and continue to Eldamain Road,the project terminus.The Plano YMCA is located at this intersection of US 34 and Eldamain,and future Plano trail is planned to connect to Yorkville also on the south side of US 34. The project furthers trails built in conjunction with local developers and the Illinois Department of Transportation.It will connect Fox Hill, the government center, Rush-Copley,and Kendall Marketplace,which are all master-planned developments with internal trail systems that currently do not link together. Over 1,000 homes, or approximately 2,650 residents,are located within a half-mile of this facility. OFF-STREET BICYCLE FACILITY-PROVIDE TRAFFIC VOLUMES,SPEEDS AND PERCENT TRUCKS ON ADJACENT ROADWAY, IN ADDITION,PLEASE IDENTIFY EXISTING DESIGNATED BICYCLE FACILITIES IN THE PROXIMITY OF THE PROPOSED FACILITY. SUPPLY A MAP FROM RELEVANT BICYCLE PLAN(S),IF AVAILABLE. AADT—From Route 47 west to Cannonball Trail—21,200 @ 11.5%trucks(2450); from Cannonball Trail to Eldamain Road 17,700 @ 11.0%(1950). Posted Speed--From Center Parkway to just east Cannonball Trail—35 MPH, from just east Cannonball Trail to Sycamore Road—45 MPH; from Sycamore Road to Eldamain Road—55 MPH V. PROGRAM MANAGEMENT INFORMATION IS RIGHT-OF-WAY ACQUISITION REQUIRED FOR THIS PROJECT? El YES ❑ NO IF SO,HAS RIGHT-OF-WAY BEEN ACQUIRED? 0 YES ❑ NO INDICATE THE STATUS OF THE PRELIMINARY DESIGN: ❑N.A. ❑Not Begunl]Underway ❑ Submitted❑Approved ESTIMATED COMPLETION YEAR: 2012 VI. PROJECT DESCRIPTION AND MAP 1. PLEASE DESCRIBE PROJECT. FOR OUTREACH,PROMOTION OR MARKETING EFFORTS GIVE SPECIFIC DETAILS OF THE CAMPAIGN. DESCRIBE THE COORDINATION OF THESE EFFORTS WITH RESPECT TO OTHER SUCH CAMPAIGNS(SEE SECTION 1.6 ON PAGE 31 OF THE INSTRUCTIONS): The United City of Yorkville is the county seat of Kendall County.It has the distinction of being the fastest growing county in the nation. With a population increase of 77.5%from 2000 to 2007(according to the United States Census Bureau). Between the 2000 decennial Census and the 2005 Yorkville Special Census Yorkville's population increased 81%from 6,189 to 11,204. Yorkville staff projected the 2007 population at 15,240,a 36%increase in population in two years. This burgeoning population requires both increased transportation planning and non-vehicular transportation opportunities to accommodate the concomitant increase ADT. The United City of Yorkville works with IDOT(Illinois Tomorrow Corridor Planning Program Grant)and 1DNR(Bike Path Program) as well as local agencies and surrounding municipalities to update and implement its Community Bicycle and Pedestrian Plan. The project addressed in this application is a priority for ADT reduction,public safety,and the presence of regional trip attractors. US Highway 34 is the main east-west road between rural communities to the west of Yorkville and the southwest suburbs of Oswego, Aurora and Naperville.US 34,is a major commuter road,as well the home of a new business district for the City of Yorkville with the construction of several big box stores and future outlot development.City Staff has been working both with the Illinois Department of Transportation and their road improvement projects and any developers along US 34 to locate an off road trail along Route 34 to allow users to access the community centers, businesses,and schools. At the US 341 Route 47 intersection,over 23,500 cars pass through this area every day.Truck traffic will continually increase as the commercial development grows along the US 34 corridor. The Illinois Department of Transportation has completed Phase I Engineering and hopes to begin Phase II Engineering for the widening of US 34 between Center Parkway and Cannonball Trail. The engineering plans include a 10' wide asphalt trail and improvements to the bridge over the Blackberry Creek.The off-road bicycle improvement within the constraints of the US 34 widening project will be engineered and constructed as part of widening project by the Illinois Department of Transportation with project reimbursement from the United City of Yorkville.The United City of Yorkville will be the lead agency for the remainder of the project,Cannonball Trail to Eldamain Road,coordinating the efforts among various entities,such as IDOT and local developers,to provide a continuous trail connection to Yorkville residents. An off road bicycle facility is desired given the traffic volume and percentage of truck traffic,as listed above. The construction of this facility will provide United City of Yorkville residents a safe,continuous alternative transportation method linking residents to one of the largest commercial areas,medical services,and the location of the government center for the county.The project also meets objectives of United City of Yorkville Bike/Pedestrian Plans,United City of Yorkville Comprehensive Plan, and Kendall County Forest Preserve District Trails and Greenways Plan. 2. PROJECT MAP. PLEASE ATTACH A MAP TO THE APPLICATION FORM. INFORMATION MUST BE SUFFICIENT TO ACCURATELY LOCATE THE PROJECT ON A LOCAL STREET MAP. HAND DRAWN MAPS OR MAPS PRODUCED BY GIS SYSTEMS ARE ACCEPTABLE. MAPS FROM TELEPHONE BOOKS WILL NOT BE ACCEPTED. 3. CMAQ FY 2008 PEDESTRIAN FACILITY SUPPLEMENT. IF THE PROPOSED FACILITY IS PRIMARILY A PEDESTRIAN FACILITY,COMPLETE THE PEDESTRIAN FACILITY SUPPLEMENT. 4. Planning Liaison Reviewed (see pp 18-20 of application book for your Liaison; applications are due to the Liaison by January 23,2009) ❑ Complete ❑ Missing information—must be completed before application will be processed ❑ Missing information that will result in immediate rejection ,4C►�rQyE ,�. — FUTURE BIKE PATH 1 r 0 1,500 EXISTING BIKE PATH s ,� FEET C,1AA0 APPLICATION BIKE PATH •' s r - _ + ' LU sr s r Y.1 LU � 1 ♦ � * FRFCA4l7 � 1 f • ' i w 1 eow�alt r.H� �• VETERANS PKWYI(US ROUTE34) ' 1 1 1 r _ r _ _ 1 EXISTING 1 — —1— _ _ _— . PEDESTRIAN , BRIDGE r ' � 1 ` I 1 , / 7`1 1 SCHCOL © LIBRARY POST OFFICE ® REC CENTER POLICE RJHUC WORKS CCURTHCVSE � CANOE LAUNCH 1 1 SPR►NG ST 1 1 ® FIFE �jj 00VERNNENT © PARK ® ,OLF CQURSE ' r - -- - - ——— — _ ' Engineering Enterprises, Inc, CONGESTION MITIGATION PROJECT LOCATION Sugar rove, £: lois 6055-1 AND AIR QUALITY (CMAQ) U.S. ROUTE 34 !630, 166-5700 PROJECT APPLICATION BIKE TRAIL UNITED CITY OF YORKVILLE, ILLINOIS N OR To ♦Fj.CY.�♦..+'N/�'..F1��B ;ti':': 'h."_u?_CA!0.;�:1�3l AU�ir^y7Wi'...'iA?5'a 1FF� '=F..'��i'c Eac'pi:.c l.: 'ee•' V E'.+_ ._Era'13 f�.'c"�."c.SfS..,. 2xi CMAQ PROJECT MILESTONE SCHEDULE Sponsor: United City of Yorkville Contact Information Project: US Route 34 Bike Trail Municipal Contact Travis Miller 6301553-8573 Scope of Work: Construct Bike Trail Along US Route 34 Council/Liaison Kane Kendal Council of Mayors/Mike Sullivan Section#.- TBD Consultant Engineering Fnterprises, Inc. TIP#: TBD Consultant Contact Jason Bauer(6301466-9350) TIP Year: TBD 11DOT TBD Construction Cost $810,575 Completed? If Yes,When If No,When Is (Yes/No) Completed? Completion Expected? Notes Phase I IDOT Phase I Kick-off Meeting No February 2010 1st State/Federal Coordination Meeting No June 2010 Categorical Exclusion Concurrence No July 2010 Design Variance Concurrence No Jul 20`10 Submit Draft Phase I Report(PDR) allow 3 to 6 months for IDOT review No August 2010 Public Hearing/Meeting(or N/A) No August 2010 Submit Final Phase I Report(PDR) allow 1 to 3 months for IDOT review No Jaunary 2011 Phase I Design Approval No March 2010 Phase 11 Submit Pre-Final Plans and Estimates allow 1 to 4 months for IDOT review No July 2011 Submit Final Plans(PSBE) No September 2011 Right-0f-Way(only complete if your project requires Right-of-Way) Right-of-Way Kick-off Meeting ROW Negotiations Initiation allow at least 9 to 18 months ROW Acquisition Complete Construction Letting No Jaunary 2012 See[DOT Local Roads'Mechanics of Project Management"Federal Aid Project initiation to Completion"Flow Chart for sequence of events and estimated review times. Prepared by: Jason M. Bauer, P.E. Date: January 9,2009 Congestion Mitigation/Air Quality (improvement Program Transportation Control Measure Committal Agreement One copy of this page must be completed and signed by each sponsor of proposed FY 20110 CMAQ projects. The project sponsor certifies that it is willing and able to manage, maintain, and operate the project(s). The project sponsor possesses legal authority to nominate the CMAQ project proposal(s) and to finance, acquire, and construct the proposed project(s); and by this committal agreement the sponsor authorizes the submittal of the CMAQ project(s), including all understanding and assurances contained therein, and authorizes the person identified as the project contact to act in connection with the proposal(s) and to provide such additional information as may be required. The project sponsor will cause work on the project(s) to be commenced within a reasonable time after receipt of notification from the Chicago Metropolitan Agency for Planning that the project has been selected and that the project will be carried to completion with reasonable diligence. Whereas the CMAQ program funds transportation control measures (TCM), the sponsor agrees that, if selected, the project(s) may be included as a TCM in the State Implementation Plan (SIP) for attaining the applicable national ambient air quality standards. Inclusion of CMAQ projects in the SIP will follow procedures established by the CMAQ Project Selection Committee. The sponsor will provide any tracking information required in a timely fashion. Name: (Please print) Title: (Please print) (Signature) (Date) Project Sponsor: CMAP FY 2010 CMAQ PROJECT APPLICATION FORM BICYCLE AND PEDESTRIAN FACILITIES I. PROJECT IDENTIFICATION PROJECT SPONSOR CONTACT INFORMATION--NAME,TITLE, United City of Yorkville,Illinois AGENCY,ADDRESS,PHONE,E-MAIL(e-mail OTHER AGENCIES PARTICIPATING IN PROJECT required) Travis Miller,Community Development Director United City of Yorkville 800 Game Farm Road TIP PROJECT ID,IF PROJECT IS ALREADY IN FY 09-12 TIP Yorkville,IL 60560 630.553.8573 tmi ller(a,yorkville.il.us II. PROJECT LOCATION Note:Projects not readily identified by location should provide a protect title on the last line of the Protect Location section NAME OF STREET OR FACILITY TO BE IMPROVED MARKED ROUTE# Kennedy Road PROJECT LIMITS:NORTHWEST REFERENCE POINT/CROSS ST/INTERSECTION MARKED ROUTE# MUNICIPALITY&COUNTY Existing trail at Bailey Road Yorkville:Kendall County PROJECT LIMITS:SOUTH/EAST REFERENCE POINTICROSS STIINTERSECTION MARKED ROUTE# MUNICIPALITY&COUNTY Route 47 and Kennedy Road IL 471 Kennedy Road Yorkville; Kendall County OTHER PROJECT LOCATION INFORMATION OR PROJECT TITLE III. PROJECT FINANCING & CMAQ FUNDING REQUEST TOTAL PHASE CMAQ FUNDS OTHER FEDERAL FUNDS STARTING COSTS REQUESTED List prior CMAQ funding here. YEAR (THOUSANDS) (THOUSANDS) FUND TYPE AMOUNT ENGINEERING PHASE 1 2010 $80,900.00 $64,720.00 $ ENGINEERING PHASE 2 2011 $80,900.00 $64,720.00 $ RIGHT-OF-WAY 2008 $50,000.00 $40,000.00 $ ACQUISITION CONSTRUCTION 2012 S 889,860.00 S 711,888.00 $ (INCLUDING CONST ENG) ENGINEERING(FOR $ S S IMPLEMENTATION PROJECTS) IMPLEMENTATION $ S $ ALTERNATIVES $ $ ANALYSIS $ TOTAL PROJECT COSTS $ 1,101,660.00 $881,328.00 SOURCE OF LOCAL MATCHING FUNDS: GEN-OP NOTE: IF SOFT MATCHING FUNDS ARE INTENDED TO BE USED,PLEASE CONTACT CMAP STAFF. HAVE THE MATCHING FUNDS BEEN SECURED(PROVIDE DETAILS): CMAP FY 2010 CMAQ PROJECT APPLICATION FORM BICYCLE AND PEDESTRIAN FACILITIES - PAGE 2 IV. PROJECT EMISSIONS BENEFIT DATA TYPE OF PROJECT(CHECK PRIMARY USE): El BICYCLE FACILITY ❑ PEDESTRIAN FACILITY MILES OF EXISTING BICYCLEIPEDESTRIAN FACILITIES INTERSECTING THE PROPOSED FACILITY:_12.71 IDENTIFY INTERSECTING FACILITIES: — Project provides critical linkage to over 12.71 miles of trail and sidewalk and will be a part of Yorkville's approximately 130 miles of planned trail network. From southwest to northeast: Marketview Drive running south(sidewalk);McHugh Drive running south(sidewalk);Prairie Meadows Drive running south (sidewalk);Autumn Creek trail running southeast(trail);Bristol Ridge Road running southeast(trail);Freedom Place running cast (trail);Grande Reserve trail running north and east(trail);Bailey Road running east(sidewalk) TRIP ATTRACTORS LINKED DIRECTLY TO THE PROPOSED FACILITY: From the southwest to the northeast: Beginning at Route 47,Marketview Drive connects to restaurants,commercial stores and the Yorkville Parks and Recreation Department REC Center, the City's indoor athletic facility.Heading further northeast,McHugh Drive connects to Riemenschneider Park where Yorkville's firefighter memorial and spray park is located.Just beyond the park is the Post Office.Continuing from the intersection of McHugh and Kennedy,the project will intersect with Autumn Creek Boulevard which connects to the Autumn Creek Elementary School scheduled to open August 2009.At the Emerald Lane intersection,the project will connect to existing trail that traverses through Autumn Creek to Yorkville's transportation themed park and location of`safety town',which teaches children the rules of the road. Also,at the Emerald Lane intersection the project would connect to existing trail along Kennedy.Just beyond the Autumn Creek development,the project would link to the Grande Reserve trail at its current southernmost point.Continuing along Kennedy Road,the trail would pass the Blackberry Oaks golf course and restaurant,and connect to the existing trail segment linking to Grande Reserve Elementary School.The final link would be across the Burlington Northern Santa Fe Railroad Tracks to the existing trail that passes the site of the future Disc Golf course(park is scheduled for construction in 2010).Also at this terminus is the lighted ballfield complex,Steven G.Bridge Park,which hosts games and practices everyday during baseball season,May to October, generating over 1,500 vehicle trips per week. Over 850 homes,approximately 2,253 residents,are located within a half-mile of this facility. OFF-STREET BICYCLE FACILITY-PROVIDE TRAFFIC VOLUMES,SPEEDS AND PERCENT TRUCKS ON ADJACENT ROADWAY. IN ADDITION,PLEASE IDENTIFY EXISTING DESIGNATED BICYCLE FACILITIES IN THE PROXIMITY OF THE PROPOSED FACILITY. SUPPLY A MAP FROM RELEVANT BICYCLE PLAN(S),IF AVAILABLE. ADT(as of 2006)–From Route 47 east to Bristol Ridge Road–2,250 @ 2%trucks*(*estimated percentage); from Bristol Ridge Road to Mill Road 2,400 @ 2%trucks*(*estimated percentage) Posted Speed–45 MPH V. PROGRAM MANAGEMENT INFORMATION IS RIGHT-ORWAY ACQUISITION REQUIRED FOR THIS PROJECT? 0 YES ❑ NO IF SO, HAS RIGHT-OF-WAY BEEN ACQUIRED? ❑ YES ❑NO INDICATE THE STATUS OF THE PRELIMINARY DESIGN: ❑N.A. ❑Not Begun I]Underway❑ Submitted ❑Approved ESTIMATED COMPLETION YEAR: 2012 VI. PROJECT DESCRIPTION AND MAP 1. PLEASE DESCRIBE PROJECT. FOR OUTREACH,PROMOTION OR MARKETING EFFORTS GIVE SPECIFIC DETAILS OF THE CAMPAIGN. DESCRIBE THE COORDINATION OF THESE EFFORTS WITH RESPECT TO OTHER SUCH CAMPAIGNS(SEE SECTION 1.6 ON PAGE 31 OF THE INSTRUCTIONS): The United City of Yorkville is the county seat of Kendall County. It has the distinction of being the fastest growing county in the nation.With a population increase of 77.5%from 2000 to 2007(according to the United States Census Bureau). Between the 2000 decennial Census and the 2005 Yorkville Special Census Yorkville's population increased 81%from 6,189 to 11,204. Yorkville staff projected the 2007 population at 15,240,a 36%increase in population in two years. This burgeoning population requires both increased transportation planning and non-vehicular transportation opportunities to accommodate the concomitant increase ADT. The United City of Yorkville works with IDOT(Illinois Tomorrow Corridor Planning Program Grant)and IDNR(Bike Path Program) as well as local agencies and surrounding municipalities to update and implement its Community Bicycle and Pedestrian Plan. The project addressed in this application is a priority for ADT reduction, public safety,and the presence of regional trip attractors.The Kennedy Road trail project connects commercial centers,the REC center,Post Office,spray park,two elementary schools,golf course, several residential developments,regional ballfields,and to Villages of Oswego and Montgomery in a safe off-road shared-use trail. This furthers trails built in conjunction with local developers of master-planned communities with internal trail systems that currently do not link together,and also to trails in the surrounding communities of Oswego and Montgomery. The project also meets objectives of United City of Yorkville Bike/Pedestrian Plans,United City of Yorkville Comprehensive Plan,and Kendall County Forest Preserve District Trails and Greenways Plan. The project connects to the Grande Reserve Trail in three locations. Of these locations,the two links south of the Burlington Northern Santa Fe railroad tracks connect to the Oswego Park and Ride, located along Mill Road just west of Orchard Road. This project would provide Yorkville residents commuting to the Oswego Park and Ride a direct route to the facility. The project will also offer residents not connected to the Grande Reserve Trail the option of utilizing alternative transportation to the Park and Ride.The one link north of the tracks connects the City of Yorkville to the Village of Oswego's and subsequently to the Village of Montgomery's shared-use trail systems. The project would also provide a safe pedestrian crossing of the Burlington Northern Santa Fe railroad tracks,as none currently exists. The lack of a pedestrian crossing of the railroad tracks is not only a safety concern,but also a deterrent to utilizing alternative transportation. In addition,the trail will provide a non-vehicular connection to the only lighted ballfield complex in the City which generates approximately 1,500 vehicle trips a week during baseball season. Lastly,the trail will provide a safe route for children in neighboring developments to access the two school locations along the route. 2. PROJECT MAP. PLEASE ATTACH A MAP TO THE APPLICATION FORM. INFORMATION MUST BE SUFFICIENT TO ACCURATELY LOCATE THE PROJECT ON A LOCAL STREET MAP. HAND DRAWN MAPS OR MAPS PRODUCED BY GIS SYSTEMS ARE ACCEPTABLE. MAPS FROM TELEPHONE BOOKS WILL NOT BE ACCEPTED. 3. CMAQ FY 2008 PEDESTRIAN FACILITY SUPPLEMENT. IF THE PROPOSED FACILITY IS PRIMARILY A PEDESTRIAN FACILITY,COMPLETE THE PEDESTRIAN FACILITY SUPPLEMENT. 4. Planning Liaison Reviewed (see pp 18-20 of application book for your Liaison; applications are due to the Liaison by January 23,2009) ❑ Complete ❑ Missing information—must be completed before application will be processed ❑ Missing information that will result in immediate rejection — —— FUTURE BIKE PATH ~•:� t 0 2.000 EXISTING BIKE PATH f 1 MILCRp �'A �� FEET + . WAQAPPLICATION BIKE PATH ' ' ' ~ ►� — `. r. '. • r 1 l • 1 k r ♦ rt M.r l r t t � 1 1 r r / 1 f �1 f ++r w 1 • +r+~ r f t� rancesr l r+r I r r♦ f 1 US ROUTE 34 1 1 � f r t ,�p,N4d16AL^ZkL� +r ,O � I ♦ t � r , t � f �♦ tt 1 � � M SCHGGL In LIE?R4hY M POSTOFFICE © RE-,CENTER 1 f � 1 r `tt ♦r L*J POLICE Q PUBLIC ACRKS @ Ca-RTHOUSE � C4140E LAUNCH y � A , t ♦t ® ARE GOI ERNMENT © PARK B GOLF r lmm ♦ I Engineering Enterprises, Inc. CONGESTION MITIGATION PROJECT LOCATION :,;oar Grove, ?ilmos 69554 AND AIR QUALITY (CMAQ) KENNEDY ROAD r3o' �aF ��oo PROJECT APPLICATION BIKE TRAIL UNITED CITY OF YORKVILLE, ILLINOIS N OR rr! +._cF'.£...-7�x4+:Lf?JJd'•�?'�>•.�i?'2.13 C6�-'J/E':.:MJL :7Jt9S�:.fa93�7;Try.._ ..'t7r$eaS*�rac•,.�c_c= - - (C�',_�;ern.};FL'K-rSSf:..,,. �:ha' CMAQ PROJECT MILESTONE SCHEDULE Sponsor: United City of Yorkville Contact Information Project: Kennedy Road Bike Trail Municipal Contact Travis Miller(6301553-8573) Scope of Work: Construct Bike Trail Along Kennedy Road Council/Liaison Kane Kendal Council of Mayors/Mike Sullivan Section#: TBD Consultant FngbeerinQ Enterprises,Inc. TIP#: TBD Consultant Contact Jason Bauer(6301466-9350) TIP Year: TBD [DOT TBD Construction Cost $608,860.00 Completed? If Yes,When If No,When Is (Yes/No) Completed? Completion Expected? Notes Phase I IDOT Phase I Kick-off Meeting No February 2010 1st State/Federal Coordination Meeting No June 2010 Categorical Exclusion Concurrence No July 2010 Design Variance Concurrence No July 2010 Submit Draft Phase I Report(PDR) allow 3 to 6 months for IDOT review No Au usl 2010 Public Hearing/Meeting(or NIA) No Au us12010 Submit Final Phase I Report(PDR) allow 1 to 3 months for IDOT review No Jaunary 2011 Phase I Design Approval No March 2010 Phase II Submit Pre-Final Plans and Estimates allow 1 to 4 months for IDOT review No July 2011 Submit Final Plans(PS&E) No September 2011 Right-of-Way(only complete if your project requires Right-of-Way) Right-0f-Way Kick-off Meeting In anticipation of this project,the City prepared plats of dedictaion and Yes November 2008 submitted to the property owners for review. ROW Negotiations Initiation allow at least 9 to 18 months No Se tember 20i0 ROW Acquisition Complete No September 2011 Construction Letting See IDOT Local Roads'Mechanics of Project Management"Federal Aid Project Initiation to Completion"Flow Chart for sequence of events and estimated review times. Prepared by: Jason M. Bauer, P.E. Date: January 9,2009